HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 04/07/1998 Cityof Kent
CounclI MeetingCity
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CITY OF
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Mayor Jim White
Councilmembers
Leona Orr, President
Sandy Amodt Connie Epperly
Tom Brotherton Judy Woods
Tim Clark Rico Yingling
April 7, 1998
Office of the City Clerk
CITY OF ZIM
SUMMARY AGENDA
KENT CITY COUNCIL MEETING
April 7, 1998
Council Chambers
7:00 p.m.
MAYOR: Jim White COUNCILMEMBERS: Leona Orr, President
Sandy Amodt Tom Brotherton Tim Clark
Connie Epperly Judy Woods Rico Yingling
CALL TO ORDER
FLAG SALUTE - Boy Scout Troop 407
ROLL CALL
1. PUBLIC COMMUNICATIONS
A. Employee of the Month
B. Proclamation - Prepare Because You Care Month
C. Introduction of Mayor's Appointee
2 . PUBLIC HEARINGS
None
3 . CONSENT CALENDAR
A. Approval of Minutes
B. Approval of Bills
C. Downtown Strategic Action Plan - Ordinance
D. LID 348, 64th Avenue South Street Improvements, Final
Assessment Roll - Set Hearing Date
E. Mikron Industries - Bill of Sale
F. Creekside Business Park - Bill of Sale
G. Drinking Driver Task Force - Appointment
H Council Absence (Yingling) - Approval
4. OTHER BUSINESS
A. Benson Highlands Final Plat
B. 1999 Community Development Block Grant Pass Through
Funds
C. 42nd Avenue South Street Vacation
D. S. 188th St. Street Vacation
1�99tl8r�-2000 Technology Plan
N ` .,, e;
Ra IiIdpt , -
5./ IDS
A. Springwood Park Trail Damage Repair
Q" B. S. 277th St. /S.E. 274th Way, Schedules 1 (Green River
Bridge) and 2 (108th Avenue S.E. Bridge)
1 •( 6. CONTINUED COMMUNICATIONS
UlI`M1�� 7 . REPORTS
W ` EXECUTIVE SESSION - Property Acquisition
8 . ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in
the City Clerk's Office and the Kent Library.
An explanation of the agenda format is given on the back of
this page.
Any person requiring a disability accommodation should contact the
City in advance for more information. For TDD relay service call
1-800-635-9993 or the City of Kent (253) 854-6587 .
PUBLIC COMMUNICATIONS
Citizens wishing to address the Council will, at this time,
make known the subject of interest, so all may be properly
heard.
A) Employee of the Month
B) Proclamation - Prepare Because You Care Month
C) Introduction of Mayor's Appointee
CONSENT CALENDAR
3 . city council Action:
Councilmember �� moves, Councilmember
seconds that Consent Calendar Items A through be approved.
v
r=
Discussion
Action
3A. Approval of Minutes.
Approval of the minutes of the special Council meeting of
March 12 , 1998, and the regular Council meeting of March 17,
1998 .
3B. Approval of Bills.
Approval of payment of the bills received through March 16, and
paid on March 16, 1998, after auditing by the Operations
Committee on March 24 , 1998.
Approval of checks issued for vouchers:
Date Check Numbers Amount
3/16/98 197115-197485 $1, 162 , 371.27
3/16/98 197486-197878 921, 428 . 29
$2 , 083 , 799 . 56
Approval of checks issued for payroll for March 1 through
March 15, and paid on March 20, 1998 :
Date Check Numbers Amount
3/20/98 Checks 226309-226621 $ 239, 530. 52
3/20/98 Advices 56286-56802 733 , 674 . 56
$ 973 , 205. 08
Council Agenda
Item No. 3 A-B
Kent, Washington
March 12 , 1998
A special meeting of the Kent City Council was called to order at
7 : 00 p.m. by Mayor White. Present: Councilmembers Amodt,
Brotherton, Clark, Epperly, Orr and Woods, Operations
Director/Chief of Staff McFall, City Attorney Lubovich, Planning
Director Harris and Finance Director Miller. Approximately ten
people were at the meeting.
Mayor White explained that the purpose of the special meeting is
to interview candidates for the Council position which was
vacated by Jim Bennett.
The four finalists for the position, Rico Yingling, Jan Redding,
Jon Johnson, and Amir Fakharzadeh, were interviewed separately.
Each was asked the same questions regarding qualifications,
responsibilities, goals, issues facing Kent, and how they would
handle certain hypothetical situations.
At 8: 15 p.m. , the meeting recessed into Executive Session for
approximately 30 minutes. At 8: 45 p.m. , McFall announced that
the Executive Session would take another 15 minutes, and at 9: 00
p.m. he announced that another 15 minutes would be required.
The meeting reconvened at 9:30 p.m.
BROTHERTON MOVED to appoint Rico Yingling to fill the vacant
Council position. Orr seconded. Orr noted that all four
candidates are well qualified and that the decision was
difficult. She stated that Yingling will do a good job and urged
Councilmembers to support him. Clark acknowledged all of the
applicants and urged them to participate in other roles in the
City. Orr concurred, and noted that the applicants have been
informed of boards and commissions which currently have
vacancies. Brotherton's motion to appoint Rico Yingling then
carried unanimously.
cLGo-�Kii.,
Brenda Jaco e , CMC
City Clerk
Kent, Washington
March 17, 1998
Regular meeting of the Kent City Council was called to order at
7 :00 p.m. by Mayor White. Present: Councilmembers Amodt,
Brotherton, Clark, Epperly, Orr, and Woods, Operations Director/
Chief of Staff McFall, City Attorney Lubovich, Planning Director
Harris, Public Works Director Wickstrom, Police Chief Crawford,
Fire Chief Angelo, Finance Director Miller, Parks Director
Hodgson and Acting Information Services Director Mulholland.
Approximately 50 people were at the meeting.
PUBLIC Oath of Office. New Councilmember Rico
COMMUNICATIONS Yingling was sworn in by the City Clerk.
Employee of the Month. Mayor White announced
that Financial Analyst Susan Narick was
selected as the Employee of the Month for
March. He explained that Ms. Narick played a
substantial role in the award-winning invest-
ment policy and the new banking contract, and
noted that she volunteers for extracurricular
activities such as Sister Cities functions.
Finance Director Miller stated that Ms. Narick
is very efficient and commended her for her
efforts. The Mayor then presented Narick with
the Employee of the Month plaque.
Introduction of Mayor's Appointees. Mayor
White introduced the following appointees:
Grace Edwards, Library Board
Kevin Ruoff, Drinking Driver Task Force
Keith Baker, Bicycle Advisory Board
Absolutely Incredible Kids Day. The Mayor
read a proclamation declaring March 19, 1998,
as Absolutely Incredible Kids Day in the City
of Kent, and encouraged citizens to partici-
pate by writing a note or letter to a child.
He explained that taking the time to communi-
cate how important a young person is to you
can have a dramatic and positive impact.
Legislative Update. Dena Laurent noted that i
the rights-of-way bill that would have given {
telecommunications companies broad access on
public rights-of-way did not clear the House,
and will be discussed further. She stated
that she is watching House Bill 2894 regarding
transportation funding and Initiative 691
which would eliminate the Motor Vehicle Excise
Tax entirely. Laurent pointed out the nine
DUI issues which were approved, and reported
1
Kent City Council Minutes March 17 , 1998
PUBLIC that no sales tax exemptions were granted
COMMUNICATIONS which would have a significant financial
impact on the city.
Upon Clark's question, Laurent said the bill
on transportation funding contains a study of
all the projects that were not funded and that
identification of additional funding options
has begun. She also noted that House Bill
2894 would move funding for local interests
to the General Fund and expand Motor Vehicle
Excise Tax on the transportation projects.
She added that if the initiative were to be
ratified, the transportation funding portion
would not be funded and the local criminal
justice would be funded. She noted for Clark
that if the Motor Vehicle Excise Tax went
away, one of the funding sources for public
safety would be gone.
Laurent noted for Amodt that Senate Bill 6699
regarding employee reference checks is on the
Governor's desk.
CONSENT ORR MOVED that Consent Calendar Items A
CALENDAR through N be approved, with the exception of
Item F Woods seconded and the motion carried.
MINUTES (CONSENT CALENDAR - ITEM 3A)
Approval of Minutes. APPROVAL of the minutes
of the Council workshop of February 17, 1998,
the regular Council meeting of March 3, 1998,
and the special Council meeting of March 4,
1998.
WATER (CONSENT CALENDAR - ITEM 3E)
Green/Duwamish Watershed Interlocal Agreement.
AUTHORIZATION for the Mayor to sign the Green/
Duwamish Watershed Interlocal Agreement and to
fund the same out of the Miscellaneous
Drainage Improvement fund (D17) , as recom-
mended by the Public Works/Planning Committee.
The purpose of this agreement is to share
responsibilities and costs of local co-
sponsorship of the Green/Duwamish watershed.
Kent's share in this study is $32, 565 for
which monies are available in the Drainage
Improvement fund.
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Kent City Council Minutes March 17, 1998
SEWERS (CONSENT CALENDAR - ITEM 3C)
LID 350 - Big "R" Sanitary Sewers, 124th Ave.
S.E. & S.E. 270. ADOPTION of Ordinance
No. 3397 establishing the formation of LID 350
- Big "K" Sanitary Sewers 124th Ave SE & SE
270th St. , as recommended by Council.
UTILITY (CONSENT CALENDAR - ITEM 3F)
DISTRICT (REMOVED AT THE REQUEST OF AN AUDIENCE MEMBER)
City of Federal Way Interlocal Agreement,
Lakehaven utility District. The Planning/
Public Works Committee has recommended that
the Mayor be authorized to sign the City of
Federal Way Interlocal Agreement, Lakehaven
Utility District, upon the City Attorney's
concurrence with the language as written in
the agreement. The agreement provides for
continued operation of utilities should the
assumption/dissolution of Lakehaven Sewer
District proceed.
Blair Burrows, Attorney for the Lakehaven
Utility District, asked for an opportunity to
provide the City with facts and reports that
have been generated by their consultants
relating to the assumption and proposed dis-
solution of Lakehaven Utility District, so
that Council can make an informed decision.
He explained that if the City of Kent does not
sign the agreement, the City of Federal Way
cannot cut them off and that the question is
who is the most appropriate provider.
Bob Sterbank, Assistant City Attorney for the
City of Federal Way, spoke in favor of the
assumption agreement, noting that the agree-
ment preserves the status quo, and protects
the lines in the City of Kent in the event
that the City of Federal Way's assumption goes
ahead. He noted that the Lakehaven Utility
District had the opportunity to attend the
Council Committee meeting when this was
discussed but they chose not to.
CLARK MOVED to authorize the Mayor to sign the
interlocal agreement. Woods seconded. Clark
noted that the Committee discussed this, that
the bulk of their questions have been
answered, and that he is comfortable with
proceeding. The motion then carried.
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Kent City Council Minutes March 17 , 1998
HAZARD WASTE (CONSENT CALENDAR - ITEM 3D)
Seattle/King County Health Department Grant
Agreement Hazardous Waste. AUTHORIZATION for
the Mayor to sign the Seattle/King County
Health Department Grant Agreement for two
city-wide Household Hazardous Waste Collection
& Recycling events, and direction to staff to
accept the Grant and establish a budget for
$19, 287, as recommended by the Public Works
Committee.
PLAT (CONSENT CALENDAR - ITEM 3N)
Benson Highlands Final Plat #FSU-95-10. SET
April 7, 1998, as the date for a public
meeting to consider a final plat application
by R.K.L. Construction for Benson Highlands
final plat. The subject subdivision is
located at 11208 SE 244th Street. The City
Council approved the Benson Highlands
preliminary plat on April 2, 1996.
STREET (OTHER BUSINESS - ITEM 2A)
VACATIONS 42nd Avenue South Street Vacation. This date _
has been set for a public hearing to consider ,
an application to vacate a portion of the 42nd
Avenue South right-of-way located north of S.
216th Street. Planning Director Harris
clarified that the staff recommendation is for
approval as modified by the conditions
written in the staff report, rather than for
denial as noted in the staff report. He
pointed out the location and explained that a
600-unit Planned Unit Development is planned
to the south with the prime entry and exit
from the north on 42nd Avenue South. Harris
explained that the house intrudes into the
right-of-way eight feet on the north and seven
feet on the south. He read the following from
the March 13, 1998 , memorandum:
"The actual physical width of the improvements
for such an arterial is 53 feet (50 feet for
the pavement and sidewalk improvements and
another 1-1/2 feet for the placement of street
lighting standard) . Said proposed street
vacation would only leave 47 feet. Since
Polygon is proposing to develop some 200 acres
immediately south of this vacation for which
42nd Avenue is the primary access thereto, it
will definitely have to be improved to
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Kent City Council Minutes March 17 , 1998
STREET residential arterial standards, at least
VACATIONS through the area of this vacation.
As such, the Public Works Department cannot
support this vacation as proposed. Instead,
the Public Works Department could support the
vacation of the easterly 8 feet (plus or
minus) thereof subject to the following con-
ditions:
1) The City is compensated for the value of
the right-of-way being vacated.
2) That the Petitioner provide to the Public
Works Department engineering plans and
analysis which denotes the additional cost
associated with improving 42nd Avenue to
residential collector arterial street
standards as attributed to the reduction in
available right-of-way. Upon concurrence
therewith by the Public Works Department, the
Petitioner shall compensate the City for said
additional amount. "
Harris noted for Clark that the right-of-way
vacation as recommended by the Public Works
Department would be right to the edge of the
house.
Mayor White opened the public hearing. Frank
Donofrio, the applicant, explained the history
of the property and noted that two surveyors
have looked at it. He said an engineer should
look at it, and that he feels there is enough
room. There were no further comments from the
audience and ORR MOVED to close the public
hearing. Woods seconded and the motion
carried.
CLARK MOVED to bring this matter back for a
full vote of the Council the first meeting in
April. Epperly seconded. Orr asked that in
the meanwhile a survey be done or an explana-
tion be prepared of how a major street can be
up against the side of a house. Clark said he
has many questions and that Administration can
probably provide answers by the next Council
meeting. It was noted that the street was
there when the house was built in 1960 and
that it was in King County at the time.
Wickstrom said that doing a survey by the next
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Kent City Council Minutes March 17, 1998
STREET meeting would place a burden on his staff but
VACATIONS that a records search could be done by then.
Wickstrom said the road could be tapered and
noted that the City of SeaTac would have to
agree to condemn. He noted for Woods that it
is not a time sensitive issue for the city,
and Woods noted that there are similar issues
in the downtown area. Wickstrom noted that
there is a significant grade differential and
that normally the applicant does the survey,
since he is making the request. The motion to
bring this issue back then carried.
(OTHER BUSINESS - ITEM 4A)
S. 188th Street vacation. A public hearing to
consider an application to vacate a portion of
the S. 188th Street right-of-way located
between 80th Place S. and 80th Avenue S. was
held on January 20, 1998 . Upon the appli-
cant's request, the matter was tabled.
Marisa Lindell, representing the applicant,
noted that at the meeting of January 20th, _
three letters raising concerns were submitted,
and that Todd Timberlake, a representative of
the applicant, asked for time to meet with
these parties to try and address their con-
cerns. Lindell explained that all of the
concerns of the drainage district were
addressed, but that two parties still object.
She said there is a public purpose in vacating
the street, in part based on the increased tax
and employment base, and urged the Council to
vacate the street.
John Ryan, Corporate Counsel for Toysmith,
explained that the basis of their objection is
that, while their property does not abut and
they dispute that they do not have standing to
raise objections at this level, they don't
dispute that they can't sue on the basis of
the Council going forward with a vacation. He
noted that they are affected by the proposed
vacation, as well as concerns about the move-
ment of freight east and west. He noted that
they were able to reach agreement about every-
thing including a monetary exchange, and said
they spent a great deal of money improving
88th Place as a condition of getting their
building permit. He noted that the agreement
was pulled off the table at the last moment.
6
Kent City Council Minutes March 17, 1998
STREET Wickstrom explained for Clark that the
VACATIONS petitioner must comply with the conditions,
and the issue of who pays what is between the
petitioner and the other parties. He noted
that some transit capabilities are lost
between 80th and 80th Place and that the
effect would be relatively minor. He
clarified for Yingling that Toysmith would
lose immediate access if vacated and that
they would have to use 192nd. Maps were then
displayed, and Lindell pointed out that the
street to be vacated is approximately 1000 ' in
length and that it is a small, two-lane, sub-
standard road. Mayor White noted that all
access from Toysmith would be onto East Valley
Highway. Lindell noted for Orr that the
applicant is proposing development of a multi-
tenant industrial park on the south side of
188th St. and that the vacation will facili-
tate development of the project. Project
Manager Todd Timberlake noted that one of the
conditions of the vacation is to remove and/or
improve the culvert across the drainage ditch
and that their intent is to comply with that.
He noted that removal of the culvert would
terminate east-west access. He explained that
vacation of this property was a condition that
was contemplated in the Determination of Non-
Significance, subject to the approval process.
He pointed out that this is not a major east-
west corridor, and that they do not need it
for access. He stated that Toysmith fronts on
East Valley Highway and that they use the back
route. He said the 196th Street corridor
solves the larger issue of east-west access
and that this small piece of S. 188th does
.little to resolve the larger issues. He
explained for Orr that they propose to build a
warehouse of approximately 100,000 sq. ft.
which would generate truck and car traffic
similar to that in the immediate neighborhood.
Mr. Ryan of Toysmith noted for Brotherton that
when 188th is closed, 88th Place S. will
become useless going north, due to the fact
that trucks will have to wait between two and
three lights to turn left. He said that 80th
Place cannot handle the traffic. He noted
that four to five large trucks go in and out
of their facility each day. Wickstrom
explained for Brotherton that traffic on 180 h
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Kent City Council Minutes March 17, 1998
STREET will be significantly relieved when the 196th
VACATIONS St. corridor is opened.
CLARK MOVED to bring this matter back for
consideration at the first meeting in April.
Orr seconded. Clark said he will feel more
comfortable after he has looked at the
ramifications of the traffic patterns.
Brotherton said he would like to see the
traffic model to see what kind of improvement
196th should provide. Clark noted that a
Planning meeting will be held before the
Council meeting and requested a presentation
at that time. His motion then carried.
RAIL SITE (OTHER BUSINESS - ITEM 4B)
(ADDED BY ARTHUR HARVEY)
Community Concern. Upon a question from
Joseph Drake of the Kent Citizens Association,
Mayor White explained that the Council sets
policy and the Mayor carries it out. He noted
that the Mayor can veto decisions made by the
Council. Arthur Harvey, President of the Kent
Citizens Association, said that his organi-
zation is concerned that the Council voted for
the south site for the transit location, and
the Mayor is advocating the north site. He
said citizens supported the south site at a
public hearing, and asked if there will be
representation supporting the south site.
Mayor White said that he has asked the RTA
Board for time to find the necessary funding
to build a parking garage, and was given until
July 1st . He explained that the funding
package would raise approximately $4, 000, 000,
that it will come to Council, and that there
is no guarantee that it will be at the north
or the south site. McFall noted that they
will try to give a report at the Committee of
the Whole meeting on April 7th.
t
POLICY (OTHER BUSINESS - ITEM 4C) i
(ADDED BY JAN REDDING)
City Policy. Jan Redding, 9511 S. 207th
Place, Kent, asked the Council to consider
passing a Code of Ethics ordinance applying to
elected and appointed officials which is at
least as stringent as that applied to City
employees. She said if there is ever a time
when someone is abusing their office, the
matter could then be addressed. She noted
8
Kent City Council Minutes March 17, 1998
POLICY that at this time the only way to address an
abuse of power is to wait for the next elec-
tion and hope that voters are able to
determine fact and separate out campaign
rhetoric.
PARKS & (CONSENT CALENDAR - ITEM 3G)
RECREATION Garrison Creek Park Art Project. ACCEPTANCE
of art proposal and authorization to contract
with Artist Elizabeth Conner in the amount of
$26, 000 for the Garrison Creek Park project,
as recommended by the Parks Committee.
Ms. Conner was contracted to design the art-
work and chose to integrate various elements
relating to water reservoirs, since the park
is built on a water reservoir. The project
budget is $26,000 and is a part of the 1998
Art Plan.
(CONSENT CALENDAR - ITEM 3H)
Forner House. APPROVAL to surplus and to sell
the Forner home and buildings to the public or
` to donate them to a local human service
organization at their own expense and if no
bids are received and no interest generated
from such organization, authorization to
demolish the house and buildings, as recom-
mended by the Parks Committee.
The City recently purchased 30 acres of land
located at 144t and 288th in Kent with the
intention of creating athletic fields.
Located on the property are surplus buildings,
including a house, barns and outbuildings.
POLICE (CONSENT CALENDAR - ITEM 3J)
Corrections Contract With City of Pacific.
AUTHORIZATION for the Mayor to sign the
contract for Jail Services with the City of
Pacific. The proposed contract is the
standard outside agency contract.
FIRE (BIDS - ITEM 5A)
Replacement Mobile Air supply Apparatus.
Three bids were received for the replacement
of the Mobile Air Supply Apparatus. The low
bid was from H & W Emergency Vehicles in the
amount of $140,551, plus applicable sales tax.
The other bids were from Boise Mobile
Equipment for $167 , 603 and SVI Fire and Rescue
9
Kent City Council Minutes March 17 , 1998
FIRE Trucks for $175, 332. Staff recommends award
of the bid to H & W Emergency Vehicles.
EPPERLY MOVED to award the bid for Replacement
Mobile Air Supply Apparatus to H & W Emergency
Vehicles in the amount of $140, 551, plus
applicable sales tax. Orr seconded and the
motion carried.
EMPLOYEE (CONSENT CALENDAR - ITEM 3I)
SERVICES City Council Secretary Position. APPROVAL of
the creation of a City Council Secretary
position and budget amendment. The Council
Operations Committee has recommended the
creation of the position to provide adminis-
trative support to the Council. The
recommendation includes a 1998 Budget amend-
ment to the Council budget in the amount
of $34,938 for salary, benefits, equipment,
and training.
FINANCE (CONSENT CALENDAR - ITEM 3B)
Approval of Bills. APPROVAL of payment of the
bills received through February 27 and paid on /
February 27, 1998, after auditing by the
Operations Committee on March 10, 1998 .
Approval of checks issued for vouchers:
Date Check Numbers Amount
2/27/98 196543-196731 $ 592,260.23
2/27/98 196732-197114 $1, 490 , 974.27
$2 , 083 , 234 .50
Approval of checks issued for payroll for
February 16 through February 28, 1998 and paid
on March 5, 1998 :
Date Check Numbers Amount
3/5/98 Checks 226011-226308 $ 231, 682.21
3/5/98 Advices 55751-56285 $ 693 , 018.00
$ 924, 700.21
APPOINTMENTS (CONSENT CALENDAR - ITEM 3K)
Bicycle Advisory Board Appointment.
CONFIRMATION of the Mayor's appointment of
Keith Baker to serve as a member of the Kent
Bicycle Advisory Board. Mr. Baker is a Kent
resident and is currently studying financial
accounting through Indiana University extended
10
Kent City Council Minutes March 17, 1998
APPOINTMENTS study program. He studied electronic
technology at Green River Community College
and C Programming with the University of
Phoenix. He has indicated an interest in the
Bicycle Advisory Board and feels he can make a
contribution to the community as a member.
Mr. Baker will replace Scott Manthey whose
term expired. His new term will continue
until 12/31/1999.
(CONSENT CALENDAR - ITEM 3L)
Drinking Driver Task Force Appointment.
CONFIRMATION of the Mayor's appointment of
Kevin Ruoff to serve as a member of the Kent
Drinking Driver Task Force. Mr. Ruoff is a
long-time Kent resident and is employed as the
Regional Loss Prevention Supervisor for Fred
Meyer where he has 22 years of retail exper-
ience. He has a AA degree in law enforcement.
He serves as vice-president of the Midway
Community Improvement Association and is a
member of Kent Kiwanis.
Mr. Ruoff will replace Ford Kiene and his term
will continue until 1/1/2000.
(CONSENT CALENDAR - ITEM 3M)
Kent Library Board Appointment. CONFIRMATION
of the Mayor's appointment of Grace Edwards to
serve as a member of the Kent Library Board.
Ms. Edwards is a Kent resident and has been
active in Friends of the Library. She
participates in Book Discussion Groups at the
Kent Library and the Kent Senior Center. In
her spare time, she enjoys the challenge of
the New York Times crossword puzzles.
Ms. Edwards will replace Brian Smith, whose
term expired. Her new term will continue
until 1/1/2003 .
REPORTS - council President. Orr welcomed Rico Yingling
to the Council, and announced Council
Committees as follows:
Operations/Public Safety
Connie Epperly, Chair
Rico Yingling
Sandy Amodt
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Kent City Council Minutes March 17, 1998
REPORTS Planning/Public Works
Tim Clark, Chair
Judy Woods
Tom Brotherton
Parks
Judy Woods, Chair
Connie Epperly
Rico Yingling
Administrative Reports. McFall announced an
executive session of 10-15 minutes and said no
action is anticipated.
EXECUTIVE The meeting recessed to executive session at
SESSION 8 : 15 p.m.
ADJOURNMENT The meeting reconvened at 8: 45 p.m. and
adjourned.
Brenda Ja ob r, CMC _
City Cle
12
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Kent City Council Meeting
Date April 7 1998
Category Consent Calendar
1. SUBJECT: DOWNTOWN STRATEGIC ACTION PLAN - ORDINANCE
2 . SUMMARY STATEMENT: Adoption of Ordinance No. adopting
the Kent Downtown Strategic Action Plan and integrated,
supplemental Environmental Impact Statement as a subarea plan
of the Kent Comprehensive Plan.
3 . EXHIBITS: Ordinance
4 . RECOMMENDED BY: City Council
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS•
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION:
Council Agenda
Item No. 3C
ORDINANCE NO.
AN ORDINANCE of the City Council of the City
of Kent, Washington, adopting the City of Kent Downtown
Strategic Action Plan and Integrated Supplemental
Environmental Impact Statement as a subarea plan of the
Kent Comprehensive Plan to serve as a guide for public and
private development and infrastructure decisions in
downtown Kent.
WHEREAS, downtown Kent has served as the City's civic and commercial
focus since the late 1800's when Kent was a valley agricultural community; and
WHEREAS, in recent decades the City has developed the downtown as a
civic and commercial center through proactive planning and public improvements; and
WHEREAS, the City adopted the Downtown Plan in 1989 and Kent
Comprehensive Plan in 1995, each of which contain goals and policies for planning and
development of downtown; and
WHEREAS, in 1992, the City elected to declare downtown a Regional
Urban Center, and in 199'), the King County Planning Council awarded the designation
with the goal of developing an intense mix of residential and employment uses directly
served by a local and regional public transportation system; and
WHEREAS, the City Council listed downtown as a priority target issue in
1996; and
Kent Downtown SA
WHEREAS, in 1996,the State of Washington awarded the City a$150,000
Planning and Environmental Review Fund Grant which the City matched with the
previously appropriated amount of$25,000 for the market analysis and in-kind services
for the purpose of making a subarea plan and integrated environmental impact statement;
and
WHEREAS, The mayor appointed a Downtown Stakeholders Committee
composed of persons who share a common interest in a positive future for downtown; and
WHEREAS,the research,analysis,public participation,planning and design
which led to the subarea plan titled"Kent Downtown Strategic Action Plan and Integrated
Supplemental Environmental Impact Statement" commenced in July, 1996 and resulted in
a draft plan in June, 1997; and
WHEREAS, the plan contains land use, transportation, and urban design
recommendations in accordance with the goals and policies of the 1989 Downtown Plan
and the Kent Comprehensive Plan; and
WHEREAS,the process included environmental issue scoping, issuance of
draft and preliminary final environmental impact statements, public workshops, meetings
and forums and two public hearings; and
WHEREAS, on June 2, 1997, the Land Use & Planning Board voted
unanimously to recommend adoption of the Plan with eight amendments; and
WHEREAS,the Kent City Council considered the recommendation of the
Land Use & Planning Board at a regularly scheduled meeting on March 3, 1997, as
amended by the actions of the City Council Planning Committee on August 6th, August
19th, September 16th, and December 9th, 1997, and as further amended by the City
2 Kent Downtown SA
Council Committee of the Whole on March 3, 1998: and
WHEREAS, pursuant to RCW 36.70A.130(2)(a)(i), a subarea plan to the
Comprehensive Plan may be initially adopted without declaring an emergency to authorize
the amendment of the Comprehensive Plan ; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT,WASHINGTON,DOES
HEREBY ORDAIN AS FOLLOWS:
SECTION 1. The City of Kent Comprehensive Plan is hereby amended to
include the City of Kent Downtown Strategic Action Plan and Integrated Supplemental
Environmental Impact Statement (attached hereto as Exhibit A) as a subarea plan.
SECTION 2. SeverabilitX. If any one or more sections, subsections, or
sentences of this ordinance are held to be unconstitutional or invalid, such decision shall
not affect the validity of the remaining portion of this ordinance and the same shall remain
in full force and effect.
SECTION 3. Effective Date. This ordinance shall take effect and be in
force thirty (5) days from the date of its publication, as provided by law.
JIM WHITE, MAYOR
ATTEST:
BRENDA JACOBER, CITY CLERK
3 Kent Downtown SAP
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
PASSED: day of 11998.
APPROVED: day of 11998.
PUBLISHED: day of 11998.
I hereby certify that this is a true copy of Ordinance No. , passed
by the City Council of the City of Kent, Washington, and approved by the Mayor of the
City of Kent as hereon indicated.
(SEAL)
BRENDA JACOBER, CITY CLERK
P'U.A MORDINANODSAP.ORD
4 Kent Downtown SA
Exhibit A, The Downtown Strategic
Action Plan, is set forth in a separate
notebook provided with the Council
Agenda packet.
The original ordinance on file in the
City Clerk's Office includes the Plan
as Exhibit A.
//1
Kent City Council Meeting
Date April 7, 1998
Category Consent Calendar
1. SUBJECT: LID 348, 64TH AVENUE SOUTH STREET IMPROVEMENTS,
FINAL ASSESSEMENT ROLL - SET HEARING DATE
2 . SUMMARY STATEMENT: As recommended by the Public
Works/Planning Committee, set May 5, 1998, as the date for a
public hearing on the Final Assessment Roll for LID 348 .
0
3 . EXHIBITS: Public Works Director memorandum and vicinity map
4. RECOMMENDED BY: Public Works/Planning Committee
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION•
Council Agenda
Item No. 3D
DEPARTMENT OF PUBLIC WORKS
March 11, 1998
TO: Mayor & City Coun 'I
FROM: Don Wckstrom
RE: LID 348 - 64th Avenue South Street Improvement
(S. 226th Street to S. 216th Street)
May 5, 1998 has been set for the confirmation hearing on the final assessment roll for the
above referenced project.
BACKGROUND
The transportation element of the 1980 Valley Studies program identified 64th Avenue
South as a future collector arterial route essential for development of this portion of the
valley floor.
In 1989 LID 330 was formed to construct and improve 64th Avenue. However that portion
between South 226th Street and South 216th Street was deleted and deferred until the
Valley Detention and Enhanced Wetland Project (Lagoon Conversion Project) adjacent
thereto occurred. With the advent of the Growth Management Act this missing link of 64th
Avenue has taken on new importance with respect to meeting the City's transportation
concurrency requirement. The completion of this missing link is identified in the City's
adopted Comprehensive Plan and is included in the City's financially balanced 6 Year
Transportation Capital Improvement Program. Once the Valley Detention and Enhanced
Wetland Project was nearly complete, completion of this missing link of 64th Avenue could
occur. As such, on February 25, 1997 the Public Works Dept. held an informal meeting
with the affected property owners. The meeting was attended by three of the seven
owners other than the City. Nobody voiced objection to implementing the LID to complete
the street.
The Resolution of Intent was approved by City Council on March 18, 1997 which set the
hearing date for April 15, 1997. The formation Ordinance #3347 was passed May 6, 1997.
PROJECT IMPROVEMENTS
The project was the construction of 64th Avenue South from approximately S. 226th Street
to S. 216th Street.
The project included the following improvements:
1. Five lane roadway 58' curb to curb, two lanes each direction with turn lanes.
2. Curb and gutter.
3. Cement concrete sidewalks on both sides.
4. Storm Drainage system
5. Street lighting
6. Street trees and grass planting strips
7. Sanitary sewer; water main extensions; stubs as required
8. Channelization and signing
9. Improvements at the intersection of 64th Ave S & Meeker St. (to be constructed in
the future, an estimated cost has been included in the final assessment roll to cover
these improvements)
PROJECT FUNDING
The project is being funded (100%) by the Local Improvement District (Number 348). The
costs are as follows:
ORIGINAL FINAL
Street $1,806,464.64 $1,657,875.71
Water Main 140,838.33 80,543.18
Water Stub 5,370.48 5,228.03
Sanitary Sewer Stub 14,701.26 5,054.38
LID TOTAL $1,967,374.71 $1,743,701.30
The City of Kent is a property owner within the LID. The City share of the assessments is
$856,184.72 or 49% of the total project cost. Monies for same have been budgeted in the
respective Water and Drainage Capital Improvement Programs.
METHOD OF ASSESSMENTS
The costs under each category of assessment are distributed to each property benefiting
as follows:
1. Street - The assessments are based on square footage within the assessment
boundary. The assessment rate decreases with 100 foot zones back from the
public right-of-way with a maximum of seven zones. The front zone rate is seven
times the rear zone; the second zone from the front is six times the rear zone and
so on. Property further than 700 feet from the edge of the right-of-way is not used
in the assessment calculation.
2. Sanitary Sewer-The project consists of installing stubs only. Therefore the cost of
the stub or stubs is assessed directly to the property or properties being serviced.
No stub means no assessment. Only Assessment No. 6 received a stub.
3. Water Main - There are two components for water assessments. These
components are 12" mainline and stub. Some of the properties along this portion
of 64th Avenue has previously installed the 12" mainline and paid their share
thereof. Therefore the water main construction is separated out as a separate
assessment category and assessed only to those who hadn't yet installed their
share of the 12" water mainline on 64th Ave. See the enclosed water assessment
map for the extent of this work and properties involved.
All fronting properties are assessed. The assessments are based on square
footage within the assessment boundary with a 300 foot maximum depth zone. The
second component is for stubs form the mainline to the property line. As with the
sewer, the stub is assessed directly to the property being serviced. Again, only
Assessment No. 6 received a stub.
PAYMENT OF ASSESSMENT
Upon Council passing the Ordinance confirming the Final Assessment Roll, there is a 30-
day period in which any portion or all of the assessment can be paid without interest
charges. After the 30-day period, the balance is paid over a fifteen-year period wherein
each year's payment is one-fifteenth of the principal plus interest on the unpaid balance.
The interest will be what the market dictates.
EASEMENT AND RIGHT-OF-WAY ACQUISITION
The construction of the project required minor property acquisition in some locations to
provide the right-of-way. Slope easements and construction easements were also
required. Each property involved was appraised followed by negotiation between the City
and owner. Final settlement was a direct payment to the owner.
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..............
Kent City Council Meeting
Date April 7 , 1998
Category Consent Calendar
1. SUBJECT: MIKRON INDUSTRIES - BILL OF SALE
2 . SUMMARY STATEMENT: As recommended by the Public Works
Director, accept the bill of sale for Mikron Industries
Watermain Extension submitted by Mikron Industries, Inc. for
continuous operation and maintenance of 730 feet of watermain
improvements and release of bonds after the expiration date.
The project is located at 1034 6th Avenue North.
3 . EXHIBITS: Vicinity map
4 . RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION:
Council Agenda
Item No. 3E
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................
Kent city Council Meeting
Date April 7 1998
Category Consent Calendar
1. SUBJECT: CREEKSIDE BUSINESS PARK - BILL OF SALE
2 . SUMMARY STATEMENT: As recommended by the Public Works
Director, accept the bill of sale for Creekside Business Park
submitted by Sound Ventures for continuous operation and
maintenance of 402 .53 feet of sanitary sewer improvements and
release of bonds after the expiration date. The project is
located at 7421 S. 180th Street.
3 . EXHIBITS: Vicinity map
4 . RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION•
Council Agenda
Item No. 3F
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..............
Kent City Council Meeting
Date April 7 , 1998
Category Consent Calendar
1. SUBJECT: DRINKING DRIVER TASK FORCE - APPOINTMENT
2 . SUMMARY STATEMENT: Confirmation of the Mayor's appointment
of Rod Blalock to serve as a member of the Kent Drinking Driver
Task Force. Mr. Blalock has served as a State Representative
and in that capacity, served on the Criminal Justice and
Corrections Committee and the Transportation Committee. He has
served as a member of the Civil Service Commission in the City
of Des Moines and was co-founder of Des Moines Teen Night. He
is also an active Lions Club member. He looks forward to
serving on the Drinking Driver Task Force and feels that he can
make a valuable contribution to the Task Force.
Mr. Blalock will replace Georgine Davis, who resigned. His new
term will continue until 1/1/99 .
3 . EXHIBITS: Memorandum
4 . RECOMMENDED BY: Mayor White -
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION•
Council Agenda
Item No. 3G
MEMORANDUM
TO: LEONA ORR, CITY COUNCIL PRESIDENT
CITY COUNCIL MEMBERS
FROM: MAYOR JIM WHITE
DATE: APRIL 2, 1998
SUBJECT: APPOINTMENT TO KENT DRINKING DRIVER TASK FORCE
I have appointed Rod Blalock to serve as a member of the Kent Drinking Driver Task Force. Mr.
Blalock has served as a State Representative and in that capacity, served on the Criminal Justice and
Corrections Committee and the Transportation committee. fie has served as a member of the Civil
Service Commission in the City of Des Moines and was co-founder of Des Moines Teen Night. He
is also an active Lions Club member. He looks forward to serving on the Drinking Driver Task
Force and feels that he will can make a valuable contribution to the Task Force.
Mr. Blalock will replace Georgine Davis, who resigned. His new term will continue until ]/1/99.
I submit this for your confirmation.
JW:jb
................
Kent City Council Meeting
Date A ril 7 1998
Categor Consent Calendar
J ,
1. SUBJECT: COUNCIL ABSENCE
2 . SUMMARY STATEMENT: Approval of an a used absence from
tonight's meeting for Councilmember Ric Yingling. He will be
unable to attend.
i
3 . EXHIBITS: /
4 . RECOMMENDED BY:
(Committee, Staff, Exa finer, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRE $ _
SOURCE OF FUNDS:
7 . CITY COUNCIL ACT ON:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION•
Council Agenda
Item No. 3H
MEMORANDUM
TO: JIM WHITE, MAYOR
CITY COUNCIL MEMBERS
FROM: RICO YINGLING, CITY COUNCILMEMBER
DATE: APRIL 2, 1998
SUBJECT: CITY COUNCIL EXCUSED ABSENCE
I would like to request an excused absence from the April 7, 1998, City Council meeting. I will be unable
to attend.
Thank you for your consideration.
RY:jb
Kent City Council Meeting
Date April 7 . 1998
Category Other Business
1. SUBJECT: BENSON HIGHLANDS FINAL PLAT (FSU-95-10)
2 . SUMMARY STATEMENT: This date has been set for considera-
tion of an application for the Benson Highlands final plat
#FSU-95-10. This matter was before the Council during its
February 3 , 1998 meeting at which time it was deferred and
subsequently scheduled for today' s meeting. The subject
subdivision contains 13 lots on 3 . 79 acres and is located at
11208 SE 244th Street.
3 . EXHIBITS: Staff memo, Oap, and approved conditions of the
final plat
4 . RECOMMENDED BY: Staff ;
(Committee, Staff, E)daminer, Commission, etc. )
5. UNBUDGETED FISCAL/PEROONNEL IMPACT: NO X YES
6. EXPENDITURE REOUIRED:j $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION: II
Councilmember L moves, Councilmember seconds
to approve the staff ' s recommendation of approval with condi-
tions for the Benson Highlands final plat FSU-95-10 and to
authorize the Mayor to sign the final plat mylar.
DISCUSSION•
ACTION:
Council Agenda
Item No. 4A
CITY OF 4EAGSV LS
Jim White, Mayor
97E
Planning Department (253) 859-3390/FAX(253) 850-2544
James P. Harris,Planning Director
KENT PLANNING DEPARTMENT
MEMORANDUM
April 7, 1998
MEMO TO: MAYOR JIM WHITE AND CITY COUNCIL MEMBERS
FROM: JAMES P. HARRIS, PLANNING DIRECTOR
RE: BENSON HIGHLANDS FINAL PLAT #FSU-95-10
On April 2, 1996, the City Council approved the Benson Highlands preliminary subdivision
#SU-95-10, a 13-lot single-family residential plat. The site is approximately 3.79 acres in size and
is located at 11208 SE 244th Street.
Eighteen conditions were part of the Council's approval. The applicant has complied with the
conditions as listed below and has made an application for a final plat. Staff recommends the City
Council approve the Benson Highlands Final Plat#FSU-95-10 with the conditions as listed below
and direct the Mayor to sign the final plat mylar.
CONDITIONS OF APPROVAL
A. Prior to recordation of the BENSON HIGHLANDS subdivision:
1. The subdivider/developer shall implement all mitigation measures required by any
Determination of Non-Significance for the SEPA checklist for the 'BENSON
HIGHLANDS' Subdivision. See DNS issued for#ENV-95-20.
2. The subdivider/ developer shall execute an environmental mitigation agreement to
participate in, and pay a fair share of the construction costs of the City's South 272nd/
277th Street Corridor Project. The minimum benefit to the subdivider/developer is
estimated at$13,884_based upon 13 PM peak hour trips and the capacity of the South
272nd/ 277th Street Corridor. The final benefit value will be based on the number
of lots approved on the final plat map multiplied times $1068 ( in 1986 dollars ) and
as adjusted for inflation.
3. The subdivider/ developer shall provide engineering drawings for review and
approval by the City, and either construct or bond for the following:
2204th AVENUE SOUTH / KENT.WASHINGTON 98032-5995/TELEPHONE (25 31 959-3 300
Memo: Jim White and City Council Members
Re: Benson Highlands #FSU-95-10
April 7, 1998
Page 2
a) A gravity sanitary sewer system to serve all lots. The sewer system shall be
extended to Southeast 244th Street and along the entire plat frontage thereon,
and shall be sized to serve all off-site properties within the same service area.
b) A water system meeting domestic and fire flow requirements for all lots. The
system shall be looped to connect the water main on 112th Avenue Southeast
with the Southeast 244th Street water main.
c) A 32-foot wide paved roadway; concrete curbs and gutters; five foot wide
concrete sidewalks along both sides of the plat street; street lighting;
landscaping; drainage facilities; street channelization; utilities and
appurtenances, and cul-de-sac turnaround on the plat street, per City
Standards. This shall include a minimum 49-foot right-of-way along the
roadway and a minimum 51.5-foot (at right-of-way line -- 45-foot at curb
line) radius in the cul-de-sac turnaround, 25-foot radius curb returns, with
five 5 foot wide concrete sidewalks and three 3 foot wide utility strips,
35-foot radius curb returns with five-foot wide concrete sidewalks, at the
intersection of the plat street and Southeast 244th Street.
d) A half street widening/ improvement of Southeast 244th Street across the
entire subdivision frontage to City Standards for a Residential Collector
roadway, including in front of the existing two homes on Southeast 244th
Street. The paved half-street roadway width shall be 18 feet, and shall also
include street lighting; sidewalks; drainage facilities; street channelization;
utilities and appurtenances. NOTE: This is a change from the SEPA
conditions, since SE 244th Street was not designated as a bicycle route in
the City's Comprehensive Transportation Plan.
These improvements shall also include sufficient pavement to provide a
12-foot wide eastbound lane on the southerly side of the roadway centerline,
across the entire frontage of the subdivision; and necessary pavement
transitions to the existing pavement to the east and west of the subdivision.
In addition, the subdivider/developer shall install "No Parking" signs across
the entire subdivision frontage on Southeast 244th Street.
Finally, these improvements shall include a overlay of the existing roadway
pavement, as necessary,to provide a 2% crown across the pavement; and, as
Memo: Jim White and City Council Members
Re: Benson Highlands #FSU-95-10
April 7, 1998
Page 3
f) A six foot wide paved walkway with graded gravel shoulders and with an
approved crossing over Garrison Creek, connecting Road 'A' with 112th
Avenue Southeast.
4. The subdivider/developer shall grant a ten-foot wide easement for public pedestrian
access across the westerly side of the panhandle of Lot 10, and across Tract 'A', to
provide for public access from Road'A' to 112th Avenue SE
The subdivider/developer shall execute a signal participation covenant for the future
installation of a traffic signalization system at the intersection of Southeast 244th
Street and 104th Avenue Southeast.
5. The approved and preserved, and/or enhanced or created wetland(s) and its (their)
buffer(s) shall be permanently protected as a separate sensitive area tract in
accordance with the Kent Wetland Management Code. This tract shall be consistent
with the wetland map contained within the Wetland Delineation Report and/ or
Wetland mitigation plan, as appropriate. The buffer areas shall be isolated from
intrusion and/or disturbance using landscaping, or other appropriate screens, as well
as an approved fence. The fifty foot wetland buffer (NGPE) shall be included in
Tract A and shown as such on the plat mylar.
6. Before, during, and after construction, fences and signs approved by the Department
of Public Works shall be placed at the wetland buffer edge to protect the wetlands
and their buffers, and to inform and educate the owners and the public about the
value of wetlands.
7. A wetland mitigation bond shall be deposited by the subdivider/developer with the
City, prior to any work within the wetland area. The amount of this mitigation bond
shall be 125% of the approved estimated cost for the construction, and maintenance
for three years, plus an additional 10% of the total cost to cover inflation and
administrative review.
8. A fifteen foot wide building setback line should be shown for each applicable lot as
determined by the Public Works Director. Fill slopes in this setback shall not exceed
3:1
9. Upper Garrison Creek, which flows through this subdivision, is a significant
waterway within the City of Kent, and requires a 50 foot-wide buffer for any
Memo: Jim White and City Council Members
Re: Benson Highlands #FSU-95-10
April 7, 1998
Page 4
impervious surfaces. The City of Kent has recently let a contract for the Upper
Garrison Creek Conveyance, Phase Two project, which includes plans for an
improvement adjacent to, and downstream, of this subdivision. This subdivision
shall be designed/redesigned as necessary, to be consistent with these conveyance
plans, and shall meet the following criteria:
a) The subdivider/developer shall dedicate a five(5)-foot wide permanent utility
easement along the northerly side of the subdivision, beginning at the
easterly right-of-way line of 112th Avenue Southeast, and proceeding
westerly to the westerly subdivision boundary.
b) The subdivider/developer shall reconstruct the existing Upper Garrison Creek
channel in accordance with the City's conveyance plans, between the easterly
right-of-way line for 112th Avenue Southeast and the westerly subdivision
boundary.
c) The proposed channel bottom for the creek bed is very close to the top of pipe
for the proposed sanitary sewer crossing. This potential conflict will require
that the subdivider/developer install at least one section of ductile iron sewer
pipe centered along the channel, and require that the proposed sanitary sewer
crossing be provided with a minimum one foot of vertical cover under the
bottom of the channel.
d) Similarly,any crossing of the Garrison Creek channel by any water main will
require a minimum of a three (3) foot deep cover where it passes under
Garrison Creek.
e) The channel for Upper Garrison Creek shall not be routed through a culvert
pipe.
f) The pond access road and trail shall be relocated outside the wetland and
placed between Lots 10 and 11. A 12 foot wide gravel path to the detention
pond inlet area and to any appurtenant, maintainable structures will be
sufficient.
10. The subdivider/developer shall provide a survey of the existing channel for Upper
Garrison Creek by a licensed land surveyor. The existing creek shall be plotted on
the final plat map, as shall be a permanent 50-foot wide sensitive area easement to
be provided along each side of the creek, where it passes through this subdivision.
Memo: Jim White and City Council Members
Re: Benson Highlands #FSU-95-10
April 7, 1998
Page 5
11. A Tract B shall be created for the public stormwater detention/infiltration and
treatment system. Only conveyance and biofiltration facilities are to be permitted
within the existing and accepted wetland buffers. New conveyance facilities,
detention and treatment ponds will not be permitted within the existing wetlands or
wetland buffer areas.
12. The subdivider/developer shall execute a Declaration of Stormwater Facility
Maintenance Covenant prepared by the City's Public Works Department -- Property
Management Section, prior to the issuance of any development permit.
13. Lots 7, 8, 9, 10, and Tract B shall required a wooden rail fence along the wetland
buffer edge. a minimum of two sensitive area/wetland signs per lot shall be installed
or attached to the fence.
14. To mitigate for potential impacts to stormwater runoff quantity, the developer shall
construct an above-ground on-site detention system in accordance with Kent
Construction Standards for"Hill" development. Since this subdivision will discharge
directly into Upper Garrison Creek a major waterway within the City of Kent, the
following stormwater requirements for this subdivision are more restrictive than
would otherwise be required by the Kent Construction Standards.
a) An infiltration system is the preferred detention/ retention alternative, and
shall be required unless proven infeasible by the developer's Engineer.
b) Should infiltration prove infeasible for retention/ detention, the new storm
drainage detention system shall be an open detention pond.
c) Roof downspouts shall be directed to infiltration areas or trenches to allow
water to infiltrate into the ground and recharge the wetland. Stub-outs will
be provided for directing overflow into an approved conveyance system.
15. To mitigate for the potential impacts to stormwater quality, the developer shall
construct an above-ground stormwater treatment system in accordance with Kent
Construction Standards. Because this development will discharges directly into
Upper Garrison Creek, stormwater treatment for this development is restricted to the
following options in order of preference: infiltration after pretreatment (preferred),
wetpond, constructed wetland, biofiltration swale, or any combination of the
preceding options acceptable to the Public Works Department.
Memo: Jim White and City Council Members
Re: Benson Highlands #FSU-95-10
April 7, 1998
Page 6
16. A five foot wide drainage easement shall be conveyed to the City for the Garrison
Creek conveyance channel in the northwest corner. Channel improvements, as
designed by the Kent Public Works Department, shall be constructed by the
applicant/developer.
17. The developer shall submit detailed Grading and Temporary Erosion and
Sedimentation Control Plans to the City Public Works Department for review and
approval prior to any on-site work. Design of temporary erosion controls shall be in
accordance with Kent Construction Standards.
18. To prevent or minimize water pollution after construction, the site design shall
incorporate Best Management Practices, or BMPs, wherever practicable. BMPs are
specific structures or actions intended to prevent pollution at the source. Examples
of BMPs include storm drain stenciling, covered storage areas,periodic sweeping of
materials off of pavement surfaces before they can wash down into the storm drain,
and trash bins with impervious lids.
19. Dedicate five percent(5%) of the total plat area being developed as open space park
land or pay a voluntary fee in lieu of dedication as set forth in Ordinance No. 2975.
B. Prior to issuance of a development permit on any lot in the BENSON HIGHLANDS
subdivision:
1. The subdivider/developer shall construct the improvements noted in Section A,
above.
2. A tree plan for the general site, for the roadway, and for all individual lots showing
all trees six inches in diameter or greater, and their relationship to any proposed
structure, must be approved by the Kent Planning Department prior to approval and
construction of the final roadway design and prior to the issuance of a development
permit for any lot. No trees of six inch caliper or greater shall be removed from any
lot except to a tree plan approved by the Kent Planning Department.
chIsu9510.mem
BENSON HIGHLANDS
ORTION OF THE NORTHEAST QUARTER OF SECTION 20, TWP. 22 N.. RGE. 5
CITY OF KENT, KING COUNTY, WASHINGTON
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Kent City Council Meeting
Date AAril 7, 1998
Category Other Business
1. SUBJECT: 1999 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PASS
THROUGH FUNDS
2 . SUMMARY STATEMENT: The City has received King County's
estimate of Community Development Block Grant pass-through
funds for 1999 . The estimate of $505,855 is approximately
$18, 111 less than the City received for its 1998 program. The
estimate at this time is based on the U. S. Department of
Housing and Urban Development's (HUD) proposed 1999 budget.
The estimated amount may increase or decrease due to changes in
the entitlement, program income and recaptured funds.
3 . EXHIBITS: Staff memo
4 . RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission„' etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACTS NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember Ld moves, Councilmember %'u seconds
to (1) accept the 1999 pass through funds; (2) allocate the
City' s maximum available 1999 CDBG funds for Public (Human)
Services ($77 ,764) ; (3) allocate the City' s maximum available
1999 CDBG funds for Planning and Administration ($68 ,966) and
request additional available dollars for program planning ; and
(4) authorize the Mayor to sign the County form indicating the
City' s desire for distribution.
DISCUSSION•
ACTION:--
Council Agenda
Item No. 4B
WTVA
CITY OF UKZJlSV
- Jim White, Mayor
Planning epartment (253) 859-3390/FAX(253)850-2544
James P. Harris, Planning Director
CITY OF KENT
PLANNING DEPARTMENT
(253) 859-3390
MEMORANDUM
April7, 1998
MEMO TO: MAYOR JIM WHITE, AND CITY COUNCIL MEMBERS
FROM: CAROLYN SUNDVALL, HUMAN SERVICES PLANNER
SUBJECT: 1999 LOCAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FUNDING LEVELS
Background
_,kecently the City received from King County its estimate of Community Development Block Grant pass-
through funds for 1999. The estimate of$505,855 is approximately $18,111 less than the City received for
its 1998 program. The estimate at this time is based on the U.S. Department of Housing and Urban
Development's(HUD) proposed 1999 budget.The estimated amount may increase or decrease due to changes
in the entitlement, program income and recaptured funds.
Local CDBG Program Strategies for 1996 - 1999,that form the basis for decisions pertaining to the allocation
of CDBG funds in the City of Kent, were adopted by Council in 1995. There are no amendments to the
strategies at this time.
The City Council needs to take three actions:
1. Receipt of Funds
The City of Kent needs to inform the County whether it elects to receive and administer the pass-
through funds again this year or to compete for funds. The Planning Department recommends that
the City accept the pass through funds to: 1) Maximize local discretion in allocating the funds 2)
Guarantee a minimum funding level, 3) Eliminate competition with other King County and small
cities projects. If the City does not elect to take the pass through funds. Kent is not guaranteed any
CDBG funds, and would have to compete for all funds.
2204th AVENUE SOUTH l KENT.WASHINGTON 98032-5895�TELEPHONE (253)859-3300
1999 CDBG Funding Levels
April 7, 1998
Page 2
2. Public (Human) Services Funding
If the City chooses to accept pass-through funds,it can reserve the maximum of its fair share of public
services dollars. If the City does not reserve the right to use this amount of funding for human
services, another city can request the use of any unreserved ceilings. In order to retain the maximum
flexibility in the use of its CDBG funds, and to continue in its present support for human services,the
Planning Department recommends that the City of Kent notify the County that it wishes to reserve the
maximum dollars for human services. The estimated 1999 Community Development Block Grant
funding amount for human services is $77,764.
3. Planning and Administration Funds
As with human services,the City has a maximum of its CDBG funds that can be spent for Planning
and Administration. In 1998 the City reserved the maximum amount available. The Planning
Department recommends allocating the maximum amount available in 1999 to continue to fund
salaries and other activities associated with the administration of the program. The maximum amount
of 1999 CDBG funds estimated to be available for Planning and Administration is $68,966. There
is a possibility that there may be additional Planning & Administration funds available to the
Consortium. Staff is also recommending that we access those dollars for planning activities that
support the CDBG program.
The remaining funds, approximated at $359,125 would be used for capital projects. The City traditionally
funds the Kent Housing Repair Services Program out of this category and also any additional capital project
requests that Council approves.
Recommended Action
1. Approval to accept the 1999 pass-through funds.
2. Allocate the City's maximum available of 1999 CDBG funds for Public (Human) Services ($77,764).
3. Allocate the City's maximum available of 1999 CDBG funds for Planning and Administration
($68,966) and request additional available dollars for program planning.
4. Authorize the Mayor to sign the County form indicating the City's desire for distribution of 1999
funds.
CS/cw:p:\humanser\cdbg\99cdbg\council
cc: James P. Harris, Planning Director
Lin Houston Cashman, Human Services Manager
................
Kent City Council Meeting
Date April 7 . 1998
Category Other Business
1. SUBJECT: 42ND AVENUE SOUTH STREET VACATION (STV-98-1)
2 . SUMMARY STATEMENT: A public hearing on this item was held
on March 17, 1998. The matter was deferred to today's meeting.
The public hearing considered the application to vacate a
portion of the 42nd Avenue S. right of way located north of S.
216th Street, as referenced in Resolution No. 1505.
3 . EXHIBITS: Staff memo and map
4. RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember ' moves, Councilmember &,.L seconds
to approve/ +f_y the Planning Director' s recom-
mendation with condition on the application to vacate a portion
of 42nd Avenue S. right of way located north of S. 216th Street
as referenced in Resolution No. 1505; and to direct the City
Attorney to prepare the necessary ordinance upon compliance
with the conditions of approval.
DISCUSSION•
r
ACTION:
Council Agenda
Item No. 4C
DEPARTMENT OF PUBLIC WORKS
April 2, 1998
TO: Mayor &City Council
FROM: Don Wickstrom�
RE: 42nd Avenue Street Vacation
As was discussed at the last Council meeting, the Public Works Department did survey
the house location with respect to City right-of-way and concurs with the property
owner's survey. Our surveyors did note that the house location on the property owner's
survey is reflective of the house foundation and that the roof overhang extends another
1-1/2 feet into the City right-of-way.
Further, after the Council meeting Mr. Donofrio indicated that he might be able to
secure compensating right-of-way on the west side of 42nd Avenue as the property owner
is his cousin. In addition, in re-reviewing the necessary road cross-section for 42nd
Avenue, because 216th Street and 212th Street are designated bike routes, we may need
additional right-of-way for some sort of bike facility on 42nd Avenue in the future. As
such, per our last memo where we indicated 53 feet would be our ultimate road section
width, we may in fact need 60 or more feet.
Based on the above, the Public Works Department proposes amending our previous
recommendation to read as follows:
'The Public Works Department recommends vacating only the easterly 10 feet subject
to the following conditions:
1. The City is compensated for the value of the right-of-way being vacated.
2. That the Petitioner provide to the Public Works Department engineering plans
and analysis which denotes the additional cost associated with improving 42nd
Avenue to residential collector arterial street standards as attributed to the
reduction in available right-of-way. Upon concurrence therewith by the Public
Works Department, the Petitioner shall compensate the City for said additional
MP029.98 Page 1 of 2
amount.
3. In lieu of conditions 1 and 2 above, the Petitioner deed to the City compensating
right-of-way as concurred with by the Public Works Director off the west side of
42nd Avenue.
MP029.98 Page 2 of 2
FOR
F R_�Nh DONOFRIO
3 2
10 it
LEGEND
SOLE 1 = 50
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URVEYED BY:
- -- — g �S_a
3ARY L. VAN yc .µ
P.L.S. No, 21364 _ _- __ �o��LA�Ms
11625 S E 49th STREET
I3ELLEV,T7L'. WI 98006 _ Ex MREs: e-1 -
-125 i %-I 7- 0776 — 2
CITY OF
Jim White, Mayor
Plannmg�eparmiment (253) 859-3390fFAX(253) 850-2544
James P. Hams, Planning Director
MEMORANDUM
March 13, 1998
MEMO TO: Mayor Jim White and City Council Members
FROM: James P. Harris, Planning Director
SUBJECT: Report and Recommendation on an application to vacate a portion of 42nd Avenue
South (STV-98-1)
Recommendation: DENIAL
I. Name of Applicant
Frank E. Donofrio
2508 Jones Avenue N.E.
Renton, WA 98056
(425) 228-3243
II. Reason for Requesting Vacation
The applicant states, "The house built in 1960 encroaches into the right-of-way of 42nd Avenue South
by 8 feet at the north end of house."
III. Staff Recommendation
After reviewing comments from the following departments and agencies:
Public Works
Fire
Police
and conducting our own review, the Planning Department recommends that the request to vacate a
portion of 42nd Avenue South as mentioned in Resolution 1505 and shown on the accompanying
map,be DENIED. The Public Works Department has reviewed this proposed street vacation and has
some real concerns. Minimum right-of-way width for a residential collector arterial is 56 feet. The
'20 lih AVE`UE SOUTH I KENT.%V-\SH I NGTON" 441; TELEPHONE ,'5;i x54.c Ian
Street Vacation Memorandum
9STV-98-1
Page 2
actual physical width of the improvements for such an arterial is 53 feet(50 feet for the pavement and
sidewalk improvements and another 1-1/2 feet for the placement of street lighting standard). Said
proposed street vacation would only leave 47 feet. Since Polygon is proposing to develop some 200
acres immediately south of this vacation for which 42nd Avenue is the primary access thereto, it will
definitely have to be improved to residential arterial standards, at least thru the area of this vacation.
As such, the Public Works Department cannot support this vacation as proposed. Instead, the Public Works
Department could support the vacation of the easterly 8 feet(plus or minus) thereof subject to the following
conditions:
1) The City is compensated for the value of the right-of-way being vacated.
2) That the Petitioner provide to the Public Works Department engineering plans and analysis which
denotes the additional cost associated with improving 42nd Avenue to residential collector arterial street
standards as attributed to the reduction in available right-of-way. upon concurrence therewith by the Public
Works Department, the Petitioner shall compensate the City for said additional amount.
P:\ADMIN\STV98I PT
' , RE% PROPOSED STET VACATION
42ND AVENUE SOUTH
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Kent City Council Meeting
Date April 7 , 1998
Category other Business
1. SUBJECT: S. 188TH ST. STREET VACATION (STV-97-3)
2 . SUMMARY STATEMENT: A public hearing on this item was held
on January 20, 1998. The matter was considered at the
March 17, 1998 meeting at which time it was deferred until
today's meeting. The public hearing considered the application
to vacate a portion of the S. 188th Street right of way located
between 80th Place S. and 80th Avenue S. , adjacent to the
subject property as referenced in Resolution No. 1502 .
3 . EXHIBITS: Staff memo, map, approved conditions of the final
plat, and minutes of January 20, 1998
4 . RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
7
Councilmember � `� moves, Councilmember �l''� ' seconds
rove/disappr ve/modl � c21 a
� 1 y the Planning f
Director's re_com-
mendat' with condition on the applicatioD-- ot --7acate a portion
of S. 188th '-Street---.right of way locate"t[ between 80th Place S.
and 80th Avenue S. whicfi -ties--adj,.acent to the subject property,
as referenced in Resolution No. 1502 _ate--to_.._direct the City
Attopme-y---to "prepare the necessary ordinance upon-Cone-1-iaace
with the conditions of approval.
DISCUSSION•
ACTION•
Council Agenda
Item No. 4D
CITY or JE722KU
Jim White, Mayor
"` rns*crr
Planning Department (253)859-33901FAX(253) 850-2544
James P. Harris, Planning Director
January 20, 1998
MEMO TO: MAYOR JIM WHITE AND CITY COUNCIL MEMBERS
FROM: JAMES P. HARRIS, PLANNING DIRECTOR
SUBJECT: REPORT AND RECOMMENDATION ON AN APPLICATION TO
VACATE A PORTION OF SOUTH 188TH STREET (STV 97-3)
RECOMMENDATION: APPROVAL WITH CONDITIONS
I. Name of Applicant
Pacific Northwest Group A c/o Trammell Crow Company
1687 114th Avenue S.E., Suite 250
Bellevue, WA 98009
(425) 453-8600
II. Reason for Requesting Vacation
The applicant states, "A portion of the south 188th Street right-of-wav located between 80th
Place South and 80th Avenue South lies adjacent to the subject property. The existing right-
of-wav width is 30' -condition 413 of the MDNS (Mitigated Declaration of Nonsignificance)
issued on December 10. 1992, for the proposed development states that in lieu of providing
a right-of-wav dedication, that portion of South 188th Street may be vacated subject to
approval by the City. Since access to the site is available from both 80th Place South and
80th Avenue South, the developer is requesting to vacate this portion of South 188th Street
to obtain the additional property."
III. Staff Recommendation
After reviewing comments from the following departments and agencies:
Public Works Department
The Public Works Department states that, "Under City Code, the
classification of S. 188th Street right-of-wav is Class B which requires
compensation therefore as a condition of any street vacation thereof. Further,
- 0 Hh APENUE SOUTH ; \ENT. wgSHINGTON 0x0 = �,q; TELEPHONE 253i g5v-:,nu
STV-97-3
January 12, 1998
Page 2
the Springbrook Creek culvert crossing of S. 188th Street is inadequate to pass
the 100 year storm event and is a major constriction on the flow of the creek.
Upon finalization of this proposed vacation, said culvert, including its
maintenance and operation, would be the responsibility of the abutting
property owners..."
Police Department
Parks Department
Puget Sound Energy
U.S. West
and conducting our own review, the Planning Department recommends that the request to
vacate a portion of South 188th Street as mentioned in Resolution 1502 and shown on the
accompanying map, be APPROVED with the following conditions:
1. The City shall be compensated for the value of the right-of-way in accordance with
State law and that monies received therefore shall be deposited in the City's School
Pedestrian Walkways Fund (R36).
2. Either the City shall retain easements for utility purposes over, upon and under said
vacated right-of-way, or the abutting property owners grant to the City easements for
utility purposes over, upon and under said vacated right-of-way.
The abutting property owners shall grant an easement or authorize the City to grant
an easement to any private utility company, such as Puget Sound Energy,U.S. West,
Cable TV and etc., that has existing facility within the right-of-way being vacated.
4. The applicant shall reconstruct the intersections of 80th Avenue South/South 188th
Street and 80th Place South/South 188th Street to eliminate access onto of off 80th
Avenue South and 80th Place South. Said reconstruction shall be in accordance with
City Standards or as approved by the Public Works Director. Said reconstruction
shall occur prior to or in conjunction with the issuance of any development permit
on any abutting property of this vacated right-of-way.
5. The applicant shall either remove the existing Springbrook Creek culvert crossing of
South 188th Street and re-slope the stream banks as approved by the Public Works
Director, or reconstruct said culvert crossing to the size necessary to pass the 100-
year- 24 hour storm event. Said removal or reconstruction shall occur to or in
conjunction with the issuance of any development permit on any abutting property
of said vacated right-of-way.
JPH\mw A:=97.3
cc: Fred Satterstrom, Planning Manager
an
PROPOSED o TREET VACATION
STV 97-3
r
S. 18 8TH ST •,�` •;� . �, : . � BEET �
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----------------------------------------
i
SOUTH 188TH STREET77.4
AREA PROPOSED TO BE VACATED'
O
2530 O
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__ IF
00 �\ I000
V
STD/- 01 1- 3
RESOLUTION NO.
A RESOLUTION of the City of Kent,Washington,regarding
the vacation of a dedicated, open portion of South 188th Street
located between 80th Place south and 80th Avenue South, and setting
the public hearing on the proposed street vacation for January 20,
1918.
WHEREAS, a petition, attached as Exhibit A, has been filed by various property
owners to vacate a dedicated, unopened portion of South 188th Street located between 80th Place
south and 80th Avenue South in the City of Kent, King County, Washington; and
WHEREAS, these property owners own at least two-thirds of the property abutting that
portion of South 188th Street that is now being sought to be vacated; and
WHEREAS, the petition is in all respects proper. NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF KEG i, W \.SHINGTON DOES HEREBY
RESOLVE AS FOLLOWS:
Lection 1. A public hearing on the street vacation petition requesting the vacation
of a portion of South 188th Street shall be held at a regular meeting of the Kent City Council at 7:00
p.m.,Tuesday, January 20, 1918, in the Council Chambers of City Hall located at 220 4th Avenue
South, Kent, Washington, 98032.
ecti 2. The City Clerk shall give proper notice of the hearing and cause the notice
to be posted as provided by state law, Chapter 35.79 RCW.
1
Section;. The Planning director shall obtain the necessary approval or rejection or
other information from the Public Works Department and other appropriate departments and shall
transmit information to the Council so that the Council may consider the matter at its regularly
scheduled meeting on January 20, 1918.
Passed at a regular meeting of the City Council of the City of Kent, Washington this
day of 4 e�' , 1997.
Concurred in by the Mayor of the City of Kent, this 9 day of &Ag�- 1997.
JI TE, MAYOR
ATTEST:
BRENDA JACOBE TY CLERK
APPROVED AS TO FORM:
jERA. LLBOVICH, CIT
I hereby certify that this is a true and correc_ copy of Resolution No. ,50 �.
passed by the City Council ofthe City of Kent, Washington, the -day of kLZ� , 1997.
P:`,LAW\RES0LUTrSNAC4I.MS BRENDA JACO ITY CLERK
2
NAtI. TO: APpCtCAAT:
• t •
Gerald 8. McCaughan Ntm=: 10 Trammell Crow Company
CITY OF KENT Address: 1687 114th .Avenue SE Suite 250
220 So. 4th Ave.
Kent, WA 98032 Bellevue WA 98009
Phone: (425) 453-8600
STREET A110/OR ALLEY YACATION APPLIGITIOFI MID PET?TIOu
Dear Mayor and Kant City Counnl:.
We, the undersigned abutting-properze omars. hereby rspactfully request that
certain S. 188th hereby be vacated. , (General LOC3710n)
.Street R.O-W. Legal Description
See .actached Legal desczipcioa LJr L
ctrr c� KEVT
arf CLZRK
8 L STL _4ef± h'Hy V=TLDH IS 3z: SOUGHT
A PORTION OF THE SOUT3
188TH STREET RIGHT OF WAT LOCATED BZT1 EZN BOTH •PLACE SOUTH
AHD BOTH A aIT'WE' SOUTH LLES -ADJACM TOME SUBJECT PROMTY- THE EXISTZHG RIGS OF WA
T7aAT Pow-•ION
1992 t"OR THE PROPOSID
uIDIA I5 30` . CONDITION ¢131 OFU OF mRO�= = RICSTC �y1DIDIC.I,TION,
DEVELOP_'i M7 S ZES THAT IN SDBSECT TO '.A2nOVAL BY_TBE CITY. SINCE ACCESS
OF SOUT73 188TH STjEET hAZ BE VACATED SO UM, DEV"'r-0Pr'
TO THr SITE IS AVAILABLE FROM BOTE SOT, PIKE- SOUTM AND 80TH AQBTAI ADDITIONAL
IS Rzga-zs—L LNG TO vACaTr THIS PORTION OF SOUTIi. 188Tv + " TD aBT�� �E
Su".c..ant Pme, espy of deed entract etc. SuPperred by King County
TaX Rolls shall be subr~i�.=d `or.vcr.�;CZtioa aT signatur"s- 4it`saut
Ctese a * JRRENT' title report shall be r=.uired. When Cararat:cns,
Partra&nhips etc. `r2 bring signed �sr; t`ten prcaf at individual's
auttari ty ra sign ,or sue shall also be suhs¢:ttad.
Arach a czlcr coded cap of a smell a of not less t4an 1� ' 200' of the arra
sought for Yacstiat� (NOTE} 4ap =L•=rr-spond ui'.h legal descriFtion.
TAX LOT 3
ABUT-MG, PROPERTY MME4S_ LOT, 31^Cl. b PS.1T/S•`C. TUN. SZG
SIGNATURES AND ADOR SSES
* see attached
362304-9026 (KNC° aha« I
S Vl
SE 36-23-04E
si nature block
.362304- 9004 (KNCP Phase III 1
* see attached
SE. 36-Z3-04E '
_ sianature block .
5150.00 Fee Paid Traasnrer's Reeeipe yo.
4praisal Fee Paid _ Treasurer's Receipt No-
und Value PSid Treasurers 3eceipt 110.
Willi ?am G Williams III
Vice president, Equitable Real Estate Investment
Management, Inc., as Advisor to State of California Public
Employee's Retirement System,Venturer, and as
Advisor to California State Teachers' Retirement System,
Venturer
L�ELI )
CITY CF K-AJ i
CITY CL`�K
QD Cc
SPECIAL POWER OF ATTORNEY ��:. •l � d ...37
(Leases)
C;�
Cl7Y C`c,�K�The undersigned, California State Teachers Retirement System
("CALSTRS' ) and State of California Public Employees ' Retirement
System ("CALPERS") , being the sole joint venturers in Pacific
Northwest Group A, a joint venture ("PNGA") , hereby appoint William
G. Williams III as the true and lawful attorney for CALSTRS and
CALPERS as joint venturers in PNGA, and in their name and stead,
and for their use and benefit to execute all leases of PNGA real
property, and all amendments , modifications, extensions and
terminations thereof, as well as any and all necessary or
appropriate related documentation for any and all real prepert or hereafter owned by PNGA. y now
Giving and granting unto our said attorney in fact full
authority and power to do and perform any and all other acts
necessary or incident to the performance and execution of the
Powers herein expressly granted with power to do and perform all
acts authorized hereby; as fully to all intents and purposes as
PNGA or the undersigned as its sole joint venturers might or could
do if personally present.
This Special Power of Attorney maybe terminated as to real
property located in a particular county b_v recording a written
instrument of revocation in the office of the recorder or audit
of such county. or
Dated this day of , 001
STATE TEAC ERS '
R?TL.R j.-ENT SYSTEii
I
By
I is. C-�' !---4weEm Officer
STATE OF CALIFORNIA PUBLIC
MA-PLOYEES ' RETIREMENT SYSTEM
By:
Its Inv stment Officer
C(TY 0� K�V
'ram r
cvD
C
STATE OF CALIFORNIA ) 1397
COUNTY OF SACRAMENTO ) ss CrTY CLzjW
On this day of
�+.a a nota in the year 1991, before me,
personal pu is in and for said county and state,
y appeared a.�rs p i719 a 2� , personally known to me
Person who executed this instrument as Chief = µ .i to be the
Officer Of
CALIFORNIA STATE TEACHERS ' RETIREMENT SYSTEM, and acknowledged to
me that said public agency executed it.
WITNESS my hand and official seal.
OM,+. try Public i d for�thetate
of California.
STATE OF CALIFORNIA )
COUNTY OF SACRAMENTO jss.
On this day
, in the year 1991, before me
�s ,fa not ayry p lic in and for said county and state
Personally appeared f
personally known to me
(or proved to me on the basis of satiS=
person who executed t. S inst_r=ent as - evidence) to be the
S TA T^ _ z, .. _nvestment Officer of
acknowledged to� me �t;iaDUsal� D�i�YaE�,e-rcv_eXe�t�T 1 SYSTZMf and
t.
WITNESS my hand and official seal.
Notary public :rand Tyr, tse State
of California.
auuuwnunuurummanmtnuutlACuntRmumxmmammure
C'ESCR,;:: L STOKES
�o-_ffr :ceuc-CAL".NIA
C"Fynq r- - E:gnw P4r.t IA4 c r
,VO V 0 Q 1997
11/21/9i 18:38 F.k.L 2082313782
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LEGAL DESCRIPTION
(South 188th Street Right-of-Way To Be Vacated) CITY,LF IVT
K
The North 30.00 feet of the Southeast quarter of the Southeast quarter of Section 38, Township
23 North, Range 4 East, W.M., lying West of 80th Place South, as conveyed to King County by
deeds recorded under Recording Nos. 3542123 and 3542124:
AND
That portion of the Southeast quarter of Section 35, Township 23 North, Range 4 East, W.M.,
more particularly described as follows:
COMMENCING at the Northwest comer of the Southeast quarter of the Southeast quarter of said
Section 36;
THENCE South 01° 47' 280 West, 30 feet to the TRUE POINT OF BEGINNING.
Said point being further described as lying North 01' 47' 28' East 7283.53 feet from the
Southwest tamer of the Southeast quarter of the Southeast quarter of said Section 36;
THENCE South 88' 17' 480 East, 120 feet;
THENCE South 74' 10' 170 West, 99.72 feet to a point of nontangem curvature to the left:
THENCE along said curve to the [aft, having a radius of 25 feet, the center of which bears South
010 42' 120 West, an arc distancs of 39.23 feet, through a central angle of 39° 54' 44';
THENCE North 010 47' 28" East. 55 feet to the TRUE POINT OF BEGINNING, as conveyed to
the City of Kent for street purposes under deed retarded under Recording No. 7501220005.
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Ex. to IN 80TH PLACE SO. Ex. I J, W —I
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K+ t TO LOT 2 - 111 EASF-v&1 T PER REC.
NO. 7501220041 '
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g AREA = 93,075 S.F. III
N I'4-52' E Ex.[12" W t f11 418.32' O E:•. 2'
-'�� X -T2' ss — n 80TH- AVE. — z ss - - >- -. .-- - I-T2' ss — n 80TH' AVE— —L 7<.;z ss - - >- -. .-- - -
Kent City Council Minutes January 20, 1998
STREETS liens, as recommended by the Public Works
committee. The original contract amount was
$348, 039. 10. The final construction cost was
$426, 003 . 19, the overage being due to excessive
shoulder work added to the project along 94th
Avenue to provide a pedestrian walkway.
(OTHER BUSINESS - ITEM 4E)
LID 348 - Interim Financing. Interim financing
for LID 348 in the amount of $1, 967 , 375 is needed
to construct 64th Avenue South. This amount will
be financed internally until LID bonds are sold
by mid-1998 with interest to be charged at the
State Pool rate.
CLARK MOVED to authorize the Mayor to approve
interim financing for LID 348 in the amount of
$1, 967 , 375 from the Street, Water, and Sewerage
Funds until bonds are sold in mid-1998 with
interest to be charged at the State Pool rate.
STREET (PUBLIC HEARINGS - ITEM 2A)
VACATION S. 188th St. Street Vacation STV-97-3. This
public hearing has been set to consider an
application to vacate a portion of the South
188th Street right-of-way located between 80th
Place South and 80th Avenue South which lies
adjacent to the subject property, as referenced
in Resolution No. 1502 .
Planning Director Harris pointed out the location
of the street vacation and noted, for the record,
that the Fire Department did respond to the re-
quest for information since they are one of the
prime departments that has input into a street
vacation. Harris then read the following into
the record:
The applicant states, "A portion of the
south 188th Street right-of-way located
between 80th Place South and 80th Avenue
South lies adjacent to their property. The
existing right-of-way width is 301 -condition
113 of the MDNS (Mitigated Declaration of
Nonsignificance) issued on December 10,
1992 , for the proposed development states
that in lieu of providing a right-of-way
dedication, that portion of South 188th
Street may be vacated subject to approval
by the City. Since access to the site is
available from both 80th Place South and
8 C . C . I-z0 - 98
Kent City Council Minutes January 20, 1998
STREET 80th Avenue South, the developer is request-
VACATION ing to vacate this portion of South 188th
Street to obtain the additional property. "
Harris explained that the applicants were led to
believe a street vacation would be necessary if
they wanted to proceed with their project. He
noted that staff is recommending approval of this
street vacation with five (5) conditions which
were read into the record as follows: (1) The
City shall be compensated for the value of the
right-of-way in accordance with State law and
that monies received therefore shall be deposited
in the City's School Pedestrian Walkways Fund
(R36) ; (2) Either the City shall retain easements
for utility purposes over, upon and under said
vacated right-of-way, or the abutting property
owners grant to the City easements for utility
purposes over, upon and under said vacated right-
of-way; (3) The abutting property owners shall
grant an easement or authorize the City to grant
an easement to any private utility company, such
as Puget Sound Energy, U.S. West, Cable TV, etc. ,
that has existing facility within the right-of-
way being vacated; (4) The applicant shall recon-
struct the intersections of 80th Avenue South/
South 188th Street and 80th Place South/South
188th Street to eliminate access onto and off of
Both Avenue South and 80th Place South. Said
reconstruction shall be in accordance with City
Standards or as approved by the Public Works
Director. Said reconstruction shall occur prior
to or in conjunction with the issuance of any
development permit on any abutting property of
this vacated right-of-way; (5) The applicant
shall either remove the existing Springbrook
Creek culvert crossing of South 188th Street and
re-slope the stream banks as approved by the
Public Works Director, or reconstruct said
culvert crossing to the size necessary to pass
the 100-year - 24-hour storm event. Said removal
or reconstruction shall occur to or in conjunc-
tion with the issuance of any development permit
on any abutting property of said vacated right-
of-way.
The Mayor opened the public hearing. John Ryan,
Corporate Counsel for Toy Investments, Inc.
d/b/a Toysmith, noted that his clients are in
opposition to the street vacation. He noted that
9 c.C'. 1 - 20 - C18
Kent City Council Minutes
January 20, 1998
STREET Toysmith's property is located due east of the
VACATION subject property and their business fronts on
84th Avenue South with the rear entry on 80th
Place. He noted that written comments have
been submitted to Mr. Harris in the Planning
Department and to the City Council regarding
their opposition to this street vacation which
were submitted today. He explained that their
opposition is primarily based on traffic conges-
tion and traffic flow. He noted that many of the
employees and freight companies access 180th
using the 188th cut through which is largely
because of the traffic congestion at the north
end of 80th Place South when it intersects with
80th Avenue South. Ryan noted that this street
vacation will only aggravate the situation in the
area, make freight movement inconvenient, and
inconvenience the employees. He noted that the
employees do not like to enter onto 84th Avenue
South because the speeds are high and dangerous.
Todd Timberlake, representative for Trammell Crow
Company-Pacific Northwest Group A, noted that the
property was purchased 5 or 6 years ago. He
noted that there were two Determinations of
Nonsignificance (DNS) issued in which one was for
the bulk of the property to the north and one
specifically for this ten acre parcel. He noted
that there is an item in the DNS which states
that subject to this process, the owner has the
right to vacate that street. He noted that it
was the applicant's understanding from the begin-
ning that this street could be vacated and that
it would not be an issue. He noted that the
applicant has agreed to the five (5) conditions
listed but that the bridge/culvert is substandard
and if it had increased truck traffic, over time
it might be an issue. He explained that Trammel
Crow' s intent is to remove the culvert and open
up Springbrook as requested in one of the condi-
tions. He requested that they be given some time
to respond to the opposition received since they
received short notice on this item. ORR MOVED to
close the public hearing. Clark seconded and the
motion carried.
City Attorney Lubovich pointed out that three
documents have been submitted to the Council from
Jack Nelson, Montoure Real Estate and John Ryan
of Toysmith. ORR MOVED to make these three
10
Kent City Council Minutes January 20 , 1998
STREET letters a part of the record. Epperly seconded
VACATION and the motion carried. Upon Orr's question,
Harris noted that this is a time-sensitive item
from staff' s viewpoint but that he wasn't sure
about the applicant. Harris clarified for Orr
that the Fire Department did not have a problem
with this proposed street vacation. Upon the
applicant' s concurrence, ORR MOVED to table this
item for two weeks. Clark seconded and the
motion carried. Orr requested that this item
come back on February 3rd under Other Business on
the Agenda. Upon Clark's request, Mayor White
asked staff to keep the Council apprised of the
progress on this issue.
PLATS (CONSENT CALENDAR - ITEM 3M)
Benson Highlands Final Plat FSU-95-10. SET
February 31 1998, as the date for a public
meeting to consider a final plat application by
R.K.L. Construction for the Benson Highlands
Final Plat No. FSU-95-10. The subdivision is
5. 67 acres in size and is located at 11208 S.E.
244th Street. The City Council approved the
Benson Highlands preliminary plat on April 2 ,
1996.
(OTHER BUSINESS - ITEM 4B)
Country Club North Division 2 Final Plat
FSU-97-6. This application for the Country Club
North Division 2 Final Plat is an 11-lot single
family residential final plat located east of
140th Avenue S.E. at S.E. 236th Street. The
preliminary plat was approved with conditions
by the King County Hearing Examiner, and upon
annexation to the City, the preliminary plat came
under Kent' s jurisdiction.
ORR MOVED to approve staff' s recommendation for
the Country Club North Division 2 Final Plat
according to King County Ordinance No. 12527
and File No. L96P00041 and authorize the Mayor
to sign the final plat mylar.
(OTHER BUSINESS - ITEM 4G)
(REMOVED BY COUNCILMEMBER ORR)
Meridian West Preliminary Plat SU-96-2 . This
date has been set to consider the Hearing
Examiner' s recommendation of approval of a
modification to a condition for the Meridian
West Subdivision. This plat is 4 . 86 acres in
11 a .(_�. t -2 0 1 �8
GRAHAM &DUNN Pc
A T T O R N E Y
MARisn V.LuNmFi T
(206)340-9639
April 2, 1998 mlindeU@grlh=dnnn.com
HAND DELIVERED
City of Kent Councilmembers
Clerk of the Council
220 -4th Avenue S
Kent, WA 98032
Re: Proposed Street Vacation at S. 188th Street— STV 97-3
Dear Councihnembers:
This letter is submitted on behalf of our client, Pacific Northwest Group A,the applicant
for the above-referenced street vacation. We are writing in response to the concerns expressed
by some of the council at the March 17, 1998 council meeting regarding the impact on traffic
caused by the loss of S. 188d' Street as a right of way.
=> At the council hearing on March 17, 1998,there was only one party(John Ryan a
representative of Toysmith)that complained about traffic impacts that might result due to
the vacation of this portion S. 188`h Street. Toysmith does not own property that abuts
the portion of S. 188d' Street which the applicant seeks to have vacated. As such,
Toysmith does not have legal standing to object to the proposed street vacation.
=> Moreover, Toysmith's property fronts 84d'Avenue S. (East Valley Highway), and
from there has access to three current east-west through-fares: S. 180d' Street, S. 192nd
Street and S. 212`h Street. In addition,the City of Kent is constructing another major
east-west through-fare at S. 196d' Street. See, enclosed photographs of the Toysmith
property which fronts the East Valley Highway at the intersection of East Valley Highway
and 80`b Place S. See also, enclosed maps evidencing routes other than S. 188''which are
available to Toysmith in accessing the existing and proposed east-west through-fares.
=:> Most importantly, however, it should be noted that this portion of S. 188`h Street is a
substandard roadway that is only about 20' wide except where it narrows at the drainage
district property and narrows to approximately 14' wide. The pavement along this
portion of the S. 188`h Street shows obvious signs of distress and failure. It is not, and is
not intended to be, a major east-west thorough-fare. In fact,the City of Kent's traffic plan
does not even list S. 188`s Street as an arterial. See, enclosed pictures of S. 188d' Street
from the west, looking east.
142o Fifth Avenue, 33rd Floor Seattle, Washington 98iot-2390
PHONE 2o6.624.8300 FAX 2o6.340.9599
April 2, 1998
Page 2
=* The Planning Staff and Public Works support this street vacation.
=> The applicant has agreed to all the conditions attached to the street vacation.
=:::> If this portion of S. 188ffi Street is not vacated the project proposed by PNGA,which
is conditioned on their making street improvements to 80''Place S., and to 80a' Avenue
S.,will also be conditioned on their making street improvements to S. 188`h Street. As
such,the cost of development will increase significantly. If the project does not make
economic sense, the property may be sold instead of developed by PNGA. Any
subsequent developers who acquire the property, will be faced with the same economic
considerations resulting from the same environmental conditions that require
improvements to each of the three roads surrounding the property. Until the property is
developed, if at all,the liability and responsibility for this substandard street will remain
with the City.
RCW 15.79.010, et seq., clearly authorizes this Council to vacate this street by ordinance.
The petition is supported by the owners of more than 2/3 of the property fronting the street, and a
clear public purpose(increased tax base, increased employment base, increased warehouse space)
supports the vacation of this street. PNGA respectfully requests the Council to approve the street
vacation petition and vacate the street subject to the conditions proposed by the Kent Planning
Department.
Sincerely,
GRAHAM& DuNN
sa V. Lindell
MVL/mvl
Enclosures
cc: Jim Harris, Planning Department(w/Encl)
Don Wickstrom, Public Works Department (w/Encl)
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Toysmith fronts East Valley Highway at the intersection of East Valley Highway/ 80t' Place S.
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I '
t Kent City Council Meeting
Date April 7 , 1998
Category Other Business
1. SUBJECT: 1998-2000 TECHNOLOGY PLAN
2 . SUMMARY STATEMENT: The 1998-2000 Technology Plan is the
blueprint for guiding a comprehensive upgrade in the City's use
of technology. Included in the plan are upgrades to wiring,
networks, telephone systems, hardware, software, staffing and
training. Due to the pressing issues of withdrawal of support
for our finance/payroll systems and other Year 2000 compliance
problems, staff is recommending immediate approval of the plan
and authorization to proceed.
3 . EXHIBITS: 1998-2000 Technology Plan
4 . RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc. )
Staff will present recommendations to Committee of the Whole at
its meeting of April 7 .
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $12 , 464 , 000
SOURCE OF FUNDS: LTGO Bond Issue General Fund Utility Funds
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
that the 1998-2000 Technology Plan be approved as submitted and
that a project budget of $12 , 827 , 000 be established; further,
Council states its intent to issue Limited General Obligation
bonds in an amount not to exceed $7 million to partially fund
implementation of the plan; the 1998 Operating Budget shall be
amended by $442 , 000 to provide for additional staff and equip-
ment as outlined in the plan; the Mayor is hereby authorized to
enter in contracts with TMC Group for telephone system consult-
ing, Moss Bay for network design consulting, and COMP USA for
employee training services; finally, that the Mayor is hereby
authorized to sign purchase orders without further prior
Council approval in amounts up to $50, 000 for purchases made in
implementation of the Technology Plan as approved.
DISCUSSION• —
ACTION:
Council Agenda
Item No. 4E
Memo
Date: April 3, 1998
To: Mayor White
Councilmembers
From: May Miller, Director of Finance
Subject: TECHNOLOGY BUDGET& FUNDING
First, let me say that I strongly endorse the proposed Technology Plan. I personally have
reviewed every component and line of the plan and have worked with Brent McFall and Marty
Mulholland to review to make sure that:
1) every dollar line item figure is accurate and that all pieces of the technology request
in last year's capital plan were considered and updated,
2) operating costs and staffing necessary to implement the plan were considered and
included, and
3) funding for the plan was reasonable, available and appropriate.
The Capital and Improvement Plan, approved by Council last Fall, included a 1998 proposed
$6,000,000 Councilmanic Bond Issue. Once the overall Capital Bonding plans for the next six
years are balanced and approved in the CIP by Council. The next step of all bond issues is to
develop detailed budgets. A detailed analysis began where consultants were brought in to review
each detail and aspect, and the actual budget was prepared to be presented to Council for
approval to bond.
The recommended budget for Councilmanic Bonds is $6,918,000. The budget for the telephone
system is proposed at$1,215,000 after all costs were considered,up from the original $1,000,000
planned last summer. The technology side was proposed at $5,000,000 and is now proposed at
$5,703,000. The increase of$703,000, I believe, is primarily a result of a complete network
analysis and identification of network component and implementation costs. Costs also
increased so the City could more aggressively and realistically face the Year 2000 problem.
In keeping this bond issue at $6,918,000 many items were reduced in scope and deferred to
future years.
The $12,827,000 Technology Plan is proposed to be funded with approximately 50%bonds,
33%utilities, and the 17%balance previously approved in CIP or General Fund.
The bonds are proposed to be issued around mid-year with the issue structured to mature in seven
years and ten years. Dick King of Lehman Brothers will be at the workshop to discuss the
favorable bond market, appropriateness and sizing of the technology bonds and to answer any
questions. The Debt Service Payments will be approximately $485,000 for six months of 1998
and approximately$969,000 annually until paid. Due to the very favorable average interest rate
of approximately 5%the debt payments can still be accomplished within the Capital
Improvement Fund.
The attached page shows the six year forecast for the Capital Improvement Plan including
revenue and expenditure for current debt,the new technology debt and all other expenditures
including debt issues that were approved in the six year capital plan. The undesignated reserve
at the bottom of the page shows that we still have some room for added items or an economic
downturn. The next graph shows both our voted and Councilmanic debt per capita for seven
years.
The operating staff and maintenance costs are outlined on the next page of the attachment. The
1998 portion of$442,000 operating costs include $157,000 in one-time Capital and Consulting
costs that can be paid from excess Capital Improvement Fund balance and the ongoing operating
costs will be split 80% General Fund,20%Other funds. The General Fund portion of$228,000
can be covered by the Excess Sales Tax received from January,February and March of 1998,
shown on an attached page.
The Capital Budget of$12,827,000 amortized over the expected life of the assets is
approximately $1,700,000 per year, or a 2%ratio of our operating budget per year investment in
the necessary tools for our city.
This investment in our future is particularly critical with the Year 2000 problem but is also a
wise move to invest in the tools necessary for our efficiency. I strongly recommend approval of
this Technology Plan.
�J
May Miller
MM:lgd
Attachments
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TECHNOLOGY PLAN PROJECT ALLOCATION
Budget Summary
Proposed Est Annual
MAJOR PROJECT AREA 1998 1999 2000 Total Bond Amt Debt Service Years
Business Systems 1,510 2,265 280 4,055 3,775,000 482,962 10
Cable&Printing 40 145 225 410
Geographic Information Systems 129 105 80 314
Minicomputers/Central Equipment 352 385 0 737 600,000 102,754 7
Network Hardware,Software,Servers,
Wiring,and Internet 1,246 682 155 2.083 1,328,000 227,430 7
Personal Computers and Software 921 370 530 1,821
Technology Planning&Staffing 306 403 50 759
Telephone Systems 1,074 141 0 1,215 1,215,000 155,443 10
Training-Technical and Non-Technical 192 170 75 437
Year2000 300 100 400
Unallocated(3.5%end a am Year costs) 174 52 226
Carryover Projects Already Approved 3701 370
"Totals 1 6,1401 5,1391 1,5471 12,827 6,918,0001 968,589
(above figures are in thousands) (above figures show actual dollars)
Technology Plan Revenue&Expense Summary:
1997 1998 1999 2000 Total General Fund Allocation 1,000 1,000
1998 CIP Transfer 129 129
Transfers via Utilities 1,333 1,333 1,334 4,000
Councilmanic Bond Issue 6,918 6,918
PC Replacement Fund 180 300 300 780
Total: 1,000 8,560 1,633 1,634 12,827
Jgg gg Note:
Major
TECHNOLOGY PLAN 6,140 5,139 1,547 12,827 / project
Total: 6,140 5,139 1,547 12,827 areas and
budgets are
listed on
O 919 page 9.
Operating I.S.Staffing Increases 296 304 497 1,097
Central Hardware Maintenance 130 261 261 652
Software Contract Maintenance 16 71 71 157
Total: 442 636 828 1,906
Budget By Fund 1998 1999 2000 TOTAL
TOTAL OPERATING 442 636 828 1,906
Capital Improvement 157 0 0 157
�.� General Fund @ 80% 228 509 662 1,399
Other Funds 57 127 166 350-
Total 442 636 828 1,906
City of Kent Technology Plan 1998-2000
SALES TAX
MONTHLY BUDGET VS ACTUAL
1300
------------------------
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�,— 98 BUD —r 98 ACT
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
96 BUD 975.013 1.105,320 1,038,022 981,685 1,093.961 1,126,0180 1.099,6988 1.160,3511 1.185,1og 0 1,120.463 1,196.151 1,265,7311
98 ACT 1.086.422 1,278,886 1,057.102 0 0 0 0 0
+l- 111,409 173,566 19,060 0 0 0 0 0 0
0.0% 0:0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
PCT+1- 11.4% 15.7% 1.8% 0.0Y.
SALES TAX
CUMULATIVE BUDGET VS ACTUAL
14
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JAN FEB R
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JAN Ft,118.365
APR MAY JUN JUL AUG SEP OCT NOV
DEC
BeUD 975,013 2,080, 4,100,040 5.194,001 6,320.017 7.419.715 8,SW,066 9.765.265 10,885,718 12.081,969 13.347,600
0 0 00 0 0 0 0
98 ACT 1,086,422 2.365, 0 W- 111,409 254. 0 0 0 0 00.0%
PCT+1- 11.4% 13 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%
V:1WKS198MOMGR01.WB 1 024W-98
City of Kent
s • PLAN
1998 = 2000
Prepared by: CITY or Z197 cS
City of Kent
Information Services Department
�N VICTw
Presented to the City of Kent Council:
April 7, 1998 Mayor Jim White
rs0010])pht 1
CITY OF KENT
TECHNOLOGY PLAN
1998 -2000
TABLE OF CONTENTS
THEPURPOSE OF THIS DOCUMENT......................................................................................3
EXECUTIVE SUMMARY OF PLAN RECOMMENDATIONS ..........................................................4
1.0 GENERAL QUESTIONS AND ANSWERS........................................................................6
1.01 Why Invest in Technology? ........................6
1.03 Where are we today as a City?.....................................................................................................................7
1.04 What does this Plan do for the City?............................................................................................................7
1.05 What does this Plan NOT Do?.....................................................................................................................8
2.0 PROPOSED PROJECTS...............................................................................................9
2.01 Budget Summaries.......................................................................................................................................9
2.03 Business Systems Software........................................................................................................................12
2.04 Cable Television,Printing, and Graphics...................................................................................................14
2.05 Geographic Information Systems(G.I.S.)..................................................................................................15
2.06 Minicomputers,Applications Servers,and Central Equipment.................................................................16
2.07 Network Hardware, Software,Servers,Wiring,and Internet....................................................................17
2.08 Personal Computers and Office Systems Software....................................................................................20
2.09 Technology Planning,Consulting,Staffing...............................................................................................22
2.10 Telephone Systems.....................................................................................................................................23
2.11 Training—Technical and Non-technical....................................................................................................25
2.12 Year 2000...................................................................................................................................................26
2.13 Unallocated................................................................................................................................................27
3.0 DEPARTMENT REQUESTS ........................................................................................28
3.01 Administration/City Clerk/Municipal Court..............................................................................................28
3.02 Employee Services.........................................................................................................................................28
3.03 Finance...........................................................................................................................................................29
3.04 Fire.................................................................................................................................................................29
3.05 Information Services......................................................................................................................................29
3.06 Law................................................................................................................................................................30
3.07 Parks and Recreation.....................................................................................................................................30
3.09 Planning.........................................................................................................................................................31
3.10 Police.............................................................................................................................................................31
3.11 Public Works.................................................................................................................................................31
4.0 ACKNOWLEDGEMENTS ........................................................................................... 32
City of Kent Technology Plan 1998-2000 2
The Purpose of this Document
The purpose of this document is to outline a number of major technology investments proposed for the
City of Kent. Projects are identified for the years 1998 through 2000. This document is not intended to
be a highly technical working document for the City but rather a mechanism to identify the scope of the
Technology needs of the City.
The investments proposed are described in broad terms. Budgetary information is provided at a high
level. As each project is undertaken, an appropriately detailed needs assessment and implementation
process will take place.
One general recommendation is that the City move to three-year technology plan cycles. Previous
technology plans were presented to Council in 1987 and in 1993. With the pace at which all things
associated with technology become out of date,the City's overall strategic interests will be better served
by moving to a three-year plan cycle. Although the Capital Facilities plan covers six years, this Plan
focuses on the first three years of that overall Capital-planning cycle.
The proposed source of funding for these projects is to be provided by a combination of Councilmanic
bonds, a one-time transfer of general fund allocation which was approved in 1997, and Utility fund
transfers. There will also be a significant impact on Operating costs within the Information Services
department for staffing and increased maintenance costs for hardware and software.
City of Kent Technology Plan 1998-2000 3
Executive Summary of Plan Recommendations
Move to Three Year Technology Plan Cycle Rather than Six Year Cycle
Prior City of Kent Automation Plans were presented in 1987 and in 1993. With the rapid rate at which all
technologies change and develop, a shorter plan cycle is strongly recommended.
. Network Investment Needed
Almost all components of the successful technology plan rely on an investment in a citywide network.
This involves bringing building wiring up to industry standards, investing in network hardware and
software,and utilizing outside expertise where necessary to determine that design specifications will meet
the growth needs of the City. After the network has been built, it will become technically possible to
invest in modern business systems,to implement an internally managed enterprise electronic mail system,
and to offer the types of file and print sharing services that have become standard in most businesses
today.
. Budget for Year 2000 Problems
The Year 2000 problem has been widely documented in technical and non-technical publications. The
City's assessment process to identify the scope of the problems began in January 1998. Plan funding
creates a mechanism to accelerate upgrades and/or replacements of systems that may not be functional in
the years 1999 and 2000.
It is important to be aware that Year 2000 systems requiring upgrades or replacements will likely not be
limited to traditional computer and software systems. Other types of electronic control devices, like
heating systems, security gates, and elevators may need to be upgrades for compliance. A number of
major City Business Systems are now known to be unsupported and/or non-compliant.
. Update Desktop PCs, Office Software, and Business Systems
City software, from the desktop systems to our complex multi-user business systems, is dated in almost
all respects and therefore is impractical to maintain,difficult to improve, and has become an
encumbrance to effective communications and record-keeping in many areas of our organization.
The office software systems in use are of such an age that they are incompatible with the home software
of most employees. Today's dated office systems have been a source of concern as new City staff is
added-- including temporary employees --because it becomes a hindrance to the types of polished
communications requirements of our employee population.
The lack of a modern electronic mail system, centrally managed within the City,has become a hindrance
to effective communication both within our organization and to the myriad of external agencies with
which we communicate.
City of Kent Technology Plan 1998-2000 4
Executive Summary (cont'd)
. Telephone System Replacement
Today's phone system(PBX) system is nearly at capacity. Proposed is a replacement for the central
phone switch located in City Hall as well as for the phone system at Fire Station 74.
Proposed is a replacement for the City's existing PBX with a new PBX. The PBX remains the best
design for cost effective telephone operations. Central office based services such as business lines or
Centrex will cost more in operational costs with significantly less functionality. Payback with a PBX is
typically three years or less with much higher productivity and better customer service features.
Invest in Training
Also proposed is an investment in training resources so that City staff can best utilize the substantial
resource investments that are proposed. City staff have not had adequate training in the past, and an
ongoing commitment to improve the effectiveness of City staff through the best possible utilization of
computer systems is strongly recommended.
City of Kent Technology Plan 1998-2000 5
1.0 General Questions and Answers
1.01 Why Invest in Technology?
Here are some summary statements from a recent National League of Cities Publication--these come
from the perspective of the elected official:
"Consider for a moment that much of the local elected official's world is the gathering, managing,
and dissemination of information. Making laws and policies, managing city operations, serving the
public, building communities-all depend on the Row of information."
"Information Technology can improve local government management and service delivery by
linking municipal departments so they can share information, by allowing citizens to deal with local
government online, and by putting local government in touch with the resources and information it
needs."
Harnessing Information Technology for Your City
The 1997 Futures Report,National League of Cities
Given that the City is facing a significant challenge with business software that is NOT Year 2000
compliant and given that the City's Network is not capable of supporting more modern networked
business systems, an investment in Network Infrastructure and in our Business Systems is urgently
needed. Our vulnerability with regard to the Year 2000 problem is summarized effectively in this quote,
also from a National League of Cities publication:
"With the deadline set in stone and close at hand, local officials are charged with the duty to
coordinate funding and support for this unique occurrence, develop a Year 2000 strategy, and
implement plans to combat this problem...
...The greatest risk lies in the massive economic crunch which will occur as the inevitable
deadline approaches. As millions of governmental, business, and individual entities begin to
realize the folly of failure to take action,planned corrective actions will put immense pressure on
scarce resources...ln addition, market forces will push the salary of technologists to multiples of
their current levels which could cause cities to lose their one technical person to the private
sector. That would leave cities vulnerable and exposed precisely when the need is greatest. The
dilemma is that cities will not be alone, but one of millions of organizations that have run out of
time—if they don act now."
The Year 2000 Problem... When the Clock Turns, Be Ready!
National League of Cities Publication
City of Kent Technology Plan 1998-2000 6
1.03 Where are we today as a City?
Here is a summary list of major technology challenges facing the City today:
• Our central Phone switch is at capacity and needs to be replaced
• Many department needs for business systems are not being met
• We do not have a scalable network capable of handling additional network traffic
• We need to replace PCs and build a network to accommodate new business systems
• Our Year 2000 vulnerability is tremendous, and given the above background, we are poorly
positioned to meet the challenges that the Year 2000 problem will bring
• We have a significant population of 486 PCs that will not accommodate new business systems
• The wiring within our facilities does not meet current recommended standards
• There is no access to a centrally managed electronic mail system
• There is no central access to the Internet
• Our employees need training to be able to utilize new technology
• We need to create a funding mechanism for other equipment that will age in the next 3 years, which
includes the cable television production equipment, and we need to prepare ourselves strategically to
be better-positioned three years from now
Recommendation: Make a significant and strategic decision to invest in technology.
1.04 What does this Plan do for the City?
• Creates a more aggressive plan cycle
• Provides for a substantial investment in infrastructure(both network&telephone systems)
• Replaces many of our outdated business computer systems,many of which are not Year 2000
compliant
• Provides training and upgrades for department desktop equipment and software
• Creates funding mechanism for Year 2000 issues not yet identified
City of Kent Technology Plan 1998-2000 7
1.05 What does this Plan NOT Do?
For any given plan, it is always most challenging to decide what NOT to do. The City's need to
replace a significant number of business systems due to Year 2000 challenges is a major
consideration in this plan. It is recommended that top priority be given to the building of the
network and other infrastructure items in addition to business systems replacements. .
• A formal disaster plan for network,data and voice services is not funded. In 1999 an internal project
plan will be undertaken. Fiber connectivity between Fire Station 74 and the downtown campus area
is projected to be delivered in 1998 or early in 1999. At that time it will make more sense to site
some equipment at Fire Station 74. For voice services, 1999 will bring the opportunity to decrease
our reliance on Central Office facilities located in the valley,as Central Office independent services
become available.
• The plan does not fund power protection for the computer room via a generator,because overall
power protection for the City campus buildings is projected as part of a Year 2001 Facilities project.
There may be capacity on one of current generators to improve network reliability in the event of
power failures. This will be studied as part of the 1999 internal disaster plan project.
• Police Systems replacements are not funded and will be deferred until next plan cycle, as are other
business systems, as detailed in the business systems portion of this document. (An overall Police
Technology Plan is funded.)
• This plan does not reserve funds for network infrastructure, etc. for additional City facilities that may
be proposed for the east hill area of Kent.
• Video conferencing devices are not funded. The network backbone and wiring will be capable of
supporting video services,but given the overwhelming need to implement business systems,these
items are not funded in this plan.
These are the major items that are not funded. Further details are provided in the appropriate
sections of this document.
Items likely to be top priorities in the next plan cycle:
• Public Safety business systems(primarily for Police Department)
• Public Safety communications strategy, including regional communications
• Replacement for business systems not funded in this plan, such as Utility Bill Systems
• Enhanced document management systems,possibly including a strategy for data warehousing
• Enhanced disaster recovery mechanisms for network, data, and voice services
City of Kent Technology Plan 1998-2000 8
2.0 PROPOSED PROJECTS
2.01 Budget Summaries
The overall cost of the Technology Plan will be$12.827 million. The following tables and graphs
identify the plan components and associated costs.
All spreadsheets show proposed budgets in thousands of dollars. Major projects are listed in alphabetical
order.
Technology Plan Proiect Allocation Budget Summary:
MAJOR PROJECT AREA 1998 1999 2000 Total
Business Systems 1,510 2,265 280 4,055
Cable& Printing 40 145 225 410
Geographic Information Systems 129 105 80 314
Minicomputers/Central Equipment 352 385 0 737
Network Hardware, Software, Servers,
Wiring,and Internet 1,246 682 155 2,083
Personal Computers and Software 921 370 530 1,821
Technology Planning &Staffing 306 403 50 759
Telephone Systems 1,074 141 0 1,215
Training -Technical and Non-Technical 192 170 75 437
Year2000 300 100 400
Unallocated (3.5%end&3rd Year costs) 174 52 226
Carryover Projects Already Approved 370 370
* Totals*" 6,140 5,139 1,5471 12,827
Following the budget summary information in this section, each of the major project areas listed
above are presented in subsequent sections.
City of Kent Technology Plan 1998-2000 9
Technology Plan Budget Allocation by Percentage:
■Unallocated
2%
a Year 2000
3% ■Prior Projects
3%
■Training
3%
■Telephone Systems ■Business Systems
9% 33%
■Tech.Planning
6%
❑Cable&Printing
3%
®PCs and Software
14% ■G.I.S.
2%
■Minicomputers&Servers
■Network 6%
16%
Notes About High Percentage Technology Plan Components:
• Business Systems(33%)—Primarily includes software and implementation costs, although some
hardware costs are also represented. Major projects include purchase of new Financial Systems,
Human Resources and Payroll Systems,Fire Management Systems, and Parks Department systems.
• Network(16%)-- includes central network backbone switches,network operating systems servers,
and wiring for all facilities
• PCs& Software(14%)—includes Electronic Mail costs.
• Telephone(9%)—includes central phone switch, a secondary phone switch for Centennial facility,
auto attendant/voice mail at the enterprise level,new phone systems for fire stations for Year 2000
reasons
Remaining Projects(28%)—see project sections later in this document.
City of Kent Technology Plan 1998-2000 10
Technology Plan Revenue&Expense Summary:
1997 1998 1999 2000 Total
General Fund Allocation 1,000 1,000
1998 CIP Transfer 129 129
Transfers via Utilities 1,333 1,333 1,334 4,000
Councilmanic Bond Issue 6,918 6,918
PC Replacement Fund 180 300 300 780
Total: 1,000 8,560 1,633 1,634 12,827
Note:
Major
TECHNOLOGY PLAN 6,140 5,139 1,547 12,827 / Project
Total: 6,140 5,139 1,547 12,827 areas and
budgets are
listed on
page 9.
Operating I.S. Staffing Increases 296 304 497 1,097
Central Hardware Maintenance 130 261 261 652
Software Contract Maintenance 16 71 71 157
Total: 442 636 828 1,906
Notes:
Information Services staffing increases are proposed as an ongoing operational expense
because the staffing increases would provide functional support not previously provided.
Recommended changes include staffing for these functions:
• Central Help Desk and Training Services
• Network Services(to maintain the much-expanded proposed network)
• Electronic Mail (increased due to higher operational impact of more modern electronic mail
systems)
• Increased I.S. Management support
City of Kent Technology Plan 1998-2000 11
2.03 Business Systems Software
Cost (in thousands) 1,510 1 2,265 280 4,055
Business Software Systems Funded(listed alphabetically):
• City Clerk Records(may be combined with Document Management)
• Document Management
• Facilities Management
• Financial Systems (core financials,budget,cashiering, and purchasing)
• Fire Management
• Forms Management
• Human Resources and Payroll Systems
• Law Records(may be combined with Document Management)
• Parks and Recreation(includes registration,league scheduling,and maintenance)
• Permitting and Land Information
• Overall Database Licensing
• Overall Reporting Tools
• Includes a 12.9%contingency budget
Business Software Systems NOT Funded:
• Business Licenses—Will become part of Permitting and Land Information System(above)
• Police Systems—Will use existing systems until next plan cycle, strategic plan will be funded
from this plan for implementation in next plan cycle
• Utility Billing—City will use existing software until next plan cycle
Notes:
Departments are seeking increased functionality and the ability to meet business information
needs more easily with updated software systems. A number of major business functions have
NEVER been automated (purchasing, cashiering, etc.) and other systems were not selected on
a strategic basis.
Modem business systems will enable departments to improve customer service, will eliminate
many manual procedures done now to "bridge the gap" between our dated technology and the
demand for information.
Systems will be selected on a strategic level whenever possible. For example, one strategic
goal is to purchase systems that are web enabled. This would allow a citizen to use the Internet
to register for a parks class or to check on the status of a building permit.
Web integration is one strategic technology that will be sought after because such technology
will provide mechanisms for the public to more readily access information about the City, and will
be of service to the public in the elimination of trips to City Hall. Web and phone technology also
will give the City the capability of offering additional services on a 24-hour basis.
City of Kent Technology Plan 1998-2000 12
Year 2000 compliance is a critical force in the business systems area. In most cases it makes
more economic sense to replace systems on a fast-track basis rather than to continue investing
in "patches" for software that is outdated today.
City of Kent Technology Plan 1998-2000 13
2.04 Cable Television, Printing, and Graphics
Year 1998 1999 2000 Total
Cost(in thousands) 7 40 145 2251 410
Cable Television,Printing, and Graphics Items Funded:
• Modest upgrade to video cart
• Second editing bay for Teen program use
• Portable Audio unit
• Television and Improved Presentation Equipment
• Increased linear tape decks
• Digital equipment budget(Year 2000-$225,000)—this technology has changed rapidly as have
costs. Therefore,budgetary figure is less certain than others within the plan.
Cable Television,Printing,and Graphics Items NOT Funded:
• Network-connected color copier—will be studied to determine if feasible in 1999,lease will be
recommended rather than purchase
• Network-connected high end printer with binding capability—also will be studied for 1999,lease
will likely be recommended rather than purchase
Note:
Consulting costs to best identify options and alternatives for Television and Presentation
Equipment Improvements is funded in the Technology Planning and Consulting portion of this
Plan.
City of Kent Technology Plan 1998-2000 14
2.05 Geographic Information Systems (G./.S.)
Year 1998 . . . 2000 Total
Cost (in thousands) 129-1 105 80 314
G.I.S. Items Funded:
• Ongoing Conversion to new G.I.S. Software Platform
• G.I.S. Application Integration—to create linkages to Permitting and Utilities Infrastructure
systems
• Three plotters
Note:
Upgrade for G.I.S Computer is in Minicomputer budget of this plan. Integration items will greatly
increase our"return" on the City's ongoing investment in Geographic Information Systems. This
investment will bring the power of the G.I.S. system to the desktops of related end user systems.
City of Kent Technology Plan 1998-2000 15
2.06 Minicomputers, Applications Servers, and Central Equipment
Cost (In thousands) 3521 385 1 01 737
Minicomputers,Applications Servers,and Central Computing Items Funded:
• Minicomputer upgrade for G.I.S./Related Applications Minicomputer(these applications
currently reside on an HP-9000 D210 machine)
• Central Minicomputers/Applications Servers for business systems software—UNIX or NT
platforms will be determined as major applications are selected
• Minicomputer upgrade/consolidation for existing HP-3000 series 958 and 947 machines as
applications migrate to other platforms
• Computer room upgrades, including UPS for power protection.
• Computer Room Central Printer
Notes:
The software market will dictate the types of servers selected. A number of business systems
providers for the public sector have developed software with "open" systems solutions. Open
systems solutions will be preferable from a strategic standpoint, and will offer the City the
opportunity to limit the numbers of types of hardware platforms supported. However, the market
is mixed and it is not possible to name Citywide central server standards at this time.
Clty of Kent Technology Plan 1998-2000 16
2.07 Network Hardware, Software, Servers, Wiring, and Internet
Cost(in thousands) 1,246 6821 155 2,083
Network Items Funded:
• Network Backbone Device—Asynchronous Transfer Mode(ATM) Switches
• Network WAN Devices for City facilities
• Fiber Termination Equipment
• Servers -Network Operating Systems
• Software -Network Operating Systems
• Network Management Software
• Network Troubleshooting Devices
• Outbound Facsimile Equipment
• Remote Access Server and Security Cards
• Web Software Tools
• Internet Site Costs
• Wiring to bring most City facilities to Category 5 wiring standard
Network Items NOT Funded:
• Video conferencing devices or services
Note:
Today's network could be described as a departmental network and cannot be expanded to
meet the growing needs of the City. A reliable and flexible infrastructure to support the growing
demands of our departments and public is proposed, using a technology known as ATM. This
will start at the nerve center of the network, the network backbone. After the backbone is in
place we propose to bring each facility up to the industry standard Category 5 wiring
specification.
The replacement of the network backbone will provide increased performance, flexibility, and
stability for our departments so that they can effectively utilize updated software systems.
Additionally, the network upgrade will provide capacity for growth as the City's network
requirements increase.
Remote connectivity to network resources will be provided, including security mechanisms to
protect City data from unauthorized access. Firewall enhancements and additional central
equipment will enable the City's network to support a professional Internet presence. Outbound
facsimile equipment will eliminate unnecessary trips to department fax machines, and will also
reduce paper usage.
The following pages contain diagrams of the City's present and future network configurations.
City of Kent Technology Plan 1998-2000 17
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City of Kent Technology Plan 1998—2000 18
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City of Kent Technology Plan 1998-2000 19
2.08 Personal Computers and Office Systems Software
Year 99; 1999 2000 Total
Cost (in thousands) 921 370 1 1
Personal Computers and Office Software Items Funded:
• Delivery of a new Pentium standard PC required to operate today's software
• Microsoft Office Suite Licensing
• Microsoft Windows 95 &NT Licensing
• Antivirus software licensing
• Electronic Mail—Entire Project including consulting services,hardware,both technical and user
training, and software licenses
• Budgetary mechanism for software upgrade costs over the time period of this plan
• Department printer upgrades
The following table illustrates the City's significant investment in 486-class personal computers:
CPU1Mhz Workstation Summary Projected:4/1&98
Information Services
DESKTOP
DEPARTMENT 486 TOTAL
46MM WMIa TOW
Maya.Admin.council 5 1 6 0 0 0 0 1 9 0 0 10 16
Coot 9 0 9 0 0 0 1 0 4 0 0 5 14
Employee sus 7 0 7 2 0 0 2 0 3 0 0 7 14
Frwrce 11 0 11 11 2 6 1 0 2 0 0 22 33
Pre 13 2 15 2 4 0 1 14 17 2 0 40 55
Law 9 0 9 2 1 0 0 0 0 0 0 3 12
Information seniors 1 3 4 3 1 0 3 6 4 1 5 23 27
Parks 24 0 24 1 1 1 1 1 21 0 0 26 50
Planning 9 19 28 2 3 0 2 0 5 0 0 12 40
Police 22 4 26 3 6 6 6 2 28 0 0 51 TT
Public WnAs 20 9 29 2 3 5 3 9 9 0 0 1 31 60
TOTAL 130 >0 166 3�
LAPTOP
DEPARTMENT 1486 TOTAL
s86Mna Taw DESKTOP 198
4eeMf¢
Mayor,Admm.Comcd 0 0 0 0 0 0 0 0 0 0 0 LAPTOP 37
Cow 0 0 0 0 0 0 O 0 0 0 0 A�-
Employee services 0 0 0 0 1 0 0 0 0 1 1
Finance 0 0 0 0 0 0 0 0 1 1 1
Fire O 0 0 1 0 O 0 2 0 3 3
Law 0 0 0 0 0 0 0 0 0 0 0
informamn San:ces 5 2 7 1 0 0 0 0 0 1 a
Parks O 0 0 0 0 O 0 0 O O O
Planing 0 0 0 0 0 0 0 0 0 0 0
Police 7 2 9 0 1 0 0 0 0 1 10
Pudic Woks 2 4 6 2 0 5 1 0 0 a 14
TOTAL 14 a 22 37
City of Kent Technology Plan 1998-2000 20
Forty-three per cent of the City's desktop and laptop computers utilize a 486 level CPU processor. The
486-class machines do not meet the minimum requirements of today's desktop software.
Until December of 1997, a number of departments were still using 386-level machines. A significant
improvement to our PC CPU classes occurred in December of 1997, when Council approved the
purchase of 80 machines to replace most of the remaining terminals and 386-class machines that were
still in use at the City. The Technology Plan proposes to move to a Pentium standard,with replacements
occurring over the next 12 months.
In February of 1998 Information Services announced its first-ever Help Desk. This new service has
provided our City"customers"with one number to call when they need technical help or wish to enroll in
a training class. It has been enormously popular,and has already been recognized as a more efficient and
effective way of helping department employees in the work place. Proposed is an ongoing commitment
to the Help Desk and Training Functions via increased funding to the Information Services operating
budget.
City of Kent Technology Plan 1998-2000 21
2.09 Technology Planning, Consulting, Staffing
Year • • ; 1999 2000 Total
Cost(in thousands) 306 1403 50 759
Technology Planning, Consulting, Staffing Items Funded:
• Web Planning,Design,Technology Consulting
• Network Technology Consulting
• Consultants to create strategic plan for Police Department technologies. Plan should address all
major components of police communications. Fire and police wireless communications plan will
be a component of this plan
• Council Chambers—Media Specialist Consulting
• Document Management—Outsource contract to address Citywide Document Management
replacement strategy, conversion, and implementation of new system
• Gartner Group Services
• There is also staffing for three FTE's: 1 Systems Analyst for Information Services, 1 Human
Resources analyst for Employee Services, and 1 Financial Services Analyst for Finance. These
employees will work on Year 2000 projects for Payroll and HR systems.
Note:
These items were moved to a separate part of the plan to facilitate record keeping. These are
non-capital expenses.
City of Kent Technology Plan 1998-2000 22
2.10 Telephone Systems
Year 1998 . . . 2000 Total
Cost (in thousands) 1,074 141 0 1,215
Telephone Systems Items Funded:
• Central Phone Switch(PBX)
• Centennial Center Tandem PBX Switch
• City Shops Digital Remote Unit expansion
• City Corrections Digital Remote Unit expansion
• Voice Closet Repairs
• Auto Attendant and City-wide Voice Mail devices
• Fire Station 74 phone system replacement(not Year 2000 Compliant)
• Outlying Fire Station system replacements
Background Information about the City's voice systems, prepared by J.R. Simmons of
the TMC Group:
The current PBX (NEC 2400) is eleven years old and has experienced multiple component
failures. Although the software was upgraded once, the system components, including the sets,
have been discontinued by the manufacturer. Many new features and functions common to
most modem PBX systems are not available on the older platform or perform poorly. Some of
these features are:
• Advanced call handling to improve customer service to the citizens
• Incoming Number Identification: similar to caller-ID
• Removes capacity limitations
• Seamless multi-site system provides consistent services to the public
• Centralized call information and voice mail for all locations
• Reduced Wiring,which resolves several capacity issues, especially for the Police building
The PBX and related equipment systems are at capacity. Current system design does not
provide proper location identification for 9-1-1 telephone calls. The new system will provide
accurate information to 9-1-1 dispatchers so that emergency aid can be dispatched to the
appropriate City facility.
The PBX remains the best design for cost effective telephone operations. Central office based
services such as business lines or Centrex will cost more in operational costs with significantly
less functionality. Payback with a PBX is typically three years or less with much higher
productivity and better customer service features.
The PBX at Main Fire Headquarters / Station 74 is an older Toshiba that is not year 2000
compliant. As a key site, the new system design will incorporate a replacement for this system
that is a match to the City Hall campus system. A matching new system or an extension of the
City of Kent Technology Plan 1998-2000 23
main PBX will be considered for other locations that require replacement of older systems,
including the Shops and the Corrections Facility.
City of Kent Technology Plan 1998-2000 24
2.11 Training- Technical and Non-technical
Year 998 1999 2000 Total
Cost (in thousands) 192 170 75 437
Training Items Funded:
• Contractor provided classroom training to supplement the City's classroom training
• Courseware manuals
• Computer-based training software programs
• Training laptop personal computer and LCD display unit
• Technical training for Information Services employees
• Report-writing training for key employees from all departments
• Integrated call tracking software for I.S.Help Desk
• Funding for user-group attendance for I.S. and department employees
Notes:
As has been noted elsewhere in this document, a significant investment in training is
appropriate so that employees can be effective users of more modern business systems.
City of Kent Technology Plan 1998-2000 25
2.12 Year 2000
Year . . ; 1999 2000 Total
Cost (in thousands) 01 300 1 100 1 400
Year 2000 Funding:
• This is a general allocation of Technology Funds to provide a funding mechanism for Year 2000
systems or devices that need to be replaced. This could be used to accelerate the implementation
of some projects. This funding also could be used to replace control devices (for elevators, or
sprinkler systems)that are outside of the traditional technology area.
Notes:
In January, 1998, a Year 2000 Task Force with representatives from all City departments was
created. This Task Force, with the assistance of a part-time contract employee working in the
Information Services department, began the process of identifying all systems that could be
affected by the Year 2000 problem.
The phases of this project are as follows:
First Quarter 1998
• Identify systems within the City, including vendor information and model information
• Send certification letters to those vendors,record all information about vendor responses
Status: Complete / many Year 2000 problems identified
Second Quarter 1998
• Review systems list thoroughly for completeness
• Follow-up with vendors, employees, etc.to be certain that planned upgrades occur
• Send certification letters to outside agencies with whom the City does business
• Adjust workload as appropriate to minimize City's exposure for Year 2000 problems
Status: In progress
A separate document has been prepared to keep track of City Year 2000 problems, but a
number of City business systems have known compliance problems and need to be modified or
replaced.
City of Kent Technology Plan 1998-2000 26
2.13 Unallocated
Year 1998 . . . 2000 Total
Cost (in thousands) 0 174 152 226
This portion of the budget is present to provide inflation protection for the second two years of
the planning cycle. These figures represent 3.5% of the overall costs for the second and third
years of the plan.
City of Kent Technology Plan 1998-2000 27
3.0 Department Requests
Each City Department was surveyed and asked to respond with their department needs. Each
department's needs have been considered in the development of this Technology Plan.
Department input is summarized below, with departments listed in alphabetical order.
3.01 Administration / City Clerk / Municipal Court
• The City Clerk division's top priority is to purchase a system to track Council meeting minutes,ordinances
and resolutions,contracts,etc. The Clerk's office responds to internal and external demands for research and
having a consolidated source for information would improve customer service and efficiency.
• Administration would like all departments to be treated equitably in the delivery of and utilization of
Technology resources.
• Administration employees,with their heavy reliance on communication,would be better served by having 486
PCs upgraded,and also would extensively utilize access to the Internet and Electronic mail.
• The Municipal Court's upcoming move to the An Keen Court facility will require a coordinated effort to
insure that employees have access to the State DISCIS system,to the City's data and voice networks, and to
King County networks when necessary.
3.02 Employee Services
• Employee services has never had business systems software to serve in the area of Applicant Tracking,
Recruitment,Contract analysis,Position Control,etc. A very modest benefits system was put in place two
years ago and it took great efforts to create interfaces to the City's payroll system. Employee Services top
priority is to identify and implement a comprehensive HRIS system.
• Internet and electronic mail access is a high priority for Employee Services for accessing Blue Cross
administration and billing,Vision Services Plan administration,ICMA inquiries,job descriptions available on
the internet,for communication with the City's other insurance providers,and to better communicate with
employees and with other municipalities for the sharing of salary, labor,benefit,safety,and survey
information.
• An improved telephone system will allow members of Employee Services to streamline the application
mailing process,and to automate the process of providing directions to City Hall,two very time-consuming
tasks for E.S.employees.
• Employee Services recognizes that a sufficiently staffed I.S. department would benefit all departments of the
City so that department employees could better utilize computers and software.
City of Kent Technology Plan 1998-2000 28
3.03 Finance
• The top priority for the Finance department is to replace the Financial Systems,including General Ledger,
Payroll,Accounts Payable,Accounts Receivable,and Budget modules. Technology has greatly advanced in
the past few years and more modem systems would create more efficient operations,helping to keep ongoing
labor costs at a minimum,
• Add systems that have never been automated: Purchasing,Cashiering,Inventory,and Fixed Assets.
• Conducting a need assessment to support the above systems replacement project is a priority to ensure that we
maximize the benefits of making a change.
• Resolution of Year 2000 problems is a priority because financial systems are likely to be affected.
• Internet access is important in terms of gaining ready access to legislative issues affecting City finances.
• It is recognized that the above systems rely greatly on a stable network so that financial and payroll systems
can be accessed by all City departments.
3.04 Fire
• Replacement of the"archaic"records system used for the last decade for records and inspections is the top
priority within the Fire department. The existing product is no longer supported and is not Year 2000
compliant.
• Along with the above,a network investment is crucial so that all fire employees can access the new records
system.
• Mobile data systems are a priority to eliminate redundant data entry and to capture information as it occurs in
the field.
• Systems integration will be a factor so that Fire systems can be updated with relevant information from other
City business systems,as well as from Valley Communications.
• A more modem electronic mail system will improve communication among fire department employees as
well as providing communication points to other fire departments throughout the Country.
3.05 Information Services
• Hire sufficient technical staff to professionally implement this Technology Plan
• Continue to monitor the overall technology needs of the City so that future growth needs are properly
identified and implemented
• Commit to allocating resources as equitably as possible so that all City departments are equally served
• Provide the best possible service to our"customers",so that those customers can use technology effectively to
provide the best possible service to the citizens of the City of Kent.
City of Kent Technology Plan 1998-2000 29
3.06 Law
• The Law department places a high value on access to the Internet for the purposes of obtaining legal
information,including access to recent cases,state legislative updates,draft statutes,and other legislative
enhancements. The Law department could also utilize the Internet to gain information on the viability of the
various corporations we do business with.
• Most attorneys(both public and private)currently have electronic mail. E-mail capability would simplify the
ability to exchange documents and revise draft documents.
• Records within the City's prosecution branch are extremely document intensive. Literally thousands and
thousands of files must be available for access at any given time. Document management and other records
management systems should assist the office with meeting future demand and would reduce impacts and
expansion of prosecution staff.
3.07 Parks and Recreation
• The Parks and Recreation department places top priority on the equal delivery of and access to the City's
network,equipment,and software systems. Currently the outlying Parks facilities do not have network access,
rely on antiquated print sharing methods,and have limited personal computers and software. Staff will work
more effectively and efficiently when they have the tools to get their work done.
• Parks also recognizes that training on the new office software suites, at beginning through advanced levels,
will maximize the use of a substantial investment.
• Access to the City's network will eliminate the current difficulties encountered in communicating within the
department and to other departments.
• The replacement of Parks Registration software,software that is inadequate and"ancient",cumbersome,and
will likely be unsupported in the Year 2000,is a high priority for Parks. More modem systems will vastly
improve internal record keeping and will in time provide features to our customers for easier registration.
Touch-tone phone systems for registration and other activity information would improve access to our
offerings.
• Facilities maintenance software will greatly enhance record keeping and reliability of complex maintenance
information.
• Internet access and electronic mail will greatly enhance the efficiencies and professionalism of our Parks
department. Our customers wonder why they can't communicated with staff via e-mail as do peers in other
parks departments. Research opportunities would be greatly enhanced as well.
• A presence on the web would also serve Parks as a professional outreach tool to our public. We utilize
virtually all other promotional tools to advertise our events,but have never had a consistently updated
presence on the web. Kent is lagging in this area.
• Improved menuing features would be greatly valuable in new phone systems so that customer calls are
handled more professionally during peak seasons.
• Integrated fax services from computer user's desktops would enhance productivity.
City of Kent Technology Plan 1998-2000 30
3.09 Planning
• The Planning department recognizes the overall value of updated office systems and software along with
updated personal computers,so that employees can quickly pull information from a variety of source
documents.
• A comprehensive electronic mail system,the ability to fax messages from employee desktops,and access to
the Internet will greatly improve the effectiveness of Planning department employees.
• Planning would like to allow the public to access land information from the front counter.
• Integration of business systems and the Geographic Information Systems computers will greatly assist
Planning department employees,because much of the planning work includes a relationship to G.I.S. data.
• Planning would like to be able to accept Autocad drawings from the public as part of the permit process.
3.10 Police
• The Police department recognizes the need for an overall Technology Plan to address Police needs. The City
Technology Plan allocates funding for a professionally prepared Police Technology Plan,which will serve as
a guide for future Police Systems Investments.
• Police rely heavily on existing minicomputer based systems for records management. Continued maintenance
of this software and upgrades for the minicomputer are identified in this Plan.
• The Police department will benefit greatly by having more modem electronic mail systems and the ability to
communicate with outside agencies via a more modem e-mail system.
3.11 Public Works
• The Shops facility,when connected to the network via fiber optic cable,will see an increase in performance
and network reliability.
• Integration with G.I.S. applications is important to many Public Works employees,because so much of the
work done in Public Works relies on quality spatial data.
• A new phone system will greatly improve customer service and the overall effectiveness at both the
Engineering and Shops facilities.
• The ability to create some color documents would be of value to Public Works for the many exhibits that they
create for public presentation.
• Access to the new Permitting system will be important as implementation of this important system continues.
• Public Works will greatly benefit from an improved document management system.
• Electronic mail and outbound faxing services will greatly enhance the ability of Public Works employees to
communicate internally and externally.
• Internet access will be of great assistance to many employees in the Public Works department.
City of Kent Technology Plan 1998-2000 31
4.0 Acknowledgements
A number of individuals and organizations have made contributions to the City's Technology needs and
have assisted us with the development of this plan. Thank you.
City of Bellevue Information Services Department
Vickie Birkenthal
Bill Higgins
International Data Corporation-Publications
I.S. Partners Group
Pat Ferrell
National League of Cities—Publications
Mayor's Leadership Team
The Moss Bay Group
Pacific Technologies, Inc.
TMC Group
City of Kent Technology Plan 1998-2000 32
Kent City Council Meeting
Date April 7, 1998
Category Bids
1. SUBJECT: SPRINGWOOD PARK TRAIL DAMAGE REPAIR
2 . SUMMARY STATEMENT: The bid opening for the Springwood Park
Trail Damage project was held on April 1, 1998, with 16 bids
received. The low bid was submitted by Ohana Nursery of
Buckley in the amount of $16, 161. 50. The Engineers estimate
was $29, 600.
Springwood Park Trail was damaged in the winter storms of 1996.
Funding for the project has been provided by the King County
Community Developme t Block Grant - Supplemental Flood Relief
Funds. The City re4ained the services of Horton Dennis
Associates to prepare the plans and specifications.
Staff recommends award of the contract to Ohana Nursery.
3 . EXHIBITS: Bid tab
4 . RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT• NO YES X
6. EXPENDITURE REQUIRED: $16, 161. 50
SOURCE OF FUNDS: Kina County Supplemental Flood Relief Grant
7 . CITY COUNCIL ACTION:
Councilmember �. ` • :=� moves, Councilmember �•.. �,'l: seconds
that the Springwood Park Trail Damage contract be awarded to
Ohana Nursery for the bid amount of $16, 161. 50.
DISCUSSION:
ACTION•
Council Agenda
Item No. 5A
BID TABULATION FORM
KENT PARKS AND RECREATION DEPARTMENT
CITY OF KENT, WASHINGTON
PROJECT: SPRINGWOOD PARK TRAIL DAMAGE REPAIR PROJECT NO. 98-02
DATE: APRIL 1, 1998
ADDENDUMS IN RECEIPT OF:
BIDDER BASE BID #1, #2, #3 Bond Proposal
Custom Dirt Works $26,359.75 ✓ ✓ ✓ ✓ ✓
Mer-Con, Inc. $20,767.00 ✓ ✓ ✓ ✓ ✓
MT Construction $26,421.00 ✓ ✓ ✓ ✓ ✓
Clean Service Co. $18,000.00 ✓ ✓ ✓ ✓ ✓
McDonald J.R.P. Corp. $21,957.00 ✓ ✓ ✓ ✓ ✓
ana Nursery $16,161.50 ✓ __ ✓ ✓ ✓ ✓
Oevco General Contr. $22,400.00 ✓ ✓ ✓ ✓ ✓
Tydico Inc. $201500.00 ✓ ✓ ✓ ! ✓ ✓
Dennis R. Craig Constr. $25,335.00 ✓ ✓ ✓ ✓ ✓
BBWT $27,050.00 ✓ ✓ ✓ ✓ ✓
Fast Cats $26,877.65 ✓ _✓ ✓ ✓ ✓
R.O.S. Construction $33,660.00 ✓ ✓ ✓ ✓ ✓
Gaston Bros. Excavation $25,650.00 ✓ ✓ ✓ ✓ ✓
Concrete Services $30,076.00 ✓ +✓ ✓ ✓ ✓
T.F. Sahli Construction $27,400.00 ✓ ✓ ✓ ✓ ✓
A-I Landscaping 8 Constr. $37,100.00 ✓ _ ✓ ✓ ✓ ✓
ENGINEERS ESTIMATE: $29,600.00
Kent City Council Meeting
Date April 7 , 1998
Category Bids
1. SUBJECT: S. 277TH ST/S.E. 274TH WAY, SCHEDULES 1 (GREEN
RIVER BRIDGE) AND 2 (108TH AVENUE S.E. BRIDGE)
2 . SUMMARY STATEMENT: The bid opening for this portion of the
corridor project was held on March 26th with nine bids
received. However, due to certain irregularities with the
project specifications, it is requested that all bids be
rejected. The project is tentatively scheduled to be re-bid on
April 17, 1998 .
The Public Works Director recommends that the contract be
rejected and tentatively re-bid.
3 . EXHIBITS: None
4 . RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $8, 685. 046. 02
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember �, L, J moves, Councilmember seconds
that all bids received on the S. 277th St/S. E. 274th Way,
Schedule 1 - Green River Bridge, Schedule 2 - 108 Avenue S.E.
Bridge be rejected and tentatively re-bid on April 17th.
DISCUSSION•
ACTION•
Council Agenda
Item No. 5B
CONTINUED COMMUNICATIONS
A.
R E P O R T S
A. COUNCIL PRESIDENT
B. OPERATIONS/PUBLIC SAFETY COMMITTEE
C. PUBLIC WORKS/PLANNING COMMITTEE
D. PARKS COMMITTEE
� l
E. ADMINISTRATIVE REPORTS
EXECUTIVE SESSION - Property Acquisition