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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 12/19/1977 r- ZI Kent, Washington December 19, 1977 Regular meeting of the Kent City Council was called to order at 8:00 o'clock p.m. Present: Mayor Hogan, Councilpersons Carey, Johnson, Just, Kitto, Masters, McCaughan and Storment, City Administrator Street, City Attorney Mirk, Planning Director Harris, Public Works Director Ulett and Finance Director Winkle. Also present City Treasurer Drotz, Police Chief Skewes, Planning Commissioner Johnson, and URS representative Ramsey. Approximately 15 people were in attendance at the meeting. MINUTES KITTO MOVED that the minutes of the meeting held December 5, 1977 be approved as printed, Storment seconded. Motion carried. HEATLTH & SANITATION LID 280 - Hughes-Ulleland Sanitary Sewer. The public hearing on the final assess- ment roll of LID 280, Hughes-Ulleland Sanitary Sewer, is scheduled for this meet- ing. Public Works Director Ulett described the project, noting that the area involved consisted of 37 lots, that the original estimate for the cost of the sewer line was $2,608 per lot, and that the final assessment was $1,698 per lot. He noted that the cost per lot was the same in each case, since the lots were the same size. City Administrator Street described the method of financing as LID bonds. The public hearing was opened by the Mayor. A letter was read from A. Wayne Glenn, stating that his standpipe was installed 8 feet deep and that it had cost him $100 to reach the pipe. He opined that it should have been placed at a 3 foot depth. McCAUGHAN MOVED that the letter be accepted and made a part of the record, Carey seconded. Motion carried. Ulett noted that all the property owners had been contacted at the time of installation of the sewer line and there was no request to make the connection to Mr. Glenn' s property more shallow. He noted further that the 8 foot depth was normal in an area such as this. There were no comments from the audience and no further correspondence. KITTO MOVED that the hearing be closed, Just seconded. Motion carried. JUST MOVED that the attorney be authorized to prepare the ordinance approving the final assessment roll for adoption at the next Council meeting, McCaughan seconded. Motion carried. LID 283 - Proposed LID for Street, Sewer and Water Improvements - S. 220th Street, S. 216th Street, and 72nd Avenue S. It was noted that the Public Works Committee has reviewed this proposed Street/Water/Sewer LID and recommended that as part of the LID 72nd Avenue S. be extended through Puget Power's O'Brien Substation property to their south property line. Also recommended is that left turn lanes on the West Valley Highway for S. 220th Street and S. 216th Street be deleted and access thereto be limited to right turns only. KITTO MOVED to approve these recommenda- tions, Just seconded. Masters asked about the proposed completion date of the extension of 72nd Avenue S. north to 180th. Ulett noted that this project is not in the 6 year Street Plan but that funds for the project were included in the proposed 1978 budget for acquisition of street rights-of-way. He stated that the matter would have to come back to the Council for approval before further improve- ment is begun prior to July 1, 1978. Motion carried. Upper Mill Creek Detention Basin. It was noted that the City has been unsuccess- ful in obtaining the necessary rights-of-way for the Upper Mill Creek Detention Basin project, and the resulting delays have caused the City's fisheries permit to lapse. The new permit specifies a May to October construction period. City Transfer, low bidder for the project, has formally indicated that they cannot extend their bid and therefore rebidding of the project will be necessary. In response to Kitto's question, Mirk explained that it had been necessary for a second condemnation ordinance to be passed to comply with State regulations, which had also caused a delay. He noted for Mayor Hogan that a new call for bids could be issued in January, even though the condemnation suit is still in litigation. It was noted for McCaughan that Federal Revenue Sharing funds have been set aside for this project. Kenton Firs, Phase II, Bill of Sale. The Engineering Department has received the Bill of Sale and Warranty Agreement for approximately 1,100 linear feet of sanitary sewers which were constructed in conjunction with the development of Kenton Firs, Phase II, in the vicinity of S.E. 226th Street, 112th Avenue S.E. to 115th Place S.E. In accordance with the recommendations of the Engineering Department, JOHNSON MOVED that the Bill of Sale and Warranty Agreement for the sanitary sewers con- structed in Kenton Firs, Phase II, be accepted and the Cash Bond be released upon payment of any outstanding City bills against the project, Carey seconded. Motion carried. STREETS Request for Sidewalks & Crosswalk. The Clerk noted receipt of a petition con- taining approximately 50 signatures requesting that a crosswalk be installed at the driveway to Scenic Hill Elementary School, that "School - Caution" signs be placed at proper intervals on the street leading to the school, and that a sidewalk be provided on the east side of Woodland Way S. from Scenic Hill Elementary's driveway to the southernmost edge of Mill Creek Park on Woodland Way S. JUST MOVED that the petition be accepted and referred to the Public Works Department, Kitto seconded. Karen Hatch of 26108 Woodland Way S. explained the danger to students who walked to school and noted that gravel walkways would suffice. In response to McCaughan's question, Street noted that the require- ment for a gravelled walkway was included as part of the approval of the Miles Drake plat but that in this particular area there was no such requirement. McCaughan suggested that the matter of the ordinance covering the requirement for curbs and sidewalks in new developments be discussed after the first of the year. Motion carried. 101st Avenue S.E. and S.E. 260th Street Improvement. The Public Works Committee has recommended approval of the request made by City Transfer for a Change Order #1, reducing the lump sum price for hydroseeding from $500 to $50. CAREY MOVED to approve Change Order #1 for a reduction of $450, McCaughan seconded. Motion carried. The contract for the said street improvement project has now been completed by City Transfer and the Engineering Department has recommended acceptance of the project. McCAUGHAN MOVED that the City Transfer contract for the 101st Avenue S.E. and S.E. 260th Street improvement be accepted as complete, and that after receipt of the necessary releases from the State the retainage be released, Carey seconded. In response to McCaughan's question, Ulett noted that a portion of the street is barricaded at this time and will not be opened until after the first of the year so that problems of dust and excessive speeding can be resolved. Motion carried. 1977 Asphalt Paving Projects. Lakeside Industries has completed the 1977 Asphalt Paving projects on Meeker Street, Railroad Avenue, 42nd Avenue S. , 96th Avenue S. and 1st Avenue S. and the Engineering Department recommends acceptance of the project. JUST MOVED that Lakeside Industries' contract for the 1977 asphalt paving projects be accepted as complete and for the retainage to be released after receipt of the necessary releases from the State. Johnson seconded. Motion carried. Reith Road. At the November 7, 1977 meeting a request to use Reith Road as a haul route for the State was discussed. The City Attorney was directed to determine whether a Conditional Use Permit was required. He has determined that such a permit is necessary and has notified the State of this decision. RAILROAD CROSSINGS James Street/Milwaukee Railroad Crossing. It was noted that interim treatment of this crossing and other ungated crossings was discussed at the last work session. The Finance Committee will consider the costs and possible methods of funding. STREET VACATIONS S. 238th Street. The City Attorney introduced Resolution No. 835 setting January 16, 1978 as the date for public hearing on the petition to vacate a portion of S. 238th Street. CAREY MOVED that Resolution No. 835 be adopted, McCaughan seconded. Motion carried. S. 210th Street. Resolution No. 836 setting January 16, 1978 as the date for the public hearing for the vacation of a portion of S. 210th Street was introduced by the City Attorney. JOHNSON MOVED that Resolution No. 836 be adopted, Just seconded. Motion carried. Vacation of Portion of Alley Between Temperance and Smith Street. The City Attorney introduced Resolution No. 837 setting January 16, 1978 as the date for the public hearing on the petition to vacate a portion of the alley between Temperance and Smith. McCAUGHAN MOVED that Resolution No. 837 be adopted, Carey seconded. Motion carried. Burke Avenue. A petition has been received requesting the vacation of Burke Avenue south of the centerline of vacated Morton Street. KITTO MOVED that the attorney be directed to prepare a resolution to set a date of hearing to consider this vacation, Just seconded. Motion carried. WATER Water District 111/Kent Joint Reservoir Project. A letter was read from Donald G. Holm, attorney for Water District 111, noting that the Commissioners of Water District 111 unanimously approved the immediate award of the contract and giving of notice to proceed for construction of the joint water storage tank at the regular meeting of December 14, 1977. The letter noted that a question has been raised as to the status of the title to a small portion of the tank site which is encumbered by a Deed of Trust security instrument given by James H. Plemmons to the persons from whonthe purchased the property. The Deed of Trust was in the original amount of $28,600 and secured by a total area of approximately 7 acres, of which the encumbered portion owned by the Water District constitutes less than 1/2 acre. The letter noted that the necessary papers to correct the defects have been delivered to Mr. Plemmons and that the Water District has agreed that it will assume full and complete responsibility and liability for clearing of the Deed of Trust from the title. The District requests that its ownership of the property reflected by the title insurance policy in possession of the City of Kent be accepted and notice to proceed be given. It was noted that this letter was the result of Mirk's discovery that the title to the property was not suffi- cient. It was determined that Mirk agrees that the method suggested is satisfac- tory, noting that until a correction deed is received, the Water District will be responsible. CAREY MOVED to accept the letter and authorize the notice to proceed, Johnson seconded. Motion carried. Lake Fenwick Study. A letter was read by the Clerk from the Lake Fenwick Committee enclosing the public testimony given by Terry Johnson on behalf of the Committee at the December 12, 1977 work session. The letter noted that the Committee agreed with Alternative #2 as presented by the URS Company--underground pipeline diversion --and urged early Council endorsement. It was noted that URS has completed the Lake Fenwick Rehabilitation Study which is the first step in preserving and/or restoration of the Lake. Findings and alternatives have been presented to the Lake Fenwick Citizens Committee, Parks and Recreation Committee, and the City Council workshop. The Parks Department has recommended that the Lake Fenwick restoration study be adopted and plans to utilize the findings and recommendations of URS to apply for State and Federal funds for implementing the plan. McCAUGHAN MOVED that the Lake Fenwick restoration study as outlined in Terry Johnson's testimony which recommended the implementation of Alternate #2 be adopted and applied in preserving and/or restoring Lake Fenwick, Masters seconded. Motion carried. ANNEXATIONS Gregory/Illian Annexation. The Council reviewed the proposed Gregory/Illian annex- ation with representatives of the area at the last work session. KITTO MOVED that the proposed annexation is acceptable, that assumption of the existing indebtedness is required, and that authorization is granted for the circulation of an annexation petition. Just seconded. Motion carried. Proposed Grassi Annexation. A notice of intent has been received and certified for the annexation of thirteen (13) acres lying between 100th Avenue S.E. and 104th Avenue S.E. , adjacent to the Kent boundary north of James Street. JUST MOVED that the meeting with the initiators of the Grassi annexation be held at 7:00 p.m. on January 9, 1978 in the Council Chambers, Carey seconded. Motion carried. VARIANCE REQUEST Fence on Right-of-Way. A letter has been received from William J. Duffy requesting that he be granted permission to place a chain link fence around the corner of his lot in the public right-of-way to protect his property from school foot traffic. The request has been reviewed by the Traffic Engineer, City Administrator and City Attorney, and it is recommended that the building of a chain link fence be allowed, provided that it is set back one foot from the curb so that pedestrians can get off the paved street. CAREY MOVED that the recommendation be accepted, Johnson seconded. Motion carried. POLICE DEPARTMENT Transfer of Equipment. The Police Department is requesting approval to sell certain items of police equipment to the City of Bonney Lake Police Department. The equip- ment is no longer usable by Kent's Police Department as it is incompatible with our communications and emergency warning equipment. Sale of the following equipment is proposed: Five roof mounted revolving beacon lights $225 Six each loudspeakers-Siren/public address $150 JUST MOVED to authorize the Police Department to sell the said surplus equipment to the Bonney Lake Police Department, Carey seconded. Motion carried. It was noted that the $375.00 will go to the General Fund. 9 Permission for Out-of-State Training. A request has been received for permission for Chief Jay B. Skewes to attend the F.B.I. National Academy in Virginia for the period January 9, 1978 through March 24, 1978. Travel, subsistence, tuition and books will be paid for entirely by the Federal Bureau of Investigation. Any other costs have been provided for in the 1978 Police Department budget. STORMENT MOVED that Chief Jay B. Skewes be authorized to attend the F.B.I. National Academy, Just seconded. In response' to Kitto's question, Skewes noted that the course is created strictly for Police Administrators and that he felt this was a program that would benefit the City. He noted that Captain Grant would be acting Chief in his absence. Motion carried. FIRE DEPARTMENT Winkle noted that the contract with the Kent Firefighters Union has now been finalized, and accordingly, JUST MOVED that the Mayor be authorized to sign the 1978 contract with the Kent Firefighters Union. Johnson seconded. Winkle noted that the contract included an 8% salary increase and an increase in medical cover- age for dependents. Motion carried. COUNCIL Newly Elected Officials. It was noted that newly elected officials will officially take office on January 9, 1978 and will be sworn in at the workshop meeting on that date. PUBLIC WORKS DEPARTMENT Harold Hill Side Sewer. Storment noted that the questions surrounding the matter of the Harold Hill Side Sewer had not been resolved, although the matter had been discussed at the Council meeting of November 21, 1977. Upon his questions, Ulett summarized that the line had been built under a side sewer permit in order to ex- pedite the project, even though it was for a 12" line which could be used as a main trunk line. He noted that the line had not as yet been accepted by the City. He conceded that there were two connections to the line, and that the Code specifies that only one connection may be made to a side sewer. He opined that the Code for side sewer lines might be for the usual 6" line and noted that this was a 12" line. He pointed out that allowing the construction of this main line under a permit for a side sewer might be considered an error in judgment, but that consideration also might be given to amending the Code to make provision for a larger line of this type. He also noted that the line was properly built and could be accepted by the City as a main line sewer, as soon as approval is received from DOE and Metro. It was determined that Ulett and Street had agreed that it was a reasonable pro- cedure to issue the side sewer permit and Ulett stated that he had voiced his willingness to personally sign the permit. Masters expressed concern that the City's ordinance had not been adhered to in this instance, and Street stated that he and Ulett believed they had followed the spirit of the ordinance and that no policy had been set by the action taken. Mirk noted for Masters that Hill was taking the risk, and that Hill had always known that if for any reason the City did not accept the line as a main trunk, that it would remain a side sewer and would be owned by him. Ulett clarified that he fully expected Metro and DOE to approve the line. Upon Just's question, Ulett explained that the PIE sewer line could still serve the northern part of the Hill property and the property which lies south of PIE under the usual terms of all late comers agreements. Street noted that the north end of the Hill property and all the properties lying north of Hill's property will have to go to the north to the PIE system or to Metro. Upon McCaughan's question, Ulett noted that many more connections could be made to this line if accepted by the Council as a main line. He noted that a 12" line such as this is more than adequate to handle additional connections. Upon McCaughan's question, Ramsey of URS stated that the Comprehensive Sewer Plan has been completed and that the EIS is in preparation. It was determined that Harold Hill would attend the Public Works Committee meeting on Wednesday morning, and Carey stated that he wanted to see the new Comprehensive Sewer Plan prior to that meeting. KENT COMMONS Sprinkler System. Ted Bower presented a preliminary cost estimate of $32,950 for a sprinkler system, including installation, in Phase I of the Kent Commons, along with a time schedule for the necessary changes. Bower pointed out that such installation would delay the completion time by about 8 weeks. Upon Just's question, Bower determined that the cost for Phase II would be approximately $35,000-$40,000 for a total of over $70,000. It was determined that the Council was under the impression that the entire cost for the sprinkler system in both Phase I and II would be about $47,000. It was noted that the tenants would not be able to move into the Commons on time if the completion date was advanced 8 weeks, and the City would suffer the loss of the rent. Mirk pointed out that the City could be held liable for delaying occupancy by the lessees. Kitto determined that the Finance Committee was not aware of the $70,000+ figure when it recommended approval of the sprinkler system. Upon Carey's question, Winkle opined that the fire insurance costs would not be reduced by the installation of sprinkler systems because of the rate of escalation of the premiums. It had originally been estimated that the City would save approximately $5,000 per year in insurance costs. JUST MOVED to abandon consideration of the sprinkler system for Phase lA and 1B and Phase II, Kitto seconded. Upon Masters' question it was determined that after the Contingency Fund was exhausted, the only place to secure the funds would be from the Federal matching funds. Winkle noted that use of matching funds would jeopardize eligibility of the City for other federal matching projects. Masters and Storment spoke in favor of the sprinkler systems as a safety feature. Mayor Hogan pointed out that few schools con- tained the system, nor did the City Hall. Winkle suggested that the use of a halon system be investigated. Johnson asked Winkle to secure more information on the system from Chief Foster. Upon a roll call vote, the motion PASSED, with Carey, Just, Kitto and McCaughan voting in favor, and Johnson, Masters and Storment dissenting. Phase I Parking. The architect for the Kent Commons project, Ted Bower, pre- sented a proposed exchange of parking area development for Phase I so that Phase II can be built on the west side of Phase I. This presentation was made at the December 12 workshop and was received favorably by the five Council members present. A change order is necessary to accomplish such exchange. JUST MOVED that the requested change order be approved, Kitto seconded. Street explained that no dollar amount was involved. Motion carried. Preparatory Electrical Work - Phase II. The architect has requested that a con- tract be negotiated with Quality Electric for the relocation of the pad-mounted transformers on the south side of Kent Commons rather than on the west side. The matter was discussed at the workshop held on December 12, 1977 and those Council members present indicated that this work, which is part of Phase II, should be approved. Accordingly, KITTO MOVED to approve the relocation of the pad-mounted transformers and the underground services necessary in the amount of $2,950 for Phase 11A, and $1,943 for the Phase IIB, McCaughan seconded. Motion carried. Soroptomist Club. A letter has been received from the Soroptomist Club inviting the Mayor and members of the Council to a champagne reception and open house of the Kent Commons on March 3, 1978. The reception will be jointly hosted by the Soroptomist Club and Cambridge Womens Club. JUST MOVED that receipt of the letter be noted and made a part of the record, Carey seconded. Motion carried. JANITORIAL SERVICES Proposals - City Hall, City Shops and Library. Proposals were received and opened on December 14, 1977 for janitorial services for 1978 for the City Hall, City Shops and Library as follows: Bidder City Hall City Shops Library Beneficial $1,395.00 $ 235.00 $ 425.00 Isakson 3,000.00 1,000.00 1,000.00 Tolbert 1,900.00 -0- 618.00 Environmental Control 2,500.00 550.00 875.00 Handyman 1, 330.11 754.42 909.34 Pittmon 2,384.00 -0- 679.00 American Building 1,985.00 725.00 697.00 JUST MOVED to award the proposals of Handyman on the City Hall and Beneficial on the Library and City Shops, Carey seconded. Motion carried. CLAIMS Garry Lee Hayes. A claim in the amount of $317.26, plus an unknown amount to replace front lawn around a manhole has been filed by Garry Lee Hayes. STORMENT MOVED that the claim be referred to the City Attorney, Carey seconded. Motion carried. LIBRARY BOARD Mayor Hogan proposes to reappoint Ronald Johnson to the Library Board for a five year term. His present term expires this month. KITTO MOVED that the appointment of Ronald Johnson to the Library Board for a five year term be approved, Just seconded. In response to Masters' question, Street noted that a list of Library Board members would be furnished to her. Motion carried. KENT VALLEY YOUTH SERVICES Audit. It was noted that Finance Director Winkle submitted his evaluation of the financial condition of the Kent Valley Youth Services at the last work session and may be contacted by any councilperson having further questions regarding the matter. Masters ntoed that the organization has undergone some internal changes in the two year period since she requested information and that it was hoped that with the new personnel the accounting would meet the accepted standards. GAZEBO Completion Costs. The gazebo project is now nearing completion and the final cost estimates indicate that the total cost will be $4,336.00. Funding still needed to complete the project is $1,544. The Chamber of Commerce has proposed paying $500 and has requested the City to contribute the balance. McCAUGHAN MOVED that the City approve $1,100 to complete the gazebo project, using funds from the unexpended balance of the Kent Development Association. Masters seconded. In response to Just's question, Winkle noted that there is about $13,000 at the present time in the KDA Fund. Motion carried. BUDGET The City Attorney introduced Ordinance No. 2073 adopting the 1978 budget. KITTO MOVED that Ordinance No. 2073 be adopted, Just seconded. Motion carried. FINANCE JUST MOVED that the bills received on or before December 20, 1977 and approved by the Finance Committee at its meeting to be held at 8:00 a.m. December 30, 1977 be paid, Johnson seconded. Motion carried. Claims approved by the Finance Committee at its meeting held December 15, 1977 are as follows: Current Expense $ 38,799.28 Parks & Recreation 8,849.95 City Streets 4,916.40 Kent Commons Operating 104.20 Federal Shared Revenue 27,405.66 Kent Commons, Ph. 1 108, 374.84 E. Valley Construction 6,109.62 116th Ave. Transmission Main 40.00 124th/WD #111 Reservoir 810.99 Equipment Rental 2,599.16 Emp. Retirement 767.79 Housing & Comm. Development 889.81 Arts Commission 141.76 Firemen's Relief & Pension 2,893.82 LEFF Disability 3,951.24 Sewer 5,329.57 Water 8,823.99 Garbage 42, 342.81 $263,150.89 Interest Bearing Warrants LID 281 Pacific Paving Co. $ 31,407. 32 Rainier National Bank 1,653.01 $ 33,060. 33 LID 282 Skip Jacobson Construction $ 21,803.06 $ 54,863. 39 MEETING ADJOURNED: 9:40 o'clock p.m. Respectfully submitted, Marie Jensen, CMC City Clerk