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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 02/07/1983 Kent, Washington February 7, 1983 Regular meeting of the Kent City Council was called to order at 7 : 00 o 'clock p.m. Present: Mayor Hogan, Councilmembers Bailey, Biteman, J. Johnson, Kelleher, Leahy and Woods, City Administrator Cushing, City Attorney DiJulio, Planning Director Harris, Public Works Director Wickstrom and Finance Director McCarthy. Council- member B. Johnson was not in attendance. Also present: Parks ' Director Wilson, Personnel Director Webby, and URS representative Ramsey. In addition to several other City employees, only two citizens were in attendance. CONSENT KELLEHER MOVED that the Consent Calendar Items A CALENDAR through M be approved, Woods seconded. Motion carried. MINUTES (CONSENT CALENDAR ITEM 5A) Approval of Minutes. APPROVAL of the minutes of January 17 , 1983. HEALTH & (CONSENT CALENDAR ITEM 5C) SANITATION Southcenter Corporate Park. The Engineering Department has received the Bill of Sale and Warranty Agreement for construction of approximately 13, 005 feet of water main extension, 10J093 feet of sanitary sewer extension, 11, 810 feet of street improvements and 12 , 089 feet of storm drainage improvements in the vicinity of S. 190th and 66th Avenue S. for Southcenter Corporate Park. As recommended by the Engineering Department, acce tance of the Bill of Sale and Warranty Agreement for continuous operation and maintenance, the release of the cash bond after expiration of the one-year maintenance period and after payment of any out- standing bills against the project. (CONSENT CALENDAR ITEM 5E) LID 287 - 94th Place Sanitary Sewers. The final costs for this project have been tabulated and the final assessment roll prepared. AUTHORIZATION to set March 7 , 1983 for a public hearing on confirm- ation of the final assessment roll for LID 287. (CONSENT CALENDAR ITEM 5I) Amendment to Garbage Ordinance. ADOPTION of Ordinance 2392 amending Ordinance 2365 which establishes the garbage hauling requirements and - 1 - February 7 , 1983 HEALTH & rates. The amendments to this ordinance involve SANITATION the establishment of a definition for dump fees and the deletion of the word "actual" in front of the definition included on the rate pages. This matter was discussed with the Finance Com- mittee at its January 31st meeting. The intent is to clarify that the City charges an overhead charge on the dump fee portion of the customer ' s bill. This matter was previously discussed with the Finance Committee on July 30, 1982 and has been discussed with the Council as a whole prior to implementing the ordinance but the language in the ordinance was not clarified. (CONSENT CALENDAR ITEM 5J) Public Health Agreement with King County. AUTHOR- IZATION for the Mayor to sign an agreement with King County for providing public health services. The cost of service is to be $42, 976 computed by applying the percentage increase in City ' s Property Tax Levy from 1981 to 1982 applied to the 1982 payment to King County for similar services. WATER (CONSENT CALENDAR ITE14 5D) Kingsport Industrial Park. The Engineering Depart- ment has received the Bill of Sale for approximately 2 , 200 feet of water main improvements constructed in the vicinity of S . 196th Street and 78th Avenue South for Kingsport Industrial Park. As recommended by the Engineering Department, ACCEPTANCE of the Bill of Sale for continuous operation and maintenance and that the one-year maintenance period be waived inasmuch as the system was completed more than a year ago. (CONSENT CALENDAR ITEM 5F) Request for Master. Meter. The Public Works Committee has reviewed the request for a master meter for water service for property located in the vicinity of East Valley Highway and 192nd. There is currently a seven-unit apartment and one house on the property serviced by a well system. The Public Works Committee has recommended FPFROVAL of the request. - 2 - February 7, 1983 WATER Bids - West Hill No. 4 Standby Pump Station. The bid opening was January 27 , 1983 with 18 bids re- ceived. The Director of Public Works has reviewed the bids and recommends that the low bid of $153, 563. 00 be accepted and the contract be awarded to A & C Construction. LEAHY *ROVED the bid for the West Hill No. 4 Standby Pump Station be awarded to A & C Con- struction at $153, 563. 00, Biteman seconded. Motion carried. Wickstrom noted that A & C had not acknow- ledged receipt of the addenda but had agreed by letter that the addenda would not affect the bud amount. STORM Bids - North Park Storm Drainage Phase II. Bid DRAINAGE opening was January 31, 1983 with 16 bids received. The low bid was from Lang Construction in the amount of $85 , 929 . 12. king County Housing and Community Development has authorized approval of Lang Construc- tion and the Director of Public Works recommends that the low bid of $85, 929. 12 be accepted and the contract awarded to Lang Construction. J. JOHNSON MOVED the bid for North Park Storm Drainage Phase II project be awarded to Lang Construction at $85, 929. 12 , Leahy seconded. Motion carried. STREETS (CONSENT CALENDAR ITEV 5G) SR167 and South 212th Property- Letter of Under- standing. The Public Works Director has received a Letter of Understanding from the State Department of Transportation requesting authorization to do some stockpiling on the site for their interchange project which will be bid this fall. The agreement does acknowledge the anticipated property exchange. The Public Works Committee has reviewed this agree- ment and recommends that the Mayor be authorized to sign the letter. REZONE (CONSENT CALENDAR ITEM 5M) Ancor Development Rezone Ordinance (RZ-79-7) . ADOPTION of Ordinance 2393 approving the Ancor Development Rezone from R1-7 . 2, Single Family Residential to MR-G, Garden Density Multifamily, for five acres at the SW corner of S. 218th and 88th Avenue S. A public hearing was held on this rezone on April 16, 1979. The Planning Commission recommended that the rezone be approved contingent upon Council approval of the Ancor P.U.D. Both the P.U.D. and the rezone were approved. by the Council on May 7 , 1979. - 3 - February 7 , 1983 STREET Cedar Street. Kelleher noted that the Public VACATION Works Committee would meet at 4: 00 p.m. on Tuesday, February 8 to discuss the proposed vacation of a portion of Cedar Street. Bailey noted that consider- able interest had been expressed by residents of the neighborhood. It was agreed that the committee meeting could be held in the Council Chambers if more space was required than afforded in the Public Works conference room. POLICE (CONSENT CALENDAR I=1 5K) DEPARTMENT King County Rape Relief Agreement. AUTHORIZATION for the Mayor to sign an agreement with King County Rape Relief for the purpose of providing appropriate counseling to residents of the City of Kent. The contract amount of $4, 500 has been approved in the 1983 budget and the expenditures under this agree- ment will not exceed that amount. (CONSENT CALENDAR ITEM 5L) Drinking Driver Counter-Measure Program. AUTHORIZA- TION for the Mayor to sign a letter of support to the Washington Traffic Safety Commission and the Grant Application to the Washington Traffic Safety Commission for the "City of Kent Drinking Driver Counter-Measure Program. " PARKS West Hill Neighborhood Park - Local Financing. Pursuant to (WAC 286-16-040) the City of Kent must notify the State Inter Agency Committee for Outdoor Recreation in writing that the local share of funds is available for the West Hill Neighborhood Park project. The Parks Committee, Finance Director and Parks Director recommend that the Environmental Excise Tax Fund be used for this purpose. It is requested that $150 , 000 be transferred from the Environmental Excise Tax Fund to the West Hill Park Project Fund. BAILEY MOVED that $150 , 000 be trans- ferred from the Environmental Excise Tax Fund to the West Hill Park Project Fund and that the Mayor be authorized to send written confirmation to the State Inter Agency Committee for Outdoor Recreation that funds are available to provide the required local share for this project, J. Johnson seconded. Upon Biteman' s question, Bailey noted that if the state funds were not approved, the $150, 000 would be returned to the Environmental. Excise Tax Fund. Motion carried. -• 4 - February 7 , 1983 PARKS West Hill Neighborhood Park. In order to qualify for State IAC funds for the development of the Reith Road Pit Site, as a West Hill Neighborhood Park, the City must have title to the property. The State Department of Transportation is willing to deed the property if the City signs a Letter of Understanding regarding the exchange of the 212th Interchange and the Reith Road Pit Site. BAILEY MOVED that Mayor Hogan be authorized to sign the Letter of Understanding between the City and the State Highway Department and the forthcoming deed relating to the exchange of the 212th Interchange and the Reith Road Pit Site properties, Woods seconded. Motion carried. DATA (CONSENT CALENDAR ITEM 5H) PROCESSING Off-Site Storage of Computer Tapes. AUTHORIZATION for the Mayor to sign a one-year agreement with Data Base, Inc. , for the purpose of pick up, delivery and off-site storage of computer tapes, as recom- mended by the Finance Committee. An amount has been included in the budget to provide this storage. The off-site storage has been recommended by the State Auditor' s Office for the purpose of insuring protection of the necessary files for backup. EQUIPMENT Bids - Various Equipment for Equipment Rental RENTAL Department. Bid opening was on February 4, 1983. The Director of Public Works has requested that the awards be delayed to the next meeting to allow more time for comparison. J. JOHNSON MOVED to table awarding the bids to the February 22nd meeting, Kelleher seconded. Motion carried. OFFICIAL Retention of Audio Tapes. The Washington State PUBLIC Local Records Committee has advised that city govern- RECORDS ments should formally adopt a retention policy for audio tape recordings of meetings of councils, boards, and commissions. Retaining such tapes for six (6) years satisfies the legal limitations of actions, according to the Records Committee. Tapes of Kent' s meetings have been retained at least this long. The alternative is to retain tapes involving issues which might result in legal action against the City. The transcribed minutes of offical public meetings are classified as official public records and are retained in perpetuity. The City Clerk recommends that the City adopt the policy of retaining audio tapes for 5 - February 7 , 1983 OFFICIAL six (6) years. J. JOHNSON MOVED that the City PUBLIC adopt the policy of retaining audio tapes for RECORDS six (6) years, Kelleher seconded. Motion carried. CONSULTANT Washington State Law now requires that the City SELECTION solicit for proposals for professional services PROCESS for engineering, architectural and land surveying services. This policy has been developed to comply with state requirement. The policy has been re- viewed by the City Attorney, Public Works Committee and Council at workshop. J. JOHNSON MOVED that Resolution 987 be adopted approving the Consultant Selection Process Policy, Woods seconded. Motion carried. FINANCE (CONSENT CALENDAR ITEM 5B) Payment of Bills. APPROVAL of payment of the bills received through February 2 , 1983 after auditing by the Finance Committee at its meeting on February 15, 1983 at 4 : 00 p.m. ADJOURNMENT KELLEHER MOVED that the meeting be adjourned at 7 : 07 p.m. , Biteman seconded. Motion carried. Marie Jensen, CMC City Clerk 6 -