HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 11/20/2001 City of Kent
City Council Meeting
Agenda
KENT
W A S H I N G T O N
Mayor Jim White
Councilmembers
Leona Orr, President
Tom Brotherton Judy Woods
Tim Clark Gregory Worthing
Connie Epperly RicoYingling
November 20, 2001
Office of the City Clerk
SUMMARY AGENDA
KENT CITY K ENN TGTON Novembe0UNC0IL2 OITING
Council Chambers
7 : 00 p.m.
MAYOR: Jim White COUNCILMEMBERS: Leona Orr, President
Tom Brotherton Tim Clark Connie Epperly
Judy Woods Gregory Worthing Rico Yingling
1 . CALL TO ORDER/FLAG SALUTE
2 . ROLL CALL �oVV r
3 . CHANGES TO AGENDA f
A. FROM COUNCIL, ADMINISTRATION, OR STAFF
B. FROM THE PUBLIC . � g. ,r., yL p e7L et C�`
4 . PUBLIC COMMUNICATIONS
A. Police Department Reaccreditation Presentation
B. Kent Food Bank Donation Presentation
5 . PUBLIC HEARINGS
A. Street Vacation, S. 206th and East Valley Highway
B. 2002 Budget and 2001 Tax Levy for the 2002 Budget
6 . CONSENT CALENDAR
A. Minutes - Approval
B. Bills - Approval
C. Washington Traffic Safety Commission Mini-Grant -
Accept
D. S . 196th/200th Street West Leg, King County Agreement,
Supplement No. 4 - Authorize
E. 2002 government Affairs Contract - Authorize
F. 2002 Kent Reporter Contract - Authorize
G. Printing Press and Plate Maker Replacement - Authorize
H. Fire Station No. 75 Heating, Ventilating and Air
Conditioning Contract - Authorize
I . Donation from Rotary Auction - Accept and Amend Budget
J. King County Conservation Futures Interlocal Agreement -
Approve and Amend Budget
K. Fee in Lieu Allocation - Accept and Amend Budget
L. Riverbend Golf Merchandising
M. Van Doren' s West Bill of Sale - Accept
7 . OTHER BUSINESS
A. 94th Avenue South and Canyon Drive Signal
B. S . 212th Street Retail Center Rezones
C. Qwest Conditional Use Appeal
B . BIDS
A. Replacement Traffic Signal Cabinet Project
(continued next page)
SUMMARY AGENDA CONTINUED
9 . REPORTS FROM STANDING COMMITTEES AND STAFF
10 . REPORTS FROM SPECIAL COMMITTEES
11 . CONTINUED COMMUNICATIONS /T• CT J 49t-
12 . EXECUTIVE SESSION
A. Pending Litigation
B. Property Acquisition
13 . ADJOURNMENT
NOTE : A copy of the full agenda packet is available for perusal in
the City Clerk' s Office and the Kent Library. The Agenda
Summary page is on the City of Kent web site at
www. ci .kent.wa.us.
An explanation of the agenda format is given on the back of this
page .
Any person requiring a disability accommodation should contact the
City Clerk' s Office in advance at (253) 856-5725. For TDD relay
service call the Washington Telecommunications Relay Service at
1-800-833-6388 .
CHANGES TO THE AGENDA
n.
Citizens wishing to address the Council will , at this time,
make known the subject of interest , so all may be properly
heard.
A) FROM COUNCIL, ADMINISTRATION, OR STAFF
B) FROM THE PUBLIC
•
• PUBLIC COMMUNICATIONS
A) POLICE DEPARTRMENT REACCREDITATION PRESENTATION
B) KENT FOOD BANK DONATION PRESENTATION
Kent City Council Meeting
Date November 20, 2001
Category Public Hearings
1 . SUBJECT: STREET VACATION, S . 206TH AND EAST VALLEY HIGHWAY
(STV-2001-2/KIVA #2012601)
2 . SUMMARY STATEMENT: Resolution No 1606 established
November 20, 2001 as the public hearing date for the
application by Specialty Metals to vacate a portion of S . 206tn
Street . A staff report recommending approval with conditions
is included in the Council ' s packet .
3 EXHIBITS: Staff report and map
4 . RECOMMENDED BY: Staff
46 (Committee, Staff, Examiner, Commission, etc . )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS :
7 . CITY COUNCIL ACTION:
A. Councilmember moves, Councilmember seconds
to close the public hearing.
B. Councilmember 61,0 moves, Councilmember seconds
to approve/ the staff ' recommendation of
approval with conditions of the application to vacate a portion
of S . 206th Street, as referenced in Resolution No 1606 , and
to direct the City Attorney to prepare the necessary ordinance
upon compliance with the conditions of approval .
• DISCUSSION.
ACTION:
Council Agenda
Item No. 5A
COMMUNITY DEVELOPMENT
Fred N Satterstrom, AICP, Acting Director
PLANNING SERVICES
KENT Charlene Anderson, AICP,Acting Manager
WASHINGTON
Phone 253-856-5454
Fax 253-856-6454
Address 220 Fourth Avenue S
Kent,WA 98032-5895
November 13, 2001
TO MAYOR JIM WHITE, COUNCIL PRESIDENT LEONA ORR AND CITY
COUNCIL MEMBERS
FROM CHARLENE ANDERSON, AICP, ACTING PLANNING MANAGER
RE REPORT AND RECOMMENDATION ON AN APPLICATION TO VACATE
A PORTION OF SOUTH 206`h STREET, AT EAST VALLEY HIGHWAY —
#STV-2001-2 (KIVA 42012601)
Hearin-g Date November 20, 2001
Recommendation APPROVAL WITH CONDITIONS
I Name of Applicant
Specialty Metals
8300 South 206`h Street
Kent, WA 98032
II Reason for Requesting Street Vacation
The applicant requests the vacation in order to facilitate development of his site
III Backzround
Under City code this portion of S 206`h Street is classified a Class "C" street As a Class
"C" street, the City may require compensation for the value of the right of way
South 206`s Street serves parcels to the west and south of the subject property.
Easements will be required to maintain these access points
IV Staff Recommendation
Staff notified the following departments and agencies of this proposed street vacation
• Public Works Department
• Police
• Parks, Recreation and Community Services
■ Fire and Life Safety
• Puget Sound Energy
• U, S. West
• Department of Transportation
#STV-2001-2 (KNA#2012601)
Approval Letter •
Page 2
METRO Transit Division
After a review of the comments received, the Planning Services Office recommends that
the request to vacate a portion of S 206`h Street at East Valley Highway, as described in
Resolution #1606 and as shown on the accompanying map, be APPROVED with the
following conditions
1) The City is compensated in US currency for the value of the right of way as
prescribed by State law and City code
2) The City retains easement rights over, under and upon said property to be vacated for
its public utilities (storm drainage, sewer, and water) that therein either presently exist
or may exist in the future
3) The City retains easement rights along with the rights to assign same to any private or
quasi private company such as power, gas, cable, telephone and so forth that has
existing utilities/facilities over, under and upon said property to be vacated
4) The petitioner grants egress, ingress and utilities easement rights over under and upon
said property to be vacated to that property (tax lot 470 of SE 1-22-4) which lies
immediately westerly of the petitioner's property and also to that property (tax lot #43
of Se 1-22-4) which lies immediately southerly of the petitioner's property
CA S\Pennit\Plariwacauons\2001L012601-2001-2 DOC
Enclosure-Map
cc Jerry McCaughan,Property Manager
Specialty Metals
8300 S 206'
Kent,WA 98032
STREETAM VACATION
LEGAL DESCRIPTION
THAT PORTION OF SOUTH 2O87H STR6B7' IN THE
SOUTHEAST QUARTER OP THE SOUTHEAST
QUARTER OF SECTION 1, TOYNSHIP 12 NORTH,
RANGE 4 r., r-k-, EINC COUNTY, STATE OF
JIASHINCTON DXSCRZBd.P AS FOLLO. S.-
CO3F31£NCINC AT THP SOUTHEAST CORY£R OF
SAID SUBDIVISION,• TH£NCE N00.55 22"P
ALONC THE EAST LIN£ OF SUT SUBDIVISION 72i.57
FEET, THENCE V8875923'JI 50.00 FEPT TO THE
TRUE POINT OP BEGINNING,
THPNCP S0,75522 .1 PAR4LLFZ TO TBE PAST
LINP OF SAID SUBDIVISION 30 FPET,• -
THENCP N88.59 Z3".T A DISTANCE OF SOO FEET,
THENCE N00 55 22"E A DISTANCE OF 30 FEET,
THENCP S88.59 23"S A DISTANCE OP 300 FEET TO
THE TRUE POINT OF OTCINNINC. EX L EAST 7 Sff
877S'
CONTAINING IMF► SQ FT. AWIA•NOW)
EXISTING BUILDING 1 6
100' soll
rn
1 a
N ��
bu v o EXiSTTNC BUILDING
26003co f w
tzj2i o 0o S0. Ff. ;NNW
wa
_ a
b uj
z Q
Z — 13.85N88'59'23'R 300 00'�L 30
S_ 206TH ST.
--- -----------1 ------------300 00'
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0 1 6
12 7
• Kent City Council Meeting
Date November 20, 2001
Category Public Hearings
1 . SUBJECT: 2002 BUDGET AND 2001 TAX LEVY FOR THE 2002 BUDGET
2 . SUMMARY STATEMENT: This is the second public hearing on the
2002 Budget and the 2001 Tax Levy for the 2002 Budget The
2002 Preliminary Budget is on file with the City Clerk. This
Preliminary Budget is in balance with no new taxes or fees .
Public input is desired as the city prepares for the planned
final budget adoption on December 11, 2001 .
3 . EXHIBITS: None
4 RECOMMENDED BY: Finance Director
(Committee, Staff, Examiner, Commission, etc . )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS :
7 . CITY COUNCIL ACTION:
A. Councilmember _&VV moves, Councilmember seconds
to close the public hearing.
B. Councilmember moves, Councilmember seconds
DISCUSSION-P At. _ &"U.nGjA444 U.C1p��v�--�••V--
ACTION. y/, `� (1/(�Q� L lla d- yw�
r _ Council Agenda
Item No. 5B
•
6 . City Council Action: CONSENT CALENDAR
Councilmember Q1VU moves, Councilmember
seconds to approve Consent Calendar Items A through M.
Discussion
Action
6A. Approval of Minutes .
Approval of the minutes of the regular Council meeting of
November 6, 2001 .
6B Approval of Bills.
Approval of payment of the bills received through October 31
and paid on October 31, 2001 after auditing by the Operations
Committee on November 6, 2001 .
Approval of checks issued for vouchers :
Date Check Numbers Amount
10/31/01 Wire Transfers 1062-1070 $ 923 , 199 . 52
10/31/01 Prepays 524606-524923 3 , 582 , 300 . 59
10/31/01 Regular 524924-525315 1, 933 , 483 . 79
10/31/01 Void 524683 (1, 745, 937 . 06)
09/15/01 Reissued 524982 1, 745, 937 . 06
$6, 438, 983 . 90
Approval of checks issued for payroll for October 1 through
October 15 and paid on October 19, 2001 :
Date Check Numbers Amount
10/19/01 Checks 255660-255983 $ 286, 685 . 35
10/19/01 Advices 117885-118593 1, 084, 458 63
$1, 371, 143 98
Approval of checks issued for payroll for October 16 through
October 31 and paid on November 5 , 2001 :
Date Check Numbers Amount
11/5/01 Checks 255984-256318 $ 275, 112 70
11/5/01 Advices 119258-119975 1, 046, 330 60
$1, 321 , 443 . 30
Council Agenda
Item No. 6 A-B
Kent, Washington
November 6, 2001
The regular meeting of the Kent City Council was called to order
at 7 : 00 p m by Mayor White . Councilmembers present : Clark,
Epperly, Orr, Woods , Worthing, and Yingling. Others present :
Interim Chief Administrative Officer Martin, Deputy City Attorney
Brubaker, Police Chief Crawford, Interim Fire Chief Hamilton,
Public Works Director Wickstrom, Planning Manager Satterstrom,
Finance Director Miller, Parks, Recreation and Community Services
Director Hodgson and Information Technology Director Mulholland.
Councilmember Brotherton was excused from the meeting
Approximately 25 people were at the meeting.
CHANGES TO THE AGENDA
Other Business Item 4D was added at the request of Mayor
White . Council President Orr added Consent Calendar
Items 6H and GI .
PUBLIC COMMUNICATIONS
Employee of the Month. Mayor White announced that Dan
Meeker, Web Master, has been selected as November
Employee of the Month He noted that Meeker assists
staff with posting web pages and updating and improving
existing pages , coordinates and conducts regular web
author' s meetings, and is the Database Administrator of
the Parks Department ' s registration system. He added
that Meeker' s work has served as a showcase to other
municipalities all over the United States
Information Technology Director Mulholland said Dan is
very deserving of this recognition She noted that the
growth of the web and intranet under his leadership has
been tremendous She added that he is a pleasure to work
with and offered her congratulations
Introduction of Appointees . Mayor White introduced
Nicole Fincher, his appointee to the Land Use and
Planning Board, and Eugene Kolding and Jay Thornton, his
appointees to the Kent Arts Commission.
Human Services Month. The Mayor read a proclamation
declaring the month of November 2001 as Human Services
Month in the City of Kent . He noted that the City
encourages an atmosphere of community caring and that
developing positive and supportive intergenerational
relationships with seniors strengthens our community He
1
Kent City Council Minutes November 6, 2001
PUBLIC COMMUNICATIONS
encouraged citizens to educate themselves on issues
affecting seniors . He then presented the proclamation to
Edna White, who thanked him and the Council for their
leadership in human services , as well as staff who have
assisted the Human Services Commission.
2002 Budget Message. Mayor White announced that the 2002
Preliminary Budget totals $135, 617, 000, with about
$65 , 000 , 000 in the General Fund He noted that it
maintains all current services despite a declining
economy, and that it emphasizes public safety and
addresses traffic and transportation, economic develop-
ment and quality of life He stated that while the
population has grown, the economy has worsened, and for
that reason the budget does not include any new
positions He said that balancing the budget will
require using $1 2 million of reserves , which will leave
about $5 2 million in reserves
The Mayor explained that he assumed passage of Initiative
747 which limits a property tax increase to 1% over last
year, that sales tax was decreased, and that he recom-
mends the 25% allocation of sales tax to provide funding
for various capital improvements He said the budget
will provide lifecycle maintenance of buildings, parks
and streets , and provides for replacement of police
vehicles , fire and maintenance equipment . He noted that
there are funds for the continuation of corridor projects
and the second supply water project , a new youth ball
field, and infrastructure at Kent Station He concluded
by saying this proposed budget reflects the vision and
goals of Kent .
CONSENT CALENDAR
ORR MOVED to approve Consent Calendar Items A through I .
Woods seconded and the motion carried
MINUTES
(CONSENT CALENDAR - ITEM 6A)
Approval of Minutes APPROVAL of the minutes of the
regular Council meeting of October 16, 2001 .
2
Kent City Council Minutes November 6, 2001
TRANSPORTATION
(CONSENT CALENDAR - ITEM 6C)
Washington State Department of Transportation Grant,
Freight Mobility Systems. ACCEPT the grant and direct
staff to establish a budget for the Puget Sound Freight
Mobility Systems Team Pro] ect , as recommended by the
Public Works Committee The purpose of the pro]ect is to
develop a team for setting performance measures and
providing feedback to freight handlers .
ENVIRONMENTAL IMPACT STATEMENT
(CONSENT CALENDAR - ITEM 6D)
Contract for Environmental Impact Statement for Planned
Action Ordinance . APPROVAL of a budget not to exceed
$51, 460 and authorization for the Mayor to negotiate and
enter into a contract with Huckell/Weinman Associates,
Inc for the Planned Action Environmental Impact
Statement
The Planning Committee considered this matter on
November 5 , 2001 . This likely will be a supplemental
EIS to the Downtown Strategic Action Plan and Integrated
Environmental Impact Statement which was completed in
1998 Completion of this project fulfills the environ-
mental process for the anticipated Kent Station
development
COMPREHENSIVE PLAN
(CONSENT CALENDAR - ITEM 6E)
Contract for State Office of Community Development for
Comprehensive Plan Update. ACCEPT the Growth Management
Act grant in the amount of $57 , 500 and authorize the
Mayor to execute a contract and establish a budget for
the same .
The Planning Committee considered this item on
November 5 , 2001
LEGISLATIVE AGENDA
(OTHER BUSINESS - ITEM 7A)
2002 Legislative Agenda. The 2002 Legislative Agenda
serves as an advocacy work plan during the 2002
Legislative Session The Agenda reflects the input of
staff, Council and the Mayor' s Office and responds to
3
Kent City Council Minutes November 6 , 2001
LEGISLATIVE AGENDA
issues expected to be prominently discussed in Olympia
next Spring. This document was reviewed by Council
during the October 16, 2001 Workshop and forwarded to the
November 6, 2001 Council Meeting for final consideration
and approval . The draft for action includes minor
modifications requested at the Council Workshop . ORR
MOVED to accept the 2002 Legislative Agenda as presented
in the Council packet Woods seconded and the motion
carried
BUDGET
(CONSENT CALENDAR - ITEM 6F)
2002 Budget and the 2001 Tax Levy for the 2002 Budget.
SET November 20 , 2001 as the Public Hearing for the 2002
Budget and the 20C1 Tax Levy for the 2002 Budget
FINANCE
(CONSENT CALENDAR - ITEM 6E)
Approval of Bills. APPROVAL of payment of the bills
received through October 15 and paid on October 15 after
auditing by the Operations Committee on October 16, 2001 .
Approval of checks issued for vouchers
Date Check Numbers Amount
10/15/01 Wire Transfers 1054-1061 $1 , 105 , 203 . 71
10/15/01 Prepays 523865-524159 676, 439 . 81
10/15/01 Regular 524160-524605 1, 541, 628 . 75
10/15/01 Void
09/15/01 Reissued
$3 , 323 , 272 . 27
Approval of checks issued for payroll for September 16
through September 30 and paid on October 5 , 2001 :
Date Check Numbers Amount
10/5/01 Checks 255317-255659 $ 285 , 891 . 29
10/5/01 Advices 117885-118593 1 , 040 , 416 57
$1, 326 , 307 . 86 is
4
Kent City Council Minutes November 6, 2001
CITY HALL MAINTENANCE
(OTHER BUSINESS - ITEM 7B)
Design Contract for City Hall Seismic Work. In 1999 a
seismic evaluation was done on the City Hall . The
evaluation determined that additional seismic upgrades
are needed
The Parks Director recommends authorization to enter
into an agreement with Merritt and Pardini Architects to
design the seismic upgrade for the City Hall building.
Hodgson explained that this is a fiberwrap proDect which
will be done on most of the interior walls of the build-
ing He noted that funds have been budgeted, and that
bid specifications will be ready by February WOODS
MOVED to authorize entering into an agreement with
Merritt & Pardini Architects to design the seismic
upgrade of City Hall in the amount of $192 , 174 50 Orr
seconded and the motion carried.
APPOINTMENTS
(CONSENT CALENDAR - ITEM 6G)
Land Use and Planning Board Appointment . CONFIRMATION of
the Mayors appointment of Ms Nicole Fincher to serve as
a member of the Kent Land Use and Planning Board
Ms Fincher is employed by DX The Dierickx Co where she
is a Legal Accounts Specialist . She is a Kent resident,
serves as a Board Member for Kent Youth and Family
Services and is involved with the Lighthouse Outreach
program She also served as an intern in Administration
some years ago Ms . Fincher will replace Sharon
Woodford, who resigned, and her appointment will continue
until 12/31/2002 .
(CONSENT CALENDAR - ITEM 6I)
Kent Arts Commission Appointments . CONFIRMATION of the
Mayor' s appointment of Mr Eugene Kolding and Mr Jay
Thornton to serve as members of the Kent Arts Commission
Mr . Kolding is a Kent resident and has been employed for
the past 17 years as Band Director at Kent Junior High
School He was Band Director at Lakeview, Oregon, and
Elkton, Oregon, before coming to Kent . He also taught in
Japan for two separate school terms . He received his BA
from George Fox University and did graduate work at the
5
Kent City Council Minutes November 6, 2001
APPOINTMENTS
University of Washington, the University of Oregon, and
Seattle Pacific. Mr. Kolding will replace Joanne Schaut,
and his term will continue until 10/31/2005 .
Mr. Thornton currently teaches English and Drama at Kent-
Meridian High School Before coming to Kent , he taught
Language Arts Drama and Video Production for eight
years at Enumclaw Junior High School . He received a
B F.A. from the University of Nebraska, studied at the
University of Washington and completed a Masters of Arts
Degree from Central Washington University Mr. Thornton
is also a playwright . He has written several plays,
among them, "Seth ' s Anxiety, " which was published by The
Dramatic Publishing Company. Mr Thornton will replace
Donny White, who resigned, and his term will continue
until 10/31/03 .
COUNCIL
(CONSENT CALENDAR - ITEM 6H)
Excused Absence. Approval of an excused absence from is
tonight ' s Council meeting for Councilmember Brotherton,
who is unable to attend
REPORTS
Council President. Orr thanked Mr Worthing for his
assistance as interim Councilmember, and for his work on
the Arts Commission. Worthing thanked the Mayor and
Council for the opportunity to serve, noting that it was
enjoyable and educational
Operations Committee. Yingling reminded Councilmembers
to review the budget before the next Committee meeting
and bring any questions they may have
Parks Committee. Woods noted that the next meeting will
be at 4 : 00 p.m. on Tuesday, November 13 .
Administrative Reports. Martin reminded Council of an
Executive Session of approximately ten minutes to discuss
two items of pending litigation, with no action
anticipated
6
Kent City Council Minutes November 6 , 2001
EXECUTIVE SESSION
The meeting recessed to Executive Session at 7 : 25 p .m.
and reconvened at 7 35 p m
ADJOURNMENT
At 7 35 p .m. , ORR MOVED to adjourn the meeting Woods
seconded and the motion carried
Brenda Jacober, C
City Clerk
7
VF• Kent City Council Meeting
Date November 20 , 2001
Category Consent Calendar
1 . SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION MINI-GRANT -
ACCEPT
2 SUMMARY STATEMENT: Accept and establish a budget for a
Washington Traffic Safety Commission mini-grant .
The Police Department has received a mini-grant for the two
video cameras to be used in conDunction with our ongoing
traffic safety activities . The amount of the grant is $3 , 284 .
3 . EXHIBITS: Memo dated 10/2/01
4 . RECOMMENDED BY: Chief of Police and Public Safety Committee
11/13/01
(Committee, Staff, Examiner, Commission, etc . )
S . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X
6 . EXPENDITURE REQUIRED: $3 , 284
SOURCE OF FUNDS : $3 , 284 direct WTSC grant
7 . CITY COUNCIL ACTION:
Councilmember moves, CoUncilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6C
Department
KENKent Police
Memo
To: Public Safety Committee
From: Mary Ann Kern, Acmin Services Support Mar via Chiet Crawrord
CC: Chuck Miller Deputv Chie
Date: 10/03/01 71
Re: Accept Mini Grants from Washington Traffic Sarety Commission
The Police Department request Council acceptance or a Washington Trafic Safetv Commission min-
grant orovided in Sect 2001 for two Sony Video Cameras to be used in conjunction with our ongoing
traffic sarery activities The amount of the grant is approx $3,284
Thank you
11PA%USRIPCLICEADMIN%MKERN1Public Sfty Memo N/1•SC video mini grant doc 0 Page 1 M Kem 101
SQL T1Tp n
�01
L
n
• H[ cBv j
1
STATE OF WASHINGTON 4
WASHINCTON TRAFFIC SAFETY COMMISSION
1000 S Cherry 51, PO Box 40944 Olvmpia, Washington 98504-0 94 4 (360) 753-6197
September 7, 2001
Denuty Chief Charles Miller
Kent Police Den[
2''0 Forth Ave So
Kent, WA 98032-5995
RE Traffic Safety Grant
Dear Chief Miller
Basea on -Lie grant -ccuesz you suomitten ninam, s aonrovea not :o exceed S3.000.00 plus tax and
sniooma for the purchase of Two (_) low-iiaht diortat video cameras It is unaerstooa -nis *e-r will oe
urea n con)unct,on •tit your ongoing :rat3c saiery acr�tt,es These Items may be ourcnased _sing your
aoe,c_, s nornai orocurement cnannets Funamiz for this ourchase is available until 30 Seprember
2001 The items reouested must be ourchasea prior to that gate.
s w th most of our Grants your agency ^ ust ourchase aria De bulea .or the necessar tem(s) ana suomu
'ar e'moursement not ate- -nan 60 aays =om [his gate nave ae aiiea the oraenre: ourseme [
oroceaure eetow
Your aee^cv ;rust once: 'tie uemis) aran-,ea ana oe biilea for the eauioment
uoon receiot of a %cnaer otihr.g, our sge cy must submit :or -eimoursemert -,sing .ne
enciosea Invoice 'v oucne:, a 19-1.-1 Fo7-1 Submit the voucher and a dunncate cony of
your venaor billing .rivoicts -o WiSC :or reimoursement. Please note that Ne cannot
accent a rAX 'We must have vour azencv identified as the `Claimant". a Federal
Tax ID T and an on2mal signature of the aoencv head. nrocuremenr officer or
eontmcnno officer on the A-19 form
Unon recein[ of the aDove, your agencwtunsalenon will be reimbursea
+tner oarty may terminate this agreement uoon (30) aays written notice to the other parry In me event of
termination of this agreement, the terminating oarty shall oe liaDle for the per[ormance renderea prior ro
the eriecrive Bate of termination -
x
Thank ,you for your uarticiDation in the state's traffic safety improvement projects Please reel free to
contact me at (360) 586-38 72, e-mail. 1pope@wtsc.wa.gov if you have any questions.
Best re= es,
Les Pope
Senior Program Manager
�a
i
• Kent City Council Meeting
Date November 20, 2001
Category Consent Calendar
1 . SUBJECT: S . 196TH/200TH STREET WEST LEG, KING COUNTY
AGREEMENT, SUPPLEMENT NO. 4 - AUTHORIZE
2 . SUMMARY STATEMENT: Authorization for the Mayor to finalize
and sign Supplement No. 4 to the King County Agreement, upon
concurrence of the language therein by the Public Works
Director, as recommended by the Public Works Committee.
Supplement No 4 of this agreement will increase the allowable
costs by King County to the City for this project, by $700, 000
to $6, 471, 153 . The County has budgeted for this increase
payable this year
3 . EXHIBITS: Public Works Director memorandum and Supplement
No. 4 Agreement - Draft
4 . RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc. )
S . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS
7 CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6D
COMMUNITY DEVELOPMENT
Mike H Martin, Interim Chief Administrative Officer
PUBLIC WORKS DEPARTMENT
Don E Wickstrom, P E Public Works Director
•
KENT Phone253-856- 500
Faxx253-856-6500
w�sw �o•o+
Address 220 Fourth Avenue S
Kent,WA 98032-5895
Date November 5, 2001
To Public Works Committee
From Don Wickstrozry�U
Regarding- S 196th/200th St West Leg
King County Agreement - Supplement No 4
Attached is a draft of Supplement No 4 to the King County Agreement.
Currently, King County owes the City $690,979 for project costs which exceed the maximum
billable under Supplement No 3 The project is complete, however some minor expenses are
still being incurred on this project For this reason, Supplement No 4 will increase the allowable
costs by $700,000 to $6,471,153
The County has the money in their budget to pay these additional expenses this year Therefore,
we need to have the City Council authonze the Mayor to sign this supplement when the final
language is worked out
MOTION
Recommend authorization for the Mayor to sign Supplement No 4 to the King County
Agreement, upon concurrence of the language therein by the Public Works Director
INTERAGENCY AGREEMENT FOR D
SOUTH 196T"/200T" STREET PROJECT aT A F
SUPPLEMENT NUMBER 4
The interagency agreement for South 196"/200" Street project originally dated July 28,
1993, Supplement 1 dated November 8, 1996, Supplement 2 dated April 22, 1997 and
Supplement 3 dated July 28, 1998, is revised with this Supplement Number 4 between the
CITY OF KENT, a municipal corporation of the State of Washington, herinafter called the
"City" and ICING COUNTY, a governmental subdivision of the State of Washington,
hereinafter called the "County" All provisions of said interagency agreement remain in effect
except as expressly modified in this supplement agreement
SECTION III COST OF REIMBURSEMENT AND FUNDING, paragraph 3 lb is revised to
read as follows
The City shall bill the County and the County shall reimburse the City on a monthly
basis for actual expenses incurred The County's share of the project shall not exceed
a project total of$6,471,153 in 2001 Costs in excess of this amount shall require a
subsequent written amendment to this agreement Invoices shall include the same
detail as provided to the TIB
IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the day and
year last written below
ICING COUNTY, WASHINGTON CITY OF KENT
By By
PAUL TOLIVER JIM WHITE, MAYOR
Director, Department of Transportation
Date Date
Attested by City Cleric
APPROVED AS TO FORM
Deputy Prosecuting Attorney Citv Attorney
Dace Date
• Kent City Council Meeting
Date November 20, 2001
Category Consent Calendar
1 . SUBJECT: 2002 GOVERNMENT AFFAIRS CONTRACT - AUTHORIZE
2 . SUMMARY STATEMENT: Authorization for the Mayor to finalize
and sign the 2002 Government Affairs contract with Doug Levy of
Outcomes by Levy, as reviewed and recommended by the Operations
Committee during its November 6, 2001 meeting. The contract
covers Mr. Levy' s services and expenses for 2002 . These
services include legislative advocacy at the local, state and
federal level on the City' s high priority issues. The services
are detailed further in the contract ' s scope of work. The high
priority issues are detailed further in the City' s 2002
Legislative Agenda.
3 EXHIBITS: Contract and Outcomes by Levy
4 . RECOMMENDED BY: Operations Committee 11/6/2001 (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6 . EXPENDITURE REQUIRED: Not to exceed $50, 000
SOURCE OF FUNDS : General Fund
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION.
Council Agenda
Item No. 6E
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF KENT AND
DOUG LEVY, OUTCOMES BY LEVY
This Agreement is made and entered into the date fully executed below, between the CITY
OF KENT, a Washington municipal corporation, (hereinafter "City'), and and Doug Levy,
Outcomes by Levy, a professional consultant, (hereinafter "Contractor"), located at 7210 NE 147`h
Place, Kenmore, Washington, 98028
RECITALS
WHEREAS, the City desires to retain services for intergovernmental relations
consulting, and
WHEREAS, Contractor agrees to perform services under the terms and conditions
set forth in the Scope of Work,
NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is
agreed by and between the City and Contractor
AGREEMENT
I. CONTRACTOR'S RESPONSIBILITIES
Contractor will perform services on behalf of the City with respect to intergovernmental
relations consulting, as set forth in the Scope of Work, attached hereto as Exhibit A and
incorporated as if fully set forth herein Contractor shall perform the work in accordance with all
applicable state, federal and City laws, consistent with accepted practices for other similar services,
and substantially in every respect to the direction and approval of the Civil Service Examiner,within
the time specified herein, and in accordance with any instructions and information contained in this
Agreement
PROFESSIONAL SERVICES AGREEMENT- 1
II. CITY'S RESPONSIBILITIES
The City will be responsible for providing oversight, direction and necessary information to
complete work described in the Scope of Work
III. TERM
The term of this Agreement shall begin on January 1, 2002 and shall continue until
December 31, 2002
IV. TIME DEVOTED TO WORK
In the performance of the services described herein, the Contractor shall have control over
the number of hours devoted to the work as is reasonably necessary to fulfill the spirit and purpose
of this Agreement The Contractor agrees to begin work upon execution of this Agreement by both
parties and shall carry the work forward according to the direction given as provided herein and
Contractor agrees to perform the work as expeditiously and efficiently as possible
V. PAYMENT
The City agrees to pay the Contractor for all work performed by Contractor, on completion of the
same, in the amount of$3,750 per month The City shall reimburse the Consultant for expenses
incurred while doing business on the City's behalf, which shall be limited to meals, parking, lodging,
mileage at the State of Washington's standard reimbursement rate, phone calls attributable to City
of Kent business, legislative session office space and expenses, and other travel and
conference/meeting expenses where such attendance is directed by the City Where such expenses
are incurred in connection with work on legislative or regulatory issues affecting the Contractor's
other relevant clients, these expenses shall be pro-rated to the maximum extent practicable
VI. INVOICING PROCEDURE
Invoices for work performed shall be presented to the City by the Contractor following
completion of the duties herein The City shall make payment to the Contractor within thirty days
of receipt of invoices
PROFESSIONAL SERVICES AGREEMENT-2
VII. TERMINATION
The parties agree that either party may terminate this Agreement upon written notification
to the other party In the event of termination, the City shall pay for all services performed by the
Contractor to the effective date of termination
VIII. STATUS OF CONTRACTOR
This Agreement calls for the performance of the services of the Contractor as an independent
contractor and Contractor will not be considered an employee of the City for any purpose The
Contractor and/or its subcontractor(s) shall secure at his own expense, and be responsible for any
and all payment of income tax, social security, state disability insurance compensation,
unemployment compensation, Worker's Compensation, and all other payroll deductions for the
Contractor and its officers, agents and employees and the costs of all business licenses, if any, in
connection with the services to be performed hereunder Contractor will be solely responsible for
its acts and the acts of Contractor's agents, employees, servants, and subcontractors during the
performance of this contract
IX. DISCRIMINATION
In the hiring of employees for the performance of work under this Agreement or any sub-
contract hereunder, the Consultant, its sub-contractors, or any person acting on behalf of such
Consultant or sub-contractor shall not, by reason of race, religion. color, sex, national origin, or the
presence of any sensory, mental, or physical disability, discriminate against any person who is
qualified and available to perform the work to which the employment relates
Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy
Declaration, Comply with City Administrative Policy 12, and upon completion of the contract work,
file the attached Compliance Statement
X. INDEMNIFICATION
Contractor shall indemnify, defend and hold harmless the City, its officers, agents,
employees and volunteers from all damages, costs or expenses in law or equity that may at any time
anse or be set up because of damages to property or personal injury (including death) received by
PROFESSIONAL SERVICES AGREEMENT-3
reason of or in the course of performing work which maybe occasioned by any willful or negligent
act or omissions of the Contractor •
XI. OWNERSHIP OF RECORDS AND DOCUMENTS
All written information submitted by the City to the Contractor in connection with the
services performed by the Contractor under this Agreement will be safeguarded by the Contractor
to at least the same extent as the Contractor safeguards like information relating to its own business
If such information is publicly available, is already in Contractor's possession or known to it, or is
rightfully obtained by the Contractor from third parties, Contractor shall bear no responsibility for
its disclosure, inadvertent or otherwise
XII. ENTIRE AGREEMENT
The written provisions and terms of this Agreement shall supersede all prior verbal
statements of any officer or other representative of the City, and such statements shall not be
effective or be construed as entering into or forming a part of, or altering in any manner whatsoever,
this Agreement or the Agreement documents The entire agreement between the parties with respect
to the subject matter hereunder is contained in this Agreement, any addenda attached hereto, and all .
bid related documents, if any, which may or may not have been executed prior to the execution of
this Agreement All of the above documents are hereby made apart of this Agreement and form the
Agreement document as fully as if the same were set forth at length herein
XIII. WAIVER AND MODIFICATION
No waiver, alteration or modification of any of the provisions of this Agreement shall be
binding unless in writing and sided by a duly authorized representative of the City or Contractor
XIV. ASSIGNMENT
Any assignment of this Agreement by the Contractor without the written consent of the City
shall be void
XV. WRITTEN NOTICE
All communications regarding this Agreement should be sent to the parties at the addresses
below, unless notified to the contrary •
PROFESSIONAL SERVICES AGREEMENT-4
Any written notice hereunder shall become effective on the date personally served or, if
mailed, as of the date of mailing, and shall be deemed sufficiently given if sent to the addressee at
the address stated in this Agreement or such other address as may hereafter be specified in writing
XVI. GOVERNING LAW
This Agreement shall be governed by the laws of the State of Washington
XVII. RESOLUTION OF DISPUTES
Should any dispute, misunderstanding or conflict anse as to the terms and conditions
contained in this Agreement, the matter shall first be referred to the mayor for review and a
determination If the dispute, misunderstanding or conflict between the City and Contractor cannot
be resolved by the City's determination within a reasonable time, jurisdiction of any resulting
litigation shall be with the Superior Court of King County, Washington
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year
first above written
CONSULTANT THE CITY OF KENT
By Doug, Lew By Jim White
Its Its Mayor
DATE DATE
APPROVED AS TO FORM: ATTEST:
Kent City Attorney City Clerk
NOTICES TO BE SENT TO: NOTICES TO BE SENT TO:
CONSULTANT: CITY:
Doug Lew Dena Laurent
7210 NE 147`s Place
Kenmore, WA 98028
PROFESSIONAL SERVICES AGREEMENT-5
DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY •
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity,
As such all contractors, subcontractors and suppliers who perform work with relation to this contract
shall comply with the regulations of the City's equal employment opportunity policies
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific contract to adhere to An affirmative response
is required on all of the following questions for this contract to be valid and binding If any
contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives
outlines, it will be considered a breach of contract and it will be at the City's sole determination
regarding suspension or termination for all or part of the contract,
The questions are as follows
1 I have read the attached City of Kent administrative policy number 12
2 During the time of this contract I will not discriminate in employment on the basis of sex, race,
color, national ongin, age, or the presence of all sensory, mental or physical disability
3 During the time of this contract the prime contractor will provide a written statement to all new
employees and subcontractors indicating commitment as an equal opportunity employer
4 During the time of the contract I, the prime contractor, will actively consider hiring and
promotion of women and minorities
5 Before acceptance of this contract, an adherence statement will be signed by me, the Prime
Contractor, that the Prime Contractor complied with the requirements as set forth above
By signing below, I agree to fulfill the five requirements referenced above
Dated this day of 2001
By
For
Title
Date
PROFESSIONAL SERVICES AGREEMENT-6
CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER 12 EFFECTIVE DATE January 1, 1998
SUBJECT MINORITY AND WOMEN SUPERSEDES April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY
Equal employment opportunity requirements for the City of Kent will conform to federal and state
laws All contractors, subcontractors, consultants and suppliers of the City must guarantee equal
employment opportunity within their organization and, if holding contracts with the City amounting
to S 10,000 or more within any given year, must take the following affirmative steps
1 Provide a written statement to all new employees and subcontractors indicating commitment as
an equal opportunity employer
2 Actively consider for promotion and advancement available minorities and women
Any contractor, subcontractor, consultant or supplier who willfully disregards the City's
nondiscrimination and equal opportunity requirements shall be considered in breach of contract and
subject to suspension or termination for all or part of the contract
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments
1 Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations
are familiar with the regulations and the City's equal employment opportunity policy
2 Monitoring to assure adherence to federal, state and local laws, policies and guidelines
PROFESSIONAL SERVICES AGREEMENT-7
CITY OF KENT •
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
contract
I, the undersigned, a duly represented agent of Outcomes by Lew
Company, hereby acknowledge and declare that the
before-mentioned company was the prime contractor for the contract known as same
that was entered into on the I" of January,
2002 (date) between the firm I represent and the
City of Kent
I declare that I complied fully with all of the requirements and obligations as outlined in the City of
Kent Administrative Policy 1 2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned contract
Dated this day of 12001
By
For
Title
Date
PROFESSIONAL SERVICES AGREEMENT- 8
Exhibit A SCOPE OF WORK
Scope of Work
The following outlines the scope of work under this contract Specific workplans shall be developed
mutually and reviewed on a regular basis
✓ Assist with issue identification and meetings with Kent legislators prior to the Legislative
Session
✓ Continue to monitor and identify problems and opportunities for Kent on issues under
consideration by various state legislative bodies including groups meeting on transportation,
fiscal resources, endangered species listings, and other state agency activities
✓ Monitor and report legislation of concern to Kent during the Legislative Session(s),working with
the Mayor's Office to provide regular status reports and to advocate for Kent on relevant issues
✓ Assist with issue identification opportunities for Kent and advocacy efforts with Kent's federal
representatives
✓ Assist with issue identification, opportunities for Kent and advocacy efforts with Kent's regional
representatives
✓ Assist with pursuit of funding for Kent projects, particularly at the state and federal levels
Reporting and Communication
The Consultant shall communicate weekly with designated staff regarding work under the contract
Monthly summaries of work completed shall be appended to invoices for payment
PROFESSIONAL SERVICES AGREEMENT-9
• Kent City Council Meeting
Date November 20 , 2001
Category Consent Calendar
1 . SUBJECT: 2002 KENT REPORTER CONTRACT - AUTHORIZE
2 . SUMMARY STATEMENT: Authorization for the Mayor to finalize
and sign the 2002 Kent Reporter contract as recommended by the
Operations Committee . In 1997, the Kent Reporter began
publishing a direct mail newspaper distributed to 28, 000 homes
in Kent . At their inception, the Kent Reporter approached the
City about including a monthly City newsletter in their
publication. The model proposed was the same they use with the
City of Renton in the Renton Reporter. In Fall 1997, the
Operations Committee included this project in the 1998 Budget,
and production started in Spring, 1998 .
Today, the Kent Reporter is typically distributed to 68, 000
Kent area addresses . Council and community feedback on the
newsletter has been very positive and we recommend continuing
the newsletter in 2002 . Included is a total project cost of
$51, 696 in the 2002 Preliminary Budget . A draft contract is
attached
3 . EXHIBITS: Contract
4 . RECOMMENDED BY: Operations Committee 11/6/01 (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6 . EXPENDITURE REQUIRED: rates established by draft contract
SOURCE OF FUNDS : General Fund
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION-
Council Agenda
Item No. 6F
OFFICE OF THE MAYOR
Jim White, Mayor
• Phone 253-856-5700
K N T Fax 253-856-6700
wA s I �,o Address 220 Fourth Avenue S
Kent, WA 98032-5895
DATE October 25, 2001
TO Kent City Council Operations Committee
FROM Dena Laurent
Assistant CAO
SUBJECT 2002 Kent Reporter Contract
Background
In 1997, the Kent Reporter began publishing a direct mail newspaper distributed to 28,000
homes in Kent At their inception, the Kent Reporter approached the City about including a
monthly City newsletter in their publication The model proposed was the same they use with the
City of Renton in the Renton Reporter In Fall 1997, the Operations Committee included this
prof ect in the 1998 Budget, and production started in Spring, 1998
Today, the Kent Reporter is typically distributed to 68,000 Kent area addresses Council and
community feedback on the newsletter has been very positive and we recommend continuing the
newsletter in 2002 We have included a total project cost of 551,696 in the 2002 Preliminary
Budget A draft contract is attached
To ensure this continues to be a cost-competitive method of producing a newsletter, we priced
two other options To produce and mail a two-sided 8 % x 11 inch newsletter would cost
$110,178 per year To produce and mail a two-sided 11 x 17 inch newsletter would cost
$126,318 Based on this review, the Kent Reporter option continues to be the most cost-efficient
method of delivenng a monthly newsletter to our residents
Please do not hesitate to contact me with any questions or concerns (856-5708)
1
Agreement
The CITY OF KENT and the KENT REPORTER agree to the following
The City of Kent agrees to purchase display advertising in the Kent Reporter for the purpose of producing a City
newsletter (Kent Connections) for the citizens of Kent, at a minimum frequency of once each month, and, the
Kent Reporter agrees to publish and distribute at least one edition each month during the period
The term of the agreement shall cover the Kent Reporter issues of January 2002 through December 2002 Either
party may terminate this agreement upon 30 days written notice
The City of Kent agrees to purchase from the Kent Reporter one full page (equivalent to 65 column inches at
$16 50 per column inch) at a monthly rate of$1,262 50 This price will include printing in black ink plus one
extra spot color, the color to be determined by the Kent Reporter, in coordination with the City of Kent
Additional colors maybe purchased for use in the ad at a cost of 5190 per color, per issue, The page shall be
placed as far forward in the editions in which the City newsletter appears as possible, unless an alternate
location is agreed to by both the City of Kent and the Kent Reporter
The City of Kent will have full control over the name, editorial content, and layout of the City newsletter, and
will provide the Kent Reporter with camera ready or electronic copy of the newsletter for production purposes
In each edition of the Kent Reporter that includes the City newsletter, the Kent Reporter will provide the City
of Kent with a front page teaser indicating that the City newsletter is included inside the newspaper
The City of Kent and the Kent Reporter will mutually review and determine postal carrier routes for the
publication's delivery This review shall ensure that the entire incorporated boundary of the City of Kent
receives the publication These routes may be updated monthly as needed to accommodate changes in the City's
incorporated boundaries The City of Kent will provide the Kent Reporter with pictures that are to be included
in the City newsletter and the Kent Reporter will provide any scanning of half tones that may be needed
The Kent Reporter agrees to direct mail 28,000 copies of the Kent Reporter to residents within the Kent city
limits Additional copies will be produced and mailed at a marginal cost of$240 per 1,000 copies. Five-
hundred additional copies will be delivered to the City of Kent for the City's use at no extra cost The Kent
Reporter also agrees to provide the City of Kent with certification from the post office verifying the number
of copies mailed when requested by city officials
City of Kent Kent Reporter
220 4th Avenue South, Kent, WA 98032-5895 King County Journal Newspapers
600 South Washington Avenue
Kent, WA 98032-5707
Mayor Jim White, City of Kent Denis W Law
Date
Date
Attest Kent City Clerk
Approved as to legal form
Roger Lubovich, City Attorney, City of Kent
• Kent City Council Meeting
Date November 20 , 2001
Category Consent Calendar
1 . SUBJECT: PRINTING PRESS AND PLATE MAKER REPLACEMENT -
AUTHORIZE
2 . SUMMARY STATEMENT: Authorization to purchase an AB Dick
9995 Offset press and an AB Dick Digital P1ateMaster DPM2340
for a total of $98 , 000 , to replace and upgrade the print shop
press and direct-to-plate system, sub]ect to approval of
contract wording by the City Attorney, as recommended by the
Operations Committee on November 6 , 2001 .
3 . EXHIBITS : RFP
4 . RECOMMENDED BY: Operations Committee
(Committee, Staff, Examiner, Commission, etc . )
S . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6 EXPENDITURE REQUIRED: $
SOURCE OF FUNDS
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6G
•
KENT
W A 5 H I N G T O N
*** REQUEST FOR PROPOSAL***
For Replacement Press and Direct to Plate System
For City of Kent in-plant print shop
Issued September 20, 2001
Date Due: October 5, 2001
Time Due. 12.00 noon Pacific Time as shown by Clerk's Clock
Address Responses To
City Clerk
Printing Press Proposal
City of Kent
220 4th Avenue South
Kent, WA 98032
Is
Phone 253-856-5725 Fax 253-856-6700
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City of Kent
Request for Proposal for a Printing Press
TABLE OF CONTENTS
1.0 INTENT OF THE CITY...............................................................................................3-6
1 1 Background 3 t
1 2 Communications Regarding RFP 3 i
12 1 Response Date,Time,Location 3 '
1 2 2 City of Kent Contact 4
1 3 Vendor Clarifications and Questions 4
1 3 1 RFP Changes or Amendments 4
1 32 City of Kent Clarifications 4
1 3 3 Vendor Contact 4
1 34 Vendor Prime Contractor Responsibility 5
1 3 5 Period of Validity of Proposals 5
1 36 Costs Incurred by Vendors . . .. .. 5
1 37 Errors in Proposals 5
1 4 Selection Process 5
1 4 1 RFP Evaluation 5
1 42 References 6
1 43 Vendor Notification 6
1 44 Product Demonstration 6
1 4 5 Cost Review 6
1 46 Final Vendor Selection 6
1 5 Selection Process Schedule of Events 6
2.0 VENDOR INSTRUCTIONS ...........................................................................................7
2 1 Proposal Format and Requirements 7
2 2 Maintenance and Support 7
VENDORWORKSHEETS................................................................................................8-17
31 Vendor Profile 8
32 Vendor References 8-9
3 3 Printing Press System Specification and Bid Package Pricing 10 [
3 3 1 Printing Press Checklist 10
3 3 2 System Specification Details 11
3 3 3 System Specification Standard Features and Pricing 12
3 3 4 Optional Press Accessories Available and Pricing 13
3 3 5 Miscellaneous Press Information and Pricing 14
34 Pre-Press Direct to Plate System Specifications and Bid Package Pricing 15
3 4 1 Standard Equipment and Bid Package 15 p
3 4 2 Optional Direct to Plate Accessories and Pricing 16 f
343 Miscellaneous Direct to Plate Information 17
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• 1.0 INTENT OF THE CITY
The City of Kent plans to purchase a new press as a replacement to aging equipment in the in-plant
printing facility, which will provide greater print quality, capability, and ink coverage than the current
press
The City will be looking for a vendor who can sell, install, train and provide ongoing support, training
and maintenance on a new press
Depending on the overall cost of the press, the City may elect to also purchase a "direct to plate" system
Pre-press direct-to-plate systems should be included in the "Optional Accessories" list in section 3 0
Vendors will be evaluated and product selected based on price, product features, product support, service,
compatibility with existing products or services, warranty, timing of delivery, reputation of the supplier,
press demonstrations, suitability of equipment in meetmg the City's needs, and other similar matters See
section 1 5 for more details
1.1 BACKGROUND
We operate an in-plant printing facility, with approximately 2 5 million impressions per year on the
current AIM Multigraphics 1962 T-head printing press The current press operates as a two-color press
with a common blanket and a maximum sheet size of 12x18 A Crestline water system has been installed
on one head We also operate a fleet of copiers with 3 5 million impressions We use a vendor to
outsource negatives and make metal plates for our fine screen work We use an ITEK plate maker and
poly plate system for our non-digital and low-resolution printing
1.2 COMMUNICATIONS REGARDING RFP
1.2.1 Response Date, Time, Location
Each Vendor shall provide one signed original and two copies of its proposal Proposals must be
received at the City address listed below no later than October 5, 2001, 12 00 noon, Pacific Time
Vendors are solely responsible for ensuring that proposals are delivered on time Delays caused
by any delivery service, including the US Postal Service, will not necessarily be grounds for a
waiver of the deadline requirement Proposals subrrutted after the deadline may be rejected
Electronic proposal copies, such as fax or E-mail, will be not be accepted All prouosals must be
delivered to f
i
City Clerk
Printing Press Proposal
City of Kent 4
220 4th Avenue South
Kent, WA 98032
Phone 253-856-5725
Fax 253-856-67W
i
1
1.2.2 City of Kent Contact ,
t
All communications regarding this Request for Proposals from vendors and other sources must
be directed through Dea Drake,Multimedia Manager i
Please direct inquiries as follows
r
Dea Drake
Information Servi:es Department
City of Kent
220 4th Avenue South
Kent, WA 98032
Phone 253-856-4646
4
Fax 253-856-4700
Email ddrake@ci kent wa us
1.3 VENDOR CLARIFICATIONS AND QUESTIONS
Specific vendor questions concerning the RFP should be submitted in writing (may be faxed or sent via
E-mail) Copies of questions relevant to the RFP process, together with the City's response will be
distributed to all participating vendors
Vendors who seek information, clarification, or interpretations from City of Kent employees without
using a written submission process are advised that such material is used at the vendor's own risk and the
City shall not be bound by any such representations
1.3.1 RFP Changes or Amendments
Any revisions to the RFP will be issued in the form of an addendum and will be distributed to
all vendors prior to the Response Due Date
1.3.2 City of Kent Clarifications
The City of Kent reserves the right to obtain clarification of any point in a vendor's proposal or
to obtain additional information necessary to property evaluate a proposal Failure of a vendor
to respond to such a request for additional information or clarification may result in rejection of
the vendor's proposal The City's retention of this tight shall in no way reduce the
responsibility of vendors to submit complete, accurate and clear quotes. s`
Y
t
t
1.3.3 Vendor Contact
The proposal must include the name of the specific individual who will act as the primary i
contact for the vendor The quote must identify the contact's position in the organization,
telephone number, fax number, and E-mail address, if available
U WV 4
1.3.4 Vendor Prime Contractor Responsibility
If a vendor's proposal includes equipment, hardware, software, or services to be supplied by
entities other than itself, it is mandatory for the proposing vendor to act as prime contractor for
the procurement of all products and services proposed to meet this RFP The vendor, as the j
prime contractor, must be the sole point of contact, including payment of any and all charges
resulting from the purchase of the proposed equipment, hardware, software, and/or services
with The vendor, acting as the prime contractor, must take full responsibility for the
demonstration, construction (if required), delivery, installation, and acceptance testing of the i
proposed items supplied by its subcontractor(s) Acting as a prime contractor on behalf of the
City does not exempt the vendor from the policies set forth in the City's Policy and Procedure's #
Manual and other applicable City Codes
1.3.5 Period of Validity of Proposals
Vendor must certify that its proposal will remain in effect for 120 days after the proposal due
date The City may request an extension beyond the 120 days
1.3.6 Costs Incurred by Vendors
The City shall not be liable for any costs incurred by a prospective vendor for preparing or
submitting a proposal to the City or for any subsequent demonstrations required by the City
Proposals should be prepared simply and economically, providing a straightforward, concise
description of vendor capabilities to satisfy the requirement's of the proposal
1.3.7 Errors in Proposals
Vendors are responsible for all errors or omissions in their proposals and any such errors or
omissions will not serve to diminish their obligations to the City Vendors will not be allowed
to alter proposal documents once proposals have been submitted The City reserves the right to
allow corrections or amendments due to errors identified in the proposals by either the vendor
or the City The City may waive nunor administrative irregularities contained within the
proposal documents
1.4 SELECTION PROCESS
The proposal must include the name of the specific individual who will act as the primary contact for the
vendor during proposal evaluation The proposal must identify the contact's position in the organization,
telephone number, fax number, and e-mail address, if available
1.4.1 RFP Evaluation:
I
The vendor responses will be evaluated based on the Qualification section of their proposal
described in Section 3. Vendors may be contacted for response clarification to the Vendor
Questionnaire The selection comrmttee will determine which vendor's solution can best serve
the City's goals and environment.
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1.4.2 References
Reference checks will be done on the vendors identified as finalists The City reserves the right
to contact any person or organization for information regarding a vendor regardless of the ;
references provided by the vendor Vendor must provide a list of references that are currently
using the product and purchased the product from your company (minimum of three)
1.4.3 Vendor Notification
The City intends to select a "short list" of vendors for product demonstrations The City
reserves the right, at any time during the selection process, to select additional vendors from the
pool for product demonstrations at the sole discretion of the City The selected vendors will be
notified of its selection and a time will be scheduled for the vendor to demonstrate its product
1.4.4 Product Demonstration
Each of the selected vendors will provide at least two on-site demonstrations of each proposed
press model Site visits must include an operational press with ability to talk to both the press
operator and the manager
1.4.5 Cost Review
Comparison and analysis of all pricing submitted will be performed by the Multimedia
Manager, and will be based on the total cost of the quoted equipment including such items as
standard equipment package, selected accessories, training, maintenance/service costs,
installation and shipping costs, tax, and other appropriate costs and fees
1.4.6 Final Vendor Selection
A final vendor selection will be made based on each vendor's proposal, including without
limitation, product features, cost review, contract review, product support and service,
compatibility with existing products or services, warranty, timing of delivery, reputation and
references of the supplying vendor, press demonstrations, suitability of equipment in meeting
the City's needs, and other sirrular matters The City reserves the right to negotiate with all
vendors deemed qualified based on the selection process outlined in this section Qualified
vendors are defined as those vendors qualified by the selection committee
1.5 SECTION PROCESS SCHEDULE OF EVENTS
Table 1, below, shows the anticipated schedule for each of the steps in the selection and implementation ;
process d
1
EVENT TARGET DATE
Releases request for proposal September 20, 2001
Request for proposal due October 5, 2001
Vendors notified of finalist October 8, 2001
Vendor Demonstrations October 11-22,2001
Final Vendor Selection October 26, 2001
Council Committee Authorization November 6, 2001
Council Meeting Acceptance November 20, 2001
Contract signature/Purchase Order Siizned November 26, 2001
Installation December 3-7 2001
Training December 10-14, 2001
UUy0.c nu ntmgipnmmgprempmphtt m2MI Juc 6
I
2.0 VENDOR INSTRUCTIONS
This section provides the format and description of the information required for a Vendor's response to be
considered by the City The Vendor must provide the required hardcopies (paper) of their proposal by the
date, time, and location given in Section 1 2 1 of this document
2.1. PROPOSAL FORMAT AND REQUIREMENTS
The vendor's proposal shall be submitted in the format outlined in this section and section 3 0 Failure to
comply with the specific format may result in the City's rejection of your proposal The City reserves it's
right to reject any or all proposals Other subject headings may be added as the Vendor believes
necessary The City reserves the right to require additional information or materials after the proposals
are submitted
Vendors must respond to all requirements stated in this RFP, and must completely fill out all worksheets
in Section 3 0
Proposal should consist of
A Title Page and/or signature page The proposal must be signed by an officer authorized to
negotiate for and contractually bind the Vendor This RFP includes installation, training,
and ongoing support of a printing press as specified in section 3 0
B Completed worksheets from section 3 0 (electronic worksheet available by e-mail upon
request)
❑ 3 1 Vendor Profile (page 8)
❑ 3 2 Vendor References (page 8-9)
❑ 3 3 1 Press Checklist (page 10)
❑ 3 3 2 System Specification Details (page 11)
❑ 33 3 System Specification Standard Features and Pricing (page 12)
❑ 3 3 4 Optional Press Accessories Available and Pricing (page 13)
❑ 33 5 Miscellaneous Press Information and Pricing (page 14)
❑ 34 1 System Specifications for Pre-Press Direct to Plate System
Standard Equipment and Bid Package (page 15)
❑ 3A 2 Optional Direct to Plate Accessories Available and Pricing(page 16)
❑ 3 4 3 Miscellaneous Direct to Plate Information and Pricing (page 17)
C Product sheets
D A copy of the proposed service contract
E Any additional materials you wish to subrrut
The City's preference is to have this system installed and fully operational by December 7.
2001 Every effort will be made on the part of City staff to meet or beat this requirement
2.2 MAINTENANCE AND SUPPORT
The vendor must identify the personnel that will provide maintenance and support services, where these
individuals are located, what response times and service/contract cost options are offered
The vendor must describe their service levels and availability to respond to user questions and problems
in both a normal and "emergency" setting
The vendor must describe yearly maintenance service and cost available after the warranty period
u imr o um nu wngkpmtinac��V�. n,2WI 7
3.0 VENDOR WORKSHEETS
3.1 VENDOR PROFILE
Company Name
Headquarters address
Local address if different
Length of time selling press equipment
Average rate of growth of press sales `
Number of Units Sold in 2000-2001
Units Sold in the region in 2000-2001
Nearest service/support dealer name
Service/support staff location
#of trained service/support staff
Contact person for this RFP
Contact Address
Contact Phone Fax
Contact E-mail
3.2 VENDOR REFERENCES
List at least three references that have purchased press and/or pre-press equipment from you within the
last two years
Reference#1
Organization
Equipment
Name
Tale
Address
Telephone Fax
E-mail
u wy w�,��ouw,�u�e���m��ew�wRv�� mzwi ax 8
Reference#2
Organization
Equipment
Name
Title
Address
Telephone Fax
E-mail
Reference#3
Organization
Equipment
Name
Title
Address
Telephone Fax
E-mail `
Reference#4
Organization
Equipment
Name
Title
Address
Telephone Fax
E-mail
Reference#5
Organization
Equipment
Name
Title
Address
Telephone Fax
E-mail
U WI 9
3.3 PRINTING PRESS SYSTEM SPECIFICATION AND BID PACKAGE PRICING
3.3.1 Press Checklist
This checklist indicates the minimum requested system specifications Please indicate whether your system contains
these individual capabilities If the system you are proposing exceeds,or contains a similar capability, indicate
details under"Alternatives/Comments"
Fill out a separate checklist for each press model you are proposing
Manufacturer/Model NamefNumber
r
Mimimum System Specifications Checklist Yes No Alternative/Comments
♦ Twin Tower type- two color heads ❑ ❑
♦ Independent blanket cylinders . . ❑ ❑
♦ Uniform ink coverage regardless of the image
type or location ❑ ❑
♦ Ability to provide solid ink coverage over a
large area, for example a full 8x10 solid ❑ ❑
♦ Large inking capability ❑ ❑
♦ Reliable paper feed and registration for
guaranteed full color registration ❑ ❑
♦ Metal and polyester plate capability ❑ ❑
♦ Powder spray or dryer unit ❑ ❑
♦ 11 x 17 full bleed ❑ ❑
♦ Registration punch and marking device system ❑ ❑
♦ Adjustable gripping strength . . .❑ ❑
♦ Fully adjustable printing pressures, plate and
impression pressures ❑ ❑
♦ Precise adjustments of dampening solution supply ❑ ❑
♦ A delivery mechanism that meets the need for speed
and quality . .. ❑ ❑
♦ Sensors/monitors that automatically lower the
delivery table for accurate paper piling . ❑ ❑
♦ Ease of running coated stock ❑ ❑
♦ Ease of running heavy stock. ❑ ❑
♦ Ink roller clean up attachment. .. ..... .. ... .. ..... ....❑ ❑
uvayD menu isn,pnmxgprmaprtplasmcnQWIa 10
3.3.3 System Specification Standard Features and Pricing Press Name/Model
Use a separate worksheet for each press model proposed
Bid Package
Standard equipment(list entire package included in the price) Price(pre-tax) T
Items REQUIRED but no tincluded in package price
* example: shipping/training/etc if not included in price already-list individually Additional Price
(should be detailed on form_) (pre-tax)
*Shipping (if not included)
*Training
*Extended Warranty
* Installation
Other(list separately)
Trade-In Allowances (If any)
Multi 1962 T-head with cresthne water system, approx 11 years old,
TOTAL BID PRICING FOR THIS PRESS
pnnengpressreplace ent2nn1 As 12
3.3.4 Optional Press Accessories Available & Pricing Press Name/Model
Use a separate worksheet for each model proposed
Bid Price
List individually (pre-tax)
i
I
i
I
i
i
pnmingpmamplaCC"n2001 ats 13
03.3.5 Miscellaneous Press Information and Pricing Equipment Name/Model
Use a separate worksheet for each model proposed
Additional Price
Training re-tax)
#hours/dav
#days
Trainer(company and instructors name)
On Site or Off Site
Additional training options available
Other information
Service/Maintenance Package Description and Price for year 1 Additional Price
(pre-tax)
Describe your support and maintenance services - include response time, items covered,
warranty period, warranty coverage, etc Include a copy of the warranty and your service
agreement
Describe your emergency response services,time frames.cost and features Additional Price (pre-tax)
Maintenance Package Description and Pnce for Year 2 Additional Price(pre-tax)
Other
Additional Comments
i
pnnnngpressreplacement2ool cds 14
3.4 SYSTEM SPECIFICATIONS FOR PRE-PRESS DIRECT TO Product Name/Model
PLATE SYSTEM
3.4.1 Standard Equipment and Bid Package
Bid Package
Standard equipment (list entire package included in the pnce) Price(pre-tax)
• YY�
•
Items REQUIRED but no tincluded in package price
* example: shipping/training/etc if not included in price already - list individually Additional Price
(should be detailed on form_) (pre-tax)
*Shipping(if not included)
*Traimne
*Extended Warranty
* Installation
Other(list separately)
Trade-In Allowances (If any)
Itek 615S Platemaker(approx. 10 years old)
TOTAL BID PRICING FOR THIS DIRECT-TO-PLATE SYSTEM
pnnlingpressrep1acement2001 As 15
. 3.4.2 Optional Direct to Plate Accessories Available and Pricing Equipment Name/Model
Use a separate worksheet for each model proposed
Bid Pnce
List individually (pre-tax)
pnnbngprenmplacement2001 As 16
3.4.3 Miscellaneous Direct to Plate Information and Pricing Equipment Name/Model
Use a separate worksheet for each model proposed
Training
Additional Price
(pre-tax)
#hours/day
#days
Trainer(company and instructors name)
On Site or Off Site
Additional training options available
Other information
Life Ex ectancv of Svstem
Service/Maintenance Package Description and Price for year I Additional Price
(pre-tax)
Describe your support and maintenance services- include response time, items covered,
warranty period, warranty coverage,etc Include a copy of the warranty and your service
agreement
Describe your emergency response services,time frames, cost and features Additional Price (pre-tax)
Maintenance Package Description and Price for Year 2 Additional Pnce(pre-tax)
Other
Additional Comments
pnnnngpmsmp1ac mnt2001 als 17
INTEROFFICE MEMORANDUM
Date October 26, 2001
•
KEN T To Kent City Council Operations Committee
wee Ni•cro"
From Dea Drake, Multimedia Manager
Cc Marty Mulholland, Information Technology Director
y r' Subject Printing Press and Plate Maker Replacement in the Print Shop
Background
Press: The print shop has an eleven-year-old AM Multigraphics two-color press,
which prints 3 million impressions a year The press has slowly deteriorated to the
point that, in spite of regular maintenance, major components have begun failing We
can no longer print two colors at the same time and the press needs constant
attention and repair to continue operating In addition, the company, AM
Multigraphics, went out of business and no longer manufactures this line of presses or
replacement parts Our independent press maintenance and repair company,
Northwestern Offset Repair, has recommended for the past two years, that we replace
the press In 2000 the council approved capital funds to do so
Plate Maker In order to print materials on the press, a "plate" is required
Technology over the last five years has changed significantly and become
computerized so that our current plate maker no longer works for over 90% of our
material We have been compensating by sending out the 90% to outside vendors
who output negatives for us with a 24-48 hours turn-around For the last several years
a new type of plate maker has entered the market, which can output a printing press
plate directly from a computer file — a system called "direct-to-plate" By using this
direct-to-plate system we save three days of vendor output time, negative preparation
time, proofing time, and metal plate processing The direct-to-plate system is
accurate, immediate, produces s high quality product and the plate material itself is
inexpensive
We expect the machine to pay for itself over the life of the machine, in both hard and
soft costs We believe we will be able to reduce our outside vendor and supply costs,
and take a reduction in operating costs for those savings in future years, while
increasing our staff productivity
-- — — Selection Process
In determining which presses and direct-to-plate systems were the best fit for the City
of Kent, I researched the capabilities of the available equipment on the market I then
looked to see what other print shops were replacing their outdated equipment with,
and why These included site visits to different print shops With that information I
prepared a request for quote with these criteria in mind The RFQ was posted with
the appropriate public notice and procedures Two vendors responded on the press
•« with two different press models and two vendors responded for the direct-to-plate
systems Site visits to four print shops were conducted to look at the proposed
�'k='•` : r presses and direct-to-plate systems At those print shops we talked to both the
0S`�' f•c , operators, and the owners or supervisors
Recommendation:
I am requesting approval to replace and upgrade the print shop press as follows
Purchase an AB Dick Model 9995 two-color offset press, basic model with chiller
" dampener, but no special add on features, ($57,000) from ABDick Company,
x` Yf ' 13828 17'"S W , Seattle, WA 98166
• Purchase AB Dick DPM2340 Direct-to-plate system, basic model plus trapping
software, training and maintenance but no other special add on features,
($41,000) from ABDick Company, 13828 W S W , Seattle, WA 98166
Total purchase package price $98,000
These two pieces of equipment will bring the City of Kent print shop up to date in the
printing industry It will also allow us to print a much higher quality product, quickly
and less expensively, and allow us to bring back in-house high-end printing fobs that
have to be printed by outside vendors because of the quality and quantity We
anticipate the press taking care of our needs for the next 12-15 years
Funding Source Existing CIP and Multimedia funds from the Technology Plan
Thank you for your consideration of this request
Attachments:
1 RFP proposal responses
2 Staff comparison spreadsheets
Motion:
I move to approve replacement and upgrade of the print shop press and direct-to-
plate system as follows
To purchase an AS Dick 9995 Offset press and an AB Dick Digital PlateMaster
DPM2340 for a total of $98,000
City of Kent Press/PlateMaker Replacement
Worksheet Totals
AB Dick Company- ABDICK 9995 Offset Press $54,995 00
Pre-re ester System $0 00
Powder Spray Device with air blow down $0 00
Quick Release Blanket Kit $0 00
Press Tools $0 00
Moisture Recirculator with level sensors $0 00
Motorized Continuous factory Moisture Sys $0 00
Recirculator/Chiller 115v $1,849 50
Training 18 hours per day x 3 days - on site) $0 00
One Year Warranty Included $0 00
Paper Pre pile $0 00
Push Button Press Operation $0 00
Straight-edge Plate Clamp with Register pins
and spring loaded take up $0 00
Lateral Image Control "on-the-fly" $0 00
Centralized Lubrication $0 00
Double Sheet Detector $0 00
Delivery and Feeder Jam Detector $0 00
Ste less Inking $0 00
Ink Roller Clean up Tray $0 00
Chain Delivery $0 00
16 Ink Roller System 3 ink form rollers $0 00
Paper Path Setup Software - quicker changeover $0 00
Shipping $600 00
Less Trade In Allowance -$5,975 00
Tax $4,529 32
Sub Total Press $55,998.82
AB Dick Company - Digital PlateMaster DPM2340 with PC Computer,
Harlequin-based software RIP with 5.1 RIP upgrade $32,000.00
Shipping $625 00
Training $1,500 00
Trade In Allowances, Itek 615S Platemaker -$5,370 50
Maintenance/Response Time to your location is 4 hours service Phone resonses will be
less than 2 hours from time the customer calls All parts of the machine are covered except
rollers, which are covered for 90 days 4 maintenance inspections are automatically
performed each year No charge for intervening repair service Customer gest 15 months in
1st ear - Mtc for 9 mo $2,592 00
In-RipTrapping Software $4,500 00
ax $3,154 49
Sub Total Plate Maker $39,000.99
Total Price with Tax $94,999.81
3% Contingency $3,001 19
Total Approval Request $98,000.00
City of Kent Press/PlateMaker Replacement
Equipment Quotes Cost Analysis
Pressline Equipment Co - Ryobi AB Dick Company- ABDICK 9995
3302H Offset Press $57,000.00 Offset Press $54,, 3
Preset Repeat Counter $0 00 ? Preset Repeat Counter
RP22 Re ister Punch $0 00 RP22 Register Punch
Pre-register System $0 00 Pre-register System $0 00
Register Pins $0 00 _
Re ister Marking Sheet $0 00
OK Monitor $0 00 ,
Static Eliminators $0 00
Powder Spray Device $0 00 ` Powder Spray Device with air blow down $0 00
Work Organizer $0 00
Plunger Can $0 00 ,
Oil Pan $0 00 '
Quickset Blanket Holder $0 00 Quick Release Blanket Kit $0 00
Port Books $0 00
Press Tools $0 00 Press Tools $0 00
Moisture Recirculator with level sensors $0 00
- Motorized Continuous factory Moisture Sys $0 00
Ryobi Super Dampening continuous dampener Incl Recirculator/Chiller (115v) $1,849 50
system with Royse Regngerator Circulators
Trainor $0 00 Training (8 hours per day x 3 days - on site) $0 00
R obi One Year Warrant $0 00 One Year Warranty Included $0 00
Paper Pre pile $0 00
Push Button Press Operation $0 00
Straight-edge Plate Clamp with Register pins
and spring loaded take up 000
Lateral Image Control "on-the-fly" $0 00
Centralized Lubrication $000
Double Sheet Detector $0 00
Delivery and Feeder Jam Detector $0 00
Ste less Inking $0 00
Ink Roller Clean up Tray $0 00
Chain Delivery $0 00
16 Ink Roller System 3 ink form rollers $0 00
Paper Path Setup Software - quicker
changeover $0 00
Shipping $0 00 Shipping $600 OC
Less Trade In -$2,000 00 Less Trade In Allowance -$5,975 00
Tax $4,840 00 - Tax $4,529 32
Total $59,840.00 Total $55,998.82
Pnming press RFO Worksheer 1
Pressllne Equipment Co - Ryobi AB Dick ompany- ABDICK 9995
3302H Offset Press Accessories Offset Press Accessories
Cresline Tempest Hot Air Dryer Cresline Tempest Hot Air Dryer
ne year Warranty) $2,496 96 r (one year Warranty) $2,496 96
ket Cleaning Devices . Blanket Cleaning Devices $0 00
e Inserter _ Ta a Inserter $0 00
$62,336.96 $58,495.78
Maintenance - 12 months from install (operating Maintenance - 15 months from install
Exp) $1,000 00 (operatingExp) $2,788 00
Maintenance for ear 2 $2,000 00 ^ Maintenance for ear 2 $3,848 00
esponse ime. to yourlocation is 4 hours
service Phone resonses will be less than 2
hours from time the customer calls All parts
Response Time "If your Ryobi is down and on
of service contract,w which are covered for e will have a service tech the machine are covered except rollers,
there within 3 hours at no charge If not on w days 4
service contract, our hourly rate $65 00 maintenance inspectionnss are automatically
performed each year No charge for
intervening repair service Customer gest 15
months in 1 st year
Emergency Response Time: "If your Ryobi is Emergency Response: All services included
down and on service contract, we will have a in the 8 to 5 pm day under Maintenance
service tech there within 3 hours at no charge If Program After hour service is available by
not on service contract, our hourly rate $65 00 agreement
Accessories Available Accessories Available
Creshne Tempest Hot Air Dryer Cresline Tempest Hot Air Dryer
(one year Warranty) $2,295 00 (one year Warranty) $2,295 00
Super Blue Anti-tracking Device $950 00 Super Blue Anti-tracking Device $522 00
lectronic Doubles Detector Electronic Doubles Detector $841 50
Iti-size Paper Pile Board Multi-size Paper Pile Board $490 50
Inking Control System
(must be ordered with press-factory installed
only) $19,876 50
Blanket Cleaning Devices Blanket Cleaning Devices $1,881 00
Card Guide lCard Guide $198 00
Ta e Inserter [Tape Inserter $2,223 00
0
Pnnnng press FIFO Worksheet 2
Press me Equipment Co - Ryobi AB Dick ompany 9985 Offset ,--,--'
3302M -
$47soo,00 Press $47,995.00
Present Re eat Counter $0 00 „ Present Repeat Counter 0
RP22 Register Punch $0 00 ; RP22 Register Punch 0
Pre-register System $0.00 �
Register Pins $0 00
Register Marking Sheet $0 60
OK Monitor $0 00 ,e
Static Eliminators $0 00
Powder Spray Device $0 00 " Powder Spray Device with air blow down $0 00
Work Organizer $0 00 Work Organizer $0 00
Plunger Can $0 00
Oil Pan $0 00
Owckset Blanket Holder $0 00
Port Books $0 00
Press Tools $0 00 Press Tools $0 00
Molletin Dampening System $0 00 Molletin Dampening System $0 00
Vertical& Lateral Image Micro Adjustment
dial Knobs on cylinders $0 00
Paper pre-pile $0 00
Straignt-edge Plate Clamp with register pins
andspring loaded take u $0 00
Lateral Ima a Control on the fix $0 00
Centrailzied Lubrication $0 00
Double Sheet Detector $0 00
Ste less Inking $0 00
Static Eliminators $0 00
Chain Delivery 0
16 Ink Roller System 3 Ink Form Rollers 0
Ink Roller Clean Up Tray $0 00
Additional Delivery Table $0 00
Training 5 hours, 7 days or follup training if need $0 00 Training 2 days, B hours each + follow up if ne $0 00
Cresline Dampening System (set of two) $3,494 00 Cresline Dampening System (set of two) $2,500 00
r
in $000 Shi in $60000
s Trade In -$2,000 00 Less Trade In $6,260 OG$4,59703 Tax $6,43H 3Ual 1 $53,591.031 Total $51,273.30
Printing pre"RFO Worksheei 3
Pressline Equipment Co - Ryobi AB Dick Company 99do upset
3302M Accessories Press Accessories
Cresline Tempest Hot Air Dryer Cresline Tempest Hot Air Dryer
ne year Warranty) $2,295 00 . (one vear Warranty) $2,295 00
ket Cleaning Devices $1,881 00 Blanket Cleaning Devices $0 Oh
Ta a Inserter $2,223 00 Tape Inserter $0 0(1
$59,990.03 ffi $53,568.30
Maintenance Year 1 $1,000 00 Maintenance Year 1 (Operating Cost $2,788 00
Maintenance for year 2 Maintenance for year 2 $3,848 00
Maintenance Mails- Pressline has two Ryobi
trained service tech, trained on the Ryobi 3302
with 15 years of experience servicing the Ryobi
Pressline can call on three service gropus that
we sent to Ryobi School on the Ryobi 3302 M
and Ryobi 3302H Northwest Offset, Hills
Offset, Washington Graphics, for back up
support, a total of 6 Ryobi trained service tech
Pressline uses the Ryobi maintenance work
sheet which is your record and our record on the
maintenance Pressline maintenance worksheet
spell out the maintenance to be done
Training - Free instructor training to all new
operators with Pressline Service Contract We
will train two pressment free the first year, no
charge The training is on site Trainin - 8 Hours, 2 da s (16 hours?)
esponse ime to your ocation is 4 nours
service Phone resonses will be less than 2
hours from time the customer calls All parts
of the machine are covered except rollers,
Response Time: "If your Ryobi is down and on which are covered for 90 days 4
service contract, we will have a service tech maintenance inspections are automatically
there within 3 hours at no charge If not on performed each year No charge for
service contract, our hour) rate $65 00 intervening repair service Customer gest 15
Emergency Response Time "If your Ryobi is Emergency Response: All services included
down and on service contract, we will have a in the 8 to 5 pm day under Maintenance
service tech there within 3 hours at no charge If Program After hour service is available by
not on service contract, our hourly rate $65 00 agreement
Accessories Available Accessories Available
Cresline Dampening System ❑ set of two, on $3,595 00 Cresline Dampening System (set of two) $2,500 00
Van Kom ac Dampening System: Set of Tw $3,495 00 Kom ac II Dampeners with Koromates set o $2,500 00,
Air Tech Infrared & Powder DryerE one year $2,795 00 Infrared/Powder Spray 220v Brand? $2,803 50
Midlen Infrared Dryeru one year Warranty) $2,395 00
Cresline Tempest Hot Air Dryer] one year W $2,295 00
Super Blue Anti-tracking Device $950 00 Super Blue Anti-tracking Device $643 50
Electronic Doubles Detector
Multi-size Paper Pile Board
Card Guide $198.00
Oil Pan $175 90
Auto Blanket Cleanrs set of two $2,281-50
Quick Release Blanket Holder set of two $261 001
is
Pnnt,ng press RFO Woritsheet 4
AB�DIc Company gltai�
? Plate rite `DPM2Rd It P
Northwest P.rtn ers Supply.Genesm ; Compu er as um- ase
� '. ,
P atese er, , _ _ $24,995.00 ' software RIP with, .1_ IP upgrade „ 1 32 0
=�.-�
T
Shipping $600 00 Shipping $625 00
Training $2,500 00 * Training $1,500 00
Trade In Allowances, Itek 615S Platemaker -$200 00 , Trade In Allowances, Itek 615S Platemaker -$5,370 50
Maintenance/Response Time: to your
location is 4 hours service Phone resonses
Maintenance/Response Time- Four scheduled will be less than 2 hours from time the
preventive maintenance calls and up to six customer calls All parts of the machine are
unscheduled calls including parts installed at covered except rollers, which are covered for
time of service except lamps, glass and 90 days 4 maintenance inspections are
cosmetics - Response Time needs to be automatically performed each year No
provided still " charge for intervening repair service
Customer gest 15 months in 1st year - Mtc
$3,000 00 for 9 mo $2,592 00
In-Rip Trapping Software $7,000 00 In-Rip Trapping Software $4,500 00
Tax $2,718 76 Tax $3,154 49
Total $40,613.76 Total $39,000.99
Accessories Available Accessories Available
Film Kit $1,000,00 Scanmaster WC Digital Scanning System witl $4,995 00
Take-Up Casette for Film Holds up to 30"for $900 00
Extra Day of Training $750 00
Proofing Software $900 00
In-Rip Trapping Software $4,500 00
In-Line Plate Dryer $1,120 00
Epson 70000 Ink Jet Color Proofer $4,046 00
Offline RC Film Processor $4,495 00
2nd Year Maintenance $3,605 00
Pnnhng press RFQ Workshest LJ
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• Kent City Council Meeting
Date November 20, 2001
Category Consent Calendar
1 . SUBJECT: FIRE STATION NO. 75 HEATING, VENTILATING AND AIR
CONDITIONING CONTRACT - AUTHORIZE
2 . SUMMARY STATEMENT: Authorization to enter into an agreement
with Sieman' s Landis Division to perform the installation of
Direct Digital Controls for the HVAC at Fire Station #75, as
recommended by the Operations Committee .
In 1998, the City and Sieman' s Landis Division entered into a
sole source agreement to upgrade all City buildings with
automated heating and ventilation controls (HVAC) . As funds
become available, every City building will be upgraded.
3 . EXHIBITS: Copy of Siemens Building Technologies, Inc.
proposal and memo from Supt . Charlie Lindsey, Supt . Facilities
4 . RECOMMENDED BY: Staff and Operations Committee
(Committee, Staff, Examiner, Commission, etc . )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X
6 . EXPENDITURE REQUIRED: $197, 174 . 50
SOURCE OF FUNDS : CIP budget balances
7 CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION.
ACTION.
Council Agenda
Item No. 6H
City of Kent,
Memo
To: City Council Operations Committee
From: Charlie Lindsey, Superintendent of Facilities Manageme
Date: 10/25/01
Re. HVAC Controls Contract Authorization
I am requesting authorization for the Mayor to enter into an agreementwith Sieman's Landis Division to
perform the installation of Direct Digital Controls for the HVAC at Fire Station 75 This contract is for
$26,846 00 You may recall that you authorized us to sole source this product in 1998 and we have
been upgrading our buildings with automated controls as funding becomes available Completing this
Fire Station will leave us with only the Centennial Center, Resource Center and the Golf Course to
complete and we will have all of our major buildings in this system Attacned is the scope of work to be
done by the Contractor
a Page 1
SIEMENS
' Siemens Building Technologies
13020 NE 20th St
Bellevue, WA 98005
206 455-3700
FAX 206 455-3042
PROPOSAL
Customer: City o� Kent No.: F-0146a
Address: 220 4` Ave South Date: June 15, 2001
Kent, WA
Project: Installation of System 600 Controls at the Kent Fire Station # 75
Proposal. We propose to furnish and install the Sie---:ens Building Technologies System 600 control equipment (1
FLN controller and 6 TEC controllers) anc the electrical material & labor required to control the three (3)
gas fired units with DX cooling in the Wes: mechanical room, the three (3) gas fired units with DX cooling
in the East mechanical room and the Cc-:Ray-Vac radiant heating system (based on bay-area
temperature only, not bay door positions', We Nfll implement economizer control for the gas-fired units
with DX cooling by re-using the existing campe- actuators This proposal assumes all damper actuators
are in good working condition Since the exhaust tans at the fire station operate 24 hours per day, no
exhaust fan controls or monitoring points -:ave Been included This proposal also includes the material
and labor to install a communications vnre from the System 600 FLN controller to the existing fire alarm
panel for a digital input fire alarm status r-oni:enng We will make the terminations at the FLN controller
only(termination at the fire alarm panel otrers) We will also install one (1) outdoor air temperature
sensor and an Uninterruptible Power Succly (UPS) unit for the FLN controller
This proposal also includes the installaUcri of cew local area network (LAN) plenum rated wiring The
wiring will be installed in the existing ccncjit under the bay area This proposal assumes that space
exists and a pull string is available in the existing conduit under the bay area Also included is the
development of twenty (20) graphics to ce installed on the Facilities workstation at the Centennial
building Four (4) hours of on-site trainirc is included
The System 600 at the fire station will ccrmun,ca`e with the Facilities workstation at the Centennial
building via the City's wide area network ,'.VAN) All WAN wiring and connection to be performed by City
of Kent personnel The System 600 can ce accessed remotely using a telephone modem If this feature
is desired, the City will be required to install anc maintain a voice grade, non-switched telephone line
within ten (10) feet of the FLN panel to be Iota ad in the basement The additive price for the modem,
cables and set-up is S 225 00
Net Price $ 26,846
Twenty Six Thousand Eight Hundred anc Forrr Six DOLLARS
Remarks 1 Work will be performed during norm-al working hours
2 Prices quoted do not include sales .ac
3 No personal computer hardware or software is included in this proposal
The Terms and Conditions of Sa a shown on the attached are a part hereof
Proposal Accepted: Proposal Submitted
Siemens Building Technologies, Inc is authorized to Siemens Building Technologies, Inc
proceed with the work as proposed
Signature Signature
Print Name Print Name Tedd Filips, PE
Title TitJe Account Executive
Date
This proposal is valid until August 15, 2001
Page 1 of 4
• Kent City Council Meeting
Date November 20, 2001
Category Consent Calendar
1 . SUBJECT: DONATION FROM ROTARY AUCTION - ACCEPT AND AMEND
BUDGET
2 . SUMMARY STATEMENT: Accept the $186 . 00 donation from the
Kent Rotary Club and amending the Adopt-A-Park budget , as
recommended by the Parks Committee.
Each year the Kent Rotary Club holds an auction to support
local programs . One half of the proceeds from the sale of each
item sold is donated to a designated charity or program. This
year Kent parks Planning and Development received $186 . 00 ,
which will be used for the Adopt-A-Park program.
3 . EXHIBITS: Copy of check from Kent Rotary Club
4 . RECOMMENDED BY: Staff and Parks Committee
(Committee, Staff, Examiner, Commission, etc . )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X
6 . EXPENDITURE REQUIRED: $186 . 00
SOURCE OF FUNDS : Kent Rotary Club Donation
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
• DISCUSSION:
ACTION:
Council Agenda
Item No. 6I
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• Kent City Council Meeting
Date November 20, 2001
Category Consent Calendar
1 . SUBJECT: KING COUNTY CONSERVATION FUTURES INTERLOCAL
AGREEMENT --APPROVE AND AMEND BUDGET
2 . SUMMARY STATEMENT: Authorization to enter into an agreement
with King County for Conservation Futures Interlocal Funds and
amend the Clark Lake Land budget for $600, 000, as recommended
by the Parks Committee .
In September 2001, Kent Parks Planning and Development received
$600, 000 . 00 from the King County Conservation Futures Levy Fund
for open space acquisition projects . The funds will be used in
the Clark Lake Park Land budget .
i3 . EXHIBITS: Copy of Interlocal Agreement from King County
4 . RECOMMENDED BY: Staff and Parks Committee
(Committee, Staff, Examiner, Commission, etc . )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION:
Council Agenda
Item No. 6J
AMENDMENT TO THE CONSERVATION FUTURES
INTERLOCAL COOPERATION AGREEiiNIENT
BETWEEN IC NG COUNTY AaND THE CITY OF BENT
FOR OPEN SPACE ACQUISITION PROJECTS
Preamble co L1 LI
The King County Council, through Ordinance 9129, has established a Conservation Futures
Levy Fund and appropriated proceeds to King County, the City of Seattle and certain suburbans
titles This amendment is entered into to provide for the allocation of additional funds made
available for open space acquisition
THIS AsvlENDMENT is entered into between the CITY OF KENT and =G COUNTY, and
amends and attaches to and is part thereof of the existing inierlocal Cooperation A greeme-it
entered into between the parties on the 29th aay of Ianuar}, 1991, as pr--N iously amended
The parties agree to the following amendmen-s
Amendment 1: -krticle 1, Recitals
A paragraph is hereby added to the Recitals Section to proridc for a Consern ation Futures Levy
. Fund allocation for the Clark Lake Acquisition, and hereafter reads
• On September 242001, the King County Council oassed Ordinance 1-t213 which
appropriated a total of Six Hundred Tnousand Dollars (5600,000) in Conservation
Futures Levy proceeds to the City of Kent for the Clark Lake acauisit,on Project On
September 24, 2001 The King County Council passed Ordinance 14212, authonzing the
King County Eeecutive to enter into interlocai agreements with the City of Seattle and
the suburban cities for the disbursement of Conservation Futures Funds in Ordinance
14213
Amendment 2: Article V. Conditions of -',areement
Section 5 1 is appended to include Attachment D, which lists a 2001 Conservation
Futures Levy Allocation for the Clark Lake Acquisition project
Amendment 3• Article VII Res oonsibihties of County
The first two sentences of this article are appended to include Attachment D, which lists a 2001
Conservation Futures Levy proceeds allocation for the Clark Lake Acquisition Project
Subject to the terms of this agreement, the County will provide Conservation
Futures Levy Funds in the amounts shown in Attachments A throua," D to be used
for the Projects listed in Attachments A through D The City may request
Amendmmt D
Annuai Ur Intmiocal Kcnt•King Counry
2001 CFI'pmceeds
-I- 4
4
additional funds, however, the County has no obligation to provide funds to the
City for the Projects in excess of the total amounts shown in Attachments A
through D The County assumes no obligation for the future support of the
Projects descnbed herein except as expressly set forth in this agreement
In all other respects, the terms. conditions, duties and obligations of both parties shall remain the
same as agreed to in the Interlocal Cooperation Agreement as previously amended.
This document shall be attached to the existing Interlocal Cooperation Agreement
M WITNESS WHEREOF, authorized representatives of the parties hereto have sided their
names in the spaces set forth belo«
KING COUNTY CITY OF KENT
Ron Sims
King County E%eCLILIVe Mayor
Date Date
Acting under the authonty of Acting under the authority of
Ordinance Ordinance
Dated Dated
Approved as to form Approved as to form
NORM MALENG
King County Prosecuting Attorney City Attorney
i
Amendment D
Annual=Intc.Iocai Kent-IGng County
?OOl C7. proceeds
• ATTACHMENT D
2000 CONSERVATION FUTURES LEVY
CITY OF SEATTLE
ALLOCATION
Jurisdiction Project Allocation
Kent Clark Laze Acquisition S600,000
TOTAL S600,000
Project Description
Clark Lake Acquisition of a -S-acre property located on 120th A\enue SF in Rent on the
western end of Clark Lake 1n the city of Kent
0 City of Rent— Clark Lake acquisition S600,000
Amendment D
Annual CFT, m[erloeal Bent-{mg Counry
2001 CFT pmceeds
-I-
• Kent City Council Meeting
Date November 20, 2001
Category Consent Calendar
1 SUBJECT: FEE IN LIEU ALLOCATION - ACCEPT AND AMEND BUDGET
2 . SUMMARY STATEMENT: Accept the $130 , 408 . 37 for fee-in-lieu-of
funds and amend the following budgets, as recommended by the
Parks Committee .
Canterbury Park (P96) $ 53 , 728 . 33
Clark Lake park Acquisition (P21) $ 6, 930 . 04
Service Club Ballfields (P24) $ 69, 750 . 00
$130, 408 . 37
The City of Kent received a total of $130, 408 . 37 from six
subdivisions who voluntarily paid fee-in-lieu-of funds,
dedicating parkland to mitigate the development of single
family homes .
3 EXHIBITS: Copy of revenue report listing funds received
4 RECOMMENDED BY: Staff and Parks Committee
(Committee, Staff , Examiner, Commission, etc . )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X
6 . EXPENDITURE REQUIRED: Revenue of $130, 408 . 37
SOURCE OF FUNDS : Fee in lieu of funds
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 6K
City of Kent
Parks, Recreation and Community Services Department
Memorandum
TO, City Council
FROM Lori Flemm, Superintendent Parks Planning & Development
RE Fee in lieu of Funds
DATE November 7, 2001
From July through September 2001, the City of Kent received a total of $130,408 37
from six subdivisions who voluntarily paid fee-in-lieu-of funds, dedicating parkland to
mitigate the development of single family homes The City has five years from the
date of deposit to spend these funds for park acquisition, development, or open
space Funds are used at a park close to the subdivision
Staff requests authorization to accept and appropriate the following funds
Canterbury Neighborhood Park:
Hillside Manor $12,362 33
Strawberry Lane $16,070 69
Strawberry Place $25,295 31
Subtotal $53,728 33
Clark Lake Park Acquisition:
Morford Glen $6,930 04
Service Club Ballfields:
Meridian Pacific $17,850 00
South Ridge $51,90000
Subtotal $69,750 00
Total: $130,408.37
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• Kent City Council Meeting
Date November 20, 2001
Category Consent Calendar
1 . SUBJECT: RIVERBEND GOLF MERCHANDISING
2 . SUMMARY STATEMENT: Authorization for staff to develop a golf
merchandising program effective December 1, and adjust the
merchandising golf complex revenue and expenditure budgets for
2001 and 2002 , as recommended by the Parks Committee.
Nevada Bob' s closed all of their golf merchandise stores in
Washington, including the store at the Riverbend Golf Complex
where the space was leased from the City. Staff is currently
making minor tenant improvements and renovations in preparation
of the City Council direction on merchandising. The Golf
Advisory Board recommended the City operate the golf
merchandising at the Riverbend Golf Complex at their Board
meeting in October.
3 . EXHIBITS: Staff report and business plan
4 . RECOMMENDED BY: Staff and Parks Committee
(Committee, Staff, Examiner, Commission, etc . )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS .
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION .
Council Agenda
Item No 6L
Riverbertid <:�oLf Cow pi ex
A City of Kent Facility
Pro Shop Merchandise Plan
Objectives:
• Improve customer service by meeting the merchandise needs of our customers
• Provide quality golf egwpmen_ and accessories at competitive prices
• Generate an annual opera-inc profit of the Pro Shop space to the City
Overview
Over the past several years members and customers of the Rive.cend Golf Complex have
endurea a variety of less than successful merchanaise situations Over the years this
situation has had an impact on -got only our customer ser ice but on our Mens' and Ladies
Clubs memberships as well :vr cn has an overall - ct on `tie calf complex as a whole
Earner this year in a move to umcrove customer service the City began selling merchandise on
a limited basis at the 18 Hole Gclf Course As of Cctober 23, we have sold over $70,000 of
merchandise in a space less than 100 square feet Our original goal was S20,000, which we
surpassed, in our first four mor„ns By the end of the year we will have sold over$80,000 of
merchandise
Currently there are over S°3,OCC in outstanding gift certificates which must be redeemed at
the golf complex Annually we issue over$150,000 in gift certificates, wnicn ultimately is
returned to the golf complex in the form of revenues
Riverbend has an extremely la-ge customer base with over 600 members in the Mens' Club,
over 150 members in the Ladies Club, over 100 outside tournaments (5,000— players) per
year, over 100,000 rounds ce`,veen the two golf courses, and over 20,000 customers per year
at the Mini-Putt and Driving Rance
Understanding the past and focusing on the future, the next attempt at providing merchandise
at the Riverbend Golf Complex must be successful Customer service is the single most
important thing we sell at Rive-bend. Without a quality Pro Shop, customer service will suffer
' 'b
RLVeYbevLd eiol f CovupLax
A City of Kent Facility
Pro Shop Merchandise Plan
Keys To Success:
• Support from Mayor, City Council and City Administration
• Support from the Mens' and Laces Club
• Support from the equipment vendors
• Customer service
• Operating hours
• Providing quality equipment -nat _he customers desire
• Providing quality equipment at ccmpeutive prices
• Quality Employees
• Well trained and knowleceeaole employees
• Deferred billing and terms trcm tr,e vendors
• Rebate and incentive programs Trom vendors
• Buy-back programs from vendors
• Pre-hock ordering and shipments
• Inventory levels — purchasing pian
• Inventory management — three Lered program
• inventory control and menrtonnc
• Advertising and marketing
• Monthly sales promotions
• Demo days
• Early order programs
• Special order programs
• Presentation and display of mamnandise
• Kent City Council Meeting
Date November 20 , 2001
Category Consent Calendar '
1 . SUBJECT: VAN DOREN' S WEST BILL OF SALE - ACCEPT
2 . SUMMARY STATEMENT: As recommended by the Public Works
Director, accept the Bill of Sale for Van Doren' s West
submitted by Benaroya Capital Company, L.L.C. for continuous
operation and maintenance of 135 feet of watermain
improvements, and 3 , 152 feet of sanitary sewer. Bonds are
to be released after the one-year maintenance period. This
proDect is located at 22718 Russell Road.
3 . EXHIBITS: None
4 . RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS :
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
• DISCUSSION:
ACTION:
Council Agenda
Item No. 6M
i
Kent City Council Meeting
Date November 20, 2001
Category Other Business
1 . SUBJECT: 94TH AVENUE SOUTH AND CANYON DRIVE SIGNAL
2 . SUMMARY STATEMENT: On July 2nd the Public Works Committee
recommended (2-1) to install the 94th Avenue Signal, which is
part of the facilities improvement for the Canyon Drive
contract . The Public Works Department recommends authorization
to move forward with the signal installation as completion of
this pro3ect .
3 . EXHIBITS: Public Works Director memorandum (2) and Public
Works Committee minutes
4 RECOMMENDED BY: Public Works Committee (2-1)
(Committee, Staff, Examiner, Commission, etc )
5 . UNBUDGETED FISCAL(PERSONNEL IMPACT: NO YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS :
7 . CITY COUNCIL ACTION: /
Councilmember moves, Councilmember (�[ yt seconds
adopt the Public Works Committee' s recommendation of
installation of the 94th Avenue Signal .
DISCUSSION: &A84
ACTION: hzi_
Council Agenda
Item No. 7A
COMMUNITY DEVELOPMENT
Mike H Martin, Deputy Chief Administrative Officer
PUBLIC WORKS DEPARTMENT
Don E Wickstrom, P E Public Works Director
— 1K G N T Phone Fax 253-856-6500
WTS II.T.
Address 220 Fourth Avenue S
Kent,WA 98032-5895
Date November 20 , 2001
To : Mayor & City Council
� r
From Don Wickstrom, Public Works Director
Sub] ect 94th Avenue South & Canyon Drive Signal
As reflected in the attached, the issue of proceeding ahead with
the signal installation was heard at the July 2ad Public Works
Committee meeting Councilperson Brotherton was notified
thereof and presented his concerns The Committee, on a 2-1
vote, concurred with continuing with the signal installation
As was presented at the Public Works Committee meeting, it was,
and is, the Public Works Department ' s recommendation to proceed
with said signal installation
94" Signal
COMMUNITY DEVELOPMENT
Mike H Martin, Deputy Chief Administrative Officer
PUBLIC WORKS DEPARTMENT
Don E Wickstrom, P E Public Works Director
'� IKGNT Phone Fax 253 856-6500
Wns.......
Address 220 Fourth Avenue S
Kent,WA 98032-5895
Date; July 2, 2001
To Pub `: Wprks Committee
From Don ickstrom, Public Works Director
Subject Canyon Drive Bicycle & Pedestrian Facilities Improvements
As you recall at the last Council meeting, the construction contract for this project
was awarded At that meeting I had indicated that Councilmember Brotherton took
issue with the project's installation of a traffic signal at the Canyon Drive and 94`s
Avenue intersection As such, we recommended that the signal issue be reviewed by
the Public Works Committee as to whether it should be deleted from the contract
Naturally the Public Works Department recommends that it not be deleted and our
Transportation Engineer, Steve Mullen will be in attendance to present the basis of
it's need
MOTION Recommend to full Council no change to the awarded contract with
respect to the signal system
Or Recommend to full Council to direct staff delete from the awarded
contract that portion thereof relating to the installation of the signal poles and masts
PWC94thsigna]
Canyon Drive/94`h Avenue
Traffic Signal Assessment
♦ Reasons for installing traffic signals
• Response to safety issue—20 collisions in 3 year history (5 correctable collisions
in a 12 month period is sufficient to warrant signal)
• Traffic signal warrants— 11 warrants (guidelines) in MUTCD
• Analyzed 7 warrants, met all 7 (of the remaining four warrants, the school
crossing warrant does not apply, the pedestrian volume warrant was not fully
analyzed but is not likely to be met (and almost never is), the progressive
movement warrant was not fully evaluated, but likely would be met, and the
peak hour delay warrant was not evaluated, but most likely would be met )
• Generally, two or more warrants is a pretty good indication of need
• Canyon Drive was a significant non-motonzed corridor improvement—
significant pedestrian benefits, but not a good, safe way to cross Canyon Drive
unless signalized
• Transit stop on southwesterly side of street, with residential area on northeasterly
side, no good, safe way to cross Canyon Drive
• Spacing from adjacent intersections is more than adequate to allow good traffic
progression
• Operating the signal in a traffic responsive mode would only interrupt the Canyon
Drive flow during specific portions of the cycle and only when demand exists,
thus causing less interruption of the principal traffic flow on Canyon Drive
• Sight-distance issue is being addressed by project, but further safety enhancement
is indicated
• Permit issued by WSDOT after reviewing our application
♦ Considerations for NOT installing a signal, even if a warrant is met
• Would installation of a traffic signal significantly degrade traffic progression
• Would the net delay thru the intersection increase significantly?
• Are the traffic conditions that met the signal warrants likely to change
significantly in the immediate future, and would the resulting traffic conditions
NOT meet signal warrants9 .
• Is the signal installation likely to result in additional or more severe collisions'
Public Works Committee
July 2, 2001
Committee Members Present Chair Tim Clark, Conine Epperly, Rico Yingling
Staff Present Don Wickstrom, Tom Brubaker, Brett Vinson, Steve Mullen, Gary Gill, Cyndi
Wilbur, Bill Wolinski, Chad Bieren, Tom Brotherton, Brad Lake, Jackie Bicknell
Public Present. Sherwood Gordon, Dennis Moyers, Jeff Barker
The meeting was called to order by Chair Tun Clark at 5 12 PM One item was added to the
agenda Water Use Averaging in Multi Family Housing
Approval of the Minutes of June 4, 2001
Committee Member Conine Epperly moved to approve the minutes of June 4, 2001 The motion
was seconded by Committee Member Rico Yingling and passed 3-0.
Canvon Drive Bicvcle and Pedestrian Facilities Improvements (94th Ave. Signal Installation)
Don Wickstrom said the facilities improvement project at Canyon Drive and 94 Avenue was
awarded at the last Council meeting, but Councilmember Tom Brotherton had a concern about the
signal mstallation so the item was brought to Committee for discussion Options would be to delete
the signal pole but not the base (in case there would ultimately be a need for a signal at the
location), or build it as already authorized in the contract.
Steve Mullen, Transportation Engineer, said the manual on Umform Traffic Control Devices
establishes 11 warrants or guidelines for when a signal should be installed A single warrant could
Justify a signal, and if two or more warrants are met, it is a good indication that a signal ought to go
in Canyon Drive and 94 h Avenue was assessed and analyzed using volume data for seven of the
warrants, all of which were met. The location would also likely meet two more warrants, but all the
data to reach that conclusion wasn't currently available Canyon Dnve is a significant non-
motorized corridor for pedestrians, and the combination of volume and high-speed uphill and
downhill traffic make it treacherous for pedestrians to cross safely The combination of pedestnan
safety and the fact the intersection met a lot of the warrants (one of which was accident history),
made it apparent that the intersection did Justify the need for a traffic signal
Mr Mullen went on to say that adding a signal can sometimes sigmficantly degrade traffic
progression and cause difficulties that didn't previously exist In this case, the signal would be far
enough from both of the adjacent signals in either the uphill or downhill direction that it would not
significantly degrade progression A signal can also increase delay through the intersection, but in
this case would only add some delay to those vehicles on Canyon Drive that have to stop, and
would sigmficantly reduce the delay for people on 94`h trying to turn onto Canyon Drive or people
from Canyon Drive trying to turn left onto 94 h In response to a question from Rico Yingling, Mr.
Mullen said the signals could be operated in a traffic responsive mode if there was traffic on 94`h
• Avenue that wanted to enter the intersection, and the progression along Canyon Dnve would not be
degraded
eubuc worKs uorruruaee, ritrui
constraints in the system are at Benson and Central Tom Brotherton affirmed that he would agree
if a model showed that to be true
Don Wickstrom commented that 94`h, 2491h, and 100 h are adopted bicycle corridors, bicyclists go •
up Canyon Drive and across to 94`h He added that there are three major items to the project
pedestrians, bicycles, and traffic safety The whole plan is based on maximizing every mode of
transportation (not just vehicles) and providing pedestrians a means for walking to work and getting
people out of their cars
Conine Epperly commented that she would like a newspaper story on the proposal, and to see what
the neighborhood had to say about the project because they would be the ones impacted
Connie Epperly moved to bid award for the infrastructure and preparation for installation of
the intersection signalization. The motion died for lack of a second.
Rico Yingling declared he didn't want to postpone an important safety project waiting for a large
traffic study Tom Brotherton said he would like to hear from the people on whether they would
use the signal crossing and whether they liked the idea He would also like to hear any alternatives
to a signal Steve Mullen stressed that the transportation model had already been done and
calibrated and volumes on either road would not change appreciatively if the signal was put in
because there weren't a lot of other viable routes that were faster and better The signal would not
increase enough delay to that route to change the traffic patterns at all. Mr Brotherton asked if the
alternative had been looked at of making Canyon Drive a one way road. Don Wickstrom responded
that Canyon Drive was a State route.
Tim Clark questioned which of all the accidents were rear-end accidents caused by people going
east uVill and coming west downhill (which would take out of the accident picture the left turn off
of 94 ) Steve Mullen replied that of the 20 reported accidents, five were rear-end accidents that
could have been caused by the car in front slowing down to turn and there not being a gap At least
four accidents were approach accidents, but the figures didn't detail how many were turning left off
of 94`h or how many turning right off of 94`h. A car could make a right hand turn and get rear-
ended, not because traffic was stopped at the signal, but because they didn't have an adequate gap
He offered that more assessment could be done as to the nature of the accidents. In answer to Tom
Brotherton's question of how many pedestrian accidents there had been, Mr Mullen said there had
been one pedestnan/cyclist accident recorded over the three years of the study Mr. Brotherton
suggested a community meeting to see what people thought of the change, but Tim Clark contended
he would rather go forward with the motion
Rico Yingling moved to recommend to full Council no change to the awarded contract with
respect to the signal system. Tim Clark seconded the motion which passed 2-1. Connie
Epperly voted no.
Second Supply Agreement- Authorization
Don Wickstrom said the Second Supply Project development of Tacoma's water right on the Green
River is the only new water right in the Puget Sound Basin The City of Kent has been working on
the project for 20 years and in 1985 actually executed an agreement with Tacoma and the same •
Kent City Council Meeting
Date November 20, 2001
Category Other Business
1 . SUBJECT: S . 212TH STREET RETAIL CENTER REZONE
(RZ-2001-1/KIVA #2012238)
2 . SUMMARY STATEMENT: Hartigan Retail Strategies has
requested a rezone of approximately 12 . 9 acres of property
from 0, Professional and Office, to NCC, Neighborhood
Convenience Commercial . The property is located at 9116 S.
212th Street, and is the current site of the Golf Park driving
range . A public hearing was held before the Hearing Examiner
on October 17, 2001 and the Hearing Examiner recommended
approval of the proposed application on October 24 , 2001 .
3 EXHIBITS: Staff report and map; and Findings and
Recommendation
4 RECOMMENDED BY: Hearing Examiner
(Committee, Staff, Examiner, Commission, etc . )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS :
7 . CITY COUNCIL ACTION:
Councilmember elvo moves, Councilmember 10ka,, seconds
to accept/re the findings, conclusions, and
recommendation of the Hearing Examiner on the 212th Retail
Center rezone application, and to authorize the City Attorney
to prepare the necessary ordinance .
• DISCUSSION:_ (J§!!
ACTION: / fl�
Council Agenda
Item No. 7B
e ICENT
OFFICE OF THE LAND USE HEARING EXAMINER
w A 5 M I H G T o H Theodore P Hunter
Hearing Examiner
FINDINGS, CONCLUSIONS AND RECOMMENDATION
COMMUNITY
DEVELOPMENT
Mike H Martin, Deputy FILE NO. 212T" RETAIL CENTER
Chief Administrative Officer
#RZ-2001-1 KIVA #2012238
PLANNING SERVICES APPLICANT Hartigan Retail Strategies
Fred N Satterstrom, AICP
Manager
REQUEST A request to rezone approximately 12 9 acres
Mailing Address- from 0, Office, to NCC, Neighborhood
220 Fourth Ave S
Kent, WA98032-5895 Convenience Commercial
Location Address LOCATION 9116 S 212th Street
400 West Gowe
Kent,WA 98032
Phone 253-856-5454 APPLICATION FILED July 6, 2001
Fax 253-856-6454 DETERMINATION OF
NONSIGNIFICANCE ISSUED September 28, 2001
MEETING DATE October 17, 2001
DECISION ISSUED October 24, 2001
RECOMMENDATION APPROVAL
STAFF REPRESENTATIVE Damien Hooper, Planning Services
PUBLIC TESTIMONY Read Stapleton representing
applicant
EXHIBITS 1 Hearing Examiner file containing
a Site Conditions Survey, dated
July 3, 2001 ,
b Staff Report with Attachments
c Timeline dates,
d Application,
e City staff routing & comments,
f Notice of completeness / notice
of application,
g Public notice public routing,
In Determination of
Nonsignificance
FINDINGS
1 Hartigan Retail Strategies ("Applicant") requests a zoning map amendment to
change the zoning from Office ("0") to Neighborhood Convenience Commercial
("NCC") for approximately 12 9 acres of property located at 9116 S 212" Street,
Kent, Washington ' Staff Peport, Attachment (b), Application
2 The subject property has a comprehensive plan land use map designation of
"Commercial" and is zoned "0" NCC is a permitted zone within the Commercial
comprehensive plan designation If the zoning map amendment request is
approved, the Applicant intends to submit a design review application for an
approximately 96,500-square foot retail commercial development A golf course
driving range facility is currently located on the subject property Staff Report,
Attachment (b), Application and Testimony of Mr Hooper
3 A Determination of Nonsignificance (DNS) (#ENV-2001-37) for the proposal was
issued on September 28, 2001 It was not appealed Exhibit 1, Attachment (h),
Determination of Nonsignifrcance and Testimony of Mr Hooper
4 The subject property is bordered to the north by South 208th Street and single
family residences within a Single-Family Residential (SR3) zoning district To the
east of the subject property, adjacent undeveloped forested parcels are zoned
Single-Family Residential (SR1) South 212th Street and undeveloped lands
zoned Single-Family Residential (SR3) and Garden Density Multifamily
Residential (MRG) border the subject property to the south SR-167, a state
highway, borders the west Light-industrial warehouses lie further west across
SR-167 in the Limited Industrial (M2) district Exhibit 1, Site Conditions Survey,
dated July 3, 2001, Site View, Exhibit 1, Attachment (d), Application and
Testimony of Mr Hooper
5 The nature of Kent's industrial base is changing A demand for retail and
personal service uses has resulted from the influx of employees into the City's
industrial area The subject parcel has remained undeveloped as an office use
under the current zoning of"0" Many of the surrounding lands are zoned
residential and may be better served by the uses permitted in an NCC zone,
which is intended to encourage neighborhood retail and personal services
developments Exhibit 1, Staff Report, page 8, and Testimony of Mr Hooper
6 The Kent Comprehensive Plan Land Use Element encourages a future growth
and development pattern which implements the community's vision, protects
environmentally sensitive areas, and enhances the quality of life of all of Kent's
The legal description for the subject property is NrW Y<of Section 7,Township 22 North, Range 5 East, Willamette
Meridian, King County, also known as tax parcel number 0722059049
Hearing Examiner Findings and Recommendation
2121h Retail Center
#RZ-2001-1 KIVA#2012238
Page 2 of 5
residents Goal LU-6 and associated Policy LU-6 1 of the Plan encourage
development of concentrations of commercial development with surrounding
areas of medium-density housing Policy LU-6 1 also urges that development in
these areas be intensified to support transit and discourage sprawl The
Economic Development portion of the Comprehensive Plan broadly promotes
commercial development to provide employment for citizens and services for
residents, and maintain Kent's position as an economic center in South King
County Exhibit 1, Staff Report, pages 5 & 6, and Testimony of Mr Hooper
7 Access to the subject property is from the adjacent six-lane principal arterial
(South 212th Street) and the two-lane residential collector arterial (South 2081h
Street) to the north The proposed rezone would generate no additional trips for
the existing transportation system Exhibit 1, Site Conditions Survey, dated
July 3, 2001, Exhibit 1, Staff Report, page 3, and Testimony of Mr Hooper
8 Notice of the hearing was given in accordance with applicable city ordinances
Exhibit 1, Attachment (g), Public notice
CONCLUSIONS
Jurisdiction
The Hearing Examiner has jurisdiction to hold an open record hearing on this quasi-
judicial rezone and to issue a written recommendation for final action to the Council,
pursuant to RCW 35A 63 170 and Chapters 2 32 and 15 09 of the Kent City Code
Criteria for Review
Section 15 09 050(A)(3) of the Kent zoning Code sets forth the standards and criteria
the Hearing Examiner must use to evaluate a request for a rezone A request for a
rezone shall only be granted if
a The proposed rezone is consistent with the Comprehensive Plan,
b The proposed rezone and subsequent development of the site would be
compatible with development in the vicinity,
c The proposed rezone will not unduly burden the transportation system in the
vicinity of the property with significant adverse impacts which cannot be
mitigated,
d Circumstances have changed substantially since the establishment of the current
zoning district to warrant the proposed rezone, [and]
Hearing Examiner Findings and Recommendation
2121h Retail Center
#RZ-2001-1 KIVA#2012238
Page 3 of 5
e The proposed rezone will not adversely affect the health, safety and general
welfare of the citizens of the City of Kent
Conclusions based on Findings
1. The proposed rezone is consistent with the Comprehensive Plan.
The proposed zoning map amendment will change the zoning of the site to be
compatible with its existing Commercial comprehensive plan designation The
proposed rezone would allow for a retail development on the subject property
that will further the City's development goals in the area This development
would help serve the needs of the surrounding population, in furtherance of the
comprehensive plan's policy of locating activity centers in areas which currently
contain concentrations of commercial development with surrounding medium-
density housing Findings of Fact Nos 1, 2, 4, 5, & 6
2. The proposed rezone and subsequent development of the site would be
compatible with development of in the vicinity
The proposed rezone and subsequent development could manifest the purpose
of the NCC zone as defined in Section 15 03 010 KCC by providing an area for
retail and personal service activities convenient to residential areas and to
provide ready access to everyday convenience goods for the residents The
subject property is surrounded to the north, east and south by residentially zoned
land The proposed rezone would help serve retail needs of the surrounding
population Findings of Fact Nos 1, 4, 5 & 6
3. The proposed rezone will not unduly burden the transportation system in
the vicinity of the property with significant adverse impacts which cannot
be mitigated.
The proposed rezone will not generate added trips to the existing transportation
system Because subsequent development may increase traffic in the vicinity,
adverse traffic impacts may be mitigated by requiring subsequent development
applications to conform to the goals and policies of the Comprehensive Plan's
Transportation Element Findings of Fact Nos 6 & 7
4. Circumstances have changed substantially since the establishment of the
current zoning district to warrant the proposed rezone.
As the working and residential population of Kent continues to grow, there is a
greater need for retail service providers in the area since the establishment of the
current zoning district Findings of Fact No 5
5. The proposed rezone will not adversely affect the health, safety and
general welfare of the citizens of the City of Kent.
The Applicant does not propose development at this time, but proposes rezoning
the subject property consistent with the intent of the Comprehensive Plan
Because subsequent development on the site will have to meet applicable codes
Hearing Examiner Findings and Recommendation
212`h Retail Center
#RZ-2001-1 KIVA#2012238
Page 4 of 5
and regulations as well as mitigate anticipated environmental impacts, the rezone
proposal will not adversely affect the health, safety and general welfare of the
citizens of the City of Kent The subject property will provide an accessible site
for a commercial development designed to serve the residentially zoned
properties in the vicinity and for people to use on their way to and from work
Findings of Fact Nos 2 & 3
RECOMMENDATION
Based upon the preceding Findings and Conclusions, the Hearing Examiner
recommends the application by Hartigan Retail Strategies for a zoning map amendment
from "O" to "NCC" for approximately 12 9 acres of property located at 9116 S 212th
Street be APPROVED It is the Hearing Examiner's opinion that the rezone request, as
proposed, meets the criteria for approval established by the City Council
Dated this 24th day of October 2001
W-�k PWA 4
THEODORE PAUL HUNTER
0 Hearing Examiner
ch S 1PermitlPlanlrezone1200112012238-2001-1 FINDINGS DOC
0
Hearing Examiner Findings and Recommendation
2121 Retail Center
#RZ-2001-1 KIVA#2012238
Page 5 of 5
PLANNING SERVICES
Charlene Anderson, AICP, Acting Manager
V KKIFI - Phone 253-856-5454
w,s �.o� Fax 253-856-6454
Address 220 Fourth Avenue S
Kent, WA 98032-5895
KENT PLANNING SERVICES
(206) 856-5454
STAFF REPORT
FOR HEARING EXAMINER MEETING OF
October 17, 2001
FILE NO 212T" STREET RETAIL CENTER
#RZ-2001-1 KIVA #2012238
APPLICANT Hartigan Retail Strategies
John Hartigan
(253) 761-9320
REQUEST A request to rezone approximately 12 9 acres of
property from O, Office to NCC, Neighborhood
Convenience Commercial
STAFF
REPRESENTATIVE Damien Hooper, Planner
STAFF
RECOMMENDATION APPROVAL
I GENERAL INFORMATION
A Description of the Proposal
The applicant proposes to rezone approximately 12 9 acres from the
current zoning of O, Office to NCC, Neighborhood Convenience
Commercial
Staff Report •
212th Street Retail Center
#RZ-2001-1 KIVA#2012238
B Location
The subject property is located at 9116 South 212th Street Generally, this
is the northeast corner of the intersection of SR-167 and S 212th Street
C Size of Property
The subject parcel totals approximately 12 9 acres in size (parcel
#0722059049)
D Zoning
The property surrounding the subject site to the north is zoned SR-3 and
SR-6, single family residential zones The property to the east of the
subject site is zoned SR-1, Residential Agriculture The property directly
to the south is zoned MR-G, low density multi-family residential The
property to the west (on the opposite side of SR-167) is zoned M2, limited
industrial
E Land Use
The subject property is currently developed with a golf course driving
range facility This facility was permitted by Conditional Use (#CE-93-3
Revised) The driving range consists of the large open range area, and
associated building and parking lot This development consumes much of
the 12 9 acres on which it is situated
F History
The property is part of 320 acres annexed to the City of Kent on March 20,
1958 under Ordinance No 971 (as amended by Ordinance No 1001)
II ENVIRONMENTAL CONSIDERATIONS
A Environmental Assessment
A Determination of Nonsignificance (DNS) (#ENV-2001-37) for the rezone
proposal was issued on September 28, 2001 Site specific impacts will be
analyzed in the SEPA submitted with the specific project that is proposed
for the site.
Page 2 of 9
• Staff Report
212'h Street Retail Center
#RZ-2001-1 KIVA #2012238
B Significant Physical Features
Topography Wetlands and Vegetation
Vegetation on the subject parcel consists of various types of grass and
brush with scattered deciduous and fir trees along the perimeter Much of
the site was cleared for the development of the driving range and
associated building The site generally slopes from northeast to
southwest The northeast corner of the site contains slopes of five-
percent (5%) or more
Because the proposed rezone does not contemplate development at this
time, there are no impacts to the slopes by rezoning the property There
are a number of wetland areas on this site, and a wetland delineation will
be required upon submittal of development application This non-project
rezone proposal does not adversely affect these sensitive areas, and
development impacts will be analyzed in the SEPA submitted with the
specific project that is proposed for the site Also required will be approval
of detailed drainage plans, a stormwater retention/detention pond facility,
a wetland delineation report, a wetland delineation report, and wetland
mitigation plan A separate Sensitive Area Tract will need to be deeded in
fee simple to the City, or grant a Sensitive Area Easement to the City for
the entire sensitive area
C Significant Social Features
1 Street System
The subject property is located adjacent to S 212th Street This
street is classified a Principal Arterial The street is current]
developed with six lanes of traffic at this site Additionally, S 208
Street, a two-lane residential collector arterial, abuts the site to the
north
2 Water System
The site is currently served by Soos Creeks Water and Sewer
3 Sanitary Sewer System
The Site is currently served by Soos Creek Water and Sewer
Page 3 of 9
Staff Report
212ih Street Retail Center
#RZ-2001-1 KIVA #2012238
4 Stormwater System
A stormwater system will be necessary to accommodate any
subsequent development The developer will be required to
construct a stormwater treatment system in accordance with Kent
Construction Standards in conjunction with a development
proposal
4 LIDs
The subject property falls within the boundary of the LID 351, as it
relates to the 277th/272n° Street Corridor Project
III CONSULTED DEPARTMENTS AND AGENCIES
The following departments and agencies were advised of this application
City Administrator City Attorney
Director of Public Works Chief of Police
Parks & Recreation Director Fire Chief
Building Official City Clerk
King County Env Health Kent School District
Washington State DOT K, C Wastewater Treatment
Puget Sound Energy Washington State DOE
Qwest Soos Creek Water and Sewer
In addition to the above, all persons owning property which lies within 300 feet of
the site were notified of the application and of the public hearing
Staff comments have been incorporated in the staff report where applicable
IV PLANNING DEPARTMENT REVIEW
A Comprehensive Plan
In 1995, the Kent City Council adopted the Kent Comprehensive Plan,
which represented a complete revision to the City's 1977 comprehensive
plan The 1995 plan was prepared under the provisions of the
Washington State Growth Management Act The Comprehensive Plan,
through its goals and policies, presents a clear expression of the City's
vision of growth for citizens, the development community, and other public
Page 4 of 9
Staff Report
212th Street Retail Center
#RZ-2001-1 KIVA #2012238
agencies The plan is used by the Mayor, City Council, Land Use and
Planning Board, Hearing Examiner, and City departments to guide
decisions on amendments to the City's zoning code and other
development regulations, which must be consistent with the plan, and also
guide decisions regarding the funding and location of capital improvement
protects
LAND USE ELEMENT
The Land Use Element of the plan contains a Land Use Plan Map, which
designates the type and intensity of land uses throughout the city, as well
as in the entire potential annexation area The Land Use Plan Map
designates the subject property as Commercial The land use element
also contains goals and policies relating to the location, density, and
design of future development in the City and in the Potential Annexation
Area
Overall Goal Encourage a future growth and development pattern which
implements the community's vision, protects environmentally sensitive
areas, and enhances the quality of life of all of Kent's residents
Goal LU-6 Designate activity centers in portions of the city and in the
annexation area Allow in these areas a mix of retail, office, and
residential development
Policy LU-6 1 Locate activity centers in areas which currently
contain concentrations of commercial
development with surrounding medium-density
housing Intensify these areas to support
transit and to curtail additional sprawling
development patterns
Planning Services Comment
This location provides for an accessible site for a commercial development
designed to serve the residentially zoned properties adjacent to and in the
vicinity of the subject site As well, the site serves as a convenient
location for people to stop and utilize a number of commercial services on
their way home or on their way to work
Page 5 of 9
Staff Report
212th Street Retail Center
#RZ-2001-1 KIVA #2012238
ECONOMIC DEVELOPMENT
Goal ED-3 Promote commercial development to provide employment
for citizens and services for residents, and maintain Kent's position as an
economic center in South King County
Policy ED-3 2 Promote regional office and commercial
enterprises in core areas of the city
Planning Department Comment
The proposed rezone is supported by relevant goals and policies of the
economic development element The proposed location is easily and well
served by existing services, and is conveniently located in proximity to
multifamily residential development Also, as noted elsewhere in this
report, the proposed rezone is consistent with the Land Use Plan Map,
which contemplates Commercial development for this area
TRANSPORTATION ELEMENT
Goal TR-1 Coordinate land use and transportation planning to meet the
needs of the City and the requirements of the Growth Management Act
Policy TR-1 1 Locate commercial, industrial, multifamily, and
other uses that generate high levels of traffic in
designated activity centers around
intersections of principal or minor arterials or
around freeway interchanges
Policy TR-1 2 Coordinate new commercial and residential
development in Kent with transportation
projects to improve affected roadways
Policy TR-1 5 Ensure consistency between land use and
transportation plans so that land use and
adjacent transportation facilities are
compatible
Planning Department Comment
The Growth Management Act requires consistency between land use and .
transportation planning As noted, the Land Use Plan identifies the area
Page 6 of 9
Staff Report
212`h Street Retail Center
#RZ-2001-1 KIVA#2012238
of the rezone for Commercial The Public Works Department will identif
specific improvements, which will be necessary on 212th Street and 208t
Street to serve subsequent development of the property These
improvements will be addressed in the SEPA submitted with the specific
project that is proposed for the site
B Standards and Criteria for a Rezone Request
The following standards and criteria (Kent Zoning Code, Section
15 09 050) are used by the Hearing Examiner and City Council to evaluate
a request for a rezone Such an amendment shall only be granted if the
City Council determines that the request is consistent with these
standards and criteria
1 The proposed rezone is consistent with the Comprehensive Plan
Planning_Department Comment
The Comprehensive Plan Land Use Plan Map designates the subject
property as Commercial Rezoning the site to Neighborhood Convenience
Commercial will allow a range of commercial uses to serve residential
areas in the vicinity of the site Therefore the proposed rezone is
consistent with the type of land use called for in the Land Use Plan Map
for the area As mentioned earlier, the proposed rezone is also consistent
with the applicable goals and policies in the Comprehensive Plan
2 The proposed rezone and subsequent development of the site
would be compatible with development in the vicinity.
Planning Department Comment
Section 15 03 010 of the Kent City Code defines the purpose of the
Neighborhood Convenience Commercial district as follows, "It is the
purpose of the NCC district to provide small nodal areas for retail and
personal service activities convenient to residential areas and to provide
ready access to everyday convenience goods for the residents of such
neighborhoods "
According to the statement above, the proposed rezone site is an
appropriate location for the Neighborhood Convenience Commercial
district, because the site is surrounded to the north, east, and south by
residentially zoned land Consequently, the site affords an opportunity for
a convenient retail commercial node to serve existing and future
Page 7 of 9
Staff Report
212ih Street Retail Center
#RZ-2001-1 KIVA #2012238
residential developments near the site Future development of the site will
be compatible with and complement these residential areas
3 The proposed rezone will not unduly burden the transportation
system in the vicinity of the property with significant adverse
impacts which cannot be mitigated
Planning_Department Comment
The traffic generated by the rezone of this property to Neighborhood
Convenience Commercial will not generate added trips to the existing
transportation system. However, subsequent development may add trips
depending on the type of development proposed which will be addressed
during development application submittal
4 Circumstances have changed substantially since the establishment
of the current zoning district to warrant the proposed rezone
Planning Deoartment Comment
As stated in the Kent Valley Industrial Study, " The nature of Kent's
industrial base is changing as it matures Today's development pattern is
more mixed Service-type industries and office uses represent a larger
and larger share of development proposals A demand for retail and
personal service uses has also resulted from the tremendous influx of
employees into the City's industrial area " The subject parcel has
remained undeveloped as an office use under the current zoning of O
The surrounding areas are zoned residential, and may be better served by
the uses permitted in NCC, which are designed to provide neighborhood
retail and personal services to these areas As a result, a rezone to NCC
zoning would be more consistent with surrounding developed uses
5 The proposed rezone will not adversely affect the health, safety and
general welfare of the citizens of the City of Kent
Planning Department Comment
The proposed rezone is consistent with the intent of the Comprehensive
Plan Subsequent development on the site will have to meet applicable
codes and regulations, including mitigation of anticipated environmental
impacts Therefore, the rezone proposal will not adversely affect the
health, safety and general welfare of the citizens of the City of Kent
Page 8 of 9
Staff Report
212th Street Retail Center
#RZ-2001-1 KIVA #2012238
V CITY STAFF RECOMMENDATION
Upon review of the merits of this request and the Code criteria for granting a
rezone, the City staff recommends APPROVAL without conditions of the Kent
Retail Center Rezone request
KENT PLANNING DEPARTMENT
October 8, 2001
KH\ch\S \Permit\Plan\rezone\2001\2002238-2001-1 report doc
Page 9 of 9
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APPLICATION NAME 212T" RETAIL CENTER #RZ-2001-1 KIVA#2012238
REQUEST REZONE
VICINITY MAP North
Kent City Council Meeting
Date November 20, 2001
Category Other Business
1 . SUBJECT: QWEST CONDITIONAL USE APPEAL
2 . SUMMARY STATEMENT: This is a closed record appeal hearing
of the decision of the Hearing Examiner, approving a
conditional use permit filed by KDW Architects on behalf of
Qwest for construction of a second floor on an existing
facility located at 206 South State Street . The Hearing
Examiner' s Findings were issued on October 3 , 2001 . Mr. Paul
Morford, on behalf of CAP Properties, Inc. , filed a timely
appeal of the Hearing Examiner' s decision on the conditional
use permit on October 12 , 2001 .
3 . EXHIBITS: Complete copy of Hearing Examiner' s record and
request for appeal
4 . RECOMMENDED BY: Hearing Examiner
(Committee, Staff, Examiner, Commission, etc . )
• 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS :
7 . CITY COUNCIL ACTION:
Councilmember _moves, Councilmember seconds
to
1 Sustain the findings and conclusions of the hearing
examiner and affirm (agree and concur with) the decision
(OR)
2 . Reverse the decision in whole or in part (re]ect all or
part of the decision and issue a modified decision and
findings)
(OR)
3 . RHind
ack to the hearing examiner for a further hearing
e matter back to the hearing examiner in order to
obtain additional evidence, facts, or information for its
reconsideration) .
�r a c,/ v r'd Wig e n bc�'lf
DISCUSSION
ACTION: p ��--
�� �a CoGS Qwesf b��� 'tee (pall Council Agenda
J- Epp n-of q;vep enu.�' a�e��j�t
Kent City Council Meeting
Date November 20, 2001
Category Bids
1 . SUBJECT: REPLACEMENT TRAFFIC SIGNAL CABINET PROJECT
2 . SUMMARY STATEMENT: The bid opening for this pro3ect was
held on November 9th with four bids received. The low bid was
submitted by McCain Traffic Supply with a bid amount of
$95, 635 .20, including sales tax. The Engineer' s estimate was
$114 , 240 . 00 including sales tax. The Public Works Director
recommends awarding this contract to McCain Traffic Supply.
3 . EXHIBITS: Memo
4 . RECOMMENDED BY: Public Works Direct r
(Committee, Staff, Examiner, Co fission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL PACT: NO YES
6 . EXPENDITURE REQUIRED: $9 , 635 . 20
SOURCE OF FUNDS : R2004
7 . CITY COUNCIL ACTION:
Councilmember_(f.&�� —moves, Councilmember seconds
that the Traffic Signal Cabinet Replacement contract be awarded
to McCain Traffic Supply for $95, 635 .20 including sales tax.
DISCUSSION:
ACTION: /ri (-
Council Agenda
Item No. SA
COMMUNITY DEVELOPMENT
Mike H Martin, Deputy Chief Administrative Officer
PUBLIC WORKS DEPARTMENT
Don E Wickstrom, P E Public Works Director
Phone 253-856-5500
KEN T Fax 253-856-6500
W,5 MIN G,ON
Address 220 Fourth Avenue S
Kent, WA 98032-5895
Date November 20, 2001
To Mayor & City ou cil
From Don Wickstrom, blic Works Director
Subject Traffic Signal Cabinet Replacement Project
Bid opening for this project was held on November 9`h with 4 bids received
The low bid was submitted by McCain Traffic Supply in the amount of
$95, 635 20 including sales tax The Engineer's estimate was $114, 240 00
including sales tax The Public Works Director recommends awarding this
contract to McCain Traffic Supply
Bid Summary
McCain Traffic Supply $ 95, 635 20
Western Traffic Systems $109, 626 B8
U S Traffic Corporation $119, 571 20
Econolite Control Products $157, 085 44
Engineer' s Estimate $114, 240 00
MOTION
Councilmember moves, Councilmember seconds that the
Traffic Signal Cabinet Replacement contract be awarded to McCain Traffic
supply
. BidlecterTrafficCaninet
ProDect 4R20043 (Traffic Interconnects)
cc NYcsnitake
REPORTS FROM STAN�DING COMMITTEES AND STAFF)
A. COUNCIL PRESIDENT Lam✓✓ G(/ w+�
B. OPERATIONS COMMITTEEE� / /�e Q�C
C. PUBLIC SAFETY COMMITTEE
D. PUBLIC WORKS
E. PLANNING COMMITTEE
F. PARKS COMMITTEE
G. ADMINISTRATIVE REPORTS
REPORTS FROM SPECIAL COMMITTEES
OPERATIONS COMMITTEE
OCTOBER 2, 2001
COMMITTEE PRESENT Chair Rico Yingling, Judy Woods, Tim Clark
STAFF PRESENT May Miller, Cliff Craig, Sue Viseth, Anh Hoang, Leona Orr, Jackie
Bicknell
PUBLIC PRESENT Julie Peterson
The meeting was called to order at 4 02 P M by Chair Rico Ymglmg
Approval of Minutes of august 7, 2001
Committee Member Judy Woods moved to approve the minutes of August 7, 2001 The motion
was seconded by Committee Member Tim Clark and passed 3-0
Approval of Vouchers Dated September 30, 2001
Tim Clark moved to approve vouchers dated September 30, 2001 The motion was seconded by
Judy Woods and passed 3-0
Budget adjustment Ordinance
Finance Director May Miller said the budget adjustment ordinance was a technical adjustment as
the State Auditor requires all budget changes to be included in an ordinance So all the changes
through June were consolidated into one ordinance The ordinance is for S31,914,129 and is
large because S25,631,000 is from the 277`h Corridor Project that Kent is doing for Auburn (that
was approved by Council on March 20`h) S24 million of the money funding that project is from
a state grant, S 1 8 million from mitigation fees, and almost S2 million from a federal grant Even
though almost all of it is from grant money, it still has really increased the size of the budget
adjustment being approved today
Almost all of the adjustment amount has already been approved by Council S716,849 m
technical clean up things (the majority of which is for capital projects) has not been approved by
Council $540,149 is for interest for revenue received on the 196`h Middle Leg Corridor and
other miscellaneous capital projects Also. an extra S101,778 in interest money was received for
some park projects (.Any interest income in the Capital Project Fund is put into this ordinance
and then it's available to go ahead and spend )
There are a couple of technical reductions on projects because the grants weren't received and
they have been taken out of the budget A S500,000 revenue increase is for the City's Self
Insurance Fund An actuarial study has just been completed on the Worker's Comp piece, the
health piece, and the liability insurance, and all the different funds that are self insured were
looked at to see how the revenue was coming in The technical adjustments are needed in order
to continue to pay the claims S200,000 is for the Health Insurance Fund which recognizes some
employee contributions that hadn't been budgeted previously S300,000 of the fund balance had
to be used $30,000 in the Unemployment Fund as the claims are coming in a little high,
S100,000 for Workers Comp (claims have been a little bit higher in that area and rates will have
Operations Committee, 10/2/01 2
to be adjusted next year), S150,000 in the Liability Fund as the claims budget and legal budget in
that area need to be kept adequate, and $20,000 for the Property Insurance amount Even though
$300,000 of fund balance was used, there is still S1,736,403 left In addition to that, there is
almost a similar amount of cash for claims The actuary said that since the claims potentially
have occurred and the money may be claimed in future years, all of that has been booked per
their actuarial study and that cash is sitting in the fund waiting
There are also some minor technical adjustments The cost allocations weren't quite in balance,
so a S45,000 adjustment had to be done so that revenues in and out equaled one another When
the budget was put together last fall, the techmcal amount for the lease purchase for equipment
for the Golf Course wasn't right, so this adjustment corrects that There is a technical adjustment
to FTE's that don't require money Two people were working less than full time in the Law
Department and in Employee Services Staff is unable to fill a position that's only 8/10 of a
person, and both departments have existing money in their budgets to cover adding 2/10 of a
person to bring it to one whole position The Employee Services position is for a Human
Resources Analyst A Phase I compensation study was done for managers and this adjustment
goes ahead with Phase II and takes money that was set under Professional Services and changes
it to one FTE for a two year penod for the Phase II project Other non union manager positions
that haven't been reviewed would be looked at such as engineering, I T positions, and planners
(It was felt this was a more cost effective way than hiring a consultant ) Another adjustment is
for when the golf course took some of the mowers out of equipment rental and put them on a
lease purchase, the adjustment adds that into the budget so the lease can be paid
Judy Woods moved to recommend to Council approval of the budget adjustment 0
ordinance for adjustments made between January 1, 2001 and July 31, 2001 totaling
S31,914,129.00. The motion was seconded by Tim Clark and passed 3-0.
2002 Budget Update
May Miller said the budget document would be presented at the November 61' Council
Workshop and at the next two Operations Committee meetings The budget right now is
recommended to be approved on December 11`h, the last council meeting of the year She added
that the terrorist attack two weeks ago has caused the City to step back and take another look at
all of the revenue based on the economy right now, especially in the General Fund
Sales Tax August was compared to July to see what difference a month had made and how that
affected the forecast for next year When the September report was called in. sales tax was down
about 20%, but part of that was because of how the trend was done (The state said it was only
down about S99,000 for the 12 month period and that's really small for the amount of revenue
the City received) Last month, sales tax was over budget by 1%, but it won't be through the end
of the year so that was changed The trends show it's been about ') 4% down, so all of the one-
time-only projects (S206,000) were taken out which caused a negative rather than a positive
And, because of other factors, the budget should only be under about $100,000 (the one-time-
onlys will help cover the deficit)
kYholesale Usually Wholesale lags and the September report won't actually show up until
November Wholesale is really difficult to forecast and so staff looked at pushing that farther out
Operations Committee, 10/2/01 3
into next year S711,000 was taken out and the budget downgraded from what it was thought it
would be (S 16,734,469) because the economic downturn should continue into the next year All
the growth was taken out but some inflation was included Almost S919,000 total was taken out
of the Sales Tax Budget light now, but that's not a final amount as this is Just a preliminary draft
and it will be reviewed as things progress —up until the budget is in place The Utility Tax was
another area that was looked at and since there is some agreement with wholesale, that was
reduced for next year by about S150,000 (but that's partially offset by the possibility of a rate
increase) The other area where a reduction in revenue was taken was in the plan checks and
building permits which has been reduced by another $176,000 (The interest rate was lowered
today and that might help spur the economy a bit The Feds lowered the prime rate from 3% to
2%2%, and the discount rate went from 2'/2% to 2%. which is the lowest it's been That
sometimes will spur building and real estate sales and things that depend on the interest rate )
Next year's revenue budget was decreased by S800,000 and this year's by S346,000, so the
revenue picture has really been downgraded from what it would have been at this point
Propern, Tar The regular property tax levy for last year was S19,764,357 Taking a
conservative approach, and saying that I-747 should pass, that would only be S197,644 in
additional property tax money which has to fund a 3 9% COLA for public safety and a 3 6%
COLA for everybody else The trend through July provides an estimate of an additional
S378,390 for new construction. and there is another adjustment area called the Refund Fund
where there was a rebate of property tax this year on appeal and the levy nett year wul be
adjusted, adding that back in If the levy did not pass, an additional S197,644 in re%enue would
be picked up (That information will be known after the election in November and before the
new budget is adopted )
A base budget with no growth would get the City down to the point of having to use some of its
fund balance, and if all this comes true and all the numbers are accurate, the fund balance would
need to be brought down from 10°o to 7 9% But the fund balance was set up for an unplanned
economic downturn in order to recover, and even if all happened as speculated, there would still
be a $5,123,099 fund balance Rico Yingling asked if it was an ominous trend that the City was
at S9 5 million in fund balance in 2000, had a S7 8 million estimate for 2001. and a S5 1 million
estimate in 2002 Ms Miller responded that it wasn't, because the City always budgets
conservatively and almost always over collects and it depends on how quickly the economic
downturn will be over Staff may have to come back with a different set of scenarios to go
through and some different decisions to make Mr Yingling asked why the CPI was expected to
be 3 9% Financial Planning Manager Cliff Craig responded that when it was measured in July
(the July CPI for Seattle was used) one of the major factors was that fuel prices were extremely
high at that point in time and it was comparing against the previous ,year when they were way
down The energy crisis for electricity and natural gas also made an impact
The meeting was adjourned at 4 35 PM
Jackie Bicknell
City Council Secretary
Parks Committee
September 11 , 2001
Committee Members Present Chair Judy Woods, Connie Epperly
Staff Present John Hodgson, Lon Flemm, Shane Gilbertson, Jackie Bicknell
The meeting was called to order at 4 00 PM by Chair Judy Woods Ms Woods said that Committee
Member Tom Brotherton had an excused absence from today's meeting and would be asked for his
concurrence on any items passed so they could go to the Consent Calendar There was a change in
agenda order with a reversal of Items 3 and 4
Approval of the Minutes of August 14. 2001
Committee Member Connie Epperly moved to approve the minutes of August 14, 2001 The
motion was seconded by Judy Woods and passed 2-0
Donations to Naden Park and West Hill Skateboard Park— Accept and Amend Bud;ets
Parks Planning and Development Supermtendent Lon Flemm said that the Parks Department had
received a 5100 donation from the Good Sam RV Club for flowers for Naden Avenue RV Park and
also a S 100 donation from Derby Cycle for the BMX component planned for the new East Hill
Skate Park at 240`h and 116`h
Connie Epperly moved to accept 5100 from Derby Cycle and amend the Skate Board Park
(Extreme Park) budget, and accept the SI00 from the Good Sam RV Club and amend the
Naden Park budget. The motion was seconded by Judy Woods and passed 2-0
Fee in Lieu Funds for Clark Lake Park Acquisition — Accept and Amend Budget
Lon Flemm said that in May and June of this year, fees-in-heu of deposit were received from
Kingsley Pond Development in the amount of 57,125
Connie Epperly moved to accept the 57,125 for fee-m-lieu funds from the Kingsley Pond
Development subdivision and amend the Clark Lake Park Acquisition budget. The motion
was seconded by Judy Woods and passed 2-0.
Judy Woods commented that mowing at Clark Lake had opened that park in a major way, and
people were missing something if they didn't access Clark Lake Lon Flemm said staff had been
clearing and removing invasive plants for two weeks Blackberries and scotch broom had virtually
taken over the area, with the blackberries growing 10-12 feet tall and actually climbing up into
some of the mature trees on the site For the health of the trees, the blackberries need to be cleared
out immediately There's still a lot of work to do, and the Department has purchased a new brush
hog attachment that chops all the plants up very fine and makes good compost Once the compost
decomposes a bit, native plants will be added to restore the area
Parks Director John Hodgson added that the property was comprised of the 78 acres purchased from
Inez Mordhorst's estate, and staff was discouraging people from being in there right now as the area
needs to be cut and the property cleared Some old farm equipment had been found on the property,
Parks Committee, 9/11/01 2
and it wasn't known what else might be there He added that the eastern 40 acres is open and
available for the public to use The City owns the land between the trail and the backyards of
people's properties, and so staff is working with the neighbors on clearing that area A community
meeting was held in late July to get ideas about what should be done there, and later this month,
staff will be going back to the community with a plan
Nevada Bob's[Mverbend Golf Merchandising Update
John Hodgson said that on August 30" Nevada Bob's closed all their Puget Sound golf merchandise
discount stores, but did not go bankrupt, they have stores in California which they have kept open
Meanwhile, the City is without a merchandising area at Riverbend
As background explanation, Mr Hodgson said that until 1992 the City had been the merchandiser at
the golf course but had turned the operation over to SSMD in 1993 SSMD subcontracted ;z1th
Nevada Bob's, and when SSMD left operations in 2000, the City maintained a contract with Nei ada
Bob's to rim merchandising Nevada Bob's has changed ownership three times since comir_g to
Riverbend, and the most successful and best year of operation was the fiist year vv ith the first
owner The second most successful year. in terms of gross revenues, was when the City operated
merchandizng The City had been receiving 52100 a month in rent from Nevada Bob's and the
contract stipulated that if Nevada Bob's ever made over 5600,000 in gross revenues (which they
didn't), an additional percentage would go to the City About S25,000 a year has come in from that
operation
Mr Hodgson said staff was putting together some ideas of where to go from here, and he had been
talking to the merchandisers' sales reps in the area and discount stores to get an idea of what's
going on in the market and what some of the challenges are that are facing the industry A proposal
will be made soon to the Mayor's office that will probably come down to the Committee le-,el
Since the first of this year (which would have been the City's second half year of operation), the
City has been selling balls and gloves at the 13 hole side of the operation because Nevada Bob's
couldn't keep up with the demand This year alone through July, 524.000 was netted in sales of
golf balls, which is new money that wasn't anticipated Mr Hodgson added that the City can get
any product anyone wants and has contracts with all the distributors There are a couple of legal
issues being dealt with through the City Attorney's office and Nevada Bob's attorneys, but a clean
new operation should go in within the next 30 days In the meantime, some renovations are being
made, such as adding a small 250 square foot room at Captain Jack's Fish and Chips where people
can be in an enclosed room for meetings or birthday parties associated with the miniature golf
course, or staff training Merchandisers have said adding the room shouldn't affect the sale of
merchandise as nowadays it can be gotten so easily through reps and there's so much custom stuff
done that a lot of inventory doesn't have to be carried
Connie Epperly asked if the Dancing Tomato Pizza Parlor would still go in Mr Hodgson said that
the Par 3 building needed a new roof for which 525,000 had been allocated, and any restaurant
improvements would require putting in a new electrical system. Staff has talked with Public Golf
Management about some new ideas, one of which is to get nd of that building and bring in modular
buildings for almost the same price as the new roof and electrical system would cost Once those
decisions are made, then it would be determined what to do in terms of a restaurant at the Par 3
Parlor Committee,9/11/01 3
Canterbury Neighborhood Park Master Plan —Approve
Lon Flemm said that in 1998, the City of Kent bought a 2 08 acre site in the Canterbury
neighborhood located south of James Street (240`), west of Benson and north of 248`h to provide a
neighborhood park to serve the whole neighborhood bounded by those streets, (Ms Flemm showed
:he boundaries of the park on a map) Three public meetings were held on the park site so people
could come and give their ideas of what they wanted in their neighborhood park After plans were
drawn up, staff had a second public meeting on the site to show the neighborhood what their ideas
would look like Then Just a couple of we ago, on August 28`h, a third public meeting was held
to show the end result plan Two requests were made from the public for changes to that plan and
both of those have been added
An ati erage of 20-25 people attended each of the three meetings Pnor to the first meeting, a
_nailing was done to invite the whole neighborhood to the meeting, and since then, anyone that
called in or came to one of the meetings was put on the mailing list to be notified of future
aieeungs The meetings were also advertised, and the status of planning was put on the City's web
rage so people could get information that way
3 application was made last year for an I.aC grant for deg elopment of the park That grant was
-ecei%ed and now staff is proceeding with the Master Plan adoption and the permitting process
Hopefully, construction will be underway by June of next year The plan calls for the east end of
;he site to hm e play equipment for ages 5-12 ana 2-5 A small picnic shelter will have two picnic
tables, a barbecue gall, trash receptacles, swings, a tether ball area, and a prckleball (or paddle
:ennis) court Adjacent to the prckleball court to the west ,s a flat, grassy area with poles where
people can bring their own nets for volleyball
A oathway will go around the perimeter of the park, and the north end of that will be lit, as will the
play equipment and picnic shelter areas There is a flat, grassy area surrounded by the trail where
people can play soccer, football, fly kites, and throw balls A sw ale that goes through the site will
be kept and graded around to retain stormwater on site Additional trees will be planted along the
southwest comer of the park, and staff will work with the Audubon Society to plant native trees and
shrubs and wildflowers or other flowers that attract birds and other wildlife to the site The park
n ill also be used by East Hill Elementary School as a planting site for 2002 native trees and shrubs
next year Two large, mature fir trees on site near the play equipment will be retained, but a lot of
alders will be cut down The site is open with a lot of blackbemes and Scotch Broom, and staff has
been mowing those down There will be imgation in the large open area, but probably the
remainder of the park won't be imgaied Hose bibs will be put up for watering the trees and shrubs
antil they get established
11s Flemm said that, as with almost any Master Plan, funds aren't available to do everything, so it
will oe a phased development The full Master plan will be constructed as opportunities become
available, either with Eagle Scout projects or by other grant opportunities
A list of pnonties was created at the last public meeting for the Phase I development
High Priority
Play equipment
Picnic shelter
Skate rail
Concrete seat wall (possible public art project)
Parks Committee,9/11101 4
Medium Pnonty
Swings
Additional spnng toys for ages 2-5
Pickleball court
Low Pnontv
Imgatton, except for open playuelds
Picnic table
Fencing along northern edge of property line
Additional lighting
Drinking fountain
With the money on hand, the grant, and the sale of property donated by Gene Austin, play
equipment can be purchased for the site The Eagle Scouts are being encouraged to take on the
benches along the trail as a piojeci (Just a couple of months ago, a Scout built benches at Morrill
Meadows Park along the trail ) There are a variety of projects for the Lids to choose from and they
could get one close to home or one that they're very interested in doing Ms Flemm said Fund
Development Coordinator Dave Everett had put together a binder of potential projects, and any
Scout interested in doing a project could come in, look through the possibilities and then select one
to work on
The schedule for the nest couple of months is to get permitting under way and to go through the
SEPA process Hopefully in March, the construction documents will be done and put out to bid,
and in June, the bid awarded and construction started Play equipment should be installed in
October, with the neighbors and the Kiwanis Club helping with the installation and the planning of
the landscaping
Ms Flemm commended Project Manager Shane Gilbertson for a tremendous job of working with
the neighbors in developing the Master Plan and doing the grant application to the LAC She said
Mr Gilbertson would be working with the civil engineer in finishing up the construction
documents, getting the project out to bid, and overseeing the construction
Shane Gilbertson commented that the Canterbury area was a great neighborhood with great people
to work with He said there had been tremendous support for the project
Connie Epperly moved to approve the Canterbury Neighborhood Park Master Plan. The
motion was seconded by Judy Woods and passed 2-0.
The meeting was adjourned at 4 28 PM
Jackie Bicknell
City Council Secretary
PLANNING COMMITTEE
OCTOBER 1, 2001
COMMITTEE PRESENT Chair Tom Brotherton, Judy Woods, Tim Clark
STAFF PRESENT Fred Satterstrom. Charlene Anderson, Margie Porter, Kim Adams-Pratt,
Jackie Bicknell
The meeting was called to order at 4 03 P M by Chair Tom Brotherton
Approval of Minutes of September 10. 2001
Council member Judy Woods moved to approve the minutes of September 10. 2001 The
motion was seconded by Council member Tim Clark and passed 3-0
Plannma Services 2002 Work Proaram
Actma Plannma Manager Charlene Anderson said the Planning Services work program covers
Ion-, range planning as well as current planning The major long range planning work program
for next year is the Comprehensive Plan Five Year Update which will encompass about 2,000
employee hours The total hours for long range planning add up to 4,725 hours, using
approximately 1,824 net hours per FTE based on subtractions for sick leave, vacations, etc The
4,725 hours equal 2 6 FTE Ms Anderson said that because she is in an acting capacity as
Planning Manager and there is also one open position, the Division at this time is working with 2
FTE
Staff will be looking at trying to complete a lot of the Kent Station project this year and going
into March of next year with a long range planning effort or planned action ordinance The rest
of the Kent Station development will flip over to the current planning section for review of the
actual development proposals, and staff will be helping Public Works with the parking analysis
The Downtown Design Guidelines have been completed and staff is working on a handbook to
further explain the guidelines to the public and is doing a checklist for future projects If any of
those involves at least 100 hours, it will be taken up the first quarter of the new year
In explaining the timeline of the schedule, Ms Anderson said the lines for the strategic action
plan update, architectural analysis, historic preservation, pedestrian plan overlay, a citywide
clustering ordinance with design elements based on urban separators, the subdivision code
update, the zoning code update, the Shoreline Management program update, and the annexations
were all dotted because they hadn't been initiated yet Solid lines indicate what has to be
completed-with the Comp Plan Update shown as the first major solid line and yearly update
lines underneath that In November and December of this year, public hearings will be initiated
on the Comp Plan Updates and they will be finished the first part of next year The line will then
continue for the 2002 annual amendment process The Ag Lands Policy has been assigned 150
hours the first quarter, and it might get finished depending on how things go with the hearing
The solid/dash line represents the Midwav/Hiohway 99 neighborhood planning, which staff will
try to incorporate into the Comp Plan Update V The ESA Projects are represented by another
solid/dash line and those will also be incorporated into the analysis of the Comp Plan
Planning Committee, 10/1/01 2
The Census 2000 is what held up the Comprehensive Plan Update this year, and all that
information won't be available until sometime next year The analysis will be done as the Comp
Plan Update is completed, probably starting mid year and going through the rest of next year
GMA Monitoring is analyzing available land (either vacant or re-developable) and the target
numbers given for population and employment to make sure there is enough land available in
Kent to accomplish those targets
Tim Clark commented that one of the problems currently in being successful on securing an
Agricultural based land designation is to come up with either a transfer of development rights
program or a purchase of development rights program The transfer of development rights
typically is based on something that is held out as kind of a quid pro quo to encourage someone
to purchase rights or contribute to a purchase of rights The purchase of development rights per
se is based on a pool of money available to actually purchase particular rights Other
jurisdictions have based any type of transfer of development rights on density typically in the
downtown area That gives the City of Kent a particular problem because it took the opposite
position a long time ago and is left as the only jurisdiction in the immediate area that has a
"come and ye shall build" attitude to the downtown area, and is now faced with some real urban
growth restraints A transfer of development rights program would require there be a specified
area where greater density would be allowed, but the projected potential areas that might actually
be listed are already multi family and most of them are not approachable in that design as they
have not been developed because of restraints on the land. Giving them greater density will only
give the City bigger problems Mr Clark suggested with that being the case, perhaps part of the
work plan should begin to look at something dealing with a more realistic zoning in the
downtown.
Judy Woods commented that the Land Use and Planning Board was dealing with the transfer of
development rights as part of their consideration of Ag Lands Charlene Anderson affirmed and
said one of the options was the Midway area but that would entail a neighborhood planning
effort Other options relate to saving some of the Ag zones and having the redevelopable area
take on a TDR or PDR program Along with the Midway proposal, any future Comprehensive
Plan or zoning amendments would be tied to a TDR program A rezone could be given provided
the developer participated in the transfer of development rights program
Ms Woods stated that the Council would not be adverse to developing downtown in a different
way if it would better serve the interests of the City as it continued to grow Radical changes
could go beyond the civic center, south of Willis and north of James, and into other
netghborhoods because cities evolve and what is there today and preferred now may not be the
way it will be in the future because it is an evolutionary process Charlene Anderson added that
the downtown zoning (DCE) was very amenable to lots of different uses but wasn't as conducive
to a TDR because of all the other uses already allowed.
Tom Brotherton said he had originally understood that when the Agricultural Lands Review was
started, one of the driving forces was the Growth Management Act provision to provide either a
TDR or PDR program for Ag lands to keep an area urban He had been told very definitely that
that was not the intention of the legislature and several court cases have shown that it's not
Planning Committee, 10/1/01 3
required Mr Brotherton asked to have that premise verified by the legal department to see what
legal situation the City was facing
In response to Mr Brotherton's question about which projects staff had prioritized to work on if
they had time, Charlene Anderson said that would be up to the Planning Committee, but a
citywide clustering ordinance and the Shoreline Management Program (the courts threw it out
but there's some negotiation going on) Update would be two that might come back in and
become a solid line. The update for the Downtown Strategic Action Plan would include
switching the station area from the south to the north and finding what impacts that would entail
The current planning work program is mostly the same every year and the total number of hours
comes to approximately 7 9 FTE There are 8 planners, including the senior planners, so some of
the senior planners' time will go to the long range planning section But generally there is
enough staff to provide the level of service that Council wants which is having immediate
response to the public when they come to the counter or over the phone, along with all the
zoning determination issues and plans that come in A lot of time is devoted to staffing the
permit center and having an Immediate response to people Staff is beginning to update the maps
in the Comp Plan and hopes to get the schedule completed by December (it's actually due
September, 2002) The grant application to the state should be received by December, 2002, and
so far there hasn't been anything negative received so there shouldn't be any problem with that
Tim Clark said a concern under Chapter Eleven Utilities Element, was that the City was going to
have to start paying attention to the changing environment in the world of e-commerce and
telecommunications In order to have a handle on the commercial traffic, it will be critical to
City revenue to understand how sales are developed, and here should be some current means in
financial circles to ascertain and examine how much is actually coming in as some form of e-
commerce Also, because of the changing role of telecommunications and its impact on new
businesses (particularly the various support services), there needs to be a means to collect data on
what types of those services are currently being offered and located in Kent Other useful
information would be the number of businesses run from the home, which is one of the things the
new technology has brought about Charlene Anderson said that staff has realized, after looking
at the utilities element, that there has been a substantial impact of the internet service providers
on various general usage, especially of electricity Mr Clark added that there was a shift taking
place of greater demand for fundamental resources such as power, along with a growth in pagers
and shifts in area codes, which is actually changing how services are being provided
Tom Brotherton suggested that there wasn't any clear linkage under Economic Development to
Human Services such as child care, transportation, and affordable housing which limits growth
If the City is to continue to develop economically, that aspect would need to be considered at
some point Tim Clark agreed, and spoke of testifying before the Senate Transportation
Committee to seek an exclusion from the federal act under regional transportation that requires
that Metro be the sole provider of transit services He said Kent needs the flexibility to create
another form of transportation on the valley floor as there are 57,000 jobs there and people
coming from out of town There needs to be a bus service that would create a circular route
around the Kent Station development Currently, the Metro government is running a S36 million
Planning Committee, 10/1/01 4
deficit (projected to be higher), and they are not talking about adding bus service, which directly
affects the aspect of transit oriented development
Mr Brotherton suggested that as staff goes through the elements of the Comp Plan td put them
on the City's web site so people could take a look and make their own comments as it develops
rather than waiting until it's all done Ms Anderson confirmed that could be done once the draft
was done Judy Woods suggested that as material became available from each of the
departments that CounciImembers could get together with departmental staff in informal sessions
to make suggestions directly to them and to get questions answered
The meeting adjourned at 4 37 PM
Jackie Bicknell
City Council Secretary
Public Safety Committee
September 11 , 2001
Committee Members Present Chair Connie Epperly, Greg Worthing
Staff Present Steve Hamilton, Simon Stocker, Dale Robertson, Kyle Ohashi, Jackie Bicknell
Public Present Julie Peterson, Ron White
The meeting was called to order at 4 00 PM by Chair Connie Epperly She stated that Committee
Member Tom Brotherton had an excused absence for today's meeting and he would be asked for his
concurrence on any items passed so they could go to the Consent Calendar
Approval of the Minutes of august 14, 2001
Committee Member Greg Worthing moved to approve the minutes of August 14, 2001 The motion
was seconded by Connie Epperly and passed 2-0
Lease Agreement with Svmtrom Svstems
Interim Fire Chief Steve Hamilton reported that Symtrom Systems currently performs quarterly
maintenance from New Jersey on the fire props bum simulators that are used in the Fire training
tower and it costs in excess of 520,000 a year to pay for their travel and per diem The lease
agreement would give them approximately 100 square feet of office space which the} would lease
for S200 a month That would reduce the cost of maintenance because their travel time wouldn't
have to be paid Symrron Sy stems has props in Cali forma, Idaho, and other Washington sites in
addition to Kent's and so it is worthwhile for them to move a representative to the West Coast
Chief Hamilton said there was a change in the lease agreement on Page 1, 44, where it reads
shall end on December 31, 2001 " The date would be eliminated and that part left blank so the
termination date could be filled in for one year from the date of the signature
Greg Worthing moved to recommend to Council authorization for a lease agreement with
Symtrom Systems to lease office space located at Fire Station 474, as amended. The motion
was seconded by Connie Epperly and passed 2-0.
Protective Clothing Replacement
Fireman Dale Robertson said that four years ago, the Fire Department had asked for sole vendor
authorization from the Council to purchase its protective bunker gear as research was done that
found Secuntex provided the best on the market at that time The contract expired the end of May,
2001, so the Department again researched other products on the market and came to the conclusion
that Secuntex was still the better product for a variety of reasons A stock of bunkers of protective
gear is available now and there's a program that Secuntex offers for near immediate replacement
for bunkers if necessary Consequently, the supply of bunkers on hand, which should last for the
next couple of years, can be reduced, thus saving the City about 5100,000 Staff is asking for a sole
vendor authorization for an additional four years from Secuntex based on the research done on
other suppliers, and because of their software program for tracking equipment and the replacement
of what's at Station #73 now
Public Safety Committee, 9/11/01 2
Greg Worthing moved to recommend to Council authorization for Kent Fire and Life Safety
to purchase Securitex protective clothing from Santiam Emergency Equipment Company for
the next four years. The motion was seconded by Connie Epperly and passed 2-0.
King County Basic Life Support Services Contract Amendment
Chief Hamilton explained that a past pilot program gave out heart attack survival kits to randomly
selected senior citizens that were 65 years of age and older The kit had an explanation of what to
do when experiencing chest pain, listed symptoms, and advised calling 911 and then taking an
aspirin It was successfully implemented throughout the county Kent is involved in the project
again and this time has done about 1600 kits The amendment to the EMS contract is to accept the
grant money in the amount of$6,846 Exhibit "B" shows that $3 50 was received for each kit but
actually S4 00 per kit had been received
Greg Worthing commented that he'd love to see this program expanded into the schools eventually
Greg Worthing moved to recommend to Council authorization for the Mayor to sign the
contract amendment for King County EMS. The motion was seconded by Connie Epperly
and passed 2-0.
The meeting was adjourned at 5 08 PM
Jackie Bicknell
City Council Secretary
PUBLIC WORKS COMMITTEE MINUTES
OCTOBER 15, 2001
COMMITTEE MEMBERS PRESENT Chair Tim Clark, Connie Epperly, Rico Yingling
STAFF PRESENT Don Wickstrom, Mike Martin, Tom Brotherton, Dennis Johnson, John Bond,
Peter Tenerelli, Steve Mullen, Simon Stocker, Len Olive, Gary Gill, Jackie Bicknell
The meeting was called to order by Chair Tim Clark at 5 08 p m Citizen Concerns about the
Shopper Shuttle and Overhead Lights Fading on 2371h Place was added to the agenda
Approval of Minutes of September 24. 2001
Committee member Conine Epperly moved to approve the minutes of September 24, 2001 The
motion was seconded by Committee member Rico Yingling and passed 3-0
WSDOT Grant— Accept Freight Mobility Systems
Public Works Director Don Wickstrom said the WSDOT grant had passed through to the City from
the Kent Chamber of Commerce who had obtained the grant but needed a local public entity to
manage it The grant was accepted but hadn't been brought to Council for adoption and establishing
of the budget, and under City accounting regulations, the money couldn't be paid out until that part
was done Mr Wickstrom said the and the Chamber needs the money now
The study was a three year program that looked at improvements that could be made through systems
operations to vastly enhance the movement of freight through this region, such as the way freight
flows and the things it has to go through, and the entities involved to see if there was something that
could be done other than making road or hard improvements to speed up the process and reduce the
red tape Rico Yingling added that some of the recommendations had to do with improving
communications between system providers at the terminals and docks, with the truck drivers, and
improving the ability to use the road camera system to see where the obstructions were He said it
was a matter of improving communications and some of the other soft systems instead of just
building roads In this case, they were looking at trying to develop performance measures for the
local freight tamers so they could see if the system was actually providing the performance that
customers want in this area
Connie Epperly moved to recommend authorization to direct staff to establish a budget for the
Puget Sound Freight Mobility Systems Team Project. The motion was seconded by Rico
Yingling and passed 3-0.
Traffic Construction/Congestion Update
Transportation Engineering Manager Steve Mullen said several things were done to get construction
and congestion information out better this year a flyer was mailed out with utility billings, a web
page was established with a direct link to transportation, there were televised chats with the Mayor,
and ways were established that citizens could communicate with City staff either via the web page or
by the traffic comment line A single point was established for coordination of all traffic closures,
and signs were put out telling people when and where those closures would happen Mr Mullen said
that information is difficult to predict sometimes because things are encountered that aren't
anticipated and staff will work on trying to find a way to keep that information updated Updating
the web page is easy, but not the permanent signs that are fabricated for placement out on the road
Public Works Camnuttee Minutes, 10/15/01
2
He added that there have been about 200 hits a month to the transportation page on the web, but there
was no way to gauge its effectiveness
Rico Yingling asked if the use of maps had been implemented in showing where obstructions were
and how well that had worked Steve Mullen said a map had been put on the Internet, and people
should be able to use a map better than just a descriptive paragraph, but it's difficult to link detour
routes to one another Staff wants to try that in the future, but it's more time consuming to develop
and call up those kinds of options, The graphics aspect was greatly enhanced this year and worked
pretty well Public Works staff haven't received a lot of comments and that makes it tough to
respond, but evidently other people are receiving comments
Interim Chief Administrative Officer Mike Martin added that this was an area where the department
has actually started to do something significant and different recently by creating a weekly committee
to discuss traffic congestion and traffic in general The committee is looking for ways to address this
specific problem Mr Martin added that there were a number of specific traffic congestion problems
that could be addressed quickly without a lot of money An AM radio station sign along the roads
that asks people to tune in for weather and road information might be an excellent device which could
be updated daily to report roadwork going on for a particular date That method is very versatile, and
other cities are using it for a number of purposes — staff actually took a trip to Woodinville to see how
the program works for that city
Also, in next month s utility mailer, the City has solicited recommendations and suggestions from
residents about what they think could be done better in terms of traffic congestion, and how the City
could communicate better That has actually been made into a contest and the top three
recommendations will get a free ride-along with a cop or other reward Mr Martin said that any
solution by itself will not solve the problem (which is acute and needs to be addressed), but a level of
synergy is beginning to develop around the issue
Tim Clark expressed concern that information on traffic construction and its anticipated congestion
flow (above the normal congestion of peak hour traffic) should be made easily available for people,
especially during the summertime, which is peak road construction time, and an effort be made to
notify the public of general road construction projects Don Wickstrom said a flyer had been sent out
along with putting the information on the City's web page Rico Yingling expressed appreciation for
the commumcation along the construction corridors He said the signage was appropriate and
allowed people to make decisions before it was too late to turn around (especially on the Onllia Road
project and 212`h Street work) The Chamber of Commerce also had sent out emails to members
describing where the road projects were and what was going on, which was very helpful, and projects
were spaced in time so that certain roads were available as cut-throughs Tim Clark said it was
extremely important to communicate with the cities of Federal Way and Des Moines on the
upcoming significant construction on Highway 99 in 2002 and 2003, to both share information with
them and receive their input
256`h Street Update
Don Wickstrom said 256`h was now open, but it had been a frustrating project The City redid the
County's plan and changed it into a three lane road with improvements at various intersections with
2 3 miles of total improvements The contractor had sent out a notice that the road would be closed
for four months, and the City should have sent out a notice that there were too many problems to
reoren the road and the closure would be continued Mr Wickstrom said an initial notice had been
ser_ ;at, but a newsletter should have been sent on a regular basis to update the abutting communities
Public Works Committee Minutes, 10/15/01
3
of property owners, tenants, and residents on what was happening That would have taken away a lot
isof the calls because people would have had information The contractor did a good job on 256`h, but
it was a $4 7 mullion project and 2 3 miles long, and that kind of project can't be built in three months
because road projects have a lot of competing factors Changeovers totaled around $200,000-
$300,000 (but were within the contingency fund) The City goofed up on the notices, especially
about paving, and then tried to rush it at the end because of the cutoff day for paving roads Staff
will send out a letter of notice to the property owners that the road is open and will apologize for the
mconvemence
Mike Martin explained that the City had overlooked a public notice that the contractor had sent out
saying the closure would be implemented and last for a duration of approximately four months The
contractor had intended to do one section and then reopen the road during the winter months when
they couldn't work They never reissued the notice and so the public's expectation was for four
months However, there was never any contemplation on the City's part that that was going to be the
case The project is, in fact, slightly under budget and slightly over schedule, but not like it looks on
paper If the public had been brought in and kept closer to the issue and more informed, the project
would be viewed entirely different than it is Rico Yingling commented that even with
communication added, there needed to be an adjustment in the actual implementation of road closures
and how long the backups were Twenty minutes in a backup is too long to wait and doesn't
necessarily just impact property owners or people in the area. but all of the people that use the roads
that don't have early enough indication of the problems in order to take a detour People get upset
when they sit in traffic parking lots for 10-15 minutes at a time, and they wouldn't have gotten word
• of those kinds of situations from communications or newsletters
Councilmember Tom Brotherton pointed out that the delay and the communication with the signage
were all out of date for a long period of time, and were updated only a couple of times He said the
City needs to take special pains to control the communications and look at having some concurrence
authority for ongoing communication and updates At the end of the project there was a large push to
get it through in a short period of time and these exceptional conditions led to some very frustrated
and unhappy people and resulted in some tense situations Public works should take a look at the
contractual requirements the City has with the companies it uses so there's more control of ongoing
communications, and when exceptional situations come up, contractual procedures or requirements
should be already be spelled out so that certain standards are met
Tim Clark added that the Citv has an obligation to notify people of a safe alternative when a road is
going to be tied up with heave congestion, and when the construction crews don't pay attention to
where they are backing the traffic up, people fly in from artenals into an already braked situation,
which is not safe That happens when there is a lack of adequate signage to indicate construction and
severe congestion ahead The City currently owns one electronic reader board, the purpose of which
is to let the public know what to anticipate on specific days and specific locations There is an
obligation to inform the public of problems that cause delay in construction, such as the walls that
had to be built for water protection on Soos Creek and filling sites in the winter season Don
Wickstrom agreed and said a monthly newsletter to the affected community would have helped the
situation and would have prevented a false expectation that the project would have been completed in
isfour months Tim Clark suggested the Transportation Congestion and Impact Committee look at
creating alternatives for artenals that will be seeing heavy construction work in the future, especially
in high use areas
Public Works Committee Minutes, 10/15/01
4
Kent Transaortaton Efficiency Study
Steve Mullen said the Transportation Efficiency Study initially focused on the traffic signal system
and the coordination and progression of traffic lights to see how well the City was doing, whether
significant improvements could be made and if it was worthwhile to spend additional money to do a
more thorough, two-phase in-depth analysis and assessment The initial plan was to have a
consultant take a look at Kent's system
Tim Clark stated that he would like bicycle traffic considered, and admitted there were bike lanes in
some of the widened arterials and bicycle traffic is not a major factor at this time, but that the City is
in the stages of creating a different downtown where bike lanes will logically become part of the
pattern The Kent Station property and what Metro or King County does with their major park and
ride area will create a sluff in the pattern of the two main traffic nodes that adjoin at Smith and James
Another consideration is the process of seeking support from Metro and the businesses downtown to
create a circulator bus route that would go from the downtown business district over to The Lakes
and the businesses in the greater valley area If the City is successful in acquiring that route, bicycle
traffic should start to pick up The City has also had the inability to build any type of bus route that
would go south on Central to service the Chandler's Cove area, and a one way street might allow
some egress outside of the main traffic corridor and could have significant impact in circulation
Rico Yingling commented that the purpose of the efficiency study was to look at existing road traffic
signaling systems to see if there was a way to make things flow better, and if other issues were
brought in, such as bikes and buses, that would change the scope of the project to a potential future
system rather than the existing system He said he would hate to water down the project or use
potentially valuable dollars in other areas when 99% of the problem was finding a way to make the
existing system more efficient Something done parallel to the project without spending a lot of extra
dollars would be okay, but if it should impact the cost of the project significantly, it shouldn't be
done at this time Mr Clark expressed that he didn't want to divert the project from the focus on
moderation of traffic flow, but asked whether the other things were also considered in the model
Steve Mullen said that would be very difficult to model because it would be a guess at what the
bicycle traffic might be He suggested that the Comprehensive Transportation Plan Update would be
a more appropriate place to address the overall bicycle flow plan and system to make sure there was
connectivity with the Kent Station and the transit station
WRIA 8 Update
Tim Clark said the City of Kent belongs to both WRJA 8 and WRIA 9 The WRIA 9 is the Green
River/Duwamish Waterway and WRIA 8 consists of Lake Washington, Lake Samammish, and Lake
Union through the locks The processes are not identical in approach but are identical in that they
take state funding and will apply for grants to build projects to make it safer for fish (based on good
science and true effectiveness of the particular design of the project and whether it would have any
impact) WRIA Swill be much more expensive, even though WRIA 9 is not only larger but actually
has a S250 million Army Corp of Engineers grant base to work on some 54 identified projects on the
river The trap is the greater urbanized area along WRIA 8 that covers all the area from the shoreline
to Seattle and through the locks and all the housing along the various lakes Mr, Clark said a new
partner has shown up at the table in WRIA 8 — the City of Tacoma— due to the fact that they have
ownership of some of the watershed above where the pipeline is coming through Partnerships are on •
a cost sharing basis, and Kent is a small partner because of Garrison Creek and WRJA 8 Should
there be an economic downturn and state tax collections drop off significantly, the burden to continue
the work would fall on local jurisdictions, which would impact the City's budget Hopefully,
reasonable margins will be maintained, but it will need to be tracked
Public Works Comnuttee Minutes, 10/15/01
5
Mr Clark said he had attended an Association of Washington Cities State Water Summit, and the
concurrence was that the water issue needs to be high on the legislative agenda when the cities go
before Olympia to seek certain types of legislation Because of the growing demand for water, the
Department of Ecology has gotten much tougher in terms of granting water rights and are talking
about previously obtained water rights As a consequence, one of the problems that shows up is the
need for a water law for growing communities, which is the identical situation as in Kent where there
is a S30 million project The issue is about preparing for the future and there will be a fight in
Olympia because Eastern Washmgton's view of water nghts and their types of communities are
radically different from Western Washington's, and they have a different agenda Mike Martin
commented that staff has spoken repeatedly with the City's lobbyist about this specific issue to make
sure it is high on the legislative agenda
Citizen Concerns
Tim Clark spoke of M o concerns that have come directly from citizens a request from residents on
237`h Place off of 112" to fir the overhead street lights that were fading, and the difficulty of catching
the Shopper shuttle for some of the citizens from Farrington Court, a senior housing project that sits
on a hillside The Shopper Shuttle, when coming towards town, cant stop because it's on a turn, and
the Farrington Court residents, to catch it, have to walk to the bottom of the hill and then walk back
up the hill to return home Mr Clark stressed that, gr�,en the medical needs of that particular
population, that was a significant problem He asked whether staff could talk to Metro about
changing routing on one of the swings to make a curl around the triangular park there to put the
shuttle at level street access for one of Kent's target populations
The meeting adjourned at 5 52 PM
Jackie Bicknell
Citv Council Secretary
•
CONTINUED COMMUNICATIONS
A.
•
EXECUTIVE SESSION
A) Pending Litigation
B) Property Acquisition