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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 07/21/1998 Kent , Washington July 21 , 1998 Regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor White . Present : Councilmembers Amodt , Brotherton, Epperly, Orr, Woods, and Yingling, Operations Director/Chief of Staff McFall , City Attorney Lubovich, Police Chief Crawford, Fire Chief Angelo, Public Works Director Wickstrom, Planning Director Harris, Parks Director Hodgson, and Finance Director Miller. Councilmember Clark was excused from the meeting. Approximately 25 people were in attendance . PUBLIC Kent Chamber of Commerce - Asia Pacific Trade COMMUNICATIONS Exchange. Barbara Ivanov of the Chamber of Commerce thanked Mayor White, Tom Brotherton, and May Miller and her group for their efforts during the recent trip to China and Taiwan. She dis- played photos of the group at various locations during the trip, and explained that they were there to recruit Taiwanese and Chinese companies to the Food World event and to strengthen their long-term relationships . She distributed copies of the 1998 Asia Pacific mrade Mission Report and thanked the Mayor, Council , staff and citizens for their financial and personal support . A brief discussion regarding growth, business, and education in Shanghai fo- lowed. Kent Chamber of Commerce July Volunteers of the Month. Barbara Ivanov introduced members of the Sister City Committee and noted that they had raised over $51 , 000 to build a park in Yangzhou. She commended them for their energy and enthusiasm and presented them with the Volunteer of the Month plaque . May Miller stared that it took two years to raise the necessary funds and thanked all who contributed. CONSENT ORR moved that Consent Calendar Items A through CALENDAR 0 be approved. Woods seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes . APPROVAL of the minutes of the regular Council meeting of July 7, 1998 . 1 Kent City Council Minutes July 21, 1998 SEWER (BIDS - ITEM 5A) LID 349 S E 223rd Street Sanitary Sewer The bid opening for this project was held on June 30th with five bids received. The apparent low bid was submitted by Laser Underground in the amount of $284 , 456 . 96 . The Engineer ' s estimate was $269, 412 . 17 . The Public: Works Director recom- mends that upon his concurrence, the Mayor be authorized to either award the contract to the lowest most satisfactory responsible bidder or to reject all bids . Public Works Director Wickstrom explained that the bids received were higher than the estimate and budget , which would result in potentially signifi- cantly higher LID assessments . He said that notices were sent to property owners telling them what the final assessment could be based on the bids and asking whether to proceed or not . He said this resulted in 68% in favor of going ahead, but that they are waiting until next week to act, so that figure could change . He noted that even if authorization is granted tonight, the project may not happen if four more "no" votes are received. BROTHERTON MOVED that upon concurrence by the Public Works Director, the Mayor be authorized to either award the LID 349 - S .E . 223rd Street Sanitary Sewer contract to the lowest most satisfactory responsible bidder or reject all bids . Epperly seconded and the motion carried. LIMITED STREET (CONSENT CALENDAR - ITEM 3G) LICENSE Pacific Fiber Link L.L.Q. Limited Street License AUTHORIZATION for the Mayor to sign the License Agreement with Pacific Fiber Link, upon approval of the final contract language by the Public Works Director and the City Attorney, as recommended by the Public Works/Planning Committee . Pacific Fiber Link has requested that the City grant a limited street license to use a portion of West Valley Highway to construct, install , 2 Kent City Council Minutes July 21, 1998 LIMITED STREET operate, inspect , maintain and repair an LICENSE underground fiber optic cable route between 180th Street South and 277th Street South. In con- sideration of granting this license, Pacific Fiber Link will construct , install , and grant to the City a separate 4" conduit that will run the full length of West Valley Highway (approximately 40 , 000 linear feet of open conduit for the City' s use) . The City has yet to finalize Exhibit B until the City has completed its selection of all specific access points for the City' s conduit . SCHOOL IMPACT (CONSENT CALENDAR - ITEM 3H) FEES School District Capital Facilities Plan Amendment. ADOPTION of Ordinance No . 3412 amending the Capital Facilities Plan Element of the Kent Comprehensive Plan relating to Capital Facility Plans for the Kent and Federal Way School Districts . On July 7, 1998 , the City Council approved a recommendation from the Land Use and Planning Board to amend the Capital Facilities Plan Element of the Kent Comprehensive Plan to adopt the Capital Facility Plans for the Kent and Federal Way School Districts . PLATS (CONSENT CALENDAR - ITEM 3L) Fox Ridge Addition No 1 Final Plat FSU-96-14 . SET August 4 , 1998 , as the date for a public meeting to consider the final plat application submitted by DMP, Inc . , for the Fox Ridge Addition 41 Final Plat . The City Council approved the preliminary plat with conditions on November 18 , 1997 . (CONSENT CALENDAR - ITEM 3M) Stone Wood Preliminary Plat SU-97-13 SET August 4 , 1998 , as the date for a public meeting to consider the Hearing Examiner' s recommendation of approval with conditions for preliminary plat application Stone Wood by BP Land Management . 3 Kent City Council Minutes July 21, 1998 COMMUTER RAIL (OTHER BUSINESS - ITEM 4A) (ADDED BY COUNCIL PRESIDENT ORR) Commuter Rail Site. Orr noted that at the last Council meeting copies of a petition with over 1 , 200 signatures were presented, and that it is her understanding there are now several hundred more signatures on it . She explained that the Council had sent a letter requesting that Sound Transit revisit the issue and that no response has been received. She suggested sending a follow-up letter asking for a response, and noted that such a letter has been drafted and copies provided to Councilmembers . SHE MOVED that the letter be sent to Mr. Bob Drewel , Sound Transit Board Chairman. Epperly seconded and the motion carried. REGIONAL (OTHER BUSINESS - ITEM 42) GOVERNANCE (ADDED BY OPERATIONS DIRECTOR MCFALL) Regional Governance and Finance McFall stated that the Suburban Cities Association has been involved in discussions with King County and City of Seattle officials about the Regional Governance and Finance process, and explained that this is an effort to redefine the responsibilities and financing of government services in King County. He said that the process has resulted in a pro- posal dealing with a number of issues for review and consideration, and the Suburban Cities members rejected the proposal unanimously. He noted that he and Mayor White have been on the Suburban Cities committee to develop a counter-proposal , and that Suburban Cities requires a response from all cities no later than August 7 as to whether or not they will support this as the Suburban Cities official negotiating position. He emphasized that it is not ratification. McFall then explained the differences in the previous proposal and the proposal before Council tonight : Animal Control : Other than minor language revisions, it would not change . 4 Kent City Council Minutes July 21, 1998 REGIONAL Pools : Delete the original proposal entirely; GOVERNANCE pools would not be transferred to the cities; an 18-month study is proposed. Woodland Park Zoo : Original proposal is accept- able with the addition of "non-supplanting" language . Specialized Police Services : Original proposal is acceptable . Courts of Limited Jurisdiction: Essentially acceptable, but since there are issues for cities in the district court system, SCA' s position is that this be withdrawn from consideration in this round of discussions . Potential Annexation Areas Urban Subsidy of Services Outside of Cities • Suburban Cities ' proposal calls for two levels of service : rural and transition. The tax revenue generated from the rural areas is not sufficient to provide even a basic rural level of service and therefore there would be some subsidy of that rural area from the more densely populated urban areas, which is acceptable to Suburban Cities . The proposal is that the rural subsidy would be capped in 1998 dollars at $16, 700 , 000 which is approximately 10% of the County' s current expense fund. The proposal for transition areas is to resolve all outstanding potential annexation area boundary issues and enter into agreements with respect to them. An incentive for annexation would be created of $50, 000 , 000 per year for ten years in existing County revenues which would be applied to the annexation area infrastructure . The County must live within the revenue stream generated from those areas but they would only be required to do so where a city has stated it ' s commitment to annex that potential annexation area within ten years . 5 Kent City Council Minutes July 21, 1998 REGIONAL Upon the request of a city, the County would adopt GOVERNANCE that City' s development standards inside the potential annexation area, so that any future development would be done in accordance with the City' s standards . Human Services : The original proposal called for a variety of human services which are now being provided locally to be provided as regional services, and it called for the transfer of funds in a fairly complicated formula from the cities to King County to pay for that . The counter-proposal calls for a basic package of nine regional human services, and the county would fund these services from a combination of its existing funding and Net Regional Revenues at a local equivalent to current suburban city efforts . County expenditures would be tracked and allocated by the subregions . A two-year transition period would occur, during which time the city contracts would be transferred to the county and they would be continued at that level for the transition: period, allowing the cities to participate in making decisions about changes through a subregional planning effort . The original proposal withdrew funds from the city; the counter-proposal does not take those funds away, so the Council would have the ability to continue some additional level of human services funding beyond what the county is doing. McFall recommended the proposal to the Council , and said it would provide a unified position for the negotiators . He reiterated that action needs to be taken soon. He noted for Yingling that the City of Seattle ' s main concern is funding for the ZOO . Woods voiced concern about human services but said she is comfortable with the proposal . Mayor White said that although he is uncomfortable with the subsidy of areas outside the urban growth lines, he will support it . Orr commended the staff and elected officials who have been involved, and said McFall did a fine job in responding to the questionnaire . She said she is 6 Kent City Council Minutes July 21, 1998 REGIONAL comfortable with moving forward on this issue GOVERNANCE tonight . WOODS MOVED that the Council approve the Suburban Cities Association Revised Proposal on Regional Finance and Governance, and that the Mayor be directed to notify the Suburban Cities Association of the Council ' s action not later than August 7 , 1998 . Orr seconded and the motion carried. COMMUNICATIONS (CONSENT CALENDAR - ITEM 3C) US West Communications Contract Amendment._ AUTHORIZATION for the Mayor to sign the amended contract with US West Communications to increase the commission for the telephones used by inmates at the Kent Corrections Facility. OFFICE SPACE (CONSENT CALENDAR - ITEM 3D) LEASE Gowe Street Office Lease AUTHORIZATION for the Mayor to sign the lease agreement for office space at 407 West Gowe Street to house the Family Violence Unit , which includes the Municipal Court Probation Department , plus branches of the Police Detective Unit and City Attorney Prosecution Staff, and additionally to establish an operating budget of $26, 456 to pay rent for September through December, 1998 . Additional office space is needed to house staff from the City of Kent Family Violence Unit . The Parks Facilities Division recommends entering into a lease agreement for office space located at 407 West Gowe Street and establishing an operating budget of $26 , 456 to cover leasing costs for the remainder of 1998 . FACILITIES (CONSENT CALENDAR - ITEM 3E) Facilities Condition Assessment AUTHORIZATION for the Mayor to sign a contract with Pack and Associates not to exceed $81 , 250 to perform a City facilities assessment . 7 Kent City Council Minutes July 21 , 1998 FACILITIES Staff determined a facilities condition assess- ment is imperative to evaluate the City' s aging facilities and aid in establishing a preventative maintenance schedule for all City buildings . Pack and Associates was chosen through RFP to perform the assessment . POLICE (CONSENT CALENDAR - ITEM 3J) DEPARTMENT Law Enforcement Education Partnership and Department of Community Trade and Economic Development Grants. ACCEPTANCE of the Law Enforcement Education Partnership Program (LEEP) grant in the amount of $30 , 000 . This is Year Three and funding will be used for temporary part- time staff as well as providing materials, profes- sional services, and other support for the youth wellness conference, plus campus follow-up pro- jects for Jr/Sr high youth in eight South King County School Districts . (CONSENT CALENDAR - ITEM 3K) South King County Narcotics Task Force Gran ACCEPTANCE of the South King County Narcotics Task Force Grant and establishment of a budget . The grant for the Multi-Jurisdictional Narcotics Task Force is administered by Washington State Community Trade and Economic Development via the U. S . Department of Justice . Grant funding is in its llth year, and is in the amount of $220 , 862 plus $43 , 920 for prosecutorial assistance . In addition, each city on. the Task Force contributes $31 , 500 for the 1998/99 budget that begins July 1, 1998 , and runs through June 30 , 1999 . These funds assist with salaries , equipment , and office expenses . Total budget would be $548 , 763 , which includes $157 , 981 from the seizure fund account . Formal documentation is forthcoming from the U. S . Department of Justice . 8 Kent City Council Minutes July 21, 1998 POLICE (CONSENT CALENDAR - ITEM 30) DEPARTMENT Washington Traffic Safety Commission Grant ACCEPTANCE of the Washington Traffic Safety Commission Grant in the amount of $28 , 012 for the City of Kent Drinking Driver Task Force to use during the 7/1/98 through 6/30/99 funding period. This represents a 16-year highway safety partner- ship between Kent and the State of Washington. Program areas will include : Occupant Protection (safety belts) , Impaired Driving, Community Traffic Safety (youth and adult) , and Bike/ Pedestrian/Motorcycle Safety. FIRE (CONSENT CALENDAR - ITEM 3F DEPARTMENT Fire Department Position APPROVAL of the addition of a position equivalent to one Assistant Fire Marshall and authorization of a budget amendment in the amount of $39, 000 . (CONSENT CALENDAR - ITEM 3I) Fire Department Purchase of Hydraulic Ram ACCEPT the grant funds received by the State of Washington and authorize the Fire Department to apply such funds towards the purchase of an Amkus Ram and Ram Extension. The Fire Department received a $1, 200 grant from the State of Washington "for the purposes of the State Trauma Care System. " As stated in the letter from Janet Griffith, Director of the Office of Emergency Medical and Trauma Protection, these funds may be used for trauma equipment . Recently the Fire Department purchased an amkus rescue tool but due to a price increase were unable to pur- chase the ram and ram extension. The price of the ram and ram extension was approximately $1, 738, which exceeds the $1 , 200 grant check, but the grant money would go a long way towards the purchase of the vital trauma equipment . Funds within the current operal::ing budget could be prioritized to cover the difference . 9 Kent City Council Minutes July 21 , 1998 PARKS & (CONSENT CALENDAR - ITEM 3N) RECREATION Russell Road Tree Removal Proiect ACCEPT the Russell Road Tree Removal Project as complete and authorize release of retainage to Wyndham Design, upon notification of releases from state agencies . The Superintendent of Parks Planning and Development has approved the project . (BIDS - ITEM 5B) Garrison Creek Park Renovation Project. The Garrison Creek Park Renovation project consists of renovating an existing neighborhood park include- ing resurfacing tennis and basketball courts, relocating the parking lot , utilities, restroom improvements, automatic irrigation system, public art, and tree planting . The Engineer' s estimate is $388 , 824 . 00 (base bid) . Four bids were received and read aloud on July 13 , 1998 . Parks Director Hodgson explained the priorities which were taken into consideration and noted that the company with the lowest base bid is not being recommended because the company with the second lowest base bid had lower alternates . He recommended that Fuji Industries be awarded the contract . WOODS MOVED that the Garrison Creek Park Renovation contract be awarded to Fuji Industries, Inc . in the amount of $407 , 643 . 00 , which includes base bid plus Alternates 3 , 4 , 5 , 6 , 7 , 8 , 11, 12 , 13 and 14 . Epperly seconded and the motion carried. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills . APPROVAL of payment of the bills received through June 30 and paid on June 30 , 1998 , after auditing by the Operations Committee on July 7 , 1998 . 10 Kent City Council Minutes July 21 , 1998 FINANCE Approval of checks issued for vouchers : Date Check Numbers Amount 6/30/98 201947-202303 $ 271 , 451 . 07 6/30/98 202304 -202776 1 . 868 588 . 10 2 , 140 , 039 . 17 Approval of checks issued for payroll for June 1 through June 15 , and paid on June 19 , 1998 : Date Check Numbers Amount 6/19/98 Checks 228270-228620 $ 264 , 207 . 31 6/19/98 Advices 67019-67566 765 , 356 . 80 $1, 029, 564 . 11 Approval of checks issued for payroll for June 16 through June 30 , and paid on July 2 , 1998 : Date Check Numbers Amount 7/2/98 Checks 228621 -228976 $ 263 , 609 .46 7/2/98 Advices 67567 -68108 734 , 257 . 34 $ 997 , 866 . 80 REPORTS Council President. Orr noted that the National League of Cities meeting will be held in December and asked that any Ccuncilmember interested in attending contact Ms . Banister as soon as possible . Administrative Reports . Mayor White noted that no new apartment complexes have been built in the last few years, due to the efforts of Administra- tion and the support of Council . He explained that the General Commercial zone permits multiple family projects to be constructed as a mixed use, but does not require a commercial element to be developed as part of the project, and noted that this is inconsistent with the concept of mixed use and can result in construction of new stand-alone apartment complexes . He noted that this is happening on North Central Avenue, and said he does not believe this is in keeping with the policy direction of the Council . He asked the Council to refer this matter to the Land Use and 11 Kent City Council Minutes July 21, 1998 REPORTS Planning Board for a recommendation on changing the General Commercial zone permitted uses, and to further explore regulation of stand-alone apart- ment complexes . He also asked staff to explore any possible incentive programs for owner occupied multi-family dwellings (condominiums) . He said that the communities being built at The Lakes are a good example of condominium complexes . Orr stated that she had asked staff two years ago to develop a plan that would create condominium zones which would not allow stand-alone apartments but would require ownership of the units . There was no objection to sending this issue to the Land Use and Planning Board , EXECUTIVE At 8 : 00 p.m. , McFall noted an Executive Session of SESSION approximately fifteen minutes to discuss property negotiation and pending litigation. ADJOURNMENT The meeting reconvened and adjourned at 8 : 15 p.m. i Brenda Jade CMC City Clerk' 12