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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 02/17/1998 Kent, Washington February 17 , 1998 Regular meeting of the Kent City Council was called to order at 7: 00 p.m. by Mayor Pro Tem Orr. Present: Councilmembers Amodt, Bennett, Brotherton, Clark, Epperly, and Woods, Operations Director/Chief of Staff McFall, City Attorney Lubovich, Fire Chief Angelo, Police Chief Crawford, Planning Director Harris, Public Works Director Wickstrom, Finance Director Miller, and Parks Director Hodgson. Approximately 50 people were in attendance. Mayor White was not present. PUBLIC Councilmember Jim Bennett. Mayor Pro Tem Orr COMMUNICATIONS read a proclamation noting that Jim Bennett has been a tenacious member of the City Council for the past six years, and that he has been a powerful force behind many projects and issues which have benefitted the City. She declared February 17 , 1998, as Jim Bennett Day in the City of Kent and invited all Kent citizens to thank Mr. Bennett for his many contributions. She then presented him with the proclamation and an engraved plaque. Bennett said he has enjoyed his time on the Council and thanked Councilmembers and staff. He also thanked citizens, Mayor White, Councilmembers, and employees for their concern during his recent illness. Bennett then left the meeting. Dorothy Mullens Arts and Humanity Award. Mayor Pro Tem Orr noted that this item has been removed from tonight' s agenda due to illness. King County Update. King County Councilmember Chris Vance presented an update on extension of the left turn lane on S. 212th and bus routes through Scenic Hill, and on regional issues including transportation, salmon, Medic One, and governance. Upon questions from Clark and Epperly, Vance agreed to look into the need for better communication from the County in regard to building roads in Kent's potential annexation area, and to research Tract X. Orr expressed appreciation to Mr. Vance for his visit. Legislative Update. Dena Laurent distributed copies of a Legislative Update and noted that transportation funding legislation is on hold pending the State Revenue Forecast due later this week. She said that the right-of-way bill which gives telecommunications companies authority in 1 Kent City Council Minutes February 17, 1998 PUBLIC cities has moved out of the Senate and into the COMMUNICATIONS House, and that the City will continue to express it's concerns. Clark pointed out that under SSB6515, public funding would be used to build the franchise and infrastructure for one of the largest industries in the state. Laurent noted that two bills are being considered regarding the enforcement of disabled parking permits, one which would allow volunteers to issue infraction notices and one which would increase some restrictions on the use of the permits. She offered to research any questions the Council may have. CONSENT WOODS MOVED that Consent Calendar Items A through CALENDAR S be approved. Clark seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. APPROVAL of the minutes of the regular Council meeting of February 3 , 1998, with the following correction to Item 3B: The amount shown for "Approval of checks issued for vouchers - prepaids" should be $1, 083 , 491. 52 , rather than $505, 757 . 56; and the total should be $2 , 165, 186.51, rather than $1, 587 ,442 .55. WATER (CONSENT CALENDAR - ITEM 3R) Boos Creek Well Transmission Main. ACCEPT the Soos Creek Well Transmission Main project as complete and release retainage to Kar-Vel Construction upon standard releases from the State, and release of any liens, as recommended by the Public Works Director. The original contract amount was $373 , 941. 29 . The final construction cost was $334 , 764 . 47 . (BIDS - ITEM 5C) Kent Springs Transmission Main Rebuild - SE 288th St. The bid opening for this project was held February filth with eight bids received. The low bid was submitted by Mosbrucker Excavating in the amount of $501,492 . 05. The Engineer' s estimate was $478, 608 . 35. The Public Works Director recommends that the Kent Springs Transmission Main Rebuild - SE 288th Street contract be awarded to Mosbrucker Excavating. 2 Kent City Council Minutes February 17, 1998 WATER CLARK MOVED that the Kent Springs Transmission Main Rebuild - SE 288th Street contract be awarded to Mosbrucker Excavating for the bid amount of $501,492 . 05. Woods seconded and the motion carried. TRAFFIC (CONSENT CALENDAR - ITEM 3S) Central Avenue & Pioneer Traffic Signal. ACCEPT the Central Avenue & Pioneer Traffic Signal project as complete and release retainage to Signal Electric, Inc. upon standard releases from the State, and release of any liens, as recommended by the Public Works Director. The original contract amount was $27 , 500. 00. The final construction cost was $28, 700. 00. TRANSPORTATION (CONSENT CALENDAR - ITEM 3I) Transportation Service Provider Agreement. AUTHORIZATION for the Mayor to sign the Transportation Service Provider Agreement, subject to final review and approval by the City Attorney, as recommended by the Public Works/ Planning Committee. The Public Works Dept has received funding from the Washington oil Rebate Competitive Grant Program to conduct a demonstration project to expand the Shopper Shuttle into the commute hours. This demonstration project is expected to last 14 weeks after which time the City will evaluate the feasibility of continuing with the service. The Grant provides funding in the amount of $49, 860 and requires City matching funds of $8 , 800 which will be taken from pre- viously appropriated funds for shuttle operations within the City. (OTHER BUSINESS - ITEM 4D) (ADDED BY COUNCILMEMBER EPPERLY) Regional Transit Authority. Epperly distri- buted copies of a resolution relating to the RTA Station site for downtown Kent and the Kent Downtown Strategic Action Plan. SHE MOVED to adopt Resolution No. 1507 reaffirming the City Council' s preference for the currently designated South Station site for the RTA station in Kent, and declaring Council' s intention to include the South Station site in its Kent Downtown Strategic Action Plan during its deliberations and final adoption. Woods seconded. 3 Kent City Council Minutes February 17, 1998 TRANSPORTATION Clark noted that although he favors the North site, he agrees with council's attempt to reiterate that they have reached a decision. Orr noted that one of the reasons the Downtown Plan was not finalized was to wait for the RTA decision. The motion to adopt Resolution 1507 then carried. Woods spoke in opposition to extensive surface parking in the event that the North site is selected, and said structured parking should be considered whatever the site might be. Orr agreed that structured parking is critical at any site. CLARK MOVED to state on behalf of the City Council that they believe that the North Station criteria should not have extensive surface parking. Woods suggested amending the motion to clarify that the Council is in favor of struc- tured parking regardless of the site. Clark agreed. Woods seconded the motion, and it then carried. PUBLIC WORKS (CONSENT CALENDAR - ITEM 3J) Mill Creek special Area Management Plan (SAMP) Agreement. AUTHORIZATION for the Mayor to sign the Mill Creek Special Area Management Plan Memorandum of Agreement, as recommended by the Public Works/Planning Committee. The goal of the Mill Creek Special Area Management Plan is to protect and restore aquatic resources in the Mill Creek basin to ensure no net loss of aquatic resource functions and values, while recognizing the need to accommodate project growth in population and employment in the region. (CONSENT CALENDAR - ITEM 3L) Ring County Grant Agreement Special Recycling Events. AUTHORIZATION for the Mayor to sign the King County Grant Agreement for Special Recycling Events, and direct staff to accept the grant and establish a budget in the amount of $37, 553 , as recommended by the Public Works/Planning Committee. (CONSENT CALENDAR - ITEM 3M) 277th/274th 1997 Grade & Fill. ACCEPT the S. 277th St/SE 274th Way 197 Grade & Fill project 4 Kent City Council Minutes February 17, 1998 PUBLIC WORKS as complete and release retainage to Scarsella Bros. Inc. upon standard releases from the State, and release of any liens, as recommended by the Public Works/Planning Committee. The original contract amount was $2 , 120, 042 . 30. The final construction cost was $2 , 357, 602 . 84 , the overage being due to extensive work required to control erosion on site as well as additional storm lines being added along the access ramp to prevent erosion. Adequate funds exist within the project budget to cover this overage. (CONSENT CALENDAR - ITEM 3N) 196th Street Corridor Condemnation. ADOPTION of Ordinance No. 3392 authorizing condemnation by eminent domain proceedings on certain property for the acquisition of the wetland mitigation site for the 196th Street Corridor project, should negotiations fail, as recommended by the Public Works/Planning Committee. (CONSENT CALENDAR - ITEM 30) School Impact Fees. ADOPTION of Ordinance No. 3393 extending the school impact fee program for (2) two additional years. The City's current school impact fee ordinance will sunset on March 31, 1998. By taking action to extend the sunset provision, the authorization to collect school impact fees will remain in effect while the Land Use and Planning Board considers a com- prehensive plan amendment to adopt the current Capital Facilities Plans of the Kent and Federal Way School Districts as an element of the City of Kent' s Capital Facilities Plan. Once the current Capital Facilities Plans of the school districts have been adopted into the City's Capital Facilities Plan element of its Comprehensive Plan, the City Council will, by separate ordinance, amend the current fee schedule consistent with existing state and local regulatory requirements. (CONSENT CALENDAR - ITEM 3Q) Green River Natural Resource Enhancement Area - Towers/Bridges. ACCEPT the Green River Natural Resource Enhancement Area Towers/Bridges project as complete and release retainage to S. L. Larsen Construction, Inc. upon standard releases from 5 Kent City Council Minutes February 17, 1998 PUBLIC WORKS the State, and release of any liens, as recom- mended by the Public Works Director. The original contract amount was $440, 587. 53 . The final construction cost was $469, 487 . 10. (BIDS - ITEM 5B) Green River Nursery Site Work. The bid opening for this project was held February lath with nine bids received. The original low bid of $199, 976. 04 submitted by Michael McPhee Company was rejected due to non-compliance of project specifications. The second low bid was submitted by R.W. Scott in the amount of $200, 491. 35. The Engineer' s estimate was $235, 656. 57 . The Public Works Director recommends that the Green River Nursery Site Work contract be awarded to R. W. Scott. Assistant City Attorney Brubaker explained that this contract is being awarded to the second lowest bidder because the low bidder did not complete the bid items in full. He explained that the City had clearly stated in the specs and the bid proposal that a bid will be rejected if each bid item is not filled out in both numbers and letters. CLARK MOVED that the Green River Nursery Site Work contract be awarded to R.W. Scott for the bid amount of $200,491. 35. Epperly seconded and the motion carried. STREET (CONSENT CALENDAR - ITEM 3K) VACATION 42nd Avenue Street Vacation. ADOPTION of Resolution No. 1505 setting the public hearing date of March 17th for the 42nd Avenue South Street Vacation, as recommended by the Public Works/Planning Committee. PLATS (CONSENT CALENDAR - ITEM 3P) Nancy's Grove Final Plat FSU-96-10. SET March 3 , 1998, as the date for a public meeting to con- sider a final plat application by EMS, Inc. The preliminary subdivision was approved by King County and came under Kent' s jurisdiction with the Meridian Annexation. This plat is 10. 83 acres in size, consists of 34 lots, and is located south of SE 278th Street and east of 144th Avenue SE. 6 Kent City Council Minutes February 17 , 1998 PLATS (OTHER BUSINESS - ITEM 4A) Allenbach IV Preliminary Plat SU-96-31. This date has been set to consider the Hearing Examiner' s recommendation for conditional approval of an application by Baseline Engineering for a 19-lot single-family residen- tial preliminary subdivision. The property is located between SE 277th and SE 278th at 145th Place SE. Upon Clark's question regarding water run-off, Wickstrom noted that a downstream analysis is done and that if there are capacity problems, the stream must be improved or water retained. He added that a 15% grade is not considered a severely hazardous slope area. It was determined that there are no plans for developments in the area at this time, and Clark asked to be informed if any arise. CLARK MOVED to accept the Findings of the Hearing Examiner and to adopt the Hearing Examiner's recommendation of approval with ten (10) condi- tions of the 19-lot single-family residential preliminary subdivision No. SU-96-31. Woods seconded and the motion carried. (OTHER BUSINESS - ITEM 4B) Pacific Heights Preliminary Plat SU-96-22 . This date has been set to consider the Hearing Examiner's recommendation for conditional approval of an application by Joe Singh for a 13-lot single-family residential preliminary subdivision. The property is located at the southeast corner of SE 253rd Street and 121st Place SE. CLARK MOVED to accept the Findings of the Hearing Examiner and to adopt the Hearing Examiner' s recommendation of approval with fifteen (15) con- ditions of the 13-lot single-family residential preliminary subdivision No. SU-96-22 . Woods seconded and the motion carried. COMPREHENSIVE (OTHER BUSINESS - ITEM 4C) PLAN Emergency Comprehensive Plan Amendment. The Kent City Code requires that Capital Facilities Plans of school districts in the school impact fee program be reviewed annually and included as part of the Capital Facilities Plan element of the 7 Kent City Council Minutes February 17, 1998 COMPREHENSIVE City,s Comprehensive Plan. On February 6, 1998, PLAN the City Council adopted its comprehensive amendments for 1998 prior to review of school district capital facilities plans. The Public Works/Planning Committee has recommended that this matter be submitted to the Land Use and Planning Board for consideration of an emergency Comprehensive Plan amendment for adoption of the Capital Facilities Plans of the Kent and Federal Way School Districts. Staff recommends passage of a resolution declaring an emergency and authorizing the consideration of a Comprehensive Plan amendment. The City Attorney noted that this item was not passed out of the Public Works/Planning Committee although submitting the item to the Land Use and Planning Budget was acted on by the Committee. He added that in the past a resolution declaring the emergency was passed before submittal to the Land Use and Planning Board. Clark said this was discussed at the committee level and that this simply adds documentation. CLARK MOVED to adopt Resolution No. 1506 declaring an emergency and authorizing the Land Use and Planning Board to consider a comprehen- sive plan amendment to adopt the Capital Facilities Plans of the Kent and Federal Way School Districts. Woods seconded and the motion carried. PARKS & (CONSENT CALENDAR - ITEM 3C) RECREATION Lion's Club Donation. ACCEPT the Kent Lions Club donation of $1, 102 to purchase and install play equipment at Kent Memorial Park. This donation is to fulfill their obligation of a grant award by the King County Youth Sports Facility Grant Program. (CONSENT CALENDAR - ITEM 3D) 1998 Grant Applications. AUTHORIZATION to sub- mit three grant applications to the Interagency Committee for Outdoor Recreation (IAC) . Staff has reviewed the Comprehensive Park and Recreation Plan, and the 1997-2002 Capital Facilities Plan which has identified those projects that are eligible for grant funding from various programs. 8 Kent City Council Minutes February 17, 1998 PARKS & (CONSENT CALENDAR - ITEM 3E) RECREATION 1998 IAC Grant Applications. AUTHORIZATION to submit three grant applications to the Interagency Committee for Outdoor Recreation (IAC) . The Kent Parks and Recreation Department has identified three priority projects eligible for application for state-wide grant funds. (CONSENT CALENDAR - ITEM 3F) East Hill Park Expansion Development Budget ACCEPT and appropriate $35, 940, as a Fee-in-Lieu of Funds from Highland Crossing, located on the north side of East Hill Park, for the East Hill Park Expansion Development Budget. (CONSENT CALENDAR - ITEM 3G) Lake Fenwick Trail - Accept 1996 Interest from 1989 Open Space Bonds and Amend Budget ACCEPT the $51, 851 in interest earned from the King County 1989 Open Space Bonds and amend the Lake Fenwick Trail budget. The City was notified by King County of the $51, 851 allocation of interest earned from the 1989 Open Space Bond. Staff requests that the interest be accepted and the Lake Fenwick Trail budget be amended for parking lot improvements at the trailhead. (CONSENT CALENDAR - ITEM 3H) HVAC Contract Extension & Addition. AUTHORIZATION for the Mayor to sign a contract addendum with Landis & Staefa extending the term of the contract through December 31, 1998, at a cost of $31, 193 , plus sales tax. The HVAC (Heating Ventilation, and Air Condi- tioning) maintenance contract expired at the end of 1997 . A consultant will be hired to conduct a physical assessment of all HVAC systems in City buildings. An extension of this contract would provide a better analysis to base the specifica- tion on, and to proceed with updated contracts. (BIDS - ITEM 5A) Senior Center Reroofing Work. The bid opening for this project was held on February 6, 1998, with three bids received. The low bid was sub- mitted by Wayne's Roofing, Inc. in the amount of 9 Kent City Council Minutes February 17, 1998 PARKS & $220, 820. The Engineer's estimate was $237, 000. RECREATION The Parks Director recommends the Senior Reroof contract be awarded to Wayne's Roofing, Inc. WOODS MOVED that the Senior Center Reroof contract be awarded to Wayne' s Roofing, Inc. for the bid amount of $220, 820. Epperly seconded and the motion carried. FIRE (BIDS - ITEM 5D) DEPARTMENT Surplus of a 1975 Ford LN Series Pierce Fire Engine and a 1981 Van Pelt Ladder Truck. The Fire Department received one sealed bid for the 1975 Ford Series Pierce fire engine in the amount of $12, 000 from Rodney B. Sharrah, representa- tive for Pedro Logan of the Cuerpo de Bomberos Voluntarios Ce Asuncion. No bids were received for the 1981 Van Pelt ladder truck. Fire Chief Angelo noted that no bids were re- ceived when this equipment was brought to Council one and a half years ago. He said there has been no response to attempts to surplus them on the Internet and through a used fire apparatus dealer. He recommended award of the bid for the fire engine to Rodney B. Sharrah. He then asked that the aerial ladder truck be surplused and donated, or scrapped. EPPERLY MOVED to accept the bid from Rodney B. Sharrah, representative for Pedro Logan, in the amount of $12 , 000 for surplus of a 1975 Ford LN Series Pierce Fire Engine, and to authorize the Fire Department to release this apparatus upon receipt of funds. Woods seconded and the motion carried. EPPERLY MOVED that the 1981 Van Pelt Aerial Ladder be surplused and that the Fire Department be authorized to donate it to another government agency; further, if that is not practical, that the Fire Department be authorized to scrap the apparatus. Woods seconded. Clark recommended notifying other Federal agencies and Brotherton suggested contacting local Indian tribes. Angelo said those options will be explored. The motion then carried. 10 Kent City Council Minutes February 17, 1998 FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through January 30 and paid on January 29 & 30, 1998 , after auditing by the Operations Committee on February 3 , 1999. Approval of checks issued for vouchers: Date Check Numbers Amount 1/29/98 195168-195430 $2, 446, 192 . 17 1/29/98 195431-195699 1, 061, 064 .97 1/30/98 195700-195914 1, 205, 682 .45 $4 ,712 , 939. 59 Approval of checks issued for payroll for January 16 through January 31, 1998, and paid on February 5, 1998 : Date Check Numbers Amount 2/5/98 Checks 225363-225702 $ 240, 628.92 2/5/98 Advices 54707-55240 697 ,525. 05 $ 938, 153 . 97 REPORTS Council President. Orr announced that because of the Council vacancy, Councilmember Epperly will chair the Operations Committee temporarily, and asked that Public Safety Committee items go through Operations. Operations Committee. Epperly clarified that the Operations and Public Safety Committees will meet on Tuesday, February 24 , at 5: 00 p.m. Public Works and Planning. Clark noted that the Committee will meet the first and third Mondays at 3 : 30 in March. Parks Committee. Woods announced that the Committee will meet on the first Tuesday of each month at 4 : 00 p.m. Administrative Reports. McFall reminded Council of an executive session of approximately 20 minutes. EXECUTIVE The meeting recessed to Executive Session at SESSION 8 : 00 p.m. and reconvened at 8:25 p.m. 11 Kent City Council Minutes February 17, 1998 PARKS & Property Acquisition. WOODS MOVED to adopt RECREATION Ordinance No. 3394 providing for the acquisition of certain property by condemnation, should negotiations fail, for parks, recreation and other public purpose. Clark seconded and the motion carried. ADJOURNMENT The meeting adjourned at 8 : 27 p.m. &Itz--tt a j Brenda J b ,, CMC City Cle 12