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SUMMARY AGENDA
KENT CITY COUNCIL MEETING
September 19, 1995
Council Chambers
V 7 : 0 0 p.m.
MAYOR: Jim White COUNCILMEMBERS: Judy Woods, President
Jim Bennett Tim Clark Christi Houser
Jon Johnson Paul Mann Leona Orr
CALL TO ORDER
ROLL CALL
1 y PUBLIC COMMUNICATIONS
K. Introduction of Mayor's Appointees
--E�. Proclamation - Crime Prevention Month
yY. Proclamation - Day of Concern for the Hungry
r, l mil. Proclamation - Kent Area PTA Week
ZK. Proclamation - Literacy Month
Regional Justice Center Update
2 . PUBLIC HEARINGS 2y L
is --A' Adult Entertainment Moratorium Extension - Ordinance
--18: 1996 Community Development Block Grant Program
' Six Year Transportation Improvement Program - Resolutionlyyq
3 . CONSENT CALENDAR
Approval of Minutes
Approval of Bills
-4e Riverbend Golf Complex Restroom Project - Accept as
Complete
' Comprehensive Plan Emergency Declaration - Resolutionlq'F5
,R. Arts Commission Appointment
,F': S. 212th Street HOV Lanes - West Valley Highway to
SR 167 - Agreement
.1Y. Workshop and Continued Public Hearing on CIP - Set Date
-4P. . Kent Transit Advisory Board Appointment
T. Council Absence
4 . THER BUSINESS
Investment Poli
L.lttl-e, League tte e (c.S
5 IDS L j b
. ,);'Fire Engine/Aid Apparatus
rr Lake Fenwick Restoration Watershed Nonpoint Improvements
t 61 CONTINUED COMMUNICATIONS
r 7 ,
ORT1 S
8 JOURNMENT
NOTE: A copy of the full agenda packet is available for perusal ih therCity Cler 's Office and'Ith� Kent
Library. '
An explanation of the agenda format is given on the back of this page.
Any person requiring a disability accommodation should contact the City in advance for more information. For
TDD relay service call 1-800-635-9993 or the City of Kent(206) 854-6587.
PUBLIC COMMUNICATIONS
Citizens wishing to address the Council will, at this time,
make known the subject of interest, so all may be properly
heard.
A) Introduction of Mayor' s Appointees
B) Proclamation - Crime Prevention Month
C) Proclamation - Day of Concern for the Hungry
D) Proclamation - Kent Area PTA Week
E) Proclamation - (/Literacy
( Month
7 ➢ � Ll.l C 1 ,`_t.✓�l- %�r'1 �,y�µ�'
F) Regional Justice Center Update
Kent City Council Meeting
Date September 19 , 1995
Category Public Hearings
1. SUBJECT: ADULT ENTERTAINMENT MORATORIUM EXTENSION
2 . SUMMARY STATEMENT: During 1994, the City of Kent was in-
volved in litigation regarding adult use entertainment. As a
result of the order of the U.S. District Court, the City must
amend its zoning code to provide reasonable, alternative sites
for adult entertainment businesses. Pending a review of the
necessary zoning change, the City adopted Ordinance No. 3185
which instituted a six month moratorium on the acceptance of
permit applications and the issuance of permits for adult use
businesses. The City has completed the public hearing process
before the Planning Commission, however, the six month mora-
torium expired before the zoning code amendment process could
be completed. Therefore, the moratorium was extended for an
additional six month term. The Planning Committee is now
scheduled to deliberate the issue prior to bringing the issue
before the full Council, for council action on December 12 ,
1995. Because the existing moratorium will expire prior to
that date, the moratorium is extended to January 15, 1996 or
until the effective date of any ordinance establishing new land
use regulations governing the location of adult entertainment
businesses, whichever is sooner.
3 . EXHIBITS: Ordinance
4 . RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6 . EXPENDITURE REQUIRED: $ N/A
SOURCE OF FUNDS•
OPEN HEARING:
PUBLIC INPUT:
CLOSE HEARING:
7 . CITY COUNCIL ACTION:
Councilmember kqlv moves, Councilmember ` seconds
to adopt Ordinance No. 2 4' _ e toqishing an extension of a
land use moratorium on the issu of perm and accep-
tance of applications for per or ad t use f ili ' es.
DISCUSSION: k 6 A At
ACTION:
Council A d
Item No.
ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, relating to land
use and zoning of adult entertainment
businesses, extending a moratorium on the
issuance of permits and on the acceptance of
applications for permits for adult
entertainment businesses as defined in KCC
Title 5 until January 15 , 1996 , pursuant to
RCW 35A. 63 . 220 ; and further declaring a
public emergency necessary for the protection
of public health, safety, property and peace .
WHEREAS, the City' s adult entertainment zoning
restrictions were found deficient by the U. S . District Court for
the Western District of Washington because as applied, the Kent
Zoning restrictions denied adult entertainment businesses
reasonable alternative sites within which to locate; and
WHEREAS, the City needed time to revise its present
zoning restrictions and determine how to provide reasonable
alternative sites for the location of adult entertainment
businesses consistent with the court' s ruling; and
WHEREAS , the City Council finds that there are negative
secondary effects associated with adult entertainment businesses
which constitute a threat to the public health, safety and
welfare; and
WHEREAS, the public health, safety and welfare would be
jeopardized by the establishment of adult entertainment
businesses prior to adoption of new zoning legislation by
Council ; and
WHEREAS, any changes to the zoning code must also
consider changes in zoning regulations adopted pursuant to the
Growth Management Act, RCW 36 . 70A; and
WHEREAS, the City Council found that the protection of
the public health, safety and welfare supported a moratorium on
adult entertainment businesses pending appropriate amendments
consistent with the ruling of the U. S . District Court Cause No.
C94-256Z; and
WHEREAS, pursuant to RCW 35A. 12 . 130, the City Council
may, by a vote of majority plus one of the Council, adopt a
public emergency ordinance for the protection of public health,
public safety, public property or public peace; and
WHEREAS, since the court ruled that, as applied, the
City' s zoning code restrictions failed to provide reasonable
alternative sites for the location of adult use businesses, the
City cannot properly accept and process applications for such
facilities ; and
WHEREAS, on September 20 , 1994 , the City Council
adopted an emergency ordinance establishing a six month
moratorium on the acceptance of permit applications and the
issuance of permits for adult entertainment businesses; and
WHEREAS, during the moratorium period, the City of Kent
Planning Commission has conducted workshops and held public
hearings to address amending it ' s adult entertainment zoning
regulations ; and
2
WHEREAS, the deliberations of the Kent Planning
Commission extended beyond the initial 6 month moratorium; and
WHEREAS, expiration of the initial moratorium prior to
the implementation of an amendment to the zoning code creates a
continuing threat to the public health, safety, property and
peace; and
WHEREAS, to avoid exposing the City to the negative
secondary effects associated with adult entertainment businesses
and to accommodate the continued deliberations on zoning code
amendments for adult entertainment zoning, the City Council
declared an emergency and extended the moratorium on April 4 ,
1995 , for an additional 6 month period, pursuant to RCW
35A. 63 . 220 ; and
WHEREAS, the City has not been able to complete review
of zoning changes regarding adult entertainment businesses within
the term of the moratorium and therefore finds it necessary to
extend the moratorium to allow completion of this review; and
WHEREAS, the matter is scheduled to be brought before
the Kent Planning Committee for discussion and action and
thereafter to be brought before the full council for action on
December 12 , 1995 ; and
WHEREAS, the moratorium must therefore be extended
until January 15, 1996 , to allow the process to be completed; and
WHEREAS, pursuant to RCW 35A. 12 . 130, the City Council
also finds that, due to the negative secondary effects associated
with adult entertainment businesses, an emergency ordinance is
3
necessary for the protection of public health, public safety,
public property, and public peace; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES
HEREBY ORDAIN AS FOLLOWS :
SECTION 1. The above listed recitals are found to be
true and correct in all respects .
SECTION 2. As a result of the ruling of the U. S .
District Court for the Western District in Cause No . C94-256Z and
due to the negative secondary effects associated with adult
entertainment businesses, an emergency situation exists
necessitating immediate action and that a public emergency
ordinance is the appropriate and necessary action to take for the
protection of public health, public safety, public property, and
public peace .
SECTION 3. Due to the findings set forth herein and as
authorized pursuant to RCW 35A. 63 . 220 , the land use moratorium
prohibiting the issuance of permits and acceptance of permit
applications for adult entertainment businesses adopted by
Ordinance 3185 and extended by Ordinance 3216 is hereby extended
until January 15 , 1996 , or until the effective date of any
ordinance establishing new regulations governing the location of
adult entertainment businesses, whichever is sooner, and during
said moratorium, no use permit shall be issued. nor shall any use
or permit application be accepted for any adult entertainment
business as defined in KCC Title 5 .
SECTION 4. As a result of the ruling and order of the
U. S . District Court for the Western District in Cause No .
4
C94-256Z, the plaintiff in .said case shall not be affected by the
extended moratorium established herein for the proposed adult
entertainment use on the property identified in the order.
SECTION 5. Severability. If any section, sentence,
clause or phrase of this ordinance should be held to be invalid
or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity
or constitutionality of any other section, sentence, clause or
phrase of this ordinance .
SECTION 6. Effective Date. This emergency ordinance
shall take effect and be in force immediately upon adoption.
JIM WHITE, MAYOR
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
PASSED day of 1995 .
5
APPROVED day of 1995 .
PUBLISHED day of 1995 .
I hereby certify that this is a true copy of Ordinance
No. , passed by the City Council of the City of Kent,
Washington, and approved by the Mayor of the City of Kent as
hereon indicated.
(SEAL)
BRENDA JACOBER, CITY CLERK
21nduse.ord
6
Kent City Council Meeting
Date September 19 , 1995
Category Public Hearings
1. SUBJECT: 1996 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2 , SUMMARY STATEMENT: This date has been set to consider
adoption of the 1996 Community Development Block Grant (CDBG)
Program, including the contingency plans for estimated entitle-
ment changes, as recommended by the Planning Committee and
Human Services Commission.
3 . EXHIBITS: Memo, proposed 1996 CDBG Program Funding Levels,
1996 CDBG Program Staff Analysis, and Planning Committee
minutes of 9/5/95
4 . RECOMMENDED BY:- Planning Committee
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6.. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
OPEN HEARING: "op
PUBLIC INPUT:
CLOSE HEARING: Ve
7 . CITY COUNCIL ACTION: IA
Councilmember uV V� moves, Councilmember W tt(04 seconds
to adopt the 1996 Community Development Block Grant Program,
including the contingency plans for estimated entitlement
changes, as recommended by the Planning Committee.
DISCUSSION:
ACTION:
Council Agenda
Item No. 2B
t.til LLt11./L L.tILVLVLLVV UL ti1lLVICLVLJLL�LIIIVL�
Capital/Planning Recommended
Applications Received Amount Requested Funding Level
Children's Home Society $60,000 $39,373
Acquisition
Children's Therapy Center $12,750 $0
Weatherization
City of Kent, $180,000 $180,000
Home Repair Services Prg
City of Kent, Parks & Rec. $30,000 $0
Renovate Park - Tot Lot #4
City of Kent Planning & $40,365 $40,365
Administration
Easter Seals of Washington $28,462 $15,500*
Access Modification Rehab
Highline Community College $5,813 $0
Child Care Center - play equip.
Highline Community College $24,335 $20,600
Child Care Center - kitchen
Kent Youth and Family Services $31,724 $0
Watson Manor renovation
MRCP $30,000 $21,600
Paradise Mobile Home Park- rehab
TOTAL $453,449 $317,438
HUMAN (PUBLIC) SERVICES
Human (Public) Services Recommended
Applications Received Amount Requested Funding Level
Community Health Centers of $25,000 $11,594
King County, Kent Clinic
Emergency Feeding Program $8,507 $7,734
of Seattle-King County
Kent School District $15,250 $5,000
Futures Club l
YWCA of Seattle-King County, $29,000 $23.595
Domestic Violence Housing
TOTAL. $77,757 $47,923
CITY of �� ��
CITY OF KENT
PLANNING DEPARTMENT
(206) 859-3390
MEMORANDUM
September 19, 1995
MEMO TO: MAYOR JIM WHITE AND MEMBERS OF THE CITY COUNCIL
FROM: BETSY CZARK, PLANNER
SUBJECT: 1996 PROPOSED CDBG PROGRAM
Attached is the proposed 1996 Community Development Block Grant(CDBG) Program for the City
of Kent. The total proposed program is estimated at $365,361. This is a 24 percent ($116,458)
reduction from our 1995 CDBG funding level of$481,819. This reduction has resulted in difficult
funding decisions; Kent received CDBG funding requests exceeding by over $170,000 the CDBG
dollars available. On September 5, the Planning Committee approved the attached proposed 1996
Community Development Block Grant (CDBG) Program, including its contingency plan.
A description of each program requesting Kent's CDBG funds and the rationale for the
recommended funding is attached for your review. The Human Services Commission reviewed the
CDBG human (public) service applications. The attached proposal includes the Commission's
funding recommendations for those human services programs. As in past years, the majority of
the CDBG funds are recommended to support the City's Home Repair Services Program. This
program continues to serve many low-income, disabled and senior homeowners in Kent by
providing needed repairs. The program also guarantees that some of Kent's low- and moderate-
income housing stock is maintained and preserved. Home Repair's summer painting program is
not recommended for CDBG funding this year. The attached analysis explains the rationale for this
recommendation.
Keep in mind that Kent's CDBG entitlement figure of $365,361 for 1996 is an estimate. The
amount of money we receive could change depending upon the final federal appropriations bill
Congress passes in the Fall. Therefore, the recommended funding includes a contingency plan to
address any potential entitlement changes that may occur when Congress adopts the 1996 budget.
Kent's adopted 1996 CDBG Program must include such a contingency plan and be forwarded to
King County by October 2, 1995.
Recommended Actions
1. Approve the proposed 1996 Community Development Block Grant (CDBG) Program,
including its contingency plan.
BC/mp:a:\96cdbg\96pgrm.cc
PROPOSED CITY OF KENT
1996 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PROGRAM
Total Estimated Capital Funds: $277,073
Total Estimated Planning & Administration Funds: $40,365
Total Human (Public) Services Funds: $47,923
Total: $365,361
CAPITAL/PLANNING & ADMINISTRATION
Capital/Planning Recommended
Applications Received Amount Requested Funding Level
Children's Home Society $60,000 $39,373
Acquisition
Children's Therapy Center $12,750 $0
Weatherization
City of Kent, $180,000 $180,000
Home Repair Services Prg
City of Kent, Parks & Rec. $30,000 $0
Renovate Park - Tot Lot #4
City of Kent Planning & $40,365 $40,365
Administration
Easter Seals of Washington $28,462 $15,500*
Access Modification Rehab
Highline Community College $5,813 $0
Child Care Center - play equip.
Highline Community College $24,335 $20,600
Child Care Center - kitchen
Kent Youth and Family Services $31,724 $0
Watson Manor renovation
MHCP $30,000 $21,600
Paradise Mobile Home Park- rehab
TOTAL $453,449 $3177 438
HUMAN (PUBLIC) SERVICES
Human (Public) Services Recommended
Applications Received Amount Requested Funding Level
Community Health Centers of $25,000 $11,594
King County, Kent Clinic
Emergency Feeding Program $8,507 $7,734
of Seattle-King County
Kent School District $15,250 $5,000
Futures Club
YWCA of Seattle-King County, $29,000 $23.595
Domestic Violence Housing
TOTAL $77,757 $47,923
CONTINGENCY PLAN.
If Kent's CDBG capital dollars increase from the current estimate then:
1st The increase will be first allocated to Highline Community College's Kitchen renovation
project up to its full request (for a maximum additional allocation of $3,735).
2nd the next $5,000 will be allocated to the Parks Department project ( Note: $5,000 is the
minimum a CDBG project can receive, therefore, since the Parks project has $0 allocated
in the proposed program the project needs to receive at least $5,000 from the contingency
plan)
3rd Any additional capital dollars after these two allocations will be split evenly between the
Parks project and MHCP up to their full request.
4th In the remote possibility that the City receives additional capital dollars that are not
absorbed by the aforementioned projects, these dollars will be allocated to the Home
Repair Program.
HOWEVER, if after the Highline Community College's Kitchen project receives its full request
there is not enough of an increase to allow an allocation of $5,000 to the Parks project (Note
$5,000 is the minimum allocation a CDBG project can receive) then the remaining increase in
CDBG dollars will be allocated to MRCP.
If Kent's CDBG capital dollars decrease from the current estimate then the decrease will be
split evenly between the children's Home Society and MIICP.
With either an increase or decrease in Kent's CDBG human services dollars, the change will be
spilt evenly between the Health Center and the YWCA.
*The Easter Seals allocation of $15,500 includes $5,455 in unspent 1993 and 1994 CDBG funds that
Kent had allocated to Easter Seals in those years. Kent is now recapturing those funds and
reallocatinQ this money to Easter Seals in 1996.
be A96cdbg\cdbg.pgm
PROPOSED CITY OF KENT
1996 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
STAFF ANALYSIS
CAPITAL and PLANNING & ADMIMSTRATION CDBG REQUESTS (1-10):
1. CHILDREN'S HOME SOCIETY: Acquisition of building
Amount Requested: $60,000
Program Summary:
The proposed project is the acquisition of a building which Children's Home Society
currently occupies. This building is located across the street from Kent City Hall. The
building was occupied and began providing services late in 1994 under a lease with
purchase option. The Children's Home Society has until September 1996 to exercise the
option and purchase the building at the fixed price of $725,000. Following the
acquisition of this building, rental payments of over $70,000 per year will be freed up
to fund more services (i.e., the child care and Head Start components of the program).
The agency uses this building to provide child development services, child care, family
support services, and Head Start services to low income families in Kent and South
County. The program housed in the building is Family First, which is a model
demonstration project designed to assist families in building the skills needed to raise
healthy children and gain self-sufficiency. All families are below the poverty line when
they enter the program, and one goal of the program is to help them gain employment
and get off public assistance.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Staff Funding Recommendation: $39,373
If Kent's CDBG capital dollars decrease from the current estimate, then the decrease will
be split evenly between the Children's Home Society and MRCP.
Rationale:
Children's Home Society is an excellent organization and has successfully run the
Family's First program which helps families gain self-sufficiency and other life skills.
This request is just one small part of a state-wide fund raising campaign for this
acquisition; Kent dollars will leverage a significant amount of other dollars. This is only
1
PROPOSED CITY OF KENT 1996 CDBG PROGRAM
September 19, 1995
the first stage of a multi-year project which will include building renovation and program
expansion. The expansion of this program will benefit Kent citizens.
2. CHILDREN'S THERAPY CENTER: New siding and insulation for building
Amount Requested: $12,750
Program Summary: .
The proposed project is to remove existing vinyl siding, install insulation in-the floor,
wall and ceiling and to install new siding and exterior trim as needed. Children's
Therapy Center (CTC) provides high quality ongoing therapy for infants and young
children with a wide range of physical disabilities.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium polices.
Staff Funding Recommendation: $0
Rationale: Although this is an excellent program, we are not recommending funding for
this project. Currently, Kent provides the CTC with ongoing support through Kent's one
percent set aside for human services. Kent also granted almost $10,000 in 1995 CDBG
dollars to replace a roof on their building. Staff feels that funding insulation is a low
priority, especially given our reduced Block Grant dollars. Furthermore, the agency
could potentially get this work donated to them from a weatherization or home repair
service, or other community organization.
3. CITY OF KENT HOME REPAIR SERVICES PROGRAM
Amount Requested: $180,000
Program Summary:
The City's Home Repair Service Program provides major and minor repairs to income
eligible owner-occupied housing located within the City of Kent. The proposed program
this year does not include funding for the summer painting program. This is because of
both reduced CDBG dollars and the anticipated increase in demand for repair services
in the Meridian Annexation in 1996. The money freed up from the exclusion of the
painting program will be needed to provide minor repair to the Meridian Annexation
area. Consequently, there is a proposal that the highly successful painting program be
funded out of the general fund in 1996.
2
PROPOSED CITY OF KENT 1996 CDBG PROGRAM
September 19, 1995
The CDBG funds will pay the salaries of our home repair staff(who do the actual minor
repairs and administration of the program), supplies for minor repairs, vehicle rental,
contractor fees for our major repairs, and miscellaneous administrative fees. Dependent
upon City Council and Human Resources approval, the salary portion includes the
upgrade of two home repair positions. Our Minor Home Repair Specialist position will
increase from a part-time position to a full time position to handle the increase demand
anticipated from the Meridian Annexation. The Home Repair Coordinator will be
upgraded to a level equal to similarly responsible positions at the City. If these position
upgrades are not approved, the money saved will be spent on minor repair supplies
and/or major repairs.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Staff Funding Recommendation: $180,000
If Kent's CDBG capital dollars increase from the current estimate then the increase will
be first allocated to Highline Community College's Kitchen renovation project, MHCP
and City of Kent Parks Dept. Tot Lot #4 awards as described in each of these projects'
"Staff Funding Recommendation" section. In the event that the CDBG increase is
greater than all three of those requests, any remaining increase will be allocated to the
Home Repair Program.
Rationale: The City should continue its commitment to the Home Repair Services
Program which has operated in the City since 1975 when the Federal CDBG program
began. The program serves 100% low- and moderate-income Kent residents. Most of
the clients are seniors or disabled persons; the program helps these people.remain in their
homes and helps to maintain and preserve Kent's housing stock.
4. CITY OF KENT'S PARKS AND RECREATION DEPARTMENT:
Kiwanis Tot Lot #4 Rehabilitation (at 5th and Crow St., South of Willis)
Amount Requested: $30,000
Program Summary:
This proposed funding would be used to rehabilitate an existing park in a low- and
moderate- income neighborhood. Old outdated play equipment will be replaced with a
new large play structure, ground material, and border. Additional work on the project
will be done by a construction contractor through the Fee-in-Lieu program (i.e., adding
a sports court, parking, and providing a master plan for a total value of $34,000).
3
PROPOSED CITY OF KENT 1996 CDBG PROGRAM
September 19, 1995
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Staff Funding Recommendation: $0
If Kent's CDBG capital dollars increase from the current estimate, then the increase will
be first allocated to Highline Community College's Kitchen renovation project up to its
full request. If the increase allows, the next $5,000 in the CDBG increase will be
allocated to the Parks Department project. Any increase over that amount will be split
evenly between MHCP and City of Kent Parks Dept. Tot Lot #4 awards; but neither will
receive more than their requested amount. If the increase does not afford the Parks
project to receive at least $5,000 then the project will receive no CDBG funds. The
minimum CDBG award allowable is $5,000.
Rationale: For the past two years Kent's CDBG dollars have funded the rehabilitation
of two parks located in low and moderate income neighborhoods. The park project
CDBG funded in 1994 is located just 4 blocks away from this proposed park project.
It is estimated that we will receive over $100,000 less in CDBG dollars for capital
projects than we were granted in 1995. Given the other critical needs addressed in the
other applications for capital block grant funding and that we have funded two parks
projects in the last two years, staff is not recommending funding of this project, except
as described in the "Contingency Plan".
5. CITY OF KENT PLANNING AND ADMINISTRATION:
for the CDBG program
Amount Set Aside: $40,365
Program Summary:
The planning and administration of the CDBG program involves a number of tasks such
as contract development and monitoring, regional cooperation, and fulfilling the various
federal reporting requirements. These dollars will continue the funding of an existing
permanent part-time planner position and possibly a temporary short-term project-
orientated intern for approximately 1 to 4 months. Funds will also be used for general
program administration costs which support Kent's CDBG program. Due to a potential
for further cuts in dollars at the federal level, the estimated $40,365 may be reduced.
If this occurs there may not be adequate dollars available to continue to fund the current
planner position. In anticipation of this possibility, a request has been made in the 1996
general fund budget to supplement the dollars needed to continue this position at .its
4
PROPOSED CITY OF KENT 1996 CDBG PROGRAM
September 19, 1995
current level. If the CDBG dollars are not reduced, the general fund request will be
withdrawn.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Staff Funding Recommendation: $40,365
Rationale: The Council has already taken action at their April 4, 1995 meeting to
accept the maximum set aside for planning and administration CDBG dollars. That is
estimated to be $40,365. This amount is critical for the staffing necessary to effectively
administer the CDBG program and to ensure compliance with federal monitoring and
reporting requirements. The majority of the dollars will continue an existing permanent
part-time position. We need this amount to be set aside for planning and administration,
instead of going to services, because Kent's general fund does not fully cover the staff
time needed to administer and plan for the CDBG program.
6. EASTER SEALS OF WASHINGTON: Housing modifications for low and
moderate-income people with mobility limitations
Amount Requested: $28,462
Program Summary:
This project provides access modifications to allow handicapped accessibility in Kent
homes. Specifically, access ramps, roll-in showers, grab bars, curb cuts, widening
interior doors, wall hung sinks, and raised toilets are proposed. Requested funds would
also pay for a portion of the Project Manager's salary and administrative costs.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Staff Funding Recommendation: $15,500
Rationale: This program partially supplements the City's Home Repair Services
Program. The City's Home Repair Program only serves owner-occupied units,
consequently, Kent has limited the work of Easter Seals to rental units only. The project
specifically addresses a City of Kent local CDBG strategy to provide access modification
for disabled persons. The agency definitely serves a need and does good work, however,
5
PROPOSED CITY OF KENT 1996 CDBG PROGRAM
September 19, 1995 -
there is concern that it is not being aggressive enough about informing Kent citizens of
its services. Easter Seals has had some difficulty in meeting its performance measures
(i.e., number of modifications completed) in the past. Therefore, staff recommends that
Easter Seals 1996 funding be reduced from the 1995 level of $22,425.
Currently, this agency has almost $5,500 in unspent money from its 1993 and 1994
CDBG allocations. Easter Seals only receives money for each modification it completes.
Since Easter Seals has not completed all its contracted modifications it has unspent
money. Staff recommends recapturing these unspent 1993 and 1994 dollars and
reallocating them to the agency in 1996. In addition, staff recommends that the agency
receive $10,000 in 1996 CDBG funds, a reduction from its 1995 funding of $22,425.
This results in a total 1996 allocation of $15,500. It is hoped that this reduction will
motivate Easter Seals into a more aggressive marketing of its product. We are also
recommending that Easter Seals attend a free marketing class at the University of
Washington. Staff believes it is best to close the 1993 and 1994 contracts and work
solely on the agency meeting its current 1995 and its future 1996 performance measures.
Staff will closely monitor the agency's progress in meeting its performance measurements
and marketing success throughout the year and will evaluate the program's efforts before
determining any funding allocation for them in 1997.
7. HIGHLINE COMMUNITY COLLEGE: Purchase Toddler Play Equipment for
Child Care Center
Amount Requested: $5,813
Program Summary:
The Child Care Center (CCC) at Highline Community College provides day-care for
children whose parent(s) are attending the College to learn skills and acquire the
education they need to obtain living wage jobs. The CCC added a toddler component
to its day care facility in 1990. The CCC does not generate profits as it operates on a
sliding fee scale based on family income (note: 65% of the families using CCC are low-
income), and no funds have been available to purchase play equipment for the toddlers
(18 mo to 3 years old). This request is for funds to purchase and install play equipment
for the toddlers at the CCC.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Staff Funding Recommendation: $0
6
PROPOSED CITY OF KENT 1996 CDBG PROGRAM
September 19, 1995
Rationale: The CCC has two separate requests in for capital CDBG funding. Given
these two requests, this one for toddler play equipment and the other for a kitchen
renovation, the request for toddler play equipment is of lesser priority; the food program
in the kitchen provides for a more critical basic need. Therefore, given limited dollars
staff recommends that we fund the kitchen facility instead of the play equipment.
8. HIGHLINE COMMUNITY COLLEGE: Renovate kitchen to allow a full food
service program at the Child Care Center
Amount Requested: $24,335
Program Summary:
The Child Care Center (CCC) at Highline Community College provides day-care for
children whose parent(s) are attending the College to learn skills and acquire the
education they need to obtain living wage jobs. The CCC serves a significant number
of Kent residents: of the 150 children it serves, 40 are from Kent. The CCC recently
applied for and received funding from Ronald McDonald Charities and US Bank to
initiate a USDA-approved breakfast and lunch program as the majority of the CCC
children come from single-parent, low-income families. The kitchen space available to
prepare lunches for 150 children each day is minimal, poorly-equipped, unventilated and
over-crowded. Lack of preparation space, storage, ventilation and appliances prohibit
the implementation of a full food program, allowing only light meals. The requested
funds would be used to renovate the kitchen located in the Child Care Center (CCC) at
Highline Community college to permit staff to prepare and serve cooked meals for
children at the center.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Staff Funding Recommendation: $20,600
If Kent's CDBG capital dollars increase from the current estimate, then the increase will
be first allocated to Highline Community College's Kitchen renovation project up to its
full request.
Rationale: Adequate nutrition is essential to the healthy development of children. The
food program at the CCC was initiated to ensure that the children at CCC were at least
receiving one good meal a day. According to the CCC staff, before the food program
many of the children were arriving without lunches or, if they had lunches, without
PROPOSED CITY OF KENT 1996 CDBG PROGRAM
September 19, 1995 _.
proper nourishment. This may be because 65 percent of the families using CCC are
low-income. In addition, the CCC serves a significant number of Kent residents: of the
150 children it serves, 40 are from Kent.
As explained in the analysis of their previous request, the CCC has two separate requests
in for capital CDBG funding: this one for their food program and the other for toddler
play equipment. Given these two applications, the request to renovate their kitchen in
order to expand their food program is of greater and more urgent need. In conversations
with the CCC staff they agree that the kitchen work is more urgent; and furthermore,
they need to receive a significant portion of their funding request from each city to make
the kitchen project feasible (they have requested money from both SeaTac and Federal
Way; both cities are recommending funding). Therefore, we recommend funding this
project almost at its full request.
9. KENT YOUTH AND FAMILY SERVICES: Replace baseboard heaters and
bathroom fixtures at Watson Manor (transitional housing for homeless teen parents).
Amount Requested: $31,724
Program Summary:
Watson Manor houses and provides comprehensive social services to homeless teen
mothers and their children for up to two years. The program is designed to provide
parenting teens an opportunity to become economically self-sufficient and good, positive,
nurturing parents. The funds requested would be used to replace worn baseboard heaters
and bathroom fixtures at the 10 apartment units at Watson Manor.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Staff Funding Recommendation: $0
Rationale: Kent Youth and Family Services offers a good and .needed program at
Watson Manor; however, the application for funds establishes no real need f6r the
replacement of the baseboard heaters or bathroom fixtures. Given the established need
of many other requests, staff is not recommending funding.
8
PROPOSED CITY OF KENT 1996 CDBG PROGRAM
September 19, 1995
10. MANUFACTURED HOUSING COMMUNITY PRESERVATIONIST (MHCP):
Paradise Mobile Home Park rehabilitation (412 N. Washington Ave.)
Amount Requested: $30,000
Program Summary:
Manufactured Housing Community Preservationists (MRCP), a non-profit community
housing development organization, proposes to acquire and renovate Paradise Mobile
Home Park in Kent using funds from many sources. The organization will rehabilitate
the park, repair mobile homes, reduce rents for income eligible household, and operate
the property as a mobile home park. The park has one permanent house, which includes
an apartment and laundry room. Kent's CDBG investment would help rehabilitate this
house. The house will be rented to a household with an income of 50% of median
income or below.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Staff Funding Recommendation: $21,600
If Kent's CDBG capital dollars increase from the current estimate, then the increase will
be first allocated to Highline Community College's Kitchen renovation project up to its
full request. If the increase allows, the next $5,000 in the CDBG increase will be
allocated to the Parks Department project. Any increase over that amount will be split
evenly between MHCP and City of Kent Parks Dept. Tot Lot#4 awards, but neither will
receive more than their requested amount. If the increase does not afford the Parks
project to receive at least $5,000 then the project will receive no CDBG funds. The
minimum CDBG award allowable is $5,000. In that case any increase after the Kitchen
project increase will be allocated to MHCP.
Rationale: Mobile homes are a source of affordable home ownership for many of
Kent's low-income families and seniors. Development pressures are endangering many
mobile home parks throughout King County. The MHCP purchase of the Paradise
mobile home park will not only preserve the mobile home park from other development,
but will also ensure that its space rentals remain affordable to the residents. This project
has either committed or pending funding of over 2 million dollars, a significant portion
of which they cannot receive unless Kent provides some kind of local contribution.
Therefore, any dollars that Kent grants this project will leverage over 2 million dollars:
a terrific bargain. This funding recommendation will allow the most critical safety
repairs to be made to the house and laundry, to complete the full scope of rehabilitation
would take more funds.
9
PROPOSED CITY OF KENT 1996 CDBG PROGRAM
September 19, 1995
HUMAN (PUBLIC) SERVICES REQUESTS (11-14)
11. COMMUNITY HEALTH CENTERS OF KING COUNTY - Kent Clinic services.
Amount Requested: $25,000
Program Summary:
The Community Health Center provides critical health services to our population who
cannot receive health care anywhere else. The Kent Clinic will continue to provide Kent
residents with primary health care visits, dental care, and pre-natal/OB care. In 1996
the Clinic will be able to serve many more clients due to the building expansion. The
Clinic has also added a dental clinic.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Human Service Commission Funding Recommendation: $119594
If the City receives either an increase or decrease in its CDBG human services
entitlement, the change will be split evenly between the Health Center's CDBG funding
and the YWCA.
Rationale: Health care is a critical need in Kent. The Kent Clinic serves a large
percentage of low-income Kent residents. This is the major point of access to medical
service for our low-income population. Given limited resources the Human Services
Commission wanted to recommend an overall funding of the Health Center of at least the
1995 level. However, because of demands on the CDBG human services dollars, the
Health Center's recommended funding from CDBG was reduced from the 1995 level of
$21,465. However, the Commission was able to make up all but approximately $3,000
of this reduction with a recommended allocation of$52,028 from the General Fund's 1%
set aside for human services. In order to maintain competitive salaries and quality care
at least this level of total funding should be granted.
12. EMERGENCY FEEDING PROGRAM OF SEATTLE-KING COUNTY:
Distribution of boxed meals
Amount Requested: $8,507
10
PROPOSED CITY OF KENT 1996 CDBG PROGRAM
September 19, 1995
Program Summary:
The Emergency Feeding Program provides boxed meals for distribution at a number of
sites in Kent. The Emergency Feeding Program differs from a food bank in that the
boxed meals are created for people without access to cooking facilities. In 1996, the
Emergency Feeding Program will continue to provide Kent residents, including infants
with nutritionally balanced boxed meals. Special meal boxes are prepared for specific
health concerns such as high blood pressure, low sodium, low sugar, and liquid diet
needs.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Human Service Commission Funding Recommendation: $7,734
Rationale: The agency provides nutritionally balanced meals to individuals and families
in crisis. The City of Kent began funding this agency four years ago. The agency has
demonstrated to the City that it is providing a vital service in a competent and efficient
manner.
13. KENT SCHOOL DISTRICT: FUTURES CLUB
Amount Requested: $15,250
Program Summary:
The Futures Club provides structured academic and recreational activities for children
that would not otherwise have them. The program is located at elementary schools and
apartment complexes. The Futures Club is striving for a school, parent, and community
partnership to promote a healthy, structured environment for elementary aged children
before, during, and after-school. It relies on parent and volunteer help and collaboration
with various service agencies and community organizations.
The Futures Club began in the summer of 1994 with one location at Daniel Elementary
School. Students from about six different schools within the Kent School District (mostly
from the East Hill area) attended this summer program. For the 1994/1995 school year
the site moved to Park Orchard Elementary. Currently the program is also at the
Willowbrook, Kenton Ridge, and Ridgegate apartments. The program includes
counseling, conflict resolution, cooperative learning games, recreational, and enrichment
activities. The requested money would provide partial funding for a program
coordinator to work full-time throughout the year developing ancJ7 coordinating the
11
PROPOSED CITY OF KENT 1996 CDBG PROGRAM
September 19, 1995
program and supervising the individual site supervisors with the on-site activities.
Currently, it is almost entirely staffed by volunteers.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Human Services Commission Funding Recommendation: $5,000
Rationale: The Futures Club is an excellent program and implements a collaborative
effort to provide critical support to children in the Kent area. It addresses a critical need
in our community for youth services. This program helps give our low-income and at-
risk youth the support they need in order to be successful. The Futures Club receives
support from both the Kent Police Department and the Parks Department as well as King
County, and many volunteers. In addition, one of the Council's Top Priorities is to
work with the School District to expand the use of schools for programs.
14. YWCA OF SEATTLE-KING COUNTY - Domestic Violence Housing Program.
Amount Requested: $29,000
Program Summary:
The YWCA's program is the only transitional housing for victims of domestic violence
in South County. In 1996, the YWCA will continue to provide Kent victims of
domestic violence with shelter in 5 units of transitional housing.
Local and Consortium Policies and Priorities:
The proposed project complies with all local and consortium policies.
Human Service Commission Funding Recommendation: $239595
If the City receives either an increase or decrease in its CDBG human services
entitlement, the change will be split evenly between the Health Center's CDBG funding
and the YWCA's.
Rationale: This program is the only transitional housing program for victims of
domestic violence in South King County and provides a vital service for Kent residents.
This is one major piece in the continuum of housing services needed t help victims move
out of the cycle of violence.
bc:96cdbg/bgprgm.rpt
9/14/95
12
CITY COUNCIL PLANNING COMMITTEE MINUTES
September 5, 1995
1996 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) - (BETSY CZARK)
Planner Betsy Czark informed the Committee the total proposed 1996 CDBG program is
estimated at $365,361. This is a 24 percent ($116,458) reduction from our 1995 CDBG
funding level of $481,819. There is $170,000 more in block grant requests than we have
money available. The majority of the funds will be for our Home Repair program. The
summer painting program will not be funded by block grant; we have requested that
General Fund pay for that program.. There are two portions to this program. As reviewed
and recommended by staff, the capital Planning and Administration funding portion is
$317,438. As recommended by the Human Services Commission, the public (human)
services funding portion is $47,923.
Human Services Manager Lin Ball indicated that General Fund may not pay for the
summer painting program. If this Program is not funded through the general fund, it will
be deferred for a year in hopes that it may be funded in 1997.
Planner Betsy Czark discussed the contingency plan for the block grant funding.
Lin Ball talked about the request for two staffing changes in the Home Repair program.
The minor home repair specialist position would go from part-time to full-time, the Home
Repair Coordinator would be upgraded to the level of similar positions in the city.
There was some discussion regarding CDBG funding. There were some reductions in
funding for some of the human services programs because of reduced funding and a new
program has been added for the 1996 funding year, the Kent School District Futures Club.
One Committee member voiced concern that some programs would rely on our funds to
operate and would we be liable if funding became unavailable? Roger Lubovich and
Laurie Evezich said we are covered in our contracts with the agencies.
Betsy Czark discussed the contingency plan and a change or clarification in that plan. In
the case that there would be additional funds available, the first increase would go to the
Highline kitchen renovation, any additional $5,000 would go to the Parks Department only
instead of the Parks Department and MRCP. Any funds after those two allocations would
be split between Parks and MHCP to their full funding. Any additional beyond that would
be allocated to the Home Repair Program. If, after Highline Community College receives
its full request, there is not an additional S5,000 available for the Parks Department Tot
Lot, then the Parks Project would get nothing, and MHCP would get the additional dollars.
A decrease in funds would be divided between the Children's Home Society and MRCP.
The minimum funding provided by the Federal Government is $5,000 for a program and .
CITY COUNCIL PLANNING COMMITTEE MINUTES
September 5, 1995
since the Parks Department is not funded in the original proposal the contingency plan must
fund them a minimum of $5,000, or not at all.
There was discussion about Planning and Administration funds. Lin Ball requested
additional funds for Administration in a budget meeting with Brent McFall so that we may
continue to keep our current staff because at the Federal level the funds may be cut. There
was further discussion about programs and the number of Kent residents they serve and
Administration and Planning funding. Jon Johnson asked, if the General Fund allocates
funding for Planning and Administration, could the funds freed up from CDBG help cover
other programs. Staff replied that they could.
Councilmember Clark MOVED and Councilmember Johnson SECONDED the motion to
approve the proposed 1996 CDBG program including the contingency plan (as amended)
and forward for adoption to the full City Council and schedule a public hearing on
September 19, 1995 to consider adoption of the proposed 1996 CDBG program. Motion
carried.
Kent City Council Meeting
Date September 19 1995
Category Public Hearinas
1. SUBJECT: SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM
2 . SUMMARY STATEMENT: As authorized by Council, this date has
been set for the Public Hearing and adoption of a resolution
establishing the 1996-2001 Six-Year Transportation Plan. The
Public Works Director will give a brief description of the
project along with other pertinent information.
3 . EXHIBITS: Public Works Director memorandum and Six-Year
Transportation Improvement Plan, Resolution
4 . RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT• NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
OPEN HEARING:
PUBLIC INPUT•
CLOSE HEARING:
7 . CITY COUNCIL ACTION:
Councilmember MLLylIAl moves, Councilmember seconds
that Resolution No. lqqq_ be adopted establishing the 1996-2001
Six-Year Transportation Improvement Program.
DISCUSSION•
ACTION:
Council Agenda
Item No. 2C
RESOLUTION NO.
A RESOLUTION of the City Council of the
City of Kent, Washington, adopting the 1996-
2001 Six Year Transportation Improvement
Plan.
WHEREAS, after proper notice, the City Council of the
City of Kent held a public- hearing at the regular meeting of the
City Council held at 7 : 00 p.m. on September 19 , 1995, to consider
public testimony on the proposed Transportation Improvement Plan
for the City and having considered public testimony to the Plan;
NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1 . The 1996 through 2001 Six Year
Transportation Improvement Plan, set forth in the Exhibit A
attached hereto and herewith filed with the City Clerk, is hereby
adopted.
Passed at a regular meeting of the City Council of the
City of Kent, Washington this day of , 1995.
Concurred in by the Mayor of the City of Kent, this
day of 1995.
JIM WHITE, MAYOR
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
I hereby certify that this is a true and correct copy
of Resolution No. passed by the City Council of the City
of Kent, Washington, the day of 1995 .
(SEAL)
BRENDA JACOBER, CITY CLERK
sixyear.res
2 _.
DEPARTMENT OF PUBLIC WORKS
September 13, 1995
TO: City Council
FROM: Don Wickstr L, Public Works Director
SUBJECT: SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM
1996 -2001
Each year,the City has been mandated by state law to prepare and adopt a Six-Year Transportation
Improvement Program. Beginning this past year, GMA has required that the City prepare a Capital
Facilities Plan, as well.
Although the Capital Facilities Plan [ CFP ] is now the more critical document from a planning
standpoint; the requirement to prepare a Six-Year Transportation Improvement Program which
matches the CFP, remains.
Earlier this year, the City adopted its Capital Facilities Plan for the 1996 through 2001 time period.
Attached, is the matching Six-Year Transportation Improvement Program for your consideration.
This current Six-Year TIP is very similar to that for previous years that the Council has reviewed
and approved. There are fewer projects identified than in previous years, however, since, as with the
Capital Facilities Plan, only those project which are funded, or capable of being funded, may be
included.
In summary, this Plan programs to spend almost $84,000,000 over the six year period on
transportation improvements and enhancements. Of that total, $61,000,000 is to spent on the City's
Corridor projects, and $17,944,000 for other arterial roadway improvements. $9,588,000 of the
arterial roadway improvement budget is directly related to providing High Occupancy Vehicle lanes
on three important regional corridors [ including the improvements currently under construction on
South 212th Street ]. $1,442,000 is programmed to be spent for bicycle and pedestrian facility
projects, and another $1,920,000 is budgeted for upgrading the City's pedestrian facilities --
including compliance with the Americans With Disabilities Act. A cumulative total of$935,000 is
budgeted for pavement rehabilitation upon East Valley Highway, between South 192nd Street and
South 212th Street, and upon South Central Avenue between Willis Street and the Green River
Bridge. Finally,working with METRO,the City has$503,000 [$419,000 of which is being provided
by the Federal Government] budgeted for the equipment purchase and operation of a Flexible Route
small bus system for the downtown area.
Recommendation: Adopt Six-Year Transportation Improvement Program. -
EXHIBI1 �
_r
CITY OF KENT, WASHINGTON
SIX-YEAR TRANSPORTATION IMPROVEMENT
PROGRAM
1996 - 2001
6
+f �
P
�Y
f
VICTN
Don E. Wickstrom, P.E.
Director of Public Works
EXHIHITA
Prepared By:
Transportation Engineering Section
Public Works Department
Edward White, City Transportation Engineer
Kristen Langley,Assistant Transportation Engineer
Assisted By:
Kurt palowez, Mapping/GIS Coordinator
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CITY OF KENT, WASHINGTON
SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM
Project
Number Project Name Page
1 South 272"/277" Street Corridor Project . . . . . . . . . . . . . . . . . . . . . . . 7
Auburn Way North to Kent-Kangley Road(State Route 516)
2 South 196'/200" Street Corridor Project . . . . . . . . . . . . . . . . . . . . . . . 8
Orillia Road to West Valley Highway (State Route 181)
3 South 196`/200" Street Corridor Project . . . . . . . . . . . . . . . . . . . . . . . 9
West Valley Highway (State Route 181) to East Valley Highway
4 Reith Road/West Meeker at Kent-Des Moines Road
(State Route 516) Intersection Improvement Project . . . . . . . . . . . . 10
Reith Roadl Meeker Street at Kent-Des Moines Road(State Route 516)
5 South 212" Street High Occupancy Vehicle Lanes Project . . . . . . . . 11
West Valley Highway (State Route 181) to State Route 167
6 East Valley Highway Pavement Rehabilitation Project . . . . . . . . . . . 12
South 192'Street to South 212'Street
7 Russell Road at West Meeker Street Traffic Signal System . . . . . . . 13
Russell Road at West Meeker Street
8 Citywide Bicycle and Pedestrian Improvements
Interurban Trail at South 212" Street Signal System . . . . . . . . . . . . 14
Interurban Trail at South 212'Street
9 Washington Avenue ( State Route 181 ) High Occupancy Vehicle
Lanes Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . 15
Harrison Street to Green River Bridge
10 Pacific Highway South ( State Route 99 ) High Occupancy
Vehicle Lanes Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Kent-Des Moines Road(State Route 516) to South 252id Street
11 64' Avenue South Extension Project . . . . . . . . . . . . . . . . . . . . . . . . . . 17
South 21611 Street to South 226"Street
12 Green River Valley Traffic Signal Coordination Project . . . . . . . . . . 18
West Valley Highway -- Kent-Des Moines Road to South 180`h Street
South 1801h Street-- West Valley Highway to Benson Highway
13 James Street at Central Avenue Intersection Improvement
Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
James Street at Central Avenue
14 METRO Americans' with Disabilities Act [ ADA ]
Improvements Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Washington Avenue (State Route 181), Harrison Street, Smith
I Street, Lincoln Avenue
15 Southeast 2561" Street Widening Project . . . . . . . . . . . . . . . . . . . . . . . 21
Kent-Kangley Road(State Route 516) to 116`h Avenue Southeast
CITY OF KENT, WASHINGTON
SIX-YEAR TRANSPORTATIONIMPROVEMENTPROGRAM
Project
Number Project Name Page
16 Americans' with Disabilities Act Compliance Sidewalk Repair
and Rehabilitation Program Project . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Citywide
17 Flexible/Intelligent Shuttle Bus Demonstration Project . . . . . . . . . . 23
Downtown
18 Neighborhood Traffic Control Program . . . . . . . . . . . . . . . . . . . . . . . 24
Citywide
19 Canyon Drive Bicycle and Pedestrian Facilities Project . . . . . . . . . . 25
Alvord Avenue to 94th Avenue South
20 West Meeker Street Widening Project--Phase I . . . . . . . . . . . . . . . . 26
Kent-Des Moines Road(State Route 516) to Green River Bridge
21 Central Avenue Pavement Rehabilitation Project . . . . . . . . . . . . . . . 27
Willis Street to (State Route 516) to Green River Bridge
22 72"d Avenue South Extension Project . . . . . . . . . . . . . . . . . . . . . . . . . . 28
South 194`h Street to South 196'Street
23 Military Road Widening Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Reith Road to Kent-Des Moines Road(State Route 516)
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATIONIMPR0VEMENT PROGRAM
PROJECT: South 272od/277`h Street Corridor Project
Auburn Way North to Kent-Kangley Road ( State Route 516 )
DESCRIPTION: Construct a new five-lane roadway from Auburn Way to the Kent-Kangley
Road( State Route 516 ), via South 277th Street, Southeast 274th Street, and
116th Avenue Southeast, including a new bridge over the Green River, and a
modification to the traffic signals at the intersections of South 277th Street and
Auburn Way North and at 116th Avenue Southeast and the Kent - Kangley
Road ( State Route 516 ). Project will include the construction of full-width
paving,concrete curbs, gutters and sidewalks, street lighting, storm drainage,
bike paths, landscaping, utilities and appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . $1,900,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . $3,200,000
Construction . . . . . . . . . . . . . . . . . . . $21,400,000
TOTAL . . . . . . . . . . . . . . . . . . . $26,500,000
FUNDING SOURCE(S)
Funded, LID Pending,
TIA, City of Kent, LID
.1
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TIA--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
prl71 P('t Nn 1 Paon _ 7 _
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: South 196`h/200"Street Corridor Project
Orillia Road to West Valley Highway ( State Route 181 )
DESCRIPTION: Construct a new five-lane roadway from Orillia Road to Russell Road, and
widen Russell Road/ South 196th Street to West Valley Highway ( State
Route 181 ), including a new bridge over the Green River, signalization of the
intersection of South 200th Street at Orillia Road, and a modification to the
traffic signal at the intersection of South 196th Street at West Valley Highway.
Project will include the construction of full-width paving, concrete curbs,
gutters and sidewalks, street lighting, storm drainage, bike paths, landscaping,
utilities and appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . $781,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . $2,323,000
Construction . . . . . . . . . . . . . . . . . . . $ 9,396,000
TOTAL . . . . . . . . . . . . . . . . . . . $12,500,000
FUNDING SOURCE(S)
Funded, LID Pending
TIA, King County,City of Kent, LID
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TIA --Transportation Improvement Account, UATA
--Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
Project No 2 Page - 8 -
CITY OF KENT, WASHINGTON
SIX YEAR TRAN PORTATION IMPROVEMENT PRO GgAM
PROJECT: South 196"/200" Street Corridor Project
West Valley Highway ( State Route 181 ) to East Valley Highway
DESCRIPTION: Construct a new five-lane roadway from West Valley Highway to East Valley
Road, including a new bridge over the Union Pacific and the Burlington
Northern Railroads'mainlines;widen South 196th Street between West Valley
Highway and 72nd Avenue South, signalization of the intersection of South
196th Street at East Valley Road. Project will include the construction of full-
width paving, bridges, concrete curbs, gutters and sidewalks, street lighting,
storm drainage, bike paths [ from West Valley Highway to the Interurban
Trail ], landscaping, utilities and appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . $1,500,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . $4,700,000
Construction . . . . . . . . . . . . . . . . . . . $15,800,000
TOTAL . . . . . . . . . . . . . . . . . . . $22,000,000
FUNDING SOURCE(S)
Funded, LID Pending
TIA, City of Kent, LID
STP=-Surface Transportation Program [Federal], (U) Urban,(C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TIA--Transportation Improvement Account, UATA
--Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: Reith Road/W. Meeker Street at Kent-Des Moines Road Intersection
Improvement Project
DESCRIPTION: Widen Reith Road and West Meeker Street from a point 500 feet west of the
Kent-Des Moines Road to the Frager Road. Construct paving, concrete curbs,
gutters and sidewalks, street lighting, storm drainage, bike paths, landscaping,
utilities and appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . . . $4,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . . . . . $ -0-
Construction . . . . . . . . . . . . . . . . . . . . . . $53,000
TOTAL . . . . . . . . . . . . . . . . . . . . . . $57,000
FUNDING SOURCE(S)
Funded
STP (U), City of Kent
STP--Surface Transportation Program [Federal], (U)Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TIA--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
Project No. 4 Page - 10 -
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: South 212" Street High Occupancy Vehicle Lanes
West Valley Highway to State Route 167
DESCRIPTION: Widen South 212th Street to provide a pair of High Occupancy Vehicle lanes
from West Valley Highway(State Route 181 )to State Route 167,reconstruct
existing sidewalks, provide a ten-foot wide concrete sidewalk/bicycle path,
and modify the existing traffic signal systems at West Valley Highway, 72nd
Ave. S., 76th/ 77th Ave. S., 84th Ave. S./ East Valley Highway; install
signalization system at the Interurban Trail crossing, and modify the existing
grade crossing protection systems at the Union Pacific and Burlington
Northern Railroad mainlines .
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . $380,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . $250,000
Construction . . . . . . . . . . . . . . . . . . . . $3,270,000
TOTAL . . . . . . . . . . . . . . . . . . . . $3,900,000
FUNDING SOURCE(S)
Funded, Construction Underway
UATA, City of Kent, LID
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TM--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: East Valley Highway Pavement Rehabilitation Project
South 19211 Street to South 212' Street
DESCRIPTION: Remove and rehabilitate the existing roadway pavement to add additional
lifespan to the roadway,between South 192nd Street and South 212th Street.
Project will include the removal and replacement of the existing pavement in
the curb ( #2 ) travel lanes in both directions, and a full-width asphaltic
concrete overlay of the entire roadway. Project will also include the selective
replacement of catch basin inlets and aprons,driveways,and curbs and gutters.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . . $18,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . . . . . $ -0-
Construction . . . . . . . . . . . . . . . . . . . . . $492,000
TOTAL . . . . . . . . . . . . . . . . . . . . . $510,000
FUNDING SOURCE(S)
Funded
STP (U), City of Kent
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TM--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
Proiect No. 6 Page - 12 -
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: Russell Road at West Meeker Street Traffic Signal System
DESCRIPTION: Install a multi-phase traffic signalization system at the intersection of Russell
Road at West Meeker Street. Project will include the minor widening on West
Meeker Street and reconstruction of the curb returns on the northerly side of
Meeker Street.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . . $10,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . . $10,000
Construction . . . . . . . . . . . . . . . . . . . . . $180,000
TOTAL . . . . . . . . . . . . . . . . . . . . . $200,000
FUNDING SOURCE(S)
Funded, LID Pending
City of Kent, LID
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TIA--Transportation Improvement Account, UATA --
Urban Arterial Trust Account[State of Washington];LID-- Local Improvement District
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: Citywide Bicycle and Improvements
Interurban Trail at South 212" Street Signal System
DESCRIPTION: Install a span-wire signal system to provide safe pedestrian and cyclist access
across South 212th Street at the Interurban Trail. Project to be constructed in
conjunction with the South 212th Street High Occupancy Vehicle Lanes
Project. After 1996, make miscellaneous improvements to the City's Bicycle
Route System.
1996 . 1998-2001
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . . $10,000 $40,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . . . . . $ -0- $ -0-
Construction . . . . . . . . . . . . . . . . . . . . . . $90,000 $360,000
TOTAL . . . . . . . . . . . . . . . . . . . . $100,000 $400,000
FUNDING SOURCE(S)
Funded
STP (E), City of Kent
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality;TIA--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
Project No 8 Pase - 14 -
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATIONIMPROVEMENT PROGRAM
T
PROJECT: Washington Avenue (State Route 181 ) High Occupancy Vehicle Lanes
Project
Harrison Street to Green River Bridge
DESCRIPTION: Widen Washington Avenue ( State Route 181 ) to seven lanes [two general
purpose lanes each direction, one H.O.V. lane in each direction, plus turn
lanes] from Harrison Street to State Route 516 (Kent-Des Moines Road),
and four lanes south to the Green River Bridge, and modify the existing traffic
signal systems at the intersections of Washington Avenue at West Meeker
Street and Kent-Des Moines Road(State Route 516). Project will include the
construction of full-width paving, concrete curbs, gutters and sidewalks, street
lighting, storm drainage, bike paths, landscaping, utilities and appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . $160,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . $300 000
Construction . . . . . . . . . . . . . . . . . . . . . $640,000
TOTAL . . . . . . . . . . . . . . . . . . . . $1,000,000
FUNDING SOURCE(S)
UATA, City of Kent, LID
STP—Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TIA--Transportation Improvement Account, UATA
-Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: Pacific Highway South ( State Route 99 ) H.O.V. Lanes
Kent -Des Moines Road ( State Route 516 ) to South 252nd Street
( Southerly City Limits )
DESCRIPTION: Widen Pacific Highway South to provide a pair of High Occupancy Vehicle
lanes from the Kent - Des Moines Road ( State Route 516 ) to South 252nd
Street, reconstruct existing sidewalks, provide a ten-foot wide concrete
sidewalk/bicycle path, and modify the existing traffic signal systems at the
Kent- Des Moines Road, South 240th Street, and at South 252nd Street.
Project will include paving, concrete curbs, gutters, and sidewalks, storm
drainage systems, utilities, landscaping, and appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . $466,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . $500,000
Construction . . . . . . . . . . . . . . . . . . . . $3,772,000
TOTAL . . . . . . . . . . . . . . . . . . . . $4,688,000
FUNDING SOURCE(S)
STP (U), TIA, UATA, City of Kent, LID
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality;TIA--Transportation Improvement Account, UATA
Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
Project No. 10 Pale - 16 -
CITY OF KENT) WASHINGTON
SIX YEAR TRANSPOR TA TION IMPROVEMENT PROGRAM
PROJECT: 64" Avenue South Extension Project
South 21611 Street to South 226`h Street
DESCRIPTION: Construct new five-lane roadway from South 216th Street to South 226th
Street. Project will include the construction of full-width paving, concrete
curbs, gutters, and sidewalks; street lighting, storm drainage, median
improvements, utilities and appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . $104 000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . $148,000
Construction . . . . . . . . . . . . . . . . . . . . $1,948,000
TOTAL . . . . . . . . . . . . . . . . . . . . $3,900,000
y
FUNDING SOURCE(S)
Funded, LID Pending
City of Kent, LID
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality;TIA--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTA TIONIMPRO VEMENT PROGRAM
PROJECT: Green River Valley Traffic Signal Coordination Project
West Valley Highway--Kent- Des Moines Road to South 180"Street
South 180t° Street--West Valley Highway to Benson Highway
DESCRIPTION: Complete the design report for the Inter-agency traffic signal coordination
project involving the Cities of Kent, Tukwila, and Renton, King County, and
the Washington State Department of Transportation. Signal coordination
recommendations to be made for West Valley Highway, from Kent-Des
Moines Road to Interstate 405, and on South 180th Street from West Valley
Highway to Benson Highway ( State Route 515 ), implement the
recommendations,therein,and monitor the net level-of-service improvements.
PROJECT COST Administration and Analysis . . . . . . . . . . . . $5,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . . . . . $ -0-
Construction . . . . . . . . . . . . . . . . . . . . . . . . . $ -0-
TOTAL . . . . . . . . . . . . . . . . . . . . . . . $5,000
FUNDING SOURCE(S)
Funded, Project Ongoing
City of Kent
STP--Surface Transportation Program [Federal�, (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality;TIA--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington 1;LID--Local Improvement District
Project No. 12 _ PaEe - 18 -
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATIONIIVIPR0VEMENTPROGRAM
s
PROJECT: James Street at Central Avenue Intersection Improvement Project
DESCRIPTION: Widen the east leg of the James Street at Central Avenue intersection to
provide an exclusive right-turn lane for westbound traffic on James Street, and
modify the existing traffic signalization system. Project will include the
construction of paving, concrete curbs,gutters, and sidewalks; street lighting,
storm drainage, utilities and appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . . $25 000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . $100,000
Construction . . . . . . . . . . . . . . . . . . . . . $225,000
TOTAL . . . . . . . . . . . . . . . . . . . . . $350,000
FUNDING SOURCE(S)
DATA, City of Kent
STP Surface Transportation Program [Federal 1, (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TIA--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington 1;LID--Local Improvement District
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: METRO Americans With Disabilities Act Improvements Project
Washington Avenue,Harrison Street, Smith Street, Lincoln Avenue
DESCRIPTION: Construct walkway improvements at various locations to improve disabled-
person access to regional transit facilities. Project will include the construction.
of concrete sidewalks, and pedestrian ramps at intersections.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . . $12,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . . . . . $ -0-
Construction . . . . . . . . . . . . . . . . . . . . . $108,000
TOTAL . . . . . . . . . . . . . . . . . . . . . $120,000
FUNDING SOURCE(S)
Funded
METRO, City of Kent
STP-- Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TIA--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
Project No. 14 Page - 20 -
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: Southeast 2561h Street Widening Project
Kent-Kangley Road (State Route 516) to 1161h Avenue Southeast
DESCRIPTION: Widen Southeast 256th Street to provide a five-lane roadway, including four
general-purpose travel lanes, a center left-turn lane, and a Class II bicycle
facility, and modify the existing traffic signal systems at the intersections of
SE 256th Street/ Kent-Kangley Road and SE 256th Street/ 116th Avenue
Southeast. Project will include the construction of full-width paving, concrete
curbs, gutters, and sidewalks; street lighting, storm drainage, median
improvements, utilities and appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . $434,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . $928,000
Construction . . . . . . . . . . . . . . . . . . . . $1,538,000
TOTAL . . . . . . . . . . . . . . . . . . . . $2,900,000
FUNDING SOURCE(S)
UATA, City of Kent, LID
STP,-Surface Transportation Program [Federal 1, (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TIA--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington 1;LID--Local Improvement District
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: Americans With Disabilities Act Compliance Sidewalk Repair
and Rehabilitation Program Project
DESCRIPTION: Reconstruct and repair existing sidewalks and pedestrian ramps, and install
new hard-surfaced sidewalks to implement the requirements of the Federal
Government's Americans With Disabilities Act. Project will include an
inventory of the City's sidewalk/ walkway facilities, identification and
correction of existing deficiencies. Project will include the construction of
concrete curbs, gutters, and sidewalks; minor storm drainage, and
appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . $180,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . . . . . $ -0-
Construction . . . . . . . . . . . . . . . . . . . . $1,620,000
TOTAL . . . . . . . . . . . . . . . . . . . . $1,800,000
FUNDING SOURCE(S)
Funded
City of Kent
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality;TIA--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
Project No. 16 Page - 22 -
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATIONIMPROVEMENT PRO RAM
w
PROJECT: Flexible/Intelligent Shuttle Bus Demonstration Project
DESCRIPTION: Provide enhanced transit service in the Downtown Kent business area through
the use of a fixed route shuttle service, with demand-responsive routing
capabilities. Service route points to include Aukeen District Court, South King
County Activity Center [ SKCAC ], South King County Regional Justice
Center, and DSHS.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . . . . . $ -0-
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . . . . . $ -0-
Operation and Equipment Purchase . . . . . $503,000
u TOTAL . . . . . . . . . . . . . . . . . . . . . $503,000
FUNDING SOURCE(S)
Funded
STP ( CMAQ ), Metro, City of Kent
STP=-Surface Transportation Program [Federal), (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality;TL4--Transportation Improvement Account, UATA--
Urban Arterial Trust Account(State of Washington);LID--Local Improvement District
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: Neighborhood Traffic Control Program
- Citywide -
DESCRIPTION: Construct minor improvements: roadway signage and channelization, sight
distance improvements, etc., in the City's residential neighborhoods to
promote pedestrian and resident safety,divert non-local traffic, and encourage
driver compliance with the existing traffic laws.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . . . $4,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . . . . . $ -0-
Construction . . . . . . . . . . . . . . . . . . . . . . $36,000
TOTAL . . . . . . . . . . . . . . . . . . . . . . $40,000
FUNDING SOURCE(S)
Funded
City of Kent
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TM--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington];LID--Local Improvement District
Proiect No. 18 Page - 24 -
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
Y
PROJECT: Canyon Drive Bicycle and Pedestrian Facilities Project
Alvord Avenue to 94th Avenue South
DESCRIPTION: Improve Canyon Drive ( State Route 516 ) by extending the existing
sidewalks along the northerly side of Canyon Drive, and construct new
concrete sidewalks along the southerly side of Canyon Drive, between Alvord
Avenue and 94th Avenue South, and widen the pavement along the southerly
side of the roadway to provide a Class II bicycle facility. Project will include
the construction of paving, concrete curbs, gutters, and sidewalks; street
lighting, minor storm drainage, and appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . . $50,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . . . . . $ -0-
Construction . . . . . . . . . . . . . . . . . . . . . $742,000
TOTAL . . . . . . . . . . . . . . . . . . . . . $792,000
FUNDING SOURCE(S)
STP (E), City of Kent
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR),Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality;TM--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[ State of Washington];LID-- Local Improvement District
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: West Meeker Street Widening Project--Phase I
Kent-Des Moines Road ( State Route 516 ) to Green River
Bridge
DESCRIPTION: Widen West Meeker Street to provide a five-lane roadway, including four
general-purpose travel lanes; a center left-turn lane, and a Class II bicycle
facility, and modify the existing traffic signal system at the intersection of
West Meeker Street/Kent-Des Moines Road, and construct a second, parallel
span to the existing bridge over the Green River. Project will include the
construction of full-width paving,concrete curbs,gutters,and sidewalks;street
lighting, storm drainage, utilities and appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . $376,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . . $60,000
Construction . . . . . . . . . . . . . . . . . . . . $2,130,000
TOTAL . . . . . . . . . . . . . . . . . . . . $2,566,000
FUNDING SOURCE(S)
STP (BR), DATA, City of Kent
r
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TIA--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[ State of Washington];LID--Local Improvement District
Project No. 20 Paae - 26 -
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: Central Avenue Pavement Rehabilitation Project
Willis Street ( State Route 516 ) to Green River Bridge
DESCRIPTION: Remove and rehabilitate the existing roadway pavement to add additional
lifespan to the roadway, between Willis Street ( State Route 516 ) and the
Green River Bridge. Project will include the removal and replacement of the
upper two inches (2" ) of the existing pavement in the curb (#2 ) travel lanes
in both directions, and a full-width asphaltic concrete overlay of the entire
roadway. Project will also include the selective replacement of catch basin
inlets and aprons, driveways, and curbs and gutters.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . . $18 000
SUMMARY: '
Right of Way Acquisition . . . . . . . . . . . . . . . . $ -0-
Construction . . . . . . . . . . . . . . . . . . . . . $407,000
TOTAL . . . . . . . . . . . . . . . . . . . . . $425,000
FUNDING SOURCE(S)
Funded
STP (U), City of Kent
STP--Surface Transportation Program[Federal], (U) Urban, (C) Statewide Competitive, (BR)Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TM--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[State of Washington 1;LID--Local Improvement District
CITY OF KENT, WASHINGTON
SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: 72"d Avenue South Extension Project
South 194" Street to South 196" Street
DESCRIPTION: Construct new five-lane roadway from South 194th Street to South 196th
Street. Project will include the construction of full-width paving, concrete
curbs, gutters, and sidewalks; street lighting, storm drainage, landscaping,
utilities and appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . . $80,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . $216,000
Construction . . . . . . . . . . . . . . . . . . . . . $244,000
TOTAL . . . . . . . . . . . . . . . . . . . . . $540,000
Ir
FUNDING SOURCE(S)
Funded, LID Pending
City of Kent, LID
STP--Surface Transportation Program [ Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Au Quality; TIA--Transportation Improvement Account, UATA--
Urban Arterial Trust Account [State of Washington];LID--Local Improvement District
Project No. 22 Paee - 28 -
CITY OF KENT, WASHINGTON
IX YEAR TRANSPORTATION IMPROVEMENT PROGRAM
PROJECT: Military Road Widening Project
Reith Road to Kent-Des Moines Road ( State Route 516 )
DESCRIPTION: Widen Military Road to provide an interim three-lane roadway, including two
general-purpose travel lanes, and a center left-turn lane, and a Class II bicycle
facility at selected intersections Project will include the construction of
paving, concrete curbs, gutters, and sidewalks; street lighting, utilities and
appurtenances.
PROJECT COST Preliminary Engineering . . . . . . . . . . . . . . $40,000
SUMMARY:
Right of Way Acquisition . . . . . . . . . . . . . . . . $ -0-
Construction . . . . . . . . . . . . . . . . . . . . . $110,000
TOTAL . . . . . . . . . . . . . . . . . . . . . $150,000
Y
FUNDING SOURCE(S)
UATA, City of Kent
STP--Surface Transportation Program [Federal], (U) Urban, (C) Statewide Competitive, (BR) Bridge Replacement,
(E)Enhancements,(CMAQ)Congestion Mitigation/Air Quality; TIA--Transportation Improvement Account, UATA--
Urban Arterial Trust Account[ State of Washington];LID-- Local Improvement District
Project No. 23 Page - 29 -
CONSENT CALENDAR
3 . city council Action:
Councilmember ' moves, Councilmember �r "Yl/✓�
seconds that Consent Calendar Items A through I be approved.
Discussion
Action / } l �
3A. Approval of Minutes.
Approval of the minutes of the regular Council meeting of
September 5, 1995, with the following correction to Item 3B:
Check Numbers 158304-159201
Should read 158460-159021
3B. Approval of Bills.
Approval of payment of the bills received through August 31
and paid on August 31, 1995 after auditing by the Operations
Committee on September 13 , 1995 .
Approval of checks issued for vouchers:
Date Check Numbers Amount
8/31/95 159022-159851 $1, 644 , 477 . 18
Approval of checks issued for payroll for August 16 through
August 31, 1995 and paid on September 5, 1995.:
Date Check Numbers Amount
9/5/95 Checks 205828-206161 $ 266, 976. 13
Advices 27104-27506 507 , 991. 42
$ 774 , 967 . 55
Council Agenda
Item No. 3 A-B
Kent, Washington
September 5, 1995
Regular meeting of the Kent City Council was called to order at
7 : 00 p.m. by Mayor White. Present: Council-members Bennett, Clark,
Houser, Johnson, Mann, Orr and Woods, Operations Director/Chief of
Staff McFall, City Attorney Lubovich, Planning Manager Satterstrom,
Public Works Director Wickstrom, Fire Chief Angelo, Police Captain
Miller, Parks Director Hodgson, and Finance Director Miller.
Approximately 15 people were at the meeting.
PUBLIC Employee of the Month. Mayor White announced
COMMUNICATIONS that Tracey Wickersham of the Cultural Arts
Division of the Parks Department has been selected
as Employee of the Month for September. He noted
that Ms. Wickersham handles such activities as the
Balloon Classic, Canterbury Faire, the Summer
Concert Series and other special events. Lori
Hogan noted that Ms. Wickersham became the
Cultural Program Manager last November and has
since demonstrated leadership and managerial
abilities. She noted that Tracey' s efforts were
largely responsible for the Parks Department
receiving the Suburban Arts and Heritage Grant
from King County. Ms. Wickersham was congratu-
lated and presented with the Employee of the Month
plaque.
Constitution Week. Mayor White read a proclama-
tion declaring the week of September 17-23 , 1995
as Constitution Week in the City of Kent. He
encouraged all citizens to reflect during that
week on the many benefits of our Federal
Constitution and American citizenship. The
proclamation was presented to Peggy Eisaman.
Introduction of Mayor's Appointee. Mayor White
introduced Dr. Mac D. Culver, his appointee to the
Kent Human Services Commission. He noted that
Dr. Culver is the Superintendent of the Rainier
Christian Schools, and welcomed him to the
Commission.
CONSENT HOUSER MOVED that Consent Calendar Items A
CALENDAR through N be approved. Orr seconded and the
motion carried.
MINUTES (CONSENT CALENDAR - ITEM 3A)
Approval of Minutes. APPROVAL of the minutes of
the regular Council meeting of August 15, 1995.
1
September 5, 1995
HEALTH & (CONSENT CALENDAR - ITEM 3L)
SANITATION Top Food & Drug - Bill of Sale. AUTHORIZATION to
accept as complete the bill of sale and warranty
agreement for Top Food & Drugs submitted by
Supervalu Holdings for continuous operation and
maintenance of 15 feet of water main, 324 feet of
sanitary sewers, 596 feet of storm sewers, and 855
feet of street improvements, and release of bonds
after expiration period, as recommended by the
Public Works Director. The project is located in
the vicinity of S.E. 260th Street and 100th Avenue
Southeast.
PUBLIC WORKS (BIDS - ITEM 5B)
Upper Garrison Creek Conveyance Improvements
Phase II. Bid opening for this project was held
on Tuesday, August 29th with 8 bids received. The
low bid of $123 , 125 . 65 was submitted by M. Liffrig
Construction Co. , Inc. , Lynnwood.. The Engineer' s
estimate was $116, 162 . 01.
This is the second phase of the Upper Garrison
Creek project. This portion includes channel
improvements from 112th Ave. S .E. to the south of
the Payless Drug Store on 108th Ave. S. E. The
entire Garrison Creek Conveyance Improvements
project will relieve the flooding problem that
occurs in this area during significant rainfall
events.
MANN MOVED that the Upper Garrison Creek
Conveyance Improvements Phase II contract be
awarded to M. Liffrig Construction Co. , Inc. for
the bid amount of $123 , 125 . 65 . Bennett seconded
and the motion carried.
(BIDS - ITEM 5D)
Frager Road Guardrail Rehab (Meeker - 212th) . Bid
opening for this project was held on Wednesday,
August 30th with 3 bids received. The low bid of
$65, 059 . 50 for Schedule I was submitted by
Petersen Brothers, Sumner. The Engineer' s esti-
mate was $75, 124 . 00.
The project consists of installing 6400 feet of
guardrail with all appurtenances along Frager Road
between Meeker St. & S. 212th St.
2
September 5 , 1995
PUBLIC WORKS MANN MOVED that the Frager Road Guardrail Rehab
contract (Meeker - 212th) , Schedule I, be awarded
to Petersen Brothers for the bid amount of
$65, 059 . 50 . Houser seconded and the motion
carried.
SIDEWALKS (OTHER BUSINESS - ITEM 4A)
Downtown Sidewalk Rehabilitation, Phase II - Tree
Grate supply Contract. After this supply contract
was awarded, staff determined that the lowest bid
was nonconforming and should have been rejected.
In order to achieve the most efficient and
equitable delivery on this contract, staff now
asks Council to reject all bids and authorize the
Public Works Director to obtain written bids
pursuant to Section 1. 1. 04 of the City Procurement
Policy, since it appears that the estimated cost
will exceed $25, 000. 00 but be less than
$50, 000 . 00; further, to authorize the Public Works
Director to award the contract to the lowest
bidder.
MANN MOVED that the Downtown Sidewalk Tree Grate
supply contract recently awarded be revoked, that
all bids be rejected, and that the Public Works
Director be authorized to seek written bids and to
award the contract to the lowest bidder, pursuant
to City Procurement Policy. Bennett seconded and
the motion carried.
STREETS (CONSENT CALENDAR - ITEM 3F)
LID 327 Segregation - Assessment #45. ADOPTION of
Resolution No. 1442 authorizing the segregation of
Assessment #45 in LID 327 to accommodate the sale
of one parcel out of Assessment #45, as recom-
mended by the Public Works Committee. This
property will be paying its designated share of
the LID assessment.
(CONSENT CALENDAR - ITEM 3G)
LID 330 Segregation - Assessment #6. ADOPTION of
Resolution No. 1443 authorizing the segregation of
Assessment #6 in LID 330 to accommodate the sale
of one parcel out of Assessment #6, as recommended
by the Public Works Committee. This property will
be paying its designated share of the LID assess-
ment.
3
September 5, 1995
TRAFFIC (CONSENT CALENDAR - ITEM 3D)
CONTROL 212th HOV Agreement. APPROVAL to establish a
budget for receipt of $3 , 495, 493 in grant funds
for the 212th HOV Lanes Project. Signed agree-
ments have been executed between the City and the
State Transportation Improvement Board for the
construction of S. 212th HOV Lanes project. In
order to clear up an accounting issue, it has been
recommended by the Public Works Committee to
establish a budget for receipt of grant funds in
the amount of $3 , 495, 493 for this project.
(CONSENT CALENDAR - ITEM 3E)
6-Year Transportation Plan. AUTHORIZATION to set
September 19th as the Public Hearing Date for the
6-Year Transportation Plan, as recommended by the
Public Works Committee.
(BIDS - ITEM 5C)
Interurban Trail Signal System at 212th Street.
Bid opening for this project was held on
Wednesday, August 30th with 7 bids received. The
low bid of $11, 100 . 00 was submitted by Signal
Electric, Inc. , Kent. The Engineer' s estimate
was $20, 960. 00.
The project consists of installing a traffic
signal system at the intersection of the
Interurban Trail and South 212th Street including
related appurtenances.
MANN MOVED that the Interurban Trail Signal System
at 212th Street contract be awarded to Signal
Electric, Inc. for the bid amount of $11, 100. 00 .
Woods seconded and the motion carried.
COMMUNITY (CONSENT CALENDAR - ITEM 3C)
DEVELOPMENT 1996 Community Development Block Grant (CDBG)
BLOCK GRANT Program. AUTHORIZATION to set September 19 , 1995,
PROGRAM as the date for a public hearing to consider the
1996 CDBG Program.
BUSINESS (CONSENT CALENDAR - ITEM 3N)
LICENSES (ADDED BY COUNCILMEMBER ORR)
Moratorium on Adult Entertainment Businesses.
AUTHORIZATION to set September 19 , 1995 , as the
date for a public hearing on extension of the
4
September 5, 1995
BUSINESS moratorium on adult entertainment businesses. Orr
LICENSES noted that this had been recommended unanimously
by the Planning Committee today.
HOUSING (OTHER BUSINESS - ITEM 4B)
(ADDED BY COUNCILMEMBER. ORR)
Low Income Home Enercty Assistance Program. Orr
said she recently learned that the Low Income Home
Energy Assistance Program was about to be dis-
banded by the federal government, and that a
substantial number of area residents receive
assistance from that program to heat their homes
during the winter months. She said that the
Planning Committee voted unanimously today to send
a letter with the Mayor' s signature in support of
the program.
SHE MOVED that a letter of support for the Low
Income Home Energy Assistance Program be sent to
elected officials in Washington D.C. Houser
seconded and the motion carried.
APPOINTMENTS (CONSENT CALENDAR - ITEM 3M)
Rent Human Services Commission. CONFIRMATION of
the Mayor' s appointment of Mac D. Culver, Ph.D. to
serve as a member of the Kent Human Services
Commission. Dr. Culver is an ordained minister
and currently serves as Superintendent of Rainier
Christian Schools. He is Chairman of the North
West Regional Accreditation Commission of
Christian Schools International and formerly
served as a member of the Human Services
Commission in the Municipality of Anchorage,
Alaska. Dr. Culver will replace Mark Moder, who
resigned, and his term will continue to 1/1/96 .
PARKS & (CONSENT CALENDAR - ITEM 3J)
RECREATION Riverbend Driving Range Turf & Target Greens
Proiect. ACCEPTANCE of Riverbend Golf Course
Driving Range Turf and Target Greens Installation
Project as complete, and release of retainage to
American Turf, upon receipt of State releases.
(CONSENT CALENDAR - ITEM 3K)
Turnkey Park Tennis Court Resurfacing Proiect.
ACCEPTANCE of the Turnkey Park Tennis Court
Resurfacing Project as complete, and release of
retainage to MID-PAC Inc. , upon receipt of State
releases .
5 .
September 5 , 1995
POLICE (CONSENT CALENDAR - ITEM 3H)
DEPARTMENT Drinking Driver Countermeasure Program Grant.
APPROVAL to accept a State grant, approval of a
budget change to increase the grant to $28, 012 for
the period of July 1, 1995 through June 30, 1996,
and approval of a budget change to decrease the
City's share of funding to $50, 898 to cover the
period of January 1, 1995 through December 31,
1995, as requested by the Police Department.
The Kent Drinking Driver Countermeasure Program
has received a grant in the amount of $28, 012 from
the Washington Traffic Safety Commission to be
used for wages, benefits, and project expenses,
effective July 1, 1995 through June 30, 1996 .
This is the 13th consecutive year that the City of
Kent Highway Safety Program has received state
funding, and the amount awarded this year repre-
sents a slight increase over the 1994/95 grant.
(CONSENT CALENDAR - ITEM 3I)
Dare Funds - Carry over. AUTHORIZATION to carry
forward the balance of DARE funds from 1994 to
1995, to establish a budget for 1995, and to
solicit donations to be used for funds to augment
the DARE program costs for 1995 , as requested by
the Police Department. The amount to carry
forward from 1994 is $323 , and the amount of
revenue for 1995 is approximately $8 , 000.
FIRE (BIDS - ITEM 5A)
DEPARTMENT Aerial Ladder Apparatus. This is the second
bidding for a replacement aerial ladder truck.
This apparatus is being replaced in accordance
with the approved apparatus replacement program.
Two bids were received: "Emergency One" in the .
amount of $468 , 336. 00, and "Smeal Fire Apparatus"
in the amount of $416, 690. 00. Both bidders took
exceptions. The City could accept many of the
substitutions, however for reasons 'of functiona-
lity, durability and enhanced safety, required
the vendor to add back the cost for the items
that could not be granted an exception.
Subsequently, the low bidder will be "Smeal Fire
Apparatus" with the cost of $423 , 494 . 00 . This bid
is $23 , 000 lower than the bid received in the
first bidding process.
6
September 5, 1995
FIRE BENNETT MOVED that the bid for the aerial ladder
DEPARTMENT truck be awarded to Smeal Fire Apparatus in the
amount of $423 , 494 . 00, which does not include
Washington State sales tax. Houser seconded.
Upon Chief Angelo' s request, Bennett amended his
motion to include authorization for the Mayor to
sign a contract after approval as to form by the
City Attorney. Houser agreed to the amendment,
and the motion as amended carried.
FINANCE (CONSENT CALENDAR - ITEM 3B)
Approval of Bills. APPROVAL of payment of the
bills received through August 15 and paid on
August 15, 1995 after auditing by the Operations
Committee on August 23 , 1995 .
Approval of checks issued for vouchers:
Date Check Numbers Amount
8/15/95 158304-159201 $2 , 670 , 422 . 23
Approval of checks issued for payroll for August 1
through August 15 , 1995 and paid on August 18,
1995 :
Date Check Numbers Amount
8/18/95 Checks 205468-205827 $ 281, 670. 27
Advices 26709-27103 $ 515 . 179 . 24
$ 796, 849 . 51
REPORTS Council President. Woods noted that the Suburban
Cities Association meeting will be held in SeaTac
on September 13th and suggested that attendees
bill only a portion of the price of lunch to the
city.
operations Committee. Johnson noted that
the Committee will meet at 9 : 30 a.m. on
September 13th.
Planning Committee. Orr noted that the next
meeting of the Committee will be on September 19
at 4 : 00 p.m.
Parks Committee. Houser noted that they have had
a report from the Skateboard Committee and hope to
have a place to skateboard soon.
7
September 5, 1995
REPORTS Administrative Reports. Fire Chief Angelo
reported on the storm which occurred over .the
weekend, noting that three buildings were struck
by lightning. He said there were also automobile
accidents, water over roadways, and disabled
people who had to be helped from their residences.
He commended the Police Department, the Fire
Department and the Public Works Department for
their efforts. He urged citizens to call the
Public Works Department for drainage problems, the
Fire Department for non-emergencies, and 911 for
emergencies.
Parks Director Hodgson announced that the depart-
ment is third on a list of 69 to receive IAC grant
funds in the amount of $489, 000 to pay off half of
the Morrill property. He commended Helen
Wickstrom for her efforts.
EXECUTIVE At 7 : 25 the Mayor announced an executive session
SESSION of approximately 15 minutes.
ADJOURNMENT The meeting reconvened and adjourned at 7 : 35 p.m.
C.c>-ZiPij�
Brenda J cob r, CMC
City Cl rk
8
Kent City Council Meeting
Date September 19, 1995
Category Consent Calendar
1. SUBJECT: RIVERBEND GOLF COMPLEX RESTROOM PROJECT
2 . SUMMARY STATEMENT: Acceptance of Riverbend Golf Course
Restroom Project as complete, and release of retainage to MDM
Construction, upon receipt of State releases.
3 . EXHIBITS: None
4 . RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION•
Council Agenda
Item No. 3C
Kent City Council Meeting
Date September 19 , 1995
Category Consent Calendar
1. SUBJECT: COMPREHENSIVE PLAN EMERGENCY DECLARATION FOR
MERIDIAN ANNEXATION A
2 . SUMMARY STATEMENT: As recommended e Planning
Committee, b Committee, /Adoption of Resolution No. th declaring an
emergency pursuant to Kent City Code Chapter 12 . 02 to purs e
a Comprehensive Plan Amendment for the Meridian Annexatio
area in conjunction with the initial annexation zoning
The Growth Management Act allows comprehensive plans to be
amended once a year except by an emergency. This measure would
allow the City to process the comprehensive plan amendments for
the Meridian annexation area separate from other comprehensive
plan amendments. The Planning Committee recommends adoption of
a resolution declaring an emergency to pursue a Comprehensive
Plan Amendment for the Meridian Annexation area in conjunction
with the initial annexation zoning.
3 . EXHIBITS: Resolution and City Council Planning Committee
minutes of 9/5/95
4 . RECOMMENDED BY: Planning Committee
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION:
Council Agenda
Item No. 3D
RESOLUTION NO.
A RESOLUTION of the City Council of
Kent, Washington, declaring an emergency
to pursue a comprehensive plan amendment
for the area known as the Meridian
Annexation Area.
WHEREAS, the King County Boundary Review Board (BRB)
approved the annexation into the City of Kent of the area known as
the Meridian Annexation Area on August 10 , 1995 ; and
WHEREAS, after a public hearing, the Kent City Council
voted to approve the annexation of the Meridian Annexation Area
into the City of Kent, effective January 1, 1996 , on August 15,
1995 ; and
WHEREAS, Mayor Jim White instructed Planning Department
staff to prepare zoning proposals for the Meridian Annexation Area
for review by the Planning Commission and City Council, with the
intent that the zoning for the area would be adopted and in place
by January 1, 1996 ; and
WHEREAS, the Growth Management Act requires that all
development regulations be consistent with a jurisdiction' s
Comprehensive Plan (RCW 36 . 70A. 120) ; and
WHEREAS, the Kent City Council adopted the City' s
Comprehensive Plan on April 18 , 1994 , and the Land Use Plan Map in
the Land Use Element of the plan included land use designations for
the Meridian Annexation Area; and
WHEREAS, it may be necessary to amend the Comprehensive
Plan' s Land Use Plan Map to ensure that the zoning map amendments
which are adopted for the Meridian Annexation Area are completely
consistent with the Land Use Plan Map; and
WHEREAS, the Growth Management Act and Ordinance No. 3237
authorize the City to amend its Comprehensive Plan only once per
calendar year, except in the case of an emergency; and that an
emergency is defined as "an issue of community-wide significance
that promotes the public health, safety, and general welfare" ; and
WHEREAS, the City Council Planning Committee considered
this issue on September 5 , 1995 , and voted to recommend to the City
Council that an emergency be declared by resolution to pursue a
comprehensive plan amendment for the Meridian Annexation Area; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES
HEREBY RESOLVE AS FOLLOWS :
Section 1 . That the scope of the work required to adopt
zoning map and land use map amendments for the Meridian Annexation
Area, combined with the requirement that the zoning and land use
maps be consistent with one another, require that a comprehensive
plan amendment for the Meridian Annexation Area be processed
concurrently with the zoning and land use map amendments .
Section 2 . That ensuring zoning and land use map
amendments for the Meridian Annexation Area that are consistent
with one another constitutes an issue of community-wide
significance that promotes the public health, safety and general
2
welfare in accordance with the definition of an emergency set forth
in Ordinance No. 3237 .
Section 3 . The City therefore declares that an emergency
exists and authorizes a comprehensive plan amendment for the
Meridian Annexation Area, said amendment to be considered by the
Planning Commission and City Council concurrently with the zoning
and land use map amendments for the Meridian Annexation Area .
Passed at a regular meeting of the City Council of the
City of Kent, Washington this of , 1995 .
Concurred in by the Mayor of the City of Kent, this
day of 1995 .
JIM WHITE, MAYOR
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
3
I hereby certify that this is a true and correct copy of
Resolution No. , passed by the City Council of the City of
Kent , Washington, the day of 1995 .
(SEAL)
BRENDA JACOBER, CITY CLERK
merancp.res
4
CITY COUNCIL PLANNING COMMITTEE MINUTES
September 5, 1995
COMPREHENSIVE PLAN AMENDMENT FOR MERIDIAN ANNEXATION AREA
& DECLARATION OF EMERGENCY TO PROCESS - (Kevin O'Neill)
Planner Kevin O'Neill presented an explanation of this item at the meeting. He said under the
direction of the Mayor, the Meridian Annexation area Zoning will be completed at the time the
Annexation goes into effect, which is planned for January 1, 1996. The Planning Commission
and City Council will be conducting public hearings on the pre-annexation zoning this fall.
The Council ordinance is related to procedures on how to amend the Comprehensive Plan. The
amendment process will occur once each calendar year. The Growth Management Act allows
a provision that in emergency situations amendments can be processed more than once per
calendar year. The Growth Management Act requires that all zoning decisions be consistent
with the comprehensive plan. The zoning proposed for the Meridian annexation area will be
for the most part similar to the Land Use Plan Map as indicated in the Comprehensive Plan.
There could be certain changes with regard to land use designations. Kevin said that staff
anticipates the need to prepare proposed amendments to the Land Use Plan Map for review
along with the zoning for the Meridian Annexation area. The best way to do this is by
resolution declaring an emergency to allow staff to process a Comprehensive Plan amendment
separate from other Comprehensive Plan amendments. Staff requests that this recommendation
be forwarded to the full City Council. There was some discussion about having one of the two
public hearings in the Meridian area. Chair Orr suggested that per the second "special"
meeting be the one held in the Meridian area.
Planning Manager Fred Satterstrom took a moment to go over the proposed timelines with the
Planning Committee:
Planning Commission September 25th and 26th
October 2nd\Recommendation
City Council October 17th
November 21 st
After looking at the timelines; Chair Orr said that it would not be feasible to hold a meeting
in the annexation area as non-annexation subjects would also be discussed. She suggested that
we hold a "special" meeting the week after the last meeting in November for this item
(November 28, 1995).
Fred Satterstrom added that the City will be holding two open houses in the Meridian
annexation area on November 8th and 9th. City Attorney Roger Lubovich stated that public
5
CITY COUNCIL PLANNING COMMITTEE MINUTES
September 5, 1995
hearings must be held within the city limits. Planner Kevin O'Neill stated that a decision
regarding this timeline must be made by October 3rd, which is when the City Council would
set the dates for the two hearings. Mr. O'Neill then asked that the Planning Committee make
a recommendation to the City Council that an emergency be declared by resolution to pursue
a Comprehensive Plan Amendment for the Meridian annexation area.
Councilmember Clark MOVED and Councilmember Johnson SECONDED a motion to approve
a declaration of emergency by resolution to pursue a Comprehensive Plan Amendment for the
Meridian annexation area in conjunction with the initial annexation zoning. MOTION
CARRIED.
6
Kent City Council Meeting
Date September 19 , 1995
Category Consent Calendar
1. SUBJECT: ARTS COMMISSION APPOINTMENT
2 . SUMMARY STATEMENT: Confirmation of the Mayor's appoint-
ment of JoAnn Schaut to serve as a member of the Kent Arts
Commission. Ms. Schaut is a Kent resident and recently retired
from Boeing. She currently works in property management and
unlawful detainers. She is a volunteer with the Bellevue
Probation Department and enjoys the theater, arts and crafts,
and classical music
Ms. Schaut will replace Bev Domarotsky, who resigned, and her
term will continue to 10/31/95.
3 . EXHIBITS: Memorandum from Mayor White
4 . RECOMMENDED BY:_ Mayor White
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT• NO YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
.ACTION:
Council Agenda
Item No. 3E
MEMORANDUM
TO: JUDY WOODS, CITY COUNCIL PRESIDENT
CITY COUNCIL ME ERS
FROM: JIM WHITE, MAYO
DATE: SEPTEMBER 12, 1995
SUBJECT: APPOINTMENT TO KENT ARTS COMMISSION
I have recently appointed JoAnn Schaut to serve as a member of the Kent Arts Commission. Ms. Schaut
is a Kent resident and recently retired from Boeing. She currently works in property management and
unlawful detainers. She is a volunteer with the Bellevue Probation Department and enjoys the theater, arts
and crafts, and classical music.
Ms. Schaut will replace Bev Domarotsky,who resigned, and her term will continue to 10/31/97.
I submit this for your confirmation.
JWJb
cc: John Hodgson, Parks Director
Kent City Council Meeting
Date September 19 , 1995
Category Consent Calendar
1. SUBJECT: S. 212TH STREET HOV LANES - WEST VALLEY HIGHWAY TO
SR 167
4 ( '2p�'or
2 . SUMMARY STATEMENT: As recommended by the Public Works
Committee, upon oncurrence of the Public Works Director
and the City Attorney, the Mayor b 444; ".4 to execute an
agreement with Burlington Northern Railroad in a form similar
to the draft agreement to improve the S. 212th Street crossing
for HOV Lanes, West Valley Highway to SR 167 project,
3 . EXHIBITS: Public Works Committee minutes, Public Works
Director memorandum, letter to Ken Langholz from BNRR,
including draft agreement
4 . RECOMMENDED BY: Public Works Committee
(telephone concurrence from Councilman Mann)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION:
Council Agenda
Item No. 3F
DEPARTMENT OF PUBLIC WORKS
September 8, 1995
TO: Public Works Commi e
FROM: Don Wickstrom, Director of Public Works
RE: South 212th Street HOV Lanes
West Valley Highway to SR 167
Attached is an agreement with Burlington Northern Railroad to reconstruct their crossing in
conjunction with the above referenced project.
The City's cost is $326,709 for which monies are included in the project budget for same.
The Public Works Department recommends Council authorize the signing thereof upon concurrence
with the City Attorney.
ACTION: Authorizing the signing thereof upon concurrence therewith the City Attorney.
was the only one of contention because they had anticipated budgeting for that in 1996. He said the
County Council had this new improviso that they would not build any capacity improvements within
the urban areas unless the surrounding annexing city would reimburse them for that cost upon
annexation. Wickstrom said this was a budget proviso that the County was trying to apply toward
all cities. Wickstrom said that the Boundary Review Board would not be able to ignore the County
testifying at the hearing that they were dropping all road improvement projects within the area. Such
testimony could negatively affect the BRB's decision on the annexation.
Wickstrom stated that the City chose to execute a memorandum of understanding when we agreed
to pay for only future costs on 240th, not the 2 million they already spent. Wickstrom also said that
the County had threatened to attach strings to the money on the 196th Corridor Project which their
share was 4.6 million. Wickstrom noted that the City needs the 196th Corridor Project for
concurrency under GMA . He said that under the agreement, the County will now eliminate all the
strings on said money.
Clark asked if there was anything on the S.E. 277th Corridor. Wickstrom said that subsequently,
because of this budget proviso and the fact that we would not pay for the County's 277th southeast
corridor out to Highway IS, even though the best route may fall within the City, the County decided
to drop the extension from their plan. Wickstrom said by doing so, the City may save costs on our
277th Corridor Project because the County had a 50 MPH design speed and we have a 45 or 35 MPH
design speed which means different vertical curve requirements in the road and on the hillside that
represents a significant change in the required cutting and tilling. Wickstrom said originally he
thought it would be 3 million, but that is more than the entire estimate of the cut and fill work.
Anyway, we'll save some money.
Wickstrom said that our initial cost is 1.7 million in '96. He also pointed out the County's financing
program on 240th anticipated an ISTEA grant, which they never got. Wickstrom said with our
participation, the County will definitely build it and will reallocate monies from other projects if they
have to.
Wickstrom said as far as the money is concerned, we are proposing to pay for it through a
Councilmatic bond issue. The annexation area would generate enough new money via the Street
Utility and the vehicle registration fee to pay for debt service.
S. 212th STREET HOV LANES - WEST VALLEY HIGHWAY to SR 167
Wickstrom explained this was an agreement with Burlington Northern Railroad to widen the railroad
crossing in conjunction with the HOV project. The total cost is $356,000 for which the money is
included in the project budget. Brubaker, however, recommended that one change be made to the
contract to strike through the line that the railroad receives no benefit from the improvements made
by the City. Brubaker suggested this change be initialed by the Mayor and approved by the railroad
and, if they won't agree to the change, the City would reconsider entering into this agreement for two
reasons: 1) It's not a statement of the truth because the railroad improvements to our roads increases
-3-
the railroad business due to better traffic infrastructure that serves their customers and 2) The City
will be going to the WUTC per our 196th Corridor Project and asking for them to determine a
proportionate share of contributions of the railroad for that bridge and that share will be based, in
part, on the benefit to the railroad from the construction of the bridge and we do not want to set a
precedence in other areas where we have stated that our improvements to City roads is not a benefit
to the railroads and their operations in the Green River Valley.
Committee unanimously recommended to accept the agreement with Burlington Northern Railroad
for the S. 212th HOV Lanes, West Valley Highway to SR 167.
ADDED ITEM• SIDEWALKS ON S. 218th STREET
Mr. Rust stated that they were not protesting the road, but were protesting the design of this project
and inquired whether there was any avenue to bring it back to Council for redesign. Wickstrom
explained that the sidewalk issue was hassled out at the Council level including the whole matter of
sidewalks on both sides. Wickstrom stated that dropping the sidewalks on the south side was a
result in about $18,000 in savings, however, the south side properties would only realize $6,000
worth of savings as the bulk of the area involved in the assessments is on the north side of the road.
Said $18,000 amounted to 1.54% of the total project cost. The alternate plan that the City came up
with, and the Council adopted and passed an ordinance on, was for the property owners to pay to
widen the road to two lanes (24 feet pavement width), install gravel shoulders, install the drainage
system, beef up the road structure so it could handle the truck traffic and take out the safety
problems. Wickstrom said that came to $167,000 less than it would to widen the road out to 36 feet,
and install curbs, gutters, and sidewalks. Wickstrom said the City was essentially paying for those
improvements by contributing the $167,000 to develop the project.
Tom Graham voiced the opinion that when the City pays for a project, it's not the City really, it's the
people who pay for it. Wickstrom responded that the general public pays for it but that the City
argued that this was really a local road and there should not be any general public funds supporting
the abutting property owners. Wickstrom said that what we ended up is that there are some general
tax payers' hinds (drainage money) that is paying for the road widening.
Graham said that he felt that two sidewalks is "one sidewalk" overkill, because there isn't the
pedestrian traffic. Wickstrom said that this was covered in the last hearing before the full Council
on the formation of the LID. Wickstrom commented that everyone received their formal notice
because that was the same date the LID was formed, they were given 2 weeks prior notice which
advised them of their assessment and the fact that the City was holding a hearing on a certain date,
creating the LID. Mr. Rust said he understood that they could not protest the road because it had
already been passed, but was just trying to eliminate a little bit of money because we pay for it.
Wickstrom noted that the hearing was on the 18th before the full Council, the ordinance creating the
LID was passed, Council closed the public hearing and deliberated on it, and then authorized the City
to include funding this project.
BURLINGTON NORTHERN RAILROAD
2000 first Interstate Center
999 Third Avenue
ENGINEERING DIVISION Seattle,Washington 98104-4080
Ken Langholz, P.E. August 10, 1995
Design Engineer
City of Kent Public Works Dept.
220 4th Avenue So.
Kent, WA. 98032-5895
Dear Mr. Langholz:
Concerning the city's project to widen and improve the So. 212th.Street grade
crossing where it crosses Burlington Northern's right-of-way and tracks at railroad
MP 14.19 in Kent, WA.
After alot of negotiations, attached are th revised original copies of the
construction and maintenance agreement. Please have the proper official review,
and if everything seems to be in order, e. ecute the duplicate copies of the
agreement and return the duplicate copies to me for my further handling.
Take particular attention to the estimate "Exhibit C". Tim LaPorte seemed to have
an old and obsolete estimate in front of him at our meeting on July H. The estimate
for $ 326,709 is the same estimate I originally furnished you in October, 1994. He
seemed surprised. The estimate he had was for about $ 25,000 less.
Along with the agreement, please furnish me with the original and 4 copies of the
petition'to be presented to the WUTC for their review and approval. We will
execute the wavier of hearing and pass it along to them.
Once the Utilities and Transportation Commission issues an order for the project, I
will execute the agreement and submit the city Is copy of the agreement to you
along with a request for constructioj authority.
In order to expedite this project; when returning the agreement and petition, I
request the city to submit within the body of its submittal letter the authority to
order all of the necessary track and signal materials, prior to the WUTC order,
including guarantees that the railroad will be reimbursed for all materials ordered
regardless of whether the project is to be completed or not.
Sincerely,
�
� .
J. YI. (M1ke) Cowles
Coordinator Public Programs
JMC
Ken Langholtz
August 10, 1995
Page 2
cc: WUTC
1300 Evergreen Park Drive So.
P.O. Box 47250
Olympia, WA. 98504-7250
Attn: Gary Harder
file: Kent, WA. - Widen and improve So. 212th Street
CONSTRUCTION AND MAINTENANCE AGREEMENT
WIDEN AND IMPROVE THE SO.212TH STREET GRADE CROSSING (MP 14.19)
KENT,WASHINGTON
Agreement made this day of 1995,between KENT,
WASHINGTON,a municipal corporation, hereinafter called the "Agency",and the
BURLINGTON NORTHERN RAILROAD COMPANY,a Delaware corporation,hereinafter
called the "Railway":
WITNESSETH:
WHEREAS,the existing cantilevered signals and gates were installed under an
agreement designated as Northern Pacific Railway Company Docket number 26359,
dated 1-30-69 between the Northern Pacific Railway Company and the Agency.
WHEREAS,the Railway is successor in interest by merger to the Northern
Pacific Railway Company; and
WHEREAS,in the interest of aidingg motorvehicle traffic,the Agency is
proposing to widen and improve South 212th Street where it crosses the Railway's
Seattle Subdivision,of the Pacific Division located at Railway Survey Station 863+94.5,
MP 14+982.5'(MP 14.19). The crossing is located in the SW1/4 of the NE1/4 of Section
12,Twp. 22 N.. Rge.4 E.,W.M., in Kent,Washington,at the location shown on map
marked Exhibit'A'attached hereto and made a part hereof; and
WHEREAS, in connection with the widening of the crossing,it will be necessary
to remove the existing cantilevered signals and install new automatic flashing light
traffic control devices, cantilever and shoulder mount type,with gates, hereinafter to
be called "Signals"; and
WHEREAS,the Railway will be required to perform certain work on its
facilities; and
WHEREAS,the parties hereto desire that the work to be performed by the
Agency in connection with said construction be performed in accordance with plans and
specifications to be prepared by the Agency,and
WHEREAS,the parties agree that the plans and specifications for the
installation of said Signals will be prepared by the Railway; and
WHEREAS,the parties agree to contract with each other to perform the
respective work and allocate the costs and expenses thereof.
NOW,THEREFORE, in consideration of the mutual covenants herein
contained, it is mutually agreed as follows:
I
The Agency shall perform its work in accordance with detailed plans and
specifications which shall be prepared by the Agency and submitted to the Manager of
Engineering of the Railway for approval and approved by it when such plans and
specifications are applicable or affect any right-of-way or facility of the Railway,and no
work pursuant to said plans and specifications shall be performed on the right-of-way
of the Railway prior to receipt of notices to proceed given by the said Manager of
Engineering to the Agency engineer or their respective authorized representatives.
Nothing provided in this agreement with respect to said plans and specifications shall
be construed or deemed to be a ratification or an adoption by the Railway or either or
both said plans as its own.
The Agency and the Railway shall perform the various items of work as
follows:
A. WORK TO BE PERFORMED AND MATERIALS TO BE FURNISHED BY THE AGENCY OR
ITS CONTRACTOR AT AGENCY EXPENSE.
1. Accept as otherwise herein provided,furnish all plans, engineering,
supervision, labor, material,supplies and equipment necessary for
construction of the roadway widening and improvement project.
pawaagency 1
2. Do all grading of the roadway approaches to the crossing
place asphaltic concrete paving up to the crossing.
3. Provide all drainage structures under the roadway, if requirek
4. Furnish and place advance warning signs and standard pavement markings
for railroad grade crossings.
5. Perform all other work not specifically mentioned as work to be performed
by the Railway necessary to complete the project in accordance with the
plans and specifications.
B. WORK TO BE PERFORMED AND MATERIALS TO BE FURNISHED BY THE RAILWAY
AT AGENCY EXPENSE.
1. Crossinq Work
Remove 3-66'crossings. Replace 160TF of 115#rail with 160TF of 132#
CWR. Rehabilitate crossing areas with new ties,ballast,fastenings and
fabric. Place 3- 114'OMNI improved concrete crossings on 10'ties. --_
2. Signal Work
Remove existing cantilevered signals and install automatic flashing light
traffic control devices,cantilever and shoulder mount type,with gates.
Relocate signal bungalow.
3. Engineering and Preparation of Bills
Perform preliminary and special engineering and inspection, including field
and office work and preparation of bills.
4. Flagging Protective Services and Devices
Perform flagging and furnish protective services and devices during
construction, account operations of the Agency or its contractor,as deemed
necessary by the Railway.
III All work herein provided for,to be done by the Agency or its contractors on
the Railway's right-of-way,shall be performed by the Agency or its contractors in a
manner satisfactory to the Railway and shall be performed at such time and in such
manner as not to interfere unnecessarily with the movement of trains or traffic upon
the tracks of the Railway. The Agency or its contractors shall use all care and precaution
necessary to avoid accident,damage,or interference to the Railway's tracks or to the
trains or traffic using its tracks and notify the Railway a sufficient time in advance
whenever it is about to perform work adjacent to any track to enable the Railway to
furnish flagging and such other protective services and devices as might be necessary to
ensure safety of Railway operations,and the Railway shall have the right to furnish all -
such flagging or protective services and devices as in its judgment is necessary,and the
Agency shall reimburse the Railway forthe cost thereof.The Railwaywill submit bills for
flagging and other protective services and devices currently during progress of the work
contemplated by this agreement.The Railway will submit complete billing for flagging
and other protective services and devices at the earliest practical date, and the Agency
shall pay such bills promptly. Attached hereto, marked Exhibit "B",and by this
reference made a part hereof, is a statement of conditions when flagmen and
protective services and devices will be furnished by the Railway. Wherever the
safeguarding of trains or traffic of the Railway is mentioned in this agreement,it is
intended to cover and include all users of the Railway's tracks having permission for
such use.
All work provided for herein to be done by the Railway or its contractors outside of the
Railway's right of way shall be performed by the Railway or its contractors in a manner
satisfactory to the Railway and shall be performed at such time and in such manner as
not to interfere unnecessarily with the movement of traffic upon South 212th Street.
The Railway or its contractors shall use all care and precaution necessary to avoid
accident,damage, or interference to the Agency's street or to the traffic using its street
and notify the Agency a sufficient time in advance whenever it is about to perform
work on or adjacent to the street to enable the Agency to furnish flagging or other
protective services and devises as in its judgement is necessary.
pawaagency 2
IV
As consistant with 23 CFR 646 B,which by this reference is incorporated in this
agreement,the Railway will receive no ascertainable net benefits from said project and,
therefore, is not required to contribute to the cost of said project.
V
The Signals shall be installed at the Railway grade crossing shown on Exhibit "A"
in accordance with plans and estimates furnished by the Railway.
VI
It is understood that Exhibit "C",attached hereto and made a part hereof, is a
current estimate of the cost of the work to be performed by the Railway at Agency
expense and is for informational purposes only.
The Agency shall reimburse the Railway for actual costs and expense incurred by
the Railway in connection with the construction work as indicated in this agreement.
The Railway may submit progress bills to the Agency during the progress of the work
included in this agreement for the actual cost of services and expenses and the Agency
shall pay such bills promptly.
It is further agreed that a final and complete billing of all actual incurred costs and
expenses,ascertained in accordance with the provisions of 23 CFR 1401,which by this
reference is incorporated in this agreement,shall be made at the earliest practical date.
The Agency shall,upon presentation of final billing promptly reimburse the Railway for
the cost of services and expenses of work included in this agreement. Preliminary
engineering costs incurred subsequent to March 9 1994 may be charged against this
project. All progress and final bills submitte tot e Agency by the Rai way shall include
supporting documentation of costs incurred by the Railway. If the actual cost will
excede 10% of estimated cost,the Railway will furnish the Agency a written
explanation of the reason for the additional cost that is in excess of 10%.
VII
All contracts between the Agency and its contractor,for either the construction
herein provided for or maintenance work on the highway within any easement area
described herein or shown on the exhibits attached hereto, shall require the contractor
to waive its immunity under RCW 51 and protect and hold harmless the Railway and any
other railroad company occupying or using the Railways right-of-way or line of railroad
agarces
anylnst of itsll loss,subcontractors i orlity agents;ag nts;eandsing from shall furtherlvities of the provide thatcontractor, its the contractor shall:
or
shall:
1. Furnish to the Railway a Railroad Protective Policy in the form provided by 23
CFR 646 A. The combined single limit of said policy shall not be less than Two Million
Dollars($2,000,000)for all damages arising out of bodily injuries to or death of any
person or persons and for all damages arising out of the loss or destruction of or injury
or damage to property in any one occurrence during the policy period,and subject to
that limit a total (or aggregate) limit of not less than Six Million Dollars($6,000,000)for
all damages during the policy period. Said insurance policy executed by a corporation
qualified to write the same in the state in which the work is to be performed,shall be in
the form and substance satisfactory to the Railway company and shall be delivered to
and approved by the Railway prior to the entry upon or use of its property by the
contractor.
2. Carry regular Contractor's Public Liability and Property Damage Insurance as
specified in 23 CFR 646 A providing for a limit of not less than One Million Dollars
($1,000,000)for all damages arising out of bodily injuries to or death of one person,
and,subject to that limit for each person,a total limit of not less than Two Million
Dollars($2,000,000)for all damages arising out of bodily injuries to or death of two or
more persons in any one accident; and providing for a limit of not less than One Million
Dollars($1,000,000)for all damages to or destruction of property in any one accident
and subject to that limit a total (or aggregate) limit of not less than Two Million Dollars
($2,000,000)for all damages to or destruction of property during the policy period. A
certificate of insurance providing proof of Contractor's Public Liability and Property
Damage Insurance and contains a thirty(30)-day advance written notice to the Railway
in the event of cancellation, nonrenewal or material change of policy, executed by a
corporation qualified to write the same in the state in which the work is to be
performed,in form and substance satisfactory to the Railway shall be delivered to and
approved by the Railway prior to the entry upon or use of the Railway's property by the
contractor.
pawaagency 3
The Agency, its contractor,subcontractors or agents,shall at its own expense,
obtain and maintain in force during the term of this Agreement the following
insurance.
(a) Business Automobile Policy Insurance,including owned,non-owned,and ired
vehicles with minimum limits for bodily injury and property damage of One Million
Dollars($ 1,000,000)each occurrence,on all vehicles which the Agency or any of its
agents or employees may use at any time in connection with the performance of this
Agreement.
(b) Worker's Compensation Insurance or coverage as required under the
"Worker's Compensation Act" of the State of Washington. The policy should include
occupational disease to required statudtory limits,employer's liability of One Million
Dollars($ 1,000,000)to include FELA, if appropriate, and an "all states" endorsement.
Railway shall not be a named insured under the contractor's public liability and
property damage insurance,the business automobile policy,or the worker's
compensation insurance.
If the Agency, its contractor,subcontractors or agents,in the performance of the
work herein provided for or by the failure to do or perform anything for which it is
responsible under the provisions hereof,shall damage or destroy any property of the
Railway,such damage or destruction shall be corrected by the Agency in the event its
contractor or the insurance carriers fail to repair or restore the same.
For any work performed in the State of Washington, nothing in this agreement is
intended to be construed as a requirement for an indemnification against the sole
negligence of the Railway,its officers,employees or agents. Moreover,for any work
performed in the state of Washington,the contractor shall specifically and expressly
agree to indemnify the Railway and any other railroad company occupying or using the
Railway's right-of-way or line of railroad against all loss,liability and damages,
including environmental damage, hazardous materials damage,or penalties or fines
that may be assessed,caused by or resulting from the contractor's negligence, provided,
however, if such loss, liability,damage, penalties or fines are caused by or result from
the concurrent negligence of(a)the Railway or the Railway's officers,employees or
agents, and (b)the contractor or the contractor's employees,agents or subcontractors,
such indemnity shall be valid and enforceable only to the extent of the negligence of
the contractor or the contractor's employees, agents or subcontractors.
VIII
The contractor shall prosecute and complete work according to Contractor's own
manner and methods and with and by Contractor's own means and employees,free
from any supervision, inspection,or control whatsoever by the Railway,except only as
may be necessary to enable the Railway to determine whether work performed
complies with the requirements of this agreement and conforms to the plans and
specifications,it being the intention of the parties hereto that contractor shall be and
remain an independent contractor and that nothing herein contained shall be
construed as inconsistent with the status.
IX
The contractor shall comply with all requirements and regulations of every Federal,
State, Local,or other governmental authority with respect to the performance of work
for the safety of the employees engaged therein,and of the public; shall take all
necessary precautions for the safety of contractor,subcontractors and the employees
and property of each; and shall protect contractor,subcontractors and the employees
and tools of both while engaged in said work.
pawaagency 4
The Railway's engineer or designee may advise contractor or contractor's work site
supervisor that an agent,servant,or employee of contractor or of a subcontractor is
working in an unsafe manner or may potentially work in an unsafe manner,in which
event,contractor's work site supervisior shall cause said agent,servant,or employee to
leave the work site and Railway's property. The contractor assumes all responsibility for
the safe work method and practices of its agents,servants,and employees and does,
therefore,agree to indemnify and hold harmless the Railway from and against any and
all claims arising from or in any manner connected with the removal of the agents,
servants,and employees of Contractor from the work site and Railway's property for
safety reasons.
X
In no event shall the Railway be required to make deductions from compensation
or report earnings of employees of contractor or subcontractor,under any Social
Security Act, Railroad Retirement Act, Unemployment Compensation or Insurance Act,
or any other statute, Local,State,or Federal,purporting to levy a tax on payrolls or the
compensation of employees; and contractor hereby agrees to indemnify and save the
Railway harmless from any and all liability, cost or expense arising or growing out of
Contractor's compliance or failure to comply with the provisions of any such law
connected with the performance of this Agreement.
XI
The Agency without expense to the Railway, shall secure from the owner or
owners of that certain property lying adgacent to and outside of the Railway's right-of-
way all necessary easements,permits or other interest therein necessary for the
occupancy and use of said property during the construction, maintenance and
operation of the roadway and its appurtenances.
XII
The Railway shall,with its own forces and under its own labor agreements, install
the Signals. The Agency,with its own forces,shall furnish and install advance warning
signs and standard pavement markings for railroad crossings. The Railway shall furnish
all materials for the necessary Railway work from its store stock, or by purchase, in
accordance with the provisions of 23 CFR 140 1 and any amendments and supplements
thereto.
XIII
Upon completion of the project,the Agency,at its sole cost and expense,shall
maintain all improvements,other appurtenances,advance warning signs,and standard
pavement markings,with the exception of the crossing which will be maintained in
accordance with State law.
XIV
In the event the Signals installed under this agreement is partially or wholly
destroyed and the cost of repair or replacement cannot be recovered from the person or
persons responsible for such destruction,then, in that event the cost of repair or
replacement shall be borne by the Agency.
XV
-- In the event that either highway or Railway changes will necessitate revisions of
the Signals by rearrangement,replacement,or additions at the said location,the party
whose changes cause said revisions will bear the entire cost of the same without
obligation to the other.
XVI
If, for any reason,said Signals shall no longer be required at the said grade
crossing,the Railway;on the approval of the Agency, may remove said equipment, and
credit the Agency with the salvage value less cost of removal.
pawaagency 5
XVII
Either party hereto may assign any receivables due them under this agreement
provided,however,such assignments shall not relieve the assignor of any of its rights or
obligations under this agreement.
XVIII
If the Railway enters into a contract or agreement with a contractor to perform
any of the work,which the Railway is required to perform under the terms of this
agreement by reason of the construction of the Agency's project,the Railway,for itself,
its assigns and successors in interest,agrees that it will not discriminate in its choice of
contractors and will include all the nondiscrimination provisions set forth in Exhibit "D"
attached hereto and made a part hereof, in any such contract or agreement.
XIX
This agreement cancels and supersedes the existing agreement designated as
Northern Pacific Railway Company Docket Number 26359,dated 1-30-69.
XX
This agreement shall inure to the benefit of and be binding on the parties hereto,
theirsuccessors and assigns.
IN WITNESS WHEREOF,the parties have caused this agreement to be executed the
day and year first hereinabove written.
ATTEST: KENT,WASHINGTON
By By
(Title) Tit e)
BURLINGTON NORTHERN RAILROAD
COMPANY
By
Title)
pawaagency 6
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EXHIBIT "B"
STATEMENT OF CONDITIONS WHEN FLAGMEN, PROTECTIVE SERVICES
AND DEVICES WILL BE FURNISHED BYTHE RAILWAY
Railway flagmen, protective services,and devices will be furnished but not limited
thereto for the following conditions: 1
(1) When in the opinion of the Railway protection is necessary to safeguard the
Railway's trains,engines,facilities,and property.
(2) When any work is performed over, under or in close proximity to tracks or any
Railway facilities.
(3) When work in any way interferes with the operation of trains at usual speeds or
threatens,damages or endangers track or Railway facilities.
(4) When any.hazard is presented to Railway communications,signal,electrical,or
other facilities either due to person,material,equipment,or blasting in the
vicinity.
(5) Where or when material is being hauled across tracks. Special clearance must be
obtained from the Railway before moving heavy or cumbersome objects and
equipment which might result in making the track impassable.
COST OF FLAGGING AND OTHER PROTECTIVE SERVICES AND DEVICES
(a) (b) (c) (d)
NUMBER CLASSIFICATION BASE PAY HEADQUARTERS
3 Sectionmen $13.80/hour/ Tacoma,WA.
8-hour day plus
additives.
NOTES:
(a) A full flagging crew generally consists of three men. Under certain conditions
more than three men may be required or a lesser number may be sufficient.
However,additional personnel,such as communications linemen and/or
signalmen may be used to protect communications and signal facilities,if deemed
necessary by the Railway.
(b) The Classification is shown solely for the prospective bidder's information,and
there is no guarantee that the above classes of labor will actually be used or that
the rates of pay shown in Column(c)will be those in effect at the time the work is
undertaken.
(c) Shows base pay rate per man per hour for normal eight-hour shift in effect
August, 1995.
(d) Estimated costs for travel per employee from headquarters to job site and return is
$19.00 per round trip. The estimated daily cost for meals and other
accommodations is$=per employee.
(e) In addition,protective devices,such as crossing signals, indicators,telltales, lights,
telephone,etc., may be required. In this connection telltales may be installed by
the Railway,at its option,as a condition of its approval of any proposed
restrictions of vertical clearance during construction to less than 22-1/2 feet.
(f) It shall be the duty and responsibility of the Aqency and its Contractors to notify
the Railway's Division Superintendent at least forty-eight(48)hours in advance of
when flagmen or other protective services and devices are required.
To all direct labor costs there shall be additional charges for Vacation Allowance, Health
and Welfare, Railroad Retirement and Unemployment Taxes; Public Liability, Property
Damage and Workmen's Compensation'Insurance; and accounting and billing. For
estimating purposes only,these additives collectively may be considered as
approximating 55% of direct labor costs.
pawaagency 7
BURLINGTON NORTHERN RAILROAD COMPANY
PACIFIC DIVISION SEATTLE SUBDIVISION
KENT,WASHINGTON
STATE OF WASHINGTON VALUATION SECTION WA 3-N
EXHIBIT"C"
Estimated cost for the widening and for the improvements to the South 212th Street
grade crossing located at MP 14.19 as per Exhibit"A".
ESTIMATED COST LABOR NON-LABOR
PART 1--Not Estimated
PART II
1. Crossing Work
Remove 3-66'crossings. Replace
160TF of 115# rail with 160TF of 132#CWR.
Rehabilitate crossing areas with new ties,ballast,
fastenings and fabric. Place 3- 114'OMNI
improved concrete crossings on 10'ties.
$ 51,840 $73,673
Material Handling 5,599
Freight 3,683
Equipment Rental 15,552
Salvage (1,301)
Subtotal Without Labor Surcharges 51,840 97,206
2. Signals
Remove existing cantilevered signals and
gates and install new automatic flashing light
traffic control devices, cantilever and shoulder
mount type, with gates. Relocate signal
bungalow.
$ 15,804 $ 66,295
Material Handling 5,171
Equipment Rental 3,792
Freight 1,146
Expenses 4,741
Subtotal Without Labor Surcharges 15,804 81,145
3. Flagging, Protective Services and Devices
Not estimated--See Exhibit "B" $----------- $--------------
4. Engineering and Preparation of Bills
Preliminary Engineering $ 3,337 $
Construction Engineering 3,856 ------
Preparation of Bills 2,029 -------
Subtotal Without Labor Surcharges 9,222
SUMMARY
1. Crossing Work $ 51,840 $ 97,206
2. Signal Work 15,804 81,145
3. Flagging, Protective Services and Devices ---------- -------
4. Engineering and Bill Preparation 9,222
5. Liability Insurance ------- 9,909
Totals P6,866 188,260
pawaagency 8
6. Labor Surcharges
Vacation Pay, Paid Holidays, Railroad
Retirement, Unemployment Insurance,
Health and Welfare Benefits $ 45,203 $ ------
$ 122,069 122,069
188, 0
26
$310,329
Contingencies 5,184
315,513
State of Washington Tax 11,196
Total B/C vs. Kent,Washington $326,709
Office of Manager Engineering
Seattle,Washington
pawaagency 9
EXHIBIT"D"
Appendix A
Nondiscrimination Provisions of Title VI of the Civil Rights Act of 1964. F
During the performance of this contract,the contractor,for itself, its assignees and
successors in interest(hereinafter referred to as the "Contractor"), agrees as follows:
(1) Com liance with Re ulations: The Contractor will comply with the
Regulations o t e Department of Transportation relative to nondis-
crimination in federally-assisted programs of the Department of
Transportation(Title 49,Code of Federal Regulations, Part 21,
hereinafter referred td as the "Regulations") which are herein
incorporated by reference and made a part of this contract.
* (2) Nondiscrimination: The Contractor,with regard to the work
pe orme y it a er award and prior to completion of the contract l
work,will not discriminate on the ground of race,color or national --
origin in the selection and retention of subcontractors,including
procurements of materials and leases of equipment. The Contractor
will not participate either directly or indirectly in the discrimination
prohibited by Section 21.5 of the Regulations, including employment
practices when the contract covers a program set forth in
Appendixes "A", "B" and "C".
(3) Solicitations for Subcontracts Includin Procurements of Materials And
Equipment: Ina so icitations either by competitive bidding or
negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials or equipment,each
potential subcontractor or supplier shall be notified by the Contractor
of the Contractor's obligations under this contract and the Regulations
relative to nondiscrimination on the ground of race,color or national
origin.
(4) Information and Reports: The Contractor will provide all information
and reports require y the Regulations or orders and instructions
issued pursuant thereto,and will permit access to its books, records,
accounts,other sources of information,and its facilities as may be
determined by the State Highway Department or the Federal Highway
Administration to be pertinent to ascertain compliance with such
Regulations,orders,and instructions. Where any information required
of a Contractor is in the exclusive possession of another who fails or
refuses to furnish this information, the Contractor shall so certify to the
State Highway Department or the Federal Highway Administration as
appropriate and shall set forth what efforts it has made to obtain the
information.
(5) Sanctions for Noncompliance: In the event of the Contractor's
noncompliance with t eh nondiscrimination provisions of this contract,
the State Highway Department shall impose such contract sanctions as
it or the Federal Highway Administration may determine to be appro-
priate, including, but not limited to;
(a) withholding of payments to the Contractor under the contract
until the Contractor complies, and/or
(b) cancellation,termination,or suspension of the contract, in whole
or in part.
(6) Inc�or oration of Provisions: The Contractor will include the provisions
o paf ragraphs 1 through (6) in every subcontract, including
procurements of materials and leases of equipment, unless exempt by
the Regulations, order or instructions issued pursuant thereto. The
Contractor will take such action with respect to any subcontract or
procurement as the State Highway Department or the Federal Highway
Administration may direct as a means of enforcing such provisions in-
cluding sanctions for noncompliance: Provided, however, that, in the
event a Contractor becomes involved in or is threatened with litigation
with a subcontractor or supplier as a result of such direction, the
Contractor may request the State to enter into such litigation to protect
pawaagency 10
the interests of the State,and, in addition,the Contractor may request
the United States to enter into such litigations to protect the interests
of the United States.
PROHIBITION OF DISCRIMINATION ON THE BASIS OF SEX.
SEC. 162. (a) Chapter 3 of Title 23, United States Code, is amended by adding at
the end thereof the following new section:
"S 324, Prohibition of discrimination on the basis of sex.
No person shall on the ground of sex be excluded from participation in, be denied
the benefits of,or be subjected to discrimination under any program or activity
receiving Federal assistance underthis title or carried on underthis title. This
provision will be enforced through agency provisions and rules similar to those
already established,with respect to racial and other discrimination, under Title VI
of the Civil Rights Act of 1964. However,this remedy is not exclusive and will not
prejudice or cut off any other legal remedies available to a discriminatee."
pawaagency 11
Kent City Council Meeting
Date September 19 , 1995
Category Consent Calendar
1. SUBJECT: WORKSHOP AND CONTINUED PUBLIC HEARING ON CIP ^
^BATE"
2 . SUMMARY STATEMENT: /aring
r 3r is set as the date for a
Council Workshop on 's 96 - 2001 Capital Improvement
Plan. This Capital n Plan includes all capital,
revenue and expendita next six years for the General
Government as well aWater, Sewer, Drainage and Golf
Course funds. A pubing was held August 1, 1995 and was
continued. The publg is scheduled for October 17 with
possible adoption ate of the hearing.
3 . EXHIBITS: None
4 . RECOMMENDED BY: Operations Committee (2-0)
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
.ACTION:
Council Agenda
Item No. 3G
Kent City Council Meeting
Date September 19 , 1995
Category Consent Calendar
1. SUBJECT: KENT TRANSIT ADVISORY BOARD APPOINTMENT
2 . SUMMARY STATEMENT: Confirmation of the Mayor's appointment
of Dudley Jackson to serve as a member of the Kent Transit
Advisory Board. Mr. Jackson is a Kent resident and manages a
retail establishment at SeaTac Mall. He does not own a car and
is completely transit dependent. He has a thorough knowledge
of the METRO transit system and will provide an excellent
source of information from a user' s perspective.
Mr. Jackson will replace Mike Skehan, who resigned, and his
appointment will become effective immediately and will continue
to 4/30/97 .
3 . EXHIBITS: Memorandum from Mayor White
4 . RECOMMENDED BY:
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS•
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3H
MEMORANDUM
TO: JUDY WOODS, CITY COUNCIL PRESIDENT
CITY COUNCIL MEMBERS �m Az�
FROM: JIM WHITE, MAYOR
DATE: SEPTEMBER 13, 1995
SUBJECT: APPOINTMENT TO KENT TRANSIT ADVISORY BOARD
I have recently appointed Dudley Jackson to serve as a member of the Kent Transit Advisory Board.
Mr. Jackson is a Kent resident and manages a retail establishment at SeaTac Mall. He does not own
a car and is completely transit dependent. He has a thorough knowledge of the METRO transit
system and will provide an excellent source of information from a user's perspective.
Mr. Jackson will replace Mike Skehan, who resigned, and his appointment will become effective
immediately and will continue to 4/30/97.
I submit this for your confirmation.
JW:jb
Kent City Council Meeting
Date September 19 . 1995
Category Consent Calendar
1. SUBJECT: COUNCIL ABSENCE
2 . SUMMARY STATEMENT:
regaastAad an excused absence from the September 19, 1995 City
Council meeting She will be out of town and � �
unable to attend.
3 . EXHIBITS: Memorandum from Councilmember Houser
4 . RECOMMENDED BY:
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS :
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3I
MEMORANDUM
TO: JIM WHITE,MAYOR
CITY COUNCIL MEMBERS
FROM: CHRISTI HOUSER,COUNCILMEMBER Cj
DATE: SEPTEMBER 13, 1995
SUBJECT: CITY COUNCIL EXCUSED ABSENCE
I would like to request an excused absence from the Sept. 19, 1995 City Council meeting . I will be out of
town and unable to attend.
Thank you for your consideration.
CH:jb
Kent City Council Meeting
Date September 19 , 1995
Category Other Business
1. SUBJECT: INVESTMENT POLICY
2 . SUMMARY STATEMENT: Since the Orange County investment
losses in California, much attention has been focused on
updating investment policies to protect cities against these
kind of losses. Tonight's policy is the first Comprehensive
investment policy for the City of Kent and covers recommended
items for safe-guarding the City' s investments. The Council is
asked to approve the policy in its present form as set forth in
the proposed ordinance. The policy will then be forwarded to
the Municipal Treasurer' s Association for final certification.
Following Certification, the ordinance and any proposed
modifications will be submitted to the Council for final
action. May Miller, Finance Division Director, will give a
brief review of the investment policy.
3 . EXHIBITS: Memo from May Miller and Susan Narick and draft
ordinance
4 . RECOMMENDED BY: operations Committee (2-0)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember_ _seconds
1l adoptkds the proposed Comprehensive Investment Policy
subject to final certification by the Municipal Treasurer' s
Association of the United States and Canada, after which the
policy with recommended changes will be submitted to the
Council for final action.
DISCUSSION:
.ACTION:
Council Agenda
Item No. 4A
MEMORANDUM
DATE : SEPTEMBER 8, 1995
TO: MAYOR AND COUNCIL MEMBERS \-
FROM: MAYENE MILLER, FINANCE DIVISION DIRECTOR Y�
SUBJECT: INVESTMENT POLICY ADOPTION
It is with pride, I submit for your approval an updated
comprehensive Investment Policy for the City of Kent .
Since the Orange County investment losses, much attention has been
focused on updating investment policies to protect cities against
investment losses . The attached policy clearly states Kent' s
priority is to safeguard and protect the principal of the City' s
investments . The September 195 issue of "Government Financial
Report" states that an adopted policy should include "types of
investments allowed, as well as guidelines for safekeeping
requirements, periodic reporting, maturity and liquidation
requirements, selection of brokers and purchasing of investments . "
This policy includes these items, as well as performance standards,
internal controls and many other recommended changes .
The attached memo from Susan Narick, Financial Analyst, outlines
some of the changes included. In addition, the policy has been
reviewed by a state certification member and includes the latest
suggested guidelines. we plan to submit this policy for state and
national certification. The City' s investments will continue to be
safeguarded with the adoption of this policy. As an added bonus,
the City' s bond ratings could be positively effected based on the
presence of a formal investment policy and/or the safer types of
investments allowable under this policy.
Council action:
Adoption of the revised comprehensive investment policy, subject to
final certification by the Municipal Treasurer' s Association of the
United States and Canada, after which, the Policy with recommended
changes will be adopted in ordinance form.
CITY OF KENT MEMO
TO: MAYENE MILLER, FINANCE DIVISION DIRECTOR
FROM: SUSAN NARICK, FINANCIAL ANALYST
SUBJECT: ADOPTION OF A WRITTEN CITY OF KENT INVESTMENT POLICY
DATE: 8/29/95
Authorization is requested to submit the accompanying Investment Policy to the Operations Committee for their review and
recommendation to Council for adoption.
During the past year, we have all heard about the devastating, far-reaching financial losses incurred by those municipalities
investing in the Orange County, California Investment Pool, due to a combination of leveraging and the use of structured
derivative-based securities. The City's Investment Portfolio, however, has never contained these types of securities, nor
employed leveraging as a means of investing. Even so, we feel written guidelines as offered through a formal investment
policy would ensure that the City's Investment Portfolio remains as exemplary as it does now. In addition, the City's bond
ratings could be positively affected, based on the presence of a formal investment policy and/or the types of investments
allowable under this policy.
It is with all of this in mind that we are recommending the City adopt a written investment policy detailing clear-cut
guidelines for all investment activity. We plan to submit our policy for certification to the national Municipal Treasurers'
Association, and would request adoption to include any minor changes they may recommend.
The enclosed draft Investment Policy, which has been reviewed by the Chairperson for the Investment Policy Certification
Committee for Municipal Treasurers' Association of the United States and Canada, addresses some of the following key
issues:
* The first investment objective of the City is Safety of principal.
* Authorized financial dealers and institutions will not only submit current financial statements for review of
financial condition, but will also receive a copy of the City's investment policy and will sign an agreement stating
they have received and read the policy and will offer only investments authorized under this policy.
* Repurchase Agreements, Collaterized Mortgage Obligations and structured derivative-based securities, although
eligible investments for public funds as mandated by the Office of the State Treasurer, have been excluded from
the City's "Authorized Investment Types."
* The average weighted maturity of the portfolio will not exceed 5 years, thereby reducing interest rate risk
associated with longer maturities.
* Investment reporting will be broadened under this Policy, to include quarterly book value to market value analysis,
as well as average weighted maturity of the portfolio.
* The institution of an Investment Committee to meet quarterly serve in an advisory capacity.
COUNCIL ACTION: Adoption of the enclosed Investment Policy including any minor changes recommended by the
Municipal Treasurers' Association of the United States and Canada.
Enclosures
%Tl
ORDINANCE NO .
AN ORDINANCE of the City Council of the
City of Kent, Washington, repealing
Ordinances 2326 and 2644 as codified in
Chapter 3 . 02 of the Kent City Code and
further establishing a new Chapter 3 . 02
entitled "Investment Policy" .
WHEREAS, the City currently has an investment policy
for City investments set forth in the Kent City Code; and
WHEREAS, the City Council finds that a more
comprehensive investment policy would be more desirable to better
safeguard and protect the City' s investments ; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES
HEREBY ORDAIN AS FOLLOWS :
SECTION 1 . Ordinance Nos . 2326 and 2644 , as codified
in Chapter 3 . 02 of the Kent City Code, are hereby repealed in
their entirety.
SECTION 2 . There is hereby added to the Kent City
Code, a new Chapter 3 . 02 , entitled "Investment Policy" to read as
follows :
CHAPTER 3 . 02 . INVESTMENT POLICY.
Sec . 3 . 02 .010 . Policy.
It is the policy of the City of Kent to invest public
funds in a manner which safeguard and protect the principal of
the City' s investment, provide liquidity in meeting daily cash
flow and provide the highest return possible while conforming to
all Washington statutes governing the investment of public funds .
Sec . 3 . 02 . 020 . Investment Objectives .
A. The primary objectives, in priority order, of the
City' s investment activities shall be :
1 . Safety: Safety of principal is the foremost
objective of the City of Kent ' s Investment Policy. Investments
of the City shall be made in a manner that seeks to ensure the
preservation of the amount invested.
2 . Liquidity: The City' s investment portfolio
will remain sufficiently liquid to enable the City to meet all
reasonably anticipated operating requirements .
3 . Return on investment: The City' s investment
portfolio shall be designed with the objective of attaining a
market rate of return throughout budgetary and economic cycles,
taking into account the protection of principal and State
statutes .
2
B . Rate speculation will not be a major criterion for
the selection of an investment . All other criteria, including
cash flow and maturity take preference to rate expectations .
Sec . 3 . 02 .030 . Scope.
This investment policy applies to all financial assets
of the City of Kent . These assets are accounted for in funds or
fund groups as identified in the City' s Comprehensive Annual
Financial Report and include :
1 . General Fund
2 . Special Revenue Funds
3 . Debt Service Funds
4 . Capital Project Funds
S . Enterprise Funds (Water, Sewerage, Golf Course)
6 . Internal Services Funds
7 . Trust and Agency Funds (including Firemen ' s Relief
& Pension Fund)
8 . Any new fund created by Council, unless
specifically exempted by Council .
Sec . 3 . 02 . 040 . Prudence.
A. Investments shall be made with judgment and care,
under circumstances then prevailing, which persons of prudence,
discretion and intelligence exercise in the management of their
own affairs, not for speculation, but for investment , considering
3
the probable safety of capital as well as the probable income to
be derived.
B . The standard of prudence to be used by investment
officials shall be the "prudent person" and shall be applied in
the context of managing an overall portfolio . Investment
officers acting in accordance with written procedures and
exercising due diligence shall be relieved of personal
responsibility for an individual security' s credit risk or market
price changes, provided deviations from expectations are reported
in a timely fashion and appropriate action is taken to control
adverse developments .
Sec . 3 . 02 . 050 . Delegation of Authority.
The Finance Manager (or his/her designee, including the
Assistant Finance Manager, Internal Auditor and the Financial
Analyst) are investment officers of the City. The Finance
Manager shall establish written procedures for the operation of
the investment program consistent with this investment policy.
Such procedures shall include explicit delegation of authority to
persons responsible for investment transactions . No person may
engage in an investment transaction except as provided under the
terms of.. this policy and the procedures established by the
Finance Manager. The Finance Manager shall be responsible for
all transactions undertaken and shall establish a system of
controls to regulate the activities of subordinate officials .
The Finance Manager is authorized to determine investable
4
balances in each fund and is authorized to invest such monies in
a manner consistent with this policy and applicable law, without
prior Council approval of any specific investment .
Sec. 3 . 02 . 060 . Investment Committee.
An Investment Committee, will be established,
consisting of the Finance Manager, Assistant Finance Manager,
Financial Analyst, Internal Auditor, Director of Operations, and,
appointed by the Mayor to serve a 2-year term; a member of the
Council Operations Committee . The Committee will meet quarterly
and will be established to serve in a general review and advisory
capacity, taking into account the City' s investment objectives,
available funds and current market conditions . In addition to
reviewing periodic reports from the Financial Analyst detailing,
but not limited to the following: market value of the portfolio,
percentages by type and institution, average life of the
portfolio and average rate of return, the Committee will also
certify the acceptability of brokers/dealers with which the City
may do business . (See Sec . 3 . 02 . 040 . )
Sec . 3 . 02 . 070 . Ethics and Conflicts of Interest.
Officers and employees involved in the investment
process shall refrain from personal business activity that could
conflict with proper execution of the investment program, or
which could impair their ability to make impartial investment
decisions . Employees and investment officials responsible for
5
investment transactions shall disclose to the Mayor any material
financial interests in financial institutions that conduct
business within this jurisdiction and they shall further disclose
any large personal financial/investment positions that could be
related to the performance of the City' s portfolio. Employees
and officers shall subordinate their personal investment
transactions to those of the City of Kent, particularly with
regard to the time of purchases and sales .
Sec. 3 . 02 . 080 . Authorized Financial Dealers and Institutions .
A. The Finance Manager will maintain a list of
financial institutions and security dealers authorized to provide
investment services to the City. These may include both primary
and secondary dealers that qualify under Securities and Exchange
Commission Rule 15C3-1 (uniform net capital rule) and investment
departments of local banks who maintain an office in the State of
Washington. In addition, the current financial statements for
each institution will be kept on file following a review by the
City' s Investment Committee to determine financial condition and
strength and capability to fulfill commitments .
B. Institutional investment staffs shall be trained
in precautions appropriate to State of Washington local
government investment laws and required to familiarize themselves
with the City' s investment objectives , policies and constraints .
Each institution so designated will sign an agreement stating
that they have received and read a copy of this investment policy
6
and will offer only investments as authorized under this
document .
C. No public deposit shall be made except in a
qualified public depository located in the State of Washington.
Sec. 3 . 02 . 090 . Authorized Investment Types.
A. The City of Kent, as a municipal corporation in
the State of Washington, is empowered by statute (RCW 36 . 29 . 020,
as amended, and as limited by RCW 39 . 58 . 080 as amended) to invest
in the following types of securities .
1 . Investment deposits :
Certificates of Deposit , with qualified
public depositories as defined in Chapter
39 . 58 RCW.
2 . Obligations of United States Treasury:
a . U. S . Treasury certificates, notes,
bonds , zero coupon, strips, receipts .
b. United States Treasury State and Local
Government Securities (SLGS)
specifically for debt issues related to
arbitrage .
3 . Obligations of United States agencies, or of
any corporation wholly owned by the
government of the United States :
Government National Mortgage Association.
4 . Obligations of government-sponsored
corporations which are eligible as collateral
for advances to member banks as determined by
the Board of Governors of the Federal Reserve
System:
a. Federal Home Loan Bank notes and bonds
b. Federal Farm Credit Bank notes and bonds
C . Federal Home Loan Mortgage Corporation
notes and bonds
d. Federal National Mortgage Association
notes, debentures, and guaranteed
certificates of participation
e . Student Loan Marketing Association notes
and bonds
f . Resolution Funding Corporation (REFCORP)
g. Financing Corporation (FICO)
5 . Bonds of the state of Washington and any
local government in the state of Washington,
which bonds have at the time of investment
one of the three highest credit ratings of a
nationally recognized rating agency.
6 . General obligation bonds of a state other
than the state of Washington and general
obligation bonds of a local government of a
state other than the state of Washington,
which bonds have at the time of investment
8
one of the three highest credit ratings of a
nationally recognized rating agency.
7 . Utility Revenue Bonds or warrants of any city
or town in the State of Washington.
8 . Bonds or warrants of a Local Improvement
District which are within the protection of
the Local Improvement Guaranty Fund Law.
9 . Banker ' s Acceptances purchased on the
secondary market , with ratings of Al/Pl .
10 . State of Washington Local Government
Investment Pool .
11 . Mutual Funds (only allowable for the
Fireman' s Relief and Pension Fund) .
B . The City will buy no structured securities, which
include those whose rates of return are derivative-based, with
the exception of securities that have a call provision prior to
maturity or those securities that have their rate of return based
on a direct relationship with the Federal Funds Rate or Treasury
Bill Rate .
C. The City will not use Repurchase Agreements as a
means of investing.
Sec. 3 . 02 .100 . Fund Investment and Interest Allocations .
Investments shall be made with excess funds and the
interest earnings will be distributed as follows : Monies
determined by the Finance Manager or subordinate to be available
9
for investment may be invested on an individual fund basis or
may, unless otherwise restricted by law, be commingled within one
common fund called the Treasury Account . All income derived from
Treasury Account investments shall be used for the benefit of the
General Fund of the City. Also funds derived from the sale of
general obligation bonds or revenue bonds or similar instruments
of indebtedness shall be invested, or used in such manner as the
initiating ordinances, resolutions, or bond covenants may
lawfully prescribe .
Sec . 3 . 02 .110 . Safekeeping and Custody.
All security transactions entered into by the City of
Kent shall be conducted on a delivery-versus-payment (DVP) basis .
Securities will be held in safekeeping at the City' s Primary Bank
with the exception of Certificate of Deposits, State of
Washington Local Government Investment Pool, United States
Treasury SLUGS and Mutual Funds, which will be registered in the
name of the City.
Sec. 3 . 02 . 120 . Diversification.
Diversification is required by the City to reduce
overall portfolio risks while attaining market average rates of
return. Diversification by institution, type of investment
security and years to maturity shall be employed to avoid over-
concentration in any of the aforementioned areas . With the
exception of Obligations of U. S . Treasury securities and the
10
State of Washington Local Government Investment Pool, no more
than 250 of the City' s total investment portfolio will be
invested in securities offered by a single issuer.
Sec. 3 . 02 .130 . Maturities.
A. To the extent possible, unless matched to a
specific cash flow, the City will attempt to match its
investments with anticipated cash flow requirements . Unless
matched to a specific cash flow, the City will maintain a
portfolio with an average life not to exceed 5 years . However,
the Fireman' s Pension Fund and small amounts of Water, Sewer,
Insurance and General Funds are exceptions to this 5-year rule
based on prior investment portfolio history.
B . The City may sell securities, if deemed
appropriate, to maintain liquidity. Such actions must be
initiated by the investment officer, not the brokers or dealers .
C. No transaction needs to be instituted when the
maturity or call of a security causes the average life of the
portfolio or maximum holdings per category to exceed their
limits . Any transactions after such infractions shall work
toward the return to compliance .
Sec. 3 . 02 .140 . Internal Control .
The established process of independent review will be
performed annually by the State Auditor' s Office . This review
will provide internal control by assuring that policies and
11 -
procedures are being complied with. Such review may also result
in recommendations to change operating procedures to improve
internal control .
Sec. 3 . 02 . 150 . Performance Standards .
Given that the City of Kent ' s investment strategy is
passive, the City' s investment portfolio will be designed to
obtain a market average rate of return equal to or greater than
that obtained by the State of Washington Local Government
Investment Pool . The Portfolio rate of return will be calculated
excluding U. S . Treasury SLUGS which have restricted yields due to
arbitrage requirements .
Sec. 3 . 02 . 160 . Reporting.
The Financial Analyst shall submit monthly investment
reports to the City Council that summarize the portfolio ' s
holdings and investments by type . On a quarterly basis, the
Financial Analyst shall submit investment reports to the
Investment Committee and the City Council that summarize the
portfolio ' s average rate of return, market value and average
maturity.
Sec. 3 . 02 .170 . Savings Clause.
A. In the event any state or federal legislation or
regulation should further restrict instruments or institutions
12
authorized by this policy, such restrictions shall be deemed to
be immediately incorporated into this policy.
B . If new legislation or regulation should liberalize
the permitted instruments or institutions, such changes shall be
available and included in this policy only after written
notification to the City Council and their subsequent approval of
said changes .
SECTION 3. Severability. If any section, sentence,
clause or phrase of this ordinance should be held to be invalid
or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity
or constitutionality of any other section, sentence, clause or
phrase of this ordinance .
SECTION 4. Effective Date. This ordinance shall take
effect and be in force thirty (30) days from and after its
passage, approval and publication as provided by law.
JIM WHITE, MAYOR
ATTEST:
BRENDA JACOBER, CITY CLERK
13
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
PASSED day of 1995 .
APPROVED day of 1995 .
PUBLISHED day of 1995 .
I hereby certify that this is a true copy of Ordinance
No. , passed by the City Council of the City of Kent,
Washington, and approved by the Mayor of the City of Kent as
hereon indicated.
(SEAL)
BRENDA JACOBER, CITY CLERK
invest.ord
14
Kent City Council Meeting
Date September 19 , 1995
Category Bids
1. SUBJECT: FIRE ENGINE/AID APPARATUS
2 . SUMMARY STATEMENT: This is the second bidding process to
replace two Fire Engine/Aid Apparatus, which are being replaced
in accordance with the approved Apparatus Replacement Program.
The City received three (3) bids on the apparatus. One bid was
from Emergency One in the amount of $283 , 752 . 00 for each
apparatus, the second was from Smeal Fire Apparatus in the
amount of $278 , 960. 00 for each apparatus, and the third was
from Boise Mobile Equipment in the amount of $269, 544. 40 each.
All bidders took exceptions to the specifications. The low
bidder, Boise Mobile Equipment meets the specifications with
the fewest exceptions.
3 . EXHIBITS: Executive Summary
4 . RECOMMENDED BY: Fire Administration
(Committee, Staff, Examiner, Commission, etc
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: O X YES
6 . EXPENDITURE REQUIRED: $539 088 . for two (2) fire engine/aid
apparatus, which does not incl de Washington State Sales Tax.
SOURCE OF FUNDS: Replace men Fund
7 . CITY COUNCIL ACTION:
Councilmember mover Councilmember 411'e,--C c� seconds
that the bid for the fire engine/aid apparatus be awarded to
Boise Mobile Equipment in the amount of $539, 088 . 80, for two
(2) fire engine/aid apparatus, which does not include
Washington State sales tax, and that the Mayor be authorized to
sign a contract after approval as to form by the City Attorney.
DISCUSSION: l
ACTION:
Council Agenda
Item No. 5A
EXECUTIVE SUMMARY
SEPTEMBER 6, 1995
TO: MAYOR WHITE, COUNCIL PRESIDENT WOODS, COUNCILMEMBERS
JOHNSON, HOUSER, MANN, ORR, CLARK AND BENNETT
FROM: NORM ANGELO, FIRE CHIEF
SUBJECT: ENGINE/AID BIDS
---------------------------------------------------------------------------------------------------------------------
BACKGROUND: This is the second bidding process to replace two (2) engine/aid apparatus.
The City received three (3) bids on the replacement of these fire engine/aid apparatus. These
vehicles are being bid in accordance with the Apparatus/Equipment Replacement Program.
One bid was received from Emergency One in the amount of$283,752.00 each apparatus.
Another was received from Smeal Fire Apparatus in the amount of$278,960.00 each
apparatus, and the third bidder was Boise Mobile Equipment in the amount of$269,544.40
each. All of the bidders took exceptions. The low bidder, Boise Mobile Equipment took the
fewest exceptions Because of limited knowledge of the chassis proposed and questions
regarding the overall production capabilities of the low bidder - we made site visits to their
production areas. It was determined that Boise Mobile Equipment is capable of delivering an
apparatus that could meet specifications.
RECOMMENDED ACTION: That the bid be awarded to Boise Mobile Equipment in the
amount of$539,088.80 for two (2) engine/aid apparatus, which does not include Washington
State Sales Tax.
BUDGET IMPACT: The bid is significantly lower than the previous bid process and funds
are available within the Apparatus Replacement fund.
ALTERNATIVE: Reject all bids and go out to bid again.
Kent City Council Meeting
Date September 19 , 1995
Category Bids
1. SUBJECT: LAKE FENWICK RESTORATION WATERSHED NONPOINT
IMPROVEMENTS
2 . SUMMARY STATEMENT: Bid opening for this project was held on
September 14th with 2 bids received. The low bid was submitted
by VLS Construction in the amount of $132 , 631. 56 (for Schedules
A through C) . The Engineer' s estimate for A through C was
$123 , 067 . 87 . The project consists of storm water improvements
in and near an existing detention pond including construction
and placement of a 10-foot diameter diversion manhole, bioswale
and new stream channel, shoreline erosion control improvements,
including construction of wood bulkheads and a concrete boat
launch.
3 . EXHIBITS: \BY:
Works Director memorandum and vicinity map
4 . RECOMMENDEDublic Works Director
(Committee, Sta f, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL P RSONNEL IMPACT: NO YES
6. EXPENDITURE REQUIRED: $132 , 631. 56
SOURCE OF FUNDS: Lake Fenwick Restoration Project Fund D2G
7 . CITY COUNCIL ACTION:
Councilmember J CZ it"U move.,, Councilmember rt seconds
that the Lake Fenwick Restoration Watershed Nonpoint
Improvements Project be awarded to VLS Construction in the
amount of $132 , 631. 56 (for Schedules A through C) .
DISCUSSION:
ACTION:
Council Agenda
Item No. 5B
DEPARTMENT OF PUBLIC WORKS
September 14, 1995
TO: Mayor R City Council
FROM: Don Wickstrom
RE: Lake Fenwick Restoration Watershed Non-Point Improvements
Bid opening for this project was held on Thursday, September 14th with 2 bids received. The low
bid was submitted by VLS Construction in the amount of S 132,631.56 (for Schedules A through
C). The Engineer's estimate for A through C was 5123,067.87.
It is the recommendation of the Public Works Director that the Lake Fenwick Restoration
Wateshed Non-Point Improvements contract be awarded to VLS Construction.
BID SUMMARY
VLS Construction S132,631.56
Northwestern Landscape $162,242.02
Engineer's Estimate S 123,067.87
MOTION:
Councilmember moves, Councilmember seconds that the Lake
Fenwick Restoration Watershed Non-Point Improvements be awarded to VLS Construction for
the bid amount of$132,631.56.
BIDMEMO -
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A.
OPERATIONS COMMITTEE MINUTES
SEPTEMBER 13, 1995
COMMITTEE MEMBERS PRESENT: Jon Johnson-Committee Chair, Leona Orr
STAFF PRESENT: Roger Lubovich, May Miller, Brent McFall, Susan Narick, Kelli O'Donnell, Ron
Spang
MEMBERS OF THE PUBLIC: None
The meeting was called to order at 9:34 a.m. by Chairperson Johnson.
Apnroval of Vouchers: All claims for the period ending August 31, 1995, in the amount of
$1,644,477.18 were approved for payment.
Council Meeting Schedule
Committee Chair Johnson stated that Christi Houser had asked that the item be continued to the next
meeting so that she could have an opportunity speak to it. City Attorney Roger Lubovich noted that the
three versions of page two address the alternatives proposed to date. He stated that he would be willing
to draft any other alternates for consideration. Committee member Orr stated that she thought the three
alternates covered all of the proposals she had heard of. It was agreed that the item would be continued
to the next Operations Committee Meeting.
Investment Policy Adoption
Director of Finance May Miller stated that the previous investment policy was vague but stated that the
City would follow State guidelines. She explained that the Treasurer's Conference recommended the
adoption of specific policies by cities and that a certification process has also been adopted. May noted
that it is intended to seek certification for this policy and the board that reviews policies for certification
helped in the drafting of this policy. May reviewed the items that were recommended to be included by
the Government Financial Report with the Committee. She noted that the number one intent of our policy
is to keep the City's funds safe. The second is to maintain a positive cash flow and the third objective is
yield. She stated that after the policy is adopted work will be continued on procedures and checks and
balances. May noted that the policy recommends the formation of a Investment Committee to meet
quarterly to review investments and make recommendations. The Committee would consist of herself,
May explained, Susan Narick, the Internal Auditor, Assistant Finance Director, Brent McFall, and a
member of the Operations Committee appointed by the Mayor. May added that as an added bonus this
policy would be available when selling bonds.
During further review, May noted the restrictions on purchasing derivatives as outlined on page 7 of the
ordinance as well as clearly stating repurchase agreements will not be used as a means of investing on page
8. Miller introduced Susan Narick who assisted in preparing the ordinance and reports and distributed
handout. May explained that the handout contained a glossary of commonly used investment terms and
reviewed the reports which are currently prepared. Narick reviewed page 17 with the Committee noting
the range of maturity for the City's portfolio from overnight to 2019. She noted the average maturity of
the portfolio is 3.16. On page 18 she noted that the average rate of return was historically calculated yearly
though Finance is moving to a quarterly report. This report measures performance using the State
Investment Pool as a gauge.
City Attorney Roger Lubovich added that since there is more in the ordinance it is important that the policy
is followed because with adoption it will become law. He noted that May felt comfortable with this. Orr
stated that it speaks highly of our Finance Department that they are willing to set guidelines to follow.
Johnson added that we have been fortunate to always have good finance people. McFall stated that if
OPERATIONS COMMITTEE MINUTES, CONT.
4FpTFMRFR 1 5
anything this policy errs on the side of safety which is good explaining that our policy will not allow the
purchase of derivatives or the use of repurchase agreements which can be fine. He continued that since
there is even a possibility of misuse it is better to stay away from them as a public institution.
May noted that during the certification process there may be minor changes and asked what the process
for adoption should be. Roger suggested that a motion should be made to recommend adoption of the
proposed Comprehensive Investment Policy subject to final certification by the Municipal Treasurer's
Association of the United States and Canada, after which the policy with recommended changes will be
submitted to the Council for final action. Leona so moved, Johnson seconded and the motion passed 2-0.
Orr thanked the staff for their work on this policy.
Added Item
Capital Improvement Calendar
May Miller distributed a proposed calendar and asked the Committee if they preferred to have a workshop
on October 3rd on the CIP or on an off Council night. She noted that it is tentatively planned to have a
workshop on the preliminary budget October 17. Leona stated that she preferred a Council night since
everyone is here anyway, Jon agreed.
There being no further business, Committee Chair Johnson adjourned the meeting at 10:00 a.m.
Page 2
OPERATIONS COMMITTEE MINUTES
August 23 , 1995
COMMITTEE MEMBERS PRESENT: Jon Johnson-Committee Chair, Christi
Houser, Leona Orr
STAFF PRESENT: Tim Clark, Roger Lubovich, May Miller, Sue
Viseth, Ken Chatwin, Bob Olson, Dee Gergich, Arthur Martin,
Brenda Jacober
MEMBERS OF THE PUBLIC: Bill Doolittle
The meeting was called to order at 9 : 35 a.m. by Chairperson
Johnson.
Approval of Vouchers. All claims for the period ending August
15 , 1995, in the amount of $2 , 670, 422 . 23 were approved for
payment.
Worker' s Compensation - Claims Handling Contract Renewal. Ken
Chatwin of the Human Resources Department noted that the city has
always automatically renewed the Scott Wetzel contract, and that
he recently had an opportunity to get a proposal from Johnston &
Culverson. He noted that $31, 000 was spent in 1994 , but that
that was based on 1993 which was a high claim year. He
explained that the fees currently paid to Scott Wetzel and those
proposed by Johnston & Culverson are very similar, and noted that
most claims are medical rather than indemnity. Chatwin said that
the city is not ready to handle their own claims, as it is very
time consuming and is not cost effective. He offered to look
further into this issue if the Committee desires, but noted that
the city has been with Scott Wetzel since 1979 and that their
prices are still in line. He recommended staying with Scott
Wetzel. Orr moved to recommend authorization to renew Workers
Compensation Claims Handling contract with Scott Wetzel. Houser
seconded and the motion carried.
Out of Country Travel. This item was removed from the agenda by
Committee member Houser.
Election Night Conflicts with Council Meetings. Councilmember
Clark noted that in the past he had requested shifting the dates
of some of the Council meetings due to holidays and so forth, but
that election night had not been included in the final version.
He asked the Committee to reconsider having Council meetings on
election nights for the following reasons: 1) A respect for the
citizens and their role in the process. He said having Council
meetings on election night would put a barrier in front of citi-
zenship. 2) There is an obligation to protect the process of
democracy, and that financial matters are dealt with at
elections. He said everyone is best served by having the highest
number of participants possible, and that having Council meetings
on election night creates a barrier for other organizations by
putting Council business before the public ' s participation in
community decisions. 3) There is a responsibility to respect the
status of voters. He said voters should never have to make the
choice of voting or attending the Council meeting. 4) Voter
participation should be encouraged, which the City is not doing
by holding a Council meeting. 5) Recognition of the fact that
no one has control of the agenda. He pointed out that citizens
are free to bring up any concerns at a Council meeting, and said
it would be inappropriate to schedule the Council 's business to
not be of major impact on the community. He said that by holding
a Council meeting on the night people are to vote, when public
health and safety issues may be formost on their minds and the
Council meeting is their vehicle to address those concerns, the
City would be scheduling them to come to the meeting rather than
to go to vote. Clark requested that when the November election
conflicts with the City Council meeting, that the Council meeting
be moved. He spoke in opposition to having the Council meeting
on the Monday preceeding the election, as it could be used as a
forum.
Orr said she cannot support moving a Council meeting to a date
that she knows she cannot attend the meeting on. She said she
rarely misses meetings, and that she cannot attend meetings on
Mondays and Wednesdays. She suggested changing the time of the
meeting to 8 : 00 or 8 : 15 p.m. after the polls close.
Clark stated that this issue is about the voting public, not
about how it affects Councilmembers. Orr responded that it is
the responsibility of Councilmembers to attend the meetings to
deal with whatever issues may come up, and she cannot support
something that would remove her from her responsibility as a
Councilmember. Houser agreed with the idea of starting the
meeting at a later time. Orr pointed out that citizens get used
to having Council meetings on the 1st and 3rd Tuesday of the
month, and that there would most likely be a communications
problem if the day were changed. Clark noted that his primary
concern is the election in November of each year. Orr and Houser
suggested having the meeting on election night but starting it at
8 : 00 or 8 : 15 . Clark asked that the time be 8 : 15 p.m. and all
agreed. Johnson pointed out that notice would have to be given
of the time change, but expressed concern that people may still
show up at 7 : 00.
Johnson noted that items which are brought up at a Council
meeting by a member of the audience are generally referred to a
committee, and are not acted upon that night. He said he does
not recall ever before having a problem on election night, and
that controversial items have been scheduled for the Council
meeting before or after. Orr added that no citizen has ever said
that having the Council meeting on election night has created a
hardship for them to vote. Clark said citizens may have a sudden
need to come before the Council ; Johnson responded that they will
have the opportunity to speak.
Lubovich clarified that the language needed in the ordinance to
change the meeting time is as follows: "if any such day of a
regular meeting is on the day of the November General Election,
the meeting shall be held on the same day at 8 : 15 p.m. " Orr so
moved. Houser seconded.
Bill Doolittle noted that on election night there is a sense of
urgency in the room and a rush to adjourn, and that starting the
meeting at 8 : 15 will make it worse. He suggested having the
Council meetings in November on the first and second or first and
fourth Tuesdays of the month. Clark noted that there is now only
one Council meeting in December, and that meetings could be held
on the second and fourth Tuesdays in November and the second
Tuesday in December. Johnson pointed out that elections
sometimes fall on the second Tuesday of the month. Johnson and
Clark discussed having only one Council meeting in November, with
a special meeting if necessary; Lubovich pointed out that that is
budget time. Miller added that the tax levy ordinance must also
be adopted at that time of year.
Johnson suggested taking this matter under advisement and
bringing it back to the next meeting. Orr withdrew her motion.
Orr asked whether it could be determined on an annual basis
whether to hold a meeting on the 2nd and 3rd or 2nd and 4th
Tuesdays in November, based on budget issues, rather than
amending the ordinance permanently. Lubovich suggested setting
one meeting in November and calling a special meeting if
required. Orr noted that special meetings require special
notifications and that the agenda is limited. Lubovich stated
that regular meetings have to be established by ordinance.
Doolittle suggested amending the ordinance to give the Council
the option of changing the date on an annual basis. Lubovich
said that there may be a problem with that and offered to look
into the options. Orr reiterated her concern about confusion as
to the days. Lubovich noted that when the Fourth of July holiday
was on the first Tuesday, the meeting was held on the the next
business day, and said the same thing could be done with election
night. Clark thanked the Committee for their consideration.
July Financial Report. Finance Division Director Miller reviewed
the July Financial Report. She noted that the General Fund was
down a bit because all contracts were settled and retroactives
were paid. . She said that a new investment policy has been
drafted. She pointed out that page 8 shows that approximately
half of the debts have been paid, and that General Fund revenues
are strong and consistent. She explained the budget adjustment
relating to the annexation budget, and noted significant activity
in building permits, as well as fines and forfeitures. She noted
that page 41 shows a balance in the Health Insurance Fund of
$264 , 997 in 1992 and $1, 200, 000 in 1995 , and that an actuarial
study is currently being done. Upon Clark' s question, Miller
explained that page 25 shows a sales tax adjustment of $310, 234 ,
of which $273 , 000 has been received.
CIP/Budget Calendar. Miller noted that department proposals are
coming in and asked whether the Council would want a workshop on
the CIP. She noted that the CIP does not have to be adopted
until November. Orr said a workshop is a good idea and all
agreed to have the workshop on October 10 . Miller said she will
bring this back to Operations on September 27 , and to Council for
adoption on November 7 .
Miller distributed a handout regarding changes to the budget
calendar. She explained that formerly the date for setting the
tax levy was in October, that no one ever adopted their tax levy
in October, and the code was changed to recognize that fact;
however, they did not change the requirement that the preliminary
budget be presented October 1st or before. She explained that
this would require that the budget be balanced in September,
which is impossible. She pointed out that Municipal Research
Services believes that cities can continue to follow their
current practice, if the Council agrees. She noted that current
practice is to have the budget ready in October or November.
Miller then explained the second change, which requires that a
public hearing be held before the property tax levy is adopted.
She said they usually do not have figures before early in
December, and expressed concern about the ability to hold a
public hearing in time to meet this requirement when the
information is not available. Lubovich said this issue has been
addressed in the past and agreed to research it. Johnson noted
that the Assessor has never submitted the levy on time, and that
the Department of Revenue has always ignored the deadline.
Miller noted that figures can be estimated, but that they cannot
be adjusted higher if estimated improperly.
Added Item - Council Computers. Orr referred to a memo from
Council President Woods stating that it costs $15, 000 a year for
five Councilmembers to have computers. She asked for a detailed
report as to how that figure was arrived at, since she understood
the computers were surplus and the costs were minimal. Miller
said it may be related to paying maintenance on the mainframe.
Added Item - Meeting Notices. Bill Doolittle noted that he
recently received four meeting notices on the same day, each with
32 cents postage on it. He asked why bulk mail was not used and
why the notices are not consolidated. Orr explained that a staff
person recently told her that bulk mail is not always delivered
promptly or at all. Doolittle suggested showing the meeting
times on the cable tv channel and Orr indicated that this is
being done. She agreed that postage is worth looking into.
Lubovich suggested updating the mailing lists annually; all
agreed. On further comments from Doolittle regarding the
notices, Houser explained that notice of cancellation of meetings
is required. Roger said it may be that notice of cancellation of
meetings only requires posting, not mailing. He agreed to check
on it.
Adjournment. There was no further business and the meeting
adjourned at 11: 00 o ' clock.
PUBLIC WORKS COMMITTEE
September 11, 1995
PRESENT: Jim Bennett Gary Gill
Tim Clark Paul Scott
Don Wickstrom Tom Graham
Tom Brubaker Mr. & Mrs. Rust
ABSENT: Paul Mann
SEWER RATE INCREASE
Wickstrom explained that METRO is increasing their rates by a $1.15 and the City is proposing the
utility tax be passed onto the property owners. He said that the utility tax is now on the Utility and
not billed separately to the individual customer, therefore, that is why we include in the rate change
the utility tax portion. Wickstrom commented that we would pay for it anyway, one way or another.
He went on to say that the City's utility tax on the sewer fund doesn't show up on utility bills. It is
paid by the Utility and, as such, it's an overhead cost, so anytime the rate changes, if there are no
corresponding added percentage related to the utility tax it comes out of our existing operating costs.
Councilman Clark questioned what the explanation was from METRO. Wickstrom explained that
METRO was still in the process of meeting the Federal water quality edict pertaining to requiring
secondary treatment at all their sewage treatment facilities. He said that once that's complete
METRO next edict is to clean up their CSO's (combined sewer overflow) problems. As such, there
will always be a yearly METRO increase.
Committee unanimously recommended authorization to the adopt the proposed sewer increase.
PROPOSED INTERLOCAL AGREEMENT - S. 240th STREET
Wickstrom stated that this was strictly for information at this time since we did not have a formal
agreement and they were in the process of developing it. He said as part of the Meridian Annexation,
we had thought we were clear of all County concerns, then the petition forced a Boundary Review
Board hearing which ",ave a second life to Kin; Co. Public Works people who used this as leverage
to force the City to participate. Wickstrom stated that the City would have participated anyway in
the road project with regard to that portion fronting on the annexation. He said that the County
brought it to the City's attention that they were going to testify before the BRB had we not worked
out an arrangement with them.
Wickstrom said that the County had several roads that they were proposing to build in the Meridian
Annexation, but actually only two that they were building and the rest they had no plan of building
within the Six-Year Plan. One was S.E. 256th which would be ours to build anyway and S.E. 240th
was the only one of contention because they had anticipated budgeting for that in 1996. He said the
County Council had this new improviso that they would not build any capacity improvements within
the urban areas unless the surrounding annexing city would reimburse them for that cost upon
annexation. Wickstrom said this was a budget proviso that the County was trying to apply toward
all cities. Wickstrom said that the Boundary Review Board would not be able to ignore the County
testifying at the hearing that they were dropping all road improvement projects within the area. Such
testimony could negatively affect the BRB's decision on the annexation.
Wickstrom stated that the City chose to execute a memorandum of understanding when we agreed
to pay for only future costs on 240th, not the 2 million they already spent. Wickstrom also said that
the County had threatened to attach strings to the money on the 196th Corridor Project which their
share was 4.6 million. Wickstrom noted that the City needs the 196th Corridor Project for
concurrency under GMA . He said that under the agreement, the County will now eliminate all the
strings on said money.
Clark asked if there was anything on the S.E. 277th Corridor. Wickstrom said that subsequently,
because of this budget proviso and the fact that we would not pay for the County's 277th southeast
corridor out to Highway IS, even though the best route may fall within the City, the County decided
to drop the extension from their plan. Wickstrom said by doing so, the City may save costs on our
277th Corridor Project because the County had a 50 MPH design speed and we have a 45 or 35 MPH
design speed which means different vertical curve requirements in the road and on the hillside that
represents a significant change in the required cutting and filling. Wickstrom said originally he
thought it would be 3 million, but that is more than the entire estimate of the cut and fill work.
Anyway, we'll save some money.
Wickstrom said that our initial cost is 1 .7 million in '96. He also pointed out the County's financing
program on 240th anticipated an ISTEA grant, which they never (7ot. Wickstrom said with our
participation, the County will definitely build it and will reallocate monies from other projects if they
have to.
Wickstrom said as far as the money is concerned, we are proposing to pay for it through a
Councilmatic bond issue. The annexation area would generate enough new money via the Street
Utility and the vehicle registration fee to pay for debt service.
S. 212th STREET HOV LANES - WEST VALLEY HICTHWAY to SR 167
Wickstrom explained this was an agreement with Burlington Northern Railroad to widen the railroad
crossing in conjunction with the HOV project. The total cost is $356,000 for which the money is
included in the project budget. Brubaker, however, recommended that one change be made to the
contract to strike through the line that the railroad receives no benefit from the improvements made
by the City. Brubaker suggested this change be initialed by the Mayor and approved by the railroad
and, if they won't agree to the change, the City would reconsider entering into this agreement for two
reasons: 1) It's not a statement of the trith because the railroad improvements to our roads increases
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the railroad business due to better traffic infrastructure that serves their customers and 2) The City
will be going to the WUTC per our 196th Corridor Project and asking for them to determine a
proportionate share of contributions of the railroad for that bridge and that share will be based, in
part, on the benefit to the railroad from the construction of the bridge and we do not want to set a
precedence in other areas where we have stated that our improvements to City roads is not a benefit
to the railroads and their operations in the Green River Valley.
Committee unanimously recommended to accept the agreement with Burlington Northern Railroad
for the S. 212th HOV Lanes, West Valley Highway to SR 167.
ADDED ITEM: SIDEWALKS ON S. 218th STREET
Mr. Rust stated that they were not protesting the road, but were protesting the design of this project
and inquired whether there was any avenue to bring it back to Council for redesign. Wickstrom
explained that the sidewalk issue was hassled out at the Council level including the whole matter of
sidewalks on both sides. Wickstrom stated that dropping the sidewalks on the south side was a
result in about $18,000 in savings, however, the south side properties would only realize $6,000
worth of savings as the bulk of the area involved in the assessments is on the north side of the road.
Said $18,000 amounted to 1.54% of the total project cost. The alternate plan that the City came up
with, and the Council adopted and passed an ordinance on, was for the property owners to pay to
widen the road to two lanes (24 feet pavement width), install gravel shoulders, install the drainage
system, beef up the road structure so it could handle the truck traffic and take out the safety
problems. Wickstrom said that came to S 167,000 less than it would to widen the road out to 36 feet,
and install curbs, gutters, and sidewalks. Wickstrom said the City was essentially paying for those
improvements by contributing the $167,000 to develop the project.
Torn Graham voiced the opinion that when the City pays for a project, it's not the City really, it's the
people who pay for it. Wickstrom responded that the general public pays for it but that the City
argued that this was really a local road and there should not be any general public funds supporting
the abutting property owners. Wickstrom said that what we ended up is that there are some general
tax payers' fiords (drainage money) that is paying for the road widening.
Graham said that he felt that two sidewalks is "one sidewalk" overkill, because there isn't the
pedestrian traffic. Wickstrom said that this was covered in the last hearing before the full Council
on the formation of the LID. Wickstrom commented that everyone received their formal notice
because that was the same date the LTD was formed, they were given 2 weeks prior notice which
advised them of their assessment and the fact that the City was holding a hearing on a certain date,
creating the LID. Mr. Rust said he understood that they could not protest the road because it had
already been passed, but was .List trying to eliminate a little bit of money because we pay for it.
Wickstrom noted that the hearing was on the 18th before the full Council, the ordinance creating the
LID was passed, Council closed the public hearing and deliberated on it, and then authorized the City
to include fiinding this project.
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Graham said that even though it would be a little more money because he didn't sell as much land to
the City, it would be worth it just not to have another sidewalk because of the economic impact. He
wanted to know if there was any opportunity for the design to be re-evaluated since it was a design
question and not a problem of the LID. Wickstrom said the LID was formed describing certain
improvements which included sidewalks on both sides. He said you can delete improvements but you
cannot add them to an LTD. Wickstrom said we have settled for right-of-way acquisitions on all
other parcels other than these two. Graham said that it was a matter of principle not to overdesign
a project and that they were not trying to kill the project, but felt it was more than they needed.
Wickstrom commented that it does meet our standards that were adopted by Council and that
sidewalks are a big issue to this City.
Wickstrom said the City spent approximately $600,000 last year on sidewalks throughout the City,
which was a combination of a 2-year program. Graham asked who paid for these sidewalks when
they wanted them. Wickstrom responded that typically they are an LID unless they are school
related. Graham questioned if those who didn't want them, didn't have to pay for them. Wickstrom
stated that the City has pockets all over the City and we have to provide consistent walkways
throughout the area.
Mrs. Rust remarked that as part of standards and/or rules putting sidewalks on both sides, it is not
carved in stone, that it was not a law or rule that has to be adhered to. Wickstrom said that this
project had gone through Council and there is a big battle over sidewalks and that Council voted to
put sidewalks on both sides as part of the project. He said that he was not in the position to say that
he was going to delete them off of one side unless Council tells him to. Wickstrom continued that
they would have to go back to Council and get a majority vote. Clark remarked that if the Council
did that, favoritism would enter into it.
Meeting adjourned: 5:30 PM
R E P O R T S
A. COUNCIL PRESIDENT
B. OPERATIONS COMMITTEE
C. PUBLIC WORKS COMMITTEE
D. PLANNING COMMITTEE
E. PUBLIC SAFETY COMMITTEE
I
F. PARKS COMMITTEE
G. ADMINISTRATIVE REPORTS