HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 06/04/2002 City of Kent
Colt Council MeetingY
Agenda
KENT
W A S H I N G T O N
Mayor Jim White
Councilmembers
Tim Clark, Council President
Connie Epperly Bruce White
Leona Orr Judy Woods
Julie Peterson RicoYingling
June 4, 2002
Office of the City Clerk
SUMMARY AGENDA
KENT CITY COUNCIL MEETING
KENT June 4, 2002
w A S H I N O T O N Council Chambers
7.00 p.m
MAYOR Jim White COUNCILMEMBERS: Tim Clark, President
Connie Epperly Leona Orr Julie Peterson
Judy Woods Bruce White Rico Yingling
1 CALL TO ORDER/FLAG SALUTE
2. ROLL CALL
3 CHANGES TO AGENDA
A FROM COUNCIL, ADMINISTRATION, OR STAFF
B. FROM THE PUBLIC
4 PUBLIC COMMUNICATIONS
A Introduction: Boeing Government Relations Manager
B Presentation of Certificates to Digital Artists
C Employee of the Month
5 PUBLIC HEARINGS
None
6. CONSENT CALENDAR
A. Minutes - Approval
B. Bills—Approval
C Parks and Facilities Councilmanic Bonds - Authorize
D Transportation Councilmanic Bonds -Authorize
E Department of Natural Resources Grant—Accept and Amend Budget
F Tony Hawk Foundation Grant—Accept and Amend Budget
G Purchase of Replacement Defibrillator Units- Approve
H Landmark Final Plat- Approve
I. Valley Communications Center Bill of Sale -Accept
7 OTHER BUSINESS
None
8. BIDS
A West Valley Highway Raising
9 REPORTS FROM STANDING COMMITTEES AND STAFF
10 REPORTS FROM SPECIAL COMMITTEES
11. CONTINUED COMMUNICATIONS frl — oS i d e a&tk
12 EXECUTIVE SESSION B — /Cff-Pp;hl /M?,(,
A. Land Acquisition
'- �616�IG 1n�odl(S I'�D�er� COtr�er+3a�-+�
13. ADJOURNMENT
NOTE A copy of the full agenda packet is available for perusal in the City Clerk's Office and the Kent Library The Agenda
Summary page is on the City of Kent web site at www ci kent wa us
An explanation of the agenda format is given on the back of this page
Any person requiring a disability accommodation should contact the City Clerk's Office in advance at(253)856-5725 For TDD relay
service call the Washington Telecommunications Relay Service at 1-800-833-6388
CITY COUNCIL MEETINGS
WELCOME-
The Kent City Council meets on the first and third Tuesday of each month except December at 7:00 p.m. In
December, the Kent City Council meets on the second Tuesday of the month at 7:00 p m. The public is
welcome and encouraged to participate in the meeting. Meetings are televised on local cable television either
live or tape delayed. The following is a guide to insure that your participation is effective and timely.
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
2. ROLL CALL
3 CHANGES TO THE AGENDA: When the Mayor asks for changes to the agenda from the public, please
give your name and address and the subject of your concern. The Mayor,with the consent of the Council,
will then determine whether or not this should be added to the agenda and if added, whether it should be
added as an Other Business item (#7) or a Continued Communications item (#11), and will call upon you
at the proper time.
4 PUBLIC COMMUNICATIONS: Presentations, proclamations, introductions, etc.
5 PUBLIC HEARINGS* When the Mayor asks for public comment, you should rise or raise your hand.
Upon being recognized, step to the lectern, give your name and address, and state the nature of your
interest or concern Please speak into the microphone on the lectern All comments should be addressed
to the chair(Mayor)
6 CONSENT CALENDAR: The Consent Calendar is designed to expedite the business of the City Council.
These items have been previously discussed by the City Council and are considered so routine that
passage is likely All items listed are passed in a single motion. An item on the Consent Calendar may be
removed from the Consent Calendar and considered separately upon request of a Councilmember.
7 OTHER BUSINESS Other Business items may require discussion by the City Council prior to reaching a
decision. You may be given the opportunity to address the City Council on any item listed by following the •
same procedure as in Public Hearings, if there is a great deal of public input on any item, the City Council
may elect to set a public hearing for a future date.
a BIDS This part of the agenda is for the approval and award of contracts for the purchase of equipment or
construction projects
9 REPORTS FROM STANDING COMMITTEES AND STAFF This section is for reports from the Council
President, Chair of the City Council Committees or City staff
10 REPORTS FROM SPECIAL COMMITTEES. This section is for reports from special committees
11 CONTINUED COMMUNICATIONS. Items added to the agenda will be introduced at this time. In order to
better serve the public, please limit your comments to three minutes.
12. EXECUTIVE SESSION: When necessary, the Council may recess to an Executive Session. These are
closed sessions during which only certain subjects may be discussed, such as personnel matters,
litigation concerns, and the sale or acquisition of property.
13. ADJOURNMENT
COUNCIL COMMITTEE MEETINGS
Council Committees are composed of three Counciimembers. The Committees meet regularly, and the Council
is best able to address the concerns of constituents during these meetings. Recommendations are then taken
to the full Council, and action is taken at a City Council meeting.
The five Council Committees are Operations, Parks, Planning, Public Safety and Public Works. The Council ,
also holds a workshop prior to each Council meeting.
If you would like a schedule of Council Committee meetings, please call the Council Secretary at
(253)856-5712, the City Clerk's Office at(253)856-5725,or Administration at(253)856-5721.
aoo
CHANGES TO THE AGENDA
Citizens wishing to address the Council will, at this time, make known the subject of
interest, so all may be properly heard.
A) FROM COUNCIL, ADMINISTRATION, OR STAFF
B) FROM THE PUBLIC
•
• PUBLIC COMMUNICATIONS
A) INTRODUCTION: BOEING GOVERNMENT RELATIONS MANAGER
B) PRESENTATION OF CERTIFICATES TO DIGITAL ARTISTS
C) EMPLOYEE OF THE MONTH
•
•
CONSENT CALENDAR
6. City Council Action: I �j /
Councilmember l�C�'�K., moves, Councilmember (ti
seconds to approve Consent Calendar Items A through I.
Discussion n /
Action
6A. Approval of Minutes.
Approval of the minutes of the regular Council meeting of May 21, 2002.
6B. Approval of Bills.
Approval of payment of the bills received through May 1 and paid on May 15 after
auditing by the Operations Committee on May 21, 2002.
• Approval of checks issued for vouchers-
Date Check Numbers Amount
5/15/02 Prepaids 533099 $ 642,996.51
5/15/02 + Regular 533327 2,748,009 99
5/15/02 Wires 1173-1183 $1,192,898.65
$4,573,805 15
Approval of checks issued for payroll for May 1 through May 15 and paid on May 20,
2002-
Date Check Numbers Amount
5/20/02 Checks 260345-260715 $ 267,898.22
5/20/02 Advices 128886-129572 1,141,463.23
$1,409,361 45
•
Council Agenda
Item No. 6 A-B
•
K E N T Kent , Washington
W ASMIN GTOM
May 21, 2002
The regular meeting of the Kent City Council was called to order
at 7 : 00 p m. by Mayor White . Councilmembers present • Clark,
Epperly, Orr, Peterson, White, Woods, and Yingling . Others
present . Chief Administrative Officer Martin, Deputy City Attorney
Fitzpatrick, Deputy Police Chief Miller, Public Works Director
Wickstrom, Community Development Director Satterstrom, Finance
Director Miller, Parks, Recreation and Community Services Director
Hodgson, and Information Technology Director Mulholland.
Approximately 128 people were at the meeting (CFN-198)
CHANGES TO THE AGENDA
Mayor added appointee Pauline Thomas to on the Kent
Civil Service Commission
Kent Station added by Bob O' Brien, Continued
Communications Item A (CFN-198)
PUBLIC COMMUNICATIONS
Drinking Driver Task Force Design Contest Winner
Presentation. Cesi Medina, Public Education Specialist
welcomed the winners, parents, teachers, principals and
sponsors to the 18th annual poster design contest . She
introduced each of the thirteen winners and Mayor White,
Councilmember Orr and ➢eputy Police Chief Miller
presented certificates and congratulated each of them
(CFN-122)
Western States Seismic Policy Council ' s 2001 Award in
Excellence for Outreach to Schools Presentation. Glen
Woodbury, Board of Director' s Member of the Western
States Seismic Policy Council , explained that the Board
was formed to advise, form policies and do everything
they can to reduce earthquake hazards in the western
United States and Canada He noted that Kent is
vulnerable to a variety of natural and technological
hazards in school facilities, and that personnel and
students are not exempt from the effects of these
hazards . He pointed out that the Kent School District
and the Kent Fire & Life Safety and Emergency Management
Office have formed a partnership to train school
personnel to prepare for and respond to these hazards
Becky Hanks of the School District said Dr. Grohe
submitted the nomination for Kent Fire because she has
seen the positive effect that their training has had
1
Kent City Council Minutes May 21, 2002
PUBLIC COMMUNICATIONS
Mr Woodbury introduced the following members of the Kent
Fire and Life Safety program: Battalion Chief Larry
Webb, Kimberly Resor, Larry Rabel , Jason Napier, Michelle
Hale, Brian Felczak and Pat Pawlak. Michelle Hale
encouraged everyone to take the Community Response Team
training which is a free eight-week training program on
disaster-survival skills .
Mr. Woodbury presented the western States Seismic
Policy Council ' s 2001 Award in Excellence Award and a
Certificate of Appreciation in recognition of Kent ' s
enthusiasm, commitment and vision in preparing the
community for emergencies and disasters by developing the
School Emergency Response Team Program to Mayor White
The Mayor thanked the Kent Fire & Safety personnel and
said it is good to know that people are trained to help
(CFN-198)
Police Department Re-Accreditation Certificate
Presentation. Mayor White read a letter to Chief
Crawford from the Commission on Accreditation for Law
Enforcement Agencies, Inc . , congratulating the Police
Department on their re-accreditation for the third time
Deputy Chief Miller thanked all members of the department
and recognized Lt Bruce Weissich and Officer Brian
Harvey Lt Weissich spoke regarding the process the
department went through, thanked the Mayor and Council
for their support , and gave a special thank you to the
other members of the accreditation team, Officer Brian
Harvey and Administrative Assistant Sarah Grant .
(CFN-122)
Introduction of Appointees . Mayor White announced his
re-appointment of Mr. Callius Zaratkiewicz, and his
appointment of Ms . Pauline Thomas to the Civil Service
Commission. (CFN-198)
CONSENT CALENDAR
CLARK MOVED to approve Consent Calendar Items A through
Q, with the exemption of Item 0. Woods seconded and the
motion carried
2
Kent City Council Minutes May 21, 2002
MINUTES
(CONSENT CALENDAR - ITEM 6A) (CFN-198)
Approval of Minutes Approval of the minutes of the
regular Council meeting of May 7, 2002
BILLS OF SALE
(CONSENT CALENDAR - ITEM 6K) (CFN-484)
Central Commerce Center Phase 2 Bill of Sale. Accept
the Bill of Sale for Central Commerce Center Phase 2
submitted by Sound Venture Five, LLC for continuous
operation and maintenance of 22 feet of watermain, 368
feet of street improvements and 45 feet of storm sewers,
as recommended by the Public Works Director The bonds
will be released after the maintenance period This
pro3ect is located at 8302 South 259th Street .
(CONSENT CALENDAR - ITEM 6L) (CFN-484)
Covington Memorial Street Improvements Bill of Sale .
Accept the Bill of Sale for Covington Memorial submitted
by Covington Memorial Service for continuous operation
and maintenance of 440 feet of street improvements and
312 feet of storm sewers , as recommended by the Public
Works Director The bonds will be released after the
maintenance period This proDect is located at 27221
156th Ave Southeast
FIRE AND LIFE SAFETY
(CONSENT CALENDAR - ITEM 6C) (CFN-122)
Fire Safe Families Project Grant Award. Accept the grant
funds in the amount of $5 , 000 and the in-kind grant of
350 smoke detectors (10-year lithium) .
The Fire Department applied for and received grant monies
from State of Washington Department of Health, In]ury
Prevention Program The grant provides Kent Fire & Life
Safety with 350 10-year lithium smoke detectors and
$5 , 000 Three hundred (300) of the detectors are pro-
vided directly to Kent Fire & Life Safety from State of
Washington Department of Health Fifty (50) detectors
are provided by a second grant written by the King County
Fire F. Life Safety Association. The grant also provides
that the $5 , 000 be used on fire & life safety public
education programs within our response area.
3
Kent City Council Minutes May 21, 2002
FIRE AND LIFE SAFETY
The target audience for the 10-year lithium smoke
detector installation is low income, older adults living
in mobile homes . Kent Fire & Life Safety responded to
175 residential fires in 2001 , thirty percent of these
residents did not have working smoke detectors .
Implementing the 10-year lithium smoke detector program
will assist in meeting the goals of increasing the number
of working smoke detectors in high-risk residences
SURPLUS EQUIPMENT
(BIDS - ITEM 8A) (CFN-136)
Sale of Two 1986 Pierce Engine/Aid Units. The Fire
Department was authorized to surplus and to advertise
for bid two (2) 1986 Pierce Engine/Aid Units at the
February 19, 2002 Council Meeting One bid for one of
the 1986 Pierce Engine/Aid Units, Apparatus #713 , VIN
#40121, in the amount of $37 , 005 was received from Black
Diamond Fire Department . These funds will be placed into
the Apparatus Replacement Fund.
No bids were received for the other 1986 Pierce Engine/
Aid Unit, Apparatus #712 , VIN 440115 . The Fire
Department was contacted by the State Fire Academy who
expressed an interest in purchasing this apparatus . If
they do not make an offer to purchase this vehicle, staff
recommends that this apparatus be re-advertised for sale
by sealed bid in a few months
EPPERLY MOVE➢ to accept the sealed had received from
Black Diamond Fire Department in the amount of $37 , 005
for the purchase of one (1) 1986 Pierce Engine/Aid Unit
(VIN 440121) , and to direct that the funds from this
transaction be placed into a Facilities Maintenance
Capital account . Woods seconded and the motion carried.
(BIDS - ITEM 8B) (CFN-136)
Sale of 3-1/2° Fire Hose. The Fire Department was
authorized to surplus and to advertise for bid the sale
of surplus 3 -1/2 inch fire hose at the February 19 , 2002
Council meeting. One bid for the surplus hose in the
amount of $2 , 232 was received from Michael Hammes .
4
Kent City Council Minutes May 21 , 2002
SURPLUS EQUIPMENT
Staff recommends that the bid be awarded to Michael
Hammes and that the monies be placed into the Fire
Department ' s current year budget to assist with the
purchase of new hose .
EPPERLY MOVED to accept the sealed bid received from
Michael Hammes for the purchase of the surplus fire hose,
and to direct that the funds from this transaction be
placed into the Fire Department ' s current year budget to
assist with the purchase of new hose . Orr seconded and
the motion carried
POLICE
(CONSENT CALENDAR - ITEM 6D) (CFN-122)
Budget Increase for Springwood HUD Grant. Authorization
for the Police Department to accept an increase in the
Springwood HUD grant funding, to decrease the city share
of funding, and to make budget amendments .
The budget was originally presented and approved during
the budget process The actual grant funding came in
slightly higher than expected. The original grant
expected was $84 , 452 and the actual award was $86, 985
This will reduce the city share from $15 , 980 to $13 , 447
or $2 , 533 cut .
(CONSENT CALENDAR - ITEM 6M) (CFN-122)
Criminal Conduct at Public Facilities . Adoption of
Ordinance No 3603 , which relates to criminal conduct at
public facilities . This ordinance will permit a police
officer who has probable cause to believe a person is
committing a crime at a public facility to issue a notice
prohibiting that person from entering the public facili-
ty. The current city ordinance relating to prohibiting
persons from entering public facilities is being substan-
tially revised. Therefore, the current ordinance is
being repealed and replaced by this ordinance
This ordinance also makes it a misdemeanor for a person
to intentionally cause substantial disruption to the
functioning of a public facility or to use the facility
in a manner for which it is not intended and which
interferes with the proper use of the facility Again,
the current ordinance is being substantially revised and
therefore replaced by this ordinance
5
Kent City Council Minutes May 21 , 2002
POLICE
(CONSENT CALENDAR - ITEM 60) (CFN-122)
(REMOVED FROM CONSENT CALENDAR)
Washington Traffic Safety Commission Grant. Accept the
grant from the Washington Traffic Safety Commission in
the amount of $5 , 000 and establish budget document , as
required
The funds from this grant will be used to fund officer
overtime for the seat belt enforcement program entitled,
"Click It Or Ticket " This is an enforcement activity
with "zero tolerance" for seat belt violators . The
program period will run from May 20th to June 2nd and
will include media and public education activities .
Ccuncilmember White expressed concern that this places a
quota of three seat belt citations per hour and said he
feels that is a corruptive influence on the police
Yingling disagreed, noting that the exact language is
performance standards for funded personnel are a minimum
of three self-initiated contacts per hour funded with a
"desired outcome" of three seat belt citations per hour.
CLARK MOVED to accept the grant from Washington Traffic
Safety Commission in the amount of $5 , 000 and to
establish a budget document, as required Woods
seconded.
White said the contract states that the number of
citations are a requirement for reimbursement .
Upon Wood' s request, Deputy Chief Miller noted that
officers do not have mandatory requirements as to the
number of citations per hour per shift , and that they
will still have that discretion.
Peterson opined that it is not requirement that there are
three seat belt citations per hour
Yingling clarified that Item Number 4 says officer work-
sheets which show three or more self-initiated contacts,
not citations , per hour need to be supplied.
The motion carried 6-1, with White opposed.
6
Kent City Council Minutes May 21 , 2002
PUBLIC WORKS
(CONSENT CALENDAR - ITEM 6E) (CFN-171)
SE 256th Flume Restoration Project Condemnation.
Adoption of Ordinance No . 3601 authorizing eminent domain
procedures over certain real property for the SE 256th
Flume Restoration Project .
The SE 256th Flume Project may require the acquisition of
certain property and/or property rights for restoration
of the SE 256th Flume This Ordinance would allow for
acquisition of such real property, as depicted in Exhibit
"A" of the ordinance, to complete the project should
ongoing negotiations fail
(CONSENT CALENDAR - ITEM 6F) (CFN-1242)
218th Street/Garrison Creek Water Main Relocation.
Accept the South 218th Street/Garrison Creek Water Main
Relocation project as complete and release retainage to
Elite Construction upon receipt of standard releases from
the state and release of any liens, as recommended by the
Public Works Committee The original contract amount was
$46, 350 48 . The final contract amount was $127, 687 . 65 .
Adequate funds exist within the project budget to cover
this overage
(CONSENT CALENDAR - ITEM 6G) (CFN-171)
272nd/277th Wetland Mitigation Improvements . Accept the
272nd/277th Wetland Mitigation Improvements project as
complete and release retainage to Scarsella Brothers upon
receipt of standard releases from the state and release
of any liens, as recommended by the Public Works
Committee . The original contract amount was $397, 077 55 .
The final contract amount was $433 , 751 34 . Adequate
funds exist within the project budget to cover this
overage
(CONSENT CALENDAR - ITEM 6H) (CFN-171)
West Hill Traffic Signal Interconnect. Accept the West
Hill Traffic Signal Interconnect project as complete
and release retainage to Potelco, Inc upon receipt of
standard releases from the state and release of any
liens, as recommended by the Public Works Committee
The original contract amount was $77, 120 00 The final
contract amount was $93 , 263 , 00 Funds within other
7
Kent City Council Minutes May 21 , 2002
PUBLIC WORKS
projects have been re-shuffled to adequately cover this
overage .
(CONSENT CALENDAR - ITEM 6I) (CFN-1154)
S . 277th/SE 274th Way Corridor Project. Accept the
5 . 277th/S .E 274th Way Corridor project as complete and
release retainage to MKB Contractors upon standard
releases from the state and release of any liens , as
recommended by the Public Works Committee . The original
contract amount was $8 , 519 , 365 . 32 The final contract
amount was $11, 244 , 093 . 95 or, $2 , 724 , 728 . 63 over. As
noted in the Public Works Director memorandum, several
factors initiated this overage, most of it resulting from
Metro asking to add work to the contract, which the City
accommodated Metro added $1, 543 , 000 worth of work to
the construction of their sewer dissipation structure as
well as other miscellaneous items . Metro has paid the
City for all costs attributable to this additional work.
Adequate funds exist within the project budget to cover
this overage .
(CONSENT CALENDAR - ITEM 6J) (CFN-565&140)
Surface Water Design Manual . Adoption of Ordinance
No . 3602 relating to the City' s Surface Water Design
Manual ( "Manual" ) The ordinance would adopt the Manual
to reduce public hazards due to floods, erosion and
landslides and enhance public health, safety, and
welfare If approved, Section 5 of the Kent Construction
Standards , which was adopted by Ordinance No 3117, would
be repealed as it pertains to standards for stormwater
systems , which is incorporated into the Manual .
COMPREHENSIVE PLAN
(OTHER BUSINESS - ITEM 7A) (CFN-1240&377)
DeMarco Annexation Zoning and Comprehensive Plan. The
proposed ordinance establishes the comprehensive plan
designations of Single Family Residential (SR-6) and
Neighborhood Services, and zoning designations of Single
Family Residential (SR-6) and Neighborhood Convenience
Commercial (NCC) for the DeMarco Annexation Area. All
consistent with the motion approved by Council at its
May 7 meeting
8
Kent City Council Minutes May 21 , 2002
COMPREHENSIVE PLAN
In response to questions from Clark and White, Wickstrom
explained safety concerns regarding ingress and egress on
116th Ave SE and 240th.
Orr explained that the motion she made at the last
Council meeting was to accept the Land Use and Planning
Board ' s recommendation, which was for a square on the
corner, and that in the discussion of that motion, she
said she wouldn' t object to reconfiguring if it made it
safer for ingress and egress out of the site .
ORR THEN MOVED to adopt Ordinance No . 3605 establishing
comprehensive plan and zoning designations for the
DeMarco Annexation area. ,Woods seconded.
Deputy City Attorney Fitzpatrick said it is appropriate
for the Council to designate the shape, and that the
minutes reflect that Council move to adopt the Planning
Commission ' s indication that it would be a square He
reiterated that Council does need to designate shape and
in this case location of the shape .
After a lengthy discussion of the configuration and
access, it was determined that opportunity for public
input has been provided. Satterstrom pointed out that
the Planning Director has some discretion as to the
layout , and that no matter what shape it is, safe access
can be found
After some discussion, Clark withdrew his motion The
motion to adopt Ordinance No. 3605 then carried 6-1 , with
White opposed. The Deputy City Attorney confirmed that
the areas has been zoned as a square
TECHNOLOGY PLAN
(OTHER BUSINESS - ITEM 7B) (CFN-1155)
Technology Plan 2002 . The proposed Technology Plan 2002
represents technology capital investments for the next
three to four years, with a budget total of $7 . 01
million
The investment of $7 . 01 million represents a substantial
reduction from the $11 . 2 million dollar estimate as of
summer 2001 . Significant reductions have taken place
such that this plan consists primarily of lifecycle
9
Kent City Council Minutes May 21, 2002
TECHNOLOGY PLAN
replacement programs for hardware and software A key
investment is the replacement of Police and Corrections
systems , with a total public safety investment of $3 1
million.
Mulholland noted that this plan was presented at the
May 7th Council Operations Committee . She explained that
Technology Plan 2002 started out with a project total
between 11 and 12 million dollars, and that the scope has
been reduced to $7 . 01 million. She noted that the
criteria for inclusion were long standing commitment to
the project, life cycle and replacement programs , pro-
Dects which would provide a possible financial benefit to
the city, reducing risk and to potentially providing
operational efficiencies . She said some of the high-
lights of the plan include replacement of the police
system, replacement of the network backbone which is the
heart of the city' s network and really drives the
communications throughout our network, a number of life
cycle investments , servers, laptops, mobile data
computers, cable TV equipment, the one-stop business
license program, in partnership with the state, improve-
ment to the cashiering processes and an update to our
Microsoft software.
Deputy Police Chief Miller explained that the police
system is 14 years old and is no longer supported by the
company it was purchased from. He noted that one of the
benefits from the new system is the ability to integrate
the Dail and police records systems .
Mulholland explained that a significant percentage of the
plan is an investment in public safety which would be the
police systems project and that 17% is on network and
e-mail related investments, 16% is on business systems,
13% is on end-user and 3% is on financial systems . She
noted that the intent is to issue Councilmanic bonds in
the amount of $2 million and in 2002 and $4 million in
2004 She said the other revenue sources are a blend of
CIP, utility and police funds in the amount of $1
million.
Yingling MOVED to approve Technology Plan 2002 , to
establish a project budget of $7 . 01 million; to approve
an intent to authorize issuance of LTGO (Councilmanic)
10
Kent City Council Minutes May 21, 2002
TECHNOLOGY PLAN
bonds in amounts not to exceed $2 million in 2002 and $4
million in 2004 to partially fund implementation of the
Plan, and to continue to authorize the Mayor subject to
the City' s purchasing rules for bidding, RFP and RFQ
requirements, to sign purchase orders without further
Council approval in amounts up to $50 , 000 for purchases
made in implementation of this Technology Plan as
approved. Woods seconded
Yingling emphasized that Mike Martin, Mulholland and her
staff, have whittled the amount down from over $11
million originally to the bare essentials, and urged the
Council to approve it
Peterson said she agrees with the need to integrate and
streamline some of the systems
The motion then carried.
MUNICIPAL COURT
(CONSENT CALENDAR - ITEM 6N) (CFN-983)
Additional Judicial Position at Kent Municipal Court.
Adoption of Ordinance No. 3604 which relates to the Kent
Municipal Court judicial positions . The Kent Municipal
Court currently has one full-time Judge and one commis-
sioner to handle the filings in the Kent Municipal Court
Adoption of this Ordinance will amend Section 2 34 040 of
the Kent City Code by providing a second judicial
position, and it will eliminate the need for a court
commissioner
(OTHER BUSINESS - ITEM 7C) (CFN-983)
Judicial Appointment. The Mayor wishes to appoint our
longstanding Court Commissioner, Glenn Phillips , as the
Kent Municipal Court ' s second Municipal Judge to become
effective on the effective date of the ordinance creating
this second Dudicial position. Glenn has acted as the
full-time Court Commissioner since 1994 , and already
performs many of the duties required of a full-time
3udge . Once effective, Judge Phillips ' term would run
until December 31 , 2005, and thereafter be filled by
election
11
Kent City Council Minutes May 21, 2002
MUNICIPAL COURT
CLARK MOVED to confirm the Mayor' s appointment of
Commissioner Glenn Philips as the City' s second full-time
Municipal Court Judge, upon the effective date of the
ordinance amending the Kent City Code to add a second
]udicial position. Orr seconded and the motion carried
Mayor White then congratulated Commissioner Glenn
Phillips on his appointment Commissioner Phillips was
then sworn in by the Mayor, thanked the Mayor and
Councilmembers and said he was truly honored by this
appointment .
CIVIL SERVICE
(CONSENT CALENDAR - ITEM 6P) (CFN-122)
Civil Service Commission Re-Appointment. Confirmation
of the Mayor ' s appointment of Mr. Callius Zaratkiewicz to
continue serving as a member of the Kent Civil Service
Commission. Mr. Zaratkiewicz ' new term will continue
until 5/31/08 .
(CONSENT CALENDAR - ITEM 6Q) (CFN-122)
(ADDED BY MAYOR WHITE)
Civil Service Commission Appointment. Confirmation of
the Mayor ' s appointment of Ms . Pauline Thomas to serve
as a member of the Kent Civil Service Commission.
Ms Thomas is currently employed as a Special Education
teacher at Mattson Junior High School Ms . Thomas ' term
will continue until 4/30/04 .
FINANCE
(CONSENT CALENDAR - ITEM 6B) (CFN-104)
Approval of Bills Approval of payment of the bills
received through April 30 and paid on April 30 after
auditing by the Operations Committee on May 7 , 2002 .
Approval of checks issued for vouchers -
Date Check Numbers Amount
4/30/02 Wire Transfers 1162-1172 $1, 082 , 956 . 56
4/30/02 Prepays & 532427 1, 868 , 845 40
4/30/02 Regular 533088 2 , 475 , 226 . 93
$5 , 427, 028 . 89
12
Kent City Council Minutes May 21, 2002
FINANCE
Approval of checks issued for payroll for April 1 through
April 15 and paid on April 19, 2002 .
Date Check Numbers Amount
4/19/02 Checks 259622-259961 $ 282 , 185 99
4/19/02 Advices 127460-128140 1, 125 , 984 22
$1 , 408 , 170 . 21
Approval of checks issued for payroll for April 16
through April 30 and paid on May 3 , 2002
Date Check Numbers Amount
5/3/02 Checks 259962-260344 $ 265 , 327 18
5/3/02 Advices 128141-128885 1 , 097 , 805 76
$1, 363 , 132 . 94
CANCER WALK (CFN-198)
Councilmember Peterson noted that this weekend was the
cancer walk at French field and said $142 , 000-$145 , 000
was raised from a variety of groups made up of about 1200
participants
Mayor white mentioned that 2 staff units were there, one
from Police Explorer Scouts and another from
Administration and other departments
REPORTS
Council President . Clark reminded Council members of
the Valley Com grand opening next week and encouraged
everyone to attend and at the very least to tour the
building (CFN-198)
Public Works . Orr noted that the next meeting will be
held at 5 . 00 p .m. on June 3 . (CFN-198)
Planning Committee . Orr said the next meeting will be at
3 : 00 p m on June 4 (CFN-198)
Administrative Reports . Martin noted that there is an
executive session of two items dealing with contract
negotiations regarding Kent Station and land acquisition,
and that action may be taken after the 25-minute
executive session (CFN-198)
13
Kent City Council Minutes May 21 , 2002
KENT STATION
(CONTINUED COMMUNICATION - ITEM 11A) (CFN-171)
Kent Station. Bob O' Brien, 1131 Seattle Street, said
that at the last meeting on the DeMarco Annexation,
people were told clearly that there was no further need
for commercial property. He said there is a citizens
oversight committee on the proposed Community Development
Block Grant to secure funds to build a 50 , 000 square foot
multi-purpose facility which would be a food bank during
the day and various people could stay in the building at
night . He emphasized the fact that citizens are at least
allowed some input into this process . He said he doesn' t
remember such an oversight committee for the Kent
Station, and citizens have never been asked to give any
input on the matter.
O 'Brien then proposed that this area be park area, which
would have facilities such as a memorial area, a picnic
area, and such things as that
Mayor White noted that there will be another public
meeting on Thursday of this week, providing the public an
opportunity to give input into the process .
Martin pointed out that the zoning envisioned long ago in
the downtown area is DC, which allows commercial activity
to take place as the market sees fit . He noted that two
full day forums on Kent Station have already been held,
and that there will be another one this Thursday, at
which there will be additional information about partici-
pating in a formal public hearing process intended with
the environmental process intended with this project . He
said this would be a very, very expensive piece of green
space and that a park in this particular area would be
very contrary to the intent of the growth management act,
and it would be contrary to the policy to densify this
particular portion of the city and create that synergy in
downtown. He added that he respects the desire for
additional green space
Upon Orr ' s request, Martin noted that the first session
on Thursday begins at 7 : 30 , the second session begins at
11, and the final session begins at 6, at the Kent
Commons
14
Kent City Council Minutes May 21, 2002
KENT STATION
Orr expressed regret that Mr O ' Brien hasn ' t been able to
attend the meetings, but said the City has certainly been
involving the public .
Clark stated that the designation of neighborhood com-
munity commercial zoning does bring some particular
challenges in trying to help neighborhoods develop and
retain their own identity, but it doesn' t acquaint with
the Kent Station property.
Woods agreed, and said there are all kinds of needs in
the valley which have not been addressed She explained
that there are people in the human service community who
are trying to get a package together whereby they could
organize all of their programs in one facility, and that
they came to the City only to inform us of their vision.
Peterson opined that having park space is wonderful but
the Council would be remiss as leaders in the community
for not providing some tax revenue, which comes from
businesses and retail .
EXECUTIVE SESSION
The meeting recessed to executive session at 8 35 p m
and reconvened at 9 13 p.m (CFN-198)
Contract Negotiations. YINGLING MOVED to authorize the
Mayor to sign a Memorandum of Understanding between the
City of Kent and Kent Station LLC subject to further
negotiations on the condition that further negotiations
do not result in substantive changes and the Memorandum
of Understanding is approved as to form by the City
Attorney. Woods seconded and the motion carried
(CFN-171)
ADJOURNMENT
CLARK MOVED to adjourn at 9 . 14 p m. Woods seconded and
the motion carried (CFN-198)
Mary Simmons
Acting City Clerk
15
Kent City Council Meeting
Date June 4, 2002
Category Consent Calendar
1. SUBJECT: PARKS AND FACILITIES COUNCILMANIC BONDS —
AUTHORIZE
2. SUMMARY STATEMENT: As recommended by the Operations Committee at
their May 21, 2002 meeting, authorization to approve intent to issue Councilmanic
Bonds for $1.8 million for the East Hill Youth Sports Complex and $1.2 million for
seismic City Hall improvements and staff moves, and establish the budgets.
3. EXHIBITS: Memo from Finance Director Miller and other information
4. RECOMMENDED BY: Operations Committee (3-0)
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCALIPERSONNEL IMPACT: NO YES X
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
• ACTION:
Council Agenda
Item No. 6C
•
\11,,7KENT
WASHINGTON
DATE May 14, 2002
FINANCE
May Miller TO Mayor White and City Council Members
Director
Phone 253-856-5260 FROM May Miller
Fax 253-856-6255
SUBJECT Financing of Parks and Facilities Councilmanic Bonds
220 Fourth Ave S
Kent, WA 98032-5895
The last two years of capital plans identified the need for both Parks and Facilities
Councilmanic Bonds Requests were included in the six year Capital Plan and in
the adopted 2002 Budget The first request today is for a$18 million
Councilmanic Bond issue to help fund the East Hill Youth Sports Complex The
project totals approximately$5 3 million and is funded primarily ($3 4 million)by
the second quarter percent real estate excise tax over the last three years Bids and
final costs were just received in February so the final bond amount could be
determined The balance will come from cash from several sources including
grants The bonds will be for 20 years at an expected low rate of approximately
5 25%
The debt service payments for the East Hill Youth Sports Complex will be from
the existing funds set aside in the Parks' Capital Improvement Fund The revenue
for this is from the second quarter percent of Real Estate Excise tax Kent is one of
the few cities that sets aside funds specifically for Capital Projects and enjoys a
good credit rating from the bond rating agencies because we do not use property
tax to fund capital projects
To save on debt issuance costs several capital needs will be combined into one
Councilmanic Bond issue We have already presented the technolog piece and
today we are presenting the East Hill Youth Sports Complex, some facility
improvements, and a Public Works piece for street improvements We will be
back June 4 with the final Kent Station infrastructure piece Separate approval will
be asked for each piece and then final authorization to proceed with the planned
2002 Councilmanic Bonds will be requested The projects were anticipated and
are included in the adopted 2002 Budget We will be presenting separate bond
pieces in May, June, and July meetings with the bond funds expected in July or
early August
The second Parks Bonds are for$1 2 million for seismic retrofitting and moves
(City Hall moves for retrofitting, employee moves in the Centennial Center to
make more space for Public Works and moving of Employee Services to their
permanent location) The original project budget for bonds was $1 7 million but in
hght of the economy the project was reduced and portions were deferred The debt
Financing of Parks and Facilities Bonds -2- May 14,2002
service for this was budgeted In the 2002 Budget and will come from existing 25% sales tax and
I` Quarter Real Estate Excise Tax that is set aside in the Capital Improvement Plan (CIP) fund
for Capital Projects and Debt Service on Capital The debt will be a 20 year Councilmanic
Bond issue with approximate interest rate of 5 25%
The expected Councilmanic Bonds for all the projects are within the RCW allowed bond
capacity with an anticipated net 49% capacity used and 51% remaining This is down from the
new 54 7% used in 2000 and well below a stated "not-to-exceed" 85% of capacity used Not
only are we within legal capacity,we have anticipated the debt payments from the CIP and
Street Funds for each specific piece and they are included in the 2002 Budget
In conclusion, the East Hill Youth Sports Complex will provide a much needed year-round
sports complex,the seismic improvements will provide safety improvements to City Hall, and
staff shifts in the Centennial Center will provide much needed space
COUNCIL ACTION
Authorize intent to issue Councilmanic Bonds for$1 8 million for the East Hill Youth Sports
Complex and $1 2 million for seismic improvements and staff moves and establish budgets
IU\Lois's rJes\2002\Couned\Parks Facilities Bonds doc
Budget Summaries
East Hill Youth Sports Complex
Project Description
The overall cost of the East Hill Youth Sports Complex (EHYSC) will be S5,253,679 00
The project includes development of two synthetic turf fields for softball, baseball,
soccer, flag football, elementary school track, and other uses The synthetic turf allows
for year round use on the fields, with no games anticipated to get "rained out' A
restroom and picnic shelter, parking, fencing, lighting, seating, parking, storm drainage,
retaining walls, and utilities are included in the park development
Since 80% of the participants in our youth athletic programs live on the east hill of Kent,
this project will result in improved service to our citizens Other benefits include
reduction in water use, reduced driving distances and fuel costs, and recycled products
used in construction
Revenue Sources:
Revenue Source Year Amount
REET 2 1998-2002 S3,411.000 00
Outside Rentals 1998-1999 510.00000
Fee-in-Lieu 1998-2002 S11,700 00
GO Bonds 2002 S1,800,000 00
Grant/Grantmatching 2002 $19,60800
Sale of scrap/ unk 1998 S1,239 00
Donations 1998 5200 00
TOTAL $5,253,747.00
Operating Budget Impacts
No maintenance staffing increases other than facility supervision are projected as part of
this park development Recreational uses (youth track, flag football, softball, baseball)
from other parks will be moved up to the East Hill Sports Youth Complex, resulting in no
net increase in maintenance time, and possibly anticipating a decrease Maintenance
activities that do not have to be performed at the EHYSC include irrigation, mowing,
lining, and turf management practices (spraying, fertilizing, slicing, etc ) Operating
costs will be greater for the East Hill Youth Sports Complex than for Borden Playfields
due to utilities and restroom maintenance New equipment will need to be purchased to
maintain the synthetic turf
Recreation revenues from field rental at EHYSC should be greater than revenues received
from Borden Playfields
Expense summary:
Project Costs:
Ball field construction 53,572,000 00
WSST $314,336 00
Contingency $357,200 00
WSST on contingency $31,434 00
Athletic Field lighting $155,708 00
Sub Total Including Sales Tar and Contingency 54,430.678 00
Other Costs:
Wetland Mitigation 541,492 00
Demolition, asbestos abatement, me WSST $31,679 00
Survey $37,635 00
Project Management $200,000 00
AYE $216,345,00
Art 550,000 00
Testm $13,734 00
Sub Total $590,885.00
Utilities:
QWest S4 256 00
Water meter and main 57,222 00
Sanitary Sewer Main 117,685 00
On-site electncai $20,00000
Off-site $50,893 00
Sub Total 5100,056.00
Permits:
Grade and Fill $2,173 00
Construction $118,365 00
SEPA, Conditional Use, Pre-Application, Lot Line Adjustment S2 450 00
Ads,bidding, copies $9,140 00
Sub Total $132.128.00
Total $5,253,747.00
*REET2 (Real Estate Excise Tax) revenue will make Debt Service payments
**Debt Service on a $1 8 million bond over 20 year period is $151,000 a year
City Hall Seismic Improvements
During the course of the space plan that was done on our city facilities, a seismic
study was conducted on City Hall The study determined that City Hall would
need some retrofitting so that it could withstand a serious earthquake A number
of recommendations were made It was determined that one solution was to use
a fiber wrap product on the walls
During the preparation of construction documents, the Federal Emergency
Management Administration (FEMA) changed regulations on how to re-enforce
buildings for seismic purposes This had a major impact on City Hall, yet the cost
for the work is reduced The work to be done on City Hall reduces the amount of
fiber wrap, but requires that five windows on City Hall be filled in and re-enforced
floor joists be installed on the perimeter of each floor
One of the major issues in dealing with the retrofitting is the relocation of staff
during the process Staff will need to be out of their work area from one to four
weeks depending on the work in their specific areas Space is available on the
fourth floor of the Centennial Center That space is planned for Employee
Services staff to be relocated Staff is recommending designing and constructing
the workspace for Employee Services During City Hall retrofitting displaced staff
would move to the new Employee Services space When all the work is
complete, Employee Services staff would move to the fourth floor space Public
Works Engineering would then move into the space vacated by Employee
Services on the second floor of the Centennial Center
The original cost projection for the seismic and moving was $1 7 million Listed
below is the new cost
Seismic construction $550,000 00
Employee Services build out $350,000 00
Employee Services furnishings $100,000 00
Special wiring drops to Centennial fourth floor $ 50,000 00
Employee relocation and contingency $150,000 00
Total $1 ,200,000 00
0 Operations Committee 5/21/02
Kent City Council Meeting
Date June 4, 2002
Category Consent Calendar
1. SUBJECT: TRANSPORTATION COUNCILMANIC BONDS - AUTHORIZE
2 SUMMARY STATEMENT: As recommended by the Operations Committee at
their May 21, 2002 meeting, authorization to approve intent to issue Councilmanic
Bonds for $2.2 million transportation projects and establish the budget.
3. EXHIBITS: Memo from Finance Director Miller
4 RECOMMENDED BY: Operations Committee (3-0)
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6D
Z-40
�lcNT
WAS HINGTOH
DATE- May 14,2002
FINANCE
May Miller TO Mayor White and City Council Members
Director
Phone 253-856-5260 FROM May Miller
Fax 253-856-6255
SUBJECT Financing of Transportation Councilmanic Bonds
220 Fourth Ave S
Kent, WA 98032-5895
This will provide funds for two major project street improvements at 132nd Ave
SE and Kent-Kangley and funds for the 2281h Corridor In order to allow a smooth
traffic flow at the East Hill Youth Sports Complex when it is opened later this
year, $1 2 million is needed to provide necessary improvements at 132"d Avenue
SE at Kent-Kangley Council approved an intent to bond this project at their
April 16, 2002 Council meeting If any bond funds remain it will be combined
with the $1 million for 228d' Corridor project The 2281h Corridor is a major
corridor project costing over$10 million over the next several years Both projects
meet the 43 Strategic Plan goal of Effective Transportation Systems
Both projects were part of the six-year Capital Plan and 2002 Budget Debt service
on these projects will be from the existing 1% Street Utility Tax that is set aside for
transportation projects and their debt service This is anticipated to be a 20 year
Councilmanic Bond issue at approximately a 5 25% interest rate
To save on debt issuance costs, several capital needs will be combined into one
Councilmanic Bond issue We have already presented the technology piece and
today we are presenting pieces on the East Hill Sports Complex, some facility
improvements, and a Public Works piece for street improvements We will be
back June 4 with the final Kent Station infrastructure piece Separate approval will
be asked for each piece and then final authorization to proceed with the planned
2002 Councilmanic Bonds will be requested The projects were anticipated and
are included in the adopted 2002 Budget We will be presenting separate bond
pieces in May, June, and July meetings with the bond funds expected in July or
early August
Financing of Transportation Councilmamc Bonds -2- May 14,2002
The expected Councilmamc Bonds for all the projects are within the RCW allowed bond
capacity with an anticipated net 49% capacity used and 51% remaining This Is down from the
net 54 7% used in 2000 and well below a stated"not-to-exceed" 85%of capacity used Not only
are we within legal capacity,we have anticipated the debt payments from the CIP and Street
Funds for each specific piece and they are included in the 2002 Budget The transportation
projects help meet a Strategic Goal to Improve a critical citizen traffic concerns
COUNCIL ACTION
Authorize intent to Issue Councllmamc Bonds, and establish budget, for$2 2 million for
transportation projects
U\Loss's FFles\2002\Council\Transportation Counalmanm Bonds doc
Kent City Council Meeting
Date June 4, 2002
Category Consent Calendar
1. SUBJECT: DEPARTMENT OF NATURAL RESOURCES GRANT—ACCEPT
AND AMEND BUDGET
2. SUMMARY STATEMENT: As recommended by the Parks, Recreation and
Community Services Director, accept the Department of Natural Resources grant for
$5,097.90 and amend the Campus Park budget.
Funds will be used for hazardous tree removal and re-forestation at Campus Park
3 EXHIBITS: Letter of award from DNR and memo from Supt. Parks Planning &
Development Lon Flemm
4. RECOMMENDED BY: Staff and Parks Committee
(Committee, Staff, Examiner, Commission, etc.)
5 UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6E
City of Kent
Parks, Recreation and Community Services
Memorandum
To City Council Parks Committee
From Lon Flamm, Supt Parks Planning and Development
Copy John M. Hodgson, Director Parks, Recreation and Community Services
Date April 26, 2002
Re Department of Natural Resources (DNR) Grant—Accept and Amend Budget
Parks Planning & Development staff applied for and received a grant from
the Washington State Department of Natural Resources (DNR) for
Campus Park The $5,097 90 grant will be used to fund hazardous tree
removal and re-forestation
Recommended Motion move to accept the Washington State
Department of Natural Resources grant in the amount of$5,097.90 for
0 tree maintenance at Campus Park and amend the budget accordingly.
10
WASHINGTON STATE DEPARTMENT OF
DOUG SUTHE0.lAND
Natural Resources Commissioner of Public Lands
v
April 4,2002
Mr. Dave Everett
City of Kent
220 Fourth Avenue South
Kent, WA 98032
Dear Mr. Everett:
Congratulations? The Department of Natural Resources has decided to fund your community
forestry proposal We were impressed with your intent to educate and involve abroad range of
people while managing your community's natural resources.
Your accepted project, Campus Park Tree Maintenance. is a -on---year special project." It must
be completed by May 31, 2001.
The mission of the Urban and Community Forestry Program is to provide Ieadership to create
self-sustaining urban and community forestry programs that preserve, plant, and manage forests
and trees for public benefits and quahtr of life Your project is helping to carry forward that
mission
Within a month, Department staff will draw up a contract, and they may be calling you with
questions Please don't start your project until you have a signed. written agreement with us If
you need additional information from us, feel free to call Sarah Griffith at (360) 902-1704
We want to be involved in your project and assist with «hate,,er expertise we can My staff and
I look forward to working with you in what w e knov, 1-N ill be a success
Since/Su
D o land
Commissioner of Public Lands
1111 WASwINGTON7SE I FO BOY 17CC; I0LY—1= .WA 83504-7C01
F,;,! (-_-)c' 1
Kent City Council Meeting
Date June 4, 2002
Category Consent Calendar
1. SUBJECT: TONY HAWK FOUNDATION GRANT —ACCEPT AND AMEND
BUDGET
2 SUMMARY STATEMENT: As recommended by the Parks, Recreation and
Community Services Director, accept the Tony Hawk Foundation grant for$1,000.00
and amend the East Hill Skatepark budget.
Funds will be used toward the cost of constructing the East Hill Skatepark.
3 EXHIBITS: Copy of award letter from Tony Hawk Foundation and memo from
Supt. Parks Planning & Development Lon Flemm
• 4. RECOMMENDED BY: Staff and Parks Committee
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
• ACTION:
Council Agenda
Item No 6F
City of Kent
Parks, Recreation and Community Services
Memorandum
To City Council Parks Committee
From, Lori Flemm, Superintendent Parks Planning and Development
Copy John M Hodgson, Director Parks, Recreation and Community Services
Date April 26, 2002
Re Tony Hawk Foundation Grant-Accept and Amend Budget
The Parks Planning & Development division received a $1,000 00 grant
from the Tony Hawk Foundation Grant proceeds will be used toward the
cost of constructing the new skatepark on East Hill
Recommended Motion move to accept the Tony Hawk Foundation
Grant for $1,000 00 and amend the East Hill Skatepark budget
� . .,
31878 DEL OBISPO I SUITE 118 PMB ,�191 I SAN JUAN CAPISTRANO I CA 92675
PHONE 949 443-9002 I FACSIMILE 949 4d3-1552 I WEB TONYHAWKFOUNDAT ION.ORG0
April 10,2002
Dave Everett
City of Kent Parks& Recreation
220 4th So.
Kent, WA 98032
Dear Dave,
I'm pleased tolaformyou that the Tony Hawk Foundation hasdecided,to,grant yourt+rganrzation--
S1,000 to assist in the construction of your public,non-profit skatepark.The Foundation will send
you a check after we've received the signed grant agreement outlined below.
I'm not sure if this letter will be received as good news or bad news, since it is only a fraction of
the amount you requested. As skateparks become more and more popular, the foundation is
finding itself awash in applications from worthy projects—more than 70 this quarter alone.
Unfortunately, we have limited resources, so our board of directors elected to give smaller grants
to more recipients rather than larger grants to a handful of recipients
It is our hope that a check from the Tony Hawk Foundation, however small, might help raise your
projects public profile and accelerate local fundraising efforts We'll leave such publicity
strategies to your discretion. We only ask that you don't imply that Tony will be appearing at your
park, and that no one exploits his name for personal gam
To hasten the process, I recommend that you mail this agreement directly to my office
P 0 Box 153, El Granada, CA 94018
The grant is made subject to the following conditions
I You agree to assume any and all liability for
a The construction and operation of the skateboard park, and
b The implementation of any information or advice given to you by the
Foundation
2. The Foundation has the right to terminate the grant, to modify or withhold any payment
otherwise due under the grant, or to require repayment of any expended or unexpended
grant funds if, in the Foundation's sole judgment
a. Grant funds or income arising from the grant have been used for purposes other
than those described above, or
b, Your organization has failed to comply with any of the terms of the grant
3 You agree to provide a written progress report(not to exceed two pages) on or before six
months from the date of this agreement, and a final report twelve months from such date,
detailing the manner in which the Grant money has been spent and the progress you've
made in accomplishing the purpose of the Grant.
4 You qualify as a public charity as described in Section 501(c)(3) and under IRC sec.
170(b)(1)(a), or you are a state or local agency, including public school systems or public
rt uIv I raJ--►ry IN
31878 DEL OBISPO I SUITE 118 PV S 491 1 SAN JUAN CAPISTRANO I CA 92675
'HONE 949 443-9002 1 FACSIMILE 9=9 443-1562 1 WEB TONYHAWKFOUNDATION,CRG
projects You agree to inform the Foundation immediately of any alterations in your
organization's structure or activities which may adversely affect its status under this Code
provision
5 You agree NOT to expend Tony Hawk Foundation grant funds.
a. To carry on propaganda or otherwise to attempt to influence legislation within
the meaning of the Internal Revenue Code 4945(d)(1), or
b. To influence the outcome of any specific public election or to carry on, directly
or indirectly, any voter registration drive within the meaning of Internal Revenue
— Code Section 4945(d)(2). (The term "legislation" in th`iscase does not include
actions by executive,judicial or administrative bodies, such as school boards,
housing authorities, zoning boardq, and similar federal, state or local special-
purpose bodies)
6 You are welcome to make any appropriate public announcements about this grant—
particularly if they are designed to boost local fundraising efforts.
7 You give the Foundation permission to publicly release information concerning this
grant
Please signify your agreement to the above terms of the grant by signing below The agreement
must be signed by the officer or officers who are, under your bylaws and the law governing you,
authorized to execute contracts on your organization's behalf. Please return both pages of the
executed original of the letter to us, and keep a copy for your records
Sincerely,'
Steve Hawk
Executive Director
Tony Hawk Foundation
Agreed to and accepted on behalf of the City of Kent this day of
2002
By: xwd4 a (signature)
Name (please print)
Title Director of Parks Recreation & Community Services
Address(and name of recipient) where check should be mailed-
220 4th Avenue South Kent, WA 98032
Kent City Council Meeting
Date June 4, 2002
Category Consent Calendar
1. SUBJECT: PURCHASE OF REPLACEMENT DEFIBRILLATOR UNITS —
APPROVE
2. SUMMARY STATEMENT: As recommended by the Public Safety Committee,
authorize the Fire Department to purchase 12 Bi-phasic replacement defibnllator units and
associated hardware and software from Medtromcs.
The current defibrillation units are aging and incurring numerous breakdowns. Also
Medtromcs has informed us that they will continue to perform service and/or repairs as long as
parts are available
The following responses to the RFP were received
1 Medtromcs (Physio-Control)of Redmond, Washington $145,180.54
2. Zoll Medical of Burlington, Massachusetts $121,737.34
After an extensive review of both RFP's the evaluation committee has determined that the
proposal from Medtromcs meets both the criteria of the RFP and King County Emergency
• Medical Services protocols. Exhibit "A" outlines a number of specifics that went into making
this decision. The RFP received from Zoll Medical did not meet all of the criteria of the RFP
The City Attorney's office has reviewed the RFP's and concurs that Medtromcs was the only
one to meet all of the requirements. King County Fire Protection District#37 may reimburse
the City$12,098 38 for one of the units.
3. EXHIBITS: Exhibit A (explanation of RFP) and Exhibit B (Legal Dept. memo)
4. RECOMMENDED BY: Fire Chief Schneider & Public Safety Committee (3-0)
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $145,180.54—Apparatus Replacement Fund
($12,098 38 potential reimbursement from Fire District)
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
• DISCUSSION.
ACTION:
Council Agenda
Item No. 6G
EXHIBIT A
• The Medtronics unit has more flexibility with a higher energy setting (360 Joules vs
200 Joules) We can program Medtronics for a lesser, if that proves best
• Our (South King County) paramedics evaluated both manufacturers and chose
Medtronics Lifepak 12, therefore ours will be compatible with the paramedics,
eliminating the need to adapt to different pads or cables
• The viewing screen to evaluate the patient's Electrocardiogram (ECG) is larger and
easier to see
• The size of the ECG waveform can be adjusted to a larger size without the
interference of other screen messages
• The voice prompts are consistent with our King County protocols and more clearly
heard due to the computer voice volume
• There are two (2)batteries on line at all times, and the unit defaults to the second
battery if the first gets low
• Battery life for Medtronics Lifepak 12 is three (3) years vs two (2) years
• We have had an ongoing relationship with Medtronrcs (a local company), and have
worked with their service department They have been extremely responsive and
customer service oriented
• The voice prompt on the Medtronics unit is louder and more distinct This is
important, as we need to be able to hear the voice prompts CPR scenes can be noisy
and at times, chaotic
• We are required by King County Emergency Medical Services to download and send
information when we defibrillate a patient The Medtronics Lifepak system was
preferred (and recommended) by our Information Technology Department
• We are receiving a very generous trade-in value for our current defibrillator units
CITY OF UR LEGAL DEPARTMENT
Memorandum
TO; Steve Hamilton, Assistant Fire Chief
Frem; Pat Fitzpatrick, Deputy City Attomey(,)F
Be: City's Procurement Policy Re� Request for Proposals and Purchase of
Biphasic Defibnllators
0e0; May 2, 2002
This memo briefly explains how the City's procurement policy applies to the Request for
Proposals ("RFP") and purchase of the twelve (12)biphasic defibrillators
The Fire Department conducted the RFP process as other departments of the city do The
Department advertised the RFP in the newspaper, and notified companies known to manufacture
the type of defibrillator that the Department was interested in purchasing The RFP described
each feature that the Department required of the defibrillators, and asked the company
responding to indicate whether its product had the required features The RFP also contained a
proposed contract that the city intends to use for the purchase of the defibrillators, and required
the responding company to indicate if it disagreed with any of the terms of the contract Finally,
the RFP required the responding company to state the price that it would charge for the
defibnllator units, It is my opinion that process was consistent with the guidelines of the city and
past practice
Although RCW 35A 11 010 provides that a noncharter code city may purchase or acquire
property of every kind, there is virtually no guidance in state law regarding the procedure that a
city must use in purchasing property Such guidance is found in Chapter 3 70 of the Kent City
Code ("KCC") KCC section 3 70 010 states,
It is the purpose of this chapter to provide guidelines for the
purchase of goods and services by the City in order to maintain an
accountable procurement process It is also the purpose of this
policy to allow for the flexible application of these guidelines for
more efficient and cost effective purchases where their strict
application would not be in the City's best interest "
MEMORANDUM
Steve Hamilton, Deputy Fire Chief
May 2, 2002
Page 2
KCC 3 70 040 provides that RFPs may be utilized to meet the needs and requirements of
a particular purchase Finally, KCC 3 70 050 requires that a contract to purchase goods valued at
twenty-five thousand dollars or more be in writing and authorized by the city council before
becoming effective and binding upon the city
The intent of the RFP process is to facilitate the purchase or products with the features
required by the city at the best price available However, there is no requirement that the city
purchase the lowest priced product that is offered as a result of the RFP process The code
provides for flexibility in the purchase of products in order to serve the interests of the city In
essence, the code recognizes that there may be instances wherein the purchase of a product that
costs more than a similar product would best serve the interest of the city
For example, the city may determine that a higher priced product is produced by a more
reliable company or a company with a track record of excellent customer service These
considerations may be of such value as to warrant the purchase of the higher priced product In
addition, the city may determine that a higher priced product has better features than a lower
priced product, and that the purchase of the higher priced product is warranted 1 Specialized
features may be of paramount importance when purchasing products relating to life and safety
Finally, there may be some limitations on the city's ability to purchase a particular product For
example, if a lower priced product requires supporting products, such as additional computer
servers, software, etc, the city may be limited in its ability to use the product without the
additional investment of funds for the supporting products All of the above issues can be
considered in determining, pursuant to the flexible purchase policy of the city, which product the
city should purchase
P\Civil\FILES\OpenFiles�0040-2002\MemoHamiltonRFP-Defib doc
t Under some circumstances, variations in the features of a product may be different to such a degree that the
product is unique and not comparable to the lower cost product
Kent City Council Meeting
Date June 4, 2002
Category Consent Calendar
1. SUBJECT: LANDMARK FINAL PLAT (FSU-2000-5/KIVA 2013845) —
APPROVE
2. SUMMARY STATEMENT: Approve the Hearing Examiner's conditional approval
of the Landmark Final Subdivision and to authorize the Mayor to sign the final plat
mylar.
This final plat application was submitted by Randy Goodwin for the Landmark Final
Subdivision. The Hearing Examiner issued his Findings, Conclusions, and Decision for
conditional approval of the subdivision on April 6, 2001.
3. EXHIBITS: Memo with conditions and map
4. RECOMMENDED BY: Staff
• (Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION
Council Agenda
Item No. 6H
COMMUNITY DEVELOPMENT
Fred N Satterstrom, AICP, Community Development Director
PLANNING SERVICES
Charlene Anderson, AICP, Manager
Phone 253-856-5454
KENT Fax 253-856-6454
Address 220 Fourth Avenue S
Kent, WA 98032-5895
May 28, 2002
TO MAYOR JIM WHITE, COUNCIL PRESIDENT TIM CLARK, AND CITY
COUNCIL MEMBERS
FROM CHARLENE ANDERSON, AICP, PLANNING MANAGER
MEETING
DATE JUNE 4, 2002
SUBJECT LANDMARK FINAL PLAT (#FSU-2000-5/Kiva 42013845)
On April 6, 2001, the Hearin,- Examiner issued Findings, Conclusions and Decision with
conditions for the Landmark Subdivision #SU-2000-5 The applicant, Randy Goodwin, is
subdividing 4 78 acres into 18 single-family residential lots The property is located between SE
256`h Street and SE 2641h Street, west of the 25800 block of 124`h Avenue SE
The applicant has complied with the conditions required prior to recording Staff recommends
the City Council approve the Landmark Final Plat (#FSU-200-5/Kiva #2013845) with the
attached conditions and authorize the Mayor to sign the mylar
CA/mIp/S \Permit\PlanUon,-plats\2001\2013845FSU2005CC doc
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Kent City Council Meeting
Date June 4. 2002
Category Consent Calendar
1 SUBJECT: VALLEY COMMUNICATIONS CENTER BILL OF SALE—
ACCEPT
2. SUMMARY STATEMENT: As recommended by the Public Works Director,
accept the Bill of Sale for Valley Communications Center for continuous operation and
maintenance of 362 feet of watermain, 280.5 feet of sanitary sewers and 380 feet of
street improvements. Bonds are to be released after the maintenance period. This
project is located at 27519 108th Avenue SE.
EXHIBITS: Map
4. RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS.
7 CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION-
Council Agenda
Item No. 6I
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• Kent City Council Meeting
Date June 4, 2002
Category Bids
I. SUBJECT: WEST VALLEY HIGHWAY RAISING
2. SUMMARY STATEMENT: The Bid opening for this project was held on
May 23rd with seven bids received. The low bid was submitted by City Transfer, Inc.
in the amount of$797,070.00. The Engineer's estimate was $1,076,200.50. The Public
Works Director recommends awarding this contract to City Transfer, Inc., recommends
establishing a budget for the project and declare intent to issue bonds for a portion of
the funds.
3. EXHIBITS: Public Works Director memorandum
4. RECOMMENDED BY: Public Works Director
• (Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $797.070.00
SOURCE OF FUNDS: D20013
7. CITY COUNCIL ACTION: r ,
Councilmember & moves, Councilmember w °may seconds
that the West Valley Highway Raising contract be awarded to City Transfer, Inc. in the
amount of$797,070.00, recommend establishing a budget for the project, and declare
an intent to issue bonds for a portion of the funds.
DISCUSSION:
• ACTION-
Council Agenda
Item No. 8A
COMMUNITY DEVELOPMENT
Mike H Martin, Deputy Chief Administrative Officer
PUBLIC WORKS DEPARTMENT
Don E Wickstrom, P E Public Works Director
Phone 253-856-5500
K E N T Fax 253-856-6500
WASH IN 070N Address 220 Fourth Avenue S
Kent,WA 98032-5895
Date June 4 , 2002
To - Mayor City Council
From. Don ickstrom, Public Works Director
Subject West Valley Highway Raising
Bid opening for this pro] ect was held on May 23rd with seven
bids received. The low bid was submitted by City Transfer, Inc
in the amount of $797 , 070 00 The Engineer ' s estimate was
$1, 076 , 200 .50 . The Public Works Director recommends awarding
this contract to City Transfer, Inc
Bid Summary
City Transfer, Inc $797 , 070 00
Scarsella Brothers $964 , 788 10
Icon Materials $1 , 048 , 298 . 00
Mid-Mountain Contractor, Inc $1 , 049, 570 00
Rodarte Construction, Inc $1, 154 , 342 00
Ceccanti , Inc $1, 275 , 620 . 60
Interwest Development NW $1 , 300 , 362 . 70
Engineer' s Estimate $1, 076 , 200 50
MOTION
Councilmember moves , Councilmember seconds that
the West Valley Highway Raising contract be awarded to City
Transfer, Inc . , for the low bid amount of $797 , 070 00
Bidletter?PTHRaisizq
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REPORTS FROM STANDING COMMITTEES AND STAFF
A COUNCIL PRESIDENT SC14 'lj
B OPERATIONS COMMITTEE
C. PUBLIC SAFETY COMMITTEE
D. PUBLIC WORKS LP/v✓ noft
•
E. PLANNING COMMITTEE 62411 /- l 3 M
F. PARKS COMMITTEE W 4 & —it
G. ADMINISTRATIVE REPORTS 0t-- +^— e�
/p
REPORTS FROM SPECIAL COMMITTEES
•
PARKS COMMITTEE MINUTES
A* APRIL 9, 2002
COMMITTEE MEMBERS PRESENT Chair Judy Woods, Connie Epperly, Bruce White
STAFF PRESENT John Hodgson, Kathenn Johnson, Ronda Billerback, Judy Bennett,
Shane Gilbertson, Lon Flemm, Brett Vinson, Lori Hogan, Tom Brubaker, Jackie Bicknell
PUBLIC PRESENT J Ye, Robert O'Brien, Joe Rubio, Bill Young, Ted Kogita
The meeting was called to order by Chair Judy Woods at 4 06 PM
Approval of Minutes of March 12, 2002
Committee Member Connie Epperly moved to approve the minutes of March 12,
2002. The motion was seconded by Committee Member Bruce White and passed
3-0.
IAC Grant Application — Resolutions — Approve
Parks Project Manager Shane Gilbertson said the IAC grants are for both land
acquisition and development through the Interagency of Outdoor Recreation There are
five applications.
♦ Clark Lake Park —This grant is at the top of the list and will help repay the
acquisition loan
♦ East Hill Extreme Park on 116`h and 240th
♦ Morrill Meadows Park Acquisition
♦ Off Leash Dog Park Development (hopefully on the West Hill — site hasn't been
determined,yet)
♦ Turnkey Park Acquisition
Bruce White asked if all the properties were currently in inventory Parks Director John
Hodgson said Clark Lake was in inventory The Extreme Park has been purchased and
the match for that project would be the acquisition The Morrill Meadows Park purchase
(the property lust east of Morrill Meadows that will connect to East Hill Park) is in the
park acquisition plan In answer to Mr White's question about houses on the property,
Mr Hodgson said the Martin house (which is the big white one) was just acquired by the
City Two of Mr Martin's children live in two of the other houses and have indicated
they would like the City to acquire those properties when they are ready to move,
sometime in the future Next to those is a yellow house that the City already owns and
is renting out. There is about an acre and a half that has one old house on it, which is
the piece in the acquisition plan
The Turnkey Property was approved for purchase by Council about a year ago and that
acquisition is lust now being finalized Turnkey Park is on 100'h Avenue, North of East
Hill Elementary School at about 244`h, and backs up to the Valley Key Apartments Off
of 100`h, there is a 20 foot piece of frontage property to the park that the City acquired,
along with the house next door, which is on about an acre The property was acquired
Parks Committee,4/9/02 2
for the frontage off of 100t' and that basically becomes the neighborhood park for all the
new development taking place down the road With that frontage, the City won't have to
build two parks in that neighborhood, but can build lust one by acquiring an acre and
opening it up and providing access to the frontage
The Off Leash Dog Park is not acquiring property When community members came to
the City with the idea for an off leash park area, Kent took the lead, working with all the
south county cities to say it wouldn't be fair for one city to build the park and then
assume that everyone else would build their own also The consensus was that
whoever built the first park would inhent everyone's dogs. Kent led a group of south
county park directors to work together to come up with an idea of developing a regional
facility and Grandview Park has been identified as a suitable piece of property It is in
the City of SeaTac and owned by King County All of the park directors/staff are talking
to their councils to get a resolution to continue the concept
This particular application is a group application from the south county cities for a grant
to develop Grandview Park The process will take six months and, at the end, the group
will try to have a commitment from the cities as to what they would be willing to do to
make the park happen Mr Hodgson said that the project is a slam dunk in terms of
rating high because of the partnership between the 7-8 cities and King County In-kind
design support, etc can be used against the grant money, and hopefully, if it's done
right, it won't cost the cities and county anything to develop or redevelop the site The
plan is to turn the park over to a non profit organization to manage In-kind resources
are used for a lot of the grants that require a 50% match, but the City can only apply for
up to $300,000 A match would have to equal whatever the grant request receives, and
it doesn't always cover the cost of the entire project However, in that particular case, it
should
Bruce White pointed out a needed amendment The resolutions that reference Chapter
43 98A were recodified in 1999 as 79A 15 and point 5 of all the resolutions says that
when the grant money is received to buy the parks, they would be retained with such
use in perpetuity However there was no such requirement within the RCW to do that
Shane Gilbertson remarked that it was a requirement from IAC As a granting agency
that gives money, they require that the park land has to permanently be dedicated as
such for utility and location The product description in the application has to be named
as parkland and that has to be kept in perpetuity The City can't take the money, buy
property and then turn around and sell it to a developer Mr White asked what
underlining authority the IAC would have to make a rule that wasn't codified
City Attorney Tom Brubake- said he would have to look into the issue but a guess would
be that, as the grant agency, IAC could impose conditions on their own outside of the
specific conditions of the statute as long as they were consistent with the overall thrust
of the statute Bruce White said he would like some follow up because perpetuity is a
long time and what makes sense today may not make sense 20 years from now He
asked if Kent had ever sold or traded park land John Hodgson said the Austin property
had been donated to the City and the person that donated it wanted it to be used as a
Parks Committee,4/9/02 3
park, but staff determined that it was too small a piece of property So the owner was
asked if the property could be sold and the money used for park development
elsewhere and she approved of that. However, if the land had been bought with grant
money, the City would have had to reimburse the state for its acquisition Bruce White
wanted to know if, in the future the need arose to sell one of the properties purchased
with a grant, the City would be able to give the grant money back and then sell the
property Tom Brubaker said that for property purchased with grant funds that had to be
held in perpetuity for park purposes, language in the deed could be used to revert the
property back to the person it was purchased from if the City stopped using it for park
purposes A property could be purchased for an outright fee from the seller and the
state funds used on the promise that the property would be used in perpetuity for parks
purposes In the event it ceased to be used for parks purposes, there would be a
contractual breach between the City and the state, and whether or not any money was
due or owing back to the state would have to be hammered out between the City and
the state
Judy Woods noted that the last statement in the resolution says there can be an
agreement between the parties involved to change the use, so there is a potential out if
the parties agree to it John Hodgson remarked that that was the case of the Ice Arena
It was bought for use as a sports fields, but the City went back to the state and they
gave permission to use it as an indoor recreation facility instead of an outdoor
recreation facility
Connie Epperly moved to approve the 2002 IAC grant application resolutions for
Clark Lake Acquisition, East Hill Extreme Park Acquisition and Development,
Morrill Meadows Park Acquisition, Off Leash Dog Park Development, and Turnkey
Park Acquisition and Development The motion was seconded by Bruce White
and passed 3-0
Cell Tower at West Hill Skate Park — Authorize
Shane Gilbertson said that Cingular Wireless approached the Parks Department on
placement of a cell tower located west of 42Id Avenue across from West Hill Skate Park
on the same parcel as West Fenwick Park After looking at the parcel, Cingular
Wireless decided that it would be in theirs and the Parks Department's best interest to
put the tower across the street on the vacant West Fenwick parcel They are proposing
to swap out a Puget Sound Energy pole that's currently there, put in a higher one with
their antennas on top, and then locate some cabinet work below They are requesting
an 18' x 12' area for a concrete pad and some cabinet work to be placed adjacent to the
pole, and in return, they are willing to pay the City $1,250 a month That money would
go into the light pole replacement account for ballfield lights This arrangement was
done with Qwest at Russell Road Park and has worked out really good The City got a
free light pole and updated lights and new wiring, plus the lease payment The lease
would be for five years with the option to renew for two more years
Ted Kogita, 25227 Reith Road, Kent, Washington questioned whether there would be
any liability if kids decided to go out of the skateboard park and climb the walls of the
Parks Committee,4/9/02 4
tower. John Hodgson said the area was across the street and a ways away, but any
liability would be placed on the folks with the pole It would be made part of the
agreement to put the pole there that they indemnify the City
Bruce White moved to authorize the Mayor to enter into a lease agreement with
Cingular Wireless, and amend the Light Pale Replacement Budget in the amount
of$1,250 per month. The motion was seconded by Connie Epperiy and passed
3-0.
2002 Washington State Ants Commission Operational Support Grant
Cultural Programs Manager Ronda Bdlerbeck said the Washington State Arts
Commission had awarded the Kent Arts Commission a $6000 grant in their Operation
Support Program for the 2002 grant cycle. Then additional money was recently
received in the amount of $1,822 due to some restructuring of the grant program
Those funds will be applied to the Annual Arts Festival, Canterbury Faire, which takes
place the 3rd weekend in August,
Connie Epperiy moved to accept the Washington State Arts Commission's 2002
Operational Support Program grant in the amount of $1,822 and amend the
Canterbury Faire budget. The motion was seconded by Bruce White and passed
3-0.
Consultant Agreement for 2003-2007 Consolidated Plan Development
Housing and Human Services Manager Kathenn Johnson said the consultant
agreement with John Epler & Associates was for development of the five Year
Consolidated Plan Mr Epler was chosen by a citizen committee from two applicants
that applied in response to the RFQ Mr Epler has over 20 years experience with HUD
and brings a wealth of information that will assist in making sure that the City's plan is
appropriate when it is submitted for the first time The five Year Plan is a requirement of
the entitlement status the City is seeking from HUD Ms Johnson said a letter was
received from the Seattle office saying that HUD had informed them that Kent would be
recognized this year The official letter won't come until June, but the City is assured
that this will happen
Looking at the housing and community development needs in the City of Kent,
particularly in regards to low to moderate income people, will be a community process
The agreement is for up to $45,000, and the project will be completed absolutely no
later than October 15`h (September 15th, preferred) It is due to Washington, D C. by
November 15`h and there needs to be time to bring it to Council for approval
Judy Woods asked for an explanation as to why the change was being made and what
role population had to play. Kathenn Johnson said that when the Community
Development Block Grant (CDBG) money comes down from the federal government, it
has to go either to an urban county or a metropolitan city A metropolitan city is defined
as a city that has 50,001 residents or more Kent tried to get entitlement three years
ago and there were more than 50,000 people at that time However, because of the
Parks Committee, 4/9/02 5
eminent census, HUD was not recognizing the annexations that had taken place in
1996, so the City was not allowed to proceed with the process. According to HUD, Kent
only had 47,000 people living in the City.
The City of Kent has been a member of the King County Consortium and, as a member,
has relied on King County for the administration of the program. King County does what
is called administrative set asides They take 10% of the total entitlement and set it
aside for administrative costs The City of Kent gets about $600,000 a year, so $60,000
right off the top of the money goes to King County for administrative purposes Then
there are other administrative set asides. (Housing stability is one that has benefited
residents of Kent, and the City would have an option to continue to fund that
independently of the county ) They also make set asides for projects that either county
staff recommends or that the cities have agreed upon More often than not, county staff
does the recommendation and it then goes to the Joint Recommendation Committee for
approval Safe Harbors was a project that Kent was required to put $1000 into this
year
Membership in the consortium also means that King County has a lot of control over
what they deem are appropriate projects to engage in The Mayor and Council have
expressed their opinion that they want to (1) have the status of a metropolitan city, and
(2) that they would like to control their own destiny and have control of their own money
so they are making all of the decisions That means the City would take over the
administration of the grant
There are other cities in King County that have metropolitan status Bellevue has its
own entitlement and administers its own money Shoreline, which was a new city a few
years ago, does not administer its own money as they didn't have the infrastructure in
place to handle it, so they stayed with the county The City of Auburn has entitlement,
which always raises everybody's eyebrows because everybody says Auburn doesn't
have 50,000 people Many years ago, a federal regulation said that if a city had a work
force of more than 50,000 people, they would qualify Auburn immediately recognized
that criteria would fit their city and they jumped on the band wagon and became an
entitlement city They have done the program very successfully and had no problems
administering their own entitlement Federal Way, when it was first incorporated, was
designated a metropolitan city because of its population and chose to exercise their
entitlement, but because they also did not have the infrastructure in place to administer
it, they had problems and went back to the county Kent will be the next city to get
metropolitan status
Bruce White asked if Kent has the know how and the infrastructure to administer the
program Ms Johnson said Kent does have the know how and the infrastructure and
has been administering a lot of its entitlement. One of the things that has happened,
especially in the past three years as the county has become more aware of their
budgetary issues and demands have been placed on their staff to take on more
responsibilities, is that the county has actually been shifting administration down to the
cities (even though the county is being paid to do that job) The City has a full time
Parks Comnuttee,4/9/02 6 '
Planner position that is actually paid for by the block grant and whose sole duty is to
administer the program. Currently, it takes at least the first six months of the year
before the City is able to get reimbursement because of contracting issues and sending
reports Becoming an entitlement city provides a link by modem to the federal
government, and reports can be uploaded or downloaded and money can be directly
downloaded into an electronic account with the City It would be the exact same City
staff doing the exact same job as now, only reporting would shift from the county to the
federal government, and there would be more money
Ms Johnson said a formula that's run once a year (and only capable of being done by a
computer, according to HUD) tells how much money Kent will get. Staff has checked
some of the newer entitlement cities and, for example, Lakewood came on line 2%2
years ago with a population of around 60,000 and is getting $900,000, versus what Kent
is getting right now Staff is questioning how that happened and hoping that Kent will be
so lucky
Bruce White asked about some of the programs the City provides with the money Ms
Johnson said there were actually three parts of money Planning and Administration,
Public services (15% of the grant), which funds the Emergency Feeding Program,
Community Health Centers of Seattle-King County (whose administrative offices are in
Kent), and YWCA (one of the needs there is transitional housing for domestic violence
victims and is very specific to women who've been made homeless by DV), and Capital
money, which is the biggest pot of money, overall Capital money is utilized to fund the
Home Repair Program ($300,000 this year) for major and minor home repairs for those
home owners in the low to moderate income range that reside in their own units (can't
be someone who owns a unit and rents to someone else)
There is an application process for the remainder of the money and sometimes it's for
things like $10,000 to an entity that's located in Kent to show local support An example
of that would be the King County Housing Authority project that the City is funding this
year for$10,000 to go towards the purchase of Southwood Square to help maintain low
to moderate income housing for individuals Another project that received $10,000 this
year is the Lutheran Social Services, who are building a facility in SeaTac but have a
client base that comes through Kent Money was contributed this year to the One Stop
Human Service Center that a group of agencies are working to develop Last year the
roof replacement at Titusville Station was funded, and that facility has transitional
housing for single women in recovery on the top floor and was purchased by a non
profit agency A lot of the funding for Kent Commons was from Community
Development Block Grant money many years ago and that's why there is the
component that social services must be provided in that building for another couple of
years (It was a 25 year agreement )
Judy Woods clarified that the recommendations come to the City from one pot of money
from the Human Services Commission who does its recommendations on a cyclical
basis, and it's the special projects for which they accept applications. Ms. Johnson
continued that sometimes the money is used for City infrastructure, like parks in low
Parks Comunttee,4/9/02 7
income neighborhoods One of the criteria for doing infrastructure within the City is that
it must be something that will benefit either low income families and individuals or the
disabled
Bruce White moved to authorize the Mayor to execute a consultant agreement
with John Epler & Associates for development of the five year Consolidated Plan.
The motion was seconded by Connie Epperly and passed 3-0.
2002 Trees Program Report
John Hodgson reported that every year the Parks Department adds the number of trees
as in the current year (2002 this year) to the tree inventory around the City Staff goes
to the elementary schools and lets the students pot a tree, which they then care for
during the rest of the school year They take it home over the summer, and the next
fall, during the course of the planting season, they plant the trees in a variety of City
parks The letters in the packet are from the kids, who, Mr Hodgson said, had a
wonderful time
Just about every tree at Clark Lake that's been planted is a tree from the program, and
on the 2711' of April, starting at 9 00 AM, staff will be planting 400 more trees at Clark
Lake in an effort to try and reforest that property He said there was great community
support for the project
The meeting was adjourned at 4 50 PM
Jackie Bicknell
City Council Secretary
SPECIAL PLANNING COMMITTEE MINUTES
MAY 7, 2002
COMMITTEE MEMBERS, PRESENT Chair Leona Orr, Bruce White, Judy Woods
STAFF MEMBERS PRESENT Fred Satterstrom, Charlene Anderson, Gloria Gould-
Wessen, Len Olive, Kim Pratt, Jackie Bicknell
PUBLIC PRESENT Robert Bennett, Paul Benton, Patty Logan, Mark Logan, Glenn
Gray, Jere Thornton, Justine Ordanio, Albert Dreisow, Ted Kogita, Sarah Khan, Pat
Wolfson, Alexis Koester, Elaine Spencer, Dorothy Petersen, Linda Hayes
The meeting was called to order by Chair Leona Orr at 3 02 PM Chair Orr explained
that since this was a special meeting, no public comment would be taken and no
additional items would be added to the agenda
Agricultural Zoning and Land Use Plan Recommendation
Planner Gloria Gould-Wessen said the Land Use and Planning Board had held four
public hearings and numerous workshops prior to the hearings on the agricultural lands
issue The last hearing was March 25th and they recommended an option for the
Agricultural Land Study that staff had been working on since about the first of 2001 On
April 2"d, an inventory of the GMA Mandates and regulations associated with agricultural
lands were presented at the Council Workshop and the wetlands issue was looked at
and a matrix presented that illustrated the differences of the Land Use and Planning
Board's recommendations versus staffs recommendations Staff was asked at the
Workshop to bring more details about the Purchase of Development Rights and
Transfer of Development Rights Programs Development regulations are specifically M-
1 zoning The AZ zone is an agricultural general and allows for agricultural production
and industrial production of agricultural products such as producing French fries and
processing lettuce or things of that sort M-1 was used as the development standards
for the AG
Exhibit A
• Comprehensive Plan-Land Use Designations
The Land Use and Planning Board has recommended that some agricultural support
be created for AG zoning and a land use designation formed that better defines the
category Presently it's designated as an agricultural land use Staff suggests using
the language brought forward by the Land Use and Planning Board "The
Agricultural support designation is reserved for agriculturally related industrial and
retail uses near areas designated for long-term agricultural use " Additionally, the
agricultural land use designation would be better defined by using the words
Resource Land "The Agricultural Resource Land designation is for land reserved
for agricultural use Single family residential uses may be allowed but in a very low
density " That recommendation, also brought forward by the Land Use and Planning
Board, deals with the Comprehensive Plan designations
Special Planning Committee,5/7/02 2
♦ Zoning Designation
The zoning designations are a little bit different between the two recommendations,
The Land Use and Planning Board suggested that there should be no change to
what is presently designated A-1, however staff has recommended that the zoning
be changed to an A-10 zone which allows one dwelling unit per 10 acres versus one
dwelling unit per 1 acre in A-1 zoning The intention for the A-10 was to ensure
large parcels for commercial agricultural use The TDR program that was brought
forward intended to ensure that the property owners of the large parcels would still
maintain the value of one dwelling per acre and would have a multiplier of four A
person with 10 acres would have the development value of one dwelling per acre or
10 dwelling units which they would be able to multiply by four for a total of 40
dwelling units that they could sell to a developer That would be maintained under
staff's proposed TDR Program The Land Use and Planning Board decided that it
would be best to maintain the A-1 zoning
♦ Agricultural Preservation Program
The Agricultural Preservation Program is a bit different between what staff
recommended and what the Land Use and Planning Board recommended They
brought forward that it should be expanded and include a Purchase of Development
Rights Program as well as the TDR Program that staff had recommended
♦ City Code-Development Regulations
There are no differences in the City code regulations for the AG designation
between staff and the Land Use and Planning Board's recommendations There are
some differences between the recommendations for A-1 — Agricultural The first, in
order of the code, deals with the establishment and designation of districts The AG
district would expand to include retail Staff suggested the agricultural A-1 district be
expanded to A-10 instead of A-1 but essentially there isn't any other changes in
terms of definitions
Kent City Code 15 04 020 Residential Land Uses Staff suggested and the Land
Use and Planning Board recommended that the conditional use be removed that
allows drive-in churches, welfare facilities, retirement homes, convalescent homes,
privately or publicly operated facilities for rehabilitation or correction facilities, etc
(Essentially the same, except it's A-10 in staffs recommendation )
Kent City Code 15 04 040 Manufacturing Land Uses Staff is presently suggesting
and the Land Use and Planning Board has recommended that a "P" be added to the
category in manufacturing and land use under AG that principally allows
manufacturing processing, blending, and packaging of dairy products and by
products under AG Staff had recommended that the Smith Brothers Farm area,
which is now presently A-1 be changed to AG since it really is indicative of what the
agricultural general zone really is intended —to process agricultural products
Adding 'P" or allowing this particular manufacturing within that zone further
reinforces their present activity on the land and its historical use of the last 70 years
Special planning Committee, 517102 3
The Land Use and Planning Board recommended that a conditional use be allowed
under Warehousing and Distribution Facilities within the AG district that has the
following condition- under AG, the property owner can `Reuse or replacement of
existing structures for non agricultural uses where it is shown that the existing
structures are obsolete for agricultural use and unless they can be put to non
agricultural use will have no viable economic use Any replacement structures must
maintain or enhance the agricultural appearance of the property Signs shall be
limited to not more than 100 square feet in area per business, and of that amount,
freestanding signs shall not exceed 40 feet rn area No increase in the area of
existing impervious surface shall be allowed in connection with a non-agricultural
use " Staff did not recommend that for approval as there are presently FEMA flood
restrictions in the area and there was concern that there would be some additional
problems from closing in those buildings
Kent City Code 15 04 060 Transportation, Public and Utilities Land Uses The
recommendation is to remove the conditional use in that category which would allow
transportation and transit facilities This is within AG and A-1 Presently they are
allowed and staff concurs with the Land Use and Planning Board that removing that
conditional use and not permitting transit facilities in the agricultural lands or in lands
that are designated for agricultural support (which is what AG would be) would be
prudent for the kind of activities that are envisioned
Kent City Code 15.04 070 Wholesale and Retail Land Uses Staff suggested that a
land use category be added called Agriculturally Related Retail, specifically for the
AG district, and add a "C" for conditional so it could be reviewed The Land Use and
Planning Board recommended that, "Retail use must be for sale of agricultural or
horticultural products, at least 25% of the gross sales value of which are grown within
Washington State Up to 50% of the gross value maybe for seed, gardening
equipment and products, private labeled foods, and locally hand made products Any
structures must be designed to maintain or enhance the agricultural appearance of
the area." Staff recommended that 25% of the product be grown within King County
thereby supporting its agricultural activities, rather than 25% of the gross sales value
having to be grown within Washington State Staff also recommended that "Up to
25% of the gross sales area may be for seed, gardening equipment and products "
rather than the 50% recommended by the Land Use and Planning Board Where
private labeled foods were recommended, staff recommended that those be
northwest regionally labeled foods
Kent Citv Code 15 04 170 Agricultural and Residential Zone Development
Standards Under the recommendation of the Land Use and Planning Board,
maximum density would be one unit per acre Staff has recommended that it change
to A-10, which would then lower the density to one dwelling unit per 10 acres The lot
size wouldn't change under what was recommended by the Land Use and Planning
Board and, obviously, A-10 would recommend that the minimum lot size be 10 acre
parcels
Special Planning Committee, 5/7102 4
Kent City Code 15 04 190 Commercial and Industrial Zone Development
Standards The standards of M-1 are used, which is a transitional zone for
agricultural to industrial, and the minimum lot size for the AG is one acre. The
maximum site coverage would be 60%. The front yard would be 20 feet, backyard
20 feet, and side yards generally 15 feet (there is some variation giving a deeper
separation between the side yards if they are connected to arterial or local streets)
The landscaping within this commercial industrial zone requires a Type II
landscaping, which is a fully screened landscape with evergreen trees, etc , and is
much like the industrial zones
The outdoor storage would be "accessory only" to the use that's allowed in the AG
zone It's intended to be incidental and subordinate to the principle property or
structure and needs to be confined to the back two-thirds of the backyard "Outdoor
storage exceeding a height of 15 feet shall be so placed on the property as to not
detract from the reasonably accepted appearance of the district " It relates to the
reuse of structures that would no longer have agricultural viability
There are some differences between what was recommended by the Land Use and
Planning Board and what is allowed in the M-1 zoning for signs A maximum sign
area of 200 square feet is allowed in M-1 `The AG zone districts shall not exceed
one-half foot for each foot of street frontage " Wall signs, under the M-1 sign
regulations, do not exceed 20% of the building fagade On page 2, the Land Use
and Planning Board recommendations say 100 square feet per business, and of is
that amount, 40 square feet for free standing signs Staff did not make a
recommendation for that particular use,
The loading area regulations ensure there is maneuverability for trucks and also
that there is bermed landscaping for visual acuity of the community in the
warehousing environment and to ensure there is a buffer between the roads and
the industrial uses Off street parking is straight forward Additional standards deal
with predominant activities ensuring that the loading areas and any additional
outdoor activities are reviewed by the Planning manager so there is a bit more
oversight on those sorts of activities
Kent City Code 15 04 170 Agricultural and Residential Zone Development
Standards Staff and the Land Use and Planning Board both have suggested that
AG be removed from the agricultural residential zone altogether as it presently does
not allow any new single family structures AG is more for agricultural industrial
uses
♦ Miscellaneous Additions
The Land Use and Planning Board, as well as staff, recommends that industrial uses
be disallowed (not agricultural industrial uses, but industrial uses) Transportation
and transit terminals, as well as fuel farm facilities, would not be allowed in either the
AG or the A-1 zoning. (Presently all of those are not allowed, but they wanted to
Special Planning Committee, 5/7/02 5
make sure that it did not happen ) The Land Use and Planning Board recommends
that the requirement be eliminated for Planned Unit Development (PUD) in the
Transfer of Development Rights Receiving Area Staff suggests that that procedure
was available to facilitate the transfer of development rights to the receiving areas
and to provide some flexibility as there may be some wetlands and the like
The Land Use and Planning Board wanted staff to expand on the TDR Program as
presented Right now, there is a limited area presently designated in the Northern
Study Area and those lands were designated for receiving the TDR because of a
number of reasons some of the land had already been diminished in terms of its
agricultural productivity and the soil compressed so much that it would no longer be
agricultural sods; some of the lands, because of wetlands and the buffers associated
with them, were such small parcels that they probably wouldn't be viable any longer
for agricultural use, and much of the land in the wetlands had not been farmed for
more than 5 years (getting the Corps of Engineers permits to actually go back and
farm would be difficult) Also, the designated land in the TDR Receiving Area had
lost or never had the right to water for irrigation, either ground water or water from
the Green River All of those factors, from staffs perspective, caused that land to be
considered as not agriculturally commercially productive and so the TDR was placed
in that area. The Land Use and Planning Board, however, wants to ensure that
there's plenty of land to accept the Transfer of Development Rights, or have other
mechanisms by which development rights could be sold or purchased, like increased
density, height, changes in setbacks, or landscaping requirements so transfer credits
could be offered to interested developers (The City of Redmond sells transfer of
development rights to increase their constricted parking, and that's been very
successful )
The other item that was recommended deals with a requirement of the GMA It is
required that notification be given to land owners outside an agricultural resource
land designation when they come in to subdivide or build, that they are building or
subdividing up against natural resource lands There is a 500 foot swath that the
City is required to identify and which got missed, so that is being brought forward as
an item (It was recommended in the memo but wasn't verbally recommended )
Another item was that staffs report initially recommended that general
Comprehensive Plan Amendments be included that come across on an annual
basis It was learned too late that that was, in fact, inappropriate and needed to be
amended, so that will be taken out as an option
+ Options
There is no difference between staff and the Planning Board recommendations
except for the designation of A-10 versus A-1 Everything, essentially, is the same
in terms of the agricultural resource lands that are being proposed for designation
The urban separators are essentially the same and they have been designated due
to their present land use Urban Separators are the golf courses, parks, lands nearly
inundated by wetlands, or lands which are specifically set aside for clean water
activities The land to the north is designated as an SR-1 with a TDR Receiving
Special Planning Committee, 5/7/02 6
overlay because of its present conditions in terms of soil and wetlands — the soils
have changed and are no longer Type II soils, but have been damaged in some
fashion by fill or excavation, or are just far too small Two acres is too small to be
considered agriculturally significant.
One portion of the land to the south in the Southern Study Area is changing to an A-
10 It's already been preserved under the King County Preservation Program The
rest of the southern area is either maintaining the existing AG zoning or, as in the
case of the Smith Brothers Farm, will change to AG The one significant change
between the Land Use and Planning Board's recommendation and staffs is the A-1
designation
Exhibit C
♦ TDR and PDR Programs
The wetland inventory has been updated It was originally done in 1999 and was
based on aerial photography and some survey work The update has been based
on similar research and is a true inventory, but is not a wetland delineation The
inventory was done by visual analysis and not by scientific analysis of the soils —
nobody has gone out to any of the properties, walked the properties, taken soil
samples, or found the boundaries of the wetlands and staked them. There are some
differences in the amount of land The 1999 inventory had smaller wetlands and the
2001 inventory has indicated that the wetlands have grown
The SR-3 is a 6 6 acre portion of land that is adjacent to the Northern Study Area
(between the Polygon Riverview development and the Northern Study Area), and
staff has suggested that land as a TDR Receiving Area of SR-6 There are 335 gross
acres in the Northern Area, the Central Area has 162 gross acres, and the Southern
Area, 194 gross acres The Southern Area doesn't have agricultural resource lands,
so no calculations have been made there, but in the Northern and Southern areas
there are some variations because of wetlands The total acres of resource lands
that have been designated or proposed as designation are 60 6 in the Northern and
50 5 in the Central area When looking at the wetlands, the total acres eligible, based
on the 1999 inventory, is 52 1 in the Northern Area and 45 8 in the Central Area
Those same total acres of eligible resource land in 2001 shrunk to 33 acres It is
critical to look at the figures based on the wetland inventory, as the Purchase of
Development Rights Program wouldn't be used for a wetland since development
couldn't occur there The eligible resource lands are the acreage that does not have
wetlands, and excluded also are the buffers associated with wetlands, as
development couldn't occur in a buffer zone That makes the amount of acreage
much smaller than the total resource land itself
A range of development rights dollar value has been placed on the agricultural lands
$75,000 per acre or per unit would be expected, but $100,000 value was also used
because of recent purchases made by King County in the valley Under$75,000 an
acre or per dwelling unit from the 1999 inventory, there is almost $4 million worth of
value in the Northern Study Area and about $3 5 million worth of value in the Central
Special Plaumng Comuuttee, 5/7/02 7
Area That increases when multiplied by $100,000 to $5 5 million in the Northern
Area and $4 6 million in the Central Area. When looking at the wetland inventory for
2001, however, that shrinks considerably because the wetlands were estimated as
larger At $75,000 an acre, it would be $2 9 million in the Northern Study Area, and
in the Central Study Area, $2.5 million For $100,000 an acre, it marches up to $3 9
million in the Northern Study Area and $3 3 million in the Central Study Area The
low would be $5 5 million and the high, $9 8 million, in terms of the cost of purchasing
development rights
♦ TDR, Transfer of Development Rights Program
The TDR program is also impacted by the kind of wetlands that are out there, but in a
different way The impact is by the amount of acreage that could be developed Staff
has suggested that MRT-16 townhouse condominiums at 16 dwelling units per acre
be allowed in the receiving area But, for instance, it's not known whether there
would be 7 acres to work with or 35 acres The amount of absorption of Transfer of
Development Rights also varies The total amount of dwelling units in the resource
lands that could be transferred to the receiving area in the Northern Study Area is
242 dwelling units (taking the amount of eligible resource land acreage and
multiplying it by four using the four unit factor) There are 444 units total that can be
transferred out But, when looking at the different sizes of wetlands and the available
land that would be allowed in the transfer of the receiving area, there could be
anywhere from 535 to 125 dwelling units that could be absorbed in that area Ms
Gould-Wessen said she thought that was the impetus behind the Land Use and
Planning Board's instructions for staff to go out and find additional transfer of
receiving areas and develop some other options for the transfer program
Exhibit D
• Ordinance for the Transfer of Development Rights Program
The ordinance is a first effort at creating a Transfer of Development Rights Program
Some of the revisions and strikeouts in the ordinance are based on language It was
modeled after Thurston County's ordinance and while they used district, for instance,
staff would prefer to use agricultural resource land There are some subtle changes
in the text and also some consolidations of text Under Allocation of Transfer
Development Rights, Item 1, information was consolidated that had been on page 2,
item 4 Some of it is just housekeeping information Other parts deal with things like
the fact that when this project was first moving forward, it was considered that the A-1
down in the Smith Farms area would actually be part of the preservation program
Now commercial is allowed so that's not even an issue and it has been struck out
Exhibit B
• District Regulations
There are subtle changes that need to be considered such as eliminating churches
as conditional uses and eliminating transit uses so Council would know exactly what's
permitted and what's conditional in both the AG and the A-1 zoning Essentially,
what's permitted in A-1 under the residential land uses are single family homes,
modular homes, and class 1 homes AG allows rebuilding of accessory dwelling
Special Planning Commihee, 517/02 8
units, cottage housing, farm worker housing, and accessary uses and buildings that
are customary to the use. The accessory dwelling units are also allowed as in the
residential districts, and all are allowed in A-1 Home occupations are allowed,
storage buildings for recreational vehicles and churches, welfare facilities, drive-in
churches, retirement homes, and the like This is what staff had eliminated as
conditional.
Section 15 04 040, Manufacturing Uses. Allowing the manufacturing processing of
dairy products (third item down) is something staff would like to see permitted in AG
There are some conditional uses allowed of hazardous substances in 15 04.040, and
warehousing and distribution facilities is one thing that is also permitted (Zoning Code
Amendments Phase 2, 5/7/02 Council agenda)
Bruce White referred to the Exhibit D ordinance, page 2, item 1 b v , "Property size of a
single-family parcel must be greater than 5 acres unless it is contiguous to another
parcel '; and asked whether that would mean that if someone had less than five acres
that nothing could be transferred from it in terms-of development rights Gloria Gould-
Wessen said that was correct. Mr White wanted to know how many of the properties in
the area were of five acres or less, and whether the overall chart took properties less
than five acres into account Ms Gould-Wessen said the eligible resource takes into
account those properties that are five acres or more The ordinance came directly out
of Thurston County as five acres, but staff recommended (in the workshops, not the
public hearing) that the land be calculated at three acres or less The reason a number
size is established is because there are some parcels that have single family homes on
them that are three acres, and it was staffs opinion that a fairly large piece of property
was needed to be productive as an agricultural activity (which is what's being purchased
- the preservation of agricultural activity) A figure of three acres is more indicative of
the kinds of land uses in the community
Mr White questioned whether the reference to perpetuity (page 3, Item 2 c ) meant
there would be absolutely no way to reverse the action at any time in the future
Assistant City Attorney Kim Adams-Pratt answered that, as the ordinance was worded
right now, it wouldn't be reversible in the future Mr White suggested that as the
situation changes and as the city changes, 20-30-50-70 years from now, it might be a
decision that people would wish hadn't been made He asked whether there would be
anything that could then be done to undo it in order to do something different Ms
Adams-Pratt said she would have to look into whether or not the City could release the
conditions at some time in the future Leona Orr suggested that the ordinance might
somehow be reworded so that the issue could be revisited every 10 or 15 years, if the
Council chose to do so, to address issues that might arise Gloria Gould-Wessen
explained that part of the purpose of a preservation program was to pull out the
speculative value of land that was intended for farm use The land would still increase
in value as farmland, but people couldn't expect that in 10, 15, or 20 years, if they just
held onto the land, the issue would be revisited That's why the wording is so strong for
this sort of preservation program
Special Planning Committee, 5/7/02 9
Ms Orr said a meeting would be scheduled to continue the discussion, but in the
meantime, everyone should get all their questions together as the issue has become
much more complicated than anyone had realized
Bruce White asked when the current moratorium would expire and when the matter
could be expected to be brought to a conclusion Leona Orr said the moratorium would
expire July 12"', and the issue would either be brought to a conclusion by then, or the
moratorium would be extended for a short amount of time
The meeting was adjourned at 4 02 PM
Jackie Bicknell
City Council Secretary
• CONTINUED COMMUNICATIONS
A.
EXECUTIVE SESSION
A) Land Acquisition
•