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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 01/03/1983 I Kent, Washington January 3 , 1983 i Regular meeting of the Kent City Council was called to order at 7 :00 o ' clock p.m. Present: Mayor Hogan, Councilmembers Bailey, Biteman, B. Johnson, J. Johnson, Kelleher and Leahy, City Administrator Cushing, City Attorney DiJulio, Planning Director Harris, Public Works Director Wickstrom and Finance Director McCarthy. j Councilperson Woods was not in attendance. Also present: Administra- tive Assistant Webby, City Treasurer Drotz, and Helen Adams of the Parks Department. Approximately 20 people were in attendance at i the meeting. CONSENT J. JOHNSON MOVED that the Consent Calendar Items A CALENDAR through E be approved, Biteman seconded. Motion carried. MINUTES (CONSENT CALENDAR ITEM 5A) Approval of Minutes . APPROVAL of the minutes of the regular Council meeting of December 20, 1982. WATER (CONSENT CALENDAR ITEM 5D) i Keyes Agreement. AUTHORIZATION for the Mayor to sign an agreement allowing Robert Keyes to construct a residence in close proximity to the Kent Springs Transmission Main. The property owners wish to construct a residence in the vicinity of 16457 - 104th Avenue S .E. Inasmuch as the proposed sewer line and foundation for the residence will be in close proximity to the Kent Springs Transmission Main, the agencies issuing the necessary permits have required the City to approve said construction. This agreement has been prepared by the City Attorney and the Public Works Committee has recommended approval. Ranney Well Test Drilling Bids . The bid opening for this roject was scheduled for December 30, 1982, and P fiv e bids s were received. The Public Works Direc tor distributed a bid tabulation and, upon his recommenda- tion B. JOHNSON MOVED that the bid in the amount of $38, 277.12 submitted by Armstrong Drilling be accepted and the contract awarded. Leahy seconded. Motion carried. DRAINAGE (CONSENT CALENDAR ITEM 5E) Green River Management Agreement. AUTHORIZATION for the Public Works Director to represent Kent in pre- paration of the Green River Management Agreement. - 1 - I January 3, 1983 DRAINAGE At the September 7, 1982 Council meeting, authoriza- tion was given for Kent to participate in the develop- ment of the Green River Management Study. It is recommended that the Public Works Director act as Kent' s representative in the development of this agreement. TRAFFIC (CONSENT CALENDAR ITEM 5C) CONTROL Transportation Study. APPROVAL of Wilsey & Ham Change Order in the amount of $18, 368 and AUTHORIZATION to transfer $15, 000 from completed Storm Drainage Project funds . Wilsey & Ham, the consultants working on the Trans- portation Study, have submitted a change order originally in the amount of $59, 750. After negotia- tions with the Public Works Director, this change order has been reduced to $18, 368. The Public Works Committee has recommended approval of this reduced change order and the transfer of $15, 000 from completed Storm Drainage Project funds to the Transportation Study. This change order includes two meetings with the Council for completion of the project. However, it is proposed to transfer additional funds to allow for further meetings as required by the Council at the rate of $200 - $400 per meeting. FINAL PLAT _YT_IT Final Plat (SU-81-3) . At the request of Public W orks Director Wickstrom, B. JOHNSON MOVED to hold over consideration of the YTH Final Plat until the matter of availability of sanitary sewer service is resolved. Leahy seconded. Motion carried. PARKS & Bids Municipal Golf Course Parking Lot Development. RECREATION Bid opening was held December 22, i982 with seven bids received. Upon the recommendation of the Parks Director and ORB, Councilperson BAILEY MOVED that the Municipal Golf Course Parking Lot Development Contract, including two alternates, be awarded to Jensen Sand & Gravel , Inc. in the amount of $64, 242.66 plus State sales tax. B. Johnson seconded. Motion carried. Upon Biteman ' s question, Helen Adams described the areas to be paved and noted that the required planter strips would also be included. It was determined that the alternates, consisting of $20, 000, would provide for paving of two dike areas . Bailey noted that this was part of the long range park plan and pointed out that this was an enterprise account. 2 - January 3, 1983 MIDWAY Cushing noted that EPA had retained a firm to start LANDFILL the testing and sampling at the Midway Landfill starting on January 6, 1983 and that the Seattle-King County Health Department would be the lead agency. FINANCE Utilities Late Charge. Leahy noted that Ordinance No. 2389 had been prepared amending the section of Ordinance No. 2371 relating to adding a $5.00 fee to a utility account if it becomes necessary to mail out a past due reminder for a delinquent account. He pointed out that the Finance Committee had discussed this at the December 30, 1982 meeting after citizens had com- plained that prior notification of such a charge had not been given. The Committee has recommended that the $5 .00 charge not become effective until the next billing cycle, for which "final notices" for December will be mailed on January 24. It was also pointed out that any customers who had already paid the $5.00 charge would receive a credit for this amount. Upon B. Johnson ' s question, it was determined that the proposed ordinance provides for a special mailing to give notice of this $5 . 00 charge to all utility accounts . BAILEY MOVED to adopt Ordinance No. 2389, J. Johnson seconded. Mr. Miller of 24704 - 43rd Avenue S . ques- tioned the date of the mailing of his last bill and it was determined that the bills were mailed on Decem- ber 27, not December 23 . Mr. and Mrs. Rust of 8619 S . 218th objected to a $5 .00 late charge on a $9.00 utilities bill. It was determined that the late charge was a flat fee and not a percentage of the bill. DiJulio explained that the State law provides that bills become delinquent after 21 days and that Kent has been operating under this law for more than 20 years. He noted that the only thing different is that now there will be a $5. 00 charge to help defray the City' s cost for the extra notice. Bailey commented that there were a surprising number of delinquent accounts each month which required notification. Biteman noted that it was recognized that adequate notice should be given and further suggested that the bills might include an extra line to show the addition of the $5 .00 late charge and showing the date that the bill would automatically be increased by $5.00. The motion to adopt Ordinance 2389 carried unanimously. (CONSENT CALENDAR ITEM 5B) Payment of Bills . APPROVAL of payment of the bills received through January 4, 1983 after auditing by the Finance Committee at its meeting at 4 p.m. January 14, 1983 . 3 - January 3, 1983 COUNCIL B. Johnson noted that Cushing would arrange another class with Jim Rosenzweig for the Council. COUNCIL Finance & Personnel. Leahy noted that guidelines COMMITTEES were to be developed for expenditures from the capital projects fund and asked input on this subject be directed to Cushing. Parks Committee. Bailey noted that the Parks Committee would meet on January 21 , 1983 at 3 : 30 p.m. in the 2nd Floor Conference Room. Public Works Committee. Kelleher noted that the Public Works Committee would meet Tuesday, January 4, 1983 at 3 : 00 p.m. in the Engineering Conference Room. Public Safety Committee . J. Johnson noted that he would contact the committee members to arrange a meeting. ADJOURNMENT B. JOHNSON moved that the meeting be adjourned at 7 : 20 p.m. , Leahy seconded. Motion carried. Marie Je`nslen, CMC City Clerk - 4 -