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HomeMy WebLinkAboutCity Council Meeting - Council - Regular Minutes - 12/20/1988 i Kent, Washington December 20, 1988 In the absence of Mayor Kelleher, the regular meeting of the Kent City Council was called to order at 7: 00 p.m. by Council President/ Mayor Pro Tem Jim White. Present: Councilmembers Biteman, Dowell, Houser, Johnson, Mann and White, City Administrator McFall, City Attorney Driscoll, Planning Director Harris, Public Works Director Wickstrom and Finance Director McCarthy. Also present: Fire Chief Angelo, Police Chief Frederiksen and Parks Director Wilson. Councilmember Woods was not in attendance. Approximately 45 people were at the meeting. PRESENTATIONS Employee of the Month. Mayor Pro Tem White announced that Andy Hanscom has been chosen as Employee of the Month for December, and especially commended Hanscom for his work in traffic control during civic functions. Tim Heydon, Public Works Operations Manager, noted that Hanscom has been employed by the City since 1973 and expressed appreciation for his I efficiency and courteous manner. Chamber Foundation. Janie Scarff, President of the Chamber of Commerce Foundation presented a check in the amount of $10, 438 . 79 to the C City' s Canterbury Faire program. She noted IM that the Foundation supported arts and education and thanked the City for ongoing support, especially Barney Wilson and Patrice Thorell, supervisor of the City's Arts and Leisure services. Ms. Scarff noted that Puget Power should be recognized for underwriting the symphony and commended Becky Hanks of the School District for support of the Foundation' s projects. Police Department. Chief Frederiksen introduced, and the Council welcomed David Santos, the Department's new evidence technician. Santos formerly served as a police officer in Honolulu. Introduced, and congratulated were newly promoted officers: Jim Miller, recently promoted to Captain, Lorna Rufener, recently promoted to Sergeant and Al Emerson, recently promoted to Sergeant. PROCLAMATION Council President White read Mayor Kelleher' s 1 December 20, 1988 PROCLAMATION proclamation declaring December 20th as Jim Hansen Day in Kent. Assistant Administrator Jim Hansen was instrumental in making the UGN campaign an outstanding success this year. CONSENT CALENDAR BITEMAN MOVED that Consent Calendar Items A through R be approved, Mann seconded. Motion carried. MINUTES (CONSENT CALENDAR ITEM 3A) Approval of Minutes. Approval of the minutes of the special Council meeting of November 29, 1988 . FINANCE (CONSENT CALENDAR ITEM 3B) Approval of Bills. Approval of payment of the bills received through December 28 , 1988 after auditing by the Operations Committee at its meeting at 8 : 30 a.m. on January 3 , 1989 . Approval of checks issued for vouchers: Date Check Numbers Amount 10/26 - 10/31 66147 - 66159 11/2 - 11/7 66587 - 66603 120,050.60 11/15/88 66615 - 66991 1,289,826..90 1,409,B77.50 11/8 - 11/14 66604 - 66614 11/15 - 11/23 66992 - 67013 164.973.74 11/30/88 67031 - 67470 1,252,879.29 1.417.853.03 Approval of checks issued for payroll: Date Check Numbers Amount 11/18/BB 111723 - 112355 648,380.98 12/05/88 ' 112356 - 112978 647,979.50 112979 - 113050 40,151.05 1,336,511.53 (CONSENT CALENDAR ITEM 3R) City Funds. As recommended by the Operations Committee on December 15, adoption of four ordinances, as follows, to update the Code relating to City funds: A) Ordinance No. 2823 increases petty cash fund from $1, 000 to $1, 500. B) Ordinance No. 2824 repeals Fire Department petty cash fund. 2 I December 20, 1988 E: F FINANCE C) Ordinance No. 2825 creates "change" fund. �. k D) Ord inance finance No. 2826 increases Travel Expense Fund from $4 , 000 to $8, 000. i E STREETS (CONSENT CALENDAR ITEM 3C) 1988 Asphalt Overlay Budget. As approved by the Public Works Committee, authorization to carry over the remaining balance of the 1988 Asphalt Overlay Fund of the Street Division and $5, 000 in the Equipment Rental Division 1988 Equipment Replacement Fund to the 1989 Operating Budget for these divisions. 1989 Street Sweeping Services. Bid opening was held December 6th, with two bids received. The �. Bids low bidder was Gomez Construction, doing business as GCI Services, in the amount of $60, 848 . Upon the recommendation of the Public Works Director, JOHNSON MOVED to accept the bid of GCI Services for the 1989 Street Sweeping F Services in the amount of $60. 848 . Biteman seconded and the motion carried. i SEWERS (CONSENT CALENDAR ITEM 3D) LID 334 Derbyshire Sewer Improvements. As approved by the Public Works Committee, authorization to transfer_ $28 , 000 from the CORRECTED - REFER TO unencumbered funds of the sewerage utility to MINUTES Or �_�_ pq .this project to provide for the extra debt cost 1�V C i' --..--�:.L...� associated with the project. j (CONSENT CALENDAR ITEM 3L) Teter Office Building. Acceptance of the bill of sale and warranty agreement for construction of approximately 344 feet of sanitary sewer extension in the vicinity of S.E. 256th Street and 109th Ave. S.E. for the Teter Professional Office Building and release of cash bond after expiration of the one year maintenance period. (CONSENT CALENDAR ITEM 3J) j Falcon Crest. Acceptance of the bill of sale i and warranty agreement for construction of approximately 1,765 feet of sanitary sewer extension in the vicinity of S .E. 219th Place and 108th Ave. S.E. and 110th Ave. S.E. for the Falcon Crest development and release of cash bond after expiration of the one year maintenance period. 3 December 20, 1988 SEWERS (CONSENT CALENDAR ITEM 3M) LID 322/323. Accept as complete the contract with R. L. Alia Company for the final contract cost of $662, 979. 87 for the Westview "Ferr-ac-e and Olympic View sanitary sewer improvements and release of retainage after receipt of the releases from the state. 1989 Rate Increase Ordinance. Metro has advised their 1989 rates will increase to $10.45 per month per residential equivalent, an increase of 55 cents from the current rate of $9.90. The Public Works Committee has approved passing this increase along to Kent Sewer Utility customers as has been done in previous years. This increase would bring the single family residential rate to $16.45 per month. It was pointed out that this rate increase is across the board and that industrial accounts will also be subject to the Metro sewer rate increase. JOHNSON MOVED to adopt Ordinance No. 2827 increasing Kent sewer rates to incorporate the Metro increase. Biteman seconded and the motion carried. LID 334 Derbyshire Sewer - Bids. Bid opening was held December 5, 1988 with .-.ten bids received. The low bid was submitted by Allied Construction in the amount of $202 , 119 . 16. Upon the recommendation of the Public Works Director, JOHNSON MOVED to accept the bid of Allied Construction in the amount of $202 , 119. 16. Biteman seconded and the motion carried. TRAFFIC CONTROL (CONSENT CALENDAR ITEM 3E) Transportation - Funding. Authorization to appropriate $500 from the Civic Affiliation Fund to support the effort of the King County Citizens ' for Improved Transportation to develop legislation during the 1989 Legislative session. (CONSENT CALENDAR ITEM 3K) Speed Limit Ordinance. As approved by the Public Works Committee, adoption of Ordinance No. 2821 to amend traffic code 10. 08 to change speed limits on certain streets. 4 December 20, 1988 PERSONNEL (CONSENT CALENDAR ITEM 3G) On The Job Training Agreement. Authorization to execute an agreement to provide on the job training in the City's Building Department to an individual currently undergoing rehabilitation following an injury. This person is a client of People Systems, which operates as an agent of the State Department of Labor and Industries. The City will receive the benefit of this person's time and will work addressing complaints and assisting with various building department functions. (CONSENT CALENDAR ITEM 3I) Special Project Engineering Supervisor. As recommended by the Operations and the Public Works Committees, authorization for the Public Works Department to create a position of Special Project Engineering Supervisor and to adjust the 1989 budget accordingly. DRAINAGE (CONSENT CALENDAR ITEM 3N) Easement on Drainage Utility Property. As approved by the Public Works Committee, authorization to grant easements for use of drainage utility property in the vicinity of S. 216th Street by developers to meet their fire and zoning code requirements. (CONSENT CALENDAR ITEM 30) Garrison Creek Detention System. As approved by the Public Works Committee, authorization for the Mayor to sign an agreement with State for the City's share for right-of-way acquisition for the Garrison Creek Detention System and authorization to transfer $15, 000 from the unencumbered funds of the Sewerage Utility to this project. LICENSES (CONSENT CALENDAR ITEM 3Q) Private Security Guards. Authorization to renew the annual contract under which King County licenses private security guard companies for the City. This service includes background checks, licensing and enforcement. 1988 BUDGET (CONSENT CALENDAR ITEM 3P) 1988 Budget Adjustment Ordinance. As recommended by the Operations Committee, adoption of Ordinance No. 2822 to make adjustments to the 1988 budget. 5 December 20, 1988 FIRE (CONSENT CALENDAR ITEM 3F) Surplus Equipment - Fire Department. Authorization to declare as surplus certain equipment which is outdated, worn out or broken and not cost effective to repair. A list of such equipment has been distributed and has been filed for the record. Bids - Aerial Ladder Truck. Upon a recall for bids, three were received on November 15th. A detailed analysis of the bids has been supplied with the packet and it is recommended that the low bid of Sea-Western, Inc. be accepted. BITEMAN MOVED to award the bid to Sea-Western, Inc. in the amount of $419,428 for the tillered aerial ladder truck. Mann seconded and the motion carried. PARKS (CONSENT CALENDAR ITEM 3H) Lake Fenwick Park Local Grant Share. Authorization for the Mayor to sign a contract with IAC to receive a $120, 000 grant for development of Lake Fenwick Park and authorization for the Finance Department to transfer $23 , 000 of surplus funds from the VanDoren' s Park account into the Lake Fenwick Development account to be part of the required local share. Comprehensive Park Plan Update - Resolution. It was noted that in order to remain eligible for matching grant funds from the IAC the City must have a current Comprehensive Park Plan on file with their office. Jones and Jones has prepared an update to the 1972 Comprehensive Park Plan, which was reviewed at the December 8 Parks Committee meeting. The update will be used in conjunction with the 1972 plan. Dowell moved to approve Resolution No. 1188 adopting a Kent Parks and Recreation Plan Update-1988, which will be used in conjunction with the 1972 Comprehensive Park and Recreation Plan. Houser seconded and the motion carried. Update of Rules and Regulations. Upon the recommendation of the Parks Committee, an ordinance has been prepared to update the rules and regulations for Park programs and facilities. A memo from the Mayor was distributed tonight requesting that this item 6 December 20, 1988 be delayed until the full Parks Committee can review his suggestions regarding the proposed ordinance. BITEMAN MOVED to return the proposed ordinance to the Parks Committee and Houser seconded. Dowell noted that some revisions had been made at the Mayor's request and that the revised ordinance was presented at the last parks meeting, but a quorum was not present. He noted that Mann had some amendments to propose and that these should be heard. Biteman suggested that the Mayor's request be honored. Dowell noted that the matter had been to the committee twice already but that if the Mayor wished to attend a committee meeting, he had no objections. He suggested that Mann' s amendments be considered at the same time. It was determined that the meeting date for the next Parks Committee had not yet been established. The motion carried unanimously. PARKS Bicycle Path. M. V. Peterson of 4235 S. 249th noted that many older people who walk on the bicycle path between James Street and the driving range are endangered by fast moving bicyles. He suggested that bicycles hould be licensed. Mann suggested that the width of the path might be increased to accomodate both walkers and riders. Biteman noted that signs might be considered and there were no objections to his suggestion that this be considered at the next Parks Committee meeting. Golf Complex. Mickey Stray, Golf Pro for the City, noted that he had addressed the Council on November 15th, stating that his contract with the City had been violated and that the problem had not been resolved. Upon questions from the Council, McFall noted that he had met with the City Attorney, Parks Director and Manager of the Golf Complex, and that it had been determined that the City had not breached the contract. He further noted that Barney Wilson had so advised Stray by letter. He concluded that Stray had received an answer, and that if he is not satisfied with the City' s decision, he should be prepared to engage an attorney. Johnson agreed and pointed out that the Council had received Stray's written comments and it was unnecessary to have these repeated at this meeting. Stray stated that he had received Wilson' s letter yesterday, but 7 December 20, 1988 had no way of knowing that it was the result of a meeting with the City Administrator and the City Attorney. Biteman suggested that the matter should have been screened through committee with the recommendation of the committee then brought to the Council and he MOVED for the matter to go to the Parks Committee if Stray is not satisfied with going through the City Administrator' s office. Houser seconded. Biteman suggested that much of this was a problem in communication. His motion then carried with Johnson and Dowell voting against it. 1989 Kent City Art Plan. The 1989 Kent City Art Plan outlines art in public places projects for 1989 in detail, and 1990 through 1993 more generally. The Plan has been distributed and approval has been recommended by the Arts Commission. DOWELL MOVED to approve the 1989 City Art Plan, Johnson seconded and the motion carried. HUMAN SERVICES Guidelines for Emergency Requests. The Human Services Commission has adopted operating guidelines to use in considering requests for emergency funding for human services. The Planning Committee reviewed and approved these operating guidelines at its November 29th meeting. JOHNSON MOVED to adopt the Human Services Guidelines for emergency requests for Human Services. Mann seconded and the motion carried. FINAL PLAT Josey Glenn No. SU-88-1. This date has been established for the Council to consider the final plat map for a nine lot single family residential subdivision. The site is approximately two acres in size and is located at the southeast corner of S.E. 2 3 2nd and 112th Ave. S.E. The City Council conditionally approved the prelimnary plat on May 17, 1988 and the conditions of the preliminary plat have been met or bonded. There were no questions or comments and JOHNSON MOVED to approve the Josey Glenn Final Plat No. SU-88-1. Houser seconded and the motion carried. 8 December 20, 1988 SPORTS ARENA White noted that he had suggested that the Mayor be authorized to send a letter to the Sonics suggesting that Kent be considered as the site for the proposed new arena. He pointed out that no City funds or resources were committed nor was a particular site being proposed. Biteman noted that if the Sonics were interested, discussions would be necessary relating to traffic, location, etc. A letter from the Chamber of Commerce distributed tonight, expressing interest and support for this proposal was filed for the record. CITY COUNCIL Bids have been received and held under CHAMBERS advisement for: A) Remodeling of the Council Chambers. B) Improving the sound system for the Chambers. C) Sale of the surplus benches from the Chambers. Bid tabulations and a report from Jim Hansen were included in the agenda packet. HOUSER MOVED to reject all bids on these three items. Dowell seconded and the motion carried. ANNEXATION Hehr Annexation. This date has been set for the public hearing on the Hehr Annexation, consisting of 4 . 6 acres, located at 116th Ave. S.E. and S.E. 228th. The City Clerk has given the proper legal notice and the Boundary Review Board has approved the annexation. Staff recommends that the annexation be approved. The public hearing was declared opened and there were no comments from the audience. JOHNSON MOVED to close the hearing, for the annexation to be approved and for the City Attorney to prepare the required ordinance. Biteman seconded and the motion carried. EAST HILL Jim Orr, 24909 114th Ave. S.E. , noted although DEVELOPMENT it was an unopened right-of-way, 111th Ave. COMPLAINTS S .E. was being used by developers and as many as twenty gravel trucks per day were causing damage to the road as well as to private property. He also referred to the bog on 94th Ave. S. and stated that the city should monitor the developers more closely. Maureen McNamara of 23839 94th Ave. S . stated that the Lavender 9 December 20, 1988 EAST HILL Hills developer had cut down trees on her DEVELOPMENT property, although she had called the city COMPLAINTS when the developer told her of his plan. It was determined by Wickstrom that one of the conditions for the Lavender Hills plat was that a path be provided and that the developer was responsible for sucuring proper rights-of-way from the property owners. The plans showed that the path would be placed within the existing right-of-way and Wickstrom noted that he had understood that the developer was having a survey made to determine the exact location of the right-of-way. Upon Johnson' s suggestion, it was determined that the City Attorney would investigate as to possible violation of any permits and would advise as to whether a "stop work" order was feasible, with a report to the Council and to McNamara. Orr suggested that the City consider an ordinance to cover this type of situation, and perhaps require a bond from developers. Mann recommended that the City Attorney and the Public Works Committee work to develop a process to prevent these kinds of problems in the future. McNamara was asked to leave her phone number with the Public Works Department. INITIATIVE & Public Hearing. Houser noted that the Council REFERENDUM would conduct a hearing on January 17th to receive input from the public regarding the initiative and referendum processes. LIBRARY Houser noted that the Operations Committee had met at 6: 00 p.m. today and upon the Committee's recommendation she MOVED to approve the cooperative agreement with King County Public Library System relating to the real property for both the existing library and the site for the new library. Mann seconded and the motion carried. CITY It was noted that this was the last Council ADMINISTRATOR meeting for City Administrator Brent McFall, inasmuch as he will take up the duties of his new position the first of the year. White expressed the City's good wishes to McFall and Hansen noted that a farewell party would be held in the lunchroom on December 21st from 11: 30 a.m. to 1: 00 p.m. 10 December 20, 1988 WATER Water System Plan. An update of the City' s Com- prehensive Water System Plan has been prepared by the Public Works Department. The plan has been submitted to DOE, King County and DSHS for review and approval . The Public Works Committee recommended adoption of the plan at the November Committee meeting and copies of the plan have been distributed. Johnson MOVED for the City Attorney to be directed to prepare an ordinance to adopt the 1933 Water System Plan for the City. Biteman seconded and the motion carried. REPORTS Retreat. Council President White announced that the Council retreat was scheduled for January 6th and 7th at the Alderbrook Inn. NLC. White noted that the National League of Cities Conference would be held in March in Washington D.C. and that the annual meeting would be held in November in Atlanta. He asked that those who planned to attend advise him so that the Council travel budget could -be planned. Council Committees. White asked to be advised by Councilmembers -,o•f. anv­.' preferences for particular committee assignments for the new year. EXECUTIVE At 8 : 30 p.m. City Administrator McFall SESSION . requested an executive session, to last approximately fifteen minutes, to discuss labor negotiations. ADJOURNMENT The Council reconvened at 8 : 50 p.m. and then adjourned. Marie Jen , CMC City Clerk 11