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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 06/04/1984 Kent, Washington June 4 , 1984 Regular meeting of the Kent City Council was called to order at 7: 00 o 'clock p.m. by Flavor Hogan. Present: Mayor Hogan, Council- members Bailey, Biteman, Johnson, Kelleher, White and Woods, City Administrator Cushing, City Attorney DiJulio, Planning Director Harris, Public Works Director ITickstrom and Finance Director McCarthy. Also present: Personnel Director Webby. Councilmember Leahy was absent. Approximately 20 people were in attendance at the meeting. PROCLM-IATION Parks & Recreation Month. A proclamation was read by Mayor Hogan declaring the month of June, 1984 as Parks & Recreation Month in the City of Kent. CONSENT WHITE MOVED to approve the Consent Calendar Items CALENDAR. A through G, Kelleher seconded. Motion carried. PERS014NEL P?erit Award. Piayor Hogan made a presentation of a Merit Award to Fred Satterstrom of the Planning Department. The award was made by the Washington State Chapter of the American Planning Association at Pasco during the annual APA conference for Satterstrom' s work on the Kent Agricultural Land Study document which was cited as an excellent example of innovative approaches in local planning practice . Mayor Hogan noted that the award was particularly outstanding in view of the short time frame (44 days) and the small budget of $5, 000 for this project and noted that this award was one of nine given for State planning projects completed in 1982 . MINUTES (CONSENT CALENDAR ITE"'I 5A) Approval of Minutes . APPROVAL of the minutes of the regular Council meeting of Play 21, 1984 . HEALTH & (CONSENT CALENDAR ITEM 5D) SANITATION Downtown Sanitary Sewer Improvements . ACCEPTANCE as complete of the contract with Davlin Construction for construction of the Downtown Sanitary Sewer Improvements project. The retainage will be released after settlement of claims filed against the project and receipt of the necessary releases from the State. - 1 - June 4, 1984 SIDEWALKS 42nd Avenue Sidewalks. This proposed project was discussed at the May 29 Council workshop and a decision was reached to approve the recommenda- tions to proceed with the 42nd Avenue sidewalk project and to transfer $10, 000 from the LID 289 Kent-Kanaley Street Improvement project for fund- ing. BAILEY MOVED to adopt the recommendation of the Public Works Department and the Public Works Committee approving this project and to approve the transfer to create the project fund in the amount of $10, 000 . Biteman seconded. Motion carried. BAILEY MOVED that the Public Works Department, together with the Public Works Committee, work to develop criteria for future funding of projects such as this, Kelleher seconded . Mayor Hogan suggested that in some instances it might be appropriate to use asphalt rather than concrete . White noted that he would prefer to see sidewalks on both sides of the streets for safety reasons and hoped that Bailey ' s motion would lead to that next year. He spoke against using a gravel walk for one side. Mayor Hogan noted that when the criteria is developed for spending money on sidewalks this matter will have to be considered, pointing out that sidewalks could be placed on more streets if only one side was paved. Motion carried. STREETS LID 283 - Imnrovements - S. 220th, S. 216th, 70th S. , 72nd Avenue S . and West Valley Highway. This date has been set for the public hearing on both an amendment to Ordinance No . 2102 creating the LID with respect to the stated interest rates and on the confirmation of the Final Assessment Roll . 1,71ickstrom reviewed the background of the LID, noting that it was originally formed in April of 1978 . He referred to the map and pointed out the boundaries of the LID and noted that the LID was for the improvements of S. 220th, S. 216th, 70th S. , 72nd S. , and left turn provisions on certain inter- sections on [west Valley Highway, a water main system and sewer service and street lighting throughout the project. Referring to the amendment to the original ordinance, Wickstrom stated that Ordinance 2102 , creating the LID in 1978 specified a maximum interest rate of 8 . 5% for the bonds . He noted - 2 - June 4, 1984 STREETS that in 1978 this was no doubt a reasonable interest rate but was not acceptable on today' s market. The proposed amendment, therefore, would amend the ordi- LID 283 nance so as to reflect current interest rates . Referring to the confirmation of the Final Assess- ment Roll, wickstrom noted that the original LID was for $1 , 981, 316 . 33; the final LID is for $3, 163, 311 . 42 , or a 59 . 7% increase. Wickstrom went on to explain the manner of distribution of the costs and he explained the methods used for figuring the assessments for each kind of improve- ment. He clarified that assessments for each parcel were in accordance to the benefit derived from that particular improvement. Method of Category Original Final % Distribution Street $1.267,010.05 $1,910,486.93 +50•79 Modified Zone an Termini Sanitary Sewers 266,720.14 275,979.31 + 3.47 Modified Zone and Termini Water 181,753.86 382,072.48 +110.21 and ified Zone Termni Underground Power V 94,676.84 -0- -100 N/A (WVH) Lighting (WVH) 30,021.70 48,270.60 +60.79 Front footage on WVH Left Turns 141,133.74 546,502.10 +287.22 Modified Zone an Termini TOTAL $1,981,316.33 $3,163.311.42 59.7 From this, it is also clear that while the overall project costs are up by 59.7%, the actual increase to a particular parcel is predicated on which improve- ment or group of improvements it benefited from. A significant over-run was anticipated in 1979 , At that time, the Council and many of the participants were made aware of this. The basis of the anticipated over-run was a combination of runaway property values, rapid inflation of construction prices and a more substantial road structure due to unanticipated field conditions. As it turned out, as previously mentioned, the actual over-run was 59.7%. A comparison of the original project cost break down to that of the final is given in the following table. Construction Engr. Interim Fin. _ R/W Total Original $1,369,143.70(1) $161,724.00 $ 50,000.00 $399,500.00 $1,980,367.70 Final 1,483,122.10 222,005.47(2) 638,963.00 819,220.86 3,163,311.42 Change + 113.978.40 + 60,281.47 +588,963.00 +.419,720.86 +1,182,943.72 Percent 8.3% 37.3% 1177.9% 105.1% 59.7% (1) Includes a 10% contingency (2) Includes $74,508 L.I.D. bond discount - 3 _". June 4 , 1984 STREETS Wickstrom noted that the over-runs in interim financing were related to the duration of the project (approximately 6 years) during which LID 283 time financing was accomplished through a bank loan. He pointed out that right of way condem- nation required three years time. Regarding the bonds, he explained that in 1978 the market was such that a liscount on the bonds was not necessary, but that it was on today' s market. Wickstrom showed Naps for each improvement category and explained the method used for figuring the assessments. He explained that because of the magnitude of the cost overruns there were "before and after" appraisals made on approximately 23 parcels and that these appraisals showed that the property was being benefitted more than the assessment. He clarified that this Was not true in all parcels , but in enough cases to give a representative indication that the properties were, in fact, being benefitted more than the assessments. Pickstrom went on to explain that should Council approve the final assessment roll there would be a 30-day period after the passage of the ordinance where anv or all of the assess- ments could be paid. After that, payments would be distributed over a 10-year period with 1/10 of the principal due each year plus interest on the unpaid balance. V'Iickstrom noted that the interest would be Whatever the market indicates. Referring to the left turn improvements on West Valley Highwav he noted that the final costs were $546, 502 . 10, with left turn installations at S. 216th and at S. 220th. He clarified that this assessment was based on the zone and terminii method. Wickstrom noted that after the notices were mailed out numerous inouiries were received and staff had been working with a group that represents over 700 of the assessments. This group had raised some concerns about the validity of certain cost items and the manner in which the assessments for the left turn facilities were dis- tributed over the property, and that staff had con- cluded that the concerns merited consideration. 4 - i June 4 , 1984 STREETS Redistribution of the left-turn assessments would result in three zones rather than the 18 or so zones previously considered. He pointed out that LID 283 if the assessments were to be revised a new hearing on the revisions would be required, at least for those properties on which the assessments increased. At such a hearing these property owners would have a chance to make a presentation on whether or not they were being benefitted to the same degree. He noted further that the other item involved would be about $92 , 000 of the cost items which the City would have to pick up and if Council directs, a report would be made of the method of financing this $92 , 000. Upon the Piavor ' s question, DiJulio noted that it was recommended that the Council proceed to the public hearing at this time to address the issues. Wickstrom stated that there were two parcels in the LID owned by the Barniers which were in an Open Space or Farmland Agricultural designation for tax purposes. He noted that the Barniers had the option of having the property included in the LID. He pointed out for Bailey that the Barniers would be advised of what penalties might be assessed according_ to State law if they chose not to be in the LID and later on wished to take advantage of the improvements that were constructed. Upon Biteman ' s question, Wickstrom explained that the method of assessing for the left turns as proposed by the property owners was as reasonable and logical as that used originally by the City. The P4ayor declared the public hearing open. The Clerk noted that no correspondence had been re- ceived. Gary Sexton, 1126 Island Avenue, Bremerton, addressed the Council on behalf of the Barniers, requesting that the hearing be continued. He stated that the Barniers had been advised by Merrill Vesper of the - 5 - I June 4 , 1984 STREETS Engineering Department that the hearing would be continued from this date until July 2 and there- fore he was not prepared for tonights hearing. LID 283 Sexton also noted that if changes were to be made to any assessments, the property owners would want to have an opportunity to comment. Ken Wiener, 2000 IBM Building, Seattle, Washington, noted that he represented the Kent Valley property owners who comprise over 3/4 of the area to be assessed in the LID. He noted that they had no objection if the Council wished to hear from people who were in attendance tonight and then continue the hearing to the July date so that those, including the Barniers, who wish to make additional comments could reserve the right to do so. He noted further that this would give the citizens the opportunity to later give detailed information regarding any concerns. Mr. Wiener noted that the property owners and the City agreed that it would be beneficial to all to finally have this hearing closed. He contended that it was probably apparent from what the staff has said that the Kent Valley property owners would strongly oppose the City proceeding with the final assessment roll that has been proposed and noticed for this date. He noted that they would support the reassessment and subsequent hearing and would also support the staff recommendation that has been made to the Council in terms of the reassessment. Wiener noted that there are some very serious problems with the roll at the present time. He stated that the method which is now being recommended by the staff is one that they believe is legally defensible and equitable for the left turn lanes, which was the principal item that was discussed regarding the reassessment. He noted that some of the property owners in the group would have their assessments increased as a result, but that the owners felt so strongly about the inequities in the present assessment method that they still thought this 6 - June 4 , 1984 STREETS should be done. In addition, Wiener noted that the time period involved in preparing the new figures will give them an opportunity, with, LID 283 he hoped, the Council ' s direction, to look at those new figures and understand them before they are sent out with the notice so that they could be sure that the properties have been properly assessed. He stated that some v,uestions have been raised on some preliminary figures which the staff has been compiling. Wiener stated that they wanted to be sure that the new assess- ments were accurate so that it would not be necessary to delay the hearing again. In con- clusion, he stated that his clients had suggested some months ago that the City and the property owners get together and work out a constructive solution and that this is what is now taking place. There were no further comments and DiJulio noted that the first action would he to direct the Public Works Director to reassess the pro- perties on the methods outlined in his presenta- tion on the left turn lanes and the second matter of business would then be to continue the hearing on the final assessment roll with notice of the new assessments) until July 2 , 1934 . BITEMAN MOVED that the portion of the public hear- ing associated with the proposed amendment to Ordinance No. 2102 be closed and the City Attorney be directed to prepare the amending ordinance, White seconded . Motion carried. BITEMAN ^1OVED to direct the Public Works Department to reassess the improvements and related costs associated with LID 283 and for nee: notices to be sent to the property owners affected. 71hite seconded. Motion carried. BITEMAN MOVED that the portion of the public hearing associated with the con- firmation of the final assessment roll be continued to the July 2 , 1984 meeting, White seconded. Motion carried. 7 - f June 4 , 1984 TRANSPORT- 1985-90 Transportation Improvement Plan. This ATION date has been set for the public hearing on the IMPZOVEI.1NT 1985-90 six year Transportation Im_rovement Pro- PLAN gram. Copies of the proposed plan have been distributed in the agenda packet. Jim Poston, Traffic Engineer, explained that the T. I .P. is an "obligation" orocxram rather than a "construction" proaram, and that when funds are committed to a project, that project is dropped from the obligation program. He noted, however, that actual completion of a project may be delayed for some time after the funds have been approved. The T. I.P. changes each year, there- fore, as projects are funded and new projects are proposed. The changes from last year ' s T. I.P. were explained as follows: Projects Funded and Dropped from the T.I.P. North Central Avenue: James St to S 228th Street Adding two—way left turn lane, drainage, sidewalks Urban Arterial Board funded (10% local funds required) Reith Road: S 253rd Street to S 256th Street Reconstruction to correct dip and curve City funded West Valley Highway at James Street Extend left turn lane at James, add left turn lane at S 238th Street City funded Smith Street at Central Avenue Provide left turn lanes for eastbound and westbound traffic City funded Willis Street at Central Avenue Add turn lane City funded Green River bridge at South Central Avenue New bridge four lanes wide Federal bridge replacement funds with county and city participation projects Added to the T.I.•P SR 515 (Benson Highway): S 242nd Street to S 252nd Street This project consists of widening the two lane road to a four lane street with a continuous left turn lane. A new signal will be installed at the intersection of 104th Avenue SE and SE 248th Street, which recently came under the City's jurisdiction. The Washington State Department of Transportation is designing and constructing the project. Construction is planned for the summer of 1986. 8 - June 4 , 1984 TRANSPORT- South 180th Street at East Valley Highway A T I ON This project consists of adding turn lanes at the intersection. IPgPROVEMENT South 180th Street at West Valley Highway This project consists of adding turn lanes at the intersection. PLAN South 212th Street at West Valley Highway This project consists of adding turn lanes at the intersection. Southeast 240th Street at 104th Avenue Southeast This project consists of adding turn lanes at the intersection. Southeast 240th Street at 116th Avenue Southeast This project consists of adding turn lanes at the intersection, and revising the existing signal to provide for future left turn arrows. South 192nd / 196th Street Corridor Study This study will evaluate the 192nd / 196th Street corridor as to feasibility, potential alternatives, environmental impact, alternate routes, and preliminary design of a new arterial. Participation will be sought' from the City of Renton and King County. Construction funds will also have to be programmed eventually. South 272nd / 277th Street Corridor Study This study will evaluate the 272nd / 277th Street corridor as to feasibility, potential alternatives, environmental impact, alternate routes, and preliminary design of a new arterial. Participation will be sought from the City of Auburn, King County, and the Department of Transportation. Construction funds will also have to be programmed eventually. A copy of the proposed Six Year T. I .P. showing a prioritized list of the 19 projects, the obliga- tion schedule and the funding sources has been distributed to the Council , and has been made a part of the record. Poston noted that projects must be on the list in order to be considered for funding. The public hearing was opened by Mayor Hogan and it was noted that no correspondence has been received. White asked about the status of the state plan for SR 516 from Willis to the Kent Kangley Road and Poston explained that this was still on the state plan, but has not been funded. Upon a question from Frank Nowak , Poston noted that future plans for Jason Street include four lanes - 9 - i June 4 , 1984 TRANSPORT- with a potential for a left turn at the inter- ATION sections . He opined that it would be a minimum IMPROVEMENT of seven years before this improvement would PLAN take place. Poston clarified for Sarah Naslund that because I:ent ' s population is more than 15, 000 , the City is responsible for any traffic control improve- ments except those state highways which have limited access . These exceptions would include I-5, Valley Freeway. He noted that Pacific Highway does not have limited access and so the citv is responsible for these signals. He clarified for White that the proposed new signal for Pacific Highway at S . 252 was planned for 1985 and if funded in 1985, it could be in place in 1986 . There were no further comments and JOHNSON MOVED to close the hearing. Biteman seconded. Motion carried. KELLEHER MOVED to approve the 1985-90 Six Year Transportation Improvement Plan and to pass Resolution No. 1020 adopting same, Woods seconded. Motion carried. WATER (CONSENT CALENDAR ITF114 5C) LID 316 - 94th Place S . Water Mains . The public hearing for this project was concluded on May 21. Further action is hereby postponed to the June 18 Council meeting. 125, 000 Gallon water Tank Repaint. Bids were opened on May 31 , 1984 . A tabulation of the bids has been distributed to the Council . KELLEHER MOVED that the low bid of $20, 620. 08 from J & L Company N.E. be accepted and con- tract awarded for the 125 , 000 Gallon Water Tank Repaint Project as recommended by the Director of Public Works and a project fund be created in the amount of $28 , 000 for which money will be allocated from the unencumbered funds of the water utility. In response to ques- tions from White, Wickstrom noted that the $28, 000 was to cover the project costs , inspections and a contingency fund. Biteman seconded, motion carried. - 10 - i i June 4 , 1984 EQUIPMENT Fuel Card System. Bid opening was held on May 21, RENTAL 1984 . Bids received were all over the estimate. DEPARTMENT After review, the Director of Public Works is recommending the bids be rejected. KELLEHER MOVED that bids received for the Fuel Card System be rejected, White seconded. Motion carried. PARKS (CONSENT CALENDAR ITEM 5F) Specialized Recreation Program. APPROVAL to pro- ceed with the Specialized Recreation Program as discussed at the Mav 29 workshop. SATURDAY (CONSENT CALENDAR ITEM 5E) MARKET Saturdav Market - Ordinance. ADOPTION of Ordinance 2472 establishing a Kent Saturday Market Board and creating a new Chapter 2 . 38 in the Kent City Code. This matter was discussed at the May 29 workshop. PERSONNEL (CONSENT CALENDAR ITEM 5G) Director of Information Services - Moving Expenses . AUTHORIZATION for the City to reimburse Ronald Spang, Director of Information Services, actual expenses, not to exceed $1 , 500., associated with his relocation from Pasadena , California to Kent. COUNCIL Parks Committee. Bailev noted that the Parks COrM1ITTEES Committee would meet on Monday, June 11 at 4 : 00 p.m. Public Safety Committee. Biteman reported that the Public Safety Committee would meet on June 5 at 7 : 30 a.m. FINANCE (CONSENT CALENDAR ITEM 5B) Approval of Bills. APPROVAL of payment of the bills received through June 5 , 1984 after auditing by the Finance Committee at its meeting at 4 :00 p.m. on June 15 . CIVIC CENTER Mayor Hogan reported that the Civic Center Committee is ready_ to present a report for the workshop of June 11 and is hopeful of scheduling a public hear- ing for June 18 with final action to be taken at the Council meeting of July 2 . - 11 - June 4 , 1984 ADJOURNMENT WHITE 1-11OVED that the meeting be adjourned at 8 : 05 p.m. , Bailey seconded. Motion carried. An executive session to discuss a legal matter and labor negotiations followed. Marie JeZin, CMC City Clerk 12 -