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City Council Meeting - Council - Agenda - 04/21/1998
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" III. � Illlllllhlii�l I� ��i���l I „_..___._ ....,,,,_ (pI I I IIIIIIVMINHIM.IIWYFIMIw1�I II1RitIIM11HIIIlitIII1111fIIIIIi III'IIIIIIIHIVIIIIIIIIIIP 'lw ?IpH11HIII1fININIMI�I�I/IFNMMNF1FIttIMtlViIY1114tBINlIIIIIII: l P +I^ CITY or MVT SUMMARY AGENDA KENT CITY COUNCIL MEETING April 21, 1998 Council Chambers 7 : 00 p.m. MAYOR: Jim White COUNCILMEMBERS: Leona Orr, President Sandy Amodt Tom Brotherton Connie Epperly Rico Yingling Tim Clark Judy Woods CALL TO ORDER FLAG SALUTE ROLL CALL 1. PUBLIC COMMUNICATIONS A. Introduction of Mayor's Appointees 2 . PUBLIC HEARINGS None 3 . CONSENT CALENDAR A. Approval of Minutes B. Approval of Bills C. Performing Arts Center Budget Adjustment - Approval D. Skatepark Irrigation, Transfer Funds - Authorization E. S. 272/277 St. Corridor House Move - Authorization F. 196th Street Corridor Condemnation - Ordinance G. Stormwater/Surface Water Drainage Codes Revisions - Authority to Inspect - Ordinance H. Sewer Service West of Green River - Concurrence I. Closing of 110th Avenue S. E. Access to S. 274th St. - Resolution J. Transit Advisory Board Reappointments - Confirmation K. Green Meadows Town Homes Final Plat - Set Meeting Date L. UPRR/196th Spur Crossing ordinance - Clarification and Repealer M. FAST Corridor Memorandum of Understanding - Authorization N. Civil Service Reappointment - Confirmation 4 . OTHER BUSINESS A. Transportation Improvement Board Grant, Washington Ave. (SR 181) - Authorize and Establish Budget B. Transportation Improvement Board Grant, 272nd Corridor - Accept and Establish Budget C. 1998-2000 Technology Plan D. U.P.R.R. /196th St. Spur Crossing Franchise Ordinance - Introduction E. Golf Course Improvements Change Order 5. BIDS A. S. 277/S.E. 274 Way, Schedule 1 (Green River Bridge) and Schedule 2 (108th Avenue SE Bridge) 6. CONTINUED COMMUNICATIONS 7 . REPORTS EXECUTIVE SESSION - Property Acquisition 8 . ADJOURNMENT NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office and the Kent Library. An explanation of the agenda format is given on the back of this page. Any person requiring a disability accommodation should contact the City in advance for more information. For TDD relay service call 1-800-635-9993 or the City of Kent(253)854-6587. PUBLIC COMMUNICATIONS Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. A) Introduction of Mayor' s Appointees CONSENT CALENDAR 3 . City Council Action: Councilmember moves, Councilmember seconds that Consent Calendar Items A through N be approved. Discussion Action 3A. Approval of Minutes. Approval of the minutes of the regular Council meeting of April 7 , 1998. 3B. Approval of Bills. Approval of payment of the bills received through March 31 and paid on March 31, 1998, after auditing by the Operations Committee on April 14 , 1998 . Approval of checks issued for vouchers: Date Check Numbers Amount 3/31/98 197879-198099 $ 236, 361. 18 3/31/98 198100-198500 1, 638 , 198. 25 $1, 874 , 559 .43 Approval of checks issued for payroll for March 16 through March 31 and paid on April 3 , 1998 : Date Check Numbers Amount 4/3/98 Checks 226622-226897 $ 235, 807 . 25 4/3/98 Advices 56803-57337 719 , 310. 63 $ 955, 117 . 88 Council Agenda Item No. 3 A-B Kent, Washington April 7, 1998 Regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor White. Present: Councilmembers Amodt, Brotherton, Clark, Epperly, Orr, Woods, and Yingling, Operations Director/Chief of Staff McFall, Assistant City Attorney Brubaker, Police Chief Crawford, Planning Director Harris, Public Works Director Wickstrom, Parks Director Hodgson, and Finance Director Miller. Approximately 60 people were at the meeting. The flag salute was led by Boy Scout Troop 407. PUBLIC Employee of the Month. Mayor White announced COMMUNICATIONS that Officer Dave Buck has been selected as Employee of the Month for April. He explained that Officer Buck serves the community through the Police Department and the School District, and that his unique position allows him the opportunity to be a positive, caring role model for today's troubled teens and a reassuring presence for law-abiding students. He thanked Officer Buck for his tireless efforts to make our schools a safe haven for learning, and presented him with the Employee of the Month plaque. Police Chief Crawford expressed pride in Buck' s work and in the partnership between the City and the School District. Gwen Dupree, Assistant Superintendent for the Kent School District, expressed congratulations and admiration for the work Officer Buck does. Prepare Because You Care Month. Mayor White read a proclamation noting that the City is vulnerable to natural and man-made disasters and that citizens need to prepare to be self- sufficient for at least three days following a disaster. He proclaimed April 1998 as Prepare Because You Care Month in the City and urged all citizens to increase their knowledge, awareness and preparedness measures to follow before, during and after a natural or man-made disaster. The proclamation was presented to Assistant Fire Chief Aldridge. Introduction of Mayor' s Appointees. The Mayor introduced former State Representative Rod Blalock, his appointee to the Drinking Driver Task Force. CONSENT ORR MOVED to approve Consent Calendar Items A CALENDAR through G. Woods seconded and the motion carried. 1 Kent City Council Minutes April 7 , 1998 MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. APPROVAL of the minutes of the special Council meeting of March 12 , 1998 , and the regular Council meeting of March 17 , 1998. HEALTH & (CONSENT CALENDAR - ITEM 3E) SANITATION Mikron Industries. ACCEPTANCE of the bill of sale for Mikron Industries Watermain Extension submitted by Mikron Industries, Inc. for con- tinuous operation and maintenance of 730 feet of watermain improvements and release of bonds after the expiration date, as recommended by the Public Works Director. The project is located at 1034 6th Avenue North. (CONSENT CALENDAR - ITEM 3F) Creekside Business Park. ACCEPTANCE of the bill of sale for Creekside Business Park submitted by Sound Ventures for continuous operation and maintenance of 402.53 feet of sanitary sewer improvements and release of bonds after the expiration date, as recommended by the Public Works Director. The project is located at 7421 S. 180th Street. STREETS (CONSENT CALENDAR - ITEM 3D) LID 348 64th Avenue South Street Improvements, Final Assessment Roll. , SET May 5, 1998, as the date for a public hearing on the Final Assess- ment Roll for LID 348 , as recommended by the Public Works/Planning Committee. STREET (OTHER BUSINESS - ITEM 4C) VACATIONS 42ND Avenue South Street vacation. A public hearing on this item was held on March 171 1998 . The matter was deferred to today' s meeting. The hearing considered the application to vacate a portion of the 42nd Avenue South right of way located north of S. 216th Street. Public Works Director Wickstrom noted that the research requested at the March 17t h meeting has been done and that more than 60 ' will be needed if bike trails are required in the future. He also noted that Mr. Donofrio is satisfied with the modified conditions as shown in his memo. CLARK MOVED to approve the Planning Director's recommendation with conditions on the applica- tion to vacate a portion of 42nd Avenue South 2 Kent City Council Minutes April 7, 1998 STREET right of way located north of S. 216t h Street as VACATIONS referenced in Resolution 1505, and to direct the City Attorney to prepare the necessary ordinance upon compliance with the conditions of approval. Woods seconded. Clark pointed out that this is very close to a large housing project which will be built, and that conditions relating to public safety, traffic, access and bicycle paths will be re- quired. He added that this is in the best interest of all parties. Orr thanked Wickstrom and staff for their extra effort on this matter. Clark's motion then carried. (OTHER BUSINESS - ITEM 4D) S. lasth St Street Vacation STV-97-3 . A public hearing was held on January 20, 1998. The matter was considered at the March 17 , 1998 , meeting at which time it was deferred until today' s meeting. The hearing considered the application to vacate a portion of the S. 188th Street right of way located between 80t h Place South and 80th Avenue South, adjacent to the subject property as referenced in Resolution No. 1502 . Wickstrom noted that this was discussed at the last Public Works & Planning Committee meeting and that the two fronting properties were not in agreement to the terms of the vacation and that until they are, he believes the Committee' s recommendation is to deny the vacation without prejudice. Mayor White reiterated that the public hearing has already been held. CLARK MOVED to deny the vacation without pre- judice. Woods seconded. Upon a question from the Assistant City Attorney, Clark clarified that part of his motion is to dismiss without prejudice to refile a new petition. He ex- plained that the traffic pattern on Central Avenue is prohibitive to left-hand turn lanes for large trucks during rush hour traffic, noting that this is a public safety hissue. He said that the existing road at 188 is sub- standard, and that the parties must develop a workable solution. He emphasized that the City is not attempting to stop anything, but is trying to prevent harm to existing businesses. 3 Kent City Council Minutes April 7 , 1998 STREET Woods explained that the Committee had been VACATIONS prepared to grant the vacation, but that another issue came up at the meeting which could not be resolved at that time and which caused addi- tional confusion. She explained that the Committee had suggested that if the parties involved could not resolve their differences prior to this meeting, the Council would vote to not go forward with the vacation without pre- judice to any further requests to have the vacation. Clark's motion then carried. TRAFFIC (BIDS - ITEM 5B) CONTROL S. 277th St/S S.E. 274th Wa Schedules 1 (Green River Bridge) and 2 (108 Avenue S.E. Bridge) . The bid opening for this portion of the corridor project was held on March 26 with nine bids received. However, due to certain irregulari- ties with the project specifications, it is requested that all bids be rejected. The pro- ject is tentatively scheduled to be re-bid on April 17, 1998. The Public Works Director recommends that the contract be rejected and tentatively re-bid. Assistant City Attorney Brubaker pointed out that two letters have been received from IMCo Construction regarding a bid protest. CLARK MOVED that the letters be made a part of the record. Orr seconded and the motion carried. Brubaker explained that this is a major project which involves a number of complicated processes which are time sensitive because of impacts to the fishery system in the Green River caused by the bridge. He noted that the low bid had two irregularities and that the second low bidder, IMCO Construction, protested any award of the bid to the low bidder. He said that the bid has been reviewed and recommended that all bids be rejected and the project be re-bid as soon as possible. He noted for Amodt that one irregu- larity involved failure to put all bid items in both numbers and words, and another involved leaving the prime contractor portion of a list blank. He said the question is whether the irregularity provides the low bidder a benefit that other bidders don't share, and noted that the City has the right to reject all bids. 4 Kent City Council Minutes April 71 1998 TRAFFIC CLARK MOVED that all bids received on the S. CONTROL 277th St/S.E. 274th Way, Schedule 1 (Green River Bridge) and Schedule 2 (108t h Avenue S.E. Bridge) be rejected and tentatively re-bid on April 17, 1998. Woods seconded and the motion carried. DOWNTOWN (CONSENT CALENDAR - ITEM 3C) STRATEGIC Downtown Strategic Action Plan. ADOPTION of ACTION PLAN Ordinance No. 3398 adopting the Kent Downtown Strategic Action Plan and Integrated, Supple- mental Environmental Impact Statement as a Subarea Plan of the Kent Comprehensive Plan. PLAT (OTHER BUSINESS - ITEM 4A) Benson Highlands Final Plat. This date has been set for consideration of an application for the Benson Highlands Final Plat FSU-95-10. This matter was before the Council at its February 3 , 1998 meeting, at which time it was deferred and subsequently scheduled for today's meeting. The subject subdivision contains 13 lots on 3 .79 acres and is located at 11208 SE 244th Street. CLARK MOVED to approve the staff 's recommenda- tion of approval with conditions for the Benson Highlands Final Plat and to authorize the Mayor to sign the final plat mylar. Woods seconded and the motion carried. COMMUNITY (OTHER BUSINESS - ITEM 4B) DEVELOPMENT 1999 Community Development Block Grant (CDBG) BLOCK GRANT Pass Through Funds. The City has received King County's estimate of Community Development Block Grant pass-through funds for 1999. The estimate of $505,855 is approximately $18 , 111 less than the City received for its 1998 program. The estimate is based on the U.S. Department of Housing and Urban Development's (HUD) proposed 1999 budget. The estimated amount may increase or decrease due to changes in the entitlement, program income and recaptured funds. CLARK MOVED to (1) accept the 1999 pass through funds; (2) allocate the City' s maximum available 1999 CDBG funds for Public (Human) Services ($77 , 764) ; (3) allocate the City's maximum available 1999 CDBG funds for Planning and Administration ($68 , 966) and request additional available dollars for program planning; and 5 Kent City Council Minutes April 7, 1998 COMMUNITY (4) authorize the Mayor to sign the County form DEVELOPMENT indicating the City' s desire for distribution. BLOCK GRANT Brotherton seconded and the motion carried. COMMUTER RAIL (OTHER BUSINESS - ITEM 4E) (ADDED BY COUNCIL PRESIDENT ORR) Funding 0 tions for Commuter Rail Parking Garage. Operations Director McFall explained that this item had been scheduled for discussion at the Committee of the Whole meeting of this date, but that due to lack of time it was forwarded to this meeting. He noted that Council had requested research regarding funding options for the city' s portion of a parking structure to be built in conjunc- tion with the RTA commuter rail station in downtown Kent. He emphasized that the focus was on the cost differential between surface parking and structured parking and how to pay for it, regardless of the site. He estimated the dif- ference in cost between surface parking and structured parking to be close to $5, 000, 000, on which the debt service would be approximately $410, 000 annually. McFall noted that ten options had been identified, and explained each of the following: 1. Undesignated Reserves in Capital Improvement Fund 2. Designated Reserves in Capital Improvement Fund 3 . Create a Local Improvement District (LID) 4. Increase Existing Transportation Utility Tax by up to 0. 25% 5. General Fund Strategic Reserves 6. Voted Bond Issue 7. Real Estate Excise Tax, Second ;% S. Grants 9. METRO Participation 10. Defer Projects Currently Planned in the CIP He corrected the amount mentioned in his April 1st memo regarding 1998 undesignated reserve from $429, 705 to $581, 000 (Option 1) . He noted that the options can be combined and gave the following example: establishing an LID, increasing the Transportation Utility Tax by 0. 15%, and using undesignated reserves in the Capital Improvement Fund. He then displayed and 6 Kent City Council Minutes April 7 , 1998 COMMUTER RAIL explained drawings of possible parking struc- tures at both the north and south sites. Orr noted receipt of a document from Robert Whalen stating that Kent' s is the lowest budgeted dollar amount for any station in the system, noting that the RTA has a contingency fund, and suggesting partnering with METRO. She suggested that this issue be referred to the Operations Committee to explore all options. There was no objection. TECHNOLOGY PLAN (OTHER BUSINESS - ITEM 4E) (REMOVED BY COUNCILMEMBER ORR) 1998-2000 Technology Plan. Orr explained that this item had been discussed at the Committee of the Whole meeting earlier today and that action is scheduled to be taken in two weeks. COUNCIL (CONSENT CALENDAR - ITEM 3H) (REMOVED BY COUNCIL PRESIDENT ORR) Council Absence. Mr. Yingling's request for an excused absence from tonight's meeting was removed from the agenda, as he was present at the meeting. APPOINTMENT (CONSENT CALENDAR - ITEM 3G) Drinking Driver Task Force. CONFIRMATION of the Mayor's appointment of Rod Blalock to serve as a member of the Kent Drinking Driver Task Force. Mr. Blalock has served as a State Representative and in that capacity, served on the Criminal Justice and Corrections Committee and the Transportation Committee. He has served as a member of the Civil Service Commission in the City of Des Moines and was co-founder of Des Moines Teen Night. He is also an active Lions Club member. He looks forward to serving on the Drinking Driver Task Force and feels that he can make a valuable contribution to the Task Force. Mr. Blalock will replace Georgine Davis, who resigned. His new term will continue until 1/1/99 . PARKS & (BIDS - ITEM 5A) RECREATION 8pringwood Park Trail Damage Repair. The bid opening for the Springwood Park Trail Damage project was held on April 1, 1998, with 16 bids received. The low bid was submitted by Ohana 7 Kent City Council Minutes April 7 , 1998 PARKS & Nursery of Buckley in the amount of $16, 161.50. RECREATION The Engineer's estimate was $29, 600. Springwood Park Trail was damaged in the winter storms of 1996. Funding for the project has been provided by the King County Community Development Block Grant Supplemental Flood Relief Funds. The City retained the services of Horton Dennis Associates to prepare the plans and specifications. Staff recommends award of the contract to Ohana Nursery. WOODS MOVED that the Springwood Park Trail Damage contract be awarded to Ohana Nursery for the bid amount of $16, 161.50. Orr seconded and the motion carried. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through March 16, and paid on March 16, 1998, after auditing by the Operations Committee on March 24, 1998. Approval of checks issued for vouchers: Date Check Numbers Amount 3/16/98 197115-197485 $1, 162, 371. 27 3/16/98 197486-19"878 921, 428 . 29 $2 , 083 , 799 . 56 Approval of checks issued for payroll for March 1 through March 15, and paid on March 20, 1998 : Date Check Numbers Amount 3/20/98 Checks 226309-226621 $ 239 , 530. 52 3/20/98 Advices 56286-56802 733 , 674 .56 $ 973 , 205 . 08 REPORTS Council President. Orr reminded Councilmembers of the retreat on Friday and Saturday. Administrative Reports. McFall noted that the Report of the Regional Governance and Finance Oversight Committee has been submitted to the Growth Management Planning Council, which will review it and hold it' s first discussion on April 22nd He said that any amendments are due by June 3rd and the GMPC plans to vote on it no later than June 17th . He explained that, assuming the GMPC acts favorably on the 8 Kent City Council Minutes April 7, 1998 REPORTS proposal, it would go to the County Council for review and approval and then to the cities for ratification. He noted that the ratification process requires that 30% of the jurisdictions that represent 70% of the County population would have to concur before the changes would be ratified. He added that all of this would be reviewed after five years of implementation to determine its impacts. McFall noted that the Suburban Cities Association representatives to the Oversight Committee are not recommending the plan in its present form. He then outlined changes regard- ing animal control, swimming pools, the Woodland Park Zoo, specialized police services, human services, courts, and potential annexation areas. He said that the proposed changes relat- ing to the transition of swimming pools, the entire human services proposal, and the transi- tion of urban unincorporated areas to cities (potential annexation areas) are all unaccept- able to the City. McFall recommended either getting the proposal withdrawn or significantly amended so that it is acceptable, or undertaking an effort to ensure that cities in King County vote not to ratify this proposal. Mayor White pointed out that Kent is not the only city concerned about this plan, and asked for input from staff and Council. WOODS MOVED that the Mayor send a letter stating Council 's disapproval of the plan as proposed and their intent to offer suggestions. Orr seconded. Mayor White suggested that the Council President sign the letter. Woods and Orr agreed and the motion carried. EXECUTIVE At 8: 15 p.m. , the meeting recessed into SESSION Executive Session to discuss property acquisition for approximately 20 minutes. ADJOURNMENT The meeting reconvened and adjourned at 8: 42 p.m. Brenda Jac e , CMC City Clerk 9 Kent City Council Meeting Date April 21, 1998 Category Consent Calendar 1. SUBJECT: PERFORMING ARTS CENTER BUDGET ADJUSTMENT - APPROVAL 2 . SUMMARY STATEMENT: Authorization to transfer $50, 000 of unallocated funds from the City budget to the Performing Arts Center budget for the development of a public relations plan and to update the business plan for the Kent Civic Performing Arts Center. On April 7, 1998, John Hodgson and Don Campbell, representing the Kent Civic and Performing Arts Center Board, updated the Parks Committee on the progress of the proposed Performing Arts Center plan. They indicated a need to increase public knowledge and solicit support throughout the community, and noted the outdated business plan. An estimated $50, 000 was requested to cover costs to develop a public relations plan and update the business plan. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Staff and Parks Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6. EXPENDITURE REQUIRED: $50, 000. 00 SOURCE OF FUNDS: City of Kent Budget - unallocated funds 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 3C Kent City Council Meeting Date April 21, 1998 Category Consent Calendar 1. SUBJECT: SKATEPARK IRRIGATION, TRANSFER FUNDS - AUTHORIZATION 2 . SUMMARY STATEMENT: Authorization to transfer $6, 600 from the Youth/Teen budget to the Skatepark budget for installation of an irrigation system and drinking fountain at the downtown Skatepark. At the April 7, 1998, Parks Committee meeting, Lori Flemm, Superintendent of Park Planning & Development, explained the necessity of installing an irrigation system and water fountain at the downtown Skatepark. A transfer of $6, 600. From the Youth/Teen budget is needed to cover the base bid and WSST. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Staff and Parks Committee (Committee, Staff, Examiner, commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6. EXPENDITURE REQUIRED: $6, 600 SOURCE OF FUNDS: Youth/Teen budget 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3D Kent City Council Meeting Date April 21. 1998 Category Consent Calendar 1. SUBJECT: S. 272/277 ST. CORRIDOR HOUSE MOVE - AUTHORIZATION 2 . SUMMARY STATEMENT: As recommended by the Public Works/ Planning Committee, authorization to declare the house at 11459 SE 266th St. as surplus with zero value and authorize the Public Works Director to dispose of same. This house is in the path of 272nd Corridor project. 3 . EXHIBITS: Public Works/Planning minutes, Public Works Director memorandum, and vicinity map 4 . RECOMMENDED BY: Public Works/Planning Committee (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3E DEPARTMENT OF PUBLIC WORKS April 2, 1998 TO: Public Works/Planning Committee FROM: Don Wickstrom J- `ez . RE: S. 272nd/277th St. Corridor (House Move Authorization) The City purchased the Mitchell property at 11459 SE 266th Street, Kent, Washington on January 26, 1994. The house has no value to the City since it would cost approximately $12,000 for demolition and asbestos removal. The house is in the path of the above mentioned five lane arterial. The portion along 116th Avenue SE is scheduled for construction in 1999 or 2000. We have been in contact with the Pierce County Housing Authority. They are willing to move the house to a site at their cost and put the house to good use outside of the City of Kent. MOTION: Declare the house at 11459 SE 266th St. as surplus with zero value and authorize the Public Works Director to dispose of same. D05098jL277 IC� i I e . m. d � "Im ,i• , liar �.•� \.� Q I-Lt.�.lr"Ip r, � GOCi � .o aa 6... � o �� i��� Allw H r u + cdp all 00 � O •y N.P�-��T �ii Q � � � i Ul I O a o �u x _ ~i IL o IQ _b d °I _ I� 'o Ioi to o 6, �.r✓11 i'c e 9 �°'-�'p w�'' gal°P•, 4�3>, 30v HXVGLV Q .F'1. Q III Ts 7nr H1r01 O + 32 J _ cr Lj W a Q •oO � N Y� p� 6 CL i � W IWM Z O W 2f— (VQ X 1 w i tJ If LAJ a o, �CL n�,.�� S. 272nd/277th Corridor (House Move Authorizationj Wickstrom said this is a house the City purchased some time ago and since we are in the midst of our 277th Corridor project we have to move it. Pierce County Housing Authority has asked to take the house; it would cost us $12,000 to get rid of it and we would like to declare it surplus at zero value and negotiate a deal with them to relocate or dispose of it. Committee unanimously recommended declaring the house at 11459 SE 266th St as surplus with zero value and authorize the Public Works Director to dispose of same. LID 340 S. 196th/200th St Corridor Improvement Green River to East Valley Hwy Wickstrom explained that we had our informal public meeting; about 50 of the 260 property owners attended. He said that we are asking for approval to move forward and pass a resolution which sets a hearing date on the creation of the LID. There will be an actual hearing; all the property owners have received their assessments. Wickstrom said we are requesting May 19th for the public hearing date. Joyce Barnier, a property owner included in the LID stated the following: She has talked with a number of property owners involved in this and none of them feel that they are benefiting from this LID. Thev feel the only ones who are benefitting are the East Hill and West Hill residents as a transportation improvement. Mr. Barnier said several property owners feel this is not their sole responsibility. Wickstrom disagreed with Ms. Barnier's statement. He said this is in the industrial area; the road is from East Valley Highway to Orillia Road to service the major industrial area. He stated that Ms. Barrier's property is being excluded because it is wetland. Ms. Barrier said she never received any notice that she was excluded. Wickstrom explained that we are re-working the boundaries; this is a very big LID and Ms. Barnier's property is being excluded because it is in the farmland, open space designation plus, it is shown as wetland and that was one of the criteria for not being assessed. Ms. Barnier will not be in the actual LID when it is formed. Wickstrom again stated that it.is strictly for the benefit of the industrial area; -vve have over 51% of signed agreements committing to this project which was conditioned as part of their development; they could not develop unless they had concurred; executed an agreement to participate and, pay a portion of this project because it relieves their traffic impact on the City system. He stated that without this road there is no concurrence in the area. Council has adopted this project; it's part of the transportation plan which identifies this as a needed element of the concurrency plan. Without this, there will be no new development because we can't meet the 6 year time frame in order to comply with our road service levels. Wickstrom said this is a very critical element for servicing. He said all the properties are zoned industrial in the area; Boeing is big property owner that fronts on this project. It also provides the 3 Kent City Council Meeting Date April 21. 1998 Category Consent Calendar 1. SUBJECT: 196TH STREET CORRIDOR CONDEMNATION - ORDINANCE 2 . SUMMARY STATEMENT: As recommended by the Public Works/Planning Committee, adoption of Ordinance No. authorizing condemnation by eminent domain proceedings on certain property for the acquisition of road easements, etc. , should negotiations fail. 3 . EXHIBITS: Public Works/Planning Committee minutes, ordinance, memo from Public Works Director 4 . RECOMMENDED BY: Public Works/Planning Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: - Council Agenda Item No. 3F DEPARTMENT OF PUBLIC WORKS April 6, 1998 TO: Public Works Committee FROM: Don Wickstrom �� l RE: Condemnation - 196th/200th Street Corridor Project The Public Works Department is seeking condemnation authority for a portion of the above referenced project in the vicinity of 196th Street &UPSP rail tracks. What has occurred is that the PRP's (Principal Responsible Parties) who are doing the cleanup of the Western Processing site are proposing to place the final cap thereon this coming construction season. While their proposed schedule may be optimistic from a regulatory standpoint, if they proceed the City needs to be in the position to join in with respect to building our westerly bridge approach of the railroad crossing bridge. Said bridge approach will be a filled wedge spanning the Western Processing property frontage along 196th Street. To construct same involves securing road easements from Western Processing (south side) Boeing Trust property (north side) and Puget Sound Energy (east side). Out intent would be to have the PRP's construct it as part of their capping project. We would naturally pay them to do so and have done so for other road related work that occurred within the Western Processing contamination limits. By taking this approach, we would eliminate a virtual permit/regulation quagmire. To do so we'll need the right-of-way (easements). It's obvious, based on past experience, that condemnation will be necessary particularly when dealing with the underlying owner of the Western Processing site. Historically, our success with Puget Sound Energy hasn't been much better. While we haven't determined as of yet the actual right-of-way required or have had appraisals prepared or offers made, we are requesting in the interest of saving some time, that the Committee concur with the passage of the respective condemnation ordinance. MOTION: Committee recommends adoption of the respective condemnation ordinance. MP030.98 only grade separated crossing of the railroad tracks throughout the entire valley; from 15th N.W. in Auburn up to 405 in Renton. Wickstrom again said it has much more of a benefit than serving the East Hill; it doesn't go to the East Hill at this stage. That's another project in the future. It services the industrial traffic out of the valley and into the valley floor. Committee unanimously recommended that Council pass the Resolution of Intent for the creation of LID 340 which sets May 19th as the public hearing for the LID formation. Condemnation - 196th/200th Street Corridor Project Wickstrom explained that we are seeking condemnation authority for a portion of the 196th Street Corridor project in the vicinity of 196th St &- UPSP rail tracks. The parties responsible for the Western Processing cleanup site are proposing to place the final cap on it this year and if they do so, we would want them to put in the preload for the westerly ramp of the bridge that will cross the track and have them do it as one piece. We already have condemnation authority so that is not the issue. The issue here is, we subsequently found that on the legal description for Coluccio's property involved in the condemnation ordinance, is short in terms of the description of the take; the County had us put bike lanes on it from the original plans which didn't include bike lanes; on a revised plan they want bike lanes that required more take off Coluccio's property. He said we need to amend the ordinance to reflect this. Committee unanimously recommended adoption of the respective amendment to the condemnation ordinance and add property to take same. UPRRUPRR Spur Crossing - Ordinance Brubaker stated that the City is involved in litigation with Toys R Us and Union Pacific Railroad regarding this spur crossing at 196th St to access the Toys R Us property. He said that the action we have before the King County Superior Court is to get a judgement that essentially says, Union Pacific asks us for a franchise before it builds its spur crossing across our road, so they can have the property rights to come across our road. Brubaker stated we asked the court to declare since that franchise has expired, their property rights have expired. We are not petitioning to close the crossing, we are just trying to clarify ownership interest in this crossing. He said that as part of that litigation, we want to clarify procedures with Union Pacific. First, this is a 1981 franchise which states in the ordinance that it has expired. Brubaker also clarified that the franchise we extended to Union Pacific Railroad last December, which they did not accept, has also expired by its term. Committee unanimously recommended the approval of the UPRR Spur Crossing Ordinance. 4 ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, providing for the acquisition of certain properties and/or property rights in order to construct, extend, widen, improve, alter, maintain and reconstruct the City's South 196th Street Corridor between the Corridor's western terminus at its intersection with Orillia Road and the intersection with West Valley Highway; providing for the condemnation, appropriation, taking and damaging of such property rights as are necessary for that purpose; providing for the payment thereof out of the 196th Corridor Project Fund (Fund R-82); and directing the City Attorney to prosecute the appropriate legal proceedings, together with the authority to enter into settlements, stipulations or other agreements; all of said property located within King County, Washington. THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, ORDAINS AS FOLLOWS: SECTION 1. After hearing the report of City staff, and after reviewing the planned improvements for the South 196th Street Corridor Project between the Corridor's western terminus at its intersection with Orillia Road and the intersection with West Valley Highway (the "Project"), the City Council finds and declares that the public convenience, use, health, safety and necessity demand that the Cite of Kent condemn, appropriate, take and damage portions of certain real property located in King County, Washington, in order to acquire the necessary property and/or property rights for the construction of the Project. including all necessary appurtenances. The two properties affected by this ordinance are i 1 legally described in Exhibit A, attached and incorporated by this reference (the "Properties"). The purposes for which this condemnation is authorized shall include, without limitation, all acts necessary to complete the construction, extension, improvement, widening, alteration, maintenance and reconstruction of the Project, including improvements for drainage, curbs and gutters, sidewalks, bicycle paths, landscaping, illumination, signal improvements, electrical facilities, utilities, utility adjustments and relocations, and any other street or municipal purposes that may become necessary from time to time on the Properties. SECTION2. The City authorizes the acquisition by condemnation of all or a part of the Properties for the construction, extension, improvement, widening, alteration, maintenance and reconstruction of the Project, including acquisition of property and/or property rights, together with all necessary appurtenances and related work to make a complete improvement according to City standards. SECTION 3. The City shall condemn the Properties only after just compensation has first been made or paid into court for the owner or owners in the manner prescribed by law. SECTION 4. The City shall pay for the entire cost of the acquisition by condemnation provided for in this ordinance through the City's "196th Street Corridor Project" fund (Fund R-82) or from any of the City's general funds, if necessary, as may be provided by law. SECTION 5. The City authorizes and directs the City Attorney to commence those proceedings provided by law that are necessary to condemn the Properties. In commencing these condemnation procedures, the City Council authorizes the City Attornev to enter into settlements, stipulations or agreements in order to minimize damages, which settlements, stipulations or agreements may include, but not be limited to, I the amount of just compensation to be paid, the size and dimensions of the property condemned, and the acquisition of temporary construction easements and other property interests. SECTION 6. Any acts consistent with the authority and prior to the effective date of this ordinance are ratified and confirmed. SECTION 7. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph. subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstances shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. SECTION 8. This ordinance, being the exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect and be in force five (5) days after passage, approval and publication as provided by law. JIM WHITE. MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH. CITY ATTORNEY 3 PASSED the day of 1998. APPROVED the _ day of 1998. PUBLISHED the_ day of 1998. 1 hereby certify that this is a true and correct copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. BRENDA JACOBER, CITY CLERK r�LAW\owrNANC\corroEM07196 4 1�iZo1l2'`Y NO FA U-e,�,L NO • 15 5 2i 17 - I<R&NAK) Lot 9, Block 6, Southcenter Corporate Park, according to the plat thereof recorded in Volume 114 of Plats, pages 36 through 42, inclusive, in King County, Washington. PROPe4YY NO , Z ?tiRCEl- NO 15S34C — 8 ( �ool�ilnatNN�N(�� Lot 8, Block 6, Southcenter Corporate Park, according to the plat thereof recorded in Volume 114 of Plats, pages 36 through 42, inclusive, in King County, Washington; EXCEPT the southwesterly 60.39 feet thereof. Exhi�+t A Kent City Council Meeting Date April 21 1998 Category Consent Calendar 1. SUBJECT: STORMWATER/SURFACE WATER DRAINAGE CODES REVISIONS - AUTHORITY TO INSPECT - ORDINANCE 2 . SUMMARY STATEMENT: As recommended by the Public Works/ Planning Committee, adoption of Ordinance No. adding new sections to Chapter 7 . 05 and 7 . 07 of the Kent City Code to require that storm and surface water systems comply with City construction standards and to confirm authority to allow for inspection and to require maintenance and correction of defects in those systems. 3 . EXHIBITS: Public Works/Planning Committee minutes and ordinance 4 . RECOMMENDED BY: Public Works/Planning Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION Council Agenda Item No. 3G Union Pacific Railroad - Franchise Ordinance Brubaker stated that this ordinance is clarification that we expect Union Pacific Railroad, if they are going to cross our road, to change their tracks if we change our road. We don't charge them anything to cross our road; no fees for this franchise; the only consideration that we ask is if we modify our road, they will modify the tracks. Brubaker stated that we feel in light of the litigation, it's important that we provide them with a clear offer. He said that he doubts if they will accept it however, we want to show the court that we have made every effort to give them a clear and viable right to have this franchise. Clark asked if this has more to do with the crossing or with the spur. Brubaker stated it's to do with the crossing and the spur. It's the crossing of S. 196th that we have control over however, without the access across our street, they cannot use the spur to access Toys-R-Us. Brubaker said that Toys-R-Us is the only business serviced by the spur south of the street. If the crossing were to close, the only business that would be affected would be Toys-R-Us. Committee unanimously recommended approval of the Franchise Ordinance. For further clarification, Brubaker stated the following. The first ordinance that we discussed, since it just clarifies certain issues, will come before the Council on April 21 st. The franchise ordinance, by law, cannot be passed on the same night it is introduced. Storm and Surface Water Drainage Codes (Authority to Inspect) - Ordinance Brubaker explained that this is a housekeeping measure and it makes changes to our storm and surface water utility and our storm drainage code. It clarifies what already exists in the City Construction Standards which states the City's right to enter property to inspect these systems since they all form part of a regional web and to require maintenance and improvements. If we find there is an obstruction, we want to have the authority to correct the deficiency and this gives the Citv authority to enter the property and post the cost of repari as a lien against the property. He stated that this is a right that is currently exercised by the City with the water and sewer systems. This just clarifies that we intend to do the same with our storm drainage. Committee unanimously recommended adoption of an ordinance adding new sections to Chapter 7.05 and 7.07 of the Kent City Code to require that storm and surface water systems comply with City construction standards and to provide authority to allow for inspection and to require maintenance and correction of defects in those systems. 5 ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, adding new sections to Chapters 7.05 and 7.07 of the Kent City Code to require that storm and surface water systems comply with City construction standards and to provide authority to allow for inspection and to require maintenance and correction of defects in those systems. THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Add the following new section to Chapter 7.05 of the Kent City Code: Sec. 7.05.074. Construction Standards. All storm and surface water systems, whether public or private, shall be installed in strict accordance with specifications contained in any existing city ordinance or code and any construction standards or uniform codes that the city either has adopted or adopts in the future. All construction and maintenance of those systems shall be subject to the inspection by the director or his or her designee. SECTION 2. Add the following new section to Chapter 7.05 of the Kent City Code: Sec. 7.05.077. Storm drainage system construction must comply with 1 chapter. When any storm and surface water system, whether upon private property or upon the city's right-of-way, is constructed, laid, connected or repaired and does not comply with the provisions of this chapter or any construction standards or codes that may be adopted in the future, or where the director determines that a storm and surface water system is obstructed, broken or inadequate and is a menace to health, or is liable to cause damage to public or private property, the director shall give notice of that condition to the owner, agent or occupant of the property in which the condition exists. If the owner, agent or occupant refuses to construct, relay, reconstruct or remove the obstruction from the storm and surface water system within the time specified in that notice, the director may perform all necessary work to comply with this chapter. The cost of that work will be assessed against the property or collected from the person responsible for the condition, and the total amount thereof shall become a lien upon the property. The city attorney is authorized, empowered and directed to collect that cost, either by foreclosure of the lien or by a suit against the owner, agent, occupant or other person responsible for the condition on the property. The suit shall be maintained in the name of the city in any court of competent jurisdiction. SECTION 3. Add the following new section to Chapter 7.07 of the Kent City Code: Sec. 7.07.114. Construction Standards. All surface water and storm drainage systems. whether public or private, shall be installed in strict accordance with specifications contained in any existing city ordinance or code and any construction standards or uniform codes that the city either has adopted or adopts in the future. All construction and maintenance of those systems shall be subject to the inspection by the director or his or her designee. SECTION 4. Add the following new section to Chapter 7.07 of the Kent City Code: Sec. 7.07.117. Storm drainage system construction must comply with chapter. When any surface water or storm drainage facility, whether upon private property or upon the city's right-of-way, is constructed, laid, connected or repaired and does not comply with the provisions of this chapter or any construction standards or codes that may be adopted in the future, or where the director determines that a surface water or storm drainage facility is obstructed, broken or inadequate and is a menace to health, or is liable to cause damage to public or private property, the director shall give notice of that condition to the owner. agent or occupant of the property in which the condition exists. If the owner, agent or occupant refuses to construct, relay, reconstruct or remove the obstruction from the surface water or storm drainage facility within the time specified in that notice, the director may perform all necessary work to comply with this chapter. The cost of that work will be assessed against the property or collected from the person responsible for the condition, and the total amount thereof shall become a lien upon the property. The city attorney is authorized, empowered and directed to collect that cost, either by foreclosure of the lien or by a suit against the owner, agent, occupant or other person responsible for the condition on the property. The suit shall be maintained in the name of the city in any court of competent jurisdiction. SECTION 5. - Severability. If any one or more sections, subsections, or sentences of this Ordinance are held to be unconstitutional or invalid. such decision shall not affect the validity of the remaining portion of this Ordinance and the same shall remain in full force and effect. SECTION 6. - Effective Date. This Ordinance shall take effect and be in force thirty (30) days from the time of its final approval and passage as provided by law. JIM WHITE, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY PASSED: day of 11998. APPROVED: day of , 1998. PUBLISHED: day of 11998. I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent. Washington, and approved by the Mayor of the City o Kent as hereon indicated. (SEAL) BRENDA JACOBER, CITY CLERK P.�LA W\ORDFNANCSTRMSURF.SYS Kent City Council Meeting Date April 21, 1998 Category Consent Calendar 1. SUBJECT: SEWER SERVICE WEST OF GREEN RIVER - CONCURRENCE 2 . SUMMARY STATEMENT: As recommended by the Public Works/ Planning Committee, concur with providing sewer service to properties or areas west of the Green River as proposed in the Public Works Director' s memo dated April 7th and included in the Council packet. 3 . EXHIBITS: Public Works/Planning Committee minutes, Public Works Director memorandum, and vicinity map 4 . RECOMMENDED BY: Public Works/Planning Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3H DEPARTMENT OF PUBLIC WORKS April 7, 1998 TO: Public Works/Planning Committee FROM: Don WickstromTL,� RE: Sewer Service West of the Green River With the development of Polygon's new Planned Unit Development (PUD) on the west side of the river, sewer service will be available to that portion of the City of Sea Tac which lies westerly and abuts 42nd Avenue South and Orillia Road. As such, there is an opportunity to resolve a long standing issue between the two cities. By agreement with Sea Tac, Kent, could service the Sea Tac area. Issues identified previously by Kent included: traffic impact mitigation on Kent's streets, drainage impact mitigation on the valley floor drainage system, zoning density of the Sea Tac area and preservation of farmland within the valley floor. Prior proposals by the City of Sea Tac to service this area were via their creation of a sewer utility and extending a Sea Tac sewer trunk line (or force main) across the valley floor along S. 212th Street and tying into the Metro system on the east side of the river. Kent saw this as creating development pressure on the adjacent farmlands along S. 212th Street plus Sea Tac was unwilling to allow Kent to require traffic and storm drainage mitigation. Further, Sea Tac felt it was inappropriate for Kent to have a say in their city's land use decisions independent of impacts on Kent. With Kent owning and operating the sewer system, Kent would have the necessary assurances that any franchise agreement would include our concems regarding traffic, drainage and zoning, as well as enforcement authority (no compliance, no sewer service). With respect to farmland preservation, the logistics of the sewer automatically preserves same. The benefit of the proposal is, sewers will exist at the City limits of Sea Tac, with their concurrence on the conditions sewer service would be provided, and the initiative therefore is theirs. With respect to the area along the South 200th/196th Street Corridor, a property owner has requested as part of our right-of-way negotiation, that we allow his property to be serviced from our sewer system. His proposal is, if we would allow him to connect to our system he would extend same and allow us to collect any intervening latecomer charges associated therewith. His property is presently in King County but is in Tukwila's potential annexation area. The property is designated in our Sewer Comp Plan to be serviced by our system although a County franchise and approval by the Boundary Review Board would be required in order to do so. Further, because it's presently within the County, our existing Ordinance regarding servicing outside the City limits subject to consistency per land use and mitigation per traffic and drainage would apply. One twist here is that in order to keep peace between Tukwila and Kent, we would want to see an annexation covenant with Tukwila executed prior to allowing any extension. As far as the impacts to farmlands, that's not an issue because the surrounding area is in Tukwila's potential annexation area. Further, it is owned by Segale who will develop it as industrial property independent of whether our sewer exists or not. The property lying adjacent to S. 204th Street (our City limits) has had the development rights purchased by King County. The Public Works Department recommends allowing the Coluccio property to be serviced by Kent's system and we seek Council concurrence therewith. MOTION: Proceed as proposed with respect to both the Sea Tac area and the 200th Street Corridor area. MP031.98 }�.j '�i C� I BLS- - H I Oil I° n 'ava W� a o o a°[�'' ° j . —�.,,✓� .S� //ram' P 6 9 I . �t CITY OF TENT C �n u'. 2 i 99 i d P ° Oil j I, boo dob I 1 O€ , i ° s c I dp AAo no o n j °ffffL�' C? tl V A 0 9 L� � l I/4 IIO.� I Captour Intel 26� •^: gee �� a LLL—���II��--� L p � < o� ,a YY a - til 1•�.� i •n C q 0 �° �� e� � 7 �� it �� �• °� � � �� E r- � °oByy ���a �V© ll GI CIm z> UA6Lip oo r _ .� o � I a DO�� o00 0 o Q !C el A� / �`0 j e �o om A' P 11 P !97 .O d'rO W o oQ �✓ V o 0, Sewer Service West of the Green River Wickstrom stated we have a long standing issue with Sea Tac regarding their desire to service what is located in the City of Sea Tac. They approached us about forming their own utility. The Metro sewer trunk lines presently exists on the east side of the river and we have joint use of this line. Sea-Tac's proposal is to extend that line over to the west side and service part of their city. At that time, Council thought it would put development pressure on the adjacent farmlands plus there were traffic implications and drainage implications that we thought we should address. Sea Tac however did not feel that we should address this other than thru SEPA so an official could make the right determination. Wickstrom stated that in the end, Sea Tac was not allowed to extend to the west. He said that Polygon is developing and bringing the sewer system across the river along the power lines where we have a trail, which is our Lagoon Conversion project. Wickstrom said that if we can resolve this issue between the cities with a franchise agreement this would help work out the issues of traffic, drainage and land use. He stated that the other issue is on the north end. Coluccio, one of the property owner's, has asked as part of the negotiations that we allow him to be serviced by our system. The property is designated in our Sewer Comp Plan to be serviced by our system although a County franchise and approval by the Boundary Review Board would be required. We would control the system; we relinquished our annexation interest in that area to Tukwila because there was overlapping Potential Annexation Areas (PAA's). Originally Coluccio made us an offer that he would extend the sewer and give us latecomer fees. However,we do have a right-of-entry agreement from him which is mute to that issue. Wickstrom said that the issue here is, in order to allow service to this system it would be either a pump station or force main. We have that outstanding ordinance about servicing outside the city limits; this is in the County and we have the right to dictate traffic mitigation and drainage mitigation. Wickstrom said that our recommendation is for Committee to recommend a motion to continue what we are proposing. Committee unanimously recommended that Council concur with the Public Works Department's recommendation to allow the Coluccio property to be serviced by Kent's system. 110th Avenue S.E. Access Closure at S.E. 274th Street Wickstrom stated that 110th Avenue is presently a private road and we have told the property owners that if they could turn the road around and grant us easements as part of that and get everyone to concur with eliminating their access off 110th, we would install a berm providing they give us the necessary easements to do this. Brubaker stated that since it's a private road, it doesn't include a street vacation . There is a provision that when they shortplatted their property it was in King County. There were conditions imposed on the short plat that would continue to linger against the property. One is a 6 Kent City Council Meeting Date Abril 21. 1998 Category Consent Calendar 1. SUBJECT: CLOSING OF 110TH AVENUE S.E. ACCESS TO S. 274TH ST. - RESOLUTION 2 . SUMMARY STATEMENT: Adoption of Resolution No. , as recommended by the Public Works/Planning Committee, providing authority to prepare and execute the necessary documents to eliminate access from 110th Avenue SE onto SE 274th St and redirect 110th Ave to the north. This is beneficial to the function of the corridor project and would eliminate a turning movement from the 277th Corridor on and off of 110th Avenue at this point. 3 . EXHIBITS: Public Works/Planning Committee minutes, Public Works Director memorandum, vicinity map, and resolution 4 . RECOMMENDED BY: Public Works/Planning Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 3I DEPARTMENT 0 1 Pl hLlt `A ARKS April TO: Public Works/Planning Commit, FROM: Don Wickstrom-,.�--O RE: 110th Avenue S.E. Access Closure :ii The property owners along 110th A\,enuw Oaa 1 north of S.E. 274th St. have requested that the City allow thei, 1_ -'- +th St. to be closed and redirected to the north. This would .j i��_ n ;mi l ect ion of fence to be placed alongthe 277th St Corridor across this c\kl;n I it \-\,ould also eliminate a turning movement from the corridr o ail i 1, � ��� ' �i I� i<- hklnefi(ial to the function of the corridor. MOTION: Direct the Law Department ,wn l ! i,, I l-)ep,-irtment to prepare the necessary documents to 111:mcr. �.: _ — —_ CI _� ���� r U � y1��('�I ��lalclr_• !�r'--."�+{ 2- i� ~I II I __ I� JI�� • C • a o� ul� P PP /) I I O O • 6 0 l m Q� a Ir y N4 ■ I N po _ �® 141 CP `J. I i _ 1 I— o �IIQ A4 o vl,al�i °713>� 3t%r ow _- -� — 3-S "3Av Hiroio — i 3:e _ -& j o �-•� '. uwq=°•.. DUI KN , r W O v` '� r r 1 Lae H O CX zm a H V Q �� •� YN ` O — z ° 0 < r� a W _ N W Cr. LJ nn4 uozaejouue 6utlsal LZ 90 60 'L6/60/60 :a7e0 O�NILL2\0HO\SdvHSIO\H1LL8\OMO\ 9 aweu 6u[MeuC Sewer Service West of the Green River Wickstrom stated we have a long standing issue with Sea Tac regarding their desire to service what is located in the City of Sea Tac. They approached us about forming their own utility. The Metro sewer trunk lines presently exists on the east side of the river and we have joint use of this line. Sea-Tac's proposal is to extend that line over to the west side and service part of their city. At that time, Council thought it would put development pressure on the adjacent farmlands plus there were traffic implications and drainage implications that we thought we should address. Sea Tac however did not feel that we should address this other than thru SEPA so an official could make the right determination. Wickstrom stated that in the end, Sea Tac was not allowed to extend to the west. He said that Polygon is developing and bringing the sewer system across the river along the power lines where we have a trail, which is our Lagoon Conversion project. Wickstrom said that if we can resolve this issue between the cities with a franchise agreement this would help work out the issues of traffic, drainage and land use. He stated that the other issue is on the north end. Coluccio, one of the property owner's, has asked as part of the negotiations that we allow him to be serviced by our system. The property is designated in our Sewer Comp Plan to be serviced by our system although a County franchise and approval by the Boundary Review Board would be required. We would control the system; we relinquished our annexation interest in that area to Tukwila because there was overlapping Potential Annexation Areas (PAA's). Originally Coluccio made us an offer that he would extend the sewer and give us latecomer fees. However, we do have a right-of-entry agreement from him which is mute to that issue. Wickstrom said that the issue here is, in order to allow service to this system it would be either a pump station or force main. We have that outstanding ordinance about servicing outside the city limits; this is in the County and we have the right to dictate traffic mitigation and drainage mitigation. Wickstrom said that our recommendation is for Committee to recommend a motion to continue what we are proposing. Committee unanimously recommended that Council concur with the Public Works Department's recommendation to allow the Coluccio property to be serviced by Kent's system. 110th Avenue S.E. Access Closure at S E 274th Street Wickstrom stated that 110th Avenue is presently a private road and we have told the property owners that if they could turn the road around and grant us easements as part of that and get everyone to concur with eliminating their access off 110th, we would install a berm providing they give us the necessary easements to do this. Brubaker stated that since it's a private road, it doesn't include a street vacation . There is a provision that when they shortplatted their property it was in King County. There were conditions imposed on the short plat that would continue to linger against the property. One is a 6 'Tract X' designation which is one of the County's favorite tricks which states, "if in the future we choose to build a road on it and if we do build a road, we will ask the property owner to enter into an LID." Brubaker said the property owners are concerned about the "Tract X" designation and as a condition of closing off the road where it accesses the 277th Corridor, they would like Council to do what it can to remove the "Tract X" designation. Brubaker said he will draft the proper language to do this. Once this is done, they will be able to re-route the road and this will create a smoother access along 274th Street. Committee unanimously recommended that Council direct the Law Department and Engineering Department to prepare the necessary documents to accomplish this matter. Meeting adjourned: 5:00 p.m. 7 RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, relating to the closure of access from 110" Avenue Southeast, a private road, onto Southeast 274" Street in the City of Kent and relinquishment of rights the City may have in certain property designated "Tract X" in a King County subdivision plat and also relinquishing any rights the City may have to a county road improvement district project affecting that same Tract X. WHEREAS, the owners of property adjacent to 110"'Avenue Southeast, as indicated on the map attached as Exhibit A, operate and maintain 110' Avenue Southeast as a private road; and WHEREAS, currently, 110`h Avenue Southeast has access onto Southeast 274`h Street, a City of Kent public road; and WHEREAS, prior to annexation by the City of Kent, the above-mentioned property owners or their predecessors in interest subdivided their property (Short Plat Number 785070) under the jurisdiction and regulations of King County, and WHEREAS, the County's subdivision approval created a "Tract X" designation over 110" Avenue Southeast, which Tract X designation reserved for the county the ability, at such time as the county deemed necessary, to open 110'h Avenue Southeast as a public roadway; and 1 WHEREAS, as a further condition of subdivision approval, the County also required the affected landowners adjacent to 110'Avenue Southeast to agree not to protest the formation of a County Road Improvement District (CRID) should the County, in the future, determine to improve and open 110" Avenue Southeast as a public roadway; and WHEREAS, the City of Kent has annexed the above-described area and now maintains governmental jurisdiction over that property; and WHEREAS, South 274`h Street, which currently provides access to and from 110" Avenue Southeast, forms part of a major arterial roadway corridor project currently under construction in the City of Kent, the City's "277" Street Corridor" project; and WHEREAS, because the City's 277" Street Corridor is intended to be a significant and major arterial roadway servicing the citizens of Kent, closure of access to 110' Avenue Southeast will facilitate public safety and the free flow of traffic on that roadway corridor; and WHEREAS, the property owners adjoining 110" Avenue Southeast have contacted the City and requested to reverse access on 110' Street Southeast to connect with Southeast 271' Street and to close access from 110t' Street Southeast onto Southeast 274'" Street upon certain conditions. and WHEREAS, as a condition of this change in access from 110t' Street Southeast away from Southeast 274" and onto Southeast 271" Street, the above-referenced property owners have asked the City to release and relinquish any rights the City may have to the Tract X designation created by the county as a condition of subdivision approval and to further release and relinquish the affected property owners from any obligation they may have not to protest the formation of a CRID or other road improvement district that may 2 in the future be developed to improve the Tract X portion of 110"' Street Southeast; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: SECTION 1: At such time as the above-referenced property owners take the necessary and proper steps to reverse the access on 110" Street Southeast, a private road, from Southeast 2741h Street in the City of Kent to Southeast 271" Street in the City of Kent, the City hereby agrees to release and relinquish any rights the City may have in a Tract X designation affecting I I0`h Street Southeast as a condition of King County subdivision approval, and the City will further release and relinquish the affected property owners from any obligation they may have as a result of those same subdivision conditions not to protest the formation of a Local Improvement District, whether instituted by the City or the County, to improve that portion of 110`h Street Southeast affected by the Tract X designation. SECTION 2: Upon reversal of the 110'h Street Southeast road access, the City's Public Works Department, as part of its 277`h Street Corridor Project is hereby authorized to construct a berm and/or fence across the current access point from 1101h Street Southeast onto Southeast 274" Street and also across other adjoining right-of-way or private property with appropriate modifications to existing drainage in the areas affected by the berm and/or fence. When reversal of access on 110" Street Southeast is complete, no future vehicular access will be allowed on or from Southeast 274"' Street. SECTION3. The City Attorney is authorized to prepare and the Mayor is authorized to execute those agreements that are necessary to complete the change of access on 110" Street Southeast, relinquishment of any rights the City may have to Tract X, relinquishment of any rights the City may have to require the affected property owners not 3 to protest the formation of a Local Improvement District to improve the Tract X portion of 110`h Street Southeast, and to construct the above-referenced berm. SECTION 4. The provisions of this resolution are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this resolution, or the invalidity of the application thereof to any person or circumstances shall not affect the validity of the remainder of this resolution, or the validity of its application to other persons or circumstances. Passed at a regular meeting of the City Council of the City of Kent, Washington this day of , 1998. Concurred in by the Mayor of the City of Kent, this day of 1998. JIM WHITE, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. passed by the City Council of the City of Kent, Washington, the day of 1998. (SEAL) BRENDA JACOBER, CITY CLERK P'd.AW RESOLUTL6owm doc 4 w 5 a c a 3 111 D p m o w cc 04 5 W ' Ji • 1 1 N S : O C p o + .o ly V€ p O > 6 F W 6 L 6 11 x u �� Ic Ili • `W ` �[f' ± r • ai Ili W Ili � Ili � \ Ili \y` 111 i 0 I a ' Z o � O r � 0 11 p 1 In 111 \ ' m V1 g Q O '11II 11 \ E 1 I \ m v• 11 { Ili L 1 fv X 1 Q d l`iJ\L/ H 1 I O c l Y Il II m H j 11 I 1 I L ll OII II l\ 1 1 I . ,1 \ lI . 1I � II r HIBIT III m I11 ll; Kent City Council Meeting Date April 21, 1998 Category Consent Calendar 1. SUBJECT: TRANSIT ADVISORY BOARD APPOINTMENTS - CONFIRMATION 2 . SUMMARY STATEMENT: Confirmation of the Mayor's reappointment of Mike Etzell, Paul Hammerschmidt, and Perry Woodford to continue serving as members of the Kent City Transit Advisory Board. Their new terms will continue until 4/30/2000. 3 . EXHIBITS: Memorandum 4 . RECOMMENDED BY: Mayor White (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 3J MEMORANDUM TO: LEONA ORR, CITY COUNCIL PRESIDENT CITY COUNCIL MEMBERS FROM: MAYOR JIM WHITE DATE: APRIL 16, 1998 SUBJECT: REAPPOINTMENTS TO KENT CITY TRANSIT ADVISORY BOARD I have reappointed Mike Etzell, Paul Hammerschmidt, and Perry Woodford to continue serving as members of the Kent City Transit Advisory Board. Their new terms will continue until 4/30/2000. I submit this for your confirmation. JW:jb Kent City Council Meeting Date April 21. 1998 Category Consent Calendar 1. SUBJECT: GREEN MEADOWS TOWN HOMES FINAL PLAT FSU-97-4 - SET MEETING DATE 2 . SUMMARY STATEMENT: Authorize May 5, 1998 , as the date for a public meeting to consider a final plat application by Baima & Holmberg for the Green Meadows Townhomes. The subject subdivision is 2 . 85 acres in size and is located north of SE 256th and east of 138th Place SE. This subdivision was transferred to Kent by King County. King County approved the preliminary subdivision under Ordinance #12219 on January 16, 1996. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCALIPERSONNEL IMPACT• NO X YES 6. EXPENDITURE REQUIRED: $ _ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 3K Kent City Council Meeting Date April 21 1998 Category Consent Calendar 1. SUBJECT: UPRR/196TH SPUR CROSSING ORDINANCE - CLARIFICATION AND REPEALER 2 . SUMMARY STATEMENT: This ordinance pertains to the Union Pacific Railroad Spur Crossing over 196th Street in the vicinity just east of the Green River. In 1981, the City originally granted a franchise to operate a spur crossing to UPRR, but the franchise ordinance expired by its terms ten years from the date of its enactment (1991) . Subsequently, last December, the City offered a new franchise ordinance (Ordinance No. 3380) , but UPRR did not accept that ordinance, so it became void for lack of acceptance. Accordingly, the Public Works/Planning Committee has recommended adoption of Ordinance No. , which clarifies that the original franchise expired by its own terms and that the second franchise is void, and thereby automatically repealed, for lack of acceptance by UPRR. 3 . EXHIBITS: Public Works/Planning Committee minutes and ordinance 4 . RECOMMENDED BY: Public Works/Planning Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS• 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 3L Union Pacific Railroad - Franchise Ordinance Brubaker stated that this ordinance is clarification that we expect Union Pacific Railroad, if they are going to cross our road, to change their tracks if we change our road. We don't charge them anything to cross our road; no fees for this franchise; the only consideration that we ask is if we modify our road, they will modify the tracks. Brubaker stated that we feel in light of the litigation, it's important that we provide them with a clear offer. He said that he doubts if they will accept it however, we want to show the court that we have made every effort to give them a clear and viable right to have this franchise. Clark asked if this has more to do with the crossing or with the spur. Brubaker stated it's to do with the crossing and the spur. It's the crossing of S. 196th that we have control over however, without the access across our street, they cannot use the spur to access Toys-R-Us. Brubaker said that Toys-R-Us is the only business serviced by the spur south of the street. If the crossing were to close, the only business that would be affected would be Toys-R-Us. Committee unanimously recommended approval of the Franchise Ordinance. For further clarification, Brubaker stated the following. The first ordinance that we discussed, since it just clarifies certain issues, will come before the Council on April 21 st. The franchise ordinance, by law, cannot be passed on the same night it is introduced. Storm and Surface Water Drainage Codes (Authority to Inspect) - Ordinance Brubaker explained that this is a housekeeping measure and it makes changes to our storm and surface water utility and our storm drainage code. It clarifies what already exists in the City Construction Standards which states the City's right to enter property to inspect these systems since they all form part of a regional web and to require maintenance and improvements. If we find there is an obstruction, we want to have the authority to convect the deficiency and this gives the City authoritv to enter the property and post the cost of repari as a lien against the property. He stated that this is a right that is currently exercised by the City with the water and sewer systems. This just clarifies that we intend to do the same with our storm drainage. Committee unanimously recommended adoption of an ordinance adding new sections to Chapter 7.05 and 7.07 of the Kent City Code to require that storm and surface water systems comply with City construction standards and to provide authority to allow for inspection and to require maintenance and correction of defects in those systems. 5 ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, regarding franchise termination and the expiration of all related property rights held by the Union Pacific Railroad Company, a Utah corporation, its successors and assigns, for the right, privilege and authority to construct,maintain and operate a railroad spur track upon and across South 196th Street in the City of Kent, King County, Washington. WHEREAS, pursuant to the terms of a franchise ordinance of the City of Kent (Ordinance 2309), passed on September 8, 1981, the Union Pacific Railroad Company, a Utah Corporation ("UPRR") constructed. maintained and operated a railroad spur track at common grade upon and across South 196th Street in the City of Kent, the centerline of said street in the North 1/2 of Section 2. Township 22 North, Range 4 East, W.M., located in King County, Washington; and WHEREAS, Ordinance 2309, by the terms of its Section 10, was effective as a franchise grant to UPRR for ten years; and WHEREAS, on or about October I i, 1991, the franchise granted in Ordinance 2309 expired by the terms of Section 10 of that Ordinance; and WHEREAS, all property and usage rights granted UPRR as a result of the City's grant of the franchise created by Ordinance 2309 extinguished on the franchise termination date. which occurred on or about October 13, 1991; and WHEREAS, on December 9, 1997,the City passed its Ordinance No. 3380, which extended a new franchise to UPRR for ten years, subject to acceptance of that ordinance's terms by UPRR within thirty days of passage; and WHEREAS. UPRR did not accept the franchise offered by Ordinance No. 3380, therefore voiding that Ordinance before it came into effect, and WHEREAS, because UPRR did not accept the franchise offered by Ordinance No. 3380, any property or usage rights offered to UPRR by virtue of that franchise are also void and of no force or effect. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. The foregoing recitals are incorporated into this Ordinance as if fully set forth herein. SECTION2. Ordinance 2309. by the terms of its Section 10, was effective as a franchise grant to UPRR for ten years. On or about October 13, 1991, the franchise granted in Ordinance 2309 expired by the terms of Section 10 of that ordinance. All property and usage rights granted UPRR as a result of the City's grant of the franchise created by Ordinance 2309 extinguished on the franchise termination date, which occurred on or about October 13. 1991. SECTIONS. Ordinance 3380, which the City Council passed on December 9, 1997, was not accepted by UPRR, as required by the terms of that ordinance. Accordingly, that franchise ordinance never took effect and is void. However, should any issue exist as to the continuing applicability or existence of that ordinance,the City Council clarifies that its Ordinance 3380 is deemed REPEALED. SECTION4. If any one or more sections, subsections. or sentences of this ordinance are held to be unconstitutional or invalid. such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION 5. This ordinance shall take effect and be in force five (5) days from its date of passage and publication as provided by law. JIM WHITE. MAYOR ATTEST: BRENDA JACOBER. CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY PASSED: day of 1998. APPROVED: day of 1998. PUBLISHED: day of 11998. I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) BRENDA JACOBER, CITY CLERK P'.ILAW\ORDINANCVUPRRFRN3.ORD Kent City Council Meeting Date April 21. 1998 Category Consent Calendar 1. SUBJECT: FAST CORRIDOR MEMORANDUM OF UNDERSTANDING - AUTHORIZATION 2 . SUMMARY STATEMENT: As recommended by the Public Works/ Planning Committee, authorization for the Mayor to sign the draft Memorandum of Understanding of the FAST Corridor, subject to staff' s concurrence of the final language. This agreement (M.O.U. ) represents $356 Million funding of the $1 Billion cost for the grade separation projects. 3 . EXHIBITS: Public Works/Planning Committee minutes and Memorandum of Understanding 4 . RECOMMENDED BY: Public Works/Planning Committee (3/2/98) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3M MARCH 2 PUBLIC WORKS COMMITTEE FAST Corridor Memorandum of Understanding: Don Wickstrom Wickstrom explained that for over two years we have been working on how to fund almost $1 Billion of grade separation projects. This agreement (Memorandum of Understanding) is for $356 Million. Our projects have been placed in the two to six year period. Those now are off the board in terms of implementing in the short term. They took the immediate projects they thought they could implement in two years and now those are the projects they want to get built in six years. We are in support of this agreement however, it is a draft and would be subject to staffs concurrence on the final language. Wickstrom noted that we do need to get some action so they can get all the signatures and take it to the Legislature before it's over on the 12th. Committee unanimously recommended authorization for the Mayor to sign the Memorandum of Understanding of the FAST Corridor subject to staffs concurrence. Burlington Northern Railroad Station: Tim Clark Clark stated that he has had a specific request from some concerned citizens who basically want to save and preserve some of those things that are part of I-C-ent's heritage and what the railroad corridor has meant to the City of Kent over a period of time. Even as we look forward to developing our own station, we are going to need some public facilities and asked if we could explore the acquisition of that. Judy Woods noted that we have made many efforts in the past, however every time we moved ahead the project would be moved to a different department within the railroad. We even had a schematic design. Judy suggested that perhaps we could get some of that material into Administration for them to pursue this further. Committee unanimously requested that Administration be asked to review this issue again. Senate Bill 5116 (Telecommunications): Tim Clark Clark explained that this Bill would basically strip us of our authority to control our rights-of-way. Committee unanimously recommended that Council direct the Mayor to send a letter on behalf of all elected officials in Kent to all members of the State Legislature that service within the City of Kent boundaries, to oppose any telecommunications act which would strip us of our control of our rights-of-way, our ability to regulate such and keep the integrity of the City of Kent in line. Meeting adjourned: 5:00 p.m. 3 DRAFT OUM-3/19/98 �l0 osed: w+ � 411 rs , tNemoran' ucnit, !�of n& tt& dIgg . � Be�tw'eeathe principaCpart�es o>��h� <� " jasrca �ror. Whereas, the FAST Corridor is a project to systematically improve freight movement and mitigate the impacts of increasingly intensive use of the north-south rail corridor between Everett and Tacoma, and Whereas, an immediate priority program of FAST Corridor projects to improve access to port areas and resolve modal conflicts at railroad grade crossings, shown in Attachment A, will complement investment by the railroads, the Regional Transit Authority and the State to improve the overall capacity and reliability of the mainline rail corridor for both freight and passenger operations, and Whereas, the fast, efficient and reliable movement of freight is vital to the economic health and well-being of the Puget Sound Region, the state of Washington and the nation as a whole, and Whereas, international trade in, out and through the Puget Sound ports, as well as general freight into, out of and within the Puget Sound Region, is experiencing increasing congestion due to more intensive use of rail corridors, the general growth of freight, and growth in other vehicular traffic of the region, and Whereas, representatives of the Washington State Department of Transportation, the Puget Sound Regional Council, the ports of Seattle, Tacoma and Everett, King County, Pierce County and Snohomish County, the Burlington Northern and Santa Fe Railroad Company, the Union Pacific Railroad Company, and eleven cities along the Everett- Seattle-Tacoma corridor have met, discussed, analyzed, reached consensus, and recommended the projects shown in Attachment A as an "immediate priority" program of projects that together form the first phase of an integrated freight mobility corridor strategy, and Whereas, this integrated freight mobility corridor strategy is consistent with the Puget Sound Regional Council's Metropolitan Transportation Plan, and Whereas, recent processes to assess statewide freight priority needs have identified the FAST Corridor program as having high priority and statewide impact, and Whereas, members of the U. S. congressional delegation from Washington State are on record in support of federal funding participation in the FAST Corridor program, and Whereas, King and Pierce counties, the ports of Seattle and Tacoma, and local cities have already invested funds to advance individual project elements of the FAST Corridor program, and DRAFT OUM-3119/98 Whereas, financial participation in the FAST Corridor will require a partnership agreement, wherein each party can safely anticipate that the other parties will be committed to a pre-agreed share of the cost in order to fully fund the immediate priority program shown in Attachment "A," and Whereas, all funding partners will need assurance that their expected participation will be tied to the total program costs agreed to and shown in Attachment A and will not be expected to grow as individual project cost estimates are refined during the project development process; Now, therefore, let it be resolved that projects shown in Attachment "A" are deemed to be the highest priority of the FAST Corridor projects, and they are to be considered collectively as a single "corridor" program, and Let it be further resolved, that the implementing agencies for the projects shown in Attachment 'A" the ports of Seattle and Tacoma, and the two mainline railroads collectively agree to provide 25% of the total program cost for the projects listed in Attachment 'A" subject to the following conditions: (1) that federal and state funding commitment is obtained to fund the full remainder of the FAST Corridor program shown in Attachment "A", (2) that total program cost estimates are managed to remain within the total program cost shown in Attachment "A", and (3) that upon full funding all parties enter into a Memorandum of Agreement formally committing to funding responsibilities, cost controls, and other conditions of the partnership, and Let it be further resolved, that the 25% portion of the program cost to be borne by the implementing agencies, the ports of Seattle and Tacoma and the two mainline railroads will be divided as follows: (1) the Ports of Seattle and the two mainline railroads agree to fund 15% of the aggregate cost for the total program shown in Attachment "A" under the conditions described above, and (2) agencies responsible for implementation agree to fund 10% of the cost of the individual projects they will implement, using their own funds or funding from county, private or grant or other sources, and considering the funds advanced to develop each project in advance of full program funding, and Let it be further resolved, that each individual project shown in Attachment "A" is the implementing agency's responsibility to design, permit, and construct as a normal matter of course in capital project development, and Let it be further resolved, that the existing FAST Corridor Agency Staff Team will continue to meet in order to monitor and promote both the immediate priority program shown in Attachment "A" and other identified FAST Corridor priorities, and to facilitate communications and agreements needed to implement these understandings, and -- 2 -- DRAFT ouM-3/19/98 ATTACHMENT A: FAST Corridor Projects for Immediate Implementation Project Name Project Sponsor Cost' California St. Port of Everett $ 10.0 million E. Marine View Drive City of Everett 6.1 380 St. Extension City of Everett 16.0 Spokane St. City of Seattle 45.0 Royal Brougham (SR 519) WSDOT 100.2 E. Marginal Way City of Seattle 19.0 S. 180" St. City of Tukwila 12.0 S. 277" St. City of Auburn 24.0 3r0 St. SW / BNSF crossing City of Auburn 22.0 81" St. / BNSF crossing Pierce County 10.0 Shaw Rd. Extension City of Puyallup 15.0 Canyon Rd. Extension Pierce County 6.0 `D' St. City of Tacoma 22.5 Port of Tacoma Rd. Port of Tacoma 22.2 SR 167 (R/W only) WSDOT 24.4 TOTAL PROGRAM: $354.4 million 'Cost shown for FAST Corridor portion of each project; in some cases the FAST project may be a component, stage, or unfunded component of a larger project. -- 4 -- DRAFT OUM-3/19/98 Let It be further resolved, that all parties agree to maintain this understanding until September 30, 1999, or until it is superseded by a subsequent memorandum of understanding or agreement, and Let it be further resolved, that this Memorandum is intended to communicate how the FAST Corridor partnership is envisioned by its cooperating member agencies, to assist each agency to plan towards meeting its share of the project's costs and responsibilities, and Let it be further resolved, that this Memorandum is not intended to resolve implementation issues such as how costs will be monitored and responsibility for cost overruns and escalation will be assigned, recognizing that these issues will have to be addressed in detail by a formal Memorandum of Agreement upon receipt of major funding assurance from the State and/or Federal governments. Signed by: Washington Department of Transportation King County Pierce County Snohomish County Port of Seattle Port of Tacoma Port of Everett City of Seattle City of Tacoma City of Everett City of Auburn City of Kent City of Tukwila City of Puyallup City of Sumner City of Renton City of Pacific City of Algona Burlington Northern Santa Fe Union Pacific Endorsed by: Puget Sound Regional Council -- 3 -- Kent City Council Meeting Date Argil 21, 1998 Category Consent Calendar 1. SUBJECT: CIVIL SERVICE REAPPOINTMENT - CONFIRMATION 2 . SUMMARY STATEMENT: Confirmation of the Mayor's reappointment of Tim Gimenez to continue serving as a member of the Kent Civil Service Commission. Mr. Gimenez ' new term will continue until 4/30/2004 . 3 . EXHIBITS: Memorandum 4 . RECOMMENDED BY: Mayor White (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3N MEMORANDUM TO: LEONA ORR, CITY COUNCIL PRESIDENT CITY COUNCIL MEMBERS FROM: MAYOR JIM WHIT$ DATE: APRIL 16, 1998 SUBJECT: REAPPOINTMENT TO KENT CIVIL SERVICE COMMISSION I have reappointed Tim Gimenez to continue serving as a member of the Kent Civil Service Commission. Mr. Gimenez' new term will continue until 4/30/2004. I submit this for your confirmation. JW:jb Kent City Council Meeting Date April 21, 1998 Category Other Business 1. SUBJECT: TRANSPORTATION IMPROVEMENT BOARD GRANT, WASHINGTON AVE. (SR 181) - AUTHORIZE AND ESTABLISH BUDGET 2 . SUMMARY STATEMENT: The Public Works Department has received a grant of $276, 000 from the Transportation Improvement Board (TIB) for the design phase of the Washington Avenue SR181 project. It has been recommended by the Public Works/Planning Committee to authorize the Mayor to sign the grant agreement, to accept the grant and to establish a budget for $276, 000. 00. 3 . EXHIBITS: Public Works Director memorandum and grant agreement 4 . RECOMMENDED BY: Public Works/Planning Committee (4/20/98) (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6 . EXPENDITURE REOUIRED: $ _ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: �U J. I Councilmember ( , C_C moves, Councilmember seconds to authorize the Mayor to sign the grant agreement, to accept the grant of $276, 000 from the Transportation Improvement Board, and to establish a budget for same and use the funds for the Washington Avenue SR181 project. DISCUSSION. F ACTION• Council Agenda Item No. 4A DEPARTMENT OF PUBLIC WORKS April 21, 1998 TO: Public Works/Planning Committee FROM: Don Wickstrom (� I RE: Transportation Improvement Board (TIB) Grant Washington Avenue (SR181) We have received a grant of $276,000 from the TIB for the design phase of the Washington Avenue (SR181) project. We are requesting authorization for the Mayor to sign the grant agreement, direct staff to accept. the grant, establish a budget for $276,000 and spend the funds on said project. Due to time constraints, this item has been placed on the April 21 st Council agenda under Other Business. MOTION: Recommend authorizing the Mayor to sign the grant agreement, direct staff to accept the grant, establish a budget for 5276,000 and authorize spending these funds on the Washington Avenue (SR 181 ) project. Urban Arterial Trust Account (UATA) rJ', Project Agreement for Design Proposal Lead Agency City of Kent Project Number Authority Number 8-1-106(025)-1 98200481 Project Title and Description Washington Avenue (SR 181) Harrison Avenue to Green River Bridge Total Amount Authorized Authorization to Proceed Effective From $276,000 April 9, 1998 IN CONSIDERATION of the allocation by the Transportation Improvement Board of Urban Arterial Trust Account (UATA)funds to the project and in the amount set out above,the agency hereby agrees that as condition precedent to payment of any UATA funds allocated at any time to the above referenced project, it accepts and will comply with the terms of this agreement, including the terms and conditions set forth in RCW 47.26; the applicable rules and regulations of the Transportation Improvement Board, and all representations made to the Transportation Improvement Board upon which the fund allocation was based; all of which are familiar to and within the knowledge of the agency and incorporated herein and made a part of this agreement, although not attached. The officer of the agency(ies), by the signature(s) below, hereby certifies on behalf of the agency that local matching funds and other funds represented to be committed to the project will be available as necessary to implement the projected development of the project as set forth in the DESIGN proposal prospectus, acknowledges that funds hereby authorized are for the development of the construction proposal as defined by Chapter 126, Laws of 1973, 1st Ex. Sess., and is subject to immediate cancellation by the Transportation Improvement Board if the project's development is delayed in relation to the schedule presented to, and accepted by, the Board at the time of project authorization Projects in clean air non-attainment areas are subject to air quality conformity requirements as specified in RCW 70.94.The lead agency certifies that the project meets all applicable Clean Air Act requirements. IN CONSIDERATION of the promises and performance of the stated conditions by the agency, the Transportation Improvement Board hereby agrees to pay the agency from UATA funds allocated, and not otherwise, for its eligible cosis during the ensuing quarter year not to exceed the amount specified Such obligation to pay UATA funds extends only to project cost incurred after the date of the Board's allocation funds and authorization to proceed with the project except as provided by the Board rules on projects that require a value engineering study prior to approval of the design proposal prospectus. LEAD AGENCY TRANSPORTATION IMPROVEMENT BOARD Signature of Mayo/chavman Date E+ecutwe Drecto, Dare TIB Form 190 C2E Rev¢eo DI/9- Kent City Council Meeting Date April 21, 1998 Category Other Business 1. SUBJECT: TRANSPORTATION IMPROVEMENT BOARD GRANT, 272ND CORRIDOR - ACCEPT AND ESTABLISH BUDGET 2 . SUMMARY STATEMENT: The Public Works Department has received a grant of $5, 640, 000 from the Transportation Improvement Board (TIB) for the construction phase of the 272nd/277th Corridor project. It has been recommended by the Public Works/Planning Committee to accept the grant and to establish a budget for $51640, 000. 3 . EXHIBITS: Public Works Director memorandum and grant agreement 4 . RECOMMENDED BY: Public Works/Planning Committee (4/20/98) (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6. EXPENDITURE REQUIRED: $ _ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: f Councilmember ,.fl .l-moves, Councilmember seconds to accept the grant of $5, 640, 000 from the Transportation Improvement Board and establish a budget for same and use the funds for the South 272nd/277th Corridor project. DISCUSSION: ACTION: Council Agenda Item No. 4B DEPARTMENT OF PUBLIC WORKS April 21, 1998 TO: Public Works/Planning Committee FROM: Don Wickstrom RE: Transportation Improvement Board (TIB) Grant South 272nd/277th Corridor We have received a grant of $5,640,000 from the TIB for the construction phase of the S. 272nd/277th Corridor project. We are requesting authorization for staff to accept the grant, establish a budget for $5,640,000 and spend the funds on said project. Due to time constraints, this item has been placed on the April 21 st Council agenda under Other Business. MOTION: Recommend authorizing staff to accept the grant, establish a budget for 55,640,000 and authorizing spending the funds on the S. 272nd/277th Corridor project. Transportation Improvement Account (TIA) �D Project Agreement for Construction Proposal Lead Agency City of Kent Project Number Authority Number 9P-106(003)-3 9815119P Project Title& Description South 272nd1277th Street Auburn Way N to 116th Avenue SE Total Amount Authorized Authorization to Proceed Effective From $5,640,000 LMarch 13, 1998 IN CONSIDERATION of the allocation by the Transportation Improvement Board of Transportation Improvement Account (TIA) funds to the project and in the amount set out above, the agency hereby agrees that as condition precedent to payment of any TIA funds allocated at any time to the above referenced project, it accepts and will comply with the terms of this agreement, including the terms and conditions set forth in RCW 47.26; the applicable rules and regulations of the Transportation Improvement Board, and all representations made to the Transportation Improvement Board upon which the fund allocation was based; all of which are familiar to and within the knowledge of the agency and incorporated herein and made a part of this agreement, although not attached. The officer of the agency, by the signature below hereby certifies on behalf of the agency that local matching funds and other funds represented to be committed to the project will be available as necessary to implement the projected development of the project as set forth in the CONSTRUCTION PROSPECTUS, acknowledges that funds hereby authorized are for the development of the construction proposal as defined by Chapter 167 Laws of 1988. If the costs of the project exceed the amount of TIA funds authorized by the Transportation Improvement Board, set forth above, and the required local matching funds represented by the local agency to be committed to the project, the local agency will pay all additional costs necessary to complete the project as submitted to the Board. This shall not prevent the local agency from requesting an increase in the amount of trust funds pursuant to applicable rules of the Board. Projects in clean air non-attainment areas are subject to air quality conformity requirements as specified in RCW 70.94 The lead agency certifies that the project meets all applicable Clean Air Act requirements. IN CONSIDERATION of the promises and performance of the stated conditions by the agency, the Transportation Improvement Board hereby agrees to reimburse the agency from allocated TIA funds and not otherwise, for its reimbursable costs during the above referenced quarter year not to exceed the amount specified. Such obligation to reimburse TIA funds extends only to project costs incurred after the date of the Board's allocation of funds and authorization to proceed with the project LEAD CY TRANSPORTATION IMPROVEMENT BOARD or Mayo/Cnarrman Dare c",ecunve Drecror Date TIB V�,,. ,9u-esr Rer,sea 0119- Kent City Council Meeting Date April 21, 1998 Category other Business 1. SUBJECT: 1998-2000 TECHNOLOGY PLAN 2 . SUMMARY STATEMENT: The 1998-2000 Technology Plan is the blueprint for guiding a comprehensive upgrade in the city' s use of technology. Included in the plan are upgrades to wiring, networks, telephone systems, hardware, software, staffing and training. Details are provided in the packet materials. Due to the pressing issues of withdrawal of support for our finance/payroll systems and other Year 2000 compliance problems, staff recommends immediate approval of the plan and authorization to proceed. 3 . EXHIBITS: 1998-2000 Technology Plan 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds to apprDv-s, the 1998-2000 Technology Plan submitted; to establish a;��oject budget of $12 , 827 , 0; to issue LTGO (Councilmanic) finds in an amount n to exceed $7 million to partially fund implementation of,.tlie plan; to amend the 1998 Operating Budget by $44,2 , 000 to"provide for additional staff and equipment as outlined 'the plan; to authorize the Mayor to enter into contracts h_TMC Group for telephone system consulting, Moss Bay network-, design consulting, and COMP USA for employee traliETing services, and to authorize the Mayor to sign purchase rders without prio�,,C ouncil approval in amounts up to $ C, 000 for purchases mad6�kn implementation of the Technolo Plan as approved. DISCUSSION: _ ACTION: Council Agenda Item No. 4C DRAFT MOTION FOR TECHNOLOGY PLAN I move that the Council approve the 1998-2000 Technology Plan as amended by eliminating the Centennial Center telephone switch for a savings of$108,000 and adding $26,000 to the reserve for the minicomputer/application server project; to establish a project budget of$12,745,000; to issue LTGO (Councilmanic) bonds in an amount not to exceed $7 million to partially fund implementation of the plan; to amend the 1998 Operating Budget by $442,000 to provide for additional staff and equipment as outlined in the plan; to authorize the Mayor to enter into contracts with TMC Group for telephone system consulting, Moss Bay for network design consulting, and COMP USA for employee training services; and to authorize the Mayor subject to the city's purchasing rules for bidding, RFP and RFQ requirements, to sign purchase orders without further Council approval in amounts up to $50,000 for purchases made in implementation of the Technology Plan as approved City of Kent � TECHNOLOGY, PLAN 1998m2OOO Prepared by: CITY or MET City of Kent , Information Services Department fF�IC'TA Presented to the City of Kent Council: April 1998 Mayor Jim White P 4001073 Pes 1 TABLE OF CONTENTS THEPURPOSE OF THIS DOCUMENT......................................................................................3 EXECUTIVE SUMMARY OF PLAN RECOMMENDATIONS ..........................................................4 1.0 GENERAL QUESTIONS AND ANSWERS........................................................................6 1.01 Why Invest in Technology?...................................................................................... ...................................6 1.03 Where are we today as a City? .................................................... ......7 1.04 What does this Plan do for the City?............................................................................................................7 1.05 What does this Plan NOT Do?................................................................................ ....................................8 2.0 . PROPOSED PROJECTS...............................................................................................9 2.01 Budget Summaries.......................................................................................... .....................................9 2.03 Business Systems Software............................................................................. ..................................12 2.04 Cable Television,Printing,and Graphics.................................. ................. ................................ 2.05 Geographic Information Systems(G.I.S.)................................ ............. .................................15 2.06 Minicomputers,Applications Servers,and Central Equipment ............ .................................It 2.07 Network Hardware,Software,Servers,Wiring,and Internet..... ............... ..................................1 -✓ 2.08 Personal Computers and Office Systems Software............................................._.. ..................................20 2.09 Technology Planning,Consulting,Staffing............................_...................... ........... ._.. ............. ..22 2.10 Telephone Systems.................................................................................................. ..................................23 2.11 Training—Technical and Non-technical....................................................................................................25 2.12 Year 2000...................................................................................................................................................26 2.13 Unallocated................................................................................................................................................27 3.0 DEPARTMENT REQUESTS ........................................................................................ .L8 3.01 Administration/City Clerk/Municipal Court..............................................................................................28 3.02 Employee Services.........................................................................................................................................28 3.03 Finance...........................................................................................................................................................29 3.04 Fire.................................................................................................................................................................29 3.05 Information Services......................................................................................................................................29 3.06 Law................................................................................................................................................................30 3.07 Parks and Recreation.....................................................................................................................................30 3.09 Planning.........................................................................................................................................................31 3.10 Police............................................................................................. ...............................................................31 3.11 Public Works.................................................................................................................................................31 4.0 ACKNOWLEDGEMENTS ...........................................................................................32 Clty of Kent Technology Plan 1998-2000 2 The Purpose of this Document The purpose of this document is to outline a number of major technology investments proposed for the City of Kent. Projects are identified for the years 1998 through 2000. This document is not intended to be a highly technical working document for the City but rather a mechanism to identify the scope of the Technology needs of the City. The investments proposed are described in broad terms. Budgetary information is provided at a high level. As each project is undertaken, an appropriately detailed needs assessment and implementation process will take place. One general recommendation is that the City move to three-year technology plan cycles. Previous technology plans were presented to Council in 1987 and in 1993. With the pace at which all things associated with technology become out of date,the City's overall strategic interests will be better served by moving to a three-year plan cycle. Although the Capital Facilities plan covers six years,this Plan focuses on the first three years of that overall Capital-planning cycle. The proposed source of funding for these projects is to be provided by a combination of Councilmanic bonds, a one-time transfer of general fund allocation which was approved in 1997, and Utility fund transfers. There will also be a significant impact on Operating costs within the Information Services department for staffing and increased maintenance costs for hardware and software. City of Kent Technology Plan 1998-2000 3 Executive Summary of Plan Recommendations Move to Three Year Technology Plan Cycle Rather than Six Year Cycle Prior City of Kent Automation Plans were presented in 1987 and in 1993. With the rapid rate at which all technologies change and develop, a shorter plan cycle is strongly recommended. . Network Investment Needed Almost all components of the successful technology plan rely on an investment in a citywide network. This involves bringing building wiring up to industry standards, investing in network hardware and software, and utilizing outside expertise where necessary to determine that design specifications will meet the growth needs of the City. After the network has been built,it will become technically possible to invest in modem business systems, to implement an internally managed enterprise electronic mail system, and to offer the types of file and print sharing services that have become standard in most businesses today. . Budget for Year 2000 Problems The Year 2000 problem has been widely documented in technical and non-technical publications. The City's assessment process to identify the scope of the problems began in January 1998. Plan funding creates a mechanism to accelerate upgrades and/or replacements of systems that may not be functional in the years 1999 and 2000. It is important to be aware that Year 2000 systems requiring upgrades or replacements will likely not be limited to traditional computer and software systems. Other types of electronic control devices, like heating systems, security gates,and elevators may need to be upgrades for compliance. A number of major City Business Systems are now known to be unsupported andlor non-compliant. Update Desktop PCs, Office Software, and Business Systems City software, from the desktop systems to our complex multi-user business systems, is dated in almost all respects and therefore is impractical to maintain,difficult to improve, and has become an encumbrance to effective communications and record-keeping in many areas of our organization. The office software systems in use are of such an age that they are incompatible with the home software of most employees. Today's dated office systems have been a source of concern as new City staff is added—including temporary employees--because it becomes a hindrance to the types of polished communications requirements of our employee population. The lack of a modem electronic mail system, centrally managed within the City,has become a hindrance to effective communication both within our organization and to the myriad of external agencies with which we communicate. City of Kent Technology Plan 1998.2000 4 Executive Summary (cont'd) . Telephone System Replacement Today's phone system(PBX) system is nearly at capacity. Proposed is a replacement for the central phone switch located in City Hall as well as for the phone system at Fire Station 74. Proposed is a replacement for the City's existing PBX with a new PBX. The PBX remains the best design for cost effective telephone operations. Central office based services such as business lines or Centrex will cost more in operational costs with significantly less functionality. Payback with a PBX is typically three years or less with much higher productivity and better customer service features. . Invest in Training Also proposed is an investment in training resources so that City staff can best utilize the substantial resource investments that are proposed. City staff have not had adequate training in the past, and an ongoing commitment to improve the effectiveness of City staff through the best possible utilization of computer systems is strongly recommended. City of Kent Technology Plan 1998-2000 5 1.0 General Questions and Answers 1.01 Why invest in Technology? Here are some summary statements from a recent National League of Cities Publication--these come from the perspective of the elected official: `Consider for a moment that much of the local elected official's world is the gathering, managing, and dissemination of information. Making laws and policies, managing city operations, serving the public, building communities-all depend on the flow of information." "Information Technology can improve local government management and service delivery by linking municipal departments so they can share information, by allowing citizens to deal with local government online, and by putting local government in touch with the resources and information it needs." Harnessing Information Technology for Your City The 1997 Futures Report, National League of Cities Given that the City is facing a significant challenge with business software that is NOT Year 2000 compliant and given that the City's Network is not capable of supporting more modern networked business systems, an investment in Network Infrastructure and in our Business Systems is urgently needed. Our vulnerability with regard to the Year 2000 problem is summarized effectively in this quote, also from a National League of Cities publication: "With the deadline set in stone and close at hand, local officials are charged with the duty to coordinate funding and support for this unique occurrence, develop a Year 2000 strategy, and implement plans to combat this problem... ...The greatest risk lies in the massive economic crunch which will occur as the inevitable deadline approaches. As millions of governmental, business, and individual entities begin to realize the folly of failure to take action, planned corrective actions will put immense pressure on scarce resources...In addition, market forces will push the salary of technologists to multiples of their current levels which could cause cities to lose their one technical person to the private sector. That would leave cities vulnerable and exposed precisely when the need is greatest. The dilemma is that cities will not be alone, but one of millions of organizations that have run out of time—if they don't act now." The Year 2000 Problem...When the Clock Turns, Be Ready! National League of Cities Publication City of Kent Technology Plan 1998-2000 6 1.03 Where are we today as a City? Here is a summary list of major technology challenges facing the City today: • Our central Phone switch is at capacity and needs to be replaced • Many department needs for business systems are not being met • We do not have a scalable network capable of handling additional network traffic • We need to replace PCs and build a network to accommodate new business systems • Our Year 2000 vulnerability is tremendous,and given the above background,we are poorly positioned to meet the challenges that the Year 2000 problem will bring • We have a significant population of 486 PCs that will not accommodate new business systems • The wiring within our facilities does not meet current recommended standards • There is no access to a centrally managed electronic mail system • There is no central access to the Internet • Our employees need training to be able to utilize new technology • We need to create a funding mechanism for other equipment that will age in the next 3 years, which includes the cable television production equipment,and we need to prepare ourselves strategically to be better-positioned three years from now Recommendation: Make a significant and strategic decision to invest in technology. 1.04 What does this Plan do for the City? • Creates a more aggressive plan cycle • Provides for a substantial investment in infrastructure(both network&telephone systems) • Replaces many of our outdated business computer systems,many of which are not Year 2000 compliant • Provides training and upgrades for department desktop equipment and software • Creates funding mechanism for Year 2000 issues not yet identified City of Kent Technology Plan 1998-2000 7 1.05 What does this Plan NOT Do? For any given plan, it is always most challenging to decide what NOT to do. The City's need to replace a significant number of business systems due to Year 2000 challenges is a major co,^sideration in this plan. It is recommended that top priority be given to the building of the network and other infrastructure items in addition to business systems replacements. . • A formal disaster plan for network,data and voice services is not funded. In 1999 an internal project plan will be undertaken. Fiber connectivity between Fire Station 74 and the downtown campus area is projected to be delivered in 1998 or early in 1999. At that time it will make more sense to site some equipment at Fire Station 74. For voice services, 1999 will bring the opportunity to decrease our reliance on Central Office facilities located in the valley, as Central Office independent services become available. • The plan does not fund power protection for the computer room via a generator,because overall power protection for the City campus buildings is projected as part of a Year 2001 Facilities project. There may be capacity on one of current generators to improve network reliability in the event of power failures. This will be studied as part of the 1999 internal disaster plan project. • Police Systems replacements are not funded and will be deferred until next plan cycle,as are other business systems, as detailed in the business systems portion of this document. (An overall Police Technology Plan is funded.) • This plan does not reserve funds for network infrastructure,etc. for additional City facilities that may be proposed for the east hill area of Kent. • Video conferencing devices are not funded. The network backbone and wiring will be capable of supporting video services,but given the overwhelming need to implement business systems,these items are not funded in this plan. These are the major items that are not funded. Further details are provided in the appropriate sections of this document. Items likely to be top priorities in the next plan cycle: • Public Safety business systems (primarily for Police Department) • Public Safety communications strategy,including regional communications • Replacement for business systems not funded in this plan, such as Utility Bill Systems • Enhanced document management systems,possibly including a strategy for data warehousing • Enhanced disaster recovery mechanisms for network,data, and voice services City of Kent Technology Plan 1998-2000 8 2.0 PROPOSED PROJECTS 2.01 Budget Summaries The overall cost of the Technology Plan will be$12.827 million. The following tables and graphs identify the plan components and associated costs. All spreadsheets show proposed budgets in thousands of dollars. Major projects are listed in alphabetical order. Technology Plan Prollect Allocation Budget Summary: MAJOR PROJECT AREA 1998 1999 2000 Total Business Systems 1,510 2,265 280 4,055 Cable& Printing 40 145 225 410 Geographic Information Systems 129 105 80 314 Minicomputers/Central Equipment 352 385 0 737 Network Hardware, Software, Servers, Wiring,and Internet 1,246 682 155 2,083 Personal Computers and Software 921 370 530 1,821 Technology Planning &Staffing 306 403 50 759 Telephone Systems 1,074 141 0 1,215 Training -Technical and Non-Technical 192 170 75 437 Year 2000 300 100 400 Unallocated (3.5%2nd&3rd Year Costs) 174 52 226 Carryover Projects Already Approved 370 370 "Totals" 6,140 5,139 1,5471 12,827 Following the budget summary information in this section, each of the major project areas listed above are presented in subsequent sections. City of Kent Technology Plan 1998-2000 9 Technology Plan Budget Allocation by Percentage: ■Unallocated 2% ®Year 2000 3% ■Prior Projects ■Training 3% 3% ■Telephone Systems ■Business Systems 9% 33% ■Tech.Planning 6% OCable&Printing 3% ■PCs and Software 14% ■G.I.S. 2% ■Minicomputers&Servers ■Network 6% 16% Notes About High Percentage Technology Plan Components: • Business Systems (33%)—Primarily includes software and implementation costs, although some hardware costs are also represented. Major projects include purchase of new Financial Systems, Human Resources and Payroll Systems, Fire Management Systems, and Parks Department systems. • Network(16%)—includes central network backbone switches, network operating systems servers, and wiring for all facilities • PCs& Software(14%)—includes Electronic Mail costs. • Telephone(9%)—includes central phone switch, a secondary phone switch for Centennial facility, auto attendant/voice mail at the enterprise level,new phone systems for fire stations for Year 2000 reasons • Remaining Projects (28%)—see project sections later in this document. City of Kent Technology Plan 1998-2000 10 Technolociv Plan Revenue&Expense Summary: 1997 1998 1999 2000 Total General Fund Allocation 1,000 1,000 1998 CIP Transfer 129 129 Transfers via Utilities 1,333 1,333 1,334 4,000 Councilmanic Bond Issue 6,918 6,918 PC Replacement Fund 180 300 300 780 Total: 1,000 8,560 1,633 1,634 12,827 Note: Major TECHNOLOGY PLAN 6,140 5,139 1,547 12,827 project Total: 6,140 5,139 1,547 12,827 areas and budgets are listed on page 9. Operating I.S. Staffing Increases 296 304 497 1,097 Central Hardware Maintenance 130 261 261 652 Software Contract Maintenance 16 71 71 157 Total: 442 636 828 1,906 Notes: Information Services staffing increases are proposed as an ongoing operational expense because the staffing increases would provide functional support not previously provided. Recommended changes include staffing for these functions: • Central Help Desk and Training Services • Network Services (to maintain the much-expanded proposed network) • Electronic Mail(increased due to higher operational impact of more modem electronic mail systems) • Increased I.S. Management support Clty of Kent Technology Plan 1998-2000 11 2.03 Business Systems Software Year 998 1999 2000 Total Cost(in thousands) 1,510 1 2,265 2851 4,055 Business Software Systems Funded (listed alphabetically): • City Clerk Records (may be combined with Document Management) • Document Management • Facilities Management • Financial Systems(core financials,budget,cashiering, and purchasing) • Fire Management • Forms Management • Human Resources and Payroll Systems • Law Records(may be combined with Document Management) •. Parks and Recreation(includes registration,league scheduling, and maintenance) • Permitting and Land Information • Overall Database Licensing • Overall Reporting Tools • Includes a 12.9%contingency budget Business Software Systems NOT Fanded: • Business Licenses—Will become part of Permitting and Land Information System(above) • Police Systems—Will use existing systems until next plan cycle, strategic plan will be funded from this plan for implementation in next plan cycle • Utility Billing—City will use existing software until next plan cycle Notes: Departments are seeking increased functionality and the ability to meet business information needs more easily with updated software systems. A number of major business functions have NEVER been automated (purchasing, cashiering, etc.) and other systems were not selected on a strategic basis. i Modem business systems will enable departments to improve customer service, will eliminate many manual procedures done now to "bridge the gap" between our dated technology and the demand for information. Systems will be selected on a strategic level whenever possible. For example, one strategic goal is to purchase systems that are web enabled. This would allow a citizen to use the Internet to register for a parks class or to check on the status of a building permit. Web integration is one strategic technology that will be sought after because such technology will provide mechanisms for the public to more readily access information about the City, and will be of service to the public in the elimination of trips to City Hall. Web and phone technology also will give the City the capability of offering additional services on a 24-hour basis. City of Kent Technology Plan 1998-2000 12 Year 2000 compliance is a critical force in the business systems area. In most cases it makes more economic sense to replace systems on a fast-track basis rather than to continue investing in "patches" for software that is outdated today. City of Kent Technology Plan 1998-2000 13 2.04 Cable Television, Printing, and Graphics Year .98 1999 2000 Total Cost (in thousands) 401 145 1 2251 410 Cable Television,Printing,and Graphics Items Funded: • Modest upgrade to video cart • Second editing bay for Teen program use • Portable Audio unit • Television and Improved Presentation Equipment • Increased linear tape decks • Digital equipment budget(Year 2000 -$225,000)—this technology has changed rapidly as have costs. Therefore,budgetary figure is less certain than others within the plan. Cable Television,Printing,and Graphics Items NOT Funded: • Network-connected color copier—will be studied to determine if feasible in 1999, lease will be recommended rather than purchase • Network-connected high end printer with binding capability—also will be studied for 1999, lease will likely be recommended rather than purchase Note: Consulting costs to best identify options and alternatives for Television and Presentation Equipment Improvements is funded in the Technology Planning and Consulting portion of this Plan. 4 City of Kent Technology Plan 1998-2000 14 2.05 Geographic Information Systems (G.LS.) Year 1998 . . . 2000 Total Cost (in thousands) 129 105 80 1 314 G.I.S.Items Funded: • Ongoing Conversion to new G.I.S. Software Platform • G.I.S.Application Integration—to create linkages to Permitting and Utilities Infrastructure systems • Three plotters Note: Upgrade for G.I.S Computer is in Minicomputer budget of this plan. Integration items will greatly increase our"return" on the City's ongoing investment in Geographic Information Systems. This investment will bring the power of the G.I.S. system to the desktops of related end user systems. City of Kent Technology Plan 1998.2000 15 2.06 Minicomputers, Applications Servers, and Central Equipment Cost (in thousands) I 39TI 395 1 0 737 Minicomputers,Applications Servers, and Central Computing Items Funded: • Minicomputer upgrade for G.I.S./Related Applications Minicomputer(these applications currently reside on an HP-9000 D210 machine) • Central Minicomputers/Applications Servers for business systems software—UNIX or NT platforms will be determined as major applications are selected • Minicomputer upgrade/consolidation for existing HP-3000 series 958 and 947 machines as applications migrate to other platforms • Computer room upgrades,including UPS for power protection. • Computer Room Central Printer Notes: The software market will dictate the types of servers selected. A number of business systems providers for the public sector have developed software with "open" systems solutions. Open systems solutions will be preferable from a strategic standpoint, and will offer the City the opportunity to limit the numbers of types of hardware platforms supported. However, the market is mixed and it is not possible to name Citywide central server standards at this time. City of Kent Technology Plan 1998-2000 16 2.07 Network Hardware, Software, Servers, Wiring, and internet Year " I 1999 2000 Total Cost (in thousands) 1,246 1 6821 155 2,083 Network Items Funded: • Network Backbone Device—Asynchronous Transfer Mode(ATM) Switches • Network WAN Devices for City facilities • Fiber Termination Equipment • Servers-Network Operating Systems • Software-Network Operating Systems • Network Management Software • Network Troubleshooting Devices • Outbound Facsimile Equipment • Remote Access Server and Security Cards • Web Software Tools • Internet Site Costs • Wiring to bring most City facilities to Category 5 wiring standard Network Items NOT Funded: • Video conferencing devices or services Note: Today's network could be described as a departmental network and cannot be expanded to meet the growing needs of the City. A reliable and flexible infrastructure to support the growing demands of our departments and public is proposed, using a technology known as ATM. This will start at the nerve center of the network, the network backbone. After the backbone is in place we propose to bring each facility up to the industry standard Category 5 wiring specification. The replacement of the network backbone will provide increased performance, flexibility, and stability for our departments so that they can effectively utilize updated software systems. Additionally, the network upgrade will provide capacity for growth as the City's network requirements increase. Remote connectivity to network resources will be provided, including security mechanisms to protect City data from unauthorized access. Firewall enhancements and additional central equipment will enable the City's network to support a professional Internet presence. Outbound facsimile equipment will eliminate unnecessary trips to department fax machines, and will also reduce paper usage. The following pages contain diagrams of the City's present and future network configurations. City of Kent Technology Plan 1998-2000 17 N N N W N U_ O � a f n i 9 a C ' d d 02 I Q m Oy J � � a O o i �--Iptl�ll� a lL 5 F t c •Y U I � C W ° Z 6 q 6 6 3y N w I N _ _ ❑ ® C a ere all* a] o fi N N N City of Kent Technology Plan 1998-2000 18 Fiber Optic Cable r- CD .2 > 12 Vol CD La u UO U 2| / (L E Z. 0 D ui U 4-M 0 3. ...... ..... .. ....... 0 0 0 73 Im 0 L. = 0 co IL to 0 0 to IL C E CL 00 0 a 0 E 0 0 a 3: C) 0 U. .8 co CL CD CL- k S 0 0 0 0 IL 4) LL 0 Im (L E 0 LO) 7E 0 LU 2.- U) Z (n IL (L ui .......... ■ j D 149 "Lw -- City of Kemp mA#Plan 1998-2000 2 2.08 Personal Computers and Office Systems Software Year 998 1999 2000 Total Cost on thousands) 921 37U-I 1 Personal Computers and Office Software Items Funded: • Delivery of a new Pentium standard PC required to operate today's software • Microsoft Office Suite Licensing • Microsoft Windows 95 &NT Licensing • Antivirus software licensing • Electronic Mail—Entire Project including consulting services,hardware,both technical and user training,and software licenses • Budgetary mechanism for software upgrade costs over the time period of this plan • Department printer upgrades The following table illustrates the City's significant investment in 486-class personal computers: CPUJMhz Workstation Summary Pam=4n"e IMonmtton Seances DESKTOP DEPARTMENT 486 TOTAL .=MtM aaMla TaW MaYM AdMK Cnuari 5 1 6 0 0 0 0 1 9 0 0 10 16 Lout 9 0 9 0 0 0 1 0 4 0 0 5 14 E„ODYW S ,ica 7 0 7 2 0 0 2 0 3 0 0 7 14 Finwa 11 0 11 11 2 8 1 0 2 0 0 22 33 Re 13 2 15 2 4 0 1 14 17 2 0 40 55 Law 9 0 9 2 1 0 0 0 0 0 0 3 12 �rtmumn Sennri• 1 3 4 3 1 0 3 6 4 1 5 23 27 Pa/o 24 0 24 1 1 1 1 1 21 0 0 26 50 PINVUV 9 19 28 2 3 0 2 0 5 0 0 12 40 Rvb 22 4 26 3 6 8 8 2 28 0 0 51 77 Pubk Wo" 20 9 29 2 3 5 3 9 9 0 0 31 6o TOTAL 130 38 158 390 LAPTOP DEPARTMENT 486 TOTAL -.GWra .!n TOW DESKTOP 396 Ma,Pr,AOMWL Caurcl 0 0 0 0 0 0 0 0 0 0 0 LAPTOP 37 _ Cart 0 0 0 0 0 0 0 0 a 0 0 �� Fir0oym Swvim 0 0 0 0 1 0 0 0 0 1 1 Rom 0 0 0 0 0 0 0 0 1 1 1 PM 0 0 0 1 0 0 0 2 0 3 3 Lai 0 0 0 0 0 a 0 0 0 0 0 ,rbrmauon Sm 5 2 7 1 0 0 0 0 0 1 a Psb 0 0 0 0 0 0 0 0 0 0 0 pdmm D 0 0 0 0 0 a 0 0 0 0 Pee, 7 2 9 D 1 0 0 0 0 1 10 P,a.c waft 2 4 a 2 0 5 1 0 0 a 14 TOTAL 14 6 22 MEN= City of Kent Technology Plan 1998-2000 20 Forty-three per cent of the City's desktop and laptop computers utilize a 486 level CPU processor. The 486-class machines do not meet the minimum requirements of today's desktop software. Until December of 1997,a number of departments were still using 386-level machines. A significant improvement to our PC CPU classes occurred in December of 1997, when Council approved the purchase of 80 machines to replace most of the remaining terminals and 386-class machines that were still in use at the City. The Technology Plan proposes to move to a Pentium standard,with replacements occurring over the next 12 months. In February of 1998 Information Services announced its first-ever Help Desk. This new service has provided our City`customers"with one number to call when they need technical help or wish to enroll in a training class. It has been enormously popular, and has already been recognized as a more efficient and effective way of helping department employees in the work place. Proposed is an ongoing commitment to the Help Desk and Training Functions via increased funding to the Information Services operating budget. City of Kent Technology Plan 1998-2000 21 2.09 Technology Planning, Consulting, Staffing Year 1998 . . . 2000 Total Cost (in thousanc 30 ) 1 403 50 1 759 Technology Planning,Consulting, Staffing Items Funded: • Web Planning,Design,Technology Consulting • Network Technology Consulting • Consultants to create strategic plan for Police Department technologies. Plan should address all major components of police communications. Fire and police wireless communications plan will be a component of this plan • Council Chambers—Media Specialist Consulting • Document Management—Outsource contract to address Citywide Document Management replacement strategy,conversion, and implementation of new system • Gartner Group Services • There is also staffing for three FTE's: 1 Systems Analyst for Information Services, 1 Human Resources analyst for Employee Services,and 1 Financial Services Analyst for Finance. These employees will work on Year 2000 projects for Payroll and HR systems. Note: These items were moved to a separate part of the plan to facilitate record keeping. These are non-capital expenses. City of Kent Technology Plan 1998-2000 22 2.10 Telephone Systems Year 998 1999 2000 Total Cost (in thousands) 1,0741 141 1 0 1,215 Telephone Systems Items Funded: • Central Phone Switch(PBX) • Centennial Center Tandem PBX Switch • City Shops Digital Remote Unit expansion • City Corrections Digital Remote Unit expansion • Voice Closet Repairs • Auto Attendant and City-wide Voice Mail devices • Fire Station 74 phone system replacement(not Year 2000 Compliant) • Outlying Fire Station system replacements Background Information about the City's voice systems, prepared by J.R. Simmons of the TMC Group: The current PBX (NEC 2400) is eleven years old and has experienced multiple component failures. Although the software was upgraded once, the system components, including the sets, have been discontinued by the manufacturer. Many new features and functions common to most modem PBX systems are not available on the older platform or perform poorly. Some of these features are: • Advanced call handling to improve customer service to the citizens • Incoming Number Identification: similar to caller-ID • Removes capacity limitations • Seamless multi-site system provides consistent services to the public • Centralized call information and voice mail for all locations • Reduced Wiring,which resolves several capacity issues, especially for the Police building The PBX and related equipment systems are at capacity. Current system design does not provide proper location identification for 9-1-1 telephone calls. The new system will provide accurate information to 9-1-1 dispatchers so that emergency aid can be dispatched to the appropriate City facility. r The PBX remains the best design for cost effective telephone operations. Central office based services such as business lines or Centrex will cost more in operational costs with significantly less functionality. Payback with a PBX is typically three years or less with much higher productivity and better customer service features. The PBX at Main Fire Headquarters / Station 74 is an older Toshiba that is not year 2000 compliant. As a key site, the new system design will incorporate a replacement for this system that is a match to the City Hall campus system. A matching new system or an extension of the City of Kent Technology Plan 1998-2000 23 main PBX will be considered for other locations that require replacement of older systems, including the Shops and the Corrections Facility. City of Kent Technology Plan 1998-2000 24 2.11 Training— Technical and Non-technical Cost(in thousands) 1 9Z_j 1701 751 437 Training Items Funded: • Contractor provided classroom training to supplement the City's classroom training • Courseware manuals • Computer-based training software programs • Training laptop personal computer and LCD display unit • Technical training for Information Services employees • Report-writing training for key employees from all departments • Integrated call tracking software for I.S.Help Desk • Funding for user-group attendance for I.S.and department employees Notes: As has been noted elsewhere in this document, a significant investment in training is appropriate so that employees can be effective users of more modem business systems. i Clty of Kent Technology Plan 1998-2000 25 2.12 Year 2000 Year 998 1999 2000 Total Cost(in thousands) 1 0 300 1 100 Year 2000 Funding: • This is a general allocation of Technology Funds to provide a funding mechanism for Year 2000 systems or devices that need to be replaced. This could be used to accelerate the implementation of some projects. This funding also could be used to replace control devices(for elevators, or sprinkler systems)that are outside of the traditional technology area. Notes: In January, 1998, a Year 2000 Task Force with representatives from all City departments was created. This Task Force, with the assistance of a part-time contract employee working in the Information Services department, began the process of identifying all systems that could be affected by the Year 2000 problem. The phases of this project are as follows: First Quarter 1998 • Identify systems within the City, including vendor information and model information • Send certification letters to those vendors,record all information about vendor responses Status: Complete / many Year 2000 problems identified Second Quarter 1998 • Review systems list thoroughly for completeness • Follow-up with vendors, employees,etc.to be certain that planned upgrades occur • Send certification letters to outside agencies with whom the City does business • Adjust workload as appropriate to minimize City's exposure for Year 2000 problems Status: In progress A separate document has been prepared to keep track of City Year 2000 problems, but a number of City business systems have known compliance problems and need to be modified or replaced. City of Kent Technology Plan 1998-2000 26 2.13 Unallocated Cost (in thousands) 01 174 52 226 This portion of the budget is present to provide inflation protection for the second two years of the planning cycle. These figures represent 3.5% of the overall costs for the second and third years of the plan. r t i Clty of Kent Technology Plan 1998•2000 27 2.13 Unallocated Cost (in thousands) 0 1741 52 = This portion of the budget is present to provide inflation protection for the second two years of the planning cycle. These figures represent 3.5% of the overall costs for the second and third years of the plan. City of Kent Technology Plan 1998-2000 27 3.03 Finance • The top priority for the Finance department is to replace the Financial Systems,including General Ledger, Payroll,Accounts Payable,Accounts Receivable,and Budget modules. Technology has greatly advanced in the past few years and more modem systems would create more efficient operations,helping to keep ongoing labor costs at a minimum. • Add systems that have never been automated: Purchasing,Cashiering,Inventory,and Fixed Assets. • Conducting a need assessment to support the above systems replacement project is a priority to ensure that we maximize the benefits of making a change. • Resolution of Year 2000 problems is a priority because financial systems are likely to be affected. • Internet access is important in terms of gaining ready access to legislative issues affecting City finances. • It is recognized that the above systems rely greatly on a stable network so that financial and payroll systems can be accessed by all City departments. 3.04 Fire • Replacement of the"archaic"records system used for the last decade for records and inspections is the top priority within the Fire department. The existing product is no longer supported and is not Year 2000 compliant. • Along with the above,a network investment is crucial so that all fire employees can access the new records system. • Mobile data systems are a priority to eliminate redundant data entry and to capture information as it occurs in the field. • Systems integration will be a factor so that Fire systems can be updated with relevant information from other City business systems,as well as from Valley Communications. • A more modem electronic mail system will improve communication among fire department employees as well as providing communication points to other fire departments throughout the Country. 3.05 Information Services • Hire sufficient technical staff to professionally implement this Technology Plan • Continue to monitor the overall technology needs of the City so that future growth needs are properly identified and implemented • Commit to allocating resources as equitably as possible so that all City departments are equally served • Provide the best possible service to our"customers", so that those customers can use technology effectively to provide the best possible service to the citizens of the City of Kent. Clty of Kent Technology Plan 1998-2000 29 3.06 Law • The Law department places a high value on access to the Internet for the purposes of obtaining legal information,including access to recent cases,state legislative updates,draft statutes,and other legislative enhancements. The Law department could also utilize the Internet to gain information on the viability of the various corporations we do business with. • Most attorneys(both public and private)currently have electronic mail. E-mail capability would simplify the ability to exchange documents and revise draft documents. • Records within the City's prosecution branch are extremely document intensive. Literally thousands and thousands of files must be available for access at any given time. Document management and other records management systems should assist the office with meeting future demand and would reduce impacts and expansion of prosecution staff. 3.07 Parks and Recreation • The Parks and Recreation department places top priority on the equal delivery of and access to the City's I etwork,equipment,and software systems. Currently the outlying Parks facilities do not have network access, rely on antiquated print sharing methods,and have limited personal computers and software. Staff will work more effectively and efficiently when they have the tools to get their work done. • Parks also recognizes that training on the new office software suites,at beginning through advanced levels, will maximize the use of a substantial investment • Access to the City's network will eliminate the current difficulties encountered in communicating within the department and to other departments. • The replacement of Parks Registration software,software that is inadequate and"ancient",cumbersome,and will likely be unsupported in the Year 2000,is a high priority for Parks. More modem systems will vastly improve internal record keeping and will in time provide features to our customers for easier registration. Touch-tone phone systems for registration and other activity information would improve access to our offerings. • Facilities maintenance software will greatly enhance record keeping and reliability of complex maintenance information. • Internet access and electronic mail will greatly enhance the efficiencies and professionalism of our Parks department Our customers wonder why they can't communicated with staff via e-mail as do peers in other parks departments. Research opportunities would be greatly enhanced as well. • A presence on the web would also serve Parks as a professional outreach tool to our public. We utilize virtually all other promotional tools to advertise our events,but have never had a consistently updated presence on the web. Kent is lagging in this area. • Improved menuing features would be greatly valuable in new phone systems so that customer calls are handled more professionally during peak seasons. • Integrated fax services from computer user's desktops would enhance productivity. City of Kent Technology Plan 1998-2000 30 3.09 Planning • The Planning department recognizes the overall value of updated office systems and software along with updated personal computers,so that employees can quickly pull information from a variety of source documents. • A comprehensive electronic mail system,the ability to fax messages from employee desktops,and access to the Internet will greatly improve the effectiveness of Planning department employees. • Planning would like to allow the public to access land information from the front counter. • Integration of business systems and the Geographic Information Systems computers will greatly assist Planning department employees,because much of the planning work includes a relationship to G.I.S. data. • Planning would like to be able to accept Autocad drawings from the public as part of the permit process. 3.10 Police • The Police department recognizes the need for an overall Technology Plan to address Police needs. The City Technology Plan allocates funding for a professionally prepared Police Technology Plan,which will serve as a guide for future Police Systems Investments. • Police rely heavily on existing minicomputer based systems for records management. Continued maintenance of this software and upgrades for the minicomputer are identified in this Plan. • The Police department will benefit greatly by having more modem electronic mail systems and the ability to communicate with outside agencies via a more modem e-mail system 3.11 Public Works • The Shops facility,when connected to the network via fiber optic cable,will see an increase in performance and network reliability. • Integration with G.I.S.applications is important to many Public Works employees,because so much of the work done in Public Works relies on quality spatial data. • A new phone system will greatly improve customer service and the overall effectiveness at both the Engineering and Shops facilities. • The ability to create some color documents would be of value to Public Works for the many exhibits that they create for public presentation. • Access to the new Permitting system will be important as implementation of this important system continues. • Public Works will greatly benefit from an improved document management system. • Electronic mail and outbound faxing services will greatly enhance the ability of Public Works employees to communicate internally and externally. • Internet access will be of great assistance to many employees in the Public Works department City of Kent Technology Plan 1998-2000 31 4.0 Acknowledgements A number of individuals and organizations have made contributions to the City's Technology needs and have assisted us with the development of this plan. Thank you. City of Bellevue Information Services Department Vickie Birkenthal Bill Higgins International Data Corporation-Publications I.S. Partners Group Pat Ferrell National League of Cities—Publications Mayor's Leadership Team The Moss Bay Group Pacific Technologies, Inc. TMC Group City of Kent Technology Plan 1998.2000 32 Kent City Council Meeting Date April 21, 1998 Category Other Business 1. SUBJECT: U.P.R.R. /196TH ST. SPUR CROSSING FRANCHISE ORDINANCE - INTRODUCTION 2 . SUMMARY STATEMENT: As recommended by the Public Works/ Planning Committee, and as required by law, introduction of a franchise ordinance to offer a franchise to operate a railroad spur crossing to Union Pacific Railroad. This crossing is located on 196th Street in the vicinity just east of the Green River. 3 . EXHIBITS: Public Works/Planning Committee minutes and ordinance 4 . RECOMMENDED BY: Public Works/Planning Committee (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember ; .LtvK� moves, Councilmember ((/ a, seconds to approve the introduction and publication of the U.P.R.R. / 196th Street Franchise Ordinance as required by law. DISCUSSION. ACTION: Council Agenda Item No. 4D only grade separated crossing of the railroad tracks throughout the entire valley; from 15th N.W. in Auburn up to 405 in Renton. Wickstrom again said it has much more of a benefit than serving the East Hill; it doesn't go to the East Hill at this stage. That's another project in the future. It services the industrial traffic out of the valley and into the valley floor. Committee unanimously recommended that Council pass the Resolution of Intent for the creation of LID 340 which sets May 19th as the public hearing for the LID formation. Condemnation - 196th/200th Street Corridor Project Wickstrom explained that we are seeking condemnation authority for a portion of the 196th Street Corridor project in the vicinity of 196th St &- UPSP rail tracks. The parties responsible for the Western Processing cleanup site are proposing to place the final cap on it this year and if they do so, we would want them to put in the preload for the westerly ramp of the bridge that will cross the track and have them do it as one piece. We alreadv have condemnation authority so that is not the issue. The issue here is, we subsequently found that on the legal description for Coluccio's property involved in the condemnation ordinance, is short in terms of the description of the take; the County had us put bike lanes on it from the original plans which didn't include bike lanes; on a revised plan they want bike lanes that required more take off Coluccio's property. He said we need to amend the ordinance to reflect this. Committee unanimously recommended adoption of the respective amendment to the condemnation ordinance and add property to take same. > UPRR Spur Crossing - Ordinance Brubaker stated that the City is involved in litigation with Toys R Us and Union Pacific Railroad regarding this spur crossing at 196th St to access the Toys R Us property. He said that the action we have before the King County Superior Court is to get a judgement that essentially says, Union Pacific asks us for a franchise before it builds its spur crossing across our road, so they can have the property rights to come across our road. Brubaker stated we asked the court to declare since that franchise has expired, their property rights have expired. We are not petitioning to close the crossing, we are just trying to clarify ownership interest in this crossing. He said that as part of that litigation, we want to clarify procedures with Union Pacific. First, this is a 1981 franchise which states in the ordinance that it has expired. Brubalcer also clarified that the franchise we extended to Union Pacific Railroad last December, which they did not accept, has also expired by its term. Committee unanimously recommended the approval of the UPRR Spur Crossing Ordinance. 4 ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, granting to the Union Pacific Railroad Company, a Utah corporation, its successors and assigns, the right, privilege and authority to construct, maintain and operate a railroad spur track upon and across South 196th Street in the City of Kent, King County, Washington. WHEREAS, pursuant to the terms of a franchise ordinance of the City of Kent (Ordinance 2309), passed on September 8, 1981, the Union Pacific Railroad Company, a Utah Corporation ("UPRR") constructed, maintained and operated a railroad spur track at common grade upon and across South 196th Street in the City of Kent, the centerline of said street in the North 1/2 of Section 2, Township 22 North, Range 4 East, W.M., located in King County, Washington; and WHEREAS, Ordinance 2309, by the terms of its Section 10, was effective as a franchise grant to UPRR for ten years; and WHEREAS, on or about October 13. 1991, the franchise granted in Ordinance 2309 expired by the terms of Section 10 of that Ordinance; and WHEREAS, on December 9. 1997. the City passed its Ordinance No. 3380, which extended a new franchise offer to UPRR for ten years, subject to acceptance by UPRR within thirty days of passage; and WHEREAS, UPRR did not accept the franchise offered by Ordinance No. 3380, therefore voiding that Ordinance before it came into effect; and WHEREAS. UPRR has been operating and continues to operate the subject spur crossing without a franchise, and WHEREAS, the City of Kent has determined to re-extend this modified franchise ordinance for UPRR's acceptance. and WHEREAS, this franchise ordinance was first introduced at the regular City Council meeting held on April 7, 1998; and WHEREAS. passage of this franchise ordinance is now appropriate; and WHEREAS, a separation of grade of said crossing is neither practicable or justified; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION I. The foregoing recitals are incorporated into this Ordinance as if fully set forth herein. SECTION Z. The City of Kent. Washington, ("City") grants to the Union Pacific Railroad Company, a Utah Corporation, its successors and assigns ("UPRR"), subject to all conditions contained in this ordinance, the franchise and privilege of maintaining and operating one railroad spur track and crossing at common grade upon and across South 196th Street in the City of Kent, Washington, at the location described in Exhibit A(the "franchise area"), provided that the maintenance and operation of this track and crossing within the franchise area shall be performed in a manner consistent with the terms and conditions of this franchise ordinance and satisfactory to the City's Public Works Director and any other applicable authority. SECTIONS UPRR, throughout the ten-year franchise term and at no cost to the City, shall maintain and operate the track and crossing within the franchise area at common grade with South 196th Street as it now exists, subject to the following: (a) If necessary at any time during the ten-year franchise term, UPRR shall alter, at no cost to the City, the track and crossing within the franchise area to maintain the common grade should the City determine to change the street or grade in any manner. UPRR's obligation to alter the track and crossing within the franchise area exists even though that alteration may also affect adjoining or connecting track(s) and any property and/or property rights either north or south of the crossing. Accordingly, should UPRR's alteration of the track and crossing within the franchise area require alterations to any track(s) or impact any property or property rights north and/or south of the franchise area. UPRR shall, at no cost to the City, alter the track(s) north and/or south of the franchise area and shall further compensate or mitigate all impacts to any private property rights impacted by that alteration. (b) The City has determined, and UPRR acknowledges. that the public use and necessity require that the City alter the configuration and grade of South 196th Street as it exists on the date of this ordinance in some or all of(but not limited to) the following ways: location, width, elevation, and super elevation. UPRR also acknowledges that the precise changes contemplated for South 196th Street may change after the date of this ordinance. Further, the City and UPRR have determined that, in conjunction with changes contemplated for South 196th Street, UPRR will alter not only the track and crossing within the franchise area, but also the track(s) north and south of the crossing. Additionally, UPRR shall alter its track and crossing (including any and all track that requires alteration either north or south of the street) at no cost to the City. Design possibilities for alterations of the crossing, and for alterations of track both within the crossing and north and south of the street, have been discussed by the City and UPRR, but have not yet been finalized. The City's Public Works director must ultimately approve the design of any alteration to the track or crossing before UPRR commences construction. UPRR shall coordinate construction of the planned alterations to its track and crossing with the City so as not to delay the City's plans for the street. In any event, UPRR shall complete its spur track work no later than the date the City completes its work on South 196th Street, unless the City gives its written approval to UPRR extending the time for the spur work. (c) This franchise shall not prevent UPRR from charging any other party to which UPRR may have granted or assigned an interest in this track, crossing or franchise all or a portion of the cost of maintaining, operating or altering this track and crossing, whether within or without the franchise area. SECTION4. UPRR, at its sole expense. shall replace the existing crossing pad, or any future crossing pad that may be installed, with a crossing pad of a type and design approved by the City's Public Works Director across the entire right-of-way, including sidewalks, when requested by the City. UPRR shall install signalized gate arms at the track and crossing upon the City's request. UPRR shall install the crossing pad or gate arms within six (6) months from the date it receives notification from the City to make these changes, however, if these changes are subject to prior authorization from the Washington Utilities and Transportation Commission ("WUTC"), then this six (6) month time period shall apply from the date of WUTC authorization or approval. 4 UPRR's failure to install these items within this six (6) month period shall immediately terminate this franchise ordinance, with no notice required. and UPRR, its customers, agents and assigns, shall immediately lose all right and authority to use the track and crossing within the franchise area. Accordingly, the City may, at its sole option, restrict, block, close or remove the track and crossing within the franchise area. SECTION S. UPRR shall not store railroad cars within the franchise area, nor shall UPRR stop cars within the franchise area for switching operations, nor shall UPRR use the franchise area in any manner that unreasonably interferes with travel within the City's right of way. Moreover, UPRR shall not allow railroad traffic to utilize the franchise area from 6:00 a.m. to 9:00 a.m. and 3:00 p.m. to 6:00 p.m. daily. However, the City's Public Works Director is authorized to shorten or remove these time restrictions, either permanently or temporarily, if he or she determines, in his or her sole discretion, that modification of these time restrictions would not impair the public health, safety and welfare. SECTION 6. The City maintains the same control over South 196th Street within this franchise area as it has over other public streets within the City's jurisdiction. This franchise shall not restrict the rights of the City or other franchise holders in the City to enter upon South 196th Street within the franchise area for the purpose of locating, relocating, constructing, maintaining, repairing, or removing any public works, utilities, or facilities within. under or over the franchise area, but this work shall not unnecessarily interfere with the movements of railroad traffic over the franchise area. SECTION 7. The City may require signalization, gates, sawbucks, signs, or other traffic flow control, warning or protective devices or measures to protect the public health and safety. UPRR shall construct, operate and maintain these requirements at no cost to the City. Further, UPRR will construct or install these requirements promptly, but in any event within six months from the date the Citv issues its requirements; however, i 5 approval of these requirements is subject to prior authorization from the WUTC, then this six month time period shall apply from the date of WUTC authorization or approval. SECTION 8. UPRR shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the performance of this franchise ordinance, but only to the extent of UPRR's negligence or comparative fault. This indemnification includes liability for crossing design, signalization design. and/or maintenance, and road maintenance within the crossing area. It also includes any failure or omission on the part of UPRR to perform any action required by this franchise. The City's inspection or acceptance of any of UPRR's work when completed shall not be grounds to avoid any of these covenants of indemnification. No act, inspection, approval or omission by the City shall affect UPRR's obligation to fully defend, indemnify and hold harmless the City, its officials, officers, employees, agents and volunteers. UPRR's obligation to defend, indemnify and hold the City harmless shall survive the expiration or termination of this franchise ordinance. SECTION 9. Nothing granted in this franchise shall release UPRR from obtaining all permits or other authorizations required by the City to maintain, operate, repair or alter the track and crossing either within or without the franchise area or to do any of the work contemplated by this franchise ordinance. SECTION 10. Except for automatic termination provisions established elsewhere in this franchise ordinance,if the City, finds that UPRR has failed to comply with 6 any term or condition of this franchise, as determined by the City, UPRR's failure to comply shall constitute a breach of this franchise. In the event of UPRR's breach, the City may revoke this franchise after giving UPRR thirty (30) calendar-days prior written notice. This notice shall also state the grounds for revocation. Once revoked, UPRR, its customers, agents and assigns, shall immediately lose all right and authority to use this crossing, and the City may, at its sole option, restrict, block, close or remove the track and crossing within the franchise area. SECTION H. If the spur crossing that is the subject of this franchise has not been in use for one (1) year or longer, this franchise shall automatically be revoked. Once revoked, UPRR, its customers, agents and assigns, shall immediately lose all right and authority to enter or use the franchise area. and the City may, at its sole option,restrict. block, close or remove the track and crossing within the franchise area. SECTION 12. The franchise privileges granted in this ordinance shall be effective for ten (10) years from and after the effective date of this ordinance. At the end of this ten-year franchise term, all UPRR's property rights within the franchise area that are granted by this franchise shall expire. Accordingly, upon expiration, the City may, at its sole option, restrict, block, close or remove the track and crossing within the franchise area. SECTION 13. UPRR shall have no right to receive any award in condemnation, whether direct or inverse. as a result of this franchise. SECTION 14. UPRR shall pay all the City's reasonable municipal costs, expenses, or liabilities incurred by the City incurred as a result of creating or entering into this franchise. SECTION 15. The failure of the City to insist upon strict performance of any of the terms and rights contained herein. or to exercise any option herein conferred in 7 one or more instances, shall not be construed to be a waiver or relinquishment of those terms and rights and they shall remain in full force and effect SECTION 16. In any claim or lawsuit for damages arising from either patty's performance of this franchise ordinance, each party shall be responsible for payment of its own legal costs and attorney's fees incurred in defending or bringing that claim or lawsuit; however, nothing in this subsection shall limit the City's right to indemnification under Section 9 of this franchise ordinance. SECTION 17. No waiver, alteration, or modification of any of the provisions of this franchise ordinance shall be binding unless in writing and signed by a duly authorized representative of the City and UPRR. SECTION 18. Any assignment of this agreement by UPRR without the written consent of the City shall be void. SECTION 19. If any one or more sections, subsections, or sentences of this ordinance are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this ordinance and the same shall remain in full force and effect. SECTION20. UPRR shall, within thirty (30) calendar days from the date of passage of this ordinance, file with the City Clerk its written acceptance of the terms, provisions and conditions of this franchise. If UPRR fails to file its written acceptance of this franchise, without additional conditions, by the end of this thirty (30) calendar day period, this ordinance will be void and of no further force or effect. SECTION 21. This ordinance shall not take effect or be in until accepted by UPRR within the time provided in Section 20. if accepted by UPRR within the time 8 provided in Section 20, this ordinance shall become effective five (5) days from the time of its passage and publication as provided by law or when accepted by UPRR, whichever is later. JIM WHITE, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY PASSED: day of 11998. APPROVED: day of 11998. PUBLISHED: day of 1998. I hereby certifv that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington. and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) BRENDA JACOBER, CITY CLERK P'.ILAW\ORDINANOUPRPUORD doc 9 Kent City Council Meeting Date April 21, 1998 Category Other Business 1. SUBJECT: GOLF COURSE IMPROVEMENTS CHANGE ORDER 2 . SUMMARY STATEMENT: The Parks and Recreation Department recently contracted to have stall nets erected at the Riverbend Golf Complex Driving Range to reduce balls going over the net. During the course of their work, the contractor found areas of the older range net system that need to be improved for safety and stability reasons. The Parks Director recommends pro- ceeding with these safety improvements. 3 . EXHIBITS: Letter from contractor. 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 6. EXPENDITURE REQUIRED: $14, 504 plus WSST SOURCE OF FUNDS: Riverbend Golf Complex Capital Improvement Fund 7 . CITY COUNCIL ACTION: Councilmember Gt/&i,( J moves, Councilmember (L�L1r' seconds to approve a Change Order in the amount of $14 , 504 , plus Washington State Sales Tax, to make safety improvements to the netting at the Riverbend Golf Complex Driving Range. DISCUSSION• ACTION: Council Agenda Item No. 4E �4/08/199E 14: 5e Driving Ranges, Inc. P O Box 595 Issaquah, WA 98027 (425)557-0695 Proposal To: John Hudson April 8, 1998 Riverbend Golf Course Kent,WA 98032 From: Driving Ranges, Inc./Del Brown P O Box 595 Issaquah,WA 98027 John: During our work on Tee station dividers at Riverbend we have been made aware of damages to driving range protective netting system After completing an aerial inspection along with Pete Peterson The following items are needed to be performed to insure that fl►rther damage does not occurs . We will be installing net panels to dividers from Monday the 13i°through Friday the I7th during that week it is required to close the range. N 1 Supply and install (2) new 7116"down guy cables along with new bolts and attachments to replace broken guy wires and bolts at 90'pole at far southwest comer of range. IF 2 Supply and install an additional 80' X 20' section of net to baffle 02 and an additional 40' X 20' section of netting to baffle 0 1 M 3 Supply all labor and equipment to re-tatrsin all {8) down guy wires installed on existing baffle system, provided that ground anchors have not pulled up from ground. 14504.94+)Y. Accepted&- Approved: Hud�.�., Date y• e-,a D.E. Broom Date Kent City Council Meeting Date April 21 1998 Category Bids 1. SUBJECT: S. 277/S.E. 274 WAY, SCHEDULE 1 (GREEN RIVER BRIDGE) AND SCHEDULE 2 (108TH AVENUE SE BRIDGE) 2 . SUMMARY STATEMENT: The bid opening for this portion of the S. 272nd/277th Street Corridor project was originally held on March 26th. However, due to irregularities with the bids submitted, all bids were rejected and the project was re-bid on Friday, April 17th. Due to time constraints with the second bid opening, the Public Works Director will present the low bid results and recommendations at this time. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds that be awarded the S. 277th St/SE 274th Way, Schedule I - Green River Bridge, Schedule 2 - 108 Avenue S.E. Bridge for the bid amount of DISCUSSION: ACTION: Council Agenda Item No. 5A CONTINUED COMMUNICATIONS A. R E P O R T S A. COUNCIL PRESIDENT B. OPERATIONS/PUBLIC SAFETY COMMITTEE C. PUBLIC WORKS/PLANNING COMMITTEE D. PARKS COMMITTEE E. ADMINISTRATIVE REPORTS EXECUTIVE SESSION - PROPERTY ACQUISITION PUBLIC WORKS/PLANNING COMMITTEE APRIL 6, 1998 PRESENT: Tim Clark Tom Brubaker Judy Woods Don Wickstrom Tom Brotherton Jim Harris South 188th Street Vacation Wickstrom noted that this item came back from the last Council meeting for further discussion. He referred to the Transportation Plan of 1996 indicating peak hour traffic in '96 along 188th &80th and noted �vhat the projection will be for traffic in 2010 -,vhen the corridor is implemented. Clark stated that Toysmith's issue here is simply trying to make a left turn onto Central Avenue (East Vallev Highwav). The easiest way to do this is to make a right turn onto 80th. Clark felt that by vacating the street, eve would set aside the needs for one and we would be doing this on a public right-of-way. Tom Brotherton clarified that the reason for the request to close this street is to permit a more economical development across a larger piece of territory. This might not be possible if it were divided. He said since there is an alternative route, this does not look like a burden on Toysmith. Judy Woods agreed. Clark noted that the piece of land immediately south of 188th is badly incumbered. Howard Montoure, property owner on the corner of 188th &_ 80th PI South addressed the Committee. Judy asked if Mr. Montoure testified at the public hearing. He stated that he sent a letter which has been made part of the public record. Mr. Montoure claimed that he was never notified of the potential street vacation. Judv reconfirmed that his major concern was his desire to build a structure with appropriate ingress and egress. Mr. Montoure claimed that he wants to be able to use only that portion of the road necessary for his building. He said he agrees with the vacation on the remaining portion of the road because it is substandard. Wickstrom noted that there are certain conditions related to the vacation; one being they have to pay us for the value of the right-of-way. Trammel Crow could pay us for the whole thing if they chose to do so and Howard would still end up with half the right of way. Todd Timberlake of Trammel Crow the original petitioner on the street vacation, stated the following: the brief history of this parcel was it's part of a larger development which we built over time; this is Phase IV of four phases and there was a built-in sentence in our DNS stating we had the ability to do this. We have made every effort to work with 1 the neighbors on this issue. One reason for such a long continuance was Trammel Crow had been working with Howard Montoure and Toysmith to address their concerns. At the initial February 20th street vacation, Howard had expressed three concerns and one was he didn't want to pay for the removal of the culvert and we agreed to do that; he was concerned about emergency vehicle access and we offered to grant Howard an easement for emergency vehicle access across the northern portion of what would be the vacated street; and lastly,we offered to purchase from the City of Kent his portion of the street. We felt we had met the objections at the time then this offer came "out of left field" and changed the terms we had agreed to with Howard. Brubaker made the following clarification: Howard Montoure has a potential buyer who has a development proposal. Mr. Timberlakce's company submitted a petition to the City to vacate this road (S. 188th Street); they received some objections from the adjoining and non-adjoining property owners one of them being Mr. Montoure and he asked to have three conditions fulfilled, which they agreed to. Subsequently, Mr. Montoure received an offer to purchase his property and the offer is probably contingent upon the development proposal. He is asking for additional conditions beyond the original three that were set forth and the problem we are all facing is, nobody really knows what final form that proposal will take. The City will have to review the proposal, it «rill have to go thru SEPA or whatever development review is required and, it will have to impose mitigating conditions. The proposal that Mr. Montoure's buyer is submitting may look radically different once it comes thru that process. Mr. Montoure stated that his original proposal was to have the street vacated; Trammell Crow to pay for all of it, and then they would deed over our half of the road to us and give us a five foot easement on their side so we would have twenty feet for emergency vehicles. Woods stated with the new condition, Trammell Crow may not want to pay Mr. Montoure's part of the vacation. Mr. Timberlake stated that they had offered to make sure there was no out of pocket expense, but Mr. Montoure is asking us to buy and improve and then, give it back to him. Jim Harris stated that this street vacation is unprecedented by any other vacation having been back before Council five times. He suggested that no action be taken and that this be denied without prejudice. This is something that has been done in the Land Use Planning Board; we do this at the Short Plat Committee; they can come back sometime in the future when things are worked out. Brubaker made the following clarification: At the next Council meeting (4/7/98) when this comes up under Other Business, the motion will be to reject without prejudice until such time as the parties have worked this out. Committee concurred. S. 272nd/277th Corridor (House Move Authorization) Wickstrom said this is a house the City purchased some time ago and since we are in the 2 midst of our 277th Corridor project we have to move it. Pierce County Housing Authority has asked to take the house; it would cost us $12,000 to get rid of it and we would like to declare it surplus at zero value and negotiate a deal with them to relocate or dispose of it. Committee unanimously recommended declaring the house at 11459 SE 266th St as surplus with zero value and authorize the Public Worlcs Director to dispose of same. LID 340 S. 196th/200th St Corridor Improvement Green River to East Valley Wickstrom explained that we had our informal public meeting; about 50 of the 260 property owners attended. He said that we are asking for approval to move forward and pass a resolution which sets a hearing date on the creation of the LID. There will be an actual hearing; all the property owners have received their assessments. Wickstrom said we are requesting May 19th for the public hearing date. Joyce Barrier, a property owner included in the LID stated the following: She has talked with a number of property owners involved in this and none of them feel that they are benefiting from this LID. They feel the only ones who are benefitting are the East Hill and West Hill residents as a transportation improvement. Mr. Barrier said several property owners feel this is not their sole responsibility. Wickstrom disagreed with Ms. Barrier's statement. He said this is in the industrial area; the road is from East Valley Highway to Orillia Road to service the major industrial area. He stated that Ms. Bamier's property is being excluded because it is wetland. Ms. Barrier said she never received anv notice that she was excluded. Wickstrom explained that we are re-working the boundaries; this is a very big LID and Ms. Barrier's property is being excluded because it is in the farmland, open space designation plus, it is shown as wetland and that was one of the criteria for not being assessed. Ms. Bamier will not be in the actual LID when it is formed. Wickstrom again stated that it is strictly for the benefit of the industrial area; we have over 51% of signed agreements committing to this project which was conditioned as part of their development; they could not develop unless they had concurred; executed an agreement to participate and, pay a portion of this project because it relieves their traffic impact on the City system. He stated that without this road there is no concurrence in the area. Council has adopted this project; it's part of the transportation plan which identifies this as a needed element of the concurrency plan. Without this, there will be no new development because we can't meet the 6 year time frame in order to comply with our road service levels. Wicicstrom said this is a very critical element for servicing. He said all the properties are zoned industrial in the area; Boeing is big property owner that fronts on this project. It also provides the only grade separated crossing of the railroad tracks throughout the entire valley; from 15th N.W. in Auburn up to 405 in Renton. Wicicstrom again said it has much more of a benefit than serving the East Hill; it doesn't go to the East Hill at this stage. That's 3 another project in the future. It services the industrial traffic out of the valley and into the valley floor. Committee unanimously recommended that Council pass the Resolution of Intent for the creation of LID 340 which sets May 19th as the public hearing for the LID formation. Condemnation - 196th/200th Street Corridor Project Wickstrom explained that we are seeking condemnation authority for a portion of the 196th Street Corridor project in the vicinity of 196th St &- UPSP rail tracks. The parties responsible for the Western Processing cleanup site are proposing to place the final cap on it this year and if they do so, we would want them to put in the preload for the westerly ramp of the bridge that will cross the track and have them do it as one piece. We already have condemnation authority so that is not the issue. The issue here is, we subsequently found that on the legal description for Coluccio's property involved in the condemnation ordinance, is short in terms of the description of the take; the County had us put bike lanes on it from the original plans which didn't include bike lanes; on a revised plan they want bike lanes that required more take off Coluccio's property. He said we need to amend the ordinance to reflect this. Committee unanimously recommended adoption of the respective amendment to the condemnation ordinance and add property to take same. UPRR Spur Crossing - Ordinance Brubaker stated that the City is involved in litigation with Toys R Us and Union Pacific Railroad regarding this spur crossing at 196th St to access the Toys R Us property. He said that the action we have before the King County Superior Court is to get a judgement that essentially says, Union Pacific asks us for a franchise before it builds its spur crossing across our road, so they can have the property rights to come across our road. Brubaker stated we asked the court to declare since that franchise has expired, their property rights have expired. We are not petitioning to close the crossing, we are just trying to clarify ownership interest in this crossing. He said that as part of that litigation, we want to clarify procedures with Union Pacific. First, this is a 1981 franchise which states in the ordinance that it has expired. Brubaker also clarified that the franchise we extended to Union Pacific Railroad last December, which they did not accept, has also expired by its term. Committee unanimously recommended the approval of the UPRR Spur Crossing Ordinance. 4 Union Pacific Railroad - Franchise Ordinance Brubaker stated that this ordinance is clarification that we expect Union Pacific Railroad, if they are going to cross our road, to change their tracks if we change our road. We don't charge them anything to cross our road; no fees for this franchise; the only consideration that we ask is if we modify our road, they will modify the tracks. Brubaker stated that we feel in light of the litigation, it's important that we provide them with a clear offer. He said that he doubts if they will accept it however, we want to show the court that we have made every effort to give them a clear and viable right to have this franchise. Clark asked if this has more to do with the crossing or with the spur. Brubaker stated it's to do with the crossing and the spur. It's the crossing of S. 196th that we have control over however, without the access across our street, they cannot use the spur to access Toys-R Us. Brubaker said that Toys-R-Us is the only business serviced by the spur south of the street. If the crossing were to close, the only business that would be affected would be Toys-R-Us. Committee unanimously recommended approval of the Franchise Ordinance. For further clarification, Brubaker stated the following. The first ordinance that we discussed, since it just clarifies certain issues, will come before the Council on April 21 st. The franchise ordinance, by law, cannot be passed on the same night it is introduced. Storm and Surface Water Drainage Codes (Authority to Inspect) - Ordinance Brubaker explained that this is a housekeeping measure and it makes changes to our storm and surface water utility and our storm drainage code. It clarifies what already exists in the City Construction Standards which states the City's right to enter property to inspect these systems since they all form part of a regional web and to require maintenance and improvements. If we find there is an obstruction, we want to have the authority to correct the deficiency and this gives the Citv authority to enter the property and post the cost of repari as a lien against the propertv. He stated that this is a right that is currently exercised by the Citv with the water and sewer systems. This just clarifies that we intend to do the same with our storm drainage. Committee unanimously recommended adoption of an ordinance adding new sections to Chapter 7.05 and 7.07 of the Kent City Code to require that storm and surface eater systems comply with City construction standards and to provide authority_ to allow for inspection and to require maintenance and correction of defects in those systems. 5 Sewer Service West of the Green River Wickstrom stated we have a long standing issue with Sea Tac regarding their desire to service what is located in the City of Sea Tac. They approached us about forming their own utility. The Metro sewer trunk lines presently exists on the east side of the river and we have joint use of this line. Sea-Tac's proposal is to extend that line over to the west side and service part of their city. At that time, Council thought it would put development pressure on the adjacent farmlands plus there were traffic implications and drainage implications that we thought we should address. Sea Tac however did not feel that we should address this other than thru SEPA so an official could make the right determination. Wickstrom stated that in the end, Sea Tac was not allowed to extend to the west. He said that Polygon is developing and bringing the sewer system across the river along the power lines where we have a trail, which is our Lagoon Conversion project. Wickstrom said that if we can resolve this issue between the cities with a franchise agreement this would help work out the issues of traffic, drainage and land use. He stated that the other issue is on the north end. Coluccio, one of the property owner's, has asked as part of the negotiations that we allow him to be serviced by our system. The property is designated in our Sewer Comp Plan to be serviced by our system although a County franchise and approval by the Boundary Review Board would be required. We would control the system; we relinquished our annexation interest in that area to Tukwila because there was overlapping Potential Annexation Areas (PAA's). Originally Coluccio made us an offer that he would extend the sewer and give us latecomer fees. However, we do have a right-of-entry agreement from him which is mute to that issue. Wickstrom said that the issue here is, in order to allow service to this system it would be either a pump station or force main. We have that outstanding ordinance about servicing outside the city limits; this is in the County and we have the right to dictate traffic mitigation and drainage mitigation. Wickstrom said that our recommendation is for Committee to recommend a motion to continue what we are proposing. Committee unanimously recommended that Council concur with the Public Works J Department's recommendation to allow the Coluccio property to be serviced by Kent's system. 110th Avenue S.E. Access Closure at S.E. 274th Street Wickstrom stated that 110th Avenue is presently a private road and we have told the property owners that if they could turn the road around and grant us easements as part of that and get everyone to concur with eliminating their access off 110th, we would install a berm providing they give us the necessary easements to do this. Brubaker stated that since it's a private road, it doesn't include a street vacation . There is a provision that when they shortplatted their property it was in King County. There were conditions imposed on the short plat that would continue to linger against the property. One is a 6 "Tract X" designation which is one of the County s favorite tricks which states, "if in the future we choose to build a road on it and if we do build a road, we will ask the property owner to enter into an LID." Brubaker said the property owners are concerned about the "Tract X" designation and as a condition of closing off the road where it accesses the 277th Corridor, they would like Council to do what it can to remove the "Tract X" designation. Brubaker said he will draft the proper language to do this. Once this is done, they will be able to re-route the road and this will create a smoother access along 274th Street. Committee unanimously recommended that Council direct the Law Department and Engineering Department to prepare the necessary documents to accomplish this matter. Meeting adjourned: 5:00 p.m.