Loading...
HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 06/03/1997 Kent, Washington June 3 , 1997 Regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor White. Present: Councilmembers Bennett, Clark, Epperly, Houser, Johnson, Orr and Woods, Operations Director/Chief of Staff McFall, City Attorney Lubovich, Planning Director Harris, Public Works Director Wickstrom, Police Chief Crawford, Fire Chief Angelo, Parks Director Hodgson, and Employee Services Director Viseth. Approximately 35 people were at the meeting. PUBLIC Introduction of Mayor's Appointee. Mayor White COMMUNICATIONS introduced Mr. Bill Boyce, his appointee to the Transit Advisory Board. Employee of the Month. Mayor White announced that Parking Enforcement Officer Carol Weston has been selected as Employee of the Month for June. He noted that Ms. Weston approaches her job with lightheartedness and an upbeat attitude. Police Chief Crawford said that Weston is a gracious, hardworking public servant, who even checks inside buildings on her route to be sure things are alright. Mayor White presented her with the Employee of the Month plaque. Regional Justice Center Update. Facility Commander Ray Coleman said that they are pleased to be a part of the Kent community and hope to be an asset both economically and as a good neighbor. He thanked the Council, Police Chief Crawford and other committees for their help. Coleman noted that ten of the fourteen units are open, with a population of 524 . He added that four units are for future expansion. Coleman noted that the facility has a meeting room for periodic use by the community, and that their parking garage is used by Kent Commons for after hour and weekend overflow parking. He said that they expect to have hundreds of volunteers, including pastors. Kiwanis Club/Park Landscape Site Development Award. Rod Saalfeld of the Kiwanis Club noted that the Parks Department secured a grant for material for Kiwanis Tot Lot #3 , and that Pamela McFall of the Parks Department submitted it to the Chamber of Commerce Beautification Contest. He said that because of her writing, and the work of Kiwanis, they won the award, and he presented the award to the Mayor for display. He added 1 3 Kent City Council Minutes June fl, 1997 PUBLIC that they saved the City approximately $25, 000 on COMMUNICATIONS the project. Mayor White thanked the Council for their support. CONSENT HOUSER MOVED that Consent Calendar Items A CALENDAR through K be approved. Johnson seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. APPROVAL of the minutes of the regular Council meeting of May 20, 1997, and correction of Item 3B in the minutes of May 6, 1997, as follows: The date shown for "Approval of checks issued for vouchers" should be April 15, 1997 , rather than April 1, 1997 . HEALTH & (CONSENT CALENDAR - ITEM 3K) SANITATION Puget Sound Pipe Supply ACCEPTANCE of the bill of sale for Puget Sound Pipe & Supply submitted by S & L Properties, L.L.C. for con- tinuous operation and maintenance of 274 feet of watermain improvements and release of bonds after the expiration period, as recommended by the Public Works Director. The project is located at 7800 S. 202nd Street. SURPLUS (CONSENT CALENDAR - ITEM 3G) VEHICLES Surplus Vehicles. AUTHORIZATION to declare cer- tain Equipment Rental vehicles no longer needed by the City as surplus and authorize the sale thereof at the next State auction, as recommended by the Public Works Committee. TRANSPORTATION (CONSENT CALENDAR - ITEM 3F) Transportation Improvement Board (TIB) Grant. AUTHORIZATION for the Mayor to sign the TIB Grant Agreement in the amount of $2 , 059 , 200 for the construction phase of the 196th Street Corridor project, and direct staff to accept the grant and establish a budget for same, as recommended by the Public Works Committee. TRAFFIC (BIDS - ITEM 5A) CONTROL South 200th Street Green River Bridge. The bid opening for this project was held on May 28th with 6 bids received. The low bid was submitted by Mowat Construction Co. of Kirkland, in the amount of $2 , 486, 385 . The Engineer' s estimate was $2 , 886, 646 . 2 3 Kent City Council Minutes June ,ff', 1997 TRAFFIC The project consists of the construction of a CONTROL two-span concrete bridge over the Green River at South 200th Street which is a portion of the S. 196th Street Corridor project. It is the recommendation of the Public Works Director that upon receipt of all permits and approvals and Council' s concurrence that a bid discrepancy is a minor informality, the S. 200th Street Green River Bridge contract be awarded to Mowat Construction Company in the amount of $2 , 486, 385. Assistant City Attorney Brubaker explained that the low bidder neglected to list one of the subcontractors on a form in the bid packet as required by State law, but that the subcontractor was listed on a separate form within the packet. He added that the low bidder also called within one hour of the bid opening, as is allowed by State law, to note the missing subcontractor. Brubaker opined that this constitutes a minor informality which the City could waive, and recommended award of the contract to Mowat Construction Company. CLARK MOVED that the low bidder's omission of one subcontractor on the city's subcontractor list constitutes a minor informality in the bid because the subcontractor was clearly listed on a separate bid document, and because the contractor notified the City within one hour of the bid opening time of the complete subcontractor list; and further MOVE that the contract be awarded to Mowat Construction on the condition that the City first receive all necessary permits and approvals. Bennett seconded and the motion carried. PLAT (OTHER BUSINESS - ITEM 4A) Meridian West Preliminary Plat SU-96-02 . This date has been set to consider the Hearing Examiner' s recommendation for conditional approval of an application by Wally and Anne Mseitif for a 25-lot single family residential preliminary subdivision. This plat is 4 .86 acres in size and is located adjacent to 132nd Avenue SE, between 263rd and 266th Streets. 3 Kent City Council Minutes June , 1997 PLAT Upon Clark's question, Wickstrom explained that SE 263rd will be looped and tied back to 132nd SE. ORR MOVED to accept the Findings of the Hearing Examiner and to adopt the Hearing Examiner's recommendation of approval of Meridian West Preliminary Plat. Johnson seconded and the motion carried. ANNEXATION (PUBLIC HEARINGS - ITEM 2A) Del Mar Annexation. This date has been set as the hearing date for the proposed Del Mar Annexation. The City has received a sufficient and valid property owner petition on the pro- posed Del Mar Annexation, and the King County Boundary Review Board approved the annexation proposal on May 19 , 1997 . This annexation contains approximately 578 acres and is located on the southwestern edge of the City. The annexation area is generally bounded south of the current City boundary at South 252nd Street, east of Pacific Highway South, north of South 272nd Street, and west of the existing City boundary along Military Road, South 268th Street and South 272nd Street. The proposed ordinance would annex the Del Mar area effective July 1, 1997 . Planning Director Harris showed the location on a map and said that there are approximately 4 , 000 people in the area. He noted for Clark that this includes only the east side of Highway 99 and that Des Moines annexed the west side earlier this year. Operations Director McFall explained that the ordinance includes a revision to the 1997 budget, and that the Operations Committee has reviewed it and recommends approval. He said it is antici- pated that the area will generate $464, 000 in revenue, and that during the first six months there will be about $512 , 000 in expenditures. He said the reason for the difference is some one- time expenditures such as capital equipment and the census expense, and that the Capital Fund will be paid back by revenue generated in the annexation area in the next two years. McFall noted that the budget provides for the addition of the equivalent of 15. 4 positions, 11 of which are in the public safety area. He pointed out that this annexation differs from most in that the city does not currently provide fire service 4 3 Kent City Council Minutes June 0, 1997 ANNEXATION in the area. He noted for Orr that a police substation will open soon in the area, and that the cost for the officers who will use that facility is included in the budget. Mayor White opened the public hearing. There were no comments from the audience and HOUSER MOVED to close the public hearing. Woods seconded and the motion carried. ORR MOVED to adopt Ordinance No. 3351 annexing the Del Mar Annexation area effective July 1, 1997 . Woods seconded and the motion carried. Mayor White thanked those who worked on this annexation for a job well done. (CONSENT CALENDAR - ITEM 3J) Del Mar Annexation Census Contract. AUTHORIZA- TION for the Mayor to sign an agreement with Cutting Edge Enterprises in the amount of $38, 923 . 11 in a form substantially similar to the proposed agreement for census services for the Del Mar Annexation. The annexation is to be effective July 1, 1997 . The State Office of Financial Management requires that a census be conducted within 30 days of the effective date of the annexation. POLICE (CONSENT CALENDAR - ITEM 3D) Street Legal Drag Racing Program. APPROVAL to set up a budget account for the Street Legal Drag Racing Program and authorization for expenditures to be made. The Kent Police Department has entered into a partnership with Seattle International Raceway (SIR) to promote Street Legal Drag Racing. This program allows for the opportunity to compete with another driver and vehicle in a safe and controlled environment, and will hopefully help to move this type of racing from the street to the track. All operating expenses for the Street Legal Drag Racing Program will be covered by donations received from local sponsors. In conjunction with these activities, staff plans to sell team t-shirts and other promotional items to help support the program. 5 3 Kent City Council Minutes June .6. 1997 FIRE (CONSENT CALENDAR - ITEM 3C) sole Source vendor for Protective Clothing (Fire) . AUTHORIZATION for the Fire Department to proceed with sole vendor purchase of replacement protective clothing (bunker gear) from Securitex, Inc. over the next four (4) years, with funding coming from the department' s annual budget. Staff will annually monitor the protective clothing market to determine if acceptable alter- natives become available for further evaluation. After analyzing current available equipment, it has been concluded that Securitex is the only product on the market that meets performance requirements and safety standards of the Fire Department. Although the Securitex brand is $33 . 73 more than the other brand which met required standards, except durability, it is staff's opinion that the added cost would be well offset by minimizing replacement and repair. The replacement of the protective clothing will be phased in over a four (4) year time span working within the existing budget at an estimated cost of $50, 000. 00 a year. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through May 15 and paid on April 30, 1997 and May 15, 1997, after auditing by the Operations Committee on May 27 , 1997 . Approval of checks issued for vouchers: Date Check Numbers Amount 4/30/97 183330-183637 $ 552,274 .24 4/30/97 183638-183990 1, 652 , 592 .74 $2 , 204, 866. 98 5/15/97 183991-184220 $ 785, 306. 84 5/15/97 184221-184247 1 , 445 ,747 . 20 $21231, 054 . 04 $4 .435,921. 02 Approval of checks issued for payroll for May i through May 15 and paid on May 20, 1997 : Date Check Numbers Amount 5/20/97 Checks 219695-220070 $ 261, 832 .70 5/20/97 Advices 45917-46442 $ 654 , 685. 57 $ 916, 518 . 27 6 3 Kent City Council Minutes June V, 1997 FINANCE (CONSENT CALENDAR - ITEM 3I) Banking Services Contract. AUTHORIZATION for the Mayor to approve a five-year banking services contract with U. S. Bank with optional two-year extensions, as recommended by the Operations Committee at their May 27th meeting. A four- month evaluation considered 43 items with focus on Cost, Service as Providers, Customer Service, and Innovation/Technology. U. S. Bank's proposal was verified to provide full service at the lowest cost to the City and at a high level of customer satisfaction. APPOINTMENTS (CONSENT CALENDAR - ITEM 3E) Transit Advisory Board. CONFIRMATION of the Mayor's appointment of Bill Boyce to serve as a member of the Kent City Transit Advisory Board. Mr. Boyce is a Kent resident, serves as a member of the Kent School Board and is a Kent Rotarian. He feels that with the growth the City has experienced, transportation issues will play a major role in the next few years and he feels he can bring a new perspective to the Transit Advisory Board. Boyce will replace Rick Wellenberger, whose term expired, and his new appointment will continue until 4/30/99 . EMPLOYEE (CONSENT CALENDAR - ITEM 3H) SERVICES Group Health Cooperative Contract. AUTHORIZA- TION for the Mayor to sign the Group Health Cooperative Contract for 1997 . The overall cost increase for purchasing coverage is approximately 5. 26% over last year. REPORTS Council President. Houser noted that the Suburban Cities dinner will be held on June 11 in Enumclaw and asked that Councilmembers contact Ms. Banister. She also said that she enjoyed her visit to China and that there are between 35 and 45 commitments to attend the Trade Exchange in November. Public Works Committee. Clark noted that the Committee will meet at 3 : 30 on June 4th. Planning Committee. Orr noted that the Committee will meet at 4 : 00 p.m. on June 17th. 7 3 Kent City Council Minutes June ,8, 1997 REPORTS Upon Orr' s request, Chief Crawford agreed to provide information on the number of citations issued on Lake Meridian this year, what they were issued for, the number of violators, and whether warning tickets were issued. Administrative Reports. McFall reminded Councilmembers of an executive session regarding negotiations for property acquisition, and noted that it should take approximately fifteen minutes. EXECUTIVE The meeting recessed to executive session at SESSION 7 : 30 p.m. ADJOURNMENT The meeting reconvened and adjourned at 8: 00 p.m. Brenda Jacobe CMC City Clerk 8