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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 05/05/1992 Kent, Washington May 5, 1992 Regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor Kelleher. Present: Councilmembers Bennett, Houser, Johnson, Mann, Orr, White and Woods, City Administrator Chow, City Attorney Lubovich, Public Works Director Wickstrom, Planning Director Harris, Fire Chief Angelo, Parks Director Wilson, Police Chief Crawford, Assistant City Administrator Hansen, Human Resources Director Olson, Information Services Director Spang, and Finance Director McCarthy. Approximately 50 people were at the meeting. PUBLIC Employee of the Month. Mayor Kelleher announced COMMUNICATIONS that Brenda Jacober has been selected as the Employee of the Month for May. He noted that Brenda began working for the City of Kent as a part-time clerical worker in March, 1975 and then in December, 1991, was appointed City Clerk. He stated that Brenda performs her job functions with a positive attitude and treats everyone with respect and professionalism. Mayor Kelleher also noted that Brenda is a valuable asset to the City and presented her with the Employee of the Month plaque. Police Officer Memorial Day. Mayor Kelleher read a proclamation declaring May 15, 1992 as Police Officer Memorial Day in the City of Kent. He noted that Law Enforcement Officers are often called to put their lives into dangerous situations, and that over 376 police officers have been killed in the line of duty in our country since 1986. He urged all citizens of Kent to take interest and reflect on the sacrifice made by those officers, and the families ' of those offi- cers, who have died in the line of duty. Mayor Kelleher noted that the City Historian, Rae Reitan, has informed him that a City Marshall was killed in the line of duty in 1908 . Chamber of Commerce Presentation. Chris King, President of the Chamber of Commerce, expressed appreciation to Jim Hansen, Assistant City Admin- istrator, who has helped keep the lines of commun- ication open between the City and the Chamber. She presented him with a plaque for his exemplary service to the City of Kent and the business com- munity. Mayor Kelleher added that Hansen has been an extremely helpful and productive member of the management team and that he will be missed. 1 May 5 , 1992 CONSENT WOODS MOVED that Consent Calendar Items A through CALENDAR I be approved. Orr seconded and the motion car- ried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. Approval of the minutes of the regular Council meeting of April 21, 1992 . HEALTH & (CONSENT CALENDAR - ITEM 3G) SANITATION Echo Glen Heights. ACCEPTANCE of the bill of sale and warranty agreement submitted by Mainstream De- velopment Joint Venture for continuous operation and maintenance of approximately 2 , 242 feet of water main extension and 1, 779 feet of sanitary sewer extension constructed in the vicinity of S.E. 271st and 108th Avenue S.E. for the Echo Glen Heights development and release of cash bond after expiration of the one-year maintenance period, as recommended by the Public Works Committee. SPECIAL (CONSENT CALENDAR - ITEM 3C) ASSESSMENT Sole Source Special Assessment System. AUTHORIZA- SYSTEM TION to sole source the Special Assessment System to Idaho Computer Systems for approximately $22 , 000. A City Selection Committee has reviewed many options for this specialized system and rec- ommends the selection without a competitive bid process. The vendor is the City' s current utility billing system provider. The City Attorney' s Office agrees with this action. As additional reason to move ahead, the existing Special Assess- ment System will be the last remaining system run- ning on the old Sperry Computer with the implemen- tation of the Equipment Rental System for which the bid was awarded last month. Cost of the system is covered in the automation budget and its implementation will allow the City to surplus the Sperry equipment and save $26, 000 per year in annual maintenance costs. PUBLIC (CONSENT CALENDAR - ITEM 3F) WORKS Green River Levee Improvements. ACCEPT as com- plete the contract with J. L.R. , Inc. for the Green River Levee Improvements and release of retainage after receipt of releases from the State, as rec- ommended by the Public Works Committee. 2 May 5, 1992 PUBLIC (CONSENT CALENDAR - ITEM 3H) WORKS Electric Lightwave Franchise Ordinance. ACCEP- TANCE of Electric Lightwave Franchise Ordinance No. 3040 for its first reading before Council, as recommended by the Public Works Committee pursuant to RCW 35A. 47 . 040. The franchise grants Electric Lightwave the right for 10 years to construct, maintain and operate their telecommunications system and City right-of-way. CONSENT CALENDAR - ITEM 3I) Highline Water District Franchise Ordinance. ACCEPTANCE of Highline Water District Franchise Ordinance No. 3041 for its first reading before Council, as recommended by the Public Works Com- mittee pursuant to RCW 35A. 47 . 040. The franchise grants Highline Water District the right for 25 years to construct, maintain and operate their water pipes and City right-of-way in order to operate a domestic water supply system for customers within the City. (OTHER BUSINESS - ITEM 4B) Drainage Utility. The Public Works Committee has reviewed the proposal for the drainage utility rate modifications and has recommended that the actions recommended by the Public Works Director in his memorandum of March 12 in order to imple- ment the drainage utility rate modifications and capital improvement program be approved. WHITE MOVED to adopt Resolution No. 1313 adopting a five-year CIP for the drainage utility, authori- zing and approving the implementation, financing and establishment of budgets for the first year' s program, authorization to proceed with the sale of storm drainage revenue bonds and absorption of the 1992 Metro sewer rate increase. Johnson seconded and the motion carried. WHITE MOVED to adopt Ordinance No. 3042 adopting a new drainage basin map and changing the rate charged by the City for its storm and surface water utility. Houser seconded and the motion carried. 3 May 5, 1992 PUBLIC WHITE MOVED to adopt Ordinance No. 3043 changing WORKS the rate charged by the City Water Utility for customers both within and without the City limits. Houser seconded and the motion carried. (BIDS - ITEM 5A) West Hill Storm Drainage Improvements. Bid opening was held April 17 with six bids received. A low bid was submitted by R.L. Alia Company in the amount of $278 , 591. Staff recommends that the bid be accepted. WHITE SO MOVED. Woods seconded and the motion carried. REGIONAL (OTHER BUSINESS - ITEM 4D) JUSTICE ADDED ITEM CENTER Regional Justice Center. Linda Martinez of the Planning Commission commented on a memo from the Planning Commission regarding the King County Re- gional Justice Center. She noted that the Plan- ning Commission recommends that any action, plan- ning or hearing on land use for the justice center be referred to them. WOODS MOVED to make the memo a part of the record. Orr seconded and the motion carried. FIRE (CONSENT CALENDAR - ITEM 3D) DEPARTMENT 1992 Inspection Agreement. AUTHORIZATION for the Mayor to sign interlocal agreement between King County and the City of Kent for 1992 . Each year we sign an agreement with King County and the Commissioners of King County Fire District No. 37 which allows us to perform business inspections in the Fire District. The advantage to us is that we are able to better evaluate and mitigate hazards through field inspections. From a financial standpoint, the County will send money to cover the cost of insurance premiums as would be calculated if we did not have self- insurance. Also, the City will receive a percent- age of the hazardous materials/public assembly in- spection permit fees. The contract remains unchanged from previous years. It is recommended that the Mayor be authorized to sign the inter- local agreement between King County and the City of Kent. 4 May 5, 1992 FIRE (CONSENT CALENDAR - ITEM 3E) DEPARTMENT 1992 Basic Life Support Service Contract. AUTHORIZATION for the Mayor to sign the Basic Life Support Service contract between City of Kent and King County Emergency Medical Services, subject to the City Attorney' s modifications. Every six years the public votes on a County-wide emergency medical services levy. Concurrently, we are asked to sign an updated contract. Throughout the term of the contract we are given updates on the amount of funds we are eligible for. The Mayor' s signa- ture is required to execute the contract and to apply for funds. The allocation to the City of Kent is based on funds due the City of Kent and King County Fire District No. 37 . The amount estimated for 1992 is $543 , 501. Staff recommends that the Mayor be authorized to sign the basic life support service contract between the City of Kent and King County Emergency Medical Services. (OTHER BUSINESS - ITEM 4C) Emergency Management Operations Plan. The Emergency Management Operations Plan contains the action plan detailing the City' s appropriation, response and recovery efforts as they relate to a major incident. These incidents are identified as either natural or manmade. The plan also explains the integration of the City' s efforts with those of other levels of government. For this plan to become a legal document, it must be signed by the Mayor and submitted to the Washington State Office of Emergency Management for their review and approval . Fire Chief Angelo noted that this issue appears under Other Business because only two committee members were present at the Public Safety Commit- tee meeting when it was discussed. He noted that after this has been submitted to the State, expansion of the plan will continue. MANN MOVED that the Mayor be authorized to sign the City of Kent' s Emergency Management Operations Plan. Orr seconded. 5 May 5, 1992 FIRE White pointed out that successors to the Mayor DEPARTMENT have been designed as the President of the City Council and the President of the City Council Pro- Tem. Angelo explained that in the absence of the Mayor, the Council President would take over that position, and that if both the Mayor and the Coun- cil President were absent, it is assumed that the Council would determine who would take the lead on a temporary basis. White commented that normally when the Council President is unavailable, the senior-most Council member takes over and MOVED that the third successor in the event of an emer- gency be the senior-most Council member present. Woods seconded and the motion carried. Mann' s motion to authorize the Mayor to sign the docu- ment then also carried. PARKS & (OTHER BUSINESS - ITEM 4A) RECREATION Golf Advisory Committee Recommendations. As recommended by the Parks Committee at their April 27th meeting, approval of the Golf Advisory Com- mittee recommendations for Riverbend Golf Complex is requested. Doug Schwab of the Mens Club noted that the golf course is nearly a $3 , 000, 000 business which needs attention to make sure the financial investment made by the City is being protected and that staff has the support and guidance necessary to do the job. He noted that the Golf Advisory Committee was formed by the Mayor to review the results of an operational and financial audit authorized by Council and to make recommendations regarding the complex to the Parks Committee. Schwab noted that the Golf Advisory Committee meetings were con- ducted in public, although that was not required since the task was specifically to review the report and make recommendations. He explained that interviews and discussions were held with dozens of individuals. He noted that the commit- tee met 3 times and agreed on 12 recommendations, and that the recommendations were presented to the Parks Committee on April 27 . He explained that the recommendations address issues of management and administration, policies and practices, main- tenance, planning and financial accountability, and that only one requires the direct expenditure 6 May 5, 1992 PARKS & of funds and that one is only for $700 to be paid RECREATION out of golf complex budget. Schwab went over each of the following 12 recom- mendations: 1. Continue to operate the Golf Complex under City management, however, establish a Golf Advisory Committee with representatives from user groups, the community at large, the Complex, the Administration, and the City Council to provide input regarding issues related to the operation of the Golf Complex. The Committee should report to the City Council Parks Com- mittee. 2 . Establish the position of Golf Director to oversee all golf related activities. Then con- sult with the PGA Community Relations Office to review employment contract options for a Golf Director and finally hire an experienced indi- vidual through an open interview process, with recommendations from the Golf Advisory Commit- tee. 3 . Review the advantages/disadvantages of having the Golf Complex report directly to Administra- tion. 4 . Look for ways to increase cash flow such as in- creasing cart utilization and having peak and off-peak pricing policies. 5. Review cash handling procedures on a regular basis. 6. Evaluate automating the purchase of driving range balls. 7 . Evaluate the snack bar operation to find ways to increase its revenues and the services that it provides. 8 . Bring in the USGA Greens Section advisory staff for regular consultations and based upon their recommendations and those of the Superinten- dent, purchase the necessary equipment to 7 May 5, 1992 PARKS & maintain and improve the condition of the Golf RECREATION Complex. 9 . Prepare a plan to improve the driving range facility. The plan should address expanding the hitting areas and establishing facilities for conducting quality golf instruction. 10. Develop financial statements that show the profit/loss for each of the Complex' s revenue sources and review the appropriateness of cur- rent administrative charges being made against the Golf Complex budget. 11. Audit the Pro Shop (merchandise sales) opera- tion to determine if at the current inventory levels, its financial viability is worth the risk the City has undertaken. This audit should be completed by October 1, 1992 . 12 . Prepare a five year operating plan which will contain long and short range goals, revenue and expense projections, and a future needs analy- sis. He said that flaws in the organizational structure were identified which created an absence of man- agement continuity, resulting in problems with planning, implementation and execution, and that the first three recommendations address this and offer solutions. Schwab noted that Parks Director Wilson suggested recommending that a permanent advisory committee be formed which would help the City address the many and varied issues that relate to the golf complex, because under the cur- rent system, golf complex issues have to come to the Parks Committee which meets monthly and is responsible for all Parks issues. For this reason golf complex issues do not always get a thorough hearing and sometimes take several months to be resolved by Parks and be sent on to Council. Schwab noted that the golf complex itself has formed an advisory committee to advise it, and noted that recommendation #1 refers to an advisory committee to advise the City through the Parks Committee. He noted that there is some concern that the golf clubs would end up running the golf complex. 8 May 5, 1992 PARKS & Regarding recommendation #2 , Schwab noted that the RECREATION City lacks an individual with golf management skills in a permanent position of authority. He added that a position of golf professional exists but is currently unfilled, and is structured so that it lacks the necessary authority and respon- sibility. He said a redefinition of the responsi- bilities would strengthen the City' s management of the complex. He noted that the committee is aware that if any costs were attributable to filling this position, it would only be done when the cur- rent hiring freeze is lifted. Schwab said the committee felt that having the golf complex report to Administration is not an issue it is prepared to make a decision on. He noted that the complex contains ten separate businesses with the potential for more, and that the decision should be left to the Council. Schwab noted that recommendations #4 , 5, 6, and 7 are all actions that the committee and the consul- tant felt should be taken by the golf complex man- agement staff in order to more efficiently and profitably run the golf complex. Regarding recommendation #8, Schwab noted that next to debt service the cost of maintenance is the largest item in the golf complex budget. He said that the committee and consultant identified problems in this area resulting from the fractured management structure within Parks Administration, the lack of proper equipment, negligent mainte- nance practices, and poor planning and implementa- tion of maintenance practices. He noted that the USGA is scheduled to be at the golf complex on May 13 , and that this is the item which will cost $700. Schwab stated that in regard to recommendation #9, the driving range will require the most attention to realize its potential , because of its age and design. He stated that with changes, $500, 000 or more could be realized annually. 9 May 5, 1992 PARKS & In regard to recommendation #10, Schwab noted that RECREATION current financial reports have not been structured in such a way that the kinds of analyses that need to be made to the expense side of the budget as they relate to gross revenues can be done very easily. He added that questions have arisen regarding the appropriateness and the amount of charges for city services being assessed against the golf complex budget. Regarding recommendation #11, Schwab noted that an audit of the pro shop is a requirement of the con- tract awarded to the Parks Department in May of 1990. He said that many questions exist about inventory levels, quality of service, cost of goods sold, profitability, and shrinkage, and said that a contract for a director of golf might be funded in part by merchandise sales. He added that this audit should determine if the revenues and costs are consistent with the projections made at the time the RFP was awarded to Parks. Schwab stated that recommendation #12 stands for itself. Schwab clarified for the Mayor and White that it is their intent that the committee would be formed by Administration, and that the golf management staff would run the golf course. Upon White' s question, Chow stated that the consultant's report is available to Council. Schwab explained that the financial reports would be developed by Finance Director McCarthy and his staff, and White commented that those could be done with or without an advisory committee. Schwab noted for White that Council should decide who would do the audit of the pro shop, and that golf course management staff would review the cash handling procedure. White questioned why these things are not being done now by the State Auditor and Finance Depart- ment. Upon Mann' s question, Schwab said that this could be called a commission or a board, rather than a committee. 10 May 5, 1992 PARKS & Ted Laudenback stated that there is the danger RECREATION that these clubs and golf associations can take over management of the complex. He said that most of the recommendations are management responsibil- ities, and that he has found that most all of these items have been addressed to management in some form. He said Schwab and his associates would like to direct the golf complex. He said that an advisory committee should go to the Golf Director and not to the next level, and that the lines of authority have been usurped. He ques- tioned whether Parks Director Wilson has not already asked for these things and been turned down because funds were not available. Parks Director Wilson stated that the staff at Riverbend is doing a good job and there is no better municipal golf course in the Northwest. He noted that the golf course is new, will be under construction for three more years, and that they have a good maintenance crew, good management, and a good golf pro. He pointed out that two years ago Doug Schwab was in favor of contracting out the merchandise and lessons. Wilson stated that the difference between the projected income and the projected expense will be about $1, 000, 000 and that the bonded indebtedness is $560, 000. He fur- ther noted that Auburn' s golf course makes approx- imately $30, 000, Renton about $50, 000 and Bellevue $316, 000. He added that Riverbend is a perfectly located golf course. He noted that the only thing which is not up in percentage of income is the driving range, which is being returfed. He said merchandise was up 42% over the first four months of this year. Wilson pointed out that most of the advisory com- mittee' s recommendations are being taken care of, and that since Council and Administration sets priorities and policies, they should not be on the advisory board. He said an advisory board would be an exaggeration of what already exists at the golf course. White asked whether funds were authorized for irrigation of the Par 3 and Wilson explained that when the 18-hole was in develop- ment, they planned to put a line underneath Meeker Street to get enough pressure to handle the Par 3 11 May 5, 1992 PARKS & and the driving range. He said $20, 000 was bud- RECREATION geted to put the pipe in, but there are no funds to put in the sprinkling system. He added that they are trying to spend the $20, 000 on some needed equipment. Schwab clarified that his questions regarding the RFP were not about whether the City should run the merchandise operation, but about the validity of the process under which the RFP was being awarded. He stated that there is no effort on behalf of the Mens or Womens Clubs to take over management of the golf complex. Bennett stated that the Classic is a far superior golf course to Riverbend at this stage in its development, and that Classic wishes to provide a quality golf experience and therefore their rates are higher, and there are fewer tee times. He noted that other municipal golf courses have more tee times in order to collect more revenue and in the process they harm the golf course. He clarified for the Mayor that the Classic is a private golf course open to the public. Schwab distributed a summary of the responses from the survey of the Men' s Club and WOODS MOVED to make it a part of the record. Orr seconded and the motion carried. Mr. Laudenback reiterated that an advisory commit- tee normally answers to a Director of Operations, who consequently handles their concerns. Schwab explained that the Advisory Committee is an advo- cate for the golf complex, and that staff at the complex are aware of that. Parks Director Wilson asked that a decision be made at this time as to whether the golf complex should report to Adminis- tration. He also asked that, since they have a golf pro on contract at this time, the Council allow them to put the golf pro on the payroll on an interim basis. He explained that after the USGA person is here, it could be determined when to advertise that position. He noted that the Classic Golf Course was held at bay for nearly a year after it was developed, and that by opening Riverbend early it got heavy use but brought in about $700, 000 to help pay for some of the cost overruns. He added that the golf course is not operating in the red, but that they should have 12 May 5, 1992 PARKS & borrowed more money and paid it off in a greater RECREATION length of time. Bennett asked if it is not a fact that the pro was offered a contract a year ago saying that if he took charge of disposing of the excess merchan- dise, he would be put on full time, knowing at that time that there was a hiring freeze. Wilson responded that the hiring freeze happened right at that time and he was not able to put him on as a pro. Bill Doolittle noted that he had attended a Park Advisory Committee meeting which was open to the public, but that no public testimony was taken. He said that the golf course is projected to take in $3 , 084 , 000 this year and its estimated expenses are $2 , 100, 000, indicating that the golf course is making a lot of money. He disagreed with Schwab that the condition of the golf course is due to the fractured Parks administration and negligent maintenance practices . He pointed out that this advisory committee has made not 12 but 13 recom- mendations, the 13th being action taken at the last Council meeting. The Mayor pointed out that it is not fair to saddle the committee with whether or not the golf course is making money, and that one of their recommendations is to review financial policies. Schwab noted that in 1991 the golf complex generated $2 , 900, 000 in gross reve- nues and had expenses of approximately $1, 900, 000. He noted that the City of Spokane operates four golf complexes for $1, 800, 000. He added that the golf complex is saddled with a debt service of $750, 000 plus $200, 000 in other charges being made against it. He stated that the positive budget balance for 1991 was $26, 464 . He suggested looking at ways in which the complex can continue to operate without having to charge the citizens of this community out of the general fund to pay off expenses. Schwab stated that the action taken by Council regarding the Vertidrain equipment was not a recommendation of the Golf Advisory Commit- tee, although it was discussed as a separate issue, and was then recommended by the Parks Com- mittee. 13 May 5, 1992 PARKS & Parks Director Wilson stated that the bonded RECREATION indebtedness of the golf course is $560, 000 a year rather than $750, 000 as stated by Schwab. He said that Schwab is including payments for the 9-hole golf course and the driving range. Wilson stated that the Council bought the golf course to avoid apartments being built there, and at that time he convinced them that they need to take the driving range also, which they did. He said that since Riverbend is doing well, the Finance Department has seen fit to take the bill for the old golf course and add it to the Riverbend bonded indebt- edness, making it $560, 000 plus $140, 000. He said they are charged $80, 000 for administrative costs, which was never discussed when doing the financial study for the golf course. He reiterated that the golf course is doing well. He pointed out that the Green River Trail goes through the golf course and that more people use the trail than the golf course, and added that they appreciate the oppor- tunity to combine park and golf maintenance. Carl Hart noted that he has been a golfer for 45 years and that he has played the Classic twice recently, as well as others, and that Riverbend is in the best condition of any publicly owned golf course. He added that it is not the same type of course as the Classic. He said he believes that the Parks Department should continue to operate the course and that there should be an advisory board to give advise to the Parks Committee on how to operate the golf course because golfers have ideas that perhaps staff does not have. Finance Director McCarthy noted that they have been doing financial statements since the golf course has been in business, although they have not been shared with the Parks Committee. He said he plans to attend a Parks Committee meeting soon and show them a complete set of financial state- ments including long range plans for the acquisi- tion of equipment. He said that the golf course has asked for equipment in the past but that there has never been a way to fund the equipment. He explained the debt service, noting that the total is approximately $1, 000, 000 . He added that they have not been charging the golf complex that 14 May 5, 1992 PARKS & entire amount. He said the Council can determine RECREATION who should pay these debt services. Mann com- mented that the citizens own the golf course and all other City property and that it is important to have citizen involvement. He endorsed having citizen involvement on an advisory board level and disagreed with having the Council on the advisory board and recommended excluding them. JOHNSON MOVED to approve the Golf Advisory Commit- tee recommendations for Riverbend Golf complex. Bennett seconded. Johnson recommended amending his motion as follows: 1) to eliminate council- members as voting members of the committee except to establish one councilmember as an ex-officio non-voting member of the committee; 2) to revise recommendation #3 so that the golf course continues to be managed by the Parks Department; and 3) to revise recommendation #2 to read that the position of Golf Director be established and the City Attorney be directed to prepare the ordi- nance creating that position in the budget. Bennett accepted only the first amendment and it was incorporated into the motion as a friendly amendment. JOHNSON THEN MOVED to amend his motion to continue to have the golf course managed by the Parks Department. White seconded. Johnson clarified for Orr that there would be no further review of the advantages and disadvantages of having the golf complex report to Administration and that it should be administered by the Parks Department. Bennett said that review of the advantages and disadvantages is a valid request. Johnson said he would agree to reviewing it periodically and reporting back to the Parks Committee but White did not agree. Johnson did not chose to revise his motion, and the motion to amend the main motion to change recommendation #3 to read that the City Council endorses the continued operation of the golf course by the Parks Department was de- feated upon a roll call vote, with Johnson, Mann and White in favor, Woods abstaining, and Bennett, Houser, Orr and Mayor Kelleher opposed. Upon White' s question, the Mayor asked that the City Attorney consult the rules regarding abstaining from voting. 15 May 5, 1992 PARKS & JOHNSON MOVED to amend his motion so that recom- RECREATION mendation #3 reads that management of the golf course be continued as part of the Parks Depart- ment, with annual review by the Parks Committee. The motion died for lack of a second. Schwab said that this is not an issue that the advisory board would want to take up. JOHNSON MOVED to amend the motion by revising recommendation #2 to state that the position of golf director be established, recognizing that Administration will decide whether to fund the position, and directing the City Attorney to pre- pare the required ordinance. White seconded. Houser noted that that had been done and the money has not been available to hire a golf director. Schwab clarified for the Mayor that there is a position of golf professional at the golf complex which is an unfilled position and explained that the recommendation was to redefine the responsi- bilities of that position. He suggested changing the wording of recommendation #2 to say "define" the position of golf professional . Schwab also stated that many golf directors are paid solely from commissions or incentives. Johnson and White both agreed to use the word "define" . Wilson noted that they are currently paying a con- tract and that it would not be a great expense to transfer it over. He noted that the pro would be hired as a city employee to manage parts of the golf course. He said if the golf course stays in the Parks Department they would like to have the authority to write the job description for the pro which would best serve Riverbend. He added that complete charge of the golf course by the pro would not work. The Mayor clarified that the motion before the Council is to amend the main motion to establish the position of golf director as outlined in recommendation #2 and to add language stating that the scope of work for that position will be reviewed and potentially redefined. The motion to amend carried. 16 May 5, 1992 PARKS & MANN MOVED to amend the main motion to change the RECREATION word "committee" to "board" . Johnson seconded. The motion carried. The Mayor explained for White that any City board or commission can determine how often they will meet and whether City staff will be involved. He added that typically the City would provide staff to attend the meetings. Upon a roll call vote, the motion to approve the Golf Advisory Committee recommendations, to eliminate Councilmembers as voting members except one as an ex-officio non-voting member, to provide that the scope of work for the golf director be reviewed and potentially redefined, and changing the name from Committee to Board, then carried with only White opposed. (OTHER BUSINESS - ITEM 4E) ADDED ITEM BY BILL DOOLITTLE Vertidrain Equipment. Bill Doolittle noted that at the Council meeting of April 21st, Councilmem- ber Bennett moved to rent Vertidrain equipment from the Classic Golf Course for $200 a day, as directed by the Golf Advisory Committee on a 5-0 vote, and that the motion was seconded and passed by Council. He pointed out that in the following discussion it was noted that an alternative source would also rent the equipment for $200 a day and would absorb all repair costs and rebate 75% of the rental fee if the City chose to purchase the equipment. He added that based upon Bennett ' s motion and the vote of the Council, a contract was executed with Classic. Doolittle noted that the equipment has arrived at Riverbend, but has been inoperable for at least five days. He noted that the alternate source provided his equipment so that work on the golf course could continue. He suggested that Council give direction to the golf course as to whether they can get out of the con- tract and whether they can make decisions on their own regarding this issue without coming back to Council. Bennett defended his position on this issue and noted that the superintendent chose to pick up the equipment himself and take a rush course on operation of the equipment, even though part of the agreement was that Classic would 17 May 5, 1992 PARKS & provide someone at Riverbend to demonstrate use of RECREATION the equipment. Keith Sandon, Director of Golf at Classic Country Club, stated that they had agreed to loan out their machine, that a price was agreed upon and a contract was signed. He said that the equipment had less that 50 hours use when it left their property and that although they experienced some problems, they had operated it for approxi- mately 42 hours without problems. He opined that the City is experiencing problems because it has not been run correctly. Mayor Kelleher stated that he would not allow any more comments on this item unless there is a motion from the Council . No Councilmember chose to make a motion of any kind regarding the Verti- drain. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. Approval of payment of the bills received through April 30, 1992 after auditing by the Operations Committee at its meeting at 5: 30 p.m. on May 4 , 1992 . Approval of checks issued for vouchers: Date Check Numbers Amount 4/16-4/30/92 0117517-0118043 $1, 393 , 331. 88 Approval of checks issued for payroll : Date Check Numbers Amount 5/5/92 01171763-01172380 $ 534 , 766 . 48 REPORTS Council President. Woods noted that Suburban Cities will meet on May 13th in Issaquah and asked Councilmembers to make arrangements through Christi Ryan. Public Works Committee. White noted that the Public Works Committee now meets on the 1st and 3rd Wednesday of each month at 5 : 30 p.m. He added that at the next meeting they will discuss the public transit area and the circulator transit system for the City of Kent. 18 May 5, 1992 REPORTS Public Safety Committee. Mann announced that the Public Safety Committee meetings have been changed to 5: 30 p.m. on the 1st and 3rd Monday of each month. EXECUTIVE At 9 : 05 p.m. City Attorney Lubovich announced an SESSION executive session of approximately 15 minutes to discuss labor negotiations and potential litiga- tion regarding a City-owned facility. ADJOURNIMENT At 9 : 30 p.m. the meeting reconvened and adjourned. Brenda ac ber, CMC City C er 19