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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 09/03/2002 • KEN T Kent, Washington WASHINGTON September 3, 2002 The regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor White. Councilmembers present: Clark, Epperly, Orr, Peterson, White, Woods, and Yingling. Others present : Chief Administrative Officer Martin, City Attorney Brubaker, Public Works Director Wickstrom, Community Development Director Satterstrom, Finance Director Miller, Police Chief Crawford and Parks, Recreation and Community Director Hodgson. Approximately 25 people were in attendance . (CFN-198) CHANGES TO THE AGENDA There were no changes to the agenda from the Council, Administration or staff. Continued Communications Items 11A and 11B were added at the request of audience members . PUBLIC COMMUNICATIONS Introduction of Exchange Students to China. Brandon Smith, a junior at Kentlake High School and Cho Kim, a graduate of Kent Meridian High School told of their experiences in China and thanked the Mayor and Council for this exchange program. (CFN-198 ) Employee of the Month. Mayor White announced that Tammy White, Paralegal, has been selected as Employee of the Month for September. He noted that she is a committed and loyal employee who takes her work seriously in a caring way. He pointed out that she is knowledgeable in the areas of contracts, records management and legal issues, and is held in high esteem by her colleagues . City Attorney Brubaker said Ms . White is an incredible asset to the department and a dream employee. He added that the key to her success is hard work. (CFN-147) Introduction of Appointee. Mayor White introduced Debbie Ranniger, his appointee to the Drinking Driver Task Force. (CFN-122) CONSENT CALENDAR WOODS MOVED to approve Consent Calendar Items A through K. Orr seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 6A) (CFN-198) Approval of Minutes. Approval of the minutes of the regular Council meeting of August 20, 2002 . 1 Kent City Council Minutes September 3 , 2002 STREET VACATION (PUBLIC HEARING - ITEM 5A) (CFN-102) Smith and Thompson Streets. Resolution No. 1622 established August 20, 2002 , as the date for the public hearing on the application by Still Manor Kent, LLC, to vacate a portion of Smith Street and Thompson Avenue . The hearing was continued to this date . Charlene Anderson, Planning Manager, explained the project and the recommended conditions, including a change to Condition No. 1 . She added that the applicant is proposing to use properties north and south of Smith Street in the current development proposal, and that she is not aware of any property which would lose access . Mayor White opened the public hearing. Emil Marek, Project Architect, Stricker Cato Murphy Architects, distributed copies of the proposed project, New Horizons Retirement Living facility, and said every effort is being made to bring a quality design and architecture to Kent . He assured the Council that all City requirements will be met to their satisfaction. John Still, 33205 30th SW, Federal Way, explained that they have worked with City staff and have come up with a workable solu- tion. He noted that access on Washington Avenue is the only significant issue yet to resolve . Ted Kogita, 25227 Reith Road, asked whether the contractor can work with the residents of the mobile home park. Granville Brinkman, presented information on the health care and lending institution industries in today' s environment, and asked for support from the City in keeping seniors here. There were no further comments and WOODS MOVED to close the public hearing. Orr seconded and the motion carried. ORR MOVED to approve the staff ' s recommendation of approval of the application to vacate a portion of Smith Street and Thompson Avenue, as referenced in Resolution No. 1622 , and to direct the City Attorney to prepare the necessary ordinance upon timely compliance with the conditions of approval, as these conditions were amended this evening. Woods seconded. Clark voiced concern about traffic impacts . The motion then carried with Clark opposed. 2 Kent City Council Minutes September 3 , 2002 POLICE (CONSENT CALENDAR - ITEM 6C) (CFN-122) Washington State Liquor Control Board "Reduce Under Age Drinking" Grant Revision. Acceptance of an additional $8, 300 . 00 per Contract Amendment No. 1 to the WSLCB Agency Contract No. 03-060-0025, and authorization to amend the budget . The additional funds have been authorized for use in the current RUAD (Reduce Underage Drinking) grant . The funds will be used to buy RUAD advertising messages in local movie theaters . (CONSENT CALENDAR - ITEM 6K) (CFN-122) Drinking Driver Task Force Appointee. Confirmation of the Mayor' s appointment of Deborah Ranniger, , Ph.D. to serve as a member of the Kent Drinking Driver Task Force. Ms . Ranniger will replace Ben Dillard and her term will continue until 1/1/2006 . PLANNING (CONSENT CALENDAR - ITEM 6D) (CFN-961) King County Countywide Planning Policy Amendments. Passage of Resolution No. 1627 which ratifies the King County Countywide Planning Policy Amendments, as recommended by the Planning Committee of August 20, 2002 . PUBLIC WORKS (CONSENT CALENDAR - ITEM 6F) (CFN-171) Washington State Department of Transportation Agreement, SR 167/S. 277th Northbound On and Off Ramps . Authorization for the Mayor to sign the State/City agreement which reimburses the State for work performed on the SR 167/S . 277th St . northbound on and off ramps in conjunction with the 277th Street project (Auburn Way N. to SR 167) , as recommended by the Public Works Committee. (CONSENT CALENDAR - ITEM 6H) (CFN-1241) LID 354, Washington Avenue High Occupancy Vehicle Lanes and Meeker Street Widening Improvements (Hawley Rd. to James St. and 64th Ave. to Washington Ave. ) . Set the Public Hearing for October lst on the confirmation of the Final Assessment Roll for L. I .D. 354 - Washington Avenue HOV Lanes and Meeker Street Widening Improvements (Hawley Rd. to James St . and 64th Ave. to Washington Ave . ) , as recommended by the Public Works Committee. 3 Kent City Council Minutes September 3 , 2002 PUBLIC WORKS (CONSENT CALENDAR - ITEM 6J) (CFN-1038) Department of Ecology Washington Conservation Corps Sponsor Grant Agreement. Authorization for the Mayor to sign the Washington Conservation Corps grant agreement in the amount of $65, 000 which provides labor for upcoming projects in the Environmental Engineering Section, as recommended by the Public Works Committee, and to direct staff to accept the grant and establish a budget for the funds to be spent within said projects . SEWER (CONSENT CALENDAR - ITEM 6G) (CFN-1195) LID 352, S. Kent Storm Sewers (1st, 3rd and 5th Avenues South, North of S. 259th Street) . Set the Public Hearing for October 15th on the confirmation of the Final Assessment Roll for L. I .D. 352 - 1st, 3rd & 5th Ave . S . , north of 259th St . , as recommended by the Public Works Committee . (CONSENT CALENDAR - ITEM 6I) (CFN-178) Mill Creek Relief System Agreement Amendment. Authorization for the Mayor to sign the Amendment to the Mill Creek Relief System Agreement, which allows for continued construction of the 54" sewer pipe adjacent to the 277th Auburn road project near the BNSF railroad and adjacent property, as recommended by the Public Works Committee . (OTHER BUSINESS - ITEM 7A) (CFN-1038) Circle K Emergency Sanitary Sewer Repairs. The Mayor was recently authorized to award a bid for repair to the Circle K sanitary sewer line. Only one bid was received and it considerably exceeded the engineer' s estimate . The City subsequently rejected the bid. Since the time of the bid opening the situation has worsened. The sewer pipe is partially crushed and City crews are forced to pump sewage four times a day to prevent complete failure. Failure of the system would likely result in material loss and damage to property and create an unhealthy and unsanitary condition if immediate action is not taken. Gary Gill, as Acting Public Works Director, after con- sultation with the City Attorney, issued a finding that an emergency existed and negotiated a contract for these emergency repairs . CLARK MOVED to ratify the finding 4 Kent City Council Minutes September 3 , 2002 SEWER of an emergency at Circle K and subsequent contract award for the sanitary sewer repairs in that area. Orr seconded and the motion carried. PARKS, RECREATION AND COMMUNITY SERVICES (BIDS - ITEM 8A) (CFN-118) Riverbend Driving Range Pole Replacement. On August 22, two bids were received for the Riverbend Driving Range Pole and Protective Netting Replacement Project . The low bidder was Driving Ranges, Inc. of Sammamish, WA at $175, 117 . 80 for the base bid. The Engineer' s estimate was $225, 000 . 00 . The Parks Director recommends awarding the contract to Driving Ranges, Inc . for the base bid of $175, 117 . 80, plus Washington State Sales Tax. WOODS SO MOVED, Epperly seconded and the motion carried. Upon a suggestion from Ted Kogita to use the poles form the golf park which is being demolished, Hodgson explained that an engineer looked at the poles and determined that the cost to take them down and relocate them would be higher than the cost of new ones . FINANCE (CONSENT CALENDAR - ITEM 6E) (CFN-186) 2002 First Half Budget Adjustments Ordinance. Adoption of the gross budget adjustment Ordinance No. 3613 totaling $29, 901, 093 for budget adjustments made between January 1, 2002 and July 31, 2002, as recommended by the Operations Committee at their August 20, 2002 meeting. This ordinance consolidates individual budget items into one adjusting ordinance . (CONSENT CALENDAR - ITEM 6B) (CFN-198) Approval of Bills . Approval of payment of the bills received through August 15 and paid on August 15 after auditing by the Operations Committee on August 21, 2002 . Approval of checks issued for vouchers : Date Check Numbers Amount 8/15/02 Wire Transfers 1236-1244 $ 999, 664 . 33 8/15/02 Prepays & 537212 348, 266 . 90 8/15/02 Regular 537864 $2, 214, 114 . 30 $3, 562 , 045 . 53 5 Kent City Council Minutes September 3 , 2002 FINANCE Approval of checks issued for payroll for August 1 through August 15 and paid on August 20, 2002 : Date Check Numbers Amount 8/20/02 Checks 262572-262922 $ 327, 944 . 10 8/20/02 Advices 133188-13408 $1, 324, 018 . 26 $1, 651, 962 . 36 REPORTS Council President. Woods reminded Councilmembers that the Suburban Cities Association will meet in Kent on September 18th. (CFN-198) Planning Committee. Orr noted that the next meeting will be held at 3 : 00 p.m. on September 17 . (CFN-198) Parks Committee. Woods noted that the next meeting will be held at 2 : 00 p.m. on September 10 . (CFN-198) Administrative Reports. Martin noted that there are two items for Executive Session, both of which may require Council action. (CFN-198) CONTINUED COMMUNICATIONS Kent Station. Bob O'Brien, 1131 Seattle Street, noted that he has not received a copy he requested of a contract with Langly regarding waiving of mitigation fees . Martin said the Memo of Understanding is available, and said that he has no knowledge of waiving any fees . (CFN-198) Mobile Home Park. Ted Kogita, 25227 Reith Road, voiced concern that the City is not financially helping people who must leave their mobile home park. Yingling noted that the City' s Human Service Department is working diligently with that group. (CFN-198) EXECUTIVE SESSION The meeting recessed to Executive Session at 7 :40 p.m. and reconvened at 8 : 12 p.m. (CFN-198) 6 Kent City Council Minutes September 3 , 2002 PENDING LITIGATION 256th Street Widening. CLARK MOVED to give the Mayor authorization to settle the claim submitted by Scarsella Brothers regarding the 256th street widening project for an amount not to exceed $450, 000, subject to the final approval of terms and conditions by the City Attorney. Woods seconded and the motion carried. 196th Street Bridge. CLARK MOVED to authorize the Mayor to enter into a settlement agreement with Harding Lawson Associates regarding the 196th Street Bridge project in an amount not to exceed $70 , 000 regarding the pending lawsuit among Frontier Kemper, Harding Lawson Associates, and the City, subject to final approval of terms and conditions by the City Attorney. Woods seconded and the motion carried. (CFN-198) ADJOURNMENT At 8 : 14 p.m. , WOODS MOVED to adjourn. Orr seconded and the motion carried. (CFN-198) Brenda Jacober, CMC City Clerk 7