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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 02/06/1996 Kent, Washington February 6, 1996 Regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor White. Present: Councilmembers Bennett, Clark, Epperly, Houser, Johnson, Orr and Woods, Operations Director/Chief of Staff McFall, City Attorney Lubovich, Public Works Director Wickstrom, Planning Director Harris, Fire Chief Angelo, Police Chief Crawford, Parks Director Hodgson, Human Resources Director Viseth, and Finance Director Miller. Approximately 40 people were in attendance. The flag salute was lead by Boy Scout Troop 407 . PUBLIC Kent Arts Commission 1996 Community Arts Grant COMMUNICATIONS Awards. Mayor White and Carol McPherson, Chair of the Arts Commission, awarded grants from the Arts Commission to the following recipients: Rainier Chorale, MASK Theatre, Kent Parks Youth/ Teen Program, Northwest Renaissance Poets, Performers and Publisher, Special Populations Resource Center, Kent Senior Activity Center, and Kent School District. Employee of the Month. Mayor White announced that Barbara Keohane, Administrative Assistant at the Kent Corrections Facility, has been selected as Employee of the Month for February. He noted that Ms. Keohane is thorough and dedicated, and executes her duties efficiently and without complaint. Police Chief Crawford commended her for her work, and Ms. Keohane expressed her appreciation. Introduction of Mayor's Apvointee. The Mayor introduced Roxanne Ketch, whom he has reappointed to the Kent Bicycle Advisory Board. Boy scout Week. Mayor White read a proclamation noting that Boy Scouts of America emphasizes personal growth and service to others, that all areas of scouting are delivered to youth by trained volunteers, and that there are 3,778, 269 boys nationwide participating in Boy Scouts pro- grams. He declared February 4-10, 1996 as Boy Scout Week in the City of Kent and encouraged all citizens to acknowledge the young men who parti- cipate in the scouting program. The proclamation was presented to Dennis Johnson, a City employee who volunteers his time to work with the Boy Scouts. Legislative Update. Arthur Martin explained the major issues affecting cities, which are property 1 February 6, 1996 PUBLIC rights, limiting lobbying by cities to only COMMUNICATIONS elected officials, and the drainage issue. Martin reminded the Council that there is a Suburban Cities reception at 5:00 p.m. tomorrow evening. CONSENT HOUSER MOVED that Consent Calendar Items A CALENDAR through S be approved. Woods seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. APPROVAL of the minutes of the regular Council meetings of January 2, 1996, and January 16, 1996. HEALTH & (CONSENT CALENDAR - ITEM 3J) SANITATION Cedar Meadows Plat. AUTHORIZATION to accept the bill of sale for the Plat of Cedar Meadows sub- mitted by Pacific Industries, Inc. for continuous operation and maintenance of 845 feet of water main, 545 feet of sanitary sewers, 536 feet of street improvements and 840 feet of storm sewers, as recommended by the Public Works Director. The project is located at 116th Avenue Southeast and Southeast 228th Place. (CONSENT CALENDAR - ITEM 3K) Carpinito Business Park. AUTHORIZATION to amend the Carpinito Business Park Bill of Sale. At the December 19th Council meeting, the Bill of Sale for Carpinito Business Park, located at 84th Ave. S. and S. 222nd Street, was accepted in full which included 58 feet of sanitary sewer. It has since been determined that this sewer line was private construction and as such, this portion of the bill of sale needs to be amended. It is the recommendation of the Public Works Director to delete 58 feet of sanitary sewer improvements from the Carpinito Business Park bill of sale acceptance. STREET (CONSENT CALENDAR - ITEM 3G) VACATION Street Vacation - S. 218th Street. ADOPTION of Resolution No. 1454 setting a hearing date of March 19, 1996, for the S. 218th Street Vacation. The Public Works Department has received a request for street vacation for a portion of S. 218th Street from Gary Volchok. 2 February 6, 1996 STREET (CONSENT CALENDAR - ITEM 31) IMPROVEMENTS S. 240th Street Agreement. AUTHORIZATION for the Mayor to execute the S. 240th Street Agreement with King County for the improvement of S.E. 240th Street from 116th Avenue S.E. to 132nd Avenue S.E. , authorization for the sale of councilmanic bonds to finance the City's upfront share, and authorization that the debt service be paid out of the utility tax revenues of the street fund, as recommended by the Public Works Committee. (CONSENT CALENDAR - ITEM 3M) James Street/4th Avenue Improvements. ACCEPT as complete the contract with Shoreline Construction for the James Avenue/4th Avenue Improvements project and release of retainage after State releases, as recommended by the Public Works Director. The original contract was $282 ,206.26. The final construction cost was $265, 680.27. (CONSENT CALENDAR - ITEM 3N) Prager Road Guardrail. ACCEPT as complete the contract with Petersen Brothers for the Frager Road Guardrail Rehab (Meeker St. - 212th St. ) project and release of retainage after State releases, as recommended by the Public Works Director. The original contact was $65,059.50. The final construction cost was $66, 897.50. SIDEWALKS (CONSENT CALENDAR - ITEM 3L) Tree Grate Supply Contract. ACCEPT as complete the contract with Urban Accessories, Inc. for the Tree Grate Supply Contract, and release of retainage after State releases, as recommended by the Public Works Director. The tree grates were supplied for the Downtown Sidewalk Rehabilita- tion, Phase II contract. The original contract amount was $43 ,512 . 00. The final construction cost was $47, 082 . 00, the overage being a result of the purchase of 6 additional tree grates after the contract was awarded. WATER (CONSENT CALENDAR - ITEM 30) Rent Springs Transmission Main Repair. ACCEPT as complete the contract with R.W. Scott for the Kent Springs Transmission Main Repair project and release of retainage after State releases, as recommended by the Public Works Director. The original contract was $1, 130,950.76. The final construction cost was $995, 604 .23 . 3 February 6, 1996 PUBLIC WORKS (CONSENT CALENDAR - ITEM 3E) Recycling coordinator/Education - Department of Ecology Agreement. AUTHORIZATION for the Mayor to sign the Recycling Coordinator/Education Grant Agreement with the Department of Ecology and establishment of a budget in the amount of $57 ,596, as recommended by the Public Works Committee. This agreement specifies the re- sponsibility of the City in working towards the expansion of existing recycling programs as well as the implementation of new waste reduction and recycling programs and education. These programs are administered by the Department of Public Works Conservation Specialist. (CONSENT CALENDAR - ITEM 3F) State Revolving Fund Loan Agreement - Garrison Creek. AUTHORIZATION for the Mayor to sign the Garrison Creek State Revolving Fund Loan Agreement with the Department of Ecology and establishment of a budget in the amount of $2. 1 million, as recommended by the Public Works Committee. D.O.E. has selected 33 local govern- ments to receive funding for 39 water quality projects under the State Water Pollution Control Revolving Fund. The Garrison Creek 98th Avenue Regional Treatment Pond has been ranked eligible under this program. The City has received concurrence from D.O.E. that they will fund retroactively. The loan has a 20-year payback with an interest rate of 4 . 8 percent. (CONSENT CALENDAR - ITEM 3H) Segregation - LID 330 - Assessment #6 Amended. ADOPTION of Resolution No. 1455 authorizing the segregation of Assessment #6 Amended in LID 330 to accommodate the sale of property, as recom- mended by the Public Works Committee. This segregated property will pay its designated share of the LID assessment. PUBLIC SAFETY (CONSENT CALENDAR - ITEM 3C) Designation of Agent for Disaster Recovery. ADOPTION of Resolution No. 1453 designating the Fire Chief/Emergency Management Director as the City's application agent. In order to be eligible to receive moneys for recent response efforts to the wind storm, an Application Agent must be identified. Items that are eligible for reimbursement are overtime and uninsured losses to City property. 4 February 6, 1996 ANNEXATIONS (OTHER BUSINESS - ITEM 4A) Interlocal Agreement with Ring County Regarding Annexations. At its December 19, 1995, Council meeting, the City Council approved a proposed Interlocal Agreement with King County relating to the processing of building permits and Land Use Applications for areas annexed to the City of Kent. Due to the pending Meridian Annexation, this Interlocal was submitted to the City Council without final approval of King County. King County subsequently requested changes to the agreement. The only major substantive change relates to the SEPA provisions which provide that the City of Kent shall serve as lead agency for all pending applications. In order to clarify that the agreement covers the Meridian Annexation, the City Attorney suggested changing the wording in the first sentence of Section 17 to read as follows: "This Agreement shall govern all annexations to the City effective after December 31, 1995, in which applications for development approval are then pending with the County. " Lubovich then explained that there are correc- tional changes, but the substantive changes deal with SEPA where the City becomes the lead agency on pending applications. He noted that this is a five-year agreement which can be terminated upon thirty days notice by either party. ORR MOVED to approve and authorize the Mayor to enter into the Interlocal Agreement with King County regarding annexations, as just amended by the City Attorney. Woods seconded and the motion carried. PLANNING (CONSENT CALENDAR - ITEM 3Q) Land Use and Planning Board Ordinance. AUTHORIZATION to establish February 20, 1996 at 7 : 00 p.m. as the time and date for a public hearing on the proposed Land Use and Planning Board Ordinance. APPOINTMENTS (CONSENT CALENDAR - ITEM 3P) Rent Bicycle Advisory Board. CONFIRMATION of the Mayor' s reappointment of Roxanne Ketch to con- tinue serving as a member of the Kent Bicycle Advisory Board. Her term will continue to 12/31/97 . 5 February 6, 1996 HUMAN (CONSENT CALENDAR - ITEM 3R) RESOURCES Voluntary Retirement Incentive Program. APPROVAL to extend the Voluntary Retirement Incentive Program for 1996-97, as recommended by the Operations Committee. The Voluntary Retirement Incentive Program provides a temporary window of opportunity for eligible employees to retire from the City while providing them additional financial security. The purpose of the Program is to recognize and reward the dedication, loyalty and distinguished service of long-term employees, while providing savings to the City. Our records indicate that twenty two (22) employees are eligible during this period of time. Many of these employees have expressed interest in retiring. No future requests are planned for an extension of the Voluntary Retirement Incentive Program. POLICE (CONSENT CALENDAR - ITEM 3D) Corrections Facility Health Services Contract. APPROVAL of a three-month extension of the jail health services contract with Seattle-King County Department of Public Health, as recommended by the Public Safety Committee. This extension will allow the City time to identify a new jail health services provider, as Seattle-King County Department of Public Health has served notice that they no longer want to provide this service to the Kent Corrections Facility. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through January 15 and paid on January 15, 1996 after auditing by the Operations Committee on January 31, 1996 . Approval of checks issued for vouchers: Date Check Numbers Amount 1/12/96 163872-164333 $2 , 115, 304.46 1/16/96 164334-164383 95,253 . 37 $2,210, 557.83 6 February 6, 1996 FINANCE Approval of checks issued for payroll for January 1 through January 15, 1996 and paid on January 19 , 1996: Date Check Numbers Amount 1/19/96 Checks 208769-209109 $ 284,875.43 Advice 30866-31320 587 ,045.95 $ 871, 921. 38 (CONSENT CALENDAR - ITEM 3S) Investment Policy. ADOPTION of Ordinance No. 3278 relating to the investment policy. At their January 31, 1996 meeting, the Operations Committee recommended adoption of Kent's first Investment Policy. The City has received a letter from the Municipal Treasurers' Association stating that Kent was awarded the national association's "Certification of Excellence" for its "outstanding written investment policy" and commending the City for "enhancing its fiscal responsibility in the management of fiscal funds. " REPORTS Council President. Houser announced that the Suburban Cities dinner will be held in Lake Forest Park on February 14, and asked interested Councilmembers to contact Ms. Banister. operations Committee. Johnson noted the next committee will be held at 4 : 30 p.m. on February 7 . Planning Committee. Orr announced that the next committee meeting will be held on February 20th at 4 : 00 p.m. , and that it will be combined with a Land Use and Planning Board meeting. Orr also noted that a meeting regarding the Land Use and Planning Board will be held on Monday afternoon to finalize a draft proposal to bring to Council on February 20th, and asked that Councilmembers provide input by then. Administrative Reports. Mayor White noted that he has spoken with officials from three communities in Norway who are interested in forming a Sister City relationship with the City. He said he has invited the officials to visit Kent, and that he may visit Norway later this year. 7 February 6, 1996 REPORTS Operations Director McFall informed the Council that March 26 has been tentatively set for a tabletop exercise on emergency preparedness, and asked Councilmembers to inform him if this date is a problem. He added that the exercise will be held in the Council Chambers. McFall noted that the City has been invited to a meeting being held tomorrow night by individuals who are interested in annexation of the Meridian Valley Country Club area. He said representa- tives from the City will attend this meeting to discuss the issues and the pros and cons, and added that it is very preliminary at this point. He noted that the meeting will be held at 7: 00 p.m. at the Meridian Valley Country Club clubhouse and welcomed any interested Council- members to attend. He pointed out that imple- mentation of the Growth Management Act must be balanced with the City` s ability to respond and deliver services. EXECUTIVE At 7:25 p.m. , McFall reminded the Council of an SESSION executive session of approximately 15 minutes to discuss potential litigation. ADJOURNMENT The meeting reconvened and adjourned at 7:55 p.m.Brenda Jaco r, CMC City Cler 8