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CITY OF M , f
SUMMARY AGENDA
KENT CITY COUNCIL MEETING
July 21, 1998
Council Chambers
INVICTA
7: 00 p.m.
MAYOR: Jim White COUNCILMEMBERS: Leona Orr, President
Sandy Amodt Tom Brotherton Connie Epperly
Rico .Yingling Tim Clark Judy Woods
CALL TO ORDER
FLAG SALUTE
ROLL CALL
1. PUBLIC COMMUNICATIONS
A. Kent Chamber of Commerce - Asia Pacific Trade Exchange
B. Kent Chamber of Commerce - July Volunteers of the Month
2. PUBLIC HEARINGS
None
3 . CONSENT CALENDAR
A. Approval of Minutes
B. Approval of Bills
C. US West Communications Contract Amendment -
Authorization
D. Gowe Street Office Lease - Authorize & Establish
Budget
E. Facilities Condition Assessment - Authorization
F. Fire Department Position - Authorization & Budget
Amendment
G. Pacific Fiber Link, L.L.C. Limited Street License -
Authorization
H. School District Capital Facilities Plan Amendment and
Fee Schedule - Ordinance 34iZ
I. Fire Department Purchase of Hydraulic Ram - Approval
J. Law Enforcement Education Partnership and Dept. of
Community, Trade and Economic Development Grants -
Accept and Establish Budget
K. South King County Narcotics Task Force Grant - Accept
and Establish Budget
L. Fox Ridge Addition No. 1 Final Plat - Set Meeting Date
M. Stone Wood Preliminary Plat - Set Meeting Date
N. Russell Road Tree Removal Project - Accept as Complete
0. Washington Traffic Safety Commission Grant - Accept and
Establish Budget
4 . OTHER BUSINESS p
*Gne Ce rvi mu>e ' I\a �-
5 . BIDS iJ
A. LID 349, S. E. 223rd St. Sanitary Sewer
B. Garrison Creek Park Renovation
6. CONTINUED COMMUNICATIONS
7. REPORTS
EXECUTIVE SESSION - Property Negotiations
8 . ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office and the Kent Library.
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City in advance for more information. For TDD relay
service call 1-800-635-9993 or the City of Kent(253)854-6587
. ...........
PUBLIC COMMUNICATIONS
Citizens wishing to address the Council will, at this time,
make known the subject of interest, so all may be properly
heard.
A) Kent Chamber of Commerce - Asia Pacific Trade Exchange
B) Kent Chamber of Commerce - July Volunteers of the Month
CONSENT CALENDAR
3 . city council Action:, _ ^
Councilmember CAA-, moves, Councilmember tJDflr�� -
seconds that Consent Calendar Items A through O be approved.
Discussion
�Mcl
Action
3A. Approval of Minutes.
Approval of the minutes of the regular Council meeting of
July 7, 1998 .
3B. ARV oval of Bills.
Approval of payment of the bills received through June 30 and
paid on June 30, 1998, after auditing by the Operations
Committee on July 7 , 1998 .
Approval of checks issued for vouchers:
Date Check Numbers Amount
6/30/98 201947-202303 $ 271, 451. 07
6/30/98 202304-202776 1 868 , 588 . 10
2 , 140, 039 . 17
Approval of checks issued for payroll for June 1 through
June 15, and paid on June 19 , 1998 :
Date Check Numbers Amount
6/19/98 Checks 228270-228620 $ 264 , 207 . 31
6/19/98 Advices 67019-67566 765 , 356. 80
$1, 029, 564 . 11
Approval of checks issued for payroll for June 16 through
June 30, and paid on July 2 , 1998 :
Date Check Numbers Amount
7/2/98 Checks 228621-228976 $ 263 , 609 . 46
7/2/98 Advices 67567-68108 734 , 257 . 34
$ 997 , 866. 80
Council Agenda
Item No. 3 A-B
Kent, Washington
July 7, 1998
Regular meeting of the Kent city Council was called to order at
7 : 00 p.m. by Mayor White. Present: Councilmembers Amodt,
Brotherton, Clark, Epperly, Orr, Woods, and Yingling, Operations
Director/Chief of Staff McFall, City Attorney Lubovich, Fire Chief
Angelo, Police Chief Crawford, Planning Director Harris, Public
Works Director Wickstrom, Parks Director Hodgson, Employee
Services Director Viseth, and Acting Finance Director Hillman.
Approximately 30 people were in attendance at the meeting.
PUBLIC Zmnieyee of the Month. Mayor White announced
COMMUNICATIONS that Becky Fowler of the Employee Services
Department has been selected as Employee of the
Month for July. He noted that Ms. Fowler is
responsible for coordinating benefits to City
employees and their families and has managed
recruitment needs for the City. He added that
she is a staunch supporter of the Wellness
Committee.
Employee Services Director Viseth commended
Fowler on her work, thanked her for her efforts,
and said she is proud to have her on the team.
The Mayor then presented Ms. Fowler with the
Employee of the Month plaque.
Kent Downtown Partnership Presentation. Linda
Johnson explained that the Kent Downtown
Partnership has undertaken a tile project to
raise funds to be used to develop the barn for
the Kent Market. She presented the first tile to
the Mayor and Council and thanked them for their
support. She noted that tiles will go on sale
this weekend at Cornucopia Days and that prices
are $50 for an individual , $75 for a family, $100
for a business, and that businesses can add their
logo for an additional fee.
Recreation and Parks Month. Mayor White read a
proclamation noting that parks and recreation
services contribute to the overall quality of
life of a community, enhance the desirability of
locations for families and businesses, and
stimulate tourism to increase a total community
economic development model . He declared July
1998 as Recreation and Parks Month in the City of
Kent and encouraged citizens to join in the
nationwide celebration. The proclamation was
presented to Parks Director Hodgson, who invited
the public to participate in the many parks
activities being offered this summer.
1
Kent City Council Minutes July 7, 1998
TRAFFIC original language which is "so as to unreasonably
disturb or interfere with the peace, comfort and
repose of owners or possessors of real property. "
ORR MOVED to adopt Ordinance No. 3408 relating to
the Model Traffic Ordinance with the deletion of
a reference to a new section and with the lan-
guage offered by the City Attorney regarding the
starting of combustion engines. Woods seconded
and the motion carried.
STREETS (CONSENT CALENDAR - ITEM 3P)
196th Street Corridor - Middle Leg. ADOPTION of
Ordinance No. 3411, relating to eminent domain
proceedings for the 196th Street Corridor.
The City plans to contract with the Western
Processing Trust to construct an earthen embank-
ment fill on a portion of the Western Processing
site as part of the 196th Street Corridor
Project. This ordinance allows the City
Attorney's Office to condemn the necessary
property rights from the site's legal owner in
order to complete this work.
(BIDS - ITEM 5B)
S. 196/Russell Road Improvements. The bid
opening for this project was held on July 2 ,
1998 . Public Works Director Wickstrom explained
that seven bids were received and that the
apparent low bid was from Scarsella Bros. , Inc.
in the amount of $2 , 491, 790. 16. He asked that
the Mayor be authorized to reject all bids,
subject to his and TIB' s concurrence. He pointed
out that between this project and the other
project on tonight' s agenda, the City will have
awarded $16, 000, 000 in construction this year,
with $5-6, 000, 000 more to go.
CLARK MOVED that the Mayor be authorized to
either award the construction contract for S.
196th Russell Road Improvement to the most
satisfactory and responsible bidder, or to reject
all bids, upon concurrence by the Public Works
Director and the Transportation Improvement
Board. Woods seconded and the motion carried.
PUBLIC WORKS (CONSENT CALENDAR - ITEM 3L)
Interurban Trail Signals. ACCEPT the Interurban
Trail Signals contract and release retainage to
Signal Electric, Inc. upon standard releases from
3
Kent City Council Minutes July 7, 1998
SHORELINE received by the Department of Ecology to update
MASTER PLAN the Shoreline Master Program.
In January 1998, the City Council authorized the
Mayor to sign a grant agreement with the State
Department of Ecology to update the City's
Shoreline Master Program. A consulting firm
has been hired to assist with the project. The
Planning and Public Works Committee heard this
item on June 15, 1998, and recommended that a
budget be established to expend grant funds
received by the Department of Ecology.
ZONING CODE (CONSENT CALENDAR - ITEM 3N)
AMENDMENT Zoning Code Amendments, Phase I. ADOPTION of
Ordinance No. 3409 amending the Zoning Code as
approved by the City Council on June 16, 1998 ,
and as amended this date.
City Attorney Lubovich distributed copies of
revised pages 37, 38, 41 and additional page 41a
and noted that they refer to Sections
15. 04 . 080 (K) and 15. 04 . 100 of the ordinance.
He explained that maps of the pedestrian overlay
of the downtown area were omitted from the Zoning
Code changes and that the new pages add the maps
and language referring to the maps.
HOUSING (CONSENT CALENDAR - ITEM 3D)
The Way Back Inn Foundation Rental Agreement
Renewal. RENEWAL of the residential agreement
with The Way Back Inn Foundation for five years
and authorization for the Mayor to sign the
residential agreement.
The City has leased the one-story house in Campus
Park to a non-profit organization, The Way Back
Inn Foundation (WBI) since July of 1993 . WBI
provides temporary housing for homeless families
with children under the age of 14 for a three-
month period while the parents work and search
for permanent housing. The Foundation has a 90%
success rate. The WBI made several improvements
to the residence at no cost to the City in the
past five years. After an inspection on
January 13 , 1998 , WBI has completed all of the
urgent repairs identified by staff and has agreed
to complete the remaining items by December 31,
1998 .
5
Kent City Council Minutes July 7 , 1998
SCHOOL IMPACT Geri Walker of the Federal Way School District
FEES stated that they do not have anything under
construction at this time, but that they are
experiencing growth. She explained that they are
doing a study and survey which may change the way
in which their capacity is figured, in that they
are looking at changing grade configurations.
She added that there are two year-round schools,
but that they are not increasing their capacity.
CLARK MOVED to approve the Land Use and Planning
Board' s recommendation that the Capital Facili-
ties Element of the Kent Comprehensive Plan be
amended to adopt by reference the Capital
Facilities Plan for the Kent and Federal Way
School Districts and to direct the City Attorney
to draft the appropriate ordinances to implement
these changes to the school impact fee program.
Orr seconded and the motion carried.
SATURDAY MARKET (CONSENT CALENDAR - ITEM 3E)
Saturday Market Payoff and Budget Change.
AUTHORIZATION to pay the short term Saturday
Market loan of $524 ,777 . 49 to the Equipment
Rental fund, to transfer title for the 212th
Railroad Avenue land and building, to transfer
the remodeling cash balance of $191, 350. 63 to the
Public Development Authority as approved by
Council on March 3 , 1998 , and to authorize a
budget of $524 , 778 to be funded with a transfer
of $392 , 000 from existing projects and the
balance of $132 , 778 from CIP undesignated fund
balance, as recommended by the Operations
Committee at their June 16, 1998 meeting.
PUBLIC SAFETY (CONSENT CALENDAR - ITEM 3H)
Property Forfeiture And Disposal Code Amendments.
ADOPTION of Ordinance No. 3405 which establishes
a new Chapter of the Public Safety Code which
sets forth procedures for seizing, forfeiting,
and disposing unclaimed evidence seized during
the investigation of crimes, firearms which are
used during the commission of a crime, and pro-
perty that is associated with or obtained through
illegal drug transactions. This ordinance adopts
numerous state laws, and repeals provisions of
the City code which duplicate the state laws that
are adopted.
7
Kent City Council Minutes July 7 , 1998
PARKS (CONSENT CALENDAR - ITEM 3I)
DEPARTMENT Parks And Recreation Code Amendments. ADOPTION
of Ordinance No. 3406 relating to towing un-
authorized vehicles remaining in a park after
hours. The proposed amendment to Kent City Code
4 . 01. 080 permits a Police Officer to order an
unauthorized vehicle to be towed from a park when
that vehicle remains in a park after the hours of
operation.
(OTHER BUSINESS - ITEM 4B)
Gunther Family Trust Property. The Gunther
Family Trust offered to donate a piece of pro-
perty located adjacent to the south property line
of Lake Fenwick Park. The property is valued at
$50, 000 and will be a useful addition to Lake
Fenwick park. The City will be required to pay
only closing fees and title insurance in the
amount of $885.
WOODS MOVED to accept the property located south
of Lake Fenwick donated by the Gunther Family,
and to compensate the Gunther Family Trust $885
for closing costs and title insurance. Orr
seconded and the motion carried.
COUNCIL (CONSENT CALENDAR - ITEM 3G)
Excused Absence For Councilmember Clark.
APPROVAL of an excused absence from the July 21,
1998 City Council meeting for Councilmember Tim
Clark. He will be unable to attend.
FINANCE (CONSENT CALENDAR - ITEM 3B)
AUuroval of Bills. APPROVAL of payment of the
bills received through June 15 and paid on
June 15 , 1998 , after auditing by the Operations
Committee on June 16 , 1998 .
Approval of checks issued for vouchers:
Date Check Numbers Amount
6/15/98 201091-201564 $ 617 , 593 . 07
6/15/98 201565-201946 1 , 997 , 421. 53
$2 , 615 , 014 . 60
9
Kent City Council Minutes July 7 , 1998
FINANCE Approval of checks issued for payroll for May 16
through May 31, 1998 , and paid on June 5, 1998:
Date Check Numbers Amount
6/5/98 Checks 227933-228269 $ 246, 553 . 64
6/5/98 Advices 66476-67018 741,464 .80
$ 988 , 018.44
REPORTS Council President. Orr asked Councilmembers to
RSVP to Ms. Banister as soon as possible re-
garding attendance at the Meeker Street Law
Building Open House.
Operations Committee. Woods noted that the
Committee will meet on Tuesday, July 21st at
3 :30.
Parks Committee. Woods noted that the next
Committee meeting will be at 4 : 30 p.m. on
July 21st.
Woods reported that the July 4th event with the
Seattle Symphony at Lake Meridian was a wonderful
occasion and that she will be proposing an
increased amount of money in the budget for next
year' s celebration.
Administrative Reports. McFall announced that
the Municipal Court has moved to their new
location.
McFall noted that the Public Development
Authority has held two meetings and is working
toward opening the Market next summer.
EXECUTIVE At 7 : 45 p.m. , the meeting recessed into an
SESSION executive session of approximately 30 minutes.
ADJOURNMENT The meeting reconvened and adjourned at 8 : 12 p.m.
Brenda Jacober, CMC
City Clerk
10
Kent City Council Minutes July 7 , 1998
CRIMINAL CODE (CONSENT CALENDAR - ITEM 3J)
Criminal Code Amendments. ADOPTION of Ordinance
No. 3407 amending portions of Section 9 . 02 of
the Kent City Code. RCW 39.34. 180 requires
cities such as the City of Kent to prosecute all
misdemeanor and gross misdemeanor offenses. In
order to prosecute offenses that are violations
of State law, the City must adopt those laws into
its code. This ordinance adopts numerous state
laws, and repeals provisions of the City code
which duplicate the state laws that are adopted.
The ordinance will also permit a Police Officer
or Judge to remove a person from a park or other
public facility when that person commits a crime
at the park or facility that threatens the health
or safety of others.
FIRE DEPARTMENT (CONSENT CALENDAR - ITEM 30)
Fire Code Amendments. ADOPTION of Ordinance
No. 3410 amending Kent City Code Chapter 13 . 02
Fire Codes and adopting the current edition of
the Uniform Fire Code.
PARKS (CONSENT CALENDAR - ITEM 3C)
DEPARTMENT Salt Air Vista Park Agreement Amendment. ACCEPT
$1, 524 from Dwane Ott for Condition 2 from the
26th Place South Street Vacation Agreement and
amend the Salt Air Vista Park budget.
On May 2 , 1995, Council approved an application
from Dwane L. Ott to vacate a portion of 26th
Place South at Salt Air Vista Park. The agree-
ment allowed Mr. Ott to cut in a trail at the
park, which is adjacent to his property. The
trail work has not been completed to date,
therefore the Parks Department is seeking
approval to revert to the original "Condition 2"
of the agreement, which is payment of cash for
the vacated right-of-way. Parks staff has agreed
to payment of $1, 524 in lieu of the trail
improvements.
(CONSENT CALENDAR - ITEM 3F)
Parks Maintenance Replacement Tractor Budget
Change. APPROVAL of a budget change of $40, 824
to purchase a replacement Parks Maintenance 545C
tractor, as recommended by the Operations
Committee at their June 16, 1998 meeting.
Equipment Reserve funds of $33 , 324 will be used,
with the balance of $7 , 500 coming from the
General Fund Fund balance.
8
Kent City Council Minutes July 7 , 1998
SCHOOL IMPACT (OTHER BUSINESS - ITEM 4A)
FEES School District Capital Facilities Plan
Amendment. On February 17 , 1998, the City
Council passed Ordinance No. 3393 which extended
school impact fees for two years. On February 91
1998, the Public Works/Planning Committee
declared an emergency and directed the Land Use
and Planning Board to consider adoption of a
Comprehensive Plan Amendment. At the May 26,
1998, meeting, the Land Use and Planning Board
held a hearing and recommended that the Capital
Facilities Plan element of the Kent Comprehensive
Plan be amended to adopt the Capital Facilities
Plans for the Kent and Federal Way School
Districts.
Sarah Bradley of the Planning Department noted
that representatives from the school districts
are in attendance. The City Attorney pointed out
that the Comprehensive Code does include a
capital facilities element for the schools, but
that it needs to be updated.
Fred High of the Kent School District explained
that the change in the plan updates the con-
struction activities, and that they are currently
using funding from a 1994 bond authorization. He
noted that there are two schools currently under
construction, and that the current single family
fee will raise approximately $69 and the multi-
family fee will drop approximately $48 . Upon
Clark' s question, High explained the formula for
determining the fee, and that the fees contribute
between 20 and 25% of the total cost of the
facility.
Upon Brotherton' s question about the difference
in fees between single family and multi-family,
High explained that part of the fee calculation
depends on the valuation of apartments and single
family homes, and that the price of single family
homes has increased far more than multi-family.
He noted for Clark that the school district and
the real estate community work closely together
and hope to find a way to reduce the cost of
school construction itself, which is a prime
ingredient in reducing the size of the fees.
6
Kent City Council Minutes July 7, 1998
PUBLIC WORKS the State and release of any liens, as recom-
mended by the Public Works Director. The
original contract amount was $95, 953 . 00. The
final construction cost was $100, 679.50.
(BIDS - ITEM 5A)
Green River Enhancement The bid opening for
this project was held on June 30th with ten bids
received. The apparent low bid was submitted by
Gaston Excavating in the amount of $492 , 872 .96.
The Engineer's estimate was $484, 627 .50. The
Public Works Director recommends that upon his
concurrence, the Mayor be authorized to either
award the Green River Enhancement contract to the
most satisfactory responsible bidder or to reject
all bids.
Wickstrom noted that this project is not a part
of the lagoon conversion project, but is asso-
ciated with the 277th corridor. He explained
that enhancements are being made along the river
bank and that a trail is being built for which an
agreement with King County is necessary. He
noted that the area should be open by the end of
the summer.
CLARK MOVED that upon concurrence by the Public
Works Director, the Mayor be authorized to either
award the Green River Enhancement contract to the
lowest satisfactory responsible bidder or to
reject all bids. Woods seconded and the motion
carried.
COMMUTER RAIL (OTHER BUSINESS - ITEM 4C)
(ADDED BY JAN REDDING)
Commuter Rail. Jan Redding, 9511 S. 207th Place,
Kent, noted that Sound Transit had recently
selected the north site for a commuter rail
station and that the City Council subsequently
voted to appeal that decision. She said that a
petition containing over 1200 signatures indicat-
ing that the Council did the right thing in
appealing that decision will be delivered to the
Citizens Oversight Committee tonight, and
provided copies for the Councilmembers. She
stated that citizens appreciate the fact that the
Council hears them and represents them.
SHORELINE (CONSENT CALENDAR - ITEM 3M)
MASTER PLAN Shoreline Master Program. APPROVAL of the
establishment of a budget to expend grant funds,
4
Kent City Council Minutes July 7, 1998
CONSENT ORR MOVED to approve Consent Calendar Items A
CALENDAR through P with the exception of Item K which was
removed, and including Item N as amended. Woods
seconded and the motion carried.
MINUTES (CONSENT CALENDAR - ITEM 3A)
Approval of Minutes. Approval of the minutes of
the regular Council meeting of June 16, 1998, and
correction of the minutes of the regular meeting
of June 2, 1998 regarding the property address
for Rhododendron Estates Preliminary Plat as
follows:
15809 124th Avenue SE should read 25809 124th
Avenue SE.
TRAFFIC (CONSENT CALENDAR - ITEM 3K)
(REMOVED BY COUNCIL PRESIDENT ORR)
Traffic and Motor Vehicles Code Amendment. The
Model Traffic Ordinance, a comprehensive collec-
tion of traffic laws, was designed to be adopted
by municipalities in the State of Washington for
the consistent enforcement of traffic laws
throughout the State. The proposed emergency
ordinance readopts an updated version of the
Model Traffic Ordinance. It also adopts numerous
state laws, and repeals provisions of the City
Code which duplicate the state laws that are
adopted. The proposed emergency ordinance also
amends certain criminal charges to traffic
infractions, and amends the fines for certain
traffic infractions.
City Attorney Lubovich explained two minor
changes to the proposed ordinance. The first
change deletes language regarding riding
bicycles, skateboards, skates, and in-line skates
on the sidewalks of the downtown district and on
the City Hall campus from the title of the
ordinance. He noted that there is information
relating to this which should be taken back to
committee.
Lubovich noted that the second change relates to
public disturbances and was discussed at com-
mittee. He explained that it relates to noise
from internal combustion engines and that the
provision "so as to be audible at a distance
greater than fifty (50) feet from the real pro-
perty from which the noise is emanating" is
unenforceable. He advised going back to the
2
Kent City Council Meeting
Date July 21, 1998
Category Consent Calendar
1. SUBJECT: US WEST COMMUNICATIONS CONTRACT AMENDMENT -
AUTHORIZATION
2 . SUlO=Y STATEMENT: Authorization for the Mayor to sign the
amended contract with US West Communications to increase the
commission for the telephones used by inmates at the Kent
Corrections Facility.
3 . EXHIBITS: Memo and amendment to agreement
4 . RECOMMENDED BY: Operations Committee
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3C
MEMORANDUM
TO: Council Operations Committee
FROM: Captain Chuck Miller
SUBJECT: U S West Communications - Contract Amendment
DATE: June 25, 1998
Attached is a revised contract with U S West Communications. The contract covers all pay
telephones for the City. I have negotiated an increase in the commission for telephones used by
our inmates and would like authorization for Mayor White to sign the amended contract with U S
West Communications.
CC: Brent McFall
AMENDMENT TWO
TO
AGREEMENT
BETWEEN
U S WEST COMMUNICATIONS, INC.
AND
CITY OF KENT
THIS AMENDMENT modifies the Public Telephone Agreement Number
SEA-891018-0414 between U S WEST Communications, Inc., City of Kent, with an
effective date of August 23, 1989 and as amended March 18, 1992, by further amending
the following provisions:
1. CLAUSE I. TERM. CHANGE to read:
Inmate telephone and public telephone service shall commence the 23rd
day of August, 1989, and shall continue in effect for a period of three (3)
years ("Initial Term"). Upon completion of the Initial Term, this Agreement
may be extended or renewed by mutual written agreement of the parties
for additional three (3) year period ("First Renewal Period"). Upon
completion of the First Renewal Period, this Agreement shall be
automatically be extended or renewed until August 22, 2001 ("Second
Renewal Period"), under the same terms and conditions unless
terminated by either party upon thirty (30) days written notification. In the
event this Agreement is neither extended nor renewed, and service
continues to be provided to Space Provider, service shall continue on a
month-to-month basis under the same terms and conditions unless
terminated by either parry upon thirty (30) days written notice.
2. CLAUSE 13. NOTICES. CHANGE to read:
Any notices or other communications to be given under this Agreement shall be
sent to the following persons:
FOR SPACE PROVIDER: FOR USWC:
City of Kent U S WEST Communications, Inc.
220 4'" Avenue South 1600 7th Avenue, Room 2608
Kent, WA 98032 Seattle, WA 98191
ATTN: Telecommunications ATTN: Joanna Sissons
Either party may change its address for communications by giving notice in writing.
3. CLAUSE 15. LAWFULNESS OF AGREEMENT. CHANGE to read:
This Agreement and the parties' actions under this Agreement shall comply with all
applicable federal, state, and local laws, rules, regulations, court orders, and
governmental agency orders. Any change in rates, charges or regulations
MAY 18, 1998/AMEND Page 1
S EA-891018-0414/P D/KENTAM2.DOC
mandated by the legally constituted authorities will act as a modification of any
agreement to that extent without further notice. In the event that a court,
governmental agency, or regulatory body with proper jurisdiction determines that
_ this Agreement or a provision of this Agreement is unlawful, this Agreement, or
that provision of the Agreement to the extent it is unlawful, shall terminate. If a
provision of this Agreement is terminated but the parties can legally, commercially
and practicably continue without the terminated provision, the remainder of this
Agreement shall continue in effect.
4. REPLACE SCHEDULE A, COMMISSION SCHEDULE dated 2/19/92 with attached
SCHEDULE A dated 5/18/98.
5. REPLACE SCHEDULE C, INMATE TELEPHONES AND PUBLIC TELEPHONES
dated 2/19/92 with attached SCHEDULE C dated 5/18/98.
All other terms and conditions of this Agreement shall remain in full force and effect. The
effective date of this Amendment Two shall be the date of the last signature shown below.
City of Kent U S WEST Communications, Inc.
Signature Signature
Name Printed/Typed Name Printed/Typed
Title Title
Date Date
MAY 18, 1998/AMEND Page 2
SEA-891018-04141P OXEN TAM2.D O C
SCHEDULE A
COMMISSION SCHEDULE
FOR
CITY OF KENT
1. TELEPHONES FOR USE BY GENERAL PUBLIC:
USWC agrees to pay Space Provider a monthly commission equal to 10% of the
Total Retail Revenue. Total Retail Revenue is defined as all revenue USWC
receives from end users for local and intral-ATA calls including collect calls.
2. TELEPHONES FOR USE BY INMATES: ace Provider a
USWC agrees to pay Sp
monthly commission equal to 30% of the Total Retail Revenue. Total Retail
Revenue is defined as all revenue USWC receives from end users for local and
intral-ATA calls including collect calls. USWC also agrees to replace the existing
inmate call control equipment with new inmate call control equipment.
Ownership of the Inmate call control equipment remains the property of USWC
at the termination of this Contract.
3. Commission checks are to be mailed to the following address:
CITY OF KENT
220 4TH AVENUE SOUTH
KENT, WA 98032
ATTN: TELECOMMUNICATIONS
MAY 18, 1998/AMEND Page 3
SEA-891018-04141PDIKENTAM2.DOC
T!
SCHEDULE C
INMATE TELEPHONES AND PUBLIC TELEPHONES
FOR
CITY OF KENT
Flee
Inmate
253-852-9762 I Public- Lobby 1230 S. Central Kent WA
253 852 6580 Public- Parking Lot 1230 S. Central Kent WA j
253-859-6581 Inmate 12' S. Central Kent WA
253-859-6582 Inmate 1230 S. CentraloKentA
253-859-6583 Inmate 1230 S. Central
253-859-6584 Inmate 1230 S. Central
253-859-6585 Inmate 1230 S. Central
253-859 6587 Inmate 1230 S. Central
1230 S. Central Kent WA_1
253-859-6588 I Inmate-Women's Work Release 1230 S. Central Kent WA
253-859-6595 I Inmate
253-859-6596 I Inmate 1230 S. Central I Kent WA
253-859-6597 1 Inmate 1230 S. Central Kent j WA
253-85M598 j Inmate 1230 S. Central j Kent WA
253-859-9750 1 Inmate 1230 S. Central Kent WA
253-859-9751 I Inmate 1230 S. Central Kent 1 WA
253-859-9756 Inmate 1230 S. Central Kent I WA I
253-859-9938 1 Inmate 1230 S. Central Kent WA
253-859-9973 1 Inmate 1230 S. Central I Kent WA
253-859-9974 1 Inmate 1230 S. Central Kent WA
Public
253-395-9864 I Public Kent WA
253-631-9973 I Public Kent WA
253 639-9806 j Public Kent j WA
253-639-9809 I Public Kent I WA
j 253 639-9805 Senior Center Kent WAKent WA
253 852 9807 I Public I Kent j WA
253-852-9822 1 Public
253-852-9827 1 Kent Memorial I Kent I WA
253-852-9861 j Public Kent I WA 1
253-852-9918 I Public Kent I WA I
253-852-9923 I I Kent WA
Public
253-852-9955 1 Public I Kent I WA
253-852-9994 I Public Kent I WA
253-859-2190 1 Public Kent WA 1
253-859-9900 I Public Kent WA
253-859-9915 I City Hall Kent I WA
253-859-9948 I Public Kent I WA
253-859-9949 I Public rK�entj WA
253-859-9950 Public Kent I WA
253-859-9955 1 Public 1 Kent I WA
253-859-9971 Public Kent WA
253-859-9973 I Public Kent WA
253-859-9974 Public Kent I WA
MAY 18, 1998/AMEND Page 4
S EA-891018-0414/PD/KENTAM2.D O C
Kent City Council Meeting
Date July 21. 1998
Category Consent Calendar
1. SUBJECT: GOWE STREET OFFICE LEASE - AUTHORIZE AND ESTABLISH
BUDGET
2 . SUMMARY STATEMENT: Authorization for the Mayor to sign the
lease agreement for office space at 407 West Gowe Street to
house the Family Violence Unit, which includes the Municipal
Court Probation Department, plus branches of the Police
Detective Unit and City Attorney Prosecution Staff, and
additionally to establish an operating budget of $26, 456 to
pay rent for September through December, 1998 .
Additional office space is needed to house staff from the City
of Kent Family Violence Unit. The Parks Facilities Division
recommends entering into a lease agreement for office space
located at 407 West Gowe Street and establishing an operating
budget of $26, 456 to cover leasing costs for the remainder of
1998 .
3 . EXHIBITS: Memo from Facilities Manager
4 . RECOMMENDED BY: Operations Committee
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X
6. EXPENDITURE REQUIRED: $26 , 456. 00
SOURCE OF FUNDS: CIP
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION:
Council Agenda
Item No. 3D
City of Kent
Memo
To: City Council Operations Committee
From: Charlie Lindsey, Facilities Manager
CC: Brent McFall, Director of Operations, John Hodgson, Director of Parks
and Recreation and May Miller Finance Director
Date: 07/14/98
Re: Budget Change
I am requesting authorization to lease the building at 407 W. Gowe Street. This will
provide space needed for the Family Violence Unit for the next 5 years until we
decide whether we build or buy for the Municipal Court. Additionally, to establish an
operating budget of$26,456 to pay rent for September through December this year.
The cost for build-out is $244,000, to include $60,000 for our share of tenant
improvements, (the owner is paying $40,000), $100,000 for furniture and $44,000 for
data and telephone wiring. Our cost of $204,000 will be covered by unused tenant
improvement funds in the Facilities Capital budget.
0 Page 1
Kent City Council Meeting
Date July 21, 1998
Category Consent Calendar
1. SUBJECT: FACILITIES CONDITION ASSESSMENT - AUTHORIZATION
2 . SUMMARY STATEMENT: Authorization for the Mayor to sign a
contract with Pack and Associates not to exceed $81,250 to
perform a City facilities assessment.
Staff determined a facilities condition assessment is
imperative to evaluate the City's aging facilities and aid in
establishing a preventative maintenance schedule for all City
buildings. Pack and Associates was chosen through RFP to
perform the assessment.
3 . EXHIBITS: Memo from Facilities Manager, Contract
4 . RECOMMENDED BY: Operations Committee
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X
6. EXPENDITURE REQUIRED: $81, 250. 00
SOURCE OF FUNDS: CIP
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION•
Council Agenda
Item No. 3E
City of Kent
Memo
To: City Council Operation Committee
From: Charlie Lindsey, Facilities Manager
CC: Brent McFall, Director of Operations and John Hodgson, Director of
Parks and Recreation
Date: 07/14/98
Re: Facilities Condition Assessment
Request authorization for Mayor White to sign a contract with Pack and Associates
for performance of the following tasks.
1. Facility Condition Survey
2. Heating, Ventilation, and Air Conditioning Equipment Inventory
3. Development of Maintenance and Repair standards and
Preventive Maintenance Requirements.
4. Assistance with Maintenance Planning and Programming
Pack & Associates estimates it will take 16-20 weeks to complete this assessment
and that it will be completed by the end of the year. This project is funded in the
1998 CIP for $75,000. Our contract is written not to exceed $81,250, with any costs
exceeding the budget being requested by change order.
0 Page 1
CONSULTANT SERVICES CONTRACT
THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation
(hereinafter the "City"), and Pack and Associates. Inc. organized under the laws of
the State of Washinston , located and doing business at 2715 185`h Ave. NE Redmond. Wa. 98052
(hereinafter the "Consultant").
Recitals
1. The City desires that the Consultant to conduct Building assessment of all City of Kent
Buildings.
2. The Consultant agrees to perform the services more specifically described in the Scope of
Work, dated June 5. 1998 , including any addenda thereto as of the effective date of this agreement,
attached hereto as Exhibit A which is incorporated herein by this reference as if fully set forth.
NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is agreed by and between
the parties as follows:
I. Description of Work
Consultant shall perform all work as described in Exhibit A. Consultant further represents that the services
furnished under this agreement will be performed in accordance with generally accepted professional
practices in effect at the time such services are performed.
II. Payment
A. The City shall pay the Consultant, based on time and materials, an amount not to exceed
$81.250 for the services described in Section I herein. This is the maximum
amount to be paid under this Agreement, and shall not be exceeded without the prior written
authorization of the City in the form of a negotiated and executed supplemental agreement.
CONSULTANT CONTRACT/PackAsses--Page 1 of 12 rev:July17,1998
PROVIDED,HOWEVER.the City reserves the right to direct the Consultant's compensated
services under the time frame set forth in Section IV herein before reaching the maximum
amount. The Consultant's billing rates shall be as delineated in Exhibit A.
B. The Consultant shall submit monthly payment invoices to the City after such services have
been performed, and a final bill upon completion of all the services described in this
Agreement. The City shall pay the full amount of an invoice within forty-five (45) days of
receipt. If the City objects to all or any portion of any invoice, it shall so notify the
Consultant of the same within fifteen (15) days from the date of receipt and shall pay that
portion of the invoice not in dispute, and the parties shall immediately make every effort to
settle the disputed portion.
C. In the event the Scope of Work is modified or changed so that more or less work or time is
required by the Consultant, and such modification is reached by mutual agreement of the
parties to this contract, the payment for services and maximum contract amount shall be
adjusted accordingly upon agreement of the parties.
III. Relationship of Parties
The parties intend that an independent contractor-employer relationship will be created by this Agreement.
As Consultant is customarily engaged in an independently established trade which encompasses the specific
service provided to the City, no agent, employee, representative or sub-contractor of Consultant shall be or
shall be deemed to be the employee, agent, representative or sub-contractor of the City. In the performance
of the work, Consultant is an independent contractor with the ability to control and direct the performance
and details of the work, the City being interested only in the results obtained under this Agreement. None
of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance,
and unemployment insurance are available from the City to the employees, agents. representatives, or sub-
contractors of the Consultant. Consultant will be solely and entirely responsible for its acts and for the acts
of Consultant's agents, employees, representatives and sub-contractors during the performance of this
Agreement. The City may, during the term of this Agreement, engage other independent contractors to
perform the same or similar work.
IV. Duration of Work
CONSULTANT CONTRACT/PackAsses--Page 2 of 12 rev:Ju1y17,1998
The City and Consultant agree that work will begin on the tasks described in Exhibit A immediately upon
execution of this Agreement. The parties agree that the work described in Exhibit A is to be completed
within calendar days of the execution of this Agreement; provided however, that additional time
shall be granted by the City for excusable delays or extra work, as described in Section VI.(D) below.
V. Place of Work
The Consultant shall perform the work authorized under this Agreement at its offices in
Washington. Meetings with the City staff as described in Exhibit A, Scope of Work, shall take place at the
City's offices at the facilities listed in Exhibit A with periodic meetings in City Hall at 220 4th Ave. So.
Kent, Wa. 98032 or at locations mutually agreed upon by the parties.
VI. Termination
A. Termination of Agreement
If the City receives reimbursement by any federal, state, or other source for work described
in Section I herein, and that funding is withdrawn, reduced or limited in any way, or the
project is cancelled or substantially reduced after the execution date of this Agreement and
prior to the completion of the work, the City may summarily terminate this Agreement.
Termination shall be effective ten calendar days after Consultant's receipt of the written
notice by certified mail.
B. Termination for Failure to Provide Services Bargained For.
The Consultant agrees that it was hired by the City based on the Consultant's representation
that employees identified in the Scope of Work, attached hereto as Exhibit A, will be
available to perform the services described in Section I for the duration of this Agreement.
If any of the employees identified in the Scope of Work are unavailable to perform the
services bargained for, for any reason, the City of Kent reserves the right to terminate this
contract or renegotiate the amount of consideration. The consultant must immediately notify
the City, in writing, if any employee identified in the Scope of Work is unavailable to
perform the services described in Section I of this Agreement. Nothing in the foregoing
language will alter the Consultant's independent contractor status.
CONSULTANT CONTRACT/PackAsses--Page 3 of 12 rev:July17,1998
C. Termination for Failure to Prosecute Work or to Complete Work Satisfactorilv
If the Consultant refuses or fails to prosecute the work with such diligence as will ensure its
completion within the time frames specified herein, or as modified or extended as provided
in this Agreement, or to complete such work in a manner consistent with the standard of care
in Consultant's profession,then the City may, by written notice to the Consultant, give notice
of its intention to terminate the Consultant's right to proceed with the work. On such notice,
the Consultant shall have ten(10) calendar days to cure, to the satisfaction of the City or its
representative, or the City shall send the Consultant a written termination letter which shall
be effective upon the Consultant's receipt of the written notice by certified mail. Upon
termination, the City may take over the work and prosecute the same to completion, by
contract or otherwise, and Consultant shall be liable to the City for any additional costs
incurred by it in the completion of the Scope of Work referenced as Exhibit A and as
modified or amended prior to termination. "Additional Costs" shall mean all reasonable
costs incurred by the City beyond the maximum contract price specified in II(A), above.
D. Excusable Delays
The right of Consultant to proceed shall not be terminated nor shall Consultant be charged
with liquidated damages for any delays in the completion of the work due to: 1) any acts of
the federal government in controlling, restricting, or requisitioning materials, equipment,
tools, or labor by reason of war, national defense, or other national emergency; 2) any acts
of the City, its consultants, or other public agencies causing such delay; and 3) causes not
reasonably foreseeable by the parties at the time of the execution of the Agreement that are
beyond the control and without the fault or negligence of the Consultant, including, but not
restricted to, acts of God, fires, floods, strikes, or weather of unusual severity; and (4)
negotiated and executed supplemental agreements between the City and Consultant for
Consultant to perform extra work defined as tasks not included in the Scope of Work
referenced as Exhibit A. PROVIDED, HOWEVER, that the Consultant must promptly
notify the City within ten(10) calendar days in writing of the cause of the delay. If, on the
basis of the facts and the terms of this Agreement, the delay is properly excusable, the City
CONSULTANT CONTRACT/PackAsses--Page 4 of 12 rev:Ju1y17,1998
shall, in writing, extend the time for completing the work for a period of time commensurate
with the period of excusable delay.
E. Rishts Upon Termination
In the event of termination, the City shall pay for all services performed by the Consultant
to the effective date of termination, as described on a final invoice submitted to the City.
After termination, the City may take possession of all records and data within the
Consultant's possession pertaining to this project which may be used by the City without
restriction. Any such use not related to the project which Consultant was contracted to
perform shall be without liability or legal exposure to the Consultant.
VII. Discrimination
In the hiring of employees for the performance of work under this Agreement or any sub-contract hereunder,
the Consultant, its sub-contractors,or any person acting on behalf of such Consultant or sub-contractor shall
not, by reason of race, religion, color, sex, national origin, or the presence of any sensory, mental, or
physical disability, discriminate against any person who is qualified and available to perform the work to
which the employment relates.
VIII. Indemnification
Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and
volunteers harmless from any and all claims, injuries, damages. losses or suits, including all legal costs and
attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City.
The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to
avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then,
in the event of liability for damages arising out of bodily injury to persons or damages to property caused
by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials,
CONSULTANT CONTRACT/PackAsses—Page 5 of 12 rev:July17,1998
shall, in writing, extend the time for completing the work for a period of time commensurate
with the period of excusable delay.
E. Rishts Upon Termination
In the event of termination,the City shall pay for all services performed by the Consultant
to the effective date of termination, as described on a final invoice submitted to the City.
After termination, the City may take possession of all records and data within the
Consultant's possession pertaining to this project which may be used by the City without
restriction. Any such use not related to the project which Consultant was contracted to
perform shall be without liability or legal exposure to the Consultant.
VII. Discrimination
In the hiring of employees for the performance of work under this Agreement or any sub-contract hereunder,
the Consultant, its sub-contractors, or any person acting on behalf of such Consultant or sub-contractor shall
not, by reason of race, religion, color, sex, national origin, or the presence of any sensory, mental, or
physical disability, discriminate against any person who is qualified and available to perform the work to
which the employment relates.
VIII. Indemnification
Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and
volunteers harmless from any and all claims, injuries, damages. losses or suits, including all legal costs and
attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except
for injuries and damages caused by the sole negligence of the City.
The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to
avoid anv of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then,
in the event of liability for damages arising out of bodily injury to persons or damages to property caused
by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials,
CONSULTANT CONTRACT/PackAsses—Page 5 of 12 rev:Ju1y17,1998
The City shall be named as an additional insured on the Commercial General Liability insurance policy. as
respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City
as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive
a certified copy of all the required insurance policies.
The Consultant's Commercial General Liability insurance shall contain a clause stating that coverage shall
apply separately to each insured against whom claim is made or suit is brought, except with respects to the
limits of the insurer's liability.
The Consultant's insurance shall be primary insurance as respects the City and the City shall be given thirty
(30) days prior written notice by certified mail, return receipt requested, of any cancellation, suspension or
material change in coverage.
X. Exchange of Information
The City warrants the accuracy of any information supplied by it to Consultant for the purpose of completion
of the work under this Agreement. The parties agree that the Consultant will notify the City of any
inaccuracies in the information provided by the City as may be discovered in the process of performing the
work, and that the City is entitled to rely upon any information supplied by the Consultant which results as
a product of this Agreement.
XI. Ownership and Use of Records and Documents
Original documents, drawings, designs and reports developed under this Agreement shall belong to and
become the property of the City. All written information submitted by the City to the Consultant in
connection with the services performed by the Consultant under this Agreement will be safeguarded by the
Consultant to at least the same extent as the Consultant safeguards like information relating to its own
business. If such information is publicly available or is already in Consultant's possession or known to it,
or is rightfully obtained by the Consultant from third parties. Consultant shall bear no responsibility for its
disclosure, inadvertent or otherwise.
All data, documents and files created by Consultant under this Agreement may be stored at Consultant's
office in Seattle—, Washington. Consultant shall make such data, documents, and files available to the City
CONSULTANT CONTRACT/PackAsses—Page 7 of 12 rev:Julyl7,1998
upon its request at all reasonable times for the purpose of editing, modifying and updating as necessary until
such time as the City is capable of storing such information in the City's offices. Duplicate copies of this
information shall be provided to the City upon its request, and at reasonable cost.
Any use or reuse of the documents, data and files created by Consultant for the City on this project by
anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant.
XII. Recyclable Materials
Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use
recycled and recyclable products whenever practicable. A price preference may be available for any
designated recycled product.
XIII. City's Right of Inspection
Even though Consultant is an independent contractor with the authority to control and direct the performance
and details of the work authorized under this Agreement, the work must meet the approval of the C uid
shall be subject to the City's general right of inspection to secure the satisfactory completion thereof. The
Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now
effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in
operations covered by this Agreement or accruing out of the performance of such operations.
XIV. Consultant to Maintain Records to Support Independent Contractor Status
On the effective date of this Agreement (or shortly thereafter), Consultant shall:
A. File a schedule of expenses with the Internal Revenue Service for the type of business
Consultant conducts,
B. Establish an account with the Washington State Department of Revenue and other necessary
state agencies for the payment of all state taxes normally paid by employers, register tc
receive a unified business identifier number from the State of Washington; and
C. Maintain a separate set of books and records that reflect all items of income and ex ses
of Consultant's business, all as described in the Revised Code of Washington(RCW) Section
51.08.195, as required to show that the services performed by Consultant under this
CONSULTANT CONTRACT/PackAsses--Page 8 of 12 rev:July 17,1998
Agreement shall not give rise to an employer-employee relationship between the parties
which is subject to RCW Title 51, Industrial Insurance.
XV. Work Performed at Consultant's Risk
Consultant shall take all precautions necessary and shall be responsible for the safety of its employees,
agents, and subcontractors in the performance of the work hereunder and shall utilize all protection
necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be
responsible for any loss of or damage to materials,tools, or other articles used or held for use in connection
with the work.
XVI. Non-Waiver of Breach
The failure of the City to insist upon strict performance of any of the covenants and agreements contained
herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a
waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full
force and effect.
XVII. Resolution of Disputes and Governing Law
Should any dispute, misunderstanding, or conflict arise as to the terms and conditions contained in this
Agreement, the matter shall first be referred to the City, and the City shall determine the term or provision's
true intent or meaning. The City shall also decide all questions which may arise between the parties relative
to the actual services provided or to the sufficiency of the performance hereunder.
If any dispute arises between the City and Consultant under any of the provisions of this Agreement which
cannot be resolved by the City's determination in a reasonable time, or if Consultant does not agree with the
City's decision on the disputed matter,jurisdiction of any resulting litigation shall be filed in King County
Superior Court, King County, Washington.
This Agreement shall be governed by and construed in accordance with the laws of the State of Washington.
In any claim or lawsuit for damages arising from the parties' performance of this Agreement, the prevailing
party shall be entitled to compensation for all legal costs and attorney's fees incurred in defending or
CONSULTANT CONTRACT/PaekAsses--Page 9 of 12 rev:July17,1998
bringing such claim or lawsuit, in addition to any other recovery or award provided by law; provided,
however, nothing in this paragraph shall be construed to limit the City's right to indemnification under
Section VIII of this agreement.
XVIII. Written Notice
All communications regarding this Agreement shall be sent to the parties at the addresses listed on the
signature page of the agreement,unless notified to the contrary. Any written notice hereunder shall become
effective upon the date of mailing by registered or certified mail, and shall be deemed sufficiently given if
sent to the addressee at the address stated in this Agreement or such other address as may be hereafter
specified in writing.
XIX. Assignment
Any assignment of this Agreement by the Consultant without the written consent of the City shall be void.
If the City shall give its consent to any assignment, the terms of this agreement shall continue in full force
and effect and no further assignment shall be made without the City's consent.
XX. Modification
No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in
writing and signed by a duly authorized representative of the City and Consultant.
XXI. Entire Agreement
The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall
supersede all prior verbal statements of any officer or other representative of the City, and such statements
shall not be effective or be construed as entering into or forming a part of or altering in any manner this
Agreement. The entire agreement between the parties with respect to the subject matter hereunder is
contained in this Agreement and any Exhibits attached hereto. All of the above documents are hereby made
a part of this Agreement and form the Agreement document as fully as if the same were set forth here
Should any language in any of the Exhibits to this Agreement conflict with any language contained in this
Agreement, the terms of this Agreement shall prevail.
CONSULTANT CONTRACT/PackAsses—Page 10 of 12 rev:Ju1y17,1998
[Signatures on following page.)
IN WITNESS WHEREOF, the parties below have executed this Agreement.
CONSULTANT THE CITY OF KENT
By By
Its Its
DATE: DATE:_
Notices to be sent to: Notices to be sent to:
CONSULTANT CITY OF KENT
Charles Lindsey
Facilities Manager
220 Fourth Avenue South
Kent, Washington 98032
206-859-4159/fax 520-4238
APPROVED AS TO FORM: ATTEST:
Kent City Attorney Kent City Clerk
CONSULTANT CONTRACT/PackAsses--Page 11 of 12 rev:July17,1998
SCOPE OF WORK
Facilities Building Condition Assessment Study - City of Kent Facilities
The consultant shall furnish all necessary personnel, equipment, and services (except as
otherwise specified) to conduct a facility condition survey and HVAC equipment inventory,
develop maintenance standards and preventive maintenance requirements, and prepare a
multi-year maintenance plan and capital repair programming recommendations for selected
City of Kent (the City) facilities. In addition, the consultant may be asked to provide optional
support to assist the City in the selection/implementation of a CMMS and to conduct a
building component survey. This work shall be accomplished via the specific basic and
optional tasks detailed below.
BASIC TASKS
Task 1 -Conduct Facility Condition Survey
1.1 The Consultant shall perform a one-time visual assessment of architectural/closure,
finish, roof, plumbing, HVAC/steam, electrical/lighting, and fire alarm systems to identify
and document maintenance and repair deficiencies in all facilities listed on Attachment
A to this work scope. The focus of the assessment shall be to identify not only existing
deficiencies but also emerging problems that can be reasonably expected to manifest
themselves over the next five years. The facility condition survey is not intended to be a
comprehensive code compliance audit. Potential code issues that are readily apparent
through the visual survey will be documented. Potential code issues that would require
additional architectural/engineering analysis to determine the extent of a deficiency will
not be addressed by the condition survey. This includes potential issues such as
inadequate fire dampers, improper fire wall penetration, exiting/capacity and other
related building system issues. The condition survey will also not include ADA
compliance issues.
1.2 The facility condition survey will begin with a kick-off meeting between the Consultant's
field team and key City facility management and maintenance staff. The purpose of this
meeting will be to introduce members of the project team to the staff and discuss the
work scope, focusing on those elements that will require staff interaction; identify key
City staff contacts for securing access to facilities/spaces and answering technical and
procedural questions; and identifying key maintenance operations issues.
1.3 During the survey Consultant team members will interact with maintenance personnel in
the appropriate disciplines who will identify major problems with building systems,
clarify questions on system design and operation, provide input as to equipment
operating and maintenance histories, and discuss suspected non-observable problems
with hidden systems and/or components.
1.4 The Consultant will develop budget-level cost estimates for each identified deficiency
that reflect estimated labor and material costs as well as contractor mark-ups, adjusted
for the greater Seattle metropolitan area. These estimates may be based on
standardized cost estimating sources such as R.S. Means, the Consultant's previous
experience, or the City's previous cost experience with similar problems.
1.5 The Consultant shall rate the severity of all deficiencies utilizing the Consultant's
deficiency severity scoring protocol. The relative severity score shall serve as a basis
for developing project recommendations and a multi-year maintenance plan
incorporating all deficiencies.
1.6 All field data will be entered into the Consultant's deficiency database management
system and a Facility Condition Report will be generated for each facility surveyed.
Each Facility Condition Report shall consist of five parts:
1) A Facility Condition Summary Report that provides a narrative summary of the
condition of a facility, discusses impacts if deficiencies are not corrected, and
provides additional summary data as well as facility rating information.
2) Detailed Individual Deficiency Report data sheets for each facility.
3) Two Severity Score Summary reports. The first one is a severity score
summary grouped by building system for each facility. The second report is a
severity score summary report by building.
4) A Building System Cost Summary for each facility. Cost totals for each
building system and for the whole building for which deficiencies were identified
are provided for each of four typical funding periods--Critical, 1 year., 2-3 years,
and 3-5 years.
5) A 5-year Programming Summary report that provides summary deficiency data
by facility for the selected programming periods.
1.7 Deficiency locations will be entered onto floor plans of each facility supplied by the City
using the deficiency ID number.
1.3 The format of the Facility Condition Report shall be similar to that provided in
Attachment B to this Scope of Work
Task 2 - HVAC Equipment Inventory
2.1 The Consultant shall prepare an inventory of HVAC equipment in all facilities listed in
Attachment A to this work scope. The inventory shall be conducted utilizing the
Consultant's established protocols and formats for such an inventory.
2.2 The HVAC equipment inventory shall include exhaust fans, ventilation fans, fin tube
radiators, heat pumps, fan coil isolation valves, VAV boxes and reheat coils, A/C units,
motorized control valves, chillers, boilers, air handlers, hot/chilled water pumps, backflow
preventers, main fire sprinkler riser valves, evaporative coolers, furnaces, infrared
heaters, unit heaters, and air compressors.
2.3 All field data will be entered into the Consultants' inventory database management
system and an equipment inventory report will be generated for each facility inventoried.
The equipment inventory report shall consist of a Mechanical Equipment Category
Summary, a Mechanical Equipment Facility Summary, and Inventory Detail sheets for
each facility.
2.4 The format for the HVAC equipment inventory reports shall be similar to that provided in
Attachment B to this work scope.
Task 3 - Develop Maintenance StandardslPM Requirements
3.1 The Consultant shall develop a set of maintenance standards to be used as a tool to
assist maintenance and facility managers to establish minimum resource requirements
for optimizing facility life-cycle costs. The Consultant shall modify/adapt his maintenance
and repair standards that cover some 110 basic building system components to reflect
the operating environment of the City.
3.2 Each standard shall include a CIS reference, a general description of the component,
specific standards, identify key common causes of failure, and provide replacement
guidelines.
3.3 The Consultant shall develop a set of Preventive Maintenance Requirements for each
category of HVAC and electrical equipment inventoried and for roof membrane
maintenance. These requirements shall identify the specific recurring maintenance
actions recommended for the target component, recommend PM frequencies, and
estimate man-hour requirements for accomplishing each recurring action.
3.4 The Consultant shall modify/adapt his standard PM Requirements by evaluating the
results of both the HVAC equipment inventory and the HVAC system portion of the
facility condition survey to identify unique operating parameters and environmental
conditions and then modify/calibrate the base requirements to reflect these conditions.
3.5 The format for the maintenance/repair standards and PM requirements shall be similar to
those provided in Attachment B to this work scope.
Task 4 - Maintenance Planning/Programming
4.1 Using the deficiency data from the facility condition survey, the Consultant shall develop
a set of specific project recommendations prioritized by relative seventy and
recommended year of deferability reflecting a five-year planning period. A project
recommendation may be an aggregation of several deficiencies.
4.2 Upon review and comment by the City these project recommendations shall be further
aggregated into programming recommendations for each of the next five years. A
programming recommendation may be an aggregation of several projects. The finalized
project and programming recommendations, along with a discussion of key short and
long term maintenance issues, shall comprise a long-range maintenance plan for the
City.
4.3 The format of the project and programming recommendations shall be similar to that
provided in Attachment B to this work scope.
OPTIONAL TASKS
Optional Task 1 - Maintenance Management Software Selection/Implementation
1.1 Consultant will assist the City in the process of selecting an automated maintenance
management information system (CMMS). The Consultant shall conduct a needs
assessment, develop a set of performance specifications for a CMMS, assist the City in
selecting a CMMS package and vendor.
1.2 The needs assessment shall consist of conducting interviews with facility management
and maintenance staff, appropriate financial management staff, the City Manager's
office, and pertinent MIS staff. The focus of these interviews shall be to identify the types
of technical and financial information and outputs desired of a CMMS, the types of
analytical capabilities desired,
1.3 The Consultant shall also evaluate the current facilities management and maintenance
operating environment to identify existing procedures, data requirements, and
information flows relative to facility management and maintenance.
1.4 Using the results of the needs assessment the Consultant shall develop a basic
performance specification for a desired CMMS. This specification shall describe the
overall capability of the system, identify the specific system modules desired and how
they should generally function, identify the data outputs and key data elements desired
from each module, and specify general reporting capability requirements. The
specification shall also identify needed data import/export capabilities and linkages to
other City management systems.
1.5 The Consultant shall assist City staff in developing a procurement package, including the
performance specification, for soliciting vendor information and demonstrations for the
CMMS. The Consultant shall also assist City staff in reviewing vendor proposals and
CMMS software and provide his recommendations for making a final CMMS vendor and
software selection.
Optional Task 2 -Building Component Inventory
2.1 The Consultant shall prepare a building component inventory for all facilities listed in
Attachment A to this work scope. This inventory shall be conducted utilizing the
Consultant's established protocols and formats for such an inventory. The inventory shall
provide a description of the component being inventoried, space identification, material
quantity (SF, SY, LF, EA), finish where appiicable, and manufacturer where this is
identified on the component.
2.2 The building component inventory shall include interior and exterior wall finishes, interior
ceiling and flooring finishes, wall base material, interior and exterior doors and locksets,
light fixtures, wall outlets and switches, fire sprinkler heads and smoke detectors,
plumbing fixtures, window glass in square feet, skylights. roof membrane, roof parapet
caps, gutters and downspouts, ceiling and floor diffusers and intakes, and computer data
ports.
2.3 All field data will be entered into the Consultant's building component inventory data
management system and a building component report generated for each building
inventoried by space as inventoried.
2.4 The format for this report shall be similar to that provided in Attachment B to this work
scope.
Optional Task 3 -System Implementation Monitoring
Under this optional task the Consultant shall monitor the installation and start-up of the
selected CMMS. Specifically, the Consultant shall monitor the progress of software
installation and calibration, compare installed capabilities against the vendors proposal and
contract requirements, and document any deviations for City review and action.
Specific man-hours and fee for this task will be negotiated with the Consultant
following the selection of a CMMS, should the City decide to utilize these services.
Optional Task 4 -Initial Data Collection/Entry/Calibration
Under this optional task the Consultant shall assist the City in collection, clean-up, and data
entry of any data required by the CMMS in addition to the equipment and building inventory
data and any facility condition data that will be utilized by the CMMS. Specific data
requirements shall be determined at such time as data requirements are known
following CMMS implementation.
Specific man-hours and fee for this task will be negotiated with the Consultant following the
selection of a CMMS, should the City decide to utilize these services.
PROJECT SUBMITTALS
The Consultant shall provide the following submittals for this project:
1 . Three copies of a Facility Condition Report documenting the results of the facility
condition survey for each facility surveyed and a copy of the database files on 3.5" floppy
disks.
2. Three copies of the HVAC equipment inventory report and a copy of the database files
on 3.5" floppy disk.
3. Three copies of the maintenance/repair standards and preventive maintenance
requirements and an electronic copy on 3.5" disks.
4. Three copies of the preliminary project recommendations for review.
5. Three copies of the preliminary programming recommendations for review.
6. Three copies of the multi-year maintenance plan incorporating the final project and
programming recommendations.
7. Should the City exercise optional task 1 the consultant will provide three copies of the
CMMS needs assessment and draft of the performance specifications for City review
and three copies of the final CMMS performance specifications and an electronic copy
on 3.5" disks.
8. Should the City exercise optional task 2, the consultant will provide three copies of the
building component inventory report and the database files for the inventory on 3.5"
floppy disks.
9. All word processing files delivered in electronic format shall be in MS Word for Windows
95 format. Any spreadsheet files shall be in Excel for Windows 95 format.
City of Kent Responsibilities
The City of Kent shall be responsible for providing the Consultant with the following support
and materials:
1 . Unimpeded access to all facilities and spaces to be surveyed or inventoried in a timely
manner.
2. Access to all roofs that do not have built-in roof access, either by City-provided ladder or
lift device.
3. Either 8.5" x11" or 11' x 17" single or double line floor plan drawings of all facilities (4
copies). One set of plans shall be provided without space designation identification and
one set shall be provided with space designation identification.
4. HVAC, electrical, architectural, structural, and utility drawings of all facilities to be
surveyed shall be made available on site to the Consultant's field team. Copies of any
plan sheets requested by the field team shall be provided by the City.
5. Background maintenance/repair documentation and any studies performed on building
systems that will aid in establishing a baseline for the Consultant will be made available
for review prior to the start of the condition survey field visits.
6. A staff person or persons who are knowledgeable about structural, roofing, HVAC,
plumbing, and electrical problems in the facilities to be surveyed shall be made available
to the Consultant's project team and will be available to assist in locating HVAC
equipment and electrical panels at each facility as necessary.
7. Access and use of a Xerox machine will be provided for the Consultant's staff and a work
space will be provided with a table large enough to spread our architectural/engineering
drawings, as well as four chairs and access to a telephone.
8. The City will assist in scheduling interviews to be conducted as part of the needs
assessment for the CMMS selection process, should the City elect to exercise optional
task 1.
9. The City will inform all facility managers and other appropriate personnel of the facility
condition survey and equipmentibuilding component inventories based on the final
schedule supplied by the Consultant. The City recognizes that the Consultant's field
teams may require access to a single facility on more than one occasion.
10. The City will provide the consultant with CAD floor plan drawing files of all buildings to
be surveyed for which CAD drawings exist. These files will be provided in AUTOCAD
DWG format compatible with version 12 of AUTOCAD.
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Kent City Council Meeting
Date Jules 21, 1998
Category Consent Calendar
1. SUBJECT: FIRE DEPARTMENT POSITION - AUTHORIZATION AND BUDGET
AMENDMENT
2 . SUMMARY STATEMENT: Approval of the addition of a position
equivalent to one Assistant Fire Marshall and authorization of
a budget amendment in the amount of $39, 000.
3 . EXHIBITS: Memos dated 7/1/98 and 5/15/98 ; letters dated
12/4/97 and 11/25/97
4 . RECOMMENDED BY: Operations Committee
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:-
ACTION:-
Council Agenda
Item No. 3F
MEMORANDUM
TO: COUNCIL OPERATIONS COMMITTEE
FROM: BRENT McFALL / /
SUBJECT: BUDGET AMENDMENT AND POSITION AUTHORIZATION
DATE: JULY 1, 1998
At the time of the failure of the original EMS levy last fall, Fire District# 37
Commissioners agreed to levy district taxes in excess of the 1.9% limit imposed by
Referendum 47 and to provide those funds to the city in order to help offset the loss of
EMS funds from the-county. It is estimated that the additional funds will total
approximately $100,000 for 1998. An additional concern for the district is the increasing
workload of fire prevention, inspections, hazardous materials, and the like in the district.
Therefore, district commissioners would like for the city to use these excess levy funds
to pay for an Assistant Fire Marshal position to be hired mid-year.
The district has already levied the necessary tax levy, and has purchased a vehicle and
equipment to support the position. The only remaining requirement is for the city to
amend the 1998 budget by $39,000 for salary and benefits for one Assistant Fire Marshal
to be added effective July 1, 1998. This leaves approximately $61,000 from district
funds to help offset the loss of EMS funds.
RECOMMENDATION:
That the Operations Committee recommend to the full City Council a budget amendment
to the 1998 General Fund Budget in the amount of$39,000 and authorization for the
addition of one Assistant Fire Marshal position effective July 1, 1998.
The Commissioners recognized that the City budget was near finalization, as was
theirs, around the time of this decision and that it was more appropriate to focus
everyone's energy on the passage of the substitute EMS levy and to formalize this
ZP
additional position and funding later.
The Commissioners have purchased and received the vehicle for the proposed position.
They are requesting that the position and funding be formalized in the City budget to
enable staff to prepare for the filling of the position as proposed. Since the
Commission is preparing in the month of June to make the 1' half payment for
services, it was felt that this would be an appropriate time to formalize the
understanding.
Please let me know what additional_information or action may be needed to complete
this process.
tcn
Attachment
\\SRV FS74\DATA\USERS\FS74\P UB LICA\AD MMDOC\ANGELO\bm051598.doc
pNG Cp
KING COUNTY FIRE PROTECTION DISTRICT NO.37
f
24611 116th Avenue S.E.
Kent, Washington 98031
°'ST." Phone: 859-3322
COMMISSIONERS: FIRE CHIEF:
E.L. Purdy Norman G. Angelo
Tom Sawyer
Pat Riordan
November 25, 1997
Brent McFall, Director of Operations
City of Kent
220 4th Ave So.
Kent WA 98032 -
Dear Mr. McFall,
The Fire Commissioners join the City of Kent in their concern about the maintenance of the
quality of Emergency Medical Services to the citizens in both of our protection areas. The Fire
Commissioners believe that the recent failure of the EMS Levy was related to many confusing
factors surrounding the ballot. In any case, the system must be funded in 1998 to allow a follow
up levy to take effect. Our preference would have been to have a six year levy placed back on
the ballot.
While in the past we have not directly received funds from the levy, we would still like to join in
a one time support of the lost funding for 1998. We are not in a position to use one time strategic
reserves from our operations. Also in light of referendum 47, in order to levy more than 101.9%
of last years budget we have an obligation to demonstrate to our constituentsthat we are meeting
additionai ongoing needs of the Fire District's protection area. The District needs a position,
comparable to a Fire Marshal level of compensation (estimated salary of$74,000 not including
benefits), to aid in meeting fire prevention, public relations and liaison needs for the Fire District.
Given staff limitations and with an increasing number of: agencies, such as the City of
Covington: issues such as County SEPA's, requests for speed bumps, hazardous materials
inspections, neighborhood safety issues and new construction (roads and buildings) in the
County area- we are finding more of a need for such a support person.
We would propose the following, that for raising the levy amount to approximately 104.32% and
not hiring the proposed position until late August of 1998, we would be able to provide the City
with one time funds of approximately $130,000 to help offset some of the BLS Funding
shortfall. Additionally, we would budget from our capital funds for the one time cost of a
vehicle, radios, computer, work station and related equipment, if the City would agree to plan for
replacement costs for the vehicle and other equipment beginning in 1999. We estimate our costs
between$35,000 to $40,000.
FIRE PREVENTION DOESN'T COST—IT PAYS.
The Commission would like assurances that such an arrangement for the position, vehicle and
the replace of the apparatus and equipment is acceptable to the City of Kent. If it is we will
proceed with the adoption of the higher levy rate and be able to contribute to the continuance of
the 1998 EMS system. We are going to adopt our budget levy on December 4, 1997 and would
appreciate yo est p le written response.
Sin
King County Fire Prote on District-437
24611 116th Ave SE
Kent WA 98031
(253) 859-3322
FAX (253) 859-3281
lm
kN'3 CQ
KING COUNTY FIRE PROTECTION DISTRICT NO.37
24611 116th Avenue S.E:
Kent, Washington 98031
GIST.]1 Phone: 859-3322
COMMISSIONERS: FIRE CHIEF:
E.L. Purdy
Norman G. Angelo
Tom Sawyer
Pat Riordan
December 4, 1997
Brent McFall, Director of Operations
City of Kent
220 4th Ave So.
Kent WA 98031 -
Dear Mr. McFall,
Thank you for your response to our letter of November 25th. In the spirit of the partnership we
need to update you on our budget. Our original letter to you was based upon best understanding
of the county's projection of our assessed valuation for the upcoming year. The actual valuation
came in lower than the county's initial projection. With a lower assessed valuation we feel it is
appropriate to lower the level of the position we are requesting to a level of an Assistant Fire
Marshal (estimated salary of$65,000 not including benefits). We would use the position to
accomplish many of the same functions we previously identified.
We would actually be lifting the levy rate to 104.40%. We would anticipate being able to
provide an additional S71,000 in one time funds to help offset the 1st half of 1998 for the BLS
fundinu shortfall. If the levy fails the District will revisit plausible alternatives to help cover the
2nd half of the short fall. We would also budget the one time capital cost as described in our
previous letter. In addition we would also budget for the future replacement costs of the vehicle.
Given the change in the county's numbers we would like your review and support of the revised
proposal.,
urd .
King Co ot. Dist. #37
24611 116th Ave SE
Kent WA 98031
(253) 859-3322
FAX (253) 859-3281
coc r_nciicnrrrnRr nnccen- -�+c- T�n vc
MEMORANDUM
MAY 15, 1998
TO: BRENT McFALL, DIRECTOR OF OPERATIONS
FROM: NORM ANGELO, FIRE CHIEF,-7Z,��c
SUBJECT: AUTHORIZATION OF A POSITION IN 1998 BUDGET
As you may recall, the Commissioners of Fire District #37 had proposed to assist the
city in dealing with the funding shortfall as a result of the failure of the King County
EMS levy in November. In reality, all of the EMS funds are sent by King County
directly to the City of Kent since the City is the direct provider of EMS services. Also,
the Fire District does not have sufficient operational reserve funds to use as the City
elected to do in resolution of the 1998 funding shortfall.
As they mentioned previously, the Commissioners, under Referendum 47, saw a need
to take specific action to levy higher than the 1.9% allowed under the new law. This
was done to fund additional ongoing service within the Fire District's protection area.
The need includes that of a position to help in meeting growing requests in the areas of
community liaison/public relations, Fire Prevention, pro-active emergency medical
service prevention and education, etc. At the same time, the desire to see the full 1998
funding of EMS continue was a priority in their budget. It is felt that between this year
and next, sufficient additional funding will be provided to cover the cost of the position
and one-time funds for the EMS situation.
To that end, the Commission agreed to purchase a vehicle, radios, computer, station
furniture and related equipment if the City would hire a position equivalent to an
Assistant Fire Marshal's salary (estimated at $65,000.00 not including benefits) in late
August. Even with benefits, it was projected that an additional one-time amount of
$71,000.00 would be available to the City to help offset the EMS levy shortfall.
-j"cf5
Kent City Council Meeting
Date July 21, 1998
Category Consent Calendar
1. SUBJECT: PACIFIC FIBER LINK, L.L.C. LIMITED STREET LICENSE
2 . 0U14XARY STATEMENT: Authorization for the Mayor to sign the
License Agreement with Pacific Fiber Link, upon approval of the
final contract language by the Public Works Director and the
City Attorney, as recommended by the Public Works/Planning
Committee.
Pacific Fiber Link has requested that the City grant a limited
street license to use a portion of West Valley Highway to
construct, install, operate, inspect, maintain and repair an
underground fiber optic cable route between 180th Street South
and 277th Street South. In consideration of granting this
license, Pacific Fiber Link will construct, install, and grant
to the City a separate 4" conduit that will run the full length
of West Valley Highway (approximately 40, 000 linear feet of
open conduit for the city' s use) . The final text of the
license is attached, although the City has yet to finalize
Exhibit B until the City has completed its selection of all
specific access points for the City' s conduit.
3 . EXHIBITS: Pacific Fiber Link License Agreement
4 . RECOMMENDED BY: Public Works/Planning Committee
(Committee, Staff, Examiner, commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REOUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION-
ACTION•
Council Agenda
Item No. 3G
PUBLIC WORKS/PLANNING COMMITTEE MINUTES
July 6, 1998
Present: Rico Yingling Tom Brubaker
Tom Brotherton Don Wickstrom
Jim Harris
Representative from Pacific Fiber Link
Absent: Tim Clark
(� Pacific Fiber Link L.L.0 Limited Street License Agreement
`-� Tom Brubaker - Pacific Fiber Link has asked the City to grant them the use of City
streets from the northern to southern boundaries to construct a series of conduits to
carry fiber optic cable from Vancouver B.C., eventually to Southern California. The
affected street is West Valley Highway. Their project will cross Kent along West
Valley Highway from S. 180"' St to 277"' St. The Limited Street License is for a
period of 10 years and would grant Pacific Fiber Link the right to install this conduit
underground, under West Valley Highway, subject to obtaining all the necessary
permits. The License Agreement included in the Committee's packet is a draft.
There have been changes made to the Agreement in terms of its signing and in the
length of its term. Rather than a 10 year license agreement, we are discussing malting
it renewable for an additional 10 years and subsequent 5 year period, subject to terms
reasonably agreed upon between the parties. This would make it a 10 year license
with an option to renew for another 15 years as long as the parties agree upon the
renewal terms. Additional language is being included stating that Pacific Fiber Link,
as part of its construction, would install and grant to the City of Kent a 4" PVC
conduit throughout the entire length of West Valley Highway with "pull-boxes"
(access areas), at intervals yet to be determined. This conduit will provide an open
access line for adding fiber optic cable in the future, if it fits into the City's plans.
Brubaker asked the Committee to recommend approving the Mayor signing the
License Agreement subject to negotiation of additional terms and approval of final
contract terms by the Citv Attornev.
In response to Brotherton's question regarding disruption of traffic along West Valley
Highway, Brubaker stated that Pacific Fiber needs to obtain the necessary permits
LIMITED STREET LICENSE BETWEEN
THE CITY OF KENT AND
PACIFIC FIBER LINK, L.L.0 .
THIS LIMITED STREET LICENSE("License")is entered into between the CITY OF
KENT, a Washington Municipal Corporation("City"), and Pacific Fiber Link,L.L.C.
RECITALS
WHEREAS, PFL seeks to construct, install, operate, inspect, maintain and repair a
fiber optic cable route alongside West Valley Highway between 180th St. S. and 277th St. S.;
and
WHEREAS, PFL has requested that the City grant a License to use City right-of-way
to construct,install, operate, inspect,maintain and repair a fiber optic cable route; and
WHEREAS,the City is willing to enter into this License under the terms and
conditions forth in this License so that PFL can commence construction,installation,
operation, maintenance, inspection and repair of the fiber optic cable;and
WIEREAS,PFL has agreed to install a four(4") conduit and pullboxes for the City
alongside PFL's fiber optic line in consideration for this License;
NOW,THEREFORE,THE CITY AND PFL AGREE AS FOLLOWS:
LICENSE
1. License Granted. The City grants PFL this Limited Street License for a period
of ten(10)years from the effective date of this License to install, construct, operate, maintain,
remove, repair, reconstruct, replace, use and inspect three (3) six inch(6") ducts containing
fiber optic cable and all related equipment(the "Fiber Optic Line") across, along, in,upon, and
under the Citys right-of-ways described in Exhibit A, which is attached and incorporated by
this reference. A general description of the plans and specifications for this Fiber Optic Line
are also attached as Exhibit A. This License may be renewed for one additional ten(10)year
term, followed by an additional five(5)year term, upon terms and conditions satisfactory to
the City and PFL. This License is subject to all the terms and conditions established below.
2. City Owned Facilities. PFL shall provide and install a four inch(4") conduit
with pullboxes for and on behalf of the City, at no cost to the City, as set forth more
specifically in Exhibit B, attached and incorporated by this reference("City Facilities"). The
City Facilities shall be installed alongside and concurrently with the Fiber Optic Line within the
the City or such entity acting on the City's behalf)that reasonably necessitates the relocation of
PFL's facilities within the right-of-ways described in Exhibit A shall be a required relocation for
purposes of the previous subsection.
5.2. If the City,under its authority, causes a required relocation of all or part
of the Fiber Optic Line,the City, at least ninety(90)calendar days prior to the commencement
of the project requiring relocation, shall provide written notice to PFL of the required
relocation and shall provide PFL with copies of pertinent portions of the plans and
specifications for the project. After receipt of the City's notice, PFL must complete the
required relocation of its affected facilities at least ten(10) calendar days prior to the
commencement of the project requiring relocation. PFL will complete this required relocation
at no charge or expense to the City. Further,PFUs relocation shall be accomplished in a
manner that accommodates and does not interfere with the project requiring relocation. The
City shall exercise its best efforts to assist with this relocation, including without limitation,
priority processing of all necessary permits and approvals.
5.3 PFL may, after receipt of the City's written notice requesting relocation,
submit written alternatives to the City. The City will evaluate those alternatives to determine if
any of the alternatives can accommodate the work that would otherwise necessitate the
relocation of the Fiber Optic Line. If requested by the City, PFL will submit additional
information to assist the City in making its determination. The City will give each alternative
proposed by PFL full and fair consideration. In the event the City ultimately determines that
no reasonable or feasible alternative exists, PFL shall relocate its facilities as otherwise
provided in this Section 5.
5.4. In the event that a relocation of any of the Fiber Optic Line is required
by any person or entity other than the City, so long as that person or entity is not acting on the
City's behalf in conducting any of the activities described in this Section 5, PFL shall make
those arrangements, including reimbursement for all of PFL's relocation cost, that it deems
appropriate with that person or entity.
5.5 The provisions of this Section 5 shall survive the expiration or
termination of this License, unless PFL is permitted by the City to temporarily or permanently
abandon its Facilities.
5.6 PFL shall not be responsible for any costs associated with relocation of
the City's four inch(4") conduit Facilities throughout this Section 5.
6. Undergrounding. PFL shall, wherever possible, underground its Fiber Optic
Line. PFL shall not erect poles, run or suspend wires, cables, or other facilities in any area
where there are no aerial facilities, or in any area in which telephone, electric power wires and
Kan Licwwl2 pd 3
8.3. These indemnification obligations shall extend to any claim, action or
suit that may be settled by compromise, provided that PFL or its insurer shall not be liable to
indemnify the City for any settlement agreed upon without the consent of PFL or its insurer
where such consent is required by the insurer;however, if PFL or its insurer consents to the
agreed upon settlement,then PFL or its insurer shall indemnify and hold the City harmless as
provided for in this Section 8 by reason of that settlement. Moreover, if PFL or its insurer
wrongfilly refuses to
defend the City against claims by third parties, PFL or its insurer shall indemnify the City
regardless of whether the settlement was made with or without PFL's or its insurer's consent.
8.4. In the event that PFL refuses to tender defense in any claim, action or
suit by a third party pursuant to this Section 8 and if PFL's refusal is subsequently determined
by a court having jurisdiction(or such other tribunal that the parties shall agree to decide the
matter)to have been a wrongful refusal, then PFL shall pay all the City's reasonable costs for
defense of the action, including all legal costs, witness fees and attorneys' fees and also
including the City's reasonable costs, including all legal costs, witness fees and attorneys' fees,
for recovery under this indemnification clause(Section 8).
8.5. The provisions of this Section 8 shall survive the expiration or
termination of this Agreement.
9. Insurance. PFL shall procure and maintain for the duration of this License,
insurance of the types and in the amounts described below against claims for injuries to persons
or damage to property which may arise from or in connection with the performance of the
work by PFL, its agents, representatives, employees, contractors, subcontractors, consultants,
subconsultants or assigns.
9.1. Before beginning work on the project described in this License, PFL
shall provide a Certificate of Insurance evidencing:
9.1.1. Automobile Liability insurance with limits no less than
$1,000,000 combined single limit per accident for bodily injury and property damage; and
9.1.2. Commercial General Liability insurance written on an
occurrence basis with limits no less than$2,000,000 combined single limit per occurrence and
general aggregate for personal injury, bodily injury and property damage. Coverage shall
include but not be limited to: blanket contractual;products/completed operations/broad form
property damage: explosion, collapse and underground (XCU), and employers liability.
9.1.3. Excess Liabilitv insurance with limits not less than $2,000,000
per occurrence and aggregate.
Kent Licenwle pd 5
13. Notice. All notices, requests, demands, or other communications provided for
in this License shall be in writing and shall be deemed to have been given when sent by
registered or certified mail, return receipt requested, addressed as the case may be, to the
addresses listed below for each party, or to such other person or address as either party shall
designate to the other from time to time in writing forwarded in like manner.
City of Kent Pacific Fiber Link,L.L.C.
Contact: CITY CLERK Attu.: Mr. James A Cox
220 Fourth Avenue South 215 Marine Drive
Kent, WA 98403 Blaine, WA 98230
Please Copy to:
Daniel M. Waggoner, Esq.
Davis Wright Tremaine L.L.P.
2600 Century Square
1501 O'Avenue
Seattle, WA 98101-1688
14. Integration Clause. This License contains the entire agreement between the
parties and, in executing it,the City and PFL do not rely upon any statement, promise, or
representation,whether oral or written,not expressed herein.
W,.
IN WITNESS, this Limited Street License is executed and shall become effective as
of the last date signed below.
CITY OF KENT PACIFIC FIBER LINK, L.L.C.
By: By:
Tim White, Mayor Gary Anderson, General Manager
APPROVED AS TO FORM:
By: Thomas C. Brubaker,
Assistant City Attorney
Kent Licww2.wpd 7
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9.2. Any payment of deductible or self insured retention shall be the sole
responsibility of PFL.
9.3. The City, its officers, officials, employees, agents and assigns shall be
named as an additional insured on the insurance policy, as respects work performed by or on
behalf of PFL and a copy of the endorsement naming the City as additional insured shall be
attached to the Certificate of Insurance.
9.4. PFVs insurance shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought, except with respects
to the limits of the insures liability.
9.5. PFL's insurance shall be primary insurance as respects the City, and the
City shall be given thirty(30) calendar days prior written notice by certified mail of any
cancellation, suspension or material change in coverage.
10. Modification. This License may not be modified, altered, or amended unless
first approved in writing by the City and PFL.
11. Assignment. PFL may assign all or any portion of its rights, benefits, and
privileges, in and under this License subject to and conditioned upon approval of the City,
which approval will not be unreasonably withheld or delayed. PFL shall,no later than thirty
(30) days of the date of any proposed assignment, file written notice of intent to assign the
License with the City together with the assignee's written acceptance of all terms and condi-
tions of the License and promise of compliance. Notwithstanding the foregoing, PFL shall
have the right,without such notice or such written acceptance,to mortgage its rights,benefits,
and privileges in and under this License to the Trustee for its bondholders and assign to any
subsidiary,parent, affiliate or company having common control with PFL so long as notice of
same is provided to the City and provided PFL remains fully liable to the City for compliance
with all the terms and conditions hereof until such time as the City shall consent to such
assignment as provided above.
12. Dispute Resolution; Venue; Jurisdiction. In the event of any alleged breach
or threatened breach of this License by either party and if the City and PFL are unable to cure
the breach or otherwise resolve their dispute, then final resolution of this dispute or claim shall
occur solely under the jurisdiction or venue of the King County Superior Court located in
Kent,Washington. Each party shall also be responsible for its own legal costs and attorney
fees incurred in defending or bringing that claim or lawsuit.
//
Kmt Licroselwpd 6
cables have been placed underground. Nevertheless, if at the time of Permit
apine,plication,
the
City does not require the undergrounding of all or part of the Fiber Op
tic at any time while this License is in effect, require the conversion of PFL's aerial facilities to
underground installation at PFL's sole cost and expense.
6.1. Whenever the City requires undergrounding of any aerial utilities in the
street right-of-ways,PFL shall underground its aerial facilities in the manner specified by the
City concurrently with the other affected utilities. If PFL has aerial Facilities being placed
underground and other utilities are present and involved in the undergrounding project , PFL
shall pay its fair share of common costs bom by all utilities in addition to the costs specifically
attributable to the undergrounding of PFL's own facilities. Common costs shall include
necessary costs not specifically attributable to the undergrounding of any particular facility,
such as costs for common trenching and utility vaults. "Fair share" shall be determined for a
project on the basis of the number and size of PFL's facilities being undergrounded in
comparison to the total number and size of all other utility facilities being undergrounded. If
all of PFL's facilities were underground prior to any undergrounding projects contemplated by
this Section 6, PFL shall not be required to pay any amounts pursuant to this Section 6.
7. Emergency. In the event of any emergency in which any portion of the Fiber
Optic Line breaks,becomes damaged, or in any other way becomes an immediate danger to the
property, life,health, or safety of any individual, PFL shall immediately take the proper emer-
gency measures to remedy the dangerous condition without first applying for and obtaining a
permit as required by this License. However,this emergency work shall not relieve PFL from
its obligation to obtain all permits necessary for this purpose, and PFL shall apply for those
permits within the next two succeeding business days.
8. Indemnification. PFL shall comply with the following indemnification
requirements:
8.1. PFL shall defend, indemnify and hold the City, its officers, officials,
employees, agents, assigns and volunteers harmless from any and all claims, actions, injuries,
damages, losses or suits, including all legal costs, witness fees and attorney fees, arising out of
or in connection with the performance of any of PFL's rights or obligations granted by this
License, but only to the extent of the negligence or comparative fault of PFL, its employees,
agents, contractors, subcontractors, consultants, subconsultants or assigns.
8.2. The City's inspection or acceptance of any of PFL's work when
completed shall not necessarily be grounds to avoid any of these covenants of indemnification.
//
Ken Liceawlwpd 4
borders of the City. The City intends to run its own innerduct and fiber optic line through the
City Facilities at some future time and the City Facilities shall be adequate for such purpose.
The City Facilities shall be owned by the City and, once installed,PFL shall not be responsible
for it.
3. Revocation and Termination. The intent of this License is to authorize PFL
to construct,install,operate,inspect,maintain and repair its Fiber Optic Line on the designated
City right-of-ways,which right-of-ways constitute_a valuable property interest owned by the
City. This License does not grant an estate in-the land described in Exhibit A;it is not an
easement;it is not a franchise;it is not exclusive. As a license upon real property, it is
revocable at the will of the City_ However,prior to termination or revocation by the City,the
City shall provide PFL with at least sixty(60)calendar days written notice of that termination
or revocation setting forth the reasons for termination or revocation and provide an
opportunity to PFL for a full and fair hearing prior to termination or revocation. Upon the
effective date of the Citys termination or revocation,the City may require PFL to remove the
Fiber Optic Line within ninety(90)calendar days;if PFL fads to remove the Fiber optic Line
within the allotted time the City may remove all or part of the Fiber optic Line and PFL waives
any right it may have to any claim for damages of any land incurred as a result of the City's
removal of all or part of the Fiber Optic Line.
4. Permits Required. The City's grant of this License does not release PFL from
any of its obligations to obtain applicable local,state, and federal permits necessary to install,
construct, operate, maintain, remove, repair, reconstruct, replace,use and inspect the Fiber
Optic Line. PFL's f dlure to comply with this Section 4 shall constitute grounds for immediate
revocation of this License by the City,provided that the City has given PFL reasonable
opportunity to cure this non-compliance and PFL continues to fail to comply after such
opportunity is given.
5. Relocation. PFL shall, at its sole cost and expense,protect, support,
temporarily disconnect, relocate or remove, all or a part of its Fiber Optic Line when
reasonably required by the City for reasons of traffic conditions or public safety,widening or
improvement of existing right-of-ways, change or establishment of street grade, or the
construction of any public improvement or structure by any governmental agency acting in a
governmental capacity, provided that PFL shall, upon receiving approval and obtaining the
necessary permits from the City,have the right to bypass in the authorized portion of the same
right-of-way, any section of cable required to be temporarily disconnected or removed.
5.1. For the purposes of this Section 5, any condition or requirement
imposed by the City upon itself or any person or entity acting on the City's behalf(including
without limitation any condition or requirement imposed pursuant to any contract or in
conjunction with approvals for permits for zoning, land use, construction, or development by
KmI Liceaselwpd 2
and City Attorney's office is requiring that they are not to obtain permits until they
have the necessary agreement in place. We recently authorized Pacific Fiber Link to
go ahead and submit their permit application. They will need to take the necessary
precautions for traffic control.
Gary Anderson, General Manager, Pacific Fiber Links - there is approximately
40,000 feet along West Valley Highway and we hope the project is completed by the
first part of September. It looks like a 45 — 60 day project. The installation will be
along the west shoulder of West Valley.
Committee unanimously recommended authorization for the Mayor to sign the
Limited Street License Agreement with Pacific Fiber Linlc upon approval of final
contract terms by the City Attorney's office.
Puget Sound Energy Agreement
Don Wickstrom - We are now working on the S. 1961` Street Corridor project and
there is high line along the 1961h St Corridor some of which are in their own
easement, particularly along the Boeing property from West Valley to Russell Road.
Being as they are within their own easement, when we acquire the right of way they
will have to relocate their pole system and we will be responsible for the costs. The
agreement will address some of the undergrounding costs over to the Interurban
Trail. Under the state tariff, where we are widening the road, there is a local
distribution system and we are responsible to pay 30% of the amortized costs. Our
cost is about S 118,000. There are some issues to be worked out with Puget Sound
Energy however we are asking to clear this thru Committee as a blanket authorization
to execute an agreement upon the City Attomev and the Public Works Director's
concurrence of the language in the agreement. On the agenda of July 7" is the
award of a contract for the road work along S. 196"' from West Valley to the new
bridge and this issue is in the midst of that contract.. We can still award that contract
and remove the poles later. We would like to clear this up at this point so we can
move that issue along. This agreement will then be placed on the Council agenda
upon concurrence of the language.
Committee unanimously recommended authorization for the Mayor to sign the Puget
Sound Energy Agreement, subject to concurrence Aith the language therein by the
Public Works Director and the City Attorney's office.
Meeting adjourned: 4:05 p.m.
I�
Kent City Council Meeting
Date July 21. 1998
Category Consent Calendar
1. SUBJECT: SCHOOL DISTRICT CAPITAL FACILITIES PLAN AMENDMENT -
ORDINANCE
2 . SUMMARY STATEMENT: Adoption of Ordinance No. amending
the Capital Facilities Plan Element of the Kent Comprehensive
Plan relating to Capital Facility Plans for the Kent and
Federal Way School Districts.
On July 7, 1998, the City Council approved a recommendation
from the Land Use and Planning Board to amend the Capital
Facilities Plan Element of the Kent Comprehensive Plan to adopt
the Capital Facility Plans for the Kent and Federal Way School
Districts.
3 . EXHIBITS: Ordinance
4 . RECOMMENDED BY: Land Use and Planning Board
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS•
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION•
Council Agenda
Item No. 3H
ORDINANCE NO.
AN ORDINANCE of the City Council of the City
of Kent, Washington, adopting an amendment to the Kent
Comprehensive Plan by amending the Capital Facilities Plan
element to include the Capital Facilities Plans of the Kent
and Federal Way School Districts for implementation of the
current school impact fee schedule.
WHEREAS, the_Washington State Growth Management Act (GMA)
requires internal consistency among Comprehensive Plan elements and the Zoning Map;
and
WHEREAS,to assure that Comprehensive Plans remain relevant and up-
to-date, the GMA requires each jurisdiction to establish procedures whereby amendments
to the Plan are considered by the City Council (RCW 36.70A.130(2)) and limits
amendments to once each year unless an emergency exists; and
WHEREAS, the City of Kent has established a procedure for amending
the Comprehensive Plan set forth in Chapter 12.02 of the Kent City Code which sets a
deadline of September 1 of each year for acceptance of Comprehensive Plan
amendments; and
WHEREAS, by September 1, 1997, the City of Kent Finance Department
submitted proposed amendments to the Capital Facilities element of the Comprehensive
Plan to update Capital Facilities inventories, financial information, and project
1 School Impact Fee
SECTION 2. Section 12.13.160 of the Kent City Code is hereby amended
as follows:
Sec. 12.13.160. Base fee schedule. The following fee shall be assessed for the
indicated types of development:
School District Single Family Multi-familv Multi-family studio
Kent,No. 415 $3,744.05 $1,888.40 $ 0.00
Federal Way, No. 210 $2,883.00 $ 875.00 $ 0.00
SECTION 3. -Severability. If any one or more sections, subsections, or
sentences of this Ordinance are held to be unconstitutional or invalid, such decision shall
not affect the validity of the remaining portion of this Ordinance and the same shall
remain in full force and effect.
SECTION 4. -Effective Date. This ordinance shall take effect and be in
force thirty (30) days from and after its passage, approval and publication as provided by
law.
JIM WHITE, MAYOR
ATTEST:
i
BRENDA JACOBER. CITY CLERK
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
School Impact Fee
CAPITAL FACILITIES
PLAN
1998-1999 - 2003-2004
KENT SCHOOL DISTRICT No. 415
Kent, Covington, Auburn, Black Diamond,
Renton, SeaTac, Washington
APRIL 1998 EXHIBIT
KENT SCHOOL DISTRICT No. 415
12033 SE 256N Street
Kent, Washington 98031-6643
(253) 813-7000
SIX-YEAR CAPITAL FACILITIES PLAN
1998-1999 - 2003-2004
April 1998
BOARD of DIRECTORS
Bill Boyce
Sandra Collins
Susan Follmer
Mike Jensen
Linda Petersen
ADMINISTRATION
James L. Hager, Ph.D.
Superintendent
Daniel L. Moberly
Assistant Superintendent of Business Services
Fred High
Executive Director of Finance
Gwen Dupree
Assistant Superintendent of Secondary Education
Marcia Slater, Ph.D.
Assistant Superintendent of Elementary Education & Instructional Services
Margaret Whitney
Assistant Superintendent of Human Resources & Student Support Services
Bev Cheney
Executive Director of Community Connections
Kent Keel
Executive Director of Information Technology
April,1998
KENT SCHOOL DISTRICT No. 415
SIX-YEAR CAPITAL FACILITIES PLAN
TABLE of CONTENTS
Section Page Number
I Executive Summary 2
I I Six-Year Enrollment Projection 4
III Current District "Standard of Service" 8
I V Inventory and Capacity of Existing Schools 12
V Six-Year Planning and Construction Plan 15
V I Relocatable Classrooms 18
V I I Projected Classroom Capacity 20
V I I I Finance Plan and Impact Fee Schedules 25
I X Appendixes 30
Kent School District Six-Year Capital Facilities Plan April, 1998 Page 1
I Executive Summary (continued)
The capacities of the schools in the District are calculated based on this
standard of service and the existing inventory, which includes some relocatable
classrooms. The District's 1997-98 program capacity of permanent facilities is
25,145 as adopted by the Board of Directors on March 11, 1998. Relocatables
provide additional transitional capacity until permanent facilities are completed.
Kent School District is the fourth largest district in the state. The actual number
of individual students per the October 1, 1997, head count was 25,798. Full
Time Equivalent (FTE) enrollment for this same period was 24,561.22
(Kindergarten at .5 and excluding Preschool Handicapped and Running Start students).
The District's standard of service, enrollment history and projections, and use of
transitional facilities were among subjects studied by the Citizens' Concurrency
Task Force. The Final Report of the Concurrency Task Force was approved by
the Board of Directors on March 10, 1993. Findings and recommendations of
the Concurrency Task Force are discussed further in Section I I I of this Plan.
In subsequent years, the current plan is to maintain surplus capacity consistent
with today's surplus. This surplus is achieved primarily through the transitional
use of relocatables as recommended by the Citizens' Concurrency Task Force.
The Concurrency Task Force reaffirms that, as has been the practice and
philosophy of the Kent School District, and also based on the most recent
recommendation of the Citizens' Facilities Planning Committee, portables are
NOT acceptable as permanent facilities. Portables, or, using the more accurate
but interchangeable term, orrelocatables" may be used as interim or transitional
facilities:
1. To prevent overbuilding or overcrowding of permanent school facilities.
2. To cover the gap between the time of demand for increased capacity
and completion of permanent school facilities to meet that demand.
3. To meet unique program requirements.
Use of relocatable and transitional capacity and specific recommendations by
the Concurrency Task Force are further discussed in Section V I of this Plan.
Pursuant to the requirements of the Growth Management Act, this Plan will be
updated annually, with changes in the fee schedule(s) adjusted accordingly.
Kent School District Six-Year Capital Facilities Plan April, 1998 Page 3
I I Six - Year Enrollment Projection (Continued)
STUDENT GENERATION FACTOR
"Student Factor" is defined by code as "the number derived by a school district
to describe how many students of each grade span are expected to be
generated by a dwelling unit" based on district records of average actual student
generated rates for developments completed within the last five years.
Following these guidelines, the student generation factor for Kent School District
is as follows:
Single Family Elementary .512
Junior High .188
Senior High .140
Total .840
Multi-Family Elementary .235
Junior High .080
Senior High .062
Total .377
The student generation factor is based on a survey of 2,525 single family
dwelling units and 3,092 multi-family dwelling units. There was no adjustment for
occupancy and studio apartments were excluded. Please refer to Appendix E on
Page 33 for details of the Student Generation Factor survey.
The actual number of students in those residential developments was
determined using the District's Education Logistics (EDULOG) Transportation
System. In 2,525 single family dwelling units there were 1,292 elementary
students, 475 junior high students, and 354 senior high students for a total of
2,121 students. In 3,092 multi-family dwelling units, there were 727 elementary
students, 247 junior high students, and 192 senior high students, for a total of
1,166 students.
Kent School District S6c-Year Capital Facilities Plan April, 1998 Page 5
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I I Six -Year Enrollment Projection
For capital facilities planning, growth projections are based on student yield from
documented residential construction projected over the next six years. With a
few notable exceptions, the expectation is that enrollment increases will occur
District-wide. District projections are based on historical growth patterns
combined with continuing development of projects in the pipeline dependent on
market and growth conditions. (see Table 2)
The student generation factor as defined on the next page, is the basis for the
growth projections from new developments.The District will continue to track new
development activity to determine impact to schools and monitor conditions to
reflect adjustments in this assumption. The six-year enrollment projection
anticipates significant enrollment growth from new development currently in
some phase of planning or construction in the district.
The King County live births and the District's relational percentage average were
used to determine the number of kindergartners entering the system. Through
the ten-year period, the percentage increases ranged from a low of 8.43% in
1987 to a high of 9.51% in 1991. (See Table i) Based on 1997 percentage, 8.44%
of King County live births is equivalent to the number of students projected to
enter kindergarten in the district for the next six-year period. (see Table 2)
Early Childhood Education students (formerly identified as "Preschool Special
Education [SE] or handicapped") are calculated and reported separately on a .5
FTE basis.
The first grade population is traditionally 7 - 8% larger than the kindergarten
population due to growth and transfers to the District from private kindergartens.
Information on new residential developments and the completion of these
proposed developments in all jurisdictions may be considered in the District's
future analysis of growth projections.
Within practical limits, the District has kept abreast of proposed developments.
The Kent School District primarily serves four permitting jurisdictions:
unincorporated Metropolitan King County, the Cities of Kent, Covington and
Auburn. The Lake Sawyer area has recently been annexed to the City of Black
Diamond and the western portion of the district includes a small portion of the
City of SeaTac.
(Continued)
Kent School District Six-Year Capital Facilities Plan April, 1998 Page 4
I Executive Summary
This Six-Year Capital Facilities Plan (the "Plan") has been prepared by the Kent
School District (the "District") as the District's facilities planning document, in
compliance with the requirements of Washington's Growth Management Act,
King County Code K.C.C. 21A.43 and Cities of Kent, Covington and Auburn.
This annual plan update was prepared using data available in the spring of 1998
for the 1997-98 school year.
This Plan is consistent with prior long-term capital facilities plans adopted by the
Kent School District. This Plan is not intended to be the sole planning document
for all of the District's needs. The District may prepare interim and periodic Long
Range Capital Facilities Plans consistent with Board Policies, taking into
account a longer or shorter time period, other factors and trends in the use of
facilities, and other needs of the District as may be required. Any such plan will
be consistent with this Six-Year Capital Facilities Plan.
The Kent School District Capital Facilities Plan has been adopted by
Metropolitan King County Council and Cities of Kent and Covington and
included in the Capital Facilities Plan element of the Comprehensive Plans of
each jurisdiction. An impact fee implementing ordinance for the unincorporated
areas was effective September 15, 1993. A similar ordinance for the City of Kent
portion of the District was effective in March, 1996. In order for impact fees to
continue to be collected, all jurisdictions must also adopt this plan update. The
Plan has also been submitted to the Cities of Auburn, Black Diamond, Renton
and SeaTac.
A financing plan is included in Section V I I I which demonstrates the District's
ability to implement this Plan.
This Capital Facilities Plan establishes the District's "standard of service" in
order to ascertain the District's current and future capacity. While the State
Superintendent of Public Instruction establishes square footage guidelines for
capacity, those guidelines do not account for the local program needs in the
District. The Growth Management Act, King County and City codes and
ordinances authorize the District to make adjustments to the standard of service
based on specific needs of the District.
In general, the District's current standard provides that class sizes for grades
K - 3 should not exceed 26 students, class size for grades 4 - 9 should not
exceed 29 students, and class size for grades 10 - 12 should not exceed 31
students. (See Section I I I for more specific information.)
(Continued)
Kent School District Six-Year Capital Facilities Plan April, 1998 Page 2
Kent School District No. 415
Six-Year Capital Facilities Plan
1998-1999 - 2003-2004
April 1998
For information on the Plan, please call the
Finance & Planning Department at (253) 813-7295.
Capital Facilities Plan
Contributing Staff
Gwenn Escher, Community Planning Administrator
Clint Marsh, Director of Facilities
Edith Wheeler& Kathy Metzener, Facilities Department
April, 1998
CAPITAL FACILITIES
PLAN
1998-1999 - 2003-2004
KENT SCHOOL DISTRICT No. 415
Kent, Covington, Auburn, Black Diamond,
Renton, SeaTac, Washington
APRIL 1998 J
PASSED: day of , 1998.
APPROVED: day of , 1998.
PUBLISHED: day of , 1998.
I hereby certify that this is a true copy of Ordinance No. ,passed
by the City Council of the City of Kent, Washington, and approved by the Mayor of the
City of Kent as hereon indicated.
BRENDA JACOBER. CITY CLERK
P'U.A W\0RDINANCIachw1imp=.ord.doc
4 School Impact Fee
summaries, but the Capital Facilities Plans for the Kent and Federal Way School Districts
were not available until after the deadline for filing the Comprehensive Plan
Amendments; and
WHEREAS, on February 9. 1998, the Public Works and Planning
Committee declared an emergency pursuant to Chapter 12.02 of the Kent City Code for
acceptance of an emergency Comprehensive Plan Amendment in order to incorporate the
school districts Capital Facilities Plans as an element of the Kent Comprehensive Plan
- Capital Facilities Plan element; and
AS the current Ca
pital ital Facilities Plans for the Kent and Federal
WHERE p
Way School Districts were received by the City of Kent after April of 1998; and
WHEREAS, on May 26, 1998, the Land Use and Planning Board
reviewed the Capital Facilities Plans of the Kent and Federal Way School Districts,
conducted a public hearing, and recommended that the Capital Facilities Plan element of
the Kent Comprehensive Plan be amended to adopt the Capital Facilities Plans for the
Kent and Federal Way School Districts, and that a new fee schedule reflecting the new
base fee schedules be adopted, NOW THEREFORE.
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON,
DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The Capital Facilities Plan element of the Kent
Comprehensive Plan is hereby amended to include the Capital Facilities elements of the
Kent and Federal Wav School Districts as set forth in Exhibit A, attached hereto and
incorporated herein by this reference.
School Impact Fee
KENT SCHOOL DISTRICT No.415
SIX-YEAR ENROLLMENT PROJECTION
1997 1998 1999 2000 2001 2002 2003 ;<'
King County Live Births 23,049 22,330 21,972 21,817 21,573 22,395 23,079 '
Increase/Decrease 250 -719 -358 -513 -244 822 684
Kindergarten/Birth % 2 8.44% 8.44% 8.44% 8.44% 8.44% 8.44% 8.44%
2 Early Childhood Educalion 0.5 44 57 68 77 87 98 110
3 Kindergarten FTE @ .5 973 943 927 921 910 945 974
Grade 1 2,085 2,039 1,989 1,986 1,922 1,903 1,967
Grade 2 2,195 2,123 2,142 2,121 2,066 2,005 1,980
Grade 3 2,060 2,260 2,226 2,274 2,201 2,149 2,082
Grade 4 2,066 2,091 2,363 2,358 2,354 2,284 2,226
Grade 5 2,028 2,146 2,194 2,495 2,438 2,437 2,361
Grade 6 2,036 2,056 2,249 2,290 2,575 2,521 2,514
Grade 7 1,982 2,031 2,131 2,345 2,347 2,633 2,576
Grade 8 1,936 1,998 2,106 2,227 2,402 2,405 2,688
Grade 9 1,931 1,939 2,073 2,202 2,284 2,460 2,460
Grade 10 1,978 1,963 1,995 2,145 2,245 2,328 2,502
Grade 11 1,797 1,813 2,019 2,067 2,188 2,289 2,370
Grade 12 1,507 1,645 1,869 2,091 2,110 2,232 2,331
Total Enrollment 24,618 25,104 26,351 27,599 28,129 28,689 29,141
"a-3
Yearly Increase 774 486 1,247 1,248 530 560 452
Yearly Increase% 3.25% 1.97% 4.97% 4.74% 1.92% 1.99% 1.58%
Cumulative Increase 774 1,260 2,507 3,755 4,285 4,845 5,297
€< Full Time Equivalent(FTE) 24,618 25,104 26,351 27,599 28,129 28,689 29,141 !`'
' Projection through 2001 is King County actual live births and remainder is forecasted live births from trend data.
2 Kindergarten FTE enrollment projection at.5 is calculated by using the Districts past 5-year weighted average of
kindergarten enrollment compared to King County live births 5 years earlier. (ECE=Preschool Handicapped program)
3 Oct. 97 Full time equivalent(FTE)w/Early Childhood Education&Kindergarten at.5&excluding Running Start=24,618.
Oct.97 Individual student headcount=25,798 students. Elem., Kindergarten& ECE @ HdCt+Secondary FTE=25,621.
G R O W T H P R O J E C T I O N S - Adjustments for current economic factors
For facilities planning purposes,this six-year enrollment projection anticipates significant enrollment
growth from new development currently in some phase of planning or construction in the district.
Kent School District Sic-Year Capital Facilities Plan Table 2 April, 1998 Page 7
III Current Kent School District "Standard of Service" (continued)
Identified students will also be provided other educational opportunities in
classrooms for programs designated as follows:
English As a Second Language (ESL)
ECEAP & Headstart (Early Childhoon Education Assistance Programs)
Integrated Programs & Resource Rooms (for special remedial assistance)
Education for Disadvantaged Students (Title I)
Gifted Education
Other Remediation Programs
Leaming Assisted Program (LAP)
School Adjustment Programs for severely behavior-disordered students
Hearing Impaired
Mild, Moderate and Severe Developmental Disabilities
Developmental Kindergarten
Early Childhood Education (3-4 yr. old preschool handicapped students)
Some of the above special programs require specialized classroom space, as
well as music and physical education classrooms, computer labs, etc.; thus, the
permanent capacity of some of the buildings housing these programs is reduced.
Some students, for example, leave their regular classroom for a short period of
time to receive instruction in these special programs and space must be
allocated to serve these programs. Some newer buildings have been
constructed to accommodate most of these programs; some older buildings have
been modified, and in some circumstances, these modifications reduce the
classroom capacity of the buildings. When programs change, program capacity
fluctuates and is updated annually to reflect the change in program and capacity.
Current Standards of Service for Secondary Students
The standards of service outlined below reflect only those programs and
educational opportunities provided to secondary students which directly affect
the capacity of the school buildings.
Class size for grades 7 - 9 should not exceed 29 students.
Class size for grades 10 - 12 should not exceed 31 students.
Special Education for students with disabilities may be provided in a self-
contained classroom with a capacity of 10-15 depending on the program.
(continued)
Kent School District Six-Year Capital Facilities Plan April, 1998 Page 9
III Current Kent School District "Standard of Service" (continued)
The Final Report of the Citizens' Concurrency Task Force included Findings and
Recommendations and provision for the following long term goals:
A. Seek to reduce classroom utilization rates to allow more
flexibility on the building level.
B. Seek to lower average class size from that established for
the 1992-93 school year.
C. Seek to minimize boundary changes.
D. Ensure that new permanent facilities are designed to accommodate
portables:
1) to resolve current quality concerns
2) to provide for sites for portables to meet increased demand.
E. Pursue modernization of current permanent facilities to resolve
current quality concerns and to provide for additional sites for
portables to meet increased demand.
F. Pursue modernization or replacement of current portables to
resolve quality concerns.
G. Ensure that new portables meet current concerns of quality.
H. Ensure that all sites for portables be modernized and utilities
be installed to meet quality concerns.
I. The quality of facilities, when using relocatable facilities, is a
major concern of citizens of the Kent School District. Use of
relocatable and transitional capacity as well as more specific
concerns and recommendations by the Task Force are further
discussed in Section V I of this Plan.
The Task Force also states that it has reviewed and accepted the explanation of
methodology and the conclusions reached in the enrollment Forecasting System
report and recommends that methodology not be changed without Board
approval.
Kent School District six-Year Capital Facilities Plan April, 1998 Page 11
KENT SCHOOL DISTRICT
INVENTORY and CAPACITY of EXISTING SCHOOLS
997
Year <t4<<
Program
SCHOOL Opened ASR ADDRESS 9
capacity .:
Carriage Crest Elementary 1990 CC 18235-140th Avenue SE, Renton 98058 539
Cedar Valley Elementary 1971 CV 26500 Timberiane Way SE, Covington 98042 462
Covington Elementary 1961 CO 17070 SE Wax Road, Covington 98042 530
Crestwood Elementary 19t10 CW 25225-180th Avenue SE, Covington 98042 487
Daniel Elementary 1992 DE 11310 SE 248th Street, Kent 98031 479
East Hill Elementary 1953 EH 9825 S 240th Street, Kent 9=1 462
Fairwood Elementary 1969 FW 16600-148th Avenue SE, Renton 98058 458
Glenridge Elementary 1996 GR 19405-120th Avenue SE,Renton 98058 539
Grass Lake Elementary 1971 GL 28700-191st Place SE, Kent 98042 481
Horizon Elementary 1990 HE 27641 -144th Avenue SE, Kent 98042 490
Jenkins Creek Elementary 1987 JC 26915-186th Avenue SE, Covington 98042 484
Kent Elementary 1938 KE 317-4th Avenue South, Kent 9=2 245
Lake Youngs Elementary 1965 LY 19660-142nd Avenue SE, Kent 98042 590,
Martin Sortun Elementary 1987 MS 12711 SE 248th Street, Kent 98031 513
Meadow Ridge Elementary 1994 MR 27710-108th Avenue SE,Kent 98031 506
Meridian Elementary 1939 ME 25621 -140th Avenue SE, Kent 98042 564
Neely-O'Brien Elementary 1990 NO 6300 South 236th Street, Kent 98032 436
Panther Lake Elementary 1938 PL 20831 -1 Oath Avenue SE, Kent 98031 425
Park Orchard Elementary 1963 PO 11010 SE 232nd Street, Kent 98031 506
Pine Tree Elementary 1967 PT 27825-118th Avenue SE, Kent 98031 564
Ridgewood Elementary 1987 RW 18030-162nd Place SE, Renton 98058 564
Sawyer Woods Elementary 1994 SW 31135 228th Avenue SE,Kent 98042 539
Scenic Hill Elementary 1960 SH 26025 Woodland Way South, Kent 98031 487
Soos Creek Elementary 1971 SC 12651 SE 218th Place, Kent 98031 465
Springbrook Elementary 1969 SB 20035-100th Avenue SE, Kent 98031 455
Sunrise Elementary 1992 SR 22300-132nd Avenue SE, Kent 98042 564
Elementary TOTAL 12,834
Cedar Heights Junior High 1993 CH 19640 SE 272 Street,Covington 98042 1.011
Kent Junior High 1952 KJ 620 North Central Avenue, Kent 98032 826
Mattson Junior High 1981 MA 16400 SE 251st Street, Covington 98042 827
Meeker Junior High 1970 MK 12600 SE 192nd Street, Renton 98058 897
Meridian Junior High 1958 MJ 23480-120th Avenue SE, Kent 98031 769
Northwood Junior High 1996 NW 17007 SE 184th Street, Renton 98058 994
Sequoia Junior High 1966 SJ 11000 SE 264th Street, Kent 98031 799
Junior High TOTAL 6.123
Kentlake Senior High School 1997 KL 21401 SE 300th Street,Kent 98042 1,648
Kent-Meridian Senior High 1951 KM 10020 SE 256th Street, Kent 98031 1,487
Kentridge Senior High 1968 KR 12430 SE 208th Street, Kent 98031 1,299
Kentwood Senior High 1981 KW 25800-164th Avenue SE, Covington 98042 1,338
'Senior High TOTAL 5,772
Kent Learning Center(Grandview) 1965 LC 22420 Military Road, Des Moines 98198 416
DISTRICT TOTAL 25,145
Kent School District Six-Year Capital Facilities Plan Table 3 April,1998 Page 13
V The District's Six-Year Planning and Construction Plan
At the time of preparation of this Plan in spring of 1998, the following projects are
currently underway in the District:
• Elementary#27a is under construction at the southeast comer of Meeker and 64th
Avenue S. near downtown Kent. The school is scheduled to open in January 1999.
The current plan is for the students, staff and programs currently at Kent Elementary
to move to the new location at that time.
The site for Elementary#29 is under construction at the northeast comer of SE 216th
Street and 117th Avenue SE. The school is scheduled to open in the fall of 1999.
• Site acquisition is in progress for Elementary#30 which is in the planning stages and
scheduled to open in the fall of 2000. School service areas may be adjusted for the
opening of these new schools to equalize enrollment population district-wide.
• Junior High#8 is under review to fill future needs for grades 7 through 9. Potential sites
for future facilities are listed in Table 4 and shown on the site map on page 17.
• Glenridge Elementary (#28) and Northwood Junior High (#7) opened in the fall of 1996.
Kentlake Senior High opened in the fall of 1997. Each of these schools combine with
portables to continue to provide capacity for increases to enrollment from new
development.
Each of the elementary schools have capacity planned for approximately 540 students
each, depending on placement of special programs. Junior high schools are planned
for a program capacity of approximately 1,000 students and Kentlake Senior High (#4)
has a current program capacity of 1,648.
County and city planners, decision makers and school districts are encouraged to
consider safe walking conditions for all students when reviewing applications and
design plans for new developments. This should include sidewalks, pull-outs and turn
arounds for school buses.
Included in this Plan is an inventory of projects by type, size, location or region, and
estimated completion date. Also included in the inventory are sites identified by the
District which are potentially acceptable site alternatives in the future. (see Table a)
The voter approved 1990 Bond Issue for $105.4 million included funding for the
purchase of eleven sites for some of these and future schools, and the sites acquired
to date are included in this Plan. Not all undeveloped properties meet school
construction requirements and some property may be traded or sold to meet facility
needs.
Based on voter approval of $130 million in construction funding in February, 1994,
elementary schools # 29 and # 30 are the last two to be constructed which have
received voter approval. The Citizens' Facilities Planning Committee will reconvene to
review future needs and make a recommendation to the Board for a future bond
election for capital projects.
Kent School District Six-Year Capital Facilities Plan April, 1998 Page 15
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S = Senior High site
J = Junior High site ...
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X = Support Facility sitefrr
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Map source: Kitq County Planning S GommunRy Development,Division �•
Site identirk:ation Kent School District
�Y 'r
Kent School District Six-Year Capital Facilities Plan April, 1998 Page 17
V I Relocatable Classrooms (continued)
For the purpose of clarification, the term "portables" and the more descriptively
accurate term, "relocatables" are used interchangeably in this Plan as well as in
the Concurrency Task Force Report. The reports also reference use of
portables or relocatables as interim or transitional capacity/facilities.
During the time period covered by this Plan, the District does not anticipate that
all of the District's relocatables will be replaced by permanent facilities. During
the useful life of some of the relocatables, the school-age population may
decline in some communities and increase in others, and these relocatables
provide the flexibility to accommodate the immediate needs of the community.
Although the Citizens' Concurrency Task Force has reaffirmed that portables are
not acceptable as PERMANENT facilities, they did recommend that portables, or
relocatables, may be used as interim or transitional facilities:
1. To prevent overbuilding or overcrowding of permanent school
facilities.
2. To cover the gap between the time of demand for increased
capacity and completion of permanent school facilities to meet
that demand.
3. To meet unique program requirements.
Portables, or relocatables, currently in use will be evaluated resulting in some
being improved and some replaced. Quality concerns will be among those
addressed by the next Citizens' Facilities Planning Committee in review of
capital facilities needs for the next bond issue.
The Plan projects that the District will use relocatables to accommodate interim
housing needs for the next six years and beyond. The use of relocatables, their
impacts on permanent facilities, life cycle and operational costs, and the
interrelationship between relocatables, emerging technologies and educational
restructuring will continue to be be examined.
Kent School District Six-Year Capital Facilities Plan April, 1998 Page 19
KENT SCHOOL DISTRICT No. 415
PROJECTED ENROLLMENT and CAPACITY
TOTAL DISTRICT
SCHOOL YEAR 1997-98 19 8-99 1 1999-2000 2000-toot 2001-2002 2002-2003 1 2003-2004_
Actual P R 0 1 E C T E D
............. ......
Permanent Program Ca 21,964 25,145 25,"0 25,980 26,520 26,520 27,520
lNew Permanent Construction 1 1
Glenridge Elementary (#28) 539
Northwood Junior High (#7) 994
Kentlake Senior High (#4) 1,648
Elementary#27a 295
To replace Kent Elementary-Net Capacity Gain
Elementary#29 540
Elementary#30 540
Junior High#8 1,000
Permanent Program Capacity Subtotal l 25,145 25,440 25,980 26,520 26,520 27,520 27,520
[Interim Relocatable Capacity
Elementary Relocalabie Capacity Required 243 189 81
Junior High Relocatable Capacity Required 203 667 928 377 609
Senior High Relocatable capacity Required 124 558 775 1,085 1,457
ITotal Relocatable Capacity Required 243 189 408 1,225 1,703 1,462 2,066
TOTAL CAPACITY 25,388 25,629 26,388 27,745 28,223 28,982 29,586]
2
ITOTAL FTE ENROLLMENT/PROJECTION 24,618 25,104 26,351 27,599 28,129 28,689 29,141
LDISTRICT AVAILABLEI CAPACITY 770 525 37 146 94 293 445
Capacity is based on standard of service for program capacity.
2
FTE=Approximate Full Time Equivalent Enrollment (is. ECE Preschool Handicapped&1/2 day Kindergarten student=.5).
Kent School District Six-Year Capital Facilities Plan Table 5 April,1998 Page 21
KENT SCHOOL DISTRICT No. 415
PROJECTED ENROLLMENT and CAPACITY
JUNIOR HIGH
...........
SCHOOL YEAR 1997-98 1998-99 1999-2000 200D-2001 1 2001-2002 2002-2003 1 2003-2004
Actual P R 0 1 E C T E D
.............. ......... .........
Junior High Permanent Program Capacity 5,129 6,123 6,123 6,123 6,123 6,123 7,123
Now Permanent Junior High Construction
Northwood Junior High (#7) 994
Junior High#8 1,000
subtotal 6,123 6,123 6,123 6,123 6,123 7,123 7,123
lRelocatable Capacity Required 1 1 203 667 928 377 609
TOTAL CAPACITY ' 1 6,123 6,123 6,326 6,790 7,051 7,500 7,732
-F-
FTE ENROLLMENTIPROJECTION 2 5,849 5,968 6,310 6,774 7,033 7,498 7,724
ISURPLUS (DEFICIT) CAPACITY 274 155 16 16 18 2 8.
1 Capacity numbers are based on standard of service for program capacity.
2 FTE = Approximate Full Time Equivalent Enrollment
The equivalent of approximately 50 FTE Junior High students are served part of the day at high schools.
Kent School District Six-Year capital Facilities Plan Table 5 B April,1995 Page 23
V I I I Finance Plan
The finance plan shown on Table 6 demonstrates how the Kent School District
plans to finance improvements for the years 1998 - 1999 through 2003 - 2004.
The financing components include secured and unsecured funding. The plan is
based on voter approval of future bond issues, securing of state funding and
collection of impact fees under the State Growth Management Act and voluntary
mitigation fees paid pursuant to State Environmental Policy Act.
Kent School District Six-Year Capital Facilities Plan April, 1998 Page 25
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KENT SCHOOL DISTRICT No. 415
PROJECTED ENROLLMENT and CAPACITY
SENIOR HIGH
SCHOOL YEAR 1997-98 1998-99 1 1999-2000 2000-2001 1 2001-2002 2002-2003 1 2003-2004
Actual P R 0 1 E C T E D
..........-.... ..... ............—..
Senior High Permanent Program Capacity 4,124 5,772 5,772 5,772 5,772 5,772 5.772
lNew Permanent Senior High Constriction
Kentlake Senior High (#4) 1,648
subtotal 5,772 5,772 5,772 5,772 5,772 5,772 5,772
lRelocatable Capacity Required ' 1 124 558 775 1,085 1,457
TOTAL CAPACITY ' —F5,772 5,772 5,896 6,330 6,547 6,857 7,229
FTE ENROLLMENT/PROJECTION 2 5,282 5,421 5,883 6,303 6,543 6,849 7,203
ISURPLUS (DEFICIT) CAPACITY 490 351 13 27 4 8 26
1 Capacity numbers are based on standard of service for program capacity.
2 FTE = Approximate Full Time Equivalent Enrollment, excluding Running Start students.
The equivalent of approximately 50 FTE Junior High students are served part of the day at high schools.
Kent School District Six-Year Capital Facilities Plan Table 5 C April,1998 Page 24
KENT SCHOOL DISTRICT No.415
PROJECTED ENROLLMENT and CAPACITY
ELEMENTARY
M.......... .... ...
SCHOOL YEAR 1997-98 1998-99 1 i99: mw 2000-toot I zoos-= =2-2c)m 2003-2004
Actual P R 0 1 E C T E D
.............. .... .....
Elementary Permanent Program Capacity 12,295 13,250 13,545 14,085 14,625 14,625 14,625
Kent Leaming Center-Special Program 416
New Permanent Elementary Construction I
Glenridge Elementary (#28) 539
Replaced Spring Glen Elementary-leased from Renton SD
Elementary#27a 295 q4m capacity)
Replace Kent Elementary 540-245-295 Not Capacity
Elementary#29 540
Elementary#30 540
Subtotal 13,250 13,545 14,085 14,625 14,625 14,625 14,625
lRelocatable Cap.acity Required 2 243 189 81
TOTAL CAPACITY 2 13,493 13,734 14,166 14,625 14,625 14,625 14,625
LTE ENROLLMENT/PROJECTION 3 13,487 3,715 14,158 14,522 14,553 14,342 14,21.4
ISURPLUS (DEFICIT) CAPACITY 6 19 8 im 72 283 411
1 Kent Learning Center is a special program at Grandview School serving students in Grades 2 through 12.
The school was designed and is currently Configured as an elementary school.
2 Capacity is based on standard of service for program capacity.
3 FTE =Approximate Full Time Equivalent Enrollment or Projection
(ie. Early Childhood Education students& 1/2 day Kindergarten students = .5).
Kent School District Six-Year Capital Facilities Plan Table 5 A April,1998 Page 22
....................
V I I Projected Six-Year Classroom Capacities
To summarize the current enrollment and program capacity, the breakdown at
each grade span is as follows:
Total oct. i, 1997 Surplus
Grade Span Capacity Capacity Capacity I*FTE Enrollment Capacity
Senior High 5,772 0 5,772 5,282 490
Junior High 6,123 0 6,123 5,849 274
Elementary and
Kent Learning Center 13,250 243 13,493 13,487 6
District Total 25,145 243 25,388 24,618 770
FTE=Full Time Equivalent students with kindergarten&Early Childhood Education(ECE)students at.5
FTE enrollment excluding Running Start and Early Childhood Education students Is 24,561.22.
Total District headcount is 25,798.
Early Childhood Education(ECE)was previously known as the'Special Ed Preschool" program or
'Preschool Handicapped' program.
The program capacity study was updated for changes in programs as well as the
addition of Northwood Junior High, Kentlake High School and the Kent Learning
Center program.
Based on the enrollment forecasts, current inventory and capacity, current
standard of service, relocatable capacity, and future planned classroom space,
the District anticipates having sufficient capacity to house students over the next
six years. (See Table 5 and Tables 5 A-B-C)
This does not mean that some schools will not experience overcrowding. There
will be significant need for new schools to accommodate growth within the
District. Some schools, by design, may be opened with relocatables on site.
Boundary changes, movement of relocatables, zoning changes, market
conditions, and educational restructuring will all play a major role in solving
overcrowding and underutilization of facilities in different parts of the District.
Kent School District Slx-Year Capital Facilities Plan April, 1998 Page 20
V I Relocatable Classrooms
Currently, the District utilizes 138 total relocatables. Of this total, 54 are utilized
to house students in excess of permanent capacity, 79 are used for program
purposes at school locations, and five for other purposes.(see Appendices A a C o)
Based on enrollment projections and funded permanent facilities, the District
anticipates the need to purchase some relocatables during the next six-year
period.
In the Final Report approved by the Board of Directors on March 10, 1993, the
Kent School District Citizens' Concurrency Task Force reaffirmed that, as has
been the practice and philosophy of the Kent School District, based on the most
recent recommendation of the Citizens' Facilities Planning Committee, portables
(or"relocatables") are NOT acceptable as permanent facilities.
In addition to the Findings and Recommendations regarding portables listed in
Section I I I, "Standard of Service," the Task Force also listed some specific
concerns in regard to use of portables as interim or transitional capacity:
I. The quality of facilities, when using relocatable facilities, is a major
concern of citizens of the Kent School District. That the Kent School
District should consider the following factors and priorities when
using, purchasing and modernizing portables:
A. HIGHEST CONCERNS
1. Adequate heat
2. Portable covered walkways, where practical
3. Adequate ventilation
4. Fire Safety
B. MODERATE CONCERNS
1. Adequate air conditioning
2. Security
3. Intercoms / Communication
4. Restroom facilities
5. Storage facilities
6. Crowding / class size
7. Noise
8. Availability of equipment (i.e. projectors, etc.)
9. Lack of water (use bottled water/portable tanks for drain)
(Continued)
Kent School District Six-Year capital Facilities Plan April, 1998 Page 18
KENT SCHOOL DISTRICT No. 415
Projects Planned, Under Construction, or Providing Additional Capacity
Site Acquisitions included
%for
0. Projected Projected Program FACILITY SITE LOCATION Type status completion Program new
..........
owth Date Ca Gr
Appitwimate I Approarnsts
ELEMENTARY (Numbers assigned to future schools may not correlate with number of existing schools.)
Glenridge Elementary(#28) 19405-120 Ave SE,Renton Now Open Fall 1996 539 50%
Elementary#27a 1 SE Comer 64 Ave&Meeker St New' consauction Jan-99 295(net) 50%
1 Elementary ll 272 is planned as Kam Elementary Program Replacement in progress (540-245)
Elementary#29 (Funded) SE 216&117 SE,Kent 98042 Now C4neiruction 1999 540 50%
Elementary#30 (Funded) To be determined 2 Now Planning 2000 540 50%
JUNIOR HIGH I
Northwood Junior High(#7) 17007 SE 184 St,Renton 058 New Open Fall 1996 994 25%
Junior High#8 (Unfunded) To be determined 2 New Preliminary 2D02 1,000 75%
Planning
SENIOR HIGH
Kentlake Senior High(#4) 21401 SE 300 St,Kent 98042 New Open Fall 1997 1,601 40%
Additional
TEMPORARY FACILITIES I I Capacity
Replacement Relocatables; For replacement as needed New Planning 1999 0
Additional Relocatables; (13) For placement as needed New Planning 1999 27-31 each 100%
SUPPORT FACILITIES I
Satellite Bus Facility To be determined 2 New Planning ? N/A
OTHER SITES ACQUIRED _IType
Covington area (Near MattsonJH) SE 251 & 164 SE, Covington 98G42 Elementary
Covington area (Scarse4la) SE 290&156 SE, Kent 98042 Elementary
Ham Lake area (Pollard) 16820 SE 240, Kent 98042 Elementary
Horseshoe/Keevies Lake area(West) SE 332&204 SE, Kent 98042 Junior High
PT/HE area(Williams/Plemmons) SE 286&124 SE, Kent 98031 Junior High
Sequoia area(Yau assemblage) SE 270& 120 SE, Kent 98031 Elementary
Shady Lake area (Sowers,etc.) 17426 SE 192 Street, Renton 98058 Elementary
So.King Co.Activity Center(Nike site) SE 167&170 SE, Renton 980`.28 School or
Support Facility
Notes:
'Elementary#27a is planned as Kent Elementary Program Replacement.
2 some sites are acquired but placement has not been determined.
Kent School District Six-Year Capital Facilities Plan Table 4 April,1998 Page 16
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Kent School District Six-Year Capital Facilitiesmn a#,998 Page14
I V Inventory and Capacity of Existing Schools
Currently, the District has permanent program capacity to house 25,145 students
based on the District's Standard of Service as set forth in Section I I I. Required
relocatable capacity for 243 students brings the total capacity to 25,388.
The first school day of October is set by OSPI as the enrollment count date for
the year. Full Time Equivalent (FTE) student enrollment for October 1, 1997
was 24,618 with kindergarten and Early Childhood Education students
(preschool special education or handicapped) counted at .5 and excluding
College-only Running Start FTE's. (see Tames 5 a 5 A-&c) A headcount of all students
enrolled on October 1, 1997 totals 25,798 which ranks Kent School District as
the fourth largest district in the state of Washington.
The breakdown at each grade span is as follows:
1997 - 1998 Permanent Relocatable Total 1997 - 1998
Current Capacity Capacity Capacity 'FTE Enrollment
••kiel„cift EaAyd�fktteoE
%EEu=Wn sUWsms 0.5 FM
Senior High 5,772 0 5,772 5,259
Junior High 6,123 0 6,123 5,803
Elementary 12,834 243 13,077 13,453
Kent Learning Center 416 0 416 103
District Total 25,145 243 25,388 24,618
FTE=Full Time Equivalept students with kindergarten 8 Early Childhood Education students at.5
(P223 FTE enrollment without Early Childhood Education preschool students is 24,561.22. Headcount is 25,796.)
Early Childhood Education (ECE)was previously known as the'Special Ed Preschool" program or
'Preschool Handicapped" program.
Included in this Plan is an inventory of the District's schools by type, address
and current capacity. (see Table 3 on Page 13) Kent Learning Center replaced the
alternative high school program previously known as Kent West. This special
program serves grades 2 through 12 and is located in the former Grandview
School in the western part of the District. It was designed and is currently
configured as an elementary school.
Calculation of Elementary, Junior High and Senior High School capacities are
set forth in Appendices A, B and C on pages 30 and 31. A map of existing
schools is included on Page 14.
Kent School District Six-Year Capital Facilities Plan April, 1998 Page 12
III Current Kent School District "Standard of Service" (continued)
Identified students will also be provided other education opportunities in
classrooms for programs designated as follows:
Computer Labs
English As a Second Language (ESL)
Integrated Programs & Resource Rooms (for special remedial assistance)
Preschool and Daycare
Honors (Gifted) and Advanced Placement Programs
Basic Skills Programs
Traffic Safety Education
JROTC-Junior Reserve Officers Training Corps
Variety of Technical &Applied Programs (Vocational Education)
i.e. Home & Family Life (Cooking, Sewing, Child Development, etc.)
Business Education (Keyboarding, Accounting, Business Law,
Sales & Marketing, etc.) Woods, Metals, Welding, Electronics,
Manufacturing Technology, Auto Shop, Commercial Foods,
Commercial Art, Drafting & Drawing, Electronics, Careers, etc.
Many of these programs and others require specialized classroom space which
can reduce the permanent capacity of the school buildings. In addition, an
alternative home school, choice and transition program is provided for students
in grades 2-12 at Kent Learning Center.
Space or Classroom Utilization
As a result of scheduling conflicts for student programs, the need for specialized
rooms for certain programs, and the need for teachers to have a work space
during their planning periods, it is not possible to achieve 100% utilization of
regular teaching stations. Based on the analysis of actual utilization of
classrooms, the District has concluded that the standard utilization rate is 95%
for elementary schools and 85% for secondary schools. In future, the District
will continue close analysis of actual utilization.
Kent School District Citizens' Concurrence Task Force
The Kent School District Board of Directors appointed a Citizens' Concurrency
Task Force, made up of a cross section of the community, to assist in defining
the District's Standard of Service. To accomplish this task, the Task Force was
directed to study Kent School District enrollment history and projections,
demographics and planned new developments, land availability for new schools,
facility capacities and plans, frequency of boundary changes, and portable
(relocatable) vs. permanent facility issues. A meeting for public input was
conducted and the Final Report of the Citizens' Concurrency Task Force was
approved by the Board of Directors on March 10, 1993. (continued)
Kent School District Six-Year Capital Facilities Plan April, 1998 Page 10
III Current Kent School District "Standard of Service"
In order to determine the capacity of the District's facilities, the King County
Code refers to a "standard of service" that each school district must establish in
order to ascertain its overall capacity. The standard of service identifies the
program year, the class size, the number of classrooms, students and programs
of special need, and other factors determined by the District which would, in the
District's judgment, best serve its student population.
This Plan includes the standard of service as established by Kent School District
and as affirmed by the Kent School District Citizens' Concurrency Task Force.
Relocatables included in the capacity calculation use the same standard of
service as the permanent facilities. (See Appendix A, B & C)
The standard of service defined herein may change significantly in the future.
Kent School District is currently involved in a long-term strategic planning
process which may affect aspects of the District's "standard of service". Future
changes to the standard of service will be reflected in future capital facilities
plans.
Current Standards of Service for Elementary Students
Class size for grades K - 3 should not exceed 26 students.
Class size for grades 4 - 6 should not exceed 29 students.
Program capacity for regular education classrooms is calculated at an average
of 27 students per classroom because there are four grade levels at K - 3 and
fluctuations between primary and intermediate grade levels (i.e. Third / Fourth
grade split classes, etc.).
Students may be provided music instruction and physical education in a
separate classroom or facility.
Students may have scheduled time in a special computer lab.
Special Education for students with disabilities may be provided in a self-
contained classroom with a capacity of 10-15 depending on the program.
(continued)
Kent School District Sic-Year capital Facilities Plan April, 1998 Page 8
KENT SCHOOL DISTRICT
FACTORS FOR ESTIMATED IMPACT FEE CALCULATIONS
.tudent Generation Factors -Single Family Student Generation Factors -Multi-Family
0.512 Elementary 0.
235
Elementary 0.08080
Junior High 0.188 Junior High
0.140 Senior High 0.
062
Senior High 0.37777
Total 0.840 Total
Projected Student Capacity per Facility SPI Square Footage per Student
Elementary 540 Elementary 80
Junior High 1,000 Junior High 113.33
Senior High 1,650 Senior High 120
Required Site Acreage per Facility Average Site Cost/Acre
Elementary (required) 11 Elementary $45,173
h $45,173 Hig
h g
Junior High (required) 21 Jun $45,173
Senior High (required) 26 Senior High
New Facility Cost Temporary Facility Capacity & Cost
Elementary $9,000,000 Elementary C 27 $51,000
Junior High $17,000,000 Junior High @ 29 $51,000
Senior High $38,000,000 Senior High @ 31 $51,000
Temporary Facility Square Footage State Match Credit
Elementary 70,636 State Match Percentage 55.64%
Junior High 22,696
Senior High 22,568
Total 115,900 Boeckh Index Factor
Current Boeckh Index $97.23
Permanent Facility Square Footage
Elementary 1,282,101
Junior High 738,840 District Average Assessed Value
Senior High 830,629 Single Family Residence $149,635
Total 2,851,570
Total Facilities Square Footage District Average Assessed Value
Elementary
1,352,737 Multi-Family Residence $48,992
Junior High 761,536
Senior High 853,197
Total 2,967,470 District Debt Service Tax Rate
Current /$1000 Rate $2.97
Developer Provided Sites / Facilities
..-Value 0 General Obligation Bond Interest Rate
Dwelling Units 0 Current Bond Buyer Index 5.19%
Kent School District Six-Year Capital Facilities Plan April,1998 Page 27
KENT SCHOOL DISTRICT
IMPACT FEE CALCULATION for MULTI-FAMILY RESIDENCE
Site Acquisition Cost per Multi-Family Residence Unit
Formula: ((Acres x Cost per Acre)!Facility Capacity)x Student Generation Factor
Required She Acreage I Average She CosVAcro I Facility Capacity Student Factor
A 1 (Elementary) 11 $45,173 540 0.235 $216.24
A 2 (Junior High) 21 $45,173 1,000
0.080 $75.89
A 3 (Senior High) 26 $45,173 1,650 0.062 $44.13
A—> $336.27
Permanent Facility Construction Cost per Multifamily Residence Unit
Formula: ((Facility Cost/Facility Capacity)x Student Factor)x(Permanent!Total Square Footage Ratio)
Construction Cost Facility Capacity Student Fodor Footage Ratio
B 1 (Elementary) $9,000,000 540 0.235 0.96 $3,760.00
B 2 (Junior High) $17,000,000 1,000 0.080 0.96 $1,305.60
B 3 (Senior High) $38,000,000 1,650 0.062 0.96 $1.370.76
B—> $6,436.36
Temporary Facility Cost per Multifamily Residence Unit
Formula: ((Facility Cost/Facility Capacity)x Student Factor)x(Temporery/Total Square Foote a Ratio)
Facility Cost Facility Capacity Student Factor Footage Ratlo
C 1 (Elementary) S51,000 27 0.235 0.04 $17.76
C 2 (Junior High) $51.000 29 0.080 0.04 $5.63
C 3 (Senior High) $51,000 31 0.062 0.04 $4.08
C—> $27.46
State Match Credit per Mufti-Family Residence Unit
Formula: Boeckh Index x SPI Square Footage x District Match% x Student Factor
Boeckh Index SPI Footage District Match 96 Student Factor
D 1 (Elementary) $97.23 80 0.5564 0.235 $1,017.06
D 2 (Junior High) S97.23 113.33 0.5564 0.080 $490.48
D 3 (Senior High) $97.23 120 0.5564 0.062 $402.49
D—> $1,910.03
Tax Credit per Multi-Family Residence Unit
Average Residential Assessed Value $48,992
Current Debt Service Tax Rate $2.97
Bond Buyer Index Annual Interest Rate 5.19%
Discount Penod (10 Years) 10 TC—> $1,113.27
Developer Provided Facility Credit Facility/Sfte Value I Dwelling Unfts
0 0 FC—> 0
Fee Recap
A = Site Acquisition per Mufti-Family Unit $336.27
B = Permanent Facility Cast per MF Unit $6,436.36
C = Temporary Facility Cost per MF Unit $27.46
Subtotal $6,800.09
D = State Match Credit per MF Unit $1,910.03
TC=Tax Credit per MF Unit $1,113.27
Subtotal S3,023.30
Total Unfunded Need $3,776.80
Developer Fee Obligation $1,888.40
FC=Facility Credit(if applicable) 0
Net Fee Obligation per Mufti•Family Residence Unit $1,888.40
Kent School District Six-Year Capital Facilities Plan April, 1998 Page 29
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Changes for City of Kent only
Appendix F - Summary of Changes to April 1995 Capital Facilities Plan
The Capital Facilities Plan is updated annually based on previous Plans in effect since
1993. The primary changes from the April 1995 Plan are summarized here.
Maps of the District have been updated to reflect changes. Kentlake High School has
been added and Kent Learning Center is now at the Grandview Elementary site.
Elementary 27a and Elementary 29 are under construction with opening scheduled for
January and September, 1999 respectively. Elementary 30 is in the planning process
and planning for Junior High #8 will commence during the 1998-99 school year.
Some program changes are reflected in changes to capacity. Capacity for future
elementary schools has increased. Changes in portables or transitional capacity reflect
purchase, sale, surplus and/or movement of portables between facilities
Permanent and temporary facility costs and average site cost per acre have been
adjusted to reflect changes. State match and tax credit factors are updated annually.
Student enrollment forecast is updated annually.
The student generation factor survey was updated last year to reflect developments
added or deleted. Changes reflect no adjustment for occupancy and exclusion of studio
apartments per agreement with members of the development community. Survey data
is included as Appendix E.
Changes to Impact Fee Calculation Factors include:
ITEM Grade(TYpe FROM TO 7Plan
1995 1998
Student Generation Factor Elem 0.516 0.512 see Detail
Single Family (SF) Jr 0.181 0.188
Sr 0.146 0.140
Total 0.843 0.840
Student Generation Factor Elem 0.258 0.235 See detail in Plan
Multi-Family (MF) Jr 0.082 0.080
Sr 0.069 0.062
Total 0.409 0.377
State Match 55.64% 55.64% Per SPI
Boeckh Index (Cost per square foot) $90.20 $97.23 Per SPI
Average Assessed Valuation SF $136,645 $149,635 Per Puget Sound ESD
AV-Average of Condominiums & Apts. MF $46.022 W.992 Per Puget Sound ESD
Debt Service Tax Rate $2-24 $2.97 Per fling County Assessor
General Obligation Bond Interest Rate 5.79% 5.19% Market Rate
Impact Fee- Single Family SF $3,675 $3,744
Impact Fee- Multi-Family MF $1,936 $1,888
Kent School District six-Year Capital Facilities Plan APPENDIX F April, 1998 Page 34
FEDERAL WAY SCHOOL DISTRICT
1997/98
CAPITAL FACILITIES PLAN
BOARD OF EDUCATION
Linda Hendrickson
Holly Isaman
Joel Marks
Ann Murphy
Tim Storvick
SUPERINTENDENT
Thomas J. Vander Ark
DEVELOPED BY
Jody Putman, Director, Business Services
Geri Walker, MIS Specialist
INTRODUCTION
In response to the requirements of the State of Washington Growth Management Act
(SBB 2929 (1990) and ESBB 1025 (1991), and under the School Impact Fee Ordinances
of King County Code 21A, City of Federal Way Ordinance No. 95-249 effective
December 21, 1995 as amended, and the City of Kent Ordinance No. 3260 effective
March 1996, the Federal Way School District has updated its 1996/97 Capital Facilities
Plan as of April 1998.
This Plan has been adopted by King County, the City of Kent and the City of Federal Way
and is incorporated in the Comprehensive Plans of each jurisdiction by reference. This
plan is also included in the Facilities Plan element of the Comprehensive Plans of each
jurisdiction. To date, the City of Auburn and City of Des Moines have not adopted a
school impact fee ordinance.
The Growth Management Act requires the County to designate Urban Growth areas
within which urban growth can be encouraged. The Growth Management Planning
Council adopted and recommended to the King County Council four Urban Growth Area
Line Maps with designations for urban centers. A designation was made within the
Federal Way planning area, which encompasses the Federal Way School District
boundaries. King County will encourage and actively support the development of Urban
Centers to meet the region's need for housing,jobs, services, culture and recreation. This
Plan's estimated population growth is prepared with this underlying assumption.
This Capital Facilities Plan will be used as documentation for any jurisdiction, which
requires its use to meet the needs of the Growth Management Act. This plan is not
intended to be the sole planning tool for all of the District needs. The District may prepare
interim plans consistent with Board policies. Additional plans will be consistent with the
six year Capital Facilities Plan. At this time, the Federal Way School District is evaluating
the need for and possible timing of future bonds.
ii
Introduction (continued)
Other committee recommendations are to add one more class of Integrated Kindergarten
and First Grade over the next five years, add one more SBD (Severe Behavioral
Disordered) within five years and finally that space is provided for the services the school
has selected to provide for the Special Education population such as Resource Rooms.
The Future Alternatives Committee will consider these recommendations.
The facility recommendations of this committee and forecast of increased need are
footnoted in the formula for future capacity needs in the 1997/98 Capital Facilities Plan.
ECEAP,Head Start and Pre-School are not a part of the district student population
forecast, although the district does provide facilities and services to these programs.
The Classroom Standards and Facility Use Committee is tasked to examine all
facilities to determine the ability to meet the educational programs of the Federal Way
School District for the next ten years. A part of the process is to develop a target
population for each building. The committee is establishing a capacity at each building
that meets the educational needs of current programs. The committee studied projections
for five years to identify where capacity would not be sufficient for projected enrollment.
The capacities established by this committee form the basis of the capacity analysis in the
1997/98 Capital Facilities Plan. Additionally the committee studied community use of the
Federal Way Schools and reviewed the format for Building Condition Evaluations.
The final committee, which will formulate the Board Recommendations, is the Future
Alternatives Committee. This committee is studying the reports from the other three
groups to ascertain how the recommendations will meet the District Strategic Plan and
Grade Span expectations. The committee will consider the impact of school calendar,
schedules, class size, technology, the impact of special education and day care. They will
also examine the impact of Choice Schools, extended day and extended year concepts,
Running Start and transportation issues. The outcome of this study will be a
recommendation to develop a District alternative configuration plan. The committee
expects to bring a recommendation to the Board of Education in May of 1998.
The Federal Way School District Board of Education will review the recommendations of
the Future Alternative Committee. If the Board adopts a new configuration, the capacity
analysis of the Capital Facilities Plan will be updated.
On January 13, 1997 the Board of Education adopted a ten-year Real Estate Plan. This
plan deals with long-term use of current land and the acquisition of additional land to meet
student population projections in the 20-year planning window. The plan recommends
surplusing land that is not deemed suitable for school construction for any reason, and the
purchase of one additional elementary site. The District is currently reviewing options for
the purchase of this additional site.
iv
INVENTORY OF EDUCATIONAL FACILITIES
ELEMENTARY SCHOOLS
Adelaide 1635 SW 304th Street Federal Way 98023
Ad
Briga
elaide 3601 SW 336th Street Federal Way 98023
dooCamelot 4041 S 298th Street Auburn 98001
Enterprise 35101 5th Avenue SW Federal Way 98023
Green Gables 32607 47th Avenue SW Federal Way 98023
Lake Dolloff 4200 S 308th Street Auburn 98001
Lake Grove 303 SW 308th Street Federal Way 98023
Lakeland 35675 32nd Avenue S Auburn 98001
Mark Twain 2450 S Star Lake Road Federal Way 98003
Meredith Hill5830 S 300th Street Auburn 98001
Mirror Lake 625 S 314th Street Federal Way 98003
Nautilus 1000 S 289th Street Federal Way 98003
Olympic View 2626 SW 327th Street Federal Way 98023
S Federal Way 98003
Panther Lake 34424 1st Avenue
Rainier View 3015 S 368th Street Federal Way 98003
Sherwood Forest 34600 12th Avenue SW Federal Way 98023
Silver Lake 1310 SW 325th Place Federal Way 98023
Star Lake 4014 S 270th Street Kent 99032
S
Star La est 24629 42nd Avenue S Kent 98032
Twin Lakes 4400 SW 320th Street Federal Way 98023
Valhalla 278474 2nd Avenue S Auburn 98001
Wildwood 2405 S 300th Street Federal Way 98003
Woodmont 26454 16th Avenue S. Des Moines 98198
JUNIOR HIGH SCHOOLS
36001 1st Avenue S Federal Way 98003
Illahee
Kilo 4400 S 308th Street Auburn 98001
Lakota 1415 SW 314th Street Federal Way 98023
Sacajawea 1101 S Dash Point Road Federal Way 98003
Saghalie 33914 19th Avenue SW Federal Way 98023
Totem 26630 40th Avenue S Kent 98032
SENIOR HIGH SCHOOLS
Decatur 2800 SW 320th Street Federal Way 98023
Federal Way 30611 16th Avenue S Federal Way 98003
Thomas Jefferson
4248 S 288th Street Auburn 98001
ALTERNATIVE SCHOOLS Federal Way 98003
Merit School 31455 28th Ave S Y
Harry S. Truman High School 31455 28th Ave S Federal Way 98003
I-2
CURRENT INVENTORY NON-INSTRUCTIONAL FACILITIES
Developed Property
Administrative Building 31405 18th Avenue S Federal Way 98003
MOT Site 1066 S 320th Street Federal Way 98003
Central Kitchen 1344 S 308th Street Federal Way 98003
Federal Way Memorial Field 1300 S 308th Street Federal Way 98003
Undeveloped Property
Site if Location
9 27th Avenue SW&Dash Point Road
23 SW 360th Street & 3rd Avenue SW
35 S 351st Street& 52nd Avenue S
40 E of loth Avenue SW Between SW 334th& SW 335th Streets
63 E of 47th Avenue SW& SW 314th Place
71 S 344th Street & 46th Avenue S
72 36600 block of Pacific Highway S
84 3737 S 360th Street
96 S 308th Street& 14th Avenue S
Notes:
Not all undeveloped properties are large enough to meet school construction requirements.
Properties may be traded or sold depending on what locations are needed to house students in the
District.
Z-3
SECTION I- THE CAPITAL FACILITIES PLAN
The State Growth Management Act requires that several pieces of information be gathered to
determine the facilities available and needed to meet the needs of a growing community.
This section provides information about current facilities, existing facility needs, and expected
future facility requirements for the Federal Way School District 9210. This is followed by a
Financial Plan which shows expected funding for any new construction, portables and update
modernization needs listed.
I-1
INTRODUCTION (continued)
In October of 1997 the District convened a Study and Survey Committee. The Committee
is made up of patrons, parents, professional consultants, school staff and central
administration staff. The charge of the Committee is divided into four focus areas on a
continuum, which will lead to recommendation to the Board of Education. The four focus
committees are:
1. Educational Plan Committee
2. Special Education Committee
3. Classroom Standards and Facility Use Committee
4. Future Alternative Committee
The Educational Plan Committee prepared an Educational and Technology Plan
including information on: District Beliefs, the District Strategic Plan, Technology Plan,
State Goals,Performance Standards, Curriculum Matrix and Promotion. This committee
developed a recommendation on grade configuration as it relates to District goals. The
committee is recommending a change in the Federal Way School District grade
configuration to:
K - 5 Elementary Schools
6 - 8 Middle Schools
9 - 12 High Schools
Educational capacity is not a focus for this group. The recommendations are based on
meeting the educational needs of students to support the District vision that"Every
student will possess a world class set of skills to become a successful participant in
society." The recommendations from this group were sent to the Future Alternatives
Committee for further review.
The Special Education Committee developed a series of recommendations for facility
use as it relates to Special Education. The recommendations are based on consideration
of student needs rather than on space for other programs. The committee recommends a
commitment of dedicated space to support services staff for testing and therapy services,
adequate and secure storage for therapy equipment and available office area for
confidential calls and conferences. The support staff includes Speech and Language
Pathologists, Occupational Therapists, Physical Therapists and Adaptive Physical
Educational Specialist.
The committee further recommends an increased capacity be dedicated to ECEAP and
Head Start programs to offer services to students and families with full day programs. The
need for three additional classes and one portable over the next five years is forecast for
these students. Additionally the committee forecasts a need for one or more classrooms
dedicated to pre-school in the next five years.
nl
FEDERAL WAY SCHOOL DISTRICT#210
1997/98 CAPITAL FACILITIES PLAN
TABLE OF CONTENTS
TABLE OF CONTENTS........................................ i
INTRODUCTION.................................................. ii-iv
SECTION I THE CAPITAL FACILITIES PLAN
Introduction............................................................. I-1
Inventory of Educational Facilities............................. I-2
Inventory of Non-Instructional Facilities.................... I-3
Needs Forecast-Existing Facilities.......................... I4
Needs Forecast-New Facilities.............................. I-5
Six Year Finance Plan.............................................. I-6
SECTION II MAPS OF DISTRICT BOUNDARIES
Introduction............................................................. II-1
Map -Elementary Boundaries.................... II-2
Map - Junior High Boundaries.................... II-3
Map - Senior High Boundaries................... II-4
SECTION III SUPPORT DOCUMENTATION
Introduction............................................................. III-1
Building Capacities................................................... III-2
Portable Locations................................................... III-4
Student Forecast...................................................... III-6
Capacity Summaries................................................. III-8
King County Impact Fee Calculations....................... III-13
SECTION IV SUMMARY OF CHANGES FROM THE 1996/97 PLAN IV-1
i
WaySchool
Federal
•
District No . 210
1997/98
Capital Facilities
Plan
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IX
Appendixes
Appendix A: Calculations of Capacities for Elementary Schools
Appendix B: Calculations of Capacities for Junior High Schools
Appendix C: Calculations of Capacities for Senior High Schools
Appendix D: Use of Relocatables
Appendix E: Student Generation Factor Survey
Appendix F: Summary of Changes to 1997 Capital Facilities Plan
Kent School District Six-Year Capital Facilities Plan April,1998
KENT SCHOOL DISTRICT
IMPACT FEE CALCULATION for SINGLE FAMILY RESIDENCE
Site Acquisition Cost per Single Family Residence
Formula: ((Acres x Cost per Acre)/Facil' Capacity)x Student Generation Factor
Required SHe Acreage Average Site CasVAae Facility Capacity Student Factor
A 1 (Elementary) 11 $45,173 540 0.512 $471.14
A 2 (Junior High) 21 $45.173 1,000 0.168 $178.34
A 3 (Senior High) 26 $45,173 1,650 0.140 $99.65
A—> $749.14
Permanent Facility Construction Cost per Single Family Residence
Formula: ((Facility Cost/Facility Capacity)x Student Factor)x(Permanent/Total Square Footage Ratio)
Construction Cost Facility Capacity Student Factor Footage Ratio
B 1 (Elementary) $9,000,000 540 0.512 0.96 $8,192.00
B 2 (Junior High) $17,000,000 1,000 0.188 0.96 $3,068.16
B 3 (Senior High) $38,000,000 1,650 0.140 0.96 $3,095.27
B—> $14,355.43
Temporary Facility Cost per Single Family Residence
Formula: ((Facility Cost/Facility Capacity)x Student Factor)x(Temporary/Total Square Footage Ratio)
Facility Coat Facility Capacity Student Factor Footage Ratio
C 1 (Elementary) $51,000 27 0.512 0.04 $38.68
C 2 (Junior High) $51,000 29 0.188 0.04 $13.22
C 3 (Senior High) $51,000 31 0.140 0.04 $9.21
C—> $61.12
State Match Credit per Single Family Residence
Formula: Boeckh Index x SPI Square Footage x District Match% x Student Factor
Boeckh Index SPI Footage District Match% Student Factor
D 1 (Elementary) $97.23 80 0.5564 0.512 $2,215.89
D2 (Junior High) $97.23 113.33 0.5564 0.188 $1,15263
D 3 (Senior High) $97.23 120 0.5564 0.140 $908.86
D—> $4,277.38
Tax Credit per Single Family Residence
Average Residential Assessed Value $149,635
Current Debt Service Tax Rate $2.97
Bond Buyer Index Interest Rate 5.19%
Discount Period (10 Years) 10 TC—> $3,400.22
Developer Provided Facility Credit Facility/Site Value Dwelling Units
0 0 FC—> 0
Fee Recap
A = Site Acquisition per SF Residence $749.14
B = Permanent Facility Cost per Residence $14,355.43
C = Temporary Facility Cost per Residence $61.12
Subtotal $15,165.69
D = State Match Credit per Residence $4,277.38
TC=Tax Credit per Residence $3,400.22
Subtotal $7,677.59
Total Unfunded Need $7,488.10
Developer Fee Obligation $3,744.05
FC=Facility Credit(if applicable) 0
Net Fee Obligation per Single Family Residence $3.744.05
Kent School District Six-Year Capital Facilities Plan April,1998 Page 28
NEEDS FORECAST-EXISTING FACLLITIES
EXISTING FACILITY FUTURE NEEDS ANTICIPATED SOURCE OF FUNDS
Truman High School Modernization with (2)
expansion
Purchase and Relocate Interim Capacity (2)
Portables
Notes:
(1) Anticipated source of funds is state matching funds, future bond issues or non-voted debt
issues. A school district is entitled to issue non-voted debt up to 3/8 of 1% of the
assessed valuation of the district.
(2) Anticipated source of funds is state matching funds, Impact Fees, future bond issues or
non-voted debt issues.
I-4
I
FEDERAL WAY SCHOOL DISTRICT#210-1997/98CAPITAL FACILITIES P I
Six Year Finance Plan
F0TrA
red Funding
ces 1999 19" 2000 2001 2002 2003 Total Revenue
Fees(1) S700.000 S23.754 S723.754ale Funds(2) 52,225,000 S1,791,832 $788,028 S250,000 S68.191 S5.123.051
Match Furds(3) S4,950,600 S1,105,000 5811,89E W367,49L S7.171,6W S33%A32 $1,623.680 S250,000 S61LI91 SO 512.714303
Unsecured Funding Sources
was Match Funds(6) 54,800.
end or Levy Funds(4) S13.000,
Furl Sales(7) 57.000.
Fen(5) SI.295.133
TAL 522.MI33
NEW SCHOOLS 1998 19" 2000 2001 2002 2003 Total Cost
ew Elementary Site(11) S600,000
ew Elementary School S6,700,000 S4.2W.000 $10,500,
000
MODF.RNI7ATION AND EXPANSION
crocuses Sersior High(Alten.tive) S3,233,680 S2.155.737 S5,389.
461
TEMPORARY FACMITIES
ortables(8) $1,122,624 $623,680 $561,312 S2,307,61
ede d Way Academy(10) 5374,208
OTHER
Jam,Improvements.(9) S4=600 $4,125.
600
seilitin Dcpsament $250,000 $250.000 3250.000 S250,000 S250.000 S250.000 s1300.
oaq
edvuo00
IOU Syatw Wwovemens library System S500,000 $650,000 $650.000 $1,800,
arhrwlou Syst=Impovenatb MIS Project $1.600,000 S600,000 SI00.000 37.300•
OTAL S7,175,600 S3396,832 S1.623,680 S230,000 510341,992 56,605,787 528b22,683
NOTES:
1. These fen are currently being held in a King County and a City of Federal Way impact fee account.and will be
snilabie for use by the District for system improvements.
2. These finds come from various races of land and are Set aside for cstirwted expendiures.
3. (huararnteed state match rembt¢xmens.
4. These ftmdt if secured will be used for fiunre projects.
5. These are projected fen baud upon lotoast residential developments in the District over the not six years.
6. Then hmds are projected state matching funds.
7. Them hinds are pmjected land sale income.
S. These fees represent the cost of moving and siting courting portables. The District may choose to purchase new
ponabin in the yen shown. This estimate may also include the cost of purchasing these pmtabin.
9. Then projects have been approved by the Board of D=tm and cover most schools. These projects do not increase capacity. .
10.Federal Way Academy is a jutior high program which will increase capacity at one junior high site
11. This site is larger than 10 sees
I-6
ter eu
ELEMENTARY SCHOOL BOUNDARIES
�. .. f ... ._ c I H
..... . _.. _.E..eats N!% .._ "------.-_.-L.......-,
;.�,_. -.ter'`
FEDERAL WAY SCHOOL DISTRICT No. 210
JUNIOR HIGH SCHOOLS
ELEMENTARY SCHOOLS •, - - _ _ t
Code•- Code
10 Adelaide C-6 64 Illahes E-9 •»
16 Brigadoon B-a 66 Kilo G-6
28 Camelot G-5 62 Lakots 0.6
;.;. :
22 Enterprise D-9 61 Sacajawea E-5
14 Green Gobi" A-7 70 Saghalie C•8 j
I 30 Lake Dolloff G-6 65 Totem GJ
11 Lake Grove 0-6 8 Merit F-6
31 Lakeland F-8 S - •{
2 Mark Twain F-4
29 Meredith Hill H-5 SENIOR HIGH SCHOOLS J - + •1s -.3 '°
6 Mirror Lake E-6
5 Nautilus E-5 Code-- . •:• • ..
15 Olympic View C-7
21 Panther Lake Ed 80 Decatur -6 i •, - ,-
37 Rainier View F-10 81 Federal Way E-5
41 Sherwood Forest D-a 83 Thomas Jefferson G•4 .oce-a.r " s+.i ti.•a• _
24 Silver Lake D-7 8 Harry S.Truman F-6
26 Star Lake G-3 8 Merit F�
25 Sunnycrest G-2
13 Twin Lakes Bps -+, ♦ - - ..• .•
27 Valhalla Future School Sites— "''+ ^' _ •• •••' 4
7 Wildwood F-5 Surplus Sites — •' •�„ v
1 Woodmont F-3 • •`
100 Educational Service Center F-6 _ • ; +' "�, a uW_ t
99 Future Support Services E-8 _ Cade--■ !
97 Maintenance-Opentions-Transportation E-e
Parks- _ - - : a• 3
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,ARM
Building Capacities
This Capital Facilities Plan establishes the District's "standard of service" in order to ascertain
the District's current and future capacity. The Superintendent of Public Instruction establishes
square footage guidelines for capacity, but these guidelines do not take into consideration the
education program needs. The District has identified a Building Program Capacity for each of
the schools in the District. This Full Time Equivalent (FTE) capacity is based on:
• the number of classrooms available in each school
• any special requirements at each school
• the contracted class load by grade level
In general, the District's current standard provides that the average class size for a standard
classroom for grade K is 24 students , for grade 1-6 is 26 students, grades 7-12 is 25 students,
Gate classrooms are 25 students, individual education programs classrooms are 15 students,
and special education classrooms are 12 students. This size is determined based upon current
ratios and trends as well as the classroom physical size. Educational Program Capacities
change every year. This analysis is for the 1997/98 school year. The capacity of an individual
school could and does change at any time depending on program changes which may require
additional space.
III-2
Portable Locations
The Washington State Constitution requires the State to provide each student a basic
education. It is not efficient use of District resources to build a school with a capacity for
500 students due to lack of space for 25 students when enrollment fluctuates throughout the
year and from year to year.
Portables are used as temporary facilities or interim measures to house students until
permanent facilities can be built or boundary adjustments can be made. When permanent
facilities become available, the portable(s) is either moved to another school for an interim
classroom, or used for other purposes such as storage or child care programs. Some
portables may not be fit to move due to age or physical condition. In these cases, the District
may choose to buy new portables and surplus these unfit portables. It is the practice and
philosophy of the Federal Way School District that portables are not acceptable as permanent
facilities.
The following page provides a list of the location of the portable facilities, used for temporary
educational facilities by the Federal Way School District.
III-4
Student Forecast
The District has several methods available to forecast the number of students it anticipates in
future years. The District is using a program called Enrollment Master for base line grade level
forecast and a statistical trend method for comparison. Enrollment Master is a statistical
model that uses feeder school information, cohort survival, and historical student data to
forecast future student enrollment. The District also continues to use the MicroSam software.
The District uses these software packages to forecast for a maximum of six years. The District
also prepares long range forecasting using different models.
These projections reflect a similar age trend in student populations as the projections
published by the Office of Financial Management of the State of Washington.
III-6
Capacity Summaries
All Grades, Elementary, Junior High, and Senior High Schools
The Capacity Summaries combine Building Capacity information and the Student Forecast
information. The result demonstrates the requirements for new or remodeled facilities and
why there is a need for the district to use temporary facilities or interim measures.
The information is organized in spreadsheet format, with a page summarizing the entire
District, and then evaluating capacity vs. number of students at elementary, junior high, and
senior high levels individually.
The notes at the bottom of each spreadsheet provide information about what facilities are in
place each year.
III-8
FEDERAL WAY SCHOOL DISTRICT#210- 1997/98
CAPITAL FAciums PLAN
CAPACITY SUMMARY-ELEMENTARY SCHOOLS
Actual Projected
CAPACITY �997 1998 1999 2000 2001 1 2002 2003
BUILDING PROGRAM
CAPACITY 11,202 11,202 11,202 11,176 11,150 11,124 11,608
........... .................
.6
............
2. Special Education Changes .................. 9#09
....................... ............... ........ ...........................
............... ..................................... .
............ .................. :............. ......
.. ..... ....... .................
3. New Elementary School ... . . ...... .. ....... ................
....... ............. ... ..::............. %-. ................. ..............I.......................
. ........ ......... . ................................... N I
1-11,150 111,124 11,608 11,592
Adjusted Program Capacity 11,202 11,202 111,176
ENROLLMENT
Basic FTE Enrollment 11,099 L11,329- l11,545 1 11,702 111,778 [ 11�,847
2,046
SURPLUS OR(UNHOUSED) (239) (46:4)]
PROGRAM CAPACITY H (369) (552) 654)
RELOCATABLE CAPACITY
Current Portable Capacity 900 900 925 925 925 925 850
......... ... ........ ....
Add/Subtract portable capacity ............ ...... ... ....... ..
............
...........
.. ........
Move to Senior High (50)..... .... ......-
. ..... ....... ....... .... ................. ...
... ........ .... ......
........... .........
4. Add per inventory 75 .. ....-
:]
Move to Junior lEgh (75)
925 925
925 925 8
Adjusted Portable Capacity _t56 1 850 j
I A
SURPLUS OR(UNHOUSED)
PROGRAM AND RELOCATABLE
CAPACITY 1,003 799 556 373 271 611 386J
NOTES:
1. Relocatable Capacity is based on the number of portables available and
other administrative techniques which can be used to temporarily
house students until permanent facilities are available. This is a
calculated number only. The actual number of portables that will be used
will be based upon actual population needs.
2. Add Programs 3 ECEAP, I SBD(Scvcrely Behavioral Disordered) and I Pre-School Program
3. New Elementary School
4. Portables ordered but not yet placed at Enterprise,Lakeland and Mark Twain
C"aw"
Y4M
3=PM M-10
FEDERAL - 1997/98
WAY SCHOOL DISTRICT#210
1 CAPITAL FACILITIES PLAN
CAPACITY SUMMARY-SENIOR HIGH SCHOOLS
Actual — Projected--
CAPACITY 1997 1998 1999 2000 2001 2002 1_2003
BUILDING PROGRAM CAPACITY 3,905 3,905 3,905 3,905 3,905 3,905 4,005
Add or subtract changes in ..............
.......... .......I.....
capacity due to construction ......
.... ..........
..................
.................. .....
or remodel
... . 0U,
............
2. Truman High modernization and expansion ........ . ................
�—Adjusted )grain Capacity 3,905 3,905 3,905 3905 3,905 4,005 4,005
ENROLLMENT 73
Basic FTE Enrollment J4,372 4,607 4,862 4,763 4,862 4,779=
SURPLUS OR(UNTIOUSED) (467) (702) (734) 1 (800)
PROGRAM CAPACITY
RELOCATABLE CAPACITY 300 300 725 975 975 975 975
Current Portable Capacity 00
375 250
Add new portable capacity
50 .. ....
Move from Elementary
9... 975
. .
Adjusted Portable Capacity 300 7257975 975 975 �7
SURPLUS OR(UNHOUSED)
PROGRAM AND RELOCATABLE
CAPACITY (167) 23 18 117 18 241 175
NOTES:
1. Relocatable Capacity is based on the number of portables available and
other administrative techniques which can be used to temporarily
house students until permanent facilities are available. This is a
calculated number only. The actual number of portables that will be used
will be based upon actual population needs.
2. Truman High School modernization and expansion
Cap&="
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SECTION IV
SUMMARY OF CHANGES FROM THE 1997/98 CAPITAL FACILITIES PLAN
The 1997/98 Capital Facilities Plan is an updated document, based on the 1996/97 Capital
Facilities Plan. The changes between the 1996/97 and 1997/98 Plan are fisted.
SECTION I-THE CAPITAL FACILITIES PLAN
CURRENT INVENTORY OF NON-INSTRUCTIONAL FACILITES
Developed Property
Security/Science Kit Center is sold
Undeveloped Pronertv
Site 98 is sold
NEEDS FORECAST- EXISTING FACILITIES
Facility equity updates have been removed from the needs forecast- existing facilities.
NEEDS FORECAST - NEW FACILITIES
A new elementary school is added to the needs forecast— new facilities.
The Six Year Finance has been rolled forward to reflect 1998/2003
Iv-1
CAPACITY CHANGES FROM 1996/97 TO 1997/98
The Study and Survey Committee did a full inventory of all educational facilities and met with
building administrators to discuss program needs. Committee members developed a target
capacity for each building. This capacity was calculated using baseline instructional space
requirements to meet current and proposed educational plans.
The capacities shown represent actual program capacities as they exist at the time of
publishing.
IV-3
PORTABLE CHANGES FROM 1996/97 to 1997/98
The numbers of portables in the 1996/97 Capital Facilities Plan indicated number of portable
structures at each site. The 1997/98 Capital Facilities Plan indicates the number of portable
classrooms available at each site.
ELEMENTARY
Adelaide—One new portable
Wildwood—Two from Sherwood Forest Elementary
SECONDARY
Totem— One from Camelot Elementary
IV-4
cECTION III - SUPPORT DOCUMENTATION
CAPACITY
Changes to capacity between the 1996/97 Capital Facilities Plan and the 1997/98 Capital
Facilities Plan can be found on page IV-3.
PORTABLES
The list of portables reflects the movement of portables between facilities or new portables
purchased. Changes to portables between the 1996/97 Capital Facilities Plan and the 1997/98
Capital Facilities Plan can be found on page IV-4.
STUDENT FORECAST
The Student Forecast now covers 1998 through 2003. The new forecast reflects an increased
rate of growth at a decreasing rate observed in the District.
CAPACITY SUAMARY
The changes in the Capacity Summary are a reflection of the changes in the capacities and
student forecast. The Board is considering the Federal Way Academy, a program for junior
high students that would be sited at an existing junior high site in portables. This program is
shown as an increase in capacity in the 1999/2000 school year.
IMPACT FEE CALCULATION- KING COUNTY CODE 21A
The Impact Fee Calculations have changed due to changes in several factors. The adjustment
made in the Impact Fee Calculation, causing a change in the Impact Fee between the 1996/97
Capital Facilities Plan and the 1997/98 Capital Facilities Plan can be found on page IV-5.
IV-2
FEDERAL WAY SCHOOL DISTRICT#210- 1997/98
CAPITAL FACT ILAC I IE EELAN
Student Student
School Site Acquisition Cost: Factor Factor Cost/ Cost/
Facility Cost/ Facility MFR SFR MFR
Acrea a Acre Ca act SFR
14.00 $25,000 510 .385 .108 $264 $74
Elementary __ _ 787 117 .037 $0 s0
Jr High _ 30.17 T 106 .--- s0 $0
Sr High 0.00 �s0 1,232 TOTAL S264 S74
Student Student
School Construction Cost: Stu Factor Cost/ Cost/
%Perm Fac./ Facility Facility Factor .R
SFR MFR SFR
Total S Ft Cost Ca act 385 108 $7 718 52,160
Elementary 97.34% S 10,500,000 ____ 510 s0 s0
Jr High 97.45% 787
117 .037
97.45% $1,833.152 �� .106 .036 sI,901 s648
*Sr High TOTAL 59,618 2,809
* Senior High is Truman Aletnative School Grades 9-12
Temporary Facility Cost: Student Student
Factor Cost/ Cost)
%Temp Fac. Facility Facility Facer MFR SFR MFR Total S Ft Cost Size $7
385 .108 S26
Elementary 2.66% $62,368 g .__ _ -117 _ ~~ $2
._.__...__. __. .._.._ _ . .. _ 037 s8
Jr High 2.66% $62,368 - _...__....._.....__ 5 _._._......_. . 036 $7
Sr High -~ 2.66% $62,368 25 TOTAL S40 S12
State Matching Credit Calculation:
Student Student Boeck Cost/ Sq.Ft. State Factor Factor Cow Cost/Cost/
S Ft Student Match SFR
MFR SFR NJFR
597.23 80 59.89% .385 � .108 $1,794 $502
Elementary _ _ _ .�.. _ a_. .____.. _ —117 � 037 $0 s0
Jr High $97.23 0 59 89/° _..._ .. _ _...____ _
S97.23 ^- 120 -~�59.89% 106 .036 5743 $254
Sr High Total S2,537 s756
SFR MFR
Tax Payment Credit Calculation 5143,979 534,641
Average Assessed Value(April 99) 5.19% _ 5,19%
Capital Bond Interest Rate(April 98) ^51,101,581 5265,038
Net Present Value of Average Dwelling 10 _ 10
Years Amortized S 1.47 S 1.47
Property Tax Levy Rate 51,619 5390
Present Value of Revenue Stream
Single Family Multi-Family
Residences Residences
Mitigation Fee Summary s264 S74
Site Acquisition Cost
09
Permanent Facility Cost $9,$40 12$2,$
Temporary Facility Cost $40 12
State Match Credit ($ ,537) ($756)
($1,619) (5390)
Tax Payment Credit 51,749
Sub-Total
'7�
883 $875
50%Local Share $2, 5875
Im act Fce 52,883
NPCM19" TTT-1 5
KLng County,the City of Federal Wa and the Ci of Kent Impact Fee Calculations
Single and Multi-Family Residences
Each jurisdiction that imposes school impact fees requires that developers pay these fees to
help cover a share of the impact of new housing developments on school facilities.
To determine an equitable fee throughout unincorporated King County, a formula was
established. This formula can be found in King County Code 21A and was also adopted by
the City of Federal Way and Kent. The formula requires the District to establish a "Student
Generation Factor" which estimates how many students will be added to a school district by
each new single or multi-family unit and to gather some standard construction costs, which
are unique to that district.
_ STUDENT GENERATION FACTOR ANALYSIS
The Federal Way School District student generation factor was determined separately for
single family units and multi-family units. The factors used in the 1997/98 Capital Facilities
Plan were derived using actual generation factors from single family units and multi-family
units, which were constructed in the last five (5) years.
-IMPACT FEE CALCULATION
Following the calculations for the student generation factor is a copy of the Impact Fee
Calculation for single family and multi-family units based on King County Code 21A and the
Growth Management Act.
Single Family Units $2883
Multi-Family Units
Student Generation Factors -For page numbering
III-13
FEDERAL WAY SCHOOL DISTRICT#210-1997/98
1 CAPITAL FACILITIES PLAN
CAPACITY SUMMARY-JUNIOR HIGH SCHOOLS
Actual I - Projected--
CAPACITY 97 1 1998 1999 2000 2001 2002 2003
BUILDING PROGRAM CAPACITY 4,721 4,721 4,721 4,871 4,871 4,871 4,871
. ...... ... ... .............
..................
................ . .......... ...........
................. ...........
............ :.:.. . ...
........... . ........ .....................
...............
.......... ...... . .. ...............
...............:
............. .........
2. Federal Way Academy ... . . ...................
.............................. ...:.. ::
......... ............
........... ...............
Adjusted program Capacity 4,721 4,721 4,871 4,871 4,871,1 4,871 4,871
ENROLLMENT — —5,533
5,5547 1
Basic FIE Enrollment 4 5,040 1 5,01 =071 99T
SURPLUS OR(UNHOUSED) -
PROGRAM CAPACITY (413) (319) (143) (206) (428) (662) (683)
RELOCATABLE CAPACITY 425 425 425 425 425 425 725
Current Portable Capacity
ZZS
Add/Subtract portable capacity 75
........
Add From Elementary
Adjusted Portable Capacity 725
..425 42 5 425 425 425 725
SURPLUS OR(UNHOUSED)
PROGRAM AND RELOCATABLE
CAPACITY 2 106 282 219 (3) 63 42
NOTES:
1. Relocatable Capacity is based on the number of portables available and
other administrative techniques which can be used to temporarily
house students until permanent facilities are available. This is a
calculated number only. The actual number of portables that will be used
will be based upon actual population needs.
2. Federal Way Academy junior high program will increase capacity atone junior high site.
CAPUWA
514"
3:22 PM Tri-I I
FEDERAL WAY SCHOOL DISTRICT#210 -1997/98
1 CAPITAL FACILITIES PLAN
CAPACITY SUMMARY-ALL GRADES
Actual Projected-- 2003
CAPACITY —1997 1978 1999 1 20MOO 01 2002 .�
BUMDING PROGRAM CAPACITY 19,828 19,928 19,802 19,926 19,900 19,974 20,458
Add or subtract changes to capacity .................... ................. ......
2. Federal Way Academy
............... .......
......... ...............
3. Special Education Changes ............. .....
X: .........I......
.................
4. New Elementary . ....... . ... . .. ....................
. ..... . ...... .. .. ... .................
.......... .....
.....
. ........
5. Truman High modernization and expansion ............
Adjusted Program Capacity 1 19,828 119,802 19,926 19900 119,974 1 20,438 20,435.J
ENROLLMENT 1,641 121,840 1 221119 122,4051
Basic FIE Enrollment
SURPLUS OR(UNHOUSED) (787) 7)
PROGRAM CAPACITY 1 (1,174) (1,395) (1,741) 1 (1,866)1 (1,661) 1 (1,94
RELOCATABLE CAPACITY - 2,475
Current Portable Capacity 1,625 1,625 2,000 2,250 2,250 2,250
3 1 7s: 25
0
Add new ELtIb�caacit�y
Adjusted Portable Capacity 1,625 2,000 2,250 2,250 2,250 2,475 2,475
SURPLUS OR(UNHOUSED)
PROGRAM AND RELOCATABLE
CAPACITY 838 826 855 509 384 814
528
NOTES:
1. Relocatable Capacity is based on the number of portables available and
other administrative techniques which can be used to temporarily
house students until permanent facilities are available. This is a
calculated number only. The actual number of portables that will be used
will be based upon actual population needs.
2. Federal Way Academy junior high program will increase capacity at one Junior High Site
3. Add Programs- 3 ECEAP, I SBD (Severely Behavioral Disordered) and 1 Pre-School Program
4. New Elementary
5. Truman High School modernization and expansion
capwmn
YAW
3:=PM E11-9
FEDERAL WAY SCHOOL DISTRICT#210-1997/98 CAPTLt-L FACILITIES PLAN
FEDERAL WAY SCHOOL DISTRICT STUDENT FORECAST
Actual
1997 1998 1999 2000 2001 2002 2003
ELEMENTARY SCHOOLS
K 1,726 1,733 1,7561 1,778 1,800 1,823 1,845
1 _ 1,691 1,784 1,791 1,815 1,838 1,861 1,884
2 _ 1,815 1,692 1,785 1,792 1,816 1,839 1,862
-� 3__- 1,796 1,836 1,713 1,807 1,814 1,838 1,862
1,704 1,806 1,847 1,723 1,818 1,825 1,849
5 _1,630 _1,713 1,817 1,858 1,733 1,829 1,836
6 1,600 1,6311 1,714 1,818 1,859 1,743 1,830
JUNIOR HIGH SCHOOLS
7 1,694 1,641 1,6721 1,7591 1,8641 1,9061 1,778
8 1,692 1,690 1,636 1,667 1,7521 1,858 1,900
�9 1,758 - 1,709 1,7061 1,6521 1,6831 1,7691 1,976
SENIOR HIGH SCHOOLS
10 1,567 1,732 1,683 1,680 1,627 1,657 1,742
11 1,454 1,502 1,660 1,614 1,611 1,560 1,589
12 1,351 1,3 73 1,419 1,568 1,525 1,5221 1,474
ENROLLMENT - HEADCOUNT SUMMARY
Elem(HC) -_ 11_962 12,195 12,423 12,591 12.678 12,758 12,968
Jr Hi _5,144 - 5,040 - 5,014 5,077 5,299 5,533 5,554
Sr ffigh 4,372 4,607 4,762 4,862 4,763 4,739 4,805
TOTAL(HC) 21,478 21,842 22,199 22,530 22,740 23,030 23,327
ENROLLMENT - FULL TIME EQUIVALENT (FTE) SUMMARY
Elem(FTE) 11,099 11,329 11,545 11,702 11,778 11,847 12,046
Jr Hi 5,144 5,040 5,014 5,077 _ 5,299 5,533 5,554
Sr High 4,372 4,607 4,762 4,862 4,763 4,739 4,805
TOTAL(FM) 20,615 20,976 21,321 21,641 21,840 22,119 22,405
Tsfot
FEDERAL WAY SCHOOL DISTRICT#210- 1997/98 CAPITAL FACILITIES PLAN
PORTABLE LOCATIONS
PO RTABLES LOCATED PORTABLES LOCATED
AT ELEMENTARY SCHOOLS AT SENIOR HIGHS
MOM NON
vamucnoNAL MMUCTUMAL PRfAUCrm" MMUM MAL
Adelaide 1 Decatur 4
Bri adoon 1 Federal Way 1
Camelot 1 Thomas Jefferson
Enterprise* 1 Tntman/Merit 1 7 1
Green Gables
Lake Dolloff 12 1
Lake Grove 2
Lakeland• i
Mark Twain 3
Meredith Hill PORTABLES LOCATED
Minor Lake 1 1 AT SUPPORT FACILITIES
I-Tauulus
Olympic View 2 Science&Testing K 1
Panther Lake 3 5-Mile Lake 1
Rainier View 2 MOT 1
Sherwood Forest 3 Clothing Bank 1
Silver Lake 4
Star Lake 4 ITOTAL 4
Sunnycrest
Twin Lakes 2 1
Valhalla HEAD START PORTABLES AT DISTRICT SITES
Wildwood 4 (NOT DISTRICT OWNED)
Woodmont 1 1
Mirror Lake 1
TOTAL 36 Sherwood Forest 1
Total 2
PORTABLES LOCATED
AT JUNIOR HIGHS
MOM
c ucnOKAL ¢amucmf
Illahee 3
Kilo 3 1
Lakota 2
Saca'awea 2
Saghalie• 4
Totem 5
TOTAL 17 3
'Additional portables are ordered,but not yet in place:
Enterprise 1 Portable
Lakeland 1 Portable
Mark Twain 1 Portable
Saghalie 2 Portables
FEDERAL WAY SCHOOL DISTRICT#210-1997/98 CAPITAL FACILI71US PLAN
BUILDING PROGRAM CAPACITIES
ELEMENTARY BUILDING JUNIOR HIGH BUILDING
PROGRAM CAPACITY PROGRAM CAPACITY
Adelaide 488 Malice 821
Bri adoon 528 Kilo 854
Camelot 374 Lakota 741
Enterprise 516 Saca'awea 828
Green Gables 502 Saghalie 768
Lake Dolloff 512 ITotern 709
Lake Grove 476
an 488 199 4, 21
Mark Twain 503
Meredith Hill 502 Junior High Average 787
Mirror Lake 398
Nautilus 568 SENIOR HIGH BUILDING
Olympic View 449 PROGRAM CAPACITY
Panther Lake 514
Rainier View 476 Decatur 1,121
Sherwood Forest 550 Federal Way 1,308
Silver Lake 528 Thomas Jefferson 1,266
Star Lake 502
Sunnycrest 462 1998 TOTAL 3,695
Twin Lakes 02
Valhalla 494 Senior High Average 1,232
Wildwood 428
Woodmont 442 ALTERNATIVE SCHOOL BUILDING
PROGRAM CAPACITY
1998 TOTAL 11,202
Merit School
Elementary Average 487 Truman High School 194
1998 TOTAL 210
Notes:
Elementary program capacities are based on the number of teaching stations
in the building, contracted class size,and special use classrooms in place
during the 96/97 school year. All available instructional space is calculated.
Secondary program capacities are based on peak loading.
The calculation is based on 25 students per available
teaching stations.
Capacities were calculated by the Study and Survey Committee.
SECTION III- SUPPORT DOCUMENTATION
Building Capacities -The Education Program
Portable Locations
Student Forecast- 1998 through 2003
Capacity Summaries
King County Impact Fees- Single and Multi Family Units
III-1
Junior High School Boundaries
FEDERAL WAY SCHOOL DISTRICT No. 210 ••
ELEMENTARY SCHOOLS JUNIOR HIGH SCHOOLS
Cade, cod.--
si t
6
10 Adelaide C-6 64 Illahee E•9 1 ,-]-� - � •T -^'� �
16 Brigadoon B-a 66 Kilo G-6 2 i = L= - 2
28 Camelot G-5 62 Lakota 0.6 �• - : ^6. ��
22 Enterprise 0.9 61 $awjawea E-5 `1
14 Green Gables A-7 70 Saghalie C-8
30 lake Do11oK G-6 65 Totem G-3 Im..r• of -f + ' /
11 Lake Grow 0-6 8 Merit F•6 ""_"_^_ i - _ sisls4
33 Lakeland F-9 • = .•t "+'
2 Mark Twain F-4 �.r •( %i
29 Meredith Hill H-5 SENIOR HIGH SCHOOLS 3 3
6 Minor Lake E-6LJ-
5 Nautilus E-5 Code
15 Olympic View C-7 J• _ --� <
21 Panther Lake Ea 80 Decatur C•6
37 Rainier View F-10 81 Fedaral Way ES
41 Sherwood Forest 03 83 Thomas Jefferson G4
24 Silver Lake D-7 8 Harry S.Truman F-6 "•`" '- a --
26 Star Lake G3 8 Merit F•6 _ _ ••�'",.• •,`_- T•``-
25 Sunrlycrest G-2 -
13 Twin Lakes B-6 1 '
27 Valhalla G4 Future School Sites— u •] +�]," 4
7 Wildwood F•5 Surplus Sites — = "•'ii
1 Woodmont F-3
100 Educational Service Center F6 { •�: - i(•' uaf R1M°
99 Future Support Services E•e _ Coda--■ t
97 Maintewnce Opentiom.Tnnsportaticn Eb
Parks-
A B C ;
3 FEDERAL WAY, WASHINGTON and VICINIT
to ". � :' � : , 'M'!<]•i --r 1
�� .d _ ,arm •1.1 ri rim:,.uy: - �,�.. , ]ttn, - 1.
6.
i ,: + 1,_ rtl s• r
IbMT •• ]1i011 (,7
N B
W ® E
a .� 1 _ :eau ry :... •: P
' fie. ~r _ O •+ rv.,% + n'• ♦• ii •e�
�'...
7 1
r.1/�a��4f3 \ lie' +" - r4. •1 i
all
10
to
] �,- a •3 :neM� eD ��_ y ,
Y Federal Way Public Schools i
ni..ala ix4ein •' [w Caw.v >M w
(253) 945-2000 F
11 F G ��~yH
SECTION H- MAPS OF DISTRICT BOUNDARIES
The Federal Way School District (the District) has twenty-three elementary schools (grades
K-6), six junior high schools (grades 7-9), three senior high schools (grades 10-12) and two
alternative schools (grades 7-12) for the 1997/98 school year. On April 20, 1996 the Federal
Way School District Board of Education adopted the boundaries for these schools. The
following maps show the service area boundaries for each school for each grade level (the
alternative schools, Harry S. Truman High School and Merit School, serve students from
throughout the District). The identified boundaries are reviewed annually. Any change in
grade configuration or adoption of programs which affect school populations may necessitate
a change in school service areas.
The Growth Management Act requires that a jurisdiction evaluate if the public facility
infrastructure is in place to handle new housing developments. In the case of most public
facilities, new development has its major impact on the facilities immediately adjacent to that
development. School Districts are different. If the District does not have permanent facilities
available, interim measures must be taken until new facilities can be built or until boundaries
can be adjusted to match the population changes to the surrounding facilities.
Adjusting boundaries requires careful consideration by the District and is not taken lightly. It
is recognized that there is a potential impact on students who are required to change schools.
Boundary adjustments impact the whole district, not just one school.
It is important to realize that a single housing development does not require the construction
of a complete school facility. School districts are required to project growth throughout the
district and build or adjust boundaries based on growth throughout the district, not just
around a single development.
II-1
NEEDS FORECAST- NEW FACILITIES
NEW FACILITY LOCATION ANTICIPATED SOURCE OF FUNDS
MOT Site 1 Unknown N/A
Elementary Site Acquisition Unknown 2
New Elementary School Unknown 2
Notes:
(1) Construction of Maintenance, Operations and Transportation (MOT) site is dependent on
sale of current MOT site.
(2) Anticipated source of funds is state matching funds, Impact Fees, future bond issues or
non-voted debt issues.
I-5
IMPACT FEE CALCULATION CHANGES FROM 1996/97 TO 1997/98
STUDENT GENERATION FACTORS
Student Generation factors are based on rates for new developments constructed over a
period of not more than five years prior to the date of the fee calculation. The changes in
student Generation factors between the 1996/97 Capital Facilities Plan and the 997/98 Capital
Facilities Plan are due to developments that were deleted or added based upon the age of the
developments.
IMPACT FEE
Item From/To Comment
Elementary Site Cost $4,500. To Current negotiated prices
$25,000.
Percent of Permanent Facilities 97.45 % to Purchase of additional portable facilities
97.34%
Percent Temporary Facilities 2.55%to
2.66%
Temporary Facility Cost $92,361 to Updated cost of most recently
$62,368 purchased portable(Adelaide
Elementary)
Boeck Cost/Sq Ft $94.27 to Change per SPI
$97.23
State Match 58.92% to Change per SPI
59.89%
Average Assessed Value SIR- Per Puget Sound Educational Service
5136,500 to District (ESD 121)
$143,979.
MFR- $41,846
to $34,641.
Capital Bond Interest Rate 5.81% to Market Rate
5.19%
Property Tax Levy Rate $1.55to $1.47 Per King County
IV-5
Tcf_5
Kent City Council Meeting
Date July 21. 1998
Category Consent Calendar
1. SUBJECT: FIRE DEPARTMENT PURCHASE OF HYDRAULIC RAM -
APPROVAL
2 . SUMMARY STATEMENT: Accept the grant funds received by the
State of Washington and authorize the Fire Department to apply
such funds towards the purchase of an Amkus Ram and Ram
Extension.
The Fire Department received a $1,200 grant from the State of
Washington "for the purposes of the State Trauma Care System. "
As stated in the attached letter from Janet Griffith, Director
of the Office of Emergency Medical and Trauma Protection, these
funds may be used for trauma equipment. Recently the Fire
Department purchased an amkus rescue tool but due to a price
increase were unable to purchase the ram and ram extension. The
price of the ram and ram extension was approximately $1,738,
which exceeds the $1, 200 grant check, but the grant money would
go a long way towards the purchase of the vital trauma
equipment. Funds within the current operating budget could be
prioritized to cover the difference.
3 . EXHIBITS: Letter from Janet Griffith, Director of Emergency
Medical and Trauma Prevention
4 . RECOMMENDED BY:Fire Chief Angelo Public Safety Committee (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: difference of $538 will be covered with
the Fire Department' s operating budget
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3I
Kent City Council Meeting
Date July 21 1998
Category Consent Calendar
1. SUBJECT: LAW ENFORCEMENT EDUCATION PARTNERSHIP AND
DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC
DEVELOPMENT GRANTS - ACCEPT AND ESTABLISH BUDGET
2 . SUMMARY STATEMENT: Acceptance of the Law Enforcement
Education Partnership Program (LEEP) grant in the amount of
$30, 000. This is Year Three and funding will be used for
temporary part-time staff as well as providing materials,
professional services, and other support for the youth well
ness
conference, plus campus follow-up projects for Jr/Sr high youth
in eight South King County School Districts.
3 . EXHIBITS: Grant approval letter
4 . RECOMMENDED BY: Staff & Public Safety Committee 7/14/98 (3-0
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X
YES
6. EXPENDITURE REOUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember
moves, Councilmember seconds
DISCUSSION•
ACTION:
Council Agenda
Item No. 3J
ty,6 STAT!J^
O
s —
d, 2
� eev
STATE OF WASHINGTON
DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC DEVELOPMENT
906 Columbia St. SW • PO Box 48300 Olympia, Washington 985044300 • (360) 753-2200
June 26, 1998
Dr. Deborah Ranniger
Community Education Specialist
Kent Police Department
Drinking Driver Task Force
220 - 4th Avenue South
Kent, Washington 98032
Dear Dr. Ranniger.
I am pleased to inform you that your application for funding for the Law Enforcement Education
Partnership Program has been approved in the amount of$30,000. Your application
demonstrates your commitment to drug and violence education and prevention services for
youth.
Funding for this program is provided to the Department of Community, Trade and Economic
Development (CTED) by the U.S. Department of Education under the federal Safe and Drug-
Free Schools and Communities Act. You should anticipate receiving your contract within the
next two weeks. The contract period will be from the date of contract signature through
June 30, 1999.
We look forward to working with you to provide Washington's youth with opportunities to make
healthv, drug- and �dolence-&ee.chnices.. If you have any questions, plerse.contactTedd
Kelleher, Program Coordinator, at (360) 586-7653.
Sincerely,
Susan Roberts
Program Supervisor
SR:TK:dlh
:r
3rant for youth program renewed
ence program manager with the
Journal Staff Kent Police Department.
KENT — A grant that helped The Kent project was the most
highly rated out of the 27 appli-
ut a mural A Kent Junior High cations received, said
chool and stage a South County
outh conference was renewed Kelleher, a program manager
us week. with the state Department of
Community, Trade and
The Kent Police Department Economic Development.
iceived a$30,000 grant from the Last December's conference
:ate Law Enforcement Education drew nearly 300 kids,,who then
artnetship Program As in past started projects that reached
eats,the department will use the approximately 13,800 people,
coney for its annual Game of Life Ranniger said. The projects
Guth wellness conference. included the Kent Junior High
"The grant is supporting a drug prevention mural.
ear-long effort to build leader- Ranniger is already starting to
up skills and help youth make recruit teens for its youth plan-
salthy choices in the communi- ning board for this year's con-
surrounding those issues," ference.She invited anyone inter-
ud Debbie Ranniger, a confer- ested to call her at 253-8594011.
So� " � 9l.dn.4.�
News /'� Release
�
WMINcol, Sm Comunn TRADE AND EC01WWC DEVEwrIII W Buum r. EounmoNs rest TAE FunmE
FOR UM MEDIATE RELEASE—SE—June 25,1998 Contact:Susan Roberts (360)753-0738
Grants targeting drug abuse and violence awarded to communities
OLYMPIA—Eight local law enforcement agencies were awarded grants this week to
work in partnership with schools and communities to conduct youth-targeted, collaborative
efforts against substance abuse and violence.
Projects ranging from involving youth in piamung and implementing prevention activities
in their schools to uniformed school resource officers will receive$203,000 under the Law
Enforcement Education Partnership Program(LEEP) in the upcoming fiscal year.
The funds,provided by the federal Department of Education under the Safe and Drug
Free Schools and Communities Act, were awarded through a competitive application process
administered by the Washington State Department of Community,Trade and Economic
Development
The law enforcement agencies,receiving grants ranging from$4,000 to S30,000,will
involve schools and other community members in their program Planning,Performance and
evaluation The grants will be renewed for a second year beginning July 1, 1999, contingent upon
renewal of federal finding.
Programs funded are as follows:
Clallam County Sheriffs Office 329,802
Clarkston Police Department 330,000
Elma Police Department 319,960
Kent Police Department S30,000
Langley Police Department $4,082
Newport Police Department $30,000 —_
Port Angeles Police Department S30,000
Tumwater Police Department $30,000
-30-
MEMORANDUM
TO: COUNCIL PUBLIC SAFETY COMMITTEE
cc: Kelli Rogers
Lt Glenn Woods
Mary Ann Kern
FROM: Nancy Mathews, Coordinator
Kent Drinking Driver Task Force
SUBJECT: COUNCIL ACCEPTANCE OF GRANTS
DATE: July 7, 1998
The Kent Drinking Driver Task Force has been notified of grant funding:
Law Enforcement Education Partnership Program (LEEP)
Department of Community, Trade and Economic Development (CTED)
by the U.S. Department of Education under the Federal Safe
and Drug-Free Schools and Communities Act.
Youth Conference Support for Kent $ 30,000.00
and 8 So King County School District
junior/senior high youth
7/1/98 through 6/30/99
Kent Drinking Driver Countermeasure Program (DDTF)
Washington Traffic Safety Commission (WTSC)
Federal 402 Transportation/Highway Safety Funds
To support Kent highway safety education $ 28,012.00
programs (DUI, occupant protection,
bicycle helmet, pedestrian, speed, etc);
includes matching coordinator salary
Request Council Approval to accept LEEP and WTSC grants and establish budget
documents, as required.
kccgmta
rf'�
TC(�
Kent City Council Meeting
Date July 21, 1998
Category Consent Calendar
1. SUBJECT: SOUTH KING COUNTY NARCOTICS TASK FORCE GRANT -
ACCEPT AND ESTABLISH BUDGET
2 . SUMMARY STATEMENT: Acceptance of the South King County
Narcotics Task Force Grant and establishment of a budget.
The grant for the Multi-Jurisdictional Narcotics Task Force is
administered by Washington State Community Trade and Economic
Development via the U.S. Department of Justice. Grant funding
is in its 11th year, and is in the amount of $220,862 plus
$43 ,920 for prosecutorial assistance. In addition, each city
on the Task Force contributes $31, 500 for the 1998/99 budget
that begins July 1, 1998, and runs through June 30, 1999 .
These funds assist with salaries, equipment, and office
expenses. Total budget would be $548, 763 , which includes
$157 ,981 from the seizure fund account.
Formal documentation is forthcoming from the U.S. Department of
Justice.
3 . EXHIBITS• None
4 . RECOMMENDED BY: Staff & Public Safety Committee 7/14/98 (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6 . EXPENDITURE REQUIRED: $31 500 per City/Total $126 , 000
SOURCE OF FUNDS: General Fund
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3K
Kent City Council Meeting
Date July 21. 1998
Category Consent Calendar
1. SUBJECT: FOX RIDGE ADDITION NO. 1 FINAL PLAT FSU-96-14 -
SET MEETING DATE
2 . SUMMARY STATEMENT: Set August 4, 1998, as the date for a
public meeting to consider the final plat application submitted
by DMP, Inc. , for the Fox Ridge Addition #1 Final Plat. The
City Council approved the preliminary plat with conditions on
November 18, 1997 .
3 . EXHIBITS: None
4 . RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS-
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION•
Council Agenda
Item No. 3L
Kent City Council Meeting
Date July 21 1998
Category Consent Calendar
1. SUBJECT: STONE WOOD PRELIMINARY PLAT SU-97-13 - SET
MEETING DATE
2 . SUMMARY STATEMENT: Set August 4, 1998, as the date for a
public meeting to consider the Hearing Examiner's
recommendation of approval with conditions for preliminary plat
application Stone Wood by BP Land Management.
3 . EXHIBITS: None
4 . RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3M
Kent City Council Meeting
Date July 21, 1998
Category Consent Calendar
1. SUBJECT: RUSSELL ROAD TREE REMOVAL PROJECT - ACCEPT AS
COMPLETE
2 . SUMMARY STATEMENT: Accept the Russell Road Tree Removal
Project as complete and authorize release of retainage to
contract Wyndham Design, upon notification of releases from
state agencies. The Superintendent of Parks Planning and
Development has approved the project.
3 . EXHIBITS: Superintendent' s letter of acceptance
4 . RECOMMENDED BY: Staff
(Committee, Staff, Examiner, commission, etc. )
5. UNBUDGETED FISCALIPERSONNEL IMPACT: NO X YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION•
Council Agenda
Item No. 3N
CITY OF
Jim White, Mayor
June 30, 1998
Angie and Craig Pretty
Wyndham Design
11202 SE 186" Street
Renton, WA 98055
RE: Russell Road Tree Removal Project
Dear Angie and Craig:
I have inspected the Russell Road Park Tree Removal Project and accept it as
complete.
I still need signed copies from you for Modification Proposal Number One and
Modification Proposal Number Two. As soon as you return the documents to
me, I will process your invoice for Change Order Number One which includes
Modification Numbers One and Two.
If you have any questions, please call me at (253) 859-3994. Thank you.
Sincerely,
Lori M. Flemm, Superintendent Park.Planning and Development
Attachments
C: John M. Hodgson, Director Parks and Recreation Department
LMF/jb
„0 4th VvENCH SOL"M RENT.'.V,ASHINGTOV T[LEPHONE ] ,,459-§'On
.... ..........
Kent City Council Meeting
Date July 21, 1998
Category Consent Calendar
1. SUBJECT: WASHINGTON TRAFFIC SAFETY COMMISSION GRANT - ACCEPT
AND ESTABLISH BUDGET
2 . SUNKARY STATEMENT: Acceptance of the Washington Traffic
Safety Commission Grant in the amount of $28,012 for the City
of Kent Drinking Driver Task Force to use during the 7/1/98
through 6/30/99 funding period. This represents a 16-year
highway safety partnership between Kent and the State of
Washington. Program areas will include: Occupant Protection
(safety belts) , Impaired Driving, Community Traffic Safety
(youth and adult) , and Bike/Pedestrian/Motorcycle Safety.
3 . EXHIBITS: Grant approval letter
4 . RECOMMENDED BY: Staff & Public Safety Committee 7/14/98 (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION•
Council Agenda
Item No. 30
STATp
a £
O v
J _ N
f C
t ieea
STATE OF WASHINGTON
WASHINGTON TRAFFIC SAFETY COMMISSION
1000 S. Cherry St., PO Box 40944 • Olympia, Washington 98504-0944 • (360) 753-6197
June 11, 1998
Nancy Mathews
Kent Drinking Driver Task Force
220 4d'Ave. So.
Kent, WA 98441-1711
Dear Nancy:
I am pleased to inform you that your FY 1998 project for the City of Kent
.DUI/Community Traffic Safety Program has been approved for funding with project
agreement modifications. The changes recommended by the Quality Assurance
committee are as follows:
♦ A clear and succinct mission statement for the project. "Increasing awareness" is an
activity but not a clear purpose. There is so much going on, it deserves a better
mission!
Please submit the signed, final project agreement with changes not later than June 30,
1998 and funding will continue beginning on 1 July, 1998
Best wishes for continued success with the new project.
Les Pope
Program Manager
zw�
Kent Drinking Driver Task Force
Washington Traffic Safety Commission
PROJECT AGREEMENT
Section 2
Description of Activity
MISSION STATEMENT
The mission of the Kent Drinking Driver Task Force is
to increase awareness of traffic safety issues with an
effort to reduce the number and severity of traffic
collisions through problem analysis, identification
and education.
Kent City Council Meeting
Date July 21. 1998
Category Bids
1. SUBJECT: LID 349, S.E. 223RD ST. SANITARY SEWER
2 . SUMMARY STATEMENT: The bid opening for this project was
held on June 30th with five bids received. The apparent low
bid was submitted by Laser Underground in the amount of
$284,456. 96. The Engineer's estimate was $269,412 . 17.
The Public Works Director recommends that upon his concurrence,
the Mayor be authorized to either award the contract to the
lowest most satisfactory responsible bidder or to reject all
bids.
3 . EXHIBITS: Public Works Director memorandum
4 . RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $284 , 455. 96
SOURCE OF FUNDS: LID 349
7 . CITY COUNCIL ACTION:
�
Councilmember r moves, Councilmember seconds
that upon concurrence by the Public Works Director, the Mayor
be authorized to either award the LID 349 - S.E. 223rd Street
Sanitary Sewer contract to the lowest most satisfactory
responsible bidder or reject all bids.
DISCUSSION:
ACTION:
Council Agenda
Item No. 5A
DEPARTMENT OF PUBLIC WORKS
July 21, 1998
TO: Mayor &City Council
FROM: Don Wicicstrom� � f
RE: LID 349 — SE 223`d Street Sanitary Sewers
Bid opening for this project was held on June 30" with 5 bids received. The apparent
low bid was submitted by Laser Underground in the amount of S284,456.96. The
Engineer's estimate was 5269,412.17.
The Public Works Director recommends that upon his concurrence, the Mayor be
authorized to either award the contract to the most satisfactory responsible bidder or
reject all bids.
BID SUMMARY
Laser Underground 254,456.96
King Construction 298,598.96
RJC, Inc. 320,865.49
Debco Construction 336,700.57
Rodv &-- Sons 331,246.82
Engineer's Estimate 269,412.17
MOTION:
Councilmember moves Councilmember seconds that upon
concurrence by the Public Works Director, the Mavor be authorized to either award
the LID 349 — S.E. 223rd Street Sanitary Sewer contract to the most satisfactory_
responsible bidder or reject all bids.
Kent City Council Meeting
Date July 21, 1998
Category Bids
1. SUBJECT: GARRISON CREEK PARK RENOVATION
2 . SUMMARY STATEMENT: The Garrison Creek Park Renovation
project consists of renovating an existing neighborhood park
including resurfacing tennis and basketball courts, relocating
the parking lot, utilities, restroom improvements, automatic
irrigation system, public art, and tree planting. The
Engineer's estimate is $388, 824 . 00,
Four bids were received and read aloud on July 13 , 1998. The
bids have been evaluated and the Parks Director will make a
recommendation at this time.
3 . EXHIBITS: Bid tab faxed to Councilmembers 7/17/98
4 . RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS: CIP and Fee in Lieu of Funds
7 . CITY COUNCIL ACTION:
Councilmember moves, ouncilmember seconds
that the Garrison Creek Park enovation roject contract be
awarded to in to amoVht of $
DISCUSSION•
ACTION: PLA
Council Agenda
Item No. 5B
(� Kent City Council Meeting
Date: July 21 , 1998
Bids
1 . SUBJECT: Garrison Creek Park Renovation Project - Bids
2 . SUMMARY STATEMENT: Garrison Creek Park Renovation project
consists of renovating an existing neighborhood park
including resurfacing tennis and basketball courts,
relocating the parking lot, utilities, restroom
improvements, automatic irrigation syistem, public art, and
tree planting . The Engineer' s estimate is $388 , 824 . 00 (base
bid) .
Four bids were received and read alo._d on July 13, 1998 .
The bids have been eval-,ated and the Parks Director will
make a recommendation at this `ime .
3 . EXHIBITS : Bid tab faxed 7/20/99
4 . RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc . )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT : YES NO X
6 . EXPENDITURE REQUIRED :
SOURCE OF FUNDS : CIP and Fee n Lie _I f Funds
7 . CITY COUNCIL ACTION: Move than the arrison Creek Park
Renovation contract be awarded -o Fuii Industries Inc . in
the amount of $407 , 643 . 00, which in .iudes base bid plus
Alternates 3, 4 , 5 , 6, 7 , 8 , 11 , 12 , _3, and 14 .
8 . Councilmember moves, Counciimember seconds
DISCUSSION:
ACTION:
Coun-c_1 ge :da
�"`' Item ';o .
CONTINUED COMMUNICATIONS
A.
C 4 '
R E P O R T S
A. COUNCIL PRESIDENT / tiN
B. OPERATIONS COMMITTEE
C. PUBLIC SAFETY COMMITTEE
D. PUBLIC WORKS/PLANNING COMMITTEE
E. PARKS COMMITTEE
F. ADMINISTRATIVE REPORTS
EXECUTIVE SESSION - PROPERTY NEGOTIATIONS