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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 11/29/1988 i Kent, Washington November 29 , 1988 Proper legal notice having been given by the City Clerk, a s e� cial meeting of the Dent City Council was called to order at 7 :00 p .m. by Mayor Kelleher. Present : Councilmembers Biteman, Dowell , Houser, Johnson, Mann and Woods , City Administrator McFall , City Attorney Driscoll , Planning Director Harris , Public Works Director Wickstrom and Finance Director McCarthy . Also present : Fire Chief Angelo and Parks Director Wilson. Councilmember White was not in attendance . Approximately 20 people were at the meeting. CONSENT CALENDAR BITEMAN MOVED that Consent Calendar Items A through F be approved. Woods seconded.. Motion carried. MINUTES (CONSENT CALENDAR ITEM 3A) Approval of Minutes . APPROVAL of the minutes of the regular Council meeting of November 15 , 1988 . HEALTH & SANITATION (CONSENT CALENDAR ITEM 3D) Emery Ridge. ACCEPTANCE of the bill of sale and warranty agreement for construction of approxi- mately 1, 256 feet of sanitary sewer extension in the vicinity of 116th Avenue S . E . and S .E . 228th Street for the Emery Ridge development and release of the cash bond after expiration of the one-year maintenance period. FINAL PLAT (CONSENT CALENDAR ITEM 3E) Jose7 Glenn Final Plat No . SU-88-1. SETTING December 20, 1988 for a public meeting to con- sider the Josey Glenn nine-lot residential final plat map . The property is located on the south- east corner of S . E . 232nd and 112th Avenue S .E . TRAFFIC CONTROL S . 277th Corridor - Phase I . Resolution 1187 establishes the intent of the City Council to issue two separate councilmanic bond issues to pay for construction of Phase I of the 277th Corridor project . The first bond issue of approx- imately $2 .95 million would be issued in. early 1989 with a second councilmanic bond issue of approximately $2 . 1 million issued in late 1989 or early 1990 . These bond issues would finance the construction of 277th from its intersection with East Valley Road eastward to approximately 108th Avenue S .E . City Administrator McFall noted that the King County Council has included funding in their budget to cover a portion of this project . - 1 - November 29 , 1988 TRAFFIC CONTROL JOHNSON MOVED that Resolution 1187 establishing the intent of the Council to issue bonds for the construction of Phase I of the 277th Corridor be adopted. Houser seconded and the motion carried unanimously. INITIATIVE AND Initiative and Referendum. Jim Orr, 24909 114th REFERENDUM Avenue S .E. noted that it has been five months since the Council sent the initiative and referen- dum issue to the Operations Committee for review, and asked when it would be brought back to the Council . Houser stated that this item will be discussed at the Operations Committee meetings of December 15 and January 3, and that it will go to the Council in January. HUMAN SERVICES Human Services Roundtable Planning Project - Legislative Issues . The Human Services Round- table will identify and advocate for State legis- lative action issues which reflect County-wide human service needs . The City Council is asked to review the legislative issues . Lin Ball of the Planning Department noted that the Roundtable has identified the needs of the community and is now trying to find solutions . She noted that that the Roundtable staff has been working with the Association of Washington Cities , who support these issues . Ms . Ball indicated that Paul Mann is the Roundtable representative from Kent , and asked that Councilmembers let him know which issues they would like to have emphasized. The Mayor asked that priority be given to housing needs and Dowell stated that transportation should be emphasized. There were no further comments from the Council and no action was taken . POLICE (CONSENT CALENDAR ITEM 3C) Interlocal Jail Agreement with the City of Auburn. AUTHORIZATION for the Mayor to sign an interlocal jail agreement with the City of Auburn to allow each city to use the other City ' s jail facility on a temporary basis , for emergency purposes only. PERSONNEL (CONSENT CALENDAR ITEM 3F) Finance Department Reorganization/Reclassification. AUTHORIZATION o . the Finance Department s reorgan- ization of staff assignments and resultant reclass ifactions . The reorganization was reviewed and approved by the Council Operations Committee at its meeting on November 15 , 1988 . - 2 - i November 29 , 1988 PERSONNEL As approved, affected department staff will be classified as follows : Jack Hart , Meter Reader III, Range 24, Step D: Diana Praast , Customer Service Representative, Range 17 , Step E; Rosalie Givens , Customer Service Specialist , Range 17 , Step B . Funds for this reorganization are con- tained within the 1988 department budget . COUNCIL, CHAMBERS Council Chambers Remodel . Bids were opened on REMODEL November 10 for the remodel of the Council Cham- bers , with ten bids received. McFall noted that the bids had come in above what was anticipated. He stated that the low bid was submitted by Logan Construction of Kent in the amount of $79 , 795 for the base bid and that four alternates brought the total to $87 , 685 . Since that amount was beyond what is available for the project , the City worked with the architect and the contractor and came up with a revised bid of $66 , 868 from the low bidder . This was accomplished by eliminating all alternates using City employees for touch-up painting and staining, and eliminating other items such as the sink, shelving and cabinetry . McFall also noted that , in order to save money, the theater seats would be purchased directly from the sup- plier. He recommended award of the revised low bid in the amount of $66 , 686 to Logan Construction. HOUSER SO MOVED. Woods seconded . Dowell questioned whether this process was fair to the other bidders . McFall noted that the reason for doing it this way was that Logan Construction ' s bid was significantly less than the second low, and that the City could not expect to experience sufficient savings to justify the costs of going back through the rebid process . Dowell stated that since City employees would be working on this project , that cost must be added to the bid. He said that on that basis , and on the basis that the other bidders should have an opportunity to adjust their bids , he would have a problem approving the recommenda- tion . Upon Biteman ' s question, McFall confirmed that $10 , 000 worth of elements had been taken out of the low bid. Biteman stated that if the same amount were taken off each bid, the results would be the same . McFall concurred. McFall also noted for Biteman that the rebid process would take approximately 60 days and cost at least $500 . 3 - November 29 , 1988 COUNCIL CHAMBERS City Attorney Driscoll noted for the Mayor that REMODEL additions and deletions to the contract must come after the contract bid and that negotiations cannot go below the base line . McFall recommended that the Council Chambers Remodel project , the Council Chambers Sound System project , and the sale of the Council Chambers benches be held to allow time for re-examination . BITEMAN SO MOVED. Woods seconded. There were no objections and it was so ordered. FINANCE 1989 Property Tax Levy Ordinance. Tonight ' s meet- ing has been established for the adoption of the 1989 property tax levy ordinance as required by the King County Council and the State RCW. The property tax levy rate has been discussed with the full Council at their workshop of November 22 , and at that meeting the the total city pro- perty tax levy was identified as $8 , 213, 792 on an assessed valuation of $2 , 708, 450, 189 , producing a levy rate of approximately $3 . 03 per thousand dollars of the assessed valuation . This amount is down from a rate of approximately $3 . 11 in 1988 . HOUSER MOVED for the adoption of Ordinance 2819 establishing the 1989 property tax evy rate and amounts . Woods seconded and the motion carri, _. (CONSENT CALENDAR ITEM 3B) Approval of Bills . Payment of the bills received through November 17, 1988 was approved at the Council meeting of November 15 , 1988 . 1989 Budget Ordinance . After discussion at the Council workshop of November 22 and previous dis- cussion at various committee meetings , the 1989 budget ordinance has been prepared. The ordinance identifies the total 1989 expenditure budget of $57, 081 , 330 and identifies the 1939 salary increase for non-represented employees at 3 . 5 percent . The total budget amount represents the amounts identi- fied in the 1989 preliminary budget plus those changes recommended by the Council at their Novem- ber 22 workshop . McFall clarified that at the workshop Council travel and expenses was reduced by $1800 and the Arts Commission expenditures were increased by $6500 to keep the funding at the 1988 level . 4 - November 29 , 1988 McFall noted that Biteman had had some concern FINANCE i, about the distribution of the 6% garbage utilities tax. Presently 32% goes to the general fund and 3% to the environmental miti- gation fund. In 1987 the distribution was 22% to the general fund and 4% to the environmental mitigation fund. The distribution was changed in 1988 when rates of the other utilities became 3%. It was pointed out that the environmental mitigation fund was established to fund potential obligations for landfill closures or mitigation. Biteman' s concern was that this might not provide enough money in the environmental mitigation fund under the 32-3% split . McFall explained that returning to the 22-4% split of 1987 would have an impact of $47 , 368 for the 1989 budget . He recommended that if the Council favored the 1987 split , that the $47 , 000 difference be included in the revenue estimates for the City ' s local sales tax revenues , pointing out that sales tax revenue from the new Fred Meyer' s will have a significant impact on the City' s revenues . BITEMAN MOVED to change $26 ,000 from the Parks & Recreation Department to the General Fund. Houser seconded. Biteman explained that he feels the Public Information & Marketing Coordinator posi- tion should not be placed within a department . He also noted that Parks programs have doubled in the past four years , and that registrations , senior programs , facility rentals , golf course usage and acreage of parks have all increased substantially between 1983 and 1988 , prior to initiation of this position. McFall suggested that since the Parks & Recreation Fund is part of the General Fund, that the motion be to delete funding for this position, and Biteman accepted that wording . McFall noted that in 1987 the Parks Director was asked. to increase the level of revenue brought in by $90 , 000 . The Parks Director proposed to accomplish this by elimina- ting an administrative position in the Parks Department and replacing it with a part-time marketing position. McFall noted that this has worked very well and revenues have exceeded expectations . McFall also stated that if there is a problem with a particular employee , it should be discussed with the employee rather than eliminating the position. 5 - November 29 , 1988 FINANCE Johnson and Dowell agreed that problems with employees should be handled administratively and noted that this had been discussed during an executive session. The motion to amend the proposed budget by deleting funding for the public Information & Marketing Coordinator position failed with Biteman and Mann in favor and Dowell , Houser, Johnson and Woods opposed. HOUSER MOVED for the adoption of the 1989 budget under Ordinance 2820, including the revisions and the list of Council adjustments . Woods seconded and the motion carried. It was then clarified that it was Houser's inten- tion to keep the current 32-3% split . It was also pointed out that Ordinance 2820 as des- cribed this P his evening is based upon the 3 Z-3% split. Biteman referred to Ordinance 2690 dated December, 1986 , which called for the 2 2 3--4/o split . McFall clarified that with the adoption of the 1988 budget ordinance, i n of the funds was changed the distribution to o the 32-3% split . REPORTS Operations Committee . Houser announced that December meetin has been cancelled and e tg that the committee will meet on December 15 . Planning Committee. Woods stated that the P anning Committee had met today and approved the operating guidelines for emergency requests for Human Services funding, which will come to the Council on December 20 for approval . Public Safety Committee . Upon Biteman 's ques- tion, City Attorney Driscoll noted that the City has been awarded a grant from the County on recycling. Parks Committee . Dowell said that the Parks Committee will meet at 3 : 30 on December 8 in the 2nd floor conference room and will discuss golf course issues as well as other items . ADJOURNMENT The meeting was adjourned at 8 : 00 p.m. Brenda Jacober Deputy City Clerk - 6 -