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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 08/19/1997 Kent, Washington August 19, 1997 Regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor White. Present: Councilmembers Bennett, Clark, Epperly, Houser, Johnson, and Orr, Operations Director/ Chief of Staff McFall, City Attorney Lubovich, Police Chief Crawford, Fire Chief Angelo, Planning Director Harris, Public Works Director Wickstrom, Finance Director Miller, and Employee Services Director Viseth. Approximately 35 people were in attendance. Councilmember Woods was excused from the meeting. PUBLIC Yangzhou Exchange Students. Finance Director COMMUNICATIONS Miller introduced the two high school exchange students from the sister city of Yangzhou, China. She explained that the students have a one month stay but have already been here for three weeks visiting the City of Kent. She noted that eight different families have hosted the two students who have met many new friends. Miller noted that Ban Ying is 16 years old with one year remaining of high school, that she is very talented, and that she has won prizes in calligraphy, ancient poetry and essay, and a national contest in English. Miller noted that Hong Bo is 18 years old and president of his school Student Union. She also noted that he has won prizes for paint- ing, English, and paper cuts which have been edited into the children' s paper cut works collection. Miller invited the audience to attend next Monday night' s Sister City meeting where these students will be demonstrating some of their art and calligraphy. Hong Bo noted that he is very honored by the kindness and attention which has been shown, and that the friendship between two cities and two countries will be taken back to Yangzhou, China with him. He shared some of his experiences here and noted that they will be nice memories forever. He noted that there are many people in Kent who know much about China and who like Chinese music, art, and language. He also noted that the government of Kent is excellent; that the City of Kent is beautiful, clean, and quiet; and that the City will have a nice future. He stated that "together we will make it happen. " Ban Ying, thanked the City of Kent for inviting Hong Bo and her to come for a visit. She noted that the host families were very friendly and made her feel right at home serving Chinese food, even though it was American-Chinese food. Ban Ying also noted that the City of Kent is very 1 Kent City Council Minutes August 19, 1997 PUBLIC beautiful. She explained that the people in COMMUNICATIONS Yangzhou value their friendship with the Kent people very much, and that they are like just one big family. She noted that in visiting many areas, everything new is her favorite thing about this place. She noted that on the wall of a former exchange student from Kent was a paper which said, "The Earth is our Mother, Treat Her With Respect. " She expressed that this saying was perhaps the motto of all Americans, and that it will possibly be the motto of the people all over the world. Ban Ying noted that the word "Okay" is used for many functions such as a noun, verb, or adjective. She also noted that another popular word is "cool", and that if someone were to ask her impression of the government of Kent the easiest word is "Cool" . She noted that the pavilion in Kent and the garden that will be built in Yangzhou are the two things that are the signal of the friendship of two cities. She expressed that the friendship of the two cities, Kent and Yangzhou, will last forever. Mayor White thanked the two students for spending time in the City of Kent, and that it is a privi- lege to have them here. South Ring County Youth Violence Prevention Committee Presentation. Katie Stevens, a student at Kentlake High School, noted that President Clinton's summit, held in Philadelphia a few months ago, established five fundamental resources of America's Promise. She then noted the fundamental resources as follows: 1) Ongoing relationships with caring adults; 2) Safe places and structured activities; 3) A healthy start for a healthy future; 4) Marketable skills through effective education; and 5) Opportunities to serve. Stevens explained that there is a local Youth Involvement Project for positive youth develop- ment which has three goals. She noted the three goals as follows: 1) to increase youth involve- ment in shaping programs that effect the youth; 2) to increase youth involvement in community problem solving; and 3) to increase the number and variety of healthy activities for the youth. She emphasized that the key to each of the youth groups is dedication of adults within the com- munity who are willing to give the youth 2 Kent City Council Minutes August 19, 1997 PUBLIC their time. She noted that the youth want to be COMMUNICATIONS recognized as individuals who will help the community and not hurt it. She also noted that the Search Institute has identified 40 develop- mental assets for the forming and foundation of a healthy development. Garrett Curtis, a resident of Kent and a student at Mt. Rainier High in the Highline School District, noted that he likes to refer to the 40 developmental assets as 40 building blocks to making youth grow up healthy. He noted that youth programs have helped him greatly, and that the two building blocks which have been most important to him are soccer and church activities. Lori Keller, Kent Police Department Public Education Specialist, distributed to the Council information about the President' s Summit and the Developmental Assets identified by the Search Institute. She noted that the brochure attached to the package describes the work of the South King County Youth Violence Prevention Committee which sponsors the Youth Involvement Project. She requested, for the record, that a Community Dialogue be conducted which is a framed dis- cussion with young people around these assets and ways of working with young people. CONSENT HOUSER MOVED that Consent Calendar Items A CALENDAR through 0, with the exception of Item I, be approved. Johnson seconded and the motion carried. MINUTES Approval of Minutes. APPROVAL of the minutes of the regular Council meeting of August 5, 1997 . HEALTH & (CONSENT CALENDAR - ITEM 3L) SANITATION Swan Court. ACCEPTANCE of the bill of sale for the plat of Swan Court submitted by Daniel C. Swanson for continuous operation and maintenance of 473 feet of watermain, 1, 184 feet of sanitary sewer, 465 feet of street improvements, 538 feet of storm sewers, and release of bonds after the expiration period, as recommended by the Public Works Director. The project is located in the vicinity of S.E. 240th Street and 113th Place S.E. 3 Kent City Council Minutes August 19, 1997 HEALTH (CONSENT CALENDAR - ITEM 3M) & SANITATION Helmboldt Short Plat. ACCEPTANCE Of the bill of sale for the Helmboldt Short Plat submitted by G & D Investments for continuous operation and maintenance of 589 feet of sanitary sewer improvements and release of bonds after the expiration period, as recommended by the Public Works Director. The project is located in the vicinity of 226th St. and 94th Avenue South. STREET (CONSENT CALENDAR - ITEM 3J) VACATION S. 238th St Street Vacation. ADOPTION of Resolution No. 1496 setting October 71 1997, as the date for a public hearing on the S. 238th St. Street Vacation, as recommended by the Public Works Committee. The Public Works Department has received a request for street vacation from Bush, Roed & Hitchings to vacate a portion of S. 238th Street. TRANSPORTATION (PUBLIC HEARINGS - ITEM 2A) Six Year Transportation Improvement Plan. This date has been set for the Public Hearing on the Six Year Transportation Improvement Plan. Public Works Director Wickstrom pointed out that an added project, the West Meeker Street Widening Project--Phase II Green River Bridge to Kent- Des Moines Road (State Route 516) to provide a five-lane facility, which was deleted out of the report has now been distributed to the Council. He explained that the annual element report is actually done for 1998 and that it is the criti- cal year because the purpose is to allow the City to apply for grants. He noted that if a project is not listed on the report but is adopted by Council, the City cannot apply for federal, state or any potential grant that may come. Wickstrom explained that the six-year program is not a balanced program because the City is trying for all the potential projects that would be grant-eligible. He noted that a balanced program would be for $80 million, but that the City is trying for $155 million. He also noted that the annual element is asking for $126 million out of the $155 million so the City is trying to go after every grant that is potentially around. He noted that the bulk of the first annual element is the two corridor projects, 277th Street and 4 Kent City Council Minutes August 19, 1997 TRANSPORTATION 196th Street, which total $61 million. He noted that the other major element is the grade separa- tion project for $46 million, grade separation on 212th and grade separation on James or Willis but not both. He noted that the grade separations were included in the subsequent six-year plan element because grade separations were a high priority for funding consideration with the State Legislature. He noted that the other bulk of the projects are for arterials, '$15 million; bike and sidewalk improvements, $3 million; and miscel- laneous projects. Wickstrom reviewed the annual element projects and noted that all of the pro- jects are funded to some degree except for the grade separation projects. He noted that two big projects are the 228th Street Corridor for about $11 million, and about $12 million for various arterial projects. Upon Clark' s question, Wickstrom noted that $300, 000 a year is budgeted for sidewalk improvements and about $100, 000 for bicycle lane improvements throughout the City. He explained that it is a very generic type of project and that the free bicycle zone could be a part of this project. Clark requested that the free bicycle zone project be a part of this project. Upon Orr's question, Wickstrom explained that there is no berm or noise abatement included in the 272nd/277th Corridor Street project as it presently stands. He noted that there would have to be a 100% blockage of the entire area in terms of a wall along the entire road which would not allow driveways or access points because the noise would just go around the openings, and that the cost of the project would increase. He noted that signs have been posted from 274th North on 116th to inform new developments that there is a major road being built. Wickstrom noted for Orr that there is still some negotiating that needs to be done on certain right-of-ways. Clark noted that Engineering has worked very hard in trying to create a berm along the northern side of the project, but that a creek bed makes it impossible to construct the berm. Wickstrom explained that this project has impacted eight acres of wetlands and that it took 13-16 months to get the 404 permit. He noted that to construct a berm there now would require obtaining a new permit because the wetlands would have been impacted. 5 Kent City Council Minutes August 19, 1997 TRANSPORTATION Upon Orr's question, Wickstrom explained that the design has not been completed at this time but that the City could determine the width of the road, what properties it would impact in terms of wetlands, and then specifically designed it to avoid them. He clarified for Orr that enough design work has been done to know how the ends fit together but not enough to understand how it all fits together. He clarified that there are no provisions in the plans, nothing provided in the E.I.S. , and nothing in the scope of work at this time. He noted that something could be negotiated regarding the noise abatement with the remaining property owners and their right-of-ways if a reasonable agreement can be reached but that the City only has a limited amount of money to do the project. Orr, for the record, encouraged the City Engineering Department to work out a noise abatement agreement, if possible. Mayor White opened the public hearing. There were no comments from the audience and Houser moved to close the public hearing. Clark seconded and the motion carried. CLARK MOVED to adopt Resolution No 1495 which would establish the Six Year Transportation Improvement Plan, 1998-2003 , as amended to include the Meeker Street Widening Project-Phase II. Johnson seconded and the motion carried. WATER (BIDS - ITEM 5A) Soos Creek Well Transmission Main. The bid opening for this project was held on July 30th with five bids received. The low bid was sub- mitted by Kar-Vel Construction in the amount of $373 ,941.29. The Engineer's estimate was $565,844. 01. The project consists of the construction of a new watermain to connect to the Kent Springs Transmission Main system. The Public Works Director recommends that upon receipt of all necessary easements by the Public Works Department, the Soos Creek Well Transmission Main contract be awarded to Kar-Vel Construction for the bid amount of $373, 941. 29 . Upon Bennett's questions, Wickstrom noted that in the last month another contract has been awarded to the same contractor to do the water mains out on 152nd after removing the last of the City's Kent Springs Transmission Main customers. He 6 Kent City Council Minutes August 19, 1997 WATER noted that the contractor has done other business prior to this and that the City has not had any problems with them. CLARK MOVED that upon the Public Works Depart- ment's receipt of all necessary easements, the Soos Creek Well Transmission Main contract be awarded to Kar-Vel Construction for the bid amount of $373 , 941. 29. Bennett seconded and the motion carried. PUBLIC WORKS (BIDS - ITEM 5B) West Valley Highway Storm Drain Repair. The bid opening for this project was held on August 13th with five bids received. The low bid was sub- mitted by RJC, Inc. in the amount of $76,734. 59. The Engineer's estimate was $81,766. 03. The project consists of replacing an existing storm drain along West Valley Highway from S. 226th St. to Mill Creek. The Public Works Director recommends that upon the Public Works Department's receipt of all necessary permits and upon obtaining appropriate access to existing easements, the West Valley Highway Storm Drain Repair contract be awarded to RJC, Inc. for the bid amount of $76,734 . 59 . CLARK MOVED that upon the Public Works Depart- ment's receipt of all necessary permits and upon obtaining appropriate access to existing ease- ments, the West Valley Highway Storm Drain Repair contract be awarded to RJC, Inc. for the bid amount of $76,734 .59. Epperly seconded and the motion carried. PLATS (CONSENT CALENDAR - ITEM 3I) (REMOVED FROM CONSENT CALENDAR) Bayberry Crest Subdivision. Set September 2 , 1997, as the date for a public meeting to con- sider the Hearing Examiner' s recommendation of approval for the Bayberry Crest preliminary plat. This plat is 9. 56 acres in size, consists of 46 single-family residential lots, and is located at 13003 and 12923 SE 256th. Mr. Gary Hren, from the audience, asked to address the Council on this issue and there was no objection from the Council. Mr. Hren, noted that he has lived in this (Rainier View Estates) neighborhood since 1980, and that he and his wife 7 Kent City Council Minutes August 19, 1997 PLATS have been active on different committees dealing with neighborhood issues. He noted that the neighborhood was new when they purchased their home, and that it was a cul-de-sac neighborhood. He noted that the Bayberry Crest Subdivision wants to use their plat to come through his neighborhood as a rear access. He explained that there are 80 homes in his development, 40 homes in the Bayberry Crest development, and he requested that the Council look at -the-traffic hazards that would incur if the Bayberry Crest funnels into their neighborhood. He noted that the streets are narrower with three daycares on it, and he also noted that the site distance on 132nd is very poor which has resulted in numerous accidents. He explained that another concern is that cars will turn into his development from SE 256th and cut through to 132nd. He noted that his neighborhood would like to stay a separate entity from Bayberry Crest with the possibility of just foot traffic passing through. Planning Director Harris clarified that testimony is not being taken tonight for this subdivision, but he encouraged Mr. Hren to come to the Council meeting on September 2nd to state exactly what he has said tonight for the record. ORR MOVED to set September 2, 1997, as the hearing date on this Bayberry Crest project and to enter into the record the letter signed by Mr. Hren that was delivered tonight dated August 19, 1997 . Bennett seconded and the motion carried. (CONSENT CALENDAR - ITEM 3K) Lang Preliminary Plat SU-96-25. SET September 2, 1997, as the date for a public meeting to con- sider the Hearing Examiner's recommendation of approval for the Lang preliminary plat. This plat is 8.2 acres in size, consists of 37 single- family residential lots, and is located at 10104 and 19115 SE 248th. (OTHER BUSINESS - ITEM 4A) Singh Final Plat FSU-96-28. The City has re- ceived an application for the Singh Final Plat. This subdivision is .96 acres in size and is located on the south side of SE 244th Street, 600 feet east of 104th Avenue SE. Staff recommends approval of the application. ORR MOVED to 8 Kent City Council Minutes August 19, 1997 PLATS approve the Singh Final Plat with 18 conditions, as recommended by staff. Houser seconded and the motion carried. REZONE (OTHER BUSINESS - ITEM 4B) Granville-Southern Rezone RZ-97-1. The Hearing Examiner has recommended approval of an appli- cation to rezone approximately 18. 93 acres of property from SR-1, Single-Family Residential, maximum allowable density of 1 unit per acre, to SR-3, Single-Family Residential, maximum allow- able density of 3 . 63 units per acres. The property is located at 20450 92nd Avenue S. ORR MOVED to accept the Findings of the Hearing Examiner, to adopt the Hearing Examiner's recommendation of approval of the Granville- Southern Rezone, and to direct the City Attorney to prepare the necessary ordinance. Bennett seconded and the motion carried. ZONING CODE (OTHER BUSINESS - ITEM 4C) AMENDMENT Planned unit Development Regulations ZCA-97-3. The Land Use & Planning Board has recommended amending the Planned Unit Development (PUD) section of the Zoning Code (15. 040.080) . The proposed amendments are to allow PUDs to be developed in single-family zoning districts as long as the site is at least 100 acres in size; to allow attached dwelling units to be developed with a PUD in a single-family zone; and to allow a phased master plan process for the review and approval of PUDs on large sites. The Land Use & Planning Board held a public hearing on this matter on July 28 , 1997 . Kevin O'Neill, Senior Planner, explained that the staff report in the agenda packet was not the correct report, but that he faxed all the councilmembers the correct one yesterday. He noted that this proposal came in as a regulatory review by Polygon Northwest to amend the existing Planned Unit Development ordinance in the City. He noted that the applicants are asking for three things as follows: 1) that Planned Unit Developments (PUDs) be allowed in single-family zoning districts; 2) that within a PUD area attached units be permitted; and 3) to allow a phased master plan process for approving a PUD. O'Neill explained that currently planned unit developments are not allowed in single-family zoning districts. He noted, however, that the 9 Kent City Council Minutes August 19, 1997 ZONING CODE amendments proposed would limit PUDs to those AMENDMENT sites which are 100 acres or more in size. He noted that the City's current PUD ordinance requires that a PUD be a specific development with building footprints and elevations, etc. He noted that there are currently no provisions for allowing larger, more conceptual master plan processes which would then allow phased develop- ment to occur over time. O'Neill noted that the Land Use and Planning Board held workshops on July 14 and July 21, and a public hearing on July 28th. He noted that the Board's recommendation is to approve the appli- cant's request with several provisos. Upon Orr's request, O'Neill went through the provisos. He noted that there are several recommended amend- ments to the ordinance which are outlined on pages 6, 7 & 8 of the July 28th staff report. He also noted that there were some amendments done by the Land Use and Planning Board which are indicated on the August 19th memorandum. O'Neill noted that the current PUD ordinance allows up to a 20 percent density bonus but that the Land Use and Planning Board is recommending the attached units not be allowed any density bonus. He noted that the Planning Board is also recommending that attached dwelling units in a single-family PUD be capped at two stories in height, and that the attached dwelling units be condominium units as opposed to rental units. O'Neill noted that the Planning Department advised the Land Use and Planning Board that a ruling from the City Attorney's Office is needed to determine whether or not it would be permis- sible. He noted that a memorandum has been distributed to Council, from the City Attorney's Office, stating that it would be permissible, in his opinion. O'Neill noted that a major part of the Land Use and Planning Board's recommendation is to allow a phased master plan conceptual pro- cess to be in place. He noted that the gross density of any PUD or Master Plan Development would be the same as the underlying zoning district. He noted that any Phased Master Plan would require at least 35% of the site be devoted to open space which is the same as the existing PUD Ordinance. He also noted that a Phased Master Plan Development would be reviewed with the same process as a Planned Unit Development 10 Kent City Council Minutes August 19, 1997 ZONING CODE which requires a community meeting, a public AMENDMENT hearing before the Hearing Examiner, and would use the same review criteria as a PUD. O'Neill noted that the Land Use and Planning Board is recommending that any PUD which allows a use that is not allowed in the underlying zoning district, be approved by the City Council. He explained that the current ordinance allows for the Hearing Examiner to actually approve a PUD with an appeal to the Council. He noted that part of-=the Land Use and Planning Board's recommendation is that if a use is permitted in a PUD that the under- lying zoning district doesn't allow, that the Council will have the final authority to act on those PUDs. Upon Houser's question, O'Neill explained that the issue of how much of a certain percentage of total units would be allowed for multi-family was discussed at length at both the Land Use and Planning Board's workshops and the hearing. He noted that the range anywhere from 75% to 50% had to be single-family. He noted that the final motion from the Planning Board, however, was to not have a percentage at all because there would be an adequate review process on any PUD with a community meeting, hearing examiner meeting, and the City Council for final action. O'Neill concurred with Mayor White that the Planning Board, at that time, was not aware of the provision for condominiums. He clarified for Houser that, at the hearing, the applicants noted their intent to build condominiums but that the Planning Board wanted to make it a requirement in the amendment because they didn't have the opinion of the City Attorney, at that point, about whether or not it would be permissible. He further clarified for Houser that the Council has the option of requiring that all multi-family be condominiums as part of the amendment. O'Neill explained for Houser that under the existing PUD ordinance, any residential PUD on ten acres or more is allowed to have commercial uses. He noted that the only testimony at the public hearing was from the applicants. O'Neill noted for Houser that the notices are published in the South County Journal, posted at the Kent Library and City Hall. McFall explained that the South County Journal is the City' s official newspaper. 11 Kent City Council Minutes August 19, 1997 ZONING CODE Orr noted that, in her opinion, this item has AMENDMENT not had enough public input to warrant making a decision to move forward. ORR MOVED for this item to go back to the Planning Committee for further review and possibly some revisions before moving forward. Houser seconded. Clark noted for Council President Houser that the Planning Committee will make sure that notices go into the Federal Way news. Houser noted that the Lakes project has been done beautifully ' and that this type of project can be done well but that she has concerns and wants to make sure that everyone has an opportunity to speak before the Council about it. Orr noted that one of her initial concerns was the lack of any public input at the Land Use and Planning Board's public hearing. She noted that a comprehensive plan was adopted by the Council approximately two years ago to insure that no new opportunities would be created for multi-family housing on either the East or West hills. She noted that around 1990 the City did a City-wide reduction in multi-family opportunities, specifi- cally on the East hill, and now there' s the possibility of 450 units of a multi-family style development on 200 acres of single-family zoned property. She expressed that this goes against everything Council has done for the last few years, and that it concerns her greatly. She noted that the City eliminated the PUD from the single-family zones based on petitions received by the Council from a citizens group a few years ago because of the concern that single-family land was going to be used up in a multi-family style development. She hoped that the Council would have an opportunity to review this item thoroughly before it proceeds any further and gets beyond where Council has the option to make some types of restrictions. Bennett noted that he is opposed to multi-family dwellings, but that he views condominiums and townhouses a little differently. He noted that he had moved into The Lakes development for a year from a single-family dwelling and found it quite enjoyable. He noted that he has since bought a condo on the south end of town and that he enjoys the life style very much. He noted that the neighbors are wonderful, that everyone looks out for everyone, and it gives him the ability to 12 Kent City Council Minutes August 19, 1997 ZONING CODE downsize but still have the comforts of a single- AMENDMENT family dwelling. Johnson noted that it is important to recognize this as an opportunity for someone to develop a PUD, but that the Council is not granting a PUD at this time. He noted that this process is a part of the regulatory review and that Council needs to examine whether or not there should be a PUD process allowed in the City. 'He emphasized that the Land Use and Planning Board is recom- mending an amendment to the City's regulations and that PUDs should be permitted. He noted that the PUD being proposed is unique in that it requires a property to have a minimum of 100 acres in size in order to develop a PUD. He noted that it is not the same type of development that caused the City to amend the zoning code outlawing PUDs a few years ago. He noted that the laws have changed with the Growth Management Act and the King County-Wide Policies where cities have to adhere to and accept additional housing. He noted that the question for the city is how do we accommodate the future residents with state and county mandates. He noted that a PUD is one way to accomplish this goal. He noted that the regulatory review process is necessary and that a public hearing has to be held so he supports going ahead with this issue and opposes a motion of sending it back to the committee. Mayor White noted that the motion before the Council is to send this issue back to the Planning Committee. The motion carried with Johnson opposed. (OTHER BUSINESS - ITEM 4D) General Conditional Uses ZCA-97-5. The Land Use and Planning Board recommends that Section 15. 08 . 030, General Conditional Uses, be amended to include private schools to be permitted as Conditional Use permits. Currently, private schools do not need to go through the Conditional Use process, as do public schools. Planning Director Harris explained that the reason for this amendment is to have the conditional use permit in place for both the public and private schools so that they will be on the same playing field level. Upon Clark's question, Harris read the definition for schools 13 Kent City Council Minutes August 19, 1997 ZONING CODE and noted that there are situations in the City AMENDMENT that need to be addressed. ORR MOVED to approve Zoning Code Amendment ZCA-97-5 regarding Section 15.08. 030(B) , as recommended by the Land Use and Planning Board, and to direct the City Attorney to prepare the necessary ordinance. Houser seconded and the motion carried. DIVERSITY (OTHER BUSINESS - ITEM 4E) (ADDED BY ARTHUR HARVEY, KENT CITIZENS ASSOCIATION) Diversity. Arthur Harvey, President of the Kent Citizens Assn, noted that at the August 5th Council meeting he had requested that members of his organization participate in the Diversity Task Force that the Mayor is organizing. He noted that he has resumes for those partici- pants along with a packet addressed to each Councilmember. Mayor White suggested that he give them to the City Clerk for distribution to the Council. COUNCIL (CONSENT CALENDAR - ITEM 30) (ADDED BY COUNCIL PRESIDENT HOUSER) Council Absence. APPROVAL of an excused absence from tonight' s meeting for Councilmember Woods. INSURANCE (CONSENT CALENDAR - ITEM 3F) Insurance Coverage for 1940 Fire Engine. APPROVAL to provide damage coverage for the 1940 antique fire engine through the self-insured small loss handling fund, since insurance values available in the market are less than half the actual restoration costs the Kent Fire Department has invested in this vehicle, as recommended by the Operations Committee. EMPLOYEE (CONSENT CALENDAR - ITEM 3G) SERVICES Neighborhood Traffic Control Position. AUTHORIZATION for the creation of a Neighborhood Traffic Control Coordinator position, as recom- mended by the Operations Committee. Funding for the remainder of 1997 will be covered through salary savings and plan check revenue. The final pay scale will be determined by Employee Services following creation of a job description. 14 Kent City Council Minutes August 19, 1997 PARKS & (CONSENT CALENDAR - ITEM 3C) RECREATION Glass Artwork Installation for Centennial Center. ACCEPTANCE of Artist Norman Courtney's public art proposal for the glass artwork installation at the Centennial Center with a budget of $75, 000. The City of Kent Arts Commission recommends artist Norman Courtney for the glass public artwork installation for the Centennial Center. Chosen by a jury, the artist's proposal features a Japanese rock garden and screen imagery made from cast glass in the display case. The barrel vaulted ceiling above the case will be treated with corresponding lighting and silver leafing. The project budget is $75, 000. The project is in the 1997 City Art Plan and Budget. (CONSENT CALENDAR - ITEM 3D) Mary Lou Becker Memorial Scholarship Fund. APPROVAL to amend the 1997 budget and beyond to reflect a revenue line and an expenditure line for the Mary Lou Becker Memorial Scholarship Fund. Long-time City employee Mary Lou Becker passed away in April, 1997. Since that time, friends and family have directed memorial contributions to the Resource Center in Mary Lou' s name. Their intention was to create a scholarship fund to provide financial assistance to special popula- tions and youth/teen participants with documented need. (CONSENT CALENDAR - ITEM 3E) Tree Removal and Replacement. ACCEPTANCE of the tree replacement proposal from Puget Sound Energy, to be implemented over a five-year period. Puget Sound Energy (PSE) has identified 214 trees which are growing under, or adjacent to, overhead power lines which pose a threat to public safety and service interruption. PSE has proposed to remove these trees and provide the City with re- placement trees which will not cause a continued threat. Staff has reviewed the request and identified issues for consideration. The pruning of these 214 trees will be performed by PSE as needed on an interim basis to maintain service reliability and public safety. 15 Kent City Council Minutes August 19, 1997 PARKS & (CONSENT CALENDAR - ITEM 3N) RECREATION (ADDED BY COUNCILMEMBER JOHNSON) Consolidated Food Management Contract APPROVAL of a contract with Consolidated Food Management, Inc. for three years to use the Senior Center kitchen for the preparation of meals to be served off-site to immigration and naturalization detainees, and other clients as needed. Councilmember Johnson explained that this item had come before the Operations Committee today and that they voted for approval but due to time constraints, it is necessary for the contract to be adopted by the Council tonight so that the contract can be signed. There were no objections from the Council. Consolidated Food Management, Inc. , the current food service provider for the Senior Center lunch program, has requested expanded use of the Senior Center kitchen for the preparation of meals to be served off-site to immigration and naturalization detainees, and other Consolidated Food Management clients as needed. Consolidated Food Management has requested a three-year period of commitment. In exchange, Consolidated Food Management will pay the Senior Center $50, 000 annually. Addi- tionally, in order to accommodate the program, Consolidated Food Management will purchase new kitchen equipment (valued at approximately $40, 000) which the Senior Center will own after three years. Staff feels confident that there will be minimal impact on the facility, senior programming, or facility rentals. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through July 15 and paid on July 15, 1997, with the additional approval of payment of bills received through July 31 and paid on July 31, 1997 after auditing by the Operations Committee on August 5, 1997. Approval of checks issued for vouchers: Date Check Numbers Amount 7/15/97 186648-186939 $ 725,471. 67 7/15/97 186940-187322 1, 613 ,516.80 $2 , 338, 988.47 16 Kent City Council Minutes August 19, 1997 FINANCE 7/31/97 187323-187613 $ 936, 010.03 7/31/97 187614-188033 2 , 391,483 . 10 $3, 327 ,493 . 13 Approval of checks issued for payroll for July 1 through July 15 and paid on July 18, 1997, with additional checks issued for July 16 through July 31 and paid on August 5, 1997: Date Check Numbers Amount 7/18/97 Checks 221125-221498 $ 295,425.42 7/18/97 Advices 47872-48356 689 , 280.90 $ 984 ,706.32 8/5/97 Checks 221499-221860 $ 274,716. 36 8/5/97 Advices 48357-48846 650, 161.52 $ 924,877.88 BUDGET (PUBLIC HEARINGS - ITEM 2B) 199a Budget and Capital Improvement Program. This date has been set for the first public hearing on the 1998 Budget and Capital Improvement Program. Public input is desired and welcome as the City begins to prepare for the 1998 budget. Finance Director Miller explained that many requests have been received from the different City departments and that they are now in the balancing stage for the budget. She noted that the main reason for the public hearing tonight is to find out if the public would like to have money added to the operating budget. She stated that the operating budget primarily pays for Police, Parks, Street Maintenance, Fire, and all the government operations. She noted that there will also be a Council Workshop on October 21st to present a proposed budget. She explained that there will be time to make changes between October and November when the final budget is adopted. She noted that the plan is to adopt the budget on November 18th. Miller noted that the public hearing is also for the Capital Improvement Plan (CIP) . She ex- plained that the Capital projects in the City include all of the transportation projects, the corridors, sports fields, maintenance of parks, maintenance of the City-owned buildings, and Corrections Facility. She noted that in the Capital Facilities Plan the City actually has 17 Kent City Council Minutes August 19, 1997 BUDGET $2, 300, 000. 00 that is the annual amount of money available to allocate to governmental projects. She noted that in addition to this, there are some specific monies that are used just for corridors and individual money that is used for water projects, drainage projects, and sewer projects. Mayor White opened the public hearing. Arthur Harvey, President of the Kent-Citizens-Asso- ciation, inquired as to whether there was any funds designated in this budget for diversity training. Mayor White noted that his request will be taken into consideration. HOUSER MOVED to close the public hearing. Orr seconded and the motion carried. (CONSENT CALENDAR - ITEM 3H) Budget Adjustment Ordinance. ADOPTION of Ordinance No. 3358 and APPROVAL of the technical budget adjustment for budget changes made between January 1 and June 30, 1997, as recommended by the Operations Committee at their August 5, 1997 meeting. The adjustment totals $17, 332 , 621 and is primarily for capital projects but also includes the six month budgets for Del Mar and Meridian Valley annexations made through June 10, 1997, totaling $17 , 332 , 621. REPORTS Council President. Houser reminded the Council and the public that September 20th will be the City Open-House. She noted that all departments will be open for touring, and that there will be some balloon animals and food. She also noted that everyone is welcome to attend on Saturday from 12 : 00-3 : 00 p.m. Operations Committee. Johnson noted that the next Operations Committee meeting will be held on September 2nd at 5: 30 p.m. Public Works Committee. Clark noted that tomorrow's meeting, August 20th, has been can- celled and that the next meeting will be held on September 3rd at 3 : 30 p.m. Planning Committee. Orr noted that the Planning Committee will hold a special meeting on September 2nd to deal with a couple of time- sensitive items and that the next regular meeting 18 Kent City Council Minutes August 19, 1997 REPORTS will be held on September 16th. She also noted that both meetings will begin at 4: 00 p.m. Administrative Reports McFall noted that there will be a very brief Executive Session to discuss negotiations on property acquisition. He noted that no action is anticipated and that the execu- tive session will be approximately 10 minutes. EXECUTIVE At 8: 17 p.m. , the Council recessed -to Executive SESSION Session for approximately ten minutes to discuss negotiations for property acquisition. GOLF COURSE The meeting reconvened at 8: 30 p.m. Orr re- TASK FORCE quested information from the Golf Course Task Force meeting that reviewed the requests for proposals (RFP' s) for the management of the golf course. McFall explained that there are no minutes or tapes of this meeting because in an RFP proposal, whether it be architects, con- tractors, etc. , it is a presentation so it is not something where minutes are kept on it. He did note, however, that staff could make a presenta- tion to the Council as to what transpired and what the presentation included. Upon Orr' s question, Johnson noted that by the second meeting in September a recommendation should be coming back to Council. McFall clarified for Orr that it will probably not come before Council any time sooner than the second meeting in September, but he noted that the action of Council was to have the two contractors make a presentation to the full Council. He noted that John Hodgson, Parks Director, has been working with Council- member Woods on this item and trying to decide whether or not to have the presentation done at a Council meeting or some type of separate workshop setting. He noted for Houser that they will try to get it scheduled for around September 16th. Bennett noted that he will be out of town for the meeting of September 16th and requested that the presentation be scheduled either before or after the September 16th Council meeting. TRANSPORTATION- Orr noted that on the Cable channel the other GRADE morning, she saw an August 6th press conference SEPARATION with a number of people from Washington, DC, and local elected officials and that she was not aware of that press conference. She requested a report as to why the group was here and what the outcome of the press conference was. Mayor White 19 Kent City Council Minutes August 19, 1997 TRANSPORTATION- explained for Orr that it was a press conference GRADE between the Governor and the Chair of the House SEPARATION Committee for Transportation from Washington, DC, which was a last minute thing. Mayor White further explained that the purpose of the press conference was to highlight the grade separation issue. He noted that the group is doing this throughout the Puget Sound Region. McFall noted that the City received a last minute notice of this press conference and he apologized to the Council for not notifying them. ADJOURNMENT The meeting adjourned at 8 : 35 p.m. so;Y� lnGcr' Donna Swaw Deputy City Clerk 20