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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 07/20/1993 Kent, Washington July 20, 1993 Regular meeting of the Kent City Council was called to order at 7: 00 p.m. by Mayor Dan Kelleher. Present: Councilmembers Bennett, Johnson, Orr and White, Chief Administrative Officer McCarthy, City Attorney Lubovich, Planning Director Harris, Public Works Director Wickstrom, Police Chief Crawford, Fire Chief Angelo, and Human Resources Director Olson. Councilmembers Houser, Mann and Woods were excused from the meeting. Approxi- mately 40 people were in attendance. PUBLIC Claim Against the City. A man from the audience COMMUNICATIONS explained that his windshield had been broken two weeks ago by a golf ball, and that the City has denied the claim. His wife explained that the windshield was hit by a golf ball while she was driving on Meeker Street, and that she immediately talked to Mr. Sanden at the golf course, who then called the City ' s Information Line and the City Clerk' s Office, and then sent her to City Hall for a claim form. She explain- ed that the proper procedure is to have the golf course manager send a marshall out onto the course to find the person who hit the ball which hit the car, but that she was not informed of that procedure. She said that a week after filing her claim, she received a letter stating that City staff had inspected the fence sur- rounding the course and that there were no holes in it, so the City is not liable. She said she then drove to the course and found that there is no fence. She noted that the City' s risk mana- ger stated that the staff at the golf course knew the procedure to follow, but that golf course staff said they were only told the pro- cedure after this incident. She summarized that the City is responsible for the windshield since she was not negligent and the City provided misinformation regarding the procedure and the fencing. Mayor Kelleher asked that McCarthy look into this, and the lady from the audience presented copies of the claim and the insurance letter to McCarthy. WHITE MOVED to direct staff to pay the claim, if everything is substanti- ated. Bennett seconded and the motion carried. Auburn Race Track. Bill Dolittle, 412 N. Washington, requested that the Council consider adopting a resolution supporting Auburn' s effort to secure a horse racing track, noting that any- thing that benefits Auburn will benefit Kent. 1 July 20, 1993 PUBLIC Upon the Mayor's suggestion, Orr agreed to sche- COMMUNICATIONS dule this item for an Operations Committee meet- ing and solicit Mr. Doolittle' s help in drafting a resolution for consideration by the Council. National Night Out. Mayor Kelleher read a pro- clamation noting that National Night Out pro- vides a unique opportunity to the Kent Police Department to join forces with thousands of other communities across the country in promot- ing cooperative, police-community crime and drug prevention efforts, and declared August 3 , 1993 as National Night Out in the City of Kent. Police Chief Crawford noted that this is the loth annual National Night Out and thanked the Mayor and Council for their support. Kherson Video. A five-minute video recently received from Kent' s Sister City, Kherson, was shown. CONSENT ORR MOVED that Consent Calendar Items A through CALENDAR F be approved. Bennett seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. APPROVAL of the minutes of the regular Council meeting of July 6, 1993 . WATER (OTHER BUSINESS - ITEM 4G) Horseshoe Acres Pump Station. The Public Works Committee has recommended that the contract with Omega Contractors for the Horseshoe Acres Pump Station be accepted as complete. WHITE SO MOVED. Bennett seconded and the motion carried. STREETS (BIDS - ITEM 5A) 116th Avenue S.E. Road Improvements. This pro- ject consists of constructing a new road along 116th Ave. S.E. between SE 264th St. and SE 266th St. , consistent with design criteria for the 272nd Corridor project. Bid opening was held on July 15th. It has been recommended by the Public Works Committee that the low bid be accepted for this contract, provided the low bid received is within project budget. 2 July 20, 1993 STREETS Public Works Director Wickstrom noted that eight bids were received and the low bid was from Lloyd Enterprises, Inc. in the amount of $339, 273 .44, which is substantially below the Engineer's estimate. Wickstrom noted that there was a minor irregularity in the bid in that the words were not written in, only the numbers. He asked that this irregularity be waived. WHITE MOVED that Lloyd Enterprises, Inc. , be awarded the contract for the 116th Avenue S. E. Road Improvements from S.E. 264th Street to S. E. 266th Street, in the amount of $339, 273 .44 and that the irregularity on their bid be waived. Orr seconded. The City Attorney assured Bennett that a waiver is appropriate in this case. The motion then carried. TRANSPORTATION (OTHER BUSINESS - ITEM 4F) Six Year Transportation Improvement Plan. The Public Works Committee has recommended that August 3rd be set as the public hearing date for the Six Year Transportation Improvement Plan. WHITE SO MOVED. Bennett seconded and the motion carried. SEPA (OTHER BUSINESS - ITEM 4H) ADDED BY CHARLIE KIEFER Kent City Code Amendment - Section 11. 03.410. Charlie Kiefer, 10926 S. E. 274th Street, Kent, requested that the language in Kent City Code Section 11. 03 . 410 regarding public notice when the City issues a determination of nonsignifi- cance or any existing environmental document be amended. He suggested that the City post the property for site specific proposals, publish notice in a newspaper in the area, and notify all parties of record, including any individual or group which has appeared at a public hearing or submitted comments on a certain proposal. Upon the Mayor ' s suggestion, Councilmember Orr agreed to hear this issue at the Planning Com- mittee on August 17 . When Kiefer stated that he is unavailable on that date, it was determined that he would submit his letter for discussion on August 17 , and if his needs are not met, the issue could be discussed further at another meeting. 3 July 20, 1993 ANNEXATION (CONSENT CALENDAR - ITEM 3E) Municipal Annexation - 98th & S. 231st. ADOPTION of Ordinance No. 3127 authorizing the annexation of three City owned parcels in the vicinity of 98th Ave. S. & S. 231st Street, as recommended by the Public Works Committee. The Public Works Dept. intends to utilize these parcels in conjunction with its development of the Upper Garrison Creek stormwater detention facility. GROWTH (OTHER BUSINESS - ITEM 4A) MANAGEMENT Capital Facilities Plan. The Growth Management Act mandates that all cities and counties develop a Capital Facilities Plan that meets the concurrent City requirement of the Act. To accomplish this, a budget of $78 , 160 for profes- sional services needs to be established in order to contract with Henderson, Young and Company. For this budget, $52 , 693 will come from the Growth Management Act Grant funds already set up, and $24 , 467 will come from Unencumbered Funds in the 1993 CIP fund. The City Council Budget Committee reviewed this request on June 28, 1993 and recommended forwarding it to Council for consideration. Kevin O'Neill of the Planning Department noted that this is the most complex requirement of the Growth Management Act, since it involves re- quirements new to Washington State and it in- volves many City departments and special dis- tricts. He noted that a one-day seminar was held by Henderson & Young for staff and Council. O 'Neill explained that the consultants have pre- pared a proposed work plan which outlines tasks they and staff would perform. He explained that the reason they are requesting more than the $74 , 800 noted in the work plan is that it was decided to use the entire urban growth area rather that just city limits. JOHNSON MOVED to establish a budget allocating $78, 160 for professional services for capital facilities planning under the Growth Management Act, and to authorize staff to prepare a con- tract with Henderson, Young and Company for re- view and signature by the Mayor. White seconded and the motion carried. 4 July 20, 1993 GROWTH (OTHER BUSINESS - ITEM 4B) MANAGEMENT Environmental Impact Statement - Request for Proposals. Adoption of a new City Comprehensive Plan pursuant to the Growth Management Act will require preparation of an Environmental Impact Statement (EIS) . In order to prepare such a technical document in a short period of time, outside professional services are required. On June 28, 1993 , the Council ' s Budget Committee recommended that the staff be authorized to prepare and distribute a Request for Proposals (RFP) for the EIS. The RFP process will allow the City to review the qualifications of various consulting firms and help to establish a budget for the project. JOHNSON MOVED to authorize the preparation and distribution of a Request for Proposals (RFP) for an Environmental Impact Statement for the City' s Comprehensive Plan and, based on the results of the RFP process, develop a budget for the project for consideration by the City Council. White seconded and the motion carried. SEGREGATION (OTHER BUSINESS - ITEM 4D) REQUESTS Segregation Request - LID 327 . The Public Works Committee has recommended adoption of a resolu- tion authorizing the segregation of Assessment #45 in LID 327 , said parcels lying within Van Doren' s Landing. This segregation is due to the sale of the property by Birtcher Frank Proper- ties. WHITE MOVED to adopt Resolution No. 1365 authorizing the segregation of Assessment #45 in LID 327 and Assessment #7 in LID 330. Orr sec- onded and the motion carried. (OTHER BUSINESS - ITEM 4E) Segregation Request - .LID 330. The Public Works Committee has recommended adoption of a resolu- tion authorizing the segregation of Assessment #7 in LID 330, said parcels lying within Van Doren' s Landing. This segregation is due to the sale of the property by Birtcher Frank Proper- ties. WHITE MOVED to adopt Resolution No. 1366 authorizing the segregation of Assessment #7 in LID 330 . Bennett seconded and the motion car- ried. 5 July 20, 1993 CAPITAL (PUBLIC HEARING - ITEM 2A) IMPROVEMENT 1994 1999 Capital Improvement Program. This PROGRAM date has been set for the first of two public hearings on the 1994-1999 Capital Improvement Program. This year ' s program focuses on the 1994 component. Future years will be more clearly defined following completion of the City' s Capital Facilities Plan as a required component of the Growth Management Act. The 1994 requests have been prioritized by City Council and reviewed by the Council ' s Budget Committee. Acting Finance Director Miller pointed out that the plan is not yet complete and the purpose of this meeting is to receive input. She explained that input received tonight will be taken to the Budget Committee, and noted that after the pro- jects in the program have been funded there will still be approximately $1, 500, 000 available for next near. She outlined the projects and their rankings as follows: 1. 1 Police Computer Upgrade 1. 1 Corrections Major Maintenance Upgrade 1. 4 GIS Enhancements 2 . 2 Public Building Maintenance 2 . 3 Sidewalks Rehabilitation 2 . 8 Senior Activity Center/Res Ctr Bus 3 . 1 Citywide Personal Computer Upgrades 3 . 3 In City Transit 3 . 6 Park and Recreation Comp Plan/Update 3 . 6 EIS for Growth Mgt 3 . 6 Document Imaging Expansion 3 . 7 New applications: Cashiering/Permitting 4 . 3 Commuter Rail Facility 4 . 6 Transitional Housing for Single Men 4 . 6 City Hall Alarm System 4 . 6 Commons Air Conditioning 5. 1 Central Computer System Enhancements 5. 1 Automation/Local-Area-Networks 5 . 1 Emergency Power for Two Fire Stations 5.9 Play Area Modernization 6. 1 Municipal Court 6. 4 Seal Coating 6 . 6 Hearing Prot. /Apparatus Intercom/Warning 6. 6 Vehicle Maint. Service Vehicle Replace. 6. 6 Paint Exterior of Stations & Mtc Fac. 6 .7 Teen/Youth Center (Bond 194) 6. 9 Downtown Parking Garage - Smith 6. 9 Downtown Parking Garage - Titus 6. 9 Fire Tower Burn Props 6 . 9 1974 Pumper Replacement 7 . 1 1985 Engine/Aid Replacement 6 July 20, 1993 CAPITAL Miller said that projects from the Street Fund, IMPROVEMENT the Water and Sewer Fund, the Golf Course Fund PROGRAM and the Equipment Rental Fund are also included. She added that a reserve fund for replacement of fire equipment will be set up, as well as a fund for replacement of outdated computer equipment. The Mayor opened the public hearing. Bill Doolittle noted that with funds from various sources totaling $360, 000 and $150, 000 from the City, there is approximately $500, 000 available for transitional housing for single men, and asked how it would be used. Planning Director Harris explained that the City is looking for a piece of property. Doolittle urged the Council to consider putting off the air conditioning in Kent Commons, since there are rumors about the permanence of the Commons at it' s present site, in light of the Regional Justice Center going in nearby. Phyllis Farrow spoke in support of the City' s purchase of a 24-passenger air-conditioned van for the Senior Center. She noted that the vans being used by the Center both have poor ventila- tion and are difficult to move around in. She added that since the vans can carry only up to fourteen passengers, more trips must be made bringing seniors to the Center, and consequently some are not able to participate in morning activities and may not arrive in time for lunch. There were no further comments and WHITE MOVED to continue the public hearing on the 1994-1999 Capital Improvement Program to the August 3rd Council meeting. Johnson seconded and the motion carried. TEEN RECREATION (OTHER BUSINESS - ITEM 4C) Project Lighthouse Proposal. The Project Light- house Board has requested that the City of Kent fund a teen recreation program two afternoons/ evenings per week in the amount of $45, 222 . Cheryl Fraser of the Parks and Recreation Department explained that Project Lighthouse is proposing a starter recreation program to be held at Sequoia Junior High beginning in August and lasting through December of this year. She said the program focuses on young people between the ages of 13 and 19 , and the goal is to draw between 100 and 200 teenagers each day. She added that the program will offer recreation, 7 July 20, 1993 TEEN RECREATION education, and social service programs when it is fully operating. She noted that the City's contribution would pay for adding four recrea- tion leaders, increasing the Youth-at-Risk Coordinator' s position from 3/4 time to full time, providing police officers for community policing and covering the cost of dances, music, supplies, and sports. She asked that $27 , 222 come from the General Fund and $18, 000 come from the Criminal Justice Fund. She noted that Pro- ject Lighthouse has received funding from King County, the Kent School District and Kent Valley Youth and Family Services. Diane Lewis, Project Lighthouse Director, ex- plained that each agency which participates is asked to develop some kind of contribution to the project. She introduced representatives from the Kent Police Department, the Kent School District, Kent Community Foundation, Kent Area Council PTA, Kent Youth and Family Services, King County Police Department, Kent School Board, Kent Ministerial Association, and Kent Parks. She said they would also like the City to be involved in the safekeeping of area youth. BENNETT MOVED to approve the allocation of $45, 222 ($27, 222 General Fund and $18 , 000 Criminal Justice Fund) to fund the implementa- tion of a teen recreation program in collabora- tion with Project Lighthouse. Johnson seconded. White pointed out that he had voted against this in the Budget Committee. He commended staff for looking at alternative funding and for providing a more focused program, and said he will now support the program. He added that although this type of program is needed, he is concerned about long-term funding. Bennett suggested that an evaluation committee be formed to review the program. There was no objection and it was so ordered. Orr commented that this program could work very well with Councilmember Mann' s com- mittee on the Youth Center, and noted that this type of program saves money in the long run. She commended everyone involved in the program and said the City can most likely find ways to fund it in the future. Bennett ' s motion then carried. Mayor Kelleher thanked those involved, noting that they are doing a great service to the community. 8 July 20, 1993 COUNCIL (CONSENT CALENDAR - ITEM 3C) Councilmembers Absences. APPROVAL of requests from Councilmembers Mann and Houser for excused absences from the July 20, 1993 , City Council meeting. APPOINTMENTS (CONSENT CALENDAR - ITEM 3D) Planning Commission Appointment. CONFIRMATION of the Mayor's appointment of Janette Nuss to serve as a member of the Kent Planning Commis- sion. Ms. Nuss has lived in Kent for many years and has had a long standing interest in Kent' s future. She will replace Linda Martinez, who resigned, and her appointment will continue to 12/31/94 . (CONSENT CALENDAR - ITEM 3F) Board of Adjustment Appointment. CONFIRMATION of the Mayor' s appointment of Doug Gesler to serve as a member of the Kent Board of Adjust- ment. Mr. Gesler has been a Kent resident for many years and has been actively involved in the community. He will replace Raul Ramos, who resigned, and his appointment will continue to 2/28/96. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through July 15, 1993 after auditing by the Operations Committee at its meeting on August 3 , 1993 . Approval of checks issued for vouchers: Date Check Numbers Amount 7/5-7/15 132220-132722 $2 , 032 , 543 . 48 Approval of checks issued for payroll : Date Check Numbers Amount 7/20/93 Checks 185146-185569 $ 317 , 061. 54 Advices 8011-8415 $ 419 , 394 . 23 $ 736, 455 .77 REPORTS Budget Committee. Johnson noted that the Budget Committee will meet at 4 : 00 p.m. on Monday, July 26. Administrative Reports. McCarthy noted that the agenda packet contains a 6-page report on the target issues and what has been accomplished on them. 9 July 20, 1993 REPORTS He pointed out that the only issue on which nothing has been done is impact fees, and noted that the Capital Facilities Plan will help de- cide whether they are needed. Orr stated that they do need to be worked into the Capital Facilities Program, which is why they have not been addressed up to this point. McCarthy noted that the City of Des Moines has proposed to provide financial assistant to their Sister City, Des Moines, Iowa and is asking other cities for support. He said that Kelli O'Donnell in Administration will coordinate the City' s efforts to help. ADJOURNMENT The meeting adjourned at 8 : 15 p.m. i nda Jacober CM y Clerk 10