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HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 03/04/1974 Kent, Washington March 4, 1974 Regular meeting cf the Kent City Council was called to order at 8:00 P.M. Present: Mayor Hogan, Councilpersons: Baff aro, Johnson, Just, Kitto, Masters, McCaughan and Storment, City Administrator Street, City Attorney Mirk, Public Works Director Ulett, Planning Director Harris, Finance Director Winkle. Also present: City Treasurer Drotz, Planning Commission member Bodvin. MASTERS MOVED to approve the minutes of February 19, 1974, with the following corrections: on page 2, the Western Processing letter should have been referred to the Public Works Committee and the City Attorney; and changing the amount of the bid on page 7 for the Engine Analyzer to $4 780.00 plus tax. Just seconded, motion carried. STREETS South 248th Street (Between 38th Ave. S and 39th Ave. S. Report. It was noted that Mayor Hogan had contacted the National Guard regarding the problem on S . 248th Street and was assured that the area between the fence and the road would be cleaned up, and that the proposal to place slats in the fence would be given further consideration. The Street Department will build a walking path of crushed rock. Councilperson Johnson has relayed this information to the interested citizens of the area. LID 262 - West Gowe Street Project. Upon the recommendation of the Administrator, McCAUGHAN MOVED to accept the West Gowe Street project contract with LDL Land Development Company as complete , Kitto seconded , motion carried. STREET West Valley Highway. It was noted that the street lighting work LIGHTING on West Valley Highway at S. 196th, S. 212th, and S. 228th Streets has been completed by Signal Electric, Inc. MASTERS MOVED to accept as complete the street light construction project on West Valley by Signal Electric and for final payment to be made upon receipt of the necessary releases, McCaughan seconded , motion carried. STREET KVIP Plat. The City Attorney introduced Resolution No. 758 setting VACATION a public hearing date for April 1 on a petition to vacate a portion of North Second Avenue, filed by Sun Mark , Inc. in the KVIP plat. It was noted that a public hearing has already been held on the North 5th Avenue portion. BAFFARO MOVED, McCaughan seconded, to adopt Resolution No. 758, motion carried . TRAFFIC Kent Meridian Senior High School - Pedestrian Safety. A letter CONTROL was read from George T. Daniel , Superintendent, Kent Public Schools, requesting the assistance of the City in providing a traffic- pedestrian control at or near the Kent-Meridian Senior High School on Canyon Road to alleviate the pedestrian hazards . He further requested that the City provide another access to Kent-Meridian and provided a site plan showing the proposed location of such an access. The letter noted that these letters have been discussed with the Planning Department and Engineering Department of the City previously. JUST MOVED to accept the letter and for it to be referred to the Engineering Department, with copies of the map and letter to be furnished to all council members , Masters seconded , motion carried . ZONING. A letter was read from Mavis S. Morris , Secretary, Cambridge Garden Club, noting their opposition to a proposed rezoning of an area near Cambridge for a Mobile Home Park, and requesting that they be notified of any Council or Planning Commission meetings relative to this proposal. A copy of a notice from Westward Builders addressed to residents of the area involved was also enclosed, advising of an informational meeting to be held at 7 :00 p.m. on March 6, 1974 at Totem Junior High School . Mrs. Morris asked that the City be represented at the meeting. MASTERS MOVED to accept the letter and for it to be referred to the Planning Department, Just seconded. Harris noted that the Planning Department had not as yet received an application for rezone and that a Planning representative would attend the meeting. Street pointed out that two councilpersons will also be in attendance . Motion carried . ANNEXATION Sunset Manor. A petition for annexation of Sunset Manor Addition and a small parcel of land adjacent thereto T has M been VED received that a and discussed at the last Council workshop. meet- ing with the petitioners be held March 18, 1974 to discuss the acceptability of the proposed annexation, Masters seconded , motion carried. KVIP Sun-Mark Management Services Inc. A letter was read from Peter Van Giesen of Wilsey & Ham, Inc. on behalf of Sun-Mark Manage- ment Services, Inc. stating that in accordance with the instruc- tions of the Kent Planning Department, they are requesting a Quit Claim action from the City for the slope easements referred to in the approval of the Kent Valley Industrial Park Preliminary Plat. MASTERS MOVED to accept the letter and for it to be referred to the Engineering Department, Just seconded , motion carried. WATER Washington FutUe s - Water Planninq_.Loan. It was noted that Kent has been offered a loan of $42 , 250 from Referendum 27 (Washington Futures) funds to complete the preconstruction engineering (through preparation of plans and specifications) of five (5 ) water projects. The projects which were identified in the comprehensive water plan of 1972 as having the highest priorities of all projects listed are as follows: Estimated Total Cost Project 1) Kent Springs Chlorination $ 29 ,800 2) West Hill One Million Gallon 218,000 Reservoir 3 ) West Hill Pump Station Modification 63 , 100 4) East Hill Pump Station & Piping 124, 000 5 ) 116th Ave. S.E. Transmission Main 120 ,800 $555 , 700 By having the plans and specifications for the projects com- pleted , the likelihood of obtaining grants for them will be increased. Repayment of the loan would be over a five-year period with the first year 's payment due in 1974. If one or more of the projects is constructed before the five-year period ends , the pro-rata share of the loan which relates to that project would be due also. The Engineering work is to be performed by a consultant because of staff work load and the need for expertise in water system design. JUST MOVED to authorize the Mayor to accept the loan offer, Kitto seconded , motion carried. It was further noted that a preliminary application for a construction grant for the Kent Springs Chlorination has been filed with the State. The project is eligible for a grant of 40% of the construction costs from Washington Futures funds. The eligible construction cost is estimated to be $23 ,800 , making the City eligible for a grant of $9 ,520. The balance could be financed from available water funds and construction could begin in 1974. Street noted that the application was submitted in time for the March 1 deadline and that this action does not commit the Council in any way. YORKSHIRE The improvements in the plat of Yorkshire South near Military SOUTH PLAT Road and South 256th, are complete and have been accepted. KITTO MOVED that the $500 Yorkshire South Cash Bond for the plat be released , McCaughan seconded , motion carried . PLANNING The Parks & Planning Committee has reviewed the proposal COMMISSION to reduce the size of the Planning Commission. MASTERS MOVED that the membership of the Planning Commission remain at nine (9) , Just seconded . Masters noted that it would .be appropriate and is the Council 's prerogative to review this matter periodically to determine if the size of the Commission should be changed. Motion carried. Mayor Hogan commented that she has had two suggestions for prospective Planning Commission members which will be brought before the next Council meeting. PARKS & Parks & Recreation Plan. Masters , as Chairman of the Parks RECREATION & Planning Committee, advised Baffaro that the Comprehensive Park & Recreation System Plan had been presented to the com- mittee at 7 p.m. , would be further discussed at the workshop meeting on March 11 , and was scheduled for a public hearing on March 18. Park Board Membership. Mirk noted that the Park Board had requested that the proposed ordinance to change the size of the Board be postponed until after the hearing on the Comprehensive Park Plan. FINANCE Segregation - 84th Avenue South. A letter was read from P. Roger Peterson, of Coldwell , Banker and Company, requesting segregation of the assessments against the Richard E. Nash property relating to ULID #1 , LID 267 and LID 272. MASTERS MOVED to refer the letter to the City Administrator for distribution to the proper departments , Just seconded. Upon Street ' s suggestion, the motion and second were with- drawn, and MASTERS MOVED to instruct the City Treasurer and Engineer to prepare the segregation upon receipt of the necessary information, Just seconded, motion carried . Utilities. A letter was read from Hans Kracht, 25709 - 68th Avenue South, requesting that his water bill of 2/15/74 be reduced because of a leak from an underground broken pipe during the freezing weather. JUST MOVED to accept the letter and refer it to the Finance Committee, Masters seconded . It was noted by Winkle that the City's policy has been that if the break occurs between the meter and the residence, it is the responsibility of the property owner. Motion carried. Codification. The Finance Director reported that he, the City Administrator and the City Clerk had met with Bud Tinsley of the Book Publishing Company regarding codification of city ordinances. Winkle noted that a firm offer will be made as to the cost for recodifying the existing ordinances , and that it is anticipated the cost will be between $6,000 and $8,000 . A further report will be made when the proposal is received from Book Publishing Company. JUST MOVED to note receipt of the report and that it be directed to the Finance Committee, Johnson seconded, motion carried. HEALTH & Circle K Mobile Home Park. A letter was read from the Circle SANITATION K Mobile Home Park requesting that consideration be given to making allowances for outside summer watering in sewer bills with respect to the sewer charges . Mrs . Johnson of Circle K Mobile Home Park stated that she understood consideration was given to Seattle area parks by Metro by using an average winter sewer charge for the summer sewer charge billing. MASTERS MOVED to accept the letter, Just seconded. Street noted that he would secure a report from Metro, and further stated that in the past such problems had been handled by installing separate meters. Motion carried . Drainage. It was pointed out that each councilperson had received a letter from King County Councilman Dave Mooney urging the Council members to attend a meeting to be held on Thursday, March 7 , at 7 : 30 p.m. in the Renton City Hall to .review a drainage program started in the early sixties. One of the requirements of the program is for the participating municipalities to provide wetlands, and this item will be discussed. All councilpersons are urged to attend . Metro Auburn Trunk Sewer. It was noted ttat Metro has prepared an agreement providing for Kent to analyze the infiltration and inflow for the James, Smith and Willis Street Sewer Systems, each of which is to be connected to the Metro Auburn Trunk, and for reimbursement of the eligible portion of the costs (90%) from the grant funds . The analysis has already been started. KITTO MOVED that the Mayor be authorized to sign the agreement, Just seconded , motion carried. HEALTH & Tukwila-Southcenter Property. It was noted that at the last SANITATION work session a discussion concerning Tukwila's. request to extend Kent sewers to serve the Southcenter property east of the Green River did not reach a conclusion. Tukwila's engineer will review the suggestion that if sewer service is provided, water service should also be furnished. The proposal will be brought before the Council for final con- sideration. Masters requested that Kent 's question on de- annexation be included in the correspondence to Tukwila, so that they will know that we are interested in reviewing the matter with them. Black Diamond Sewer Service. It was noted that the Director of Public Works has asked for a meeting with the parties interested in the proposed Black Diamond sewer service. 100th Avenue S.E. Sanitary Sewer Interceptor_. Mr. Lowry and Mr. DeRousse spoke from the audience referring to a letter read at the February 4, 1974 Council meeting from Mr. and Mrs. Jerald Brannon. The Brannon 's letter stated that they had purchased a home at 22324 - 100th Avenue S.E. and could not move in until a sewer connection was made , and that they were supporting the Sanitary Sewer Interceptor Project. Lowry and DeRousse noted that the address was North of South 224th and therefore outside the boundary of the 100th Avenue S.E. project. They objected to the inclusion of the letter in the minutes and in the packet of information which was sent to the property owners as it appeared that they were supporting the 100th Avenue S.E. sewer proposal, when actually they would be part of the 224th interceptor. Mayor Hogan noted that the letter did give information as to the soil condition in that area. Lowry stated that the Brannon property is the only property in the area which has a problem. Street and Ulett stated that a correction will be made. When DeRousse proposed another question, Just asked for a ruling from the City Attorney to declare DeRousse out of order, stating that the matter could not be discussed at every council meeting. Mirk stated that this could not be done since the subject had been added to the agenda at Lowry's request. DeRousse inquired as to whether or not- there was any way the property owners could get a written statement from the City of Kent regarding future plans for the 100th Avenue Sewer Interceptor project when the majority of the people in the area are against it. Mirk stated that the best way the matter could be handled was for each property owner to write individual letters to the City stating that they did not want a tee from their property to the sewer line , and then if they want the service later they would have to connect at their own expense . GASOLINE Councilman Storment reported that most of the reduced March allocations are now arriving, that the price has risen, and that the lines at gasoline stations continue to be long. He noted he had heard that the oil embargo would be lifted within the next few days. He noted that the people in this area should be commended for their cooperation during the gas shortage and the resulting problems. Upon Mirk 's question, Storment pointed out that later this week a list should be published showing the operating hours for each station and that it was expected that the odd-even Oregon plan and the colored flag plan would be in effect. Street reported that he, Storment and the service station operators had been working to obtain the gasoline for Kent which was lost through the closure of several service stations. Street reoorted that a sufficient amount of gas had been received to supply the February allotment. He also noted that it would be necessary to have an allotment through the State in order to maintain emergency vehicles and that the necessary application had been filed . COUNCIL It was noted that the Council had delayed considering MEETING changing the time of Council meetings to 5 :00 p.m. , to TIME allow thirty ( 30 ) days for citizen input. This time has now elapsed , and the Chamber of Commerce has recommended a 5 :00 o 'clock meeting time but the Administrator 's office has received no other input. JUST MOVED that the time of the Council meeting remain at 8:00 o 'clock P .M. , Johnson seconded . Just explained that although the Chamber favored the 5 :00 o 'clock meeting time , there are several councilpersons who sought office knowing that the meeting time was 8:00 o 'clock and who could not attend a 5 :00 o 'clock meeting. He further pointed out that the Council committee meetings have been established at 7 :00 o ' clock P.M. and a change in Council meeting time would also affect committee meetings. McCaughan stated that while it might be convenient for downtown business people to attend a 5 :00 o 'clock meeting it could be inconvenient for people who do not work in downtown Kent. Baff aro voted that he was in favor of a 5 :30 p.m. meeting time. Storment advised that he would be unable to attend a 5 :00 o ' clock meeting because of his business operations. Motion carried, with Baff aro voting nay. PSGC Kitto reported that discussion on naming a representative and alternate to serve on the Puget Sound Governmental Conference would be taken up at the workshop meeting on March 11 . BIDS Equipment Rental . Bids were received on February 13 for items for the Equipment Rental Department. All amounts include tax, repainting, if necessary, and any options required by the specifications. STATION WAGON - Sub-Compact size State Bill Bowen Sam Budget Contract Hazelett Scarff Younker $3,000 $2, 710 .42 $2, 884. 36 $2 , 953 .52 $3 , 965 .60 PICK-UPS ( 3) - Sub-Compact size State Bill Sam Budget Contract Hazelett Younker _ Hoyt $2, 700 $2, 681 .99 $2, 937.97 $3 ,028.43 $3 , 312. 74 Bowen Scarff $3, 268.13 CARRYALL. - (to be used as survey van) State Bill Budget Contract Hazelett $4, 000 $4, 296.39 $4,886.50 Equipment Rental Division recommends acceptance of the invitation to purchase under the State of Washington contract, with delivery to Kent, as provided by the contract. KITTO MOVED that the best price for the City be accepted, Johnson seconded. Upon Baffaro 's question, Street explained that the State does take bids for various equipment and any City may buy under State contract. He pointed out that Kent hasn 't for the most part used the State contract because there is no provision for trade-ins. He also stated that delivery time and specs are the same and that purchasing the equipment under the State contract would save the City approximately $1, 500 . Johnson commented that this bid should be accepted as it would save the taxpayers ' money. Just asked if the bidders knew they would be competing with the State contract and Street pointed out that they were not so specifically advised, but that State contract prices BIDS are purblished about the first of the year. He noted that the City' s budget amounts under under the State contract prices because the budget was completed prior to publication of the State contract prices. It was determined that dealers are aware of the State contract as they are eligible to bid on it. Just and Baff aro opined that the City 's money should be spent locally, buying from people we deal with every day. Kitto stated that he felt it is up to the Council to try to save the taxpayers as much money as possible. Upon Mirk 's request for clarification, Kitto restated the motion: "that the best price for the City be accepted, that is, the State contract price . " Johnson concurred with the restated motion. Ken Yahn asked why the City asks for bids, and why didn 't the City just buy through the State all the time . Mayor Hogan noted that local dealers could bid less than the State contract since the State price is public information. Kitto stated that as he understood it we cannot use the State contract method all the time because they will not accept any trade-in. Just stated that if local dealers bid when we had trade-ins, they should be made aware of what they are bidding against when we have no vehicles to trade, and in his opinion, they did not know they were bidding against the State. Mayor Hogan and Street clarified that the State contract prices are available as a public document and Street pointed out that he didn 't know whether the dealers actually knew what the State prices were, however . Just opined that purchasing through the State was not a bid but a contract_. Motion carried, with Baffaro and Just voting nay. Senior Citizens Bus. Bids for a bus for the Senior Citizens were received on February 27. The unit is to be financed by: Older Americans Act - 50%; Kent Rotary Club - $1 , 250 ; and the remainder from the Equipment Rental Fund . Amounts include options , freight and tax: Brewer State Chrysler Strains Contract $5 , 782.09 $5 , 719 .93 $4, 930 .00 The amount budgeted by Equipment Rental is $2 ,500 . The Kent Rotary Club has expressed the desire that the bus be purchased locally since they are financing a portion of the purchase price. JUST stated that to be consistent with the action taken on the last bid he would MOVE that the best bid submitted by the State be accepted. BAFFARO MOVED for the best bid of Strains to be accepted, Masters seconded, and stated that consideration of awarding to a local dealer was appropriate since there were funds involved which had been contributed by a local service club. Just stated that a difference of $400 of the taxpayers ' money was still involved and the City should be consistent with action taken on the last bid award. Storment stated that if the Rotary contribution was subtracted from Strains bid, Strains would then be the low bidder. Motion carried . Just did not vote. FINANCE JUST MOVED to pay bills received through March 6, 1974 after approval of the Finance Committee at their meeting to be held at 8 a.m. , March 12, 1974, McCaughan seconded, motion carried. Claims approved by the Finance Committee at their meeting of February 26, 1974 are as follows : Current Expense $ 45 ,044.42 Parks & Recreation 5 , 703 .56 Library 975 .82 City Streets 8 , 293 .43 Park Forward Thrust 1 , 633 .44 FINANCE Alcoholics Rehabilitation $ 812 .46 Central Business District 53 .97 Library Construction 824. 27 Equipment Rental 5 , 662 .99 Firemans Relief & Pension 1 , 601 . 31 Leff Disability 2, 565 .09 Sewer 2, 383 .32 Water 5 , 968. 75 Garbage 23 , 166. 26 $104, 689 .09 MEETING ADJOURNED: 8:50 p.m. Respectfully submitted, Isabel Hogan Marie Jensen Mayor City Clerk