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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 02/06/1990 Kent, Washington February 6, 1990 Regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor Pro Tem/Council President Woods. Present: Councilmembers Dowell, Houser, Johnson, Mann, Orr and White, City Administrator Chow, City Attorney Driscoll, Planning Director Harris, Public Works Director Wickstrom, Finance Director McCarthy, Fire Chief Angelo, Personnel Director Olson, Assistant City Administrator Hansen, and Information Services Director Spang. Mayor Kelleher, Police Chief Frederiksen and Parks Director Wilson were not in attendance. Approximately 40 people were at the meeting. .PUBLIC Mayor Pro Tem/Council President Woods welcomed Boy COMMUNICATIONS Scouts from Troop 405 and their leader Randy Hamlin. The Scouts then lead the flag salute. (PUBLIC COMMUNICATIONS - ITEM 1A) Employee of the Month. Mayor Pro Tem/Council President Woods announced that Kevin Swinford of the Water Division of Public Works has been selected as Employee of the Month for February. She noted that his public relations skills are one of his greatest assets, and commended him for his dedication to the job. Tim Heydon, Public Works Operations Manager, noted that Swinford is taking courses after hours to further his career with the City. He praised him for his cheerful attitude and for promoting the Kent Cares philosophy. (PUBLIC COMMUNICATIONS - ITEM 1B) National Child Passenger Safety Awareness Week. Mayor Pro Tem/Council President Woods read a proclamation declaring the week of February 11-17, 1990 as National Child Passenger Safety Awareness Week in the City of Kent. The proclamation was presented to Lynda Anderson, Manager of the Drinking Driver Task Force. (PUBLIC COMMUNICATIONS - ITEM 1C) American History Month. Mayor Pro Tem/Council President Woods read a proclamation declaring the month of February to be American History Month in the City of Kent. The proclamation was presented to Boy Scout Troop 405. 1 February 6, 1990 PUBLIC (PUBLIC COMMUNICATIONS - ITEM 1D) COMMUNICATIONS Kent Drinking Driver Task Force Appreciation Day. •Mayor Pro Tem/Council President Woods noted that Kent has been selected as a winner in the 1989 Prevention of Impaired Driving Awards Program and read a proclamation designating February 8 , 1990, as Kent Drinking Driver Task Force Appreciation Day. The proclamation expressed appreciation for past and present members of the Task Force and was presented to Lynda Anderson, Manager of the Task Force. CONSENT JOHNSON MOVED that Consent Calendar Items A through CALENDAR V be approved, with the exception of Item J which was removed by Councilmember White. White seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. APPROVAL of the minutes of the regular Council meeting of January 16, 1990. HEALTH AND (CONSENT CALENDAR - ITEM 3M) SANITATION AT & T Building. ACCEPTANCE of the bill of sale and warranty agreement for continuous operation and maintenance of approximately 556 feet of sanitary sewer extension constructed in the vicinity of 23188 68th Ave. S . and release of cash bond after expiration of the one year period. SEWER (CONSENT CALENDAR - ITEM 30) 116th Ave S.E. Sanitary Sewer Extension. AUTHORIZATION to establish a charge in lieu of assessment for future connections to sanitary sewer main constructed by the City on the Fire Training Center on 116th Ave. S.E. as recommended by the Public Works Committee. (CONSENT CALENDAR - ITEM 3P) Side Sewer Repair Maintenance and Operation. ADOPTION of Ordinance No. 2897 denoting that responsibility for the repair, maintenance and operation of a side sewer is that of the property owner even if it falls within public right-of-way, as recommended by the Public Works Committee. 2 February 6, 1990 STREETS (PUBLIC HEARINGS - ITEM 2A) LID 335 - 77th Ave. S. Street Improvements. This date has been set for the public hearing on formation of LID 335 for street improvements of 77th Ave. S . from S . 212th to S. 202nd and of S . 206th St. from 77th Ave. S. to the west end of the railroad tracks. The City Clerk has given the property notification to the property owners and the Director of Public Works described the project. He pointed out that currently there is no drainage system in the project area, and listed improvements as follows: 1. Curb and gutter 2. Cement concrete sidewalks except along the railroad right-of- way 3. Widened roadway, 36 feet between curbs 4. Storm drainage system 5. Street lighting (installed on Puget Power poles) 6. Street trees 7. Sanitary sewer and water main stubs to properties as required 8. Channelization and traffic signing 9. Traffic signal at the intersection of S. 212th Street and 77th Avenue South Wickstrom stated that the project will be funded 100% by the Local Improvement District method, and that--the-estimated total cost is 1 261 704 . Each property is assessed a share of the cost. The rVv" total estimated cost for the roject is 128, 732 . 50. ��L 0 He note a o approve an LID, there must be support from at least 40% of the proposed LID U assessments, and that 48% of the properties are presently encumbered by LID no protest covenants. Mayor Pro Tem/Council President Woods declared the public hearing open. There were no comments from the audience and no correspondence has been received. WHITE MOVED to close the public hearing, Houser seconded and the motion carried. WHITE MOVED that the City Attorney be directed to prepare the Ordinance creating LID 335 for 77th Ave. S. Street Improvements. Johnson seconded and the motion carried. 3 February 6, 1990 STREETS (CONSENT CALENDAR - ITEM 3I) LID 300 Pay-off. AUTHORIZATION for an early pay- off of LID 300 as recommended by the Operations Committee. Early pay-off is recommended because of differential between the amount that the City is paying in interest expense on the LID and the amount currently earned on city investment. Also the item is being recommended because strong economic growth in the last half of 1989 has provided additional funds in the Capital Improvement Program making a cash pay- off possible. Even with this pay-off, additional CIP funds above what was included in the original CIP are available for other purposes. (CONSENT CALENDAR - ITEM 3K) LID 328 - West Valley Highway Improvements, Phase I. ACCEPT as complete the contract with Gary Merlino Construction Company for Phase I of LID 328 - West Valley Highway Improvements and release of retainage after receipt of releases from the State. (CONSENT CALENDAR - ITEM 3L) Asphalt Overlays. ACCEPT as complete the contracts with M.A. Segale for the 1988 Phase I and Phase II asphalt overlays and the 1989 asphalt overlay projects and release of retainage after receipt of releases from the State. STREET VACATION (PUBLIC HEARINGS - ITEM 2B) Street Vacation - Portion of Alexander Ave. No. STV- 90-1. This public hearing will consider a request by Gary J. Chilcoate to vacate a portion of Alexander Ave. lying between Guiberson Street and Maclyn Street. Proper legal notice has been given by the City Clerk. Mayor Pro Tem/Council President Woods declared the public hearing open. It was determined that Mr. Chilcoate had requested the vacation so that his carport would be within the proper sideyard setback. Robert Anderson, 1205 E. Guiberson, stated that this would only solve a portion of the problem and it 4 February 6, 1990 STREET VACATION would appear that a variance would address the entire problem. Planning Director Harris stated that the building is in violation of the Zoning Code and Mr. Chilcoate is trying to bring it into compliance. The matter of the front yard setback will be addressed separately. He assured Mr. Anderson that Mr. Chilcoate is following the proper procedure. There were no further comments and JOHNSON MOVED that the public hearing be closed. White seconded and the motion carried. JOHNSON THEN MOVED to approve Alexander Ave. Street Vacation No. STV-90-1 with one condition as recommended by staff and to direct the City Attorney to prepare the ordinance upon receipt of compensation. Houser seconded and the motion carried. (CONSENT CALENDAR - ITEM 3U) Anderson Street Vacation. ADOPTION of Resolution No. 1228 , setting a public hearing date for March 20, 1990 on the Anderson request for vacation of a portion of West Valley Highway. PRELIMINARY (CONSENT CALENDAR - ITEM 3S) SUBDIVISION Eastbrook Business Park Preliminary Subdivision No. SU-89-5. AUTHORIZATION to set February 20, 1990 for a public meeting to consider the Hearing Examiner' s recommendation of conditional approval of an application by KPFF Consulting Engineers for an 11 lot industrial subdivision. The property is 38 acres in size and is located east of 80th Ave. S. between S . 180th Street and S . 188th Street. (OTHER BUSINESS - ITEM 4B) Canterbury Place Preliminary Subdivision No. SU-89- 4 . This public meeting will consider the Hearing Examiner' s recommendation of conditional approval of an application by Baima and Holmberg, Inc. for a 15 lot single family residential subdivision. The property is located north of S.E. 248th Street between 98th Ave. S. and proposed 100th Ave. S. (extended) . JOHNSON MOVED to accept the Hearing Examiner' s recommendation of conditional approval of Canterbury Place Preliminary Subdivision No. SU-89-4 . White seconded and the motion carried. 5 Februry 6, 1990 REZONE (OTHER BUSINESS - ITEM 4A) Eastbrook Business Park Rezone No. RZ-89-1. This public meeting will consider the Hearing Examiner' s recommendation of conditional approval of a request by KPFF Consulting Engineers to rezone approximately 36 acres from M2 (Limited Industrial) to Mi (Industrial Park District) . The subject property is located east of 80th Ave. S. between S. 180th Street and S. 188th Street. JOHNSON MOVED to accept the findings of the Hearing Examiner, to approve the Hearing Examiner' s recommendation of conditional approval of Eastbrook Business Park Rezone No. RZ-89-1 and to direct the City Attorney to prepare the ordinance. White seconded and the motion carried. CITY PROPERTY (CONSENT CALENDAR - ITEM 3N) Conveyance of Real Property. ADOPTION of Resolution No. 1227 , superseding Resolution No. 1131 and providing that conveyance of real property through deed and/or dedication to the City should be free and clear of encumbrances subject to the discretion of affected department, as approved by the Public Works Committee. MAINTENANCE (CONSENT CALENDAR - ITEM 3H) CONTRACT Elevator Service Contract. AUTHORIZATION for the Mayor to sign an agreement with A & M Elevator, Inc. to extend our service contract for maintenance of elevators in City Hall , as recommended by the Operations Committee. APPOINTMENTS (CONSENT CALENDAR - ITEM 3E) Mayoral Appointments. CONFIRMATION of the Mayor' s appointments as follows: Planning Commission Colleen Miller to replace Gabriella Uhlar-Heffner, who resigned. This term will expire 12/31/91. Human Services Reappointment of Peter Mourer through 12/31/90 . Arts Commission Keiko Cullen to replace Don Campbell, who resigned. This term will expire 10/91. 6 i February 6, 1990 POLICE DEPT. (CONSENT CALENDAR - ITEM 3F) Private Security Agencies. AUTHORIZATION to renew the Inter•local Service Agreement with King County for two years for licensing and enforcement of City Ordinances pertaining to private security agencies and individual guards, as recommended by the Operations Committee. (CONSENT CALENDAR - ITEM 3T) Jail Health Services. AUTHORIZATION for the Mayor to sign the Jail Health Services contract as approved by the City Attorney. (CONSENT CALENDAR - ITEM 3V) Parking Ordinance. ADOPTION of Ordinance No. 2898 , authorizing designation of parking staff for Police and Fire vehicles on Gowe St. between 3rd and 4th Avenues. FIRE DEPT. (CONSENT CALENDAR - ITEM 3C) Remodel of Station 71. ACCEPTANCE of the construction contract with C.E. Skinner, Inc. for completion of the remodel construction for Station 71. This contract was completed within the scheduled time frame. (CONSENT CALENDAR - ITEM 3Q) Fire Academy Contract. AUTHORIZATION to enter into a contract with the State of Washington, Department of Community Development, to provide a drill master to State Fire Academy 90-1 subject to review by the City Attorney. The Kent Fire Department will be sending 14 firefighter recruits to the State Fire Academy in February for training. The State has requested that Battalion Chief Orndorff act as Drill Master for this academy. The State has agreed to reimburse the City $20, 000 to cover the Battalion Chief ' s regular salary and estimated costs of overtime incurred in order to assign another Battalion Chief to handle Battalion Chief Orndorff' s current assignments. This contract is the same as last year' s contract. 7 February 6, 1990 (CONSENT CALENDAR - ITEM 3R) FIRE DEPT. Aerial Apparatus. AUTHORIZATION to call for bids for construction of an aerial apparatus. The Fire Department was given approval to purchase an aerial apparatus out of the Public Safety Bond Issue. It is necessary to go out to bid following a mutual agreement to terminate the City' s first contract for construction of the apparatus. PERSONNEL (CONSENT CALENDAR - ITEM 3J) REMOVED BY COUNCILMEMBER WHITE Venture Fund Authorization. APPROVAL of the use of Venture Funds in the amount of $1, 144 for Parks employee Becky Giles, as recommended by the IBC and by the Operations Committee at their February 1, 1990 meeting, to attend a Swimming Pool and Aquatics Conference in Phoenix between March 1 and March 7 . This item is a venture fund request because the City currently does not operate a swimming facility but has been asked many times to consider taking over the Forward Thrust Pool at Kent-Meridian High School. Staff feels it is appropriate that an individual on the City staff be aware of what is involved in aquatics management. White questioned sending an employee to a swimming pool conference when the City does not have a swimming pool and further questioned the fact that this was a parks employee and the matter had not been before the Parks Committee. Johnson stated that the Venture Fund was established to permit City employees to attend seminars in order to gain information which would be beneficial to the City. He stated that the matter did not go to the Parks Committee because at the Operations Committee February 1 it was decided that the Operations Committee would be the Venture Fund Committee and the committee recommended that this request for Venture Funds be approved. He noted that timely reservations had to be made and pointed out that the County had approached the City about taking over the Forward Thrust Swimming Pool . 8 I� February 6, 1990 PERSONNEL McCarthy stated that he received the request on January 10 or 11. The Venture Fund rules call for applications to be considered by a small senior staff committee and two councilmembers. He noted that he had suggested that the Internal Budget Committee take the place of senior staff and that the Operations Committee take the place of the two councilmembers. Council President Woods had agreed with this and it had been decided that even if an application was not recommended by the Internal Budget Committee, it would still be considered by the Operations Committee. He noted that this procedure was for this application only and the process would be discussed with the Council as to how applications would be processed in the future. Woods noted that she had asked that the process be streamlined because of the timelines. White objected to policy having been set by other than the City Council, noting that policy was not set by staff or by committees. He noted that notice was given in January for the March conference, and the established policy for Venture Fund applications was not followed. Dowell noted that in addition to the cost of the seminar someone would have to fill in for the employee attending the conference. He noted that he agreed with White that proper procedure did not relate to the Operations Committee at all and that surely the matter should have come before the Parks Committee which had met on January 25. Woods stated that the $10, 000 Venture Fund is a separate item in a special fund and is not part of any department' s budget. Dowell read some of the rules for Venture Funds and stated that the application did not meet the criteria and that processing rules had not been followed. Woods noted that she was responsible for fast-tracking this item. JOHNSON MOVED to approve Item 3J and Houser seconded. The motion carried with White and Dowell opposing. 9 I February 6, 1990 PERSONNEL (ADDED TO AGENDA) (OTHER BUSINESS - ITEM 4D) Teamsters Labor Contract Settlement. Personnel Director Olson stated that a settlement has been reached with the Teamsters Union on a three-year agreement. He said that the contract had been ratified on January 29 , 1990, and includes a 4% wage increase which would be reflected on the paychecks of February 20, 1990. Upon a question from Dowell, Olson clarified that this covers City Shops and Golf Course employees. HOUSER MOVED to approve the Teamsters Labor Contract Settlement Agreement. Mann seconded and the motion carried. (ADDED TO AGENDA) Personnel Director. City Administrator Chow commended Don Olson on his recent negotiations with the Teamsters Union and announced that, effective today, Mr. Olson has been appointed as the new City of Kent Personnel Director. He noted that refreshments would be served after tonight' s meeting in honor of Mr. Olson. PUBLIC SAFETY (OTHER BUSINESS - ITEM 4C) Flood Disaster Assistance Representative. The Federal Emergency Management Agency (FEMA) requires that a representative from the City of Kent be authorized to act as agent for the purpose of obtaining federal funds for disaster relief. This person is responsible for coordination of efforts of the various city departments in the timely filling of disaster assistance paperwork. Failure to appoint a representative may result in denial of federal assistance. A resolution has been prepared by the City Attorney. MANN MOVED to adopt Resolution No. 1229 , designating Chief Angelo as City of Kent agent for the purpose of obtaining federal funds for disaster relief. Houser seconded and the motion carried. PARKS AND (CONSENT CALENDAR - ITEM 3D) RECREATION Tot Lot Rehabilitation. ACCEPT as complete the Kent North Park Tot Lot Rehabilitation (Kiwanis Tot Lot 10 I February 6, 1990 PARKS AND No. 2) project and authorization to release RECREATION retainage to Golf Landscaping upon receipt of State releases. Contract $22 , 194 . 00 Sales Tax 1,797 . 71 Change Order 0 Total Cost $23 , 991. 71 (CONSENT CALENDAR - ITEM 3G) 1990 City Art Plan. APPROVAL of the 1990 City Art Plan which outlines public art projects in general terms for 1990 through 1994 and lists specific projects for 1990. 1990 projects include the Mural Partnership Program for downtown Kent, artwork at the new fire stations, a sculpture for the new library, City art collection purchases and a Miniature Golf Art Design Team Project. (BIDS - ITEM 5A) Special Populations Resource Center - Kitchen Renovation. Last year' s bid for the Special Populations Resource Center Kitchen Renovation project exceeded the available block grant monies. The Council has budgeted the funds necessary to complete the project. The low bidder, Mayer Construction Company, Inc. , is willing to complete the project for the amount of the bid. The Attorney' s Office has determined that the bid is still valid, since the Council did not reject the bids last year. DOWELL MOVED to award the Resource Center Kitchen Renovation project to Mayer Construction Company in the amount of $53 , 208 plus tax for the base bid and alternate #2 . White seconded and the motion carried. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through February 5, 1990 after auditing of the Operations Committee at its meeting at 3 : 00 p.m. on February 15, 1990. 11 February 6, 1990 FINANCE Approval of checks issued for vouchers: Date Check Numbers Amount 1/10/90 87166-87167 $ 43 , 701.43 1/16 - 1/29/90 87551-87625 237 , 669 . 63 1/30/90 87630-87998 $1 148 , 739 .86 $1, 430, 110.92 1/30/90 87626-87629 $ 28 , 808 .45 1/31/90 87999-88284 390 , 652 . 85 $ 419 , 461. 30 Approval of checks issued for payroll : Date Check Numbers Amount 1/20/90 130239-130864 $ 736, 533 . 35 REPORTS (REPORTS - ITEM 6B) Operations Committee. Houser noted that the time of the Operations Committee meeting is being changed to 4 : 30 p.m. on the 1st and 15th of each month. (REPORTS - ITEM 6C) Public Works Committee. White noted that the Public Works Committee will meet at 3 : 00 p.m. on the first and third Tuesday of each month in the Public Works Conference Room. (REPORTS - ITEM 6D) Planning Committee. Johnson noted that the Planning Committee will meet at 4 : 00 p.m. on the first and third Tuesday of each month. (REPORTS - ITEM 6G) Enterprise Zone. Planning Director Harris stated that in January, Mayor Kelleher asked the Planning Department to develop a proposal for an enterprise zone for downtown Kent. Harris reported that the Planning Department has recommended, and the Mayor has approved, the following process: The Mayor will proclaim his intention to establish an Enterprise Zone Committee or Task Force. The purpose of the 12 i i i I February 6 , 1990 REPORTS committee will be to develop recommendations on the types of economic incentives and regulatory relief which should be examined within the context of the enterprise zone designation. This group might also assist with determining the boundaries of the zone designation. Members of the Enterprise Zone Committee will represent a cross-section of the downtown community including representatives from the Kent Downtown Association. Non-downtown interests should also be represented in order to give the committee a wider perspective. City staff will assist the committee with their charge, and staff representation will come from the Planning, Engineering, Fire and Law Departments with the Planning Department playing the role of coordinator. The committee will be given a 60-90 day period to complete its work. The final report of the committee will be presented to the Mayor for his review, consideration and approval. Following his review, the report will be submitted to various City departments for their full evaluation of the impacts and alternatives to the recommendations. The final report, with concurrence by the Mayor, together with the staff evaluation, will then be referred to the Council ' s Planning Committee for a recommendation or action. ADJOURNMENT The meeting adjourned at 8 : 00 p.m. Marie Je sen, CMC City Clerk I I 13