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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 05/18/1999 Kent, Washington May 18, 1999 Regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor White. Present : Councilmembers Amodt, Brotherton, Clark, Epperly, Orr, Woods, and Yingling, Operations Director/Chief of Staff McFall, City Attorney Lubovich, Police Chief Crawford, Fire Chief Angelo, Planning Director Harris, Public Works Director Wickstrom, Finance Director Miller, and Parks Director Hodgson. Approximately 75 people were at the meeting. CHANGES TO THE Operations Director McFall removed the executive AGENDA session from the agenda, noting that the scheduled item is not ready at this time. PUBLIC Castlereagh Sister City Agreement Sianing COMMUNICATIONS Ceremony. Government Affairs Manager Dena Laurent pointed out the many things Castlereagh and Kent have in common, such as population, size, growth, proximity to airports, seaports, rail lines and highways, and major industries . She noted that their Council consists of 23 members and that they meet monthly. She then showed a video of the official tree planting ceremony which took place on May 17th, and encouraged anyone who is interested in joining the Sister City Association to contact the Mayor' s Office. Mayor Jack Beattie of Castlereagh expressed his thanks and agreed that the two cities have much in common, including the weather. He said Kent and Castlereagh can share information and help each other solve problems, and that the relationship is also about cultural exchange, commercial co- operation, and the establishment of friendly relationships which could flourish for generations yet unborn. British Counsul Michael Upton thanked Mayor White and his colleagues for their wonderful gestures, which is an important building block for Northern Ireland. John Ryan, President of the Chamber of Commerce, welcomed this opportunity to work together and congratulated the cities on their efforts to build relationships . 1 Kent City Council Minutes May 18, 1999 PUBLIC Mayor Beattie and Mayor White then signed the COMMUNICATIONS proclamation declaring the Sister City relation- ship official . Mayor Beattie introduced the members of the delegation, after which the cities exchanged flags . National Public Works Week._ Mayor White read a proclamation noting that public works services are an integral part of citizens ' everyday lives, and that the health, safety and comfort of the com- munity depend on these services . He proclaimed the week of May 16-22 , 1999, as National Public Works Week in the City of Kent and encouraged all citizens and civic organizations to recognize the contributions public works officials provide. He presented the proclamation to Public Works Director Wickstrom. Clark acknowledged Wickstrom and his department, noting that the City has huge projects under way which move smoothly because of the fine pro- fessionals and staff in the Public Works Department . Introduction of Auvointwms. Mayor White intro- duced George Billings, Carl Hart, Dick Dadey and Gary Tomlinson, his appointees to the Golf Advisory Board. CONSENT ORR MOVED that Consent Calendar Items A through I CALENDAR be approved. Epperly seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 6A) _Avnroval of Minutes. APPROVAL of the minutes of the regular Council meeting of May 4, 1999 . HEALTH & (CONSENT CALENDAR - ITEM 6H) SANITATION Lang Plat. ACCEPTANCE of the Bill of Sale for the Lang Plat submitted by Tom Wells, Lang Plat L.L.C. for continuous operation and maintenance of 1, 080 feet of watermain, 975 feet of sanitary sewer, 897 feet of street improvement and 1, 636 feet of storm sewer and release of bonds after the expiration 2 Kent City Council Minutes May 18, 1999 HEALTH & period, as recommended by the Public Works SANITATION Director. The project is in the vicinity of S .E. 244th Street at 101st P1 . S .E. PUBLIC WORKS (CONSENT CALENDAR - ITEM 6I) System DevelgZ ant Fee. Meridian Stormwater Capital Improvement. ADOPTION of Ordinance No. 3459 relating to technical corrections to Ordinance No. 3453 which adopted the System Development Fee and Drainage Service Fee for the City' s storm utility service area based upon the newly developed Meridian Stormwater Capital Improvement Program for the Soos Creek Basin of the City' s storm utility service area. Ordinance No. 3453 was inadvertently adopted with a techni- cal error referencing connection charges on a per connection basis when those charges should have been based on equivalent service units (ESU' s) . TRANSPORTATION (BIDS - ITEM 8A) S. 277th Street Corridor, Auburn Way N. - Kent Kangley Road. The bid opening for this project was held on May lith with seven bids received. The apparent low bid was submitted by M. A. Segale, Inc. in the amount of $4, 436, 286 . 07 . The Engineer ' s estimate was $5, 593 , 895 . 04 . The Public Works Director recommends that the bid be awarded to M. A. Segale . Wickstrom noted that this is a milestone project which will open the 277th corridor. He added that it is scheduled for completion on September 30th. CLARK MOVED that upon the concurrence of the Public Works Director, the Mayor be authorized to award the S. 277th Street Corridor (Auburn Way North to Kent Kangley Road) contract to the most satisfactory responsible bidder. Brotherton seconded and the motion carried. Mayor White thanked the Council, the Public Works Director, the Public Works staff and everyone who was involved in this project . Woods suggested that previous staff be invited to the ribbon cutting ceremony. Orr added her thanks . 3 Kent City Council Minutes May 18, 1999 STREET (PUBLIC HEARINGS - ITEM 5A) VACATIONS S. 188th St Street Vacation STV-99-2 . Resolution No. 1535 established this date for a public hearing on the application by Pacific Northwest Group A to vacate a portion of 188th Street South, a dedicated, unopened street lying between 80th Avenue South and 80th Place South. The staff report recommends approval with conditions . Planning Director Harris showed a map and described the location of the project . He explained that this was denied without prejudice one year ago, so that the parties could work out differences. Public Works Director Wickstrom explained that this is an open street, a narrow two-lane road which is not up to standards and is maintained by the city. He noted receipt of a letter from the drainage district and recommended that if the vacation is supported by Council, the condition regarding access to the drainage channel be added. Mayor White opened the public hearing. Marisa Lindell, attorney representing the property owner, said if the culvert is not improved, significant flooding will result, and that the property owner is willing to make the improvements, as well as to meet all other conditions staff has identified. She expressed concern about McDowell Northwest ' s 100, 000 lb. crane crossing the culvert, and stated that the requests by the Group Nine Partnership have changed. Lindell provided exhibits showing east-west access routes for use by property owners, and said that S . 188th Street is not needed for access. She stated that the issues being raised by property owners are far outweighed by the greater benefit the City would receive by granting this street vacation. Mike Hubbard, representing Trammell Crow Company, explained that this project started six years ago and that they expected that the development of the parcel would include the street vacation and proceeded on that basis . Hubbard noted that they had agreed to the original concerns, but that the 4 Kent City Council Minutes May 18, 1999 STREET subsequent objections were not anticipated and due VACATIONS to the cost of the improvements, development is not feasible if the street cannot be vacated. John Ryan, attorney representing Toysmith, spoke in opposition to the vacation, noting that none of the traffic issues were addressed. He said that closing S . 188th will result in gridlock. George Adams, Senior Vice President of McDowell Northwest, voiced concerns regarding notification and objections to the street vacation. He added that extensive set back requirements were required of them when they developed the property twelve years ago, and said the developer has never discussed any of the issues with them as the property owner of the adjoining property. There were no further comments and ORR MOVED to close the public hearing. Woods seconded and the motion carried. CLARK stated that there is not agreement in the neighborhood and MOVED to disapprove the Planning Director' s recommendation to approve with condi- tions the application to vacate a portion of 188th Street South, as referenced in Resolution No. 1535, and included a friendly amendment to make the letters received this evening a part of the record. Woods seconded and the motion carried. (CONSENT CALENDAR - ITEM 6F) Street Vacation, 40th Avenue South. ADOPTION of Resolution No. 1540 setting July 6, 1999 as the Public Hearing date for the 40th Ave So. street vacation, as recommended by the Public Works/Planning Committee . COMMUNITY (OTHER BUSINESS - ITEM 7A) DEVELOPMENT 2000 CDBG Pass-Through Funds This item was BLOCK GRANT approved by the Public Works and Planning Committee on May 3 , 1999 . The City Council is being asked to approve the Public Works and Planning Committee ' s recommendations for Year 2000 5 Kent City Council Minutes May 18, 1999 COMMUNITY Community Development Block Grant (CDBG) Funding DEVELOPMENT Levels, as follows : 1) Accept the year 2000 Pass BLOCK GRANT through funds; 2) Allocate the City' s maximum available year 2000 CDBG funds for Public (human) Services ($85, 597) ; 3) Allocate the City' s maximum available of year 2000 funds for Planning and Administration ($75, 139) ; and 4) Authorize the Mayor to sign the County form indicating the City' s desire for distribution of year 2000 funds. CLARK SO MOVED. Brotherton seconded and the motion carried. APPOINTMENTS (CONSENT CALENDAR - ITEM 6G) Golf Advisory Board Reappointments & AMointments CONFIRMATION of the Mayor' s reappointment of George Billings and Carl Hart to continue serving as members of the Golf Advisory Board. Confirmation of the Mayor' s appointment of Richard E. "Dick" Dadey and Gary Tomlinson to serve as members of the Golf Advisory Board. Mr. Dadey, a Kent resident, is Marketing Manager at Shell Oil Company. He is familiar with golf through his service as Director of Pacific Northwest Golf Association, and his membership in Washington State Golf Association and Western Golf Association. He has also established caddie programs throughout the state . Mr. Tomlinson is a retired Army Officer and is currently a high school Physical Education Teacher. POLICE (CONSENT CALENDAR - ITEM 6E) Motorola Scruipment P.O. Contract Agreement. APPROVAL and AUTHORIZATION for the Mayor to sign a sole source purchase order contract agreement with Motorola for 20 laptop vehicle radio modems and wave soft links that are needed to allow users to transmit and receive data messages from police vehicles via a laptop. Valley Communications advises that the current MDT' s will no longer be supported at the end of this year. The purchase order would be for approximately $60, 273 plus 6 Kent City Council Minutes May 18, 1999 POLICE delivery charges. This purchase is a part of the project for updating the Police MDT-laptops which was approved through a CIP recently funded with Councilmanic bonds. The Mayor' s signature approval for a sole source vendor has been obtained. FIRE (CONSENT CALENDAR - ITEM 6C) Fire Department Promotional Testing Consultant Services. APPROVAL and AUTHORIZATION for the Mayor to sign a contract for services with Oldani & Associates to assist with the Fire Department promotional testing process. Due to the workload, multiple promotional tests and other operational issues, it is necessary to retain the services of an outside consultant . Costs will exceed $25, 000, and include adver- tising, interviews, test development and administration and specific support costs. It is anticipated that costs for the consulting services will not exceed $50, 000 . PARKS (CONSENT CALENDAR - ITEM 6D) Haut Hill Park Hxpansion Art Project. ACCEPTANCE of the artwork created by artist Ellen Sollod for East Hill Park. Sollod has been selected to create artwork in East Hill Park, utilizing the existing hazelnut grove. The plan includes an ADA accessible crushed granite pathway through the existing hazel nut grove and a series of granite spheres, ranging from 12 to 36 inches, forming a serpentine line the length of the path. The project budget of $41, 000 was approved in the 1999 Art Plan. (BIDS - ITEM 8B) Kent Memorial Park Buildina Renovation The Kent Memorial Park building is in excess of 30 years old and does not meet ADA standards. This project was bid to bring it up to ADA standards, plus ten alternates . Staff recommends that the base bid and alternates 2 , 6, and 7 be awarded to C.E. Skinner Construction in the amount of $158, 232 . 00, plus Washington State Sales tax. 7 Kent City Council Minutes May 18, 1999 PARKS WOODS MOVED to enter into an agreement with C.E. Skinner Construction to make necessary ADA improvements to the Kent Memorial Park building in the amount of $158, 232 . 00, plus WSST. Epperly seconded and the motion carried. FINANCE (CONSENT CALENDAR - ITEM 6B) Approval of Bills. APPROVAL of payment of the bills received through April 30 and paid on April 30 after auditing by the Operations Committee on May 4, 1999 . Approval of checks issued for vouchers: Date Check Numbers Amount 4/30/99 216289-216591 $ 889, 624 . 60 4/30/99 216592-217030 2 , 911, 167 . 16 $3 , 800, 791 . 76 Approval of checks issued for payroll for April 16 through April 30, and paid on May 5, 1999 : Date Check Numbers Amount 5/5/99 Checks 235327-235667 $ 262, 585 . 88 5/5/99 Advices 79289-79901 779, 394 . 32 Cancellation ($2 , 892 . 84) $1, 039, 087 . 35 REPORTS Council President. Orr thanked the delegation from Castlereagh, Northern Ireland, noting that this Sister City relationship is important to the Council . On behalf of the Council and the citizens of Kent, Orr thanked the department heads and staff for the support they provide Council . Operations Committee. Woods noted that the next meeting will be held at 3 :30 on June 1st . Public Safety Committee. Epperly noted that the next meeting will be held at 5 : 00 on May 25th. 8 Kent City Council Minutes May 18, 1999 REPORTS &hUnistrative Reports. McFall thanked Orr, Clark and all members of the Council for the support and recognition they have given staff . ADJOURNMENT The meeting adjourned at 8 : 00 p.m. Brenda Jaco e CMC City Clerk 9