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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 07/07/1987 Kent, Washington July 7 , 1987 Regular meeting of the Kent City Council was called to order at 7: 00 p.m. by Mayor Kelleher. Present: Councilmembers Bailey, Biteman, Dowell, Houser, Johnson, White and Woods, City Administrator McFall, City Attorney Driscoll, Planning Director Harris, Public Works Director Wickstrom and Finance Director McCarthy. Also present: Police Chief Frederiksen, Fire Chief Angelo and Personnel Director Webby. Approxi- mately 25 people were at the meeting. PROCLAMATION Softball Challenge. Mayor Kelleher read a proclamation issuing to the Valley Daily News, a challenge, to play a softball game against the Kent City Council and staff. He noted that the game last year had strengthened the relationship between the news media and the City and that news that the City team had won the game 25 to 4 had been conspicuously absent from the newspaper! PRESENTATIONS American Legion. Representatives of the American Legion Post #15 presented a certi- ficate to Mayor Kelleher in appreciation of his participation in the Legion' s Memorial Day services for the past two years. Budget Award. Mayor Kelleher presented to May Miller of the Finance Department, an award for Distinguished Budget Presentation for the g g He noted that th is award spon- sored 1987 Budget. p Bored by the Government Finance Officers Association, had been won by Kent for the 1985 and 1986 budgets also. The 1987 budget con- tains further improvements making the docu- ment easier to read. Human Services. South King County has given an award to the City for the study made on human services and for the pioneering work in establishing the Human Services Commission. The certificate was accepted by Sharon Aitkin, representing the Human Services Commission. EMPLOYEE OF THE MONTH Mayor Kelleher announced that Brad Lake has been chosen as July' s Employee of the Month. Lake has been employed by the City since 1978, first in the Parks Maintenance Department and now in the Public Works Operations Division. He recently has received an Applied Science Degree in Water Supply Technology. Lake was not present and the Director of Public Works will present the plaque at a future date. - 1 - I July 7, 1987 CONSENT CALENDAR DOWELL MOVED that Consent Calendar Items A through S be approved, with the exception of Items A, D and H which were removed. White seconded and the motion carried. MINUTES (CONSENT CALENDAR ITEM 3A) REMOVED BY COUNCILMEMBER DOWELL Approval of Minutes. Dowell referred to the June 15 minutes concerning Midway Park Site on page 4. He stated that although the minutes were correct, the City should respond to Mr. Brown' s statement that the park site had been given to the City of Seattle. He pointed out that the site was not given, but was part of a negotiated settlement with Seattle relating to the closure and release of liabilities of the City of Kent. BAILEY MOVED to make this statement a part of tonight ' s record. Woods seconded and the motion carried. DOWELL then MOVED to approve the minutes of the June 15, 1987 meeting. Bailey seconded and the motion carried. HEALTH & SANITATION (CONSENT CALENDAR ITEM 3N) Boxmakers. ACCEPTANCE of the bill of sale and warranty agreement for continuous operation and maintenance of approximately 232 feet of sanitary sewer extension constructed in the vicinity of South 190th and West Valley High- way and release of cash bond after expiration of the one-year maintenance period. (CONSENT CALENDAR ITEM 30) Maralco Aluminum. ACCEPTANCE of the bill of sale and warranty agreement for construction of approximately 635 feet of water main exten- sion in the vicinity of South 202nd Avenue and 80th Avenue South, and release of the cash bond. WATER (CONSENT CALENDAR ITEM 3Q) Water Leak Adjustment Policy. ADOPTION of Ordinance 2732 providing for a policy which would allow an adjustment for water leak usage above 50 percent of normal usage, subject to documentation of repair and inspection by the City, as discussed at the Operations Committee meetings of June 1 and June 15. This policy is similar to that used in other cities and in water districts and the ordinance will pro- vide for a review inasmuch as public funds are involved. 2 - July 7, 1987 WATER Del Webb Pump Station. Bid opening was held June 15 with two bids received. The low bid was submitted by Harlow Construction Company in the amount of $93 , 928 (exclusive of State sales tax) . It is recommended the project be awarded to Harlow Construction for the bid amount of $93 , 928 plus tax of $7, 420. 31 for a total of $101 , 348. 31 . JOHNSON SO MOVED. Houser seconded and the motion carried. Six Million Gallon Water Tank Repainting. Bid opening was held June 10 with six bids received. The low bid was submitted by Thomas Steenmeyer, Inc. , in the amount of $123 , 666. 40. The Public Works Director has recommended this bid be accepted. WHITE MOVED that the bid submitted by Thomas Steenmeyer, Inc. , be accepted in the amount of $123, 666 . 40 for the Six Million Gallon Water Tank Repainting. Houser seconded and the motion carried. STREETS (CONSENT CALENDAR ITEM 3H) REMOVED BY COUNCILMEMBER HOUSER LID 324 - 72nd Avenue Street Improvements. ACCEPT as complete the contract with Gary Mer- lino Construction for the LID 324 project and release of retainage after receipt of the releases from the State. Upon Houser' s ques- tion, Wickstrom explained that the difference between the amount of the bid and the total amount was due to change orders and costs for engineering and rights of way. HOUSER MOVED to approve Consent Calendar Item 3H, Dowell seconded. Motion carried. (CONSENT CALENDAR ITEM 3J) Smith Street Improvements - Condemnation Ordi- nance. ADOPTION of Ordinance 2729 authorizing staff to proceed with condemnation for a right-of-way, as recommended by the Public Works Committee. STREETS & DRAINAGE (CONSENT CALENDAR ITEM 3K) LID 306/LID 330. ADOPTION of Ordinance 2730 authorizing staff to proceed with condemnation for rights-of-way on two parcels within the pro- ject areas, as recommended by the Public Works Committee. These parcels are needed for both - 3 - i July 7, 1987 STREETS & DRAINAGE LID 306 (the West Valley Drainage System) and for LID 330 ( Improvement of 64th Avenue South from James Street to S. 212th) . TRAFFIC CONTROL (CONSENT CALENDAR ITEM 3L) _Parking Revisions. ADOPTION of Ordinance 2731 changing the existing 2-hour parking zones on George Street between Central and State to 1 -hour zones and adding. a loading zone on Harrison Street by Penney ' s, two 30-minute parking stalls on Second Avenue by Meeker and three on First Avenue, one north of and one south of Meeker and one south of Gowe, as recommended by the Public Works Committee. Also changing the "no parking" between 4 and 7 a.m, in the CBD area to "no parking" between 4 and 6 a.m. (CONSENT CALENDAR ITEM 3M) _Traffic Signal at 111th Avenue S.E. and Kent- Kangley. ACCEPT as complete the contract with Signal Electric for installation of the traffic signal at 111th Avenue S.E. and Kent-Kangley and release of retainage after receipt of the necessary releases from the State. ANNEXATIONS (CONSENT CALENDAR ITEM 3E) East Hill Community Well Annexation #1 . AUTH- ORIZATION to set the dates of July 21 and Sep- tember 1 , 1987 , for the public hearings to consider the Hearing Examiner ' s recommended zoning for the East Hill Well Annexation #1 . (CONSENT CALENDAR ITEM 3I ) Upper Mill Creek Detention Basin Annexation. ADOPTION of Ordinance 2728 for annexation of the 14 . 4 acre Upper Mill Creek Detention Pond located between 104th and 108th Avenue S.E. north of S.E. 272nd, for municipal purposes , as recommended by the Public Works Committee. SHORT PLAT APPEAL Brooks Short Plat No. SP-87-4 Appeal. On June 2 , this date was set to continue the public hearing to consider an appeal of the Short Sub- division Committee ' s approval of Brooks Short Subdivision No. SP-87-4 with seven conditions. John J. Sullivan, attorney for the applicant, has submitted and received approval for a lot line adjustment on this property. The lot line adjustment eliminates the need for a short plat. BAILEY MOVED to remove the Brooks Short Plat Appeal from the Council agenda. Woods seconded and the motion carried. - 4 - July 7, 1987 FIRE STATIONS (CONSENT CALENDAR ITEM 3C) Retention of Architect for North Industrial Station and Maintenance Shop and the West Hill Station. AUTHORIZATION for the Mayor to enter into an agreement with Erickson McGovern Archi- tects for design and project management for the Fire Station and Maintenance Shop in the North Industrial area and for the West Hill Station. Negotiations with the architect firm of Erickson McGovern have resulted in agreement concerning fees, etc. PARKS & RECREATION (CONSENT CALENDAR ITEM 3R) Condemnation for Additional Municipal Golf Course Property. ADOPTION of Ordinance 2733 providing for the condemnation of the Duggan properties for the purposes of the development and construction of the Kent Municipal Golf Course. (CONSENT CALENDAR ITEM 3S ) Restroom Facilities - Van Doren' s Landing Park. AUTHORIZATION to contract with Intexx Corpor- ation, Restroom Facilities Division, to pur- chase a restroom for Van Doren ' s Landing Park through a sole source procurement method based on a patented system. CITY HALL (CONSENT CALENDAR ITEM 3P ) Office Furniture - Mayor' s Office. AUTHORI- ZATION to replace furnishings in the Mayor ' s office as follows: stuffed chairs ( 3 ) , extended front arm chairs ( 3 ) , teak coffee table ( 1 ) , executive chair ( 1 ) , plant ( 1 ) , area rug ( 4 x6 ) , artwork ( selected by Arts Commission) . The Mayor ' s office is used to greet visitors to the City, hold meetings, conduct City busi- ness and so forth. As such, it receives a great deal of use. The current furnishings are both worn and inadequate for the usage to which they are put. This request will replace the existing furnishings with materials more suitable for the office. - 5 - July 7, 1987 PERSONNEL (CONSENT CALENDAR ITEM 3F) Salary Adjustment - Information Services Department. AUTHORIZATION to provide an interim salary adjustment for Michael Aichlmayr from salary range 24 to salary range 30 effec- tive July 1 , 1987, as recommended by the Operations Committee following review at the Committee meetings held on June 15 and July 1 , 1987. (CONSENT CALENDAR ITEM 3G) Position Modification - Planning Department. AUTHORIZATION to upgrade one Planning Assistant position to the position of Assistant Planner, as recommended by the Operations Commitee following review at the Committee meeting held on July 1 , 1987 . Mark Capato, President of Park Avenue Fitness and Aerobics Centers, noted that a center was coming into Kent with a health and wellness program which would benefit the City employees . WHITE MOVED to refer this to the Operations Committee, Biteman seconded. Motion carried. FINANCE (CONSENT CALENDAR ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through July 6 , 1987 after auditing by the Operations Committee at its meeting at 8 : 30 a.m. on July 15, 1987. (CONSENT CALENDAR ITEM 3D) REMOVED BY COUNCILMEMBER BAILEY Banking Services Agreement - Peoples National Bank. APPROVAL of extending the City' s cur- rent Banking Services Agreement with Peoples National Bank until the implementation of the City ' s new computer system. The new com- puter system will affect the design of City checks and utility bills that greatly affect the City ' s banking activity. Based upon these things being in various stages of design imple- mentation, the staff recommends deferring changing the City' s bank until those systems are operational and tested. The City has received a repricing agreement from Peoples National Bank and the prices increase from the original contract is negligible, with reductions in cost of lock-box processing off- setting other increases. 6 - July 7, 1987 FINANCE Bailey noted that he wished to abstain from voting because he is a stockholder in the business. WHITE MOVED to approve Consent Calendar Item 3D. Johnson seconded and the motion carried. CAPITAL IMPROVEMENT Capital Improvement Program - 1988-1992. A public PROGRAM hearing has been scheduled for this meeting to consider the Capital Improvement Program. Pro- ject proposals have been submitted by City departments, and public input has been received through 450 questionnaires and through three public meetings held in different parts of the City. Proposed projects were weighed against available revenue sources, resulting in the recommendation that several requests be deferred to a later date. Staff has pre- pared a balanced CIP proposal , a copy of which has been filed for the record. Finance Director McCarthy noted that the pro- posal contains no tax increase and the only rate increase was possibly a 30% drainage rate increase in 1988 or 1989. The report distri- buted for this meeting contains all projects proposed, projected revenues, a Councilmanic Debt Capacity Schedule and a recommendation for a proposed balanced program. A tabulation of the responses to the questionnaire was shown by McCarthy. He noted that the need for an East/West arterial project received the most support with the performing arts center receiv- ing the least support. The new library and the addition to the golf course are not shown on this CIP as they are scheduled for 1987. Funding for the number one issue, East/West arterials, would be sought from the State or from establishing a transportation service area or a road district, with a voted bond issue as a last resort. Councilmanic bonds and other CIP funding are also planned for street projects. It was pointed out that the proposal shows the possibility for facilities to be built by the private sector and then leased back to the City to provide City office space and also for the public safety training facilities . The total of the requested pro- jects is $16 million, and some items were deferred past the 1992 date in order to present a balanced program. Such items may be con- sidered in a future CIP. 7 - July 7 , 1987 CAPITAL IMPROVEMENT Dowell asked if the lease capacity concept PROGRAM would effect the City ' s bonding capacity and McCarthy noted that an analysis would have to be made by the financial consultants. He pointed out that the City was pretty much using its bonding capacity almost to its limit. Bailey shared Dowell ' s concern and noted fur- ther that while the questionnaire response was not opposed to voted bonds to finance the transportation improvements, it could not be verified that these respondents were, in fact, property owners . McCarthy acknowledged that this was true, and that much work and study would be required before such a bond issue would go to the polls. He pointed out that the public safety bonds were ranked highest by the citizens two years ago and that the bond issue passed without difficulty. Dowell noted that safety and road maintenance of the existing city streets must also be addressed, and should be considered in the City budget and not just in the CIP. In answer to his question, McCarthy noted that the City has not in the past used property taxes for the CIP, but we have used about 25% of the sales tax for the CIP. The public hearing was opened by Mayor Kelleher. There were no comments from the audience and WOODS MOVED to close the public hearing. Bite- man seconded and the motion carried. WOODS MOVED to adopt the Capital Improvement Program as presented. Biteman seconded and the motion carried. REPORTS Council President. White reported that on _Monday, July 13 , at 4: 30 p.m. , in the City Hall, the Council would meet for about two hours with Lyle Sumak to update and evaluate Meetings progress on the CIP and on the Council target issues. At _ 7: 00 p.m. the same evening, the Kent 2000 committee will have its first meet- ing and Sumak will work with the committee. On Tuesday, July 14 , a Council workshop will be held at 7: 00 p.m. EPA will give a short Workshop report on the progress of the clean-up at Western Processing and a report will also be given on the City ' s transportation plan and the use of mitigation fees and "no protest" 8 - July 7, 1987 REPORTS LID covenants for financing transportation improvements. Clarification is needed to show what is in place and for general review. White noted that Judy Woods had been selected as a participant in this years Leadership Tomorrow program, sponsored by the Seattle Chamber of Commerce and United Way. He noted Leadership that selection was made through a competitive Program - process and that the program would start in Dr. Woods September. White pointed out that he believed in Council participation in training programs and was pleased to have some Council education funds used to partially fund this endeavor. Woods will also contribute to the funding of the nine-month program which will include regional planning. Upon completion, Woods will ba asked to share her knowledge with Council and City staff. Woods noted that she was surprised and pleased to be asked to com- pete for participation in this seminar, and that Green River Community College had to agree to her commitment of time for the program. EXECUTIVE SESSION At 8: 00 p.m. regular business had been con- cluded and City Administrator McFall requested an executive session for approximately 15 minutes to discuss negotiations for property acquisition for two fire station sites; for the North Valley location and for the East Hill location. FIRE STATION The Council reconvened at 8: 22 p.m. and HOUSER SITE ACQUISITION MOVED to approve the purchase and exchange of properties for the East Hill and for the North Valley fire stations subject to the satisfac- tion of all conditions of the purchase agree- ment. Dowell seconded and the motion carried. ADJOURNMENT At 8:25 p.m. , BAILEY MOVED to adjourn. Woods seconded and the motion carried. Marie Jens CMC City Clerk 9 -