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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 07/02/2002 • KEN T Kent, Washington July 2 , 2002 The regular meeting of the Kent City Council was called to order at 7 . 00 p.m by Mayor White Councilmembers present : Clark, Epperly, Orr, Peterson, White, and Yingling Others present . Chief Administrative Officer Martin, City Attorney Brubaker, Public Works Director Wickstrom, Community Development Director Satterstrom, Finance Director Miller, Police Chief Crawford, Parks, Recreation and Community Services Director Hodgson, Fire Chief Schneider, Information Technology Director Mulholland, and Employee Services Director Viseth. Councilmember Woods was excused. Approximately 40 people were in attendance . (CFN-198) CHANGES TO THE AGENDA From Council, Administration or Staff. Martin requested that two attachments which have been distributed to Councilmembers be included with the material in Consent Calendar Item 6J, Meridian Ridge Division I Final Plat . There was no objection and it was so ordered. (CFN-198) Mayor White added Confirmation of Appointments to the Consent Calendar as Item 6L. (CFN-198) From the Public. Russ Hanscom requested that Consent Calendar Item 6F, East Hill Skate Park Budget, be removed from the Consent Calendar for discussion. (CFN-198) PUBLIC COMMUNICATIONS Employee of the Month. Mayor White noted that Lyle Bush, Storm Facilities Inspector, has been chosen as Employee of the Month for July. He explained that in 1997 a new law mandated a drainage inspection program be implemented by the City, and since Lyle was the ideal candidate, he would be starting all over after a successful, positive career with the City spanning over twenty years . He added that Lyle has done this with great success, and that his efforts have enhanced the Drainage Inspection Program and improved water quality for Kent and the surrounding community (CFN-147) Recreation and Parks Month. Mayor White read a pro- clamation stating that community recreation and leisure opportunities create socially beneficial connections between individuals, groups and communities, and that parks and recreation services contribute to the overall quality of life of a community He declared July 2002 as Recreation and Parks Month in the City of Kent and called 1 Kent City Council Minutes July 2 , 2002 PUBLIC COMMUNICATIONS upon citizens to recognize the benefits derived from quality public and private recreation and park resources at the local level . Hodgson accepted the proclamation and invited citizens to participate in the many summer events, and noted that parks and recreation brings economic benefits to the community. (CFN-155) Bicycle Advisory Board. David Hoffman stated that the non-motorized improvements on Meeker Street between West valley Highway and 64th Avenue South are very effective . He said the bicycle lanes provide the means to enable cyclists to transit safely, efficiently and lawfully and they help cyclists to use the technique that is compati- ble with other users of the right-of-way. He pointed out that Meeker Street is important to the cycling public because it is the most energy-efficient connection between West Hill residential areas and downtown destina- tions . He commended City personnel who were involved in this project and said the Meeker Street bike lanes are a valuable asset to the City, and their value will increase in the future. Mayor White expressed appreciation to the Board for their work. (CFN-997) Introduction of Appointees . Mayor White announced that he has appointed Ray Coleman to serve as a member of the Kent Diversity Advisory Board and Rod Saalfeld to serve as a member of the Kent Human Services Commission. (CFN-198) CONSENT CALENDAR CLARK MOVED to approve Consent Calendar Items A through L, with the exception of Item F and including the amendments (attachments) to Item J Orr seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 6A) (CFN-198) Approval of Minutes Approval of the minutes of the regular Council meeting of June 18 , 2002 . SURPLUS EQUIPMENT (PUBLIC HEARINGS - ITEM 5A) (CFN-239) Sale of Surplus Water Equipment. The City owns certain water equipment which the Public Works Director has 2 Kent City Council Minutes July 2 , 2002 SURPLUS EQUIPMENT determined is no longer needed as part of the water system. It consists of approximately 400 used water meters and 2 , 000 pounds of brass and copper scrap pipe, fittings and other materials . State law requires that the City hold a public hearing to receive public comment before determining whether this public utility equipment is surplus to the City' s needs and should be sold by public bid. The Mayor opened the public hearing. There were no com- ments from the audience and CLARK MOVED to close the public hearing Orr seconded and the motion carried. ORR MOVED to pass Resolution No. 1621 which declares certain water system utility equipment surplus and authorizes its sale to the highest bidder at public bid. Clark seconded and the motion carried. POLICE (CONSENT CALENDAR - ITEM 6C) (CFN-1126) Transition of Valley Narcotics Enforcement Team Employee to Police Department. Authorization to transition the office manager position from Valley Narcotics Enforcement Team grant budget (N00101) to Police Drug Task Force budget (N00045) , to retain the current employee as a Kent Police Department employee when the financial management of VNET grant moves to Tukwila, and to establish budget documents as required. The employee is currently a City of Kent employee paid with existing VNET grant funds Tukwila will reimburse the City of Kent in full for the position from the grant when the new grant period starts 7/01/02 , the requested transition date. (CONSENT CALENDAR - ITEM 6D) (CFN-122) Community Oriented Policing Services in Schools Office of Justice Grant. Authorization to accept the COPS (Community Oriented Policing Services) in Schools Grant in the amount of $125, 000 and to establish budget docu- ments as required. This grant would allow one additional Safety Education Officer (SEO) in the Kent and Federal Way elementary and middle schools located in Kent . Currently one SEO is working in six elementary schools 3 Kent City Council Minutes July 2 , 2002 PUBLIC WORKS (CONSENT CALENDAR - ITEM 6H) (CFN-171) S. 196th Street Corridor Middle Leg. Accept the South 196th Street Corridor - Middle Leg project as complete and release the retainage to Scarsella Brothers upon standard releases from the state and release of any liens, as recommended by the Public Works Committee. The original contract amount was $3, 732, 572 . 74 . The final contract amount was $4 , 677, 969 . 96 . Adequate funds exist within the project budget to cover this overage. (CONSENT CALENDAR - ITEM GI) (CFN-171) Washington State Department of Transportation Grant, SR 99 . Authorization for the Mayor to sign the Washington State D.O.T. grant agreement in the amount of $86, 000 for participation in the preliminary engineering for the North Phase of the Pacific Highway South HOV Lanes Project (S . 252nd Street to SR 516) , subject to the Public Works Director ' s concurrence of the language therein, and to establish a budget for same, as recommended by the Public Works Committee. ASPHALT OVERLAY (BIDS - ITEM 8A) (CFN-103) 2002 Asphalt overlays. The bid opening for this protect was held on June 25th with four (4) bids received. The low bid was submitted by Watson Asphalt Paving in the amount of $495, 212 .47 . The Engineer' s estimate was $483 , 210 . 75 . The Public Works Director recommends awarding schedules I, II , III , IV, V, X, XI and XII of this contract to Watson Asphalt Paving. ORR MOVED that the 2002 Asphalt Overlays contract, schedules I , II , III , IV, V, X, XI and XII be awarded to Watson Asphalt Paving in the amount of $495, 212 .47 . Peterson seconded and the motion carried. SIDEWALK IMPROVEMENTS (BIDS - ITEM 8B) (CFN-117) Kent-Meridian High School Sidewalk Improvements. The bid opening for this project was held on June 25th with two bids received. The low bid was submitted by R. W. Scott Construction Co. in the amount of $309, 202 . 60 . The Engineer' s estimate was $299, 737 . 00 . The Public Works Director recommends awarding this contract to R. W. Scott 4 Kent City Council Minutes July 2, 2002 SIDEWALK IMPROVEMENTS Construction Co. ORR MOVED that the Kent-Meridian High School Sidewalk Improvements contract be awarded to R. W. Scott Construction Co. in the amount of $309, 202 60 . Epperly seconded and the motion carried. PLAT (CONSENT CALENDAR - ITEM 6J) (CFN-1196) Meridian Ridge Division I Final Plat (FSU-98-8/KIVA #2020753) . Approval of the Hearing Examiner' s condi- tional approval of the Meridian Ridge Final Subdivision and authorization for the Mayor to sign the final plat mylar. The final plat application was submitted by Schneider Homes The Hearing Examiner issued his Findings, Conclusions, and Decision of the preliminary subdivision on January 20 , 1999, and for a plat alteration December 7 , 2001 PARKS, RECREATION AND COMMUNITY SERVICES (CONSENT CALENDAR - ITEM 6F) (CFN-118) (CONSENT CALENDAR ITEM 6F REMOVED BY COUNCIL MEMBER WHITE AT THE REQUEST OF RUSS HANSCOM) East Hill Skate Park Budget. Russ Hanscom, Executive Director for Arbor Village Retirement and Assisted Living Community, 24121 116th Avenue SE, expressed concern about placing a skate park in front of the retirement com- munity. He said the $50 , 000 is to develop a plan for a park which the City does not have the money to build or maintain. He said many residents of the retirement and assisted living community would be adversely affected by noise, the view, graffiti and traffic. He proposed putting the skate park in another location and forming a public and private partnership to develop a senior park at the 116th and 240th location; he asked for a year to develop such a plan and obtain financing. Upon questions from Council members, Parks Director Hodgson explained the process for developing parks, noting that it includes a number of community meetings . He said that not all the money would be spent before a decision is made as to the location of the skate park. He also noted that there is currently a home on the 5 Kent City Council Minutes July 2 , 2002 PARKS, RECREATION AND COMMUNITY SERVICES property with a two-year lease, that the master plan and the community process will have taken place before the lease expires, and that the project would be ready to go out for bid when the lease expires . He explained that it has taken three years to find this location for a skate park, and that if the location is changed, probably not all the money would be spent wisely, but the majority would. He opined that it would be best to spend the money to have a professional consultant in attendance at the community meetings, and that remanding the issue back to the Parks Committee would not be of value. Epperly noted that when the Parks Committee approved an East Hill skate park, it was not site specific. She pointed out that the action requested tonight is to move money into an account to provide an East Hill skate park at an undetermined site . She was not in favor of remand- ing the issue back to the Parks Committee . Orr noted for Peterson that the community meetings will help solve many of the issues . Yingling expressed complete trust in Parks Director Hodgson. White noted that he plans to attend the community meetings and urged Council members to approve this item, understanding that it is not site specific . EPPERLY MOVED to transfer $50, 000 from the Capital Fund of the Youth/Teen utility tax to the East Hill Skate Park budget for architectural and engineering services, as recommended by the Parks, Recreation and Community Services Director. White seconded and the motion carried. INFORMATION TECHNOLOGY (CONSENT CALENDAR - ITEM 6G) (CFN-1155) Network Backbone Replacement. Approval of the City Network Backbone Replacement equipment and related services purchases, and authorization for the Mayor, subject to the City Attorney' s approval of final terms and conditions, to sign the agreements necessary to: (1) Purchase Cisco equipment from the State DIS contract; (2) Purchase implementation assistance from NEC Business Network Solutions; and (3) Purchase ongoing annual maintenance directly from Cisco. 6 Kent City Council Minutes July 2 , 2002 FINANCE (CONSENT CALENDAR - ITEM 6K) (CFN-104) Councilmanic Bonds (LTGO) for 2002 . Authorization to approve a consolidated Bond Ordinance for the issuance of $13 , 600, 000, plus issuance costs, to provide transportation improvements; East Hill park development; technology; campus expansion and renovation; as well as moving the Kent Station Project forward for the public purpose infrastructure and public purpose land costs, as recommended by the Operations Committee at their June 18, 2002 meeting . (CONSENT CALENDAR - ITEM 6B) (CFN-104) Approval of Bills. Approval of payment of the bills received through June 15 and paid on June 15 after auditing by the Operations Committee on June 18, 2002 Approval of checks issued for vouchers : Date Check Numbers Amount 6/15/02 Wire Transfers 1193-1202 $1, 169, 819 . 53 6/15/02 Prepays & 534578 326, 860 . 33 6/15/02 Regular 535097 3, 744, 208 . 65 $5, 240, 888 . 51 APPOINTMENTS (CONSENT CALENDAR - ITEM 6L) (CFN-1127&873) Appointments. Confirmation of the Mayor' s appointment of Mr. Ray Coleman to serve as a member of the Kent Diversity Advisory Board. Mr. Coleman is CEO of SKCAC Industries and will represent persons with disabilities . Mr. Coleman was employed with the King County Justice System for many years before accepting his current position. He is a long-time community activist . Mr. Coleman will replace Jennefer Henson, who resigned, and his term will continue until 9/30/2005 . Confirmation of the Mayor' s appointment of Mr. Rod Saalfeld to serve as a member of the Kent Human Services Commission. Mr Saalfeld has been associated with Bell- Anderson Insurance here in Kent since 1969 . He is a long-time member of Kent Kiwanis, was active in the Kent 7 Kent City Council Minutes July 2 , 2002 APPOINTMENTS Community Foundation and in earlier years was a member of Kent Jaycees . Mr. Saalfeld will replace Judi Sarff, who resigned, and his term will continue until 1/1/2003 . COUNCIL (CONSENT CALENDAR - ITEM 6E) (CFN-198) Excused Absence for Council Member Woods . Approval of an excused absence from tonight ' s meeting for Councilmember Woods, who is unable to attend. (OTHER BUSINESS - ITEM 7A) (CFN-198) Special Council Meeting on August 6th, National Night Out. On August 6, 2002 , the City of Kent, along with other cities all across the country, will recognize "National Night Out" , an event designed to bring neighborhoods together for the purpose of community enhancement and crime prevention. The Police Department, the City Council and the Mayor also take this opportunity to thank the citizens who make this neighborhood crime prevention work. In order to attend this event, the Council will change its regular meeting time from 7 : 00 p.m. on August 6, 2002, to a special meeting at 5 : 00 p.m. on that same day. CLARK MOVED to cancel the regular City Council meeting at 7 : 00 p m. on August 6, 2002, to set a special Council meeting at 5 : 00 p.m. on August 6, and to direct the City Clerk to provide the necessary notices, as provided by law, and to finalize the agenda for the special meeting no later than close of business, Thursday, August 1, 2002 . Epperly seconded and the motion carried. It was clarified that there will not be a Council workshop that night, and that the Operations Committee will meet at 4 : 00 p.m. that day. REPORTS Operations Committee. Yingling noted that the next meeting will be held at 4 . 00 p.m. on July 16 . (CFN-198) Public Safety Committee. Epperly noted that the next meeting will be held at 5 : 00 p .m on July 9 . (CFN-198) Public Works Committee. Orr noted that the next meeting will be held at 5 : 00 p.m. on July 15 . (CFN-198) 8 Kent City Council Minutes July 2 , 2002 REPORTS Planning Committee. Orr noted that the Planning Committee will hold meetings on July 9 at 2 : 00 p.m. and on July 16 at 3 : 00 p.m. (CFN-198) Administrative Reports. Martin noted an Executive Session to be held on contract negotiations, that it should take approximately 15 minutes, and that action may be taken when the meeting reconvenes . (CFN-198) EXECUTIVE SESSION The regular meeting recessed into executive session at 7 :48 p.m. and reconvened at 8 : 06 p m. (CFN-198) Labor Negotiations. EPPERLY MOVED to authorize the Mayor to sign a three-year collective bargaining agreement with the International Association of Fire Fighters Local 1747, Fire Fighters Unit, effective January 1, 2002 to December 31, 2004 . Clark seconded and the motion carried. Martin commended Anh Hoang for her work in these negotiations . (CFN-122) ADJOURNMENT The meeting ad3ourned at 8 : 06 p.m. (CFN-198) 4 Brenda Jacobe C C City Clerk 9