HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 02/20/1996 sue!-G�J
Colty ofKent
Cult Council Meetingv
Agenda
CITY OF �n
4T
Mayor Jim White
Council Members
Christi Houser, President
Jim Bennett Jon Johnson
Tim Clark Leona Orr
Connie Epperly Judy Woods
February 20, 1996
Office of the City Clerk
CITY OF 1 V\LE-12��
SUMMARY AGENDA
rFa�n�4aa KENT CITY COUNCIL MEETING
February 20, 1996
Council Chambers
7:00 p.m.
MAYOR: Jim White COUNCILMEMBERS: Christi Houser, President
Jim Bennett Tim Clark Connie Epperly
Jon Johnson Leona Orr Judy Woods
CALL TO ORDER
ROLL CALL
1. PUBLIC COMMUNICATIONS
A. Introduction of Mayor' s Appointees
B. Regional Justice Center Update
C. Asia Pacific Trade Exchange Report
D. King County Open Space Bond Issue Report.-
E. Legislative Update
F. Report on Flooding
2 . PUBLIC HEARINGS
A. Land Use and Planning Board Ordinance
3 . CONSENT CALENDAR
A. Approval of Minutes
B. Approval of Bills
C. Drinking Driver Task Force - Appointment
D. Human Services Commission - Appointment
E. Rotary Club Donation - Acceptance
F. Removal of Surplus Houses - Authorization
G. YSFG Sports Grant - Acceptance
H. Plat of Rose' s Meadow - Bill of Sale
I. Plat of Stillwater Division One - Bill of Sale
J. Emergency Preparedness - Set Workshop Date
K. Term Limits - Set Hearing Date
L. Golf Park, Inc. - Bill of Sale
M. Sale of Surplus Equipment - Authorization
i)q N. Earthworks Detention and Settling Basin Emergency
Repair - Resolution - /`f56
O. e04AEc770A.)5 PACt4/r`/ HEHtrr! SrRviCEs CotiT�rtc7 ��
4 . THER BUSINESS r'FlMen»m�Nrs c THE Kcc CFfi4PTER a Erov�Ro,Vm6A17r9L
REvFCW 14 colnma,Ui7V 1MP,ACTInITIGAT1dN '-SET ii6AR�aJG MATE'
A. Modifications to Parking Stacking Space - ZCA-96-1
Avxd.D 8N oRsi
,,B. CoOrrectio,n�s .Facility Health Services Contract- � �
1..f3VLJE w-l. („�-E-,. t1�:EL"c .�+;�. ,�&rtox E.� - �,u.0. .�aal� 3-O .mac GL •
5. BIDS �J
None
6. CONTINUED COMMUNICATIONS
7. REPORTS
EXECUTIVE SESSION - Potential Litigation - /ef�, I 5
8. ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office and the Kent
Library.
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City in advance for more information. For
TDD relay service call 1-800-635-9993 or the City of Kent(206) 854-6587.
PUBLIC COMMUNICATIONS
Citizens wishing to address the Council will, at this time,
make known the subject of interest, so all may be properly
heard.
A) Introduction of Mayor' s Appointees
A
B) Regional Justice Center Update
C) Asia Pacific Trade Exchange Report
D) King County Open Space Bond Issue Report
E
E) Legislative Update
F) Report on Flooding
Kent City Council Meeting
Date February 20, 1996
Category Public Hearings
1. SUBJECT: LAND USE AND PLANNING BOARD ORDINANCE
2 . SUMMARY STATEMENT: This date has been set to consider an
ordinance on a new Land Use and Planning Board. In November
1995, the City Council adopted Ordinance No. 3252 dissolving
the Planning Commission, and designating the City Council
Planning Committee as the interim body until a new board is
created.
3 . EXHIBITS: Ordinance
4. RECOMMENDED BY: City Council
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
OPEN HEARING:
PUBLIC INPUT:
CLOSE HEARING:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember lML —seconds
to close the public hearing.
DISCUSSION:
ACTION: --- c:
Agenda
to No. 2A r
-�-'cX C.6kt✓y�/,�1� .c�E:c.�.�5'`�`�'d�`�__ �G`.' 'y,Y��'GGd�-'-f�G��L'j.GE-e{' .
ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, amending Chapter
2 . 30 of the Kent City Code relating to the
organization, duties and responsibilities of
the City of Kent Land Use and Planning Board.
WHEREAS, the City Council recently reorganized the
planning agency of the City of Kent ; and
WHEREAS, as part of this reorganization, the City
Council established a new land use and planning board to replace
the duties and responsibilities of the planning commission; and
WHEREAS, the City Council desires to organize and
establish the duties and responsibilities of the land use and
planning board; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES
HEREBY ORDAIN AS FOLLOWS :
SECTION i . Chapter 2 . 30 of the Kent City Code entitled
"Planning Agency" is hereby amended to read as follows :
CHAPTER 2 . 30 . PLANNING AGENCY
PART I . GENERALLY
Sec . 2 . 30 . 010 . Planning authority.
The city council hereby declares its intention to perform
all planning functions under RCW ch. 35A. 63 regarding planning
and zoning in code cities .
Sec. 2 .30 . 020 . Designation.
The planning agency of the city is hereby created. The
planning agency shall consist of the land use and planning board,
the planning department, and other bodies established by the city
council to perform planning functions on behalf of the City of
Kent . They shall serve in an advisory capacity to the mayor and
the city council .
PART 2. PLANNING DEPARTMENT
Sec . 2 . 30 . 060 . Creation.
There is created the city planning department . The planning
department shall consist of the following divisions : planning
services development services and office of housing and human
services The planning department shall perform planning and
zonina functions conduct plan reviews and issue building and
development Qermits enforce buildina codes manaae the_ citv' s
2
housing and human service program and perform other duties as
established by the city council .
Sec. 2 . 30 . 070 . Duties and pewe-L-a responsibilities .
The planning department shall have the following duties and
responsibilities .
A. The planning department through the plannina director,
shall administer the affairs of the planning agency. It shall be
the duty of the planning director to be the official spokesperson
for the agency, to set the acrenda for the land use and planning
board public hearings workshops and meetings to prepare all
materials such as agendas staff reports and special reports for
the land use and planning board to collect and to analyze and
use �spenssb=e� el_ y ' l g ' technical
data to determine logical matters of urban development within the
city. The planning department shall be responsible for preparing
and updating the comprehensive plan, preparing and amending the
zoning code, subdivision code and any other codes or ordinances
whie`ram-detea-fffined 15y ther , te be within
I-xe i-ea e= the r j'• The planning
de artment through the develo ment services division shall
issue building permits and enforce the building codes as
-rescribed in Chapter 14 . 08 entitled "Enforcement of the Building
Codes . "
3
B . The _ t agency, through the planning
department shall u r
eeldneil
effiee r . advise the moor and city
council on planning matters . The planning department may carry
out special projects at the request of the city council which
requests shall be forwarded to the planning d4mi"'c� depa�nt
through the office of the mayor.
C . The planning department shall function as an
administrative department of the city aiding in the coordination
of city planning activities within the overall administrative
program of the city government . The vlanning department shall
forward items for consideration to the land use and planning
board.
D. The pjanning depaiatffient agency shall advise th '�
r
i
en
8-n
2es and affiendfRents te ei-dinanees who:el fetil within
rthe range ef the _ 1
i-at}gir ti3e--l-and
6evelepfRental responsible
for all planning matters including but not limited to,
comprehensive plan formulation and amendments annexation zoning,
zoning code subdivision code and other assianed codes . It shall
be the responsibility of the planning department to prepare the
plans and codes for these planning matters and the responsibility
of the land use and planning board to hold public hearings on
4
these plans and codes when advised to do so by the planning
department The land use and planning board after holding one
or more public hearings shall forward its recommendation on the
planning• de-oartment ' s proposals to the citv council for final
action The council may hold public hearings and perform other
related functions on specific plannina matters in addition to or
in lieu of deleaating this function to the land use and -olannina
board.
e3tafft±nei- en all a-�d eendit=
Sec . 2 . 30 . 080 . Planning director- -Creation.
There is hereby created the e€fife position of city planning
director who shall be appointed by the mayor.
See 2 39 999 Same
The plann=erg direete._ 91- a , lee appe�Jintell in aeeei=61anee w t t
the pr-ev:isiens r the :tyr Kent Pelieies and P�ceeeeluia:es
Sec. 2 . 30 .1.94 090 . Same- -Duties and pewers responsibilities .
A. The planning director shall have be in charge of the
planning department . The planning director shall prepare an
annual planning program and an annual budget to implement this
program. The planning director shall represent the planning
agency before government eEf�:e4maTs agencies and the
public as deemed necessary. The planning director or a designated—
plannina staff member shall be present at all city council and
land use and planning board meetings and
adjidstffient public hearings_ f
the pjanning elepai-tfflent staff as an
t ,
�i.,. �. nryyi r izc�!-
"eff�m±99je339, state—a.��
t a
B . The planning director is responsible for hiring and
supervising employees of the planning department .
Sec . 2 .30 .3.�� 100 . Office of housing and human services- -Created.
There is hereby created in the city the office of housing
and human services . The office of housing and human services
shall not be a separate department , but rather shall be a
division of the planning department , reporting directly to the
planning director.
Sec. 2 .30 .a-24 110 . Same--General duties and gewers
resionsibilities .
The office of housing and human services shall plan,
organize, and administer the activities and functions concerning
human service issues , including the development and assessment of
6
human service needs, determination of priorities for human
services, evaluation and recommendation of funding requests, and
the monitoring of performance of services provided by human
service organizations and agencies . The office of housing and
human services shall coordinate activities with other human
service planning agencies and organizations . Additionally, the
office of housing and human services shall coordinate human
service activities between city administration and the city human
services commission, and shall implement policy recommendations
established by the human services commission and provide
necessary support to the human services commission in the
performance of its duties .
Sec. 2 .30 .33$ 120 . Same--Manager.
The housing and human services manager shall manage the
office of housing and human services under the direct supervision
of the planning director as delegated pursuant to RCW Title 35A.
The housing and human services manager shall be appointed by the
planning director.
Sec . 2 .30 .44-G 130 . Same--Staff.
The housing and human services manager shall, in accordance
with appropriate city policy, recruit and hire employees as may
be budgeted from time to time by the city council to the office
of housing and human services . Staff employees shall report
directly to the housing and human services manager.
Sec . 2 .30 .3-56 140 . Same- -Salary of staff .
The salary of the hous_zg and human services manager and
staff employees shall be th=_= as established in the city annual
budget .
effiee
L i s
a
Lley he hettsiftg an -htlfa
s-eta-ren ef—the-plann=erg d p- -
..,a L. l l b L 4t the
' a;
en
in the ' gdegar�me - r
�s—d•aa��! �e �� fa==et=e
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athe het±q±nff .�
e a
=�29—rna�ag
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eliffim�nateel in this eee 4-en=--l bear ed to the el-ftee eF
PART 3 . LAND USE AND PLANNING BOARD
Sec . 2 .30 .E 150 . Creation.
There is hereby created the land use and planning board.
8
Sec . 2 . 30 .E-160 Membership, terms residence requirements and
compensation.
A The land irse atd Plann ng hearrd Shall eensist ez these
eetineil r the s-s e sei l ee mmitt e ea s
e4 ! y eeiinei l The to = eaeh mefnbei- 6` the hand ttse aned
planni � earl she!! be the same to :m that he er- she—sei-ve-s- erg
the- plane±ng eefFffftittee .
A. The land use and planning board shall consist of seven
(7) members , each of whom shall be appointed by the mayor and
confirmed by the city council Appointments shall be deemed
confirmed if not acted on within thirty (30) days following the
mayor' s submittal of his or her nomination to the council
president .
B . The members of the land use anel p _ __ l5eal-el h , ,
to
ee ne l mextbei-s €ems - the eimb —eeune}!and ese ept that
net Sees estal5lis hed €er e•ettne•4:1 members fer sidehempen
B . The terms of office of the members of the land use and
planning board shall be three (3 ) years When a vacancy occurs
on the land use and planning board appointment for that position
shall be for three (3) years or for the remainder of the
unexpired term, whichever is the shorter period of time All new
terms shall expire on December 31 of the last year of the term
No more than three (3) terms may expire in any given year.
C. Initial appointments shall be as follows
1) 2 seats for a one (1) year term
2_) 2 seats for a two (2) year term
9
3) 3 seats for a three (3) year term
All appointments thereafter shall be for three (3 ) - vear terms .
D. Members of the land use and planning board may be
dismissed by the mayor for missing twentv-five (25) percent or
more of the regularly scheduled meetinqs in a twelve month period
without such absence being excused by the board for
inefficiency, for neglect of duty, for a finding by the land use
and vianning board of a member' s violation of any code of conduct
established bv the board or for misfeasance or malfeasance in
office .
E . As authorized pursuant to RCW 35 21 200 all appointees
to the land use and planning board shall be residents of the City
of Kent When making the appointments the mayor shall consider
a ointments from residents residing at different locations of
the City.
F . The appointed members of the land use and planning board`
shall serve without compensation except that reimbursement for
authorized travel and sub istence may be made to the extent such
may be budgeted for by the city council Reimbursement for such
shall come from the city budget category designated planning
commission travel and mileage and subsistence .
Sec . 2 .30 .3199 170 . Organization, meetings, and records .
A !P 633 6E the !and ase d t,l 5
tizie land idse and planning bear-d shall be the plannint�
The seei-etary shall the agenda and ffiinates an4fflaint in
10
A. The land use and planning board shall elect a chair
person and vice-chairperson from among its members which terms
shall expire December 31 each year. The secretary of the land
use and planning board shall be the planning director. The
secretary shall set the land use and planning board agenda for
workshops and public hearings prepare minutes which may be taken
from electronic recording of public hearinas and keep such
records as are necessary for the proper operation of the board
all of which shall be a matter of public record
1� . The land use and
� heaL-d shall held
ether-pubite meetings and establish t Ies of pi-eeedr�e rei-
the een4;aeting of busim 3e6$zvi whiehzhe ;eeai=el was b t
B . The land use and planning board shall conduct at least
one regular meeting each month for conducting aeneral business
hearinas , and other related business except when there is not an
agenda item to be considered or heard in which case the land use
and planning board secretary shall notify the board members the
local press and post a notice at the place the land use and
plannina board regularly meets to ina that due to a lack of
business a meeting is cancelled The land use and plannina board
shall establish and operate under a set of bylaws which bylaws
shall prescribe the rules of procedure for public hearings and
workshops and a code of conduct for its members The time and
-place of reaular and special meetings including workshops shall
be established by the bylaws
Section 2 .30 .200:180 . Duties and pewees responsibilities
heal-ings- to theme icehensi e—plan ant-he
11
=mglementatien `heree€ The land ise—and planning beard mar
er-dinanees wh=eh 4all wit-hin t-he ffi:tnetien and et
A The land use and planning board shall operate as part of
the plannina agency and shall except in those instances when the
city council has determined to consider the matter, hold public
hearinas on comprehensive plan formulation and amendments ,
annexation zoning zoning code and subdivision code and other
assigned code formulation and amendments which have been prepared
and submitted to the board by the plannincr department The land
use and plannina board after holdina one or more public hearinas
on these matters shall refer the planning department ' s proposals
and its recommendation to the city council for the council ' s
final action .
B—she land rise an6 planningb _a shall actA:-n an -_ v- .
vY�
L t
Ge' r i ,
41Z'GTr'
B . In lieu of or in the alternative to the land use and
planning board considering and holding hearings and perform other
related functions on matters set forth in subsection (A) above
the city council may elect to perform these functions on such
matters directly without takina input from the land use and
plannina board.
12
Sec. 2 .30 .2-14 190 . References to planning commission.
All references in the Kent City Code to the planning
commission shall mean the land use and planning board.
SECTION 2. Transition of Boards. The City Council Planning
Committee shall continue to sit as the land use and planning
board as authorized pursuant to ordinance No. 3252 until the land
use and planning board, as established pursuant to this
ordinance, is convened and the bylaws for said board are adopted.
SECTION 3 . Severability. If any section, sentence, clause
or phrase of this ordinance should be held to be invalid or
unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity
or constitutionality of any other section, sentence, clause or
phrase of this ordinance .
SECTION 4 . Effective Date. This ordinance shall take
effect and be in force thirty (30) days from and after its final
passage as provided by law.
JIM WHITE, Mayor .
13
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
PASSED day of 1996 .
APPROVED day of 1996 .
PUBLISHED day of 1996 .
I hereby certify that this is a true copy of Ordinance
No . , passed by the City Council of the City of Kent,
Washington, and approved by the Mayor of the City of Kent as
hereon indicated.
(SEAL)
BRENDA JACOBER, CITY CLERK
planbbb.ord
14
.............
CONSENT CALENDAR
3 . city council Action:
Councilmember IL,11114 _move6, Councilmember
secondaQ that Consent Calendar Items A through N be approved.
Discussion '-
Action
3A. Approval of Minutes.
Approval of the minutes of the regular Council meeting of
February 61 1996.
3B. Approval of Bills.
Approval of payment of the bills received through January 16
and paid on January 31, 1996 after auditing by the Operations
Committee on February 7, 1996.
Approval of checks issued for vouchers:
Date Check Numbers Amount
1/30/96 164384-164831 $1, 357, 503 . 62
1/31/96 164832-165045 1, 347 , 274 . 84
$2 , 704,778.46
Approval of checks issued for payroll for January 16 through
January 31, 1996 and paid on February 5, 1996:
Date Check Numbers Amount
2/5/96 Checks 209110-209458 $ 263 , 662 .55
Advices 31321-31852 558 ,453 . 61
$ 822, 116. 16
Council Agenda
Item No. 3 A-B
Kent, Washington
February 61 1996
Regular meeting of the Kent City Council was called to order at
7:00 p.m. by Mayor White. Present: Councilmembers Bennett,
Clark, Epperly, Houser, Johnson, Orr and Woods, Operations
Director/Chief of Staff McFall, City Attorney Lubovich, Public
Works Director Wickstrom, Planning Director Harris, Fire Chief
Angelo, Police Chief Crawford, Parks Director Hodgson, Human
Resources Director Viseth, and Finance Director Miller.
Approximately 40 people were in attendance.
The flag salute was lead by Boy Scout Troop 407 .
PUBLIC Kent Arts Commission 1996 Community Arts Grant
COMMUNICATIONS Awards. Mayor White and Carol McPherson, Chair
of the Arts Commission, awarded grants from the
Arts Commission to the following recipients:
Rainier Chorale, MASK Theatre, Kent Parks Youth/
Teen Program, Northwest Renaissance Poets,
Performers and Publisher, Special Populations
Resource Center, Kent Senior Activity Center, and
Kent School District.
Employee of the Month. Mayor White announced
that Barbara Keohane, Administrative Assistant at
the Kent Corrections Facility, has been selected
as Employee of the Month for February. He noted
that Ms. Keohane is thorough and dedicated, and
executes her duties efficiently and without
complaint. Police Chief Crawford commended her
for her work, and Ms. Keohane expressed her
appreciation.
Introduction of Mayor's Appointee. The Mayor
introduced Roxanne Ketch, whom he has reappointed
to the Kent Bicycle Advisory Board.
Boy Scout Week. Mayor White read a proclamation
noting that Boy Scouts of America emphasizes
personal growth and service to others, that all
areas of scouting are delivered to youth by
trained volunteers, and that there are 3,778, 269
boys nationwide participating in Boy Scouts pro-
grams. He declared February 4-10, 1996 as Boy
Scout Week in the City of Kent and encouraged all
citizens to acknowledge the young men who parti-
cipate in the scouting program. The proclamation
was presented to Dennis Johnson, a City employee
who volunteers his time to work with the Boy
Scouts.
Legislative Update. Arthur Martin explained the
major issues affecting cities, which are property
1
February 6, 1996
PUBLIC rights, limiting lobbying by cities to only
COMMUNICATIONS elected officials, and the drainage issue.
Martin reminded the Council that there is a
Suburban Cities reception at 5: 00 P.M. tomorrow
evening.
CONSENT HOUSER MOVED that Consent Calendar Items A
CALENDAR through S be approved. Woods seconded and the
motion carried.
MINUTES (CONSENT CALENDAR - ITEM 3A)
Approval of Minutes. APPROVAL of the minutes of
the regular Council meetings of January 21 1996,
and January 16, 1996 .
HEALTH & (CONSENT CALENDAR - ITEM 3J)
SANITATION Cedar Meadows Plat. AUTHORIZATION to accept the
bill of sale for the Plat of Cedar Meadows sub-
mitted by Pacific Industries, Inc. for continuous
operation and maintenance of 845 feet of water
main, 545 feet of sanitary sewers, 536 feet of
street improvements and 840 feet of storm sewers,
as recommended by the Public Works Director. The
project is located at 116th Avenue Southeast and
Southeast 228th Place.
(CONSENT CALENDAR - ITEM 3K)
Carpinito Business Park. AUTHORIZATION to amend
the Carpinito Business Park Bill of Sale. At the
December 19th Council meeting, the Bill of Sale
for Carpinito Business Park, located at 84th Ave.
S. and S. 222nd Street, was accepted in full
which included 58 feet of sanitary sewer. It has
since been determined that this sewer line was
private construction and as such, this portion of
the bill of sale needs to be amended.
It is the recommendation of the Public Works
Director to delete 58 feet of sanitary sewer
improvements from the Carpinito Business Park
bill of sale acceptance.
STREET (CONSENT CALENDAR - ITEM 3G)
VACATION Street Vacation - S. 218th Street. ADOPTION of
Resolution No. 1454 setting a hearing date of
March 19 , 1996, for the S. 218th Street Vacation.
The Public Works Department has received a
request for street vacation for a portion of S.
218th Street from Gary Volchok.
2
February 6, 1996
STREET (CONSENT CALENDAR - ITEM 3I)
IMPROVEMENTS S. 240th Street Agreement. AUTHORIZATION for the
Mayor to execute the S. 240th Street Agreement
with King County for the improvement of S.E.
240th Street from 116th Avenue S.E. to 132nd
Avenue S.E. , authorization for the sale of
councilmanic bonds to finance the City's upfront
share, and authorization that the debt service be
paid out of the utility tax revenues of the
street fund, as recommended by the Public Works
Committee.
(CONSENT CALENDAR - ITEM 3M)
James Street/4th Avenue Improvements. ACCEPT as
complete the contract with Shoreline Construction
for the James Avenue/4th Avenue Improvements
project and release of retainage after State
releases, as recommended by the Public Works
Director. The original contract was $282 ,206.26.
The final construction cost was $265, 680.27 .
(CONSENT CALENDAR - ITEM 3N)
Frager Road Guardrail. ACCEPT as complete the
contract with Petersen Brothers for the Frager
Road Guardrail Rehab (Meeker St. - 212th St. )
project and release of retainage after State
releases, as recommended by the Public Works
Director. The original contact was $65, 059 . 50.
The final construction cost was $66, 897.50.
SIDEWALKS (CONSENT CALENDAR - ITEM 3L)
Tree Grate Supply Contract. ACCEPT as complete
the contract with Urban Accessories, Inc. for the
Tree Grate Supply Contract, and release of
retainage after State releases, as recommended by
the Public Works Director. The tree grates were
supplied for the Downtown Sidewalk Rehabilita-
tion, Phase II contract. The original contract
amount was $43, 512 . 00. The final construction
cost was $47, 082 . 00, the overage being a result
of the purchase of 6 additional tree grates after
the contract was awarded.
WATER (CONSENT CALENDAR - ITEM 30)
Kent Springs Transmission Main Repair. ACCEPT as
complete the contract with R.W. Scott for the
Kent Springs Transmission Main Repair project and
release of retainage after State releases, as
recommended by the Public Works Director. The
original contract was $1, 130, 950. 76. The final
construction cost was $995, 604 . 23 .
3
February 6, 1996
PUBLIC WORKS (CONSENT CALENDAR - ITEM 3E)
Recycling Coordinator/Education - Department of
Ecology Agreement. AUTHORIZATION for the Mayor
to sign the Recycling Coordinator/Education
Grant Agreement with the Department of Ecology
and establishment of a budget in the amount of
$57,596, as recommended by the Public Works
Committee. This agreement specifies the re-
sponsibility of the City in working towards the
expansion of existing recycling programs as well
as the implementation of new waste reduction and
recycling programs and education. These programs
are administered by the Department of Public
Works Conservation Specialist.
(CONSENT CALENDAR - ITEM 3F)
State Revolving Fund Loan Agreement - Garrison
Creek. AUTHORIZATION for the Mayor to sign the
Garrison Creek State Revolving Fund Loan
Agreement with the Department of Ecology and
establishment of a budget in the amount of $2 . 1
million, as recommended by the Public Works
Committee. D.O.E. has selected 33 local govern-
ments to receive funding for 39 water quality
projects under the State Water Pollution Control -
Revolving Fund. The Garrison Creek 98th Avenue
Regional Treatment Pond has been ranked eligible
under this program. The City has received
concurrence from D.O.E. that they will fund
retroactively. The loan has a 20-year payback
with an interest rate of 4 . 8 percent.
(CONSENT CALENDAR - ITEM 3H)
Segregation LID 330 - Assessment #6 Amended.
ADOPTION of Resolution No. 1455 authorizing the
segregation of Assessment 16 Amended in LID 330
to accommodate the sale of property, as recom-
mended by the Public Works Committee. This
segregated property will pay its designated share
of the LID assessment.
PUBLIC SAFETY (CONSENT CALENDAR - ITEM 3C)
Designation of Agent for Disaster Recovery.
ADOPTION of Resolution No. 1453 designating the
Fire Chief/Emergency Management Director as
the city's application agent.
In order to be eligible to receive moneys for
recent response efforts to the wind storm, an
Application Agent must be identified. Items that
are eligible for reimbursement are overtime and
uninsured losses to City property.
4
February 6, 1996
ANNEXATIONS (OTHER BUSINESS - ITEM 4A)
Interlocal Agreement with Ring County Regarding
Annexations. At its December 19, 1995, Council
meeting, the City Council approved a proposed
Interlocal Agreement with King County relating to
the processing of building permits and Land Use
Applications for areas annexed to the City of
Kent. Due to the pending Meridian Annexation,
this Interlocal was submitted to the City Council
without final approval of King County. King
County subsequently requested changes to the
agreement. The only major substantive change
relates to the SEPA provisions which provide that
,the City of Kent shall serve as lead agency for
all pending applications.
In order to clarify that the agreement covers the
Meridian Annexation, the City Attorney suggested
changing the wording in the first sentence of
Section 17 to read as follows: "This Agreement
shall govern all annexations to the City
effective after December 31, 1995, in which
applications for development approval are then
pending with the County. "
Lubovich then explained that there are correc-
tional changes, but the substantive changes deal
with SEPA where the City becomes the lead agency
on pending applications. He noted that this is a
five-year agreement which can be terminated upon
thirty days notice by either party.
ORR MOVED to approve and authorize the Mayor to
enter into the Interlocal Agreement with King
County regarding annexations, as just amended by
the City Attorney. Woods seconded and the motion
carried.
PLANNING (CONSENT CALENDAR - ITEM 3Q)
Land Use and Planning Board Ordinance.
AUTHORIZATION to establish February 20, 1996 at
7 : 00 p.m. as the time and date for 'a public
hearing on the proposed Land Use and Planning
Board Ordinance.
APPOINTMENTS (CONSENT CALENDAR - ITEM 3P)
Rent Bicycle Advisory Board. CONFIRMATION of the.
Mayor's reappointment of Roxanne Ketch to con-
tinue serving as a member of the Kent Bicycle
Advisory Board. Her term will continue to
12/31/97.
5
February 6, 1996
HUMAN (CONSENT CALENDAR - ITEM 3R)
RESOURCES Voluntary Retirement Incentive Program.
APPROVAL to extend the Voluntary Retirement
Incentive Program for 1996-97 , as recommended
by the Operations Committee.
The Voluntary Retirement Incentive Program
provides a temporary window of opportunity for
eligible employees to retire from the City while
providing them additional financial security.
The purpose of the Program is to recognize and
reward the dedication, loyalty and distinguished
service of long-term employees, while providing
savings to the City. Our records indicate that
twenty two (22) employees are eligible during
this period of time. Many of these employees
have expressed interest in retiring. No future
requests are planned for an extension of the
Voluntary Retirement Incentive Program.
POLICE (CONSENT CALENDAR - ITEM 3D)
Corrections Facility Health Services Contract.
APPROVAL of a three-month extension of the jail
health services contract with Seattle-King County
Department of Public Health, as recommended by -
the Public Safety Committee. This extension will
allow the City time to identify a new jail health
services provider, as Seattle-King County
Department of Public Health has served notice
that they no longer want to provide this service
to the Kent Corrections Facility.
FINANCE (CONSENT CALENDAR - ITEM 3B)
Approval of Bills. APPROVAL of payment of the
bills received through January 15 and paid on
January 15, 1996 after auditing by the Operations
Committee on January 31, 1996 .
Approval of checks issued for vouchers:
Date Check Numbers Amount
1/12/96 163872-164333 $2 , 115, 304 . 46
1/16/96 164334-164383 95 , 253 .37
$21210,557.83
6
February 6, 1996
FINANCE AAPproval of checks issued for payroll for
January 1 through January 15, 1996 and paid on
January 19, 1996:
Date Check Numbers Amount
1/19/96 Checks 208769-209109 $ 284, 875.43
Advice 30866-31320 587 , 045. 95
$ 871,921. 38
(CONSENT CALENDAR - ITEM 3S)
Investment Policy. ADOPTION of Ordinance
No. 3278 relating to the investment policy. At
their January 31, 1996 meeting, the Operations
Committee recommended adoption of Kent's first
Investment Policy. The City has received a
letter from the Municipal Treasurers' Association
stating that Kent was awarded the national
association's "Certification of Excellence" for
its "outstanding written investment policy" and
commending the City for "enhancing its fiscal
responsibility in the management. of fiscal
funds. "
REPORTS Council President. Houser announced that the
Suburban Cities dinner will be held in Lake
Forest Park on February 14, and asked interested
Councilmembers to contact Ms. Banister.
Operations Committee Johnson noted the next
committee will be held at 4 : 30 p.m. on
February 7.
Planning Committee Orr announced that the next
committee meeting will be held on February 20th
at 4 : 00 p.m. , and that it will be combined with a
Land Use and Planning Board meeting.
Orr also noted that a meeting regarding the Land
Use and Planning Board will be held on Monday
afternoon to finalize a draft proposal to bring
to Council on February 20th, and asked that
Councilmembers provide input by then.
Administrative Reports Mayor White noted that
he has spoken with officials from three
communities in Norway who are interested in
forming a Sister City relationship with the City.
He said he has invited the officials to visit
Kent, and that he may visit Norway later this
year.
7
February 61 1996
REPORTS Operations Director McFall informed the Council
that March 26 has been tentatively set for a
tabletop exercise on emergency preparedness, and
asked Councilmembers to inform him if this date
is a problem. He added that the exercise will be
held in the Council Chambers.
McFall noted that the City has been invited to a
meeting being held tomorrow night by individuals
who are interested in annexation of the Meridian
Valley Country Club area. He said representa-
tives from the City will attend this meeting to
discuss the issues and the pros and cons, and
added that it is very preliminary at this point.
He noted that the meeting will be held at
7 : 00 p.m. at the Meridian Valley Country Club
clubhouse and welcomed any interested Council-
members to attend. He pointed out that imple-
mentation of the Growth Management.Act must be
balanced with the City's ability to respond and
deliver services.
EXECUTIVE At 7 :25 p.m. , McFall reminded the Council of an
SESSION executive session of approximately 15 minutes to
discuss potential litigation.
ADJOURNMENT The meeting reconvened and adjourned at 7: 55 p.m.
C[c-&-{�e�---
Brenda Jae CMC
City Cler
8
.............
Kent City Council Meeting
Date February 20, 1996
Category Consent Calendar
1. SUBJECT: DRINKING DRIVER TASK
n FORCE - APPOINTMENT
G� `�-
2. SUMMARY STATEMENT: Confirmation of the Mayor's appointment
of Peter Mourer to serve as a men er of the Drinking Driver
Task Force. Mr. Mourer is the Director of Kent Youth and
Family Services in Kent. He has worked in Kent for the past
eight years and previously served as a member of the Kent Human
Services Commission. Mr. Mourer will replace Mark Shaw, whose
term expired. This appointment will continue to 1/1/99.
3 . EXHIBITS: Memo from Mayor White
4. RECOMMENDED BY: Mayor White
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION•
Council Agenda
Item No. 3C
MEMORANDUM
TO: CHRISTI HOUSER, CITY COUNCIL PRESIDENT
CITY COUNCIL MEMBERS
FROM: JIM WHITE, MAYOR
DATE: FEBRUARY 7, 1996
SUBJECT: APPOINTMENT TO DRINKING DRIVER TASK FORCE
I have recently appointed Peter Mourer to serve as a member of the Drinking Driver Task Force.
Mr. Mourer is the Director of Kent Youth and Family Services in Kent. He has worked in Kent for
the past eight years and previously served as a member of the Kent Human Services Commission.
Mr. Mourer will replace Mark Shaw,whose term expired. This appointment will continue to 1/1/99.
I submit this for your confirmation.
JW:jb
Kent City Council Meeting
Date February 20, 1996
Category Consent Calendar
1. SUBJECT: HUMAN SERVICES COMMISSI�O�Npp- APPOINTMENT
2. SUMMARY STATEMENT: confirmation of the Mayors appointment
of Brad Bell to serve as mem er of the Kent Human Services
Commission. Mr. Bell is a lifelong Kent resident and has his
own business in Kent, "Brad Bell and Associates. " He currently
serves as President of the Kent Community Foundation, is a
member of the Kent Chamber of Commerce, and is a Past
Distinguished President of Meridian Kiwanis. He will represent
the business category of the Commission. Mr. Bell is looking
forward to serving on the Human Services Commission and is
particularly interested in children at risk. He will replace
Jason Hong, who resigned, and his appointment will continue to
1/1/98.
3. EXHIBITS: Memo from Mayor White
4 . RECOMMENDED BY: Mayor White
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
. ACTION•
Council Agenda
Item No. 3D
MEMORANDUM
TO: CHRISTI HOUSER, CITY COUNCIL PRESIDENT
CITY COUNCIL MEMBERS
FROM: JIM WHITE, MAYOR)Z,�)
DATE: FEBRUARY 7, 1996
SUBJECT: APPOINTMENT TO KENT HUMAN SERVICES COMMISSION
I have recently appointed Brad Bell to serve as a member of the Kent Human Services Commission. Mr.
Bell is a lifelong Kent resident and has his own business in Kent, Brad Bell and Associates. He currently
serves as President of the Kent Community Foundation, is a member of the Kent Chamber of Commerce,
and is a Past Distinguished President of Meridian Kiwanis. He will represent the business category of the
Commission.
Mr. Bell is looking forward to serving on the Human Services Commission and is particularly interested in
children at risk. He will replace Jason Hong,who resigned, and his appointment will continue to 1/l/98.
I submit this for your confirmation.
JW:jb
...........
Kent City Council Meeting
Date February 20, 1996
n Category Consent Calendar
Y-
1. SUBJECT: ROTARY CLUB DONATION -
2 . SUMMARY STATEMENT: thorizatio to accept the donation
from the Rotary Club of Kent i�amount of $9, 184. 00 for
renovations to the Old Fishing Hole, and to make the necessary
budget change.
In December, 1995 the Rotary Club of Kent donated $9, 184 for
the Old Fishing Hole. The project involves installation of
three picnic tables; gravel for path around lake; native
vegetation; trash containers; signage; mini shelter to house
kiosk with interpretive signage; and materials for interpretive
signage around lake.
3 . EXHIBITS: Letter of award from the Rotary Club of Kent
4. RECOMMENDED BY: Staff Parks Committee
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO ✓ YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
. ACTION•
Council Agenda
Item No. 3E
Date: January 31 , 1996
To: Pam McFall, City of Kent
Phone: 859-4002
Fax: 859-4005
From: Sue Moore
Rotary Club of Kent
Phone: (206) 358-2716
Fax: (206) 358-2717
Number of pages including this cover memo: 1
RE: $9,184 in funding for the Old Fishing Hole project
Project description:
Three picnic tables installed; gravel for path around lake with labor provided
by Eagle Scouts; native vegetation to enhance Lakeshore, path and totem pole
area; trash containers; signage at Meeker/Frager Road identifying Kent Rotary
Old Fishing Hole Park; mini-shelter to house kiosk for interpretive signage
and community information; materials for interpretive signage around lake
with labor provided by Eagle Scouts
Timetable:
Majority of project should be completed by mid April 1996
Kent Parks Department to assist in planning and advertising a Youth Fishing
Derby at the site, expected to take place late April or early May 1996. Kent
Rotary will organize and run the derby and provide funding
Please call (206)358-2706 if you do not receive ali pages,or cannot read this transmittal.
Kent City Council Meeting
Date February 20 , 1996
IV V I, Category Consent Calendar
n 1. SUBJECT: REMOVAL OF SURPLUS HOUSES
2 . SUMMARY STATEMENT: Auth0rizat(,iioo^"n18 meted- to remove
three surplus houses loca e a 0134 SE 264th, 120 North
Kennebeck, and 24623 Russell Road by gift or donation.
Interested parties will be required to secure adequate
insurance protecting the City and comply with all rules and
regulations if relocating the houses within the Kent City
limits.
3 . EXHIBITS: None
4 . RECOMMENDED BY: Staff Parks Committee
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION•
Council Agenda
Item No. 3F
cot
Kent City Council Meeting
Date February 20, 1996
Category Consent Calendar
1. SUBJECT: KING COUNTY CULTURAL RESOURCES YOUTH SPORTS
FACILITIES GRANT (YSFG)
/ 0 65LP°
2 . SUMMARY STATEMENT: uthorizatio to accept the grant from
King County Cultural Resources n he amount of $35,950 for
renovations to the playground structure at Kiwanis Tot Lot #3 ,
and to make the necessary budget change.
On January 25, 1996, King County Cultural Resources Department
awarded Kent Parks a $35, 950 grant for renovations to the
playground structure at Kiwanis Tot Lot #3 .
3 . EXHIBITS: Letter of award from King County Cultural Resources
Division
4 . RECOMMENDED BY: Staff Parks Committee
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO ✓ YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION•
Council Agenda
Item No. 3G
l;
King County
Parks and Cultural
Resources Department
506 Second Avenue Suite 1108 _
Seattle,WA 98104-2311
(206)296-7503 January 25, 1996
(206)296-8686 FAX
Helen Wickstrom, Superintendent
City of Kent Parks and Recreation
220 Fourth Avenue South
Kent, WA 98032
Dear Ms. Wickstrom:
I am pleased to inform you that King County has awarded a 1996 Youth Sports Facilities
Grant(YSFG) in the amount of$35,950 to the City of Kent Parks and Recreation
Department and the Kiwanis Club of Kent for the Kiwanis Tot Lot#3 Playground
Structure Renovation project.
Your proposal was one of four that were received during the 1996 YSFG application
cycle. I recommended your project to the County Council for funding because it
demonstrates the kind of community partnership that will help make the YSFG Program
successful.
King County Parks Department staff may have already contacted you regarding the status
of your award. This letter serves as your official notice; please keep it in your project file
along with a copy of your proposal. The next step will be the completion of the County
contracting requirements. Funds will,be available to the project on a reimbursable basis
through King County when the entire five to eight week contracting process has been
completed. Please do not incur any cost against your project until you have received an
"authorization to proceed" notice from King County.
If you have any questions or require additional information, please call Kevin Brown,
Program Administrator at 296-4289.
Sincerely,
Cr L- s
Director
CL:kb
cc: Steve Anderson, President, Kiwanis Club of Kent
Pamela McFall, Parks Development Coordinator, City of Kent
Kent City Council Meeting
^� Date February 20. 1996
Category Consent Calendar
1. SUBJECT: PLAT OF ROSE' S MEADOW -BlTb— LE
2 . S STAT As recommended by the Public W roli :ks
Director, authorizatio o accept the bill of sale for the Plat
0 oses Meadow su mitted by Lakeridge Development, Inc. for
continuous operation and maintenance of 1,263 feet of sanitary
sewers�p� The project is located at 26102 124th Avenue SE.
3. EXHIBITS: Vicinity map
4 . RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION:
Council Agenda
Item No. 3H
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Kent City Council Meeting
Date February 20. 1996
Category Consent Calendar
1. SUBJECT: PLAT OF ST�I�LQL/�W�A,,,T,,EER - DIVISION ONE
^11 (.�`�` G�yl"
I 2 . SUMMARY ST As recommended by the Public Works
I erector authori ation to accept the bill of sale for he Plat
of Stillwater - Division 1 submitted by Lakeridge Development,
Inc. for continuous operation and maintenance of 447 feet of
sanitary sewers/ The project is located at 128th Avenue SE &
SE 264th Street.
3 . EXHIBITS: Vicinity map
4. RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES i
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS*
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
.ACTION:
-
Council Agenda
Item No. 3I
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Kent City Council Meeting
Date February 20, 1996
Category Consent Calendar
k
1. SUBJECT: EMERGENCY PREPAREDNESS lfeffle9if6P-
- 2 . SUMMARY STATEMENT: Authorization to set Tuesday, April 9,
at 6: 00 p.m. as the date ana Lime for a tabletop exercise on
emergency preparedness. The workshop will be held in the
Council Chambers.
3 . EXHIBITS: None
4 . RECOMMENDED BY:
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
.ACTION•
Council Agenda
Item No. 3J
Kent City Council Meeting
Date February 20, 1996
Category Consent Calendar
1. SUBJECT: TERM LIMITS --�6E
2 . SUMMARY STATEMENT: Authorization to set March 5, 1996, at
7 : 00 p.m. as the date and�i�public hearing on City
Council and Mayor term limits .
3 . EXHIBITS• None
4 . RECOMMENDED BY: w `�—
(Committee, Staff, Ex4biner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO ✓ YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
. ACTION•
Council Agenda
Item No. 3K
..........
Kent City Council Meeting
Date February 20, 1996
Category Consent Calendar
1. SUBJECT: GOLF PARK, INC. —SILL-e OA7E
11
2 . SUMMARY s recommended b the Public Wor
hector uthor ation to accept the bill of sale for Golf
Park, submitted by Golf Park, Inc. for continuous operation and
maintenance of 195 feet of waterline, and 1,497 feet of
sanitary sewers The project is located at 9116 S. 212th
Street.
3 . EXHIBITS: vicinity map
4. RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO ✓ YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
.ACTION•
Council Agenda
Item No. 3L
C \ SE i
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/1
Kent City Council Meeting
Date February 20, 1996
Category Consent Calendar
T TTTLT/1T T ff T TT V 1T
1. SUBJECT: SALE OF SURPLUS EQUIPMENT
`�Tno
2. SUMMAR ecommended b the Public Works
ommittee authorization to declare certain Equipment Rental
vehicles, no longer needed by the City, as surplus and
authorize that they be sold at the State of Washington auction
3 . EXHIBITS: Public Works minutes and Public Works memorandum
4. RECOMMENDED BY: Public Works Committee
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO ✓ YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
. ACTION•
Council Agenda
Item No. 3M
SURPLUS EQUIPMENT
Wickstrom distributed a list of vehicles that we are proposing to surplus. He noted that one of the
vehicles is an'82 one-ton truck and has very low mileage. He said this is a Parks truck that has been
replaced; is damaged on the right side; no one is using this truck and we want to get rid of it while
it still has value. Wickstrom stated that we are asking that these vehicles be declared as surplus and
authorize their sale at the next state auction.
Committee unanimously recommended declaring this equipment as surplus.
4-WAY STOP GOWE SUIST AVE& GOWE STIRAILROAD
In response to Judy Woods, Wickstrom explained that at the last Committee meeting staff was
directed to survey all the merchants because they had expressed some concerns on the safety issues
and near-msues; that's why the stop signs were initially installed. He said there was a verbal survey
but he is waiting for a written survey with all the merchants signatures; we would bring that survey
back to Committee for determination. He said this item should be back at the next Committe
meeting.
Clark suggested using one of the barricades with blinking lights as advanced signing.
Meeting adjourned: 4:30 p.m.
3
FROM:OMNIFRX TO:CITY CF KENT ENGINEERING FEB 14. 199G 4:00PM 9227 P.02
PUBLIC WORKS OPERATIONS
MEMORANDUM
Phone: 859-3395 Fax: 859-3664
Date: February 14, 1996
To: Don Wickstrom, Public Works Director
From: F.ddy Chu, Operations Manager
Subject: Surplus Equipment
I am requesting the following equipment be approved for surplus. We hope to get the vehicles, except
for the two wrecked cars, into the state auction dated March 16th. All of this equipment has been
replaced. We will obtain quotations from wrecking yards to dispose of the wrecked vehicles as they
have been used for parts. The six pieces of miscellaneous equipment will be sold at the next state
equipment auction on May 11 th.
Unit 9 Description Mileage Serial 4
365 87 Chev Caprice 73,356 150044
Originally purchased for Fire Prevention (Yr121). In 1993 car was renumbered
mid assigned to police patrol to gain miles. It is worn out, has an old-style
carburetor and has become difficult to maintain.
72 82 Dodge IT Rarn 350 Flatbed 30,244 281749
The body is in very poor condition and the hydraulics to the body have failed.
84 82 Dodge 1TDump 80,955 281750
Propane fuel; truck and dump body are worn out from hard use.
240 87 Chevrolet Van 65,800 160300
This van has been replaced and is no longer needed in the Motor Pool.
316 89 Kawasaki Cycle 43,630 506314
Has accumulated maximum mileage for our use as a police cycle.
332 84 Ford LTD Brown 641312 233760
Originally a police undercover vehicle and has been used
as a line vehicle for the last two years.
FROM:OMNIFPX TO:CITY OF KENT ENGINEERING FED 14, 1996 4:01PM a227 P.03
Memo Surplus Equipment
February 14, 1996
Page 2
Unit# Description Mileage Serial#
066 85 Dodge Van 847960 281035
Purchased for the Senior Center and since used as a line vehicle.
150** 74 Lawn Sweeper N/A 464724
No longer usable for grounds maintenance.
102** 84 Beuth Roller N/A 1071
Brakes on this equipment were always a feature; they are completely
worn out now.
129** 84 Mott Flail Mower N/A 75-7377
Main mower shaft is bent.
609** 88 Ride Mower N/A 81929
673** Mower Deck N/A None
No longer usable with our equipment
623** 89 Olathe Sweeper N/A 166327
No longer usable for grounds maintenance.
361* 91 Chev Caprice Unknown 133801
Wrecked and stripped for parts, should be scrapped.
352* 90 Chev Caprice 91,976 146376
Wrecked and stripped for parts; should be scrapped.
* Will be sold using bids front wrecking yards.
** Will be disposed of at the heavy equipment auction.
cc: John Hillman
Bill Price
Frank Olson
rrcos�x
Kent City Council Meeting
Date February 20, 1996
Category Consent Calendar
1. SIIBJECT: EARTHWORKS DETENTION AND SETTLING BASIN EMERGENCY
REPAIR
2 . SUMMARY STATEMENT: Adopti of Resolution No. /�'s
declaring that an emerge xists with respect to getting the
Earthworks detention and settling basin facility in shape to
address the balance of the winter storm, as recommended by the
Public Works Committee. As a result of the recent flooding of
February 8th/9th, the settling basin is full of material washed
down from Mill Creek Canyon. As such, staff would like to take
advantage of the dry weather and clean the basin in order to be
ready for the next storm event. Previous similar clean-ups
have cost approximately $80, 000.
3. EXHIBITS: Public Works minutes and resolution
4. RECOMMENDED BY: Public Works Committee
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES r�
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
.ACTION•
Council Agenda
Item No. 3N
PUBLIC WORKS COMMITTEE
FEBRUARY 14, 1996
PRESENT: TIM CLARK GARY GILL
CONNIE EPPERLY TOM BRUBAKER
7UDY WOODS
DON WICKSTROM
FLOODING REPORT
Wickstrom distributed photos of the February 9th flood to the Committee. He stated that as far as
the rainfall,based on the USGS gauge at East Valley& 192nd Street, on February 8th Kent had 3.17
inches of rain and over a four day period between February 5th- 8th, Kent had 5.25 inches of rain.
He said that all the blowouts, for example, 256th, 288th, and 112th were County roads. As far as
the Meridian Annexation area, we had debated whether or not to annex 256th and 288th as part of
the annexation and luckily, we decided not to. Wickstrom said that those were County roads that the
County will have to address. He further said that all of Central Avenue flooded from the Earthworks
down to the Valley freeway but this will be resolved when we get all the box culverts upgraded, plus
the Lagoon facility which will allow a place for the water to store. He said that most of the flooding
will be resolved, at least on the valley floor area. The Garrison Creek facility, the new trunk system
we built at the shopping center, worked well; the detention basin was not in operation yet because
it is not completely done and Wickstrom said that the State Fisheries will not allow us to put it into
service because they thought it would become an erosion problem. Wickstrom said that the detention
pond is north of the Valley Com Center at the end of 98th Avenue. He said that at the end of that
road we have a 5 acre site which has 53-acre feet of storage available which will be in use next year.
Wickstrom said that the river is flowing high and will continue to flow high another 4 or 5 days which
is why the Kmart area on Washington Avenue didn't drain out. We had to pump it out into the river;
which also relieved the flooding on Naden Ave. because it drains under the freeway behind Langston
Landing and out into the Washington Avenue system and then into the river. He said that Third
Avenue, down by the bridge is probably still flooded because that has a small outlet into the river and
that flap gate is closed because of the high river water. He said there aren't any houses affected by
its flooding.
Wickstrom said our big cost will be cleaning the Earthworks detention basin and also noted that both
the Earthworks and the Upper Mill Creek detention basin, which is located at 267th and 108th, went
into overflow conditions around 2:30 a.m., Thursday and we had to regulate them manually in order
to prevent flooding down thru the Senior Center. Wickstrom said now we are looking at what we
can do to open some of the roads during these storm events in order to give people some alternative
1
access, which was the biggest problem. We want to look at Kmart for some type of small pump
station that will allow the water to drain so traffic can get thru Washington Avenue. He said cleaning
the Earthworks Park last time cost us $80,000 so we are proposing to pursue it on an emergency
basis to get ready for the next storm event, in case there is another one. He noted that there will be
something on this subject in the Council agenda for February 20th on authorizing an emergency
operation. Wickstrom said that hopefully we will have it under construction by that time in order to
take advantage of this window of dry weather.
In response to Clark,Wickstrom said James Street was closed. He said that last summer we installed
one box culvert by Fisher Development Park on S. 228th and we have a whole series of box culverts
to replace including Central Ave.,Naden Ave,under the freeway, S. 228th and driveways thru Fisher
Development Park. That will relieve the flooding from essentially Smith Street to the Valley freeway.
We will also be putting in a new box culvert around Bowen Scarff. Wickstrom said that the stretch
of stream from Earthworks Park down to where the diversion takes off to the Lagoons, we are
improving the capacity in that reach so we won't have the local flooding in that area and will be able
to divert it into the Lagoon.
Clark said that a statement should be made at the Council meeting to clarify all this. He noted that
people have been paying into the utility tax and we should let them know what we did do
successfully, what is underway and, still to be accomplished, in order to relieve some of the
problems.
Wickstrom noted that we do hope to get reimbursed thru FEMA for the emergency cleaning project.
He said we also have concerns about our levy system especially at Signature Point. Wickstrom said
that the last high river which was about 2 - 3 weeks ago, took out part of the levy and hopefully, it
was not washed away more in this storm. He said that FEMA concurred with about $1.5 million
worth of improvements from the last declaration. We will see how much more damage has occurred
with the levy system when the river goes down.
Brubaker stated that in terms of Earthwork Parks,there will be either a motion or resolution, ratifying
that staffs determination under the general emergency ordinance to go ahead and do the work.
Committee unanimously recommended a resolution ratifying the staffs determination for general
emergency repair at Earthworks detention basin.
SPECTRA-NET TELECOMMUNICATIONS
Clark had a flyer from Spectra Net Telecommunications and said that we would like to explore this.
Brubaker said he will review the information and pass it along to Ron Spang.
2
RESOLUTION NO.
A RESOLUTION of the City
Council of the City of Kent,
Washington, relating to the clean up
of the Earth Works Park detention
and settling basin facility, finding
that an emergency exists and
requiring the immediate clean up of
the basin.
WHEREAS, the City' s Earth Works park also operates as a storm
water detention and settling basin facility for the Mill Creek
Canyon drainage basin; and
WHEREAS, the City, on February 8 and 9 , 1996, experienced
extraordinary flooding, which drained into and overflowed the Earth
Works detention basin, filling it with debris and material that
obstructed the normal operational aspects of that basin; and
WHEREAS, the City, on February 2 , 1996, declared a general
state of emergency in the City as a result of that flooding to
allow for prompt response and recovery due to the flood; and
WHEREAS, the Earth Works park detention and settling basin
facility, in its current condition, cannot effectively operate as
a storm water detention and settling basin facility; and
1
WHEREAS, this deteriorated condition of the Earth Works Park
facility presents a real and present danger to the health, safety
and welfare of the users of the park and all those citizens within
Kent who are affected by the Mill Creek drainage network; and
WHEREAS, because of the immediate threats to public health,
safety and welfare, an emergency exists that requires the immediate
clean up of the Earth Works Park detention and settling basin
facility at the earliest possible opportunity in order to be ready
for any following storm event without first obtaining the benefit
of any State Environmental Policy Act (SEPA) review, if SEPA
review would be applicable to this project, or the City' s public
bidding requirements for Public Works projects; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY
RESOLVE AS FOLLOWS :
Section 1 . The above listed recitals are found to be true and
correct in all respects and are incorporated by reference .
Section 2 . The City Council finds that the Earth Works Park
stormwater detention and settling basin facility, in its current
condition as a result of recent flooding, constitutes a threat to
public health, safety and welfare .
Section 3 . The City Council finds that an emergency condition
exists necessitating the immediate clean up of the Earth Works Park
facility at the earliest possible time .
2
Section 4 . Because the City must take immediate action due to
this emergency, the City Council finds that, if SEPA were to apply
to this project , the City' s action would be categorically exempt
from SEPA requirements because of this emergency situation pursuant
to WAC 197-11-880 , and further the City Council also finds that
this action shall also be exempt from the City' s public bidding
requirements for Public Works projects .
Section 5 . As a result of this emergency condition, the
City' s Director of Public Works is authorized to implement and
proceed with the construction of this clean up process under such
terms and conditions as he deems appropriate to alleviate the
emergency condition.
Section 6 . The City' s Director of Public Works also shall, to
the extent reasonably possible, comply with the substance of both
State and Local SEPA Laws and all applicable public bidding
requirements .
Section 7 . The costs incurred by the City for the
construction of this clean up operation shall be paid for from the
City' s operations fund of the City' s storm utility.
Passed at a regular meeting of the City Council of the City of
Kent, Washington, this day of 1996 .
Concurred in by the Mayor of the City of Kent, this day
of 1996 .
JIM WHITE, MAYOR
3
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
I hereby certify that this is a true and correct copy of
Resolution No. , passed by the City Council of the City
of Kent, Washington, on the day of 1996 .
(SEAL)
CITY CLERK
�TH.aes
4
Kent City Council Meeting
Date February 20. 1996
Category Other Business
1. SUBJECT: CORRECTIONS FACILITY HEALTH SERVICES CONTRACT
2 . SUMMARY STATEMENT: The current Jail Health Services
contract expires on March 31, 1996. The Police Department
advertised for "Requests For Proposals, " and after a complete
review, recommends the proposal received from
Occupational Health Services.
0
3 . EXHIBITS: occupational Health Services proposal
4 . RECOMMENDED BY: Staff will go before Public Safety Committee
on 2 20 96
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REOUIRED: $84 000 (1996) $117 880 (19971
SOURCE OF FUNDS: General Fund - already budgeted
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
to accept the proposal from Occupational Health Services for
Jail Health Services.
DISCUSSION•
. ACTION:
Council Agenda
Item No. A.B'
30
KENT POLICE DEPARTMENT
February 15 , 1996
TO: ,Yfavor Jim White and Members of the Ciry Council
FROM: Captain Charles E. Miller
SUBJECT: Jail Health Services Provider
Recently I advertised for "Requests for Proposals" for medical care
for our inmates. I received inquiries from four providers, on site
visits from three, and two proposals . I had to reject one of the
proposals as they not only failed to send it in on time they did
not send it to the City Clerk.
I am recommending the attached proposal by Occupational Health
Services of Valley Medical Center because it is a good one, not .,
because it is the only one. It increases services to the inmates
and reduces the amount of time corrections staff spends on medical
issues without increasing the costs . And most important, the
provider has experience in jail health services .
Besides providing the same services as Seattle King County Public
Health Department they are also proposing additional services.
- They are also providing some services at a lower cost or will
perform services that were previously performed by corrections
staff. These services include:
Four additional hours of on site coverage
Labor and Industries rates for most outside services
Free telephone consultation 24 hours a day
Free pick up and delivery of prescriptions
Access to Medical Director and Manager 24 hours a day
We do not pay for substitute coverage during vacations or
other forms of leave
Supplies and laboratory test billed at their costs
Issue inmates ' medications when on site
Dental care at a location closer than previously used
Triage corrections staff on site for on the job injuries
The City of Renton has contracted with Occupational Health Services
as their provider of jail health services for the last year.
Deputy Chief Don Perrson is very pleased with their services and
recommends them very highly.
220 JVb<3rd arreer
Perron, Wa 98055
clin!c 206 656-5020
:dminis,rarron 206 575-2562
Fax 206 556-50 79
i
January 25, 1996
City Clerk
City of Kent
220 4th Avenue South
Kent, WA 98032-5895
RE: Jail Health Services Proposal
Dear City Clerk:
Valley Medical Center's Occupational Health Services program is pleased to be able to respond to
your request for Jail Health Services. The attached proposal outlines the services OHS can
provide to assist City of Kent's Correction Facilities in implementing a quality medical program
for both inmates and employees. In the proposal you will clearly see why Valley Medical Center
is more qualified than our competitors in terms of jail health services experience, the level of
products and services we will provide, and the convenient access to VMC's reputable clinics.
We look forward to discussing the proposal specifics with you. If you have any questions or need
further information please contact me at (206) 727-2438, Thank you for giving OHS the
opportunity to respond to your request for bids.
Sincerely, 1� t
9a)4"
YodyA. Mahoney
Accounts Manager
Valley
Medical
Center
Valley Medical Center
OCCUPATIONAL HEALTHSERVICES
PROPOSAL FOR SERVICES
To
CITY OF KENT CORRECTIONS FACILITY
.TAIL HEALTH SERVICES
Originally Submitted: January 25, 1996
Requested Revisions: February 1, 1996
VALLEY MEDICAL CENTER HAS
JAIL HEALTH SERVICES EXPERIENCE
VMC is the current medical provider for City of Renton 's Jail.
VALLEY MEDICAL CENTER CAN DELIVER
MORE THAN EXPERIENCE
Valley Medical Center will deliver more than the competition. This proposal
includes the following service enhancements that respond to what the Corrections
Facility needs:
Daily delivery of prescription medication
• More clinical coverage than current level of service
• More convenient dental services through a local provider
• Local Emergency Room back-up
• Injury treatment for employees from Occupational Health specialists
• Competitive laboratory fees for drug screens
WHY VALLEY MEDICAL CENTER
IS THE MOST QUALIFIED CANDIDATE
Jail Health Service Experience
Current health services provider for City of Renton's Jail
No other local health care organization has jail health service experience, with the
exception of the Public Health Department
Customer Satisfaction
Highest rated health care services in South King County in patient and employer
satisfaction surveys*
Employee Health Experience
Regionally and nationally recognized Occupational Health Services program
Experts in Employee Health and Work-Site Health Promotion Programs
Board-Certified Occupational and Environmental Physicians
Experience Serving Businesses & Running On-site Health Services
On-site health services management for Kenworth and City ofRenton's jail
On-site delivery of drug testing, flu shots, hepatitis B vaccines, and exams
Health services responsive to community and businesses
The best employers of South King County work with VMC
Client list exceeds 1,000 employers
Convenient and accessible urgent and follow-up injury treatment
VMC Quality
Services are backed by a reputable and quality driven medical center.
Fully integrated system combining emergency, inpatient and outpatient services
Emergency Service Experience
Busiest Non-Military Emergency Department in the Northwest
Level III Trauma Designation
Medical Staff Quality
Stringent credentialing requirements
Exemplary Medical Staff
Full liability and malpractice coverage
Board-certified physicians
* 1995 Endreson Survey and Ryan Associates Employer Survey
TABLE OF CONTENTS
Introduction to Valley Medical Center....... .......................................................................... 1
VMCQuality....................................... ......................................................................... 1
Emergency Services Experience.......... . ......................................................................... 1
Experience Serving Businesses............ .......................................................................... 1
MedicalStaff Quality........................ ......................................................................... 1
ProposalOverview.................................... ........................................................`..................2
Basic Program Components ..................... ...........................................................................2
ClinicalStaff and Services ................... ........................................................................2-3
Telephone Consultation Services ........ ............................................................................3
Policies/Procedures & Clinical Guidelines........................................................................3
DentalServices................................................................................................................3
AppointmentCoordination.............................................................................................: 3
Medical Records Management......................................................................................
3-4
InsuranceBilling..............................................................................................................4
Program Management and Medical Oversight..................................................................4
ManagementTeam....................................................................................................4
ManagementResponsibilities..................................................................................4-5
Additional Program Elements................................................................................................ 5
Stocking Supplies & Medication...................................................................................... 5
Delivery of Prescription Medication..... ........................................................................... 5
Occupational and Employee Health Se,, ices.................................................................... 5
On-the-Job Injuries....................... .......................................................................5-6
EmployeeHealth .......................... ......................................................................... 6
OptionalServices..................................... ........................................................................6
Transportation................................... ......................................................................... 6
Services Not Provided by Jail Health vice Guidelines.................................................. 6
PsychiatricServices........................... ......................................................................... 6
Deliverables ........................................... .........................................................................7
Termsand Conditions ............................. .........................................................................7
FeeSchedule........................................... .....................................................................8-9
Management &Medical Team Profiles..... ....................................................................... 10
INTRODUCTION TO VALLEY MEDICAL CENTER 1
VMC QUALITY
Valley Medical Center has just celebrated its fiftieth birthday in serving the health care needs
of the communities in South King County. Since our beginning in 1945, we have been
dedicated to providing quality, cost-effective patient care and enriching the community by
offering services responsive to the community and businesses. Valley Medical Center is
accredited by the National Joint Commission on Accreditation of Health Care Organizations
and is licensed by the Washington State Department of Social and Health Services. Both
organizations recognize the quality care and services provided at.Valley Medical Center.
Valley is also a member of the American and Washington State Hospital Associations.
EMERGENCY SERVICES EXPERIENCE
We continually strive to serve the community needs and have a fully integrated system that
combines emergency, inpatient and outpatient services. Our Emergency Department is the
busiest in the Northwest, with the exception of the military. In June of 1995, Valley's
Emergency Department was given a Level III Trauma designation by the State. A distinction
shared with only two other hospitals. Our inpatient services are highly regarded, and in a
recent report comparing South King County hospitals, Valley received an overall grade of A-
for amounts charged to patients. Only four other hospitals in the State were rated as high,
and the highest grade given to any other South King County medical center was a C-.
EXPERIENCE SERVING BUSINESSES
Valley's primary care outpatient services have grown and represent our efforts to improve the
community's access to health care by developing clinics where our patients live and work.
Another outpatient service is the Occupational Health Services Program which provides the
link between Valley and the corporate community. Occupational Health Services (OHS) has
significant experience working with employers in South King County, forming partnerships to
address workplace safety and health issues. Major clients include City of Renton, Kenworth,
Insulate Industries, and M.A. Segale, Inc. Currently, OHS manages on-site medical programs
for the City of Renton's jail and Kenworth.
MEDICAL STAFF QUALITY
Valley prides itself on being a fully integrated medical center that is supported by outstanding
credentials and exemplary staff. Physicians and medical staff associated with Valley go
through a strict credentialing process that determines each provider's clinical privileges.
Valley Medical Center has excellent liability and malpractice insurance to support the
provision of health services by our large medical and clinical staff. The highly skilled clinical
personnel and medical staff work as a team to continually evaluate and improve the quality of
care.
Citv of Kent Corrections Facility Page 1
Proposal for Jail Health Services
Valley's superior services will surely address City of Kent's Corrections Facility medical needs.
The information that follows outlines the services and costs that Valley Medical Center's
Occupational Health Services Program is proposing for Jail Health Services.
PROPOSAL OVERVIEW
Valley Medical Center's Occupational Health Services goal is to meet the City of Kent's defined
jail health services needs through an experienced team of health care professionals and a quality-
driven organization. Valley Medical Center is in a position to offer on-site services, convenient
and accessible medical facilities to provide additional injury and illness treatment to both inmates
and employees, emergency services, and a solid administrative team to implement and maintain an
effective jail health services program.
This proposal describes basic program components and additional program elements which Valley
Medical Center can uniquely offer. A response to requested optional services is also included in
this proposal. The basic components include clinical staff and services, telephone consultation,
policies/procedures and clinical guidelines, appointment coordination, medical records
management, insurance billing, and program management and medical oversight. Additional
services include supplies and medication stocking, local dental service referrals, a coordinated
triage system for work-related injuries and illnesses based on Jail requirements, and employee
health services. The combination of services that VMC can provide will assist City of Kent's
Corrections Facility in building a medical program that is beneficial on multiple levels.
BASIC PROGRAM COMPONENTS
CLINICAL STAFF & SERVICES
OHS will arrange for clinical staff appropriate to the needs of the Corrections Facility. VMC
will provide the malpractice insurance and assume all medical liability for the clinical staff. It
is our objective to recommend the most economical option for the best medical care. A
combination of a registered nurse and physician assistant with urgent care experience is
suitable for the services required at the Jail. Stephen Giles, the Physician Assistant currently
working at City of Renton's Jail, will also staff City of Kent's Jail. OHS' Medical Director,
Dr. Karen Nilson, will provide the ongoing physician oversight Dr. Nilson's and Stephen
Giles curriculum vitaes have been included at the end of this proposal.
Both the RN and PA will be responsible for providing medical services to the inmates and
treating within their scope of practice and license. Basic dental services such as tooth blocking
and pain relief will be provided on-site by the clinicians. The clinical staff will be responsible
for ordering lab tests and x-rays. These ancillary services will be at an additional fee to the
City of Kent (see fee schedule). The staff will conduct 14 day health appraisals per
City of Kent Corrections Facility Page 2
Proposal for Jail Health Services
procedures, and provide vaccinations and TB testing at the Jail's request or based on a
defined set of OHS protocols. The administration of prescription and over-the-counter drugs
will be conducted by OHS staff when they are on-site, with the responsibility of leaving
written instructions for the Corrections staff for after- hours administration.
The clinical staff will be on-site for a minimum of 40 hours per week, including a minimum of
20 hours per week of sick call. To ensure quality and properly delivered health services, the
clinical staff will need to provide dual coverage to review patient charts, exam findings, and
issue prescriptions. However, OHS will ensure that the minimum number of overlap hours
occur. It is estimated that no more than a total of 4 hours a week would be overlapped.
Therefore, OHS guarantees 36 hours of clinic coverage using 40 clinical staff hours.
TELEPHONE CONSULTATION SERVICES
The clinical staff, Medical Director and Clinic Manager will all be available 24 hours per day,
7 days per week for telephone consultation or special problem solving. OHS will provide
written guidelines for the use of the telephone consultation service.
POLICIES/PROCEDURES & CLINICAL GUIDELINES
The clinicians will follow clinical protocols, practice parameters, and medical triage guidelines
defined by OHS to manage patient care effectively, and to determine appropriate use of
services and referrals to outside providers. Operating policies and procedures will be defined
jointly by OHS and the Corrections Facility, to ensure an efficiently operated clinic and that
the needs of the Jail are met.
DENTAL SERVICES
OHS has identified a North Renton Dental Clinic that can provide clinical services to inmates
with back-up from Harborview. This Dental Clinic will handle insurance billing and bill Citv
of Kent separately at usual and customary rates.
APPOINTMENT COORDINATION
As part of the clinical staffs regular duties, they will be responsible for scheduling and
coordinating all appointments that utilize outside providers and services, including dental.
However, transportation to these outside providers will not be provided by OHS. (See
Optional Services).
MEDICAL RECORDS MANAGEMENT
In coordination with OHS administration, the on-site staff will be responsible for
confidentially maintaining medical records of all inmates. Medical history, health receiving/
screening forms, initial and follow-up assessments, and exam, lab, and x-ray findings will be
City of Kent Corrections Facility Page 3
Proposal for Jail Health Services
recorded and kept for Jail medical records. The clinicians will coordinate with outside
.providers to obtain chart notes on services provided outside the Jail. OHS will work with the
Corrections Facility staff to define medical record needs for current inmates and those that
transfer to other facilities.
INSURANCE BILLING
In coordination with OHS, the clinical staff will handle the insurance billing for the inmates
and verify coverage to ensure that the City of Kent's expense is minimized.
PROGRAM MANAGEMENT AND MEDICAL OVERSIGHT
Ongoing program management for the Corrections Facility will be provided by a qualified
administrative team from Valley Medical Center's Occupational Health Services Program.
Key benefits of this service to the City of Kent is one point of contact for the entire medical
program, and 24 hour phone call or beeper access to the management team. This
administrative team would also be available to meet on a quarterly basis with the City of Kent
to review the Jail Health Services program. VMC would take on all the management aspects
of the medical program and provide full medical liability coverage as a part of this program.
Management Team. The administrative and medical oversight team includes Karen Nilson,
MD, Medical Director, and Kelly Morse, RN, CEN, Clinic Manager. Both Dr. Nilson and
Kelly Morse have excellent credentials and experience that qualify them to provide the type of
management and medical oversight that will lead to a successful program.
Dr. Nilson is Board-Certified in Occupational and Environment Medicine, as
well as Internal Medicine. Dr. Nilson has held Medical Director positions for the
last 11 years and effectively performs both her roles as administrator and
clinician. Her experience will contribute to a solid management and medical
team.
Kelly Morse is a Certified Emergency Nurse who has eleven years experience in
emergency and critical care. For the last three years, Kelly has been the Clinic
Manager for Occupational Health Services. Her significant amount of experience
in managing clinical programs and staff will ensure effective program
management.
See Profiles Section for additional information
Management Responsibilities. The administrative team's responsibilities will be to manage
the contract and deliverables, set-up the medical program, and coordinate the ongoing
operational aspects of the Jail Health Services program. This includes hiring, training,
City of Kent Corrections Facility Page 4
Proposal for Jail Health Services
evaluating, and credentialing qualified clinicians, scheduling, identifying service gaps, problem
solving, records management, as well as identifying and procuring medication and supplies.
Again, all medical liability insurance is managed by VMC, and the Corrections Facility staff
will have phone call or beeper access to both members of the management team.
Dr. Nilson and Kelly Morse will also be responsible for the quality of medical services
delivered to the inmates and employees. In addition, they will ensure that referrals are made
appropriately, and that the staff are working within their scope of practice for which they are
licensed. Dr. Nilson will work closely with the selected clinicians to continually monitor the
needs of the Jail.
ADDITIONAL PROGRAMELEMENTS
Due to our health care organization's large number of resources, Valley Medical Center is in a
position to provide City of Kent with additional services.
STOCKING SUPPLIES & MEDICATION
Valley Medical Center can assist City of Kent in identifying and stocking the supplies
necessary for the Clinic. Inventory monitoring would become part of the clinical staffs
regular duties, and OHS would bill City of Kent a monthly fee for the amount of inventory
used at the actual cost to OHS.
Over-the-counter medication stocking can be handled the same way. OHS would identify and
stock drugs that are commonly used and bill City of Kent for the amount dispensed at the
actual cost to OHS.
DELIVERY OF MEDICATION
Valley Medical Center can also assist in the delivery of prescription medication. VMC's
courier service could delivery prescriptions daily, Monday-Friday, at no additional charge to
the Corrections Facility. Weekend, holiday, and emergency deliveries could also be provided
but at an additional rate, subject to our contract.
OCCUPATIONAL AND EMPLOYEE HEALTH SERVICES
On-the-Job Iniuries. OHS has experience in assisting employers manage workers'
compensation costs by providing cost-effective and appropriate injury treatment. Injured and
ill employees can be referred to the Occupational Health Services Clinic for treatment. The
clinical staff can triage injured employees so that they seek appropriate care. For non-
emergency care, the clinicians would refer to an OHS clinic. For emergent care, the clinicians
would call 911 for hospital transport. In addition, the clinicians would initiate the paperwork
and notify the Jail of a referral. This triage system can reduce workers' compensation costs to
City of Kent Corrections Facility Page 5
Proposal for Jail Health Services
City of Kent through immediate not ion of an injured employee, limiting the number of
911 calls, and reducing the use of t mergency Department. This triage service will be
included at no additional charge and d become standard as part of this contract.
Employee Health. OHS also offers ite employee health services such as Flu Shots, TB
Skin Tests, Hepatitis B Vaccinatio, Id Drug and Alcohol Testing. OHS can provide
and/or administer the vaccines, and --ollect and/or coordinate lab services for drug and
alcohol testing. These immunization i tests would be provided at the most competitive
rates available. OHS would assist tht rections Facility in identifying the most competitive
lab processing fees.
�— OPT 4L SERVICES
TRANSPORTATION
As mentioned in the appointment rdination section, VMC is not able to provide
transportation to and from medical f es for inmates. However, the clinicians can work
with the Corrections staff to assure :sportation is available for scheduled appointments
with outside providers. In addition, xrt of the triage guidelines, the clinical staff will call
911 for an emergency response team transportation to a hospital.
SERVICES NOT PROVIDED B AIL HEALTH SERVICE GUIDELINES
OHS can provide on-site physician se :s at the Corrections Facility request at an additional
charge. Although VMC is not dire: able to provide mobile x-ray services, arrangements
can be made to use x-rays at the Au OHS clinic. This service would be available during
OHS' regular business hours on a pr anged basis. VMC's Emergency Room can provide
x-rays after-hours. For both loca certain offenders would need to be triaged to
Harborview. X-ray services will be c �d at usual and customary rates. VMC's Emergency
Room is also available for emergent ; services for treatment and stabilization of patients.
Admissions for overnight care would to be transported to Harborview.
PSYCHIATRIC SERVICES
VMC would like to assist the City -ent in identifying cost-effective alternatives to the
current level of service provided in I iiatric services. Therefore, OHS would attempt to
evaluate alternatives to improve th` rvice. The evaluation would be included at no
additional charge. The clinical compo, would be charged by the medical provider at a usual
and customary rate.
City of Kent Corrections Facility Page 6
Proposal for Jail Health Services
~ DELIVERABLES
As part of this contract, OHS would deliver the following goods and services:
List of recommended supplies for the Clinic
Procurement of supplies
List of recommended medications
Procurement of medication
Daily delivery of prescription medication, Monday-Friday, excluding holidays
Hiring standards
Telephone consultation service guidelines
Policies and procedures
Clinical protocols for quality care
Nurse practice parameters
Triage guidelines
Scope of practice for each medical provider type
Proof of medical certification and license
Proof of liability insurance
Physician oversight done by OHS' Medical Director
Program management as outlined in the proposal
TERMS AND CONDITIONS
• Term of contract is April 1, 1996 - December 31, 1997.
• To deliver quality staff and services, OHS is requesting 6 weeks lead time from the time
the bid is awarded to provide full-time coverage stated in this proposal. OHS can staff the
clinic part-time with 4 weeks lead time. This is a negotiable request.
• Final terms and conditions will be negotiated through a formal contract agreement
City of Kent Corrections Facility Page 7
Proposal for Jail Health Services
FEE SCHED ULE
BASIC PROGRAM COMPONENTS =:; FEE
Clinical Staff and Services April 1-December 31, 1996
Registered Nurse&Physician Assistant $84,000
Malpractice Insurance
Trained clinicians for back-up/coverage January 1-December 31, 1997
Medical Director Oversight 5117,880
On-site services 40 hourshveek(including a minimum of
20 hours/week of sick call)
Injury and illness treatment services
14-day Health Appraisal Exam services(see lab fees below)
Administration of vaccinations&TB tests
Basic dental services, i.e. tooth blocking&pain relief
Triage System
Medication Administration
24 hour Telephone Consultation Services Included in annual rate
Access to clinical staff 24 hours/day,7 days/week
Telephone Consultation Guidelines
Policies/Procedures & Clinical Guidelines Included in annual rate
Operational Policies&Procedures
Clinical Protocols,Practice Parameters, &Triage Guidelines
Usual and customary rates
Dental Services
A ointment Coordination Included in annual rate
Ongoing Medical Records Management Included in annual rate
Initial Photocopying of Records One time fee at usual and customary
rates
Insurance Billing Included in annual rate
Program Set-Up,Management&Medical Oversight Included in annual rate
Program Set-up
Recruiting,Hiring, Credentialing Staff
Training
Scheduling
Medical Records System
Operational Maintenance
Access to Medical Director and Clinic Manager
24 hours/day,7 days/week
Quarterly Meeting Attendance
Ongoing Personnel Management
Problem-Solving
Identifying Service Gaps
Medical Oversight
Access to Medical Director and Clinic Manager
24 hours/day, 7 days/week
Quarterly Meeting Attendance
Quality Assurance
Quality Improvement
Scope of Practice Monitoring
Referral Monitoring
City of Kent Corrections Facility Page 8
Proposal for Jail Health Services
7Blood
ASIC PROGRAM COMPONENTS (continued) FEE
ealth Appraisal Tests
Draw $15.00 (off-site only)
BC with Differential S12.00
rine Collection S15.00 (off-site only)
Urinalysis $11.00
Throat Culture S26.95
RPR S10.00
Dilantin Level S30.00
Chem Panel -19 S20.00
VDRL S 17.00
TB Skin Test S12.00
Culture Specimen,Bacteria S18.00
Gram's Stain, Smear(Stain&Interpretation) S9.00
Pregnancy Test,Urine S11.00
Chlamydia S13.50
Trichomonas S8.00
All other aeneral medical related tests Usual and customary rates
ADDITIONAL PROGRAM ELEMENTS FEE
Supplies &Medication Stocking No additional charge for inventory
monitoring. Actual goods billed at
OHS' cost.
Delivery of Medication
Daily Delivery of Prescription Medication (Monday-Friday) No additional charge
Weekend and Emergency Deliveries Arranged at a ne otiated rate
Occupational and Employee Health Services
On-the-Job Injury Triage System No additional charge
On-site Employee Health Services To be priced at competitive rates but
Flu Shots provided on-site for convenience
TB Skin Test
Hepatitis B, Series of Three Injections(includes vaccine)
Hepatitis B,Injection only
Hepatitis B Titer
Hepatitis B Vaccine-Booster
Drug Screen, Collection and Lab Processing
Drug Screen, Collection Only
Medical Review Officer Services
Breath Alcohol Test
Breath Alcohol Test Confirmation
OPTIONAL SERVICES FEE
Transportation No additional charge for coordination
responsibilities
Services Not in Jail Health Service Guidelines
On-site Physician Services $150/hour
X-Ray Usual and customary rates
Urgent Care Services(available Monday-Friday,6:00am-6:00pm, OHS fee schedule (based on the Dept.
at OHS Renton,and 7:00am-5:00pm at OHS Auburn) of Labor and Industries fee schedule)
Emergency Services at VMC's Emergency Department Usual and customary rates
Psvchiatric Services No additional charge for evaluating
alternatives
City of Kent Corrections Facility Page 9
Proposal for Jail Health Services
MANAGEMENT & MEDICAL
TEAM PROFILES
City of Kent Corrections Facility Page 10
Proposal for Jail Health Services
CURRICULUM VITAE
KAREN L. NILSON, M.D.
PERSONAL DATA
Date and Place of Birth: November 11, 1948; Anchorage, Alaska
Marital Status: Single
Citizenship: United States by birth
EDUCATION:
Undergraduate: B.A. University of Washington - Physical Education:
Exercise Physiology Specialization 1972
Medical School: Creighton University 1972-72
University of Washington, M.D. 1976
POSTGRADUATE TRAINING
Internship: Internal Medicine: Kaiser Foundation Hospital, Santa
Clara, California 1976-77
Residency: Primary Care Internal Medicine: Boise, V.A. Hospital,
Boise, Idaho 1977-78, and University of Washington,
Seattle, Washington 1978-80
EMPLOYMENT
11/94 -present Medical Director, Occupational Health Services of
Valley Medical Center, Renton, Washington
1991-1994 Chief, Occupational Health Services, Group Health
Cooperative of Puget Sound, Seattle, Washington
1984-1991 Executive Director, Health Services, US West
Communications, Seattle, Washington 1987-1991
Director, Health Care Services, Pacific Northwest Bell,
Seattle, Washington 1984-87
1980-1984 Staff Physician, Pacific Northwest Bell, Seattle,
Washington 1980-84
. 1980-89 Clinical Assistant Professor, Sports Medicine,
CURRICULUM VITAE
KAREN L. NILSON
Page 2
University of Washington, Seattle, Washington,
1981-1989
Acting Instructor in Medicine and Team Physician,
Sports Medicine, University of Washington, Seattle,
Washington, 1980-81
BOARD CERTIFICATION Internal Medicine - September, 1979
Occupational and Environmental Medicine,
November, 1992
SOCIETY MEMBERSHIPS American College of Occupational and
Environmental Medicine
American College of Sports Medicine
BOARD MEMBERSHIPS Hope Heart Institute, Seattle, Washington
1987-93
CURRICULUM VITAE
KAREN L. NILSON
Page 3
PUBLICATIONS:
Profant, G.R., Early, R.G., Nilson, K.L., Kusumi, F. Hofer, V. Bruce, R.A.:
Responses to Maximal Exercise in Healthy Middle-Aged Women. J. Appl. Physiol.,
33:595-99, 1972
Bruce, R.A., Dower, G.E., Li, Y., Nilson, K.L.: Polarcardiographic Responses to
Maximal Exercise in Healthy Middle-Aged Women. J. Appl. Physiol., 34:69-96,
1973
Voight, A.E., Bruce, R.A., Kusumi, F. Pettet, G. Nilson, K.L., Whitkanack, S.
Tapia, J.: Longitudinal Variations in Maximal Exercise Performance of Healthy
Middle-Aged Women. J. Sports Med., Phys. Fit., 15:323-327, 1975
Simkin, P.A., Nilson, K.L.: Transynovial Exchange of Large and Small Molecules.
Clinics in Rheum. Dis. 7:99-129, 1981
Schoene, R.B., Escourrou, P., Robertson, H.T., Nilson, K.L., Parson, J.R., Smith,
N.J.: Iron Repletion Decreases Maximal Exercise Lactate Concentrations in Female
Athletes with Minimal Iron-Deficiency Anemia, J. Lab and Clin. Med., 102:306-312,
1983
Drinkwater, B.L., Nilson, K.L., Chestnut, C.H., III, Bremner, W.J., Shainholtz, S.
Southworth, M.B.: Bone Mineral Content of Amenorrheic and Eumenorrheic Athletes.
New Eng. J. Med., 311:277-281, 1984
Nilson, K.L.: Injuries in Female Distance Runners in The Female Endurance Athlete:
Proceedings of the Scientific Symposium, Women's First Olympic Marathon Trials.
Human Kinetics Publishers, Inc., 1986
Drinkwater, B.L., Nilson, K.L., Ott, S., Chestnut, C.H., III: Bone Mineral Density
Following Resumption of Menses in Amenorrheic Athletes. J.A.M.A., 258:380-382,
1986
Nilson, K.L., Herring, S.: Introduction to Overuse Injuries. Clinics in Sports Med.
W.B. Saunders, Co., 6:225-242, 1987
Nilson, K.L.: Overuse Injuries. Athletic and Sports Medicine, American Academy of
Orthopedic Surgeons.
Kelly L. Morse
Professional Experience
Valley Medical Center January 1993 to present
Renton,WA
OCCUPATIONAL HEALTH SERVICES
CLINIC MANAGER
Providence Medical Center 1992 to 1994
Seattle,WA
CHARGE NURSE
Valley Medical Center 1991 to 1993
Renton,WA
CHARGE/STAFF NURSE
Highline General Hospital 1985 to 1991
Oakland, CA
Yale New Haven
New Haven, CT
Southwestern Florida Regional Medical Center
Fort Meyers, FL
Medical College of Georgia
Augusta, GA
Cambridge Center Hospital
Cambridge, MA
Newport Hospital
Rhode Island
Southern Vermont Medical Center
Bennington,VT
TRAVELING TRAUMA/EMERGENCY NURSE
Education
University State of New York Regents -BSN 1982
Albany,NY
Southern Vermont College 1978 to 1979
Bennington, VT
Putnam Memorial School of Practical Nursing- LPN 1979
- Bennington, VT
Nursing licensure obtained in Vermont, Florida, Rhode Island, California, Connecticut,New
Hampshire, Massachusetts, Georgia and Washington state.
s National Certification in Emergency Nursing since 1985.
s Advanced Cardiac Life Support Instructor.
* Pediatric Advanced Life Support Instructor.
* Certified Washington State HIV Coordinator.
My fourteen years of Nursing experience includes:
* Strong managerial experience combined with many years of emergency nursing; most of these
in county hospital settings. Tasks included successfully managing Emergency Departments
ranging in size from 10 to 65 beds, in-services, hiring, employee orientation, personnel
evaluations and disciplinary actions.
* Developed and implemented the Occupational Health Services at Valley Medical Center
Quality Assurance Program.
* Taught Blood Borne Pathogen OSHA Protocols to the Industrial Community.
* Developed and implemented the Immunization On-site Program at Occupational Health
Services.
* Chaired the Occupational Health Services at Valley Medical Center Emergency Department's
Standards Committee.
* Chair the Occupational Health Services Standards Committee.
* Develop, implement and promote the Occupational Health Services Health Fairs.
Outside Activities
Counselor and Legal Advocate for Battered Women, Vermont
Diver Rescue Team, Georgia and Rhode Island
AIDS Volunteer
Gardener
CURRICULUM VITAE
Stephen G. Giles
RELATED EXPERIENCE:
Feb `95 -present Physician Assistant - Occupational Health Services, Renton, WA,
Duties include: perform urgent injury treatment, physical
examinations and diagnostic, therapeutic, and preventative health
maintenance services.
May `94-Feb `95 Physician Assistant - Back Health Medical Centers, Seattle, WA.
Duties included: performing history and physical examinations
on acute and chronic cervical and lumbar patients. Additionally,
oversee medical progress and program phase progression.
Feb `92 Apr `94 Physician Assistant - Kingsport Neurosurgical Associates,
Kingsport, TN. Experience with pre-, intra-, and post operative
patient care. First and second assisting. Duties also included
ICU and general hospital rounds, as well as, evaluation of new
and follow-up office patients. The practice also participated in
the care of chronic pain patients via implantation of intrathecal
drug infusion pumps and dorsal column stimulators. History and
physicals were commonplace.
May `914an `92 Physician Assistant - Thoms Rehabilitation Hospital, Asheville,
NC. Experience with spinal cord injury, head injury, CVA,
amputee and chronic pain rehabilitation. Duties included history
and physicals, discharge summaries, rounds, general patient care
and patient education.
Aug `89-Jul `91 Physician Assistant Student - Kettering College of Medical Arts,
Kettering, OH. This A.M.A. accredited program was comprised
of both didactic and clinical instruction, encompassing Internal
Medicine, Surgery, Emergency Medicine, OB-GYN, Geriatrics,
Pediatrics and Psychiatry.
Aug `86-Aug `89 Physical Therapy Technician - Johnson City Medical Center
Hospital, Johnson City, TN and Kettering Medical Center,
Kettering, OH. Acute Care, lumbar retraining, stroke
rehabilitation, open wound/burn care, outpatient sports injuries
and long term rehabilitation.
EDUCATION: 145 hours Continuing Medical Education, American Academy of
Physician Assistants, Arlington, VA. 1992-Present.
B.S. Degree in Physician Assisting, Summa Cum Laude,
Kettering College of Medical Arts, Kettering, OH (1989-1991).
GPA 3.87
B.A. Degree in Psychology, Magna Cum Laude, East Tennessee
State University, Johnson City, TN (1986-1989). GPA 3.848
ACADEMIC
ACHIEVEMENTS:
Graduate, Kettering College of Medical Arts, Summa Cum
Laude, Valedictorian, 1991
Clinton Trott Scholarship, Outstanding Senior PA student, 1991
Dean's List Kettering College of Medical Arts, 1989-1991
Smith Scholarship, Outstanding Junior PA student, 1990
Graduate, East Tennessee State University, Magna Cum Laude,
1989
Psi Chi Award for Senior with the highest GPA, 1989
Dean's List East Tennessee State University, 1986-1989
Phi Kappa Phi, Academic Honor Society, 1988
Psi Chi Award for Sophomore with the highest GPA, 1988
Psi Chi Honor Society, Psychology, 1986
PROFESSIONAL
ORGANIZATIONS:
Fellow Member, American Academy of Physician Assistants
(AAPA), 1991-present
THINK FIRST FOUNDATION for the prevention of head and
spinal cord injuries.
Phi Kappa Phi, National Academic Honor Society.
Gamma Beta Phi, Academic Honor Society.
Alpha Kappa Delta
Eta Sigma Gamma, Health Education Honor Society.
Psi Chi, Psychology Honor Society
�--- /y J C�i',2i�
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�-- �/�'t�-�,twy �, � -
Kent City Council Meeting
Date February 20, 1996
Category Other Business
SUBJECT: MODIFICATIONS TO PARKING STACKING SPACE - ZCA-96-1
2. SUMMARY STATEMENT: The Land Use and Planning Board has
recommended approval of the proposed Zoning Code Amendment to
Kent City Code Section 15. 05. 040A. 1.c. This amendment would
modify the current parking stacking space requirement that
mandates an 18-foot driveway for garages.
3 . EXHIBITS: Staff report dated 1/30/96 and Land Use & Planning
Board minutes of 2/6/96
4. RECOMMENDED BY: Land Use and Planning Board
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO ✓ YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS*
7. CITY COUNCIL ACTION:
Councilmember movem� Councilmember secondaJ
to approve Zoning Code Amendment ZCA-96-1 relating to Parking
Stacking Space, and to direct the City Attorney to prepare the
necessary ordinance.
DISCUSSION:
. ACTION:
Council Agenda
Item No. 4A
CITY OF �L1V L'
Jim White, Mayor
Planning Department (206)859-3390
James P. Harris,Planning Director
PLANNING DEPARTMENT
MEMORANDUM
January 30, 1996
TO: INTERIM LAND USE AND PLANNING BOARD
Leona Orr
Tim Clark
Jon Johnson
FROM: FRED N. SATTERSTROM, PLANNING MANAGER
RE: PROPOSED ZONING CODE AMENDMENT - PARKING STACKING SPACE
KCC 15.05.040A.1.c. (#ZCA-96-1)
Background:
In 1989, condominium homeowners at the Lakes complained of parking problems. Their specific
difficulty related to inadequate on-site parking with spill-over onto the adjacent public street. When
the City investigated the situation, it was found that certain garages at the condominium
development were used for purposes other than parking of vehicles, such as storage of personal
belongings. Although these spaces counted toward the development's parking requirement, they
were not actually available for parking. The result was an inconvenience for homeowners and an
illegal parking situation on the public street.
To respond to the Lakes'parking issue,the City Council directed the Planning Department to study
parking requirements for all multiple family developments. This study was later completed by the
Planning Department. Basically,the study concluded that the required number of parking stalls for
multiple family complexes was sufficient and did not need to be changed. However, to prevent the
type of parking problem at the Lakes, a "stacking space" regulation was recommended and
subsequently adopted by the City Council (Ordinance 42942) in September 1990. This regulation
requires a driveway pad of eighteen(18) feet in length to be located in front of any enclosed parking
garage in a multiple family development. In effect, whether the garage unit is used for storage of
vehicles or other belongings, there is always space available for parking.
It is probably fair to state that the development community has not favored this regulation. The
requirement to pave an additional 9' by 18' area in front of garage units adds to development costs
and consumes additional site area. In addition, the Planning Department notes that the long-term
effects of this regulation is to pave areas which could be utilized for open space.
2_10 4,h AVE.SO.. /KENT.W'ASHINGTON 98032-5895/TELEPHONE C06t859-3300 1 FAX
RE: PARKING STACKING SPACE (KCC15.05.040A.1.c.) - #ZCA-96-1
January 30, 1996
Page 2
Since the regulation was adopted in 1990, several variance requests have been applied for and
granted by the Board of Adjustment(prior to 1994) as well as by the Hearing Examiner(after 1994):
Overlook#V-92-1 (1992), Village @ James Street#V-94-3 (1994), Colony Park#V-94-9 (1994),
Spinnaker#V-94-12 (1994), and West Bay#V-95-1 (1995). Two additional variance requests are
currently in the hearing process.
Analvsis•
The variance requests have been approved by the City in cases where the applicants have
demonstrated that relief from the requirement will not result in a parking problem similar to that
which developed at the Lakes. The following factors have frequently been conditions of approval:
1. Incorporation of a requirement into the covenants of a condominium
homeowners association which states that the garage unit must be used in
such a way as to allow the parking of a vehicle; and
2. That driveway aisles outside of garage units be at least 26' wide to allow the
backing and tuming movements of vehicles accessing the garage units; and
3. That minimum clearances for fire lanes be retained at all places in the
development.
Some or all of these conditions have been applied to the approvals of the aforementioned variance
applications. at should be noted that no variance request related to stacking space has been denied
by the City.) Notwithstanding the hardship and unique circumstance criteria which apply to
variances,the stacking space problem has been handled more as a design and site development issue.
The staff is now in a better position to condition such developments to provide adequate on-site
parking and circulation as well as prevent off-site impacts. Therefore,the stacking space issue could
just as well be addressed through an administrative procedure without the necessity for variance.
Staff Recommendation:
The Planning Department recommends that Section 15.05.040A.1.c. of the Kent Zoning Code be
amended to delete the following language:
"...Only garages which are accessed by driveways eighteen(18) feet in length shall meet the
definition of parking space, as required by this title. Garages without the driveway of
required length are permitted,but shall not be counted toward the parking space requirements
of this title."
RE: PARKING STACKING SPACE (KCCI5.05.040A.1.c.) - 4ZCA-96-1
January 30, 1996
Page 3
In its place,the following language should be added:
"Where enclosed garages are utilized to provide parking required by this title, a 18-foot
stacking space shall be provided in front of such garage units. Provided, however, the
Planning Director shall have the authority to approve alternative plans where the developer
can assure that such garage units will continue to be available for parking purposes and will
not cause on-site parking or circulation problems. These assurances include but are not
limited to: 1) covenants that run with the land or homeowners association that require
garages to be utilized for the storage of vehicles, 2)maintenance of drive aisle widths of 26-
feet in front of each garage unit, and 3) maintenance of minimum clearances for fire lanes
on the site."
FNS/tb:a\parking.zca
cc: James P. Harris, Planning Director
CITY OF
Jim White, Mayor
LAND USE & PLANNING BOARD MINUTES
Public Hearing
February 6, 1996
The meeting of the Kent Land Use & Planning Board was called to order by Interim Chair Leona
Orr at 4:00 PM on February 6, 1996, in the Planning Department Conference Room, located in the
Centennial Building.
INTERIM LAND USE & PLANNING BOARD MEMBERS PRESENT:
Leona Orr, Chair
Tim Clark
Jon Johnson
INTERIM LAND USE & PLANNING BOARD MEMBERS ABSENT:
None
PLANNING STAFF MEMBERS PRESENT:
Fred Satterstrom, Planning Manager
Linda Phillips, Planner
Teresa Beener, Administrative Secretary
OTHER CITY STAFF MEMBERS PRESENT:
Laurie Evezich, Assistant City Attorney
ADDED ITEMS TO THE AGENDA
None.
COMMUNICATIONS
None.
NOTICE OF UPCOMING MEETINGS
None.
#ZCA-96-1 PARKING STACKING SPACE (F. Satterstrom)
Planning Manager Fred Satterstrom explained the staff recommended amendment to the Kent City
Code Section 15.05.040A.1.c. The Planning staff would like to amend the current parking stacking
space requirement that mandates an 18 foot driveway for garages. Staff is requesting that the
Planning Director be given the authority to approve alternative plans where the developer can assure
that such garage units will continue to be available for parking purposes and will not cause on-site
#ZCA-96-1 Parking Stacking Space Amendment
2204th AVE.SO_ /KENT.WASHINGTON 98032-5895/TELEPHONE (206)859-3300/FAX#859-3334
Land Use & Planning Board Minutes
February 6, 1996
parking or circulation problems. These assurances should include but not be limited to covenants
that run with the land or homeowners association that require garages to be utilized for the storage
of vehicles, maintenance of drive aisle widths of 26 feet in front of each garage unit, and
maintenance of minimum clearances for fire lanes on the site.
Board member Tim Clark MOVED to accept staff's recommendation to amend Kent City Code
15.05.040A.1.c and delete the following language
". . . Only garages which are accessed by driveways eighteen(18) feet in length shall meet
the definition of parking space, as required by this title. Garages without the driveway of
required length are permitted,but shall not be counted toward the parking space requirements
of this title."
and add the following language in its place
"Where enclosed garages are utilized to provide parking required by this title, a 18-foot
stacking space shall be provided in front of such garage units. Provided, however, the
Planning Director shall have the authority to approve alternative plans where the developer
can assure that such garage units will continue to be available for parking purposes and will
not cause on-site parking or circulation problems. These assurances include but are not
limited to: 1) covenants that run with the land or homeowners association that require
garages to be utilized for the storage of vehicles, 2)maintenance of drive aisle widths of 26-
feet in front of each garage unit, and 3)maintenance of minimum clearance for fire lanes on
site."
Chair Leona Orr SECONDED the motion.
Board member Clark questioned whether the covenant agreement could be enforceable. Mr.
Satterstrom explained that they do not anticipate a problem.
Chair Orr questioned the situation if a condominium turned into apartments. Mr. Satterstrom
explained that in order to go from an apartment to a condominium the developer must go through
Development Services. However,there is no process for a condominium turning into an apartment
complex. Ms. Evezich explained that she had never heard of a situation where a condominium was
made into an apartment complex.
Motion carried. _.
#ZCA-96-1 Parking Stacking Space Amendment
CONTINUED COMMUNICATIONS
A.
R E P O R T S
A. COUNCIL PRESIDENT
B. OPERATIONS COMMITTEE ' �>
C. PUBLIC WORKS COMMITTEE
D. PLANNING COMMITTEE
E. PUBLIC SAFETY COMMITTEE
F. PARKS COMMITTEE
G. , ADMINISTRATIVE REPORTS
J�
tip,- �✓1
SPECIAL., OPERATIONS COMMITTEE
MINUTES JANUARY 31 , 1996
C01WMITTEE MEMBERS PRESENT: Jon Johnson-Committee Chair,Leona Orr,Jim Bennett
COUNCILIVIEMBERS PRESENT: Connie Epperly
STAFF PRESENT: Becky Fowler, John Hodgson. Roger Lubovich, Brent McFall, May Miller,
Kelli O'Donnell, Sue Viseth
MEMBERS OF THE PUBLIC: Ron Cole, Pat Curran, Dorothy Farnsworth, Tim Giminez,
Linda Johnson, Donnarae Joseph, Candy Howard, Dee Moschell, Jerry Prouty, Chuck Turner
Committee Chair Jon Johnson Called the meeting to order at 4:37 P.M.
Kent Saturdav Market Budget Change/Loan Increase
Committee Chair Jon Johnson announced that this item had been pulled from the agenda at the
request of the Kent Downtown Partnership and will be brought back to the next Committee meeting.
Voluntary Retirement Incentive Prodram
Human Resources Division Director Sue Viseth explained that the current program expires today.
She noted that three employees retired during this window of opportunity and requested that the
program be extended through the end of January 1997. She explained that serious interest has been
expressed by five employees if the program is available. Sue noted that the city has saved between
$15,000 and $30,000 per employee taking voluntary retirement. Savings accrue during vacancies
while positions are being analyzed for the need to refill them plus recruitment time if refilled.
Refilled positions are hired at a savings of at least 15% due to being hired at the lowest step in
addition to any longevity costs that may have been paid the incumbent. Sue noted that at this time
it is intended that this will be the last incentive opened for some time after 1997.
Committeemember Bennett asked why it would be closed after 1997. Viseth responded that it has
been opened frequently in the recent past due to the large pool of eligible employees. It is important
that the program not be viewed as an automatic benefit, Sue noted. Johnson expressed his agreement
that positions be reviewed when vacant. Committeemember Orr moved to recommend authorization
to extend the Voluntary Retirement Incentive Program through January 31, 1997.
Committeemember Bennett seconded the motion. Chair Johnson called for a vote and the motion
passed 3-0.
Investment Policv Adoption
Finance Division Director May Miller explained that the policy had been reviewed previously by
the Council and been forwarded to the Municipal Treasurers' Association of the United States and
Canada for review. May reported that certification had not only been received but the Municipal
Treasurers' Association had awarded the Certification of Excellence for its "outstanding written
investment policy." May stated that no revisions had been suggested by the Association and the
policy meets the city's goal to 1. maintain the safety of principal 2. provide cash flow to meet the
city's financial needs and 3. consider yield.
After reviewing the new requirement for investment dealers to sign an agreement to abide by the
policy in order to do business with the city, May reminded the Committee that one of the criteria
outlined is the formation of a financial investment review committee consisting of a member of
management,finance and an appointee of the Operations Committee. City Attorney Roger Lubovich
stated that there were only minor typographical changes made to the original investment policy
submitted for approval previously. Orr moved to recommend adoption of the ordinance to adopt the
SPECIAL OPERATIONS COMMITTEE
NtTNI TT-Fr,TAN[ TARY 31,��9h, Cent_
policy as outlined by May Miller. Bennett seconded the motion which passed with a 3-0 vote.
McFall stated that the Mayor will work with the Chair to choose an appointee for the Investment
Review Committee. During further discussion he noted that it is hoped that adoption of the policy
will result in an upgrade of the city's bond rating to AA.
December Preliminary Financial Report
May Miller reviewed the financial report with the Committee. In reviewing page one, May noted
that the operating funds are up overall with the general fund down slightly due to up front annexation
expenses. She noted that the city's low point for revenue is normally April 20 which is covered with
the cash reserves. During the review of the accounts receivable on page 4, McFall noted that the 91+
day account is a block grant from King County which will be received eventually. May expressed
her concern of pending legislation during her review of the property tax revenue on page 10 noting
that if limits for property tax are passed as proposed it will severely impact the city.
During her review of the sales tax revenue, May noted that the funds collected from the Regional
Justice Center construction are being tracked so this revenue is not built into models for future sales
tax. Review of where sales tax is being generated from showed that the manufacturing tax revenue
is declining as expected due to the tax exemptions passed by the legislature in 1995. Building
permits were reported at$282,417 over budget with valuation up nearly 100% over the 1995 budget.
McFall stated that the Planning Department has had skyrocketing activity since the beginning of
1996. Orr noted that she had received positive reaction from citizens who had previously dealt with
King County that were pleased with the city's process.
On page 19 May reported that fines and forfeitures were down in the final months of 1995 partially
due to a conversion of computer systems. A discussion followed of the problems of the conversion.
McFall stated that staff is committed to turning the trend line around for revenue collection. May
finished her review of the financial report and concluded with articles from local papers showing the
tremendous activity in the valley.
Citv Council Rules
Chair Johnson passed out a working resolution for council rules which had been worked on in the
past for the Committee to take home for review and bring back for discussion at the next meeting.
There being no further business, the meeting was adjourned at 5:37 p.m.
Page 2
CITY of U�Lt2 BRENDA JACOBER
(Please put in Council
agenda packet)
Jim White, Mayor
CITY COUNCIL
PLANNING COMMITTEE MINUTES
January 16, 1996
Planning Committee Members Present: Citv Attornev's Office
Leona Orr, Chair Laurie Evezich
Tim Clark
Jon Johnson Other City Staff
Kristen Langler, PW
Plannine Staff Norm Angelo, Fire Chief
Jim Harris, Planning Director Mary Berg, Asst Fire Chief
Fred Satterstrom, Planning Manager Cliff Craig, Finance
Linda Phillips, Planner Barbara Ekstrom, Finance
Margaret Porter, Administrative Assistant Gary Gill, PW
Teresa Beener, Administrative Secretary Ed White, PW
Other
Rodger Anderson, Seattle King County Association of Realtors
Geri Walker, Federal Way School District
Daniel Moberly, Kent School District
Fred High, Kent School District
Dan Flynn, Master Builders Association
Grace Yuan, Preston, Gates, & Ellis
Gary Young, Polygon NW
Dan Swallow
SINGLE FAMILY RESIDENTIAL CLUSTER& ZERO LOT LINE DEVELOPMENT ZONING
CODE & SUBDIVISION CODE AMENDMENTS #ZCA-95-2/4SCA-95-1 (L. Phillips)
Planner Linda Phillips outlined the pending issues regarding the Single Family Residential Cluster
&Zero Lot Line Development Zoning Code and Subdivision Code Amendments. The departments
that are involved in resolving these issues are Fire, Public Works and Planning. The following is
an outline of those issues discussed.
Preservation of Open Space - The preservation of open space becomes more important as Kent
continues to grow. The City will be tasked with managing the open space which is an important
issue for preserving the quality of life and saving natural resources.
#ZCA-95-2/SCA-95-1 Single Family Residential Cluster&Zero Lot Line
Development Zoning& Subdivision Code Amendments
''''Oath AVE.SO.. 1 KEN'T.WASHINCTO%98011-5895 I TFLEPHONE 1 1 FAX=
Planning Committee Minutes
January 16, 1996
Page 2
Affordability - Sixty percent (60%) of Kent's current population is under the age of 35. Median
income increased from$20,407 in 1980 to $32,341 in 1990 (a 58% increase), where housing prices
increased 100% from 1980 to 1990. The need for affordable housing continues to be important.
Impervious Surface Coverage - The City is concerned with impervious surface coverage and the
ill effects relating to water quality in both aquifers and above ground water sources. Kent is
projecting about 20,000 future households and as this growth continues the impervious surface
concerns become more important.
Fire and Traffic Safetv - There are concerns regarding what the minimum safe and viable street
widths are specifically for Kent. The question was asked whether narrow streets would allow
enough maneuvering and visibility in Kent.
Parking -The following issues were discussed:
• Enforcing restricted parking and no parking areas
• Providing guest parking on a common lot to reduce street parking
• Curbs - standard vs. rolled (possiblity of sidewalk parking)
• Sidewalks - mandated?
Connecting streets vs. dead end streets.
Kristen Langley from the Public Works department explained the three types of residential streets
in the City of Kent.'
1. The typical residential collector street is a three lane facility that is 36 feet
wide from curb to curb with sidewalks on both sides of the street and no on-
street parking.
2. The standard residential street is a 32 foot wide curb to curb roadway with
sidewalks on both sides of the street,on street parking provided on both sides
of the street which allows for approximately 16 feet for two way access per
vehicle. The right of way is typically 49 or 50 feet.
3. The minor plat residential street is 28 feet from curb to curb. It allows on-
street parking on both sides of the street;there is only enough width for travel
in one direction by one vehicle at a time. When vehicles are heading in the
opposite direction one would have to pull over to allow the other to pass.
This street is designed around the ability of a fire truck to enter local access
streets with on street parking still occurring on both sides of the roadway.
The minor plat residential street is only allowed in single subdivision
properties with nine lots or less.
#ZCA-95-2/SCA-95-1 Single Family Residential Cluster&Zero Lot Line
Development Zoning& Subdivision Code Amendments
Planning Committee Minutes
January 16, 1996
Page 3
Committee member Tim Clark questioned whether those street standards would still allow for the
City to become more bicycle friendly. Ms. Langley explained that bicycle lanes are not being
planned for the small local access residential streets.
Assistant Fire Chief Mary Berg presented a video tape demonstration of maneuvering a fire truck
and engine with reduced street widths. The video depicted different scenarios to include parking on
both sides of the streets and curved roadways. The video demonstrated the close proximity of
reduced street standards and the difficulty the fire trucks had in maneuvering. The fire fighters also
demonstrated the difficulty they would have trying to get to their equipment and the inability to
lower the outriggers in order to use the ladder for second story buildings.
Fire Chief Norm Angelo stated that the major problem with restricting no parking is enforcement.
He explained that it is too late to enforce no parking at a time of emergency.
Committee member Johnson commented that sidewalks should be required especially near schools.
Chair Orr added that sidewalks should be required in the multi-family developments.
#CPA-96-1 PROPOSED AMENDMENT TO THE KENT COMPREHENSIVE PLAN TO
INCORPORATE THE CAPITAL FACILITIES PLAN OF THE KENT & FEDERAL WAY
SCHOOL DISTRICTS (L. Evezich)
Kent School District representative Fred High requested that the Committee consider the next step
involved in implementing the school impact fees-adopting the school district's capital facilities plan
into the Comprehensive plan. Mr. High presented elements of the Kent School District's capital
facilities plan. The Kent school district is currently constructing a new elementary,junior and senior
high school. As Kent continues to grow, more schools will be needed. Mr. High presented the
Committee with specific multi-family data regarding student generation and apartment size.
Ms. Geri Walker from the Federal Way school district requested the Committee consider adopting
the Federal Way Capital Facilities Plan into the Kent Comprehensive Plan. Ms. Walker explained
the continuing growth patterns expected for the Federal Way school districts. At this time the
Federal Way school district is not constructing any new schools; however, they are looking toward
modernization of six existing schools in order to increase the capacities.
Chair Orr questioned the next step involved in implementing the school impact fees. Assistant City
Attorney Laurie Evezich explained that the next step would be to amend the Capital Facilities
element of the Kent Comprehensive Plan to incorporate the Capital Facilities Plans of the Kent and
Federal Way school districts and to establish a fee schedule.
This issue was forwarded to the Land Use & Planning Board for a public hearing on January 30,
1996 at 7:00 p.m.
mZCA-95-2/SCA-95-1 Single Family Residential Cluster& Zero Lot Line
Development Zoning& Subdivision Code Amendments
Planning Committee Minutes
January 16, 1996
Page 4
AMENDMENT TO KENT'S SEPA ORDINANCE - (J. Harris)
Planning Director James Harris requested that the Section 11.03.510 Kent City Code be updated to
reflect changes in the reference documents. Mr.Harris explained that in order to condition the SEPA
checklist the City has to reference the 26 documents that are indicated in the Kent City Code. Mr.
Harris explained that he would need to work with other City departments to reference the most
current documents in the SEPA process. Mr. Harris would like the Code to reference the most
current documents available at this time but also include verbiage that would change to include
updated and amended reference documents as they are amended.
Mr. Harris requested to bring this issue to the next scheduled meeting of the Planning Committee
(February 20, 1996).
Gary Young,Polygon addressed the presentation made by Mr. High. Mr. Young was concerned that
Mr. High's presentation addressed only apartments in his study. Mr. Young explained that it was
his experience that condominiums generated less students than apartments. He requested that the
Committee look at he difference in student generation numbers between individually owned
condominiums and leased apartments.
ADJOURNMENT _.
The meeting was adjourned at 5:15 p.m.
C:\USERS\DOC\PCOM\MINUTES\PCO 116.MIN
#ZCA-95-2/SCA-95-1 Single Family Residential Cluster&Zero Lot Line
Development Zoning& Subdivision Code Amendments
PUBLIC WORKS COMMITTEE
FEBRUARY 14, 1996
PRESENT: TIM CLARK GARY GILL
CONNIE EPPERLY TOM BRUBAKER
JUDY WOODS
DON WICKSTROM
FLOODING REPORT
Wickstrom distributed photos of the February 9th flood to the Committee. He stated that as far as
the rainfall, based on the USGS gauge at East Valley& 192nd Street, on February 8th Kent had 3.17
inches of rain and over a four day period between February 5th - 8th, Kent had 5.25 inches of rain.
He said that all the blowouts, for example, 256th, 288th, and 112th were County roads. As far as
the Meridian Annexation area, we had debated whether or not to annex 256th and 288th as part of
the annexation and luckily, we decided not to. Wickstrom said that those were County roads that the
County will have to address. He further said that all of Central Avenue flooded from the Earthworks
down to the Valley freeway but this will be resolved when we get all the box culverts upgraded, plus
the Lagoon facility which will allow a place for the water to store. He said that most of the flooding
will be resolved, at least on the valley floor area. The Garrison Creek facility, the new trunk system
we built at the shopping center, worked well; the detention basin was not in operation yet because
it is not completely done and Wickstrom said that the State Fisheries will not allow us to put it into
service because they thought it would become an erosion problem. Wickstrom said that the detention
pond is north of the Valley Com Center at the end of 98th Avenue. He said that at the end of that
road we have a 5 acre site which has 53-acre feet of storage available which will be in use next year.
Wickstrom said that the river is flowing high and will continue to flow high another 4 or 5 days which
is why the Kmart area on Washington Avenue didn't drain out. We had to pump it out into the river;
which also relieved the flooding on Naden Ave. because it drains under the freeway behind Langston
Landing and out into the Washington Avenue system and then into the river. He said that Third
Avenue, down by the bridge is probably still flooded because that has a small outlet into the river and
that flap gate is closed because of the high river water. He said there aren't any houses affected by
its flooding.
Wickstrom said our big cost will be cleaning the Earthworks detention basin and also noted that both
the Earthworks and the Upper NO Creek detention basin,which is located at 267th and 108th, went
into overflow conditions around 2:30 a.m., Thursday and we bad to regulate them manually in order
to prevent flooding down thru the Senior Center. Wickstrom said now we are looking at what we
can do to open some of the roads during these storm events in order to give people some alternative
1
access, which was the biggest problem. We want to look at Kmart for some type of small pump
station that will allow the water to drain so traffic can get thru Washington Avenue. He said cleaning the Earthworks Park last time cost us $80,000 so we are proposing to pursue it on an emergency
basis to get ready for the next storm event, in case there is another one. He noted that there will be
something on this subject in the Council agenda for February 20th on authorizing an emergency
operation. Wickstrom said that hopefully we will have it under construction by that time in order to
take advantage of this window of dry weather.
In response to Clark, Wickstrom said James Street was closed. He said that last summer we installed
one box culvert by Fisher Development Park on S. 228th and we have a whole series of box culverts
to replace including Central Ave.,Naden Ave,under the freeway, S. 228th and driveways thru Fisher
Development Park. That will relieve the flooding from essentially Smith Street to the Valley freeway.
We will also be putting in a new box culvert around Bowen Scarff. Wickstrom said that the stretch
of stream from Earthworks Park down to where the diversion takes off to the Lagoons, we are
improving the capacity in that reach so we won't have the local flooding in that area and will be able
to divert it into the Lagoon.
Clark said that a statement should be made at the Council meeting to clarify all this. He noted that
people have been paying into the utility tax and we should let them know what we did do
successfully, what is underway and, still to be accomplished, in order to relieve some of the
problems.
Wickstrom noted that we do hope to get reimbursed thru FEMA for the emergency cleaning project.
He said we also have concerns about our levy system especially at Signature Point. Wickstrom said
that the last high river which was about 2 - 3 weeks ago, took out part of the levy and hopefully, it
was not washed away more in this storm. He said that FEMA concurred with about $1.5 million
worth of improvements from the last declaration. We will see how much more damage has occurred
with the levy system when the river goes down.
Brubaker stated that in terms of Earthwork Parks,there will be either a motion or resolution, ratifying
that staffs determination under the general emergency ordinance to go ahead and do the work.
Committee unanimously recommended a resolution ratifying the staffs determination for general
emergency repair at Earthworks detention basin.
SPECTRA-NET TELECOMMUNICATIONS
Clark had a flyer from Spectra Net Telecommunications and said that we would like to explore this.
Brubaker said he will review the information and pass it along to Ron Spang.
2
SURPLUS EQUIPMENT
Wickstrom distributed a list of vehicles that we are proposing to surplus. He noted that one of the
vehicles is an'82 one-ton truck and has very low mileage. He said this is a Parks truck that has been
replaced; is damaged on the right side; no one is using this truck and we want to get rid of it while
it still has value. Wickstrom stated that we are asking that these vehicles be declared as surplus and
authorize their sale at the next state auction.
Committee unanimously recommended declaring this equipment as surplus.
4-WAY STOP - GOWE SVIST AVE& GOWE ST/RAILROAD
In response to Judy Woods, Wickstrom explained that at the last Committee meeting staff was
directed to survey all the merchants because they had expressed some concerns on the safety issues
and near-msues; that's why the stop signs were initially installed. He said there was a verbal survey
but he is waiting for a written survey with all the merchants signatures; we would bring that survey
back to Committee for determination. He said this item should be back at the next Committe
meeting.
Clark suggested using one of the barricades with blinking lights as advanced signing.
Meeting adjourned: 4:30 p.m.
3