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Home My WebLink AboutCity Council Meeting - Council - Agenda - 11/07/2000 City of Kent City Council Meeting Agenda 140 KEN T W A 5 H I N G T O N Mayor Jim White Counci/members Leona Orr, President Sandy Amodt Connie Epperly Tom Brotherton Judy Woods Tim Clark Rico Yingling November 7, 2000 office or the City a«+c SUMMARY AGENDA • KENT CITY COUNCIL MEETING K EN T November 7, 2000 WA5NINOTON Council Chambers 7 : 00 p.m. MAYOR: Jim White COUNCILMEMBERS : Leona Orr, President Sandy Amodt Tom Brotherton Tim Clark Connie Epperly Judy Woods Rico Yingling 1 . CALL TO ORDER/FLAG SALUTE - Webelos Pack 407 2 . ROLL CALL 3 . CHANGES TO AGENDA A. FROM COUNCIL, ADMINISTRATION, OR STAFF ' B. FROM THE PUBLIC 4 . PUBLIC COMMUNICATIONS A. Honored Employee Presentation B. Employee of the Month C. Proclamation - National Young Readers Day D. Proclamation - Human Services Month E. Employee/United Way Food Bank Donation F. Dorothy Mullen Arts an4 Humanities Award S . PUBLIC HEARINGS A. Moratorium on Urban Separators - Resolution 6 . CONSENT CALENDAR A. Minutes - Approval B . Bills - Approval C. 71st Avenue South Street Vacation - Res setting hearing D. Mobile Data Computers, Radio Modems and Software Purchase - Approve E. Sole Source Police Department Range Equipment - Approve F. Office Hours Ordinance - Adopt G. Water Pressure Enhancing Assistance Program - Approve H. 2001 Budget and Tax levy - Set Hearing Date I . Dale Schneider Short Plat Bill of Sale - Approve J. 277th Corridor Condemnation - Ordinance K. Corrections Annex Renovation Project Budget Change - Approve L. DeMarco Annexation - Set Meeting Date 7 . OTHER BU I�iNES S N.A. ( Fps � Oat 8 . BIDS J None (continued next page) SUMMARY AGENDA CONTINUED 9 . REPORTS FROM STANDING COMMITTEES AND STAFF 10 . REPORTS FROM SPECIAL COMMITTEES 11 . CONTINUED COMMUNICATIONS f}- pGc ��c wn (r'c Cf 12 EXECUTIVE SESSION 13 A. Property Acquisition 13 . ADJOURNMENT 6ti NOTE : A copy of the full agenda packet is available for perusal in the City Clerk' s Office and the Kent Library. An explanation of the agenda format is given on the back of this page . Any person requiring a disability accommodation should contact the City Clerk' s Office in advance at (253) 856-5725 . For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388 . CHANGES TO THE AGENDA Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. A) FROM COUNCIL, ADMINISTRATION, OR STAFF B) FROM THE PUBLIC PUBLIC COMMUNICATIONS A) HONORED EMPLOYEE PRESENTATION B) EMPLOYEE OF THE MONTH C) PROCLAMATION - NATIONAL YOUNG READERS DAY D) PROCLAMATION - HUMAN SERVICES MONTH E) EMPLOYEE/UNITED WAY FOOD BANK DONATION F) DOROTHY MULLEN ARTS AND HUMANITIES AWARD / Kent City Council Meeting Date November 7 , 2000 Category Public Hearings 1 . SUBJECT: MORATORIUM ON URBAN SEPARATORS - RESOLUTION 2 . SUMMARY STATEMENT: On October 3 , 2000 , the City Council passed Resolution No. 1576 imposing a moratorium on the acceptance of applications for any land use permit or approval for subdivisions, short plats, or any other similar application that increases the number of lots and/or density on property located within the urban separators in the City of Kent, as identified by King County plans, and in areas proposed for inclusion as an urban separator in the City of Kent . State law authorizes cities to adopt moratoriums, provided a public hearing is held within sixty days of adoption. This date has been set as the date for a public hearing on this matter. After making findings, the Council may either continue the moratorium for the full six-month term or terminate the moratorium. 3 . EXHIBITS: Resolutions 4 . RECOMMENDED BY: Land Use & Planning Board (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: A. Councilmember _moves, Councilmember W seconds to close the public hearing. B . Councilmember moves, Councilmember seconds to adopt Resolution No . 151q ., adopting Findings of Fact and CONTINUING the moratorium established pursuant to Resolution No. 1576 on the acceptance of applications for any land use permit or approval for subdivisions, short plats, or any other similar application that increases the number of lots and/or density on property located within the urban separators and in areas proposed for inclusion as an urban separator in the City of Kent . or to adopt Resolution No. adopting Findings of Fact and TERMINATING the moratorium established in Resolution No. 1576 on the acceptance of applications for any land use permit or approval for subdivisions, short plats, or any other similar application that increases the number of lots and/or density on property located within the urban separators and in areas proposed for inclusion as an urban separator in the City of Kent . DISCUSSION: ACTION: Council Agenda Item No. 5A RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, adopting findings of fact and continuing a moratorium on the acceptance of applications for any land use permit or approval for subdivisions, short plats, or any other similar application that increases the number of lots and/or density on property located within the City of Kent that is designated as an urban separator by King County, and in areas being considered by the City of Kent for inclusion in an urban separator. �- WHEREAS, RCW 35A.63.220 authorizes cities to adopt moratoriums, provided a public hearing is held within sixty days of adoption; and WHEREAS, on October 3, 2000, the City Council adopted Resolution No. 1576 imposing a moratorium barring acceptance of all applications for any land use permit or approval for subdivisions, short plats, or any other similar application that increases the number of lots and/or density on property located within the City of Kent that is designated as an urban separator by King County, and in areas being considered by the City of Kent for inclusion in an urban separator until additional review has been completed and any necessary comprehensive plan, zoning map, and/or code revisions have been adopted by the Kent City Council; and WHEREAS, RCW 35A.63.220 provides that a city adopting a moratorium shall adopt findings of fact immediately after the public hearing held within sixty days of adoption of the moratorium; and 1 Urban Separators Moratorium Continuation WHEREAS, a public hearing was held on Tuesday, November 7, 2000, before the Kent City Council to consider testimony on whether or not to continue the moratorium; and WHEREAS, the Kent City Council believes it is in the best interest of the City to continue the moratorium for the protection of the health, safety, and general welfare of the community;NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Recitals and Finding of Fact Incorporated. The recitals and findings of fact set forth in this resolution are hereby incorporated as if fully set forth herein. SECTION Z Findings of Fact. The Kent City Council hereby adopts the following findings of fact. I. The City Council previously forwarded the matter of urban separators to the Land Use and Planning Board for consideration. 2. The Land Use and Planning Board held a hearing on urban separators on September 25, 2000, which was continued to October 16, 2000, and further continued to October 23, 2000. 3. The Land Use and Planning Board has concluded its review of urban separators and is in the process of forwarding its recommendation to the City Council for consideration. 4. Under consideration by the City are comprehensive plan, zoning, and other issues related to urban separators. 2 Urban Separators Moratorium Continuation 5. Also under consideration by the City are various proposals to define the density and boundaries of urban separators within the City, some of which may include areas not currently included within the urban separator as defined by the County. 6. During the analysis and review of the issues concerning urban separators, there is a possibility that the City could receive applications for subdivisions, short plats, or rezones that would significantly increase the number of lots and/or density of the property located within the areas that are proposed for inclusion as urban separator within the City. 7. An increase in the number of lots and/or density of the property located within the areas that are proposed for inclusion as urban separator within the City may conflict with the City's ultimate determination of the density and location of urban separators. 8. The City needs additional time to fully review and analyze the issue of urban separators in a comprehensive fashion and to determine and implement any necessary changes to the comprehensive plan, zoning map, and policies. 9. RCW 35A.63.220 authorizes cities to adopt moratoriums; provided, a public hearing is held within sixty(60) days of adoption. 10. The City Council finds that it is appropriate to continue the moratorium on any subdivision of land located within the area currently designated as an urban separator by King County as well as the area being considered by the City for inclusion in an urban separator until additional review and analysis has been completed on the issue of urban separators within the City of Kent. SECTION 3. Continuation of Moratorium. Based upon the findings of fact adopted in Section 2, the Kent City Council hereby determines that it is necessary for the moratorium enacted in Resolution No. 1576 to remain in effect for the entire 3 Urban Separators Moratorium Continuation 180-day period set forth in said resolution. Accordingly, the moratorium shall not expire until midnight on April 2, 2001, unless the moratorium is shortened or extended by action of the City Council or until the effective date of any ordinance establishing new regulations governing urban separators, whichever is sooner. During said moratorium, no application shall be accepted for any land use permit or approval for subdivisions, short plats, rezones, or any other similar application that increases the number of lots and/or density on property located within the area designated as urban separator by King County, more fully set forth in Exhibit "A" attached hereto and incorporated herein by reference, and in areas being considered for inclusion as an urban separator in the City of Kent, more fully set forth in Exhibit `B" attached hereto and incorporated herein by reference. This moratorium shall not apply to any application for a land use permit or approval which is completed and vested on the effective date of the original moratorium. Additionally, this moratorium shall not apply to any other application for a land use permit or approval which is not for a subdivision, short plat, or other similar application which increases the number of lots and/or density on property located within or proposed for inclusion as an urban separator. Examples of the latter include, but are not limited to, a building permit application on an existing lot and a final plat application on an existing approved preliminary plat. SECTION 4. Severability. If any section, subsection, paragraph, sentence, clause, or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. SECTION 5. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. 4 Urban Separators ~ Moratorium Continuation SECTION 6. Effective Date. This resolution shall take effect and be in force immediately upon its passage. PASSED at a regular open public meeting by the City Council of the City of Kent, Washington,this day of November, 2000. CONCURRED in by the Mayor of the City of Kent this day of November,2000. JIM WHITE,MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. passed by the City Council of the City of Kent, Washington, the day of 2000. BRENDA JACOBER, CITY CLERK P:\CwiI\Resolution\Urbu Sepa anContinuc-Mormoriu &c 5 Urban Separators Moratorium Continuation r , lop _ WA =70 OPPAO PM-nl ru_ �a p�� ■ a Imo. 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A RESOLUTION of the City Council of the City of Kent, Washington, relating to urban separators; terminating a moratorium on the acceptance of applications for any land use permit or approval for subdivisions, short plats, or any other similar application that increases the number of lots and/or density on property located in the City of Kent that is designated as an urban separator by King County, and in areas being considered by the City of Kent for inclusion in an urban separator. WHEREAS, RCW 35A.63.220 authorizes cities to adopt moratoriums, i provided a public hearing is held within sixty days of adoption; and WHEREAS, on October 3, 2000, the City Council adopted Resolution No. 1576 imposing a moratorium barring acceptance of all applications for any land use permit or approval for subdivisions, short plats, or any other similar application that increases the number of lots and/or density on property located within the City of Kent that is designated as an urban separator by King County, and in areas being considered by the City of Kent for inclusion in an urban separator until additional review has been completed and any necessary comprehensive plan, zoning map, and/or code revisions have been adopted by the Kent City Council; and WHEREAS, RCW 35A.63.220 provides that a city adopting a moratorium shall adopt findings of fact immediately after the public hearing held within sixty days of adoption of the moratorium; and 1 Urban Separators Moratorium Termination WHEREAS, a public hearing was held on Tuesday, November 7, 2000, before the Kent City Council to consider testimony on whether or not to continue the moratorium; and WHEREAS, the City Council has considered any and all written comments and/or testimony, as well as materials presented by staff at the hearing and hereby finds that the moratorium is no longer necessary and, therefore, should be terminated; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. Recitals and Findings of Fact Incorporated. The recitals set forth in this resolution are hereby incorporated as if fully set forth herein. SECTION 2. Termination of Moratorium. Based on the Findings of Fact adopted in Section 1, the City Council hereby determines that it is not necessary for the moratorium enacted in Resolution No. 1576 to remain in effect for the entire 180-day period set forth in said Resolution. Accordingly, the moratorium set forth in Resolution No. 1576 shall terminate effective immediately upon passage of this resolution. SECTION 3. Severability. If any section, subsection, paragraph, sentence, clause, or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. SECTION 4. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. 2 Urban Separators Moratorium Termination r-, SECTION S. Effective Date. This resolution shall take effect and be in force immediately upon its passage. PASSED at a regular open public meeting by the City Council of the City of Kent, Washington,this day of November,2000. CONCURRED in by the Mayor of the City of Kent this day of November, 2000. JIM WHITE, MAYOR ATTEST: T . BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. passed by the City Council of the City of Kent, Washington, the day of 2000. BRENDA JACOBER, CITY CLERK P\CiviMesoluLion\UrbanSepv onTemume-Moratoriumdoo 3 Urban Separators Moratorium Termination r T 1 AIN Ai �.✓ TP IFmL ru. �; ��:• �I�;`� —�"�.`�m#s is' �a 'a�.��—.; ?�D��"]� ��5^8'c��r1J'.�,. ��p��1,a�E— ,W'�y.��_ 43 �'!• -�i��-,� *, _r=.y�Z•-r, I-1' _ I �I OIY.'•. _�� L.1�._}_' F,-: If :.Y37 .E -C•sr.' :�..,,�q� hfl:�- � �_ �.�'..•ice t _-; �'� J l' SAW told men -- lilt . 1.��:�''1/ fill If DI��R: nn�csllt�'• ■■■� p1m, .�.� ■�.__ . ,, .. 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NZYMMULWAX HM j-- - ® fir -... -t. •�•� ii i 1 In :ii�■t�7p9 Rr won ACT ONE �'�■.0■raq� 11dF'!!ki! --�o�•■ -8� �� y��: 1 ' •l�py...i LI� _ .,.�I� '.� --'-�Y -rs. .)►;�, -s.;,/f.9/.[�i ,�l•I�•. •b, a �1iBenno �w .- S r wI�►,�/c y.'�!�• `Sr �a.�1M�af � O . /Jfi/y�_r<s�t�L�`./� .■N Ssr ,.M.Mir, � IDS} �L>e'�Z ��e► C�� I.1/YUUOV/��=T�[.� Imo.■■■��•.!v •u••a•v.•Ao• _ —a RR■sa/, ■3 �■0 �. \� �RT•��YR•Ia• i/. Ztmcz IN zo •�;Ir.�r.�:llta — 3��s��l�rlto�esr • �4 � a; ra,/ s�j,+6i�; ;;�� tnd■Eddd=■U►ii9't' ,; �{'- �='��,��i .y:f�! s�ra[::sei5 I l.Fi ■� 3w � �: LI S`5Iv�Rni■'/lr9i•/ �'�+.►��. -.'•'mot �N'� ;•,,- gig�� J ��• `%a�%ice ��,� - ;+=�� 111 .■■:.;i •.- �� y�l,['.r � '�ICI9I/ ,:�.'r�l�/��a�i I ►,:.•ahwlq! js wo to rs��ja 6t4 l�1lC Y M dog I .r.vx�i ^y70L4q ra l�.� ► ,� /��.. 1� ��7R'j.7%1.1/'�.D.rr .94 •�f��1��i'1.�■"�. GII[..c�•lI:,�f�`�=�r JO•��'��•,!jig�:��G 1- ��•1 j�A •i ��%"�NI■R �i i:a� s i im is I)1C FI■hay �/ r 11ZZ v'o •:,.��•., a to MA rd • i 1 i CONSENT CALENDAR 6 . City Council Action: i Councilmember !Vill moves, Councilmember seconds that Consent Calendar Items A through L be approved. Discussion Action �� G 6A. Approval of Minutes . Approval of the minutes of the regular Council meeting of October 17, 2000 . 6B. Approval of Bills . Approval of payment of the bills received through October 16 and paid on October 16 after auditing by the Operations Committee on October 17, 2000 . Approval of checks issued for vouchers : Date Check Numbers Amount 10/16/00 502807-503103 $1, 745, 107 . 12 10/16/00 503104-503548 3 , 335 , 527 . 86 $5, 080 , 634 . 98 Council Agenda Item No. 6 A-B Kent, Washington October 17 , 2000 The regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor Pro Tem Orr. Present : Councilmembers Amodt, Brotherton, Clark, Epperly, Woods and Yingling, Chief Administrative Officer McFall, City Attorney Lubovich, Police Chief Crawford, Fire Chief Angelo, City Engineer Gill , Planning Manager Satterstrom and Parks Director Hodgson. Approximately 30 people were at the meeting. CHANGES TO THE AGENDA McFall requested the addition of an Executive Session on property acquisition. Suzette Van Aken, Louise Lee, John Reilly, Ed Brisendine, Gail McMullen and Linda Johnson requested the addition of items concerning condominium parking, the King County CDBG loan, and the Public Market . (Continued Communications Items 11A, 11B, and 11C. ) PUBLIC COMMUNICATIONS Kent Arts Commission. Mayor Pro Tem Orr read a proclamation noting that the Kent Arts Commission was established twenty-five years ago and that their programming affects every aspect of life in our community including the economy, social problem solving, job creation, education, creativity and community livability, and proclaiming the month of October 2000 as Kent Arts Commission 25th Anniversary Month. Kent Arts Commission Chair Carol McPherson accepted the proclamation. Ronda Simons, Cultural Program Manager, gave a pre- sentation outlining the Commissions , past achievements, current programs and future plans, and thanked all who have been involved in the Arts Commission. She also thanked the Mayor and Councilmembers and presented them with timelines and a poster. Orr expressed her appreciation to the Arts Commission and staff . Make A Difference Day. Orr read a proclamation declaring October 28 , 2000 as Make A Difference Day in the City of Kent, and encouraging all citizens to volunteer their time to help make a difference in the community. Parks, Recreation and Community Services Director Hodgson accepted the proclamation and invited 1 Kent City Council Minutes October 17, 2000 PUBLIC COMMUNICATIONS citizens to participate in this years ' project installing playground equipment and planting trees . CONSENT CALENDAR WOODS MOVED that Consent Calendar Items A through I be approved. Clark seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM GA) Approval of Minutes . APPROVAL of the minutes of the regular Council meeting of October 3 , 2000 . HEALTH & SANITATION (CONSENT CALENDAR - ITEM GF) MCI Worldcom Bill Of Sale. ACCEPT the Bill of Sale for MCI Worldcom Watermain Extension submitted by MCI Worldcom for continuous operation and maintenance of 150 feet of watermain extension and release bonds after the expiration period, as recommended by the Public Works Director. The project is located at 20224 G8th Avenue South. (CONSENT CALENDAR - ITEM GG) SeaTaBo Building Bill Of Sale. ACCEPT the Bill of Sale for SeaTaBo submitted by Seattle Tacoma Box Company for continuous operation and maintenance of 25 feet of watermain extension and release bonds after the expira- tion period, as recommended by the Public Works Director. The project is located at South 234th Street and 72nd Pl . S . (CONSENT CALENDAR - ITEM GH) Williamsburg Estates Bill Of Sale. ACCEPT the Bill of Sale for Williamsburg Estates submitted by Williamsburg Estates L.L.C . for continuous operation and maintenance of 1, 017 feet of sanitary sewer improvements and release bonds after the expiration period, as recom- mended by the Public Works Director. The project is located at 11Gth Avenue Southeast and Southeast 225th Street (CONSENT CALENDAR - ITEM GI) Hazelwood Meadows Bill Of Sale. ACCEPT the Bill of Sale for Hazelwood Manor submitted by Lakeridge Development, 2 Kent City Council Minutes October 17, 2000 HEALTH & SANITATION Inc . for continuous operation and maintenance of 499 feet of watermain extension, 1, 202 feet of sanitary sewer, 1, 400 of storm sewer and 530 feet of street improvements and release bonds after the expiration period, as recommended by the Public Works Director. The project is located at 25304 116th Avenue Southeast . STREETS (CONSENT CALENDAR - ITEM 6E) Public Roads - Surface Water Fee Ordinance Amendment. ADOPTION of Ordinance No . 3527 amending Section 7 . 05 . 090 of the Kent City Code by adding a new subsection (B) (4) for storm and water surface utility fees for City road systems . On October 3rd the Operations Committee recommended adoption of the proposed ordinance which will establish the Street Department storm and water surface fee assessment formula similar to that for state road systems . TRAFFIC (BIDS - ITEM 8C) 2000 Traffic Striping. The bid opening for this pro- ject was held on October loth with three bids received. The low bid was submitted by Apply-A-Line in the amount of $47, 388 . 65 . The Engineer' s estimate was $58 , 651 . 70 . The Public Works Director recommends award of this project to Apply-A-Line . CLARK MOVED that the 2000 Traffic Striping contract be awarded to Apply-A-Line for the bid amount of $47, 388 . 65 . Epperly seconded and the motion carried. PARKING (CONTINUED COMMUNICATIONS - ITEM 11A) (ADDED ITEM) Timber Ridge Condominiums Parking, Suzette Van Aken, 25131 98th Place South, Unit 306 , Kent, President of the Timber Ridge Condominium Homeowners Association, explained that no parking signs were posted on the street last year, and requested that all or most of the signs be removed, due to the limited parking spaces available within the complex. City Engineer Gill agreed to follow up on this issue and to keep the Council informed. 3 Kent City Council Minutes October 17, 2000 PROPERTY (OTHER BUSINESS - ITEM 7A) Agreements For Sale Of Houses On 272nd. At the time of the construction of the 272nd Corridor, the City pur- chased the Ritzman property and the English property because they were in line with the construction of the Corridor. The houses were subsequently moved to their present location at 108th Avenue Southeast and at this time the Public Works Department has agreements for the sale of both properties . The properties have been professionally appraised and are proposed for sale at the appraised values . The Public Works Committee recommends that the Mayor be authorized to execute these agreements . CLARK MOVED that the Mayor be authorized to execute the proposed Purchase and Sale Agreements for the sale of two houses associated with the 272nd Corridor, located at 27615 108th Avenue Southeast and 27607 108th Avenue Southeast, subject to approval of the terms of the agreement by the City Attorney. Epperly seconded and the motion carried. (CONTINUED COMMUNICATIONS - ITEM 11B) (ADDED ITEM) King County CDBG Loan. Louise Lee asked for clarifica- tion on the King County Community Development Block Grant loan for the Borden property. McFall explained for her that this is a short term loan of up to thirty months at an interest rate of 4% and that acquisition of the property must take place before using the loan. He noted that details yet to be worked out are the formal negotiation of a purchase and sale agreement, a final report of environmental assessment to determine the environmental issues and the cost of correcting them, and a property survey to clearly designate the property to be acquired. He stated that approximately 400 long term-jobs of all types would be created. McFall also assured Ms . Lee that there is no connection between sponsorship of the King County ordinance and urban separators, and said that a number of County Councilmembers feel this is exactly the type of project they want to see in terms of urban centers and 4 Kent City Council Minutes October 17, 2000 PROPERTY implementation of the King County Growth Management Planning Policies . PUBLIC MARKET (CONTINUED COMMUNICATIONS - ITEM 11C) (ADDED ITEM) Kent Public Market. John Reilly, a vendor at the Market, said that unfair comments have been made about the Market, and that Linda Johnson and Connie Epperly are doing a fine job of managing it . He added that the merchandise is not shabby and that there are more vendors than ever. Ed Brisendine stated that the market is a great asset to the city, that the products are high quality, the prices are right, and that the nay-saying should be taken lightly. Gail McMullen, a vendor at the Market , voiced appreciation to the Market for allowing her to grow her business, as well as being able to be inside. She pointed out that many new businesses start out at the Market, and that the vendors work together on many events . Linda Johnson displayed pictures of the Barn before, during and after the renovation. She noted that over 50 , 000 people have visited the Market since it opened and that there has been approximately $400 , 000 in vendor sales . She pointed out that the Market should have opened in July, but could not open until November, that vendors received free rent from November through February in an effort to bring them into the Market and to build a stable vendor base, and that nearly $25, 000 of the cash reserves were spent on floors underneath the food areas . She explained that the rent reduction provided by the Council will help the Market get through the winter. She invited the community to visit the Market and noted that there will be a celebration on October 28th. MARKETING (CONSENT CALENDAR - ITEM 6D) Kent Chamber Of Commerce Marketing Contract. AUTHORIZATION for the Mayor to enter into a contract with the Kent Chamber of Commerce in the amount of $64, 000 for the year 2000 for implementation of a promotional program to enhance tourism and increase 5 Kent City Council Minutes October 17, 2000 MARKETING overnight stays in Kent, as recommended by the Lodging Tax Advisory Committee . The $64 , 000 is from the Lodging Tax Tourism Project Fund. PARKS, RECREATION & COMMUNITY SERVICES (OTHER BUSINESS - ITEM 7B) Domestic Violence Community Advocacy Contract. The City of Kent has terminated the contract with Domestic Abuse Women' s Network (DAWN) for Community Advocacy Services and proposes to contract with the YWCA of Seattle/King County to provide these services in Kent . The contract will be for a period of 14 months, from November 2000 through December 2001 . The YWCA has a long history of providing domestic violence services and has demonstrated its ability to perform. This matter was presented to the Operations Committee on October 17 . The Parks, Recreation and Community Services Director recommends entering into an agreement with the YWCA for domestic violence community advocacy services . YINGLING MOVED to authorize the Mayor to execute a contract with the YWCA of Seattle/King County to provide domestic violence community advocacy services to Kent residents from November 2000 through December 2001, subject to approval of the terms of the agreement by the City Attorney. Woods seconded and the motion carried. (BIDS - ITEM 8A) Turnkey Park Play Area Renovation. The bid opening on October 6th resulted in seven bids . LW Sundstrom, Inc. from Ravensdale was the low bidder. The Parks, Recreation and Community Services Director recommends awarding the contract to LW Sundstrom, Inc . for the Base Bid of $54 , 186 . 00 . He also recommends accepting Alternate Bid Number Two in the amount of $1, 500 . 00 for the water line extension for a total of $55 , 686 . 00 plus Washington State Sales Tax. WOODS MOVED that the Turnkey Park Play Area Renovation Project be awarded to LW Sundstrom, Inc . for $55, 686 . 00 6 Kent City Council Minutes October 17, 2000 PARKS, RECREATION & COMMUNITY SERVICES plus Washington State Sales Tax. Epperly seconded and the motion carried. INFORMATION TECHNOLOGY (BIDS - ITEM 8B) City Hall Data Center Cooling Unit. Three quotes were received for the City Hall Data Center Cooling Unit . The lowest was from Sea Aire Inc . The existing cooling unit located in the data center on the second floor of City Hall is in need of replacement . The Parks, Recreation and Community Services Director recommends awarding the contract for this project to Sea Aire Inc . for $46, 038 . 00, plus Washington State Sales Tax. WOODS MOVED that the City Hall Data Center Cooling Unit project be awarded to Sea Aire, Inc . for $46, 038 . 00, plus Washington State Sales Tax. Brotherton seconded and the motion carried. POLICE (CONSENT CALENDAR - ITEM 6C) FY2000 Local Law Enforcement Block Grant. Accept the award from the LLEBG in the amount of $64 , 282 with 10% City matching funds of $7, 143 , for a total of $71, 425 . The Police Department has been notified of approval of their application for grant funding through the LLEBG. The award must be accepted by October 31, 2000 . The LLEBG would be funded in 2001 . FINANCE (CONSENT CALENDAR - ITEM 6B) Approval of Bills . Approval of payment of the bills received through September 29 and paid on September 29 after auditing by the Operations Committee on October 3 , 2000 . Approval of checks issued for vouchers : Date Check Numbers Amount 9/29/00 502223-502389 $ 213 , 127 . 37 9/29/00 502390-502806 2 , 177 , 425 .44 $2 , 390 , 552 . 81 7 Kent City Council Minutes October 17, 2000 FINANCE Approval of checks issued for payroll for September 16 through September 30 and paid on October 5, 2000 : Date Check Numbers Amount 10/5/00 246996-247328 $ 270 , 510 .48 10/5/00 101039-101709 908 , 611 . 66 $1, 179, 122 . 14 REPORTS Planning Committee. Brotherton announced that the next committee meeting will be held at 4 : 00 p.m. on November 6, at which time the agricultural policy and temporary structures will be discussed. He also noted that the Land Use and Planning Board will have another hearing on urban separators next Monday night at 7 : 00 p.m. in the Council Chambers . Administrative Reports. McFall reported that the 1999 audit of the city' s financial affairs has been com- pleted and the results indicate that the city complied with state laws and regulations and its own policies and procedures, and that the financial statements were found to be accurate and complete . Both he and Orr commended the Finance Director and her staff for their excellent work. EXECUTIVE SESSION At 7 : 48 p .m. , the meeting recessed into Executive Session for approximately fifteen minutes . ADJOURNMENT The meeting reconvened at 8 : 00 p .m. and WOODS MOVED to adjourn. Brotherton seconded and the motion carried. Brenda Jacob CMC City Clerk 8 _ ® Kent City Council Meeting Date November 7 , 2000 Category Consent Calendar 1 . SUBJECT: 71ST AVENUE SOUTH STREET VACATION - RESOLUTION 2 . SUMMARY STATEMENT: Passage of Resolution No. setting December 12 , 2000 , as the date for a public hearing date on the 71st Avenue South Street Vacation (#STV-2000-1) . A petition for this street vacation was filed on October 16 , 2000 . 3 . EXHIBITS : Resolution 4 . RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6C DEPARTMENT OF PUBLIC WORKS November 6, 2000 TO: Public Works Committee FROM: Don Wickstronli J SUBJECT: 7151 Avenue South -Street Vacation We have received a valid petition to vacate a portion of 71st Avenue South. In accordance with state law, a public hearing must be held. As such, the Public Works Department recommends adoption of a Resolution setting the public hearing date. MOTION: Recommend Council adoption of a resolution setting December 121h as the public hearing date for the 715t Avenue South Street Vacation. MP 2061 L%IIIOIS, 3 RECEIVED OCT CI �ff11hhII�,CITY pT L3 0=2706'32' S49%,UITYI'M 440'W R-68.00' 26.92' fowFNT L=26.24' C2 L2 L4 ,C�=78'S3'10' I .�4518'20'E H44.12'17-E R=2830', }5'.43'. . . 16.24' l lj '• CITY OF ( rjVT NORTH UNE HENRY ADAMS OLC NO. 43 C17•x "a ADAMS DLC NO. 43 S. 180TH ST, S88'22'20'E 1423.24' 297,52' 3 '4I'w ^ r 58836'OS'E NW36'41*w 28. t r __ 52.s1' 0 L2 cti W. 25' 7;29' I o 1 N I N 1 1 N m I c n 1 ) ^ W 1 2 >/b K �. I d t 0 E g 3 E t!s RIGHT OF WAY DEDICATION v REC. NO. 9202160704 o^° I i L / o ` �`•G'�s'f9 � 2 .t w '�D• N Y1 •` •/ m .. 88'16'JIYY I11.24' S. 181ST ST, w 116.25' �9 N88'16'3119 201.30* L3 25.55 55.36' A`, N88'16'31'W a. a s L4 2fiI eroNEBRoac sorb S B TE (RECORD OF SURVEY 9404119004) ft1GHT OF WAY DEDICATION a RFC. NO.9901262426 4; Scale: For: STONEBR00K Job Number Horizontal Verifcar INTERNATIONAL, LLC 7569 aPQ' Hq�S 5 2 NDE SOUTH P.O. BOX 3848 KENT, IWA 4903 BELLEVUE WA 98009-38 48 SAse 2 (425)251-8782 FAX Title: G CIVIL ENGINEERING, LAND ROAD VACATION PLANNING, SURVEYING, EXHIBIT ��OENCP� ENVIRONMENTAL SERVICES 1 0l 1 Desi ned Drawn Checked A roved Date RECEIVE, 0Cr 16 P000 f f1pP ciry or. Enry MANAC•EMENT KIVA#: MAIL TO: APPLICANT: 1 CITY OF KENT NAME: r c= � I. (�` ' - Property Management 220 S. 4th Avenue ADDRESS: Kent, Washington 98032 Attn: Jerry McCaughan C11 PHONE: STREET VACATION PETITION Dear Mayor and Kent City Council: We, the undersigned abutting property owners, owning all of the properly abutting the portion of the streets to be vacated, hereby respectfully request that certain portions of S.181s1 Street and 7151 Ave. So. be vacated. This petition is based upon the following information: 1. Attached as Exhibit 1 is the legal description for the area to be vacated. 2. Attached as Exhibit 2 is a color coded map of the area to be vacated. 3. Attached as Exhibit 3 is a cross hatched map of the area to be vacated. 4. The total area proposed to be vacated is 20,802 square feet. 5. The streets need to be vacated so that a lot line adjustment can be completed to allow a restaurant to be constructed on South 1801h St. between West Valley Highway and 72d Avenue. ABUTTING PROPERTY OWNERS TAX LOT# SIGNATURES AND ADDRESSES LOT, BLOCK& PLAT/SEC. TWN.RG. King County Tax Parcel#000020-0009-07 Larry A. QdFver, Maaager Portion of Henry Adams Donation Claim Stonebrook Kent, LLC No. 43, Section 36, Township 23 North, P.O. Box 4646 Range 4 East. W.M. Bellevue, WA 98009-3646 Kina County Tax Parcel#000020-0017-07 Larry'K. Oulyefr, Pres deR InnVentures, Inc. Portion of Henry Adams Donation Land 500 108th Ave. N.E., Suite 2050 Claim in Section 36, Township 23 North, Bellevue, WA 98004 Range 4 East, W.M. $150.00 Fee Paid Treasurer's Receipt No. Appraisal Fee Paid Treasurer's Receipt No. Land Value Paid Treasurer's Receipt No. Deed Accepted Date Trade Accepted Date Q101 ftilyform doc RESOLUTION NO. A RESOLUTION of the City of Kent, Washington,regarding the vacation of portions of S. 181" Street and 715i Avenue South, existing public streets, lying generally southeast of the intersection of SR 181 (West Valley Highway)and S. 180'Street,and setting the public hearing on the proposed street vacation for December 12, 2000. WHEREAS, a petition, attached as Exhibit A, has been filed by Stonebrook Kent,LLC and InnVentures,Inc.to vacate a portion of S. 18151 Street and 71' Avenue South, a dedicated, opened street lying generally south of S. 1801' Street and east of SR 181 in the City of Kent, King County, Washington; and WHEREAS, the petition is signed by the owners of at least two-thirds of the property abutting that portion of S. 181" Street and 715` Avenue South that is now being sought to be vacated; and WHEREAS, the petition is in all respects proper; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A public hearing on the street vacation petition requesting the vacation of a portion of S. 181st Street and 71st Avenue South shall be held at a regular meeting of the Kent City Council at 7:00 p.m., Tuesday, December 12, 2000,in 1 Street Vacation— S. 181 st and 71 st Ave. S. the Council Chambers of City Hall located at 220 4th Avenue South,Kent, Washington, 98032. SECTION 2. The City Clerk shall give proper notice of the hearing and cause the notice to be posted as provided by state law, Ch. 35.79 RCW. SECTION 3. The Planning Director shall obtain the necessary approval or rejection or other information from the Public Works Department and other appropriate departments and shall transmit information to the Council so that the Council may consider the matter at its regularly scheduled meeting on December 12, 2000. Passed at a regular meeting of the City Council of the City of Kent,Washington this day of November, 2000. Concurred in by the Mayor of the City of Kent, this day of November, 2000. JIM WHITE, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. passed by the City Council of the City of Kent, Washington, on the day of 12000. (SEAL) BRENDA JACOBER, CITY CLERK P.TiviraR lution\STVAC.IS IsWI st.dm 2 Street Vacation — S. 181st and 71st Ave. S. RECEIVED MOPEAiy OF MANAGEMENT KIVA#: MAIL TO: APPLICANT: CITY OF KENT NAME: Property Management 220 S. 4th Avenue ADDRESS: Kent,Washington 98032 Attn: Jerry McCaughan PHONE: STREET VACATION PETITION Dear Mayor and Kent City Council: We, the undersigned abutting property owners, owning all of the property abutting the portion of the streets to be vacated, hereby respectfully request that certain portions of S.181s1 Street and 71s1 Ave. So. be vacated. This petition is based upon the following information: 1. Attached as Exhibit 1 is the legal description for the area to be vacated. 2. Attached as Exhibit 2 is a color coded map of the area to be vacated. 3. Attached as Exhibit 3 is a cross hatched map of the area to be vacated. 4. The total area proposed to be vacated is 20,802 square feet. 5. The streets need to be vacated so that a lot line adjustment can be completed to allow a restaurant to be constructed on South 1800' St. between West Valley Highway and 72d Avenue. ABUTTING PROPERTY OWNERS TAX LOT# SIGNATURES AND ADDRESSES LOT, BLOCK& PLAT/SEC. TWN.RG. King County Tax Parcel#000020-0009-07 Larry ver, ManaW Portion of Henry Adams Donation Claim Stonebrook Kent, LLC No. 43, Section 36, Township 23 North, P.O. Box 4646 Range 4 East. W.M. Bellevue, WA 98009-3646 -- King County Tax Parcel#000020-0017-07 Larry'K Oulyedr, Pre InnVentures, Inc. Portion of Henry Adams Donation Land 500 108th Ave. N.E„ Suite 2050 Claim in Section 36,Township 23 North, Bellevue, WA 98004 Range 4 East, W.M. $150.00 Fee Paid Treasurer's Receipt No. Appraisal Fee Paid Treasurer's Receipt No. Land Value Paid Treasurers Receipt No. Deed Accepted Dale Trade Accepted Date i121014kitylorm.doc EXHIBIT A Page 1 of 3 EXHIBIT I ��CEI VEt7 ROAD VACATION P OCT 6?Op0 gOPEq MA xFn r That portion of the U-turn route,as shown on sheets 3 and 4 of 8,SR-181 South Corporate Limits OEtrE^rr of Tukwila to Foster Interchange Right-of-Way Plans,being a portion of the Henry Adams Donation Land Claim,Number 43,together with a portion of the right-of-way dedicated to,hq qf- ant under Recording No.9901262423 and also together with the portion of the righE'-ot= y; igalerl tq the City of Kent under Recording No.9901262426,all being within Section 36, iship 3 Nbrth,t,; Range 4 East of the Willamette Meridian in King County,Washington,described as follow?: f COMMENCING at a point 25.00 feet north of,when measured at right angles to the tITIT outecenter V t.�i THENCCE South 010 e► y 43'96'West,a distance of 55.00 feet; �Lt j THENCE South 07°34'40'West,a distance of 12.04 feet; THENCE North 44' 12'17'East,a distance of 16.24 feet to a point on a line that is 30.00 feet South of,when measured at right angles to the U-Turn Route centerline,also being a point on the irst line called out in road vacation recorded under Recording No.9601111095; THENCE South 880 16'31'East along said line,a distance of 25.55 feet to the beginning of a non- tangent curve concave to the South,the radius point of which bears South 200 23'W3 East,68.00 feet distant: THENCE Northerly and Easterly along the arc of said curve,through a central angle of 220 06,32', a distance of 26.24 feet; THENCE South 880 16'31'East,a distance of 55.36 feet,to the beginning of the curve concave to the Northwest,whose radius is 75.00 feet; THENCE Easterly and Northerly along the arc of said curve through a central angle of 890 58,15%a distance of 117.77 leet; THENCE North 01'45'14'East,a distance of 163.81 feet to the beginning of a non-tangent curve concave to the Southeast,whose radius point bears South 770 29'S1'East,28.05 feet distant; THENCE Northerly and Easterly along the arc of said curve through a central angle of 760 53,10',a distance of 39.24 feet; THENCE North 88'36'41'West,a distance of 52.81 feet to a point on the centerline of said U-turn Route; THENCE continuing North 88'36'41'West,a distance of 40.93 feet;to a point on the Northerly margin of the U-Turn Route,as shown on the plans referenced above; THENCE along the Westerly and Northerly margins of said U-Turn Route the following courses: South 430 18'20'East,a distance of 15.43 feet; THENCE South Of 4 45'14'West,a distance of 175.49 feel; THENCE South 466 44'22'West,a distance of 35.36 feet; THENCE North 886 16'31'West,a distance of 111.24 feet to the POINT OF BEGINNING. Containing 20,802 square feet. M, Of Aar ,70 r A iREO 02-03.el/ Project Name: 75691.001 EXHIBIT A Page 2 of 3 EXHIBIT 3 RECEIVE, CI pp76-2706'320 S4S IyyR=68.00' 26.92'L-26.24'C2 L26=78'S3'l0'- $CTIII'2OR-28s0%D' 343 1� - 50 NORTH UNE HENRY ADANS DLC NO. 43 CG T aF hEPiT 7ftY ADAms DLC NO. 43 S. 180TH ST. S8922'20'E 142124' — C 36'41'W 1 N8836'411Y r S88.36'05'E 52.61 �L C��-4 128.0525' 7 ARCO SREWt T'�• Y �/.D N � Z N �r 1 Y fA 1 1 RIGHT OF WAY DEDICATION c REC. NO. 9202180704 1 3 a N88.16'3117 111.24' . S. 181ST ST. = 116.2s' C .y o NB8I6'311Y p 201.30' L3 252 NW16'31'W a g L4 veil 87170NEBROOK SLIMEB BETE '^ (RECORD OF SURVEY 94041190(34) a RIGHT OF WAY DEDICATION R REC. NO. 9901262426 For. STONEBROOK °b Number Horizontal Vertical Scale: INTERNATIONAL, LLC 7569 16215 72ND AYME SOUTH FABOX 3646 Sheet PGHgVs XENT, WA 98032 IBELLEVUE, WA 98009-3646 mP (425)251-6222 _ (425)251-6762 FAX Title: ROAD VACATION 8 W CML ENGINEERING, LAND `*ftEMGW PLANNING, SzFRERVICES EXHIBIT 1 of 1 Desi ned Drown pecked roved Dote EXHIBIT A Page 3 of 3 Kent City Council Meeting Date November 7 , 2000 Category Consent Calendar 1 . SUBJECT: MOBILE DATA COMPUTERS, RADIO MODEMS AND SOFTWARE PURCHASE - APPROVE 2 . SUMMARY STATEMENT: Authorization for the Mayor to sign the contract with Datec, Inc . for the purchase of the Panasonic Toughbooks in the amount of $175, 587 . 20 under the City of Tacoma contract, and a contract with Motorola as a sole source provider for the purchase of the VRM 650 radio modems and Tx Messenger software in the amount of $125, 853 . 00 . Fire and Life Safety' s Mobile Data Computers, radio modems, and related software must be replaced in order to integrate with the new Valley Communications Dispatch system. An upgrade that would allow Fire and Life Safety' s current mobile computer system to operate with the new dispatch system is unavailable. The Panasonic Toughbooks have been selected as the mobile computers in order to keep fleet consistency with Kent Police and reduce Information Technologies concerns by not introducing a different product . The Toughbooks are available for purchase through a City of Tacoma contract . The VRM 650 radio modem and the Tx Messenger software are necessary for operation, and are available through sole source provider. The sole source provider for the radio modems and software is Motorola. Other miscellaneous parts and services such as mounting and minor installation can be purchased through the routine procurement procedure. 3 . EXHIBITS: Operations Committee memo and memo to the Mayor 4 . RECOMMENDED BY: Fire Chief Angelo & Operations Committee (3-0) (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $301 , 440 . 20 SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6D DATE: October 9, 2000 TO: Kent City Council FROM: Norman G.Angelo, Fire Chief RE: Mobile Data Computer Replacement 1 Purchase Recommendation Prepared by: Dan Conroy Background: Valley Communications is upgrading the current dispatch system. The system will operate at a higher speed and greater flexibility. Fire and Life Safety's current Mobile Data Computers (MDC's), radio modems and software will be unable to integrate with the new operation. To accommodate the replacement of the aging MDC's, modems and software, an Information Technologies account was established. Process: The MDC, radio modem, and software selection process began in the spring of 2000 with the identification of key Fire and Life Safety requirements. These requirements included: • Vendor must have a significant presence in Washington State fire and police departments. • The MDC, radio modem, and software must be compatible with the new Valley Comm. dispatch system. • The MDC and radio modem must have the appropriate durability for the anticipated environment. • Must be technology that can be supported by Information Technology. • Vendor must have the ability to provide local product support. • The MDC and radio modem must have mounting and placement flexibility. • The MDC must have touch screen capabilities. After developing the criteria, a survey of public safety agencies and vendors was performed to determine potential systems. The Panasonic Toughbook and the Motorola Work Station emerged as industry leaders and criteria compliant. Both systems were placed in fire apparatus for a trial period. After the practical trial periods were completed, it was concluded that the Panasonic Toughbook offered considerable benefits. Those benefits included: • Vendor ability to offer on-site and local product support to both Information Technologies and Fire. • Placement flexibility and mounting that currently adapts to the existing system. • Titanium encased equipment that withstands the fire apparatus environment. • Provides fleet consistency within Police and Fire. • Reduces Information Technologies support concerns by not introducing a different product. • Ability to purchase through the City of Tacoma contract with Datec Industries. • Product is already in use within the Valley Comm. user group. • Offers a 3 year warranty and has the option for extension. The City of Tacoma has made available their contract with Datec Incorporated to purchase Panasonic Toughbooks. The City of Tacoma contract with Datec Incorporated is the result of a RFP process. We consulted the City Attorneys office and they informed us that it was appropriate to purchase off of the City of Tacoma contract. However, to ensure the quoted price in the Tacoma C:\TEMP\City Council Packet.00c contract was reliable, price quotes were solicited from other vendors. Two vendors were contacted in order to have three valid price quotes for review. Both of the vendors produced higher pricing than the City of Tacoma contract. All Mobile Data Computers require a radio modem. The modem that is used with the Valley Communication dispatch system is a Motorola VRM 650. Motorola is the sole source provider of the VRM 650. Motorola is also the sole source provider of the Tx Messenger software. This software is necessary to interface with the new Valley Comm. dispatch system. Under the City's procurement code Sec. 3.70.080, a procurement requirement waiver may be granted upon a finding that the materials, supplies, equipment, or services are clearly and legitimately limited to a single source of supply within the near vicinity, or are subject to special market conditions, involve special facilities or services or that a bid or RFP would not be practicable or in the City's best interest. Based on the facts that the City of Tacoma contract allows us to purchase the Panasonic Toughbooks at a lower price than the two market quotes and Motorola is the sole proprietor of the VRM 650 and the Tx Messenger software, Fire and Information Technologies staff have determined that issuing and evaluating a RFP would not be in the City's best interest. The Mayor has concurred with staff recommendation and authorized waiving advertising bid requirements pursuant to Sec. 3.70.080 of the City's procurement code. PRICE COMPARISON: Panasonic Toughbooks: Datec Inc. $4,619.50 Global Computers $4,799.00 L & E $5,176.54 BUDGET IMPACT AND SUMMARY: The following is a summary of the projected Panasonic Toughbooks and the VRM 650 costs: Panasonic Toughbooks $161,682.50 VRM 650 Modems $ 101,500.00 Tx Messenger $ 14,000.00 Subtotal $277,182.50 Tax and Shipping $ 24,257.70 Total $301,440.20 RECOMMENDED ACTION: To authorize the Mayor to sign a contract with Datec Inc.for the purchase of Panasonic Toughbooks under the City of Tacoma contract, and a contract with Motorola for the purchase of VRM 650 radio modems and Tx Messenger software under sole source provider provisions. All contract documents subject to City Attorney approval. C:\TEWCity Council Packet.doc Kent City Council Meeting Date November 7 , 2000 Category Consent Calendar 1 . SUBJECT: SOLE SOURCE POLICE DEPARTMENT RANGE EQUIPMENT - APPROVE 2 . SUMMARY STATEMENT: Authorization for Sole Source procurement of range equipment and authorization to transfer monies from the seized asset account to a project account . This is to procure equipment to repair and refit the police shooting range by purchasing equipment from the original supplier (sole source) and to transfer $38, 000 from the seized asset account to a special project account to accomplish this . 3 . EXHIBITS: Memo to Public Safety Committee 10/05/00 4 . RECOMMENDED BY: Public Safety Committee 10/10/00 (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6E Kent Police Department Memo To: The Public Safety Committee Council Members Epperly,Amodt, and Brotherton From: Captain Dave Everett CC: Ed Crawford,Chief of Police Date: 10/31/00 Re: Authorization for Sole Source Procurement of Range Equipment and Authorization to transfer monies from the seized asset account to a project account. This request if to ask permission to procure equipment to repair and refit the police shooting range by purchasing equipment from the original supplier(sole source) and to transfer$38,000 from the seized asset account to a special project account. In the late '80's the city passed a public safety bond issue. Of the manifold benefits, an indoor gun range was installed at the Police Fire Training Center. Equipment in the range came from Caswell International Corp. The range provides facilities for periodic qualifications, and live fire training. We shoot about 30,000 rounds a year in that facility. As you can surmise,this load has taken its toll on the internal equipment. The equipment includes a computer, lane controller keypads, target track motors, target tracks, and stops for the targets that allow the targets to stop at predetermined positions. The system is wearing out, evidenced by the lane down time. There are five shooting lanes in the range. Often three are out of service due to mechanical issues. These issues relate directly to age. Our plan is to upgrade some of the existing equipment,not to replace the entire system. Some sources indicate that it would cost between ten and fifteen thousand dollars to remove and replace the target track systems. By continuing to use Caswell equipment, we will be able to use the existing track system. No other manufacturer's equipment will run on these rails. Our research indicates that we can save a substantial amount of money by sole sourceing from Caswell. The estimate attached to this memo indicates Caswell will provide the equipment, installation and training for$29,950, excluding tax. We are asking to transfer $38,000 from the seized asset account into a special project fund to accomplish the range repair. The original bid does not cover any internal wiring or plant modifications. We don't anticipate any of this will be necessary at this point however feel that with sales tax, and a contingency that this amount will cover the project. We will return any excess to the seized asset fund. •Page 1 August 07,2000 Kent Police Training Center 24811 119th Avenue S.S. Kent,WA 9W32 Attn:Bill ROW QUOTAMU Dear Bill Robnett We herewith offer our quotation price of $29,950.00 for the furnishing and delivery, F.O.B.jobsite, the equipment listed herein. In addition to the quotation price, you will be responsible for all Feeerai, State, or Local Taxes, Licenses, Permits, and Fees applicable to the sale. The above quoted price does not include any charges for Bid, Payment, or Performance Bonds. This quotation is null and void if not accepted, in writing, and received by CASWELL! DETROI T ARMOR COMPANIES by OCT. 15 2000 Terms are 1o0% due no later than 30 days after receipt of invoice. Any deviation must be mutually agreed upon in writing. belivery is normally 60190 days after return recelpt of approved order. This quotation and attached pages will be attached to and made part of any forthcoming purchase order. Indication of acceptance shall be by signature in the space provided on each page of the quotation herein. Sincerely, CASWELL/DETROIT ARMOR COMPANIES Marty raham Sales Manager APPROVED. DATE: - i is CILIOTATION -FQ"1AMFNT I IS TING, olIl MOML QEMMIETION 1 Omni System Upgrade targetry 1 RM 9000 PC, computer, monitor 1 Training Training 1 Installation Installation Other Comments: It will be the customers responsibility to dispose of the old parts. APPROVED: DATE: - 3- rl ARIFICATInNA OF EQ'11PM NT RIRNISHFr] ANn SpFC11FIC FXrJ )UNIONS (Applicable when the equipment listed heroin is installed by CASWELL/DETROIT ARMOR COMPANIES) 1. The equipment delivered will include all items as described In CASWELL 1 DETROIT ARMOR COMPANIES quotation herein. The equipment listing shall be supplemented by detailed drawings and specifications. 2. The electrical devices furnished will Include the low voltage wire for the CASWELL/ DETROIT ARMOR COMPANIES `smished equipment Any conduit (flexible or rigid), junction boxes or other required hardware to be furnished by others. Hook up or connections of all low voltage wiring by CASWELL i DETROIT ARMOR COMPANIES. All line voltage wiring and ail applicable hardware to include conduit flexible or rigid raceways, junction boxes, lighting fixtures, etc., are the responsibility of the purchaser or owner. Applicable wiring diagrams are furnished with each quotation. Please contact this office should there be any questions concerning the electrical equipment furnished by CASWELL I DETROIT ARMOR COMPANIES. 3. All equipment fumiened will be complete with all hardware, hangers and brackets ready for Installation. Attachment devices required to secure the equipment to the walls, floor or ceiling. to be furnished by CASWELL/DETROIT ARMOR COMPANIES. 4. Delivery is meant, normally by Motor Freight. to the jobsite. Unloading and placement of the range equipment in the range site to be the responsibility of the owner or purchaser. Ample notification of arrival of shipment will be coordinated directly with the Project Superintendent when furnished with name, address and telephone number. S.Prompt notification of shortage or damage to the shipment must be accomplished upon receipt of the equipment. Failure to do so voids any claim for restitution or replacement. APPROVED: DATE -- Kent City Council Meeting Date November 7 , 2000 Category Consent Calendar 1 . SUBJECT: OFFICE HOURS ORDINANCE - ADOPT 2 . SUMMARY STATEMENT: Adoption of Ordinance No. regarding office hours . The proposed ordinance amends KCC 2 . 77 . 010 relating to office hours in order to comply with RCW 35 . 21 . 175 , which requires all city and town offices to be kept open for the transaction of business during such days and hours as the municipality shall prescribe by ordinance. The current KCC 2 . 77 . 010 states that all offices of the City of Kent shall be open to the public from 8 : 00 a.m. through 5 : 00 p .m. ; however, not all offices of the City are open to the public during these hours . 3 . EXHIBITS: Ordinance 4 . RECOMMENDED BY: Operations Committee (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No . 6F i ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending Ch. 2.77 of the Kent City Code relating to the City's hours of operation. WHEREAS, RCW 35.21.175 requires all city and town offices to be kept open for the transaction of business during such days and hours as the municipality shall prescribe by ordinance; and WHEREAS, Ch. 2.77 of the Kent City Code states that all offices of the City of Kent shall be open to the public from 8:00 a.m. through 5:00 p.m.; and WHEREAS, not all offices of the City are open to the public during the hours stated in Ch. 2.77 KCC; therefore, a revision to this chapter is necessary; NOW ' THEREFORE, I THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION L' Ch. 2.77 of the Kent City Code, entitled "Office hours," is hereby amended to read as follows: CHAPTER 2.77 IN GENERAL Sec. 2.77.010. Office hours. All offices of the city shall be open for the transaction of businesste the pulie from 8:00 a.m. to 5:00 p.m. of each day, except for 1 Office Hours Saturdays, Sundays and legal holidays, and except as otherwise provided for by city op IicX. SECTION 2. -Severabilitv. If any one or more section, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 3. - Effective Date. This ordinance shall take effect and be in force thirty(30) days from and after passage as provided by law. JIM WHITE, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER LUBOVICH, CITY ATTORNEY 2 Office Hours PASSED: day of 2000. APPROVED: day of , 2000. PUBLISHED: day of 12000. I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) BRENDA JACOBER, CITY CLERK P Tivi1\0rdi.wce\09iceHoum doc 3 Office Hours Kent City Council Meeting Date November 7 , 2000 Category Consent Calendar 1 . SUBJECT: WATER PRESSURE ENHANCING ASSISTANCE PROGRAM - APPROVE 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, authorization for the Public Works Department to establish a Water Pressure Enhancing Assistance Program following the guidelines of the Public Works Director, October 16, 2000, memo to the Public Works Committee whereby the City would provide assistance to residents with low water pressure problems and to authorize the funding of same within the annual capital budget for Miscellaneous Water Improvements fund starting in 2001 . 3 . EXHIBITS: Public Works Director memorandum 4 . RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc . ) S . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6G DEPARTMENT OF PUBLIC WORKS October 16, 2000 TO: Public Works Coom`milttee FROM: Don Wickstroni µN SUBJECT: Water Pressure Enhancing Assistance Program I believe you all received a copy of Mr. Steve Chinn's E-mail and our response to it (see attached). After my discussion with him it would be nice to offer some assistance. On our West Hill system we had similar low pressure problems. In that case the problem stemmed from corroded galvanized residential plumbing that restricted the flow from the plumbing fixtures. Unfortunately the problem was so extensive that Council chose to break up the City's water system servicing the area into multiple service zones feed by continuously running pumps. While that solution was affective it was also costly. Further, we ended up with not only a costly system to maintain but also a more complicated system. To avoid a similar scenario for our East Hill system, 1 am proposing that we establish for our residential customers a pressure enhancing assistance program; that we earmark $10,000 of the annually budgeted Miscellaneous Water Improvements funds for said purpose; that said $10,000 be the total allocation for said purpose in any one year; that we use said funds to reimburse our water customers upon their submittarof valid proof of expenditure of up to 75% of the cost incurred, not to exceed a total cost of$500 per installing a pressure boosting pumping system on their plumbing system. The qualification guidelines given above are general and I would want the ability to adjust same as need be in the future. With regard to the East Hill system I do not perceive extensive participation as on the West Hill. Mainly the housing stock is newer and therefore the plumbing systems are either plastic or copper and thus corrosion causing pressure problems should not be an issue. Further there are only two high points in the system and they are at or around the 112"' St/237°i St reservoir site and along SE 248"' St from approximately 109°' Ave SE to 120"' Ave SE. MOTION: Recommend to full Council the establishment of the Pressure Enhancing Assistance program described above and to fund same within the annual capital budget for Miscellaneous Water Improvements fund starting in 2001. __ MP2059 • KENT PUBLIC WORKS September 27, 2000 Don E.Wickstrom, P.E. Director of Public Works Phone:253-856-5500 Fax:253-856-6500 Steve Chinn 23810 11411 Place S.E. 220 Fourth Ave. S. Kent, Wa 98031 Kent,WA 98032-5895 Subject: Inadequate Water Service Dear Mr. Chin: I'm sorry it took so long to get back to you, but unfortunately there is not much, if anything, we can do for you. Your water pressure and flow is a function of the difference between the water surface elevation in our reservoir and the elevation of your plumbing fixtures. Since you are so close to the reservoir that serves you (you can see from your backyard ) that elevation difference is relatively small (about 84 feet based on a pressure reading of 36PSI at an outside hose bib on your house. Unfortunately your problem gets aggravated in the summer because the water surface in the reservoir gets drawn down due to high water demand. While there is nothing the City can reasonably do to its system to help you, on your own you could explore with a plumber the installation of your own booster pump between your meter and your house as a possible means to increase your pressure and flow. Any such installation would require a back flow device at the City meter to prevent your water from re- entering the City's system. Sincerely, on Wickstrom, P.E. Public Works Director cc: Leona Orr, Tom Brotherton, Connie Epperly, Judy Woods, Sandy Amodt Rico Yingling, Jim White, Brent McFall Yage 1 of 1 V � I Bicknell, Jackie KE From. Steve Chinn [s2cp@hotmail.com] CITY UF N T Sent: Saturday, September 02, 2000 8:16 AM SEP 1 1 2000 To: publicworks@ci.kent.wa.us; citycouncil@ci.kent.wa.us Subject: Inadequate Water Service ENGINEERING DEPT Importance: High Every year I am faced with inadequate water pressure to my home. I cannot open two faucets anywhere inside or outside my home at the same time and expect satisfactory pressure. 1 cannot even have a lawn sprinkler installed around my house because the pressure is too low. I have contacted the water department and a service technician was sent to me. I was told that my home was at the end of the service in my development and lower pressures are expected. The pressure can be increased but it can be costly I was told. I strongly believe in paying for service, and I do so while paying my taxes every year. I have also agreed to supporting the L.I.D. for new developments. All these things are increasingly costly but adds to the value of living in the city of Kent. I don't understand why I am paying for all these services and increasing to the value of living in the city of Kent, yet I am forced to accept my lawn drying up or taking up to two hours for watering the plants and a shower cannot be accomplished satisfactory when the dishwasher or washer is operating. As a voter and a taxpaying citizen in good standing, what can I expect for the services I pay for and other initiatives that I support and also pay for to 'increase to the value of living in the city of Kent?' Steve Chinn 23810 114th PL SE Kent, WA. 98031 (253)852-1084 n c,nn i Kent City Council Meeting Date November 7 , 2000 Category Consent Calendar 1 . SUBJECT: 2001 BUDGET AND TAX LEVY - SET HEARING DATE 2 . SUMMARY STATEMENT: Set a Public Hearing date of November 21, 2000 for the annual 2001 Operating and Capital Budget and for the 2001 Tax Levy Ordinance . 3 . EXHIBITS: None 4 . RECOMMENDED BY: Finance Director (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6H Kent City Council Meeting Date November 7 , 2000 Category Consent Calendar 1 . SUBJECT: DALE SCHNEIDER SHORT PLAT BILL OF SALE - APPROVE 2 . SUMMARY STATEMENT: As recommended by the Public Works Director, accept the Bill of Sale for Dale Schneider Short Plat submitted by Dale Schneider for continuous operation and maintenance of 499 feet of watermain extension 1 , 021 feet of sanitary sewers, 292 feet of street improvements, 352 feet of storm sewers and release bonds after the expiration period. The project is located at 23051 96th Avenue South. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc . ) S . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6I F � ® Kent City Council Meeting Date November 7 , 2000 Category Consent Calendar 1 . SUBJECT: 277TH CORRIDOR CONDEMNATION - ORDINANCE 2 . SUMMARY STATEMENT: Adoption of Ordinance No. authorizing the condemnation of the necessary right-of-way within Kent ' s City limits and authorizes the City of Auburn to act as Kent ' s agent in condemning the right-of-way. The City is cooperating with the City of Auburn on its construction of S . 277th Street between Auburn Way North and SR 167 . A portion of the right-of-way that Auburn requires for this project lies within the corporate limits of the City of Kent . Accordingly, this ordinance authorizes the condemnation of the necessary right-of-way within Kent ' s city limits and also authorizes the City of Auburn to act as Kent ' s agent in condemning that right-of-way. 3 . EXHIBITS: Ordinance 4 . RECOMMENDED BY: Public Works Committee (10/16/00) (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES G . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6J ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, providing for the acquisition of certain properties and/or property rights in order to construct, extend, widen, improve, alter, maintain and reconstruct a portion of Southeast 277th Street, lying generally east of SR 167 and north of the of the current northerly edge of right-of-way; providing for the condemnation, appropriation, taking and damaging of such property rights as are necessary for that purpose; providing for the payment thereof out of the 277th Street Project Fund; and directing the City Attorney to prosecute the appropriate legal proceedings, together with the authority to enter into settlements, stipulations or other agreements; all of said property located within King County, Washington. r , THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, ORDAINS AS FOLLOWS: SECTION 1. After hearing the report of City staff, and after reviewing the planned improvements for Southeast 277th Street (the "Project"), the City Council finds and declares that the public convenience, use, health, safety and necessity demand that the City of Kent condemn, appropriate, take and damage all or portions of certain real properties located in King County, Washington, in order to acquire the necessary property and/or property rights for the construction of the Project, including all necessary appurtenances. These properties are legally described in Exhibits A and B, attached and incorporated by this reference (the "Properties"). The purposes for which this condemnation is authorized shall include,without limitation, all acts necessary to complete 1 277th Street Corridor Condemnation -Auburn the construction, extension, improvement, widening, alteration, maintenance and reconstruction of the Project, including improvements for drainage, curbs and gutters, sidewalks, bicycle paths, landscaping, illumination, signal improvements, electrical facilities, utilities, utility adjustments and relocations, and any other street or municipal purposes that may become necessary from time to time on the Properties. SECTION 2. The City authorizes the acquisition by condemnation of all or a part of the Properties for the construction, extension, improvement, widening, alteration, maintenance and reconstruction of the Project, including acquisition of property and/or property rights, together with all necessary appurtenances and related work to make a complete improvement according to approved standards. SECTION 3. The City shall condemn the Properties only after just compensation has first been made or paid into court for the owner or owners in the manner prescribed by law. SECTION 4. The City shall pay for the entire cost of the acquisition by condemnation provided for in this ordinance through the City's "277th Street Project" fund or from any of the City's general funds, if necessary, as may be provided by law. SECTION 5. The City authorizes and directs the City Attorney to commence those proceedings provided by law that are necessary to condemn the Properties. The City further authorizes the City Attorney to tender all condemnation authority an procedures to the City of Auburn and/or its designated agent, if the Kent City Attorney determines that Auburn's control over the proceedings best serves the Project. In commencing these condemnation procedures, the City Council authorizes the Kent City Attorney, or his designee,to enter into settlements, stipulations or agreements in order t minimize damages, which settlements, stipulations or agreements may include, but not b limited to, the amount of just compensation to be paid, the size and dimensions of the 2 277th Street Corrido Condemnation -Auburn property condemned, and the acquisition of temporary construction easements and other property interests. SECTION 6. Any acts consistent with the authority and prior to the effective date of this ordinance are ratified and confirmed. SECTION 7. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstances shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. SECTION 8. This ordinance, being the exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect and be in force five (5) days after publication as approved by law. JIM WHITE, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: TOM BRUBAKER, DEPUTY CITY ATTORNEY 3 277th Street Corrido Condemnation -Auburn PASSED the day of , 2000. APPROVED the_day of 2000. PUBLISHED the_ day of , 2000. I hereby certify that this is a true and correct copy of Ordinance No. , passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. BRENDA JACOBER, CITY CLERK P:\CMAOrdina \CONDEMN-AUBURN.277.doo 4 277th Street Corridor Condemnation -Auburn Order No. 413987 A.L.T.A. COMMITMENT SCHEDULE A Page 2 The land referred to in this commitment is situated in the county of King, State of Washington, and described as follows: That portion of the John M. Thomas Donation Claim No. 42 in Section 36, Township 22 North, Range 4 East, W.M. , in King County, Washington, described as follows: Commencing at the northwest corner of said Section 36; Thence south 2012' 55" west along the west line thereof 653.21 feet; Thence south 88°38' 15" east 1324 .79 feet to the east margin of Frontage Road and the TRUE POINT OF BEGINNING; Thence continuing south 88°38'15" east 485.79 feet to a point south 2*12155" west 653.21 feet and south 88°38' 15" east 1810.48 feet from the northwest corner of said Section 36, and also being a corner of Tract 3 of City of Kent Short Plat Number 79-16, recorded under Recording Number 7908090932; Thence along the easterly and southerly line of said Tract 3 the following two courses: Thence north 01*21145" east, 385.18 feet; Thence south 88*43127" east 538.89 feet; Thence continuing south 88°43' 27" east, along the easterly extension of the southerly line of said Tract 3, 140 feet, more or less, to the west line of the Puget Sound Electric Railway right of way; Thence south 1014' 46 west along said west line 898.84 feet to the north margin of South 2771° Street; Thence north 89*01124" west along said north margin 324 .37 feet; Thence north 81*37100" west 146.22 feet to the point of curvature of a curve to the right having a radius of 37 feet; Thence northwesterly along the arc of said curve, through a central angle of 82035'36", a distance of 53.34 feet; Thence north 00*58136" east 17.46 feet to the point of curvature of a curve to the left having a radius of 127 feet; Thence northwesterly along the arc of said curve, through a central angle of 90°, an arc distance of 199.49 feet; Thence north 89001'24" west 102.09 feet to the point of curvature of a curve to the right having a radius of 360 feet; Thence northwesterly along the arc of said curve, through a central angle of 48*50133" , a distance of 306.89 feet to intersect the east line of an existing Frontage Road; (continued) EXHIBIT A Order No. 413987 A.L.T.A. COMMITMENT SCHEDULE A Page 3 LEGAL DESCRIPTION, continued: Thence northwesterly along said line, being the arc of a curve to the right having a radius of 680 feet, the radial center of which bears north 56°30116" east 680 feet from the last mentioned point, through a central angle of 17°37' 40" , a distance of 209.21 feet to Frontage Road Station FR1 6+68.51 P.T. ; Thence north 15°52' 04" west along the easterly line of said Frontage road 18.08 feet to the point of curvature of a curve to the right having a radius of 1430 feet; Thence northerly along the arc of said curve, through a central angle of 15*24116" , a distance of 384 .47 feet to the TRUE POINT OF BEGINNING; EXCEPT the east 140 feet thereof. END OF SCHEDULE A NOTE FOR INFORMATIONAL PURPOSES ONLY: The following may be used as an abbreviated legal description on the documents to be recorded, per amended RCW 65.04 . Said abbreviated legal description is not a substitute for a complete legal description within the body of the document. Ptn. John M. Thomas D.C. No. 42 That portion of the John M. Thomas Donation Claim No. 42 being operating property being 140 in width lying within the west half of Section 25, Township 22 North, Range 4 East, W.M. , in King County, Washington and the Northwest quarter of Section 36, Township 22 North, Range 4 East, W.M. lying westerly of 100 foot right away for PSPL and southerly of South 262°d Street and northerly of South 277G° Street pursuant to a Department of Revenue Letter February 3, 1988. EXHIBIT B /f WF Kent City Council Meeting Date November 7 , 2000 Category Consent Calendar 1 . SUBJECT: CORRECTIONS ANNEX RENOVATION PROJECT BUDGET CHANGE - APPROVE 2 . SUMMARY STATEMENT: Approval of a budget change for $132 , 794 of unbudgeted MDT revenue received to be used for the Police Correction Annex Renovation Project . As recommended by the Operations Committee at their October 17 , 2000 meeting, approve a budget change of $132 , 794 of unbudgeted Police Project Funds that have been received. The funds were from the sale of no longer needed Mobile Data Terminals and will be used for the Police Correction Annex Renovation Project . 3 . EXHIBITS : Memo from Finance Director Miller 4 . RECOMMENDED BY: Operations Committee (3-0) (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6K KENT WASHPNGTON DATE: October 17, 2000 FINANCE May Miller TO: Operations Committee Director _ Phone:253-856-5260 FROM: May Miller \`k"�� Fax:253-856-6255 220 Fourth Ave. S. SUBJECT: Corrections Annex Renovation Project Budget Change Kent,WA 98032-5895 In an effort to be more efficient, we are bidding the last year bond project for the Corrections Renovation and the Corrections Annex Renovation as one project. This will also save processing costs and provide better project coordination. Police have identified funds to do the annex renovation but need budget approval for$132,794 for MDT sales money received but not previously budgeted. I recommend approval. Council Action: Approve budget change for$132,794 of unbudgeted MDT revenue received to be used for the Police Correction Annex Renovation Project. Kent City Council Meeting Date November 7 , 2000 Category Consent Calendar 1 . SUBJECT: DEMARCO ANNEXATION - SET MEETING DATE 2 . SUMMARY STATEMENT: Set November 21, 2000 for a public meeting with petitioners to consider the acceptance of the 10 percent petition for the DeMarco annexation (4AN-2000-1) . The boundaries of the proposed area are between 116th Avenue SE and 132nd Avenue SE and approximately between SE 232 and SE 240th. 3 . EXHIBITS : None 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6L Kent City Council Meeting Date November 7, 2000 Category Other Business 1 . SUBJECT: ANDREWS LANDING (AKA PAT' S PLACE) #FSU-99-5 2 . SUMMARY STATEMENT: This agenda item is to consider the final plat application submitted by Rich Enfield for the Andrews Landing (aka Pat ' s Place) Final Subdivision. The Hearing Examiner issued the findings with conditions on the preliminary plat on September 1, 1999 . 3 . EXHIBITS: Memo and map 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: /J Councilmember & moves, Councilmember seconds to approve the staff ' s recommendation of approval with conditions of the Andrews Landing (aka Pat ' s Place) Final Subdivision and authorize the Mayor to sign the final plat mylar. DISCUSSION: 0,46 ACTION: Council Agenda Item No. • KEN T WASHINGTON COMMUNITY MEMORANDUM DEVELOPMENT November 7, 2000 PLANNING SERVICES Fred N.Satterstrom,AICP TO: MAYOR JIM WHITE AND CITY COUNCIL Manager FROM: FRED N*ERSTROM,PLANNING MANAGER Mailing Address: 220 Fourth Ave.S. Kent,WA 98032-5895 SUBJECT: ANDREWS LANDING(AKA PAT'S PLACE)#FSU-99-05 FINAL SUBDIVISION(KJVA#9900122/2003484) Location Address: 400 West Gowe Kent,WA 98032 On September 1, 1999, the Hearing Examiner issued Findings, Conclusions and Phone:253-856-5454 Recommendation with conditions on the Andrews Landing (aka Pat's Place) Final Fax:253-856-6454 ' Subdivision, (#FSU-99-05), a 4.68 acre, 10-lot residential plat. The property is located at 27711 1201h Avenue S.E. Staff recommends the City Council approve the Andrews Landing (aka Pat's Place) Final Subdivision, (#FSU-99-05) with the attached conditions and authorize the Mayor to sign the mylar. FNS/mjp/S:\Permit\Plan\longplats\2000\2003484fsu9905 cc.doe Enclosure PAT'S PLACE #SU-99-5 KIVA#9900124 On September 1, 1999 the Hearing Examiner approved the application for Preliminary Plat to subdivide 4.68 acres into 10 single-family residential lots subject to the following conditions: A. PRIOR TO RECORDING THE PAT'S PLACE SUBDIVISION: 1. The Owner/ Subdivider shall receive approval for engineering drawings from the Department of Public Works, and either construct or bond for the following: a. A gravity sanitary sewer system to serve all lots. The sewer system shall be extended from the existing public sanitary sewer system and shall be sized to serve all off-site properties within the same service area. In addition, the sanitary sewer system shall be extended across the entire subdivision as needed to serve adjacent properties as determined by the pubic sewer agency. The septic system serving the existing home(s) within the proposed subdivision - if any - shall be abandoned in accordance with King County Health Department Regulations. b. A water system meeting domestic and fire flow requirements for all lots within the subdivision. The water system shall be extended from the existing public water sewer system and shall be sized to serve all off-site properties within the same service area. In addition, the water system shall be extended across the entire subdivision as needed to serve adjacent properties if determined necessary by the pubic water agency. Existing wells — if any - shall be abandoned in accordance with the requirements of the Department of Ecology. C. Detailed Drainage Plans meeting the requirements of the City of Kent Construction Standards and published City of Kent Development Assistance Brochures related to stormwater management. (1) The Owner / Subdivider shall construct an on-site detention /retention pond system in accordance with the Kent Construction Standards to mitigate for potential impacts to both stormwater runoff quantity and quality. The detention/ retention pond storage volume and release criteria shall be that for the Soosette Creek Basin; the pre-development condition shall be assumed to be forest only unless otherwise determined by the Director of Public Works. Conditions of Approval Pat's Place #SU-99-5 KIVA#9900124 (2) An infiltration pond retention system is the preferred alternative for mitigation of stormwater impacts and this alternative shall be required unless proven unfeasible by the Owner/ Subdivider in the submittal for the Detailed Drainage Plan. (3) As development occurs within this subdivision, roof downspouts for each roofed structure (house, garage, carport, etc.) shall be directed to Roof Downspout Infiltration Trenches, or Perforated Stubouts, meeting the requirements of the Department of Public works. These roof downspout conveyance and infiltration systems shall include overflow pipes connected to an approved conveyance system. The Detailed Drainage Plans will include an approved detail for the Roof Downspout Infiltration Trench, or Perforated Stubout, and will provide for private stormwater stubouts to each lot for future connection from the Roof Downspout Infiltration Trenches, or Perforated Stubouts. The face of the recorded plat shall contain the following restriction: AS A CONDITION OF BUILDING PERMIT ISSUANCE, RESIDENCES CONSTRUCTED ON LOTS OF THIS SUBDIVISION MUST PROVIDE ROOF DOWNSPOUT INFILTRATION TRENCH (PERFORATED STUBOUT) SYSTEMS PER DETAILS SHOWN ON THE APPROVED STORMWATER PLANS. (4) The required downstream analysis for this development will include an analysis for capacity, erosion potential, and water quality from the point of discharge from the site downstream a distance of at least one quarter mile or to the point where stonnwater discharges to Soos Creek Wetland #52, whichever distance is further. This downstream analysis shall meet the requirements of the City of Kent Construction Standards, and Development Assistance Brochure#5-4,Downstream Analyses. d. Landscape Plans for within and surrounding the retention/ detention pond facility. These plans shall meet the requirements of the City of Kent Construction Standards and Development Assistance Brochure #5, Landscape Plans. These plans shall be submitted to both the Planning Department and to the Department of Public Works for concurrent review and approval prior to, or in conjunction with, the approval of the Detailed Drainage Plans. Page 2 of 6 Conditions of Approval Pat's Place #SU-99-5 KIVA#9900124 e. An open-to-the-air stormwater treatment system in accordance with the requirements of the Kent Construction Standards to mitigate for potential impacts to stormwater runoff quality. Acceptable stormwater treatment facilities meeting this requirement in their preferred order include: infiltration after pretreatment; biofiltration swales; wet ponds; extended detention ponds; and created wetlands. (1) The stormwater treatment system shall be within the approved public retention/detention pond facility tract. (2) Easements for biofiltration swales across private lots will not be acceptable to meet this requirement. f. A Detailed Grading Plan for the entire subdivision. These plans shall include provisions for utilities, roadways, retention / detention ponds, stormwater treatment facilities, and a building footpad for each buildable lot within the subdivision, These plans shall be designed to eliminate the need for processing several individual Grading Permits upon application for Building Permits: phasing of grading on a lot-by-lot basis will not be considered. g. A Detailed Tree Plan meeting the requirements of Section 15.08.240 of the Kent City Code, and Development Assistance Brochure #3, Detailed Tree Plans. h. A Temporary Erosion / Sedimentation Control Plan for the entire subdivision meeting the requirements of the City of Kent Construction Standards, and which reflects the Detailed Grading Plan discussed above, and the Planning Department approved Detailed Tree Plan. i. Street Improvement Plans for Southeast 277`h Place and 120th Avenue Southeast. These Street Improvement Plans shall meet the requirements of the City of Kent Construction standards and Development Assistance Brochure #6-2, Private and Public Street Improvements for a street designated as a Residential Collector Arterial Street by the City of Kent Master Plan of Roadways as approved by Public Works. j. Street Improvement Plans for the subdivision street terminating with a cul- de-sac. These Street Improvement Plans shall meet the requirements of the City of Kent Construction Standards and Development Assistance Brochure #6-2, Private and Public Street Improvements for a street Page 3 of 6 Conditions of Approval Pat's Place #SU-99-5 KIVA#9900124 designated as a Residential Street, with a minimum curb to curb width of 28 feet. (1) Since the proposed new public street cannot meet the minimum separation criteria between adjacent intersections required by the City of Kent Construction Standards along a Residential Collector Arterial Street, and this is both a safety and conveyance criteria for this street system, the proposed intersection location shall be revised, or as otherwise approved by the Public Works Director. (2) The access point of this new public street intersection shall be located directly opposite Southeast 276th Place Southeast, or as otherwise approved by the Public Works Director. 2. Street Light Plans, on separate plan sheets, meeting the requirements of the City of Kent Construction Standards and Development Assistance Brochure #6-1, Street Lighting Requirements. 3. The Owner/ Subdivider shall dedicate, or deed, all necessary public rights-of-way for the required improvements and provide all public and private easements necessary for the construction, operation and maintenance of the required improvements. 4. Prior to, or in conjunction with, the submittal of construction drawings, the Owner / Subdivider shall provide the City with a topographic and boundary survey map prepared, stamped, signed and dated by a professional land surveyor licensed by the State of Washington. This topographic map will include the subject site and all of the improvements within the adjacent public rights-of-way from the north boundary of this subdivision to the northeast driveway for Pine Tree Elementary School. 5. The Sensitive Area Tract or Easement conveyed to the City for the on-site wetland and wetland buffer shall be marked with permanent survey monuments approved by the City, and the following language shall be included on the face of the recorded plat: SENSITIVE AREA TRACTS /EASEMENTS DEDICATION OF A SENSITIVE AREA TRACT / EASEMENT CONVEYS TO THE PUBLIC A BENEFICIAL INTEREST IN THE LAND WITHIN THE TRACT. THIS INTEREST INCLUDES THE PRESERVATION OF NATIVE VEGETATION FOR ALL PURPOSES THAT BENEFIT THE PUBLIC Page 4 of 6 f Conditions of Approval Pat's Place #SU-99-5 KIVA#9900124 HEALTH, SAFETY AND WELFARE, INCLUDING CONTROL OF SURFACE WATER AND EROSION, MAINTENANCE OF SLOPE STABILITY, VISUAL AND AURAL BUFFERING, AND PROTECTION OF WATER QUALITY, PLANT ECOLOGY AND WILDLIFE HABITAT. THE SENSITIVE AREA TRACT / EASEMENT IMPOSES UPON ALL PRESENT AND FUTURE OWNERS AND OCCUPIERS OF THE LAND SUBJECT TO THE TRACT / EASEMENT THE OBLIGATION, ENFORCEABLE ON BEHALF OF THE PUBLIC BY THE CITY OF KENT, TO LEAVE UNDISTURBED ALL TREES AND OTHER VEGETATION WITHIN THE TRACT. THE VEGETATION WITHIN THE TRACT MAY NOT BE CUT, PRUNED, COVERED BY FILL, REMOVED OR DAMAGED WITHOUT APPROVAL IN WRITING FROM THE CITY OF KENT. THE COMMON BOUNDARY BETWEEN THE TRACT / EASEMENT AND THE AREA OF DEVELOPMENT ACTIVITY MUST BE MARKED OR OTHERWISE FLAGGED TO THE SATISFACTION OF THE CITY OF KENT PRIOR TO ANY CLEARING, GRADING, BUILDING CONSTRUCTION OR OTHER DEVELOPMENT ACTIVITY. THE REQUIRED MARKING OR FLAGGING SHALL REMAIN IN PLACE UNTIL ALL DEVELOPMENT ACTIVITIES IN THE VICINITY OF THE SENSITIVE AREA TRACT ARE COMPLETED. NO BUILDING FOUNDATIONS, STRUCTURES, FILL OR OBSTRUCTIONS (INCLUDING, BUT NOT LIMITED TO DECKS, PATIOS, OUTBUILDINGS AND OVERHANGS) ARE ALLOWED WITHIN 15 FEET OF THE SENSITIVE AREA TRACT / EASEMENT BOUNDARY, UNLESS OTHERWISE APPROVED BY THE CITY. THE CITY OF KENT RESERVES THE RIGHT TO INSTALL PUBLIC UNDERGROUND UTILITIES WITHIN THIS SENSITIVE AREA TRACT, BUT IS REQUIRED TO RESTORE OR ENHANCE THE SENSITIVE AREAS DISTURBED UPON THE COMPLETION OF THE UNDERGROUND CONSTRUCTION. 6. Prior to release of any construction bonds from the Department of Public Works, the Owner/ Subdivider must receive approval for As-Built Drawings meeting the requirements of the City of Kent Construction Standards and Development Assistance Brochure #A-6, As-Built Drawings, for :Streets, Street Lights, Water, Sewer, and Stormwater Management Facilities. Page 5 of 6 Conditions of Approval Pat's Place #SU-99-5 KIVA 99900124 7. The developer or applicant shall dedicate five (5) percent of the total property being developed as open space or pay a voluntary fee-in-lieu of dedication as set forth in Ordinance No. 2975. B. PRIOR TO, OR IN CONJUNCTION WITH,THE ISSUANCE OF A BUILDING PERMIT ON ANY LOT IN THE PAT'S PLACE SUBDIVISION, THE OWNER/ SUBDIVIDER SHALL: 1. Record the Plat. 2. Construct all of the improvements required above. 3. Receive approval of the required As-Built Drawings for Streets, Street Lights, Water, Sewer, Stormwater Management Facilities. 4. Planning Department approval of a tree retention plan based on the approved tree inventory and required infrastructure improvements. Page 6 of 6 SE 276TH STREET IJ 1 1 so 1 ti•-/Jrf EE L 3.3 1 1>x 'i' 1 ••I 1 1 h , I �I � I� • � �; �'a rE a as'. �r II V51 »• i tee/u I_i. _ .1. wan Te �\` /' ` �•:..ILOe>?SS="— N��r.... ��G7�- 1 : � 2 y�i7o Ire 15 fJc.::. ''' :• — L .,...ram :3: Itcs r '' ' � ' � ❑�^ LoY / w:�.:t6�Sr g warr.>,I � t- °�".1 b� wN N ,•1 1 y;. +N • f .•sd.SdS•.L ' w ✓r1(�-•L�. O 7 1 `. cn UA IL 04 � � 1 11� �� IY Gi '!O !• � 40 '�- 1.1'J 1; s;•1-•� �Jl 1' 1'3�'� .it-at.wt� 1 C :r. : ■ 1 p i I SE 2/7TH STREET 1 .-. 1 �,w•�_iair7 I / �- .,o ='s - �: I / '..` ai s.o.. �.Zc•� `� M33131 +.. e.3 `. ANDREWS LANDING (AKA PAT'S PLACE)#FSU-99-05 FINAL SUBDIVISION (Kiva#99 001 22120 03484) SITE PLAN MAP North REPORTS FROM STANDING COMMITTEES AND STAFF A. COUNCIL PRESIDENT B. OPERATIONS COMMITTEE C. PUBLIC SAFETY COMMITTEE �rLxO l 5 ,y-, D. PUBLIC WORKS E. PLANNING COMMITTEE F. PARKS COMMITTEE t\.JJ,6 7 Pry G. ADMINISTRATIVE REPORTS try REPORTS FROM SPECIAL COMMITTEES OPERATIONS COMMITTEE MINUTES OCTOBER 3, 2000 COMMITTEE MEMBERS PRESENT: Chair Rico Yingling, Judy Woods, Tim Clark STAFF PRESENT: Brent McFall, May Miller, Jacki Skaught, Cliff Craig, Debra LeRoy, Trisha King-Stargel, Roger Lubovich, Dena Laurent,Becky Fowler,Jed Aldridge, Leona Orr, Jackie Bicknell PUBLIC PRESENT: Barbara Ivanov, Gary Young, John Santana The meeting was called to order by Chair Rico Yingling at 4:04 PM. One item was added to the agenda: Appointment of new member to the Lodging Tax Advisory Board. Appointment of New Member to Lodging Tax Advisory Board Mr. Yingling said Alicia Bennett(now Alicia Black)had resigned from the Lodging Tax Advisory Board and the Board had recommended the appointment of Tom Lamoureux from Howard Johnson Hotels as replacement. Mr. Lamoureux accepted the appointment. Mr. Yingling said he would like to get the appointment placed on that night's Council agenda. Committee Member Judy Woods moved to approve the appointment. The motion was seconded by Committee Member Tim Clark and passed 3-0. Approval of the Minutes of September 19. 2000 Judy Woods moved to approve the minutes of September 19, 2000. The motion was seconded by Tim Clark and passed 3-0. Approval of Vouchers dated September 30. 2000 Tim Clark moved to approve the vouchers dated September 30, 2000. The motion was seconded by Judy Woods and passed 3-0. Fiscal Year 2000 Local Law Enforcement Block Grant Trisha King-Stargel,Police Department Support Services Trainer, said the Department had been awarded a Local Law Enforcement Block Grant from the federal government in the amount of $64,282 for the purchase of computer-based training software. $7,143 is required in matching funds. Judy Woods moved to recommend to Council approval to accept the award from the LLEBG in the amount of$64,282 with 10% City matching funds of$7,143 for a total of $71,425. The motion was seconded by Tim Clark and passed 3-0. Marketing Contract with Kent Chamber of Commerce Economic Development Manager Jacki Skaught said a couple of changes had been made in the marketing contract with the Kent Chamber of Commerce, but they don't have any affect on the scope of the work. The Law Department is working out the details of the changes. Ms. Skaught Operations Committee, 10/3/00 Page 2 said two groups are referenced in the documents: the Lodging Tax Advisory Committee, appointed by the City for management of the use of lodging tax funds, and the Lodging Association, an entity under the umbrella of the Chamber of Commerce. The contract is for $64,000 for this year only, but since it is already October and will be November by the time everything is finalized, the contract will probably run into the early part of next year. A proposal for next year will come back to Committee at another time. The major part of the cost for the contract will be used for the development of an interactive web site and hiring a consultant to do that work. The contract will be a cooperative contract with the City and the Chamber working together. Tim Clark asked Chamber Executive Director Barbara Ivanov who would oversee research into other uses for the web site, develop marketing ideas, and create a contact list for Washington State and Federal Government markets. Ms. Ivanov said the Chamber had talked to three different firms that have experience in managing tourism marketing programs, discussing which items the chosen firm would be involved with and which the Chamber would manage. A determination would be made based on the capabilities of the Chamber and those of the chosen firm. Ms. Ivanov postulated that managing and working with the Kent Lodging Association would be something the Chamber would be very good at as it has local community ties. An important function for the Chamber would be that of acting as the overall project manager and also working on corporate meeting planner outreach with local contacts. A limited number of people allocate an enormous number of rooms a night per year for Boeing,PACCAR, and some of the bigger firms in the Valley and that is something the Chamber would be good at doing. In terms of competency, the Chamber would be experienced and very good at dealing with the marketing and tourism, but right now probably would not have the capacity of the advertising promotional agencies. Research on new markets and creating contact leaflets specifically for government markets would probably be out-sourced. Judy Woods expressed concern that budget projections would be met and that money would be reserved for other things, such as finding a new sponsor for the Safeco Classic or taking advantage of other opportunities. Jacki Skaught said the contract for$64,000 would leave some money from this year, and the possibility exists that other appropriate ideas would come forth for the fund when preparation is made for next year. Rico Yingling stated that one of the main things the Lodging Advisory Committee talked about was having the Chamber administer the program because of the amount of managing that would be needed by the Lodging Association. There are many hotels, motels, and lodges in Kent—to get them all together to talk about what they would desire in a marketing plan would be very difficult, and the Advisory Committee's ability to do that would be very minimal. Tim Clark moved to recommend to the full Council that the City enter into a contract for services with the Kent Chamber of Commerce to administer the Kent Lodging Association Promotion Campaign for the year 2000 deliverables. The motion was seconded by Judy Woods and passed 3-0. Operations Committee, 10/3/00 Page 3 Audit Status Reports Chief Administrative Officer Brent McFall pointed out that the City had achieved a clean audit statement for the fiscal year 1999. Mr. McFall read the results of the State Auditor's report: "The City complied with state laws and regulations and its own policies and procedures in the areas we examined. We also found the City's financial statements were accurate and complete. " Mr. McFall said that over the past few years there had been problems at a few audit sites, particularly in relation to cash handling at the Municipal Golf Course. Steps to correct those problems were addressed by the City and that was acknowledged by the auditor in the body of the audit. Mr. McFall stated that the City will continue its commitment in complying with state law and using accounting standards that will assure continued clean audits. The City works very hard with the State Auditor in a cooperative relationship and there's nothing adversarial on either side. If the Auditor's Office finds things that can be corrected, the City corrects them and always gives any suggestions due consideration, oftentimes implementing suggestions to be assured that the City is handling tax dollars and funds in an appropriate manner. May Miller commented that the clean audit helps the City keep its high credit rating and keeps the interest rate low for the bonds, thus keeping the amount of money the City needs at a lower level. Ms. Miller said the City aggressively audits different areas besides the internal audits that city and state auditors do. Audits are done to make sure that the right amount of money is collected and that all the money due the City actually comes in and the City doesn't overpay its taxes. Audits are complex because books have to be looked at and the amount of money calculated that should be remitted. They take a long time,but the cash settlements are an ongoing savings that help the General Fund. One thing audited in the last few years was a grocery store property on the West Hill that was partly in Kent and partly in another city. A cooperative deal was worked out where Kent benefited by receiving the maximum amount of money due from eight or nine cash registers that were located on the Kent side of the store. Telephone utilities were audited because the companies weren't giving the City the utility tax on cell phones. Another big audit done about 10 years ago resulted in a million dollar check being received from the Department of Revenue. The City used to pay the tax on all the revenue received from the Water and Sewer Fund,but the fine print said the utility tax was to be paid less the amount for capital and less the amount for debt for capital. Staff went back four years and recalculated the amounts the City had paid and received a check for a million dollars. Other audits pertain to annexations. When an area is annexed, letters are sent out to everybody explaining the new borders. Sometimes staff has to get a map and actually drive out to see which line the businesses are on because the money may be going to the county or another city. The books are then corrected and that results in an ongoing savings. A lot of the last audits reported were with the Department of Revenue because money was going to the wrong jurisdiction or they were for exemptions that the City could take. Irrigation water or other public utilities can be exempted to pay at a lower rate. Those have resulted in savings of over $500,000. In the last 10 years, one-time-only savings have amounted to $2,500,000 and the money has gone to a variety of funds such as the General Fund, the Capital Fund, and the Water/Sewer/Drainage Fund. Audits in the last three or four years have saved about $1,500,000 in one-time-only money and $500,000 annually. Rico Yingling commented that it was important Operations Committee, 10/3/00 Page 4 to note that those taxes were ones already assessed but had been reported improperly and weren't coming to Kent, or it was a case of the City paying too much out because the small print detail of the law was written in a way not easily understood. Ms. Miller said the City is involved in two significant audits right now. The Supreme Court just made a decision that pagers are a communication and thus are covered in the City utility tax ordinance. To enforce the ordinance, letters will be sent to all the pager companies telling them they need to pay the utility tax on pagers in the City of Kent. That tax should add $250,000 to the General Fund when it's fully in place. The second audit is on how much the City pays itself on infrastructure roads. The state realized the cooperative nature between roads and drainage (how impervious areas and ditches work together) and that one shouldn't be penalized at the benefit of the other because of the way it's accounted for. The state passed an RCW recognizing the public good of roads and reducing the amount to be charged on surface water fees for roads. The Law Department has used a copy of the City of Federal Way's ordinance to draft an ordinance that recognizes impervious surface roads which could save the General Fund $529,000 annually. Ms. Miller recommended that the City take advantage of correcting the ordinance to be in line with the state statute. Tim Clark questioned whether the 30% assessment of the established charge was a road surface charge. Brent McFall said the 30%was the fee the City now pays itself from the General Fund to the Storm Drainage Fund for impervious surfaces of roads. The state has recognized the integrated nature of the road and drainage system and by state statute established the 30%rate. Establishing the City's rate back to the roads in accordance with state statute would result in savings to the General Fund of over$500,000 annually. The loss to the Drainage Fund is about 2'/z%of its annual revenue. However, an earlier audit resulted in some increased revenue into the Drainage Fund, and some of the loss will be made up by crediting interest on investment earnings of the drainage funds and by scheduling projects over a period of time that is reasonable in terms of ability for completion. Judy Woods moved to recommend to Council approval of the ordinance amending Section 7.05.090 of the Kent City Code by adding a new subsection (13)(4) relating to storm and water surface utility fees for road systems. The motion was seconded by Tim Clark and passed 3-0. August Financial Report May Miller handed out a calendar showing the 2001 Budget process. She said part of the state statute stipulates that the City must be kept apprised by a budget update of the current year's revenues and also how things look for next year. At this point there are draft statements of each fund in the City, and the next step on the calendar will be getting a preliminary document out on November 7, 2000 to the Council Workshop. The graph on Page 10 shows this year's revenues, which through August were 5.5% over budget. In August last year revenues were only 2% over budget. In Expenditures, a savings of 4.3%is pretty close to budget. The revenue and expenditure percentages are projected to continue through the end of the year to carry the beginning fund balances. Page 12 shows that the Property Tax will likely come in as budgeted as it has a steady and excellent rate of collection - PUBLIC SAFETY COMMITTEE MINUTES SEPTEMBER 12, 2000 COMMITTEE MEMBERS PRESENT: Chair Connie Epperly, Tom Brotherton, Sandy Amodt STAFF PRESENT: Ed Crawford, Chuck Miller, John Willits, Pat Fitzpatrick, Jackie Bicknell The meeting was called to order by Chair Connie Epperly at 5:00 PM. Approval of the Minutes of July 25. 2000 Committee Member Tom Brotherton moved to approve the minutes of July 25, 2000. The motion was seconded by Committee Member Sandy Amodt and passed 3-0. Transfer of Drug Seizure Funds—Authorization Deputy Police Chief Chuck Miller said that the Goals to Recovery program, which provides alternatives to the use of drugs for inmates at the Corrections Facility,had 32 out of 37 people successfully complete the program. Chief Miller commented that drugs are probably the leading cause of criminal activity in the United States, and said the Goals to Recovery program has been very beneficial in changing the behavior of the inmates who have completed the program. To continue the program for this year, additional funds are needed. Staff is recommending that$5,000 from the Seized Assets Account(which money is supposed to be used to further drug investigations and the prevention of related crimes)be transferred to the Goals to Recovery Treatment Program. Sandy Amodt asked if it was true that inmates who do not go through that type of program have a higher tendency to end up back in jail. Chief Miller agreed that the tendency was greater for that to happen. Tom Brotherton asked if there were any additional funds in the Seized Assets Accounts that could be used for the Goals to Recovery Program in lieu of going to the taxpayers for the next budget cycle. Chief Miller said there were more than sufficient funds in the account to help fund that particular program. Tom Brotherton moved to authorize the transfer of$5,000 from the Drug Seizure Funds Account to the Goals to Recovery Account. The motion was seconded by Sandy Amodt and passed 3-0. Washington City and County Pipeline Safety Consortium—Interlocal Agreement Assistant Fire Chief John Willits asked for approval to enter into an agreement with the Washington City and County Pipeline Safety Consortium. The franchise agreement for Olympic Pipeline is due to come up for re-negotiation on May 1, 2000, and this Interlocal Agreement would allow for the best opportunity to model a franchise agreement to deal with all the issues related to Olympic Pipeline. The membership fee to be part of the Public Safety Committee,9/12/00 Page 2 consortium is $5,000 which money is used to pay expenses and would come from the funds recovered from the Chem Central fire. Not all of the cities along the pipeline are members and no one is required to be a member. Connie Epperly suggested that stronger language be used than "should" on Page 1, Item 4 that says Identi)�steps Olympic Pipeline should take before re-starting. Chief Willets responded that cities don't have a lot of power over what Olympic Pipeline does. The company has apparently been running its pipeline at 80% and the Consortium lays out steps that the member group feels should be taken to bring the pipeline up to 100% product. Olympic Pipeline was purchased by BP/Amoco, a company who appears to be taking a proactive approach to dealing with pipeline safety and one who is willing to sit down and talk about safety issues. The agreement gives entities along the pipeline a more powerful voice in stating safety measures, and since the City of Kent's franchise will be the first to come up for renewal, others will be looking to see what the City will ask for. Tom Brotherton commented that both the state and the federal government already have pipeline safety laws in place and no ordinances could be enacted. However, the consortium would give some additional leverage to the franchise agreement and a larger voice for the City in how the overall safety plan for the local situation should come together. Chief Willets said federal legislation had been passed that gave the states more authority in pipeline safety, and the consortium group should have a large voice in that because they have come together far earlier than any other group in the state. Mr. Brotherton asked if there would be an increase in the budget next year to pay for City staff time in working with the consortium group. Chief Willets said that the group would do most of the work and City staff would be there in an advisory capacity and to hear what the consortium was doing. Councilmember Brotherton said he would like to hear in the future the benefit-to-cost ratio to determine if membership should continue or if the consortium had outlived its usefulness and membership should be terminated. Sandy Amodt moved to recommend to Council to authorize the Mayor to sign the Interlocal Agreement establishing the Washington City and County Pipeline Safety Consortium and that the item be placed on the Consent Calendar of the September 19th 2000 council meeting. The motion was seconded by Tom Brotherton and passed 3-0. Washington Military Department Reimbursement Contract Assistant Fire Chief John Willits said the City would receive a reimbursement of an expense up to $1,500 for participation in an area hazardous materials drill to be held on September 28th. The funds would come from the Federal Emergency Management Agency for the purpose of supporting local hazardous materials programs. In addition, another contract with the agency will be prepared for a$2,000 reimbursement for an additional drill to be held later in the month. Public Safety Committee,9/12/00 Page 3 Approval of Mini Grant—"Walk Your Childrenlo School" Police Chief Ed Crawford said the Drinking Driver Task Force had received a"Walk Your Children To School'mini grant through the Washington Traffic Safety Commission in the amount of$4,500. The money would be used to develop a safe walker program for the first week in October at East Hill Elementary School. That particular school was chosen because of traffic problems in the area. The program would have incentives such as "Walk Your Children to School'logo t-shirts and an assembly and breakfast to help promote safe walking habits. Chief Crawford said money was available for the matching funds. Tom Brotherton moved to authorize the City to accept, subject to legal department approval, the grant funds and establish a budget for use during the school year for the Drinking Driver Task Force. The motion was seconded by Sandy Amodt and passed 3-0. The meeting was adjourned at 5:19 PM. Jackie Bicknell City Council Secretary PUBLIC WORKS COMMITTEE MINUTES - SEPTEMBER 189 2000 COMMITTEE MEMBERS PRESENT: Chair Tim Clark, Connie Epperly, Rico Yingling STAFF PRESENT: Don Wickstrom, Gary Gill, Steve Mullen, Brett Vinson, Cyndi Wilbur, Tom Brubaker, Jackie Bicknell PUBLIC PRESENT: Jim Rust, Elsy Rust The meeting was called to order by Chair Tim Clark at 5:07 PM. Item #2, Water Comp Plan was removed from the agenda. Approval of the Minutes of August 21. 2000 Committee Member Connie Epperly moved to approve the minutes of August 21, 2000. The motion was seconded by Tim Clark and passed 2-0. Mr. Clark asked Council Secretary Jackie Bicknell to get Committee Member Rico Yingling's concurrence on approval of the minutes. WSDOT Grant Agreement—Authorization Public Works Director Don Wickstrom said the City had received a grant from the State Department of Transportation in the amount of$42,299.61. The grant money would go towards the City's Commute Trip Reduction program for technical assistance to work sites and CTR program enhancements. Matching funds in the amount of$6,601.50 would be drawn from the -- current CTR account. Connie Epperly moved to recommend authorization for the Mayor to sign the grant agreement, direct staff to accept the grant in the amount of$42,299.61 and establish a budget for the funds to be used within the CTR program. The motion was seconded by Tim Clark. Rico Yingling arrived and took his place at the table. The motion was voted on and passed 3-0. Chair Tim Clark asked for and received Mr. Yingling's concurrence on the approval of the minutes to make it a 3-0 vote. 2081h Street Interlocal Agreement Don Wickstrom said a County construction project for a continuous two-way left turn lane on SE 208th Street from 96th Way South to 100th Ave. South had run into budget problems. The project is located in Kent's potential annexation area and the City has offered to help fund $95,000 of the $600,000 project. No City funds are available at this time, so the money would be budgeted for 2001. The Interlocal Agreement defers the City's obligation until next year, even though the County will proceed with the project now. Rico Yingling moved to recommend authorization for the Mayor to execute the SE 208th St. Left Turn Lane Project agreement upon the Public Works Director's and the City Attorney's concurrence therewith and recognize that the funds therefore would be ` Public Works Committee,9/18/00 Page 2 included in the 2001 City budget. The motion was seconded by Connie Epperly and carried 3-0. Engineering Remodel Budget Don Wickstrom said that bids for the Engineering Office Remodel had exceeded the original budget because of changes in remodel design which resulted in a$291,000 shortfall from the total project cost of$475,000. To make up the shortfall, money would be appropriated from the $900,000 approved in the 2000 budget for the Public Works Operation facility. Connie Epperly moved to recommend to the full Council that $291,000 of the $900,000 budgeted for the Public Works Operation Facility be used for the Engineering Offices Remodel project. The motion was seconded by Rico Yingling and carried 3-0. The meeting was adjourned at 5:23 PM. Jackie Bicknell City Council Secretary CONTINUED COMMUNICATIONS A. �. Gail EXECUTIVE SESSION A) Property Acquisition