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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 12/05/1977 Kent, Washington December 5, 1977 Regular meeting of the Kent City Council was called to order at 8:00 o'clock p.m. by Mayor Pro tem Just in the absence of Mayor Hogan. Present: Councilpersons Carey, Johnson, Just, Kitto, Masters, McCaughan and Storment, City Administrator Street, City Attorney Mirk, Planning Director Harris, Public Works Director Ulett and Finance Director Winkle. Also present: Planning Commissioners Johnson and Williams, City Treasurer Drotz, Police Chief Skewes, Parks Director Wilson and representative Ramsey. Approximately 40 people were in attendance at the meeting. MINUTES KITTO MOVED that the minutes of the meeting held November 21, 1977 be approved as printed, McCaughan seconded. Motion carried. POLICE Commendation. The Clerk read a letter of commendation from Mayor Hogan and Police Chief Skewes addressed to Police Officer Brian Jones and Jailer Donald R. Winters. The letter commended the two Police Department personnel for their prompt emergency action while off duty on November 13, 1977 which resulted in saving the life of Mr. Paul Terviel. Officer Jones and Jailer Winters were presented with the letters of commendation. HOUSING & COMMUNITY DEVELOPMENT PROGRAM - HOUSING ASSISTANCE PLAN It was noted that the public hearing on the 1978 Housing & Community Development Program and the Housing Assistance Plan has been continued from the November 21, 1977 meeting. The matter was discussed at the November 28 workshop and some changes have been recommended by the Planning staff. The Public Works Department has estimated the construction costs for item #6 (Pedestrian Walkways, Phase III) as $50,000 instead of $38,000 initially estimated. The continued public hearing was opened by Just. Raul Ramos explained that there had been a reduction in allocation of population funds for each jurisdiction and that Kent's allocation had been changed from $88,417 to $86,993. He noted that the Council would, therefore, have to reduce the total accordingly. The Clerk read a letter from Rosalie Wissbrod, co-owner of the Hodge Podge located on First Avenue. Ms. Wissbrod referred to an article in the Seattle Times concerning comments by Neifert & Cotton, new owners of a building on First Avenue South. She noted that the proposal under consideration under the Housing & Community Development Program, to make a walk- way of the alley, was not in the best interest of the other owners and tenants of the First Avenue stores. MASTERS MOVED to make the letter a part of the record, Storment seconded. Motion carried. The priorities, as established at the workshop session, are as follows: FUNDING CATEGORY PRIORITY PROJECT POPULATION NEEDS 1. Senior Citizen Parking Lot: Acquisition $42,000 2. Senior Citizen Parking Lot: Design & Construction $48,500 3. Housing Repair Services 22,000 4. Housing Repair Services 8,000 5. Pedestrian Walkways - Phase III 15,000 6. Pedestrian Walkways - Phase III 38,000 7. Planning Administration 9,417 8. North Park Storm Drainage: Design Plan 42,000 NOTE: Population funds are to be used only as indicated above. After several motions were proposed, MASTERS MOVED to advance item #8 into the #1 priority under the POPULATION category, Carey seconded. CAREY MOVED to AMEND the motion to also combine items #1 and #2 (Sr. Citizen Park- ing Lot, Acquisition, Design and Construction) , totalling $70,500 and to make this priority #2 under the NEEDS category. The proposed amendment carried. Ramos explained that the "NOTE" gives the Council assurance that the projects listed under the POPULATION heading will be funded. He pointed out that the items listed under the NEEDS category are competing with other jurisdictions. Masters' motion, as amended, carried. JOHNSON MOVED to eliminate item #6 ($50,000, formerly estimated at $38,000) , Masters seconded. Motion carried. It was now noted that a reduction of $1,424 was necessary due to the cut in the allocation. Upon Ramos' suggestion, KITTO MOVED to make this reduction from the Item #3 Housing Repair Services category, McCaughan seconded. Motion carried, with Storment voting nay. Ramos then suggested that $20,000 could be put back into item #6, specifically for wheelchair ramps. McCAUGHAN MOVED to place $20,000 into item #6 for this purpose under the NEEDS category, Carey seconded. Motion carried. There were no further comments and JOHNSON MOVED to close the public hearing, Storment seconded. Motion carried. The City Attorney introduced Resolution No. 832 adopting the 1978 Community Development Plan and the Housing Assistance Plan. After the changes made during this public hearing, Exhibit "A" of the Resolution now reads as follows: FUNDING CATEGORY PRIORITY PROJECT POPULATION NEEDS 1. North Park Storm Drainage Design $42,000 $ -0- 2. Senior Citizen Parking Lot: Acquisition & Construction 70,500 3. Housing Repair Services 20,576 4. Housing Repair Services 8,000 5. Pedestrian Walkways - Phase III 15,000 6. Pedestrian Walkways - Phase III 20,000 7. Planning Administration 9,417 $86,993 $98,500 NOTE: Population Funds are to be used only as indicated above. JOHNSON MOVED to adopt Resolution 832, Storment seconded. Motion carried. Block Grant Agreement with King County. Street noted receipt of the formal agreement with King County for 1978 - 1980. It was determined that this covered a continuation of the present agreement and KITTO MOVED to authorize the Mayor to sign the agreement. Storment seconded. Motion carried. FEDERAL REVENUE SHARING It was noted that a public hearing was held on November 21 and that requests for use of Federal Revenue Sharing funds would be considered for final approval at this meeting. Mayor Pro tem Just opened the public hearing and the Clerk reported that no correspondence has been received. Winkle reported that the total of the items submitted for appropriation from the 1978 budget was $400,674. A detailed list of these requests has been filed with the City Clerk and made a part of the official record. STORMENT MOVED to add a sprinkler system for Phase II of the Kent Commons, John- son seconded, and Street explained that he had asked for but had not received as yet information from our insurance carrier as to the amount we would save on insurance premiums. He noted that the architect had estimated the cost of the sprinkler system for the framed portion of the building at $30,000 to $45,000, depending upon what could be done about putting it also in Phase I. Kitto and McCaughan opined that such a system should be funded from the grant money and not from Federal Revenue Sharing funds. Street noted that there was not enough money to put the sprinkler system into Phase I, and that funds approved for Phase II could not be used for Phase I. Kitto stated that all advice had been that it wasn't necessary with the present design and that he would not support such a motion without having further information. Carey concurred with this, and stated that after the results of the study were known, and if sprinklers were deemed necessary, Federal Revenue Sharing funds could be used for sprinkling Phase I. Winkle determined that items could be added to Federal Revenue Sharing periodically. Tom Waller of 422 Hazel, commented that the additional funds spent for sprinkler protection would be well worth the protection gained. Storment cast the only affirmative vote, and the motion FAILED. Upon Masters' question as to why furniture for the Commons Phase I was listed for Federal Revenue Sharing, Kitto stated that the Finance Committee was of the opinion that if this $11,400 item was removed from the Phase I expenditures, it would allow a little cushion for the first year's operation. He further explained that this type of request was funded for all other departments. There were no further comments and STORMENT MOVED to close the hearing, Carey seconded. Motion carried. KITTO MOVED to approval the proposals, as submitted, McCaughan seconded. Street explained that the Federal Revenue Sharing detail would be a part of the total budget adopted for 1978, but that the hearings were separate, as required by law. Motion carried. BUDGET The public hearing on the 1978 budget was opened by Mayor Pro tem Just. The Clerk reported that copies of the preliminary budget have been made available to the public and that there had been no correspondence on the matter. Masters noted that the Police Department had asked for additional men and that only two of these were funded in the budget. She MOVED that the two additional men be included in the budget, one for control of gambling activities and one for crime prevention, Johnson seconded. It was determined that this would cost approximately $40,000 and Winkle stated that the funds could be covered from the Contingency Fund or from the unexpended Current Expense funds. Jon Johnson spoke from the audience in favor of Masters' motion. Winkle determined for Johnson that about $35,000 was collected in 1977 in gambling taxes from approximately 19 locations within the City and that these funds were deposited into the Current Expense Fund. MASTERS' motion CARRIED, with Kitto and Just voting against it. Tom Waller asked about including the sprinkler system for the Commons in the budget. It was determined that funds might be available through the grant, or through future allocation of Federal Revenue Sharing funds, if it was decided to install the sprinkler system. Storment pointed out that the Departments housed in the City Shop Building were charged a rental fee, with the exception of the Parks Department, and asked why this was so. Winkle explained that under the State accounting system, the sewer, water and street department, as utility accounts, were required to pay for the space, but that the Parks Department was supported primarily by the Current Expense Fund. Storment noted that the Parks Department charged other departments for cer- tain services, and that, therefore, a portion of the money paid by citizens for utilities services was used for this purpose. Street noted that Storment's sugges- tion could be shown in future budgets and that as an accounting measure it would show an expense in the Parks Department budget and a revenue in the Current Expense budget. Storment commented that this should be shown so as to more accurately reflect the cost of running the Parks Department. He pointed out that citizens paid to participate in various recreation activities, and that full information should be available in the budget. There were no further comments, and KITTO MOVED to close the public hearing, Johnson seconded. Motion carried. KITTO MOVED for the City Attorney to prepare an ordinance adopting the budget as presented, noting that the two additional police officers would be included, with the funds to support their inclusion to be transferred from the monies allocated to the Grant Matching Fund. Storment seconded. Motion carried. KENT COMMONS PHASE II Kent Orthopedic Guild. A letter was read from Sharon Wallenstrom, Secretary, Kent Orthopedic Guild, asking that the Guild be allowed to host the opening of the Phase II portion of the Kent Commons to be held in approximately March of 1979. KITTO MOVED that the letter be accepted, Storment seconded. Motion carried. Preparatory Foundation Work. At the last Finance Committee meeting a request from the architect was reviewed to revise the present foundation where Phase I and Phase II have a common foundation. The work msut be done before further work on Phase I makes the change more costly, and will be a Phase II expense item. KITTO MOVED that the foundation change amounting to $1,564, chargeable to Phase II, be approved, Johnson seconded. Motion carried. Air Conditioning - Handball Courts. It was noted that the Finance Committee re- viewed the proposal of air conditioning for the handball courts as presented at the last work session, and it is their recommendation that the architect be in- structed to include the air conditioning as an alternate, and McCAUGHAN SO MOVED, Carey seconded. Motion carried. Sprinkler System. STORMENT MOVED that the architect be directed to include the sprinkler system for the Kent Commons, Phase II, with the exception of the gymna- sium, as an alternate, Johnson seconded. Street noted that if the figures requested from the insurance company favored such a system, it should also be considered for Phase I and asked if Storment would consider amending the motion so it could be determined which is the best way to handle the sprinkler system. He noted that it would not be possible to use Phase II funds to install the sprinkler system in Phase I. JOHNSON MOVED TO TABLE the motion until the report is received from the insurance company, Kitto seconded. Motion carried on a roll call vote, with Carey, Storment and Masters voting nay, and McCaughan, Johnson, Just and Kitto voting in favor. It was determined for McCaughan that the information would be available by the next Council meeting. Kent Commons Phase II Construction Fund. The City Attorney introduced Ordinance No. 2070 creating a fund to be known as Kent Commons Phase II Construction Fund. KITTO MOVED for the adoption of Ordinance No. 2070, McCaughan seconded. Motion carried. i L.1 Preload Bids. Bids for the Kent Commons Phase II Preload Program were opened on December 2, 1977. The bidders and amounts, including tax, are as follows: Bidder Phase lA Phase 1B Total City Transfer $12,437.20 $14,545.20 $26,982.40 Iddings 17,911.67 15,113.30 33,024.97 Continental Dirt 16,121.91 17,056.38 33,178.29 Hope Industries 18,181.50 21,027.30 39,208.80 West Company 23,715.00 24,232.00 47,947.00 Lloyd Enterprises 25,654.36 25,654.36 51,308.72 Engineer's Estimate (Paul Weber) $44,057.20 KITTO MOVED that the best bid of City Transfer in the amount of $26,982.40, including tax, be accepted. Carey seconded. Motion carried. ANNEXATIONS Euteneir Island Annexation No. 2. It was noted that the Council reviewed the proposed annexation with representatives of the area at the last work session. KITTO MOVED that the proposed annexation is acceptable, that assumption of the existing City indebtedness is required, and that authorization is granted for the circulation of an annexation petition. Carey seconded. Motion carried. REZONE Oberto Sausage. Ordinance No. 2071 was introduced by the City Attorney provid- ing for the rezone of certain property known as the Oberto Sausage Rezone from M-1 (Industrial Park) and M-2 (Limited Industrial) to M-3 (General Industrial) Zone. CAREY MOVED for the adoption of Ordinance No. 2071, Storment seconded. Motion carried. BOARD OF ADJUSTMENT Mobile Home - Appeal. A letter was read from Henry Saffen noting that it was his understanding that the City of Kent would not issue permits for persons to install mobile homes on their property inside the City limits and requesting that he be granted a hearing before the Council to consider his request to place a mobile home on his property. Upon the recommendation of the City Administrator, who noted that the matter should be considered as an appeal before the Board of Adjustment, MASTERS MOVED that the letter be referred to the Planning Department, Storment seconded. Motion carried. HEALTH & SANITATION Dev-Con Request for Sewer & Water_. The Public Works Committee has recommended that the Dev-Con request for outside water and sewer service be granted, subject to Resolution 822, and subject to the policy recommendations of the November 21, 1977 memorandum to City Council members from Sewer Superintendent Kristofferson. STORMENT MOVED that the Dev-Con request be granted with the conditions noted, Carey seconded. In response to McCaughan's question, Ulett determined that the City would assume the expense of the pumping station and that the memorandum from Kristofferson goes into detail as to the size of the operation. He further noted that Cascade Sewer District would not contract for the service requested as it was outside of their District. He noted that the property in question is within the Kent franchise area even though outside the City limits. Mirk deter- mined for McCaughan that the conditions for the service becomes a covenant which is recorded and binding on future land owners. Johnson questioned whether granting of the service would affect future rate structure for City users that are on pump stations and Ulett determined that it would not. It was also noted that the rates for customers on pump stations would be the same for those inside the City as those outside. Johnson opined that the City would, therefore, be subsidizing the service for approximately 2 or 3 years for about 200 or 300 homes. Carey noted that the matter was thoroughly discussed at the Public Works Committee meetings and noted that the rate structure had been studied. He pointed out that the recommendation for granting the service was based on consideration of Kent's service area, not on City limit lines. McCaughan noted that the memorandum pointed out that service was needed for 134 single family dwellings in order to support the pump station at a cost of just over $4,000 and noted that he would vote in favor of the motion so long as service was granted subject to the terms of Resolution No. 822. The motion carried, with Johnson voting nay. Formation of Sewer LID. The City Clerk noted receipt of a petition received this date for the formation of a sewer LID for the Wilson Island annexation area. MASTERS MOVED that the petition be accepted and referred to the Public Works Department, Carey seconded. Motion carried. 4 Bill of Sale - Demattea Short Plat. The Engineering Department has received the Bill of Sale and Warranty Agreement on the Demattea Short Plat from Pacific Paving Co. , Inc. for the construction of water mains and sanitary sewers in the vicinity of South 218th Street and 84th Avenue South and recommends acceptance of same. KITTO MOVED to accept said Bill of Sale and Warranty Agreement and for the cash bond to be released upon payment of any outstanding City bills against the project, Carey seconded. Motion carried. WATER Bill of Sale-Signal Electric Co. , Inc. The Engineering Department has received the Bill of Sale and Warranty Agreement for the water mains constructed in the vicinity of S. 208th Street and SR 167, east of 84th Avenue So. , from Signal Electric Co. , Inc. The Engineering Department recommends acceptance of the Bill of Sale and Warranty Agreement and JOHNSON MOVED to accept same, and for the cash bond to be released on payment of any outstanding City indebtedness against the project, Storment seconded. Motion carried. Transmission Line Modification Agreement. The State's improvement at Highway 18 and Kent-Kangley Road conflicts with the present location of our Clark Springs and Kent Springs water transmission lines. The State will have their con- tractor replace and relocate about 900 feet of our Kent Springs line and will modify the highway design to allow the Clark Springs transmission line to remain in its present location. The estimated City cost is $70,280.75. The State has prepared an agreement for execution by the City and would like to open bids in January. STORMENT MOVED that the Mayor be authorized to sign the said agreement, Carey seconded. Motion carried. Comprehensive Water Plan. The City Attorney introduced Ordinance No. 2072 providing for condemnation and acquisition of certain permanent easements in King County, Washington for the purpose of providing right-of-way for water mains to be installed as provided in the City of Kent Comprehensive Water Plan. STORMENT MOVED to adopt Ordinance No. 2072, Carey seconded. Motion carried. Bids - Kent Memorial Park Water Main Intertie. Bids were received on November 30, 1977 on the Kent Memorial Park Water Main Intertie, Phase I. The three low bidders are as follows: Bidder Amount, Including Tax Como Contractors $16,385.91 A&R Excavating, Inc. 20,351.79 Bert Robison Construction 25,222.64 The Engineer's estimate was $16,572.04. CAREY MOVED that the best bid of Como Contractors in the amount of $16,385.91, including tax, be accepted, McCaughan seconded. Motion carried. METRO Proposed Areawide Water Quality Platt. A letter was read from Neil Peterson, Executive Director, Metro, enclosing a copy of the Proposed Areawide Water Quality Plan for the Cedar-Green River Basins. It was noted that a public hearing on the Plan was scheduled for December 8, 1977, after which the Metro Council will take final action on January 19, 1978. MASTERS MOVED that the letter be made a matter of record, Storment seconded. Motion carried. FLOOD CONTROL Surface Water Management Seminar. It was noted that each Council member has received notice of a Surface Water Seminar to be held at the Concord Inn on December 14, 1977. Councilpersons Just, Storment, Masters, McCaughan and Carey indicated they would be attending the seminar. TRAFFIC CONTROL Traffic Diverters. A letter was read from Mrs. Everett Womack, 815 Carter Place, objecting to the proposed installation of traffic diverters at the intersections of Jason and Cedar and at Clark and Cedar Streets. Mrs. Womack opined that such installation would divert traffic to more highly congested central areas and sug- gested, instead, that the residential speed limit be strictly enforced. MASTERS MOVED that the letter be made a matter of record, Johnson seconded. Motion carried. RAILROAD CROSSINGS Burlington-Northern/S. 208th - Stop Signs. It was noted that the Council has infor- mally directed that Stop signs be installed at the Burlington-Northern/S. 208th Crossing. Accordingly, JOHNSON MOVED that Stop signs be installed on both sides of the Burlington-Northern tracks at S. 208th Street, Masters seconded. Upon questions by Kitto and Carey, Mirk stated that there was no problem even though some crossings do not have such signs. Johnson stated that the approaches to the cross- ing were so bad that it is difficult to cross it without stopping now. Masters concurred, noting that the visibility is so poor and the grade so bad that regular users are used to stopping. Street noted that hearings have already been held in regard to closing the crossing but that the residents were opposed to such a closure. He noted that it was hoped that another crossing site would become available after the property ownership changes hands. Motion carried. PARKS & RECREATION Bids - Kent Memorial Park Parking Lot Development. Bids for the Kent Memorial Parking Lot Development were opened on Tuesday, November 29, 1977. Two bids were received, both in excess of 10% over the engineer's estimate. The Parks Department recommends rejection of both bids and that the project be rebid, with the consulting engineer clarifying the specifications. Accordingly, KITTO MOVED that the bids for the development of the Kent Memorial Park Parking Lot be rejected and that the project be rebid, Storment seconded. Motion carried. CLAIMS Patricia L'Heureux. A claim in the amount of $50,000 for alleged personal negli- gence of the City of Kent has been reviewed by the City Attorney and upon his recommendation, KITTO MOVED to refer the claim of Patricial L'Heureux to the City's insurance carrier, Storment seconded. Motioncarried. A. Ferdi & Harriet Froemke. The City Attorney recommends that this claim of $401.81 plus an unknown amount for freezer repair be denied. McCAUGHAN MOVED that the City Attorney write a letter to the Froemkes advising them of denial of their claim, Carey seconded. Motion carried. Eugene and Irene Donnelly. A claim has been filed against the City claiming negligence. After reviewing the claim the City Attorney recommends that the claim be forwarded to the City's insurance carrier. KITTO SO MOVED. Carey seconded. Motion carried. CABLE TELEVISION Valley Cablevision Assignment of Franchise. The City Attorney introduced Resolu- tion No. 834 granting to Valley Cablevision, Inc. permission to assign their franchise to oeprate a CATV system to Northwest Cablevision, Inc. , a wholly- owned subsidiary of Teleprompter Corporation, a New York Corporation. KITTO MOVED for the adoption of Resolution No. 834, Johnson seconded. Motion carried. RATE INCREASE REQUEST CATV Teleprompter. A letter has been received from J. W. Hurd, Director, Seattle Office of Cable Communications, regarding a requested rate increase from CATV Teleprompter. It was noted that the request was reviewed by the Finance Committee at its last meeting and approval was recommended. MASTERS MOVED that the request of Teleprompter for a rate increase of 4% be approved, Johnson seconded. Kitto noted that in his opinion the letter justified the proposed rate increase. It was pointed out that there appears to be a difference of opinion between the State and Federal governments and that the TV companies are seeking approval from local governments. Motion carried. STREET VACATIONS S. 210th Street. A letter was read from Metro Hauling, Inc. requesting vacation of S. 210th Street, also known as O'Brien Street, from S. 77th to the Burlington- Northern Right of Way or Drainage District #1 property. KITTO MOVED that the letter be made a part of the record and that the attorney prepare a resolution to set a date of hearing to consider the requested vacation, Storment seconded. Mirk noted that this proposed vacation had been heard by the Council before but never completed. Motion carried. S. 238th Street. A letter was read from Western Farmers Association and Double LSJ, Inc. , requesting vacation of a portion of S. 238th Street. JOHNSON MOVED that the letter be made a matter of record and that the attorney be directed to prepare a resolution setting a date of hearing to consider the vacation, Storment seconded. It was determined that the requested vacation was for the purpose of shortening the street. In response to McCaughan's question, it was determined that the parties requesting the street vacation are charged one- half of the assessed valuation of the property involved, according to Council policy set some time ago. Street determined that sometimes property is traded in lieu of a cash payment. He further determined that the City arranges for the appraisal of the property and that the appraisal fees are paid by the party seeking the street vacation. Motion carried. Alley Vacation. A letter was read from Kent First Church of the Nazarene request- ing vacation of an alley lying between Temperance and Smith and running from Kenne- beck to Clark Street. KITTO MOVED that the letter be made a part of the record and the attorney directed to prepare a resolution setting a date for hearing the said vacation, Storment seconded. Motion carried. PLANNING COMMISSION Resignation. The Clerk read a letter from Al Cole announcing his resignation from the Planning Commission effective January 1, 1978. STORMENT MOVED that the resign- ation of Mr. Cole be accepted with regret, McCaughan seconded. It was determined that Mr. Cole's term as a Planning Commissioner would expire in July, 1978. Motion carried. FINANCE Resolution Cancelling Certain Checks. The City Attorney introduced Resolution No. 833 cancelling certain checks issued by the City of Kent and not presented for payment within one year. McCAUGHAN MOVED for the adoption of Resolution No. 833, Storment seconded. Motion carried. KITTO MOVED that the bills received on or before December 5, 1977 and approved by the Finance Committee at its meeting to be held at 8:00 o'clock a.m. December 15, 1977 be paid, Storment seconded. Motion carried. Claims approved by the Finance Committee at its meeting held November 30, 1977, are as follows: Current Expense $ 39,027.76 Parks & Recreation 9, 306.86 Library 755.95 Streets 13,450.54 Federal Shared Revenue 5,178.03 Kent Commons - Phase 1 1,675.58 S. 180th/WVH-EVH 234.81 104th Ave. Street Improvement 2.00 116th Ave. Transmission Main 2,021.00 124th/W.D. 111 Reservoir 47.08 Equipment Rental 5,153.21 Housing & Comm. Development 945.73 Firemen's Relief & Pension 52.15 Leff Disability 995.70 Sewer 50,108.49 Water 14,944.91 Garbage 526.37 $144,426.17 Interest Bearing Warrants LID 280 T. W. Traverso Construction $ 4,667.21 MEETING ADJOURNED: 10:45 p.m. Respectfully submitted, 1 Marie Jensen, CMC City Clerk