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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 04/17/2001 (2) Kent, Washington April 17, 2001 The regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor White . Councilmembers present : Amodt, Brotherton, Clark, Epperly, Orr, Woods and Yingling. Others present : Chief Administrative Officer McFall, City Attorney Lubovich, Police Chief Crawford, Fire Chief Angelo, Deputy Assistant Chief Administrative Officer Martin, Public Works Director Wickstrom, Planning Manager Satterstrom and Finance Director Miller. Approximately 20 people were at the meeting. CHANGES TO THE AGENDA Clark requested the addition of Item 7B, Orr requested the addition of Item 6N, and McFall requested the removal of Item 8A and the addition of Pending Litigation to the Executive Session. There was no objection. Ted Kogita requested the addition of Temporary Structures and Dave Hardy requested the addition of Caring About Our Rich Environment . There was no objection and they were added as Continued Communications Items 11A and 11B. Environmental Awareness. Dave Hardy, 19235 108th Avenue SE, Apt 206, Renton, 98055, referred to copies of the Constitution of "Caring About Our Rich Environment" which had been provided to Councilmembers . He said he hopes this group will expand to Kent, and the matter was referred to the Public Works Committee. PUBLIC COMMUNICATIONS Kina County Councilmember Les Thomas . The Mayor introduced King County Councilmember Les Thomas . Thomas, 10321 SE 270th Place, Kent, noted that he has been selected as Chair of the Regional Transit Committee, Vice-Chair of Transportation, and a member of the Committee on Law and Justice. He added that he attended a skate board meeting today, as did City Councilmember Clark. He offered to help the City in any way. Yingling and Mayor White offered their congratula- tions and thanks . South King County Blood Bank Certificate of Appreciation. David Leitch, Manager of the Puget Sound Donor Group Recruitment, noted that the Puget Sound Blood Center and the City of Kent have worked together since 1987, and that the Center needs to collect over 800 pints of blood each weekc:ay in order to meet the 1 Kent City Council Minutes April 17, 2001 PUBLIC COMMUNICATIONS needs of patients . He stated that Kent recently had their greatest blood drive, with 42 people donating. Leitch thanked Mayor White for his support and presented him with a Certificate of Appreciation, as well as a certificate for the City. He commended Teri Nee of the Kent Fire Department for her efforts in the blood drives . He pointed out that the City of Renton holds six blood drives a year, that the City of Auburn also holds six, that the City of Federal Way holds zero, and that the City of Kent holds two. He thanked the Mayor, Council and employees for their support . Mayor White also commended the employees . Introduction of Appointees . Mayor White introduced Donny White, his appointee to the Kent Arts Commission, and welcomed him. CONSENT CALENDAR ORR MOVED to approve Consent Calendar Items A through N. Woods seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 6A) Approval of Minutes. Approval of the minutes of the regular Council meeting of April 3 , 2001, and approval of a correction to the minutes of March 6, 2001, refer- ring to the Sound Transit Improvements Condemnation Ordinance. The Ordinance number should be 3547 rather than 3546 . BILL OF SALE (CONSENT CALENDAR - ITEM 6H) Schuster Self Storage Bill of Sale. ACCEPT the Bill of Sale for Schuster Self Storage submitted by Charles J. Gifford for continuous operation and maintenance of 35 feet of watermain, 85 feet of street improvements and 195 feet of storm sewers and release of bonds after the expiration period, as recommended by the Public Works Director. The project is located at 301 East Novak Lane . WATER (CONSENT CALENDAR - ITEM 6D) Tacoma Second Supply Protect Advance Funding Agreement. AUTHORIZATION for the Mayor to execute the Cost Sharing 2 Kent City Council Minutes April 17, 2001 WATER Agreement for the Howard Hansen Dam Pre-Construction Engineering & Design upon concurrence of the language therein by the City Attorney and the Public Works Director, as recommended by the Public Works Committee. (OTHER BUSINESS - ITEM 7B) (ADDED) Water Emergency - Use Limitations. The City is currently experiencing drought conditions with its current water levels within the City' s water supply system. It is projected that during the coming summer months, the water supply will e substantially lower than the summer months of previous years . Staff finds that it is necessary to begin placing limitations on the use of water in order to provide for a sufficient supply of water during this summer. Because of existing and predicted drought conditions, an emergency exists and immediate limitations are need on the use of water in order to protect the health, safety, and welfare of the citizens of the City of Kent . The proposed ordinance limits the use of water for City water system customers . Landscaping irrigation and lawn sprinkling are restricted on an odd/even date basis, and any new water meters that are three inches or greater in diameter will not be activated and put into use until after October 21, 2001 . The proposed ordinance would be effective immediately upon passage and would remain in effect until October 1, 2001, unless subsequently amended or repealed by Council . Public Works Director Wickstrom noted that this issue was discussed by the Public Works Committee yesterday. He explained the status of the water sources, and said the limitations in the proposed ordinance are mild. He explained the restrictions and noted that odd-even sprinkling could result in saving two million gallons of water a day or more. Yingling voiced concern about businesses whose sprinkler systems are on 24-hour timers, and asked that they be notified. Orr offered tips from the Master Gardener and Woods commented that citizens must help out . CLARK MOVED to adopt Ordinance No. 3553 declaring a water shortage emergency and limiting certain water uses 3 Kent City Council Minutes April 17, 2001 WATER and practices . Epperly seconded. Upon the advice of the City Attorney, Clark made a friendly amendment to add the following language to the last sentence of Section 3A of the ordinance : "The Public Works Director shall have the discretion to modify the restrictions set forth in this section as deemed appropriate" . Epperly agreed. Clark pointed out that each city is responsible for its own water supply, and that this is an attempt to protect Kent ' s water supply. He added that water is also needed for fire suppression and that citizens need to take some responsibility. Mayor White said he is confident that the citizens will respond to this warning, and thanked the Council for giving Wickstrom some discretion. The motion then carried. Later in the meeting, Ted Kogita suggested watering lawns two hours a day per certain area. STREETS (BIDS - ITEM 8A) S. 277th Street Improvement Project - Award of Bid. This item was removed from the agenda, as not all agencies have concurred. SEWER (CONSENT CALENDAR - ITEM 6I) 118th Avenue Sewer Extension. ACCEPT the 118th Avenue Sewer Extension contract as complete and release retainage to M. McPhee Co. upon standard releases from the State and release of any liens, as recommended by the Public Works Director. The original contract amount was $58, 813 .42 . The final construction cost was $52 , 688 . 30 . TRAFFIC (CONSENT CALENDAR - ITEM 6C) No Parking Zones. ADOPTION of Ordinance No. 3554 amend- ing the no parking zones within the City, as recommended by the Public Works Committee. The no parking zones presently contained within Section 9 . 38 . 020 of the Kent City Code are outdated and the ordinance repeals the existing section and replaces it with a new section. 4 Kent City Council Minutes April 17, 2001 POLICE (CONSENT CALENDAR - ITEM 6G) Police Corp Program Funds. ACCEPTANCE of Police Corp Program Funds and establishment of budget documents, as required, to use funds for assistance in Civil Service testing. The funds shall be committed to assist Employee Services in hiring part time help to aid in Civil Service testing. Funds have been received in the amount of $10, 000 . 00 (CONSENT CALENDAR - ITEM 6N) (ADDED ITEM) Mobile Data Computer, Radio Modems and Software Purchase. AUTHORIZATION for the Police Department to purchase Panasonic Toughbooks for a total of $47, 621 . 76 and for the Mayor to approve the sole source purchase with Motorola for the VRM 650 radio modems and Tx Messenger software for a total of $33 , 253 . 32 . The Police Department is continuing to replace their obsolete Mobile Date Terminals in order to integrate with the new Valley Communications Dispatch system. The Panasonic Toughbooks are being ordered at City of Tacoma contract prices . The VRM 650 radio modems and the Tx Messenger software are necessary for operation and are available for purchase through a sole source provider and at Portland Oregon contract prices . The sole source provider for the radio modems and software is Motorola. FIRE (CONSENT CALENDAR - ITEM 6L) Fire Inspection Interlocal Agreement For 2001. AUTHORIZATION for the Mayor to sign the interlocal agreement between the City of Kent and King County for fire inspections for the year 2001 . This agreement covers the inspection of all occupancies in Fire District #37, with the exception of single family residences and miscellaneous structures . The County will reimburse the City at the rate of $100 per hour for travel, research time, and inspections performed on any permit application within the City' s jurisdictional boundaries. 5 Kent City Council Minutes April 17, 2001 INFORMATION TECHNOLOGY (CONSENT CALENDAR - ITEM 6E) Police Records and Jail Management Systems. AUTHORIZATION for the Mayor to sign contracts with Cit Com, Inc . for the purchase of consulting services to assist in the selection of a new police records manage- ment system and jail management system, subject to City Attorney approval of contract documents, as recommended by the Operations Committee . The City is replacing its police records management and jail management system primarily due to limited product support by the vendor. As a result of a RFP process for consulting services, the Police and IT departments have elected Cit Com, Inc. to assist the City in this effort . The scope of their engagement is to assist the City to perform a requirements analysis for a new police records management and jail management system, prepare a RFP, and evaluate and select a vendor. PARKS, RECREATION AND COMMUNITY SERVICES (CONSENT CALENDAR - ITEM 6K) Year 2001 Parks Grant AvDlications. AUTHORIZATION for the Parks Department to take each individual grant application resolution directly to the Council Consent Calendar, as recommended by the Parks Committee . The granting agencies typically require adoption of a resolution and sometimes the timing can be limited. Submitting grant application resolutions directly to Council will shorten the time-frame. APPOINTMENT (CONSENT CALENDAR - ITEM 6M) Arts Commission Appointment. CONFIRMATION of the Mayor' s appointment of Donny A. White to serve as a member of the Kent Arts Commission. Mr. White and his family are Kent residents and he is employed by PEPSI Corporation. He is an instrumental musician and performs at his church, where he is very active, and for functions planned by family and friends . He is currently working on producing his own CD. Mr. White will replace Ellen Gimenez, who resigned. His term will continue until 10/31/03 . 6 Kent City Council Minutes April 17, 2001 FINANCE (CONSENT CALENDAR - ITEM 6B) Approval of Bills . APPROVAL of payment of the bills received through March 30 and paid on March 30 after auditing by the Operations Committee on April 3 , 2001 . Approval of checks issued for vouchers : Date Check Numbers Amount 3/30/01 510599-510882 $ 819,485 .48 3/30/01 510883-511289 1 , 938 , 431 . 92 $2 , 757, 917.40 (CONSENT CALENDAR - ITEM 6F) Corrections Facility Roof Budget Chance. APPROVAL of a budget change for re-roofing of the Corrections facility for approximately $425, 000 using existing funds and a transfer of $225, 000 from the Police Land Acquisition Account, as recommended by the Operations Committee at their April 3 , 2001 meeting. The one-ply roof is approximately 15 years old and will be replaced with a three-ply roof after the HVAC is installed. (CONSENT CALENDAR - ITEM 6J) Van Replacement Budcet Adiustment. APPROVAL of a budget for the replacement of a 1998 cargo van that was stolen on March 13 , 2001, as recommended by the Public Works Committee at their April 2 , 2001 meeting. The van is covered by the City' s Equipment Rental Self-Insurance and the $26, 103 will be budgeted from the Fund Balance of Equipment Rental . (OTHER BUSINESS - ITEM 7A) LID 351 Bond Ordinance and Purchase Contract. The Operations Committee has recommended adoption of a bond ordinance for improvements on the 277th Street Corridor Project in the amount of $5, 367, 217 . A Moody' s bond rating of A-1 has been obtained which will save property owners approximately $100, 000 in interest cost . The Committee also recommended that the Mayor be authorized to sign the bond purchase contract with Bank of America. Finance Director Miller noted that this is a 15-year bond issue which has one of the best interest rates ever. She introduced George Mack of Foster Pepper & Shefelman and Dave Trageser of Bank of America 7 Kent City Council Minutes April 17, 2001 FINANCE Securities . Trageser distributed a summary of the bond issue and noted that these LID bonds are the highest rated LID bonds in Washington State, partly because of the strength of the LID and the City' s history of doing these types of LID bonds . YINGLING MOVED to adopt Bond Ordinance No. 3552 for the issuance of $5, 367, 217 plus issuance costs, and to authorize signing of the bond purchase contract with Bank of America relating to LID 351 . Woods seconded. Clark pointed out that the City' s fiscal responsibility is paying great dividends in terms of saving taxpayer dollars . Yingling added that this pays for the 277th Corridor. The motion then carried. TAXES (CONTINUED COMMUNICATIONS - ITEM 11A) Temporary Structures. Ted Kogita, 25227 Reith Road, Kent, said Tom Brotherton had brought up temporary structures in private yards at a previous Council meeting, and that at the following meeting a person testified that it seems to be permanent . Kogita said he began to wonder if this was going to be another of Tom Brotherton' s "just one latte a day" taxes, which would be about $1, 000 a year in taxes . He said Kent is currently ranked the fifth highest taxed city in the state, and that Tom Brotherton would be proud to make it number one . He asked for an explanation as to where the city is going regarding temporary structures . Brotherton responded that the question of whether to do something about temporary structures was reviewed by the Planning Committee, that a hearing was held, and that the decision was to not change the current ordinance. He emphasized that no taxes were raised. The Mayor asked Kogita to substantiate the information on the City' s tax rating in writing, noting that that would have a lot more credibility with the Council . REPORTS Council President. Orr thanked the department heads who attended the recent Council retreat . Public Safety Committee. Epperly reported that the next meeting will be on April 24 at 5 : 00 p.m. 8 Kent City Council Minutes April 17, 2001 REPORTS Parks Committee. Woods noted that the next meeting will be at 4 : 00 p.m. on April 24 . Administrative Reports. McFall reminded Councilmembers of an Executive Session of approximately 15 fifteen minutes regarding land acquisition and pending litigation. He noted that action may be taken after the Executive Session. EXECUTIVE SESSION The meeting recessed to Executive Session at 7 :37 p.m. , and reconvened at 7 :45 . LAND ACQUISITION Purchase and Sale Agreement. WOODS MOVED to authorize the Mayor to enter into a Purchase and Sale Agreement for an amount not less than $45, 000 cash from a qualified buyer for the Jean Austin Property; to authorize the Mayor to execute any and all documents necessary to close the sale; and to amend the Canterbury Park budget to include the proceeds from the sale . Epperly seconded and the motion carried. PENDING LITIGATION Settlement Agreement. EPPERLY MOVED to approve the settlement as presented in the proposed settlement agreement in the matter of Nastase, et al . V. Miller, et . al . , Cause No. C00-844R, and to make the proposed settlement agreement part of the record. Brotherton seconded and the motion carried. ADJOURNMENT WOODS MOVED to adjourn at 7 :47 p.m. Epperly seconded and the motion carried. Brenda Jaco er, CMC City Clerk 9