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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 01/20/1976 Kent, Washington January 201, 1976 Regular meeting of the Kent City Council was called to order at 8: 00 p.m. Present:: Mayor Hogan, Councilpersons Carey, Johnson, Just, Kitto, Masters and McCaughan, City Administrator Street, City Attorney Mirk, Planning Director Harris, Public Works Director Ulett, and Finance Director Winkle. Councilperson Storment was absent. Also present: Fire Chief Foster, Police Chief McQuery, Parks Director Wilson, and URS representative Ramsey. Approximately 50 people were in attendance. MINUTES KITTO MOVED that the minutes of the meeting held January 5 , 1976 be approved as printed, Johnson seconded . Motion carried . COUNCIL It was noted that in accordance with Resolution 716, as amended, the Council President/Mayor Pro Tempore, should be elected by the Council at the second regular meeting of the Council in January on ever -num- bered years, and shall be elected for a two ( 2) year term. Standing committees, their membership and times of meeting shall be declared by the President of the Council . KITTO MOVED that Councilperson Just be nominated for Mayor Pro Tempore/Council President, McCaughan seconded . Motion carried. MASTERS MOVED that the nominations be closed, Johnson seconded . Motion carried . MASTERS MOVED that a unanimous ballot be cast for Councilperson Just, Johnson seconded . Motion carried . Just then advised that committee memberships will be assigned at the next Council meeting. HOLIDAYS February 16, July 5 and September 61 which are Council meeting dates, are Holidays and in accord- ance with Ordinance 1764, the Council meetings will be held on the following day at 8: 00 p.m. PRELIMINARY Suncrest Lane . A public meeting is scheduled for PLAT this meeting to consider the preliminary plat of Suncrest Lane. It was noted that the Council may accept the preliminary plat with the restrictions as recommended by the Planning Commission, or, if they propose any changes in the recommendations they may schedule a public hearing on the matter. Harris described the proposed plat as consisting of approximately 7.4 acres, to be diviced into 33 lots, located East of the Reith Road and North of S . 254th. Harris noted that the Planning Depart- ment had recommended approval of the plat at its meeting of December 23, 1975 , subject to seven con- ditions which he read . In response to Masters ' query, Harris noted that the problem of storm drainage was a matter to be handled by the Public Works Depart- ment. Masters commented that the problem of storm water drainage should be resolved . Johnson noted that she agreed with residents of the area that 42nd Avenue as a half street created a dangerous situation. McCaughan express concern over the direction of the water run-off. In reply to McCaughan ' s question, Harris noted that the owner of the property covered by the proposed plat does not own any additional property and that the north boundary is contiguous with the Wasson-Wasson property. Further discussion of various points determined that the Council wished to consider the conditions at a public hearing and McCAUGHAN MOVED that a public hearing be held on February 2, 1976 to consider further changes and to then approve or disapprove the plat. Masters seconded . Motion carried . HEALTH & Star Lake Elementary School Sewer. A letter was SANITATION read from P. J. McEleney, P.E. , Director, New Plant Facilities, Federal Way School District No. 210, requesting that the City of Kent prepare a sanitary sewer agreement covering the Star Lake Elementary School sewer. The letter noted that it was the understanding of the Federal Way School District that the agreement would be similar to a draft prepared by the City Engineer in 1969 and would be based . on a frontage cost of $14.85 per front foot . MASTERS MOVED that the letter be accepted and referred to the Public Works Depart- ment , Johnson seconded . Motion carried . Linda Heights Pump Station Modifications . E. N. Cascade Constructors has completed the Linda Heights Pump Station Modifications project and the Engineering Department recommends acceptance of the project . City Attorney Mirk pointed out that he did not think it was advisable to accept the contract at this time, as the contractor had not as yet secured an electrical permit, and that if accepted now and if the State releases are secured, the City will be obliged to pay the retainage in 30 days . He advised that the contract not be accepted until the required permit has been secured by ,the contractor. McCAUGHAN MOVED that the E. N. Cascade Constructors contract for the Linda Heights Pump Station .Modifizations project not be accepted as complete at this time, Johnson seconded. Motion carried . Horseshoe Acres Pumping Station. Ulett reported that three bids had been received today on the installation of the pumps and motors in the Horseshoe Acres Pumping Station and that it was not possible to make a report on the bids now. He noted that he would report further. Metro - Sewage Lagoon. A letter was read from Theodore Mallory, Acting Executive Director of Metro, noting that in accordance with Section 12 of the basic sewage disposal agreement between the City of Kent and Metro dated May 18, 1967 Metro no longer requires the use of the Kent sewage lagoon and outfall and desires to return those facilities to the City. Accordingly, effective on February 6, 1976, Metro will return the possession of such facilities to the City and shall no longer be responsible for their maintenance and opEr ation. The letter further stated that in accordance with the original agreement, Metro will remove certain itemized equipment from the site. Upon Street ' s question, Kristofferson and Ulett approved acceptance of the facilities at this time . MASTERS MOVED that the letter be accepted and made a part of the record, and that the Mayor be authorized to sign the letter accepting return of the property, Johnson seconded . Motion carried . FEDERAL Just reported that the Finance Committee met REVENUE December 311, 1976 and January 151 1976 to discuss, SHARING prioritize and recommend to the Council the expendi- tures of Federal Revenue Sharing funds . JUST MOVED that the following items be approved: A. Overruns on Previously Budgeted Expenditures : 1 . Legal Interns $ 106 .00 2 . Shed Rows 6,419 .00 3 . Fire Station Addition_ 1,956.00 4. Jail Improvements 208.00 5 . Senior Center Floor 269 .00 6 . Russell Road Parking Lot 197.00 FEDERAL Kitto seconded. Motion carried . REVENUE SHARING JUST MOVED that the following projects be approved : B. Additions to Previously Budgeted Expenditures: 1 . City Hall Vault Files $ 3000.00 2 . City Hall Improvements 70, 760 .00 3 . Kent-Auburn Community Care Center 2,100 .00 4. City Shop Yard Improvements 18, 600 .00 5 . Russell Road Parking Lot - Curb, Sidewalk & Asphalt 18, 400 .00 Johnson seconded . Motion carried . JUST MOVED that the following items be funded: C . Police Department 1 . Two Portable Radios $ 11, 900 .00 2 . Canine Unit 3,000 .00 Johnson seconded . Motion carried . JUST MOVED that the following items be funded: C. Fire Department 1 . Mid-Size Sedan $ 5 , 200.00 2 . Office Equipment a. Two typewriters 11, 400.00 b. One table 100 .00 C. One Calculator 200.00 d. One File Cabinet 200 .00 Johnson seconded . Motion carried . JUST MOVED that the following items be approved for funding: C. Fire Department 3 . Communications Equipment a. Backup Power Supply $ 500 .00 b. Parts & Antenna for Backup Power Supply 300.00 C. Fifteen Home Receivers 2, 250 .00 d. Camera for Housing Department 250 .00 McCaughan seconded . Motion carried. JUST MOVED that the following item be approved for funding: C . Fire Department 3 . e. Remodel West Hill Fire Station $ 25 ,000 .00 Johnson seconded . Motion carried. JUST MOVED that the following items be approved for funding: L� FEDERAL Parks and Recreation REVENUE $ 3,\500 .00 SHARING 1 . Rest Area Development 2 . Senior Center Building 800 .00 Improvements 3 . Parking Lot Improvements at 1,807 .00 Kent Memorial Park Masters seconded . Motion carried . JUST MOVED that the following items be approved: Street Department 1 . Samll Paint Machin $ 1, 200 .00500 .00 2 . Office Equipment and Improvements 3 . S . 222nd Storm Drainage - $35 ,500 less $10,600 Easement 24,900 .00 Costs McCaughan seconded . Street noted for Mrs . Dale Lewis that the City is proposing to pay for the S . 222nd storm drainage project but that the property owners will be contacted to furnish the easements. Motion carried . JUST MOVED that the following item be approved: Community Service Bicentennial Flag $ 131.00 Johnson seconded . Motion carried. It was noted that the following item was referred to the Council without recommendation: 1 . Vending Machines at Kent Memorial $ 10, 165 .00 Park JUST MOVED to approve the funding for vending machines at Kent Memorial Park. Masters seconded . Johnson stated that she did not feel that the Cite should be in the vending machine business. McCaughan noted that it appeared that the Parks Department maintenance personnel were having a problem in that they were unable to refund monies when necesgary and that complaints could be reduced if the City owned the machines . Just noted that he was in favor of this as a pilot project to see how it works with the City owning the machines. Masters noted that this would be a service to the community and on a trial basis . Johnson stated that she felt the City should be looking toward another vendor if the machines are causing that much of a problem and Kitto concurred . The following roll call vote resulted in a tie: Just, Masters & McCaughan, AYE; Carey, Johnson & Kitto, NAY. Mayor Hogan voted in favor and the motion carried . JUST MOVED that the following items be financed from the Current Expense Budget, and not from Revenue Sharing, McCaughan seconded . 1 . Printing 400 Zoning Codes $ 1 , 0.00 10 105 .00 2 . Printing 500 Comprehensive Plans Motion carried . FEDERAL It was noted that the Finance Committee is interested in the King County Rape Line project and will further REVENUE SHARING consider it as soon as a copy of the Bellevue contract is available for study. Amount - $1 , 100 .00 . Street stated he expected to have a copy of Bellevue ' s contract next week and upon a question from the audi- ence, it was determined that the matter would be given further consideration at the Council meeting of February 2, 1976 . It was determined that the following items were being withheld for further information: 1 . Fire Apparatus Reserve Fund $ 35 ,000 .00 2 . Relocatable Restroom and Con- 18,000 .00 nections STREETS 1975 Asphalt PavingPro 'ect and Kennebeck Intersection Improvement. In accordance with the recommendtof the Engineering Department, JOHNSON MOVED to approve Chapge Order #1 for City Transfer for the 1975 Asphalt Paving Projects and Kennebeck Intersection Improvements in the amount of $356 .40, McCaughan seconded . Motion carried . Forward Thrust Monies . King County has required that our Resolution No. 793 , passed on October 20 , 1975 , which requested that So. 180th and Stith Street be added to the King County, Forward Thrust Program should also state that these two streets are being added to Kent ' s Forward Thrust street program. The City Attorney has reeritten Res . 793 to change include this, and KITTO MOVED to approve to Res . 793, Masters seconded. Motion carried. East Hill Pump Station. Ulett noted that he had been advised by Mr. Al Koch, State Engineer for Department of Social & Heath Services, that Kent ' s grant request for $108,000 for a portion of the construction costs of the East Hill Pump Station has been reviewed by that Department and approved . He noted that final approval of the grant must still be received but that it was anticipated that funding would be received . He noted that it was hoped to have the Pump Station operational by August or September of 1976 . 104th Avnue S.E . Water Main Bids. A tabulation of the 14 bids received on January 14, 1976 for the installation of the 104th Ave. S .E . Water Main were distributed and made a part of the record . The three low bidders, including tax, are as follows : DiOrio Construction $138, 365 . 25 Bert Robison Co. 138398. 24 United Utilities, Inc. 144: 674.83 McCAUGHAN MOVED that the best bid of DiOrio Con- struction Company in the amount of $138, 365 .25 be accepted, Kitto seconded . Just and Johnson ques- tioned whether the City had had problems with this particular contractor in the past . It was noted that DiOrio had been awarded a sewer contract in the past and after completion the City had to make repairs . Ulett noted that the City Attorney had determined that either all bids must be rejected or the lowest bid accepted . Mirk stated that the WATER with the sewer contract could have been attributed to contradictory opinions among the contractor, the City inspector and a former City employee regarding the material to be used . He noted that at that time the contractor had stated that he would not be responsible if repairs were necessary because the proper materials were not used in the sewer construction project. Mirk stated that in his opinion DiOrio Construction was capable of doing a satisfactory job on this . project. Ulett clarified that at the time of the bid opening it appeared that Bert Robision Construction was the low birder but the DiOrio bid contained a mistake in the extension of unit prices, which happens frequently and which the Engineering Department always corrects when the bids are tabulated . Motion carried . PARKS & Kent Trail Plan . At the last work session, the RECREATION Parks Department reviewed a proposed change in the Kent Trail Plan. This change is necessary because of the new Kent-Des Moines Road and the eventual extension of this road to Willis Street. The State Highway Department has been contacted and informed of this proposed change. KITTO MOVED that the Kent Trail System in the area of the Kent-Des Moines Road be amended in accordance with the proposal approved by the Board of Park Commissioners. McCaughan seconded. Motion carried. Country Agreement. Masters reported that at a meeting of the Parks & Planning Committee held this evening the matter of renewing the contract with King County for 1976 for the joint recreation program was discussed . She noted that the County is unable to increase their funding support for the program, but that the Parks Department is anticipating some capital improvement financial support from the County for the multi-service center and/or the Russell Road Athletic Park. In accordance with the recommendation of the Parks Director, MASTERS MOVED that the Mayor be authorized to sign the s,-,id contract with King County for 1976, Johnson seconded . Motion carried . Lake Fenwick Park Master Plan. Masters noted that monies were suggested and approved in the 1976 budget for a master plan for the Lake Fenwick Park. At the January 5 , 1976 Board of Park Commissioners meeting, Richard Carothers Associates was selected to prepare the plan. Their standard agreement has been received and approved by the City Attorney as to form. MASTERS MOVED that the Mayor be authorized to sign the contract between the City and Carothers, Johnson seconded . Motion carried . Drake Donation . Masters noted that Miles Drake was present, and that some discussion had been had earlier this evening at the Parks & Planning Committee meeting relative to Mr. Drake ' s proposal to substitute a different parcel for the property he had agreed to transfer to the City in March, 1972;. Johnson noted that the matter had been discussed at a Park Board meeting, although it had not been on the agenda, and Mr. Drake had not been notified that it would be discussed . PARKS & Masters stated that it ,,as not appropriate to RECREATION take any action on the matter at this time and MOVED to defer any Council action at this point, Johnson seconded . Kitto noted that before any action is taken by the Council , the matter should be referred back to the Board of Park Commissioners. He stated that he thought that after 3 years time the City should have received the deed for the original parcel agreed upon. Motion carried . CLAIMS Cindy Mead . A claim has been filed by Cindy Mead for damage to her car and possible medical expenses . This claim is the result of an accident which occurred on Central Avenue and is the same accident for which Ruth Mudd filed a claim noted in the minutes of January 5 , 1976. KITTO MOVED that this claim be submitted to our insurance carrier, Johnson seconded. Motion carried . Thomas 0. Hales Jr. A claim has been filed by Thomas F. Hales, Jr. in the amount of $87.08. This claim is the result of a Christmas tree falling off a City truck into the path of Hale 's oncoming truck. The City Attorney and Admini- strator recommend that the City pay the claim and not submit it to our insurance carrier. We would have to pay this amount under the deductible clause, anyway, and the number of claims sent to the carrier does affect our insurance rate. JUST MOVED that the claim of Thomas F. Hales, Jr. in the amount of $87 .08 be paid, Kitto seconded . Motion carried . Mrs. F. V. Eaton. Upon the recommendation of the Administrator, McCAUGHAN MOVED to refer the claim in the amount of $294. 3p from Mrs . F. V. Eaton for injuries and damages resulting from a fall near the library to our insurance carrier, Johnson seconded . Street further determined that the brickwork has been inspected and the necessary repairs made. Motion carried . ANNEXATIONS Suburban View and Johnston Petitions. The Annexation Committee reviewed the 10% petition for the proposed Suburban View annexation and for the Johnston annexa- tion at the last work session. The Committee directed the petitioners to proceed to circulate a 75% petition provided it included a provision that the signators agree that the properties annexed would pay the present excess levies. Should the 75% petition include additional property adjacent, the Committee would recommend acceptance on the same terms . JOHNSON MOVED to approve the actions of the Annexation Committee on both the Suburban View and Johnston proposals and to accept the 10% petition for each proposed annexation. Masters seconded . Ulett noted that there were several residents of the Johnston proposed area in attendance at the meeting. Wally Everson stated that he did not see anyone in the audience who was in favor of the annexation and that the initiators were in need of sewer service. Ulett explained that the 10% petition was a notice of intent from the proponents, and that the City ' s action now was to establish thi�i.t the property owners who sign the 75% petition must agree that taxes for the a , ANNEXATIONS property annexed will include the City 's excess levies. He pointed out that the 75% petition must bear the signatures of the owners of 3/4 of the assessed valuation of the area seeking annexation. Judy Ve 'ar stated that some of the residents believed that if annexed and the sewers installed, the residents would not have to pay for the sewers . Ulett clarified that this was not true . He noted that sewer service would probably be in the form of an LID, and those benefiting from the project would be assessed for it. He noted that some residents on the east side of the street might be able to connect to the existing Metro line from the rear of their property. Barry Ve 'ar noted that most of the proponents of the annexation live on the east side of the street. Mr. Everson stated that he thought Mr. Johnston had had an agreement with Metro under which he could connect to the existing line, but Metro would not allow this . Upon McCaughan 's question, Ulett noted that exact figures were not yet available, but that the City taxes were only very slightly higher than the County taxes . As soon as the figures become available from the County Assessor ' s office, a further report will be made . Mrs . Vejar questioned whether there would be any problem re- garding farm animals if the area is annexed . Harris noted that the Zoning Code allows one farm animal such as a horse or cow, ,per 20,000 square feet. Pearl Everson questioned whether they would be notified when the annexation matter comes to a vote . Ulett noted that there would be an adver- tised public hearing before the Council and that property owners within the area of the proposal would be notified by mail . KENT-KAIBARA A report on the finances of the Kent-Kaibara COMMITTEE Town Affiliation Committee for the year ending December 31, 1975 was presented by Eveyln Thornton. She also introduced Jaylyn Powell, who will be representing the City of Kent as this year 's exchange student to Kaibara. AMERICAN A letter addressed to Mayor Hogan from John :�. REVOLUTION Long, Chairman, Kent Bicentennial Committee, BICENTENNIAL was read regarding the proposed 4th of July COMMITTEE fireworks display for the community. The letter asked that the Mayor serve as an emissary to inform the organizations in the community which would want to be involved with the fireworks display project. MASTERS MOVED that the letter be accepted and made a part of the record, Johnson seconded . It was noted that the matter had been discussed at a Bicentennial Committee meeting on January 15 , which was attended by some of the Council and other Community representatives . Mayor Hogan suggested that the matter be discussed further at a workshop session. Motion carried . AWARD Mayor Hogan presented an award to Sewer Superin- tendent Robert Kristoffers on naming him as a Water Works Specialist by the American Water Works Association . Ulett noted that Kristofferson has already qualified as a specialist in waste water. FINANCE Se re ation Re uest - ULID #1 . A request for segregation of Assessment #207 in ULID #1 has been requested by the Transamerican Title Insurance Company. The necessary arrangements for pay ment of fees have been 161eeInsuran0ceMOVED Companyaforhe request segregation of Transamerica T roved and the of �Issessment #207 in ULID #1 be approved .the necessary City Attorney be directed to p Ua Masters ' resolution. Johnson seconded . p question, it was noted that the name of the property p Y owner was not given in the request, but that it could be determined from the City records . Motion carried . st the In order to complY, tmeetings law, theand FinancelCommittee accounting staff , two will be held to approve bills . McCAUGHAN MOVE�D6that the bills received on or before January 20 , , 19 , chargeable to the 1975 expenses, be p fter approval by the Finance Committee at its meeting to be held at 8: 00 a.m. on January 260 1976, Masters seconded . Motion carried . JUST MOVED that the bills received on or before January 20 , 1976, chargeable to 1976 expenses, be paid after approval by the Finance Committee . January at i7 . Johnsonbe held at seconded . 8Mo0 m motion 196 carried . 30 , 1 Claims approved by the Finance Committee at its meeting on January 15 , 1976 are as follows: $ 11249 . 20 Current Expense 7: 261 .43 Parks & Recreation 3.13 .79 Library 5 , 664.25 City Streets 892.95 Alcoholic Rehabilitation 1 , 232 .68 Federal Shared Revenue 2, 340 .00 Gowe Street - East 4,510 .68 Reith Road/Military 491 .12 So. 180th (EVH-WVH) 1,567 . 24 Equipment Rental 697 .71 Employees Retirement 14,5 .80 Housing & Comm. Dvlpmnt 41 .46 Firemans Relief & Pension 11 .84 Leoff Disability 856 . 37 Sewer 4,038 .03 Water 36,914.41 Garbage $ 789, 228 .96 MEETING ADJOURNED: 9 : 25 p.m. Respectfully submitted, Marie Jense CMC City Clerk