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Home My WebLink AboutCity Council Meeting - Council - Agenda - 09/05/2000 City of Kent Cit Council Meeting Agenda KENT W A S H I N G T O N Mayor Jim White Counci/members Leona Orr, President Sandy Amodt Connie Epperly Tom Brotherton Judy Woods Tim Clark Rico Yingling September 5, 2000 Office of the City Clerk SUMMARY AGENDA Z40 KENT CITY COUNCIL MEETING KENT September 5, 2000 WASH INOTON Council Chambers 7 : 00 p.m. MAYOR: Jim White COUNCILMEMBERS : Leona Orr, President Sandy Amodt Tom Brotherton Tim Clark Connie Epperly Judy Woods Rico Yingling ******************************************************************* 1 . CALL TO ORDER/FLAG SALUTE 2 . ROLL CALL 3 . CHANGES TO AGENDA A. FROM COUNCIL, ADMINISTRATION, OR STAFF B. FROM THE PUBLIC 4 . PUBLIC COMMUNICATIONS A. Employee of the Month 5 . PUBLIC HEARINGS None 6 . CONSENT CALENDAR A. Minutes - Approval B. Bills - Approval C. Capital Facility Plan - Set Hearing Date D. 2001 Budget - Set Hearing Date E . I-695 Add Back Budget Change - Approve F. IAC/LWCF Grant for Clark Lake Park - Accept G. Purchase of Personal Computers - Approve H. FY2000 Local Law Enforcement Block Grant Application - Authorization I . Kent Downtown Public Market Development Authority Funding - Approve J. Surplus Vehicles - Approve K. Residential Property Boundary Adjustment - Approve L. Country Club Village Division Two Final Plat - Approve M. Hazelwood Meadows Final Plat - Approve N. 1999 Overlays - Accept as Complete 0. Kentview Sewer Lift Station, Bill of Sale - Accept P. Kentview Pedestrian Bridge, Bill of Sale - Accept 7 . OTHER BUSINESS A. Single Family Development Standards in Multifamily Zones, Zoning Code Amendment ZCA-2000-4 8 . BIDS None (continued next page) SUMMARY AGENDA CONTINUED 9 . REPORTS FROM STANDING COMMITTEES AND STAFF 10 . REPORTS FROM SPECIAL COMMITTEES 11 . CONTINUED COMMUNICATIONS 12 EXECUTIVE SESSION A. Property Acquisition 13 . ADJOURNMENT NOTE : A copy of the full agenda packet is available for perusal in the City Clerk' s Office and the Kent Library. An explanation of the agenda format is given on the back of this page. Any person requiring a disability accommodation should contact the City Clerk' s Office in advance at (253) 856-5725 . For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388 . CHANGES TO THE AGENDA Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. A) FROM COUNCIL, ADMINISTRATION, OR STAFF B) FROM THE PUBLIC PUBLIC COMMUNICATIONS A) EMPLOYEE OF THE MONTH CONSENT CALENDAR 6 . City Council Action:mm � Councilmember (.Y/l moves, Councilmember seconds that Consent Calendar Items A through P be approved. Discussion Action 6A. Approval of Minutes. Approval of the minutes of the regular Council meeting of �/i� August 15 , 2000 . l 6B. Approval of Bills. Approval of payment of the bills received through 8/15/00 and paid on 8/15/00 after auditing by the Operations Committee on 8/15/00 . Approval of checks issued for vouchers : Date Check Numbers Amount 8/15/00 Prepaids 500001-500284 $1, 321, 486 . 77 8/15/00 Regular 500285-500788 $3 , 191 , 625 . 00 $4, 513 , 111 . 77 Approval of checks issued for payroll for 8 1 00 through 8/15/00 and paid on 8/18/00 : Date Check Numbers Amount 8/18/00 Checks 24564-246336 $310, 708 . 67 8/18/00 Advices 99098-99719 $939, 782 .49 $1, 250 , 491 . 16 Council Agenda Item No. 6 A-B Kent, Washington August 15, 2000 The regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor White . Present : Councilmembers Amodt, Brotherton, Clark, Epperly, Orr, Woods and Yingling, Chief Administrative Officer McFall, Deputy City Attorney Brubaker, Police Chief Crawford, Fire Chief Angelo, Public Works Director Wickstrom, Parks Director Hodgson, Information Technology Director Mulholland, Finance Director Miller and Employee Services Director Viseth. Approximately 70 people were at the meeting. CHANGES TO THE AGENDA Negotiations on labor issues and pending litigation were added to the executive session at the request of McFall . Continued Communications Item 11A regarding city property, the 272nd corridor and the gate at S. 256th was added at the request of Martin Plys . PUBLIC COMMUNICATIONS Kherson Sister City Committee. JoAnn Schaut of the Kent Sister City Association explained that members have r recently traveled at their own expense to Kherson to visit and initiate a work plan for actions over the next year. The Mayor was then presented with a scepter from the Mayor of Kherson. Castlereagh Sister City Committee. JoAnn Schaut noted that a delegation from Kent has just arrived back from Castlereagh, Northern Ireland. A silver tray and a signed print of a stained glass window from the Le Mon Hotel in memory of twelve victims of a bombing at the hotel were presented to the Mayor, Council and com- munity. Mayor White expressed appreciation for the gifts and requested that the print be made a part of the City' s official art collection. He also suggested doing an exchange of artists . Students from Yanazhou, China. Finance Director Miller introduced Li Pingting and Fu Pei, who have been visit- ing Kent for the past two weeks as exchange students . Li Pingting outlined some of the places they have visited, expressed thanks for the hospitality she has received, and said she is fortunate to have this opportunity to learn independence and show others Chinese traditions . Fu Fei said the sister city 1 Kent City Council Minutes August 15, 2000 PUBLIC COMMUNICATIONS program is very successful, and that he finds Kent beautiful and Americans kind, hardworking and well- mannered. He told of his experiences here and invited everyone to visit Yangzhou. Mayor White told the students he is honored to have them here and thanked the Sister City program for making it possible. CONSENT CALENDAR ORR MOVED to approve Consent Calendar Items A though L, with the exception of Item H which was removed. Woods seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 6A) Approval of Minutes. APPROVAL of the minutes of the regular Council meeting of August 1 , 2000 . WATER (CONSENT CALENDAR - ITEM 6K) S. 218th/Garrison Creek Watermain Relocation. AUTHORIZATION for the Mayor to award the contract for the S . 218th St . /Garrison Creek Water Main Relocation project to the lowest responsive bidder, as recommended by the Public Works Committee. SEWER (CONSENT CALENDAR - ITEM 6I) Soos Creek Easement. AUTHORIZATION for the Mayor to sign the Soos Creek Water & Sewer Easement agreement for the purpose of a sanitary sewer installation for the Tahoma School District, as recommended by the Public Works Committee. TRANSPORTATION (PUBLIC HEARINGS - ITEM 5A) Six Year Transportation Improvement Plan. This date has been set for the public hearing on the Six Year Transportation Improvement Plan. Public Works Director Wickstrom explained the following projects which have been added, deleted and modified, and noted that grants may be available for these projects : Added • S . 277th Street Corridor Project, Phase II 2 Kent City Council Minutes August 15, 2000 TRANSPORTATION • S . 272nd Street Widening, Phase I , Military Rd to 26th Ave S • S. 272nd Street Widening, Phase II , 26th Ave to Pacific Highway South • 80th Ave S Widening Project, S 196th St to S 188th St • 132nd Ave SE @ Kent Kangley (SR 516) Intersection improvement Deleted • Reith Road/West Meeker at Kent-Des Moines Road • West Meeker Widening, Phase II • Sound Transit Rail Station/Transit Center • Miscellaneous Traffic Signal System Installations • SE 256th St Soos Creek Bridge Replacement Project • 132nd Ave SE Street Widening Project Phase I • 132nd Ave SE Street Widening Project Phase II Modified • James Street at Central Ave Intersection improvements • BNSF and UP Rail Road Grade Separation Project Wickstrom displayed the projects on the screen and noted that the total amount is $257, 000, 000 and that the city can fund $170, 000, 000 through grants and other sources. Wickstrom then noted for Yingling that it is not possi- ble to get grant funding to replace the Meeker Street Bridge or to build a parallel bridge . He added that the bridge is structurally sound, but that it moves approximately 28, 000 vehicles a day. Mayor White opened the public hearing. Upon a question from Martin Plys regarding the S . 277th project, Wickstrom explained that parts of the project are in Auburn, King County, and Kent . Mayor White said the funding agencies recognize the expertise of the City of Kent, which is why Kent has been asked to take over the project, and that an agreement is being developed. Bob O 'Brien, 1131 Seattle Street, asked what would happen in the event of a shortfall . Wickstrom explained that the projects are usually rolled over to the next year ' s plan, which is very typical of most cities . 3 Kent City Council Minutes August 15, 2000 TRANSPORTATION McFall noted that the TIP is a list for seeking grant funding and that the Capital Improvement Program balances expenditures and revenues and is the guiding document for expenditure. Ted KoQita said that Meeker Street/Reith Road is a terrible problem, and that speeding is involved. There were no further comments from the audience and ORR MOVED to close the public hearing. Woods seconded and the motion carried. CLARK MOVED to pass Resolution No. 1575 adopting the Six Year Improvement Program. Woods seconded. Clark stated that the widening of 80th is good and that it will be heavily used. Brotherton said this is a good plan but expressed concern about the goals and about 228th, Phase III . Mayor White pointed out that S . 180th going east and west will be closed next year and that at the same time S . 277th will be closed between East and West Valley Highways . Clark' s motion then carried. The Mayor commended Wickstrom on this plan and noted that he is recognized as one of the finest strategists in the state regarding grants . (CONTINUED COMMUNICATIONS - ITEM 11A-2) S . 277th Street Corridor. Plys asked for an update on the sinking of the bridge. The Mayor said it has not yet been determined who will be responsible and that as soon as the decision is made, it will be stated publicly. TRAFFIC CONTROL (CONTINUED COMMUNICATIONS - ITEM 11A-3) Gate at S. 256th Street. Plys said it has been over six months since the gate was closed and that the citizens had been promised a report . Mayor White said there will be no comment on the gate until the Federal complaint has been addressed. Orr added that she made that 4 Kent City Council Minutes August 15, 2000 TRAFFIC CONTROL announcement at a Council meeting before the six months time period was up. Amodt noted that Mr. Hodgson' s response to one of Mr. Plys ' requests was very helpful . PUBLIC WORKS (BIDS - ITEM 8B) 2000 Asphalt Overlays. The bid opening for this project was held on August 8, 2000 . Public Works Director Wickstrom recommended award to Icon Materials, Inc. in the amount of $552, 042 . 30 . CLARK MOVED that Schedules I, IIA, IIB, IIC, IID, IIE, IIIA, IIIB, IIIC, IIID, IIIE, IIIF, IVB, IVE, IVK, V, VII , VIII and IX of the 2000 Asphalt Overlay contract be awarded to Icon Materials, Inc . for the bid amount of $552 , 042 . 30 . Woods seconded and the motion carried. RECYCLING _ (CONSENT CALENDAR - ITEM 6J) King County Waste Reduction and Recvclinca Grant. AUTHORIZATION for the Mayor to sign the King County Waste Reduction & Recycling Grant agreement, direct staff to accept the grant and establish a budget in the amount of $41, 733 . 00, as recommended by the Public Works Committee . This program provides funding to further the development and/or enhancement of local waste reduction and recycling projects . CITY PROPERTY (CONTINUED COMMUNICATIONS ITEM 11A-1) City Property. Plys requested information on how much property the city owns, where it is located, how much is currently being negotiated and where it is . He said this information would prevent future misunderstandings such as the one tonight . PLAT (CONSENT CALENDAR - ITEM 6L) Sylvia Final Plat. APPROVAL of the staff ' s recommenda- tion of approval with conditions of the Sylvia Final Subdivision #FSU-99-10 (Kiva #9903023) and authorization for the Mayor to sign the final plat mylar. This application was submitted by Hardeep Singh. The 5 Kent City Council Minutes August 15, 2000 PLAT Hearing Examiner issued the Findings with conditions on the preliminary plat on March 1, 2000 . ZONING CODE AMENDMENT (OTHER BUSINESS - ITEM 7A) Zoning Code Amendment, Minimum Lot Size in MRD Zone - ZCA-2000-5 . On June 20, 2000, Mr. Bart Schram submitted a letter to the City requesting a review of the minimum lot size in the City' s MRD (Duplex) zone. This matter was subsequently discussed by the City Council Planning Committee and on July 3 , 2000, the Committee referred the issue to the Land Use and Planning Board. The Board held a public hearing on July 24 , 2000 and recommends that the zoning code be amended to allow duplex develop- ment on nonconforming lots in the MRD zoning district, subject to certain size limitations . BROTHERTON MOVED to approve the Land Use and Planning Board' s recommendation to amend the Kent Zoning Code to allow duplex development on certain nonconforming lots in the MRD zone . Epperly seconded and the motion carried. BROTHERTON MOVED to adopt Ordinance No. 3521 regarding minimum lot size in MRD zones . Orr seconded and the motion carried. Woods noted that she is in favor of this item. EMERGENCY MANAGEMENT (CONSENT CALENDAR - ITEM 6E) Local Domestic Preparedness Equipment Grant. ACCEPTANCE of the equipment received from King County Office of Emergency Management , as provided by the Local Domestic Preparedness Equipment Support Program Project, and authorization for the Mayor to sign both the Certification and Assurances Document and the Distribution Agreement . King County was awarded $300 , 000 by the U. S . Department of Justice under the State and Local Domestic Preparedness Equipment Support Program Project . The purpose of the grant funding was to purchase and distribute a limited amount of personal protective, chemical, biological and radiological detection and decontamination equipment to some local response agencies . King County Office' of Emergency Management 6 Kent City Council Minutes August 15, 2000 EMERGENCY MANAGEMENT has been designated Grant Manager for this project . The equipment that is provided to our agency is considered part of the mutual aid resources available under the mutual aid agreements already in place among fire, EMS, hazardous materials service providers and law enforcement . POLICE (CONSENT CALENDAR - ITEM 6C) Law Enforcement Education Proaram Grant. ACCEPTANCE of Law Enforcement Education Program grant funds and authorization to establish a budget . The Kent Drinking Driver Task Force has been notified of grant funding through the Washington Department of Community, Trade and Economic Development . The Law Enforcement Education Partnership (LEEP) grant is in the amount of $27, 063 effective July 1, 2000 through June 30, 2001 . Existing program funding will be used _ for the required match. Funding will be used to continue to support the "Game of Life" youth conference and follow-up projects sponsored on school campuses and neighborhoods throughout South King County. During 2000, 32 teams completed 41 projects impacting almost 19, 000 youth. (CONSENT CALENDAR - ITEM 6D) Valley Narcotics Enforcement Team Grant. ACCEPTANCE of the Valley Narcotics Enforcement Team grant and establishment of the July 1, 2000 thru June 30, 2001 budget . The grant for the multi-jurisdictional narcotics task force (VNET) is administered by the Washington State Community Trade and Economic Development (CTED) , via a grant from the U. S . Department of Justice . The grant funding is in its 13th year, and is in the amount of $257, 840 . In addition, each City that participates in the task force contributes $54 , 500 for the 2000/2001 budget year which begins July 1, 2000 and runs through June 30, 2001 . These funds assist with salaries, equipment, and office expenses. The total budget will be $565, 500, with $218, 000 coining from city matching 7 Kent City Council Minutes August 15, 2000 POLICE funds, and $89, 660 from the established seizure fund account . INFORMATION TECHNOLOGY (CONSENT CALENDAR - ITEM 6F) Finance/HR/Payroll Software Purchase. AUTHORIZATION for the Mayor to sign contracts with J.D. Edwards, Vertex, Optio, and Oracle for the purchase of Finance/HR/Payroll and Project Management software suites, related software products and implementation services, subject to City Attorney approval of contract documents, as recommended by the Operations Committee. The need for a new Finance/HR/Payroll system was identified as key element of the Technology Plan. Current systems do not provide automated support for some key City functions . The City issued a comprehensive Request for Proposals in July 1999 . Four-day detailed software demonstrations took place beginning in October 1999 . J.D. Edwards was selected as the vendor of choice and contract negotia- tions began in March 2000 . Presentations regarding the selection process were made to Council in a March 2000 workshop. This item was presented to the Operations Committee August 1, 2000 . EMPLOYEE SERVICES (CONSENT CALENDAR - ITEM 6G) Finance/HR/Payroll Staffincr Budget. APPROVAL of the addition of $875, 000 of Technology Plan bond interest income to the Technology Plan budget to fund 3 . 3 positions and to extend existing project salaries as presented in the July 22nd memorandum issued by the Information Technology Department Director, and as recommended by the Operations Committee. The need for a new Finance/HR/Payroll system was identified as key element of the Technology Plan. After a thorough selection process and an intense contract negotiation process, the City is ready to begin implementation of these key systems . J.D. Edwards is the primary vendor for software and implementation 8 Kent City Council Minutes August 15, 2000 EMPLOYEE SERVICES services . Payroll expenses for key City staff members working on the project have been charged to the Technology Plan. Because the City has not spent Technology funds as quickly as projected, approximately 1 million dollars has been earned in bond interest income. As part of the detailed project planning, timelines for implementing the systems above have extended into 2002, which is beyond the original Technology Plan funding timeline . In this motion, we propose to use $875, 000 of the Technology Plan bond interest income to fund 3 . 3 positions and extend existing staff project salaries through mid-2002 . PARKS (BIDS - ITEM 8A) Resource Center Parking Lot. The bid opening was held on August 9, 2000 . Parks Director Hodgson noted that five bids were received and the lowest bidder was from LW Sundstrom in the amount of $49, 609 . 00 plus Washington State sales tax. WOODS MOVED to award the Resource Center Parking Lot Project to LW Sundstrum, Inc . and contract for $49, 609 . 00 plus Washington State sales tax. Yingling seconded and the motion carried. FINANCE (CONSENT CALENDAR - ITEM 6B) Approval of Bills . APPROVAL of payment of the bills received through July 31 and paid on July 31 after auditing by the Operations Committee on August 1, 2000 . Approval of checks issued for vouchers : Date Check Numbers Amount 7/31/00 238224-238474 $2 , 501, 606 . 53 7/31/00 238475-238903 2 , 973 , 210 .28 $5, 474, 816 . 81 9 Kent City Council Minutes August 15, 2000 FINANCE Approval of checks issued for payroll for July 16 through July 31 and paid on August 4 , 2000 : Date Check Numbers Amount 8/4/00 Checks 245589-245963 $ 304 , 744 . 39 8/4/00 Advices 98424-99097 930 , 515 .37 $1, 235, 259 . 75 (CONSENT CALENDAR - ITEM 6H) (REMOVED BY YINGLING AT THE REQUEST OF TED KOGITA) 2000 LTGO Bond Issue. The Operations Committee has recommended that the city 1) proceed with the issuance of Councilmanic bonds of $11, 220, 000 plus bond issuance costs; 2) establish and/or amend the necessary budgets for the projects, debt issuance costs, and debt service; and 3) proceed with bond projects with intent to reimburse with bond proceeds . The proceeds are to fund projects falling into two main categories : Land and Buildings, Tenant/Space and Major Capital Improvements, and Fire Equipment . The debt service will not require any new taxes . The debt service payments are already budgeted using existing sales, hotel/motel, and excise taxes . The City' s high credit rating and, therefore, favorable interest rates, will allow the City to provide cost effective funding for several major projects, while keeping financing costs at a minimum. Ted KoQita voiced concern about the following excerpt from the July 26, 2000, memo from Finance Director Miller to Mayor White and Councilmembers : "The final two items are the issuance of bonds for the Performing Arts/Civic Center land as approved by Council on April 20 , 1999 . This will provide the $2 , 215, 780 needed to repay the Water Fund for their short-term loan, which includes approximately $170 , 000 interest due as well as provide funds to purchase the final piece of land. Lodging tax has and will be used to offset a portion of the Interest and Debt Service payments . " He suggests waiting to approve this until after the vote on the Performing Arts Center. McFall explained that the land acquisition for the Performing Arts Center has been previously approved by the City Council and was temporarily funded through an internal loan from the 10 Kent City Council Minutes August 15, 2000 FINANCE City' s water fund with the plan that when the City did a limited tax general obligation bond that the bonds would include enough bond proceeds to refund the loan from the water fund and this is simply the culmination of that plan. He said this is separate and distinct from the voter approved bond issue which is before the voters in September which would pay for a portion of the cost of the facility itself . Bob O'Brien said that it was previously stated that the funding for the purchase of the property would come from the lodging tax fund, but that doesn' t seem to be the case. Joe Rubio, 3831 S . 248th, suggested that the $1, 000 , 000 be allocated to the Police Department for a station across the street from the Regional Justice Center. Ted Kocrita said that the Mayor had previously directed that there would be no further discussion on the Performing Arts Center yet this is trying to pass it through on a bond. Martin Plvs expressed confusion as to the lodging tax and asked whether action could be delayed until after the election. McFall clarified that this is the long-term financing of the property acquisi- tion, and that the lodging tax will be used to offset a portion of the principle and interest payments on the bond. He added that the balance of funds necessary will come from the City' s Capital Improvement Fund which is funded by sales tax and real estate excise tax. He noted that the lodging tax as established by the City Council and as recommended by the Lodging Tax Advisory Committee will contribute $85 , 000 per year for the life of the bonds to go toward principle and interest payments on the bonds . YINGLING MOVED to proceed with the issuance of Councilmanic Bonds of $11, 220, 000, plus bond issuance costs; establish and/or amend the necessary budgets for the projects, debt issuance costs, and debt service as outlined; and give authorization to proceed with bond projects with intent to reimburse with bond proceeds . Woods seconded. Clark explained that the City will become the holder of a property upon which there will be a three-story garage and that the Performing Arts Center group may purchase 11 Kent City Council Minutes August 15 , 2000 FINANCE it . He added that this is not related to the bond, and could be used for other alternatives . Brotherton con- curred. Yingling noted that this bond issue is for a collection of projects . He pointed out that the City is saving a great deal of money by not doing the projects separately. He added that the water fund is protected and that the hotel association approves this. The motion then carried. REPORTS Council President. Orr noted that the web page will soon have pictures and information on Councilmembers and thanked the Council and staff for their cooperation. Operations Committee. Yingling noted that the committee will meet at 4 : 00 p.m. on September 5th. Public Works Committee. Clark noted that because of the Labor Day holiday, the committee will meet only once in September, on the 18th. Planning Committee. Brotherton said the committee will meet on September 18th at 4 : 00 p.m. EXECUSTIVE SESSION At 8 : 15 p.m. , the meeting recessed into Executive Session for approximately 30 minutes to discuss property acquisition, labor negotiations and pending litigation. The meeting reconvened at 9 : 05 p.m. Property Acquisition. WOODS MOVED to authorize the Mayor to enter into a Purchase and Sale Agreement for the Dona property for municipal purposes . Epperly seconded and the motion carried. ADJOURNMENT WOODS MOVED to adjourn at 9 : 05 p .m. Orr seconded and the motion carried. Brenda Jacobe CMC City Clerk 12 Kent City Council Meeting Date September 5, 2000 Category Consent Calendar 1 . SUBJECT: CAPITAL FACILITY PLAN - SET HEARING DATE 2 . SUMMARY STATEMENT: Set September 19, 2000 , as the date for the public hearing on the Capital Facility Plan. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Finance Director (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6C Kent City Council Meeting Date September 5, 2000 Category Consent Calendar 1 . SUBJECT: 2001 BUDGET - SET HEARING DATE 2 . SUMMARY STATEMENT: Set September 19, 2000 , as the date for the public hearing on the 2001 Annual Operating Budget . - 3 . EXHIBITS: None 4 . RECOMMENDED BY: Finance Director (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6D Kent City Council Meeting Date September 5 , 2000 Category Consent Calendar 1 . SUBJECT: I-695 ADD BACK BUDGET CHANGE - APPROVE 2 . SUMMARY STATEMENT: Authorize a 2000 budget change to add back funding for two firefighters, two patrol and one legal attorney position for $175, 418 with funding from I-695 Add Back Funds . The Operations Committee recommended at their August 15th meeting, approval of a budget change to add $175,418 in I-695 Add Back Funds to the 2000 budget and use the money to fund four Public Safety positions and one legal attorney position. 3 . EXHIBITS: Memo from Finance Director Miller 4 . RECOMMENDED BY: Operations Committee (3-0) (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : House Bill 5321 - Additional State Funding 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6E July 26, 2000 To: Mayor White and City Councilmembers From: May Miller, Director of Finance Subject: Budget Change for I-695 Add Back Funds for Public Safety-Legal The city has received $526,254 in I-695 Add Back Funds as authorized in House Bill 5321. Of this amount, $175,418 is related to 2000 but$350,836 of the money can only be used in 2001 and will be set aside until next year's budget. We are requesting authorization to budget the 2000 amount of$175,418 and use the money to fund the four Public Safety positions (two firefighter and two patrol positions) and one legal attorney position. Funding for these positions had been cut as a part of the I-695 cuts last year. The $350,836 is adequate to carry these positions through 2001 and will be added to the Preliminary 2001 Budget. We have heard that the Legislature intends to try to continue funding beyond 2001 but cannot be assured of this and will be monitoring this during the Legislative session. COUNCIL ACTION: Authorize a 2000 budget change to add back funding for two firefighter, two patrol and one legal attorney position for $175,418 with funding from I-695 Add Back Funds. Kent City Council Meeting Date September 5, 2000 Category Consent Calendar 1 . SUBJECT: IAC/LWCF GRANT FOR CLARK LAKE PARK - ACCEPT 2 . SUMMARY STATEMENT: Acceptance of the $252 , 187 Land and Water Conservation Funds grant (LWCF) from the Interagency Committee for Outdoor Recreation (IAC) and amending the land acquisition budget, as recommended by the Parks Director. The IAC awarded the $252, 187 LWCF grant for acquisition of 38 acres at Clark Lake Park. 3 . EXHIBITS: IAC award letter 4 . RECOMMENDED BY: Staff and Operations Committee (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X ,6 . EXPENDITURE REQUIRED: $252 , 187 SOURCE OF FUNDS : IAC 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6F Interagency Committee for Outdoor Recreation o^��;TAre fs Salmon Recovery Funding Board 360/902-3000 _ 360/902-2636 360/902-3026 (fax) �j?' 360/902-3026 (fax) email: info@iac.wa.gov Hf IB89 email: salmon@iac.wa.gov STATE Of WASHINGTON OFFICE OF THE INTERAGENCY COMMITTEE 1111 Washington Street SE PO Box 40917 Olympia, WA 98504-0917 July 20, 2000 Lori Flemm Kent Parks and Recreation Department 220 4th Avenue South Kent, WA 98032-5895 RE: Clark Lake Park Expansion IAC #99-1161A Dear Ms. mm: >*o Interagency Committee members took final action on the above referenced project at their July 14, 2000, Committee meeting in LaConner, Washington. The Committee approved $252,187 in federal Land and Water Conservation Funds for the acquisition of 40 acres at Clark Lake Park. This letter is to request that your agency complete the attached "milestones" worksheet. Milestones are management tools designed to benefit IAC and project sponsors. Specifically, milestones represent target completion dates for significant stages of your project. IAC staff use established milestones to set the project end date, evaluate project progress, and to assist in the decision making process of granting project agreement time extensions and awarding subsequent IAC grants. A project agreement cannot be executed without these important milestone dates. Please complete the enclosed worksheet by determining which milestones apply to your project and identifying timelines for reaching those milestones. Once completed, return the worksheet to IAC. We can then begin to discuss which milestones to include in the project agreement. Kent Parks and Recreation Clark Lake Acquisition July 20, 2000 Page 2 A checklist will soon follow reflecting additional materials required by IAC before the project agreement can be issued. Your prompt attention and submittal of these materials will provide a smooth transition into the active period of your project. If you have any questions, please do not hesitate to call me at 360/902-3020 or email me at darrelli(cDiac.wa.clov. Thank you for your commitment to Washington's outdoors. Sincerely, arrell/JengsProjectEnclos Kent City Council Meeting Date September 5, 2000 Category Consent Calendar 1 . SUBJECT: PURCHASE OF PERSONAL COMPUTERS - APPROVE 2 . SUMMARY STATEMENT: Accept the quote of $56, 254 . 80 for the purchase of 37 Hewlett-Packard Pentium III computers from Hylink Technology, and authorize the Mayor to execute the necessary contract documents, as recommended by the Operations Committee. As part of the Technology Plan, the City made a commitment to an ongoing replacement program for personal computers . This purchase is part of the program, and replaces 37 of the oldest computers in the City. This purchase will replace the Pentium-120 and Pentium-133 computers in the City. Monitors are not included because monitors were upgraded in an earlier purchase. 3 . EXHIBITS: Staff summary memo, request for quotes and accepted quote 4 . RECOMMENDED BY: Staff & Operations Committee 8/15/00 (3-0) (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $56 , 254 . 80 SOURCE OF FUNDS : Technology Plan 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6G Date: August 2,2000 To: Council Operations Committee From: Marty Mulholland,Director of Information Technology Re: Purchase of Personal Computers Background: As part of the Technology Plan,the City made a commitment to the creation of an ongoing replacement program for the City's personal computers. We are continuing with our practice of purchasing Hewlett- Packard computers rather than other brands. In this purchase we are going to update machines in Police(12),Public Works(9),Finance(7),Community Development(2),Parks and Community Services(2),Fire and Life Safety(2),Information Technology(2) and the Municipal Court(1). We did not include monitors in this purchase because most of the City staff have adequate monitors. The slowest machines in the City prior to this purchase are Pentium-120s and Pentium-133s. These machines are almost four years old and no longer effective for internal use. We will dispose of the older machines through the City auction or through a separate bid process. Quote Results: r_ We published a request for quotes in local and regional papers and distributed the quotes to a nurnber of companies. We received three quotes from time different companies. The lowest quote came from HyLink Technology for$56,254.80. Budget: The funding for these items will come from the Technology Plan. Attachments: • List of Quote Results • Request for Quotes • Hylink Technology Quote Motion: Accept the quote of$56,254.80 for the purchase of 37 Hewlett-Packard Pentium III computers from HyLink Technology,and authorize the Mayor to execute the necessary contract documents. City of Kent Results for Call for Quotes For Thirty-seven HP Personal Computers And related Product Warranty Submitted Quotes Company Total Price Comments Hylink $56,254.80 Technologies Zones Business $56,857.53 Rejected Quote. Not a HP Solutions authorized service center Unisoft $58,223.72 QUOTE SPECIFICATIONS QUOTE FOR HP PERSONAL COMPUTERS The City intends to purchase thirty seven identical HP Pentium III computers from an authorized Hewlett-Packard reseiler. Supplier must have authorized HP warranty repair facility in the greater Seattle-Tacoma area. The City will purchase thirty-seven (37) identical machines; i.e., all thirty-seven (37) CPU's must be the same model. The City will take delivery of the thirty-seven (37) machines on August 21, 2000. Schedule of Events Request of Quotes issued: July 20, 2000 Request for Quotes due: July 31, 2000 Notification to Apparently Successful Supplier: August 1, 2000 Approval by Kent City Council: August 15, 2000 Formal Acceptance of Quote: August 16, 2000 Delivery of thirty seven 37 Personal Computers: August 21, 2000 Please provide quote for the following: Thirty-seven (37) Hewlett-Packard Pentium III Personal Computers that are desktop models and conform, at a minimum, to the following specifications: All components must be original equipment manufacturer or HP OEM components. Minimum Configuration for the thirty-seven 37) Personal Computers: Hewlett-Packard VL600 Pentium III 600MHz Computers(as packaged by HP) 128MB RDRAM 256k Cache 10GB UATA/66 Hard Drive 48x IDE CD-ROM Drive Matrox G250 8MB SGRAM Video Card 3COM 10/100 PCI Network Card Cirrus Logic CrystalClear SoundFusion Sound Card Windows 98 Operating System Three year parts and labor warranty, 1 year onsite(HP warranty) QUOTE FOR HP PERSONAL COMPUTERS The City reserves the absolute right to accept or reject any equivalent product offered for any reason, with or without cause, by a supplier. Quotes for each product shall included delivery to the City. Suppliers shall be responsible for all goods until delivered to and accepted by the City. Please submit quotes in the following format. Additional materials may be attached. Company Name: Company Address: Contact Name and Phone Number: Location of HP Warranty Repair Facility: Do you have an 800 number for product or support questions?: Item: HP Model for this quote: Total Cost: 37 HP VL600 Pentium III 600MHz Personal Computers as specified above, warranty as specified above, and Washington State sales tax of 8.6 %: THERE ARE FOUR REQUIRED ATTACHMENTS: 1. Please attach a price guarantee guaranteeing the above price through (date). 2. Please attach a letter verifying status as an authorized HP reseller. 3. Please attach a letter verifying status as an authorized HP warranty service center. 4. Please attach a letter describing the procedure that the City would take: a) In the event of a PC hardware problem in the first year of ownership. b) In the event of a PC hardware problem in the 2nd and 3"d years of ownership. Please attach any additional information with regard to the product or delivery of the product here: Sent to: QUOTE SPECIFICATIONS QUOTE FOR HP PERSONAL COMPUTERS The City intends to purchase thirty seven identical HP Pentium III computers from an authorized Hewlett-Packard reseller. Supplier must have authorized HP warranty repair facility in the grater Seattle-Tacoma area. The City will purchase thirty-seven (37) identical machines; i.e., all thirty-seven (37) CPU's must be the same model. The City will take delivery of the thirty-seven (37) machines on August 21, 2000. Schedule of Events Request of Quotes issued: July 20, 2000 Request for Quotes due: July 31, 2000 Notification to Apparently Successful Supplier: August 1, 2000 Approval by Kent City Council: August 15, 2000 Formal Acceptance of Quote: August 16, 2000 Delivery of thirty seven 37 Personal Computers: August 21, 2000 Please provide quote for the following; Thirty-seven (37) Hewlett-Packard Pentium III Personal Computers that are desktop models and conform,at a minimum,to the following specifications; All components must be original equipment manufacturer or HP OEM components. Minimum Configuration for the thirty-seven (37) Personal Computers: Hewlett-Packard VL600 Pentium III 600MHz Computers(as packaged by HP) 128M6 RDRAM 256k Cache 10GB UATA/66 Hard Drive 48x IDE CD-ROM Drive Matrox G250 SMB SGRAM Video Cant 3COM 10/100 PCI Network Card Cirrus Logic CrystalClear SoundFuslon Sound Card Windows 98 Operating System Three year parts and labor warranty, 1 year onsite(HP warranty) dU£..rd: 1.O.JULUU U4:pU YM f IUIiI.GJJOJUti/V i i Jul 19 00 01 : 59P IS PC TECHNICIHN 253 SSG 4701 P ; 5 QUOTE FOR HP PERSONAL COMPUTERS The City reserves the absolute right to accept or reject any equivalent product offered for any reason, with or without cause, by a supplier. Quotes for each product shall included delivery to the City. Suppliers shall be responsible for all goods until delivered to and accepted by the City. Please submit quotes in the following format. Additional materials may be attached. Company Name: HYLINK TECHNOLOGY INC. Company Address: 300 1 20TH AVE. NE. SUITE 108, BELLEVUE WA, 98005 Contact Name and Phone Number: WINNIE TSAI TEL: 425-688-1 302 Location of HP Warranty Repair Facility: BELLEVUE CORPORATE OFFICE AS LISTED Do you have an 800 number for product or support questions?: NO _. Item: HP Model for this quote: Total Cost: 37 HP VL600 Pentium III 37 HPVL600 Pentium 600MHz Personal III 677 VECTRA $1 , 400 .00 X 37 Computers as specified VL600 DESKTOP =51 ,800 , 00 above, warranty as D8620E AS SPECIFIE WITH TAX $4, 454, 80 specified above, and ABOVE Washington State sates TOTAL: $56, 254.80 tax of 8.6 %: THERE ARE FOUR REQUIRED ATTACHMENTS: 1. Please attach a price guarantee guaranteeing the above price through (date). 2. Please attach a letter verifying status as an authorized HP reseller. 3. Please attach a letter verifying status as an authorized HP warranty service center. 4. Please attach a letter describing the procedure that the City would take: a) In the event of a PC hardware problem in the first year of ownership. b) In the event of a PC hardware problem in the 2m and 3"d years of ownership. HYLINK TECHNOLOGY, INC. D.B.A. HQ NW NETWORK a COMPUTERS jMicrosoft BELLEVUE 300 1201°Ave.NE Suite 108/Bellevue/WA 98005 , C°mprmr SEATn.E 2445 4T'Ave.S.Suite 110/SEATTLE/WA 98134 PC System -Network-Service HP SYSTEM CONFIGURATION • HP vectra VL600 Base Channel Assembly Model(D8620E) • Intel Pentium III 677MHz CPU (D8852G) • 128M6 RDRAM 256K Cache(D9022G) • 10GB UATA/66 Hard Drive(D9799G) • 48x Cd-Rom Internal IDE(D9025G) • Matrox G250 8MB SGRAM Video Card(08864G) • 3Com 10l100 PCI Network Cart)(D8867G) Cirrus Logic Crystal SoundFusion Sound Card included'in Base Model Windows 98 Operating System(D9006G) • FAT 16 File System (09007G) • HP Windows 95 Keyboard(C4734G) • HP Two-button Mouse(C47470) Three-year HP On-site Warranty Coat per Unit a$1400.00 Delivery Day=10-14 days after receipt of the official PO BELLEVUE Tel:425-688.1302 Fax:425-688-1382/SEATTLE Tat:206447-7050 F=206-447-7010/WWW.HONW.COM HYLINK TECHNOLOGY, INC. D.B.A. HQ NW NETWORK & COMPUTERS jMiqrqs0ftt4M41 - BELLEVUE: 300 12e Ave. NE Suite 108/Bellevue/WA 98005 ComP user SEATTLE: 2445 4TH Ave. S. Suite 110/SEATTLE/WA 98134 a PC System - Network- Service July 28, 2000 ATTN: City Clerk City of Kent 220 4 h Avenue S. Kent, WA 98032 FROM: Winnie Tsai Hylink Technology Inc. 300 120'h Avenue NE Suite 108 Bellevue, WA 98005 RE: QUOTE FOR HP PERSONAL COMPUTERS PRICE GUARANTEE To Whom It May Concern, The Company, Hylink Technology Inc., hereby guarantees the prices submitted to be accurate and agrees to sell to City of Kent with no limit to the quantities that may be purchased in this Quotation for three (3) months. Thank you for your attention and consideration. Please do not hesitate to let us know if you need additional information. Sincerely Yours, Winnie Tsai General Manager Hylink Technology Inc. BELLEVUE Tel: 425-688-1302 Fax:425-688-1382/SEATTLE Tel:206-447-7050 Fax: 206-447-7010/W W W.HONW.COM HYLINK TECHNOLOGY, INC. D.B.A. HQ NW NETWORK S COMPUTERS Microsoft - - • P BELLEVUE: 300 121f Ave. NE Suite 108/Bellevue/WA 98005 Com uur SEAT I LE: 2445 4TM Ave. S. Suite 110/SEATTLE/WA 98134 1 System - Network-Service July 28, 2000 ATTN: City Clerk City of Kent 220 0 Avenue S. Kent, WA 98032 FROM: Winnie Tsai Hylink Technology Inc. 300 120'h Avenue NE Suite 108 Bellevue, WA 98005 RE: QUOTE FOR HP PERSONAL COMPUTERS VERIFICATION OF HP RESELLER STATUS Tv-Whom It May Concern, The Company, Hylink Technology Inc., hereby officially states its active status as an Authorized HP Reseller since 1995 and will continue its effort to support the sale of all HP products and services. HylinWs HP Outlet ID Number: 0250900001 Thank you for your attention and consideration. Please do not hesitate to let us know if you need additional information. Sincere) rs, Winnie Tsai General Manager Hylink Technology Inc. BELLEVUE Tel:425-688-1302 Fax:425-688-1382/SEATTLE Tel:206-447-7050 Fax: 206-447-7010/W W W.HQNW.COM HYLINK TECHNOLOGY, INC. D.B.A. HQ NW NETWORK & COMPUTERS Microsoft �• BELLEVUE: 300 120n'Ave. NE Suite 108/Bellevue/WA 98005 ComP utrt SEATTLE: 2445 4T"Ave. S.Suite 110/SEATTLE!WA 98134 PC System - Network- Service July 28, 2000 ATTN: City Clerk City of Kent 220 40i Avenue S. Kent, WA 98032 FROM: Winnie Tsai Hylink Technology Inc. 300 1200'Avenue NE Suite 108 Bellevue, WA 98005 RE: QUOTE FOR HP PERSONAL COMPUTERS VERIFICATION OF HP RESELLER STATUS To Whom It May Concern, -� The Company, Hylink Technology Inc., hereby officially states its active status as an Authorized HP Service Center since 1998 and will continue its effort to support and service all HP products including PCs, laptops, monitors, printers and scanners. HyllnWs HP Outlet ID Number: 0250900001 Thank you for your attention and consideration. Please do not hesitate to let us know if you need additional information. Sincerel rs, W innie Tsai General Manager Hylink Technology Inc. BELLEVUE Tel:425-688-1302 Fax: 425-688-1382/SEATTLE Tel:206-447-7050 Fax:206-447-7010/WWW.HONW.COM Comp3HYLINK TECHNOLOGY, INC. D.B.A. HQ NW NETWORK & COMPUTERS Microsoft - -• uter BELLEVUE: 300 12e Ave. NE Suite 108/Bellevue/WA 98005 , SEA I TLE: 2445 4 Ave. S.Suite 110/SEATTLE/WA 98134 PC System - Network-Service July 28, 2000 ATTN: City Clerk City of Kent 220 4°i Avenue S. Kent, WA 98032 FROM: Winnie Tsai Hylink Technology Inc. 300 120t"Avenue NE Suite 108 Bellevue, WA 98005 RE: QUOTE FOR.HP PERSONAL COMPUTERS VERIFICATION OF HP RESELLER STATUS To Whom It May Concern, F-4owing is the detailed information on the procedure that the City would take in the event of a PC hardware � Clem in the three (3) year period. HP VL600 Warranty Terms & Conditions: Three (3) year next business day onsite service & international limited hardware warranty System Processor Unit: If you experience any problems related to defects in materials and/or workmanship, HP will provide the following support for your system processor unit for three years from date of purchase: • On-site service, including free parts and labor, provided by an HP service representative or an HP Authorized Support Provider representative during the three (3) years of the product warranty for the HP Vectra VL products purchased on or after September 27th 1999. • Free parts service provided by a HP Service Center or a HP Authorized Support Provider during the three-year product warranty. 1. General Procedures for Getting Help on HP VL600: 1.1 Before contacting HP by phone regarding PC problems, it is recommended that you try the following steps to see if the problems can be easily remedied. • Consult the troubleshooting section in your HP Vectra PC manual. • Run the diagnostic software to diagnose your product and obtain useful information that an HP support agent might need.This tool is called diagtool 2.2 available from the HP Worldwide Web support site: <hftr):/Iwww.hp.com/oo/vectrasupport> • Check out the other troubleshooting tips offered on HP's site. BELLEVUE Tel:425-688-1302 Fax:425-688-1382/SEATTLE Tel: 206-447.7050 Fax:206-447-7010/WWW.HQNW.COM HYLINK TECHNOLOGY, INC. D.B.A. HO NW NETWORK & COMPUTERS Microsoft' - 0 - • Computer BELLEVUE: 300 120''Ave. NE Suite 108/Bellevue/WA 98005 , SEATTLE: 2445 4T' Ave.S. Suite 110/SEATTLE/WA 98134 PC System - Network- Service 1.2 If none of these steps resolve your HP Vectra PC problem, then HP asks that you: • Locate your proof of purchase date, indicated on your receipt or invoice. • Secure, backup or archive your proprietary and confidential files, data or programs • Have the defective product in front of you and call: Phone : (970) 635-1000 Note : Hours of operation: 24 hours/7 days 2. Free Telephone Support • For the first year of your warranty, HP will support your basic configuration, setup and troubleshooting questions and, if necessary, HP will arrange an on-site service visit. • During all three years of product warranty, after validation of your HP Vectra PC's problem, HP will arrange to ship to you replacement parts, if required. 3. Next Day On-site Service • HP aims to provide on-site service as quickly as possible to get your HP Vectra PC up and running.They will strive to reach your office during the next business day, however your location naturally determines how quickly we can reach you. • Response Time for on-site service in a HP Service Travel Area is normally next business day(excluding HP holidays)for Travel Zones 1.3 (generally 100 miles or 160 Km from a HP office). Thank you for your attention and consideration. Please do not hesitate to let us know if you need additional information. Sincerely Yours, Winnie Tsai Oar) General Manager Hylink Technology Inc. r BELLEVUE Tel:425-688-1302 Fax:425-688-1382/SEATTLE Tel:206-447-7050 Fax:206-447-7010/WWW.HQNW.COM HYLINK TECHNOLOGY, INC. D.B.A. HQ NW NETWORK & COMPUTERS Bellevue: 11810 NE 8T"ST./Bellevue WA 98005 r Seattle: 2445 4T"AVE South/Seattle WA 98134 Computer Warehouse: 300 120"'Avenue NE/Building 6 Suite 103/Bellevue WA 98005 PC System - Network-Service IF-CUSTOMER REFERENCE LIST Organization Name: Bellevue Community College Address: 3000 Landerholm Circle S., Bellevue,WA 98005 Phone Number: 425-564-5073 Contact Person: Pat Roberts Job Title: Manager of Purchasing Department Service Provided: 150+custom designed workstations&servers&on-site service Organization Name: Bellevue Community College—Continuing Education Address: 13555 Bel Red Road#226, Bellevue,WA 98005 Phone Number: 425-564-2236 Contact Person: Mike Dunne Job Title: Assistant Director of Information System Department Service Provided: 150+custom designed workstations&servers&on-site service Organization Name: Department of Health /--Address: I/T Procurement, 7211 Cleanwater#15,Olympia,WA 98504-7905 )hone Number: 360-236-3919 Contact Person: David Williams Job Title: Director of Procurement Office Service Provided: Various computer equipment purchased including printers, monitors,software& networking products Organization Name: Mulvanny Architects Address: 11820 Northup Way Suite 300, Bellevue,WA 98005 Phone Number: 425-602-4944 Contact Person: Jason Richmond Job Title: Supervisor of Information System Department Service Provided: 200+custom designed workstations &servers&various computer parts including printers, monitors, software& networking products Organization Name: HSC Real Estate Address: 111 Queen Ann Ave. N. Suite 207, Seattle,WA 98109 Phone Number: 206-301-4014 Contact Person: Chad Morgan Job Tale: Manager of information System Department Service Provided: 100+custom designed workstations&servers& networking services Organization Name: Stevens Memorial Hospital Address: 21601 76th Ave. W., Edmonds,WA 98206 Phone Number: 425-640-4165 Contact Person: Maureen Nevarez Job Title: Director of Purchasing Department (.Service Provided: 350+custom designed workstations &servers &various computer parts ( including printers, monitors, softwareA networking products Telephone: 425.688.1174 Fax: 425.688.1382 Email: email@hgnw.com Web Site: http://www.hgnw.com EDE! i I HYLINK TECHNOLOGY INC. DBA: HO NW Networks & Computer Bellevue: 300 1201h Ave N.E. Suite108 Tel: 425-688-1302 Bellevue, WA 98005 Fax: 425-688-1382 Seattle: 2445 4"'. Ave. S. Suite 110 Tel: 206-447-7050 Seattle, WA 98134 Fax: 206-447-0198 Incorporated in the State of Washington in 1993 Company in Business since April 1993 Company Information President: Benjamin Ming-Jser Hsieh Tel: 425-688-1302 Vice President: Donald C. T. Tsai Tel: 425-688-1302 Credit Manager: Michelle Huang Tel: 425-688-1302 Fed Tax ID #: 91-159-0951 UBI: 601-456-967 DUNS: 809914302 Minority &Women's Business Certification #: M4M4016281 Bank Reference Washington First Bank Acct#: 0322001116 2331 1300 Ave NE Contact: Tony Wu Bellevue, WA 98005 Fax: 425-882-8886 Tel: 425-882-8883 Trade References Ingram Micro Synnex Information System 1610 E St. Andrew PI. PO BOX 45953 P.O. Box 25125 San Francisco, CA 94145 Santa Ana, CA 92799 Tel: 888-756-4888 Tel: 714-382-2167 Fax: 510-668-3713 Fax: 714-247-3521 Attn: Julie Kelley Attn: Janet Vaught Account#: 90247 Account#: 50-966430 Please make a note for Ingram Micro that credit check is authorized by Michelle Huang Able Computers Sceptre 13600 NE 126"' PL., Suite B 16800 E. Gale Ave. Kirkland, WA 98034 City of Industry, CA 91745 Tel: 425-814-2201 Tel: 800-788-2878 Fax: 425-814-5299 Fax: 626-968-6897 Attn: Dextor Attn: Davy Chau Account #: HP1536 Account#: 0040802 rF �- Kent City Council Meeting Date September 5 , 2000 Category Consent Calendar 1 . SUBJECT: FY2000 LOCAL LAW ENFORCEMENT BLOCK GRANT APPLICATION - AUTHORIZATION 2 . SUMMARY STATEMENT: Authorization to apply for FY2000 LLEBG. Kent Police Department has prepared an application for grant funding through the LLEBG. In an effort to utilize up-to-date methods of instruction, the Kent Police Department, in partnership with the City of Kent Information Technology Department, is developing a plan to implement computer based training (CBG) . The plan involves the delivery of mandatory, repetitive training modules to 192 commissioned and civilian employees, who work 24/7 shifts with a wide variety of job skills, and do it efficiently and effectively with measurable learning. An advisory committee will be established to include a member from each of the following: City of Kent Police Department, Kent School District, City of Kent Prosecutor' s Office, and a member of the community representing a non-profit organization. l The LLEBG is in the amount of $81, 890 and would be funded in 2001 . The grant requires 10% matching funds from the City. City funds for the matching amount would total $8, 189 and the LLEBG would provide $73 , 701 for a total of $81, 890 . 3 . EXHIBITS: Grant information 4 . RECOMMENDED BY: Operations Committee 8/15/00 (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS• 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6H DEFINITION OF THE PROBLEM The delivery Of mandatory, repetitive training modules to 192 commissioned and civilian employees, who work 2417 shifts with a wide variety ofjob skills, and do it efficiently and effectively with measurable learning. Law enforcement agencies must adhere to both state and federal mandates, and reasonable issues of liability, when providing training for its employees. The mandatory training may include such classes as; air-and bloodborne pathogens, first aid/CPR, deadly force policy, emergency vehicle operation, defensive tactics and integrated force management. In some cases, the majority of the class time is spent reviewing law and/or policies that have not changed in several years. A variety of teaching methods have been employed to make these classes as interactive as possible. Due to continued mandates requiring more efficient and effective training programs , reduced ancillary personnel costs, increased levels of capacity performance, more thoroughly evaluated training programs, and use of more experiential and active learning models during available classroom time, a CBT program would help meet this challenge. Obiective Indicators • Cost of training: salaries, time away from primary duties • Consistent course material delivered to all employees • Consistent and thorough training program evaluations • Documentation of classes taken, test results, requirement tracking Subjective/Anecdotal Indicators • Time of class inconvenient for employees working various shifts • Timeliness and currency of information taught • Current program not user friendly • Varying levels of starting skills of employees (students) • Motivation and employees' attitude toward training events STRA TEGIES/PROGRAM INTI TIA TI VES In an effort to utilize up-to-date methods of instruction, the Kent Police Department, in partnership with the City of Kent Information Technology Department, is developing a plan to implement computer based training (CBT). This is the continuation of a learning management system (LMS) initiated in 1997 with the help of a Bureau of Justice Assistance grant. The initial phase involved the purchase of software that allows for the registration and documentation of Grant information-tmk-s 07/27/00 training for all employees. Other facets of the Registra® software provide a means to document personnel development plans, course management, off-site training registration and individual course evaluation. We can add to our current software program with additional segments that would allow the authoring and/or purchase of CBT programs, more in depth program evaluation, consistency of the training materials presented to each employee, and a higher degree of learning. How will we measure change? The software would provide a regular/automated four phase program evaluation and time in the classroom would be spent in experiential, interactive training on the practical aspects of the class. An example would be with a use- of-force class. Review of department policy and applicable law would be handled through a properly designed CBT. Actual classroom time would be spent practicing various physical skills and participating in scenarios. In-class time would be reduced, but still allow for questions and inquiries from the employees on the topic. The anticipated change would be reflected in a reduction of time employees must spend in the classroom, allowing for better deployment of personnel to primary duties. Further, a higher degree of job competency and improved attitudes towards training may be achieved. The Training Unit would become more astute at both the preparation of training materials, and the lesson plan materials would be available for review or follow up instruction. Who will benefit from the program? All employees of the police department would benefit. Less training would be conducted on an overtime basis, with employees completing blocks of training during their regular working schedule. Courses can be interrupted to respond to calls for service or other work demands and restarted where the student left off. Promising Programs Washington State Department of Correction tested a CBT training program on the use of fire extinguishers [a mandatory WISHA course] and demonstrated an approximate 43% saving over instructor-led classes on the same subject. The United States Navy trains 10,000 student daily and realizes a $10 million saving per year. What would be a successful outcome? • Decrease in instructor-led classroom training. • Increase in practical skill-based, scenario training. • Savings of 10% in overtime expenses related to training. • Improved skills, capacities and knowledge of all employees. • Improved morale and attitude toward training programs. Grant information-tmk-s 07/27/00 What implementation steps will ensure successful programs? In 1997 the initial learning management system (LSM) was purchased by and for the police department. At the point of installation the Information Technology and Human Resource departments purchased additional licenses enabling them to track and record training provided to City of Kent employees. The subsequent partnership has been exceptional resulting in progressive programs for all departments. Continued partnering with these other entities is paramount to the success of this project. Information Technology is willing to fund the establishment of a dedicated server for use by the LMS. Human Resources provides fundamental information kept in the employee database, which reduces data entry overtime. Involvement of all interested employees of the police department in the authoring and integrating of CBT modules is equally important to project success. The involvement and acceptance by key leaders (both formal and informal) will result in quicker acceptance by other employees. Training on the use of the CBT system will result in users' comfort level being increased. Grant information-tmk-s 07/27/00 Kent City Council Meeting Date September 5, 2000 Category Consent Calendar 1 . SUBJECT: KENT DOWNTOWN PUBLIC MARKET DEVELOPMENT AUTHORITY FUNDING - APPROVE 2 . SUMMARY STATEMENT: Approval of the Kent Downtown Public Market Development Authority' s request for funding in the amount of $16, 000 in the year 2000, and $48, 000 in the year 2001, and inclusion of the 2001 appropriation in the Mayor' s proposed budget, as recommended by the Operations Committee. 3 . EXHIBITS: Letter from PDA President Klappenbach 4 . RECOMMENDED BY: Operations Committee (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6I Kent Downtown Public Market Development Authority 220 4'h Avenue South Kent, WA 98032 August 14, 2000 Kent City Council Operations Committee 220 41h Avenue South Kent, WA 98032 Dear Operations Committee Members: I am writing as President of the Kent Downtown Public Market Development Authority (PDA) to seek your assistance and that of the Kent City Council in assuring the continuation of the Kent Downtown Market(Market) which is operated as a business enterprise of the Kent Downtown Partnership (KDP). As you will recall, the PDA was created by the City Council for the purpose of owning, renovating, and leasing to the Market, the old barn in the 200 block of N. Railroad Ave. The city deeded the property to the PDA along with cash of$192,000. The PDA then secured a bank loan to pay for renovations to the barn. The loan was guaranteed by the credit of the City of Kent. A lease was executed with the Kent Downtown Partnership for purposes of operating a market in the facility with lease payments of$6500 per month. This amount is sufficient to meet the PDA's monthly loan payment of$5053 and provide sufficient funds to meet the other expenses of the PDA. At this time, lease payments are current, and have always been made in a timely manner. As the attached Profit & Loss statement and projected Income & Expense report indicate, the KDP has not yet been able to generate sufficient revenue from its operation of the Market to cover all its operating expense for the Market. They have been utilizing reserves to meet their obligations. As any business person knows, this can only be done for just so long before reserves are depleted and the business goes under. The Market, as operated by KDP, is near this point unless something is done. The Market has a long history with the city. For many years, the City of Kent operated the Market before turning it over to the KDP to operate. KDP has operated the market as an outdoor market in a city parking lot, and has now spearheaded the move into a more permanent facility. Given the city's long history, interest and financial commitment in the market, and given the city's guarantee of the PDA's bank loan, I am asking that you consider providing financial assistance to the PDA for the balance of 2000 and for all of 2001. If the city would provide assistance to the PDA of$4000 per month ($16,000 in 2000 and $48,000 in 2001), the PDA could then meet its debt obligation while reducing the KDP's rent by the same amount. This reduction in lease payments would give the Market time to become financially viable in its new facility without forcing the Market out of business or causing default on the PDA's loan. While I cannot promise that the Market will be totally self sufficient by the end of 2001, the assistance requested will allow the Market time to develop and grow thereby increasing revenue. Should further assistance be required, that would be subject to your budget deliberations for 2002. Thank you for considering this request. The PDA Board is committed to seeing this project through to long term self-sufficiency. Please help us make this happen by providing the requested assistance. Respectfully submitted, Stephanie Klappenbach President Kent Downtown Public Market Development Authority cc: Mayor Jim White Tom Wood, President KDP Kent Downtown Public Market Development Authority Board Kent Downtown PnbHe Market Profit&Loss Jab 2000 Jai•00 Income Campaign Income Tik Project 145.00 Total Campaign Income 145.00 01-INCOME Central Cashier 11,892.49 Cornucopia Fees 1,565.00 Vendor Rsgfitradon 140.00 Vendor Rent 7,344.29 Tenant Improvements 200.00 Unrestricted Donadoe 3,000.00 Total 01-INCOME 24,141.78 04-INTEREST savings 1.36 Total 04-INTEREST 1.36 Total Income 24,289.14 Expense 20-WAGES Gross Wages 4,316.92 FICA 267.68 Medicare 64.04 Witboldiog 0.00 Total 20-WAGES 4,648.54 21 -OFFICE EXPENSE Telephone 259.48 Utilities-Baifding 1,334.99 Vendor Utilities(reimbursable) Utilities-Garlic Garden 20.83 Utilities-Dorm's Meats 72.73 Utaido-A&C Espresso 25.00 Total Vendor UtMes(reimburse... 118.36 Total 21-OFFICE EXlEMSE 1,712.02 23-OFFICE a BUELDING SUP". 301.75 27-MAINTENANCE 152.72 30-DUES-FEES Credit Card Fees 89.34 Total 30-DUDS-FEES 89.34 31 -RENT 6,500.00 32-CENTRAL CASHIER REM.. 9,431.77 34-MARKETING 1,141.65 YYYd KC C\:..3 Y.H Jol'00 60-PRODUCT Dairy 46435 Total 60-PRODUCT 464.35 Total Sspmn 24.442.14 Net Income -154.00 _ _^"_ c„�5Z_�9�Z tity_ \�_�ti:❑:b':.! 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RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6J DEPARTMENT OF PUBLIC WORKS August 21, 2000 TO: Public Works Committee FROM: Don Wicicstrom SUBJECT: Surplus Vehicles —Authorization Attached is a list of Equipment Rental vehicles no longer needed by the City. We are requesting that they be declared as surplus and sold at the next public auction. MOTION: Recommend authorization to declare these vehicles as surplus and authorize the sale thereof at the next public auction. Surplus vchicies Public Works Operations MEMORANDUM August 1, 2000 To: Don Wickstrom, Public Works Director Thru: Eddy Chu, Operations Manager From: Steve Hennesse Xeet Superintendent / Subject: Surplus Vehicle Authorization Request I am requesting authorization to surplus the following vehicles/equipment that have been replaced and are no longer needed by Fleet Services. All of these units except the Police Sedans will be sold to the highest bidder at the next public auction. Police sedans will be sold to other City Police Departments. Police Vehicles Unit# Yr. Serial# Milea a Description Points 3105 95 167060 85K Police Sedan 13.5 3120 96 116800 90K Police Sedan 13 3123 96 167058 88K Police Sedan 12.8 3127 96 116826 82K Police Sedan 12.2 3129 90 A14610 52K Police Sedan 15.2 3135 96 116839 82K Police Sedan 12.2 All of the above meet Police Vehicle replacement point system of 11 Vehicles and Equipment 1015 90 858077 64K Midsize Sedan 16.4 5326 93 208819 NA Paint Striper NA 5389 68 34025 NA Generator NA 5412 90 747340 68K 1 Ton Flatbed 16.8 8756 89 159278 75K Midsize Sedan 18.5 These vehicles have a replacement point system of 20, however because of the application of heavy use they are in need of repairs that would not be cost effective to keep in service. CC: Brad Haydock Dianne Sullivan Frank Olson Kent City Council Meeting Date September 5, 2000 Category Consent Calendar 1 . SUBJECT: RESIDENTIAL PROPERTY BOUNDARY ADJUSTMENT - APPROVE 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, approval of the proposed boundary line adjustment and authorization for the Mayor to execute the necessary documents associated with the boundary line adjustment of Lots 8 and 9 of the Benson Highlands Subdivision together with a grant of a portion of the wetland buffer area reserving a restrictive easement with the necessary wetland restrictive rights as determined by the Public Works Director. The house constructed on Lot 9 was inadvertently built on one of that lot ' s property lines, leaving no side yard setback area. To rectify the situation to make both lots conforming, the lot line between Lots 8 and 9 needs to be adjusted and a portion of the wetland buffer, now owned by the City, will be deeded back to the owner of Lot 8, reserving an easement in favor of the City that will still protect the wetlands and their buffer. 3 . EXHIBITS: Public Works Director memorandum and Robert Lehr letter 4 . RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6K PUBLIC WORKS DEPARTMENT August 21, 2000 TO: Public Works Committee FROM: Don Wickstrom �1J�1J RE: Residential Property Boundary Adjustment The attached letter from RKL Construction is pretty much self explanatory of the situation. Because the property was dedicated to the city for the purpose of wetland protection and preservation including the associated buffer therefore in conjunction with the platting process and a restrictive easement can accomplish this same purpose the, Public Works Department supports this boundary line adjustment proposal. Because this proposal is in essence the deeding of city property to a private property owner, Council authorization is required. MOTION: Recommend to full Council that the Mayor be authorized to execute the necessary documents associated with this boundary line adjustment subject to the City retaining the necessary wetland restrictive rights thereon as determined by the Public Works Director. 8/10/00 Don Wickstrom Director of Public Works City of Kent Dear Mr. Wickstrom, I would very much appreciate your cooperation in resolving a problem created by a boundary line error between lots 8 and 9 Benson Highlands, located on 112th Place and 244th Street. Lot 9 has been occupied by the new owners for quite some time. Lot 8 was scheduled to close the 28th of July. The title company discovered an error in lot lines in the process of providing title insurance. The purchasers have moved in to the home but will not take ownership until we reconcile this problem. Due to an error in identifying the comers between lots 8 and 9 we have created an encroachment on lot 8 of part of the building built on lot 9. The owners of lot 9 are understandably quite upset and are insisting that I resolve this immediately. The purchasers of lot 8 are under time constraints to complete the sale of this property. After meetings with the title company, Kent planning department and Kent engineering the following proposal appears to solve the issue in the simplest most straight forward manner. We can resolve this encroachment and resulting set back violations by adjusting the boundary line between the lots 8 and 9 (see diagram)The problem created by this resolution is that lot 8 no longer meets the requirements of 9600 square feet. Lot 7 is built and sold and does not contain enough additional area to resolve the problem. We can however increase lot 8 to the required minimal size by moving the northern boundary into the adjoining wetland setback area. I have discussed this with Richard who seems amenable providing we can protect the integrity of the wetlands through restrictive easements attached to lot 8. 1 have already deeded the wetlands and wetland setback area to the City of Kent without compensation. I am requesting that the City of Kent grant lot 8 the land identified in the proposed boundary line adjustment. Thank you for your time and consideration. Sincerely, Robert K. Lehr RKL Cons LC est McGraw Seattle, WA. 98119 (206) 730 5558 office (206) 282 8871 fax EXISTING PARCEL"A" LOT 8 OF BENSON HIGHLANDS AS FILED IN VOLUME 185 OF PLATS AT PAGES 39 THROUGH 43,RECORDS OF KING COUNTY, WASHINGTON. EXISTING PARCEL"B" LOT 9 OF BENSON HIGHLANDS AS FILED IN VOLUME 185 OF PLATS AT PAGES 39 THROUGH 43, RECORDS OF KING COUNTY, WASHINGTON. REVISED PARCEL"A" LOT 8 OF BENSON HIGHLANDS AS FILED IN VOLUME 185 OF PLATS AT PAGES 39 THROUGH 43,RECORDS OF KING COUNTY,WASHINGTON. TOGETHER WITH THAT PORTION OF THE 50 FOOT WIDE WETLAND SETBACK AREA AS DELINEATED ON THE AFOREMENTIONED BENSON HIGHLANDS DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF LOT 8 OF SAID BENSON HIGHLANDS; THENCE ALONG THE NORTH LINE OF SAID LOT 8,THE FOLLOWING COURSES: NORTH 68*54' 03"WEST 26.72 FEET; THENCE NORTH 80* 18' 01" WEST 43.72 FEET; THENCE NORTH 87*56' 18" WEST 23.23 FEET; THENCE LEAVING SAID NORTH LINE NORTH 14* 16' 2T'EAST 22.88 FEET; THENCE SOUTH 750 4Y 33"EAST 98.04 FEET TO A POINT WHICH BEARS NORTH 30*45' 24"EAST FROM THE POINT OF BEGINNING; THENCE SOUTH 30*45' 24"WEST 18.42 FEET TO THE POINT OF BEGINNING. EXCEPT THAT PORTION OF SAID LOT 8 DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 8; THENCE SOUTH 68*54' 5T'EAST ALONG THE NORTH LINE OF SAID LOT 8,A DISTANCE OF 32.45 FEET TO AN ANGLE POINT IN SAID NORTH LINE; THENCE LEAVING SAID NORTH LINE OF LOT 8, SOUTH 14` 16' 2T'WEST 101.94 FEET TO THE SOUTHWEST CORNER OF SAID LOT 8; THENCE NORTH 02*40' 02"WEST ALONG THE WEST LINE OF SAID LOT 8,A DISTANCE OF 110.59 FEET TO THE POINT OF BEGINNING. THE ABOVE DESCRIBED PROPERTY IS SUBJECT TO ALL ORIGINAL WETLAND COVENANTS,RESTRICTIONS AND SETBACKS AS RECORDED ON THE SAID PLAYOF BENSON HIGHLANDS. REVISED PARCEL`B" LOT 9 OF BENSON HIGHLANDS AS FILED IN VOLUME 185 OF PLATS AT PAGES 39 THROUGH 43,RECORDS OF KING COUNTY, WASH NGTON. TOGETHER WITH THAT PORTION OF LOT 8 OF SAID BENSON HIGHLANDS DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 8; THENCE SOUTH 6C 54' 57"EAST ALONG THE NORTH LINE OF SAID LOT 8,A DISTANCE OF 32.45 FEET TO AN ANGLE POINT IN SAID NORTH LINE; THENCE LEAVING SAID NORTH LINE OF LOT 8, SOUTH 14* 16' 2T' WEST 101.94 FEET TO THE SOUTHWEST CORNER OF SAID LOT 8;THENCE NORTH 02*40' 02"WEST ALONG THE WEST LINE OF SAID LOT 8,A DISTANCE OF 110.59 FEET TO THE POINT OF BEGINNING. r BOUNDARY LINE ADJUSTMENT SCALE 1'-40' A A aL IL AIL WETLAND AREA 6�y5,6 N � O p5 N 90 \ ,dry AL L` JiL �• \ ,tilr� ,L AL AL AIL AL �• 7Zq OLD LOT LINE lO AND REMAINING SOUTH 9Q�q SFj��C� \S+ LINE OF WETLAND SETBACK N �1 AL S)4�I `S S v 75 43'33, 18.42. No PARCEL 200454's"- �N it k- C�NE r ? N y EASE 9 �3 3 4S: Lt ` MEN�q� 1; L', OLD LOT LINE N' cc�� OLD LOT LINE- Pt 7� NEW LOT LINE 10 a '. 1N PARCEL o 'A' EXISTINGZ y' +� EXISTING w PARCEL"B" HOME HOME 12075.40 SOFT. u� • ' 8 7 Ol PARCEL"A" 344.41 .: • t4 ' ;; 9601100 SOFT S 88'37'54" E 2 112th PL. SE. LINE TABLE LINE LENGTH BEARING Ll 23.23 S87.56'18'E L2 43.72 S80.18'01'E L3 26.72 S68'54'03'E DELTA = 04'50'54" L4 15.00 N88.37'54'W RADIUS = 75.00' LENGTH = 6.35' O2 DELTA = 09'16'27" ;T{��"• RADIUS = 25.00' i a' LENGTH = 4.05' ODELTA = 49'51'33" iC RADIUS = 51.50' .n LENGTH = 44.82' o OB A0,0 �- Kent City Council Meeting Date September 5, 2000 Category Consent Calendar 1 . SUBJECT: COUNTRY CLUB VILLAGE DIVISION TWO FINAL PLAT - APPROVE 2 . SUMMARY STATEMENT: Approval of staff ' s recommendation with conditions of the Country Club Village Division 2 Final Subdivision #FSU-98-15 (Kiva #2001104) and authorize the Mayor to sign the final plat mylar. This agenda item is to consider the final plat application submitted by Baima & Holmberg, Inc . /Shupe Holmberg for the Country Club Village Division 2 Final Subdivision #FSU-98-15 (Kiva #2001104) . The Hearing Examiner issued the Findings with conditions on the preliminary plat on May 19, 1999 and Order on Request for Reconsideration on June 4, 1999 . 3 . EXHIBITS: Memo and map 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6L • KEN ON W ASNINGTON MEMORANDUM ANNING SERVICES September 5, 2000 ad N.Satterstrom,AICP Manager Phone:253-856-5454 TO: MAYOR JIM WHITE AND CITY COUNCIL Fax:253-856-6454 220 Fourth Ave.S. FROM: FRED N. SATTERSTROM,PLANNING MANAGER Kent,WA 98032-5895 SUBJECT: COUNTRY CLUB VILLAGE DIVISION 2#FSU-98-15 (Kiva #2001104) On May 19, 1999, the Hearing Examiner issued Findings, Conclusions and Recommendation with conditions on the Country Club Village Division 2 Final Subdivision (#FSU-98-15), a 4.7 acre, 16-lot residential plat. The Hearing Examiner issued an Order on Request for Reconsideration on June 4, 1999. The request for reconsideration was denied. The property is located at 25244 136'" Ave. S.E. Staff recommends the City Council approve the Country Club Village Division 2 Final Subdivision (#FSU-98-15) with the attached conditions and authorize the Mayor to sign the mylar. FNS/mj p/s:\Permit\Planning\2001104fsu9815 cc.doc Enclosure COUNTRY CLUB VILLAGE DMSION 2 #FSU-98-15 KIVA#2001104 CONDITIONS OF APPROVAL THE HEARING EXAMINER APPROVED THE ABOVE MENTIONED PRELMIINARY PLAT ON MAY 19, 1999 WITH THE FOLLOWING CONDITIONS: A. CONDITIONS OF APPROVAL: 1. The Owner/Subdivider shall implement all mitigation measures required by the Mitigated Determination of Nonsignificance for the COUNTRY CLUB VILLAGE DMSION 2 Subdivision(#ENV-99-02). B. PRIOR TO RECORDING THE SUBDIVISION: 1. The Owner/Subdivider shall receive approval for engineering drawings from the Department of Public Works, and either construct or bond for the following: a. A gravity sanitary sewer system to serve all lots. Sanitary sewer service will be provided by Soos Creek Water and Sewer District. The septic system serving the existing home(s) within the proposed plat - if any - shall be abandoned in accordance with King County Health Department Regulations. b. A water system meeting domestic and fire flow requirements for all lots. Water service will be provided by Water District#111. Existing wells — if any - shall be abandoned in accordance with the requirements of the Department of Ecology. C. Detailed Drainage Plans which show how the 100-year post-developed stormwater runoff from this development will be collected, conveyed, stored, treated, and released to the City stormwater drainage system in compliance with the City of Kent Construction Standards and Development Assistance Brochure #5-3,Detailed Drainage Plans. (1) The Owner/Subdivider shall construct a public on-site detention/retention system in accordance with the Kent Construction Standards to mitigate for potential impacts to both stormwater runoff quantity and quality. The detention/retention pond storage volume and release criteria shall be that for the HILLS; the pre-development condition shall be assumed to be forest/grass only unless otherwise approved by the Public Works Department. The facility shall be located outside wetland buffers. � t Conditions of Approval Country Club Village Division 2 #FSU-98-15 KIVA#2001104 (2) An infiltration pond retention system or constructed wetland with detention storage is the preferred alternative for mitigation of stormwater impacts and this alternative shall be required unless proven unfeasible by the Owner/Subdivider in the submittal for the Detailed Drainage Plan. (3) Roof downspouts for each lot (house and garage) shall be directed to Roof Downspout Infiltration Trenches, or Perforated Stubouts, meeting the requirements of the Department of Public Works, including overflow pipes connected to an approved conveyance system. The Detailed Drainage Plans will include an approved detail for the Roof Downspout Infiltration Trenches, or Perforated Stubouts, and will provide private stormwater stubouts to each lot for future connection from the Roof Downspout Infiltration Trenches, or Perforated Stubouts. The face of the recorded plat shall contain the following restriction: AS A CONDITION OF BUILDING PERMIT ISSUANCE, RESIDENCES CONSTRUCTED ON LOTS OF THIS SUBDIVISION MUST PROVIDE ROOF DOWNSPOUT INFILTRATION TRENCH (PERFORATED STUBOUT) SYSTEMS PER DETAILS SHOWN ON THE APPROVED STORMWATER PLANS. (4) The required downstream analysis for this development will include an analysis for capacity, erosion potential, and water quality from the point of discharge from the site downstream a distance of at least one-quarter mile or to the point where stormwater discharges to Soos Creek, whichever distance is further. This downstream analysis shall meet the requirements of the City of Kent Construction Standards and Development Assistance Brochure#54, Downstream Analyses. (5) Finally, if determined necessary by the Public Works Department, the Owner/Subdivider shall acquire and provide public drainage easements meeting the requirements of the City of Kent Construction Standards for the specified downstream reach where adequate public drainage easements do not exist currently. Page 2 of 8 Conditions of Approval Country Club Village Division 2 #FSU-98-15 KIVA#2001104 d. Landscape Plans for within and surrounding the public retention/detention pond facility to the Planning Department and to the Department of Public Works for concurrent review and approval prior to, or in conjunction with, the approval of the Detailed Drainage Plans. One objective of facility design shall be a natural-looking system that provides a pleasing aesthetic blend with the adjacent wetland. e. An open-to-the-air public stormwater treatment system meeting the requirements of the City of Kent Construction Standards to mitigate for potential impacts to stormwater runoff quality. (1) The stormwater treatment system shall be within the approved public retention/detention facility tract, and outside wetland buffers, unless otherwise approved by the Public Works Department. (2) Easements for biofrltration swales across private lots will not be acceptable to meet this requirement. f. A Detailed Grading Plan for the entire subdivision meeting the requirements of the City of Kent Construction Standards and Development Assistance Brochure #1-3, Excavation and Grading Permits & Grading Plans. These plans will include provisions for utilities, roadways, retention/detention ponds, stormwater treatment facilities, and grading contours for each lot, and shall be designed to eliminate the need for processing several individual Grading Permits upon application for Building Permits: phasing of grading on a lot-by-lot basis will not be considered. g. A Temporary Erosion/Sedimentation Control Plan meeting the requirements of the City of Kent Construction Standards for the entire subdivision. These plans shall reflect the Detailed Grading Plan discussed above, and the Planning Department approved Detailed Tree Plan. h. A Wetland Mitigation Plan that addresses avoiding or minimizing impacts to wetlands by analyzing alternatives that would avoid the impact in compliance with the requirements of the City of Kent Wetlands Management Code and that provides the additional wetland areas required by the proposed wetland fill. Wetland buffers shall be preserved as native growth protection areas. Page 3 of 8 f i Conditions of Approval Country Club Village Division 2 #FSU-98-15 K1VA#2001104 i. Street Improvement Plans for Southeast 253rd Street across the north line of the subdivision. The Street Improvement Plans for this subdivision street shall be designed in conformance with the requirements for a Residential Street as described in the City of Kent Construction Standards, with the exception that the ultimate street width can match the existing section constructed to King County Standards to the east, including but not limited to: rolled curbs &gutters and 5-foot-wide cement sidewalks on the south side of the street; at least 24 feet of asphalt pavement with the crown located 14 feet north of the face of the curb; a City-approved street lighting system; public stormwater drainage, detention, and treatment facilities; and curb return radii of 25 feet at both intersections. The Owner/Subdivider shall install "NO PARKING ANYTIME" signs along both sides of this interim street improvement at approved intervals. j. Street Improvement Plans for Road A (the cul-de-sac road with a southerly terminus). The Street Improvement Plans for this subdivision street shall be designed in conformance with the requirements for a Residential Street as described in the City of Kent Construction Standards, including but not limited to: combined curbs & gutters and 5-foot-wide cement sidewalks on both sides of the street; at least 28 feet of asphalt pavement; a City-approved street lighting system; public stormwater drainage, detention, and treatment facilities; curb return radii of 25 feet at the intersection; and a 45-foot radius to the face of curb for the cul-de-sac. k. Street Improvement Plans for 136`h Avenue Southeast across the west line of the subdivision. The Street Improvement Plans for this subdivision street shall be designed in conformance with the requirements for a Residential Street as described in the City of Kent Construction Standards, with the exception that the ultimate street width can match the existing section constructed to King County Standards to the east along 139 Avenue SE and SE 253d Street, including but not limited to: combined curbs & gutters and 5-foot-wide cement sidewalks on the east side of the street; at least 24 feet of asphalt pavement with the crown located 14 feet west of the curb line; a City-approved street lighting system; public stormwater drainage, detention, and=treatment facilities; curb return radii of 25 feet at the intersections; and provisions for a temporary cul-de-sac having a 45-foot radius or turnaround approved by the Fire Marshal. Page 4 of 8 Conditions of Approval Country Club Village Division 2 #FSU-98-15 KIVA#2001104 1. Street Light Plans meeting the requirements of the City of Kent Construction Standards, and Development Assistance Brochure #6-1, Street Lighting Requirements. In. An approved turnaround to service Lots 1 through 4, or an approved through road from the intersection of 136t' Avenue SE and SE 253' Street to SE 256 h Street. At the discretion of the Kent Fire Marshal, a residential sprinkler system shall be installed in lieu of the turnaround for Lots 1 through 4. 2. The owner/developer shall submit for review and approval by the Planning and Public Works Department a tree plan for the general site, for the roadway, and for all individual lots showing all trees six inches in diameter or greater, and their relationship to any proposed structure and other smaller trees. Approval and construction of the final roadway design and issuance of approved Grading, Temporary Erosion/Sedimentation Control Plans, or development permits for any lot may not occur prior to approval of the tree plan by the Kent Planning and Public Works Departments. No trees of a six-inch caliper or greater shall be removed from any lot except pursuant to a tree plan approved by the Planning Department. Appropriate mitigation, including the replacement of trees at a greater than 1:1 ratio, shall be required if any significant trees are to be removed. Grading Plans cannot be approved without an approved Detailed Tree Plan. 3. The Owner/Subdivider shall dedicate or deed all necessary public rights of way for the improvements listed for this subdivision, and suitably convey all public and private easements necessary for the construction, operation, and maintenance of the required subdivision improvements. 4. The Owner/Subdivider shall protect permanently the approved and preserved, and/or enhanced, or created wetland(s) and its(their) buffer(s) by creating a separate Sensitive Area Tract and deeding the tract in fee simple to the City, OR by granting a Sensitive Area Easement to the City for the entire sensitive area. This Sensitive Area Tract or Easement shall be consistent with the wetland and wetland buffer map contained within the approved Wetland Delineation Report and/or approved Wetland Mitigation Plan as appropriate, unless otherwise approved. The Owner/Subdivider shall provide a legal description of said easement or tract prepared by a licensed land surveyor, prior to issuance of any construction permits. The Sensitive Area Tract and the following language shall be included on the face of the recorded plat: Page 5 of 8 ( r Conditions of Approval Country Club Village Division 2 #FSU-98-15 KIVA#2001104 SENSITIVE AREA TRACTS/EASEMENTS DEDICATION OF A SENSITIVE AREA TRACT/EASEMENT CONVEYS TO THE PUBLIC A BENEFICIAL INTEREST IN THE LAND WITHIN THE TRACT. THIS INTEREST INCLUDES THE PRESERVATION OF NATIVE VEGETATION FOR ALL PURPOSES THAT BENEFIT THE PUBLIC HEALTH, SAFETY, AND WELFARE, INCLUDING CONTROL OF SURFACE WATER AND EROSION, MAINTENANCE OF SLOPE STABILITY, VISUAL AND AURAL BUFFERING, AND PROTECTION OF WATER QUALITY, PLANT ECOLOGY, AND WILDLIFE HABITAT. THE SENSITIVE AREA TRACT/EASEMENT IMPOSES UPON ALL PRESENT AND FUTURE OWNERS AND OCCUPIERS OF THE LAND SUBJECT TO THE TRACT/BASEIv1ENT THE OBLIGATION, ENFORCEABLE ON BEHALF OF THE PUBLIC BY THE CITY OF KENT, TO LEAVE UNDISTURBED ALL TREES AND OTHER VEGETATION WITHIN THE TRACT. THE VEGETATION WITHIN THE TRACT MAY NOT BE CUT, PRUNED, COVERED BY FILL, REMOVED, OR DAMAGED WITHOUT APPROVAL IN WRITING FROM THE CITY OF KENT. THE COMMON BOUNDARY BETWEEN THE TRACT/EASEMENT AND THE AREA OF DEVELOPMENT ACTIVITY MUST BE MARKED OR OTHERWISE FLAGGED TO THE SATISFACTION OF THE CITY OF KENT PRIOR TO ANY CLEARING, GRADING, BUILDING CONSTRUCTION, OR OTHER DEVELOPMENT ACTIVITY. THE REQUIRED MARKING OR FLAGGING SHALL REMAIN IN PLACE UNTIL ALL DEVELOPMENT ACTIVITIES IN THE VICINITY OF THE SENSITIVE AREA TRACT ARE COMPLETED. NO BUILDING FOUNDATIONS, STRUCTURES, FILL, OR OBSTRUCTIONS (INCLUDING, BUT NOT LIMITED TO DECKS, PATIOS, OUTBUILDINGS, AND OVERHANGS) ARE ALLOWED WITHIN 15 FEET OF THE SENSITIVE AREA TRACT/EASEMENT BOUNDARY, UNLESS OTHERWISE APPROVED BY THE CITY. THE CITY OF KENT RESERVES THE RIGHT TO INSTALL PUBLIC UNDERGROUND UTILITIES WITHIN THIS SENSITIVE AREA TRACT/EASEMENT, BUT IS REQUIRED?TO RESTORE OR ENHANCE THE SENSITIVE AREAS DISTURBED UPON THE COMPLETION OF THE UNDERGROUND CONSTRUCTION. Page 6 of 8 Conditions of Approval Country Club Village Division 2 #FSU-98-15 KIVA#2001104 5. After construction, the wetland and buffer areas shall be isolated from intrusion and/or disturbance using landscaping, or other appropriate screens, as well as an approved permanent wildlife-passable fence. In addition, wetland information signs approved by the Department of Public Works shall be placed at the wetland buffer edge to inform and educate owners and nearby residents about the value of wetlands. 6. The Owner/Subdivider shall show the 15-foot setback line from the wetland buffer edge on the face of the recorded plat. 7. The Owner/Subdivider shall provide Sight Distance Easements meeting the intersection sight distance requirements of the City of Kent Construction Standards across the northwest comer of Lot 12, the northeast comer of Lot 5, and the northwest corner of Lot 4, unless otherwise approved by the Director of Public Works. These Sight Distance Easements shall be shown on the face of the recorded plat. 8. Unless otherwise determined by the Public Works Department, direct vehicular access to Southeast 253rd Street will be prohibited from Lots 4, 5, and 12 and this RESTRICTION shall be shown on the face of the recorded plat. Lots 4 & 5 shall be redesigned in order to provide the minimum driveway separation distance of 50 feet from the intersections. 9. The Owner/Subdivider shall discourage the new residents from using 1361h Avenue Southeast south of the south end of the new street improvements by installation of a gate, information signs, and/or other devices deemed appropriate by the Director of Public Works. The device(s) shall allow continued access by current residents. The barricade shall be reviewed by the Fire Department to ensure that adequate fire access is provided. 10. Prior to release of any construction bonds, the Owner/Subdivider must submit and the Department of Public Works must approve As-Built Drawings meeting the requirements of the City of Kent Construction Standards, and Development Assistance Brochure #A-6, As-Built Drawings, for Streets, Street Lights, Water, Sewer, and Stormwater Facilities. 11. Dust generated during construction activities on all lots shall be controlled by wetting dust sources such as areas of exposed soils, washing truck wheels before they leave the site, and installing and maintaining gravel construction entrances. Construction vehicle trackout on public rights of way are violations subject to Page 7 of 8 ( 1. Conditions of Approval Country Club Village Division 2 #FSU-98-15 KIVA#2001104 fines from the Department of Ecology, the City of Kent, and/or the Puget Sound Air Pollution Control Authority. 12. The Owner/Subdivider shall dedicate five percent (5 %) of the total plat area for open space park land or pay a fee in lieu of a dedication per the requirements of Section 12.04.490 of the Kent City Code. 13. The applicant shall obtain appropriate permits from the City of Kent and demolish or otherwise remove the existing buildings from the site. C. PRIOR TO THE ISSUANCE OF ANY BUILDING PERMITS FOR ANY LOT IN THE COUNTRY CLUB II SUBDMSION (SU 98-15). THE OWNER/SUBDIVIDER SHALL: 1. Construct all of the improvements required above. 2. Receive approval from the Department of Public Works for the required As-Built Drawings meeting the requirements of the City of Kent Construction Standards, and Development Assistance Brochure #A-6, As-Build Drawings, for Water, Sewer, Street, Street Lighting, and Stormwater Facilities. 3. The property owner shall provide to residents of each lot information on mass transit opportunities in the vicinity of the site and about the safe use and disposal of household hazardous waste, including motor oil, in order to minimize surface water pollution. The Kent Planning Department shall provide the property owner with sample information brochures that may be distributed or made available to residents to satisfy this condition. Page 8 of 8 CL ZO61C z9,*6z 3.90.1 L to N 09'*Z OM zr lot Z -Z OZ =, 00 1Wj hi OJ,60lo S t M .01,60,10 SL�w W S4 cn LIS O� mod a 4 C\j a- w OZ*rFl A '01'6a to 51 Z to ��u r6 901 -7 tr..7LIO x z .!Ij,0 it ;--1 III,",5 69" 6 X. L r. ou CV) *04 W C4 Z Til o z.;z Or 1- r.10 .Oa 929 . �1 - KZ i-p4 I 1w Nw v C\I ou w E5 N z 4 :Lu 88M K rs Nwz 171,10. >: LL 0 z I.- 3s RUCL 907r COO 971- .3. 41 ZZ,19 LUC 85 XF5cn 3 z 00 Z Ln in LA w C7 z WO 00 < LID 0 0 ozo IA CY 0 Tbw z 1980 w 1A W 000 w 1 0 WF, 0 w 0 2.rl,zC-L N 059 in <0 OR 9L ge'll? III -�r, 3 m zo.zg am < 6z 99 6z*99 a x 0 w MV9 I, Z 10' I'mz CV) -10 Ir C%J z 6Z,99 6L,99 go;9 --------------- 99*1 - — - - — - - — - - — - - w 0z to ZFO C) bw� 0 ,- Kent City Council Meeting Date September 5, 2000 Category Consent Calendar 1 . SUBJECT: HAZELWOOD MEADOWS FINAL PLAT - APPROVE 2 . SUMMARY STATEMENT: Approval of staff ' s recommendation with conditions of the Hazelwood Meadow Final Subdivision #FSU-96-24 (Kiva #2001593) and authorization for the Mayor to sign the final plat mylar. The final plat application was submitted by Lakeridge Development, Inc . for the Hazelwood Meadow Final Subdivision #FSU-96-24 (Kiva #2001593) . The Hearing Examiner issued the Findings with conditions on the preliminary plat on May 14, 1997 . 3 . EXHIBITS: Memo and map 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6M e5KEN • ON MEMORANDUM EMORANDUM September 5, 2000 -ANNING SERVICES -ad N.Satterstrom,AICP Manager Phone:253-856-5454 TO: MAYOR JIM WHITE AND CITY COUNCIL Fax:253-856-6454 220 Fourth Ave.S. FROM: FRED N. SATTERSTROM,PLANNING MANAGER Kent,WA 98032-5895 SUBJECT: HAZELWOOD MEADOWS FINAL SUBDMSION #FSU-96-24(Kiva#2001593) On May 14. 1997, the Hearing Examiner issued Findings, Conclusions and Recommendation with conditions on the Hazelwood Meadows Final Subdivision (#FSU-96-24), a 3.62 acre, 16-lot residential plat. The property is located at 25204 110h Avenue S.E. Staff recommends the City Council approve the Hazelwood Meadows Final Subdivision(#FSU-96-24)with the attached conditions and authorize the Mayor to sign the mylar. FNS/mjp/s:\Permit\Planning\2001593 fsu9634cc.doc Enclosure HAZELWOOD MEADOWS #SU-96-24 THE CITY OF KENT HEARING EXAMINER RECOMMENDED CONDITIONAL APPROVAL ON MAY 14, 1997 OF THE ABOVE-MENTIONED PLAT. A. CONDITIONS OF APPROVAL: 1. The subdivider shall implement all mitigation measures required by the Determination of Nonsignificance for SEPA checklist #ENV-96-76 for the Hazelwood Meadows Subdivision. 2. The owner/subdivider shall execute a signal participation covenant to financially participate in, and pay a proportionate share of the cost of a fully actuated traffic signalization system at the intersection of Southeast 248th Street at 116th Avenue Southeast. Included in the construction of this traffic signalization system shall be the widening of 116th Avenue Southeast to provide northbound and southbound left turn lanes at the intersection. 3. The owner/subdivider shall waive any and all abbutter's vehicle access rights to or from 116th Ave SE per all lots abutting thereon. B. PRIOR TO RECORDATION OF THE HAZELWOOD MEADOWS SUBDIVISION: 1. The owner/subdivider shall receive approval for engineering drawings submitted to the Department of Public Works, and either construct or bond for the following: a. A gravity sanitary sewer system to serve all lots. The sewer system shall be extended to 116th Avenue SE and along the entire frontage thereon, and shall be sized to serve all off-site properties within the same service area. The septic system serving the existing home within the proposed plat shall be abandoned in accordance with King County Health Department Regulations. b. A water system meeting domestic and fire flow requirements for all lots. C. Detailed Drainage Plans which show how the 100-year post-developed stormwater runoff from-this development will be collected, conveyed, stored, treated and released to the City stormwater drainage system in compliance with the Kent Construction Standards. (1) The owner/subdivider shall construct an on-site detention/retention pond system in accordance with the Kent Construction Standards to mitigate for potential impacts to stormwater runoff quantity. The detention/retention storage volume and release criteria shall be that for the SOOS CREEK BASIN PLAN; the pre-development condition shall be assumed to be forest/grass unless otherwise determined by the Director. (2) The minimum detention storage volume will be that volume required to detain the 100-year, 24-hour design storm while releasing at rate no greater than 70 percent of the pre-developed 2- year, 24-hour design storm (the release criteria established in the Soos Creek Basin Plan for discharges to Soosette Creek.) (3) An infiltration pond retention system is the prefer ed alternative for mitigation of stormwater impacts and this alternative shall be required unless proven unfeasible by the owner/subdivider's design engineer in the submittal for the Detailed Drainage Plan. (4) Roof downspouts for each house and garage shall be directed to Roof Downspout Infiltration Trenches meeting the requirements of the Department of Public works including overflow pipes connected to an approved conveyance system. The Detailed Drainage Plans will include an approved detail for the Roof Downspout Infiltration Trenches, and will provide private stormwater stubouts to each lot for future connection to the Roof Downspout Infiltration Trenches. The face of the final plat/short plat shall contain the following restriction: AS A CONDITION OF BUILDING PERMIT ISSUANCE, RESIDENCES CONSTRUCTED ON LOTS OF THIS SUBDIVISION MUST PROVIDE ROOF DOWNSPOUT INFILTRATION TRENCH SYSTEMS PER DETAILS SHOWN ON THE APPROVED STORMWATER PLANS. (5) The required downstream analysis for this development will include an analysis for capacity, erosion potential, and water quality from the point of discharge from the site downstream a distance of at least one quarter mile or to the point where stormwater discharges to the south side of SE 256th Street, whichever is further. This downstream analysis will clearly identify the existing and future capacity and flooding potential of each link in the drainage system for the appropriate downstream reach if a 100 percent infiltration retention facility is not used. (i) Should existing downstream capacity be insufficient to convey the 25-year, 24-hour peak flow rate, the owner/subdivider shall either provide necessary off-site improvements to convey the 25-year, 24-hour design peak flow (and easements where necessary), OR further detain/retain stormwater and restrict the release rate of stormwater to ensure that the capacity of the existing conveyance system will not be exceeded. (ii) In addition, the owner/subdivider's design engineer shall identify all downstream reaches which can not convey the 100-year, 24-hour design storm without overtopping or pressure flows. Similarly, should an erosion problem be exacerbated by the proposed release conditions, then the owner/subdivider will have to further restrict the release of stormwater from this development, or to provide suitable off-site mitigation. (iii) The downstream analysis shall include a detailed assessment of the adverse off-site impacts due to additional runoff volume on the existing detention facilities at Kent Highlands#2; and at Meadow Hills. (6) The owner/subdivider shall submit a Landscape Plan for within and surrounding the retention/detention facility to the Kent Planning Department and the Department of Public Works for review and approval prior to, or in conjunction with, the approval of the Detailed Drainage Plans. (7). The owner/subdivider shall execute Declaration of Stormwater Facility Maintenance Covenants prepared by the Property Management Section of the Department of Public Works. d. An open-to-the-air stormwater treatment system in accordance with Kent Construction Standards to mitigate for potential impacts to stormwater runoff quality. Acceptable stormwater treatment facilities meeting this requirement in their preferred order include: infiltration after pretreatment; biofiltration swales; wet ponds; extended detention ponds; and created wetlands. Alternatives and experimental treatment facilities will be evaluated on a case-by-case basis by the Department of Public Works. (1) The stormwater treatment system shall be within the approved retention/detention facility tract. (2) Easements for biofiltration swales across private lots will not be acceptable to meet this requirement. e. A 32-foot wide paved roadway, as measured from the southerly curb line of Southeast 252nd Court; concrete curbs and gutters; five (5) foot wide concrete sidewalk along the northerly side of Southeast 252nd Court; street lighting; storm drainage; street channelization; utilities and appurtenances, and 35-foot radius curb returns at the intersection of Southeast 252nd Court at 117th Court Southeast. f. A 24-foot wide paved roadway, as measured from the westerly curb line of 117th Court Southeast; concrete curbs and gutters; five (5) foot wide concrete sidewalk along the northerly side of Southeast 252nd Court; street lighting; storm drainage; street channelization; utilities and appurtenances, and 35-foot radius curb returns at the intersection of Southeast 252nd Court at 117th Court Southeast. These improvements shall also include an interim cul- de-sac, as shown on the Tentative Map, at the southerly end of 117th Court Southeast. In addition, the subdivider shall install "No Parking" signs across the entire subdivision frontage on both sides of 117th Court Southeast. g. Paved 24 foot wide private common access tract roadways to provide access to Lots 3, 4, & 6 (Tract A on the preliminary plat map), and Lots 5, 8, & 9, as well as the Stormwater Drainage Tract C at the northeasterly corner of the subdivision (Tract B on the preliminary plat map), including turnarounds meeting the requirements of the Fire Marshal. h. A widening of 116th Avenue Southeast, across the entire subdivision frontage, to City Standards for a Residential Collector Arterial Street, augmented with bicycle lanes. (1) The paved half-street (one half of a Residential Collector roadway plus a bicycle lane) roadway width shall be a minimum of 18-feet as measured from the right-of-way centerline to the face of curb or future roadway centerline as determined by the City, based on a survey required in subsequent conditions. These improvements shall include transitions to match the current pavement widths adjacent to the subdivision, as well as: street lighting; a 10-foot wide concrete sidewalk/bicycle lane along the easterly side of 116th Avenue Southeast; drainage facilities; street ( t channelization; utilities and appurtenances, and a relocation/ reconstruction of any utility lines. At the -- intersection of the plat street and 116th Avenue Southeast, these improvements shall include the construction of 35- foot radius curb returns designed to the City's 'South 212th Street' standard. (2) In order to provide adequate safe access into the plat street, mitigate the increased number of southbound left-turns created by the subdivision of property, and the conflicts that these trips will create with the existing traffic volumes on 116th Avenue Southeast, these improvements shall also include sufficient pavement to provide a 12-foot wide southbound left-turn lane into the subdivision as well as a 12-foot wide southbound through lane on the westerly side of the roadway centerline across the entire frontage of the subdivision. These improvements shall also include necessary pavement transitions to the existing portion of 116th Avenue Southeast to the north and south of the project. Unless otherwise modified by the Director of Public Works, the minimum storage and deceleration length for this turn lane shall be 102 feet, not inclusive of a bay taper nor a pavement transition designed to a 35 MPH design speed. Payments by the owner/developer in lieu of these improvements may be allowed with approval of the Public Works Department.. (3) In addition, the subdivider shall install "No Parking" signs across the entire subdivision frontage on 116th Avenue Southeast. (4) It is the preferred approach that structurally sound pavement shall remain in place. If it is determined through a pavement analysis and design prepared by the developer's engineer that is approved by the City, that all or any portions of the existing 116th Avenue pavement and subgrade are structurally sound, and may remain in place as part of the required widening, then the following measures shall be taken as a minimum to insure proper construction of the roadway in accordance with the City's pavement design standards. The existing pavement shall be saw-cut at least one (1) foot (more, at the sole discretion of the Director of Public Works, based upon the condition of the existing roadway pavement) inside the edge of paving. After the sawcut, and removal of the pavement, curb, and gutter, a minimum four (4)-foot wide section of the remaining pavement, adjoining the cut shall be ground- down at least 1.5 inches. After placement of the new structural section, the joint between the new pavement and saw-cut line shall be sealed. Finally, these owner/subdivider shall be responsible for a minimum 1.5 inch deep (after the pre-level course) asphaltic concrete overlay of the entire length of the roadway pavement through the widened area, as necessary, to provide a 2% crown across the pavement; and, as necessary to meet City Standards for roadway pavement section for a Residential Collector Arterial roadway. At the discretion of the Director of Public Works, and depending upon the condition of the existing roadway paving (e.g. wheel-track rutting, substandard crown,pavement/sub-base distress as demonstrated by alligatoring or longitudinal cracking) the developer may be required to remove and replace/overlay additional sections of the paving to provide improved roadways fronting the project. In conjunction with these improvements to 116th Avenue Southeast, the owner/subdivider shall acquire and deed sufficient right-of-way to construct the future southeasterly curb return of the intersection of the plat street, and construct same to applicable City Standards. In lieu of this requirement, and at the sole discretion of the Director of Public Works, the owner/subdivider/developer shall deposit the cost of acquiring the right-of-way and constructing this improvement with the City of Kent. i. As determined necessary by the Director of Public Works for safe pedestrian ways as consistent with mitigation conditions in the SEPA NONS, an off-site widening of 116th Avenue Southeast to provide (2) 12-foot wide travel lanes and a minimum five (5) foot wide paved shoulder. j. A Detailed Grading Plan for the entire subdivision which includes provisions for utilities, roadways, retention/detention ponds, stormwater treatment facilities, and a building footpad for each lot. These plans shall be designed to eliminate the need for processing several individual Grading Permits upon application for Building Permits: phasing of grading on a lot-by-lot basis is not recommended. t 1 k. A Temporary Erosion/Sedimentation Plan for the entire subdivision which reflects the Detailed Grading Plan discussed - above, and an approved Tree Plan.. 2. A Detailed Tree Plan shall be submitted to the Planning Department for review and approval. All trees of six inch or greater caliper must be shown on this plan. Grading Plans or facilities construction can not be approved without an approved Detailed Tree Plan. 3. The owner/subdivider shall dedicate all necessary public right-of-way for the improvements listed in Section B and provide all public and private easements necessary for the construction, operation and maintenance of the required improvements identified in Sections A &B, above. a. The subdivider shall dedicate sufficient right-of-way, across the entire property frontage, for the construction of 116th Avenue Southeast to City Standards for a Residential Collector street augmented with bicycle lanes, minimum half-street right-of-way width of 33 feet. This deed of right-of-way shall be provided based upon a survey to be performed by a licensed land surveyor of the subject property, 116th Avenue Southeast, and adjacent affected properties, and shall clearly delineate the existing public right-of-way, property lines, curb lines, paving limits, and other public and private improvements. This right-of-way dedication shall include sufficient property to construct a 35-foot radius curb return tangent to the new curb lines on 116th Avenue Southeast and Southeast 252nd Court. b. acquire and dedicate sufficient right-of-way from the property to the south of the subdivision to construct an interim pavement edge with a radius of 35-feet -- tangent to the southerly curb line on Southeast 252nd Court and the existing easterly edge of paving along 116th Avenue Southeast C. dedicate sufficient right-of-way to construct the plat street to a reduced right-of-way-width configuration of City Standards for a Residential street, minimum right-of-way 42 feet [33 feet along 117th Avenue Southeast], including a minimum 51.5-foot radius [at right-of-way line -- 45 feet curb line] in a cul-de-sac turnaround at the southerly terminus of the plat street, and 35-foot radius curb returns at the intersection of:the plat street at 117th Court Southeast. 4. Dedicate five percent (5%) of the total plat area for open space park land or pay a fee in Iieu of a donation per the requirements of Section 12.04.490 of the Kent City Code. f � C. PRIOR TO ISSUANCE OF ANY DEVELOPMENT PERMIT ON ANY LOT IN THE HAZELWOOD MEADOWS SUBDIVISION#SU-96-24: 1. The owner/subdivider, shall construct all of the improvements noted in Sections A &B, above. 2. The owner/subdivider shall receive approval for Detailed Grading Plans AND Temporary Erosion and Sediment Control Plans in conformance to the City Construction Standards submitted to the Department of Public Works for review and approval. 3. The Department of Public Works must approve As-Built Drainage Plans for the entire site prepared by a professional land surveyor licensed in the State of Washington in conformance to the requirements of Appendix "E" of the City of Kent Construction Standards prior to release of any construction bonds. 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'o Cjf �O�r I-VO U a u m um mWuuz`b Buy a W pp YIN �� f<ZO�W WWY�M *oCo"i �nZ woF M Z02r2 HNZWO hV2�2V w;WW ovo Ibtou�u Id rjpto�N OMOOD Ul N Fa.=OY OW_J <<M2 i� Z aWWZM6' rYl W �W M.M. W I,L` 4a•<1-a' WWR`= F in pYll l_ � ' O<3�W 4_Y aO ZC y1W Y,O r�35 NOI,z mIF? '3 WFW 2W� r pNp31Iz=x OIYJ� ¢YR�fL 23oaG W�3Oyaa rY ,&M uu KI-FOW I.I WW yl 2)z XW X84t Or2ZOXZ J rNY Wa' � WaI`W r WJ Kent City Council Meeting Date September 5, 2000 Category Consent Calendar 1 . SUBJECT: 1999 OVERLAYS - ACCEPT AS COMPLETE 2 . SUMMARY STATEMENT: As recommended by the Public Works Director, accept the 1999 Overlays contract as complete and release retainage to M. A. Segale upon standard releases from the State and release of any liens. The original contract amount was $558, 287 .25 . The final construction cost was $479, 706 . 85 . 3 . EXHIBITS: None 4 . RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6N Kent City Council Meeting Date September 5, 2000 Category Consent Calendar 1 . SUBJECT: KENTVIEW SEWER LIFT STATION, BILL OF SALE - ACCEPT 2 . SUMMARY STATEMENT: As recommended by the Public Works Director, accept the Bill of Sale for Kentview Sewer Lift Station submitted by Kentview LLC for continuous operation and maintenance of 730 feet of sanitary sewer improvements and release bonds after the expiration period. The project is located adjacent to Frager Road in Parcel `LI of the Kentview development . 3 . EXHIBITS• None 4 . RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds _ DISCUSSION: ACTION: Council Agenda Item No. 60 Kent City Council Meeting Date September 5, 2000 Category Consent Calendar 1 . SUBJECT: KENTVIEW PEDESTRIAN BRIDGE, BILL OF SALE - ACCEPT 2 . SUMMARY STATEMENT: As recommended by the Public Works Director, accept the Bill of Sale for Kentview Pedestrian Bridge submitted by Kentview LLC for continuous operation and maintenance of 180 feet of sanitary sewer improvements and release bonds after the expiration period. The project is located at S . 216th Street and Frager Road. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6P Kent City Council Meeting Date September 5, 2000 Category Other Business 1 . SUBJECT: SINGLE FAMILY DEVELOPMENT STANDARDS IN MULTIFAMILY ZONES, ZONING CODE AMENDMENT ZCA-2000-4 2 . SUMMARY STATEMENT: On May 2 , 2000 the City Council requested that the Land Use & Planning Board review the development standards for single-family development in multifamily districts . The Land Use and Planning Board held a public hearing on this issue on July 24 , 2000 and recommends that the zoning code be amended to allow reduced minimum lot width and side yard setbacks for single family residential development in all multifamily zoning districts under certain conditions . It should be noted that implementation of the Board' s recommendations will require approval by the Washington State Building Council . 3 . EXHIBITS: Memo, 7/24/00 staff report with attached exhibits, and LU&PB minutes of 7/24/00 4 . RECOMMENDED BY: Land Use and Planning Board (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds to approve the Land Use and Planning Board' s recommendation to amend the Kent Zoning Code to allow reduced minimum lot width and side yard setbacks for single family residential development in all multifamily zoning districts under certain conditions, and to direct the City Attorney to prepare the amending ordinance . aka DISCUSSION: ACTION: I G� � af� A Council Agenda Item No. 7A wws KEN T MEMORANDUM W A S H I N G T O N September 5, 2000 LANNING SERVICES TO: LEONA ORR, COUNCIL PRESIDENT AND CITY COUNCIL ed N. Satterstrom,AICP MEMBERS Manager Phone:253-856-5454 FROM: CHARLENE ANDERSON, AICP, SENIOR PLANNER Fax:253-856-6454 220 Fourth Ave.S. SUBJECT: SINGLE FAMILY DEVELOPMENT STANDARDS IN Kent,WA 98032-5895 MULTIFAMILY ZONES #ZCA-2000-4/Kiva# 2002450 Following their public hearing on July 24, 2000, the Land Use & Planning Board voted to amend the Kent City Code to allow a minimum lot width of 25 feet for single family residential development in all multifamily zoning districts and to maintain the side yard setback of 5 feet with an option under certain conditions to reduce the side yard setback to no less than 3 feet. To take advantage of a reduction in side yard setback from the 5-foot requirement, the Board recommended that a minimum distance of 300 feet between fire hydrants, a minimum 1500 gallons per minute fire flow, and emergency vehicle access that includes an improved road within 150 feet of all portions of the exterior first floor be required. The Board's review of the matter resulted from a request by the City Council during their May 2, 2000 deliberations on Ordinance No. 3508 that allows single-family residential development in multifamily zoning districts at the same density as allowed for multifamily development and without regard for minimum lot sizes. That ordinance did not change the required minimum lot width or setbacks. Requiring the added fire protection for a reduced side yard setback requires approval from the Washington State Building Council, which can be requested subsequent to approval of the amending ordinance by the Kent City Council. Should the Building Council not approve the requirement for additional fire protection, the City of Kent can elect not to allow the optional reduction in side yard setback, or to allow the reduction without the added fire protection. At their August 141h workshop, the Land Use & Planning Board clarified that it was not intended to include in their motion any amendments to development standards for single family development in the SR-8 Single Family Residential zoning district. That clarification was requested because the single family development standards in multifamily zones currently are identical to the single family development standards for the SR=8 zoning district. CA:mp\pm S:\Permit\Plan\ZONECODEAMEND\2000\ZCA-2000-4-2002450.doc cc: Fred N. Satterstrom,AICP,Planning Manager Brent McFall,Chief Administrative Officer Roger Lubovich,City Attorney • :00001KENT STAFF REPORT WASHINGTON July 24, 2000 ANNING SERVICES TO: JON JOHNSON, CHAIR AND MEMBERS OF THE LAND USE & Fred Satterstrom, BOARD Manager FROM: CHARLENE ANDERSON, SENIOR PLANNER Phone:253-856-5454 Fax:253-856-6454 RE: #ZCA-2000-4 (KIVA#2002450) SINGLE FAMILY DEVELOPMENT STANDARDS IN MULTIFAMILY ZONES 220 Fourth AJe.S. Kent,WA 98032-5895 ; May 2, 2000, the City Council adopted Ordinance No. 3508 that allows single-family residential development in multifamily zoning districts at the same density as allowed for multifamily development and without regard for minimum lot sizes. However, the ordinance did not change the required minimum lot width or setbacks. The City Council in their deliberations requested that the Land Use & Planning Board take a look at the development standards for single-family development in multifamily districts. On July 10, 2000 the Land Use & Planning Board reviewed this matter in workshop and agreed to hold a public hearing on the proposal on July 24,2000. Background: The minimum lot width for single-family development in a multifamily district is 40 feet, the lowest lot width allowed in any of Kent's single-family residential zoning districts. Furthermore, the minimum side and rear yard setbacks are 5 feet; the front and flanking side yard setbacks are 10 feet (or 20 feet in front of a garage, carport, or other parking area). These minimum lot widths and setbacks are a disincentive to building single-family homes in a multifamily zoning district by making it more difficult to reach the maximum allowable density. Uniform Building and Fire Code requirements for single-family development generally are less stringent than for multifamily development due, in part, to the characteristic separation between buildings which setbacks create. However, at some point the proximity of single- family homes to one another takes on the character of multifamily development. Reducing lot widths and setbacks thus poses concerns for public safety. Building Code requirements are fairly specific for single-family residences (classified Group R-3 occupancies). Buildings conceivably could be located up to the property line provided construction requirements are met for fire-resistive walls, elimination of openings and projections, emergency escapes, light, ventilation, and the like. Community design and aesthetics likely would become the major concern more than Uniform Building Code requirements. Fire Code requirements do not adequately address safety concerns when single-family homes are allowed closer together. Single-family residential standards would apply yet the fire and life safety concerns would more closely reflect what is needed for multifamily residential development to maintain similar levels of protection. These concerns relate to minimum fire flow, distances between fire hydrants, sprinklering, emergency access, construction materials, and even fire staffing levels. The Uniform Building Code provides for increased fire protection the closer a building is to the property line. In addition to a fire spreading from the building interior,the Fire and Life Safer Department has concerns about a conflagration as well as access for both emergencies and non- emergencies. Conflagration is the condition where a firestorm sweeps through the area, Land Use&Planning Board July 24,2000 Page 2 leaping from building exterior to building exterior. This occurs in wildland fires and where buildings are closely spaced. Fire-resistive materials are helpful, but are not currently required. Time and space are the best deterrents. Water and access are a necessity. Alternatives: There are additional options besides those listed below that could be considered, including a zero lot line option. However, the direction of the Land Use & Planning Board at the most recent workshop was to consider options down to a minimum 25-foot lot width. Planning Services staff could provide analysis of a zero lot line option at a future time if so desired by the Board. Option One: This option would change the minimum lot width for a single-family residential development in all multifamily zoning districts to 25 feet and allow a reduction of the side yard setback to three feet. Along with the lot width and setback reduction would be requirements for 1500 gallon per minute fire flow, a minimum distance between fire hydrants of 300 feet, and emergency vehicle access that provides for an approved road within 150 feet of all portions of the exterior first floor and an approved turnaround (no exceptions are allowed). Acceptable alternatives to construction as allowed in the Uniform Building Code could continue. Uniform Fire Code Appendix MA as adopted by Kent City Code already allows for a reduction of fire flow when the building has a sprinkler system. The minimum cost for the added single- family residential construction requirements is estimated to be less than $100 for the hydrants and $1.50 per square feet for a sprinkler system when needed. Option Two: This option would change the minimum lot width to 30 feet and allow a reduction of the side yard setback to three feet with the additional requirements noted in Option One. Also required would be a minimum 5 feet of landscaping along each side property line from the front line of the building (as extended) to the front property line. Option Three: This option would keep the setbacks at the existing requirements, but would allow a reduction in lot width to a minimum 25 feet. No changes to existing construction requirements would be required. Option Four: This option would keep the existing lot width requirement of 40 feet but would allow a reduction of the side yard setback to three feet with the additional requirements noted in Option One. Option Five: This option would make no change to the existing code. Staff Recommendation: The Planning Services staff recommends Option Two. Because the current single-family residential development standards within multifamily zoning districts are based on the development standards for Kent's highest density single-family zoning district, any approved changes to lot width and setbacks also should be changed for the SR-8 Single Family Residential zoning district. Option Two supports the goals and policies of the Kent Comprehensive Plan and assists Kent in reaching its housing targets. If the minimum lot width were changed to 25 feet,and assuming a 2-car garage stacking space of 20 feet by 20 feet, there would be little or no area for landscaping within the front yard of the residences. Option Two addresses this concern by allowing a minimum lot width of 30 feet, thus preventing the front yards from becoming one continuous line of pavement along street frontages. Without the additional fire and life safety features noted above, the level of fire protection would be reduced and thus require additional resources(staffing and fire trucks)to suppress a larger fire. CAlpm 1 EARTH FSISDATAIPermitlP[anIREPOR1S11 0 0 011 0014 5 0-1 0 00.4.doc cc: Fred R.Satterstrom,AICP,Planning Manager Brent McFall,Chief Administrative Officer PLANNING SERVICES Fred N.Satterstrom,AICP,Manager 40* Phone:253-856-5454 0 Fax: 253-856-6454 KENT W AENIMGTON Address: 220 Fourth Avenue S. Kent,WA 98032-5895 LAND USE & PLANNING BOARD MINUTES Public Hearing July 24, 2000 The meeting of the Kent Land Use and Planning Board was called to order by Acting Chair Brad Bell in the absence of Chair Jon Johnson at 7:00 p.m. on Monday, July 24, 2000 in Council Chambers of Kent City Hall. LAND USE & PLANNING BOARD STAFF MEMBERS PRESENT MEMBERS PRESENT Brad Bell,Acting Chair Fred N. Satterstrom,Planning Manager Steve Dowell Harry Hardey,Asst Bldg Official Sharon Woodford Mike Evans, Asst Fire Marshall Terry Zimmerman Pamela Mottram,Admin Secretary LAND USE & PLANNING BOARD MEMBERS ABSENT Jon Johnson, Chair,Excused Ron Harmon, Vice Chair, Excused David Malik, Unexcused APPROVAL OF MINUTES Steve Dowell MOVED and Sharon Woodford SECONDED to approve the minutes of April 24, 2000. Motion carried. ADDED ITEMS TO THE AGENDA None COMMUNICATIONS None NOTICE OF UPCOMING MEETINGS Planning Manager, Fred Satterstrom stated that the August 1,2000 City Council meeting will be held at 5:00 PM due to the Council's participation in the"National Night Out" event. #SCA-2000-4 SINGLE FAMILY DEVELOPMENT STANDARDS IN MULTIFAMILY ZONES Mr. Satterstrom spoke for Charlene Anderson, PIanning Services new long-range senior planner. Mr. Satterstrom stated that a proposal earlier in the year resulted in a recommendation to City Council and adoption of Ordinance 43508. This ordinance changed density limits and minimum lot size for single family development in Kent's multifamily zoning districts with the exception of the MR-D zone. The ordinance did not address minimum lot width or setback issues. Land Use and Planning Board Minutes July 24,2000 Page 2 ..ir. Satterstrom outlined the following options: Option 1 decreases the minimum lot width for single family development in multifamily zones to 25 feet and allows a reduction in the side yard setback to three feet. Mr. Satterstrom stated that fire code requirements would be implemented in conjunction with Option 1; to include placing fire hydrants a minimum of three hundred feet in separation, requiring 1500 gallons per minute fire flow and provide for emergency vehicle access which includes an improved road within 150 feet of all portions of the exterior first floor. Option 2 changes the minimum lot width to 30 feet and allows for a reduction in the side yard setback to three feet, allowing for five feet of landscaping at both the front and back of the property as well as including the additional requirements noted in Option One. Option 3 retains the existing five foot setbacks on both sides of the property but allows for a reduction in lot width to 25 feet which would not affect construction standards as they relate to the building or fire code. Option 4 retains the existing lot width of forty feet, allows a reduction in the side yard setback to three feet with the additional requirements noted in Option 1. Option 5 is the no action alternative. _Mr. Satterstrom stated that staff recommends Option 2 and believe this option to be consistent with the ;omprehensive Plan. Mr. Satterstrom stated that Option 2 allows for further flexibility in building design within multifamily zoning districts for single family housing. Furthermore, Option 2 assists in maintaining distinction between lots by providing landscaping at the front of the property to prevent paved areas from running together. Mr. Satterstrom stated that if the Board accepts staff s recommendation, staff would like this information to be noted in the SR-8 Single Family Zoning District in order to take advantage of the same setback and minimum lot width requirements. Terry Zimmerman MOVED and Steve Dowell SECONDED to open the public hearing. Motion carried. Paul Morford, P O Box 6345, Kent, WA 98064 stated that a minimum lot width is required that he would favor a 25 foot lot width while retaining the development standards as they currently stand. He encouraged staff to retain the five-foot side yard setbacks for ease of development. Mr. Morford stated that in reducing the side yard set backs to three feet, eave overhang between homes would be too close together and create difficulty for Fire Department personnel to access property with their equipment. Tom Sharp, 24254 143rd Ave Southeast, Kent, WA cited aedevelopment created in 1890 at Seventh and J Street in Tacoma on 25 foot lots with 2.5 foot setbacks, constructed as two story buildings. He stated that people live in this viable community currently under redevelopment. Mr. Sharp stated that lot size widths should not be restricted but determined jointly between the "developer and the City. Mr. Sharp stated that he believes setbacks should be reduced to three feet oetween structures including all encroachments. Mr. Satterstrom stated that staff recommends Option 2 to allow for a reduction in side yard setbacks to three feet with an allowable one foot of overhang for the eave as indicated in the Uniform Building U:1USERDA TAIL UPBW NUTESI000724nmdoc Land Use and Planning Board Minutes July 24,2000 Page 3 Code. Mr. Satterstrom stated that it has come to staffs attention since this recommendation has been made that if this Option were adopted, it would be necessary to complete an amendment to the UBC in order to adopt language to change the Uniform Fire Code. Michael C. Evans, Assistant Fire Marshall, City of Kent, 220 4th Ave S., stated that in order to extinguish fires in the community there must be accessibility to water, adequate staffing and efficient timing to produce a favorable outcome. Mr. Evans stated that to decrease response time additional fire stations are needed for close proximity to fire locations. He stated that Kent's Fire Department has requested placing hydrants closer together to reduce response time Mr. Evans stated that the Kent City Code requires a minimum water flow of 1000 gallons per minute at 20 P.S.I. for a single-family residence; a larger single family home might require as much as 2500 gallons per minute. Mr. Evans stated that staff is proposing increasing water flow to 1500 gallons per minute when structures are spaced closely together. He stated that the Kent City Code has adopted Appendix 3A of the Uniform Fire Code requiring the increased fire flow. Mr. Evans stated that when houses are spaced as little as three feet from the property line this inhibits fire fighters from easily accessing the back of these lots with their equipment. He recommended that the side yard setbacks be at least five feet between property line and foundation. Mr. Evans stated that in order to reach a location with fire equipment adequate access needs to be provided so that a 150-foot fire hose could effectively reach all portions of an exterior first floor. He stated that vehicular turn around points need to be placed in closer proximity to each other to allow fire personnel to quickly respond to each call. Mr. Evans stated that the Uniform Fire Code presently requires turnarounds and allows for road width and turnaround modifications. He stated that the control of turnarounds is left up to local jurisdictions. Harry Hardey, 1914 S. 222nd Street, Des Moines, WA stated that the Uniform Building Code allows buildings to be located within three feet of the property line. A one-foot overhang is allowed and typically constructed with 5/8" exterior gypsum board with the under side of the overhand protected for one hour construction. He stated that if construction occurs closer than three feet from the property line, the type of construction for exterior walls increases to one-hour construction. Mr. Hardey stated that construction consists of 5/8" exterior gypsum board on the exterior and 5/8" gypsum wallboard on the interior. The overhang on the eaves would be limited to a point within two feet of the property line. Mr. Hardey stated that theoretically, a developer could build up to the property line while complying with the code. He stated that if the City of Kent wished to implement modifications to the Uniform Building Code, Fire code, Mechanical Code or Plumbing Code, (the portion impacting single family or multifamily residences with four units or less) these modifications would have to be approved by the State Building Code Council. Michael C. Evans, Assistant Fire Marshall, City of Kent, 220 4th Ave S., Kent,WA stated it is his understanding if the City adds requirements for single family residences within the Uniform Fire Code, these changes would require State approval. He stated that additional requirements such as the implementation of fire sprinkler systems would likely apply to single family residences closely spaced with lots of 25 or 30 feet intervals. Mr. Evans stated that sprinkler systems are not currently a requirement in the UFC nor adopted by the City of Kent. U:1 USERDATAWPBIMINUTES1000724mn.dot Land Use and Planning Board Minutes July 24, 2000 Page 4 'terry Zimmerman MOVED and Steve Dowell SECONDED to close the public hearing. Motion carried. Steve Dowell spoke in favor of Option 3 offering a 25-foot lot width minimum and retaining a five- foot side yard setback. Sharon Woodford spoke in favor of Option 1 to allow developers more flexibility. Ms. Zimmerman spoke in favor of Option 1 as she would like maximum flexibility for the builder as well as a way to encourage them to build single family homes in multifamily areas that are appealing to the public. Steve Dowell MOVED to accept the Option 3 recommendation to keep the existing five feet setback requirements and allow reduction in lot size widths to a minimum of 25 feet with no changes to existing construction requirements. Motion FAILED for lack of a second. Mr. Satterstrom reiterated that the Board could elect to accept a side yard setback decrease to three feet if fire code requirements are incorporated into the Board's proposal and the necessary language written in order to seek the State's approval. If the State does not approve of this change, then this option is not available. Acting Chair Brad Bell noted that an amended motion would be necessary to specify the need for the State's approval for decreasing the setbacks to 3 feet. .,naron Woodford MOVED and Terry Zimmerman SECONDED to accept Option 1 to change the minimum lot width to 25 feet and allow for a reduction in the side yard setback to three feet, as well as incorporating additional fire code requirements. If developers choose to retain five-foot setbacks, they will not be required to implement additional fire safety requirements. Motion DIED. Further discussion was called for. Terry Zimmerman MOVED to accept Option I to • change the minimum lot width for single family residential development in all multifamily zoning districts to 25 feet, and • allow a reduction of the sideyard setback to as much as 3 feet. The developer still has the option of following the five-foot setback, which is currently specified in the City of Kent Code. If the developer elects the three-foot side yard setback option; along with the lot width and setback reduction • would be requirements for 1500 gallon per minute fire flow, • a minimum distance between fire hydrants of 300 feet and emergency vehicle access that provides for an approved road within 150 feet of all portions of the exterior first floor and an approved turn around. No exceptions are allowed. Uniform Fire Code, Appendix 3A, as adopted by Kent City Code, already allows reduction of fire flow when the'building has a sprinkler system. The minimum cost for the added single family residential construction requirement is estimated to be less than $100 for the hydrants and $150 per square feet for sprinkler system when needed. —Motion DIED for lack of a second. Terry Zimmerman MOVED and Steve Dowell SECONDED to accept Staff s recommendation for Option 3 to • decrease the minimum lot width for single family development in multifamily zones to 25 feet and U:I USEPDATAIL UPBWJ7VUTES%000724mndoc Land Use and Planning Board Minutes July 24,2000 Page 5 • retain the existing five foot side yard setback • give the developer the option to reduce the side yard set back to no less than three feet with the following requirements: include: fire code requirements to place fire hydrants a minimum of three hundred feet in separation, require: 1500 gallons per minute fire flow, provide: for emergency vehicle access, which includes an improved road within 150 feet of all portions of the exterior first floor. Motion CARRIED unanimously. #ZCA-2000-5 MINIMUM LOT SIZE IN MR-D ZONE Mr. Satterstrom stated that a private applicant who approached the Planning Department about a 7200 square foot lot that had been purchased south of Willis Street generated this request. The south of Willis area is zoned MR-D, duplex zoning for the most part, requiring an 8000 square foot lot size in order to be developed. This is an area of Kent that was rezoned MR-D from MR-M ten years ago and lies within walking distance of downtown. Mr. Satterstrom stated that this area is an older single family area and is spoken of in Kent's Comprehensive Plan as a good infill area for a slightly higher density. Mr. Satterstrom stated that the applicants approached the City Council's Planning Committee and explained that they wished to redevelop their 7200 square foot lot with a duplex dwelling but that the lot was short by 800 feet. t Mr. Satterstrom stated that a code amendment would be needed, as a variance only pertains to sideyard setbacks, front setbacks or other dimensional requirements. He stated that he approached the Council's Planning Committee who agreed to look at this issue and send it to the Land Use and Planning Board where it was discussed at the July 10 workshop session. Mr. Satterstrom stated that most of the south of Willis area is zoned MR-D with lots ranging between 7200 and 8000 square feet with a majority of those lots developed with single family dwellings. He stated that there are 29 MR-D lots in Kent that would benefit by this amendment. Mr. Satterstrom stated that in Option 1 staff looked at reducing the minimum lot size to 7200 square feet. He stated that staff discovered that the maximum permitted density would change from 10.8 units per acre to over 12 units per acre. Mr. Satterstrom stated that Option 2 would retain the minimum lot size of 8000 square feet but allow duplexes on nonconforming lots of record with a minimum lot size of 7200 square feet. He stated that lots in the south of Willis area can redevelop with a duplex under this nonconforming Clause. Mr. Satterstrom stated that staff does not recommend Option 3 as it affects no change. Mr. Satterstrom stated that staff is recommending Option Two which will result in no gain in the maximum permitted density in the MR-D zone. Sharon Woodford MOVED and Steve Dowell SECONDED to open the public hearing. Motion carried. '^ U:I USERDATAWPBUfINUTES1000724madoc Land Use and Planning Board Minutes July 24,2000 Page 6 _a Hoyt, 22831 92nd Ave S,0104, Kent, WA stated that we were informed by Planning Staff that we could apply for a variance early in February so proceeded with completing the application process. At the time of submittal, I was informed that I could not get a variance for redeveloping the newly purchased property with a duplex. Mr. Hoyt stated that he supports either Option 1 or 2 and does not wish to increase density in this area. He stated that he and his partner own just the one lot and intend to build a duplex as their personal residence. Bart Schram, 535 4th Avenue South, Kent, WA stated that he is Mr. Hoyt's partner and bought the lot in order to redevelop it with a duplex as their residence. He stated that he would favor either Option 1 or 2, as his plans do not include developing a group of lots but rather this single lot. Mr. Schram stated that none of the lots are significant enough in size where 12.4 units per acre could be developed in this zone and stated that he is simply requesting an 800 square foot reduction in lot size. Tom Sharpe, 24254 143rd Ave. SE, Kent, WA stated that currently the MR-D zone requires an 80- foot lot width, which an 8000 square foot lot allows for. Mr. Sharpe stated that the City of Anacortes has 7500 square foot lots with setbacks of five and eight feet. He cited this information to illustrate that reducing lot size is workable and creates more affordable housing. Terry Zimmerman MOVED and Sharon Woodford SECONDED to close the public hearing. Motion carried. Ms. Zimmerman stated that a gain in density is not a significant matter in this case as lots are scattered and there is not a chance of grouping several lots together to create an acre. She voiced her support for Lion 1. Ms. Woodford stated that she does not have a preference between Option 1 or 2 but believes that City Council would favor Option 2. Terry Zimmerman MOVED and Sharon Woodford SECONDED to accept Option 2 as recommended by staff which maintains a progression of densities and yet provides for infill development on nonconforming lots of record. Motion CARRIED. ADJOURNMENT Terry Zimmerman MOVED and Sharon Woodford SECONDED to close the meeting. Motion carried. The meeting adjourned at 8:15 p.m. Respectfully Submitted, ed N. Satterstrom, AICP ecretary.. U:1USERDATAUUPB VINUTES1000724mmdoc REPORTS FROM STANDING COMMITTEES AND STAFF A. COUNCIL PRESIDENT B. OPERATIONS COMMITTEE C. PUBLIC SAFETY COMMITTEE — IZ D. PUBLIC WORKS Oy-Q,n t9 S to E. PLANNING COMMITTEE F. PARKS COMMITTEE G. ADMINISTRATIVE REPORTS REPORTS FROM SPECIAL COMMITTEES OPERATIONS COMMITTEE MINUTES AUGUST 1, 2000 COMMITTEE MEMBERS PRESENT: Chair Rico Yingling, Judy Woods, Tim Clark STAFF PRESENT: Brent McFall, May Miller, Marty Mulholland, Sue Lester, Linda Johnson,Patrice Richardson, Kari Endicott, Cami Janson, Cliff Craig, Becky Fowler, Jed Aldridge, Tom Brubaker, John Hodgson, Kathleen Senecaut, Norm Angelo, Karen Ebert, Jackie Bicknell PUBLIC PRESENT: Tom Krippaehne The meeting was called to order by Chair Rico Yingling. Two items were removed from the agenda: Item#4, I-695 Add Back, and Item#7, Kent Downtown Partnership Quarterly Report. Approval of Minutes of June 6. 2000 Committee Member Tim Clark moved to approve the minutes of June 6, 2000. The motion was seconded by Committee Member Judy Woods and passed 3-0. Approval of Vouchers Dated July 31, 2000 Judy Woods moved to recommend approval of the vouchers dated July 31, 2000. The motion was seconded by Tim Clark and passed 3-0. Finance/HR/Payroll System and Related Staffing Information Technology Director Marty Mulholland said IT had been working on the Finance/HR/Payroll System Project for quite some time and a presentation had been made to the Council Workshop in March about the Selection Systems Project. Ms. Mulholland introduced Project Manager Sue Lester and Tom Krippaehne from the Moss Adams Group, which is an advisory company that provides technology related advisory services. The Moss Adams Group helped staff last summer to fine tune some specific areas of the RFP, one of which was a model that analyzed the cost in reaching a very broad vendor market. They also helped in organizing the RFP contract provisions and vendor requirements. As a result, the department put out a much more professional and well organized product request. Moss Adams assisted with duplicate proposals in identifying the best vendor of choice out of the 15 proposals received. Some vendors provided the same software but with different implementation partners. Mr. Krippaehne and a member of his staff sat in on some of the detailed implementation planning to give staff counseling when needed. The group is also participating in an oversight capacity and assisting with the implementation of this same product at Sound Transit and has provided general counsel and strategy on those contract negotiations. Ms. Mulholland said the software license component of the budget contains a 15% contingency allocation element in case user licenses have to be added beyond projections. Operations Committee, 8/1/00 Page 2 The principal expenditure is the Services Expense in bringing in consultant software experts to work with staff to help put the software together and to configure it appropriately. That particular area has been the key focus of contract negotiations. Because there are a number of recommendations, a 20%contingency has been added for that expense. The City is buying a variety of different systems and the scale is substantially broader than the existing offering. Staff has been pleased with the baseline for ongoing maintenance and service contracts on the new software as the current CIS maintenance costs are $52,000 annually. In answer to Tim Clark's question about the $800,000 allocated to software licenses, Ms. Mulholland said some of the licenses are based on how many people at the City will be accessing the software at any given time,which is called a Concurrent Use License in the industry. There are also specific licenses both for the JDE package and the other package. All of the different licensing methods offered by each of the companies were analyzed to try to decide what would be best for the City of Kent. Ms. Mulholland handed out a cost and timeline chart. The City spent about $6,700,000 on Tech Plan 1 which was a three year plan that upgraded the network, PC's,wiring, and the phone systems, as well as some business systems packages. The business systems projects including Finance/HR/Payroll and the Park and Fire Systems were one area of the Tech Plan that has taken longer to accomplish than originally anticipated because of the time to select and implement them. As a result, the cash flow has not moved with the speed that was originally projected, and because of the delay in spending the funds, some bond interest income has been earned from the investment of the bond money. The Public Safety Systems (Jail, Police, and Fire)will be elements of Tech Plan 11,plus a potential variety of other projects, such as Utility Billing that wasn't covered in Tech Plan I. Staff is currently getting budget estimates on a variety of capacities for Tech Plan II and will be working through that with the CIP process. Tech Plan II should be presented to Council sometime in 2001. The time line for the Finance/HR/Payroll component of Tech Plan 1 has been extended to July 2002 and may overlap Tech Plan II. Approximately $50,000 has been spent to date on the JDE Project. In March, staff estimated that the balance needed for the project would be about $3,200,000,which includes hardware, software, database, implementation services, Etc. Costs have actually come in a little under that at $3,046,000. Sufficient technical funds have been available to complete the project using the Technology Plan resources,but there has been a challenge with regard to the staffing and support costs because of the extended time line. All IT operating budgets, including the Tech Plan, are charged back to different funds. In the Technology Plan, there were some specific project positions charged through the time period of the Plan, but with the key project extending beyond that time period, staffing costs associated with the project need to be covered. Because of the hiring freeze and some turnover on the project, the department is over budget on staffing costs,but those costs can be extended beyond what was projected in order to be within budget by the end of the Tech Plan. The money is working longer because of the delays, but an additional supplement is still needed for the extended period of time. Operations Committee,8/1/00 Page 3 It was determined that people resources were too shy for the detailed implementation process, so staff talked to the different departments, as well as to the IT personnel joining the project,to get an idea of how time would be used. As a result, a more realistic picture was received for how staff resources for the project would be put together. In addition to continuing the staffing dollars, additional resources of approximately $875,000 are needed to make the project successful in the time line that's proposed. After looking at funding sources, it was determined that the interest income,which exceeds $1,000,000 would be the best source. Staff recommends the use of that interest income to pay for the project staffing costs. Rico Yingling questioned why other project costs such as implementation assistance and consulting fees weren't also becoming more costly with the extension to July 2002. Project Manager Sue Lester said the hourly rates were brought down through negotiations and the longer time period was taken into account. Deputy City Attorney Tom Brubaker added that negotiating contracts for complex processes like this is new to everybody and the contracts aren't the same as they used to be. It has taken much more time than expected and implementation has been delayed,which extended the time line. Mr. Brubaker added that JD Edwards, the selected contractor,was a very difficult entity to negotiate with. Marty Mulholland said that once the contract is executed and the initial training is scheduled, a cash flow projection will be put together to provide estimates for the time components of different portions of the contract. Rico Yingling asked if there were strings attached to the interest income from the bond. Finance Director May Miller said this particular bond issue has many pieces to cash flow out, and with a time line to spend the money, interest has to be watched and held aside in case of the possibility of paying arbitrage. The interest on this bond issue has been continually tracked every month and time lines adjusted for different portions, such as the land purchase for the Police Headquarters. All the bond interest saved must be kept in the project and the interest itself used only for eligible projects for which the bond was issued. A lot of projects have staffing related costs, especially in automation where part of the capital cost is actually implementing the project, so therefore it's capitalized as an asset. Staffing costs are kept inside of the ongoing project and the specific people that implement the project are charged. For this project, the interest would be appropriately used, as the project is part of those for which the bond was issued. Right now through the end of the year, the estimate is that there will be approximately a little over$1,000,000 in the Bond Interest Income Fund. Ms. Miller said the Finance Department looked at several funding options such as the CIP, charging Operating Budgets, and earned interest on the project itself. Using the bond interest income seemed to be the appropriate expenditure for this project. operations Committee,8/1/00 Page 4 Tim Clark moved to recommend to Council to authorize the Mayor to sign -. contracts with J. D. Edwards,Vertex, Optio, and Oracle for the purchase of Finance,Human Resources,Payroll and Project Management software suites, and related software products and implementation services, subject to City Attorney approval of contract documents. The motion was seconded by Judy Woods and passed 3-0. Tim Clark moved to add $875,000 of Technology Plan bond interest income to the Technology Plan budget to fund 3.3 positions and extend existing project salaries as presented in the July 22 memorandum issued by the Information Technology Department Director. The motion was seconded by Judy Woods and passed 3-0. G13! LID Prepayments Finance Director May Miller said the City gets a bill for LID 351, from the 272nd Corridor Project,the same as the property owners do for their parcels of land which have been included as part of the proportionate share of cost of the project. Sometimes the amount is large compared to the budget so the money is figured into the budget for 15 years and the City pays the LID interest, which is a higher rate than for normal bonds. The amount of the City's assessment on the three parcels of City owned land is $306,409.20. The City has one month to prepay that money with no interest. After the one month is over, then the amount is paid with about 7%interest, including additional administrative costs, over the next 15 years and the bill is put into the Debt Schedule. The 25%of Sales Tax put into the CIP Fund was over-collected for about $345,892 and that money would be available to put towards this project. The interest on the LID in one year would be approximately$25,000 and by paying the bill off now, there would be a net savings of$6,000 in one year over investing the CIP money. Staff recommends using the one time only sales tax to pay the City's assessment in order to save money. Ms. Miller asked that the item be added to that night's Council meeting under Other Business in order to meet the August 5`b cutoff date. Judy Woods moved to recommend to Council authorization to budget and prepay the City's LID 351 assessment of$306,409.20 using CIP excess sales tax revenue. The motion was seconded by Tim Clark and passed 3-0. 2000 L.TGO(Limited Tax General Obligation) Bond Issue-Approval to Proceed Chief Administrative Officer Brent McFall said the City goes through an annual process of identifying several capital projects that will be bond financed. LTGO Bonds are Councilmanic Bonds, which are sold and the principal and interest payments are then made from within the existing revenue structure. Those payments are usually paid out of the CIP with sales tax proceeds, or with the first quarter percent real estate excise tax which is also available. Rather than issuing several different bonds and selling at different times, which would incur an issuance cost each time, the City pulls all of the bonds together. Sometimes internal borrowing is done from one of the City's funds that has invested cash, and Operations Committee,8/1/00 Page 5 sometimes short-term financing is done until those different projects can be pulled together and consolidated into one bond sale. The year 2000 LTGO/Councilmanic Bond Sale consolidates several different bond funded projects that have previously been approved by Council, and pulls them all together into one bond issue of about $11,200,000,plus issuance costs. Tim Clark expressed concern that among the items to be added was the $1,100,000 for Fire Apparatus that had been returned but for which payment had not been received back. He asked where the $1,100,000 would go when the money was eventually received. Mr. McFall said if the City is successful at receiving reimbursement funds back from the vendor for the earlier expense, the funds received back could be used for subsequent fire apparatus acquisitions that will need to be made in the future. May Miller added that the City has a Fire Replacement Project where all fire replacements are scheduled, and the money would be put into that project. Bonds would then not have to be issued for the next project. Mr. Clark asked how the repayment to the Water Fund would be handled. Brent McFall explained that, to acquire land for the Civic and Performing Arts Center, the Council had authorized short-term financing from the Water Fund. Cash had been accumulating in the Water Fund to pay for the Pipeline Project which was not yet under construction so the money was not yet being spent, and that money was available for short-term borrowing for other projects. That type of borrowing from a City fund is much like a short-term bank loan with the only difference being that the City is loaning the money to itself. Interest is paid back to the Water Fund or other fund that might be used to do that type of short-term borrowing. When bonds are sold, it is much like a long-term mortgage and the proceeds are taken from the bond sale to reimburse and pay off the short-term loan. The Water Fund is then paid back including the interest that it would have earned had the money been invested another way. Those funds are then available for the ultimate intended purpose, which is capital improvement to the City's water system with the Second Supply Pipeline. May Miller said that this is an acceptable practice by State rules, and Brent McFall added that he thought the State auditor would encourage this kind of practice because it's more efficient. As long as the records and documentation are kept and the interest payment is made back to the lending fund, then it is an acceptable technique which the City has done a number of times. Ms. Miller stated that the State audits transactions by pulling Council records to make sure they are really authorized and that the City's note is in place and is being paid. Ms. Miller said that this bond issue was actually about $229,000 less because a couple of the projects had changed. The interest rate estimates ranged from 4.8-6%. Rico Yingling asked about the $1,000,000 for the land purchase of Police Headquarters. Brent McFall said there should be about$2,000,000 in acquisition costs. Bonds were sold a year ago for$1,000,000, and the$1,000,000 included in this bond issue is the second million needed. That amount should allow the City to acquire enough land to be Operations Committee, 8/1/00 Page 6 able to go ahead with actual construction. Mr. McFall speculated that as the downtown becomes a more attractive place for development and redevelopment, it is important to acquire land now at reasonable prices. Tim Clark moved to recommend to Council to: (1) Proceed with the issuance of Councilmanic Bonds of$11,220,000 plus bond issuance costs and furthermore to establish and/or amend the necessary budgets for the projects, debt issuance costs, and debt service as outlined, and (2) To authorize proceeding with bond projects with intent to reimburse with bond proceeds. The motion was seconded by Judy Woods and passed 3-0. May Miller added that the item would come back to the September 50' Operations Committee for updates on interest rates and other information. Final Council approval would be at the September 19"' Council meeting, and the money would be received in October, 2000. June Financial Report May Miller said overall revenue is at 6.8%over budget or$1,700,000. Last year at the same time the City was 0.9% over budget. Last year was tight and that continued through December before it started turning around. The City always budgets to end the year at about $3-4,000,000 over what was set to have that money to start the next year with. Over-collecting revenue and under-spending expenditures helps to have a cash flow during the year and to end the year ahead of the 10% contingency. Expenditures overall are 4.2% under budget. Usually by the end of the year that amount is around 3%. Sales Tax, shown on Page 13, accounts for$1,000,000 of the total $1,700,000 revenue overage. Wholesaling accounts for$577,000 of that $1,000,000, or almost 20% (19.4% over last year), so half of the recovery of the Sales Tax revenue is in the Wholesale area and the other half is in the Retail area, which accounts for$507,000. Utility Tax is 6.2% over budget or$212,000, and comes primarily from telephones. That area continues to be strong along with the cable franchise area. Building Permits, on Page 16,has been up and down because of timing,but overall is still 12.5%over last year. Page 18 shows Recreation Fees which are running a bit over budget. Fines and Forfeitures are 2.7%over budget. Water is under budget 0.5%because of a mild year and not much hot weather through June. Sewer and Drainage is 0.3% over,which is actually right on budget. Golf through June is 2.1% over budget. When the Restaurant opens that will bring in extra restaurant revenue. The General Fund was expected to end at 5.5% and right now looks like it will be 3.6% over that number. The 2001 forecast,based on projecting numbers for next year's budget, shows a positive $187,740 in undesignated funds. Vacant Positions shown on page 24, has 26 General Fund vacancies. Last year at the same time there were 38.8 vacant positions. Last year, the whole City had 59.3 vacancies and this year there are 37, so more positions are being filled and maintained. Operations Committee, 8/1/00 Page 7 The rest of the funds all look fine. Health Insurance,which is showing a nationwide rising trend,will be brought back at the August 15'h meeting. Brent McFall said there are concerns with the City's self funded health insurance program. Employee Services staff is working with non-represented employees as well as union representatives on potential solutions to the problem of increasing costs In answer to Rico Yingling's question about the problem the Kent Downtown Market is having not meeting the Public Development Authority's payments,Mr. McFall said the PDA met last week in their regular quarterly meeting and agreed to temporarily reduce the monthly rent payment that the Kent Downtown Partnership makes for the market building. The PDA's monthly debt payment obligation is about$5,500. They have temporarily lowered the rent until their next meeting,which is three months away, to $5,850 from $6,500. In that period of time the Kent Downtown Partnership is to put together a business plan as to how they will be able to meet the ongoing obligation to the Public Development Authority. No Council action is required unless the Public Development Authority becomes uncomfortable with the Market's ongoing ability to be viable. If the PDA has to turn to the City of Kent as a guarantor of its loan, then Council action would be required. The meeting was adjourned at 4:58 PM. Jackie Bicknell City Council Secretary PUBLIC WORKS COMMITTEE MINUTES AUGUST 79 2000 COMMITTEE MEMBERS PRESENT: Chair Tim Clark, Connie Epperly, (Rico Yingling was absent) STAFF PRESENT: Don Wickstrom, Steve Mullen, Gary Gill, Tom Brubaker, Jackie Bicknell PUBLIC PRESENT: Jim Rust, Elsy Rust, Sharon Meadows, Steve Mitchell The meeting was called to order by Chair Tim Clark at 5:00 PM. One item was added to the agenda: Inquiry About Signalization. Approval of the Minutes of July 17.2000 Committee Member Connie Epperly moved to approve the minutes of July 17, 2000. The motion was seconded by Chair Tim Clark and passed 2-0. Mr. Clark asked Council Secretary Jackie Bicknell to get Committee Member Rico Yingling's concurrence on the motion. Six-Year Transportation Improvement Program Public Works Director Don Wickstrom said that every year the City is required by State law to update its Six Year Transportation Improvement Program. The program is used when applying for state and federal grants and is set up to target certain grants that staff thinks the City has a good chance of receiving. It also identifies what the City's anticipated program will be for the next six years. The Plan is optimistic and identifies more projects than is anticipated can be done in six years. There are 36 projects on the list this year, which represent about$257,000,000. Last year there were 34 projects,which represented $194,000,000. Mr. Wickstrom presented a map that showed all the different projects of the Plan. Projects outlined in red color were described as those that should be started within the year 2001,either on design or actual construction. Projects outlined in green were those beyond year 2001. The timeline has changed for some projects. About 80%of the funding for the widening of Pacific Highway South from the north City limits at Kent/Des-Moines Road to 272od was Federal funding which was received to do the first phase design work from 252°d to Kent/Des-Moines Road. However,the construction money has been deferred to the fiscal year 2003 when the next Federal Transportation Program will be reallocated. All federal funds are gone until that time and there won't be any more Federal dollars available for the four county region in the Puget Sound Basin until after 2003, which is one of the impacts related to I-695. Before I-695 there was$240,000,000 for the four counties of Pierce, King, Snohomish and Kitsap. That money was approved for projects where the next step was to get paperwork in order so the funds could be obligated. If project money is not obligated, then other states can look at requesting it and the Federal government can switch it to someone else in order to use up the money. After I-695 passed there was an indication that the$240,000,000 might not be used, so the State suggested that additional projects be added that could assure the money would be used. Another$100,000,000 worth of State projects were added to a list that would have already used up the$240,000,000 if it had been obligated. When the $100,000,000 was added, instead of$240,000,000 being available,it was all gone because other states had finished their paperwork and obligated the money. Kent had been asking for construction money but to get construction money,right-of-way had to be acquired which is a lengthy process. Mr.Wickstrom clarified that the money wasn't lost, it was just moved out on the timeline to 2003. Public Works Committee,8n100 Page 2 The 272°d project between Auburn Way North and the Valley Freeway was added to the Plan because the State agencies that funded the project were concerned that it would not move ahead in a fast enough manner. They asked Auburn to relinquish the project to Kent so it could move ahead as there was an indication the project would be delayed. If it got delayed,the agencies would pull their money out of it, so it was added to the Six Year Plan list to keep it on track and so Kent could take over the leadership of the project. The State has said they would make sure any shortfall in funding would not cost Kent any money. Other projects are the Washington Avenue HOV lanes from James Street to the Green River; a State grant for widening Meeker Street from 64's to Washington Avenue;the 196d'Street Project tie to 72°d Avenue; the Interurban Trail signal interconnection with the UP tracks to change the flashing signal to operating red and green lights;the Canyon Drive bike and sidewalk project; and the 256'" Street widening project, which is already under contract. Some projects were dropped such as the$267,000 Kent/Des-Moines Intersection project, and putting a new parallel bridge on Meeker Street. Bridge bonds are not available for that project. Those projects have not been dropped for good but won't be done within the next six years.Widening 132d to 5lanes was deleted as it's not in King County's Regional Arterial Plan and chances of it getting a grant were minimal. That project was converted to an intersection improvement project at Kent-Kangley and 132°d. Widening 80d'Avenue has been added as.that will be a major route with a lot of traffic volume in the future. Tukwila will be closing 180`s for two years because of the undercrossing construction of the railroad tracks there, and traffic will be diverted to Kent's new 196d' Street crossing which will be open in March, 2001. Also,Renton is planning to add a missing piece of Oakesdale before June of next year to make a through route from 196's to Grady Way that will continue on north to Martin Luther King,Jr. Way. Tim Clark asked if the Canyon Drive Bicycle and Pedestrian Facilities Project between Alvord and 97"' South could be converted to just a bike path as opposed to a sidewalk. Mr. Wickstrom said the southwest side of the project has a skinny shoulder which almost disappears to zero at 94`s, so the road will be moved over enough to create room to build a sidewalk and a bike trail. In answer to Mr. Clark's question about the timeframe for the South 228d'Street Corridor Project,Mr. Wickstrom said the 2003 date is reflective of when construction should begin. The project is in the EIS stage now, which should be finalized within the next couple of months. After that is the LID stage, design,and then the permit stage before any construction can begin. Connie Epperly asked for clarification that the 228`s Street Corridor project was the Valley portion and would not go up on the East Hill. Mr. Wickstrom said that was correct for the first phase project. The East Hill section is a separate independent project that is included in the Plan to begin in 2006. Tim Clark said he was concerned about the loss of the widening of 132"d as traffic patterns there have grown greatly in the last couple of years. He sited the possibility of greater traffic pressure on the north end of the East Hill because people,having trouble getting down Petrovisky to I-5,could take shortcuts down 132"d to Kent-Kangley and then on to 272d to get across the valley. Mr.Wickstrom clarified that none of the projects were lost until the Transportation Plan and model were adopted,which would then reflect the real impacts. Soos Creek Easement Don Wickstrom said the Tahoma School District was building a new school north of Clark Springs on Summit—Landsburg Road and needed sewer service to the site. The City owns a small triangle piece of land that is part of the Clark Springs watershed on the north side of the Summit-Landsburg Rd., and the Public Works Committee,8/7/00 Page 3 school district wants an easement off that piece of land. The sewer line would go northeasterly along Summit-Landsburg Rd to the new school site. The site is downstream from Kent's water facilities so it would not have any impact on water quality or water volume. Connie Epperly moved to recommend authorization for the Mayor to sign the easement agreement with Soos Creek Water and Sewer District. The motion was seconded by Tim Clark and passed 2- 0. Mr. Clark asked to receive Rico Yingling's concurrence on the motion. King County Waste Reduction and Recycling Grant Don Wickstrom said the King County Waste Reduction and Recycling grant is an annual agreement with King County that gives Kent$41,733 to help implement the City's recycling program in commercial and residential areas. At the end of 1999,the City was recycling 65%of waste in the commercial business area with only 35%participation. The goal is to increase that to 70%with 50%participation. In the residential areas there was 65%recycling of waste at the end of 1999 with 861/o participation. The goal is to boost that to 70—75%recycling with a 90%participation rate. Brochures with updated telephone numbers and recycling information will be distributed to potential customers. Connie Epperly moved to authorize the Mayor to sign the grant agreement,direct staff to accept the grant and establish a budget in the amount of$41,733.00. The motion was seconded by Tim Clark and passed 2-0. Mr. Clark asked to receive Rico Yingling's concurrence on the motion. S.218t°/Garrison Creek Water Main Relocation Don Wickstrom said that water lines span Garrison Creek and its bridge by the 218t'Street Reservoir. Garrison Creek has been silting in over the years and there is very little space between the lower bottom part of the bridge and the streambed. The Fisheries Department will not allow digging out the streambed, which has come up 5-6 feet from its original condition. They will allow modifications to the bridge,but would only give the City until Sept. 15,2000 to make those modifications. The water mains need to be raised up which will give more clearance, and the bridge needs to be strengthened and prepared for winter overtopping. Mr.Wickstrom said bids would go out on the water main relocation now,and staff is asking that Council authorize the Mayor to award the bid once it's received because there wouldn't be time for the Council to make the award before the September 15th date. Connie Epperly moved authorization for the Mayor to award the project. The motion was seconded by Tim Clark and passed 2-0. Mr. Clark asked for Rico Yingling's concurrence on the motion. Inquiry About Signalizadon Tim Clark said the signalization inquiry was brought up by Rico Yingling who questioned whether a study of signalization and coordination of traffic should be part of the Six Year Transportation Plan. Don Wickstrom said that was a $150,000 item that would be proposed in the 2001 budget. The meeting was adjourned at 5:32 PM. Jackie Bicknell City Council Secretary CONTINUED COMMUNICATIONS A. QiYL- a EXECUTIVE SESSION A) Property Acquisition