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Home My WebLink AboutCity Council Meeting - Council - Agenda - 06/20/2000 City of Kent City Council Meeting Agenda KEN T W A S H I N G T O N Mayor Jim White Counci/members Leona Orr, President Sandy Amodt Connie Epperly Tom Brotherton Judy Woods Tim Clark Rico Yingling June 20, 2000 Office of the City Clerk F _ ' SUMMARY AGENDA KENT CITY COUNCIL MEETING KEN June 20, z000 _ wa„ „�.0. Council Chambers 7 : 00 p.m. MAYOR: Jim White COUNCILMEMBERS : Leona Orr, President Sandy Amodt Tom Brotherton Tim Clark Connie Epperly Judy Woods Rico Yingling 1 . CALL TO ORDER/FLAG SALUTE 2 . ROLL CALL 3 . CHANGES TO AGENDA IPA A. FROM COUNCIL, ADMINISTRATION, OR STAFF B. FROM THE PUBLIC 4 . PUBLIC COMMUNICATIONS A. Introduction of Appointee B. Proclamation - Hire-A-Veteran Month 5 . PUBLIC HEARINGS None 6 . CONSENT CALENDAR A. Minutes - Approval B. Bills - Approval C. Sewer Latecomer Agreement - Authorize D. Purchase of Personal Computers - Approve Opposition to Extension of Internet Sales Tax Moratorium - Approve F. Voluntary Retirement Incentive Program - Approve G. Interim Comprehensive Park and Recreation Plan - Adopt H. Soroptimist Donation to East Hill Youth Sports Complex - Accept and Amend Budget I . IAC Grant for Chestnut Ridge Park Acquisition - Accept and Amend Budget J. Tacoma Second Supply Project - Authorize K. Sutlief Donation to Specialized Recreation - Accept and Amend Budget L. Western States Arts Federation Grant - Accept M. Council Absences (Epperly and Woods) - Approve N. Pacific Heights - Bill of Sale 0. Chancellor Parks I - Bill of Sale P. Chancellor Parks II - Bill of Sale Q. Anderson Site Warehouse - Bill of Sale R. Yellowstone Industrial Park Bill of Sale S . Lodging Tax Advisory Committee Appointment - Confirm 7 . OTHER BUSINESS None (continued next page) r SUMMARY AGENDA CONTINUED 1 8 . BIDS A. Garrison Creek Court Surfacing and Striping B. Chestnut Ridge Neighborhood Park Development C. SE 256th Street Widening Improvements 9 . REPORTS FROM STANDING COMMITTEES AND STAFF 10 . REPORTS FROM SPECIAL COMMITTEES 11 . CONTINUED COMMUNICATIONS A 12 EXECUTIVE SESSION None ,�✓J 13 . ADJOURNMENTS r � � , �,°� � ►°mob�-'`�` ,�,��''� NOTE: A copy of the full agenda packet is available for perusal in the City Clerk' s Office and the Kent Library. An explanation of the agenda format is given on the back of this page . Any person requiring a disability accommodation should contact the City Clerk' s Office in advance at (253) 856-5725 . For TDD relay service call the Washington Telecommunications Relay Service at 1-800-833-6388 . CITY COUNCIL MEETINGS WELCOME: The Kent City Council meets on the first and third Tuesday of each month except December at 7:00 p.m. In December, the Kent City Council meets on the second Tuesday of the month at 7:00 p.m. The public is welcome and encouraged to participate in the meeting. Meetings are televised on local cable television either live or tape delayed. The following is a guide to insure that your participation is effective and timely. 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. CHANGES TO THE AGENDA: When the Mayor asks for changes to the agenda from the public, please give your name and address and the subject of your concern. The Mayor, with the consent of the Council, will then determine whether or not this should be added to the agenda and if added, whether it should be added as an Other Business item (#7) or a Continued Communications item (#11), and will call upon you at the proper time. 4. PUBLIC COMMUNICATIONS: Presentations, proclamations, introductions, etc. 5. PUBLIC HEARINGS: When the Mayor asks for public comment, you should rise or raise your hand. Upon being recognized, step to the lectern, give your name and address, and state the nature of your interest or concern. Please speak into the microphone on the lectern. All comments should be addressed to the chair (Mayor). 6. CONSENT CALENDAR: The Consent Calendar is designed to expedite the business of the City Council. These items have been previously discussed by the City Council and are considered so routine that passage is likely. All items listed are passed in a single motion. An item on the Consent Calendar may be removed from the Consent Calendar and considered separately upon request of a Councilmember. 7. OTHER BUSINESS: Other Business items may require discussion by the City Council prior to reaching a decision. You may be given the opportunity to address the City Council on any item listed by following the same procedure as in Public Hearings. If there is a great deal of public input on any item, the City Council may elect to set a public hearing for a future date. 8. BIDS: This part of the agenda is for the approval and award of contracts for the purchase of equipment or construction projects. 9. REPORTS FROM STANDING COMMITTEES AND STAFF: This section is for reports from the Council President, Chair of the City Council Committees or City staff. 10. REPORTS FROM SPECIAL COMMITTEES: This section is for reports from special committees. 11. CONTINUED COMMUNICATIONS: Items added to the agenda will be introduced at this time. In order to better serve the public, please limit your comments to three minutes. 12. EXECUTIVE SESSION: When necessary, the Council may recess to an Executive Session. These are closed sessions during which only certain subjects may be discussed, such as personnel matters, litigation concerns, and the sale or acquisition of property. 13. ADJOURNMENT COUNCIL COMMITTEE MEETINGS Council Committees are composed of three Councilmembers. The Committees meet regularly, and the Council is best able to address the concerns of constituents during these meetings. Recommendations are then taken to the full Council, and action is taken at a City Council meeting. I The five Council Committees are Operations, Parks, Planning, Public Safety and Public Works. The Council also holds a workshop prior to each Council meeting. If you would like a schedule of Council Committee meetings, please call the Council Secretary at (253) 856-5712, the City Clerk's Office at (253) 856-5725, or Administration at(253)856-5721. 4/00 CHANGES TO THE AGENDA Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. A) FROM COUNCIL, ADMINISTRATION, OR STAFF B) FROM THE PUBLIC PUBLIC COMMUNICATIONS A) INTRODUCTION OF APPOINTEE B) PROCLAMATION - HIRE-A-VETERAN MONTH CONSENT CALENDAR 6 . City Council Action:l�� pp /� � Councilmember moves, Councilmember 611.0 seconds that Consent Calendar Items A through S be approved. Discussion ActionG 6A. Approval of Minutes . Approval of the minutes of the regular Council meeting of June 6, 2000 . 6B . Approval of Bills . Approval of payment of the bills received through May 31 and paid on May 31 after auditing by the Operations Committee on June 6 , 2000 . Approval of checks issued for vouchers : Date Check Numbers Amount 5/31/00 235383-235644 $1 , 108 , 298 . 80 5/31/00 235645-236131 2 , 376 , 989 . 51 $3 , 485 , 288 . 31 Approval of checks issued for payroll for May 20 and June 5 and paid on May 20 and June 5 , 2000 : Date Check Numbers Amount 5/20/00 Checks 243769-244093 $ 277, 322 . 66 5/20/00 Advices 95251-95865 937 , 401 . 80 1, 214 , 724 .46 6/5/00 Checks 244094-244467 $ 278, 435 . 64 ;- 6/5/00 Advices 95866-95619 895 , 895 . 85 $1, 174 , 331 .49 Council Agenda Item No. 6 A-B Kent , Washington June 6 , 2000 The regular meeting of the Kent City Council was called to order at 7 : 00 p .m. by Mayor White . Present : Councilmembers Amodt , Brotherton, Clark, Epperly, Orr and Yingling, Operations Director McFall , City Attorney Lubovich, Police Chief Crawford, Fire Chief Angelo, Public Works Director Wickstrom, Planning Manager Satterstrom, Assistant Finance Director Hillman, and Parks Director Hodgson. Councilmember Woods was excused from the meeting. Approximately 100 people were at the meeting. CHANGES TO Orr noted that Councilmember Brotherton is at THE AGENDA tonight ' s meeting, but Councilmember Woods is not able to attend, and requested that Consent Calendar Item 6I regarding Council Absence be changed from Brotherton to Woods . There was no objection and it was so ordered. McFall requested that the Urban Separators Item 7D be removed from the agenda, due to confusion as to whether it would be on tonight ' s agenda . It was noted that the Planning Committee recommended tak- ing the item to the Land Use and Planning Board for public input, and that the issue will come back to Council on July 5th. It was then noted that the next Council meeting would normally be held on Tuesday, July 4th, but since that day is a holiday, the meeting will be held the following day, Wednesday, July 5th. EPPERLY MOVED to put the Urban Separator issue back on tonight ' s agenda . Yingling seconded. After a brief discussion by the Councilmembers, the motion carried with Brotherton, Clark, and Yingling opposed, and Epperly, Orr and Mayor White in favor and Amodt ' s silence considered an affirmative vote . Martin Plvs, 3004 S . 256th, requested the addition of an item concerning the Parks and Recreation Department . It was added as Item 11A. PUBLIC Employee of the Month. Mayor White announced that COMMUNICATIONS Tier White, Office Technician in the Mayor ' s Office, has been chosen as Employee of the Month for June . He noted that as the receptionist, Tier 1 Kent City Council Minutes June 6 , 2000 PUBLIC is often the first person a citizen comes into COMMUNICATIONS contact with, and that she is eager to assist them. He said Tier lives the "Connecting for Success" motto by connecting citizens to those who can help them best and by pitching in to do whatever needs to be done in the office . He added that she is a fabulous member of the Wellness Committee, and makes sure those around her feel good about themselves . He offered his congratula- tions and presented Ms . White with the Employee of the Month plaque . Operations Director McFall stated that Tier is a joy, a great colleague and a pleasure to work with. Ms . White then expressed her thanks and said she has been blessed to work with the Mayor, Council and staff of the City. CONSENT ORR MOVED that Consent Calendar Items A through I CALENDAR be approved, as amended. Epperly seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 6A) Approval of Minutes . APPROVAL of the minutes of the regular Council meeting of May 16 , 2000 , and approval of corrections to the minutes of April 18 , 2000 as follows : April 18 , 2000 Approval of Bills . APPROVAL of payment of the bills received through March 31 and paid on March 31 . Approval of checks issued for vouchers : Date Check Numbers Amount 3/31/00 232316-232738 $ 720 , 792 . 86 3/31/00 232739-233258 2 , 408 , 246 . 65 $3 , 129, 039 . 51 Should be : Date Check Numbers Amount 3/31/00 232316-232738 $ 721, 276 . 35 4 3/31/00 232739-233258 2 , 407 , 496 . 45 $3 , 128 , 772 . 80 2 Kent City Council Minutes June 6 , 2000 HEALTH & (CONSENT CALENDAR - ITEM 6G) SANITATION Country Club North. ACCEPT the Bill of Sale for Country Club North submitted by William Goodwin for continuous operation and maintenance of . 1 , 640 feet of storm sewers and 1 , 200 feet of street improvements and release bonds after the expira- tion period, as recommended by the Public Works Director. The project is located at 140th Avenue S .E . & S . E. 240th Street . (CONSENT CALENDAR - ITEM 6H) Paradise Car Wash. ACCEPT the Bill of Sale for Paradise Car Wash submitted by Schneider Homes, Inc . for continuous operation and maintenance of 287 feet of watermain, 293 feet of sanitary sewers, and 502 feet of street improvements and release bonds after the expiration period, as recommended by the Public Works Director. The project is located at 23803 West Valley Highway South. TRANSPORTATION (OTHER BUSINESS - ITEM 79) TIB Grant Agreement - Meeker Street. The Department of Public Works has received a grant agreement in the amount of $221 , 666 for the Meeker Street Washington Avenue to 64th Avenue South project . Public Works Director Wickstrom noted that this item had gone to committee yesterday and that they recommend accepting the grant . CLARK MOVED to authorize the Mayor to sign the grant agreement for the Meeker Street (Washington Avenue to 64th Avenue South) project and direct staff to accept the grant and establish a budget for $221 , 666 . Yingling seconded and the motion carried. (OTHER BUSINESS - ITEM 7C) LID 351, S . 277th Corridor, Final Assessment Roll Repealer and Ordinance. The Public Works Committee and the LID 351 Board of Equalization have recommended adoption of an ordinance which repeals Ordinance No . 3509 and establishes and confirms the Final Assessment Roll for LID 351 , S . 277th Street Corridor. The previous ordinance 3 Kent City Council Minutes June 6, 2000 TRANSPORTATION contained a six cent ($ . 06) error in the total amount of the assessment roll . Additionally, the Findings, Conclusions and Recommendations issued by the LID 351 Board of Equalization transposed references to Protests 23 and 24 , thereby inadvertently amending the wrong assessment . CLARK MOVED to adopt Ordinance No. 3513 , adopting the revised Findings, Conclusions and Recommenda- tions of the LID 351 Board of Equalization, and enacting and confirming the LID 351 Final Assessment Roll . Yingling seconded and the motion carried. PLANNING (OTHER BUSINESS - ITEM 7A) Kent/King County Interlocal Amendment, Processing of Permit Apr)lications . On or about March 20 , 1996, the City of Kent and King County entered into an Interlocal Agreement for processing permit applications pending at King County at the time ^ the City annexes unincorporated areas in King County. This agreement was entered into as a result of the Meridian Annexation and applies to all subsequent annexations in the City of Kent . The proposed amendment to the Interlocal Agreement would allow the processing of pending King County applications by Schneider Homes at the time of the Chestnut Ridge Annexation. Staff recommends approval of the amendment to the Interlocal Agreement . The City Attorney explained that at the time of annexation, it was unclear whether Schneider Homes could proceed with the Copper Ridge PUD, and that it was determined by the court that they did have a right to proceed using the King County regula- tions which were in place at the time . He said that the proposed amendment would amend the agreement which was entered into with King County, and noted that County staff will be utilized, that there will be no cost to the City, that the hear- ing will be held in Kent rather than in Seattle, and that the Kent City Council will have the final determination on the matter . 4 Kent City Council Minutes June 6 , 2000 PLANNING BROTHERTON MOVED to approve and authorize the Mayor to execute the proposed amendment to the Interlocal Agreement between King County and the City of Kent relating to processing of building and land use permit applications, subject to final approval of the language by the City Attorney. Clark seconded and the motion carried. (OTHER BUSINESS - ITEM 7D) Urban Separators . On February 15 , 2000 , the City Council voted to table two Annual Comprehensive Plan Amendment applications - the Cairnes amend- ment and the Pacific Industries amendment . Both of these amendments involved property designated as "urban separator" by county-wide planning policy. The matter was referred to the City Council Planning Committee, which held meetings on this issue on March 6 , April 3 and May 1, 2000 . At their May 1st meeting, the Planning Committee voted to recommend a strategy to the full Council . Mayor White emphasized that although public input will be taken, Council will not take a final vote tonight , and that public input will also be taken on July 5th when the issue will appear on the agenda under Other Business . Planning Manager Satterstrom said that the Planning Committee ' s recommendation to the Council is to recognize urban separators as a regional issue and recognize that there is in fact a regional framework policy on urban separators . He noted that where the Planning Committee may differ somewhat from the details of that regional policy is that the Committee has recommended that a pro- cess be begun through the Land Use and Planning Board holding hearings and making a recommendation back to the Council on a local version of the Urban separator policy. He noted for Yingling that the purpose of urban separators is mainly to separate urban areas and to protect environ- mentally sensitive areas and natural features . He added that Soos Creek is one of three community planning areas where this principle was applied, 5 Kent City Council Minutes June 6 , 2000 PLANNING and was incorporated as a reference policy in the county-wide planning policies in 1994 . It was noted that Joe Miles will have two 3-minute time periods to speak, as he has two separate items to discuss . Joe Miles . 24639 156th Avenue SE, Kent, President of Friends of Soos Creek Park, voiced concern about the process to allow public input . He outlined dates and actions, and requested proper public process on this issue, and that Council remand it back to the Committee for hearings . Mr. Miles then noted that as part of the county- wide planning policy process , the urban separator policy (LU-27) was adopted by the City in 1992 , including a 20-year low-density zoning. He pointed out that re-evaluating this was to be done in 2012 , not in 2000 . He said the issue should go back to the Committee with an opportunity for the public to testify before making a decision as to what to recommend to the Board and bringing it back to the full Council . Elizabeth Miles , 24639 156th Avenue SE, Kent, member of Friends of Soos Creek Park, spoke in opposition to more houses , voiced concern about possible inappropriate political influences to the City of Kent staff and Council , and presented a petition containing 1 , 174 signatures requesting that the urban separator policy of not more than one home per acre be preserved. ORR MOVED to make the petition a part of the public record. Epperly seconded and the motion carried. Geraldine Miles , 24807 156th Avenue SE, spoke in favor of maintaining the urban separator at one house per acre, citing the need for a green belt between Kent and Covington. Rebecca Ainlev, 24524 148th Lane SE, representing four homes on 148th Lane, spoke about their concerns regarding water runoff, and said that six homes per acre does not fit in with the existing community. Rita Bailie, 20607 101st Avenue SE, Kent, read from Kent Parks and Recreation Goals and Policies regarding open 6 Kent City Council Minutes June 6, 2000 PLANNING space, definition between natural areas and urban land uses, open space linkages within developed areas, and preservation of environmentally sensi- tive areas . She spoke in favor of protecting the area for wildlife, fisheries and quality of life, and urged the Council not to allow the Cairnes or Pacific Industries amendments . ORR MOVED to make Ms . Bailie ' s letter a part of the record. Clark seconded and the motion carried. Marc Imlay, resident of the urban separator area, expressed curiosity as to why this was declared an emergency. He reiterated Ms . Bailie ' s comments regarding the unique nature of the park, and said his main concern is the change from "no development" to "maybe" . Ed Newbold, 4972 17th Avenue South, Seattle, stated that wildlife is transgenerational , that the migratory birds and fish belong to generations past and future as well as to us, and explained how development affects birds . He submitted his letter and ORR MOVED to make it a part of the record. Clark seconded and the motion carried. Don Dvorak, 24128 145th Avenue SE, Kent, said this was not an issue until the area was annexed into Kent , and said it is disturbing that the City would pursue this after seeing how King County wrote the document . He said that no one is hurt if nothing is done, and urged adoption of the King County plan as written. Bob Bartlett , 24433 156th Avenue SE, Kent, spoke against up-zoning around the park and said that not one person who was asked refused to sign the petition. Shelly Bower, 26203 131 Place SE, Kent , said she enjoys this park because of its wilderness character, that property rights are not being taken away, and that it is already a healthy habitat for people, plants and wilderness creatures . She added that economics are in her favor, and urged the Council not to vote for the amendments . Dr. Debbie Ranniger, 24606 SE 244 , Kent , stated that she formerly worked for King County Surface Water Management educating people about the Soos 7 Kent City Council Minutes June 6 , 2000 PLANNING Creek Trail and Park. She said the park protects wildlife and serves as surface water management protection, and urged the Council to have an open public process . Cathy Model , 19021 140th Avenue SE, noted that students from Kentridge High School use the park and asked the Council to consider the impact on schools . George Pinvuh, 14205 SE 213th, Kent , said that if housing is increased to more than one house per acre in this very sensitive area, the amount of pesticides running off into the wetland will be increased, and there will be very dire consequences . He asked the Council to consider this very seriously. Linda Bartlett, 24433 156th Avenue SE, Kent, urged the Council to keep the zoning at one house per acre, as it is unfair to ignore the current urban separator policy. Mayor White explained that under Growth Management, cities must open their Comp Plan 1 for possible amendments once a year, and that property owners are allowed to ask for changes in the Comp Plan. He noted that this subject will come back before the Council on July 5th. Brotherton expressed appreciation for the com- ments from the public . He reiterated that the Planning Committee supports the concept of urban separators, and said they need to come up with a policy in order to judge whether a request is reasonable or not . He noted that the Planning Committee asked that the issue of how to determine whether a piece of property belongs in the urban separator be sent to the Land Use and Planning Board to hold public hearings and take testimony. Amodt also expressed appreciation to the people who spoke and said she will take their input into consideration, and that she will walk the area. COUNCIL (CONSENT CALENDAR - ITEM 6I) Excused Absence from Council Meeting. APPROVAL of an excused absence from the June 6 , 2000, City Council meeting for Councilmember Woods , as she was unable to attend. 8 Kent City Council Minutes June 6 , 2000 CITY (CONSENT CALENDAR - ITEM 6F) DEPARTMENT Reorganization of City Departments and Functions . REORGANIZATION ADOPTION of Ordinance No . 3512 amending certain chapters of Title 2 of the Kent City Code relating to administration and personnel by setting forth the departments of the City of Kent and, further, by setting forth the various offices reporting to administration, as recommended by the Operations Committee . The proposed ordinance reorganizes the reporting structure of certain departments and offices within the City to adequately reflect the current structure of the City and to incorporate proposed changes as set forth in the ordinance . PARKS & (CONSENT CALENDAR - ITEM 6C) RECREATION King County Arts Commission Grant. ACCEPT the $12 , 000 . 00 grant from the King County Arts Commission and amend the Arts Commission budget , as recommended by the Parks Committee and the Parks Director. The funds will provide artistic services and opportunities for a variety of Kent Arts Commission programs including Summer Concert Series, Spotlight Series, and Kent Kids ' Arts Day. (CONSENT CALENDAR - ITEM 6D) Washington State Arts Commission Grant. ACCEPT the $3 , 931 . 00 Washington State Arts Commission grant and amend the Canterbury Faire budget , as recommended by the Parks Director and the Parks Committee . The funds will provide artistic services and support for various aspects of Canterbury Faire . (CONSENT CALENDAR - ITEM 6E) De-Accession Of Artwork At Kent Commons . APPROVAL to remove the Artwork at Kent Commons, Number 1983 . 02 "Definition: Infinity" by Drex Atkinson, as recommended by the Parks Director and the Kent Arts Commission. The sculpture has structural problems . The rust and water element doesn ' t work and due to 9 Kent City Council Minutes June 6 , 2000 PARKS & unavailable metals, repair has been inadequate . RECREATION The sculpture can be salvaged by the artist , or dismantled by the City, but not re-used by either . (CONTINUED COMMUNICATIONS - ITEM 11A) (ADDED AT THE REQUEST OF MARTIN PLYS) Parks and Recreation Department. Martin P1vs said he has reviewed the draft of the Kent Parks and Recreation Plan and commended Lori Hogan for an outstanding job. FINANCE (CONSENT CALENDAR - ITEM 62) Approval of Bills . APPROVAL of payment of the bills received through April 28 and paid on April 28 after auditing by the Operations Committee on May 2 , 2000 . Approval of checks issued for vouchers : Date Check Numbers Amount 4/28/00 233888-234137 $ 288, 341 . 00 4/28/00 234138-234647 2 , 853 , 194 . 10 $3 , 141 , 535 . 10 APPROVAL of payment of the bills received through May 16 and paid on May 15 after auditing by the Operations Committee on May 16 , 2000 . Approval of checks issued for vouchers : Date Check Numbers Amount 5/15/00 234648-234939 $ 695 , 017 . 11 5/15/00 234940-235382 1 , 736 , 224 . 39 $2 , 431 , 241 . 50 Approval of checks issued for navroll of April 15 and paid on April 20 , 2000 : Date Check Numbers Amount 4/20/00 Checks 243147-243444 $ 267 , 495 .41 4/20/00 Advices 93974-94587 927 , 478 . 76 $1, 194 , 974 . 17 10 Kent City Council Minutes June 6, 2000 FINANCE Approval of checks issued for oavroll of May 5 and paid on May 5 , 2000 Date Check Numbers Amount 5/5/00 Checks 243445-243768 $ 265, 159 . 11 5/5/00 Advices 94588-95250 888 , 088 . 60 $1, 153 , 247 . 71 REPORTS Public Works Committee. Clark noted that from now on, the Public Works Committee will meet at 5 : 00 p.m. on the first and third Monday of each month. Planning Committee. Clark noted that from now on, the Planning Committee will meet at 4 : 00 p.m. on the first Monday of each month. Administrative Revorts . McFall reminded Council- members of an executive session of approximately twenty minutes to discuss property acquisition and pending and potential litigation. EXECUTIVE The meeting recessed to Executive Session at SESSION 8 : 15 p.m. , and reconvened at 8 : 52 p .m. PROPERTY Freeman Property/East Hill Youth Sports Complex ACQUISITION No. 1 . BROTHERTON MOVED to approve the purchase of . 5 acres of land known as the Freeman Property/ East Hill Youth Sports Complex No . 1, at fair market value and authorize the Mayor ' s signature for the Purchase and Sale Agreement and appro- priate $250 , 000 for the purchase . Clark seconded and the motion carried. ADJOURNMENT EPPERLY MOVED to adjourn at 8 : 52 p .m. Yingling seconded and the motion carried. Brenda Jacober, CMC City Clerk 11 Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: SEWER LATECOMER AGREEMENT - AUTHORIZE 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, authorization for the Public Works Director to execute a sewer latecomer agreement for the Benson Short Plat . The developer for the Benson Short Plat has extended the sanitary sewer in 104th Avenue S .E . This provides service to nine lots . 3 . EXHIBITS: Public Works Director memorandum 4 . RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6C DEPARTMENT OF PUBLIC WORKS June 5, 2000 TO: Public Works Conuni tee FROM: Don Wickstrom SUBJECT: SeN ver Latecomer Agreement — Authorization Developer Hardeep Singh has developed the Benson Short Plat and extended sanitary sewer in S.E. 244`" Street from 104"' Avenue S.E. easterly 604 feet Which will provide sewer service to nine lots. Total cost for this extension was $40,000. The Public Works Director requests authorization to enter into a latecomer agreement writh this developer. MOTION: Recommend Council authorization for the Public Works Director to execute a sanitary sewer latecomer agreement for the Benson Short Plat. Nv>2025 Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: PURCHASE OF PERSONAL COMPUTERS - APPROVE 2 . SUMMARY STATEMENT: Accept the quote of $55, 068 . 89 for the purchase of 34 Hewlett-Packard Pentium III computers from Unisoft, Inc . , and authorize the Mayor to sign a purchase agreement . As part of the Technology Plan, the City made a commitment to the creation of an ongoing replacement program for the City' s personal computers . We are continuing with our practice of purchasing Hewlett-Packard computers rather than other brands . With this purchase the training room machines will be updated and the slowest machines in the City, the Pentium 75s and Pentium 90s, will be replaced in a trickle down effect . These older Pentiums are almost four years old and no longer effec- tive for internal use . We will dispose of the older machines through the City auction or through a separate bid process . A request for quotes was published in local and regional papers and distributed to a number of companies . We received 3 quotes from 3 different companies . A 4th quote was received after the deadline and was not accepted. The lowest quote came from Unisoft , Inc . for $55, 068 . 89 3 . EXHIBITS : Memo. quote and quote results 4 . RECOMMENDED BY: Operations Committee 6/6/00 (unanimous) (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $55 . 068 . 89 SOURCE OF FUNDS : Technology Plan 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6D Date: May 30'h, 2000 To: Council Operations Committee � 1 From: Marty Mulholland, Director of Information Servic Re: Purchase of Personal Computers Background: As part of the Technology Plan, the City made a commitment to the creation of an ongoing replacement program for the City personal computers. We are continuing with our practice of purchasing Hewlett-Packard computers rather than other brands. In this purchase we are going to update the Training room machines and upgrade some of the I.S. machines in order to meet minimum PC requirements for our high-end projects and training requirements. The existing I.S. machines are still very good machines and we'll subsequently distribute those PCs to other departments to upgrade the slowest PCs in the City. We did not include monitors in this purchase because most of the City staff have adequate monitors. The slowest machines in the City prior to this purchase are Pentium-75s and Pentium-90s. These machines are almost four years old and no longer effective for internal use. We will dispose of the older machines through the City auction or through a separate bid process. Quote Results: We published a request for ouotes in local and regional papers and distributed the quotes to a number of companies. We received 3 quotes from 3 different companies. A fourth quote came in by fax after the deadline and was not accepted. The iowest quote came from Unisoft, Inc. for 555,068.89. Budget: The funding for these items will come from the Technoloey Plan Attachments: • List of Quote Results • Reauest for Quotes • Unisoft Quote Motion: c- unisort. .no.. anc au:r.er:::e :ne ✓iavcr :c City of Kent Results for Call for Quotes For Thirty-four HP Personal Computers And related Product Warranty Submitted Quotes Company Total Price Comments Unisoft S55.068.89 Accepted Bid i Zones Business S54,334.75 Rejected Quote. Did not Solutions complete quote documents indicating HP authorizations, support, warranty, or price guarantee. Hylink $55,451.16 Technologies QUOTE SPECIFICATIONS QUOTE FOR HP PERSONAL COMPUTERS The City intends to purchase thirty identical HP Pentium III computers from an authorized Hewlett-Packard reseller. Supplier must have authorized HP warranty repair facility in the greater Seattle-Tacoma area. The City will purchase thirty-four (34) identical machines; i.e., all thirty-four (34)CPU's must be the same model. The City will take delivery of the thirty-four (34) machines on (date). Schedule of Events Request of Quotes issued: May 17, 2000 Request for Quotes due: May 26, 2000 Notification to Apparently Successful Supplier: May 31, 2000 Approval by Kent City Council: June 20, 2000 Formal Acceptance of Quote: June 21, 2000 Delivery of thirty 30 Personal Computers: June 28, 2000 Advance delivery on one (1) Personal Computer to use to create an image to be used for the other thirty-three(33) Personal Computers. Please provide quote for the following: Thirty-four (34) Hewlett-Packard Pentium III Personal Computers that are desktop models and conform, at a minimum, to the following specifications: All components must be original equipment manufacturer or HP OEM components. Minimum Configuration for four(4) of the thirty-four(34) Personal Computers: Hewlett-Packard VL600 Pentium III 600MHz Computers(as packaged by HP) 256MB RDRAM 256k Cache 10GB UATA/66 Hard Drive 48x IDE CD-ROM Drive Matrox C-250 8MB SGRaM `Iiceo ar 3C-m 10/'_002'C7 !Netwcr< _ ,Er7anrv, Minimum Configuration for thirty (30) of the thirty-four(34) Personal Computers: Hewlett-Packard VL600 Pentium III 600MHz Computers(as packaged by HP) 128MB RDRAM 2561k Cache 10GB UATA/66 Hard Drive 48x IDE CD-ROM Drive Matrox G250 8MB SGRAM Video Card 3Com 10/100 PCI Network Card Cirrus Logic CrystalClear SoundFusion Sound Card Windows 95 Operating System Three year parts and labor warranty, 1 year onsite(HP warranty) QUOTE FOR HP PERSONAL COMPUTERS The City reserves the absolute right to accept or reject any equivalent product offered for any reason, with or without cause, by a supplier. Quotes for each product shall included delivery to the City. Suppliers shall be responsible for all goods until delivered to and accepted by the City. Please submit quotes in the following format. Additional materials may be attached. Company Name: Company Address: Contact Name and Phone Number: Location of HP Warranty Repair Facility: Do you have an 800 number for product or support questions?: Item: HP Model for this quote: 1 Total Cost: 34 HP VL600 Pentium III 600MHz Personal Computers as specified above, warranty as specified above, and Washington State sales tax of 8..6 %: THERE ARE FOUR REQUIRED ATTACHMENTS: 1. Please attach a price guarantee guaranteeing the above price through (date). 2. Please attach a letter verifying status as an authorized HP reseller. 3. Please attach a letter verifying status as an authorized HP warranty service center. P a--mse 7i.=C', a 'prto - ESC 'CS .g :he oroc=dure `hat the Coy WOUld :nKe: a :n C`'.e =:'=." '2mciem !n the rirsi year or owner_ric. Please attach any additional information with regard to the product or delivery of the product here: Sent to: UNISOFT INC. Quotation 14690 NE 95TH ST. #107 Quote# Date REDMOND, WA 98052 425-861-5750 VOICE 6471 05/22/2000 425-861-9068 FAX Sales Rep Bonnie Alm 425-861-5750 x 2018 For =Customer# CK1136 . ;Phones- RFQ Coordinator Wk 253-856-4615 Fax 253-856-4700 City of Kent 220 4th Ave. S. PO# Tans Ship Datec Ship Via:... ; Kent WA 98032-5895 _ � NET 30 I ( Drop Ship i Part Description Oty Price j Extended 1) 08620E Hewlett-Packard VL600 DT P3/600. 10G6, 128MB, 48X CD, 30 1,452.00 43.560.00 3COM 10/100 PCI, 8MB Matrox G250, 16-bit PCI Audio, Mouse. Keyboard, W95, 3-year warranty 2) 08620E Hewlett-Packard VL500 DT P3/600. 10GB, 256MB, 48X CO, 4 1,787.00 7.148.00 3COM 10/100 PCI, 8MB Matrox G250, 16-bit PCI audio, Keyboard. Mouse, WNT, 3-year warranty Thank you for your business!! Subtotal 50,708.00 Tax 8.600% 4,360.89 TOTAL $55,068.89 Accepted by Date accepted May 18 00 11 : 31a IS PC TECHNICIRN 253 856 4701 p . 2 QUOTE SPECIFICATIONS QUOTE FOR HP PERSONAL COMPUTERS The City intends to purchase thirty identical HP Pentium III computers from an authorized Hewlett-Packard reseller. Supplier must have authorized HP warranty repair facility in the greater Seattle-Tacoma area. The City will purchase thirty-four (34) identical machines; i.e., all thirty-four (34)CPU's must be the same model. The City will take delivery of the thirty-four (34) machines on (date). Schedule of Events Request of Quotes issued: May 17, 2000 Request for Quotes due: May 26, 2000 Notification to Apparently Successful Supplier: May 31, 2000 Approval by Kent City Council: June 20, 2000 Formal Acceptance of Quote: June 21, 2000 Delivery of thirty 30 Personal Computers: June 28, 2000 Advance delivery on one (1) Personal Computer to use to create an image to be used for the other thirty-three(33) Personal Computers. Please provide quote for the following: Thirty-four (34) Hewlett-Packard Pentium III Personal Computers that are desktop models and conform, at a minimum, to the following specifications: All components must be original equipment manufacturer or HP OEM components. Minimum Confiouration for four(4) of the thirty-four(34) Personal Computers: Hevvlett-Pad<ard VL600 Pentium III 600MHz Computers(as packaged by HP) 256MB RCRAM 256k Cache 'CGE: .:A-,=, 66 hard C"rve - -- "�`•1 rive _-:staiC:ear Scur.dF,.sicn SCLrc :3r 3r.. aCCr ,varrzrri, Nay 18 00 11 : 31a IS PC TECHNICIAN 253 856 4701 P . 3 Minimum Configuration for thirty (30) of the thirty-four(34) Personal Computers: Hewlett-Packard VL600 Pentium III 60OMHz Computers(as packaged by HP) 128MB RDRAM 256k Cache 10GB UATA/66 Hard Drive 48x IDE CD-ROM Drive Matrox G250 8MB SGRAM Video Card 3Com 10/100 PCI Network Card Cirrus Logic CrystalClear SoundFusion Sound Card Windows 95 Operating System Three year parts and labor warranty, 1 year onsite(HP warranty) May 18 00 11 : 31a IS PC TECHNICIAN 253 856 4701 p, 4 QUOTE FOR HP PERSONAL COMPUTERS The City reserves the absolute right to accept or reject any equivalent product offered for any reason, with or without cause, by a supplier. Quotes for each product shall included delivery to the City. Suppliers shall be responsible for all goods until delivered to and accepted by the City. Please submit quotes in the following format. Additional materials may be attached. Company Name: �{ Company Address: —� Contact Name and Phone Number: Location of HP Warranty Repair Facility: Do you have an 800 number for product or support questions?: Item: HP Model for this quote: Total Cost: 34 HP VL600 Pentium III v 600MHz Personal Computers as specified above, warranty as ^`mowS specified above, and %L Washington State sales i tax of 8.6 %: THERE ARE FOUR REQUIRED ATTACHMENTS: 1. Please attach a price guarantee guaranteeing the above price through (date). Please attac7 a letter verifying status as an authorized HP -eseller. 3. Please at`ac. 6 'e'aer ver;f jinC Km-tu5 25 an 3L'thcriz2d HP 'PJc.r'? [/ --e^!IC'_ ?!ease attecn a ;eLter CcS -"at C:c a) In tt.e :vent of a PC ;larcWci 2 :r0blem In the tlrS 4Rar T :'P/r=r"%L. Or' ^ter—�,. �: r+, -1.,p "na ,- ^fc - May 18 00 11 : 31a _ a PC TECHNICIAN 253 85G 4"01 p . 5 Please attach any additional information with regard to the product or delivery of the product here: Sent to: May oa 2000 Bonnie.ilm Unisoh 1 ifi90 Sh'E 95TH ST STE 101 Redmond,WA 98052•2544 To whom it may concern: Uwsoft b an authorised Hewlett Packard resell= with a currzwt and valid contract They also are an author=d wra ty arid repair facility for Hewlett-Packard products Sincerely, �/ ' �' r Patrick Deno time Ltside Saks Representative Hewlert Packard Co HEWLETT' P PACKARD Hewlett-Packard Company Certificate of Authorization This is to certify that UNISOFT INC I is an authorized Hewlett-Packard Partner Authorization Erpires:March 31, 2001 PATRICK ADAMIAK Channel Marketing Manager I i I � I II • UNISOFT Bonnie Alm Government:' Educational Account Executive 14690 NE 95" Street. Suite 101 Redmond, WA 98052 (425)861-5750, ext.2018 (425)861-9068 Fax May 22, 2000 Office of the City Clerk City of Kent 220 Fouth Avenue South Kent, WA 98032 RE: BID FOR HP PERSONAL COMPUTERS Dear RFQ Coordinator: Please find enclosed our response to your request for bid on 34 Hewlett-Packard personal computers. As outlined in your bid, we are enclosing the requested information and are following the format you requested. Company Name: Unisoft, Inc. 14690 Northeast 95`" Street, Suite 101 Redmond, WA 98052 Contact Name and Phone Number: Bonnie Alm Gov. Account Executive Phone: 800-864-7638, Ext. 2018 FAX: 425-861-9068 Email: bonniea@unisoft-inc.com Location of HP Warranty Repair Facility: Contact: Katie .Mayer, Seriica Coordinatcr 'r.c. =c9C VCr-, 2 S I c _ ra :. L::� I nedmcn.d. V`/A 98C52 • UNISOFT Bonnie Alm Govemment'Educational Account Executive 14690 NE 95" Street. Suite 101 Redmond. WA 9805' (425)861-5750.ext. '-018 (425)861-9068 fax Do you have an 800 number for product support questions?: Yes, you may contact your Account Executive for sales questions or our Technical Services Manager as follows: Mr. Chaz Spahn Director of Technical Services Unisoft, Inc. 14690 Northeast 95t" Street Suite 101 Redmond, WA 98052 800-864-7638, Ext. 2101 Required Attachments: 1 . Pricing will be valid through the date of acceptance, June 21, 2000. 2. The letter verifying status as an authorized HP reseller is attached. 3. The letter verifying status as an authorized HP warranty center is attached. 4. The following outlines the procedure that the City would take in the event of any PC problem. In the event of a PC hardware problem during the first year of ownership, the City of Kent may contact our service department. Katie Mayer, who will provide assistance to coordinate a technician to resolve the problem. The HP computers will include a three-year manufacturers warranty. As Unisoft, Inc. is an authorized repair depot, this warranty can be provided either by the manufacturer, Hewlett-Packard, or Unisoft. Inc. In the event of a PC hardware problem during the second and third year of ownership, the City of Kent may again contact Unisoft, Inc. or Hewlett-Packard to provide service warranty. Unisoft. inc. can orovide oickuc anc _'e!ive^/ 3er/Ic? 3S ?veT • UNISOFT Bonnie Alm Govemment 'Educational Account Executive 14690 NE 95i° Street. Suite 101 Redmond, WA 98052 (425)861-5750, ext. 2018 (425)861-9068 Fax Sincerely, U�nis�oft�Inc. Bonnie Alm Account Executive 800-864-7638, Ext 2018 Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: OPPOSITION TO EXTENSION OF INTERNET SALES TAX MORATORIUM - APPROVE 2 . SUMMARY STATEMENT: As recommended by the Operations Committee, endorsement of the National League of Cities position opposing the extension of a sales tax moratorium on internet sales and service . Congress is currently considering extension of a sales tax moratorium on internet sales and service . The House has adopted a five year extension (through 2006) and the Senate will consider the issue shortly. The National League of Cities has requested that the City take a position on this issue . 3 . EXHIBITS: Information materials from June 6 Operations Committee meeting packet 4 . RECOMMENDED BY: Operations Committee (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No . 6E City of Kent MEMORANDUM DATE: May 31, 2000 TO: Kent City Council Operations Committee FROM: Dena Laurent V-4-0-L0101"~ Government Affairs Manager SUBJECT: Taxation on Internet Sales We have recently received a request from the National League of Cities to send letters opposing extension of the moratorium on state and local sales taxes on Internet sales and service to our federal delegation. The policy issue concerns the potential erosion of retail sales tax revenue the City gains from retail sales in Kent. With more sales occurring on line, the concern is that the City could realize a flattening or even a reduction in retail sales tax revenue as internet sales grow. This issue has not been addressed by the Council in your Legislative Agenda and if you choose to take action, we would like your policy direction on this matter. Timing on this issue is present as the House has recently voted a five-year extension on the moratorium (through 2006; a two-year extension was considered and defeated) and the Senate will be considering similar legislation shortly. I have attached a few new articles from the National League of Cities and the U.S. Conference of Mayors describing the House vote and potential Senate action. State authority on this issue is limited to taxation on internet service. A Washington state moratorium is also in place on state and local taxes on internet service. Even if the state moratorium expires (scheduled for 2001), the federal moratorium would effectively prohibit taxation on internet services through 2006. The Kent Chamber of Commerce Local Government Committee is scheduled to discuss this issue on June 8. If you have additional questions about this issue, please call me at 253-856-5708. Nufi�'s Gffa weNuy �Jp i LIA-ty r- I Internet Moratorium Goes to House Floor by Kafie Powell surplus"for states and localities. They credit these to the moratorium and th. All out opposition from cities, counties, states rapid growth of e-commerce. and the e-Fairness Coalition—and the fact that no Another minority member of the committe hearings have been held—failed to stop the House said that though the moratorium has had positiv Judiciary Committee from sending the Internet benefits,an extension could lead to severe revenu. Freedom Act(HR3709) to the floor for discussion. losses for states and localities. A substitute amendment extending the mora- A majority of the members stood somewhere it torium on Internet taxation for five years accom- the middle of these two opinions, indicating the parried the measure and included a motion to they support an extension of the moratorium for eliminate the grandfather clause, which currently limited amount of time in order to allow for mot t allows 10 states to tax Internet access providers. research and discussion. A majority of committee members opposed Those who support taxation of Internet retai even voting on the bill and related amendments transactions stressed that states need more time because hearings have not yet taken place. to simplify their structures and resolve nexu. Rep.William Delahunt's (D-Mass.) amendment issues. Others claimed the bill fails to deF`itt to extend the moratorium for only two more years the enormous complexity of the issue. and leave in place the grandfather clause failed to Though the bill has now moved to the House gain the majority needed. Rep. Henry Hyde gave his assurances that he A few members voiced opinions indicating they would do everything in his power to ensure that are against taxing the Internet at all, in the belief . a proposed hearing for May 17 is held to allow the moratorium is needed in to promote growth in testimony from the business, state, and local the business sector, as well as to retain the "tax sectors. ■ 4� w e .yL Ov_M.; � ? CD K noo0 3 'er O- = OQ >ZI m `o ° _ e0 O C o D a c - o .a a OQC-o o o f m 0 : my o $ o a m ��' o -°p >v '" rn �',lc°' K Q a a0i ° 0 3v ~ C H N v = N �_ ° O J o `O < V c: O O C R °n O 0 J J' v v J ° Z L '" `v o f w-. a c o v v v c Y d °3 ` r W 0 8 r _ _ - _ O ~ O L a. 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O m m o A v CA ern O ftrt n02 o O r � FF, � 5' m ? m c> y E? m m' c'o E 3 iV O C' f0 _' _ '�_. c c Co ant n � n O C F r, k e'1• �• � �.l son m n mm S o - ^ F a m Cn = m C C Cn y+ z m m ° m _ ^ "' n m ^ ° — m m < i� ❑• o O x C O �-+ �' w ° -J _ f° G C � •' O m ' � m � ^ r fj � m �' 7• m ; m F 9 �, R °. G o y ° _ y C P �• R m y ,00 O 'y' rl ^ �. io � � v�zC r � w Z mr=n O m cn m t7 m m a p m m m CL m rya m j.e m_ oai — ° n " ,,£p �, !n m Cn m [� 7 C: A ' m m Cn o m g ^mn- y `rm' ; ? n ` = .� ."- m m' 7 m 2 m ,m^ c ❑ 'T7 p n =• c f 0 Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: VOLUNTARY RETIREMENT INCENTIVE PROGRAM - APPROVE 2 . SUMMARY STATEMENT: Approval of the Voluntary Retirement Incentive Program which provides eligible employees a window of opportunity to retire from the City. The program recognizes and rewards the dedication, loyalty and distinguished service of long-term employees while providing savings to the City. 3 . EXHIBITS: Memorandum 4 . RECOMMENDED BY: Operations Committee (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : General Funds 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6F MEMORANDUM DATE: June 20, 2000 TO: Council Members THRU: Sue Viseth, Employee Services Director , FROM: Becky Fowler, Employee Services Managerr SUBJECT: Voluntary Retirement Incentive Program The Operations Committee authorized the Voluntary Retirement Incentive Program for Council approval. Over the course of the last seven years, the city has twice offered eligible employees a Voluntary Retirement Incentive Program. The purpose of the city's program has been to recognize and reward the dedication, loyalty and distinguished service of long-term employees, while providing savings to the City. At this time we are requesting authorization to provide this program to eligible employees beginning June 26, through August 31, 2000. Our record indicates that forty-two (42) employees will be eligible during this period of time. Many of these employees have expressed interest in retiring. This Incentive Program provides a temporary window of opportunity for eligible employees to retire from the City while providing them additional financial security. The following is a brief overview of the eligibility criteria for retirement under the State PERS and LEOFF systems and an outline of Kent's proposed Voluntary Retirement Incentive Program. THE STATE OF WASHINGTON RETIREMENT SYSTEM Eligible employees of the City of Kent are required to participate in the State of Washington Public Employees' Retirement System (PERS) or, in the case of Police and Fire, the Law Enforcement Officers and Firefighters System (LEOFF). To be eligible for retirement an employee must meet certain criteria. A summary of the State's criteria is outline below: PERS PLAN 1 — Retirement Criteria Any age with 30 or more years of service, or Age 55, with at least 25 years of service, or Age 60, with at least 5 years of service. PERS PLAN II — Retirement Criteria Age 65, with at least 5 years of service, or Age 55, with at least 20 years of service (reduced benefit). LEOFF PLAN I — Retirement Criteria Age 50, with at least 5 years of service. LEOFF PLAN II — Retirement Criteria i v LEOFF II — Retirement Criteria Age 55, with 5 years of service, or Age 50, with 20 years of service (reduced benefit) As we previously indicated, of the forty-two (42) City employees who meet the State criteria for service retirement, there may be additional employees who satisfy this criterion through a combination of public service and/or military service. In such cases only the State can determine retirement eligibility by combining prior service records. The City does not have access to this information. VOLUNTARY RETIREMENT INCENTIVE PROGRAM All employees who meet the State PERS and LEOFF retirement criteria would be eligible to participate in the City's Voluntary Retirement Incentive Program. All eligible employees who want to participate in the Incentive Program must notify the City of their intent to retire no later than August 31, 2000 and must retire from the City on or before December 31, 2000. Social security eligibility is based on employees' earnings each calendar year; therefore, it would be most beneficial to employees if the Retirement Incentive Program was offered through the end of the year. In recognition of employees' dedication and years of service, the City will pay each eligible employee an amount equal to $400 for each calendar year of service to the City of Kent. This compensation amount shall be based on the last full year of service to the City of Kent. For example: an employee who has completed 25 years of service would receive a retirement Incentive payment of $10,000. Eligible employees will be required to pay taxes on the full amount of the retirement incentive payment. Furthermore, in accordance with Department of Retirement system (DRS) rules, the amount of the retirement incentive payment shall not be reported to the retirement system to be part of employees' pension calculations. The Employee Services Department has prepared a report that identifies the number of employees who are eligible to participate in the Voluntary Retirement Incentive Program and the monetary incentive payment they would receive upon retirement. A copy of the report is attached to this memorandum for your information. City of Kent Voluntary Retirment Incentive Program Eligibility List As of December 31, 2000 #of Eligible Current Years X $400 Employees Age Service PERS PLAN I - ELIGIBILITY Any Age with 30+yrs of svc 1 56 38 $ 15,200.00 1 56 30 $ 12,000.00 1 68 31 $ 12,400.00 1 54 32 $ 12,800.00 1 65 34 $ 13,600.00 1 55 31 $ 12,400.00 Age 55 with at least 25 yrs of svc 1 60 29 $ 11,600.00 1 61 27 $ 10,800.00 1 61 27 $ 10,800.00 1 62 26 $ 10,400.00 1 56 26 $ 10,400.00 1 58 25 $ 10,000.00 Age 60, with at least 5 yrs of svc 1 63 16 $ 6,400.00 1 60 19 $ 7,600.00 1 60 19 $ 7,600.00 1 60 7 $ 2,800.00 PERS PLAN II - ELIGIBILITY Age 65, with at least 5 yrs of svc 1 65 15 $ 6,000.00 Age 55, with at least 20 yrs of svc 1 58 20 $ 8,000.00 (reduced to age 65) 1 63 20 $ 8,000.00 1 60 22 $ 8,800.00 1 62 20 $ 8,000.00 1 55 21 $ 8,400.00 LEOFF I - ELIGIBILITY Age 50, with at least 5 yrs of svc 1 54 24 $ 9,600.00 1 54 29 $ 11,600.00 1 53 29 $ 11,600.00 1 53 23 $ 9,200.00 1 62 32 $ 12,800.00 1 53 23 $ 9,200.00 1 53 32 $ 12,800.00 1 54 24 $ 9,600.00 1 60 29 $ 11,600.00 1 52 28 $ 11,200.00 Age 50, with at least 5 yrs of svc 1 53 25 $ 10,000.00 1 57 27 $ 10,800.00 1 52 27 $ 10,800.00 1 50 23 $ 9,200.00 1 50 24 $ 9,600.00 LEOFF II - ELIGIBILITY Age 53, with at least 5 yrs of svc 1 56 19 $ 7,600.00 1 55 16 $ 6,400.00 1 53 20 $ 8,000.00 1 56 12 $ 4,800.00 1 56 13 $ 5,200.00 Age 50, with at least 20 yr of svc (reduced benefit) Total $ 405,600.00 Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: INTERIM COMPREHENSIVE PARK AND RECREATION PLAN - ADOPT 2 . SUMMARY STATEMENT: As recommended by the Parks Committee, adoption of the Interim Comprehensive Park and Recreation Plan to maintain eligibility with the IAC for grant funding. The Comprehensive Parks and Recreation Plan was last updated in 1994 . In order to be eligible for state grant funds from the IAC, we need to have a current plan every six years . Also, the entire City' s Comprehensive Plan is currently being updated. In order to plan concurrently with the rest of the City, an interim plan must be adopted to meet the IAC deadline of June 23 and to be eligible for year 2000 grants . 3 . EXHIBITS: Please bring your copy of the Interim Comp Parks and Recreation Plan previously distributed 4 . RECOMMENDED BY: Staff and Parks Committee (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6G Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: SOROPTIMIST DONATION TO EAST HILL YOUTH SPORTS COMPLEX - ACCEPT AND AMEND BUDGET 2 . SUMMARY STATEMENT: As recommended by the Parks Committee, accept the Soroptimist donation of $3 , 750 . 00 and amend the East Hill Youth Sports Complex project . In May 2000 , the Soroptimist Club of Kent donated $3 , 750 . 00 to the East Hill Youth Sports Complex project Field #1, (commonly known as Service Club Ballfields) . This donation will assist in funding ballfield renovation. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Staff and Parks Committee (Committee, Staff, Examiner, Commission, etc . ) S . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6 . EXPENDITURE REQUIRED: $3 , 750 . 00 SOURCE OF FUNDS : Soroptimist Club of Kent 7 . CITY COUNCIL ACTION; Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6H Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: IAC GRANT FOR CHESTNUT RIDGE PARK ACQUISITION - ACCEPT AND AMEND BUDGET 2 . SUMMARY STATEMENT: As recommended by the Parks Committee, accept the IAC grant for Chestnut Ridge Park property acquisition and amend the Land Acquisition budget . The Park Planning and Development Division applied for an IAC neighborhood grant to reimburse 50% of the Estes property acquisition at Chestnut Ridge Park. The State legislature approved the $187, 464 . 00 grant on May 19, 2000 . Funds will be used for future development of the Chestnut Ridge Park. 3 . EXHIBITS: Letter of Award 4 . RECOMMENDED BY: Staff and Parks Committee (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6 . EXPENDITURE REQUIRED: $187 , 464 SOURCE OF FUNDS : Staff and Parks Committee 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6I Interagency Committee for Outdoor Recreation R�6""TE.f Salmon Recovery Funding Board 3601902-3000 y - 360/902-2636 3601902-3026 (fax) ? �,� 360/902-3026 (fax) email: info@iac.wa.gov " „<s+ email:salmon@iac.wa.gov • STATE OF WASHINGTON OFFICE OF THE INTERAGENCY COMMITTEE 1111 Washington Street SE PO Box 40917 May 19, 2000 Olympia,WA 98504-0917 Lori Flamm Kent Parks R Rec Dept 220 4th Ave S Kent, WA 98032-5895 RE: Chestnut Ridge Park Acquisition, IAC#99-1025A Dear M . Flemm' Congratulations on your successful application for grant funds for the Chestnut Ridge Park Acquisition project. Original sets of the Project Agreement are enclosed. Each set contains the contract, milestones, a customized invoice voucher, and appropriate IAC participation manuals. After review, please have the appropriate person sign each Agreement, and return one signed original to the IAC. Afterthe Agreement is signed and returned, the Chestnut Ridge Park Acquisition project can commence. Prompt implementation and completion of this project will be most appreciated. Doing so will enable our office to provide reimbursement more rapidly. It will also help ensure the continuing success and credibility of the WWRP - Local Parks program by demonstrating on-the-ground results to citizens and policy makers. IAC also encourages you to offer appropriate media opportunities to help build public awareness of the project's purposes and benefits. If there is a future event such as a ceremonial opening or ribbon cutting, our office would appreciate being notified of the occasion. As always, IAC staff members are available to answer questions that may arise during project implementation. If you have questions, please call Darrell Jennings at (360) 902-3020, or send an e-mail to DarrellJ@iac.wa.gov. Thank you again for helping make this valuable investment in Washington's outdoors possible. Sincerely, Laura Eckert Johnson Director Enclosures AGRECVR.RPT 1160 f ( Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: TACOMA SECOND SUPPLY PROJECT - AUTHORIZE 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, authorization for the Mayor to sign the Tacoma Second Supply Project Agreement upon concurrence with the language by the Public Works Director and the City Attorney 3 . EXHIBITS: Public Works Director Memorandum and Agreement 4 . RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6J DEPARTMENT OF PUBLIC WORKS May 15, 2000 To: Public Works Committee From: Don Wickstron* Subject: Tacoma Second Supply Project As you are well aware, we have been working ,"rith Tacoma per the development of subject project for over 15 years. Until I-695 came along the last hurtles were 1) the Corp of Engineers getting Congressional authorization and an appropriation to proceed with the necessary improvements to the Howard Hanson Dam, 2) to complete the Habitat Conservation Plan (HCP) for the watershed behind the Darn and get the necessary Take permit from the National Marine Fisheries Service (NMFS) for said project, and 3) to secure concurrence by all participants [ Tacoma, Seattle, Lakehaven Utilitv District, Covington Water Dlstrict(CWD) and Kent] on the terms and conditions of an agreement associated with the financing, the construction and the operation of the Second Supply Facility. To date the necessary Congressional authorization has been given and the Corp is proceeding with the first years work effort. It's my understanding that each year the Corp well request an appropriation for their anticipated neat vears' work It is also my understanding that this is this District's number 1 project so continual funding of their effort should not be a problem. With respect to the HCP, a draft thereof has been published and the comment period has ended. Tacoma has advised us that NMFS has been and is supportive of the project and the comments received on the draft are in line with what was expected and shouldn't require extensive new studies to respond thereto. As such a Take pemnit could possibly be issued by the fall of this year. With respect to the project agreement, the language therein has been concurred with by the staffs of all the parries and is presently Ainding its way through the various political processes. I have purposely not brought it forward here because we are still working on the language of one of the exhibits which specifically affects us and Covington Water District. Further, while Tacoma is pursuing their Council approval, it's conditional upon the Supreme Court up-holding the Superior Court's decision on I-695. As such since a Supreme Court decision is not anticipated until this Fall, the project is essentially in limbo until then. This is why this item is before you. Attached is a draft agreement between Kent, CDW and Tacoma. What the agreement would allow is for Kent and CWD to proceed with the design at our cost and risk of a section of the eastern portion of the Supply main. Were said section constructed, Kent would get up to 5 MGD of water wheeled therefrom to our Kent Springs source via CWD's system. The cost of the design work is probably around $2,000,000 which would be split equally between the District and us. By proceeding ahead with the design, almost a year could be saved on the water delivery date. Come this Fall should the entire project be a "go" for all parties, then this section could move right into construction and the monies spent will than get credited towards our share of the total project cost. Should it be a "no go" then we would have the right to proceed with the construction at our own expense. We would also be limited to the 5 MGD therefrom for which by 201 1 it would be withdrawn. While there are risks the alternatives are few if any. As such the Public Works Department recommends that the Mayor be authorized to sign this agreement upon concurrence of the language theirin by the Public Works Director and the City Attorney. Adequate funds for same presently exist within the Tacoma Intertie Fund. MOTION: Recommend that the mayor be authorized to sign the design agreement for the Second Supply Project upon concurrence with the language therein by the Public Works Director and the Citv Attorney. MP2022 DESIGN AGREEMENT BETWEEN THE CITY OF TACOMA, CITY OF KENT AND THE COVINGTON WATER DISTRICT This Design Agreement (Agreement), dated this _day of June, 2000, by and between the City of Tacoma, Department of Public Utilities, Water Division, (Tacoma) a municipality, the City of Kent, (Kent) a municipality, and the Covington Water District (Covington or CWD), a special purpose district, all of which are organized under the laws of the State of Washington, sometimes referred to herein individually as "Party", and collectively as "Parties", to become effective on the Effective Date (as defined herein). WHEREAS, Tacoma has an interest in seeing progress with the Second Supply Project to meet the water supply needs of those participating in the Second Supply Project; and WHEREAS, Kent and Covington have a current and future need for additional water supply capacity to provide adequate and reliable service to its present and future water customers; and _ WHEREAS, design and permitting of the facilities described in this Agreement, hereinafter defined as the Kent/Covington Section of the Second Supply Pipeline (Project), will expedite the additional water supply and capacity needed by Kent and Covington in a timely and cost-effective manner; and WHEREAS, Tacoma, Kent and Covington are participants in the Second Supply Project, which project is intended to secure a long term water supply for the participants; and WHEREAS, the Kent/Covington Section of the Second Supply Pipeline will be capable of being integrated into the Second Supply Project when the full project is constructed; and WHEREAS, the possible "early designibuild" of this section of the Second Supply Pipeline was contemplated in the Conceptual Agreement Between Participating South King County Regional Water Association Member Utilities and Tacoma Public Utilities, Water Division dated February 25, 1998; and WHEREAS, design of the Kent Covington Section of the Second Supply Pipeline will address immediate water supply needs of Kent and Covington, while being complimentary to the long term water supply plans of both; t NOW, THEREFORE, in consideration of the mutual covenants and premises contained herein, and for other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the Parties hereto agree as follows: 1. Defined Terms 1.1 For purposes of this Agreement, when used with initial capitalization the terms set out below are defined as follows: 1.1.1 "Design Budget" means the budget for the design and permitting of the Project established pursuant to section 6. 1.1.2 "Due Date" means the date upon which payment of any invoice issued pursuant to section 9 is due. 1.1.3 "Effective Date" means the date upon which this Agreement becomes effective and shall be the date entered in the preamble to this Agreement after signatures to this Agreement are completed. 1.1.4 "First Diversion Water Right" means the legal right (claim) for Tacoma to divert, extract and use for water supply purposes water from the Green River currently supplying Pipeline No. 1 (up to 113 cfs). 1.1.5 "Interest Payment" means the product of the payment due to a Party to resolve a payment dispute and one-twelfth of the Interest Rate for each month for which interest is to be calculated pursuant to section 9.7. Daily interest rate is the Interest Rate divided by 365. 1.1.6 "Interest Rate" means the prime interest rate as established from time to time by the Bank of America, stated as an annual percentage rate, which was 9% as of May 15, 2000. 1.1.7 "Kent/Covington Meter" means the meter installed as part of Project construction to measure the amounts of water delivered to Kent and Covington pursuant to this Agreement. 1.1.8 "Point(s) of Diversion" means the location(s) at which the water is delivered by Tacoma to Kent and Covington pursuant to this Agreement. 2 1.1.9 "Preliminary Budget" means the budget for the permitting and design of the Project as set forth in Exhibit E. 1.1.10 "Preliminary Project Schedule" means the schedule for the permitting and design of the Project as set forth in Exhibit D. 1.1.11 "Project" or "Kent/Covington Section of the Second Supply Pipeline" or means approximately 9.2 miles of new 72 inch and 60 inch water supply pipeline, that will stretch from Tacoma's Pipeline No. 1, approximately 9000 feet downstream of Tacoma's Green River Headworks Control Building, to the intersection of SE 304th Street and 224th Avenue SE (Lake Sawyer Road). 1.1.12 "Project Schedule" means the schedule for the construction of the Project established pursuant to section 7. 1.1.13 "Prudent Utility Practice" means at any particular time, the generally accepted practices, methods and acts in the municipal water supply industry that would achieve the desired result consistent with reliability, safety and economy or if there are no such practices, methods or acts, then in that event the practices, methods and acts which, in the exercise of reasonable judgment in light of facts known at the time the decision was made, could have been reasonably expected to achieve the desired result consistent with reliability, safety and economy. 1.1.14 "Second Diversion Water Right" means the legal right obtained in 1986 for Tacoma to divert, extract and use for water supply purposes water from the Green River (up to 100 cfs). 1.1.15 "Second Supply Project" means a proposed water pipeline (Second Supply Pipeline) extending from the current Tacoma Headworks Control Building on the Green River to Pipeline No. 4 near Tacoma's Portland Avenue reservoir and including the Second Diversion Water Right, a share of the improvements to Tacoma's Headworks, the North Branch of the Second Supply Pipeline, certain Tacoma mitigation agreements, and the Howard Hanson Dam additional storage project. 1.1.16 "Term" means the duration of this Agreement as established pursuant to section 3. 3 1.1.17 "Uncontrollable Force" means an act or event beyond the control of a Party and which by the exercise of reasonable due diligence and reasonable foresight such Party could not have reasonably been expected to avoid or remove which renders the Party unable to perform, including but not limited to flood, earthquake, storm, accident, fire, lightning and other natural catastrophes, epidemic, war, strike or labor dispute, change in federal, state or local law, restraint by order of any court, regulatory authority which a good faith effort on the part of the appropriate Party is unable to remove or vacate, or any other cause reasonably beyond the control of the Party affected thereby. 1.1.18 "Useful Life" means the period during which the Project can be safely, prudently and economically utilized for the purposes for which it was intended. 2. Exhibits 2.1 The following exhibits, which are attached hereto, are incorporated into this Agreement by reference as if fully set forth herein: 2.1.1 Exhibit A-Project Specifications 2.1.2 Exhibit B-Project Map 2.1.3 Exhibit C-Project Quality Assurance Reviews 2.1.4 Exhibit D-Preliminary Project Schedule 2.1.5 Exhibit E-Preliminary Budget 2.16 Exhibits F through P - intentionally left blank 2.1.7 Exhibit Q-Special Provisions for CWD and Kent 3. Term 3.1 This Agreement shall take effect on the Effective Date, and shall continue in full force and effect until the earlier of: 3.1.1 The date the Project is integrated into and becomes apart of the Second Supply Project. 4 3.1.2 The date the Parties agree that the Project has reached the end of its useful life. 3.2 All obligations incurred during the Term shall survive the expiration or termination of this Agreement until they are satisfied. 4. Nature of the Project 4.1 By this Agreement, Kent and Covington are authorizing Tacoma to proceed with design and permitting of the Project. 4.2 It is anticipated that the full Second Supply Project will receive authorization to proceed in 2000. However, if the full project does not proceed, Kent and Covington may give written notice to proceed with construction of the Project in accordance with Exhibit Q. 4.3 The Project shall be designed so that it can be integrated into the Second Supply Project. To that end, the pipeline shall be designed in the right- of-way for and in the alignment of the Second Supply Project. 4.4 The Project shall be designed in a manner consistent with the Project specifications set forth in Exhibit A. As consideration for Kent and Covington's acquisition, pursuant to this Agreement, of water capacity rights to be provided by the facilities comprising the Project and the Second Supply Project, Kent and Covington shall be responsible for paying all of the costs incurred by Tacoma to design the Project pursuant to the terms and conditions of this Agreement. Ownership of the Project shall be vested in and remain with Tacoma. Kent and Covington shall own water capacity rights. 4.5 Tacoma hereby waives and agrees not to assess against Kent and Covington a system development charge in conjunction with the Project pursuant to this Agreement. 4.6 Tacoma shall be responsible for the design of the Project pursuant to the terms and conditions of this Agreement. Tacoma shall discharge such responsibilities in a professional and workmanlike manner, and consistent with Prudent Utility Practice for a project of this nature. In so doing, Tacoma may use members of its professional staff, employ contractors, and consultants as may be reasonably necessary. 5 4.7 Tacoma shall be responsible for obtaining, and for keeping in full force and effect during the Term, all permits, licenses, authorizations and regulatory approvals necessary to design, construct, operate and maintain the Project. 5. Ouality Assurance and Quality Control Tacoma shall undertake the design of the Project in accordance with the quality assurance and quality control program set forth in Exhibit C. 6. Initiation of Project Design 6.1 Upon the execution of this Agreement, Tacoma shall promptly initiate the design needed to commence construction of the Project. Such design shall be accomplished in a manner consistent with the terms and conditions of this Agreement. 6.2 Tacoma shall take all commercially reasonable actions to complete the permitting and design of the Project in an expeditious manner as defined by the Preliminary Project Schedule (Exhibit D) and Preliminary Budget (Exhibit E). 6.3 Upon the completion of Project design, Tacoma shall send written notification to Kent and Covington that Project design has been completed, and that the Project is ready to be bid and constructed. 7. Initiation of Project Construction 7.1 The Project construction will likely proceed as the first phase of work in 2001 under the full Second Supply Project authorization. An updated Budget and Schedule for the Second Supply Project will be developed when the project receives full approval by the project participants to proceed. 7.2 Construction of the Kent/Covington Section of the Second Supply Pipeline may proceed in accordance with Exhibit Q if the full Second Supply Project does not proceed. In such event, a separate Project Budget and Schedule will be developed for this section of pipeline. 8. Oversight of Project Design i 8.1 During the course of the permitting and design activities described in section 6, members of the Tacoma Project team shall meet with the Kent 6 - and Covington personnel (including consultants, if needed) as frequently as necessary to keep Kent and Covington fully informed regarding the progress on the permitting and design of the Project, but in any event no less frequently than once every other month. At such meetings, Tacoma shall report to Kent and Covington all significant design activities completed since the prior meeting, all permitting and design activities expected to be completed by the next meeting, the percentage of the relevant budget expended to date, the permitting and design activities completed to date relative to the relevant schedule, and any other developments that should be brought to the attention of Kent and Covington to keep them fully advised regarding the Project. 8.2 Tacoma shall make available to Kent and Covington any and all information, documents, plans and correspondence regarding the permitting and design of the Project that may be reasonably requested by Kent and Covington. Kent and Covington shall have access during normal business hours to any and all information, documents, plans and correspondence regarding the permitting and design of the Project, and to the Project site. 8.3 At all meetings held pursuant to subsection 8.1, Tacoma shall solicit from Kent and Covington advice regarding the permitting and design of the Project, and Kent and Covington shall provide Tacoma advice on such topics, which advice shall be consistent with the terms and conditions of this Agreement, and with the objective of completing the Project in a manner consistent with the Project Schedule and Design Budget. 8.4 Tacoma shall take into account and incorporate in the Project design the advice so provided by Kent and Covington, if and to the extent Tacoma determines that such action to be reasonable and appropriate. 8.5 Kent and Covington will have the right to approve the consultant's scope of work, schedule and budget under which Kent and Covington will be billed, and such approvals will not be unreasonably withheld. 8.6 The Project Schedule and Design Budget shall only be revised by the agreement of the Parties. 9. Billings and Payment for Project Design and Permittine 9.1 During any period when all or any portion of the Project is being permitted or designed or during any period when the costs of such permitting and design remain outstanding or in litigation, Tacoma shall cause all consultants who seek payment for activities or material related to the Project to forward to Kent and Covington and Tacoma on or before the first or third Thursday of each month an invoice. Such invoice shall set forth the amount of payment claimed, the activity, service or material provided, whether the payment is a change order and the contract under which payment is sought. In addition, Tacoma may forward to Kent and Covington a separate invoice for costs associated with the Project, including but not limited to costs of Tacoma's professional staff, associated overheads and any taxes, which Tacoma has incurred during the preceding calendar month or months for the permitting and design of the Project. 9.2 Kent and Covington may request from Tacoma, and Tacoma shall promptly provide to Kent and Covington, any documentation or other information that Kent and Covington may reasonably request to understand the nature of the costs contained on any invoice issued pursuant to subsection 9.1. 9.3 Tacoma shall review all invoices issued pursuant to section 9.1, and shall advise Kent and Covington by the first Monday after the invoice is (" received if, in Tacoma's judgment, the invoice is properly due and payable. 9.4 Upon receipt of the notification from Tacoma pursuant to subsection 9.3, payment of invoices forwarded to Kent and Covington by any consultant, or by Tacoma shall be due and payable by Kent and Covington to the party issuing the invoice by check or by wire transfer to the bank and account designated by such party not later than the close of business on the second Monday after the invoice is received (Due Date). 9.5 If payment of any invoice is not received by the party that issued the invoice on or before the Due Date, such payment shall be considered past due, and the amount of such invoice shall accrue a late payment charge for each day that the invoice remains unpaid equal to the product of the amount of the invoice and the daily interest rate pursuant to section 1.1.6. Such charge shall continue to accumulate until the unpaid invoice and all late payment charges are paid in full to the party that issued the invoice. 9.6 If Kent and Covington dispute all or any portion of an invoice issued by Tacoma pursuant to this section 9, Kent and Covington shall pay such 8 - invoice in full pursuant to this section 9, and shall indicate in writing to Tacoma the portions of the invoice that Kent and Covington dispute and the reasons therefore. The Parties shall make a good faith effort to resolve such dispute. If such efforts are unsuccessful, either Party may seek resolution of the dispute pursuant to section 20. 9.7 If the resolution of any dispute over an invoice, whether through Agreement of the Parties or by dispute resolution pursuant to section 20, results in the payment of money from Tacoma to Kent and Covington, such payment shall include an Interest Payment for the period commencing with the date the disputed invoice was paid, and ending on the date the payment resolving the dispute is made to Kent and Covington. 10. Audits of Design Invoices 10.1 Kent and Covington shall have the right to audit any invoices issued to Kent and Covington pursuant to section 9, provided that such audit is conducted not later than the third anniversary of the date the invoice was issued. 10.2 During normal business hours, Tacoma shall make available to Kent and Covington any and all documents and information related to any invoice issued pursuant to this Agreement reasonably requested by Kent and Covington in the course of conducting any audit. 10.3 Based upon the results of any audit conducted pursuant to this section 10, Kent and Covington may dispute amounts paid pursuant to any invoice on or before the third anniversary of the date the invoice was issued. Kent and Covington shall provide Tacoma a written report setting forth the invoice or invoices that are disputed, the amount of payment or payments disputed, and the reasons therefore. The parties shall make a good faith effort to resolve such dispute. If such efforts are unsuccessful, either party may seek resolution of the dispute pursuant to section 20. 10.4 If resolution of any such dispute, whether by agreement of the Parties or by dispute resolution pursuant to section 20, results in payment of money from one Party to the other Party, such payment shall include an Interest Payment for the period commencing with the date the payment was made or should have been made, and ending on the date the payment ending the dispute is made. 9 11 Construction or Termination of the Second Supply Project 11.1 The Parties anticipate that the Project will be integrated into the Second Supply Project. -If and when that occurs, the payments made by Kent and Covington for the costs of permitting and designing the Project pursuant to this Agreement shall be credited against the payment obligation of Kent and Covington for the costs of permitting, designing and constructing the Second Supply Project. Interest on such payments made by Kent and Covington will only be included in the credit if and to the extent that the credit for payments made by Tacoma on the Second Supply Project include interest. 12. Notices 12.1 Any notice required or permitted to be given under or pursuant to this Agreement shall be in writing and shall be delivered to the other Party at its address set forth below either (i) in person, (ii) by overnight delivery service, (iii) by first class mail, postage prepaid, or (iv) by facsimile equipment providing confirmation of the completed transmission, if a copy of such facsimile transmission is immediately sent by one of the alternative means set forth in (i), (ii) or (iii) above. Notices shall be effective upon receipt. If to Kent: Public Works Director City of Kent 220 4th Avenue So. Kent, WA 98032-5895 If to Covington: General Manager Covington Water District 18631 S. E. 300th Place Kent, WA 98042 If to Tacoma: Superintendent Tacoma Water P. O. Box 11007 Tacoma, WA 98411 3628 South 35th Street Tacoma, WA 98409 IT 12.2 Either Party may change the address to which notices shall be sent by giving notice of such change in accordance with subsection 12.1. 10 13. Uncontrollable Force 13.1 A Party shall not be in breach of this Agreement as a result of such Party's failure to perform its obligations under this Agreement when such failure is due to an Uncontrollable Force, to the extent that such Party, despite the exercise of due diligence, is unable to remove such Uncontrollable Force. Nothing in this Agreement shall be construed to require either Party to prevent or settle any strike or labor dispute in order to obtain relief under this section 13. 13.2 Each Party shall notify the other as soon as practicable of any Uncontrollable Force that may impair performance under this Agreement. Neither Parry shall be denied relief from its obligations under this section 13 because of a failure to give notice within a reasonable period except to the extent that such failure increases the losses of the other Party. 13.3 This section 13 shall not relieve any Party from the obligation to pay money when due under the terms of this Agreement. 14. Assignment Neither Party may assign this Agreement, or all or any part of such Party's rights or obligations under this Agreement, without the prior written consent of the other Party, which consent shall not be unreasonably withheld. This Agreement shall be binding upon and shall inure to the benefit of the Parties hereto, their successors and permitted assigns. 15. Waivers Except as otherwise provided herein or as agreed to by the Parties, no provision of this Agreement may be waived except as documented or confirmed in writing. Any waiver at any time by a Party of its rights with respect to a default under this Agreement or with any other matter arising in connection therewith, shall not be deemed a waiver with respect to any subsequent default or matter. Either Party may waive any notice or agree to accept a shorter notice than specified in this Agreement. Such waiver of notice or acceptance of shorter notice by a Party at any time regarding a notice shall not be considered a waiver with respect to any subsequent notice required under this Agreement. tt 16. Invalid Provision The invalidity or unenforceability of any provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed in all respects as if such invalid or unenforceable provisions were omitted. 17. Amendment No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to this Agreement signed by the Parties. 18. Entire Agreement and Interpretation 18.1 This Agreement sets forth the entire agreement of the Parties, and supersedes any and all prior agreements with respect to the subject matter of this Agreement. The rights and obligations of the Parties hereunder shall be subject and governed by this Agreement. The headings used herein are for convenience of reference only and shall not affect the meaning or interpretation of this Agreement. 1" 18.2 This Agreement has been jointly drafted by the Parties, and is not to be interpreted or construed against any Party as the drafter of this Agreement. 19. Independent Contractors 19.1 Except as expressly provided in this Agreement, no Party shall be obligated or liable for any obligation or liability of another Party, and no Party shall have, by virtue of this Agreement, any right, power or authority to incur any obligation or liability of, to act as the agent or representative of, or to otherwise bind another Party. 19.2 The Parties hereto are independent entities and shall not be deemed to be partners or joint-venturers or agents of each other for any purpose whatsoever. 20. Dispute Resolution 20.1 Except as otherwise provided in this Agreement, any and all disputes arising under this Agreement shall be resolved by binding arbitration ^ pursuant to this section 20. 12 20.2 The Parties shall make good faith efforts to resolve by informal discussion any dispute arising under or in connection with this Agreement. If at any time a Party to a dispute determines that such informal discussions will not result in a resolution, such Party may initiate binding arbitration of any dispute arising under or in connection with this Agreement. Any such arbitration shall be conducted pursuant to the rules for commercial arbitration of the American Arbitration Association or the rules of such other non judicial dispute resolution service as agreed to by the Parties to the dispute. In any such arbitration proceeding, the Parties to such dispute shall have the rights of discovery available to parties in civil litigation under the Federal Rules of Civil Procedure. 20.3 The award of the arbitrators shall be final, and may be enforced in any court having jurisdiction. In making any such award, the arbitrators shall have the authority to grant such relief as they deem appropriate, including without limitation the award of damages and the granting of specific performance. 20.4 Pending the decision in any binding arbitration process pursuant to this section 20, the Parties to such process shall continue to fulfill their respective duties under this Project Agreement. 21. Indemnification Each Party hereto agrees to hold harmless, indemnify and defend the other respective Party, its officers, employees and agents from any and all claims for monetary damages due to physical injuries, including without limitation death and property damages, when such claim arises from or the damages is alleged to have been caused by or related to this Agreement, except that said indemnity shall not extend to the gross negligence or willful misconduct of a Party, or its officers, employees or agents. 22. Third Party Beneficiaries 22.1 Except as specifically provided in subsection 22.2, none of the provisions of this Agreement shall inure to the benefit of or be enforceable by any third party. 22.2 The Parties intend that the parties to the Second Supply Project Agreement shall have the same rights as those granted to Kent and Covington pursuant to section 8. 13 23. Duty of Good Faith The Parties agree that in taking actions or making determinations required or provided for under this Agreement, each shall act with fairness and in good faith. 24. Execution in Counter2arts This Agreement may be executed in three counterparts, any of which shall be regarded for all purposes as one original. The Parties agree to execute any and all deeds, instruments, documents and resolutions necessary to give effect to the terms of this Agreement. 25. Sip-nature Clause Each of the undersigned signatories represents and warrants that he has all necessary and proper authorization to execute and deliver this Agreement on behalf of the Party on the behalf of which he is signing. 14 COVINGTON WATER DISTRICT CITY OF TACOMA By By Lys Hornsby, President Mark Crisson Board of Commissioners Director of Utilities By By David R. Knight, Secretary Kenneth J. Merry Board of Commisioners Water Superintendent By Approved as to Form: Judith L. Nelson General Manager By Mark Bubenik Approved as to Form: Chief Assistant City Attorney By K. C. Cayce General Counsel CITY OF KENT By Jim White Mayor By Don Wickstrom Public Works Director Approved as to Form: By Roger Lubovich 15 City Attorney 1 16 Project Specifications • Pipeline Material Specifications: The pipe and appurtenance materials will be as determined earlier in the preliminary design for the Second Supply Project. The pipe will be of spiral welded steel with coal tar enamel on the exterior and polyurethane lining in the interior. The pipeline involves approximately 4.2 miles of 48" diameter and 5.0 miles of 72" diameter pipe. The pipeline will be buried except for the bridged crossing over the Green River. The pipe and appurtenances will be provided in accordance with AWWA Standards and Tacoma's standard technical specifications. The design life of the pipeline is expected to be over 100 years. • Pipeline Route: The pipeline connects to Tacoma's Pipeline No. 1 approximately 9000 feet downstream of Tacoma's Headworks Control Building. The pipeline continues westerly in the Second Supply Pipeline right of way consisting of an old railroad right of way, undeveloped land, crossings of private, City of Black Diamond and King County roads, along the John Henry Coal Mine, through a gravel mine and along acquired easements along Lake Sawyer Road. This section of the pipeline will end at the intersection of SE 304th Street and Lake Sawyer Road. See attached map- Exhibit B. • Metering and Telemetry: A connection with meter and associated telemetry at the end of the pipeline will be design later, if needed. If the full Second Supply Project proceeds, the metered connections will be at other designated locations. April 17,2000 Exhibit A 05/15 '00 18:25 ID:LANIERFAiX3800 FA}': PAGE 1 , ........... N 1 eo � � �,• Poet-It' Fax Note 7671 jai na9es► N Fron u u O W)GK T A t co.Dop). T— °oTco *- Phone N Prwne tl .....i....__.. .. ...........................[......................... Fax p S S.J Fax Y ]i M .i S J ] I 5 Ri3OPOSE D SECOND SUPPLY PIPELINE 4� ...e. _.... 6 .I 4EAAD O RK PLk 1WL ...�., t HW P �MN +i FUTUft SSP 2 .....i.. .................. ... ....... .....L..,.............. J ........... ..�.i .. .. ..... A• tl I ` i� 5�£XISTING P PELIN� �O� J��G CONTROLS �`G ... BUILDING. \: 0.... ! eo ]J I , N—O „ ............... . ",61STING \ PIPELINE NO. \ H ]) Sl 1L Mw WL /WETLANDS KENT/COVINGTON SECTION OF i WW /WATERWAYS THE SECOND SUPPLY PIPELINE N EXHIBIT 13 05/15 '00 16:26 ID:LANIERFAX3800 FAX: PAGE 2 PAVEM 21 33 313(* -00 + WL ................... ..... ... ...... ................ ........ ................. ...............................I.. ....................... GO EXIST I PIPELINE ri WL iilL WL 1 A 11 w 2 ........... . .......... F ............ ....... U E SSP -120 7 ;kLACX IAJ40ND ....................... WL ... . ..... .....I................f...... '.......+.. .. ........ ................... .............................. SECOND SUPPLY IPELINE yyL ww . .............. ..........L........ ..... ................ ....................................... .......... ..... .......... ...... ..........- .............................. ....... ...........- ........................... ............. ........... 25 ... .........-.... .. .......... ............ Fill ........................ .................... ... .. ............. ......................... KENT/COVINGTON SECTION OF THE SECOND SUPPLY PIPELINE ArAti, FW2 I Fb" X@PJL Project Quality Assurance Procedures Conceptual design developed by Tacoma, other Project participants, and consultant design leads/experts. 20%Design Level CH2M Design/Tech Memos HDR Design/rech Memos MW Design/rech Memos CH2M QA/QC HDR QA/QC MW QA/QC CH2M Proj Mgr Review T.R.C. Review TRC =Technical Review Committee -- *Sr. CH2M, HDR, MW&Tupac experts (4) ISSP Partner Workshop -Review @ concept&20% 65%Design Level - CH2M Design I HDR Design IMont.Watson Design CH2M QA/QC HDR QA/QC MW QA/QC CH2M Proj Mgr Review Tacoma/Partner Review Contractor Review 95%DesigmL'evel CH2M Design HDR Design Mont.Watson Design CH2M QA/QC HDR QA/QC MW QA/QC CH2M Proj Mgr Review Tacoma/Partner Review 100% Design Level CH2M Design HDR Design I Imont.watson Design CH2M QA/QC HDR QA/QC MW QA/QC CH2M/rac Proj Mgr Reviews Final Dwgs./Specs. 4/17/00 Exhibit C s __ ..... . _ ..._ ...... -- .._..._..............................._..._... ............................._......................._._............__._........._..........._.....-.......-....--..._._.................................... ♦_.._._.._... s s F ---......-......_--._.._..._................_._......---._.._.......---....-- ......---- ----- ---......._......_..._.♦..__.....__._.._... m ----...__._...._._.. ._......_......---.............__ __...---........ --..._. _ 9 - — .... --- _._.. W $ ------.................... .............._............... ----..__...._._._..... -.._._...__...._.._.._...- s = ♦ = o -------...........- -- ----- - - - ------- -- --- g -- ....-_......_....._..................__......_.....--- .............__.-a ._ --.....—........_...__-.-...........-- - — ........ — _. _..__...._ ..... - -� -- o .._.--.--.._._._..... - --- - ------..................- - --- A .® in IN a in in l8 M in in in 'A in ''.in -'a ® a in :R '9 ;la -A ® .® in In '.® ;in la in 3 - B— w v tl e a s o - w w ♦ tl e a w jd F R R �S R R Fi R !O R :. Preliminary Budget Tacoma Costs: Estimated Tacoma Water (In-house) design/administration costs for the for the Kent/Covington Section* of the Second Supply Pipeline Task Hours Budget Management/Admin. 900 $70,000 Design 800 $50,000 Clearing** 0 $50,000 Surveying 700 $30,000 Specs/drawings 750 $30,000 _ Permit fees 0 $20,000 TOTAL 3,150 1 $250,000 *131-41 to SE 304th St. &Lake Sawyer Road with Tacoma designing the section from SR169 to SE 304th St. **Clearing by contractor sufficient for surveying (20' wide strip) Exhibit E Kent/Covington Agreement June 6, 2000 Page 2 of 3 Second Supply Project Consultant Budget for Final Design - Kent/Covffin gtnn Sec'inn Task Task Name Hours Labor$$ Expenses CDC Cost Total $$ 101.1 Administration Services 180 13,128 1,610 0 14,738 101.2 Program Manager 320 39,060 3.649 0 42,709 101.3 Regulatory Program Management 101.3.1 Overall Project Regulatory Strategy 200 25,720 1,286 0 27,006 101.3.4 Auburn Narrows Mitigation Site 88 11,120 556 0 11,676 101.3.5 Project GIS 54 4,974 249 0 5,223 205.1 1 Permit Acquisition/Assistance(AESI) 18,100 1,440 19,540 205.1.1 Permit-U.S.Army Corp of Engineers 24 2,256 113 0 2,369 205.1.2 Permit-WA Dept. of Fisheries 48 4,488 224 0 4,712 205.1.3 Permit-Dept. of Ecology 48 4,488 224 0 4,712 205.1.4 Permit-WA Dept of Natural Resources 32 3,000 150 0 3,150 205.1.6 Permit-WA Department of Health 46 4,198 210 0 4,408 205.1.8 Permit-King County 124 12,864 643 0 13,507 205.1.13 Permit-City of Black Diamond 60 6,040 302 0 6,342 205.1.16 Permit-Railroads 54 5,170 259 0 5.429 206.0 Permit Conditions and Compliance Plan 96 8,882 444 0 9,326 207.0 King Co CMP Implementation 52 4,974 249 0 5,223 209.1 Permit Set-up/Track/Report 100 9,244 462 0 9,766 209.2 Permitting/Design Coordination 254 39,188 1,959 0 41,147 210.7 Geotechnical Permitting Support 62 6,440 322 0 6,762 210.9 BPA/Puget Coordination 50 5,783 289 0 6,072 211.1.2 Lining/Coating 18 1,844 20 134 1,998 214.0 Corrosion Protection 214.1 Induced Current and Voltages 116 11,020 1,264 0 12,284 214.2 Stray Current 24 2,231 259 0 2,490 214.3 Corrosion Recommendations 140 13,766 1,358 134 15,258 220.1 Mapping 318 30,940 5,944 2,665 39,549 220.2 Surveying 78 6,585 0 654 7,239 220.2 Surveying- INCA 1,956 131,750 10,750 0 142,500 220.3 Special Crossings Verification 384 41,446 1,821 1,542 44,809 220.3.2 Special Crossings- Upper RR Crossing 70 6,552 900 587 8,039 222.1 Water Treatment Evaluation 24 2,686 0 201 2,887 301.0 Geotechnical Design (Investigation) 32 4,160 405 0 4,565 301.0 Shannon &Wilson Geotech Design (Investigatio 1,131 98,533 1,770 27,355 127,658 301.2 Mile 1.7 to 8.0 48 5,876 0 402 6,278 302.1 Civil 302.1.2 Mile 1.7 to 8.0 1,840 211.329 5,343 15,419 232,091 302.1.3 Std Dtls-Trnch, bkfll, pvmt,valves, pipe, etc(8) 72 7,972 1,792 603 10,367 302.2 Cost Estimate (&coordinate w/others) 1161 10,042 0 972 11,014 302.2 Environmental Control Procedures 1,962 199,617 22,047 0 221,664 302.2.1 Mile 1.7 to 2.2 8 1,040 0 67 1,107 302.2.2 Mile 2.2 to 8.0 110 12,438 0 922 13,360 302.3 Cathodic Protection Design 302.3.1 Mile 1.7 to 2.2 210 19,691 2,276 0 21,967 302.3.2 Mile 2.2 to 8.0 232 23,055 1,947 436 25,438 302.3.3 Mile 8.0 to 10.7 (TPU Portion) 164 15,415 1,779 0 17,194 302.3.4 Coatings, Special Crossings, Misc. Corrosion 72 7,252 805 0 8,057 306 Structural 9601 86,355 4,318 12,500 103,173 307 Drawings 1,148 106,764 32,264 9,620 148,648 308 Specifications 423 43,756 1,003 2,883 47,642 308.1 Specifications- P1 Vault 33 3,551 400 277 4,227 302.1.6 Spec Coordination and processing for others 96 9,176 0 804 9,980 309 Project Administrative Services 900 59,3601 8,5031 0 67,863 403 Construction Mgt(Bidding Assistance) 48 5,6081 2871 0 5,895 TOTALS 14,625 $1,408,926 $120,457 $79,617 $1,609,000 Page 3 of 3 Consultant BudgetSUM Exhibit E 6/9/00 Special Provisions for CWD and Kent: The Covington Water District (Covington) and the City of Kent (Kent) have a mutual need to receive deliveries of firm water from the Second Supply Project (Project) at the earliest date possible. To achieve this objective, Covington and/or Kent desire to complete the design, permitting and construction of the upper portion of the Project pipeline without further delay. The upper portion is located beginning from a point approximately 9000 feet west of the Headworks Control Building to S.E. 304th Street. Covington and/or Kent will enter into an agreement with Tacoma for the design and permitting of full Project capacity in this upper portion of the Project pipeline. It is expected that this agreement will be approved in June 2000, at which time the design team led by CH2M/Hill will immediately proceed with this work with an estimated completion date of March 2001. Covington and/or Kent will pay for the cost of this design work and contract management will be done by Tacoma. All costs associated with this work will be considered reimbursable costs to be shared by Project partners in accordance with the Second Supply Project Agreement. During the remainder of the year 2000 and while the design work described above is proceeding; Tacoma expects to receive an Incidental Take Permit from the U.S. Fish & Wildlife Service and the National Marine Fisheries Service pursuant to its Green River Habitat Conservation Plan. Also, Tacoma plans to finalize and approve the Second Supply Project Agreement with Project partners, finalize the financing plan for the Project, and receive final approval from the Tacoma Public Utility Board and Tacoma City Council to proceed with completion of the Project. It is anticipated that the timing of these events will be such that transition from design to construction of the portion of the project most critical to Covington and Kent can proceed smoothly. An assessment of progress on the Tacoma efforts described immediately above will be made periodically during the design period. If it becomes evident at some point that approval to proceed with the full Project will likely be delayed, Covington and/or Kent may initiate construction of the upper portion of the Project pipeline through a written request to Tacoma. The upper portion will be sized to provide full Project capacity. The costs of this construction will be paid by Covington and/or Kent with all funds expended to be credited to their obligation of the full Project costs. June 9,2000 Page 1 of 2 Exhibit Q Upon completion of construction, water from Tacoma's First Diversion water right claim may be utilized to provide firm supplies to Covington and Kent of up to 10 MGD (5 MGD each) during the summer months (June 15th to September 15th) until 2007 unless proportionately reduced by drought or emergency conditions. After 2007, the amount will reduce by 2 MGD (1 MGD each) each year as so: 2007 10 MGD 2008 8 MGD 2009 6 MGD 2010 4 MGD 2011 2 MGD However, after December 8, 2005, Second Diversion water right water shall be utilized when it is available rather than First Diversion water. Kent and Covington can receive additional First Diversion water on an as available basis year around.. Tacoma will receive its published Constant Use Customer wholesale rate for the First Diversion water delivered to Covington and Kent. In the event the design or construction of the upper portion of the Project pipeline were to initiate any mitigation concerns, Tacoma commits to work with the involved parties to assure that the applicable mitigation agreements will be implemented upon use of Second Diversion water rights. If at some point after construction of the upper portion is completed, Kent and Covington desire to extend this pipeline to Tacoma's Headworks Building, they may provide Tacoma written notice of that desire. Once the Project pipeline is extended to the Headworks, and mitigation and permitting issues with applicable agencies are resolved, Covington and/or Kent will each be entitled to 1/9 of the Second Diversion water. In order to obtain such water supply, Covington and/or Kent agree to pay their respective share of costs to extend the Project pipeline to the Headworks, second diversion mitigation costs, and appropriate operation and maintenance cost. I June 9, 2000 Page 2 of 2 Exhibit Q Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: SUTLIEF DONATION TO SPECIALIZED RECREATION - ACCEPT AND AMEND BUDGET 2 . SUMMARY STATEMENT: As recommended by the Parks Committee, accept the $5, 000 donation from Mr. and Mrs . Sutlief, and amend the Specialized Recreation Computer Program budget . In honor of their son Mike, who was a long-time participant in the Specialized Recreation programs and graduate of Highline ' s Computer Information Systems Program, Mr. and Mrs . Sutlief donated $5, 000 to the Specialized Recreation Computer Program. 3 . EXHIBITS : Letter and check from Mr. & Mrs . Sutlief 4 . RECOMMENDED BY: Staff and Parks Committee (Committee, Staff, Examiner, Commission, etc . ) S . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6 . EXPENDITURE REQUIRED: $3 , 750 . 00 SOURCE OF FUNDS : Private Donation 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6K 25826 168"Ave.S.E. Covington,m Washington 98042 May 10, 2000 Kent Parks and Recreation Division Special Recreation Programs-Resource Center 220 4t° Ave. S. Kent, Washington 98032 Atten: Cheryl Frasier Re: Memorial Contribution in memory of Mike, our son. Dear Madam: As discussed with you this morning we are interested in making a contribution to benefit the Kent Resource Center. Our son Mike who passed away last June spent many happy hours participating in the programs offered there and we would like to see the donation go to that facility, W6 were very interested in the computer program you mentioned. Mike was a graduate Offlighline's Computer Information Systems program and loved computers. Enclosed please fine a check for$5000.00 ,We will be looking forward to hearing what can be done in memory of Mike. Sincerely, 126 Peg and Harold Sudief Margaret E. Sutl:ef 1224t Harold E. Stdlief 6 25826- 168th Ave SE 253-631 1459 - s�„`� A / 000 Covington, WA 94W2- i t',.« aUreq}i o» 09 ra 5 esomt-c e &e ��j 2, / E 11�...�lf^.'�hn $5000.00 _ f , }i t a. ., . . . . . . . . . . . . 1� 7B.Q�1(K ? �-';: ` Valued CLent Stnce 1991 NM WAYImI,- �9y1tE0 � V k•- : i25000024t; 89526'-: 297u' 22 L ,/ - +,ice-' • :-..-+_R- — Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: WESTERN STATES ARTS FEDERATION GRANT - ACCEPT 2 . SUMMARY STATEMENT: As recommended by the Parks Committee, accept the Washington States Art Federation Grant (WESTAF) , and amend the Cultural Services budget . WESTAF awarded the Kent Parks and Recreation Cultural Division a grant in the amount of $2 , SO0 in the 2000-2001 TourWest Program funding cycle. Funds will offset the artistic fee of Tibetan Monks of the Drepung Loseling Monastery for their Mystical Arts of Tibet residency and performance in Kent, October 6 - 8, 2000 . 3 . EXHIBITS: Letter of award 4 . RECOMMENDED BY: Staff and Parks Committee (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6 . EXPENDITURE REQUIRED: $2 , 500 . 00 SOURCE OF FUNDS : WESTAF Grant 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6L W � TAF Celebrating the Western Imagination through the Arts 15d3 Chompa Strr_t Suite 220 Deaver,Colorado E 0202 May 23, 2000 Email:stalhlevestal.org Tel 303.629.1 166 Ronda Simons Ty 303.607.9019 City of Kent Arts Commission Fax 303-629,9717 220 4th.Avenue South Kent, WA 98032 Dear Ronda Simons: The Western States Arts Federation (WESTAF) is pleased to inform you that a 2000/2001 TourWest grant has been awarded to City of Kent Arts Commission in the amount of $2,500.00 for the Mystical Arts of Tibet performance beginning on 1017/2000. Please note: each award is contingent upon the return of a signed copy of the enclosed contract within 30 days of the date on this letter. Failure to return the contract in accordance with this schedule shall result in the forfeiture of the grant award. If a letter of agreement/contract was not included with your TourWest application, this grant award will not become official until you send WESTAF a copy of the fully executed, co-signed contract(s) between Mystical Arts of Tibet and City of Kent Arts Commission. We must receive the contract(s) no later than 3 weeks preceding the performance. If any aspects of this project have changed from what was originally outlined in your application or in the event of cancellation, you are required to notify WESTAF in writing as soon as possible. Following the engagement, WESTAF will pay 100% of the TourWest award to City of Kent Arts Commission after the timely receipt of the following documents: • Signed 2000/2001 TourWest Contract Current season brochure (enclosed) Copy of the performance program • Completed TourWest evaluation report Copies of any other promotional material (enclosed) TourWest is made possible through support from the National Endowment for the Arts, the Western State Arts Federation (WESTAF), and its participating state arts agencies. Support through TourWest is contingent on available funds. We appreciate your interest in WESTAF and extend our congratulations to you on this award. Sincerely, Lin a Bukszar Director of Programs Enclosures 10 Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: COUNCIL ABSENCES (EPPERLY AND WOODS) - APPROVE 2 . SUMMARY STATEMENT: Approval of excused absences from tonight ' s meeting for Councilmembers Epperly and Woods, as they are unable to attend. 3 . EXHIBITS : Memo 4 . RECOMMENDED BY: Mayor White (Committee, Staff , Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves , Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No . 6M MEMORANDUM TO: JIM WHITE, MAYOR CITY COUNCIL MEMBERS FROM: JUDY WOODS, COUNCIL MEMBER DATE: June 20, 2000 SUBJECT: CITY COUNCIL EXCUSED ABSENCE I would like to request an excused absence from the June 20, 2000 City Council meeting. I will be unable to attend. Thank you for your consideration. JW:jb MEMORANDUM TO: JIM WHITE, MAYOR CITY COUNCIL MEMBERS FROM: CONNIE EPPERLY, COUNCIL MEMBER DATE: June 20, 2000 SUBJECT: CITY COUNCIL EXCUSED ABSENCE I would like to request an excused absence from the June 20, 2000 City Council meeting. I will be unable to attend. Thank you for your consideration. CE:jb Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: PACIFIC HEIGHTS - BILL OF SALE 2 . SUMMARY STATEMENT: As recommended by the Public Works Director, accept the Bill of Sale for Pacific Heights submitted by Pacific Industries, Inc . for continuous operation and maintenance of 471 feet of watermain improvement, 740 feet of sanitary sewer, 1 , 197 feet of storm sewer and 613 feet of street improvement and release bonds after the expiration period. The project is located at S .E. 253rd Street and 121st Place S . E. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc . ) S . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6N Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: CHANCELLOR PARKS I - BILL OF SALE 2 . SUMMARY STATEMENT: As recommended by the Public Works Director, accept the Bill of Sale for Chancellor Park Division I submitted by MJF Holdings, Inc . for continuous operation and maintenance of 554 . 14 feet of street improvement and 885 feet of storm sewer and release bonds after the expiration period. The project is located at S .E . 240th & 132nd Avenue S .E. 3 . EXHIBITS : None 4 . RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 60 Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: CHANCELLOR PARKS II - BILL OF SALE 2 . SUMMARY STATEMENT: As recommended by the Public Works Director, accept the Bill of Sale for Chancellor Park Division II submitted by MJF Holdings, Inc . for continuous operation and maintenance of 494 . 08 feet of street improvement and 694 feet of storm sewer and release bonds after the expiration period. The project is located at S .E. 240th & 132nd Avenue S .E. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6P Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: ANDERSON SITE WAREHOUSE - BILL OF SALE 2 . SUMMARY STATEMENT: As recommended by the Public Works Director, accept the Bill of Sale for Anderson Site Warehouse submitted by Benaroya Company for continuous operation and maintenance of 24 feet of watermain, 655 feet of street improvement 32 feet of storm sewer and release bonds after the expiration period. The project is located at West Valley Highway and S . 238th Street . 3 . EXHIBITS: None 4 . RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 6Q Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: YELLOWSTONE INDUSTRIAL PARK - BILL OF SALE 2 . SUMMARY STATEMENT: As recommended by the Public Works Director, accept the Bill of Sale for Yellowstone Industrial Park submitted by Sound Ventures, Inc . for continuous operation and maintenance of 29 feet of watermain improvements, 215 feet of sanitary sewer and 661 feet of street improvement and release bonds after the expiration period. The project is located at 18404 72nd Avenue South. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc . ) S . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No . 6R Kent City Council Meeting Date June 20 , 2000 Category Consent Calendar 1 . SUBJECT: LODGING TAX ADVISORY COMMITTEE APPOINTMENT - CONFIRM 2 . SUMMARY STATEMENT: Confirm Council President Orr ' s appointment of Kent Mendoza to serve as a member of the Lodging Tax Advisory Committee . Mr. Mendoza is currently the General Manager of the Hawthorn Suites in Kent . Mr. Mendoza is a member of the speakers Bureau of Make-A-Wish foundation and is a Wish Granter for that organization. He is a former board member of the Hospitality & Tourism Programs at Highline Community College and Lake Washington Technical College . He will replace Peter Wynia, who has moved from the area, and his term will continue until 1/1/2002 . 3 . EXHIBITS: Memorandum 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. GS MEMORANDUM TO: MAYOR JIM WHITE CITY COUNCILMEMBERS FROM: LEONA ORR, CITY COUNCIL PRESIDENI( DATE: JUNE 11, 2000 SUBJECT: APPOINTMENT TO LODGING TAX ADVISORY COMMITTEE I have appointed Ken Mendoza to serve as a member of the Lodging Tax Advisory Committee. Mr. Mendoza is currently the General Manager of the Hawthorn Suites in Kent. He formerly was employed for 10 years with Red Lion Hotels, Doubletree Hotels, Promus Hotels and Hilton Hotels. Mr. Mendoza is a member of the Speakers Bureau of Make-a-Wish Foundation and is a Wish Granter for that organization. He is a former board member of the Hospitality & Tourism Programs at Highline Community College and Lake Washington Technical College during 1997-1998. He will replace Peter Wynia, who has moved from the area, and his term will continue until 1/1/2001. I submit this for your confirmation. jb Kent City Council Meeting Date June 20 , 2000 Category Bids 1 . SUBJECT: GARRISON CREEK COURT SURFACING AND STRIPING 2 . SUMMARY STATEMENT: The bid opening was held on June 9, and two (2) bids were received. Mid-Pac Construction was the low bidder at $31, 900 . 00 , plus Washington State Sales Tax 3 . EXHIBITS: Bid tab 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc . ) S . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: Engineer ' s estate - $35 , 000 SOURCE OF FUNDS : CIP 7 . CITY COUNCIL ACTION: Councilmember_&,�_ _moves, Councilmember U seconds that the Garrison Creek Court Surfacing and Striping Project be awarded to Mid-Pac Construction in the amount of $31, 900, plus Washington State Sales Tax DISCUSSION: ACTION: C Council Agenda Item No . 8A BID TABULATION FORM KENT PARKS AND RECREATION DEPARTMENT KENT, WASHINGTON PROJECT: Garrison Creek Court Surfacing & Striping BIDS DUE: June 9, 2000 10:00 A.M. BIDS OPENED: June 9. 2000 10:15 A.M. BIDDER: DD 1. Mid-Pac Construction Kirkland, WA 98033 $31,900.00 X 2. Surface Technologies Snohomish, WA $46,000.00 X 3. $ The apparent low bidder is Mid-Pac Construction for $31,900.00. Kent City Council will award the bid on Tuesday, June 20, 2000. -INGINEER'S ESTIMATE: $ 35,000.00 Kent City Council Meeting Date June 20 , 2000 Category Bids 1 . SUBJECT: CHESTNUT RIDGE NEIGHBORHOOD PARK DEVELOPMENT 2 . SUMMARY STATEMENT: The bid opening was held on June 9, and nine (9) bids received. Father and Son Construction Inc . was the low bidder at $396 , 400 . 00 (base bid) , plus Washington State Sales Tax 3 . EXHIBITS: Bid tab 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: Engineer' s estimate $488 , 197 . 00 SOURCE OF FUNDS : 2000 CIP/REET 7 . CITY COUNCIL ACTION: Councilmember _moves, Councilmemberseconds that the Chestnut Ridge Neighborhood Park project be awarded to Father and Son Construction, Inc . in the amount of $396, 400 , plus Washington State Sales Tax. DISCUSSION: � n ACTION: / 1 Ili Council Agenda Item No . 8B BID TABULATION FORM KENT PARKS AND RECREATION DEPARTMENT KENT, WASHINGTON PROJECT: Chestnut Ridge Neighborhood Park Development BIDS DUE: 6/9/00 10:00 A.M. BIDS OPENED: 6/9/00 10:15 A.M. BIDDER: DD 1. Father and Son Construction, Inc. $396,400.00 X Tacoma, WA 2. Fuji Industries, Inc. $402,740.00 X Milton, WA 3. Southworth & Sons, Inc. $450,000.00 X Enumclaw, WA 4. Mer-Con, Inc. $472,640.00 X Maple Valley, WA 5. TF Sahli Construction Seahurst, WA $474,480.00 X 6. Golf Landscaping, Inc. $512,000.00 X Milton, WA 7. Ohno Construction Company $513,600.00 X Seattle, WA 8. Clements Brothers, Inc. $545,957.00 X Bonney Lake, WA 9. Buckley Nursery Co., Inc. $561,856.00 X Sumner, WA The apparent low bidder is Father and Son Construction, Inc. for $396,400.00. Kent City Council will award the bid on Tuesday, June 20, 2000. ENGINEER'S ESTIMATE: $488,197 ® Kent City Council Meeting Date June 20 , 2000 Category Bids 1 . SUBJECT: SE 256TH STREET WIDENING IMPROVEMENTS 2 . SUMMARY STATEMENT: The bid opening for this project was held on June 13th. Due to time constraints the bid information is not included in the Council packets . The City Engineer will make his recommendation at the Council meeting. 3 . EXHIBITS• 4 . RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc . ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: n,�,� 7 Councilmember�—moves, Councilmember seconds that the SE 256th Street Widening Improvements contract be awarded to ��( �/ 6 $b 36b 19 s "Ycl- DISCUSSION: ACTION: Council Agenda Item No. 8C REPORTS FROM STANDING COMMITTEES AND STAFF A. COUNCIL PRESIDENT k4l l 0,y"L67a r UJ /lam 14 B. OPERATIONS COMMITTEE C. PUBLIC SAFETY COMMITTEE D. PUBLIC WORKS CfC,A4 E. PLANNING COMMITTEE F . PARKS COMMITTEE G. ADMINISTRATIVE REPORTS REPORTS FROM SPECIAL COMMITTEES _ OPERATONS COMMITTEE MINUTES MAY 16, 2000 C0'\11\IIT7EE MEMBERS PRESENT Chair Rico Yingling. Jude Woods. Leona Orr (sitting in for Tim Clark) STAFF PRESENT Brent McFall. Sue Viseth, May Miller. Cliff Craig, John Hodgson. Roger Lu'boytch, Tom Brotherion. Jackie Bicknell PLBLIC PRESENT- Ella Mae Pruitt, Ron Harmon, Tom Wood. Linda Johnson. Jun Bitordo The meetimz was called to order by Chair Rico Yingling. There were two items added to the a_enda: bent Downtown Partnership Quarterly Report and Golf Equipment Lease. approval of Minutes of Mav 2. 2000 Committee Member Judy Woods moved to approve the minutes of Mai '_, 2000. The motion was seconded by substitute Committee Member Leona Orr and passed 3-0. approval of Vouchers dated Mav 15. 2000 Leona Orr moved to approve the vouchers dated MaN 15, 2000. The motion was seconded by Judv NN oods and passed 3-0. Reorganization and Adopting Ordinance Director of Operations Brent McFall said there had been discussion among Cite Council Members and the Mavor about the need to look at the City's organizational structure to determine whether there should be changes to reflect the way the City does business in light of the dramatic growth experienced o\er the last few years. Staff studied the issue and came up \�ith a recommendation and ordinance. To more accurately reflect the duties that the Director of Operations undertakes. that position .isle would be changed to Chief Administrative Officer. The soon to be vacant Planning Director position w ould be replaced by a Deputy Chief Administrative Officer who would hate the responsibilin for day to day management of Public Works, Planning, Building Services, and the new permit center. All of the functions that are directly involved with the building, construction. permitting and review process would be brought together under one leadership to achieve better coordination and communication. The reorganization is very consistent with the Zucker Study done almost tw o years ago that looked at the whole area of Cin operations. The current Government Affairs Manager would become an Assistant Chief Administrative Oftcer. There would be no change in position, just a change in title. The Municipal Court Administrator and the City Clerk would report directly to the Assistant Chief Administrative Officer rather than the Chief Administrative Officer. That change relates to span of control issues and the ability to dedicate more time to management of those two functions. The role of that individual would also be expanded in terms of strategic planning in order to better coordinate strategic goals and action steps with the Council's vision and goals. The final change is moving the Office of Housing and Human Sen ices to the Parks Department where it's more closely aligned with community sen ice types of functions. operations Committee. 516 00 Ya e _ A change is needed in the ordinance as drafted. in Section 2.10.040, subsection 2, which relates to Employee Services. The language was taken verbatim out of the existing code and says "Act as equal opportunity officer and actively administer the affirmative action prop am of the cin " The current terminology is Equal Employment Opportunity Program. Mr. McFall said the reorganization was a no cost change to the Cite as no positions were being added. Rico Yingling asked about minor costs such as business cards. Mr. McFall said business cards were being changed to incorporate the new City logo which was timed to coincide with the reorganizational changes. Leona Orr pointed out that on page 2 , Section 2.57.020. subsection F. it says "Reinnbursemew or such steal? come from the city budget category designated planning commission..." NIS. Orr suggested that "planning commission" should be changed to Land Use and Planning Board. Rico Yingling questioned why a lot of departments and agencies were changed to "offices". Brent McFall responded that that was more in line with actual practices, and it cleans up inconsistent terminology of what a department, division. or office is. Mr. Yingling referred to a paragraph on page 3, Section 2.09.010. that says666665 "These departments shall report to the Uoro- or his or her designee, with the exception of the Public Works Department. " He questioned why there was that exception. Mr. McFall said he couldn't answer that question. but there was no change from the previous code. Mr. Yingling asked how Section _'.40.040. Pate 23 on Building and Development Services Office. Duties and Powers, "It shall be the duty of the building and development services manager to examine building plans, perfo m building inspections and perform code enforcement _mnctnons as prescribed by the Kent Cin Code. " would work with the Fire Department. Mr. NlcFall said the Fire Department would still have the responsibility for administration of the fire code. which is a separate code. Rico Yingling asked if the person in charge of the Permit Center would report to the Deputy Chief Administrative Officer. Brent McFall confirmed and said the intake staff and receptionist staff in the Permit Center would report to a permanent center manager or coordinator. The Permit Center on a daily basis would also be staffed by representatives from each of the aepartmems that touch the permit process such as Public Works. Planning, Fire, and Building. Plans examiners primarily would report through their departments and have to sign off on permits. The Permit Center function would be to have a coordinated function giving the customer a single place to go. :ona Orr Questioned whether a lot of titles would have to be chanced in the subdivision code amendment because they refer to the Planning Director, etc. Brent McFall said a reference in the ordinance clanfies that if anywhere in the code a former title is referred to, it becomes the new title City Auorney Roger Lubovich said that was correct, but one clarification should be made because of the changes to the Planning Department to make it clear that, except as otherwise modified in the ordinance. anv reference to the Planning Director would mean the Planning Manager. .aA� operations Committee, 5!1600 Pafre? Judy Woods moved to recommend to Council adoption of the ordinance implementing reorganization of City departments and functions as amended. The motion was seconded by Leona Orr and passed 3-0. 10 Year Financial Forecast Finance Director May Miller handed out financial flowcharts. She said flowcharts lather lots of pieces of information along with projections, and look at fund balances, revenues, costs. and population. Putting everything down on paper helps the formulation of financial policies. Issues and revenue expenditures change the model, and so the model is updated to show those changes. Coming up with a good model is a long and complicated process because many decisions, anaivses, and different steps must be worked through before the final model is created that will be used for policy making. The Finance Department is still gathering figures and information. All the departments in the City will meet on the Capital Plan and GMA and talk about what the population should be, using the same assumptions for both the Capital Plan and Growth Management. Most of the current plans go out six years into the future and are already a year old, so there are five years of information. Capital gains have to be looked at and the departments must attain their next five years of capital information. The process will take this year and go into the next as all the capital plans are updated. Different departments have different phases and as the information is received it will go into the plan. Operating decisions can't be made without knowing the capital side, and capital decisions can't be made without knowing the operating side. \Is. Miller handed out sheets showing the City of Kent Fund Structure. The color coded first page shows the Governmental Funds to the left of the solid black line in vellow. orange. _-rev, purple, and "blue columns. These funds are primari}v tax supported. They pay the expenditures. salaries. and benefits of staff. The General Fund. shown in the vellow column, is where most of the staff expenditures and costs are located and shows the main budget. There are also special revenue funds that have special purposes and must be kept separate because those monies have io be used for that special purpose, which is set by either Citv ordinance, policy, or RCA'. A group of funds called the Debt Service Funds are where the different kinds of debt issues are done such as the voted and councilmanic bonds, and special assessments. One group of funds is called Capital Projects Funds and they pay for all the activity of capital projects. The bonds or transfers in those funds cam on vear after year without stopping. and those funds are treated differendy than other funds. Internal Service Funds cover the Equipment Rental Fund which lists all the fleet vehicles for the whole city and includes one maintenance shop. In that group of funds there are funds for Information Technolo_v, Central Services (which covers postage, printing. and the centralized activities), Facilities, and Insurance. The costs are captured and the departments charged, and those funds act as an internal mechanism for tracking costs. The Enterprise Funds include the Water Fund. Sewer and Drainage, and the Golf Complex. Those funds are treated differently. Costs are figured and a rate is set to charge users, and the funds must pay for their own M&O, capital, and debt, and the money cannot be taken and moved some place else. Those funds have depreciation and operate identically to a business. Rico Yin_iine surmised that if Water, Sewer. or the Golf Complex needed improving, and it would operations Committee, 5/16/00 Paae 4 take a S20 million capital project to do that, that money would need to be borrowed and then rates raised to pay off the debt. Brent McFall said the water and sewer utility, and to a lesser degree the golf enterprise fund, operate in the same manner that a privately owned utility would _ operate. They need to generate enough revenue from their rate structure to pay all of their costs including debt. capital, and operating costs. Mr. Yingling asked if a profit could be made on those funds. Mr. McFall replied that as enterprises specifically designated to operate a utilit-r. charges could be made for overhead expense. finance department expense, administration expense. and employee service expense. out as utilities can't be operated as profit making enterprises where the profits could be taken to ^snd other activities. Ma,, Miller clarified that anv profits would need to go back into the unhi% Is own operation, and citizens would not like their rates so high that a huge profit would be shown. Brent McFall said the golf complex would not operate under the same type of restriction. 1 it became extremely profitable, at some point the money could transfer back into the General F und. Brent McFall pointed out that even in the governmental funds section, not all the mono% is interchangeable. In the Special Revenue Funds column, the Street Funds are from gas tax revenues that must be used for street purposes. The Lodging Tax, by state law, must be used for tourism promotion. Part of the S 135.000 shown for the Lodging Tax will help fund the land acquisition for the Performing Arts Center. Community Development Block Grant Funds can onh be used for specified purposes by federal law. The City's Youth and Teen Program Fund is done by Council policy and can be changed. Each fund has to be analyzed to see how it is funded and what the restrictions are, and whether those are state or federal restrictions. or restrictions placed by the City. Rico Yinuling asked if there was an actual written policy that said water, sewer, and golf had to pat for itself. May Miller said that could be included in the financial policy if the intention was :hat they should primarily pay for themselves. Brent McFall said Water and Sewer have always been treated that way. but Golf is less clear cut. The City has taken the position that it will pa% for itself. but any time that it hasn't, money has been loaned from the General Fund. Ms. Miller said the color charts show what the major sources of revenue are for the General Fund and Special Revenue Funds, and the major uses by categories. Police and Fire are the biggest oan of the General Fund as far as where the majority of the money goes, with salaries and benefits the biggest expenditure. The Street Fund is restricted because a share of it comes from the state fuel tax and can onlv be used for arterial street projects or debt on those arterials. Money from the Lodging Tax has been used for tourism promotion and land acquisition. All the funds in the Special Revenue category are listed and expanded to get an idea of how many dollars there actually are and what their uses are. It helps to be able to go back to those policies and relate to them to determine whether they should be continued as City policies or changed. The Criminal Justice Fund is a fund where special money is received but can only be used for criminal justice purposes. Right now that includes some police protection, prosecution, and domestic violence issues expenditures. The last fund is Trust and Agencies and does not contain City money. The Citv is used as a clearinghouse for that fund which was included because it is within a group of funds in the report. operations Comminee, 5.16/00 Pa e -1s. Miller handed out the 10 Year Financial Forecast. Optimistic, status quo, and pessimistic charts were included. The Optimistic than shows such things as more sales tax. which is a difficult thine to estimate. Two of the main rates used were the CPI and the IPD. The CPI is used as a basis to pay City employees. Economists can't always agree on what the CPI will be in the future. so state figures are used. Newspapers and other economic information are also used to find rate information. The differences between the CPI rate and the IPD (which is the rate propery taxes are set at) is that one rate regulates revenue and the other regulates expenditures. A financial model is developed based on the CPI and IPD assumptions. That is then grafted out. and as decisions are made• those decisions are added to see how thev chance the model. I ne Status Quo graph carries over the current assumptions. The status quo looks okay until 1-00' as there is pienty of fund balance. Rico Yingling commented that the than shows that around 3004 revenue projections start leveling out and expenditures continue to climb. Ms. -Miller said that was because of the CPI expenditure forecasts and the tightness of the IPD. 'What will happen with 1695 is not known. nor what year it will happen. so that is included. The back fill monev from the state was included for two years. Reports say that that money will continue. but the actual ordinance says it will be continued only through two years. One model shows it continuing at a reduced rate and another model shows it ending after two years. Mr. Yingling commented that if the CPI stays at 2.41io, which is a moderate rate, and the IPD stays the same as it is. which is not a moderate rate, more will be spent than is taken in by -004. vlay Miller said that could happen unless sound financial policy decisions are made. The model can be updated an time an% economic change is known or anytime the state might change any of their policies. Rico Yingling concluded that the optimistic graph looked worse than the Status Quo graph. Brent McFall said it was reallv about the same but had been pushed out another year or two. Ms. Miller said the Pessimistic graph shows what could happen if 1695 was in force and there could ne% er be an% property tax increases. Finance is currentiv working on the Internal Service Funds because they are charged to the General Fund. and staff will be working with fleet maintenance to look at what their policies are and to see what would happen if they were extended out a year. A model will be put together concentrating on those funds to see if there are some policies that could be changed that would have an effect on the General Fund. and what the pros and cons of that would be. Rico Yingling asked ho%e the departments were doing in coming up with the next 5 years forecast. Brent McFall said the process was just beginning. Ms. -Miller handed out a schedule of the Capital Plan budget cv_ cle and said the kickoff was Thursda%. Bent Downtown Partnership Ouarteriv Report Kent Do%\nto%\n Partnership Executive Director Linda Johnson gave the quarterly report for Januarw. February. and March. She said the downtown has changed a lot since the last report. The Ben Franklin store is full again, and after the retirement of the Golden Blend owner• one of tiie businesses from 1st Avenue has leased that space and opened a store called American Charm. There are cu:-renth four vacancies left in the downtown district and two people are actively operations Corruninee, 51'16/00 Page 6 looking at a couple of those spaces. Two more shops are retiring this week. The Robin's Antiques owner announced she would retire and close by the end of the month. A sandwich shop closed this last month, but someone is already looking at that space. The building that housed those two businesses was sold and is now in local ownership. Hopefully there will soon be some improvements on that property. Paintbrushes are coming out and roofs are being fixed and a lot of remodeling is going on in the downtown district. The Partnership has started a new educational program for the small businesses and is bringing in special people to teach. An Internet class will be held so those businesses can figure ways to tie their businesses into it. Another class will be based on basic customer service. The doyntown walking guides are being updated, and those should be out by mid July. There are lots of inquiries coming into the office about the downtown. Ms. Johnson said she had been working with Jacki Skaught. the City's Economic Development Manager, talking about different possibilities. Ms. Skaught has had some leads and Ms. Johnson was able to help her contact the tight property owners. Special events are going very well. The Easter egg hunt event in downtown Kent brought about 225 children the first year. There w as a professional photographer so the children could have their pictures taken. and there was an Easter bunny. About 2500 hundred people came to the event including moms, dads, grandmas, and others. 7000 Easter eggs were handed out. The Partnership is getting ready for Cornucopia and has been working with the Lions Club to make sure that the new businesses in town understand what happens with Cornucopia. That information will go out with the newsletter very soon and will also be hand delivered to make sure that everybody gets a copy and gets their questions answered. The barn is doing quite well. The meat market is open on Friday. Saturday's and Sunday's. and people can special order b% calling ahead and then picking up their order at the market. The endor has dried foods and snacks that can be purchased any time. The espresso stand is open. and the Black Diamond Bakery is there again on weekends. The first flower and vegetable %endors were there last weekend and there should be a lot more produce, flowers. and strawberries coming in over the next 3-4 weeks. Spooner's Farms has signed up to bring in strawberries. The outside area opened three weeks ago and is about a quarter of the way full. The lot will probably be half full in two weeks and 1001i0' full by mid June. For Cornucopia. the sites on the opposite side of 4`h Avenue will be moved down to the Railroad Avenue site, instead of crossing 4" Avenue. 4'r Avenue will be open to vehicular traffic which will make coming in tiom the west a lot easier and Meeker will be open down to 4`h .Avenue. Judy Woods asked if there would be booths across the street dunno the high summer season. Ms. Johnson said she tiloueht so. Last weekend there were i' vendors on site which is more than the averaee for the last two years even through peak season. The vendors roll with the weather, which has been great this spring and last winter and has made a big difference. Nis. Johnson said the goals and objectives of the Partnership have been updated and she would share them with the Committee as soon as they were typed up. She would also forward the state report when it was received back. The Partnership is in the midst of changing officers. She mentioned that Past President Jim Bitondo, and President Elect Tom Wood had both come to the ....� -----�•-----*-•• �-.�_--------,mot operations Committee. 5rI6io0 Paee 7 meeting so they could meet the Council. The Downtown Revitalization Conference will be held the next weekend and the new President will be attending with Ms. Johnson. Rico Tingling asked if it was still possible to buy tiles. Ms. Johnson said the tiles were still for sal;. but installation required consistent 60 degree and above weather. The focus right now is on the corporate tiles because there isn't much space left, but a family or individual could still be squeezed in if they were interested. Families could also purchase the larger tiles to do a famil% tree. Mr. Tingling commented that Councilmember Connie Epperly was now working at the Barn and asked how' she was doing. Ms. Johnson said Ms. Epperly was doing very, very well and was taking some of the load off of herself. The vendors love her. She works 30 hours a week. but hopefully will be full time at some point. A kev point of success for the barn is having a place in the downtown where events can Stan or be featured. The Easter event showed the incredible potential there is to utilize the market and to help the downtown district. and there are many crossover things that can be done. June 3i° the vendors at the market and many of the downtown merchants will feature a day where a person can learn to do something special. There will be a potter at the market throwing clay on his wheel, an anist painting, a tie dve person teaching tie dying, another making glass beads, a cloisonne class, instructions on how to make a big garden pot out of cement, soap making. rubber stamping and bead making, among other things. Ms. Johnson said she was trying to talk the fishing store into doing tie flying or something creative and fun along that line. Leona Orr said she had been getting very positive comments about the market. Someone from Renton was interested in utilizing a building there that the city owns and wanted to find out more about Kent's market. Ms. On said she gave the person Linda Johnson's phone number. \Is. Johnson said sales had been real slow during the week but in April made a huge jump and the month of May should exceed what was done in April. The quality of the products offered has changed because of having a roof structure and no wind. but when the door is open it feels like the outside. The merchants downtown are noticing increased traffic, and the hope is that in a few years. the income potential will be there to do some of the special projects the KDP has visualized. Projects include having a small loan pool available at a lower interest rate for merchants to use for improvements to their facilities, plus other things the Market will be able to do to help the small businesses in the downtown. Golf Equipment Lease Parks Director John Hodgson said that last spring a Study on the golf course was done and one of the recommendations was to move out of the Citv's equipment rental program and to move into a municipal lease program. The interest rates for a lease could be going up soon, so staff is recommendinc that the City enter into a lease agreement now. ',Ir. Hodgson handed out a sheet detailing the Riverbend Golf Complex Equipment Lease Prooraml The vearl budget available for the Equipment Lease Program is 585,000, and that buys equipment such as greens mowers, pickup trucks, tractors, fairwav mowers, etc. The operations Committee, 5/16/00 Pasie proposed lease program would cost S43,000 a year and would allow for the lease of even2hing except the pickup trucks, which would stay in the Equipment Rental Program as they are not typical golf equipment. The current greens mowers are only a year and a half old and wouldn't need to be in the lease program. The trucks in the Equipment Lease Program would cost about S9.%00, so the total savings in doing the program would be S32.000. The lease is for four years. The mowers can be bought out in three vears or be traded in. Some of the equipment that's been purchased will last 15 years and won't need to be rolled over so often, so over time the lease program will get even lower. Leona Orr moved to authorize the Mayor to enter into a Lease Agreement with Bank of the West/Tnterlease Equipment Lease for golf maintenance equipment subject to final review of the Cit} Attorney. The motion was seconded by Judy 'Noods and passed 3-0. Mr. Hodgson asked if the item could go to that night's Council meeting under Other Business to set a ump on the interest rate. Council President Leona Orr affirmed that it would be added to the agenda. March Financial Report May Miller handed out the March Financial Report and said that right now City revenue is 55.s°Q over budget, and last vear at the same time. it was 2.2% under budget. The swing primarily is in the retail sales tax area. Wholesale is definitely recovering, but Manufacturing is still low. Building permits are very strong compared to last year. The golf course was about 300,0 over budget in March, but the dollar amount is only S82.000. The Page 23 graph shows that expenditures staved level throughout the year, and the revenue - gaps in the spring and fall show where cash flow and reserve need to be built. Page 24 shows the maior revenue sources since 1992 to current. Some of the fees used to be a lot higher like the driving range fee. but have now leveled off. Green fees have fluctuated the most, but all three revenues added together show an up turn for the first three months of this year. The meeting was adjourned at 5:33 PM. Jackie Bicknell City Council Secretary i Qm PARKS COMMITTEE MINUTES MAY 9, 2000 COMMITTEE MEMBERS PRESENT: Chair Judy Woods, Connie Epperly, Tom Brotherton STAFF PRESENT: John Hodgson, Lori Flemm, Brenda Abney, Ronda Simons, Jackie Bicknell The meeting was called to order by Chair Judy Woods at 4:00 PM. Approval of Minutes of April 11, 2000 Committee Member Connie Epperly moved to approve the minutes of April 11, 2000. The motion was seconded by Committee Member Tom Brotherton and passed 3-0. King Countv Arts Commission Grant—Accept and Amend Budget Parks Cultural Program Manager Ronda Simons said the City applies for the King County Arts Commission Sustained Support Grant every year, and this year the City has been awarded $12,000, double the $6,000 amount that had been received in the 1998-1999 grant cycle. Tom Brotherton moved to accept the S12,000 grant from the King County Arts Commission 2000 Sustained Support Program and amend the Kent Parks and Recreation Cultural Division budget accordingly. The motion was seconded by Connie Epperly and was passed 3-0. Washington State Arts Commission Grant—Accept and Amend Budget Ronda Simons said a grant from the Washington State Arts Commission called the Organizational Support Program has been received in the amount of$3,931. This is the second year of the 1999-2000 funding cycle and the amount of the grant varies from year to year within that funding cycle. Last year the grant was $3,200. The money will go primarily to support Canterbury Faire. Connie Epperly moved to accept the S3,931 grant from the Washington State Arts Commission 2000 Organizational Support Program and amend the Kent Parks and Recreation Cultural Division Canterbury Fair budget accordingly. The motion was seconded by Tom Brotherton and passed 3-0. Art Proiect at Clark Lake by Ruth Tomlinson —Accept Parks Program Coordinator Brenda Abney said artist Ruth Tomlinson had proposed a series of artwork for Clark Lake, an area encompassed between 240`h and 248`s on the East Hill. Clark Lake has both a developed and an undeveloped area. Ms. Tomlinson would put artwork in the developed area. One of the art projects would be placed across from a fishing pier, and would include a retaining wall, paving patio, park benches and a picnic table. In another area, an existing stairway would be replaced with a more aesthetically pleasing and safer new stairway. Ms. Tomlinson wanted to take subtle features of Clark Lake and enhance them. Rock would be used in the 100 foot long retaining wall. The wall would be 18 inches high at the highest point, and would slope down to nothing on each end. Large rocks would have smaller rocks between, Parks Committee,5/9/00 Paste 2 / and subtle nature symbols would be sandblasted on different rocks along the wall for people to discover. Ms. Tomlinson has also proposed sandblasting a quotation on a rock and placed on the pathway in an unobtrusive way, or featuring the quotation on a plaque that would identify the artwork. The paving patio would follow the topographical lines of the Clark Lake area and be configured in a semicircular pattern. It could also include sandblasting, or be made of rock or colored granite. The benches would be made of concrete and wood, and Ms. Tomlinson would reference the look of the existing fishing pier and the picnic table in the benches. The sandblasted areas on the rock would feature shapes that exist in nature like those in wood and ferns. The pathway to the stairway is just beyond the patio and crosses a bridgeway over the wetlands. Currently the stairway is wooden and very featureless. It would be changed to have granite risers with sandblasted ants going along the riser that reference the existing anthills that are there. Plantings would be done with a placement of rocks to eliminate the access of mountain bikes to keep them from blazing a trail down the side. The budget for the project in the City Art Plan was approximately $30,000 and Ms. Tomlinson proposes increasing that slightly to $32_250 in order to incorporate the picnic table into the project. Clark Lake currently has one of the less aesthetic aluminum types of picnic tables that are seen in many parks. Since the table would be very close to the patio retaining wall, Ms. Tomlinson would like to keep it in character with the benches that will go there. The project would begin this summer and be completed in September. Tom Brotherton moved to approve the proposed art project by Ruth Tomlinson at Clark Lake Park. The motion was seconded by Connie Epperly and passed 3-0. De-accession of Artwork at Kent Commons—Aoorove Brenda Abney passed out a de-accession fact sheet giving some history and detailing current issues of the Kent Commons Artwork project. The artwork definition is "Infinity" and consists of an exterior metal sculpture placed in front of Kent Commons. It was commissioned and dedicated in 1983. The piece had major repairs done in 1986 because of metal panels flying off and because of vandalism and people climbing on it. A specialty firm was hired to reattach the panels, and landscaping was done to reduce the climbing issue. A water feature that was part of the artwork had caused rusting that was eating away at the sculpture, so the water was removed and since there wasn't any remedy to the problem, the water feature was discontinued. The sculpture continues to deteriorate and the footings are rusted quite a lot. The interior is rusted and two dissimilar metals are reacting against each other and the sculpture shows dents and oxidation. It would require a substantial amount of money to repair the art. The water feature could never be brought back, and the dissimilar metals problem can not be resolved. Repair work and resealing would need to be done on a continuous basis. The Parks Department asked Fabrication Specialties to evaluate the sculpture in order to get information to determine the feasibility of repairing the piece. They noted that some repair work could be done, but it i— 1 -7 C° Parks Committee, 5/9/00 Page 3 wouldn't last and the sculpture could never be completely fixed. The Visual Arts Committee and Arts Commission moved to de-access the sculpture by dismantling and disposing of it. Tom Brotherton cautioned that there was a lesson to learn on requirements and responsibilities for artwork for the future, and asked if the City had a handbook for materials to use or not use in construction of outdoor art. Ms. Abney said that in 1983, the art program was still evolving and the contract for the Kent Commons art project was a little vague. Now artists are required to submit their documents for review by engineers and the projects are reviewed for structural as well as other considerations. Tom Brotherton moved for the de-accession of artwork number 1983.02 "Definition: Infinity" by Drex Atkinson at Kent Commons. The motion was seconded by Connie Epperly and passed 3-0. Parks Comprehensive Plan Chair Judy Woods announced that the Parks Department was planning a special Parks Committee meeting on May 23rd at 4:00 PM to hold a public hearing at the committee level on the Parks Comprehensive Plan. The Plan would then be passed on to Council under Other Business. Parks Planning Development Superintendent Lori Flernm said an updated Comprehensive Park Plan, current within the last five years, has to be submitted in order for Parks to be eligible for state grants. Several grants were submitted to the state on May 15`, but in order to receive those grants, there must be a current Comprehensive Plan. The City's plan will no longer be current as of June, 2000. An Interim Plan must be adopted by the City Council and then submitted to the State Interagency Committee for Outdoor Recreation. Because the City is doing its Comprehensive Plan, staff is trying to bring the plans of all the departments together to jointly plan the City Comprehensive Plan of which the Park and Recreation element is a part. The City's Comp Plan will be adopted at the end of the year, but the City Council will adopt the Parks Interim Plan in June, primarily to be eligible for the grants. The Plan will be a work in progress and changes will be made as staff plans with the other City departments and coordinates planning efforts. Then, either at the end of this year or early next year, the whole City Comprehensive Plan will be adopted along with the Parks and Recreation element. Ms. Flemm said it was important to note that there may be modifications to the Parks Interim Plan coming July through December. Tom Brotherton asked if the modifications would be presented in pieces or in stages throughout that time period. Parks Director John Hodgson said they would probably match whatever discussion went along with the development of the City's new Comprehensive Plan, if changes are needed as a result of discussions with other departments. Ms. Flemm said each section could be brought for consideration as a draft as it is done. She continued with the results of the Telephone Survey and said it has helped the Parks Department determine what its priorities are for the next five years. 60% of the people that responded said they were very satisfied with Kent's parks facilities and programs. 38% were moderately satisfied and only 2% were unsatisfied. That indicates that the City is doing a good N / Parks Committee,519/00 Page 4 job. The 2%that were unsatisfied gave as the reason the need for additional facilities such as an ice skating rink (the number one request),more athletic fields, more programs for teens and youth, more trails, and a new swimming pool. The survey showed that the most often used parks are Lake Meridian Park, Soos Creek Park, West Fenwick Park, Russell Road Park,Riverbend Golf Course, and Lake Fenwick Park. Over 60% of the people that responded attend Kent's festivals, concerts. and special events, and half of those people felt that more should be offered than is currently offered. People were asked what types of funding sources should be used to fund a new swimming pool and how much they would be willing to pay for a new pool. I3% said they didn't want to pay anything for anew pool. 87% said they were willing to pay from $Ito over S50 a year more for a new pool. They gave a variety of different ways to fund the pool such as user fees, admission taxes, or a bond issue. In the 1998 survey, 73% of the people said they would be villing to finance a bond for park improvements. The Parks Comp Plan action program will recommend a feasibility study to determine whether a new pool could be supported, how it could be funded, and where it should be located. Partnership opportunities for a new pool would be explored and priorities set for recreational programs that were indicated in the survey as wanted by the citizens. Youth athletics along with youth and teen programs was the number two request. Before and after school programs, swimming, and programs for the physically and developmentally challenged were all listed as high need programs. Priorities were developed based on the results from the survey and the other methods of public input such as the displays, email responses, and meetings that were held. The first priority was to acquire and develop more parks and more facilities. Second was to increase the amount of play equipment in existing parks and to provide more play equipment in i new parks. Number three was the ice skating rink. Other priorities were athletic field development for baseball, softball, and soccer, then bicycle and pedestrian trails, wetland preservation, a new swimming pool, increased lighting in parks, and programs for teens and youth. Tom Brotherton commented that when reading through the survey, the one thing that stood out as an unmet need was that people wanted more trails. Lori Flernm said that people were asked what activities they participated in and walking was number one, so the need for more trails is very evident. People were also asked how they get to the parks they use and what would make them walk or ride bicycles rather than drive cars. The answer was better sidewalks and better trail connections to the parks. John Hodgson said that Parks would be working with the Public Works Department on transportation and off-road transportation to and from Parks facilities and linkages. The Public Works Environmental Division would be working to find ways to create more greenbelts and trails along with environmental preservation. Mr. Hodgson said greenbelts and buffers would be a key issue. Tom Brotherton mentioned that the Planning Committee had been dealing with the Urban Separator policy issue, another name for greenbelt. Mr. Hodgson stated that Urban Separators would be an element of the Comp Plan but shouldn't need to be reintroduced in the Parks Plan. Parks Committee,5/9/00 Page 5 4 Mr. Brotherton commented that the evaluation for road standards includes how to keep pedestrians and bicycles separated from vehicles. High on the list of unmet needs are street trees, planting strips, and moving sidewalks away from cars. Mr. Hodgson said that issue was being discussed by all of the departments and Parks would have a new street tree ordinance when that part of the plan was developed. It would be the last piece of the plan to be put together. Judy Woods said the City needs to begin to look differently at parks purchases because they are typically for passive use of acreage or for ball fields. The narrow connected corridors aren't necessarily the kind of purchases the City is looking for and would present a challenge, especially in those areas where the parks are already built out. Tom Brotherton said the City should start looking at those areas now and planning what kind of uses would be permitted and whether people should be allowed to build right up to the edge of those areas. Lori Flemm described the program that Parks would be proposing for the next five years. Neighborhood parks would be developed at Canterbury, Chestnut Ridge, and on 112"d Street. Trails have been important within each of those parks, and the Chestnut Ridge Master Plan emphasizes that concept and has a loop trail within the park for people to walk. Connections to existing neighborhoods by trails and sidewalks are also important, and an easement has been secured at the south end of the park from a private property owner so there would be access to the park from that neighborhood. The replacement play equipment schedule will be continued and the existing play areas expanded where possible, and the ice skating rink will be developed in partnership with a private developer. Athletic fields will be developed at the two youth sports complexes where the City currently owns land on the East Hill, wetlands and natural areas will be acquired at Clark Lake Park, and a feasibility study will be conducted for a new swimming pool, youth center, and programs for the physically challenged. Lighting audits will be conducted in the existing parks to make sure there is sufficient lighting at nighttime to ensure safety and security. The availability of funds will determine which of the priorities are realized. One of the big issues that Parks faces is the level of service standard. People were questioned in the telephone survey about their feelings on projected population growth and the annexation of other areas. In the last five years, the City's level of service standard has dropped due to annexations into the City. It needs to be decided whether, when the City annexes, should more parklands be acquired to keep the level of service up in the annexation areas, or should the level of service be reduced. Parks is working with the rest of the City and the Planning Department to come up with a suitable level of service. Tom Brotherton commented that Soos Creek Park is retained by the County, but part of it is in Kent. On the southern end next to Lake Meridian Park there is a parcel of undeveloped land that has footpaths wandering through. Mr. Brotherton asked if there had been any discussion between the City and the County as to taking the Soos Creek Trail up to the park at that point. Lori Flemm said staff had been working with the Public Works Environmental Engineering section and King County, and a preliminary plan had been drawn showing a trail connection and a new outlet channel from the lake. / Parks Committee,5/9/00 Page 6 John Hodgson commented that a bill is being introduced in the House of Representatives that is probably the most far reaching since the Land and Water Conservation Fund. The Land and Water Conservation Fund was set up many years ago to allow off shore drilling and a proceed from off shore drilling went into an account to fund every park in the state for 30 years. About five years ago, the fund dried up when Congress quit appropriating over $1 billion a year to it. Every state in the country has been affected and it has been a challenge to fund parks and the acquisition of land since then. The Federal side of the appropriation has still gone forward but the state side hasn't. That fund has been the main funding source for about the last 10 years with $250 million statewide appropriated. The Washington Wildlife and Recreation Coalition is made up of organizations that have banded together and pushed legislation in the state to acquire parks and open space. This national group has been fighting Congress for about the last three years. 314 out of the 435 House members have signed onto the bill which would provide $45 billion over the next 15 years. That would mean $50 million a year to the State of Washington and $2.8 billion over 15 years. That funding source is money in a bank account waiting to be appropriated. Mr. Hodgson urged people to call their legislators and Congressional House Representatives because the issue was critical to parks, urban development, and environmental preservation. The bill is called CARA, Conservation and Reinvestment Act. Judy Woods mentioned a call from citizen Doug Easter-*vho indicated a real desire to see additional programming, perhaps through Lighthouse, on planting streams with fish. Ms. Woods said she had asked Mr. Easter to come to the June Parks meeting to make a proposal. Tom Brother-ton commented that King County has a grant program that supports fish, stream — enhancement, cleaning out weeds, and other things that help aquatic sources. John Hodgson said some schools are involved with the program, which is very popular. The kids raise fish at school and then put them into the streams. Mr. Hodgson said he had received the same message from Mr. Easter and would follow up on it. The meeting was adjourned at 4:41 PM. Jackie Bicknell City Council Secretary a � PLANNING COMMITTEE MINUTES MAY 15 2000 COMMITTEE MEMBERS PRESENT: Chair Tom Brotherton, Judy Woods, Tim Clark STAFF PRESENT: Brent McFall, Fred Satterstrom. Carolyn Sundvall, Roger Lubovich, Jackie Bicknell PUBLIC PRESENT: Ron Harmon, Joe Miles, Scott Otey, Mary Satterthwaite. Rita Bailie The meeting was called to order by Chair Tom Brotherton at 5:02 PM. Approval of Minutes of April 3. 2000 Committee Member Tim Clark moved to approve the minutes of April 3, 2000. The motion was seconded by Committee Member Judy Woods and passed 3-0. Noise and Land Use Compatibility Study— Resolution Director of Operations, Brent McFall recalled that representatives of the Port of Seattle and Seattle-Tacoma International Airport had presented at an earlier Council Workshop the Part 150 Noise Abatement Study regarding alternatives to airplane flight paths for arrival and departure at Sea-Tac Airport and the effect of noise on the surrounding areas. The current southbound takeoff path goes directly south off the end of the runway to about 320`" Street in Federal Way. It then makes either a right or left turn, depending upon destination. The noise study looked at alternatives which call for the planes to take a sharper turn off the end of the runway rather than proceeding 8-10 miles south before making the turn. Changing the flight patterns would bring an added expense to the Port because the Noise Insulation Program area would expand and carry associated costs with that expansion. One of the alternative routes would have a great deal more plane traffic coming over the Kent Vallev, and the general conclusion at the previous workshop was that the City of Bent would be better served by continuation of the existing flight patterns. The resolution states that Kent prefers the existing south flow tracks for operations at Sea-Tac be continued and that neither of the options being explored be implemented. If the Committee recommends the resolution to the full Council for adoption and the Council then adopts the resolution. it would be forwarded to the Port of Seattle to be included in their public comments as they consider their options. Tom Brotherton asked if any other cities were taking a similar measure. Mr. McFall said that Mercer Island is affected similarly by proposed changes off the north departure routes and are taking similar action. Bellevue has also looked at the issue, as changing the northbound route would have an impact on Bellevue as well. In the past, the City of Federal Way supported a change because there would be less traffic off of the routes over Federal Way. The City of Des Moines, immediately north of Federal Way and immediatelv south of the end of the runway, would be impacted no matter what happens. Plannin, Committee. 5 1.00 Page -' Judy Woods moved to recommend to Council the approval of the resolution dealing with the Noise and Land Use Compatibility Study as it relates to south flow traffic — patterns from Sea-Tac International Airport. The motion was seconded by Tim Clark and passed 3-0. Year 2001 Communitv Development Block Grant Funding Levels Housing and Human Services Planner Carolyn Sundvall said the Community Development Block Grants are HUD dollars passed through King County and down to Kent. There are restrictions on the program in that anything funded with the HUD dollars has to show a benefit to low and moderate income people. The overall estimate for 2001 for all of King County is S7 million dollars which is shared by a consortium of about 16 cities. Kent's share is estimated to be approximately S550,114, but that amount will probably be adjusted several times by the time the national budget is passed. The funds are divided into and must be spent on three categories: planning and administration. public services, and capital dollars. By the end of the month, the City needs to notify King County whether it will accept the funds and the responsibility that goes with the funds. Acceptance would approve the maximum for public services, about S85,539, and the maximum for planning administration which is approximately S78,986. Tim Clark asked for clarification on eliminating competition with other King County and small city projects. Ms. Sundvall said that if the City didn't accept the Pass through. it would have to compete with all the other cities on a project by project level and there wouldn't be the same control over the funds as if they were accepted into the city and then allocated. Tim Clark recommended approval to accept the year 2001 Pass through funds; to allocate the Citv's maximum available of the year 2001 CDBG as Community Development Block Grant funds for Public (Human) Services estimated at S85,539; to allocate the City's maximum available of the year 2001 funds for Planning and Administration estimated at S78.986, and forward the recommendation to the full Ciry Council for consideration at its May 16, 2000 meeting, authorizing the Mayor to sign the county form indicating the City's desire for distribution of the year 2001 funds. The motion was seconded by Judy Woods and passed 3-0. Urban Separators Planning Manager Fred Satterstrom defined Urban Separators as a King County designation which is encouraged to be applied after an area is annexed to a city, when said area was previously designated as an Urban Separator while under the jurisdiction of King Counry. Urban separators were commonly designated in the Soos Creek planning area on areas of generally open space or of little development that were either along streamways or in a position to separate urban areas. When the Meridian area was annexed, it included substantial areas designated as Urban Separator on the King County Comprehensive Plan. The intent of urban Separators was to keep those areas in an open space or low density development for approximately 20 years which was the planning horizon of the first set of GMA Comprehensive Plans. This past year two sites were proposed for upzoning for higher density residential development in conjunction with the Plannme Committee. 511/00 Paee City's annual plan amendments. Those two sites have been held in abeyance pending the -- outcome of the discussion on Urban Separators. The Planning Department has come up with three alternatives for the Planning Committee to consider. The first would be to follow the literal intent of the policy of Urban Separators and accept from the County the areas that have been mapped as Urban Separators. No proposals would be entertained to increase the density in those areas to greater than one unit to the acre. Staff calls this alternative "the no local discretion literal interpretation" and no value judgements are meant to be implied. Under a literal interpretation of the policy, no upzoning would be allowed in any of the designated areas. The second alternative would be to ignore King County's countywide planning police. and case by case decisions made on plan amendments whether or not they were previously designated as Urban Separator. Decisions would be made completely on the meets of the proposal, given whatever factors seem to apply. The third alternative is split into two sections. There would be a general implementation of the Urban Separator policy and the City would accept that the Countywide Planning Policy was meant to be a broad framework type policy that would offer some local discretion. Under 3-A the City would acknowledge the Urban Separator policy and would utilize the County's map to identify the properties, but would develop its own local discretion or criteria to review proposals of areas whenever changes were considered in land use or density. Under 3-B, the City would develop its own generalized map rather than using the County's map, which would effectively update the County's map of Urban Separators. Nor. Satterstrom stated that little purpose is served to designate areas as Urban Separator when those areas are already developed at 4-6 units to the acre. Plus. some areas are quite a distance away from an environmentally sensitive area that may have been the reason for the designation in the first place. The County's previous designation was very specific and strictly followed property lines. This proposal would develop more of a conceptual or generalized overlay showing where the basic intent might be to put the Urban Separator, but each case would be evaluated by a set of criteria to determine whether or not that property really fulfilled the objective of an Urban Separator. The basic difference between alternatives 3-A and 3-B would be that under 3-A the City would strictly use the County's map and develop its own criteria for looking at proposals on a case by case basis; under 3-B, a map would be developed based somewhat on the County's, but more general. Staff recommends alternative 3-B and would work with the Land Use and Planning Board to develop a more generalized map and to also come up with the review criteria that the City would utilize to review plan amendments in the Urban Separator area. The criteria would determine how critical a piece of property was to maintaining the Urban Separator and whether it really fulfilled the Urban Separator Purposes. Endorsing 3-B would legitimately require an amendment in the City's Comprehensive Plan. Planniniz Committee, 5/1!00 Pave. Tim Clark commented that as some of the areas are already developed. King County clearly did not follow their own practices regardless of whether a property was labeled Urban Separator. Mr. Satterstrom said that in his discussions with County staff members. it was confirmed that when the Urban Separator designation was created in the Soos Creek area 10 years prior to the annexation of that area by the City of Kent, King County staff looked at properties that met a set of their own criteria. If part of the property fell within a certain distance from Soos Creek, the whole parcel was included even though only the one part might have fit and actually served the purpose for an Urban Separator. By developing a more generalized map, the City of Kent would be able to analyze each piece of property in the basic pattern of Urban Separator and determine whether not developing that property would really be accomplishing the purposes of the Urban Separator. and/or whether parts of the property might be developable while other pans would not. Tim Clark commented that the City had established environmental and sensitive area regulations and had designated an area along the Soos Creek as such. Fred Satterstrom said there definitely is a steep sloped sensitive hillside area that the Soos Creek follows and the City's Sensitive Areas Ordinance protects to a large extent those sensitive areas from undue development. However, the City of Kent didn't have a sensitive areas ordinance when the County designated the Urban Separator area along the Soos Creek 10 years ago. That ordinance was established in 1991, one or two years after the concept was adopted in the Soos Creek Plan, and not long before the City annexed the area. Judy Woods asked if the Sensitive Areas Ordinance had been updated. Mr. Satterstrom said it had and some additional zoning restrictions had been added to protect the Soos Creek. Tom Brothenon questioned whether an area coming down 2281h off the hill might also qualify in the context of a greenbelt. Fred Satterstrom said some land along the Green River to the west is steep but the great preponderance is rolling. Those lands were mostly undeveloped 10 years ago when they were designated Urban Separator, and at the time they provided a convenient division between Kent and Auburn. The Urban Separator has many different purposes. Along the Soos Creek area, it appears to have a much different objective than it does where it divides Kent and Auburn on lands which are very developable from an environmentally sensitive standpoint. To some extent, the boundary as it moves from east to west, or north to south, takes on a different purpose. It would be hard to look at pieces of property parcel by parcel and analyze all the different pieces. The best approach would be the broad brush approach with the criteria being the specific pan. Mr. Satterstrom surmised that the issue would probably be a fairly major thing with property, owners, as some parties may think the City doesn't go far enough and others might think it goes too far in telling them what they can or can't do with their land. Judy Woods stated that Council has a commitment to the greenbelt concept, and analysis and evaluation is necessary because things have happened to change the lay of the land since the issue was first on the books. A policy is needed that is fair, but the process is painful because the original policy was not followed by the people who put it on the books. Tom Brothenon agreed that implementation had been erratic and said he liked the concept of having standards to judge the benefits to be achieved. Tim Clark concluded Planntne Comminee.�/l W Pace that had the County installed the policy and then drawn hard lines, the City would be defendinC it. Instead the City has inherited disproportionate or inappropriate classifications in some cases. He said the concept of the greenbelt is something that, over time, would bring rewards as the density of the respective jurisdictions around Kent Crows. Judv Foods considered that a policy with criteria in place is needed so it would quickh develop legs of its own and wouldn't have to be defended every year. The opportunin is too good to waste and green space is a priceless asset to have as part of the City's boundary. She stated that Kent is ahead of the Came in the Soos Creek Basin and the next challenge is to move north and south to see if neighboring jurisdictions would be willing to partner with Kent in those areas. Ms. Woods questioned whether people would have the opportunity to speak again to the issue in another public forum. Fred Satterstrom said it was his impression that the item would go to the full Council for endorsement, but that it could be referred to the Land Use and Planning Board instead. City Attorney Roger Lubovich said since it came from the City Council to Committee because of the two pending applications, it should go back to the full Council before going to the Land Use Board. Tim Clark stated there was no reason for public input at this time since the issue would recycle. Tim Clark requested to move the item to the City Council with a recommendation to endorse Alternative Option 3B to recognize the Urban Separator framework policy but allow for local flexibility in identifying lands which would fulfill the objectives of countywide planning police LU-27. The motion was seconded by Judy Woods and passed 3-0. Judy Woods moved that the item be put under Other Business at the next Council meeting. Tim Clark accepted that as a frieudl} amendment to the motion. The meeting was adjourned at 5:50 PM. Jackie Bicknell City Council Secretary PUBLIC WORKS COMMITTEE MINUTES _ MAY 159 2000 COMMITTEE MEMBERS PRESENT: Chair Tim Clark, Rico Yingling, (Committee Member Connie Epperly was absent.) STAFF PRESENT: Don Wickstrom, Tom Brubaker, Cyndi Wilbur, Chuck Miller, Eleanor Borgardts, Jackie Bicknell The Public Works Committee meeting was called to order by Chair Tim Clark at 4:08 PM. Approval of Minutes of Mav 1. 2000 Committee Member Rico Yingling moved to approve the minutes of May 1, 2000. The motion was seconded by Chair Tim Clark and passed 3-0. Mr. Clark asked Secretary Jackie Bicknell to get concurrence on the motion from absent Committee Member Connie Epperly. Lindental Pump Station Award Public Works Director Don Wickstrom said the Lindental Pump Station was one element of the East Hill Interceptor project. Out of a total of five bids, the low bid on the Lindental Pump Station was $1,451,601.90, which is S200,000 over the engineer's estimate. Upon completion of the East Hill Interceptor project, four existing and aging pump stations will be eliminated from the City's sewer system and be replaced by one station. All the sewage flowing into the four _ pump stations will be diverted from the Mill Creek interceptor to the County's new 277'h interceptor. That will stop the sewage overflows on the East Hill and in the valley. The total budget for the East Hill Interceptor project is $5,000,000. The County's project should be completed by the fall of 2001 which will also be the completion date of the City's project which has been timed to coincide with the County's. Rico Yingling asked why the lowest bid was S200,000 over estimate. Mr. Wickstrom said it had to do with the market changing and road projects taking contractors out of the competition. Rico Yingling moved to recommend proceeding with the award. Tim Clark seconded the motion, and it passed 2-0. Mr. Clark asked for concurrence on the motion from Connie Epperly. Tacoma Second Supply Project Don Wickstrom said there have been three major aspects to the Tacoma Second Supply Project: 1.) The Corp of Engineers getting Congressional authorization and an appropriation to proceed with the necessary improvement to the Howard Hanson Dam; 2.) Completing the Habitat ConseYvation Plan for the watershed behind the Dam and getting the necessary permits; and 3.) Getting concurrence from the participants, Tacoma, Seattle, Lakehaven Utility District, Covington Water District, and Kent, on the terms and conditions of the agreement associated with financing, construction, and operation of the facility. Public Works Committee, 5/15/00 Page 2 Congressional authority has been received, a draft for the HCP has been published and the comment period ended, and a Take permit could be issued by the fall of this year. Lakehaven has approved the agreement and Tacoma is in the process of approving it, and the language of the agreement has been concurred with by the staffs of all the parties involved. Tacoma's approval is conditional on the Supreme Court upholding its decision on I-695, but the Supreme Court's decision is not anticipated until the Fall and the project is essentially in limbo. The draft agreement between Kent, Covington, and Tacoma would allow Kent and Covington to proceed with the design work at their own cost and risk. The cost for the design work is approximately S2,000,000 which would be split equally between Kent and the Covington Water District. By proceeding with the design work, almost a year could be saved on the water delivery date. Rico Yingling moved to recommend that the Mayor be authorized to sign the design agreement for the Second Supply Project upon concurrence with the language therein b} the Public Works Director and the City Attornev. Tim Clark seconded the motion and it passed 2-0. Mr. Clark asked for concurrence on the motion from Connie F-pperly. The meeting was adjourned at 432 PM. Jackie Bicknell City Council Secretary CONTINUED COMMUNICATIONS A. EXECUTIVE SESSION