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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 10/17/2000 Kent, Washington October 17, 2000 The regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor Pro Tem Orr. Present : Councilmembers Amodt, Brotherton, Clark, Epperly, Woods and Yingling, Chief Administrative Officer McFall, City Attorney Lubovich, Police Chief Crawford, Fire Chief Angelo, City Engineer Gill, Planning Manager Satterstrom and Parks Director Hodgson. Approximately 30 people were at the meeting. CHANGES TO THE AGENDA McFall requested the addition of an Executive Session on property acquisition. Suzette Van Aken, Louise Lee, John Reilly, Ed Brisendine, Gail McMullen and Linda Johnson requested the addition of items concerning condominium parking, the King County CDBG loan, and the Public Market . (Continued Communications Items 11A, 11B, and 11C. ) PUBLIC COMMUNICATIONS Kent Arts Commission. Mayor Pro Tem Orr read a proclamation noting that the Kent Arts Commission was established twenty-five years ago and that their programming affects every aspect of life in our community including the economy, social problem solving, job creation, education, creativity and community livability, and proclaiming the month of October 2000 as Kent Arts Commission 25th Anniversary Month. Kent Arts Commission Chair Carol McPherson accepted the proclamation. Ronda Simons, Cultural Program Manager, gave a pre- sentation outlining the Commissions , past achievements, current programs and future plans, and thanked all who have been involved in the Arts Commission. She also thanked the Mayor and Councilmembers and presented them with timelines and a poster. Orr expressed her appreciation to the Arts Commission and staff . Make A Difference Day. Orr read a proclamation declaring October 28, 2000 as Make A Difference Day in the City of Kent, and encouraging all citizens to volunteer their time to help make a difference in the community. Parks, Recreation and Community Services Director Hodgson accepted the proclamation and invited 1 Kent City Council Minutes October 17, 2000 PUBLIC COMMUNICATIONS citizens to participate in this years ' project installing playground equipment and planting trees . CONSENT CALENDAR WOODS MOVED that Consent Calendar Items A through I be approved. Clark seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM GA) Approval of Minutes . APPROVAL of the minutes of the regular Council meeting of October 3 , 2000 . HEALTH & SANITATION (CONSENT CALENDAR - ITEM 6F) MCI Worldcom Bill Of Sale. ACCEPT the Bill of Sale for MCI Worldcom Watermain Extension submitted by MCI Worldcom for continuous operation and maintenance of 150 feet of watermain extension and release bonds after the expiration period, as recommended by the Public Works Director. The project is located at 20224 68th Avenue South. (CONSENT CALENDAR - ITEM 6G) SeaTaBo Building Bill Of Sale. ACCEPT the Bill of Sale for SeaTaBo submitted by Seattle Tacoma Box Company for continuous operation and maintenance of 25 feet of watermain extension and release bonds after the expira- tion period, as recommended by the Public Works Director. The project is located at South 234th Street and 72nd P1 . S . (CONSENT CALENDAR - ITEM 6H) Williamsburg Estates Bill Of Sale. ACCEPT the Bill of Sale for Williamsburg Estates submitted by Williamsburg Estates L.L.C. for continuous operation and maintenance of 1, 017 feet of sanitary sewer improvements and release bonds after the expiration period, as recom- mended by the Public Works Director. The project is located at 116th Avenue Southeast and Southeast 225th Street (CONSENT CALENDAR - ITEM 6I) Hazelwood Meadows Bill Of Sale. ACCEPT the Bill of Sale for Hazelwood Manor submitted by Lakeridge Development, 2 Kent City Council Minutes October 17, 2000 HEALTH & SANITATION Inc . for continuous operation and maintenance of 499 feet of watermain extension, 1, 202 feet of sanitary sewer, 1, 400 of storm sewer and 530 feet of street improvements and release bonds after the expiration period, as recommended by the Public Works Director. The project is located at 25304 116th Avenue Southeast . STREETS (CONSENT CALENDAR - ITEM 6E) Public Roads - Surface Water Fee Ordinance Amendment. ADOPTION of Ordinance No. 3527 amending Section 7 . 05 . 090 of the Kent City Code by adding a new subsection (13) (4) for storm and water surface utility fees for City road systems . On October 3rd the Operations Committee recommended adoption of the proposed ordinance which will establish the Street Department storm and water surface fee assessment formula similar to that for state road systems . TRAFFIC (BIDS - ITEM 8C) 2000 Traffic Striping. The bid opening for this pro- ject was held on October loth with three bids received. The low bid was submitted by Apply-A-Line in the amount of $47, 388 . 65 . The Engineer ' s estimate was $58, 651 . 70 . The Public Works Director recommends award of this project to Apply-A-Line. CLARK MOVED that the 2000 Traffic Striping contract be awarded to Apply-A-Line for the bid amount of $47, 388 . 65 . Epperly seconded and the motion carried. PARKING (CONTINUED COMMUNICATIONS - ITEM 11A) (ADDED ITEM) Timber Ridge Condominiums Parking. Suzette Van Aken, 25131 98th Place South, Unit 306, Kent, President of the Timber Ridge Condominium Homeowners Association, explained that no parking signs were posted on the street last year, and requested that all or most of the signs be removed, due to the limited parking spaces available within the complex. City Engineer Gill agreed to follow up on this issue and to keep the Council informed. 3 Kent City Council Minutes October 17, 2000 PROPERTY (OTHER BUSINESS - ITEM 7A) Agreements For Sale Of Houses On 272nd. At the time of the construction of the 272nd Corridor, the City pur- chased the Ritzman property and the English property because they were in line with the construction of the Corridor. The houses were subsequently moved to their present location at 108th Avenue Southeast and at this time the Public Works Department has agreements for the sale of both properties . The properties have been professionally appraised and are proposed for sale at the appraised values . The Public Works Committee recommends that the Mayor be authorized to execute these agreements . CLARK MOVED that the Mayor be authorized to execute the proposed Purchase and Sale Agreements for the sale of two houses associated with the 272nd Corridor, located at 27615 108th Avenue Southeast and 27607 108th Avenue Southeast, subject to approval of the terms of the agreement by the City Attorney. Epperly seconded and the motion carried. (CONTINUED COMMUNICATIONS - ITEM 11B) (ADDED ITEM) Kina County CDBG Loan. Louise Lee asked for clarifica- tion on the King County Community Development Block Grant loan for the Borden property. McFall explained for her that this is a short term loan of up to thirty months at an interest rate of 4% and that acquisition of the property must take place before using the loan. He noted that details yet to be worked out are the formal negotiation of a purchase and sale agreement, a final report of environmental assessment to determine the environmental issues and the cost of correcting them, and a property survey to clearly designate the property to be acquired. He stated that approximately 400 long term-jobs of all types would be created. McFall also assured Ms . Lee that there is no connection between sponsorship of the King County ordinance and urban separators, and said that a number of County Councilmembers feel this is exactly the type of project they want to see in terms of urban centers and 4 Kent City Council Minutes October 17, 2000 PROPERTY implementation of the King County Growth Management Planning Policies . PUBLIC MARKET (CONTINUED COMMUNICATIONS - ITEM 11C) (ADDED ITEM) Kent Public Market. John Reilly, a vendor at the Market, said that unfair comments have been made about the Market, and that Linda Johnson and Connie Epperly are doing a fine job of managing it . He added that the merchandise is not shabby and that there are more vendors than ever. Ed Brisendine stated that the market is a great asset to the city, that the products are high quality, the prices are right, and that the nay-saying should be taken lightly. Gail McMullen, a vendor at the Market, voiced appreciation to the Market for allowing her to grow her business, as well as being able to be inside . She pointed out that many new businesses start out at the Market, and that the vendors work together on many events . Linda Johnson displayed pictures of the Barn before, during and after the renovation. She noted that over 50, 000 people have visited the Market since it opened and that there has been approximately $400, 000 in vendor sales . She pointed out that the Market should have opened in July, but could not open until November, that vendors received free rent from November through February in an effort to bring them into the Market and to build a stable vendor base, and that nearly $25, 000 of the cash reserves were spent on floors underneath the food areas . She explained that the rent reduction provided by the Council will help the Market get through the winter. She invited the community to visit the Market and noted that there will be a celebration on October 28th. MARKETING (CONSENT CALENDAR - ITEM 6D) Kent Chamber Of Commerce Marketincr Contract. AUTHORIZATION for the Mayor to enter into a contract with the Kent Chamber of Commerce in the amount of $64, 000 for the year 2000 for implementation of a promotional program to enhance tourism and increase 5 Kent City Council Minutes October 17, 2000 MARKETING overnight stays in Kent, as recommended by the Lodging Tax Advisory Committee. The $64, 000 is from the Lodging Tax Tourism Project Fund. PARKS, RECREATION & COMMUNITY SERVICES (OTHER BUSINESS - ITEM 7B) Domestic Violence Community Advocacy Contract. The City of Kent has terminated the contract with Domestic Abuse Women' s Network (DAWN) for Community Advocacy Services and proposes to contract with the YWCA of Seattle/King County to provide these services in Kent . The contract will be for a period of 14 months, from November 2000 through December 2001 . The YWCA has a long history of providing domestic violence services and has demonstrated its ability to perform. This matter was presented to the Operations Committee on October 17 . The Parks, Recreation and Community Services Director recommends entering into an agreement with the YWCA for domestic violence community advocacy services. YINGLING MOVED to authorize the Mayor to execute a contract with the YWCA of Seattle/King County to provide domestic violence community advocacy services to Kent residents from November 2000 through December 2001, subject to approval of the terms of the agreement by the City Attorney. Woods seconded and the motion carried. (BIDS - ITEM 8A) Turnkey Park Play Area Renovation. The bid opening on October 6th resulted in seven bids . LW Sundstrom, Inc. from Ravensdale was the low bidder. The Parks, Recreation and Community Services Director recommends awarding the contract to LW Sundstrom, Inc . for the Base Bid of $54 , 186 . 00 . He also recommends accepting Alternate Bid Number Two in the amount of $1, 500 . 00 for the water line extension for a total of $55, 686 . 00 plus Washington State Sales Tax. WOODS MOVED that the Turnkey Park Play Area Renovation Project be awarded to LW Sundstrom, Inc . for $55, 686 . 00 6 Kent City Council Minutes October 17, 2000 PARKS, RECREATION & COMMUNITY SERVICES plus Washington State Sales Tax. Epperly seconded and the motion carried. INFORMATION TECHNOLOGY (BIDS - ITEM 8B) City Hall Data Center Cooling Unit. Three quotes were received for the City Hall Data Center Cooling Unit . The lowest was from Sea Aire Inc. The existing cooling unit located in the data center on the second floor of City Hall is in need of replacement . The Parks, Recreation and Community Services Director recommends awarding the contract for this project to Sea Aire Inc . for $46, 038 . 00 , plus Washington State Sales Tax. WOODS MOVED that the City Hall Data Center Cooling Unit project be awarded to Sea Aire, Inc . for $46, 038 . 00, plus Washington State Sales Tax. Brotherton seconded and the motion carried. POLICE (CONSENT CALENDAR - ITEM 6C) FY2000 Local Law Enforcement Block Grant. Accept the award from the LLEBG in the amount of $64 , 282 with 10% City matching funds of $7, 143 , for a total of $71, 425 . The Police Department has been notified of approval of their application for grant funding through the LLEBG. The award must be accepted by October 31, 2000 . The LLEBG would be funded in 2001 . FINANCE (CONSENT CALENDAR - ITEM 6B) Approval of Bills . Approval of payment of the bills received through September 29 and paid on September 29 after auditing by the Operations Committee on October 3 , 2000 . Approval of checks issued for vouchers : Date Check Numbers Amount 9/29/00 502223-502389 $ 213 , 127 . 37 9/29/00 502390-502806 2 , 177 , 425 .44 $2 , 390, 552 . 81 7 Kent City Council Minutes October 17, 2000 FINANCE Approval of checks issued for payroll for September 16 through September 30 and paid on October 5, 2000 : Date Check Numbers Amount 10/5/00 246996-247328 $ 270, 510 . 48 10/5/00 101039-101709 908 , 611 . 66 $1, 179, 122 . 14 REPORTS Planning Committee. Brotherton announced that the next committee meeting will be held at 4 : 00 p.m. on November 6, at which time the agricultural policy and temporary structures will be discussed. He also noted that the Land Use and Planning Board will have another hearing on urban separators next Monday night at 7 : 00 p.m. in the Council Chambers . Administrative Reports. McFall reported that the 1999 audit of the city' s financial affairs has been com- pleted and the results indicate that the city complied with state laws and regulations and its own policies and procedures, and that the financial statements were found to be accurate and complete . Both he and Orr commended the Finance Director and her staff for their excellent work. EXECUTIVE SESSION At 7 :48 p.m. , the meeting recessed into Executive Session for approximately fifteen minutes . ADJOURNMENT The meeting reconvened at 8 : 00 p.m. and WOODS MOVED to adjourn. Brotherton seconded and the motion carried. Brenda Jacob CMC City Clerk 8