HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 06/07/1994Agenda
CITY OF Z1204T
Mayor Jim White
Council Members
Judy Woods, President
Jim Bennett Jon Johnson
Tim Clark Paul Mann
Christi Houser Leona Orr
June 7,1994
Office of the City Clerk
. KENT
MAYOR• Jim
Jim Bennett
Jon Johnson
SUMMARY AGENDA
KENT CITY COUNCIL MEETING
June 7, 1994
Council Chambers
7:00 p.m.
White COUNCILMEMBERS: Judy Woods, President
Tim Clark Christi Houser
Paul Mann Leona Orr
CALL TO ORDER
ROLL CALL
1. PUBLIC COMMUNICATIONS
A. Swearing In of Police Officers
/B. Employee of the Month
✓C. Parks Department Comprehensive Plan Report
✓D. Regional Justice Center Update
/4, rn � ms,,
2. PUBLIC HE INGS_e
✓ A. Curfew/Parental Responsibility Ordinance
3. CONSENT CALENDAR
''A. Approval of Minutes
w"B. Approval of Bills
4.
5.
6.
7.
8.
Riverbend Proposed 1994 Greens Fee Schedule
D City Hall Remodel - Change Order & Budget Change
�^ Director of Golf - Approval
Ramstead/East Hill Annexation - Set Hearing Date
,z G. Voluntary Retirement Incentive Program - Approval
r H. Safety Awards Program - Approval
-I. Extension of Banking Contract - Approval
i/J. City Shops Rewiring - Budget Change
ti. C jvv O.P c ce. —
OTHER BUSINESS
✓•A. Addendum to Garbage Contract
v F • Skafi Let-fow
BIDS
, A. James Street Water Main Replacement
CONTINUED COMMUNICATIONS
REPORTS
*** EXECUTIVE SESSION ***
ADJOURNMENT
✓i) Labor Negotiations
,i'2) Property Sale and Acquisition
• 3) Pb fen+tur( L-G+-t'ja-i oil
NOTE: A copy of the full agenda packet is available for perusal in
the City Clerk's Office and the Kent Library.
An explanation of the agenda format is given on the back of
this page.
Any person requiring a disability accommodation should contact the
City in advance for more information. For TDD relay service call
1-800-635-9993 or the City of Kent (206) 854-6587.
PUBLIC COMMUNICATIONS
Citizens wishing to address the Council will, at this time,
make known the subject of interest, so all may be properly
heard.
A) Swearing In of Police Officers
B) Employee of the Month
C) Parks Department Comprehensive Plan Report
D)
Regional Justice Center Update
j
Kent City Council Meeting
Date June 7, 1994
Category Public Hearings
1. SUBJECT: CURFEW/PARENTAL RESPONSIBILITY ORDINANCE
2. SUMMARY STATEMENT: This date has been set for a public
hearing on an ordinance which would prohibit juveniles 15 years
of age or younger in public places in the City of Kent between
TT -
the hours of 12 midnight through 6 a.m. each day.
Hance, it shall also be unlawful for _any -parent; qua an
or other adult person to permit or allow such a juv e to be
in violation of the curfew. The monetary pens or each
violation is $150. In lieu of the monet penalty, any person
may attend a class or participate program or perform
community service as pre-approVed bar- -the Kent Human Services
Commission for �ose. This ordinaihce"as_proposed shall e
expire 24 ys from its effective date unless x`t-end-®cLby the
Ci ouncil.
3. EXHIBITS: Outline summary, ordinance
4. RECOMMENDED BY:
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO ✓ YES
IV
EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
OPEN HEARING:
PUBLIC INPUT:
CLOSE HEARING:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 2A
June 3, 1994
OUTLINE OF CURFEW ORDINANCE
• The ordinance is a curfew and parental responsibility
ordinance.
• It applies to juveniles 15 years of age or younger.
• The curfew hours are 12 o'clock midnight through 6 a.m. each
day.
• It is not in violation for a juvenile to be in a public
place between the hours of 12 and 6 a.m. if a:
1. juvenile is accompanied by a parent, guardian or adult
person having custody;
2. juvenile is traveling to or from an official school,
political, religious or recreational activity;
3. juvenile is on an errand at the direction of a parent,
guardian or other adult person having custody;
4. juvenile is engaged in lawful employment or traveling
to or from such place of employment;
5. juvenile is in a motor vehicle engaged in interstate
travel;
6. juvenile is on the sidewalk of his or her legal
residence or next door neighbor;
7. juvenile is involved in emergency situation;
B. juvenile is exercising First Amendment rights.
• An officer may stop and question a juvenile for his or her
name, address, parents' name, and nature of his or her
business in a public place. Upon a violation, the officer
may direct the juvenile to proceed home or offer to
transport the juvenile home.
• If the officer believes that the juvenile is in danger,
pursuant to RCW 13.32A, the officer may take the juvenile
into custody and deliver or arrange to deliver the juvenile
to his or her home or, if not to his or her home, to an
mily
to a
ential
isis center, or
extended
anotherarespons bleuadult underecertainr
tocircumstances.
• Upon a first violation by the juvenile, a warning shall be
sent to the parent, guardian or adult person having custody.
Upon a second or subsequent
violation, aacitation
dult may
be
issued to the parent, guardian
• A citation may also be issued to a juvenile for a second or
subsequent violation.
• The monetary penalty for a violation is $150.00.
• Upon receipt of a citation, a person may either pay the
assessment, contest the matter in municipal court, otake a
class or participate or volunteer in a program or perform
community service as may be pre -approved by the Human
Services Commission at his or her cost and established for
this purpose.
• It shall be a defense to a parent, guardian or other adult
person having care, custody and control of a juvenile that
he or she had no reasonable control over the juvenile's
actions which provide for the violation.
• Pursuant to RCW Chapter 7.80, failure to respond to a
citation is a misdemeanor.
• This ordinance expires 240 days from the effective date
unless extended by City Council.
curfeu2.mem
ORDINANCE NO.
AN ORDINANCE of the City Council of the
City of Kent, Washington, adding a new
Chapter 9.07 to Title 9 of the Kent City
Code, entitled "Curfew and Parental
Responsibility for Juveniles"; establishing a
curfew for juveniles and defining duties of
parents or others in care of juveniles; and
providing for penalties for violations
thereof.
WHEREAS, the City Council finds that the City is facing
a mounting crisis caused by juvenile crime and delinquency which
threatens peaceful citizens, residents, visitors, and juveniles
themselves, and further determines that this criminal activity,
both individual and collectively, presents a clear and present
danger to the citizenry, to the juveniles and to the public order
and safety; and
WHEREAS, the economic cost of crime in the City of Kent
continues to drain existing resources and that the effect on
victims, both economic and psychological, is traumatic and
tragic; and
WHEREAS, the City Council finds that fighting crime
effectively requires a multi -faceted effort, in part focusing on
those age groups likely to commit crimes and engage in acts of
delinquency; and
1
WHEREAS, juveniles in the City of Kent have themselves
become victims of crime and violence in steadily increasing
numbers, and that violent crimes against juveniles in the City of
Kent have dramatically increased over the last several years; and
WHEREAS, it is appropriate to take measures in order to
protect those juveniles who are not subject to adequate parental
control from harm to themselves or others or the property of
others based upon certain proscribed conduct, and to foster
better parental responsibility among the parents and guardians of
juveniles found within the City of Kent to achieve better
protection of the community and the juveniles; and
WHEREAS, juveniles who are not adequately supervised by
their parents and/or guardians have become engaged in criminal
activity at certain times within the City. Therefore, it is the
intent of this chapter to impose measures to assist parents
and/or guardians or others responsible for juveniles to control
and to protect their children and the community; and
WHEREAS, there is a disproportionate crime problem with
juveniles throughout the City during late evening and early
morning hours, including a disproportionate number of crimes of
violence, potential violence, and drug and alcohol-related
activity and that since this problem cannot be identified to
specific areas of the City, to reasonably and adequately enforce
a curfew ordinance, a City-wide curfew is appropriate; and
WHEREAS, the combination of juveniles and alcohol and
drug-related criminal activity leads to public safety problems,
including increased assaults and incidents involving disorderly
2
conduct and instances of the sale and delivery of controlled
substances; and
WHEREAS, this ordinance is enacted in recognition of
the peculiar vulnerability of juveniles, their frequent inability
to make critical decisions in an informed, mature manner, and the
importance of the parental role in child rearing; and
WHEREAS, it is the intent of the City Council to create
and implement a juvenile program to reduce juvenile crime and the
direct and indirect consequences thereof, to substantially
reduce, if not eradicate, acts of crime and delinquency committed
by juveniles and to provide for the care, safety and protection
of law abiding juveniles and other citizens, residents and
visitors, to reduce injuries to juveniles as victims while
promoting juvenile safety and well being, to provide additional
options for dealing with gang problems, and to reduce juvenile
peer pressure to stay out late; and
WHEREAS, it is in the community's best interest to
establish laws to assist in these goals for the protection of
juveniles from this type of criminal activity, as well as to
alleviate the instances of criminal activity caused by
unsupervised juveniles and establishing a curfew will assist in
this effort; and
WHEREAS, the Washington State Legislature passed
Engrossed Second Substitute House Bill 2319 during the 1994
legislative session adding a new section to chapter 35A.11 RCW
providing that municipalities have the authority to enact an
ordinance, for the purpose of preserving the public safety or
3
reducing acts of violence by or against juveniles that are
occurring at such rates as to be beyond the capacity of the
police to assure public safety, establishing times and conditions
under which juveniles may be present on the public streets, in
the public parks, or in any other public place during specified
hours and further amending chapter 13.32A RCW relating to
curfews; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES
HEREBY ORDAIN AS FOLLOWS:
Section 1. There is hereby added to Title 9 of the
Kent City Code, Chapter 9.07 entitled "Curfew and Parental
Responsibility for Juveniles" as follows:
CHAPTER 9.07. CURFEW AND PARENTAL RESPONSIBILITY FOR JUVENILES....
Section 9.07.010. Short Title.
This ordinance shall be known and may be cited as the
"Curfew and Parental Responsibility for Juveniles Code".
Section 9.07.020. Purpose.
The purpose of this chapter is:
A. To protect juveniles and other citizens, residents
and visitors of the City of Kent from the dangers of crimes which
occur on sidewalks, streets, and public places during the late
night and early morning hours.
B. To decrease the amount of criminal activity
engaged in by juveniles.
C. To promote and enhance parental control over
juveniles.
4
Section 9.07.030. Definitions.
A. "Adult person" means any person 18 years of age or
older and authorized by a parent or guardian to have the care and
custody or control of a juvenile or is in loco parentis to a
juvenile.
B. "Direct route" means immediately and directly
before or after participation in such activity, a direct path of
travel selected to reach the destination within a reasonable
amount of time to complete such travel without detours or
additional stops at other destinations along the way between the
beginning or end of such event and the time that the juvenile
leaves or returns to his or her residence or such other place as
shall be authorized by his or her parent, guardian or other adult
person having care, custody and control of such juvenile.
C. "Emergency" means any unforeseen combination of
circumstances or the resulting state that calls for immediate
action. The term includes, but is not limited to, a fire, a
natural disaster, an automobile accident, or any situation
requiring immediate action to obtain immediate medical care or to
prevent serious bodily injury or a loss of life.
D. "Extended family member" means a grandparent,
brother, sister, stepbrother, stepsister, uncle, aunt, or first
cousin with whom the child has a relationship and is comfortable,
and who is willing and available to care for the child.
E. "Guardian" means a person, other than a parent,
who, under court order, is the guardian of the person of a
juvenile.
F. "Juvenile" means any unemancipated person, male or
female 15 years of age or younger.
5
G. "Parent" means the mother, father, or both (both
being referred to in the single as "parent") being a natural
parent, adoptive parent, or step-parent of another person.
H. "Public place" means any street, alley, highway,
parking lot, sidewalk, park, playground or place to which the
general public has access and a right to resort for business,
entertainment, or other lawful purpose. Public place shall
include, but not be limited to any store, shop, restaurant,
tavern, bowling alley, cafe, theater, drug store, golf course,
pool room, shopping center, public facility, and any other place
open to the general public and devoted to business, amusement or
entertainment of the general public or other lawful purpose,
whether publicly or privately owned or operated. It shall also
include the front or immediate area of the above, including, but
not limited to, roads, sidewalks, alleyways, parking lots, parks
or other similar areas open to the general public.
Section 9.07.040. Curfew for Juveniles.
No juvenile shall remain in or upon a public place
within the City of Kent between the hours of 12:00 midnight and
6:00 a.m., unless:
A. The juvenile is accompanied by a parent, guardian,
or other adult person having care, custody and control of such
juvenile;
B. The juvenile is attending or traveling by direct
route to or from an official school, political, religious, or a
recreational activity, including, but not limited to, dances,
theater presentations, and sporting events, supervised by adults
and sponsored by the City of Kent, the Kent School Board, a civic
organization, or another similar entity;
D
C. The juvenile is on an errand at the direction of
his or her parent, guardian, or other adult person having care,
custody and control of such juvenile traveling by direct route
without any detour;
D. The juvenile is engaged in lawful employment or
traveling to or from such place of lawful employment or to or
from his or her current residence from such place of lawful
employment by direct route without any detour;
E. The juvenile is in a motor vehicle and engaged in
interstate travel with the consent of a parent, guardian, or
other adult person having care, custody and control of such
juvenile;
F. The juvenile is on the sidewalk of his or her
legal residence or on the sidewalk of either next door neighbor;
G. The juvenile is involved in an emergency
concerning his or her safety or welfare or that of his or her
family or another.
H. The juvenile is exercising First Amendment rights
protected by the Constitution, such as free exercise of religion,
freedom of speech, and the right of assembly.
Section 9.07.050. Parental Responsibility.
It shall be unlawful for any parent, guardian or other
adult person having care, custody and control of such juvenile to
knowingly permit or by insufficient control to allow such person
to be or to remain in any public place within the City in
violation of Section 9.07.040. As used in this subsection, the
phrase "by sufficient control to allow" shall also include those
situations where the parent, guardian or other adult person has
failed to take reasonable measures to monitor or account for the
7
child's location or was indifferent to the activities, conduct or
whereabouts of such juvenile.
Section 9.07.060. Enforcement Procedures.
A. Law enforcement officers of the City may stop and
question a person they reasonably believe to be a juvenile in
order to obtain his or her name, age and address, the nature of
his or her business in the public place, as well as the name and
address of his or her parent, guardian or other adult person
having care, custody or control of such juvenile whenever said
law enforcement officer shall reasonably suspect that the
juvenile is in violation of the curfew established in Section
9.07.040. Any law enforcement officer, upon finding a juvenile
in violation of Section 9.07.040, shall advise the juvenile that
he or she is in violation of the curfew and direct the juvenile
to proceed at once to his or her home or usual place of abode or,.,.
such officer may, in his or her discretion, offer to transport
the juvenile to his or her home or usual place of abode. The law
enforcement officer shall report such action to the Police
Department, who in turn shall notify the parents, guardian or
other adult person having care, custody and control of such
juvenile by sending or serving a written warning notice of the
violation or a citation pursuant to subsection (D) below. The
Police Department shall maintain a record of any such violation
and the written notices or citations given as a result thereof.
B. If a law enforcement officer reasonably believes,
considering the juvenile's age, the location, and the time of
day, that the juvenile is in circumstances which constitute a
danger to the juvenile's safety, the law enforcement officer may
take a juvenile into custody pursuant to RCW 13.32A.050. An
officer taking a juvenile into custody shall inform the juvenile
8
that he or she is in violation of the curfew set forth in Section
9.07.040 and shall deliver or arrange to deliver the juvenile
either to:
1. The juvenile's home; or
2. The home of an adult extended family member,
a designated crisis residential center established pursuant to
chapter 74.13 RCW, or the home of a responsible adult pursuant to
RCW 13.32A.070 (in which case the Department of Social and Health
Services local community service office shall be notified) after
attempting to notify the parent, legal guardian or other adult
person having care, custody and control of such juvenile if:
a. it is not practical to deliver or
arrange to deliver the juvenile to his or her home;
b. there is no parent, guardian or other
adult person having care, custody and control of such juvenile
available to accept custody of the child; or
C. the child expresses fear or distress at
the prospect of being returned to his or her home which leads the
officer to believe there is a possibility that the child is
experiencing in the home some type of child abuse or neglect, as
defined in RCW 26.44.020.
C. The officer releasing a juvenile into the custody
of a parent, guardian, or other adult person having care, custody
or control of such juvenile or an extended family member or a
responsible adult shall inform the same that the juvenile is in
violation of the curfew set forth in Section 9.07.040, and
further inform the juvenile and the parent, guardian, other adult
person having care, custody or control of such juvenile, extended
family member or responsible adult of the nature and location of
appropriate services available in the community.
VJ
D. Upon finding reasonable cause to believe that a
juvenile is in violation of the curfew for a second or subsequent
time, and that the parent, guardian or other adult person
care, custody or control of such juvenile is in violation of
Section 9.07.050 above and has received a prior written warning
pursuant to subsection 9.07.060(A) above, a citation may be
issued to said parent, guardian or other adult person having
care, custody or control of such juvenile charging that person
with a violation of the ordinance as set forth in Section
for
9.07.070 below. A citation may also be issued to a juvenile
a second or subsequent violation.
Section 9.07.070. Violations - Penalty.
A. A violation of the provisions of Section 9.07.040
and Section 9.07.050 above is designated as a civil infraction.
The Kent Municipal Court shall have jurisdiction over all civil
infractions issued under this chapter. Civil infractions shall
be issued and processed in accordance with chapter 7.80 RCW which
is incorporated herein by reference. Civil infractions shall be
issued as follows:
1. A law enforcement officer has the authority
to issue a notice of infraction when the infraction is committed
in the officer's presence.
2. The court may issue a notice of infraction
upon receipt of a written statement of the officer that there is
reasonable cause to believe that an infraction was committed.
3. The notice of infraction shall be in
substantially the same form as prescribed in RCW 7.80.070 for
civil infractions.
B. Any person who receives a notice of infraction
shall respond within fifteen (15) days of the notice in the
10
manner prescribed in RCW 7.80.080. Pursuant to RCW 7.80.080(5),
if any person issued a notice of infraction fails to respond to
the notice, or fails to appear at a hearing requested, the Court
shall enter an appropriate order assessing the monetary penalty
prescribed for the civil infraction.
C. A person found to have committed an infraction
shall be assessed a monetary penalty of $150.00 for each
violation. Each day or part of a day during which the violation
is committed, continued or permitted shall constitute a separate
violation.
D. In lieu of payment of the monetary penalty
assessed herein, any person receiving a notice of infraction may
elect to attend a class or perform community service or
participate or volunteer in any program, such as Project
Lighthouse, as may be pre -approved by the Kent Human Services
Commission for this purpose, if available, at his or her own
expense and under such terms and conditions as prescribed by the
Commission and/or Court, by giving notice to the Court prior to
or at such time said monetary penalty is due and payable. In
such case, the payment of the penalty shall be deferred pending
completion of the class, community service or other program.
E. Pursuant to RCW 7.80.160, a person who fails to
sign a notice of civil infraction or willfully violates his or
her written and signed promise to appear in court or his or her
written and signed promise to respond to a notice of civil
infraction is guilty of a misdemeanor punishable by a fine not to
exceed One Thousand Dollars ($1,000.00) and/or imprisonment not
exceeding ninety (90) days. A person who willfully fails to pay
a monetary penalty as required by a court under this chapter may
be found in contempt of court as provided in chapter 7.21 RCW.
F. Except for Section 9.07.070(E) above, all
proceedings under this ordinance shall be civil in nature-
Section
ature.
Sect_ Expiration. This ordinance shall expire
240 days from its effective date unless prior to that date, the
City Council, by ordinance, extends the duration of this
ordinance.
Section 3
Severability. If any section, sentence,
clause or phrase of this ordinance should be held to be invalid
or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity
or constitutionality of any other section, sentence, clause or
phrase of this ordinance.
Section Effective Date. This ordinance shall take -
effect and be in force July 11, 1994.
JIM WHITE, MAYOR
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
12
PASSED day of
APPROVED
PUBLISHED
day of
day of
1994.
1994.
1994.
I hereby certify that this is a true copy of Ordinance
No. passed by the City Council of the City of Kent,
Washington, and approved by the Mayor of the City of Kent as
hereon indicated.
curfew3.ord
BRENDA JACOBER, CITY CLERK
13
(SEAL)
CONSENT CALENDAR
3. city council Action:
Councilmember moves, Ceunclimember �(Jv i,
eeonds that Consent Calendar Items A through be approved,
ID
Discussion
i"
Action -!
3A. Approval of Minutes.
Approval of the minutes of the regular Council meeting of
May 17, 1994, and the special meeting of May 24, 1994.
3B.
AAPproval of Bills.
Approval of payment of the bills received through May 16, 1994
and paid on May 31, 1994, after auditing by the Operations
Committee on May 25, 1994.
Approval of checks issued for vouchers:
Date Check Numbers Amount
5/1/94 - 5/16/94 142775-143282 $1,995,843.95
Date Check Numbers Amount
5/20/94 Checks 194697-195112 $ 272,710.33
5/20/94 Advices 15145-15525 424.090.07
$ 696,800.40
Council Agenda
Item No. 3 A -B
Kent, Washington
May 17, 1994
Regular meeting of the Kent City Council was called to order at
7:00 p.m. by Mayor White. Present: Councilmembers Bennett,
Clark, Houser, Mann, Orr and Woods, Operations Director/Chief of
Staff McFall, City Attorney Lubovich, Fire Chief Angelo, Police
Chief Crawford, Parks Director Hodgson, Finance Division Manager
Miller, and Governmental Affairs Division Manager Martin.
Councilmember Johnson was excused from the meeting. Approxi-
mately 25 people were in attendance.
PUBLIC U11 L A =W ram.-.. --- - -- -
COMMUNICATIONS Council President Woods read a letter from the
Kent Police Guild opposing passage of the pro-
posed curfew/parental responsibility ordinance.
SHE MOVED that the letter be made a part of the
record. Orr seconded and the motion carried.
Rent Downtown Sweep Day. Mayor White read a
proclamation declaring June 4, 1994, as
Downtown Sweep Day in the City of Kent and
urging all citizens, business owners, property
owners and other friends of the downtown to
join the City and the Kent Downtown Partnership
in a general clean up of the area between the
hours of 8:00 a.m. and noon. He presented the
proclamation to Tim Jiminez of TJ's Sports
Cards.
square Dance Week. The Mayor noted that the
Square and Folk Dance Federation of Washington
is meeting in Kent on May 21, 1994, and pro-
claimed the week of May 15 - 21 as Square Dance
Week in the City of Kent. Gerard Ray accepted
the proclamation, introduced members of the
group, and invited the Mayor and Council to the
Kent Activity Center to watch them dance.
Introduction of Mayor's Appointees. Mayor
White introduced Mike Pattison, his appointee
to the Civil Service Commission, and Mike
Etzell, his appointee to the Transit Advisory
Board.
Presentation of Gifts. Bill Westcott of the
Kent Lions Club noted that he was recently in
Kaibara, Japan, to attend the Kaibara Lions
Club 30th anniversary. He presented Mayor
White with a letter and a booklet of events
from the Mayor of Kaibara, a replica of the
tile that adorns the city temple which over-
looks the City of Kaibara from the Chamber of
1
May 17, 1994
PUBLIC Commerce, and other gifts from the Mayor of
COMMUNICATIONS Kaibara which were presented in a bag depicting
a 1000 -year-old tree whose roots form a bridge
over the river that runs through the town.
Westcott added that the Mayor and others intend
to try to visit next year and said the Kent
Lions would like to help financially with their
stay. Mayor White expressed his appreciation
and commented on the hospitality which is shown
to visiting officials in Asia.
Chamber of Commerce Report. Barbara Simpson,
Chamber Executive, thanked the Council for
their support of the recent trip, and explained
that the purpose of the trip was to recruit
foreign buyers to Kent Valley for a 3 -day event
in August. She said they were very pleased to
have Mayor White accompany them, and that his
presence opened many doors. She then showed
slides taken during the trip. Simpson noted
that over 100 people are expected to be here in
August, and said this is a perfect example of
what the public and private sectors can accom-
plish by working together. Mayor White agreed
that projects such as this are good for inter-
national relations.
CONSENT WOODS MOVED that Consent Calendar Items A
CALENDAR through K be approved. Houser seconded and the
motion carried.
MINUTES (CONSENT CALENDAR - ITEM 3A)
Approval of Minutes. APPROVAL of the minutes
of the regular Council meeting of May 3, 1994.
WATER (BIDS - ITEM 5A)
Derbyshire Water Main Replacement. The bid
opening for this project was held on May 10th
with six bids received. The low bid was
submitted by Archer Construction, Inc. in the
amount of $258,340.21. The Engineer's estimate
was $304,724.20. The project consists of the
installation of a water main with various
related appurtenances.
The Public Works Director has recommended that
this bid be accepted and the contract awarded
to Archer Construction, Inc. MANN SO MOVED.
Bennett seconded and the motion carried.
E
May 17, 1994
STREETS (CONSENT CALENDAR - ITEM 3F)
Street Overlays - S. 212th St. & James Street -
Authorize & Establish Budget. AUTHORIZATION
for the Mayor to sign the City/County agree-
ments for the S. 212th Street and the James
Street overlay projects and establish the
budget in the amount of $263,628 (ISTEA Grant
Funds) for same, as recommended by the Public
Works Committee.
TRAFFIC CONTROL (CONSENT CALENDAR - ITEM 3D)
LID 344 - Traffic Signal at SE 240th and 108th
Avenue SE. ADOPTION of Ordinance No. 3167
confirming the Final Assessment Roll for LID
344 - Traffic Signal at SE 240th & 108th Avenue
SE.
SIDEWALKS (CONSENT CALENDAR - ITEM 3C)
LID 342 - Smith Street Sidewalks, Washington
Avenue to 64th Avenue. ADOPTION of Ordinance
No. 3166 confirming the Final Assessment Roll
for LID 342 - Smith Street Sidewalks,
Washington Ave. to 64th Ave.
ANNEXATION (CONSENT CALENDAR - ITEM 3I)
Jones/Hobbs Annexation (AN -94-1). ACCEPTANCE
of the 60% petition and direction to staff to
file the Notice of Intent document for review
and approval by the Boundary Review Board
(BRB). This annexation is approximately 25
acres and is located at the northwest corner of
100th Avenue S.E. and S. 222nd Street.
FIREWORKS (OTHER BUSINESS - ITEM 4A)
Sale and Discharge of Fireworks. On May 3, the
City Council passed Ordinance 3164 restricting
the sale and discharge of fireworks within the
City of Kent. The Council also moved to fur-
ther consider a ban on the sale and discharge
of fireworks for 1995.
Following adoption of Ordinance 3164, it was
realized that there was an error in the time
period when fireworks may be discharged.
Pursuant to RCW 70.77.395, fireworks may only
be sold or discharged between the hours of
9 a.m. and 11 p.m. on the days they are author-
ized for sale or discharge. Ordinance 3164
allows the discharge of fireworks to midnight ..
3
May 17, 1994
FIREWORKS on the 4th of July, which is one hour past the
time allowed by state statute.
Two ordinances were provided for Council con-
sideration. The first one repeals Ordinance
3164 and makes the necessary changes to conform
with state statute. The second ordinance does
the same thing, but also adds a ban on the sale
and discharge of fireworks for 1995.
BENNETT MOVED to adopt Ordinance No. 3168 re-
stricting the time for sale of fireworks,
limiting the time for discharge of fireworks
and repealing Ordinance No. 3164. Houser
seconded. Woods noted that at the last Council
meeting she had spoken in favor of banning
fireworks as of 1995. She said that she
believes there is not enough support to proceed
with the ban at this time, and urged the
Council to consider a ban in the future. The
Mayor noted that Administration feels that the
City should ban the use of fireworks. The City
Attorney clarified that this ordinance corrects
an error in the ordinance adopted at the last
Council meeting, in that the hours for dis-
charge will end at 11:00 p.m. as required by
State law. The motion then carried.
FEES (CONSENT CALENDAR - ITEM 3G)
Permit & Plan Review Fees. ADOPTION of
Resolution No. 1388 establishing permit and
plan review fees as recommended by the Planning
Committee on May 3, 1994.
HUMAN RESOURCES (CONSENT CALENDAR - ITEM 3H)
Administrative Assistant I - Operations
Department. AUTHORIZATION to increase the
current Administrative Assistant I position
from permanent part-time to permanent full-
time, as recommended by the Operations
Committee.
COUNCIL (CONSENT CALENDAR - ITEM 3K)
(ADDED BY COUNCILMEMBER WOODS)
Council Absence. APPROVAL of a request for an
excused absence from Councilmember Johnson who
cannot be at tonight's meeting.
H
May 17, 1994
PLANNING (OTHER BUSINESS - ITEM 4B)
DEPARTMENT Hearing Examiner. The proposed ordinance
repeals Chapter 12.01 of the Kent City Code
relating to the Board of Adjustment and amend-
ing Chapter 2.32 relating to the Hearing
Examiner. This ordinance consolidates func-
tions by eliminating the Board of Adjustment by
providing that all matters previously heard by
the Board of Adjustment be heard by the City's
Hearing Examiner. This ordinance also amends
code Section 12.04.250 by establishing that
appeals of decisions of the Short Subdivision
Committee be heard by the Hearing Examiner
rather than the City Council. The purpose of
these amendments is to establish a single,
efficient, integrated system for interpreting,
reviewing, and hearing and conducting appeals
with regard to land use decisions, adminis-
trative decisions, and other matters. This
ordinance was discussed by the Planning
Committee this date.
Orr noted that the Planning Committee voted
unanimously to recommend adoption of this
ordinance. SHE THEN MOVED for the adoption of
Ordinance No. 3169 amending Chapter 2.32 relat-
ing to the Hearing Examiner, repealing Chapter
12.01 relating to the Board of Adjustment, and
making other related amendments. She noted
that there were two changes in wording made by
the committee, copies of which were distributed
to Councilmembers, and emphasized that they are
part of her motion. Woods seconded.
Houser said she is uncomfortable doing away
with the Board of Adjustment, noting that it is
one of the places people can go to talk with
other citizens who have volunteered their ser-
vices. Orr noted that only five hearings have
been held in the last year and a half, and said
it is difficult to keep a Board together under
those circumstances. She added that this will
not be a disservice to citizens, and that going
through the Hearing Examiner is an advantage,
since the appeal process for the Board of
Adjustment is to Superior Court, and the appeal
process for the Hearing Examiner is to the City
Council.
The motion then carried unanimously.
E
May 17, 1994
PARKS & (OTHER BUSINESS - ITEM 4C)
RECREATION Lake Fenwick Cabin Removal. The recent pur-
chase of additional property at Lake Fenwick
park included 13 cabins which have since been
vacated through a relocation program. The
vacant buildings have created a hazardous
situation and all attempts to control intruders
have been unsuccessful thereby creating an
emergency situation. Staff has requested that
a resolution be adopted finding that an emer-
gency exists and requiring the immediate
demolition of the structures. HOUSER MOVED to
approve Resolution No. 1389 relating to 13
City -owned cabins and appurtenant facilities
located on Lake Fenwick Park property, de-
claring that an emergency exists, and requiring
the immediate removal of all vacant structures.
Bennett seconded and the motion carried.
FINANCE (CONSENT CALENDAR - ITEM 3B)
Approval of Bills. APPROVAL of payment of the
bills received through April 20, 1994 and paid
on April 29, 1994 after auditing by the Opera-
tions Committee on May 11, 1994.
Approval of checks issued for vouchers:
Date
4/16/94-4/29/94
Check Numbers
142239-142774
Amount
$1,756,949.93
Approval of checks issued for payroll:
Date Check Numbers Amount
5/5/94 Checks 194329-194696 $ 253,294.66
Advice 14789-15144 397.017.43
$ 650,312.09
APPOINTMENTS (CONSENT CALENDAR - ITEM 3E)
Appointment - Civil Service Commission.
CONFIRMATION of the Mayor's appointment of Mike
Pattison to the Kent Civil Service Commission.
Mr. Pattison will replace Ron Forest, who's
term expired. His appointment will be in
effect until 4/30/98.
0
May 17, 1994
APPOINTMENTS (CONSENT CALENDAR - ITEM 3J)
Appointment - City Transit Advisory Board
CONFIRMATION of the Mayor's appointment of Mike
Etzell to the City Transit Advisory Board.
Mr. Etzell will replace Richard Loran, whose
term expired. His appointment will be in
effect until 4/30/96.
REPORTS Council President. Woods noted that the next
Suburban Cities meeting will be held on
June 8th, at the Kingdome, and asked that
Councilmembers contact Ms. Banister.
EXECUTIVE
SESSION
ADJOURNMENT
Planning Committee Orr read into the record a
letter which has been preapred in support of
the Low Income Home Energy Assistance Program
and noted that the Planning Committee unani-
mously recommended it today. SHE THEN MOVED
that the Mayor sign the letter and send it to
the appropriate Federal officials. Houser
seconded and the motion carried.
Public safety Committee Bennett asked that a
public hearing regarding the curfew issue be
established for June 7, 1994. There was no
objection and it was so ordered.
Administrative Reports McFall noted that a
workshop on the Capital Facilities Plan has
been scheduled for 5:00 p.m. on May 24th. He
added that material will be provided to
Councilmembers for review, and that the work-
shop should take approximately two hours.
He also noted (at 7:40 p.m.) that there will be
an executive session of approximately 15
minutes.
The meeting reconvened at 8:00 p.m. and
adjourned.
7
Brenda Jac e , CMC
City Clerk
Kent, Washington
May 24, 1994
A special meeting of the Kent City Council was called to order at
4:55 p.m. by Mayor White. Present: Councilmembers Bennett,
Clark, Houser, Mann, Orr and Woods, Operations Director/Chief of
Staff McFall, City Attorney Lubovich. Approximately 10 people
were at the meeting.
Council Absence. WOODS MOVED that Councilmember Johnson be
excused from tonight's meeting. Orr seconded and the motion
carried.
Model Traffic Code. The City Attorney noted that during the 1993
legislative session, the State Legislature, pursuant to Laws
1993, Chapter 400, provided that Chapter 46.90 of the Revised
Code of Washington, which contained the Model Traffic Code, would
expire on July 1, 1994. He noted that the City had previously
adopted the Model Traffic Code contained in RCW 46.90. He stated
that the Legislature also provided that the Model Traffic Code
would be contained in the Washington Administrative Code, so that
it could be updated more easily, and consequently, the City must
now adopt the Model Traffic Code as contained in the Washington
Administrative Code. Lubovich noted that this matter was earlier
presented to the Public Safety Committee in conjunction with dis-
cussions regarding the establishment of a .08 DWI level, and it
was decided to defer the issue until all material for the Model
Code Traffic had been compiled. He stated that the City has on
file the 1991 Edition of the Model Traffic Code which contains
all the statutory provisions that comprise the Model Traffic
Code, and noted that there have been recent challenges to the
Model Traffic Code in other jurisdictions because the documents
are not on file, or properly recorded with the City Clerk's
Office. He said it is important that all the provisions are in
the City Clerk's file, so that callers can see what the Model
Traffic Code consists of. Lubovich stated that he has been
waiting for a document to be compiled containing all the pro-
visions of the Model Traffic Code, but that none has been done so
far. He explained that he therefore compiled the ordinance, with
Exhibit A consisting of the 1991 Model Traffic Code, with the
addition of the new statutes since the 1991 Edition, more
specifically the recent 1993 additions, and the Washington
Administrative Code, which has been rewritten for this purpose
this year.
Lubovich went on to explain that the crossed out sections of the
ordinance deal mainly with insurance licensing requirements,
which are now included in the Model Traffic Code, and that it
would be a duplication to have them in the City's code.
Lubovich pointed out that he has added wording to the ordinance
to ensure that any amendments to the Code are included. He
1
May 24, 1994
distributed copies of the added wording, which is underlined as
follows:
Page 2:
The adopting ordinance has been published in a newshingtoas
provided in RCW 35A.12.160. A copy
of the Model Traffic Code, together with its amendments, as set forth in
Exhibit A to the adopting ordinance, incorporated by reference as
if set forth herein in fullX shall be authenticated and recorded
by the City Clerk along with the adopting ordinance.
Exhibit A to the adopting ordinance, the Washington Model
Traffic Code as adopted herein as the traffic ordinance for the
City of Kent, consists of the Washington Administrative Code
Chapter 308-330 WAC and Sections 46.37.620, 46.44.015, 46.44.105,
46.55.037, 46.61.005, 46.61.371, 46.61.372 and 46.61.517 of the
Revised Code of Washington, all of which amend and supplement,
pursuant to Laws, 1993, Chapter 400, the Washington Model Traffic
Ordinance published March 1991 (Information Bulletin No. 468) by
the Municipal Research and Services Center, as thereafter amended
b the Washington State Legislature, also set forth in Exhibit A
as Part of the Washington Model Traffic Code.
Page 7:
Exhibit A to this ordinance, the Washington Model Traffic
Code, consisting of the Washington Administrative Code Chapter
308-330 WAC and Sections 46.37.620, 46.44.015, 46.44.105,
46.55.037, 46.61.005, 46.61.371, 46.61.372 and 46.61.517 of the
Revised Code of Washington, all of which amend and supplement,
pursuant to Laws, 1993, Chapter 400, the Washington Model Traffic
Ordinance published March 1991 (Information Bulletin No. 468) by
the Municipal Research and Services Center, as thereafter amended
by the Washington State Legislature, also set forth in Exhibit A
as art of the Washin ton Model Traffic Code, is hereby adopted
and incorporated by reference as if set for in full herein as
the traffic ordinance for the City of Kent in conjunction with
the other provisions of Chapter 9.36 of the Kent City Code.
Upon a question from CouncilmemSr4Mann,
andu6odoes notweaken
clarifiedthat
crossing out the wording on page
laws, and that wording is being eliminated because it is now
contained in the Model Traffic Code RCW provisions. He added
that the section on refusal of blood and breath alcohol tests on
page 7 has been crossed out for the same reason.
7
May 24, 1994
BENNETT MOVED for the adoption of Ordinance No. 3170 amending
Chapter 9.36 of the Kent City Code relating to the traffic code
by adopting the Washington Model Traffic Code (MTO) pursuant to
Laws 1993, Chapter 400. Woods seconded and the motion carried.
The meeting adjourned at 5:05 p.m.
Brenda Job r, CMC
City Cle k
M
i'
,1
V,
\` Kent City Council Meeting
Date June 7. 1994
Category Consent Calendar
1. SUBJECT: RIVERBEND PROPOSED 1994 GREENS FEE SCHEDULE
2. SUMMARY STATEMENT: Approval ofeproposed Green Fee Schedule,
effective July 15, 1994, was recommended by the Parks Committee
-p--Qj at its April 51 1994 meeting. This proposal follows the
staff recommended fee increase schedule, but the Parks
Committee added a special discount for City residents. The
discount is $.50 below 1993 greens fee rates.
3. EXHIBITS: 1. Staff report regarding Proposed 1994 Greens Fee
Schedule; 2. Riverbend Golf Complex Proposed 1994 Greens Fee
Schedule
4. RECOMMENDED BY: Golf Advisory Board Parks Committee (3-0)
(Committee, Staff, Examiner, Commission, etc.)
5
W
7.
UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3C
GREEN FEES STAFF REPORT
BACKGROUND:
At its May 3rd meeting, City Council asked staff to research the
concept of initiating a resident fee for green fees at the
Riverbend Golf Complex. This resident fee had been approved by the
Parks Committee in April, 1994.
Staff had initially proposed an across the board fee increase to
fund improvements at the Riverbend Golf Complex. Improvements are
to be determined through a golf complex master plan that was part
of the contract buyout program. The initial concerns of the
Operations and Parks staff for a resident or reduced fee system
were:
Riverbend
hrevenue
respons ble to bond holde s nottoresidents bonds.
Cityis
or bond
repayment.
The Finance Division is concerned that a resident fee will
create additional accounting and fee collection problems
impacting accounts reconciliation and City staff time.
• A resident fee will require additional staff time to provide
customer services regarding identification procession and
monitoring or residents vs. non-residents in areas such as:
issuing resident card, checking identification when paying
fees, enforcing that correct fees are collected and customer
delays at points of sale.
CURRENT SITUATION:
Since May 3rd, staff has reviewed fee systems with seven (7)
cities. Listed on the next page are the cities that were
contacted, if they do or do not have a resident fee and a comment
to that effect. In addition to this are comments both pro and con
that were requested of the golf complex managers. These comments
are not to impact decision-making, but more important, are noted to
recognize the areas to address if a resident pass is initiated.
CITY
RESIDENT FEE
COMMENT
Golf course property was
Auburn
no
purchased with King County and
IAC funding.
Parks Department doesn't have
Bellevue
no
resident fee.
Portion of golf course property
Renton
no
donated by King county.
Has many fee discounts which
Seattle
yes
are difficult to manage.*
Has resident fee for card
Spokane
yes
holders.*
The Park system -wide 10%
Tacoma
yes
discount for card holders.
Card sold for a $5.00 charge.
Has too many different fees.*
Voter passed bond issue to fund
Tukwila
yes
golf complex. Gives discount
card for $2.00 off.
Comments
made by golf complex
managers are as follows:
PROS
Can be a benefit to citizens who passed the bond issue to pay
for golf course or pay City taxes.
• Works as part of a park system -wide promotion for resident fee
discounts.
CONS
• Creates customer confusion initially and some public relations
problems.
• Citizens must obtain a card to receive discount and may pay
only for their individual fee.
Too many fees are difficult for part time staff and
. accountants to manage.
• Additional staff time is needed to issue and monitor resident
discount card.
OTHER ISSUES:
Shouldn't give discounts during prime time hours due to
• revenue loss.
Discount rules must be clearly defined and known by all staff
• and citizens.
Due to customer lines and back ups, keep fee system simple.
CONCLUSION/RECOMMENDATION:
There is a genuine mix of cities who do and do not have resident
fees. Although resident fees are seen as a benefit, there is
concern both from its impact on the enterprise facility as well as
the impact on customer service. If a resident fee is implemented
the other concern is timing of the fee increase. Most of the
cities questioned raised fees in the beginning of theThe fiscal d dyear
or at the start of the "golf season (April 1). Y
not
however, oppose raising fees in the mid season if they are tied to
a capital project and an adequate public relations plan were put
into place.
If a fee increase and a resident fee are approved by City Council,
staff is recommending these take effect July 15. This will enable
staff to develop a public relations plan to implement the fee
chased
increase. Staff is recommending that resident cards be pur
at the Kent commons. The City would have better control of the
resident fee system and can eliminate much of the confusion at the
golf complex by having citizens purchase the resident card at an
off-site location; then they simply have to present the resident
card at the golf course to receive their discount.
The cost of a card system to provide resident cards is
approximately $800. In addition, staff will be increased at Kent
Commons from July 1 to August to to deal with the initial impact of
citizens purchasing the resident cards. These costs will be
charged to the golf complex. Total cost will be approximately
$2500. Staff is recommending a $2.00 fee to offset the
administrative cost of the discount card. Purchasing the card at
Kent Commons does seem to place a burden on the resident golfer to
prove residency and purchase a resident card but those communities
questioned have found this to be the most effective and have the
least impact on the golf complex.
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X
Kent City Council Meeting
Date June 7, 1994
Category Consent Calendar
1. SUBJECT: CITY HALL REMODEL - CHANGE ORDER & BUDGET CHANGE
2. SUMMARY STATEMENT: Approval of funding is requested for the
final two change orders for the City Hall Remodel Project.
This includes $9,500 for miscellaneous chiller and lighting
adjustments, $237,225 for completion of heating and electrical
modifications, as well as removing old offices and adding new
offices as appropriate on the first, second and third floors of
the north wing of City Hall.
3. EXHIBITS: Memos from Charles Lindsey, Acting Finance
Department Manager and Charles Lindsey in his role of Support
Services Manager; budget analysis sheet; CIP analysis sheet;
and City Hall Remodel status outline
4. RECOMMENDED BY: Operations Committee (3-0)
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X
6. EXPENDITURE REQUIRED: $247.310
SOURCE OF FUNDS: transfer $100,000 from General Fund and
remainder from CIP Fund
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3D
DATE: June 2, 1994
TO: Mayor and Councilmemb,
FROM: Charlie Lindsey, Act
MEMO
Manager
SUBJECT: City Hall Remodel Change Order, and Budget Re -allocation
Attached is a status report of all the remodel projects for City
buildings. On May 20, 1,994 we received the final estimates for
completion of the City Hall project. The final two change orders
include $9,500 for miscellaneous chiller and lighting adjustments
and $237,225 for completion of heating and electrical
modifications, as well as removal of old offices and the addition
of new offices as appropriate on the first, second, and third
floors of the northwing.
These costs can be covered by transfering $100,000 from the Fire
Department emergency power generator project at station 74. The
project is expected to save this amount. The Operations Committee
recommended the remaining $147,310 come from the unreserved fund
balance of the CIP fund.
The approval of these changes brings the total of the City Hall
Remodel Project to $1,224,225 and will complete all phases of this
project. We will have remodeled virtually all of City Hall at cost
of approximately $37 per square foot which is much less than the
cost of the Police Department remodel cost of approximately $100
per square foot. I realize these numbers differ slightly from
those we gave the Operations Committee on May 20 but we neglected
to include Phase I of the City Hall Remodel that occurred in 1991
which cost $125,947.
We are modernizing our 23 year old facility, providing extra space
for our employees who have been crowded for many years and will
save money on future power bills by having more efficient heating,
lighting and airconditioning systems. I and the Finance Department
Manager recommend your approval for these changes.
MEMO
DATE: May 19, 1994
TO: Mayene Miller, Finance Director
FROM: Charlie Lindsey, Support Services Man e
SUBJECT City Hall Remodel Budget Chancre Request
You may recall when we started the remodel of City Hall in 1993 it
was decided that a decision would not be made on which department
would occupy what space but rather the Old Police Wing would be
opened up with the thought in mind that later when the tenants were
determined we would then build out the space.
Later is here and the decision has been made who will occupy the
spaces. The Mayor and his staff have moved to the 2nd floor of the
Old Police Wing. The 3rd floor NorthWing is appropriate for
Finance, Human Resources and Civil Service but required open space
for Finance and offices for Human Resources and Civil Service. The
cost of that remodel change order is $112,452.
Human Resources' move to the 3rd floor opened up the 2nd floor for
expansion by Information Services, a training room and an office
for City Council. Minor modifications are planned for the 1st
floor northwing and 1st floor Southwing to accomodate Printing &
Graphics, Customer Services and Support Services. The cost of
these changes are $83,273
Additional Architectual and Engineering Fees for of *ho ahnyP
changes will be $30,000 as well as a Contingencyf 5% or $11,500.
This results in a ota change order of $237,225.
Change Order # 9 for $9,500 includes Chiller Control $5,000, Damper
Actuators $3,500, Lighting Changes for Attorney $1,000.
To cover Change Orders 9 and 10 totaling $246,225 I am requesting
that we transfer the remaining $75,000 from the Public Building
Maintenance Project in the CIP fund and appropriate $172,310 to be
tranferred in from the CIP Fund to cover this additional work.
The majority of these charges cover the changes in Heating and
electrical as well as removel of old and building new office.
The total cost of this project will be approximately $1,100,000
for 33,000 square feet as compared to $1,800,000 for the Police
remodel of 18,000 square feet. The remodel completion is
estimated for the end of July and will result in modernizing and
making better utilization of a 23 year old building and save
dollars of electricity in the future.
CITY HALL REMODEL
BUDGET ANALYSIS
REVENUES
City Hall
Police Department Remodel
Evidence Room Remodel
A.D.A. Project
Puget Power Grant
Carryover from Centennial/Office Space
Transfers in for Fire Alarms(1)
Transfers in for Major Maint and Remcdel(2)
Council Chambers Remodel
Total Revenues
EXPENSES
Architect Contract
Phase 2
Added reimburseables
Change order #2 Attorney's walls
;ub-total
Contractor Contract
Change order #1
Change order #2
Change order #3
Change order #4
Change order #5
Change order #6
Change order #7
Change order #8
Proposed c o #9
Proposed c o #10
Sub -total
Communications
Total Expenses
BUDGET
$587,000
43,678
34,868
18,200
128,842
22,946
25,000
20,000
880,534
108,300
108,300
619,470
Asbestos removal
Attorney's walls
Plumbing changes
Various changes
Fire Alarms 25,000
Mayor/Operations Mods
Misc ODS Requirements
Council chambers 20,000
1st, 2nd & 3d Floor No/Wing
Other miscellaneous changes
664,470
61,000
833,770
ESTIMATED
ACTUAL
$587,000
43,678
34,868
18,200
59,276
22,946
65,000
75,000
20,000
925,968
108,300
1,200
2,304
111,804
532,716
14,205
29,370
1,072
6,212
61,641
25,447
4,086
20,000
237,225
9,500
941,474
45,000
1,098,278
20 -May -94
cityhall
VARIANCE
..
(40,000)
(75,000)
(45,434)
(1,200)
(2,304)
(3,504)
86,754
(14,205)
(29,370)
(1,072)
(6,212)
(36,641)
(25,447)
(4,086)
(237,225)
(9,500)
(277,004)
16,000
(264,508)
Remaining Contingency $46,764 ($172,310) $219,074
(1) $25,000 approved in 1994 CIP, need additional $40,000 to fund, $15,000
from ADA Project, and $25,000 from Public Building Maintenance Project.
(2),. -.Need remaining $75,000 from Public Building Maintenance Project.
CITY OF KENT
CURRENT BUDGET ANALYSIS AND FORECAST
CAPITAL IMPROVEMENT FUND
TOTAL REVENUES
OTHER FINANCIAL SOURCES:
Closed Projects
EXPENDITURES (TRANSFERS)
Debt Service
Other Capital Projects:
City Hall Remodel
Emergency Power/Coord. Center
Allocate excess to City Hall Remodel
Sidewalk Repair
ADA Modifications
Reserve for Fire Vehicles
Municipal Court
Growth Mgt Facility Plan
Youth / Teen Center Plan
Park Coup Plan Update
Commnity Health Land
EIS for Growth Mgt
Corrections Major Maintenance Upgrade
Public Building Maintenance - Allocate to
Fire Alarms
City Hall Remodel
Senior Activity Center/Res Ctr Bus
In City Transit
Document Imaging Expansion
New applications: Cashiering/Permitting
Commuter Rail Facility
Cannons Air Conditioning
Reallocate to City Hall Remodel
Automation/Loca I -Area- Networks
Play Area Modernization
Seal Coating
Paint Exterior of Stations & Mtc Fac.
Matching Grant Funds
Update Parks To Reduce Risks
Fire Hearing Protection
TOTAL EXPENDITURES (TRANSFERS)
INCREASE (DECREASE) IN FUND BALANCE
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Reserved For Capital Expenditures
Unreserved:
Total Ending Fund Balance
3,749,446 3,615,288
199,841
224,864 3,840,152
2,090,791
1,746,510
203,364 *
1994
191,878
45,000
1993
--------------------------------------
Adjusted
Adjustments
Estimated
100,000
Actual
---------------------------------------
Budget
fav (Unfav)
Actual
-------------------------------------------------------
REVENUES
300,000
300,000
195,872
300,000
Taxes:
200,000
Sales & Use Tax
3,188,461
3,018,769
68,787 *
3,087,556 1
Real Estate Excise
464,909
500,000
156,077 *
656,077 2
Interest
66,904
66,000
66,000
Miscellaneous Revenue
29,172
30,519
30,519
TOTAL REVENUES
OTHER FINANCIAL SOURCES:
Closed Projects
EXPENDITURES (TRANSFERS)
Debt Service
Other Capital Projects:
City Hall Remodel
Emergency Power/Coord. Center
Allocate excess to City Hall Remodel
Sidewalk Repair
ADA Modifications
Reserve for Fire Vehicles
Municipal Court
Growth Mgt Facility Plan
Youth / Teen Center Plan
Park Coup Plan Update
Commnity Health Land
EIS for Growth Mgt
Corrections Major Maintenance Upgrade
Public Building Maintenance - Allocate to
Fire Alarms
City Hall Remodel
Senior Activity Center/Res Ctr Bus
In City Transit
Document Imaging Expansion
New applications: Cashiering/Permitting
Commuter Rail Facility
Cannons Air Conditioning
Reallocate to City Hall Remodel
Automation/Loca I -Area- Networks
Play Area Modernization
Seal Coating
Paint Exterior of Stations & Mtc Fac.
Matching Grant Funds
Update Parks To Reduce Risks
Fire Hearing Protection
TOTAL EXPENDITURES (TRANSFERS)
INCREASE (DECREASE) IN FUND BALANCE
BEGINNING FUND BALANCE
ENDING FUND BALANCE
Reserved For Capital Expenditures
Unreserved:
Total Ending Fund Balance
3,749,446 3,615,288
199,841
224,864 3,840,152
2,090,791
1,746,510
203,364 *
1,746,510
191,878
45,000
(7,492)
45,000 3
244,000
450,000
100,000
(100,000) 7
227,286
70,000
(100,000)
100,000 7
300,000
300,000
195,872
300,000
96,800
200,000
667,000
667,000
250,000
24,467
(21,500)
21,500 4
30,000
30,000
150,000
50,000
35,000
35,000
100,000
100,000
5
(25,000)
25,000 5
(75,000)
75,000 6
40,000
40,000
75,000
75,000
75,000
75,000
75,000
75,000
30,000
30,000
188,000
72,310
115,690
(72,310)
72,310
50,000
50,000
50,000
50,000
30,000
30,000
50,000
50,000
100,000
100,000
100,000
100,000
23,556
23,556
3,657,936 3,780,066 (21,500) 3,801,566
291,351
(164,778)
203,364 *
38,586
385,935
684,778
(7,492)
677,286
450,000
450,000
450,000
227,286
70,000
195,872 *
265,872
677,286
520,000
195,872
715,872
* Changes from last month
1) 5/12 of projected variance included.
2) 4/12 of projected variance included.
3) City Hall Alarm System $25,000, Council Chambers Remodel $20,000.
4) Scope expansion for Capital Facility Plan
5) Approved by Operations at 12-7-93 meeting.
6) Requested at 5-25-94 operations meeting.
7) Allocate excess from Emergency Power/ Coordination Center Project to City Hall Remodel.
CCC CIP9404B.NQ2 02 -Jun -94
EXHIBIT H
April 30, 1994
CITY HALL REMODEL STATUS
SITE
PROJECT ESTIMATED
COMPLETION
DATE
Cityhall
ist floor Northwing
June
8,
1994
(Printshop)
City Council Diaz
June
6,
1994
3rd floor Northwing
June
10,
1994
(Finance, Human Resource,
Civil Service)
2nd floor Northwing
July
1,
1994
(Information Services and
City Council Office)
ist floor Northwing
July
15,
1994
(Customer Services and Printing
and Graphics)
1st floor Southwing
July
22,
1994
(Facilities Management)
Northwing HVAC System Final Balance July
22,
1994
Corrections
HVAC Modifications and Repairs
August
1,
1994
City Shops
Electrical Modifications
August
1,
1994
Kent Commons
Air Conditioning Design Phase
October
31,
1994
Air Conditioning Install Phase
April
1,
1995
1 d
Kent City Council Meeting
Date June 7, 1994
Category Consent Calendar
1. SUBJECT: DIRECTOR OF GOLF - APPROVAL
2. SUMMARY STATEMENT: Approval of the appointment of Thomas
Sovay as Director of Golf at Riverbend Golf Complex,ij;js
4z%WwV4#eft This item wil O
on the Parks Committee agenda tar Y1
June 7, 1994.
3. EXHIBITS: Staff report
4. RECOMMENDED BY:
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO ✓ YES
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3E
Riverbend Golf Complex
Director of Golf Staff Report
Background:
In April SSMD, the corporation that the City contracted to manage the operations at the
Riverbend Golf Complex, terminated the services of Keith Sandon as its Director of golf. In May
Thomas Sovay was put in an acting role as Director of Golf. At that time SSMD provided the
Parks Department with the corporation's new organizational chart. SSMD has proposed Thomas
Sovay be approved as its new Director of Golf.
Current Situation:
During the month of May staff conducted an interview with Thomas Sovay that included
Harold Peronte, Chairperson of the golf Advisory Board. Staff also interviewed Jim Stone of
SSMD to review his recommendation of Thomas Sovay. Staff conducted a thorough reference
check into Thomas Sovay's professional background as it pertains to his being a candidate for
Director of Golf. The Golf Advisory Board at its May 25th meeting voted to recommend Thomas
Sovay as Director of Golf. Staff received two letters from regular users of the golf complex
endorsing Thomas Sovay.
Thomas Sovay is considered an employe of SSMD and not a financial officer so no financial
background check has been done.
Conclusion/Recommendation:
The new organization chart proposed by SSMD reduces the responsibility of the Director
of Golf. It also changes the specifics outlined in the contract with SSMD for the Director of Golf.
The major changes are that concessions and the pro -shop are now the responsibility of Jim
Stone as Director of Operations. All other golf operations (i.e. tournament, starters, Marshall's,
etc.) are the responsibility of the proposed Director of Golf.
Based on the professional background of Tom Sovay and the information we have
gathered, the Director of Parks and Recreation is recommending the appointment of Thomas
Sovay as Director of Golf and that an addendum be attached to the contract relating to Section
2A in reference to services of director of golf. The Addendum would define the changes in
responsibility with the new Director of Golf. No other changes shall be made to the contract until
a thorough review of contractor responsibilities has been completed by the Director of Parks and
Recreation.
Kent City Council Meeting
Date June 7 1994
Category Consent Calendar
1. SUBJECT: RAMSTEAD/EAST HILL ANNEXATION
2• Y STATEMENT:'' The City has received Boundary Review
fBoard approva oceed with to set June 21st as the
exat' Authorization i-& e
jublic ,fearing date on the Annexation ard4ftaftere•
Rams"/'Cost H;(1
3. EXHIBITS: Council minutes 2/1/94, Boundary Review Board
Approval Letter, vicinity map
4. RECOMMENDED BY: Public Works Director
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO t YES
[.1
7.
EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3F
February 1, 1994
ng
ANNEXATION the information presslopetheearealrecommendedeby
areas and steep slopes,
RAPlanning as
. Orrseccondedandthemotioncarried. be
(OTHER BUSINESS - ITEM 4E)
Ramstead East Hill Annexation. on July
f200,the
1993, the City received a 60% petition
Ramstead/East Hill Annexation. Council
authorized the circulation of the petitionin
October of 1991. The signatures on the p
tion have been verified and a Determinationof
Non -Significance per the SEPA process has
be
en
issued. The annexation encompasses app
mately 594 acres within the southeasterly
corner of the City. It has an assessed value
of $68,928,209 and an estimated population of
1540 people. MANN MOVED to accept the 60%
annexation petition and direct the Public Works
staff to file the Notice of Intent document for
review and approval by the Boundary Review
Board. Woods seconded and the motion carried.
(CONSENT CALENDAR - ITEM 3C)
Jones/Hobbs Annexation (AN -94-1)-
AUTHORIZATION to set February 15, 1994, as the
date to meet with the initiators of the Jones/
Hobbs Annexation, an approximately 25 acre area
of the northwest corner of 100th Avenue S.E.
and So. 222nd Street.
TRANSIT (CONSENT CALENDAR - ITEM 3D)
Workshop on Transit. AUTHORIZATION to set
February 15, 1994,
as the date, and 5:30 P.M.
as the time, for a workshop relating to
transit.
POLICE (OTHER BUSINESS - ITEM 4F)
Drink in Driver Task Force - Endorsement of
Legislative Package. In a letter dated the
December 20, 1993 to Councilmember Woods,
Drinking Driver Task Force Steering Committee
requested that the City Council adopt a 1994
legislative package including the following
items for consideration by the State
Legislature:
1) amend safety restraint laws to allow
primary enforcement;
f�i
May 16, 1994
Washington State Boundary
Cerrtra[ B11il,iing, Suitc 608, 8103r,i Arcrui�, tiCntfli
TO: THE HONORABLE CITY COUNCIL
CITY OF KENT
FROM: ALDA H. WILKINSON, Executive Secretary
L'ITY OF
RevietO 'B rd
Fo —\Ki g 1000'
WA 9810-1693 (206) '0h-ti'1no
IN RE: CLOSING LETTER
FILE NO. 1858 - CITY OF KENT - RAMSTEAD ANNEXATION
You have been advised that the above file was filed effective March 17, 1994.
The Board has received no request for review as specified in RCW 36.93. Therefore,
the 45 -day filing period having elapsed, this notice is hereby deemed approved as of
May1� 2, 1994._ Sewer and water district proposals and some other actions are also
subject to approval by the County Council. If there are changes by the Council, the
Board may be required to hold a public bearing at that time.
In order for the proposed action to be finalized, it is necessary that you complete the
other statutory requirements or procedures specified in your Notice of Intention.
Where required, please file one certified copy of your final resolution or ordinance
accomplishing this action with the Council Administration, Room 402 King County
Courthouse, Seattle, Washington 98104, ATTN: Ms. Donna Dimof, together with a
copy of this letter.
nxwr,c
CC: Council Administration, ATTN: Donna Dimof
Craig Larsen, Acting Director, Parks, Planning & Resources Department,
ATTN: Jim Reid, Manager, Planning Division
KC. Department of Public Works, ATIN: William Vlcek
KC. Department of Assessments, ATTN: Diane Murdock
Manager, Division of Records and Elections,
ATTN: Bob Bruce, Elections Superintendent
King County 11911" Program
C:\&a\form\13
NOTES
PROpcR------TY LINES SHOWN ARE APPROXIMATE
PROPOSED ANNEXATION SHOWN AS SHADED AREA
CONTOUR INTERVAL= 25 FT.
Lb
ITY
SE LL
S 966
ST CD
8�� 268TH
ST
44
CIT KE
SE
Li HT
Y7 1 Si
SE
lo
7, T14
j J 0 Ls Till
2717TH Pf
Ln
LLJ
uj
SE 2 4TH S1
PROPOSED EAST HILL ANNEXATION
EMSTING TOPOGRAPHY
���=KENT CITY LIMITS
1. SUBJECT:
/X7
Kent City Council Meeting
Date June 7, 1994
Category Consent Calendar
VOLUNTARY RETIREMENT INCENTIVE PROGRAM
2. SUMMARY STATEMENT:
-Qeanei4 thorizat
incentive for elec
GLD
r3she Human Resources Division mss.
ion to, o fe'eI�c�15Te emp oyees a monetary
ting to retire within a specific time period
IVA/--
3. EXHIBITS: Memorandum outlining specifics of program and
eligibility list
4. RECOMMENDED BY: Overations Committee
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT• NO X YES
6. EXPENDITURE REQUIRED: $ N/A
SOURCE OF FUNDS: Costs offset by salary savings
7. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3G
MEMORANDUM
DATE: June 7, 1994
TO: Mayor and Councilmembers
,
FROM: Sue
Viseth Human Resources Managero"a
SUBJECT: VOLUNTARY RETIREMENT INCENTIVE PROGRAM
In 1993 the City offered eligible employees a Voluntary Retirement Incentive Program that,
while providing savings to the City, also recognized and rewarded the dedication, loyalty and
distinguished service of long-term employees. We would like to offer this program to eligible
employees again in 1994. This program will provide a temporary window of opportunity for
eligible employees to retire from the City while providing them with additional financial
security. This memorandum will outline the Voluntary Retirement Incentive Program and a
brief review of the criteria for retirement under the State PERS and LEOFF systems.
THE STATE OF WASHINGTON RETIREMENT SYSTEMS
Eligible employees of the City of Kent are required to participate in the State of Washington
Public Employees' Retirement System (PERS) or, in the case of Police and Fire, the Law
Enforcement Officers and Firefighters System (LEOFF). To be eligible for retirement an
employee must meet certain criteria. A summary of the State's criteria is outlined below:
PERS PLAN 1- Retirement Criteria
Any age with 30 or more years of service, or
age 55, with at least 25 years of service, or
age 60, with at least 5 years of service.
PERS PLAN II - Retirement Criteria
Age 65, with at least 5 years of service, or
age 55, with at least 20 years of service (reduced benefit).
LEOFF PLAN I - Retirement Criteria
Age 50, with at least 5 years of service.
LEOFF PLAN II - Retirement Criteria
Age 55, with 5 years of service, or
age 50, with 20 years of service (reduced benefit).
There are currently 14 City employees who meet the State criteria for a service retirement.
There may be additional employees who satisfy this criteria through a combination of public
service and/or military service. In such cases only the State can determine retirement eligibility
by combining prior service records. The City does not have access to this information.
VOLUNTARY RETIREMENT INCENTIVE PROGRAM
The following proposal outlines the City's recommendation for a Voluntary Retirement
Incentive Program:
All employees who meet the State PERS or LEOFF retirement criteria would be eligible to
participate in the City's Voluntary Retirement Incentive Program.
All eligible employees must notify the City of their intent to retire no later than July 1, 1994.
All eligible employees must retire from the City on or before
August 31, 1994.
In recognition of employees' dedication and years of service, the City will pay each eligible
ch
of
ervice to
City of Kent.
compensation
an tion amount shalllbeoba ed onotheal last full year of service the
the City of Kent. This
compensa
For example: an employee with 25 years of service would receive a retirement incentive
payment of $10,000.
Eligible employees will be required to pay taxes on the full amount of the retirement incentive
payment. Furthermore, in accordance with DRS Notice 92-088, the amount of the retirement
incentive payment shall not be reported to the retirement system.
The Human Resources Department has prepared a report that identifies the number of
employees who are eligible to participate in the Retirement Incentives Program and the
monetary incentive payment they would receive upon retirement. A copy of the report is
attached to this memorandum.
AA0perComm.wpf
I
CITY OF KENT
VOLUNTARTY RETIREMENT
INCENTIVE PROGRAM
ELIGIBLITY
LIST
1994
Number of
Yrs
PERS PLAN I - Eligibility
Employees Eligible
Svc
X 400
Any age with 30+ years of service
1
31
12,400
Age 55, with at least 25 years of service
1
28
11,200
1
25
10,000
Age 60, with at least 5 years of service
2
14
11,200
1
9
3,600
PERS Plan 11 - Eligibility
Age 65, with at least 5 years of service
1
14
5,600
Age 55, with at least 20 years of service
None
(reduced benefit)
LEOFF I - Eligibility
Age 50, with at least 5 years of service
1
29
11,600
1
27
10,800
1
25
10,000
1
24
9,600
1
22
8,800
1
21
8,400
1
6
2,400
TOTAL
$115,600
LEOFF II - Eligibility
Age 55, with at least 5 years of service None
Age 50, with at least 20 years of service None
(reduced benefit)
A:\List3.wpf
-1
Kent City Council Meeting
Date June 7 1994
Category Consent Calendar
1, SUBJECT: SAFETY AWARDS AND SAFETY INCENTIVE PROGRAM-
2. SUMMARY STATEMENT: V' The City's Risk Manager has been looking
for several years for a Safety Awards Program that can be
administered fairly throughout the City, and has recommended
the rogram. --- --
zation ^c}� to approve the Safety Awards and Incentive
Program, as recommended/
3. EXHIBITS: Memo from Risk Manager and documentation company
providing the safety program
4. RECOMMENDED BY: v erations Committee (3-0)
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X
YES
6. EXPENDITURE REQUIRED: $21,925.00
SOURCE OF FUNDS: Workers' COMPensation Fund
7. CITY COUNCIL ACTION:
Councilmember
moves Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3H
CHATWIN,KEN / KENT70/PR - HPDesk print-
---------------------------------------
Dated: 05/20/94 at 1154.
Message.
,)ject: Safety Awards & Safety Incentive Contents: 2.
Sender: Ken CHATWIN / KENT70/PR
Part 1
FROM: Ken CHATWIN / KENT70/PR
TO: Kelli O'DONNELL / KENT70/OD
CC: Sue VISETH / KENT70/PR
Part 2
Operations Committee Review
There is and has been an expressed interest by some of our departments for
years to develope a Safety Awards program that would work and work fairly.
Several attempts have been made over the years especially at Public Works
Operations and Park Maintenance.
I think I have found a program that meets these concerns, I can give a pretty
good verbal review of the attached in about 10 minutes and then answer any
questions.
I do not believe this involves new budget monies because it is a preventative
1 incentive program that can and should be funded through the Workers
CZ5mnpensation Fund.
We can furthur moderat the impact in any given budget year, meaning 1994
and 1995 because only half of the cost will go to either year by starting
this program in July.
This is not an inexpensive program but if it truly works as an incentive to
reduce claims and rewards for doing so, then the reduced claims wiull more than
offset the cost.
Thanks, Ken Chatwin
SAFETY PAYS
Safety has always been important because no organization can afford to use time or
monev inefficiently. Today, with unprecedented court awards, insurance rates, and
the risk of losing insurance coverage entirely --safety can literally mean the
difference between success and failure.
Businesses turn to the Bureau of Business Practice when they need programs that
improve their safety performance. In response to current demand for a powerful
and complete approach to safety, BBP has developed Safety Pays, a comprehensive
rtnew generation" program that meets today's critical safety needs.
Safety Pays addresses the four vital elements of a successful safety effort:
COMPLIANCE - How to follow the letter and the spirit of the law:
dealing with OSHA.
SAFETY AWARENESS - For every employee an understanding of the
consequences of unsafe behavior, an active role in accident
prevention and elimination of hazards. -
REWARD - For high levels of employee motivation. A good safety
record usually means "nothing went wrong." Awards provide the
tangible proof that safety really does pay. All Safety Pays awards are
of high quality, so they serve as lasting reminders of the direct benefits
of working safely.
RECOGNITION - For reinforcement. Safety achievers get the credit
they deserve, and it establishes in everyone's mind that a good safety
record is something to be proud of.
With Safety Pays, all the background work is done for you. The program is tailored
to your organization so that each person at each level receives the material needed
to get the lob done, without administrative overload. Accident prevention is time -
effective and cost-effective. In fact, reduced lost time due to accidents, reduced
workers' compensation costs, and reduced health and accident premium costs are in
reality profit improvement methods. Your BBP representative is available to
explain how Safety Pays can work for you.
BBP Bureau of Business Practice (1)
V 1990/Bureau of Business Practice. Inc/All rights reserved./Printed in U.S A.
(To be sent on company letterhead)
BBP SAFETY PAYS PROGRAM
Participant's Introduction
Date:
To: ALL EMPLOYEES
From:
We are starting an important new program dealing with a topic of concern to all of
us, safety. This can be a very successful program, but we need your help to make it
really effective.
The name of the program is Safety Pays, and it means what it says. We believe that
people who work safely, and who take an active part in keeping the workplace safe
for everyone, deserve a reward. Each month we will be distributing award prize
packets to selected employees who have been successful participants in our safety
effort. Your supervisor will manage the program for your department, and explain
exactly how it works.
Our goal is to avoid accidents and injuries. The Safety Pays program is a way to help
us reach that goal.
You will be receiving material that contains some thoughts about safety. By all of us
putting these thoughts and our own ideas into action, we can make this a safer and
better place to work.
(2)
BBP SAFETY PAYS PROGRAM
SUPERVISOR'S GUIDE
* * * *RETAIN THIS FOR YOUR RECORDS* * * *
Safety Pays Coordinator:
Telephone Number:
The attached guide describes the Safety Pays Program. We expect it to be effective
in reducing injuries and accidents and the tremendous costs associated with them.
We need your help and cooperation.
You will receive enough Safety Pays Dates & Deadlines with an incentive coupon
card inside for all of your people. Please pass these out individually to your people
and have them write their name and department on both of the coupons and date
them. At the end of the month, collect the coupons from eligible employees (leave
the Dates & Deadlines with the employees) and send them to the safety office in time
for the drawing.
You will receive two copies each month of Safety Clinic and one copy of Supervisor's
Memory Jogger to provide you with some ideas that you may discuss with your people
regarding safe work habits.
If this program works for us the way we believe it will, we can look forward to a
safer and more profitable company. We greatly appreciate your help.
Contact us with any questions or comments you may have.
Regards,
(3)
THE SAFETY PAYS PROGRAM
A turnkey incentive safety program from the Bureau of Business Practice, of the
Simon & Schuster Business, Technical & Professional Publishing Group, a
Paramount Communications Company. It is an exceptional method of reducing
occupational injuries and their attendant cost.
Features
• Simple to administer
• Inexpensive
• Complete
Whv the Safety Pays Proeram works
Eighty percent of accidents are the result of unsafe acts by employees. Yet,
employees with the proper motivation can maintain a high level of safety awareness
for themselves and their fellow employees. The Safety Pays Program provides the
proper motivation.
Why is this nroogram different from other safety incentive plans
A new drawing each month closely ties behavior to reward. This time frame also
greatly reduces the risk of employees failing to report injuries.
The materials provided are of a quality that reflects positively on the organization's
sincere concern for the safety of its employees.
The simplicity of the program (no points to keep track of, no bingo cards to track,
etc.) eliminates the confusion that can distract from the reason for the program.
Program procedures
Supervisors will meet individually with employees each month and deliver a new
Safety Pays Dates & Deadlines that contains the Safety Pays incentive coupons. At
the end of the month, eligible employees will fill out the coupons. Each supervisor
will collect the coupons and forward them to the Safety Pays coordinator.
Coupons: Each coupon card has two coupons. Individuals who have not had a
disqualifying accident fill out the coupon for individuals. If no one in a whole
department has had a disqualifying accident, each employee in that department can
enter a bonus department coupon.
Drawing: An incentive drawing is held the second Monday of each month. Winners
are drawn from the coupons collected from the month before. One coupon is drawn
for each incentive prize award packet.
(4)
Eligibility: Each month, a new contest
disqualifying accident is one that results
any one or more of the following:
begins with everyone eligible to play. A
(at the discretion of the organization) in
((1)) medical treatment other than first aid
(2) four hours or more of lost time
(3 restriction from normal work duty as a result of an
occupational accident
(4) a vehicular accident while on company business in which the
employee is at fault
(5) an OSHA reportable accident.
Award packet: Each award winner receives an award packet for the prize level that
they have won, containing a catalog for just that prize level. For example, a first
prize winner, where Elite is the highest prize level, would receive an Elite award
packet with a catalog showing only Elite level prizes. Each award packet also
contains a prize claim form that the award winner mails in to the prize distribution
center.
(5)
BSP SAFETY PAYS PROGRAM
ADMINISTRATIVE GUIDE
The information that follows is designed to assist the person who has overall
responsibility for the Safety Pays Program. In order to meet the needs of different
organizations and to allow for as much creativity as possible, this is intended to be a
guide rather than a step-by-step instruction manual.
MATERIALS
There are three types of material that are involved in the Safety Pays Program: (1)
the prize catalogs; (2) the award packets; and (3) the safety materials.
THE PRIZE CATALOGS will be shipped to you at the beginning of the program.
They contain sheets of the gifts available in the drawings plus the rules for the
program. These should be distributed to all nonmanagement employees at the
onset of the program.
The award packets for each month will be sent to you prior to that month. These
are the actual awards the winners will receive. Inside the envelope is a catalog of
gifts pertaining only to the prizes that the employee may select from. In addition,
there is an authorized order form that is mailed by the employee to redeem the
prize they have chosen.
RULES
The rules for the Safety Pays program were determined by your organization before
the rules were printed. The effectiveness of the Program is severely reduced if the
rules are constantly changed. Should you wish to make a change, allow as least
three months between any changes in the rules.
PRIZES
When awarding the prizes or discussing them with supervision or employees, stress
the level of the prize (1st prize, 2nd prize, etc.) rather than the dollar value.
People tend to respond favorably to winning 1st prize or 2nd prize, etc. The person
who wins 1st prize will try harder to win it again, while the person who wins 2nd or
3rd prize will try harder to win the 1st prize.
(6)
Viewing the Safety Pays incentives as prizes, rather than as dollar values, will ensure
the maximum effectiveness of the Safety Pays Program.
RECOGNITION
The prizes play an important role in the Safety Pays Program. Equally important is
the recognition accorded the winners each month. They are doing their part to hold
down accidents and thus deserve any recognition you can provide. It is very
important to publish their names.
(7)
SAFETY PAYS COMPONENT SHEET
Each program includes:
For the Safety Pays coordinator -
• Safety Management (SM)
• Safety Compliance Letter (OSL)
• Safety Posters for every 25 participants
(24 issues per year - frame included) (WP2)
• Safety Pays Banners (one per every 100 employees)
• Award packets
• Safety Meeting Video Pack
• Safety Meeting Book
• The Annual Safety Manager's Guide (SMZ)
• Safety Pays Coordinator's Guide (SFG)
For each supervisor -
• Laminated Safety Days Posters (one per department
with marling pencil, frame included)
• Safety Clinic (SCI
• Supervisor's Memory Jogger (with wallet, note pad -
initial shipment only) (MJ)
• Supervisor's Book of Safety Meetings (SSM)
• Emergency Medical Procedures (EMPO)
• Emergency First Aid Chart (MEP)
• Safety Meeting Book
• Safety Figures & Facts (WSGFF)
• Safety Ready Reference Chart (SSC)
• Safety Pays Supenisor's Guide (SUD)
For each participant in award drawing and each supervisor -
• Safety Pays Dates & Deadlines (with protective cover
and note pad - initial shipment only) (SPDD)
• Action Meeting Card (AMC)
• Safety Pays Reminder Button
• Safety Pays Reminder Pen
• Commitment To Safety Card
• Prize Catalog
• Safety Pays Calendar (SPT)
(g)
=� BUREAU OF BUSINESS PRACTICE
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PROFITS
SAFETY PERFORMANCE SYSTEM
skills assessment/ desired results
MODULE 1 ❑ inform employees of the role safety plays in achieving the organization's goals.
Communication
❑ assure that every employee "gets the safety message."
❑ provide safety performance expectations on an on-going, pro -active basis.
❑ give "how-to's" on performing tasks safely.
❑ ensure frequent safety messages to each employee.
MODULE 2
Leadership
„, OD_UL E 3
Awareness
❑ have leaders communicate clear safety expectations and standards.
❑ model desired behavior for employees.
❑ keep leaders current on OSHA rulings and other compliance issues.
❑ provide leader's knowledge for self-improvement.
❑ provide employees with feedback and consequences of behavior
❑ remind employees of what is expected safety performance.
❑ provide consistent safety messages in a variety of media.
❑ reach all employees with safety messages effectively and efficiently.
❑ keep employees safety conscious by keeping the safety message fresh and
INIODULE 4 ❑ provide instruction of performing safely --how to do and why.
Instruction
❑ enable leaders to hold effective, pre -planned safety meetings that achieve results.
]MODULE 5
Motivation
❑ take knowledge from meetings and implement ideas on the job.
❑ conduct
with minimal lost work time.
❑ recognize safe behavior to motivate continued performance.
❑ have employees take ownership for their own wellbeing.
❑ give short-term rewards to encourage employees to meet long-term safety goals.
❑ motivate employees to care about safety.
SAFETY PERFORMANCE SYSTEM
(Based on 100 participants)
MMUNICATION Base Price- %1195
MODULE 1 CO
Minimum Quantities & Components:
✓100 Safety Action Inserts (SCT, or SPCT; 12 issues)
600 Play It Safe Booklets (BMB) (choice of 36 topics in 100 quantity minimums)
or
100 Safety Pays (SEW; 12 issues)
600 Communicators (choice of 31 topics in 100 quantity minimums)
MODULE 2 LEADERSHIP
Minimum Quantities & Components:
10 Safety Now Bulletin (SLN; 12 issues)
10 Memory Jogger (MJ, 12 issues)
4 Safety Videos (supervisory level; see list)
1 Safety Management Letter (SM; 12, issues)
1 Safety Compliance Letter (OSL; 24.issues)
MODULE 3 AWARENESS
Minimum Quantities & Components:
5 Safety Wall Posters (WP -2; 12 issues)
5 Wellness/Safety Figures & Facts (WSGFF; 12 issues)
10 Safety Postings (STP; 12 issues)
MODULE 4 INSTRUCTION
Minimum Quantities & Components:
12 Safety Videos (choose from 47 topics; see list)
12 Leaders Guides
1200 Action Meeting Cards (47 topics; AMC)
or
1200 Safety Quiz Cards (36 topics; SFQ)
MODULE 5 MOTIVATION
Minimum Quantities & Components:
1200 Coupons for drawing
100 Buttons; Pens
100 Prize Catalogues
2 Safety Pays Banners
10 Supervisor's Modules
Prize Packets & Prizes
System Price: $9475
Base Price: $2495
Base Price: $765
Base Price: $2895
Base Price: $3795
12%
SAFETY PERFORMANCE SYSTEM
- MODULE 2
VIDEO LIST:
Safety & Leadership ( 7/94 - )
LEADERSHIP
Why Employees Don't Do What They Are Supposed To Do (88
Focusing On The Human Side (90 )
— Leadership & The Law (7/94 -)
Stress (89 - )
MODULE 4 INSTRUCTION
VIDEO LIST:
,/Drive Safely (DST/88)
Off The Job Safety (OJS/89)
Commitment To Safety: Safety Orientation (CSO/90)
Accident Reporting And Investigation (ARI/90)
✓Safety And Substance Abuse (SSA/89)
Work Zone Safety (WZS/90)
-/Preventing Hand Injury: Three Lines Of Defense (PHI/90)
✓Repetitive Motion Injury: Prevention Is In Your Hands (RM1/90)
✓Disaster Preparedness: What To Do If It Happens (DPW/90)
,/Heat Stress (HSV/90)
Respiratory Safety: The Breath Of LIfe (RSB/90) —
Electrical Safety: Down To The Wire (EDW/91)
Eye Care: About Eye Safety (AES/91)
✓ Housekeeping: It's Everyones Job (HEJ/91)
Making Healthy Choices (MHIU91)
Safe Lifting And Carrying (SLF/91)
Skin Care And Safety (SCS/91)
./Fire Safety: Everyone's Job (FSJ/91)
Rules For Tool Safety (RF r/91)
Horseplay Is No Joke (HPJ/91)
/Your Part In Safe Chemical Storage (SUS/91)
Your Part In safe Chemical Disposal (SCD/91)
./Forklift Safety (FKL/91)
The Case For Safety (TCS/92)
-/Back In Shape (BIS/92)
-/How To Prevent Falls (HFP/92)
Communicating For Safety (CFS/92)
Preventing Head Injury (11IP/92)
Fire EYtinquisher Safety (FES/92)
Safety In The Office (OSV/92)
SAFETY PERFORMANCE SYSTEM
MODULE 1 COMMUNICATION )
COMMUNICATOR LIST:
*How the New Social Security Changes Affect You (SSX-11/93)
*What the New Tax Law Changes Mean to You (TLX-8/93)
•How to Make Sure You have the Right Tax Withheld Under the New Tax Rules: Should You
*Revise Your W-4? (PNX-12/93)
*Medical Emergencies First Aid Pocket Guide (MEG -4/93)
*How to Hold Down Your Family's Healthcare Cost (HKC-11/93)
• What You Need to Know About Federal Taxes and Withholding on Your Retirement Plan
investments and Payouts (PBX -12/92)
•Freedom From Sexual Harrasment (FSE -3/93)
*Preventing Back Injury (BBX-5/93)
*Putting Customers First (CFX-6/93)
*Confidentiality: Protecting You and Your Company (CYZ-6/93)
*Fire Prevention: It's Everyone's Job (FPX-7/93)
*Preventing Repetitive Motion Injury (RIX -7/93)
*ADA: What It Means to You (ADX -7/93)
• Why a Will: Protecting Your Finances and Your Future (FFX-7/93)
*Balancing Your Checkbook: in Five Easy Steps (BAX-7/93)
•ISO 9000 Audit Guide (LEG -8/93)
*Absenteeism: Everyone Pays the Price (AEX-8/93)
*The Road to Riches (RRX-8/93)
*Slips, Trips, and Falls (SZX-9/93)
• Substance Abuse: What You Can do (SAX -9/93)
*No Place For Horseplay (HZX-10/93)
• Safety Orientation (SRX -10/93)
*Medical Emergencies First Aid Pocket Guide (Spanish; MPG -11/93)
*How To Hold Down Your Family's Healthcare Cost (Spanish; HKS-11/93)
*How the New Social Security Changes Affect You (Spanish; SPX -12/93)
•Safety in Confined Spaces (WCX-12/93)
*Teamwork: Working Together For Success (TWX -2/94)
4
*Accident Reporting & Investigation (ACX -2/94)
*How to Read an MSDS Report (REX-in production) 4,6x 03 241
*Your Company on the Line: Telephone Skills (TSX-in production)
*Family Medical Leave Act (FTS -in production)
FUTURE TITLES
• Cultural Diversity
• Why Direct Deposit May be Right For You
*Your Dependent Care Expenses: Should You Choose a Reimbursement Account or a Tax Credit
*Security is Everyon'e Job (safety/plant slant)
• Workplace safety (two versions: plant and office)
*Electronic Security
*How to Tell if Your Bank Accounts are Safe (explaining FDIC)
*Buying Bonds Through Payroll Deductions
*Health Care Reform (explanation of Clinton's plan 8% -hen it is enacted)
3%
Kent City Council Meeting
Date June 7 1994
Category Consent Calendar
1. SUBJECT: EXTENSION OF BANKING CONTRACT TDDOl1(7TT
2, SUMMARY STATEMENT:
Authorization to extend .cam
bank service contract for the second one-year term extension,as
allowed by the contract. U.S. Bank has aggr�ee to continue to
�87urin a
offer the low rates �* currentlyg
Treasurer's Conference the Finance Manager attended last April,
V)pD e&rna discovered that U.S. Bank has very competitive rates and
are virtually becoming the low bidder for most recent banking
bids ..,�.
3. EXHIBITS: Memo from Finance Department Manager and letter from
U.S. Bank
4. RECOMMENDED BY: Operations Committee (3-0)
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
6. EXPENDITURE REQUIRED: $ None
SOURCE OF FUNDS:
7. CITY COUNCIL ACTION:
Councilmember
moves Councilmember seconds
DISCUSSION:
ACTION•
Council Agenda
Item No. 3I
MILLER,MAYENE / KENT70/FN - HPDesk print.
-----------------------------------------
v '.ject: EXTEND BANKING SERVICE CONTRACT
Creator: Mayene MILLER / KENT70/FN Dated: 05/19/94 at 1716.
DATE: MAY 20, 1994
TO: MAYOR AND COUNCILMEMBERS \
FROM: MAYENE MILLER, FINANCE DEPARTMENT MANAGER
AUTHORIZATION IS REQUESTED TO EXTEND OUR BANKING SERVICE CONTRACT WITH
U. S. BANK FROM JULY 1, 1994 TO JUNE 30, 1995. U. S. BANK'S BID WAS THE LOWEST
OF FOUR BIDS RECEIVED IN 1990. THE CONTRACT WAS AUTHORIZED FOR THREE YEARS,
BEGINNING IN 1990, WITH OPTION TO EXTEND. THIS WILL BE OUR SECOND ONE-YEAR
EXTENSION,AS ALLOWED BY THE CONTRACT. U. S. BANK HAS CONTINUED TO OFFER
HIGH QUALITY SERVICES AND HAS AGREED TO CONTINUE THEIR LOW RATES THROUGHOUT THIS
EXTENSION.
DURING THE TREASURERS' CONFERENCE I ATTENDED IN APRIL OF THIS YEAR, I FOUND OUT
THAT U. S. BANK STILL HAS VERY COMPETITIVE RATES, AS THEY WERE THE LOW BIDDER
IN CITY OF KIRKLAND'S RECENT BANKING BID. I HAVE ATTACHED A LETTER FROM MR.
PAUL J WENTINK, VICE PRESIDENT OF U. S. BANK WHO IS IN CHARGE OF OUR ACCOUNT.
DURING 1994, I PLAN TO DEVELOP AN INVESTMENT AND BANKING POLICY AND WILL BE
BRINGING THIS BACK TO THE OPERATIONS COMMITTEE. WE WILL BE RE-EVALUATING
CTTRRENT AUTOMATION CHANGES IN BANKING SERVICES AND REVIEWING OUR OPTIONS FOR THE
.'Y'S BANKING SERVICES IN THE SPRING OF 1995.
PAUL J. LVE.\'TINK
Vice President
Government Banking
1414 Fourth Avenue
Post Office Box 730
Seattle. WA 98111-0720
Mayene Miller,
City of Kent
220 4th Avenue
Kent, Wa. 98032
Finance Director
S.
TLl.S. BANK
February 10, 1994
Dear Mayene:
It was certainly a pleasure to meet with both you and Susan this
afternoon to discuss our banking relationship. I think our
conversation was both meaningful and informative.
As I mentioned, on behalf of U.S. Bank, I would be very happy to
offer to extend our Banking Services Contract for another year at
our current prices, terms and conditions. I realize the our current
contract period doesn't expire until June of this year, but I
wanted to be sure that you were aware of our willingness to provide
for the extension well in advance of the expiration date.
U.S. Bank of Washington is very proud to service the City of Kent's
account relationship, and we are anxious to show our determination
to continue to do so in the future.
If this is acceptable to you, then may this letter serve as an
Addendum to the Banking Services Contract between the City of Kent
and U.S. Bank of Washington. This Addendum will extend the term of
-= the contract for another year commencing July 1, 1994 and ending
June 30, 1995. All other terms and conditions shall remain the
same.
Thank you for your business and complimentary comments on our
quality of service. Please don't hesitate to contact either Chris
King at our Kent Branch or myself should you have any questions
about the above extension.
U . . 1_{anA. U1 1^IQAll lll�j �. vil
Government Banking
206-344-4443
cc: Chris King, Manager, Kent Branch, U.S. Bank
Susan Narich, City of Kent
r,.
FA
Kent City Council Meeting
Date June 7 1994
Category Consent Calendar
1. SUBJECT: CITY SHOPS REWIRING - BUDGET CHANGE
2. SUMMARY STATEMENT: Authorization i.s-a-eB
to establish
a $25,000 budget to rewire the City Shops offices for electri-
cal to provide dedicated circuits for computers. There has
been loss of productivity with computers downtime caused by
circuits being overloaded because they are on the same circuits
as air conditioners, +�". machines and various other equipment.
vends
3. EXHIBITS: Memo from Finance Department Manager
4. RECOMMENDED BY: Operations Committee (3-0)
(Committee, Staff, Examiner, Commission, etc.)
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X
6. EXPENDITURE REQUIRED: $25,000
SOURCE OF FUNDS: $20,000 funded fro
$5,000 funded from Capital Im rovement Fund.
7. CITY COUNCIL ACTION:
Councilmember
moves Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3J
MILLER,MAYENE / KENT70/FN - HPDesk print.
-----------------------------------------
`"eject: CITY SHOPS REWIRING -BUDGET CHANGE
�___ator: Mayene MILLER / KENT70/FN Dated: 05/20/94 at 1424.
DATE: MAY 20, 1994
TO: MAYOR AND COUNCILMEMEBERS \ _
FROM: MAYENE MILLER, FINANCE DEPARTMENT MANAGER
AUTHORIZATION IS REQUESTED TO ESTABLISH A BUDGET OF $25,000 TO RE -WIRE
THE SHOPS OFFICES WITH DEDICATED COMPUTER CIRCUITS. THIS SHOPS HAVE
BEEN EXPERIENCING DOWN TIME AND LOSS OF PRODUCTIVITY AND BADLY NEED
THIS REWIRING.
PUBLIC WORKS IS RECOMMENDING $20,000 BE FUNDED OUT OF THEIR FUNDS AS DETAILED
IN THE ATTACHED MEMO. THE ADDITIONAL $5,000 IS RECOMMENDED TO COME FROM THE
CAPITAL IMPROVEMENT FUND FOR THE PARKS PORTION.
THE $25,000 BUDGET MAY BE MORE THAT IS NEEDED, BUT WE WILL NOT KNOW THE FINAL
COSTS UNTIL WE GET INTO THE PROJECT. THIS PROJECT IS EXPECTED TO BE COMPLETE
BY AUGUST 1, 1994. I RECOMMEND YOUR APPROVAL.
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Kent City Council Meeting
Date June 7, 1994
Category other Business
1. SUBJECT: ADDENDUM TO GARBAGE CONTRACT
2. SUMMARY STATEMENT: Staff has negotiated with repre-
sentatives of Kent Disposal on the addendum to the garbage
contract necessary to implement the garbage rate increase
approved by Council.
rx
ped y -h n vit a A
/h.2�"'Yt� a tX "+ �- ,�'.a � u,vu,c a� � �►'' l9 9 `f, C�n.cP rA a.t
3. EXHIBITS: Draft contract addendum, memorandum from Cit
Attorney
4. RECOMMENDED BY: Stat
(Committee, Staff,
I-V
6. EXPENDITURE REQUIRED:
SOURCE OF FUNDS:
ner, Commission, ,e(tc. )
NO YES
7. CITY COUNCIL ACTION: V
Councilmember move Councilmember seconds
that the Addendum to the Solid Waste Collection and Disposal
Contract between the City of Kent and Kent Meridian Disposal be
approved and that the Mayor be authorized to sign said
addendum.
DISCUSSION:
f%o
ACTION • ` L4 \ (4
Council Agenda
Item No. 4A
OFFICE OF THE CITY ATTORNEY
DATE: June 2, 1994
TO: Kent City Council
FROM: Roger Lubovich, City Attorne
4
SUBJECT: AMENDMENT TO KENT DISPOSAL'S SOLID WASTE C RACT
The Council recently approved a rate increase for the above -
referenced contract subject to negotiation of an amendment to the
contract regarding rate adjustments. Enclosed is a copy of the
proposed Amendment to the Solid Waste Contract as well as a copy
of the relevant pages of the current contract containing the
provisions amended.
Section 5.2.1 was amended to reflect a new Appendix G estab-
lishing the new rates approved by the Council. In addition to
these new rates, this provision also provides for retroactive
application of the rate adjustment to January 1, 1994, which
- retroactive amount is to be passed on to customers over a 24 -
month period. This retroactive application, which was not
included in the Council's approved rate increase, was negotiated
as part of the amendments to this contract.
Section 5.2.2 was amended to allow for unusual costs only when
they result from causes: 1) not reasonably foreseeable by the
parties at the time of execution of this addendum; 2) beyond the
control of and without the fault or negligence of the contractor;
and 3) that result in regional or societal impacts rather than
only impacting the contractor. This language narrows the
application for unusual costs as a basis for adjusting the rates.
Section 5.2.3 was amended to specify when CPI increases would be
applied and that they be based on a prior July to July CPI index.
Section 5.2.4 is deleted in its entirety. This paragraph allowed
for a petition for rate adjustments to reflect justified
increases in operating costs. This provision had allowed for an
additional opportunity to request a rate adjustment.
Section 5.3 was amended basically to delete references to
Section 5.2.4 which is eliminated and further amended to delete
Section 5.3.3 relating to CPI adjustments during the last 12
months of the contract term.
Basically by this amendment, the contractor may obtain a rate
adjustment for: 1) increases in dump fee cost; 2) unusual costs
not attributed to or experienced solely by the contractor; and
3) adjustments in the CPI -
2
AMENDMENT NO. 1 TO
SOLID WASTE COLLECTION AND DISPOSAL,
COMMERCIAL RECYCLING AND PROCESSING,
AND GENERAL CONTRACT
Between
THE CITY OF KENT
and
KENT -MERIDIAN DISPOSAL
(April 1, 1991 - March 31, 2001)
This Amendment No. 1 to that certain Solid Waste Collection and Disposal, Commercial,
Recycling and Processing, and General Contract ("the Contract") is made and entered into the
date fully executed below by and between the City of Kent, Washington (the "City"), a
Washington municipal corporation, and Kent -Meridian Disposal Company, a Washington
general partnership whose partners included Fiorito Enterprises, Inc., a Washington corporation,
Rabanco Companies, a Washington general partnership, and Rabanco, Ltd., a Washington
corporation, its managing partner ("Kent -Meridian Disposal") (hereinafter called the
"Contractor").
Section 5.2 entitled "Residential" is amended in its entirety to read as follows:
5.2 Residential.
5.2.1 Effective January 1, 1994, contractors rates for residential solid waste
services shall be as set forth in amended Appendix G attached hereto and
incorporated by reference and shall remain in effect until such time as rate
adjustments are implemented pursuant to the provisions herein, provided,
however, Contractor shall continue to maintain a lifeline rate for
qualifying Customers. Customer billing will be adjusted to reflect the
rates set forth in Appendix G effective July 1, 1994. In addition, the rate
differential between rates authorized by this Amendment and the actual
rates in effect for the period January 1, 1994 through June 30, 1994 shall
be prorated over a twenty-four (24) month period commencing July 1,
1994 and ending June 30, 1996. Such rate differential shall be separate
and apart from rates charged and shall not be factored into any subsequent
rate adjustments.
5.2.2 Contractor's rates for residential solid waste services may be adjusted as
follows:
A. Any dump fee cost increases not associated with a change in CPI,
as defined in section 5.2.3, and
B. Unusual cost increases not associated with a change in CPI as
defined in Section 5.2.3 or an increase in dump fees as set forth in
Section 5.2.2(A) above resulting from causes 1) not reasonably
foreseeable by the parties at the time of execution of this
Amendment to Agreement, 2) beyond the control of and without
the fault or negligence of Contractor, and 3) that result in regional
or societal impacts rather than only impacting the Contractor. By
way of example, such costs may include costs associated with
changes in law, increases in fuel costs due to fuel taxes and/or oil
embargoes, natural disasters, and acts of the federal government in
controlling or requisitioning materials, equipment, tools or labor by
reason of war, national defense or other national emergency; costs
shall not include cost increases such as those due to labor
agreements, property losses affecting only the Contractor, and fuel
price increases not due to unusual causes as noted above.
These rate adjustments shall be deemed approved by City if sixty (60)
days following written notice by Contractor of the rate adjustment, the
City does not elect, by written notice to Contractor, to review the proposed
adjustment, provided, Contractor's time for written notice and effective
date of rate adjustment may be reduced if notice of dump fee or unusual
costs is not received by Contractor from King County or other disposal
site, or regulatory agency or other entity responsible for the cost increase,
sixty (60) days prior to the effective date of the cost change, provided,
further, the Contractor's implementation of such rate adjustment with less
than sixty (60) days' notice shall be subject at City option to subsequent
rate audit under section 5.3. Contractor's notice to City shall include
detailed bases for the proposed adjustment, including information
concerning the Contractor's allocation of costs of service (e.g.,
transportation, disposal) within present and proposed rates.
5.2.3 Commencing January 1, 1995, and on each January 1 thereafter during the
remaining term of this contract, Contractor's rate adjustments for
residential solid waste services for any increase or decrease in the
Consumer Price Index ("CPI") (all urban consumers) for the Seattle area
published by the Department of Labor Statistics based upon the total price
index change for all items as compared to the preceding twelve (12)
months (July to July) shall be deemed approved by the City if sixty (60)
days following written notice by Contractor of the rate adjustment, the
2
2
City does not elect, by written notice to Contractor, to review the proposed
adjustment, provided, no CPI adjustment shall be allowed for elements of
residential rates reflective of dump fees.
Section 5.3 entitled "Rate Audit" is amended in its entirety to read as follows:
5.3 Rate Audit. In the event of dispute involving rate adjustments under sections
5.2.2 and 5.2.3:
5.3.1 Contractor's proposal shall be submitted for independent audit and review,
and
5.3.2 The Auditor shall be selected by mutual agreement of City and Contractor.
The Costs of the audit will be the responsibility of the Contractor. If the
audit indicates a rate adjustment is justified, approval of the adjustment by
the City shall not be unreasonably denied. The audit shall be completed
within thirty (30) days.
3. Except as amended herein, the parties reaffirm each and every provision of the Contract.
4. This Amendment No. 1 to this contract is executed in duplicate originals.
Approved as to form: CITY OF KENT
Roger A. Lubovich, City Attorney
KENT -MERIDIAN DISPOSAL COMPANY,
A WASHINGTON JOINT VENTURE
By RABANCO COMPANIES,
A WASHINGTON PARTNERSHIP
By RABANCO LTD.,
Its Managing Partner
By
Warren J. Razore, President
By
Jim White, Mayor
Date:
By FIORITO ENTERPRISES, INC.
A WASHINGTON CORPORATION
By_
Its
Date: Date:
3
A. The average of the commercial rates and
charges of the Contractor and Tri-Star Disposal as of the date of
the execution of this Contract, as set forth in Appendix G, shall
be fixed as the base rates. Thereafter, such base rates and
charges shall be increased or decreased annually effective the
1st day of April of each year, according to:
1. Any increase or decrease in the Consumer
Price Index ("CPI") (all urban consumers) for the Seattle area
published by the Department of Labor Statistics based upon the
total price index change for all items as compared to the
preceding twelve (12) months (January to December);
2. Any change in dump fee costs or
Recyclable Materials or Yard Waste Processing costs not
associated with the above CPI; and
3. Unusual costs, such as changes in law.
Contractor shall give notice to City no later than
February 1 or the date of publication of the CPI, whichever is
later, of each year of proposed changes in rates and charges.
B. Contractor may seek City approval of one
additional rate adjustment in any 12 -month period (April to
March) if in any consecutive six months during that period the,�0�/
increase in the CPI is greater than six (6) percent. �s-3'
C. Any increases in 1) dump fees (for Solid
Waste) or tip fees (for Recyclable Materials or Yard Waste), or
2) other unusual cost increases attributed directly to the
Customer and beyond control of the Contractor (e.g., changes in
law) that are not incorporated within a rate or charge may be
passed through by Contractor to commercial customer on the
effective date of such increase, provided, however, Customer and
City shall be given notice of such increases as soon as
practicable, but in no event less than 30 days prior to the
effective date of the increase.
D. All unresolved disputes arising under this
section shall be resolved by arbitration in accordance with
section 4.12.5.
5.2 Residential
5.2.1 Rates in effect at the time of execution of this
Contract, as set forth in attached Appendix G, shall remain in
effect until such time as rate adjustments are approved by the
City, provided, however, Contractor shall continue to maintain a
lifeline rate for qualifying Customers, subject to Contractor's
rights under section 5.2.4.
5.2.2 Contractor's rate adjustments for residential
solid waste services for;
7126.6
11/2192 3:1Spm -40-
A. Any dump fee costs not associated with a
change in CPI, as defined in section 5.2.3, and
B. Unusual costs such as changes in law
shall be deeme approved by City if sixty (60) days following
actor of the rate adjustment, the City
written notice by Contr
ten notice to Contractor, to review the
does not elect, by writ
proposed adjustment, provided, Contractor's time for written
notice and effective date of rate adjustment may be reduced if
notice of dump fee or unusual cost=_ is not received by Contractor
from King County or other disposal site, or regulatory agency,
sixty (60) days prior to the effective date of the cost change,
provided, further, the Contractor's implementation of such rate
adjustment with less than sixty (60) days' notice shall be
subject at City option to subsequent rate audit under
section 5.3. Contractor's notice to City shall include detailed
bases for the proposed adjustment, including information
concerning the Contractor's allocation of costs of service (e.g.,
transportation, disposal) within present and proposed rates.
Prior to execution of this Contract, Contractor has provided to
City information on Contractor's allocation of costs of service
on current (Appendix G) residential rates.
5.2.3 Contractor's rate adjustments for residential
solid waste services for any increase or decrease in the Consumer
Price Index ("CPI") (all urban consumers) for the Seattle area
published by the Department of Labor Statistics based upon the
total price index change for all items as compared to the
preceding twelve (12) months (January to December) shall be
deemed approved by the City if sixty (60) days following written
notice by Contractor of the rate adjustment, the city does not
elect, by written notice to Contractor, to review the proposed
adjustment, provided, no CPI adjustment shall be allowed for
elements of residential rates reflective of dump fees.
5.2.4 In addition to rate adjustments under section
5.2.2 and 5.2.3, Contractor may petition for rate adjustments to
reflect justified increases in operating expenses, not associated
with changes under section 5.2.2 and 5.2.3. Such request shall
be limited to once per year (April to March).
5.3 Rate Audit. In the event of dispute involving rate
adjustments under sections 5.2.2, 5.2.3 and 5.2.4:
5.3.1 Contractor's proposal shall be submitted for
independent audit and review, and
5.3.2 The Auditor shall be selected by mutual
agreement of City and Contractor. The Costs of the audit will be
the responsibility of the Contractor. If the audit indicates a
rate adjustment is justified, approval of the adjustment by the
City shall not be unreasonably denied. The audit shall be
completed within thirty (30) days.
7126.6
1112/92 3:18pm -41-
5.3.3 No rate increase under section 5.2.3 shall take
effect during the last twelve (12) months of this Contract
without prior City approval.
5.4 Dump Fees. The rate for dump fees shall be as set
forth in the Contractor's tariff covering operations under
Certificate of Public Convenience and Necessity No. G-60, as
approved by the WUTC.
5.5 Billing and Payment. Billing and payment shall be in
accordance with the Contractor's tariff provision as approved by
the WUTC with respect to the Contractor's operation under
Certificate of Public Convenience and Necessity No. G-60.
5.6 Collection. The Contractor shall have all right to and
responsibility for collection of accounts for charges and
Services to Customers under this Contract.
5.7 City Fees or Taxes. The City currently levies a tax on
Contractor's Services, and such tax is reflected in billings to
Customers. If during the term of this Contract, the City levies
or imposes an additional or increased fee and/or tax on
Contractor's Services hereunder, Contractor shall have the right
to make adjustments in rates consistent with this section.
EXECUTED on the day and year first hereinabove written.
CITY:
CONTRACTOR
7126.6
11/2/92 3:18pm
CITY OF KENT
By \
Its Mayor
Approved as to Form:
i Atto ne
cL
1�
\tib
KENT -MERIDIAN DISPOSAL COMPANY,
A WASHINGTON JOINT VENTURE
By RABANCO COMPANIES,
A Washington Partnership
By RABANCO LTD.,
Its Managing Partner
-42-
Kent City Council Meeting
Date June 7, 1994
Category Bids
1. SUBJECT: JAMES STREET WATER MAIN REPLACEMENT
2. SUMMARY STATEMENT: Bid opening for this project was held on
June 1st with nine bids received. The low bid was submitted by
Lloyd Enterprises, Inc. in the amount of $466,663.76. The
Engineer's estimate was $475,112.70. The project consists of
the installation of a new water main, storm sewer, water
service lines and temporary erosion/sedimentation control
provisions.
The Public Works Director has recommended that this bid be
accepted and the contract awarded to Lloyd Enterprises, Inc.;
I. e1
I
.r,<< 1, l L,
.
3. EXHIBITS: -Public Works Director memorandum
4.
5.
3
RECOMMENDED BY:�
(Committee, St
f, Examiner,
EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
ssion, eLc.)
NO I`� YES
7. CITY COUNCIL ACTION: �
Councilmember wvVti'moves, Councilnember dIav seconds
the James Street Water Main Replacement �contract be awarded to
Lloyd Enterprises, Inc. for the bid amount of $466,663.76.
DISCUSSION:
ACTION •
Council Agenda
Item No. 5A
DEPARTMENT OF PUBLIC WORKS
JUNE 7, 1994
TO: Mayor & City Council
FROM: Don Wickstrom
RE: James Street Water Main Replacement
Bid opening was June 1st with nine bids received. The low bid was
submitted by Lloyd Enterprises, Inc. in the amount of $466,663.76.
It is recommended by the Public Works Director that this bid be
accepted and the contract awarded to Lloyd Enterprises, Inc.
BID SUMMARY
Lloyd Enterprises, Inc.
$466,663.76
Pape & Sons Construction
$522,825.86
Frank Coluccio Construction
$547,571.81
Gary Merlino Construction
$554,578.89
Archer Construction
$558,457.44
Lakeridge Paving Company
$573,366.47
King Construction
$637,844.72
Volker Stevin Pacific
$669,634.99
R. W. Scott Construction
$768,262.61
Engineer's Estimate $475,112.70
CONTINUED COMMUNICATIONS
R E P O R T S
A. COUNCIL PRESI
B. OPERATIONS COMMITTE
C. PUBLIC WORKS COMMI
D. PLANNING COMMI
E. PUBLIC SAFETY COMMITTEE
F. PARKS COMMITTE
G. ADMINISTRATIVE
j
F \
j
OPERATIONS COMMITTEE MINUTES
APRIL 27, 1994
COMMITTEE MEMBERS PRESENT: Christi Houser, Jon Johnson, Leona Orr
STAFF PRESENT: Charlie Lindsey, Roger Lubovich, Brent McFall, Kelli O'Donnell, Bruce Weissich,
Helen Wickstrom
MEMBERS OF THE PUBLIC: Paul Morford, Cheryl Reid
The meeting was called to order at 9:33 a.m. by Chairperson Johnson.
Approval of Voucher
All claims for the period ending March 31, 1994, and April 15, 1994, in the amounts of $2,204,758.63 and
$1,286,568.03 respectively, were approved for payment.
Authorization for Police Office Technician II
Lieutenant Rufener reported to the Committee that the Police Department had begun the process for national
accreditation in March of 1993 and the department goal is to complete the process by September 1995.
Rufener explained that her only assistance on this project is from a temporary employee which requires
working four months at 16 hours or less. Rufener asked for authorization to change the status of the
temporary employee to a regular part time employee for the duration of this project. Rufener explained that
over 800 standards have to be met and proven to gain accreditation which requires a great deal of research
and documentation.
Committeemember Houser asked what the benefits of accreditation would be. Rufener replied that grants
would be more favorable, a reduction in liability and the requirement to look at programs such as victim
witness advocacy which is not currently pursued in the city.
After further discussion, Houser moved to authorize the Police Technician II to regular part time. Orr
seconded noting that she applauded the efforts of the Police Department and the motion passed 3-0.
Inlerlocal Agreement with the City of Des Moines Regarding Midway Crossing
City Attorney Lubovich explained that this item is a continuation of the "till of two cities" located at the
QFC. He clarified that one till is located in Des Moines and eight in Kent. A number of meetings have been
held to adjust revenues and an agreement was reached. Lubovich distributed a revised agreement. He stated
that the agreement specifies that the City of Kent will collect the sales tax and reimburse the City of Des
Moines for 1/9th of the revenues. Lubovich continued that the agreement states that Kent will give Des
Moines some storm drain fees in return for their maintenance and operation of the storm drain facilities on
the site. The City of Kent will receive utility taxes from the site. Lubovich noted that the parties have also
reached agreement on some additional items which are not in the copy distributed. The final agreement will
specify that payment will be made once a year and that stone fees will only be reimbursed based on the fees
charged by the City and not any future capital assessment. Responsibility for operations and maintenance
and a hold harmless clause will also be added. Lubovich stated that this was a good agreement for the City
and asked for authorization to enter into the interlocal agreement with the City of Des Moines.
1
OPERATIONS COMMITTEE MINUTES, CONT.
April 27, 1994
After further discussion, Orr moved to recommend approval of the Interlocal Agreement with the City of
Des Moines regarding Midway Crossing with the changes outlined by the City Attorney. Houser seconded
the motion which carried 3-0.
Ordinance Amending Section 2 01 010 Compensation of Council Members and Amending Section 2.02.010
Compensation of Mayor
Director of Operations McFall noted that this item was being brought forward in response to the discussion
at the Council Retreat. McFall noted that as previously reported the council has the authority to adjust wages
and benefits at the expiration of terms excepting medical; and, the council may adjust the mayor's
compensation at any time. Committeemember Houser asked that the council's compensation and the mayor's
compensation be handled as two separate items.
Council Cgmpensation
McFall stated that the proposal being brought forward for consideration includes medical insurance for
councilmembers comparable to employees medical except that family members could only be added at the
councilmembers expense. Medical coverage could be added at the time that an ordinance takes effect.
McFall continued that effective 1/1/98, the completion of the existing terms, the current $500 salary would
be adjusted by 75% of CPI -W, Seattle from the previous July to July. All council salaries would be adjusted
and the ordinance could provide for an annual adjustment. McFall noted that 75% of CPI -W could be higher
or lower and was only a proposal.
Committee Chair Johnson noted that this issue has been discussed periodically during his 17 years on the
council and wages have only been increased two times. He noted that in 1978 council received $200 a
month. Johnson reviewed with the committee the handout from the March 23rd meeting which compared
neighboring cities. During further discussion Houser asked what increase 75% of CPI -W would amount to.
McFall noted it would most likely be a $10-11 a month increase. Orr asked if it was possible to start in 1996
with only newly elected councilmembers and if it would be possible to increase the wage to $550 monthly
at that time. Lubovich noted 1998 was suggested so that all councilmembers could start at the same time
which would also make accounting easier. Orr asked that a base increase be considered with the CPI
adjustment. McFall suggested that the base salary could be increased in steps with those elected in 1996
followed by those in 1998 with a percentage increase from 1998 on.
Paul Morford addressed the committee and noted that council positions are a public service and stated his
opposition to a raise. Morford stated that the percentage increase sounded like an entitlement and asked that
the committee vote in a flat fee and recommended getting rid of the percentage and the medical insurance.
Morford stated that he was making this request as a citizen and a tax payer. Houser responded that even as
a public servant their are costs for what they do and it is getting more expensive for gas and dinners, etc.
Orr moved to recommend that on the effective date of the ordinance councilmembers receive medical
insurance for themselves, and their family at their expense, and effective 1/1/98 a $50 base pay increase and
that it be adjusted by 75% of C.P.I.-W annually. Houser seconded the motion. After further discussion the
motion passed 3-0.
OPERATIONS COMMITTEE MINUTES, CONT.
April 27, 1994
VMayor�om12ensation
McFall stated that since the mayor does not vote the council can adjust compensation at any time. McFall
reviewed the proposal stating that effective 1/1/95 the base salary would be set at $75,000; effective 1/1/96
the salary would be adjusted by 75% of C.P.I.-W., Seattle annually; and effective 1/1/95 management
benefits would be added at the $1,500 level with a $200 mileage allowance. Houser stated that the mayor
had voted on the salary previously and stated that $50,000 was plenty of money. She noted that she had
attended six meetings and the mayor had made it clear that he did not support a higher salary. Houser stated
that she could not support this item when the mayor did not want it raised. Orr stated that Jim White had
suggested the $50,000 salary and voted against the higher salary. McFall noted that the proposal was based
on comparable positions.
Morford stated that at the operations committee meeting the current salary was set at, Jim and Leona voted
against the higher salary. Morford stated that he questioned administrations ethics to do this and it kind of
smells since the mayor said he would serve for $1. After further discussion, Johnson responded that he had
brought forward this proposal even though he had originally supported the $50,000 salary. He noted that
they didn't know how it would evolve and recommended that effective 1/1/95 the salary be set at $75,000.
He noted that Renton compensated their mayor at $84,220 annually. Johnson also pointed out that it is
difficult to compare apples to apples since every city is organized differently. After further discussion, the
committee decided to take no action on the mayor's compensation. McFall confirmed that the council
compensation would be forwarded to council under Other Business at their next meeting and that their were
sufficient funds to cover the impact of medical benefits.
Budget Change - Open Space
Parks Administration Superintendent Wickstrom requested to adjust the budget for the Parkside Wetlands
Project to include the interest income. Wickstrom noted that this was a requirement of the King County
contract. Orr moved to approve the budget adjustment, Houser seconded and the motion carried 3-0.
First Quarter Financial Report
The First Quarter Financial Report was distributed. McFall noted that Finance Manager Miller is out of the
office on bereavement and asked to move this item to the next meeting. Johnson concurred.
Added Item
Lubovich stated that the council had previously appropriated $150,000 for the Community Health Center.
He stated that the center has negotiated purchase of the land for less than $150,000 and would like to use the
remaining funds for land clearance. Johnson asked if this was within the ordinance. Lubovich stated that
it was not authorized and that he would like to bring it to a future meeting. No action was taken.
Committee Chair Johnson adjourned the meeting at 10:25 a.m.
3