HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 04/21/1998 Kent, Washington
April 21, 1998
Regular meeting of the Kent City Council was called to order at
7 : 00 p.m. by Mayor White. Present: Councilmembers Amodt,
Brotherton, Clark, Epperly, Orr, Woods and Yingling, Operations
Director/Chief of Staff McFall, Assistant City Attorney Brubaker,
Assistant Fire Chief Aldridge, Police Lt. Bruce Weissich,
Planning Manager Satterstrom, City Engineer Gill, Information
Services Director Mulholland, Assistant Finance Director Hillman,
and Recreation and Cultural Arts Superintendent Hogan. Approxi-
mately 30 people were at the meeting.
PUBLIC Introduction of Mayor' s Appointees. Mayor White
COMMUNICATIONS introduced Mike Etzell, Paul Hammerschmidt and
Perry Woodford, his appointees to the Transit
Advisory Board, and Tim Gimenez , his appointee
to the Civil Service Commission.
CONSENT ORR MOVED that Consent Calendar Items A
CALENDAR through N be approved. Woods seconded and the
motion carried.
MINUTES (CONSENT CALENDAR - ITEM 3A)
Approval of Minutes. APPROVAL of the minutes of
the regular Council meeting of April 7, 1998.
SEWER (CONSENT CALENDAR - ITEM 3H)
Sewer Service West Of Green River. CONCURRENCE
with providing sewer service to properties or
areas west of the Green River as proposed in the
Public Works Director' s memo dated April 7th and
included in the Council packet, as recommended
by the Public Works/Planning Committee.
PUBLIC WORKS (CONSENT CALENDAR - ITEM 3E)
S. 272/277 St. Corridor House Move.
AUTHORIZATION to declare the house at 11459 SE
266th St. as surplus with zero value and
authorization for the Public Works Director to
dispose of same, as recommended by the Public
Works/Planning Committee. This house is in the
path of the 272nd Corridor project.
(CONSENT CALENDAR - ITEM 3F)
196th Street Corridor Condemnation. ADOPTION of
Ordinance No. 3399 authorizing condemnation by
eminent domain proceedings on certain property
for the acquisition of road easements, etc. ,
should negotiations fail, as recommended by the
Public Works/Planning Committee.
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Kent City Council Minutes April 21, 1998
PUBLIC WORKS (CONSENT CALENDAR - ITEM 3G)
Stormwater/SUrface Water Drainage Codes
Revisions - Authority To Inspect ADOPTION of
Ordinance No. 3400 adding new sections to
Chapter 7 . 05 and 7 . 07 of the Kent City Code to
require that storm and surface water systems
comply with City construction standards and to
confirm authority to allow for inspection and to
require maintenance and correction of defects in
those systems, as recommended by the Public
Works/Planning Committee.
(CONSENT CALENDAR - ITEM 3I)
Closing Of 110th Avenue S E Access To S. 274th
St. ADOPTION of Resolution No. 1508 , as recom-
mended by the Public Works/Planning Committee,
providing authority to prepare and execute the
necessary documents to eliminate access from
110th Avenue SE onto SE 274th St and redirect
110th Ave to the north. This is beneficial to
the function of the corridor project and would
eliminate a turning movement from the 277th
Corridor on and off of 110th Avenue at this
point.
(CONSENT CALENDAR - ITEM 3M)
Fast Corridor Memorandum Of Understanding
AUTHORIZATION for the Mayor to sign the draft
Memorandum of Understanding of the FAST
Corridor, subject to staff' s concurrence of the
final language, as recommended by the Public
Works/Planning Committee. This agreement
(M.O.U. ) represents $356 million funding of the
$1 billion cost for the grade separation
projects.
(OTHER BUSINESS - ITEM 4A)
Transportation improvement Board Grant
Washington Ave. (SR 181) The Public Works
Department has received a grant of $276, 000 from
the Transportation Improvement Board (TIB) for
the design phase of the Washington Avenue
(SR181) project. The Public Works/Planning
Committee recommends that the Mayor be author-
ized to sign the grant agreement, to accept the
grant and to establish a budget for $276, 000. 00.
CLARK MOVED to authorize the Mayor to sign the
grant agreement, to accept the grant of $276, 000
from the Transportation Improvement Board, and
to establish a budget for same and use the funds
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PUBLIC WORKS for the Washington Avenue (SR181) project.
Brotherton seconded and the motion carried.
(OTHER BUSINESS - ITEM 4B)
Transportation Improvement Board Grant 272nd
Corridor. The Public Works Department has
received a grant of $5, 640, 000 from the
Transportation Improvement Board (TIB) for the
construction phase of the 272nd/277th Corridor
project. The Public Works/Planning Committee
has recommended acceptance of the grant and
establishment of a budget for $5, 640, 000.
CLARK MOVED to accept the grant of $5, 640, 000
from the Transportation Improvement Board and to
establish a budget for same and use the funds
for the South 272nd/277th Corridor project.
Woods seconded and the motion carried.
(BIDS - ITEM 5A)
S. 277/S.E. 274 Way Schedule 1 (Green River
Bridge) and Schedule 2 (108th Avenue S.E.
Bridge) . The bid opening for this portion of
the S. 272nd/277th Street Corridor project was
originally held on March 26. However, due to
irregularities with the bids submitted, all bids
were rejected and the project was re-bid on
April 17 . Due to time constraints, the low bid
results and recommendations will be presented at
the Council meeting.
City Engineer Gill explained that five bids were
received and that the low bid was submitted by
MKB Constructors in the amount of $8, 518, 365. 32 .
He noted that the Engineer' s estimate was over
$9, 000, 000, and that the re-bid resulted in a
reduction in the bid amount of approximately
$150, 000. He recommended that the contract be
awarded to MKB Constructors.
CLARK MOVED that the S. 277th St. /S. E. 274th Way
Schedule 1 (Green River Bridge) and Schedule 2
(108th Avenue S.E. Bridge) contract be awarded
to MKB Constructors in the amount of
$8 , 518 , 365. 32 . Woods seconded and the motion
carried.
PLAT (CONSENT CALENDAR - ITEM 3K)
Green Meadows Town Homes Final Plat FSU-97-4
AUTHORIZE May 5, 1998, as the date for a public
meeting to consider a final plat application by
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PLAT Baima & Holmberg for the Green Meadows
Townhomes. The subject subdivision is 2 .85
acres in size and is located north of SE 256th
and east of 138th Place SE. This subdivision
was transferred to Kent by King County. King
County approved the preliminary subdivision
under Ordinance #12219 on January 16, 1996.
FRANCHISES (CONSENT CALENDAR - ITEM 3L)
UPRR/196th Spur Crossing. ADOPTION of Ordinance
No. 3401 which pertains to the Union Pacific
Railroad Spur Crossing over 196th Street in the
vicinity just east of the Green River, as recom-
mended by the Public Works/Planning Committee.
In 1981, the City originally granted a franchise
to operate a spur crossing to UPRR, but the
franchise ordinance expired by its terms ten
years from the date of its enactment (1991) .
Subsequently, last December, the City offered a
new franchise ordinance (Ordinance No. 3380) ,
but UPRR did not accept that ordinance, so it
became void for lack of acceptance.
The ordinance clarifies that the original Union
Pacific Railroad Spur Crossing over 196th Street
franchise expired by its own terms and that the
second franchise is void, and thereby automati-
cally repealed, for lack of acceptance by UPRR.
(OTHER BUSINESS - 4D)
U.P.R.R. /196th St. Spur Crossing Franchise
Ordinance. This item is the introduction of an
ordinance offering a franchise to operate a
railroad spur crossing to Union Pacific
Railroad, as recommended by the Public Works/
Planning Committee, and as required by law.
This crossing is located on 196th Street in the
vicinity just east of the Green River.
CLARK MOVED to approve the introduction and
publication of the U. P.R.R. /196th Street
Franchise Ordinance as required by law. Woods
seconded and the motion carried.
TECHNOLOGY (OTHER BUSINESS - ITEM 4C)
PLAN 1998-2000 Technology Plan. The 1998-2000
Technology Plan is the blueprint for guiding a
comprehensive upgrade in the City's use of
technology. Included in the plan are upgrades
to wiring, networks, hardware, software,
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Kent City Council Minutes April 21, 1998
TECHNOLOGY staffing and training. Details are provided in
PLAN the agenda packet materials. Due to the press-
ing issues of withdrawal of support for the
finance/payroll systems and other Year 2000
compliance problems, staff recommends immediate
approval of the plan and authorization to
proceed.
BROTHERTON MOVED that the Council approve the
1998-2000 Technology Plan as amended by
eliminating the Centennial Center telephone
switch for a savings of $108, 000 and adding
$26, 000 to the reserve for the minicomputer/
application server project; to establish a
project budget of $12 , 745, 000 to issue LTGO
(Councilmanic) bonds in an amount not to exceed
$7 million to partially fund implementation of
the plan; to amend the 1998 Operating Budget by
$442 , 000 to provide for additional staff and
equipment as outlined in the plan; to authorize
the Mayor to enter into contracts with TMC Group
for telephone system consulting, Moss Bay for
network design consulting, and COMP USA for
employee training services; and to authorize the
Mayor subject to the City' s purchasing rules for
bidding, RFP and RFQ requirements, to sign pur-
chase orders without further Council approval in
amounts up to $50, 000 for purchases made in
implementation of the Technology Plan as
approved. Woods seconded.
Upon Woods' question, Brotherton explained that
the telephone switch for the Centennial Center
is not necessary now and could be added later at
no additional expense if the population in the
building grows. He said the reserve for the
remodeling process in City Hall seems too small,
and that the items up to $50, 000 which the Mayor
would be authorized to sign for would have
already been discussed. He noted for Orr that
equipment will arrive in groups, and this would
avoid having to get each piece authorized,
resulting in delays. He reiterated that it
would already have been authorized, and noted
that anything over $50, 000 would come back to
Council for approval.
McFall explained for Amodt that the Councilmanic
bonds would be for 7-10 years, and that items
which have a life span at least that long would
be financed by the bonds. Upon Amodt' s question
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Kent City Council Minutes April 21, 1998
TECHNOLOGY about the $50, 000 authorization, Clark explained
PLAN that as smaller parts come in, they could simply
be signed off on. McFall noted that normally
the Mayor has signing authority up to $25, 000,
and that Brotherton' s motion would simply raise
that amount to $50, 000 for this project in order
to expedite the process. He said many single
items or groups of items would be in the
$25, 000-$50, 000 range, and emphasized that
competitive processes would be used to get the
best prices possible, as is the normal practice.
Epperly noted that what is being discussed
tonight is a plan and that each part has to come
back in the form of a bid. She pointed out that
the figures could come back lower. Orr asked
what would be done with any unused funds, and
McFall stated that they would be available to
fund a portion of the next phase of this pro-
ject or could be used to fund other capital
projects, after being rebudgeted for that pur-
pose. Mulholland noted for Orr that figures for
Phase 2 are not available, but that public
safety is an area of need, as well as utility
billing. Amodt voiced concern about the cost
and the short time frame for reviewing the plan.
Orr reiterated her concern about approval of up
to $50, 000, and the assurance that items up to
that amount will have already been approved by
the Council, and will not be something that does
not go out to bid or come to Council first.
Mulholland said it is her understanding that
Council ' s approval of the plan authorizes staff
to seek the products, and if they come back at a
price higher than $50, 000 Council must give
final approval. She stated that some consulting
fees and some server network pieces could be
between $25, 000 and $50, 000, but that the major
network components, the business systems, and
the consultant for the Police Technology Plan
will most likely be over $50, 000. McFall
offered to report to Council on all of those
items, and Orr agreed that they should be
apprised at every step of the way.
Orr offered a friendly amendment to remove the
approval of up to $50, 000 from Brotherton' s
motion. Epperly seconded. Brotherton did not
accept the friendly amendment, noting the issue
of timing. He said he feels some of Orr' s
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Kent City Council Minutes April 21, 1998
TECHNOLOGY concerns can be alleviated by regular progress
PLAN reports.
ORR MOVED to amend the motion to remove the
approval of up to $50, 000. Epperly seconded.
Yingling spoke in opposition to Orr's motion,
noting the many time-critical issues. Brubaker
noted for Orr that if in the future Council does
not agree with the way the process is working,
the $50, 000 limitation could be reduced back
down to $25, 000 by motion. Brotherton noted for
Amodt that it is possible that a Council meeting
would not be held for as much as thirteen days
after a bid opening, delaying approval. Clark
noted that the plan is very detailed and that
raising the amount would expedite the process.
Orr's motion to amend then failed with Amodt,
Epperly and Orr in favor, and Brotherton, Clark,
Woods and Yingling opposed.
Brotherton' s motion then carried unanimously.
APPOINTMENTS (CONSENT CALENDAR - ITEM 3J)
Transit Advisory Board Appointments. CONFIRMA-
TION of the Mayor's reappointment of Mike
Etzell, Paul Hammerschmidt, and Perry Woodford
to continue serving as members of the Kent City
Transit Advisory Board. Their new terms will
continue until 4/30/2000.
(CONSENT CALENDAR - ITEM 3N)
Civil Service Reappointment. CONFIRMATION of
the Mayor' s reappointment of Tim Gimenez to
continue serving as a member of the Kent Civil
Service Commission. Mr. Gimenez ' new term will
continue until 4/30/2004 .
PARKS & (CONSENT CALENDAR - ITEM 3C)
RECREATION Performing Arts Center Budget Adjustment.
AUTHORIZATION to transfer $50, 000 of unallocated
funds from the City budget to the Performing
Arts Center budget for the development of a
public relations plan and to update the business
plan for the Kent Civic Performing Arts Center.
On April 7 , 1998 , John Hodgson and Don Campbell,
representing the Kent Civic and Performing Arts
Center Board, updated the Parks Committee on the
progress of the proposed Performing Arts Center
plan. They indicated a need to increase public
knowledge and solicit support throughout the
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PARKS & community, and noted the outdated business plan.
RECREATION An estimated $50, 000 was requested to cover
costs to develop a public relations plan and
update the business plan.
(CONSENT CALENDAR - ITEM 3D)
Skatepark Irrigation, Transfer Of Funds.
AUTHORIZATION to transfer $6, 600 from the
Youth/Teen budget to the Skatepark budget for
installation of an irrigation system and
drinking fountain at the downtown Skatepark.
At the April 7, 1998, Parks Committee meeting,
Lori Flemm, Superintendent of Park Planning &
Development, explained the necessity of install-
ing an irrigation system and water fountain at
the downtown Skatepark. A transfer of $6, 600
from the Youth/Teen budget is needed to cover
the base bid and WSST.
(OTHER BUSINESS - 4E)
Golf Course Improvements Change Order. The
Parks and Recreation Department recently
contracted to have stall nets erected at the
Riverbend Golf Complex Driving Range to reduce
balls going over the net. During the course of
their work, the contractor found areas of the
older range net system that need to be improved
for safety and stability reasons. The Parks
Director recommends proceeding with these safety
improvements.
WOODS MOVED to approve a Change Order in the
amount of $14, 504 , plus Washington State Sales
Tax, to make safety improvements to the netting
at the Riverbend Golf Complex Driving Range.
Orr seconded and the motion carried.
FINANCE (CONSENT CALENDAR - ITEM 3B)
Approval of Bills. APPROVAL of payment of the
bills received through March 31 and paid on
March 31, 1998 , after auditing by the Operations
Committee on April 14 , 1998 .
Approval of checks issued for vouchers:
Date Check Numbers Amount
3/31/98 197879-198099 $ 236, 361. 18
3/31/98 198100-198500 1, 638 , 198.25
$1, 874 , 559 .43
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Kent City Council Minutes April 21, 1998
FINANCE Approval of checks issued for payroll for
March 16 through March 31 and paid on April 3 ,
1998:
Date Check Numbers Amount
4/3/98 Checks 226622-226897 $ 235, 807 . 25
4/3/98 Advices 56803-57337 719 , 310. 63
$ 955, 117. 88
REPORTS Council President. Orr reminded Councilmembers
of the Suburban Cities dinner to be held at the
River Rock Cafe on April 29 and asked those
interested to contact Ms. Banister.
Orr announced new Council Committees as follows:
Public Works/Planning
Tim Clark, Chair
Tom Brotherton
Rico Yingling
Operations
Judy Woods, Chair
Tim Clark
Sandy Amodt
Parks
Judy Woods, Chair
Connie Epperly
Rico Yingling
Public Safety
Connie Epperly, Chair
Tom Brotherton
Sandy Amodt
Orr asked that Councilmembers attend their
former Committee meetings during April, and
noted that the new committees will begin in May.
EXECUTIVE At 7 : 37 p.m. , McFall announced an executive
SESSION session of approximately 15 minutes to discuss
property acquisition.
The meeting reconvened at 7 : 52 p.m.
Property WOODS MOVED that the Mayor be authorized to
Acquisition enter into a Purchase and Sales Agreement with
Ben C. and Kazuko Kay Estes in the amount of
$358 , 000. 00 for the property commonly known as
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Kent City Council Minutes April 21, 1998
Property 20403 100th Avenue S.E. in Kent, and that all
Acquisition contingencies be removed. Amodt seconded and
the motion carried.
ADJOURNMENT The meeting adjourned at 7 : 54 p.m.
Brenda Jacgber, CMC
City Cler
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