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Home My WebLink AboutCity Council Meeting - Council - Agenda - 07/05/1994City of.Kent City Council Meeting Agenda Mayor Jim White Council Members Judy Woods, President Jim Bennett Tim Clark Christi Houser Jon Johnson Paul Mann Leona Orr July 5, 1994 Office of the City Clerk MAYOR: Jim White Jim Bennett Jon Johnson SUMMARY AGENDA KENT CITY COUNCIL MEETING July 5, 1994 Council Chambers 7:00 p.m. COUNCILMEMBERS: Judy Woods, President Tim Clark Christi Houser Paul Mann Leona Orr CALL TO ORDER ROLL CALL 1. PUBLIC COMMUNICATIONS A. Kent Community Foundation Grant Award B. Employee of the Month C. Proclamation - Parks & Recreation Month D. Proclamation - Wayne Hobbs Family Day E. Regional Justice Center Update 2. PUBLIC HEARINGS 3 0 A. Soos Creek Water and Sewer Franchise Ordinance - First Reading 3. CONSENT CALENDAR A. Approval of Minutes B. Approval of Bills C. Human Services Commission - Appointment 11 D. S. 212th Street Improvements (LID 346) - Resolution M9 E. Surplus Water Meters and Materials - Approval �urplus Vehicles - Approval --- CtAk4,C 4. OTHER BUSINESS A. Youth Programs - Utility Tax Ordinance 314 5. BIDS A. 98th Avenue S. Storm Repair, 111th Avenue S.E. Walkway, 112th Avenue S.E. Walkway, 5th Avenue S. Pavement Replacement, and 110th Avenue S.E. Sewer Extension B. Carnaby Street Sidewalks -----C. Lake Fenwick Hypolimnetic Aeration System 6. CONTINUED COMMUNICATIONS 7. REPORTS EXECUTIVE SESSION - Pending Litigation 8. ADJOURNMENT NOTE: A copy of the full agenda packet is available for _.perusal in the City Clerk's Office and the Kent Library. An explanation of the agenda format is given on the back of this page. Any person requiring a disability accommodation should contact the City in advance for more information. For TDD relay service call 1-800-635-9993 or the City of Kent (206) 854-6587. PUBLIC COMMUNICATIONS Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. A) Kent Community Foundation Grant Award B) Employee of the Month C) Proclamation - Parks & Recreation Month D) Proclamation - Wayne Hobbs Family Day E) Regional Justice Center Update �l Kent City Council Meeting Date July 5. 1994 Category Public Hearinas 1. SUBJECT: SOOS CREEK WATER AND SEWER FRANCHISE ORDINANCE - FIRST READING 2. SUMMARY STA MENT:s— coxm!t±es, his date has been set for the first reading -(rev+ew+ of a franchise ordinance with Soos Creek Water & Sewer District for the construction of the alternate sewerage trunk line to serve Soos Creek Water and Sewer District. -B-ecause- thts to-- �IIZ --overviewofand—condi-tivias--vim tii s-propesred - ecause both City -and -005 _ spa€€ wave not_ i�w-of--this— r array -- a �;�uersi�n- o $t -tonight' s meeting-) 3. EXHIBITS: Public Works Minutes and Franchise Ordinance 4. RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc.) 5. Is UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: OPEN HEARING: PUBLIC INPUT: CLOSE HEARING: 7. CITY COUNCIL ACTION: I Councilmember TA0,YIN moves, Councilmember 't' seconds that the second reading Franchise ordinance be action. DISCUSSION: ACTION: of the Soos Creek Water and Sewer set for July 19th for final Council aq-n V)I Council Agenda Item No. 2A PRESENT: PUBLIC WORKS COMMITTEE PAUL MANN TIM CLARK JIM BENNETT GARY GILL NNE 27, 1994 TOM BRUBAKER JACK SPENCER MR & MRS RUST Surplus Water Meters & Materials Gill requested Council authorization to surplus old water meters and materials that are no longer in use in water distribution. Committee unanimously recommended that the water meters and materials be surplused. Surplus of Vehicles Gill stated that each year the City reviews the fleet and determines which vehicles and equipment are no longer useful because of high mileage and high repair costs. Spencer gave a brief run-down of the vehicles listed to be surplused. Committee unanimously recommended that the list of vehicles and equipment presented be surplused. Kingsport Condemnation ordinance (Information) Brubaker stated that this was an information item and that the Committee had previously recommended amending the existing ordinance. He requested authorization to move forward with this amendment to the Kingsport ordinance. He said that there are concerns about proceeding with condemnation before we completed our environmental review. He stated that this had been brought before the committee in May and he is now ready to take it to full Council. --� Soos Creek Water & Sewer Franchise Brubaker said that Soos Creek Water & Sewer District has agreed, in principle, to construct a separate sewer main to pump their system's sewage directly into the Metro line at their own expense. Brubaker described the direction which Soos Creek will take their line and said in order to accomplish the, the we need to grant them a franchise to construct a sewer line in our street right of way on those City streets which are subject to their design. Brubaker said that under state law, a franchise cannot be passed on the same day it is introduced and they are trying to complete construction by the end of October. He explained that he is working on the draft of the franchise and would like to get it introduced to Council on July 5th and at the following Council meeting have the hearing and passage. The franchise would become effective when Soos Creek is actually ready to start construction. Brubaker requested authorization to enter into a franchise agreement (ordinance) with Soos Creek Water & Sewer District for the construction of the alternate sewerage trunk line to serve Soos Creek Water and Sewer District. Brubaker said that Soos Creek has agreed to provide additional on- site storage in case they do have a "high wet" situation. He said they will monitor their system more closely and stay in contact with the City. Committee unanimously recommended authorization to enter into a franchise (Ordinance) with Soos Creek Water & Sewer District. Meeting adjourned: 4:55 P.M. ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, granting unto Soos Creek Water and Sewer District, its successors and assigns, the right, privilege, authority and franchise for twenty-five years, to construct, operate, maintain, repair and replace a sewer main and related facilities under, along, and/or across certain designated rights-of- way, utility easements and other public places of the City, all in order to allow a portion of the District's sewer system to discharge into a Metropolitan King County sewer system interceptor. WHEREAS, both the City and the District are public agencies authorized by law to engage in furnishing sewer service, and to that end, the City may, through the City Council, grant franchises with respect to the rights, powers, duties and obligations of the parties regarding the use of public rights-of-way and other public property, the provision of services, the maintenance and operation of facilities, the performance of contractual obligations and any other matters arising out of the provision of sewer service by the District or the City, all pursuant to and in accordance with RCW Sections 39.34.080, 35.92.010, 35A.47.040 and [add statutes applicable to District] ; WHEREAS, the City and the District, since approximately 1969, have shared a joint sewer main (the "Cascade Interceptor") that traverses from the District's current Lift Station No. 10, located near the intersection of 116th Ave. SE and SE 256th Street in the City of Kent, through a portion of the East Hill area of the City SODS CREEK W&S DIST. FRANCHISE --Page 1 of 19 (excluding exhibits) and finally terminating at the Metropolitan King County Mill Creek sewer interceptor on Crow road in the City; and , WHEREAS, the City and the District have recently discovered that the Cascade Interceptor does not have the capacity to handle the combined sewage flows of both the District and the City; and WHEREAS, the District has expressed its desire to construct a separate main to handle the District's sewage flows that would lead from the District's Lift Station No. 10 and empty directly into the Metropolitan King County Mill Creek Interceptor; and WHEREAS, the City and the District find it mutually advantageous that the District construct this separate sewer main; and WHEREAS, in order to construct this separate sewer main, the District must obtain a franchise from the City to install, own, operate, maintain, repair, relocate and replace the main over certain City right-of-ways and utility easements, which are more particularly described in Exhibit A, attached hereto and incorporated herein by this reference; and WHEREAS, for all the foregoing reasons, the City Council of the City of Kent finds it necessary and proper to grant this franchise to the District for the purposes described herein. NOW, THEREFORE: THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: Section 1. RECITALS INCORPORATED. The foregoing recitals are by this reference incorporated herein and made a part hereof. SODS CREEK W&S DIST. FRANCHISE --Page 2 of 19 (excluding exhibits) Section 2. FRANCHISE GRANTED. The City of Kent, a Washington municipal corporation (the "City"), hereby grants to Soos Creek Water and Sewer District, a water and sewer district formed under (Titles 57 and 58 RCW (?)1 (the "District"), subject to the terms and conditions set forth in this ordinance, a franchise for a period of twenty -`five (25) years, commencing on the effective date of this franchise ordinance. This franchise shall grant to the District the right and privilege to install, operate, maintain, repair, relocate and replace a sewer main and related facilities in, along, through and under the right-of-ways, utility easements and other public ways within the City of Kent specifically described in Exhibit A, attached hereto and incorporated herein by this reference, in order to allow a portion of the District's sewer system to discharge into the Metropolitan King County Mill Creek sewage interceptor in the vicinity of Crow road in the City of Kent, and for that purpose to make any and all connections that may be necessary, convenient and/or proper. Section 3. AUTHORITY TO MANAGE, REGULATE AND CONTROL WATER SYSTEM. After the construction of the sewer facilities as contemplated under this franchise ordinance, the District shall have the sole responsibility to maintain, manage, conduct and operate its sewer main system as installed within the area described in Exhibit A, together with any additions and betterments thereto. Section 4. NON-EXCLUSIVE GRANT. This grant or privilege is not exclusive. It shall not prohibit the City from entering into other agreements or franchises of a like nature or franchises for other public or private utilities, in, over, along, across, under and upon any of the right-of-ways, easements or public places described in Exhibit A. SODS CREEK W&S DIST. FRANCHISE --Page 3 of 19 (excluding exhibits) Section S. APPROVAL OF PLANS. Prior to any construction necessary to lay, maintain, operate, repair or replace any of the. -- pipes, conduits, mains, facilities and appurtenances contemplated in this franchise ordinance, the District shall submit to the City's Public Works Director (hereinafter the "Director") accurate plans and specifications showing the exact location, character, position, dimension, depth and height of the work to be done. The plans and specifications shall also accurately show the existing right-of-way, easement or property lines and all improvements within the construction area including, without limitation, roadway pavement, shoulders, sidewalks, curbs, gutters, ditches, driveways, parking strips, telephone or electric distribution poles or conduits, and storm, gas, water or sewer lines. In any construction proposed by the District, the exact class and type of materials to be used shall be shown on the plans and/or specifications, as will the equipment to be used and the mode of safeguarding and facilitating public traffic during construction. All materials and equipment used in construction shall conform_ exactly to the plans and specifications. The manner of excavation, construction installation, backfill, and temporary structures (such as traffic turnouts, road obstructions, etc.) shall meet with the approval of, pass all requirements of, and be constructed under the supervision of the Director. Prior to approval of any work under this franchise, the Director may require modifications or changes, including restrictions on time for performance of the work, if he/she determines that modifications or changes are necessary to properly protect the public. The District shall pay the City all amounts reasonably necessary to investigate and process any plans and/or specifications for construction work, to supervise the work, to secure proper field notes for location, to record those locations on the permanent records of the City Public Works Department, and to inspect or reinspect during the progress of any of the SODS CREEK W&S DIST. FRANCHISE --Page 4 of 19 (excluding exhibits) construction authorized by this franchise ordinance. The City shall make its best efforts to complete its obligations under this paragraph in a timely manner. Section 6. PROTECTION OF PUBLIC. Whenever any incident associated with the District's installation, operation, maintenance, repair, replacement or relocation of the facilities authorized through this franchise has caused or contributed to a condition that appears to substantially impair the lateral support of or otherwise endanger an adjoining street, an adjoining public place or City property, any adjacent street utilities or the public in general, the Director may direct the District, at its sole expense, to take actions to protect that adjoining street, adjoining public place or City property, adjacent street utility(s) or to protect the public in general, and the Director may require compliance within a prescribed time. If the District fails or refuses to promptly take the actions directed by the City within the prescribed time, or fails to fully comply with the Director's instructions, or if emergency conditions exist that require immediate action, the City may enter the property and take any actions necessary to protect or to maintain the lateral support of or otherwise protect the adjoining street, adjoining public place or City property, the adjacent street utility(s) or to protect the public in general. The City's action may include, without limitation, placing temporary shoring, backfilling, altering drainage patterns and/or any other actions reasonably necessary to protect persons or property, and the District shall be liable to the City for all costs incurred by the City. Section 7. REPAIR OF STREETS, SIDEWALKS AND PUBLIC PLACES. After installation, maintenance, repair, replacement or relocation SODS CREEK W&S DIST. FRANCHISE --Page 5 of 19 (excluding exhibits) of the facilities authorized by this franchise ordinance, the District shall repair and restore any damaged or injured streets,.. avenues, highways or public places, or affected portions thereof, to their original condition. The Director shall have final approval of the condition of these streets and public places after completion of construction. Section 8. INDEMNIFICATION. The District shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, actions, injuries, damages, losses or suits, including all legal costs, witness fees and attorney fees, arising out of or in connection with the performance of any of the District's rights or obligations granted by this franchise ordinance, but only to the extent of the negligence or comparative fault of the District, its employees, agents, contractors, subcontractors or assigns. The District shall also defend, indemnify and hold the City,. its officers, officials, employees, agents and volunteers harmless from any and all claims, actions, injuries, damages, losses or suits, including all legal costs, witness fees and attorney fees, arising out of or in connection with the City's ownership or control of the rights-of-way or other public properties, whether by virtue of the District's exercise of the rights granted in this franchise ordinance or by virtue of the City's permitting authority over the District. The City's inspection or acceptance of any of the District's work when completed shall not be grounds to avoid any of these covenants of indemnification. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE DISTRICT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR SODS CREEK W&S DIST. FRANCHISE --Page 6 of 19 (excluding exhibits) THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. These indemnification obligations shall extend to any claim, action or suit that may be settled by compromise, provided that the District shall not be liable to indemnify the City for any settlement agreed upon without the consent of the District; however, if the District consents to the agreed upon settlement, then the District shall indemnify and hold the City harmless (as provided for in this Section 8 ) from and against loss or liability by reason of that settlement. Moreover, if the District refuses to defend the City, the District shall indemnify the City regardless of whether the settlement was made with or without the District's consent. In the event that the District refuses to tender defense in any claim, action or suit pursuant to this Section 8 and if the District's refusal is subsequently determined by a court having jurisdiction (or such other tribunal that the parties shall agree to decide the matter) to have been a wrongful refusal, then the District shall pay all the City's costs for defense of the action, including all legal costs, witness fees and attorneys' fees and also including the City's costs (also including all legal costs, witness fees and attorneys' fees) for recovery under this indemnification clause. Section 9. INSURANCE. The District shall procure and maintain for the duration of this franchise, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the rights and obligations conferred through this franchise ordinance, specifically including, without limitation, activities and/or work performed by or on behalf of the District, its agents, representatives, employees, contractors or subcontractors. SODS CREEK W&S DIST. FRANCHISE --Page 7 of 19 (excluding exhibits) Before beginning work on the project described in this Agreement, the District shall provide a Certificate of Insurance._._ evidencing: 1. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and 2. Commercial General Liability insurance written on an occurrence basis with limits no less than $2,000,000 combined single limit per occurrence and $5,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU); and employer's liability. 3. Environmental Impairment Insurance. The District shall maintain continuously throughout the term of this franchise, at its own expense, an occurrence form Environmental Impairment insurance policy with endorsements to indemnify for the franchise operations, including pollution liability. The carrier shall be subject to the prior approval of the City. Minimum limits of coverage shall be $2,000,000 each occurrence. Any payment of deductible or self-insured retention shall be the sole responsibility of the District. The City, its officers, officials, employees, agents and volunteers shall be named as an additional insureds on the insurance policies, and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. SODS CREEK W&S DIST. FRANCHISE --Page 8 of 19 (excluding exhibits) Each insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. The coverage shall contain no special limitations on the scope of protection afforded to the City. The District's insurance shall be primary insurance as respects the City, and the City shall be given thirty (30) calendar days prior written notice by certified mail, return receipt requested, of any cancellation, suspension or material change in coverage. Any failure to comply with the reporting provisions of the policies shall not affect the City's coverage. Any insurance maintained by the City, its officials, officers, employees or agents shall be in excess of the District's insurance and shall not contribute with it. Approval of required insurance is a condition precedent to the execution of this agreement, and maintaining the required insurance policies shall be an ongoing condition of the City's duty to perform its obligations established under this franchise ordinance. Section 10. RELOCATION OF LINES AND FACILITIES. The District agrees and covenants to protect, support, temporarily disconnect, remove, replace or relocate from any street or public place, at its sole cost and expense, any of its installations within the franchise area when the City requires because of traffic conditions, public safety, dedications of new right-of-ways (and the establishment and improvement thereof), change or establishment of street grade, or the construction of any public improvement or structure by any governmental agency acting in a governmental capacity. However, in all these cases, the District shall have the privilege to temporarily bypass the sewer main or portion thereof required to be temporarily disconnected, removed or otherwise SODS CREEK W&S DIST. FRANCHISE --Page 9 of 19 (excluding exhibits) affected, if the District first obtains the City's approval. The City shall consult all as -built maps and plans filed by the District pursuant to this franchise and any permits issued in relation to this franchise, in order to determine whether the District has placed pipe or facilities in any area affected by a proposed City project. The City will use its best efforts to design or redesign streets, alleys, public places or ways and other City utilities to minimize their impact on the District's sewer system within the franchise area. HOWEVER, the City, and not the District, shall make the final determination on the need for relocation of the District's facilities. Whenever the City determines that circumstances necessitate the relocation of the District's then existing facilities, the City shall notify the District in writing and shall provide the District with copies of pertinent portions of the plans and specifications for that project so that the District will be able to relocate its facilities to accommodate the City's project. The City shall provide notice to the District and require relocation of the facilities in a period of time that is reasonable given the circumstances surrounding the project, but in no event shall the City provide less than thirty (30) calendar days notice, except during emergencies. The City understands that pursuant to RCW [indicate applicable statutes] , the District is required to comply with certain notice and bid procedures prior to commencement of any construction project. Whenever practical, given the circumstances surrounding the City's project, the City shall provide the District with sufficient notice to enable the District to comply fully with its notice and bid procedures without resorting to any emergency powers that may be available to the District. If the District fails to complete relocation of its SODS CREEK W&S DIST. FRANCHISE --Page 10 of 19 (excluding exhibits) installations and facilities as directed by the City, the City may remove and/or relocate same at the District's sole expense. If, after reviewing the as -built maps and plans submitted by the District, the City determines that the District's pipe or facilities will not be affected by a proposed City project, no notice shall be given to the District. The City may then commence construction, and if the City finds that the District's as -built maps and plans are inaccurate through the actual discovery of pipe and/or facilities in the construction area, the City shall notify the District and allow the District twenty-four (24) hours to remove and/or relocate its pipe and facilities. HOWEVER, should the District be unable to remove and/or relocate its pipe and facilities within this twenty-four (24) hour period after notification, the District shall be responsible for all costs, including Contractor delay damages, incurred by the City proximately resulting from the District's failure to relocate, whether or not those costs are directly attributable to the District's failure to act. Section 11. ABANDONMENT OF SEWER PIPE AND SYSTEM FACILITIES. No pipe, conduit, main, appurtenances, appendages or sewer system facilities may be abandoned by the District without the express written consent of the City. Abandonment procedures may be initiated only by application of the District to the City, which application shall detail, to the City's satisfaction, the location of all pipe or facilities to be abandoned, and the procedures the District intends to implement in order to comply with all local, state and federal regulations pertaining to abandonment of sewer pipe and facilities constructed of asbestos cement or other material containing asbestos. The District shall, at its own cost, remove and properly dispose of all abandoned pipes and sewer facilities when so directed by the City for the reasons and conditions set forth in paragraph one, Section 10 , RELOCATION SODS CREEK W&S DIST. FRANCHISE --Page 11 of 19 (excluding exhibits) OF LINES AND FACILITIES, and for street vacations. In the case of street vacations, the City shall retain and grant an easement to the District for any pipe and facilities then in use by the District. The City shall give notice to the District of any proposed project or street vacation requiring removal of abandoned pipe and facilities as set forth in Section 10 If the District does not comply within the time period set by the City, the City may arrange for the removal and proper disposal of all such pipes and facilities at the District's cost. Section 12. EXCAVATION. During any period of installation, operation, maintenance, repair, replacement or relocation of the District's facilities and their appurtenances, the District shall interfere as little as possible with the free passage of traffic and the free use of adjoining property, and the District shall at all times post and maintain proper barricades during construction as required by state law or City ordinance. Whenever the District shall excavate in any public right-of- way or other public property for the purpose of installation, maintenance, repair, replacement or relocation of its facilities and their appurtenances, it shall first apply to the City for a permit. In the event that emergency work is required, the District may request permits by telephone. The Director shall grant or deny emergency permit requests by telephone, but the District shall follow-up all telephone emergency permit requests with a written application within three (3) business days of the telephone notification to the Director. In all other cases, the City shall approve the District's applications for permits as soon as reasonably possible. If either the City or the District shall at any time plan to make excavations in any portion of the franchise area and as SOOS CREEK N&S DIST. FRANCHISE --Page 12 of 19 (excluding exhibits) described in this Section 12 , the party planning such excavation shall afford the other, upon receipt of a written request, an opportunity to share such excavation, PROVIDED THAT: (1) the joint use shall not unreasonably delay the work of the party planning to excavate; (2) the joint use shall be arranged and accomplished on terms and conditions satisfactory to both parties; and (3) either party may deny the request for safety reasons. Prior to commencement of any construction authorized by this franchise ordinance, the Director shall reference all monuments and markers of every nature relating to subdivision plats, highways and all other surveys. The reference points shall be located so that they will not be disturbed during the District's operations under this franchise. The method of referencing these monuments or other points to be referenced shall be approved by the Director before placement. The replacement of all such monuments or markers disturbed during construction shall be made as directed by the Director, but in any case as expeditiously as conditions permit. The costs of monuments or other markers lost, destroyed, or disturbed and the cost of replacement with approved monuments shall be borne by the District. Section 13. COMPLIANCE WITH LAWS. The District, its contractors, subcontractors, employees, agents, assigns or any person acting on behalf of the District shall keep him/herself fully informed of all federal, state, and local laws, rules and regulations that in any manner affect the work or performance of the work authorized under this franchise ordinance. The District shall at all times observe and comply with these laws, rules and regulations, whether or not they are mentioned herein. Section 14. CITY CONSTRUCTION ADJACENT TO DISTRICT SODS CREEK W&S DIST. FRANCHISE --Page 13 of 19 (excluding exhibits) INSTALLATION. The laying, construction, maintenance and operation of the District's sewer main system authorized under this franchise., ordinance shall not preclude the City or its accredited agents and contractors from blasting, grading or doing other necessary road work contiguous to the District's sewer main system, provided that the District shall have forty-eight (48) hours notice of said blasting or excavation in order that the District may protect its property. Section 15. MODIFICATION. Neither party may alter, amend or modify the terms and conditions of this franchise ordinance without first obtaining the prior written approval of the Kent City Council and the District's Board of Commissioners. Section 16. FORFEITURE AND REVOCATION. If the Kent City Council, after providing notice and a reasonable opportunity to be heard, determines that the District has willfully violated or_. failed to comply with any of the provisions of this franchise ordinance, or through willful or unreasonable negligence has failed to heed or comply with any notice given the District under the provisions of this franchise ordinance, then the Kent City Council shall have the right and authority to deem the District to have forfeited all rights conferred herein, and this franchise shall be revoked. The City may elect, in lieu of the above and without any prejudice to any of its other legal rights and remedies, to obtain an order from the King County Superior Court to comply with the provisions of this franchise ordinance and to recover damages and costs incurred by the City by reason of the District's failure to comply. SODS CREEK W&S DIST. FRANCHISE --Page 14 of 19 (excluding exhibits) Section 17. REMEDIES TO ENFORCE COMPLIANCE. In addition to any other remedy provided herein, the City reserves the right to pursue any remedy to compel or force the District to comply with the terms of this franchise ordinance, and the pursuit of any right or remedy by the City shall not prevent the City from thereafter declaring a forfeiture or revocation for breach of the conditions herein. Section 18. NON -WAIVER OF BREACH. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this franchise ordinance, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. Section 19. CITY ORDINANCES AND REGULATIONS. Nothing herein shall be deemed to direct or alter the City's ability to adopt and enforce all necessary and appropriate ordinances regulating the performance of the conditions of this franchise, including any reasonable ordinance made in the exercise of its police powers, in the interest of the public safety, and/or for the welfare of the public. The City shall have the authority at all times to control by appropriate regulations the location, elevation and manner of construction and maintenance of any sewer facilities by the District, and the District shall promptly comply with those regulations, unless compliance would cause the District to violate other requirements of law. Section 20. ASSIGNMENT. The District may not assign all or a part of the rights, duties and obligations under this Agreement without the prior, written consent of the City, which consent shall SODS CREEK W&S DIST. FRANCHISE --Page 15 of 19 (excluding exhibits) not be unreasonably withheld. If such consent is given for assignment, acceptance of the assignment shall be filed by thy. District's successor with the City. Section 21. FRANCHISE BINDING ON ASSIGNS. All the provisions, conditions, regulations and requirements contained in this franchise ordinance shall be binding upon the successors and assigns of the District, and all privileges of the District shall inure to its successors and assigns equally as if they were specifically mentioned herein. Section 22. NOTICE. Any notice or information required or permitted to be given to the parties under this Agreement may be sent to the following addresses unless otherwise specified: THE CITY OF KENT ATTN: Public Works Director 220 Fourth Avenue South Kent, Washington 98032 (206) 859-3340 (206) 859-3559 (FAX) SOOS CREEK WATER AND SEWER DISTRICT ATTN: Operations Manager P.O. Box 58039 Renton, Washington 98058 (206) 630-9900 (206) 630-5289 (FAX) Section 23. COST OF PUBLICATION. The District shall bear the cost of publication of this franchise ordinance. Section 24. RESOLUTION OF DISPUTES AND GOVERNING LAW. Should any dispute, misunderstanding, or conflict arise as to the terms and conditions contained in this franchise ordinance, that claim or dispute shall be determined only by commencing an action under the SODS CREEK W&S DIST. FRANCHISE --Page 16 of 19 (excluding exhibits) jurisdiction and venue of the King County Superior Court, King County, Washington. This franchise agreement shall be governed by and construed in accordance with the laws of the State of Washington. Each party shall be solely responsible for its costs, expenses and reasonable attorney's fees incurred in any litigation arising out of the enforcement of this Agreement, to the extent not inconsistent with "Section 8. INDEMNIFICATION". Section 25. SURVIVAL. All of the provisions, conditions and requirements of "Section 6. PROTECTION OF PUBLIC"; "Section 8. INDEMNIFICATION"; "Section 10. RELOCATION OF LINES AND FACILITIES"; and "Section 11. ABANDONMENT OF LINES AND FACILITIES", shall survive the expiration or termination of this franchise ordinance. Section 26. ACCEPTANCE. After the passage and approval of this franchise ordinance and within sixty calendar days after that approval, the District must formally accept this franchise ordinance by filing with the City Clerk an unconditional written acceptance. If the District fails to accept this franchise ordinance within this time period, this franchise ordinance shall be deemed rejected by the District, and the rights and privileges herein granted shall, after the expiration of this time period, absolutely cease, unless the time period is extended by ordinance duly passed for that purpose. Section 27. SEVERABILITY. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstances shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. In the event that this franchise SOOS CREEK N&S DIST. FRANCHISE --Page 17 of 19 (excluding exhibits) ordinance or a portion thereof, is held to be invalid, the City reserves the right to reconsider the grant of this franchise and,,_, with the approval of the District, may amend, repeal, add, replace or modify any other provision; alternatively, the City may terminate this franchise, with or without the District's approval. Section 28. EFFECTIVE DATE. This franchise ordinance shall be: (1) submitted to the Kent City Attorney; (2) introduced at least once at a regular meeting of the Kent City Council; (3) published at least once in a newspaper of general circulation in the City of Kent; if granted by the approving vote of at least a majority of the City Council, this franchise shall be effective thirty (30) days from the time of final passage by the Kent City Council. JIM WHITE, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY PASSED the day of SODS CREEK W&S DIST. FRANCHISE --Page 18 of 19 (excluding exhibits) 19_ APPROVED the day of , 19_ PUBLISHED the day of , 19 I hereby certify that this is a true and correct copy of Ordinance No. , passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent hereon indicated. BRENDA JACOBER, CITY CLERK SOOSFRN1.pwk SODS CREEK W&S DIST. FRANCHISE --Page 19 of 19 (excluding exhibits) CONSENT CALENDAR 3. City Council Action:N Councilmember Cdi)040 moves, Councilmember seconds that Consent Calendar Items A throughY be approved. Discuss Acti 3A. AAPproval of Minutes. �N Approval of the minutes of �a June 21, 1994 /3B. 11% Kent, Washington June 21, 1994 Regular meeting of the Kent City Council was called to order at 7:00 p.m. by Mayor White. Present: Councilmembers Clark, Houser, Johnson, Mann, Orr and Woods, Operations Director/Chief of Staff McFall, City Attorney Lubovich, Planning Director Harris, City Engineer Gill, Police Chief Crawford, Fire Chief Angelo, Parks Director Hodgson, Finance Division Manager Miller and Governmental Affairs Division Manager Martin. Councilmember Bennett was excused from the meeting. Approximately 50 people were in attendance. PUBLIC Introduction of Mayor's Appointees. Mayor White COMMUNICATIONS introduced Senator Adam Smith, who was recently reappointed to the Drinking Driver Task Force, and Gwen Dupree and Kristin Langley who were appointed as Task Force members. He thanked them for attending the meeting and noted that confirmation of these appointments will take place under the Consent Calendar. Drinking Driver Task Force Community Partnership Award. Police Chief Crawford and Nancy Mathews, Coordinator of the Drinking Driver Task Force, presented to the Mayor and Council an award which was received from the Alliance of Mayors, along with a check in the amount of $2,500, to be used in combating drinking drivers. Mayor White commended Councilmember Houser, Chair of the Task Force, and the entire group for their efforts. Hire a Veteran Week. Mayor White read a pro- clamation declaring the week of June 19-25, 1994, as Hire a Veteran Week in the City of Kent and encouraging Kent citizens to join him in observing this week of honor for our service men and women, recognizing that when we help a veteran secure employment, we help the family, community and ourselves. Gene Wiley of the Auburn Job Service Center accepted the proclamation. Vision 2020. Mr. Cushman, Director of the Transportation Planning Department of the Puget Sound Regional Council, noted that it is the responsibility of the PSRC to maintain and up- date Vision 2020, which is the region's growth and transportation strategy. He explained that there is a new requirement under the Federal Intermodal Surface Transportation Efficiency Act (ISTEA) which asks for financial accountability 1 June 21, 1994 PUBLIC in regional planning. He distributed copies of COMMUNICATIONS the Vision 2020 Update Progress Report which identifies the key issues and showed a 20 -minute video about the update effort. He noted that their prime objective is to build on the activi- ties that most local jurisdictions are doing in the growth management area. CONSENT WOODS MOVED that Consent Calendar Items A CALENDAR through K be approved, with the exception of Item 3F which was removed by Councilmember Houser. Houser seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. Approval of the minutes of the regular Council meeting of June 7, 1994. HEALTH & (CONSENT CALENDAR - ITEM 3I) SANITATION Langston Landing. AUTHORIZATION to accept the bill of sale and warranty agreement submitted by Alex Cugini, Jr. for continuous maintenance and operation of 143 feet of water main extension, 608 feet of sanitary sewer extension, 890 feet of street improvements and 1,246 feet of storm sewer improvements and, release of bonds after expiration of the maintenance period, as re- commended by the Public Works Director. The project is located at 210 Washington Avenue South. WATER (CONSENT CALENDAR - ITEM 3H) Green/Duwamish Watershed Alliance. ADOPTION of Resolution No. 1392 endorsing the goals and objectives of the Green/Duwamish Watershed Alliance, as recommended by the Public Works Committee. STREET (CONSENT CALENDAR - ITEM 3C) VACATION 45th Place South Street Vacation. ADOPTION of Resolution No. 1391 establishing August 2, 1994, as the hearing date for the 45th Place Street Vacation, as recommended by the Public Works Director. ANNEXATION (PUBLIC HEARINGS - ITEM 2A) Ramstead/East Hill Annexation (AN -94-3). This date has been set for the public hearing on the Ramstead/East Hill Annexation. City Engineer Gill outlined the boundaries of the annexation, PA June 21, 1994 ANNEXATION which is in the southeast portion of Kent, and noted that the area contains approximately 600 acres, which is equivalent to one square mile in size. He noted that the area has an assessed valuation of approximately $69,000,000 and a current population of about 1540 people. Gill noted that the City received a request for annexation in October 1991, and an annexation petition signed by property owners which con- stituted over 60% of the assessed valuation in July 1993, that a SEPA Determination of Non - Significance was issued in December 1993, a 60% petition was accepted in February 1994, and the Notice of Intent was approved by the Boundary Review Board in May 1994. Gill noted that this area is within the City's sphere of interest for annexation and within King County's proposed Urban Growth Boundary area. He added that the current zoning in the area is consistent with Kent's zoning. He noted that the area is with- in the City's current franchise boundaries for water and sewer service and is within King County Fire District 37. He said the estimated annual fiscal impact to the City would be approximately $43,000. Mayor White declared the public hearing open. Edward Pawlowski, 27727 106th Avenue SE, voiced concern about property which was obtained 15 years ago. He pointed out the location and said he would like to see the property returned to the rightful owners. He also expressed concern about the safety of a cliff near his property. Gill took note of Mr. Pawlowski's concerns. Rick Turner, 26125 114th, noted that he has a building permit ready to be picked up and asked whether he would be vested and whether there would be any further fees if the area were annexed. The City Attorney said it appears that Turner would be vested, but that he should explain the specifics to him after the meeting. There were no further comments from the audience and WOODS MOVED to close the public hearing. Houser seconded and the motion carried. ORR MOVED to adopt Ordinance No. 3171 incorporating the Ramstead/East Hill Annexation as part of the City. Woods seconded and the motion carried. 9 June 21, 1994 CITY CODE (OTHER BUSINESS - ITEM 4A) Penal Code. The proposed emergency ordinance would amend the Penal Code, Chapter 9.02 KCC, to bring penalty and related provisions into uniformity with state law. As an emergency ordinance, passage requires the affirmative vote of one plus a majority (5) councilmembers. Woods noted that this item was discussed at the Public Safety Committee this date. City Attorney Lubovich explained that the Municipal Court recently dismissed a charge filed under the penal code because the penalty provision of the code defines what constitutes a gross misdemeanor under state statutes and in that particular case the state has differing penal- ties for the same comparable state charge. He noted that this ruling may impact other charges filed in municipal court. He explained that recently enacted state legislation will require that a municipality's penalties provisions be in conformance with those of similar crimes under the state, and that the proposed emergency ordinance would bring the City's penal code penalty provisions in compliance with state law. Lubovich recited the WHEREAS sections of the proposed ordinance, and noted that a slight technical change has been made to page 20 of the ordinance, which is the striking out of the last three words (under state law) rather than the last two words (state law). WOODS MOVED to adopt Ordinance No. 3172 with the correction made to Section 9.02.96 as recommended by the City Attorney, and in so doing, adopt the findings established therein and declare an emergency as to the matter it addresses. Orr seconded and the motion carried unanimously. CURFEW (OTHER BUSINESS - ITEM 4B) Curfew/Parental Responsibility Ordinance. The proposed ordinance would establish a curfew for juveniles 15 years of age or younger between 12 midnight and 6 a.m. each day. Under this ordinance, it shall also be unlawful for any parent, guardian or other adult person to permit or allow such a juvenile to be in violation of the curfew. The monetary penalty for each 4 CURFEW violation is $150. In penalty, any person may vice as approved by the Services Commission as Council meeting). This shall expire March 20, the City Council. June 21, 1994 lieu of the monetary perform community ser - court (not the Human discussed at the last ordinance as proposed 1995 unless extended by The City Attorney noted that since the discus- sion at the last Council meeting, Section D on page 11 of the proposed ordinance was changed to indicate that community service would be pre- scribed by the court, not the Human Services Commission. WOODS MOVED to make a letter from Carole A. Anderson a part of the record. Orr seconded and the motion carried. Woods then noted that Councilmember Bennett is not in attendance and she is unaware of what motion he would have made. SHE THEN MOVED to reject the ordinance establishing a curfew and providing for parental responsibility for juveniles. Houser seconded. Woods noted that she is comfortable with a curfew, but that state law puts a bind on any city law and limits what the Police force can do on the street. She stated that the proposed ordinance is very weak and that the only honest thing to do was to vote against the ordinance. Mann agreed that the ordinance is weak, and noted that it would not be in violation for a juvenile to be in a public place between the hours of 12 and 6 a.m. if the juvenile was exercising First Amendment Rights. He said that if a juvenile so states, a Police officer can do nothing. He said the ordinance is unenforceable and that it is unacceptable to the Police Chief, Police officers and himself. Clark pointed out that this proposal has eight exceptions, one of which is literally to encourage young people to defy the law, as noted by Councilmember Mann. He stated that the ordinance will not reduce graffiti, it won't reduce violence among teenagers and he will vote to reject it. Orr noted that in theory she supports a curfew/ parental responsibility ordinance, but that this ordinance will not solve the problems. She agreed that this ordinance is unenforceable and encouraged citizens to contact state legislators 5 June 21, 1994 CURFEW and urge them to pass legislation that would enable cities to adopt curfew ordinances which would be enforceable. She expressed reluctance to support any ordinance that the Police Chief and Police officers are not comfortable enforc- ing, and suggested providing alternatives for young people. Johnson spoke in favor of the ordinance even though it is weak, since it is a step in the right direction. He said he trusts police officers' judgement, and agreed that state legislators should be encouraged to adopt laws that will allow cities to adopt a more strict curfew. Houser noted that Police officers can already stop anyone who is com- mitting a crime or is in danger. She said that youth programs will bring kids in off the streets and will solve the problems. Mandy Silverman, 25329 121st Place SE, opposed the curfew, noting that it would divert citizens' attention to matters less important than youth, which would in turn allow youth to continue in a downward spiral. Russ Stringham, 1411 W. Smith, said he felt the decision on this issue has already been made. He agreed that the proposed ordinance is weak, and suggested writing one with some teeth. He said that perhaps by going to court, state laws could be changed. He expressed concern that potential solutions are not being tried out of fear. Louella Evelyn White, 10005 S.E. 235th, said she has never seen a curfew law solve social pro- blems. She said that youth need support from the community in the form of small centers of concern such as churches and schools. Jennifer Stokeberry, 6329 S. 251st, spoke against the curfew, noting that laws are already in place and they are not always obeyed. She said youth should be asked what they would like, and should be included in the decisions. There were no further comments and the motion to reject the ordinance establishing a curfew and providing for parental responsibility for juveniles then carried with Johnson opposed. Mayor White expressed hope that if this issue comes back in the future, that a strong, workable ordinance be written and that the courts be challenged if necessary. 0 June 21, 1994 YOUTH/TEEN (OTHER BUSINESS - ITEM 4C) CENTER Youth/Teen Center Report. The City Council has received the report of the Youth/Teen Task Force regarding construction of a Youth/Teen Center. The report was referred to Administration for review and recommendation. Subsequently, public hearings have been held, and staff review has been conducted. (A letter opposing the teen center from Carole A. Anderson was made a part of the record earlier in the Council meeting.) Parks Director Hodgson thanked the Youth/Teen Task Force and the staff of the Parks and Recreation Department for their efforts. He noted that staff has held public hearings on this issue, that they have reviewed the budget, and done research on what other communities are doing. He noted that the task force would like to develop a $7.6 million community center located on the East Hill on the Morrell property and expand the current Project Lighthouse into the valley and West Hill. He added that the task force commented that there should be a way to get transportation to the teen center. Hodgson explained the results of the three public hearings which were held on this issue, noting that there was near unanimity on the need for more programs for youth and teens in Kent in a non-traditional way. He pointed out that there were three teenagers on the task force. He noted that citizens felt a youth/teen center would be a safe and supervised place for youth and teens to go, that it would provide preventa- tive activities, and that daily interaction would provide role model and mentorship oppor- tunities. He outlined concerns about the teen center as follows: whether the location is ideal, whether all youth in the community would be able to use the center; how the center would impact the neighbors; and what the cost of construction, maintenance and operation would be. He noted that there was equal support for neighborhood based activities using schools, apartments, and churches, and also support for involving the entire family. 7 June 21, 1994 YOUTH/TEEN Hodgson noted that a meeting was held with CENTER school district administration to look at programs. He noted that there was consensus that the school district needs to develop after school programs for youth and that there is a need for evening and weekend activities for junior high and high school teens, similar to Project Lighthouse. He pointed out that there has been reluctance on the part of parents of elementary youth to having them in facilities with junior high and high school students. He stated that although there was support for a teen center, it was felt that if there is a limited amount of funding, it should be spread out among the community. He noted that the Parks Department and the school district are both committed to making whatever is agreed upon work. Hodgson said that staff has determined that additional funds need to be allocated for non-traditional programs without impacting traditional ones, that a partnership needs to be developed to address youth needs between top management and elected offices, that families be involved, that all City departments work to- gether, and that transportation be secured. He noted that Kent Commons could be turned into a teen center, but that would impact revenue and traditional programs. Hodgson outlined three options as follows: 1. Accept and approve the Teen Center Task Force recommendation that a $7.6 million bond issue be taken to the voters, and that programs be increased to include West Hill and the valley ----------$747,000. 2. Allocate additional funds that are dedi- cated for youth up to $300,000 that would enable staff to enhance current recreation programs to the West Hill and the valley that includes existing community centers, churches, fire stations, apartment com- plexes, and so forth, and maintain the same level of funding for Project Lighthouse ---- -----$413,000. 3. Continue the current level of City support for Project Lighthouse ----------$113,000. E June 21, 1994 YOUTH/TEEN He said there are two funding sources: 1) to CENTER increase the utility tax .8% for Option 1 and .3% for Option 2, and 2) to levy the second quarter percent of the real estate excise tax which would generate approximately $500,000 a year. He explained that funds under Option 2 can only be used for capital and transfers would be necessary. Finance Division Manager Miller distributed copies of Bellevue's 1994 tax survey, and noted that it shows that Kent's utility taxes are significantly below other cities. She also distributed a utility tax comparison showing that a .3% increase would result in a cost to homeowners of $4.77, and that a .8% increase would result in a cost of $12.72 a year on a $100,000 home. Miller explained for Orr that the second half percent of real estate excise tax is levied on the sale of a home, and Council can adopt this second half percent by ordinance. She added that the laws are strict as to what it can be used for, such as specific capital items. Mann explained that he will make the following motion unless something dramatic changes his mind: that the Council take action to adopt a combination of Options 1 and 2 of the Youth/ Teen Center Task Force recommendations by: 1) directing the City staff to take the necessary steps to present a $7.6 million bond issue for a vote in the November 1994 general election in order to construct the youth/teen center facility, 2) expanding youth/teen pro- grams within neighborhoods in Kent's East Hill, West Hill and Downtown Kent areas, but only on the condition that the City and King County first enter into an interlocal agreement wherein the County would agree to provide $300,000 annually to support ongoing maintenance and operation of the youth/teen center facility and programs, 3) that Kent's proportionate cost of the maintenance and operation of the youth/teen center facility including the neighborhood expansion programs be funded by increasing the utility tax by .6% beginning in 1995, with the contingency that King County also participate with at least $300,000, and that the date could be changed from 1995 to 1996 or the percentage 0j June 21, 1994 YOUTH/TEEN could be changed or another form of funding CENTER could be used, and 4) encouraging partnerships within the Kent community. He said it is important to offer this to the voters to see how they feel about having a youth/teen center and paying for it. He said that the Kent Commons and the Senior Center were built through Councilmanic bonds, after voters turned down the bond measure. He said voters should be assured Councilmanic privilege will not be used in this case. MANN THEN MOVED to table this matter to the second Council meeting in July. Clark seconded. Woods said that consideration has been given to the issue and staff has provided options in a timely manner and she would like to make a decision at this time. Orr agreed with Mann's concern about moving too quickly. Houser noted that the Parks Department has held three public hearings and has worked hard to prepare for tonight's meeting, and it is time to take action. The motion to table failed with Mann, Orr and Clark in favor and Woods, Houser and Johnson opposed. MANN THEN MOVED that Council take action to adopt a combination of options 1 and 2 of the Youth/Teen Centers Task Force recommendation by taking the following actions: 1. directing the City staff to take the neces- sary steps to present a $7.6 million bond issue for a vote at the November 1994 general election in order to construct a youth/teen center facility, and 2. expanding youth/teen programs within neighborhoods within Kent's East Hill, West Hill and Downtown Kent areas but only on the condition that the City and King County first enter into an interlocal agreement wherein the County would agree to provide at least $300,000 annually to support ongoing maintenance and operation of the teen/youth center facility and programs, and 10 June 21, 1994 YOUTH/TEEN 3. funding Kent's proportionate cost of the CENTER maintenance and operation of the youth/teen center facility including the neighborhood expansion programs by increasing the utility tax by .6% beginning in 1995, and 4. encouraging partnerships within the Kent community. Orr seconded. Houser stated that she cannot support this motion because of the location, the lack of transportation to the facility, and the need to try out the programs to see if teenagers will attend. She said it is crucial to take action now and noted that waiting for King County to sign an agreement may cause delays. She spoke in favor of smaller programs in apartments and schools. McFall clarified that the potential increase in utility taxes in Mann's motion would be contingent upon successful passage of the bond issue. Clark said that providing a safe place for youth and teens will be a great stress to City departments and facilities, as well as other agencies. He said that public transporta- tion will need to be a part, no matter what choice is made, and that action to give citizens a chance to vote should be taken tonight. Orr noted that 55% of the youth who would use the facility live on the East Hill, which was taken into consideration in site selection, and clarified that she removed herself from the task force during site selection. She agreed that the best way to make this decision is to let the voters decide, and spoke in favor of continuing Project Lighthouse and expanding other programs within the schools. Houser pointed out that if the voters do not approve the bond measure, the facility will be ruled out forever. She said there is not enough information to send the issue to the voters, since there are no programs and no transportation yet, and voters should be provided with proof that a facility is needed. Johnson spoke in favor of Option 2, saying it is more neighborhood based. He said it would be financially irresponsible to submit this to the voters and then have to tell them that there are no funds to operate it. Upon Mann's question, 11 June 21, 1994 YOUTH/TEEN McFall explained that if the Council ultimately CENTER decides to purchase the Morrell property, the amount of the bond issue could be reduced, even if a specific amount such as $7.6 million was approved by the voters. Woods corrected the impression that the Senior Center was built after the bond failed, noting that the commit- ment to build the Senior Center had been made prior to the issue appearing on the ballot. She noted that she has consistently expressed to Mr. Rasmussen and Ms. Fraser and others a deep concern about issues relative to the teen center, one of which is location. She also voiced concern about the maintenance and opera- tion of the facility. She said she is pleased with Project Lighthouse and commended the task force. She noted that increased programs are possible if taxes are increased, pointed out that this Council has consistently avoided raising taxes, and noted that earmarking the funds allows them to do so in good conscience. She said that in the future there will be more programming and there will be a foundation for not only a teen center on East Hill, but for centers throughout the city. She stated that Mann's proposal is too much too soon and that an incremental approach would be a better choice. Mann's motion then failed with Woods, Houser and Johnson opposed. HOUSER MOVED that the City Council accept Option number 2, which is the allocation of $300,000 on an annualized basis to the expansion of youth and teen programming within neighborhoods and apartments on East Hill, West Hill and the valley;'that the revenue necessary to fund this program expansion come from an increase of .3% in the utility tax on all utilities; that this utility tax increase shall sunset on December 31, 1996, unless reauthorized by City Council; that these funds shall be dedicated to funding youth and teen programs as outlined in the staff presentation, and shall be separately accounted for in the city's budget and the 1994 budget shall be changed to reflect the proposed increased revenue and expenditures; and that the 12 YOUTH/TEEN City Attorney CENTER sary ordinance Council at its June 21, 1994 be directed to prepare the neces- for presentation to the City July 5, meeting. Mann seconded and the motion carried. FIRE (BIDS - ITEM 5A) DEPARTMENT Hearing Protection system Contract. A project related to a hearing protection/communication system for emergency response apparatus was authorized within the 1994 Capital Improvement Program, based on previous information that indicated noise levels in and around apparatus may be contributing to hearing loss of personnel and interfering with communications. The responses received from the Request For Proposal were evaluated based on previous criteria. As a result, Bear Communications of Seattle, with the Sigtronics Ultra Sound System, is being recommended along with the purchase of related portable radios. Woods noted that this item was discussed by the Public Safety Committee this date, and that they voted unanimously to approve it. SHE THEN MOVED that the proposal for a hearing protection system be awarded to Bear Communications of Seattle for the Sigtronics Ultra Sound System in the amount of $36,482.95, that the Fire Department be authorized to purchase the asso- ciated portable radios in the amount of $24,280, and that the Mayor be authorized to sign the contracts after review and approval by the City Attorney. Houser seconded and the motion carried. PARKS & (CONSENT CALENDAR - ITEM 3G) RECREATION Comprehensive Park Plan - Adoption. ADOPTION of the Comprehensive Park Plan as recommended by the Parks Committee on 6/7/94. The adopted plan must be received by the Interagency Commission for Outdoor Recreation (IAC) prior to July 1, 1994, in order for the city to be eligible to receive matching grants. The Public Works Department has submitted a grant application on this funding cycle. 13 June 21, 1994 COUNCIL (CONSENT CALENDAR - ITEM 3J) Council Absence. APPROVAL of an excused absence from the Council meeting of July 5, 1994, for Councilmember Clark. (CONSENT CALENDAR - ITEM 3K) (ADDED BY COUNCIL PRESIDENT WOODS) Council Absence. APPROVAL of a request from Councilmember Bennett for an excused absence from tonight's meeting, due to illness. PERSONNEL (CONSENT CALENDAR - ITEM 3D) Regular Part -Time Block Grant Funded Human Services Planner. AUTHORIZATION to create a regular part-time Human Services Planner position with benefits to be funded totally from Block Grant funds, as requested by the Office of Housing and Human Services. There is currently a Block Grant funded temporary part-time Human Services Intern position which would change to a regular part-time benefitted Human Services Planner. APPOINTMENTS (CONSENT CALENDAR - ITEM 3E) Drinking Driver Task Force. CONFIRMATION of the Mayor's reappointment of Senator Adam Smith to continue serving as a member of the Drinking Driver Task Force. Senator Smith's new appoint- ment will continue to 1/1/97. CONFIRMATION of the Mayor's appointment of Gwen Dupree and Kristen Langley to serve as Task Force members. Ms. Dupree will replace Mike Jasper, whose term expired, and Ms. Langley will replace Ed White. Their terms will continue to 1/1/97. (CONSENT CALENDAR - ITEM 3F) (REMOVED BY COUNCILMEMBER HOUSER) Board of Adjustment. CONFIRMATION of the Mayor's reappointment of Ron Banister as a member of the Kent Board of Adjustment. Mr. Banister's new term will continue until Ordinance No. 3169, which eliminates the Board of Adjustment, becomes effective. 14 June 21, 1994 APPOINTMENTS Doug Gesler, 8707 S. 258th Place, explained that he is a member of the Board of Adjustment and he learned of the elimination of the Board in a newspaper article. He stated that the article had indicated that the Board was taken to court twice, and clarified that they were actually taken to court on one occasion 16 years ago, and that the article said records of the Board of Adjustment were in miserable shape, which is ironic since City employees keep the records. He expressed concern about eliminating citizen boards, and said it is ironic that since the Board is being eliminated, a member is being reappointed. HOUSER MOVED to confirm the reappointment of Ron Banister to the Board of Adjustment. Woods seconded. Motion carried. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through May 31, 1994 and paid on May 31, 1994, after auditing by the Operations Committee on June 8, 1994. Approval of checks issued for vouchers: Date Check Numbers Amount 5/17/94-5/31/94 143283-143830 $1,517,224.68 Date Check Numbers Amount 6/5/94 Checks 195113-195526 $ 263,602.21 Advices 15526-15899 402,488.72 $ 666,090.93 ADJOURNMENT There were no further items to come before the Council and the meeting adjourned at 9:20 p.m. Ca--�PiL� Brenda Ja ob r, CMC City Cler 15 1. SUBJECT: HUMAN SERVICES COMMISSION Kent City Council Meeting Date July 5, 1994 Category Consent Calendar 2. SUMMARY STATEMENT: Confirmation of the Mayor's appointment of Rev. Mark Moder to serve as a member of the Kent Human Services Commission. Rev. Moder is currently the Youth Paster at Kent Christian Center. He attended Northwest College in Kirkland and has served as a minister for the past 7 years. He will replace Tony Ladner, who resigned and his appointment will continue to 1/1/96. 3. 4. A 29 7. EXHIBITS: Memorandum from Mayor White RECOMMENDED BY: Mayor White (Committee, Staff, Examiner, Commission, etc.) UNBUDGETED FISCAL/PERSONNEL IMPACT: NO EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: CITY COUNCIL ACTION: YES Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 3C MEMORANDUM TO: JUDY WOODS, CITY COUNCIL PRESIDENT CITY COUNCIL MEMBERS FROM: JIM WHITE, MAYOR f_ DATE: JUNE 27, 1994 SUBJECT: APPOINTMENT TO KENT HUMAN SERVICES COMMISSION I have recently appointed Reverend Mark Moder to serve as a member of the Kent Human Services Commission. Rev. Moder is currently the Youth Pastor at Kent Christian Center. He attended Northwest College in Kirkland and has served as a minister for the past 7 years. Rev. Moder will replace Tony Ladner, who resigned, and will serve as a representative of the religious community. His appointment will continue to 1/1/96. I submit this for your confirmation. JW:jb c Kent City Council Meeting Date July 5, 1994 Category Consent Calendar 1. SUBJECT: LID #346 - S. 212th STREET IMPROVEMENT_` 2. SUMMARY STATEMENT: As recommended by the Public Works Committee, #fdoption of Resolution No. 1.393 calling for the formation of LID #346 for the installation of sidewalks, street lights and sanitary sewers along S. 212th Street from the Green River to SR 167 and setting the public hearing date for August 2nd. '- / This LID project would run in conjunction with the S. 212th St. HOV lanes project now being done from West Valley Highway to SR 167 and would complete the installation of sidewalks, street lights and sanitary sewer facilities along S. 212th Street from the Green River to the valley freeway. The total cost of these improvements is estimated at $703,596 which includes design, construction, inspection and a 15% contingency. 3. EXHIBITS: Public Works Minutes, Public Works Director memorandum, vicinity map and resolution 4. RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc.) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES go EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 3D DEPARTMENT OF PUBLIC WORKS MAY 9, 1994 TO: Public Works Committee FROM: Don Wickstromj RE.: Proposed L.Z.D. - S. 212th Street Sidewalk, Street Lighting and Sanitary Sewer Improvements (SR167 to the Green River) _ We are in the process of designing high -occupancy vehicle (HOV) lanes along S. 212th Street between West Valley Highway and SR167. This project is 80% funded by a state UATA grant. Total project cost is estimated at $3,650,000 ($2,920,000 UATA funds and $730,000 City funds). To complete the roadway improvements, the Public Works Department has proposed the addition of sidewalks, street lighting and sanitary sewers in areas along S. 212th Street where these facilities currently do not exist. For continuity, the section between West Valley Highway and the Green River was added to complete the sidewalk and street lighting improvements. (See attached map for project location) The total cost of these improvements is estimated at $703,596 which includes design, construction, inspection and a 15% contingency. A property owners meeting was held on May 2, 1994 to discuss the project. The LID consists of 50 parcels. The owners of only 4 parcels were not in favor of proceeding with the LID. This represents only $55,110 or 8% of the- total assessments. In addition, several owners have signed covenants for street lighting and sidewalks. This amounts to 49% of the street lighting portion and 20% of the sidewalk portion of the L.I.D. ACTION: Recommend Council proceed with the formation of the LID by passing the Resolution of Intent which sets the Public Hearing date on the L.I.D. formation ordinance. PROPIID rl 0 0 II r 1I 11� I r f3o I I (IV PUBLIC WORKS COMMITTEE MAY 9, 1994 PRESENT: JIM BENNETT TOM BRUBAKER TIM CLARK MR & MRS RUST DON WICKSTROM ABSENT: PAUL MANN Street Overlays - S. 212th Street Wickstrom stated that we have ISTEA funds to offset the cost of improvements on S 212th Street from Orillia Road to the Green River and, for James Street from West Valley Highway to East Valley Highway. He said we are requesting authorization for the Mayor to sign the agreements; the funds are about $263,000. In response to Bennett, Wickstrom said we are matching the funds with our annual overlay money so we have all that we need. Committee unanimously recommended authorizing the Mayor to sign the agreements and establish the budget for same. Proposed LID - S. 212th Street Wickstrom explained that we have a project to put HOV lanes on S. 212th from West Valley Highway to SR167. In conjunction with that project, we want to put in sidewalks, and street lights from the Green River to the valley freeway. Wickstrom said we have held an informal public meeting with the participants and received some opposition from KOA. He said that since we have this project going, we want to finish off this valley industrial corridor. In -response to Mrs. Rust, Wickstrom said that we are building the street in such a way that we can add two separate bike paths behind the sidewalk. Tim Clark expressed concerns regarding the driveway exiting out of the O'Brien Elementary School site onto S. 212th. He asked if a traffic light could possibly be installed for that purpose, at that location. Wickstrom said we could only do that if the site were designated for heavily used traffic flow, i.e., a Fred Meyer store or _ another major development wherein the developer could participate in the cost of installing a light. Committee unanimously recommended that Council proceed with the formation of the LID. CITY OF KENT, WASHINGTON RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, declaring its intention to order the installation of sidewalks and street lighting along S. 212th Street between SR 167 and the Green River in areas where those facilities do not exist and to create a local improvement district to assess a part of the cost and expense of carrying out those improvements against the properties specially benefited thereby, and notifying all persons who desire to object to the improvements to appear and present their objections at a hearing before the City Council to be held on August 2, 1994. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, as follows: Section 1. It is the intention of the City Council of the City of Kent, Washington, to order the improvement of the properties within the area described in Exhibit A, attached hereto and by this reference made a part hereof, by the installation of sidewalks and street lighting along S. 212th Street between SR 167 and the Green River in areas where those facilities do not exist. All of the foregoing improvements shall be in accordance with the plans and specifications therefor prepared by the Director of Public Works of the City and may be modified by the City as long as that modification does not affect the purpose of the improvements. Section 2. The total estimated cost and expense of the improvements is declared to be $3,600,000 and approximately $519,565 of that cost and expense shall be borne by and assessed against the property specially benefited by the improvements to be included in a local improvement district to be established embracing as nearly as practicable all the property specially 010am2.01 benefited by the improvements. Actual assessments may vary from estimated assessments as long as they do not exceed a figure equal to the increased true and fair value the improvements add to the property. Section 3. The City Clerk is authorized and directed to give notice of the adoption of this resolution and of the date, time and place fixed for the public hearing to each owner or reputed owner of any lot, tract, parcel of land or other property within the proposed local improvement district by mailing such notice at least 15 days before the date fixed for public hearing to the owner or reputed owner of the property as shown on the rolls of the King County Assessor at the address shown thereon, as required by law. This resolution also shall be published in at least two consecutive issues of the official newspaper of the City, the date of the first publication to be at least 15 days prior to the date fixed for the public hearing. Section 4. All persons who may desire to comment in support of or object to the improvements are notified to appear and present those comments or objections at a hearing before the City Council to be held in the Council Chambers in the City Hall in Kent, Washington, at 7:00 p.m. on August 2, 1994, which time and place are fixed for hearing all matters relating to the improvements and all comments thereon or objections thereto and for determining the method of payment for the improvements. All persons who may desire to comment thereon or object thereto should appear and present their comments or objections at that hearing. Any person who may desire to file 'a written protest with the City Council may do so 0108072.01 -2- within 30 days after the date of passage of the ordinance ordering the improvements in the event the local improvement district is formed. The written protest should be signed by the property owner and should include the legal description of the property for which the protest is filed and that protest should be delivered to the City Clerk. Section 5. The City's Director of Public Works is directed to submit to the City Council on or prior to August 2, 1994, all data and information required by law to be submitted. Passed at a regular open public meeting by the City Council of the City of Kent, Washington, this 5th day of July, 1994. Concurred in by the Mayor of the City of Kent this day of July, 1994. JIM WHITE, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: FOSTER PEPPER & SHEFELMAN Special Counsel and Bond Counsel 0108m2.01 -3- EXHIBIT A LEGAL DESCRIPTION CITY OF KENT L.I.D. NO. 346 That portion of the NW 1/4 of Section 7, Township 22 North, Range 5 East, W.M., and of the North 1/2 of Sections 11 and 12 Township 22 North, Range 4 East, W.M., described as follows: BEGINNING at the intersection of the West line of Section 7, Township 22 North, Range 5 East, W.M., with the North line of the South 235 feet of the NW 1/4 of the NW 1/4 of said Section 7; Thence Easterly along said North line 250 feet; Thence parallel with the West line of said Section 7 North 1'13'42" East 196.50 feet; Thence South 88°46'18" East 1180 feet; Thence South 1°13'42" West to an intersection with the Westerly margin of SR 167; Thence Southerly along said Westerly margin to its intersection with the North line of the South 767.62 feet of the SW 1/4 of the NW 1/4 of said Section 7; Thence Westerly along said North line to its intersection with the Easterly margin of the East Valley Highway (84th Avenue South); Thence Northerly along said Easterly margin to its intersection with the Easterly extension of the South line of the North 198 feet of the SE 1/4 of the NE 1/4 of Section 12, Township 22 North, Range 4 East, W.M., Thence Westerly along said South line and its Easterly extension to its intersection with the West line of the East 256.75 feet of the said SE 1/4 of the NE 1/4 of Section 12; Thence Southerly along said West line to its intersection with the North line of the South 15 feet of North 1/2 of the South 1/2 of the said NE 1/4 of Section 12: Thence Westerly along said North line to its intersection with the West line of the East 20.5 feet of the SW 1/4 of the said NE 1/4 of Section 12; Thence Northerly along said West line to its intersection with the Northerly line of Tract A, of City of Kent Short Plat No. SP -77-35 (Burlington Northern 212th St. Ind. Ctr. Div. 1), according to short plat thereof recorded under recording No. 7810230760, records of King County, Washington; 71662\9406.057 1 6/10194 Thence Southwesterly along said Northerly line to its intersection with the West line of said Short Plat No. SP -77-35; Thence Westerly, at right angles to said West line, to an intersection with the Westerly margin of the Burlington Northern Railroad Right of Way; Thence Southerly along said Westerly margin to its intersection with the South line of the said NE 1/4 of Section 12; Thence Westerly along said South line to its intersection with the Easterly margin of 76th Avenue South; Thence Northerly along said Easterly margin to its intersection with the North line of the South 1004.54 feet of the North 1/2 of said Section 12; Thence Westerly along said North line to its intersection with the West line of the East 440 feet of the NW 1/4 of said Section 12; Thence Southerly along said West line to its intersection with a line which is 10 feet Northwesterly of when measured at right angles and parallel with the centerline of the ZD Chicago, Milwaukee, St. Paul and Pacific Railroad lead track; Thence Southwesterly along said parallel line to its intersection with the South line of the said NW 1/4 of Section 12; Thence Westerly along said South line to its intersection with the East line, of City of Kent Short Plat No. SPC -81-3 (Hallmark), according to short plat thereof recorded under recording No. 8103260410, records of King County, Washington; Thence Northerly along said East line and its Northerly extension to a point which is 64.7 feet North of the Northeast corner of Lot 1, said Short Plat No. SPC -81-3; Thence Westerly to a point on the Easterly margin of 72nd Avenue South which is 60.84 feet North of the Northwest corner of said Lot 1; Thence continuing Westerly to an intersection with the Westerly margin of 72nd Avenue South; Thence Southerly along said Westerly margin to its intersection with the South line of the North 1/2 of the SW 1/4 of the NW 1/4 of said Section 12; Thence Westerly along said South line and its Westerly extension to its intersection with the Westerly margin of the West Valley Highway (68th Avenue South); 7166219406.057 2 6/10!94 Thence Northerly along said Westerly margin its intersection with the North line of Lot 5, of City of Kent Short Plat No. SPC -88-6 (Greenriver Square One), according to short plat thereof recorded under recording No. 8812020383, records of King County, Washington; Thence Westerly along said North line to its intersection with the West line of said Lot 5; Thence Southerly along said West line to its intersection with the South line of Lot 4, said Short Plat No. SPC -88-6 Thence Westerly along said South line to its intersection with the West line of said Lot 4; Thence Northerly along said West line to its intersection with the South line of Lot 1, said Short Plat No. SPC -88-6; Thence Westerly along said South line and its Westerly extension to its intersection with the West line of the East 56 feet of the SW 1/4 of the NE 1/4 of Section 11, Township 22 North, Range 4 East, W.M., Thence Southerly along said West line to its intersection with the South line of Lot 2, of City of Kent Short Plat No. SPC -89-10 (Van Doren's Landing II) according to short plat thereof recorded under recording No. 8910241400, records of King County, Washington; Thence Westerly along said South line and its Westerly extension to its intersection with the West line of the SE 1/4 of the NW 1/4 of said Section 11; Thence Northerly along said West line to its intersection with the Easterly margin of Russell Road South; Thence Northerly along said Easterly margin to its intersection with the North line of the South 1/2 of the North 1/2 of said Section 11; Thence Easterly along said North line to its intersection with the East line of said Section 11 which is also the West line of said Section 12; Thence Northerly along said West line to its intersection with the Westerly extension of the South line of Lot 1, of City of Kent Short Plat No. SPC -76-12 (Montgomery), according to short plat thereof recorded under recording No. 7611010661, records of King County, Washington; 7166219406.057 3 6110194 Thence Easterly along said South line and it Westerly extension to its intersection with the West line of Lot 5, of Daon Addition, according to plat thereof recorded in volume 116 of plats, pages 57 through 59, records of King County, Washington; Thence Southerly along said West line to its intersection with the South line of said Lot 5; Thence Easterly along said South line to its intersection with the West line of Lot 7 said Daon Addition; Thence Southerly along said West line to its intersection with the South line of said Lot 7; Thence Easterly along said South line and its Easterly extension to its intersection with the West line of Lot 1, of City of Kent Short Plat No. SPC -80-6 (Northwest Distribution), according to short plat thereof recorded under recording No. 8003260556, records of King County, Washington; Thence Northerly along said West line to its intersection with the North line of said Lot 1; Thence Easterly along said North line and its Easterly extension to its intersection with the West line of Parcel A, of City of Kent Short Plat No. SPC -75-6 (B.J.M.S.), according to short plat thereof recorded under recording No. 7506250505, records of King County, Washington; Thence Northerly along said West line to its intersection with the North line of said Parcel A; Thence Easterly along said North line to its intersection with the West line of the NW 1/4 of the NE 1/4 of said Section 12; Thence Southerly along said West line to its intersection with the North line of the South 200 feet of the said NW 1/4 of the NE 1/4 of Section 12; Thence Easterly along said North line to its intersection with the East line of the West 120 feet of the said NW 1/4 of the NE 1/4 of Section 12; Thence Southerly along said East line to its intersection with the North line of the South 150 feet of the said NW 1/4 of the NE 1/4 of Section 12; Thence Easterly along said North line to its intersection with the Westerly margin of 77th Avenue South; .... 71662\9406.057 4 6/10/94 Thence Northerly along said Westerly margin to its intersection with the Westerly extension of the North line of Lot 3, Block A, of Town of Van, according to plat thereof recorded in volume 3 of plats, page 183, records of King County, Washington; Thence Easterly along said North line and its Westerly and Easterly extensions to its intersection with the Easterly margin of the Burlington Northern Railroad Right of Way; Thence North 6°02'18" West along said Easterly margin 138.23 feet; Thence South 89°04'38" East 850.76 feet Thence North 0°55'22" East 774.00 feet Thence South 89°04'38" East 831.42 feet Thence South 0°55'22" West 749.43 feet Thence South 89°04'38" East 336.71 feet to an intersection with the Westerly margin of the East Valley Highway (84th Avenue South); Thence Southerly along said Westerly margin to its intersection with the Westerly extension of the North line of the South 235 feet of the NW 1/4 of the NW 1/4 of said Section 7; Thence Easterly along said Westerly extension to its intersection with the East line of said Section 11 which is the same as the West line of said Section 7 and the POINT OF BEGINNING. 71662\9406.057 5 6110194 I, BRENDA JACOBER, City clerk of the City of Kent, Washington, certify that the attached copy of Resolution No. is a true and correct copy of the original resolution adopted on the 5th day of July, 1994, as that resolution appears on the Minute Book of the City. DATED this day of July, 1994. Brenda Jacober, City Clerk 0109072.01 Kent City Council Meeting IA Date July 5, 1994 Category Consent Calendar 1. SUBJECT: SURPLUS WATER METERS AND MATERIALS 2. SUMMARY STATEMENT: As recommended by the Public Works Committee, ftuthorization to declare water meters and materials used in the water distribution system as surplus. These items have been replaced and are no longer useable withir the water system. 1 [tin 4. 5. [n 7. EXHIBITS: Public Works Minutes and Public Works Director memorandum RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc.) UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: Council Agenda Item No. 3E I DEPARTMENT OF PUBLIC WORKS JUNE 27, 1994 TO: Public Works Committee FROM: Gary ill RE: Surplus Water Meters & Materials The Operations Division has water meters and materials that have been replaced and are no longer used. As such, we are requesting authorization to surplus these items. ACTION: Declare this equipment as surplus and authorize the sale thereof by sealed bids. :•,� t AIN 1:3 199.1 �'CaltVttliiiV(,; �P7 Public Works Operations June 9, 1994 TO• Don Wickstrom, Director of Public Works FROM: Jack Spencer, Fleet Manager' aA ��. THROUGH: Tim Heydon, Operations Mana er/ SUBJECT: Surplus water meters and materials Public Works Operations is requesting authorization to surplus water meters, scrap pipe and materials used in water distribution. This material will be advertised and sold by sealed bid as required by regulations for public utilities. The material has been weighed and consists of 2,340 lbs of brass and copper; 1,500 lbs of water meters. These are materials and meters that have been replaced and are no longer of use by the Water Department. cc: Frank Olson A:\WPM029.04 PRESENT: PUBLIC WORKS COMMITTEE PAUL MANN TIM CLARK JIM BENNETT GARY GILL TUNE 271 1994 TOM BRUBAKER JACK SPENCER MR & MRS RUST Surplus Water Meters & Materials Gill requested Council authorization to surplus old water meters and materials that are no longer in use in water distribution. Committee unanimously recommended that the water meters and materials be surplused. Surplus of Vehicles Gill stated that each year the City reviews the fleet and determines which vehicles and equipment are no longer useful because of high mileage and high repair costs. Spencer gave a brief run-down of the vehicles listed to be surplused. Committee unanimously recommended that the list of vehicles and equipment presented be surplused. Kingsport Condemnation Ordinance (Information) Brubaker stated that this was an information item and that the Committee had previously recommended amending the existing ordinance. He requested authorization to move forward with this amendment to the Kingsport ordinance. He said that there are concerns about proceeding with condemnation before we completed our environmental review. He stated that this had been brought before the committee in May and he is now ready to take it to full Council. Soos Creek Water & Sewer Franchise Brubaker said that Soos Creek Water & Sewer District has agreed, in principle, to construct a separate sewer main to pump their system's sewage directly into the Metro line at their own expense. Brubaker described the direction which Soos Creek will take their line and said in order to accomplish the, the we need to grant them a franchise to construct a sewer line in our street right of way on those City streets which are subject to their design. Brubaker said that under state law, a franchise cannot be passed on the same day it is introduced and they are trying to complete construction by the end of October. He explained that he is working on the draft of the franchise and would like to get it introduced to Council on July 5th and at the following Council meeting have the hearing and passage. The franchise would become effective when Soos Creek is actually ready to start construction. Brubaker requested authorization to enter into a franchise agreement (Ordinance) with Soos Creek Water & Sewer District for the construction of the alternate sewerage trunk line to serve Soos Creek Water and Sewer District. Brubaker said that Soos Creek has agreed to provide additional on- site storage in case they do have a "high wet" situation. He said they will monitor their system more closely and stay in contact with the City. Committee unanimously recommended authorization to enter into a franchise (Ordinance) with Soos Creek Water & Sewer District. Meeting adjourned: 4:55 P.M. 1. SUBJECT: SURPLUS OF VEHICLES Kent City Council Meeting Date July 5, 1994 Category Consent Calendar 2. SUMMARY STATEMENT: As recommended by the Public Works Committee, uthorization to declare vehicles no longer in use as surplus and "� at the next State auction +D 5ell -I-he-M 3. EXHIBITS: Public Works Minutes and Public Works Director memorandum 4. RECOMMENDED BY: Public Works Committee (Committee, Staff, Examiner, Commission, etc.) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES 0 7. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: CITY COUNCIL ACTION: Councilmember moves, Councilmember DISCUSSION: ACTION: econds Council Agenda Item No. 3F J DEPARTMENT OF PUBLIC WORKS JUNE 27, 1994 TO: Pub is Works Committee FROM: Gary ill RE: Surplus of Vehicles The enclosed list of Equipment Rental vehicles are no longer needed. As such, we are requesting that they be declared as surplus and sold at the next State auction or used as a trade on new equipment. ACTION: Declare this equipment as surplus and authorize the sale thereof at the next State auction. ;I Y Or K�� ji.N 13 199 - ENGINEERING DEPT. MEMORANDUM DATE: June 7th, 1994 TO: Don Wickstrom, Public Works Director FROM: Jack Spencer, Fleet Manag`j THRU: Tim Heydon, Operations Manager SUBJECT: Surplus of Vehicles I am requesting authorization to surplus the following vehicles that are no longer needed by the City. They will be sold at auction or possibly be used as a trade on new equipment. 08747D #351 1990 Chevrolet Caprice Police Car Serial #161BL5471LA146323 Car has 97,608 miles and has been replaced with a new unit. 08744D #353 1990 Chevrolet Caprice Police Car Serial #161BL5475LA146227 Car has 90,389 miles and has been replaced with a new unit. 05728D #371 1978 Chevrolet Caprice Police Car Serial #161BL5177KR184109 Car has 89,670 miles and the transmission is starting to slip. 05724D #377 1989 Chevrolet Caprice Police Car Serial #161BL5170KR184307 Car has 96,180 miles and has been replaced with a new vehicle 05633D #378 1989 chevrolet Caprice Police Car Serial #1G1BL5178KR182174 Car has 85,337 miles and the body and exterior finish is poor. It is the best time to surplus rather than repair. D26790 #385 1982 Ford Fairmont Serial #1FABP21B2CK181195 Used by Police Administration and Crime prevention Car has 47,048 miles. Low mileage does not reflect the actual condition. It has poor paint and general appearance. There have been problems with the air conditioner and the engine has internal problems. NOTE: Most Police cars are replaced at 85,000 to 90,000 miles because of they way they are used. Their use results in excessive wear in the suspension, transmission and braking systems. DATE: June 7th, 1994 TO: Don Wickstrom, Public Works Director FROM: Jack Spencer, Fleet Manager THRU: Tim Heydon, Operations Manager SUBJECT: Surplus of Vehicles Page 2 of 2 #601 1988 Toro 450D, hydraulic reel mower, Serial #80158 This unit has 2,298 hours on it and is in rough condition. It has had many problems with the hydraulics and had major problems with the cooling system. It has been replaced with a tractor and rotary mower. It is used by the Golf Course. #602 1988 Toro Reelmaster 216 Mower Serial #80983 This unit has 1897 hours on it and is used by the Golf Course. The mower is in poor condition and of no more use to the City. #604 1990 Jacobsen Greens Mower Serial #1908 This unit has 1,022 hours on it and it has had a lot of problems with the drivetrain and the frame of the mower. #609 1988 Toro G.R_ 3000 Mower Serial #8192 Unit has 2,346 hours and is in poor condition. Not useable. #610 1988 Toro 450D Hydraulic Reel Mower Serial #163 2,102 hours and is in poor condition. It has had hydraulic problems and has had more serious problems with overheating caused by the cooling system. #153 1976 Unimasco Paint Striper, Model 10,000 Serial #41702 This unit has had many years of service and has been replaced with a new striper. It is no longer needed by the City. JS/map A:ER049 TO: FROM: THROUGH: SUBJECT: Public Works Equipment Rental June 13, 1994 GIiY OF KF''' JUN 14 19,1 LNunJtER1Nu uCp—1 Don Wickstrom, Director Public Works Jack Spencer, Fleet Manager Tim Heydon, Operations Manage !� # 385 1982 Ford Fairmont - 6 cylinder This vehicle was purchased for Police Chief Skewes. It was replaced with a regular police package, due to lack of power and poor handling; Chief Fredrickson preferred a police car. #385 was then assigned to Police Crime Prevention until replaced in 1992 with a new vehicle. It was then assigned to the line for a year and a half. The engine is underpowered and the air conditioning has had problems. It has had suspension problems and more than normal tire wear even after the front end was aligned. The body needs repair at the right rear quarter panel and it needs a complete paint job. I have an estimate of $ 900 to $ 1200 from G.M. Collision. If repaired and repainted it could be used as a line vehicle but considering the age I think we would do better to surplus this vehicle and keep a better, later model car, for line use. A:\WPM030.04 PRESENT: PUBLIC WORKS COMMITTEE PAUL MANN TIM CLARK JIM BENNETT GARY GILL JUNE 27, 1994 TOM BRUBAKER JACK SPENCER MR & MRS RUST Surplus Water Meters & Materials Gill requested Council authorization to surplus old water meters and materials that are no longer in use in water distribution. Committee unanimously recommended that the water meters and materials be surplused. 1 Surplus of Vehicles Gill stated that each year the City reviews the fleet and determines which vehicles and equipment are no longer useful because of high mileage and high repair costs. Spencer gave a brief run-down of the vehicles listed to be surplused. Committee unanimously recommended that the list of vehicles and equipment presented be surplused. Kingsport Condemnation ordinance (Information) Brubaker stated that this was an information item and that the Committee had previously recommended amending the existing ordinance. He requested authorization to move forward with this amendment to the Kingsport ordinance. He said that there are concerns about proceeding with condemnation before we completed our environmental review. He stated that this had been brought before the committee in May and he is now ready to take it to full Council. Soos Creek Water & Sewer Franchise Brubaker said that Soos Creek Water & Sewer District has agreed, in principle, to construct a separate sewer main to pump their system's sewage directly into the Metro line at their own expense. Brubaker described the direction which Soos Creek will take their line and said in order to accomplish the, the we need to grant them a franchise to construct a sewer line in our street right of way on those City streets which are subject to their design. Brubaker said that under state law, a franchise cannot be passed on the same day it is introduced and they are trying to complete construction by the end of October. He explained that he is working on the draft of the franchise and would like to get it introduced to Council on July 5th and at the following Council meeting have the hearing and passage. The franchise would become effective when Soos Creek is actually ready to start construction. Brubaker requested authorization to enter into a franchise agreement (ordinance) with Soos Creek Water & Sewer District for the construction of the alternate sewerage trunk line to serve.Soos Creek Water and Sewer District. Brubaker said that Soos Creek has agreed to provide additional on- site storage in case they do have a "high wet" situation. He said they will monitor their system more closely and stay in contact with the City. Committee unanimously recommended authorization to enter into a franchise (Ordinance) with Soos Creek Water & Sewer District. Meeting adjourned: 4:55 P.M. 6 ,N r� (W�-AJ011-P- /TFM .3)Pl , �J Kent City Council Meeting Date July 5. 1994 Category Other Business 1. SUBJECT: YOUTH PROGRAMS - UTILITY TAX ORDINANCE 2. SUMMARY STATEMENT: Preparation of an ordinance expanding youth and teen programming within neighborhoods and apartments on the East Hill, West Hill, and the Valley was authorized by the City Council at its June 21 meeting. To fund this program expan- sion, the Council further authorized an increase in the utility tax of 0.3 percent. The tax increase sunsets December 31, 1996. Any revenues from the tax increase are to be set aside in a separate fund or account dedicated solely for the purpose of youth and teen program expansion. / 3. EXHIBITS: proposZordince 4. RECOMMENDED BY: il(A19111"4 (Committee, S aff, Examiner, Commission, etc.) 5. UNBUDGETD FISCAL/PERSONNEL IMPACT: NO YES (, Mann thanked the Councilmembers for their action on this issue, and noted that this is the first time in his years on the Council that 4 wdre taxdincreased .vt*eeLPaaua*4_s HE THEN MOVED for the adoption of Ordinance No.3/14 increasing utility tax rates to provide funding for youth and teen programming and amending the 1994 budget to reflect the increased revenues and expenditures. ,l , DISCUSSION: ACTION: Council Agenda Item No. 4A ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending Chapter 3.18 relating to utility taxes on telephone, gas, electric, garbage, water, sewer and drainage utilities by adding a new section providing for an interim utility tax increase to expand youth and teen programs, and to dedicate funds for such program expansion, and further to amend the 1994 Budget to reflect the increased revenue and expenditures. WHEREAS, the City Council, during its June 21, 1994 meeting, authorized expansion of youth and teen programming within neighborhoods and apartments on East Hill, West Hill and the Valley; and WHEREAS, in order to fund this expansion of youth and teen programs, the Council, at said meeting, authorized that the City's utility taxes be increased by three -tenths of one percent (0.30), and that the revenues be dedicated to fund youth and teen programs and separately accounted for in the City's budget; and WHEREAS, the Council further authorized that the 1994 budget be adjusted to reflect the proposed increased revenues and expenditures as a result of the increase in utility taxes; and u��w.Gi� Caa' WHEREAS, this utility tax increase is to sunset on December 31, 1996 unless reauthorized and continued by the City Council; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION I. Kent City Code Chapter 3.18 entitled "Utility Tax on Telephone, Gas, Electric, Garbage, Water, Sewer and Drainage Utilities" is hereby amended by adding a new Section, 3.18.025, to read as follows: Sec. 3.18.025. Certain utilities subject to interim tax. Until December 31, 1996, the provisions of this section, and not Section 3.18.020, shall be in full force and effect as follows: A. In addition to the other business and license fees required by the ordinances of the city, there is hereby levied upon all persons (including the city) engaged in certain business activities a utilities tax to be assessed and collected as follows: 1. Upon every person engaging in or carrying on any telephone business within the city, an annual tax equal to three and eight -tenths (3.8) percent of the total gross operating revenues, including revenues from intrastate toll, derived from 2 ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending Chapter 3.18 relating to utility taxes on telephone, gas, electric, garbage, water, sewer and drainage utilities by adding a new section providing for an interim utility tax increase to expand youth and teen programs, and to dedicate funds for such program expansion, and further to amend the 1994 Budget to reflect the increased revenue and expenditures. WHEREAS, the City Council, during its June 21, 1994 meeting, authorized expansion of youth and teen programming within neighborhoods and apartments on East Hill, West Hill and the Valley; and WHEREAS, in order to fund this expansion of youth and teen programs, the Council, at said meeting, authorized that the City's utility taxes be increased by three -tenths of one percent (0.30-.), and that the revenues be dedicated to fund youth and teen programs and separately accounted for in the City's budget; and WHEREAS, the Council further authorized that the 1994 budget be adjusted to reflect the proposed increased revenues and expenditures as a result of the increase in utility taxes; and ufty &, WHEREAS, this utility tax increase is to sunset on December 31, 1996 unless reauthorized and continued by the City Council; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: SECTION 2. Kent City Code Chapter 3.18 entitled "Utility Tax on Telephone, Gas, Electric, Garbage, Water, Sewer and Drainage Utilities" is hereby amended by adding a new Section, 3.18.025, to read as follows: Sec. 3.18.025. Certain utilities subject to interim tax. Until December 31, 1996, the provisions of this section, and not Section 3.18.020, shall be in full force and effect as follows: A. In addition to the other business and license fees required by the ordinances of the city, there is hereby levied upon all persons (including the city) engaged in certain business activities a utilities tax to be assessed and collected as follows: 1. Upon every person engaging in or carrying on any telephone business within the city, an annual tax equal to three and eight -tenths (3.8) percent of the total gross operating revenues, including revenues from intrastate toll, derived from K the operation of such business within the city. Gross operating revenues for this purpose shall not include charges which are passed on to the subscribers by a telephone company pursuant to tariffs required by regulatory order to compensate for the cost to the company of the tax imposed by this chapter. 2. Upon every person engaging in or carrying on a business of selling, furnishing, distributing, or producing gaseous gas for commercial or domestic use or purposes, a fee or tax equal to three and eight-tenths (3.8) percent of the total gross income from such business in the city during the tax year for which the license is required. 3. Upon every person engaged in or carrying on the business of selling, furnishing, or distributing electricity for light and power, a fee or tax equal to three and eight-tenths (3.8) percent of the total gross income from such business in the city during the tax year for which a license is required. 4. Upon every person engaging in or carrying on a business providing garbage service, a tax equal to six and eight- tenths (6.8) percent of the total gross income from such business in the city during the tax year for which the license is required. 5. Upon every person (including the city) engaging in or carrying on the business of selling, furnishing or distributing water, sewer or drainage services, a tax equal to V three and eight -tenths (3.8) percent of the total gross income from such business in the city during the tax year. B. In computing the tax provided in subsection A., the taxpayer may deduct from gross income, the following items: 1. The actual amount of credit losses and uncollectables sustained by the taxpayer. 2. Amounts derived from the transactions in interstate and foreign commerce which the city is prohibited from taxing under the laws and constitution of the United States. C. The provisions of this subsection, consisting of an interim tax rate, shall be and remain in effect, in lieu of the provisions of subsection 3.18.020 above, until 11:59 p.m., December 31, 1996, after which time this subsection shall have no force or effect and the provisions of Section 3.18.020 shall be in full force and effect. D. All references in this chapter and the City code or any City ordinance to Section 3.18.020 shall mean Section 3.18.025 until the provisions of Section 3.18.025 sunset on December 31, 1996 as provided herein. SECTION 2. City Administration is hereby authorized to establish a separate fund or account for the increased revenues as a result of the three -tenths of one percent (0.3%) increase in tax established by this ordinance to be used solely for the purpose of expanding youth and teen programs as directed by the 4 City Council at its June 21, 1994 meeting. These increased revenues shall be dedicated to fund youth and teen programs and be separately accounted for in the City's budget and further the 1994 budget shall be adjusted to reflect the proposed increased revenue and expenditures. SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. SECTION 4. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage, approval and publication as provided by law. ATTEST: BRENDA JACOBER, CITY CLERK JIM WHITE, MAYOR 61 APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY PASSED day of APPROVED day of PUBLISHED day of 1994. 1994. 1994. I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. BRENDA JACOBER, CITY CLERK utiltax.ord (SEAL) �J) 1' �6 1 1v Kent City Council Meeting Date July 5, 1994 Category Bids 1. SUBJECT: 98TH AVE. SOUTH DRAINAGE REPAIR, 111TH/112TH AVE. SE WALKWAY, 5TH AVE. SOUTH PAVEMENT REPLACEMENT, 110TH AVE. SE SEWER EXTENSION 2. SUMMARY STATEMENT: The bid opening for this project was held on June 22nd with four bids received. The low bid was submitted by Mer -Con, Inc., in the amount of $128,938.90. The engineer's estimate was $144,048.75. The project consists of the repair of the storm drainage system on 98th Avenue SE just south of SE 242nd Street, the construction of pedestrian walkways along both sides of 111th Avenue SE between Kent- Kangley Road and Sequoia Junior High School, the construction of a pedestrian walkway along the west side of 112th Avenue SE between SE 232nd and SE 240th Streets, the reconstruction of the roadway on 5th Avenue South and the construction of a sewer main extension in the vicinity of 110th Avenue SE. The Public Works Director has recommended that this bid be accepted and the contract awarded to Mer -Con, Inc. 3. 4. 5 EXHIBITS: Public Works Director memorandum RECOMMENDED BY: (Committee, Staff, Examiner, Commission UNBUDGETED FISCAL/PERSONNEL IMPACT: 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Vj councilmember J move4, tc.) NO YES that the 98th Avenue South Drainage Repair, 111th/112th Avenue SE Walkway, 5th Avenue South Pavement Replacement, and 110th Avenue SE Sewer Extension contract be awarded to Mer -Con, Inc., for the bid amount of $128,938.90 DISCUSSION: ACTION: Council Agenda Item No. 5A DEPARTMENT OF PUBLIC WORKS JULY 51 1994 TO: Mayor & City Council FROM: Don Wickstrom RE: 98t5thhAveeSouthhPavementeReplacement/110thtAvevSESWalkway Sewer Extension Bid opening for this project was June 22nd with four bids received. The low bid was submitted by Mer -Con, Inc. in the amount of $128,938.90. It is recommended by the Public Works Director that this bid be accepted and the contract awarded to Mer -Con, Inc. BID SUMMARY Mer -Con, Inc. $128,938.90 Lakeridge Paving Co. $137,309.45 R. W. Scott Construction $146,736.50 Gary Merlino Construction $166,666.00 Engineer's Estimate $144,048.75 h 1 , 1. SUBJECT: CARNABY STREET SIDEWALKS Kent City Council Meeting Date July 5, 1994 Category Bids 2. SUMMARY STATEMENT: The bid opening for this project was held on June 22nd with three bids received. The low bid was submitted by Mer -Con Inc. in the amount of $36,290.00. The engineer's estimate was $37,752.50. The project consists of the construction of sidewalks east of the Star Lake Elementary School driveway along S. 270th Street, Downing Avenue and Carnaby Street. The Public Works Director has recommended that this bid be accepted and the contract awarded to Mer -Con, Inc. 3. EXHIBITS: Public Works Director Memorandum Ey 5. [in RECOMMENDED BY: (Committee, Staff, Exam EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: , CommissYon, etc.) 7. CITY COUNCIL ACTION: k Councilmember Aka/V move, NO YES that the Carnaby Street Sidewalks contract be awarded to Mer -Con, Inc. for the bid amount of $36,290.00. DISCUSSION: ACTION: Council Agenda Item No. 5B TO: FROM RE: DEPARTMENT OF PUBLIC WORKS JULY 51 1994 Mayor & City Council Don Wickstrom Carnaby Street Sidewalks Bid opening for this project was June 22nd with three bids received. The low bid was submitted by Mer -Con, Inc. in the amount of $36,290.00. It is recommended by the Public Works Director that this bid be accepted and the contract awarded to Mer -Con, Inc. BID SUMMARY Mer -Con, Inc. $36,290.00 Gary Merlino Construction $39,620.00 Kodo Construction, Inc. $50,000.00 Engineer's Estimate $37,752.50 0 R Kent City Council Meeting Date July 5. 1994 Categoryl Bids 1. SUBJECT: LAKE FENWICK HYPOLIMNETIC AERATIOg SYSTEM 2. SUMMARY STATEMENT: Bid opening for June 30th with six bids received. The McClure & Sons, Inc., in the amount of engineer's estimate was $152,520,00. a hypolimnetic aeration system which i of an aerator that oxygenates the lak recommended to improve the fish habi a ing oxygen levels during the summer tives of the Lake Fenwick Restorat'on water and fisheries quality. 9 4. thi project was held on to bid was submitted by $ 70,430.00. The r e project consists of volves the installation 's deeper waters. It is t of the lake by increas- One of the main objec- project is to improve its EXHIBITS: Public Works Di�ector memorandum RECOMMENDED BY: (Committee, Staff, 5. UNBUDGETED FISCAL rZxsc 6. :EXPENDITURE RE UIRED: $ OF FUN 7. CITY COUNCI ACTION: Councilmem er that the be award $170,436 DISCUSSION:_ ACTION: ner, Commission, etc.) NO YES S, Councilmember seconds Lake Fenwick Hypolimnetic Aeration System contract d to McClure & Sons, Inc. for the bid amount of 00. Council Agenda Item No. 5C DEPARTMENT OF PUBLIC WORKS JULY 59 1994 TO: Mayor & City Council FROM: Don Wickstrom RE: Lake Fenwick Hypolimnetic Aeration System Bid opening for this project was June 29, 1994 with six bids received. The low bid was submitted by McClure and Sons, Inc. in the amount of $170,430. The engineer's estimate is $152,520.00. Due to time constraints, the Public Works Committee Chairman concurred with bringing this project forward to the full Council. The Director of Public Works will give a recommendation at that time. BID SUMMARY McClure & Sons, Inc. $170,430.00 Lance Gyldenege Construction $177,288.00 Lakevue Construction $197,300.00 Western Engineering Construction $203,495.00 Able Wright & Company $215,720.00 IMCO General Construction $234,372.55 Engineer's Estimate $152,520.00 CONTINUED COMMUNICATIONS A. R E P O R T S A. COUNCIL PRESIDENT B. OPERATIONS COMMITTEE C. PUBLIC WORKS COMMITTEE D. PLANNING COMMITTEE E. PUBLIC SAFETY COMMITTEE F. PARKS COMM G. ADMINISTRATIVE REPORTS OPERATIONS COMMITTEE MINUTES MAY 25, 1994 COMMITTEE MEMBERS PRESENT: Jon Johnson -Chair, Christi Houser, Leona Orr STAFF PRESENT: Ken Chatwin, Charlie Lindsey, Arthur Martin, Brent McFall, May Miller, Kelli O'Donnell, Sue Viseth MEMBERS OF THE PUBLIC: None The meeting was called to order at 9:33 a.m. by Chairperson Johnson. A1212roval of Vouchers All claims for the period ending May 16, 1994, in the amounts of $1,995,843.95 were approved for payment. Voluntary Retirement Incentive Program Human Resources Manager Viseth reviewed the information distributed with the agenda noting that in 1993 a similar program had been offered to employees in conjunction with a State retirement incentive program. Viseth pointed out that the State is not offering such a program this year, but the City would like to offer a program with the criteria outlined. Viseth stated that there are currently 14 employees that have been identified as being eligible and there may be additional employees that have service in a participating program outside of the City. If approved, Viseth stated that employees will need to notify the City of their intent to retire by July 1, 1994 and retire by August 31, 1994. Eligible employees who choose to participate will receive $400 per year of service in recognition of their service. She noted that in 1993, 17 employees were eligible out of which 4 took advantage of the program at a cost of $32,000. Viseth stated that the City saved $40,000 in 1994 from these retirements due to hiring at a lower pay level, reduced longevity pay of 3%, etc., which will continue to save the City for the next few years at diminishing levels. Viseth asked that if the program is approved, this item be placed on the consent calendar of the next City Council meeting. Committee Chair Johnson asked if the example of $10,000 were used, would the incentive be reported as retirement. Viseth replied that it would not. She noted that what prevents a number of people from retiring early is health insurance costs and this program gives some funds to pay for their own benefits if an employee wished to. Orr moved to accept the recommendation and approve the program. Houser seconded and the motioned carried 3-0. Safety Awards Program Risk Manager Chatwin stated that Public Works Operations and Parks Maintenance have requested a safety program over the years. Chatwin continued that he had found a program that did not create competition between employees and/or departments that could be used for a year after which the City could start its own program. Chatwin explained the program is sold in units for 100 employees and recommended starting with two units with which the City would receive 24 safety films and 8 supervisor films. In addition to education the program has an extensive safety awards program in which employees who did not have claims for the month would be eligible for a prize drawing. In reviewing the need for this program Chatwin stated that Public Works Operations had 8 medical claims and 3 indemnity claims in 1992 which in 1993 rose to 17 medical and 7 indemnity claims. Chatwin concluded that the expense is for prevention of Worker's Compensation claims and could be funded out of the Worker's Compensation Trust Fund with the cost being offset by reduced claims. After a discussion of the costs of claims, Committeemember Houser moved to adopt the OPERATIONS COMMITTEE MINUTES, Cont. MAY 25, 1994 Safety Awards Program. Orr seconded the motion and asked to add that the program be reviewed after one year. The amended motion passed 3-0. Extension of Banking Contract Finance Manager Miller stated that it has been four years since the City has gone out to bid on a banking contract at which time U.S. Bank was the low bidder and was awarded the contract for a term of four years. Miller stated that U.S. Bank has agreed to extend the contract for another year at the same rates. She noted that they have always had fast follow through and that the contract has already been extended for one year. Miller stated that next spring she would like to look at new automation that may be available and consider bidding separate portions of banking services such as lock -box, credit cards, etc. to evaluate if it would be beneficial to change services or not. Miller added that she has been looking at accreditation and is working on a banking policy for state and national certification. Miller asked for authorization to extend the contract with U.S. Bank. Orr so moved, Houser seconded and the vote passed 3-0. Change Order and Budget Reallocation for City Hall RemodeUtatus Report Finance Manager Miller noted that the last change order on the City Hall remodel was approved in December for the fire alarm system upgrades. She stated that additional chillers, lighting adjustments, and electrical changes have been made which will complete the whole building and should result in savings for electricity. Miller stated that funding for the change order could be obtained from the combination of the fire generator cost being lower than expected with $100,000 available, $75,000 from the building maintenance project for unexpected costs, and, borrowing the remainder from the commons air conditioning project which has funds that will not be used until spring of 1995. Miller added another option would be to use the CIP unallocated funds which has a balance of $265,000. She noted that the remodeling has made the office space brighter and more efficient as she distributed handouts of the drawings for the first and second floor layout. McFall interjected that the total cost is $33 per square foot which is a reasonable remodel cost. Houser noted that the second floor was the only area originally approved. Orr stated her concern in utilizing the $75,000 building maintenance fund which would leave no emergency funds if something happened. Houser suggested using $25,000 from building maintenance which would leave $50,000; Orr concurred. Johnson asked if the CIP would be enough to cover the expense. Miller stated that there is currently $265,000 unallocated in addition to the $100,000 remaining in fire. Johnson suggested using the unanticipated funds of $100,000 with the remainder from the CIP which would be cleaner. He added that he would be concerned with using the commons air conditioning fund and stated that he agreed with the need to make the building more functional. After further discussion Houser moved to use the remaining $100,000 from the emergency power generator with the remaining $147,310 coming from the CIP. Orr seconded the motion which passed unanimously 3-0. Miller reviewed the City Hall Remodel Status Report with the Committee noting that the Council Dais will be completed by 6/6 and the third floor by 6/10. Page 2 OPERATIONS COMMITTEE MINUTES, Cont. MAY 25, 1994 City Shops Rewiring Miller reported that the current wiring at the City Shops is causing problems with the computers and could be a safety hazard. Support Services Manager Lindsey elaborated stating that over the years wiring has been installed and it was recently discovered that there was no true ground. Compounding this computers, air conditioning, etc. have been added which create surges in the power and causes the computers to lock up. Lindsey stated the solution requires the addition of isolated transformers to grounds and putting the computers on a separate circuit. Miller stated that they are asking for a budget change of $20,000 from water/sewer/storm and $5,000 from parks CIP funds. She noted that wiring costs could come in lower and recommended a budget change to continue the project. Houser so moved, Orr seconded and the motion passed 3-0. Financial Report - April Miller reviewed the April Financial Report with the Committee. On page one Miller noted that the cash position is below the same time in 1993 due to accounting changes, property tax and revenues being under 1993, and water/sewer funds being transferred to capital projects. She pointed out that the self insurance fund is ahead by $1 million. On page six Miller noted that the general fund revenues are low primarily due to lagging income taxes. Committee Chair Johnson mentioned that the 30th of April fell on a Saturday which could account for the shortage. In reviewing the general fund, Miller reminded the Committee that retroactive payments for AFSCME members reduced the general fund in May. On page nine she noted that sales tax is above forecast by $195,788 through May. McFall interjected that the unemployment reports have been encouraging with King County down to 5% and that the City's leading indicators such as SEPA checklists look hopeful. During further review Miller indicated that there was an error on the graph on page 13 which will be corrected and reviewed the activities reported for tenant improvements and new business licenses. Fines and forfeitures were noted to be 6.1 % ahead of budget. On page 18 Miller noted that golf revenues were .9% under budget even though vendor revenue is up 10%. A discussion followed on the golf course revenues. Miller concluded her report stating that the projections at this time indicate that the general fund balance at the end of 1994 will be approximately $113,377. Miller asked the Committee to feel free to call her if they have any questions on the pages not reviewed. Committee Chair Johnson adjourned the meeting at 10:30 a.m. Page 3 OPERATIONS COMMITTEE MINUTES JUNE 811994 COMMITTEE MEMBERS PRESENT: Jon Johnson -Chair, Christi Houser, Leona Orr STAFF PRESENT: Lin Ball, Jim Harris, Charlie Lindsey, Brent McFall, Kelli O'Donnell MEMBERS OF THE PUBLIC: None The meeting was called to order at 9:37 a.m. by Acting Chairperson Houser. (Committee Chair Johnson arrived at 9:41.) Approval of Vouchers All claims for the period ending May 31, 1994, in the amounts of $1,517,224.68 were approved for payment. Creation of Regular Part Time Block Grant Funded Human Services Planner Human Services Manager Ball informed the Committee that the temporary Block Grant Intern has been in the position for 19 months and it is important to change the status of this position to regualr part-time. Planning Director Harris interjected that if the position stays temporary it will just be training for jobs elsewhere and it is in the best interest of the City and the Office of Housing and Human Services to make it regular part-time. Ball stated that they are using the intern as a planner and the current intern has the skill level to take the lead on projects, facilitate community meetings, etc., and it is important to have a person with this skill level. Ball stated that she is asking Council to create the position at a level 32 replacing the intern position which will be paid out of Block Grant funds and have no impact on the general fund with the position disappearing if the Block Grant funds disappear. Ball noted that the City has recieved Block Grant funds since 1974 and she is confident that the funding will not disappear. She also noted that there are sufficient funds to cover the position for the remainder of 1994 and in the Block Grant funds for 1995. Ball stated the impact would be $15,000, including benefit costs, for 1994. Committeemember Houser stated that it seemed like a lot of money for part-time work. Harris responded that if it is paid lower because it is part-time you get lower level people that move on to full-time elsewhere. Committee Chair Johnson noted that it is market driven. Harris added that the benefit level also raises the cost. After further discussion Houser moved to approve the regular part- time Block Grant Human Services Planner. Orr seconded the motion which passed 3-0. McFall asked if the item could be placed on the consent calendar of the June 21 st City Council meeting, Johnson concurred. Committee Chair Johnson adjourned the meeting at 9:55 a.m. Parks Committee Minutes May 31 1994 Councilmembers Present: ChristiHouser, Chair; Jim Bennett; Paul Mann Staff Present: John Hodgson, Pete Petersen, Patrice Thorell, Karen Ford, Lori Hogan, Tom Brubaker, Pam Rumer Others Present: Jennifer Stoner, Saturday Market; Harold Perantie, Golf Advisory Board; Doug Schwab, Golf Advisory Board GOLF ADVISORY REPORT: Harold Perantie, Chair of the Golf Advisory Board presented the minutes of the April 27 Advisory Board meeting minutes (attached). He also distributed the Riverbend Golf Complex Superintendent's Report, prepared by Pete Petersen (attached) and copy of a letter from Ronald Coleman, Executive Director of the Pacific Northwest Section, PGA of America, regarding apprenticeship requirements at the Golf Course (attached). Also attached is a copy of the Valley Daily News article on the possible greens fees increase and a fact sheet on the #14 hole, lateral water hazard issue. The Council stressed the need to hire a new Director of Golf in a John Hodgson responded that he is currently timely manner. reviewing the resume and references ooThomas description and Srevised sending SSMD'S Director of Golf j P organization chart. John plans to compare their requirements to our contract. The interview process will e conducted thereafter recommendation will be made at the nextParks Committee meeting. Harold Perantie stated that he hopes the advisory board is looked upon as a tool and not an adversary to any of the departments in administration. Christi Houser commended the Golf Advisory Board on all the work they do. She added that it is nice to know where "we are going" and for them to please continue keeping the committee posted on what is happening. KENT SATURDAY MARKET REPORT Jennifer Stoner reported that only 8 vendor spaces are available of the additional 40 that were opened. The 1994 revenue comparisons appear lower than 1993 because this year season vendors are allowed to make partial payments; these numbers are actually higher than last year. Renovation is complete on the floor of the market house which was destroyed by carpenter ants. Bruce Benson laid new carpeting donated by Valley Floors and AAA pest control sprayed for carpenter ants. Two doors are needed to replace the ones damaged from rain. An agreement has been secured with ASCAP for $7.00 per day per performance. Market staff is researching the legality of entertainers performing for free in exchange for "putting out their hats". A new Saturday Market banner is up on Canyon Drive. Pole constraints are hindering placement of a banner on the west side. Christi Houser suggested the bridge; Jennifer to check with the city. Flyers have been delivered throughout the downtown area. Opening day ceremony is 10:00 AM on Saturday. 40 spaces have been secured for additional vendor parking. Authorization was given from two banks and Attorney Pete Currin, to use their lots for parking. Councilmember Bennett commented that the banner looks great. He warned Jennifer to be careful of the type of entertainer who plays for "hat money". Attorney Tom Brubaker, commented that a pre- arranged contract will keep control of the entertainment. Page Two CITY OF KENT GOLF ADVISORY BOARD Meeting Minutes April 27, 1994 Attendees: Harold Perantie, Dan Farmer, Steve Dowell, Rosemary Mastro, Doug Schwab. John Hodgson, Pete Petersen, John Hillman, Jim Stone The meeting was called to order at 5:40p. by Chair Harold Perantie. The minutes from the previous meeting were reviewed and accepted as presented. Harold Perantie introduced those at the meeting and reported he had not had any further contact with the Mayor or Parks Committee Chair, Christi Houser regarding specific issues they might want the Advisory Board to consider. He also stated he saw the Board's role as being a positive advocate for the Golf Complex and hoped in fulfilling that function it did not "step on any toes" even though at times it might be unavoidable. He stressed the Golf Advisory Board in fulfilling it's mandate as advisor to the City Council should be able to act as a positive force for all concerned and should not be viewed as a negative influence. John Hillman presented a complete financial report which showed 1994 revenues are up +$25,253 while expenses are down (-$17,071) when compared against 1993. However, when compared to the budget revenues are currently down (-2.4%) with expenses also down (--5.5%). He stated the overall picture was very good with revenues and expenses well within seasonal and statistical expectations. Jim Stone gave the Board an operational and users activity report. He summarized for the Board the changes recently made to improve customer service, direct line supervision and the bottom line for SSMD. The changes included the firing of Director of Golf, Keith Sanden and the hiring of two PGA apprentices. He also stated a complete review of their merchandise sales strategies and practices was under way and new balls and mats have been brought in for the driving range. He said they were going to work hard to improve the overall professionalism of the entire staff. He also reported a new Director of Golf had been identified and his name put forward to the City for consideration and approval. He is Mr. Tom Savoy who is currently working at Jefferson Park Golf Course in the City of Seattle as the head teaching professional. Prior to that Mr. Savoy attempted to play on the professional golf tour and before that worked at Jackson Park Golf Course, also in Seattle. Mr. Stone was asked by the Board to explain the current structure of his corporation, SSMD, and their management structure at the Golf Complex. He explained what was originally a 7 person corporation is now 6 with the buy-out of Mr. Bill Fitchett's shares by the other members. He also stated that Keith Sanden has been removed as President of the corporation and it was expected his shares would also be sold. Mr. Del Durden is now the President of SSMD and Mr. Stone is the Secretary. Mr. Stone also explained he held the position of Director of Operations for the Golf Complex and was putting in long hours at Riverbend in that capacity. As Director of Operations he explained he was responsible for all administrative, personnel, financial and tournament operations for the Golf Complex. The Director of Golf's responsibilities he stated were to work on special projects like improving the turf at the driving range, and improving the mini -putt. The Director of Golf was also responsible for over seeing the motorized carts, the Junior Golf Camp and function would probably be turned overic relations. He later t o the Director d when ttournament of Golf. m The Board questioned Mr. Stone regarding a letter from Mr. Ron Coleman, Executive Director of the Professional Golfer's Association in which Mr. Coleman stated "any apprentices currently working at Riverbend will no longer receive credit in the (PGA) apprentice program." It was explained Mr. Coleman's actions were taken in response to the management operational structure being used at Riverbend which does not have the Director of Golf directly responsible for the PGA Assistants at the facility. Mr. Stone responded by stating that he did not consider this an important issue. The Board stated they did feel this was an important issue which needed to be resolved. The Board also expressed to Mr. Stone concern regarding the Director of Golfs responsibility and authority in the current and proposed management structure being utilized by SSMD. The Board pointed out when the City awarded the contract to SSMD it was with the intention and understanding the Director of Golf as stated in the contract "shall be responsible for all management activities that occur during working hours." And further as stated the Director of Golf shall be "classified as an active PGA member." The concern the Board expressed was that as Director of Operations, Mr. Stone was making all the management decisions and not the Director of Golf as explicitly stated in the contract SSMD has with the City. The Board expressed concern this violated both the spirit, intent and specific language found in the contract and was an issue of significant concern. Mr. John Hodson, City of Kent Park's Director, told the Board he was looking into the contractual obligations of SSMD, their management structure and their Director of Golf nominee and would share with the Chair as soon as possible the process the City would be using to look into and resolve this matter. Pete Petersen gave a very thorough maintenance report which is included in the attachment to these minutes. He covered a wide range of topics in the following subject areas: General Maintenance, Current Projects, Future Projects, Equipment, Safety, Staffing, Fee Increase, Restroom Installation, and Five Year Plan. Under Old Business the only item not already covered in other reports was the proposal to change from out of bounds to lateral water hazard the area along the left of the #14 hole. Doug Schwab reviewed the impact the change would have on the Rules of Golf. It was decided this was not a decision to be made by the Golf Advisory Board but by the Director of Golf in consultation with Superintendent. Under New Business the making of Committee assignments was postponed until more members are added to the Board. It was also agreed the Chair or his designate would monthly make a report to the City Council's Parks Committee at their regular meeting. As an informational item Doug Schwab reported the PNGA would be at Riverbend on Monday, May 2 to review the golf course for rating and slope. This service is provided free to the course and is done by volunteers. A team of eight first play and measure the golf course, then after lunch (provided by the course) they go back out and rate the golf course. The meeting was adjourned at 7:45p. T H E P R O F E 5 5 1 O N A L G O L F E R 5' ASSOCIATION O F A M E R I C A PACIFIC NORTHWEST SECTION 4011 Yelm Hwy. S.E. Olympia Washington 98501-5170 (206) 456-6496 1-800-688-4653 nFax: (206) 456-6745 March 23, 1994 Keith Sanden Head Professional Riverbend Golf Complex 2019 West Meeker Kent, Washington 98032-4216 Dear Keith, It was recently brought to my attention that Riverbend Golf Complex has re -organized its management operational structure, and you are no longer employed as supervisor to John Chalmers and Liz Cathcart, assistants in the apprentice program of the Professional Golfers' Association. It is mandatory that an apprentice in the program be supervised by a.CIass A Head Professional at a recognized golf facility. An apprentice emploved at a facility who is not supervised by a Class A member is not eligible to receive credit in the apprentice program. Therefore, any apprentices currently working at Riverbend will no longer receive credit in the apprentice program, effective today's date. This will also pertain to any future apprentices hired at Riverbend Golf Complex. I understand you recently hired John Chalmers on February 14, 1994. My concern is that he and Liz have been told that they must re -apply for theiz current job positions at Riverbend. This situation is unethical and ne�ds to be discussed at greater length. Please notify me as soon as possible as to the status of these assistants so the proper paperwork can be completed and filed. If I can be of further assistance, please call me Monday through Friday between the hours of 8:30 a.m. to 5:00 p.m. C (800) 688-4,65 1. Sincerely, e�4-&6w� Ronald L. Coleman Executive Director Club Relations Officer Pacific Northwest Section PGA of America Making your golf game better Making golf a better game ""Ll" Golf Operators must offer value Goffers are never happy about paying more for greens fees, but the increases are some- what easier to accept when they're tied to planned improvements in the golf course. With that in mind, the Kent City Council's parks committee appears on the right track in proposing greens fee increases that will help finance long-term improvements in the River - bend Golf Complex on West Meeker Street. Another positive sign of the committee's sensi- tivity toward the golfing public is its recommen- dations to give city residents an unspecified price break and to continue discounts for juniors and seniors. There's no doubt that golf has become an expensive sport. It wasn't too many years ago that greens fees of $9 to $11 were common. Now, most courses charge at least $20 for a weekend round of 18 holes. Some courses charge consid- erably more. Golf course operators must keep in mind the impact higher greens fees have on golfers, partic- ularly junior golfers and senior citizens. Kent may OK '["III greens fee boost for Rolverbend By JEAN PARIETfI valley Daily News KENT - Greens fees at River - bend Golf Complex may increase May 1, but city residents could get a small break on the price of a round. The City Council's parks commit- tee last week recommended approv- al of the increases, which are pro- jected to raise an additional SI38,000 annually. The extra mon- ey would help finance a long-term improvement program at the five- year-old municipal golf course. "We have about $1.5 million worth of potential master plan pro- jects for the golf course, so this increase, over a number of years, would help to fund those," Acting Parks Director Patrice Thorell told the committee. Doug Schwab, a member of the city's Golf Advisory Board, said board members "endorsed a rate increase as long as that rate increase was specifically tied to a facilities improvement plan" and there was a price break for city residents. Although Riverbend doesn't have a capital improvement plan, the council committee last week also approved spending $15.000 to draft a five-year master plan for the com- plex. As for the lower fees for Kent golfers, Thorell said such a two- tiered system could create complica- tions. "The issue is going to be checking identification" to verify whether a golfer is a Kent resident, she said. "They already have customer back- up" at the cashier's desk. Thorell said. "This is going to back up the customer a little bit more." "That can be overcome," said Councilman Jim Bennett, noting other cities have successfully used discount systems. Thorell said the city of Seattle has had problems with its resident dis- count system. "There are pros and cons both ways," she noted. "I see nothing wrong with the gesture of giving something back to the taxpayers," Bennett added. The City Council's parks committee last week recommended approval of the increases, which are projected to raise an additional $138,000 annually. Council members Christi Houser and Paul Mann agreed a resident discount should be implemented, but Houser said the city should first check with its golf course contractor to make sure he has no objections. Under the proposal, weekday rates from Nov. I to March 31 would increase from $11 to S12 for nine holes and from $16.50 to $17 for 18 -hole play. During the prime months, April l to Oct. 31, the fees would be $13 and S 19, respectively. Rates on Friday, Saturday and Sunday, would rise from S 13 to 515 for nine holes and from $19.50 to S?3 for 18 holes between Nov. 1 and March 31. During the prime months. the rates are proposed to be $14 for nine holes and S20 for an 18 -hole round. Discounts for senior citizen and young golfers would continue Mon- day through Thursday. Those rates are also proposed to increase, from $9 to $10 for nine holes and from S 1 to $15 for 18 -hole play. These rates would be the same year-round. The discount for city residents wasn't specified, but Bennett sug- gested knocking 50 cents off the fees. Even with the increases, River - bend's regular rates would be some- what lower than the average at eight other courses in the area, according to a comparison Thorell presented. Kent's junior -senior discount rate would be the same as the eight - course average. The rate proposal will go to the full City Council for approval. Should the out of bounds on the left side of hole #14 be eliminated and changed to a lateral water hazard? The options available to a golfer who hits a ball out of bounds are very different from those available to a golfer who hits a ball into a lateral water hazard. In the case of a ball hit out of bounds the "Rules of Golf' (Rule 27-1) require the player to replay the shot "under penalty of one stroke, as nearly as possible at the spot.from which the original ball was last played." If a player is unsure whether or not the ball is lost or out of bounds they may elect to play a provisional ball from the spot where the original ball was just played. If the original ball is subsequently determined to be lost or out of bounds then the provisional becomes the ball in play. These are the only options available if a ball is hit out of bounds or is thought to be out of bounds. In actual application this means if you hit a ball out of bounds or think it might be out of bounds you immediately get another ball out of your bag, play another shot and then move down the fairway. The "Rules of Golf' do not allow you extra time to search for a ball that is out of bounds. In the case of a ball hit into a lateral water hazard the "Rules of Golf' (Rule 26-1) allow the golfer several options. The most significant in the case of hole #14 is the player may go into the hazard, look for up to 5 minutes for their ball and then if found play the ball from the hazard. The other options under penalty of one stroke are the player may drop a ball: 1) behind the hazard (not probably possible) 2) within two club lengths of the point where the ball last crossed the margin of the hazard (probably used in most cases but not all) 3) at the spot from which the original ball was last played (player will have to walk back to that point because you may not hit a provisional ball if the original is hit in to a hazard). In actual application this means that any ball hit into the hazard will be followed by a search party looking for up to 5 minutes for the ball. If the ball is found the golfer will then have to decide if it can be played from there and if not from where it can be play. This may mean going back to the spot where the original ball was first played. CITY OF KENT RIVERBEND GOLF COMPLEX SUPERINTENDENTS REPORT APRIL 1994 PREPARED FOR: RIVERBEND GOLF COMPLEX GOLF ADVISORY BOARD PREPARED BY: <:. R. D. "PETE" PETERSEN JR. GOLF COMPLEX SUPERINTENDENT DATE: APRIL 26, 1994 SUPERINTENDENTS REPORT - APRIL 1994 1 GENERAL MAINTENANCE A GREENS -LOWERED CUTTING HEIGHT TO 5/32" AND INITIATED VERTICUTTING ONCE A WEEK TO STIMULATE THE GROWTH OF POA ANNUA. DEVELOPED A FERTILIZATION PROGRAM TO PROMOTE THE GROWTH OF POA, BY INCREASING THE FREQUENCY OF APPLICATION AND DECREASING THE AMOUNT OF PRODUCT TO EVEN OUT THE GROWTH CURVE OF THE TURF. OVER TIME THIS PROGRAM WILL RESULT IN A HEATHIER STAND OF TURF AND BETTER QUALITY PUTTING SURFACES. B TEES, COLLARS, AND APRONS -INCREASED MAINTENANCE PRACTICES TO INCLUDE MOWING THREE TIMES A WEEK AND THE USE OF BASKETS TO REMOVE GRASS CLIPPINGS. DEVELOPED A SPECIFIC FERTILIZATION PROGRAM FOR THESE AREAS TO STIMULATE GROWTH AND PROMOTE A DENSER QUALITY TURF TO IMPROVE WEAR TOLERANCES IN THESE CRITICAL AREAS. C FAIRWAYS -INCREASED MAINTENANCE PRACTICES BY MOWING THREE TIMES A WEEK AND IMPLEMENTED CROSS -CUTTING TO PROMOTE AN UP -RIGHT GROWTH CHARACTERISTIC OF THE TURF. ANALYZED SOIL SAMPLE TO FORMULATE A FERTILIZATION PROGRAM TO FULFILL DEFICIENCIES AND PROMOTE A BETTER QUALITY STAND OF TURF. D ROUGH - LOWERED CUTTING HEIGHT TO 1-1/8" TO PROMOTE FASTER PLAY. THE ROUGH IS CURRENTLY BEING MAINTAINED SEVEN DAYS A WEEK AND HAS PRESENTED A MAJOR CHALLENGE DUE TO ITS RAPID GROWTH CHARACTERISTICS. AS GROWTH SLOWS THIS SITUATION WILL BECOME MORE MANAGEABLE. E AERIFICATION DUE TO THE NUMBER OF TOURNAMENTS IN RECENT WEEKS AND THE LACK OF POA SEEDHEADS ON THE GREENS, AERIFICATION HAS BEEN POSTPONED UNTIL THE WEEK OF MAY 2. BY TIMING AERIFICATION WITH THE ON SET OF THE SEEDHEADS WE t WILL BE ABLE TO PROMOTE THE GROWTH OF POA DURING THE TRANSITION PERIOD. F NEW MAINTENANCE PRACTICES: 1 OVER SEEDING OF DIVOTS ON TEES ON A DAILY BASIS, WITH A SAND, ORGANIC, AND SEED MIX - TO INCREASE THE QUALITY OF TEEING AREAS. 2 OVERSEEDING WITH POA TRIVIALIS FOLLOWING AERIFICATION - TO PROMOTE THE GROWTH OF POA AND IMPROVE THE QUALITY OF THE PUTTING SURFACES DURING THE TRANSITION PERIOD FROM BENTGRASS TO POA. 3 TOPDRESSING - TO IMPROVE TO SMOOTHNESS AND ROLL OF PUTTING SURFACES. FREQUENT LIGHT TOPDRESSINGS BETWEEN AERIFICATIONS WILL ALSO AID IN THE REDUCTION OF THATCH. G GOLF CARTS - STARTING MAY 01 THE -90 DEGREE RULE WILL BE IN EFFECT. THIS SHOULD ALSO HELP TO SPEED-UP PLAY. SUPERINTENDENTS REPORT APRIL 1946 -PAGE 2 SUPERINTENDENTS REPORT - APRIL 1994 2 CURRENT PROJECTS A INSTALLATION OF NEW DIVIDER BOARDS AND RE -INSTALLATION OF NETS BETWEEN STALLS AT THE DRIVING RANGE. TO RESOLVE THE CURRENT SAFETY ISSUE WITH ERRANT BALLS AND COLONY PARK APARTMENTS. B IRRIGATION SYSTEM -GENERAL REPAIRS AND SERVICE TO THE PUMP STATION AND CHECKING OF SYSTEM AND CONTROLLERS. 3 FUTURE PROJECTS A INSTALLATION OF I IRBY YARDAGE MARKERS. "b B INSTALLATION OF YARDAGE INDICATORS ON TEES. C DRIVING RANGE NETTING AND GATE REPAIRS. D INSTALLATION OF THE GATE OFF OF FRAGER ROAD AT No. 15 TEE. E REPAIR AND PAINT MINI -PUTT FENCE. F LANDSCAPE IMPROVEMENTS AT DRIVING RANGE. G INSTALLATION OF RESTROOMS ON COURSE. (SEE REPORT "RESTROOMS") 4 EQUIPMENT A EQUIPMENT RENTALS IS CURRENTLY REPAIRING THE ENGINE IN ONE OF THE FAIRWAY UNITS. WESTERN EQUIPMENT (TORO DEALER) HAS LOAN USA FAIRWAY MOWER UNTIL THE REPAIRS ARE COMPLETED. B CURRENTLY WORKING WITH EQUIPMENT RENTALS ON REPLACING TWO GREENS MOWERS, TWO UTILITY VEHICLES, AND A ROTARY DECK MOWER. C PURCHASED A NEW JOHN DEER TRI -CYCLING MOWER AND A GRASS CRAFT FLY MOW. D CURRENTLY RESEARCHING THE REPLACEMENT OF ONE WEED -EATER AND ONE BACK -PACK BLOWER. E SCHEDULED TO DEMO A JOHN DEER TIM/ SURROUNDS MOWER (BUY-OUT FUNDS). 5 SAFETY A PATCHED THE HOLE NEXT TO STORM GRATE IN 18 HOLE PARKING LOT. B GAS TANK WAS CLEANED AND SERVICED BY CLEAN FUEL SYSTEMS. SPOKE WITH CITY'S RISK MANAGER TO DETERMINE MONITORING REQUIREMENTS - STATE REQUIRES MONTHLY MONITORING BY STICKING TANKS AND DOCUMENTATION OF RESULTS. SUPERINTENDENTS REPORCAPRIL 1994 -PAGE 3 SUPERINTENDENTS REPORT - APRIL 1994 SAFETY CONTINUED... C CONTACTED CITY FIRE MARSHAL REGARDING PROPANE TANK BEHIND CLUBHOUSE. AFTER REVIEWING CODES, WE WILL BE CONSTRUCTING A SAFETY BARRIER TO PROTECT THE TANK. D CHEMICAL STORAGE -WE ARE CURRENTLY IN COMPLIANCE WITH STATE GUIDELINES WITH OUR PRESENT STORAGE SITUATION, BASED ON THE TOTAL AMOUNT OF PESTICIDE PRODUCTS STORED. ALTHOUGH WE ARE CURRENTLY IN COMPLIANCE THIS ISSUE SHOULD BE ADDRESSED, OPTIONS INCLUDE PURCHASING A SELF-CONTAINED STORAGE FACILITY OR CONSTRUCTION OF A FACILITY WHICH MEETS STATE REGULATIONS. 6 MAINTENANCE STAFF A INTERVIEWS WILL BE TAKING PLACE TO FILL THE VACANT MAINTENANCE WORKER II POSITION - TO BE FILL BY MAY 15. B RECLASSIFYING ONE OF OUR EIGHT MONTH EMPLOYEES TO A FOUR MONTH POSITION, WILL OPEN ONE ADDITIONAL EIGHT MONTH POSITION. C PLANNING TO HIRING TWO ADDITIONAL FOUR MONTH EMPLOYEES -A.S.A.P. D HIRING TWO PART-TIME EMPLOYEES TO PERFORM NIGHT WATERING OF THE DRIVING RANGE AND PAR 3 COURSE. 7 PROPOSED GREENS FEE INCREASE THE PARKS DEPARTMENT IS CURRENTLY WORKING WITH CITY ADMINISTRATION AND WILL BE PRESENTING THE PROPOSED RATES TO THE CITY COUNCIL FOR APPROVAL. 8 RESTROOMS THE RESTROOMS ARE SCHEDULED FOR INSTALLATION THE SECOND WEEK OF MAY. .DELAYS DUE TO CITY AND STATE REQUIREMENTS FOR THE CONTRACTOR TO FILE A STATEMENT OF INTENT (BID BASED ON PREVAILING WAGE SCALE), PREPARATION OF SPECIFICATIONS, AND APPROVAL OF THE CONTRACT, HAVE BEEN TIME CONSUMING. 9 FIVE YEAR PLAN THE FIVE YEAR PLAN IS PENDING CITY COUNCIL APPROVAL OF THE BUY-OUT FUNDS TO PROVIDE THE NECESSARY FUNDING TO CONTINUE WITH THE INITIAL PLANNING AND FACILITY ANALYSIS STAGES. HARRIS MINIATURE GOLF IS CURRENTLY DESIGNING A NEW MINI -PUTT FACILITY. REDDEN NET WILL BE VISITING THE RANGE ON FRIDAY APRIL 29, TO GIVE RECOMMENDATIONS AND A COST ESTIMATE TO INSTALL NEW NETTING. WE HAVE . . ALSO CONTACTED MR. DON HOGAN TO CONSULT WITH US REGARDING THE POSSIBILITIES OF INSTALLING SOME KIND OF SYNTHETIC TURF PRODUCT AND OTHER OPTIONS. SUPERINTENDENTS REPORT APRIL 1994 -PAGE 4 . Parks Committee Meeting Minutes June 71 1994 Councilmembers Present: ChristiHouser, Chair; Jim Bennett and Paul Mann Staff Present: Jack Ball, Tom Brubaker, Patrice Thorell, Helen Wickstrom, Bill Wolinski, Charlie Lindsey, Jim Stone, Thomas Sovay, Jack Ball, John Hodgson, Lori Hogan, Stephan Noeske, Teri Stump Others Present: Linda Johnson and Jennifer Stoner, Kent antie Saturday Market; Harold Per, Advisory Board; Michael Keyes Frankie Keyes, 0216 SE 267th, Kent; Herbye White, King County Parks and Recreation; James Cobb, 226 Titusville Alley #15, Kent; Tom Beckwith, Beckwith Consulting Group SATURDAY MARKET REPORT: Jennifer Stoner presented the Saturday Market Report. There are now 21 season vendors. Revenues are up even with the recent bad weather. The Lions Club has offered 20 additional spaces at the Library during Cornucopia Days. areThey still stillthe working on a parking problem; vendors aren't parking spaces. only hand-crafted, home made items are allowed at the Market; no imports or manufactured merchandise. Reggie Jefferson of the Mariners will be at the market on Saturday to sign autographs. Local groups will be performing during the month of June. DIRECTOR or GOLF: erience and John Hodgson reviewed Thomas Savoy's professional exp the process by which he was recommended for the position of Director of Golf of the Riverbend Golf Complex. John Hodgson then recommended appointment of Thomas Savoy as Director of Golf and for the contract with S.S.M.D. to include an addendum to the contract; only as its relates to the Director of Golf. Thomas Savoy shared improvements he and staff have already implemented such as: arranging regular meetings with the men's and women's golf clubs to maintain an equitable and fair relationship, creation of a driving range backup system and revision of the Tee Time computer system process. This summer is the first annual Junior Golf Camp and the First Annual Golf Championship. Councilmember Bennett moved to accept recommendation from the Parks Department to acceptance the contract appointing Thomas Savoy as Director of Golf at the Riverbend Golf Complex and an addendum to Section 2A, referencing services of the Director of Golf, be attached to the contract. Councilmember Mann seconded. The motion passed 3-0. Page 1 RIVERBEND PROPOSED 1994 GREENS FEE SCHEDULE: John Hodgson presented the final review of the updated staff report on the Proposed 1994 Greens CFee schedule le4and resident fee previously approved by the Parks Hodgson explained that the reason for the increase in greens fees is to allow us to make the proposed improvements to the g olf course as part of the CIP Master Plan. John Hodgson requested the greens fee increase be effective July 15, 1994, and due to the challenge of initiating a resident type system and the time involved, he suggested the deadline for the resident fee be extended to January 1, 1995. This would allow more time to create a blanket promotional piece, advertise and prepare for the program. Councilmember Bennett moved to adopt the increased rate as published effective July 15, 1994, provided further study is conducted on the resident discount rate and other options with a Councilmember Mann seconded. The deadline January 111995. motion passed 3-0. John Hodgson agreed to generate a promotion for the public covering all of the information on the golf course master plan. GOLF ADVISORY BOARD: Harold Perantie distributed the meeting minutes of the May 25, Golf Advisory Board. He mentioned that the Mayor will be appointing Pat Greeney to the advisory board. The financial report reflected operating revenues are up 10.4% and expenses were less than 1/2 of 1% over 1993. He stated that the board was very encouraged by the new staff and the golf merchandise the shop recently received. Permanent restrooms are being looked into. The PGA issue has been resolved. TITUS PARR TREES: Professional arborist Mark Mead, was hired to conduct an examination on the condition of the trees at Titus Park. Based on his evaluation, John Hodgson recommended that the two dead or dying trees #1 and #2, be cut down. Frankie Keyes, owner of the building next to the trees said that these trees have posed a great inconvenience to her throughout the years by dropping wet leaves on her building's flat roof. This has caused her expensive cleaning and repair to her gutters and awnings. Michael Keyes was concerned about hazard of the dead or dying trees and the roots from one of the trees which are buckling up the sidewalk. Frankie Keyes voiced her concern that the mural on the south side of her building which is scheduled to be painted by an artist through the Arts commission will be obscured by these trees. James Cobb, resident of the apartment building next to Titus Park agrees that Tree #2 should be taken down but stated that he would rather see the trees saved by pruning and cabling and performing yearly inspections. He would also like to see replacement of the laurel hedge on the east side of the park which was taken out. Page 2 Stephan Noeske of the Public Works Department responded to the problem of the roots buckling up the sidewalk; he has designed an arch to be constructed over the roots which meets ADA standards. Tom Brubaker stated that the city would be liable if one of these dead or dying trees were to fall on neighboring property, and now the city can't plead ignorance to this problem. Linda Johnson of the Kent Downtown Association asked the committee to think of what the park is going to look like in the future and to handle this issue accordingly. If dead trees must be taken out, plant new ones to replace them. Councilmember Bennett suggested that John Hodgson work with the local residents and staff to come up with a win-win solution. John Hodgson will establish a committee. John Hodgson asked for immediate direction on the two dying trees. Councilmember Mann moved to remove dead or dying trees #1 and #2• Councilmember Bennett seconded. The motion passed 3-0. Included in this vote is the direction for John Hodgson to assemble a committee consisting of Parks Department staff and interested community members to discuss future improvements for Titus Park. COMPREHENSIVE PARR PLAN: Tom Beckwith of Beckwith Consulting Group presented an overview of the draft summary of the findings and recommendations within the comprehensive park and recreation plan. His conclusions were: the growth impact fee must be between 25 and 50 percent of the actual cost of maintaining the existing level -of -service.; a proposed citywide bond must raise between $23,632,093 and $29,540,116 of the cost of raising the level -of -service to the proposed standard and, if some of the proposed level -of -service enhancements are reduced or extended beyond the next 6 -year programming time period, and if the use of general funds, conservation futures, real estate excise taxes, intergovernmental grants and other sources are to remain the same as in recent years. Helen Wickstrom reviewed the design boards on the proposed Athletic Complex, Teen Center and the Cultural Art Center. A random public survey was conducted in May 1994 of 200 registered votes. The survey accuracy range is within +/- 8 percent. The survey consisted of a mixture of 50/50, male and females within the ages of 35-49 (32%) and 50-64 (29%), living in the area 6-10 years (22%) and 25+ years (21%). It was conducted in the evenings and weekends. The reflected 54% of those asked have taken part in a recreational programs that has been provided by the City of Kent in the past 12 months and rated Kent in the excellent for overall quality. When asked, the majority asked did not want the standard of programs and/or facilities reduced. Page 3 The Green River Trail was used most of all facilities. Over 40% rated the following categories top priority; development of a teen and youth center; senior programs; and special populations programs. Also rated high was development of area wide walking and biking corridor parks, preservation of woodlands, steep hillsides, wetlands, flood plains and other sensitive wildlife aquatic areas. Programs/classes voted mid-range to those surveyed were: before and after school child care, aquatic instruction, and athletic leagues and sports programs. Programs receiving a lower percentage of votes were: adult education and instruction, physical conditioning and fitness classes, cultural and performing arts instruction, entertainment and special events. 58% felt that based on projected growth in the area, there will not be enough park and recreation facilities within the city, county and school district system. The majority would support a bond issue and would be willing to pay an average of $117.85 per household per year to expand or improve park and recreation facilities and programs. The majority also voted to collect a growth impact fee from new development. Helen Wickstrom stated that in order to be eligible this year to receive grant funds from IAC, a Comp Plan must be adopted and submitted to meet IAC's deadline of July 1. Councilmember Bennett moved to adopt the comprehensive Park and Recreation Plan. Councilmember Mann seconded. The motion passed 3-0. DISTRIBUTION OF 1993 OPEN SPACE BOND INTEREST REVENUES: Helen Wickstrom reported that the Open Space Bond generated interest revenues in the amount of $118,631 which could be allocated to the Interurban Trail Project. The money is needed to place rubberized material on a spur line which crosses the Interurban Trail and for possible court fees involved in the settlement with the contractor who built the bridge over the Green River as part of the trail project. Councilmember Bennett moved to accept and appropriate the Open Space Bond interest revenue in the amount of $118,631 to the Interurban Trail Project. Councilmember Mann seconded. The motion passed 3-0. Page 4 1 Telephone Survey Results Kent Comprehensive Park & Recreation Plan The telephone survey was completed for 200 randomly selected registered voter households within the city of Kent of which 50 percent were male and 50 percent were female. The results are accurate within +/-8 percent. The following statistics will not add as the percentages have not been rounded and do not include don't know responses. Behavior In the past 12 months how many times, if any, have you or members of your household used the following Kent and King County park and recreation facilities - never or 0 times, 1-2 times, 3-6 times, 7-12 times or more than 12 times per year? times/year - Kent facilities SOX 14% 21X 6% 6% 1: Kent Commons? 73% 12% 6x 3% 4% 2: Senior Activity Center? 88x 2% 1x 0% 1% 3: Special Populations Resource Center? 51% 12% 9% 7%16% 4: Green River Trail? 63% 16% 8% 3% 7x 5: Lake Fenwick Trail? 77% 71% 5% 2% ix 6: Van Doren's Landing? 72% 8x 9% 4% 6% 7: Commons Playfield? 73% 10% 5% 1x 2% 8: Kent Memorial Park? 62% 12% 9% 4%x10% 9: Russell Road Park? 64Y. 9% 11% 5% 8x 0: Riverbend Golf Course facilities? tim IsNear -King County facilities 84% 3X 3x 2% 5% 11: Kent/King County Swimming Pool? 75% 9% 9% 1% s% 12: Soos Creek Park/Trail? 75x 11% 8% 2% 3% 13: Lake Meridian Park? 14: In general, on a scale of 1 to 5 where 1 is the poorest rating and 5 is the highest rating, how would you rate the overall quality of all existing Kent park and recreational facilities? poor/excellent 1 .1 1 2 3 4 5 1X 3% 11% 51X 26X Priorities The proposed park plan may share Kent, King County, Kent and Federal Way School District monies to acquire and develop park and recreational facilities on an areawide basis. On a scale of 1 to 5 where 1 is the least important and 5 is the most important, how would you rate the following proposals? least ost 1 2 3 4 5 16% 18% 26% 18% 19% 15: Develop an indoor cultural or performing arts center? 22% 23% 22% 18% 11% 16: Develop an outdoor amphitheater or performing area along the river? 17% 23x 22x 18% 16% 17: Develop a community and family center with meeting facilities, arts and cra s, and of r activities - similar to Kent Commons? iox 11% 14"'n 43x 8: Develop a teen and youth center with physical conditioning, gymnasium, activi ms, and social spaces similar to Kent Commons? 18% 15x�23%20%x 19: Develop a major athletic park with the highest quality baseball and soccer plr outh and adult league activities -similar to Russell Road Athletic Complex? 9% 11% 17% lex 32% 20: Develop areawide walking and biking corridor parks - similar to the Green River Tr il? 16% 16x Sox lox 15x 21: Develop waterfront shorelines for fishing and boating activities - similar to Lake nwick P k? 8% 13x Sox 25% 18% 22: Develop unique natural resource areas for picnic and other group use activities semi ar t Van Doren's Landing Park? 6% 17% Sox th 221 23: Conserve and provide public access to unique historical and cultural sites - si ilar to the d,123: o town railroad depot? 6% 6% 12%27% 47% 24: Preserve woodlands, steep hillsides, and other sensitive wildlife areas - similar to Mill ee ? 8% 9% 12% 24% 42% 25: Preserve wetlands, floodplains and other sensitive aquatic areas along the Green Riv r - si to North Green River Park? 437% 75% 16% 13% 15% 26: Expand Riverbend Golf Course to include more holes, driving range, and l4 37% ouse facilities - provided the improvements are financed by golf user fees and charges? Growth management 27: In the next 6 years the city's population could increase by another 7,500 people assuming there are no major annexations. The population within the city including possible annexation areas could increase by another 20,700 people. In your opinion, will there be enough park and recreation facilities within the-6ty, r-OLLnty, and M4,O& &,trict--systems to provide fo7 these population increases? es no don+t know 34X 58 7% How would you rate the following methods for dealing with the impact of population growth on a scale of 1 to 5 where 1 is the worst idea and 5 is the best idea? oorexcellent 1 3 4 5 57x 12x 16X 4% 3% 28: Reduce the number or standard of park facilities to be provided in the f ture? 6% 4x cx 2t%' 4 I9: Coilecca growth impact fee from new developments to pay for future cilities? If the number or standard of park facilities were to be reduced as a method of controlling costs and growth impacts, which of the following facilities would you recommend be kept the same or be reduced by up to 5, 10, 15 or 20 percent or more compared to present ratios or standards? reduce standard b JLJ _ 1%52X+ 62% lox 1tx 1% 7% 30: Indoor facilities including swim pools, gyms, and meeting rooms? 73% 10% 7% 2% 5% 31: Athletic fields and courts? 72% 8% 9% 1% 4% 32: Walk, hike, bike and horse trails? 66% 11% 9% 3% 5% 33: Picnic, swimming, fishing, camping, and boating facilities? -- 4- 34: The City of Kent's existing supply of park and recreational facilities is estimated to be worth about $4,00 per hous. If a growth imact fee ere to e collect, at percent or valuue would youe erecommend becharged,to ache new housing uniit to be developed lar amount of his d in he city or surrounding area? I -L _- - 15% 8% 23% ` 17% 8% 15% General obligation Growth impact fees can not be used to pay for the expansion or improvement of park and recreation facilities that serve existing residents. Projects that improve or develop the existing park and recreation system must be paid by other methods, including the use of voter approved bonds. 35: If a park and recreation bond were to be put on the ballot, how much, if anything, would your household be willing to pay per year for park and recreation improvements that would benefit existinz residents? $117.85 amount per yea (Note: record the amount and then sort the actual responses into the 0 ovnng categor a grou ing.) $250- 5200- $150 $100- 550- S25- $1- 5500+ 5500 SZ50 5200 5150- $100 Sc E25 $0 4% 7% 8% 3X 20% 10% 5% 4% 20% Recreation programs 36: In the past 12 months have you or a member of your household taken part in a recreational program that has been provided by the City of Kent - such as special events, before and after school care, fitne s classes, athletic leagues, senior center activities, or other programs? es no don't know 45% 54% 1% 37: In general, how would you rate the overall quality of the recreational programs that are provided by the City of Kent on a scale of 1 to 5 where 1 is the lowest and 5 is the highest quality? Poor exc hent 1 2 3 4 5 1X 2X 16X 39X 3D 4 What recreational programs do you think should be offered by the City of Kent on a scale of 1 to 5 where 1 is the least important and 5 is the most important? least / most 1 2 1 3 1x 5% 21x 267 42x 38: Programs for special populations including physical and mental F ldr7U1 8% 6% 17x 24% 37x 39: Before and after school care and school child latch key programs. 10% 17x 35x 14% 21%J40: Cultural and performing arts instruction, entertainment, and special 137 17% 29% Zflx 18x 41: Physical conditioning and fitness classes? 7% 6x 19% 3ox 36x 42: Athletic leagues and sports programs? 22% 43: Aquatic instruction, recreation, and competition programs? 6% 4% 11x 7% 3tx 17X 27x 24% 4 44: Teen age group programs? 4% 5x 79x 28% x 45: Senior age group programs? 7% 15x Sox 27x 46: Adult education and instruction? Growth impact fees and voter approved bonds can not be used to pay for recreation programs. If it requires more money to provide present and/or future recreation programs, how would you rate the following methods of paying for them on a scale of 1 to 5 where 1 is the poorest idea and 5 is the best idea? poor / excelleni 1 W14 547: Reduce the number or quality of programs to control costs? 48: Increase user fees to continue to provide the same program services? 6x49: Increase the amount the city budget provides to run program services? Respondent characteristics 5o: Which of the following statements best describes the area of Kent you live in? 44% west or 55% east of SR -167 the Valley freeway? 11% north or 81% south of SE 224th Street? 51: How long have you lived in Kent? 0-1 2-51-6-10 11-15 16 0 21.25 25� ears 22X 2% 18% 12% 15% 9% 21% 52: Which of the following age groups are you in? 18-2425-34 35.49 0- 65+ years 4% 14% 32% 29% 19% City of Kent Rivebend Golf Complex Proposed 1994 Greens Fees Schedule Effective July 15, 1994 PRM SEASON: MAY 1 to OCT 31 .. - _:: 00 $15.00 9 Holes (No Discounts) $13 $19.50 50 $23.00 18 Holes (No Discounts) WINTER RATES: NOV 1 - APRIL 30 $13.00 $14.00 9 Holes (No Discounts $19.50 $20.00 18 Holes (No Discounts) ........... _ $11.00 $13.00 9 Holes - Standard Rate $9.00 $10.00 9 Holes - Sr/Jr Discount $16.50 $19.00 18 Holes - Standard Rate $13.00 $15.00 18 Holes - Sr/Jr Discount _:: 00 $15.00 9 Holes (No Discounts) $13 $19.50 50 $23.00 18 Holes (No Discounts) WINTER RATES: NOV 1 - APRIL 30 $13.00 $14.00 9 Holes (No Discounts $19.50 $20.00 18 Holes (No Discounts) CITY OF KENT GOLF ADVISORY BOARD Meeting Minutes May 25, 1994 Attendees: Harold Perantie, Dan Farmer, Rosemary Mastro, Doug Schwab, Steve Dowell(1st 45 min), John Hodgson, Jim Bennett, May Miller, Tom Sovay, Jun Stone, Rte Petersen. The meeting was called to order at 5:40p.m by Chair Harold Perantie. May Miller gave a financial report which in summary showed through the first four months of the_ye�total opera in .t>g_1.Q4 a while�mPnr Fess`Vian-1%2 0 117o ow.1992. May did express concern that when compared to the wntrTcT'prto;-e_dton revenues were down 7.9% YTD with the majority of the decrease being in green fee revenues. She further stated it was ton early in the year to be too concerned because seasonal variations were still influencing the numbers but this trend needed to be watched over the next couple of months. Jim Stone reported he was encouraged by improvements made in the staffing, merchandise and service delivery areas. Specifically, he stated new merchandise had arrived which he felt was of good quality and competitively priced. He was asked by the Board about problems some Men's Club members have reported regarding special equipment orders. He said any such problems should be directed to him personally for resolution. The Board again recommended a report be produced which shows the number of participants usin the Golf Complex facilities. The report should show the number of 18 hole greenlees in all categories, the number of carts rented, the number of 9 hole green fees, the number of par 3 rounds, and the number of range ball buckets sold. These figures are important for financial analysis, marketing and maintenance planning. The Board asked Mr. Sovay if the problems discussed at the last meeting regarding the PGA, Northwest Section had been resolved so the assistants employed at Riverbend could receive accredited service time for their employment at Riverbend. He reported it had not been resolved, but he was in contact with the PGA and working on theproblem. CouncilmanBennett added he felt the PGA's Executive Director should spend less time worrying about what was going on at Riverbend and more about the operation of his own office. Pete Petersen made a thorough maintenance report which is attached to these minutes. During his report a discussion was held regarding the installation of restrooms on the Par 3 and 18 hole courses_ Pete suggested the two restrooms which they now have be located at the Par 3 course and permanent restrooms he built on the 18 hole course. Several Board members restated their desire that some solution to the current situation be found as soon as possible. The Board was told by Parks Director, Hodgson they were looking into whether or not the r,.e,v, .rase, Cn0�7QQ nn7T vus restrooms could be built using the "adopt a Park" concept which uses labor and materials donated by the community. The Board voted to have Councilman Bennett coordinate this project and report back to the Board at it's June meeting. The Board recommended some signage he put up tU auV%;;L Li.- ...,..,-...- r- --- driving range so people passing by on Meeker St. would be reminded it is there and open for use. Under Old Business it was reported to the Board another rate increase proposal would be brought before the Council's Parks Committee on June 7. It was also reported by Parks Director Hodgson he planned to make a recommendation regarding Director of Golf Designate, Tom Sovay at that meetin$ as well. After some discussion by the Advisory Board and others present a motion was made that the Kent City Council should consider Tom Sovay for the positinn of Director of Golf. The motion carried 3-0 with one abstention. The meeting was adjourned at 7:35 p.m. 1 1. A. nrarr r .rn rnv Cn 06790C11^T i -F •7 MINUTES FROM PUBLIC SAFETY COMMITTEE MEETING JUNE 21, 1994 PRESENT: Judy Woods Ed Allen Norm Angelo Christi Houser Tim Clark Jim Carroll Roger Lubovich Mike Sweeney Meeting was called to order by Acting Chair Judy Woods at 5:00 p.m., who advised that Chairman Jim Bennett was absent due to illness. REQUEST FOR ACCEPTANCE OF CONTRIBUTION FOR DRINKING DRIVER TASK FORCE Lieutenant Mike Sweeney indicated that the Kent Rotary Club Foundation has donated $2500 to the Drinking Driver Task Force for the 1994 "Game of Life" Youth Wellness Conference, and the Police Department is asking that the Committee accept the donation. Houser moved to accept; seconded by Clark. Motion passed unanimously (3-0). UPDATE ON HEARING PROTECTION SYSTEM/CONTRACT Woods asked if this was the issue on tonight's Council agenda under bids. Chief Angelo advised that it is, but as a courtesy to the Committee they were providing a briefing prior to the Council meeting to answer any questions. Angelo advised that in the 1994 CIP there was a proposal to do a hearing protection system on the apparatus. He explained that in giving physicals every year, hearing loss has been noted in personnel, and research indicates that the noise levels in and around the apparatus could be a contributing factor. In addition, the noise levels are interfering with communications. Angelo advised that after a great deal of research, they are absolutely convinced that the proposed system will help to ease the burden. This system is set up to allow the crew to communicate without touching any buttons. On the way to an emergency, employees can start exchanging knowledge about what is at the scene, which cannot be done at this time. Currently the apparatus or pump operator is required to stay by their apparatus whenever they are pumping or working, and because of the noise, it is not uncommon for them to get into a situation where somebody is calling them on the radio or calling to them personally and they cannot hear them. With this system, they are able to disconnect from the main radio on the apparatus and plug into a portable radio which leaves them hands-free to then walk around the apparatus, bring additional materials, communicate, respond, etc. Angelo further explained that they have two different radios in the vehicles, the 800 MHz and the VHF radios, and this system is compatible with both. Angelo advised that there is an $80,000 budget, they are spending approximately $60,000 of that, and are asking that other $20,000 be left in place to complete the radio project. Angelo further advised that this not actually a bid, it is a request for proposal. MINUTES FROM PUBLIC SAFETY COMMITTEE MEETING June 21, 1994 Page 2 of 2 Lieutenant Carroll explained that they went to a buyers guide out of two fire journals and sent faxes off to everyone who said they were in the business, invited them to send in a proposal, and they got back five proposals. Through previously established scoring criteria, Sigtronics, which has a local vendor (Bear Communications) in Seattle, came out number one. They were not the low bid, but the low bid did not meet the technical requirements. Angelo indicated that in the study they went over issues such as durability, exchange of parts, etc. But, in addition, as they ran the tests they found that as personnel went to emergencies, their blood pressure appeared to stay lower when they arrived, simply because of the fact that they could have clear communications and knew what they were headed towards — there was not the anxiety of wondering what they had. They felt they had a greater sense of control of the environment they were going in to, and it was reflective in their level of excitement and also their blood pressure. Clark asked where the headsets go when you pull in to a scene and unplug. Lieutenant Carroll advised that the pump operator will keep his on, and there are hooks in the center of the rig for the other headsets to be hung on. But, his guess is that they will be tossed on the seat. Carroll advised that Sigtronics has, by far, had the best record of incident and repair of anybody. They talked with the installer about what has worked and what has not worked, and getting the mounting jacks more towards the center of the vehicle has helped. It is a factor that has been taken into consideration, and they have included some spares parts and spare headsets in the bid as they do anticipate some loss. Clark moved to accept; seconded by Houser. Motion passed unanimously (3-0). PENAL CODE - EMERGENCY ORDINANCE Roger Lubovich indicated that about a week and a half ago they had a case at the Kent Municipal Court that was dismissed because of inconsistency of penalties. It was a minor in possession charge, which the state has variable penalties for the number of offenses. Kent does not have that, and the case was dismissed as unconstitutional. Lubovich stated that they were obviously concerned, so they drafted the proposed emergency ordinance to make the penalty provisions in Kent's code compatible and uniform with the state. Lubovich further explained that in doing research, they also found that there is new legislation that is will require this uniformity effective July 1, 1994. So, it was imperative that the ordinance be put in place immediately. Lubovich indicated that the emergency ordinance is on the agenda for tonight's Council meeting, and will become effective immediately upon adoption and the Mayor's signature. Houser moved to adopt; seconded by Clark. Motion passed unanimously (3-0). Meeting adjourned at 5:12 p.m. PRESENT: PUBLIC WORKS COMMITTEE PAUL MANN TIM CLARK JIM BENNETT DON WICKSTROM JUNE 13, 1994 GARY GILL LAURIE EVEZICH MR & MRS RUST ROD BAILEY TOM GRAHAM LID 345 South 218th Street Improvements Wickstrom explained that this LID on 218th Street is a street widening project. The area is industrially zoned with an S-curve in the middle which has created some problems, particularly with the development to the east. He said there have been accidents where vehicles have gone into the ditch because it is so narrow and, large trucks need to use the entire road width to make the curves. Wickstrom said the problem as we see it, is that we can't continue to allow development east of those curves to aggravate that existing problem without eventually being drawn into some sort of lawsuit. He said we have been mitigating the development requirements to resolve the problem. He said this is an industrially served area, including what was previously Trammel Crow Industrial Park to the north. Wickstrom said we have 74% participation covenants in the project; we have re -worked this project many times initially beginning in 1990 and then when our wetland issues came up we waited until that ordinance was passed to determine what the implications would be. As a result, we are exempting those properties involved in wetlands because they are not developable. Referring to a map in the packet, Wickstrom explained we would install a cul-de-sac turnaround. He said the right-of-way is now up against the valley freeway but there is only a limited number of parcels there and to build this all the way to the freeway is more expensive. In response to Clark's question on wetlands, Wickstrom said that when properties are assessed, benefit needs to be shown. I£ the - property is wetland, essentially it is undevelopable; therefore, no benefit; therefore, they shouldn't be assessed. He said we waited until that issue was resolved. Rod Bailey expressed concerns regarding losing any of his parcel. Wickstrom said the issue is, when we get to the. design (we are presently dealing with preliminary data) that is one issue we need _ to work out. Wickstrom said we are aware of what the problem would be in taking any of Mr. Bailey's property. W In response to Clark, Wickstrom said we will be widening the road width to 321. Wickstrom said our intent is to straighten the road out and move the S-curve to the north. Clark asked if it was necessary to have sidewalks on both sides of the road. Wickstrom said the amount of savings of not doing both sides is not significant in terms of the assessments. He said that right now, the proposal is to put sidewalks on both sides. After further discussion, the Committee agreed to defer this item to the July 25th Public Works meeting. Green/Duwamish Watershed Alliance Wickstrom explained that this is an alliance with concerns about the Green/Duwamish watershed in that they are essentially trying to protect it. Wickstrom said we are asking that the resolution endorsing the goals of the alliance be forwarded on to Council for adoption. Committee unanimously recommended adoption of the Green/Duwamish Watershed Alliance Resolution. Kingsport Industrial Condemnation Ordinance This item was deleted from the agenda due to the absence of the City Attorney. Meeting adjourned at 5:00 p.m. PUBLIC WORKS COMMITTEE JUNE 27, 1994 PRESENT: PAUL MANN TOM BRUBAKER TIM CLARK JACK SPENCER JIM BENNETT MR & MRS RUST GARY GILL Surplus Water Meters & Materials Gill requested Council authorization to surplus old water meters and materials that are no longer in use in water distribution. Committee unanimously recommended that the water meters and materials be surplused. Surplus of Vehicles Gill stated that each year the City reviews the fleet and determines which vehicles and equipment are no longer useful because of high mileage and high repair costs. Spencer gave a brief run-down of the vehicles listed to be surplused. Committee unanimously recommended that the list of vehicles and equipment presented be surplused. Kingsport Condemnation Ordinance (Information) Brubaker stated that this was an information item and that the Committee had previously recommended amending the existing ordinance. He requested authorization to move forward with this amendment to the Kingsport ordinance. He said that there are concerns about proceeding with condemnation before we completed our environmental review. He stated that this had been brought before the committee in May and he is now ready to take it to full Council. Soos Creek Water & Sewer Franchise Brubaker said that Soos Creek Water & Sewer District has agreed, in principle, to construct a separate sewer main to pump their system's sewage directly into the Metro line at their own expense. Brubaker described the direction which Soos Creek will take their line and said in order to accomplish the, the we need to grant them a franchise to construct a sewer line in our street right of way on those City streets which are subject to their design. Brubaker said that under state law, a franchise cannot be passed on the same day it is introduced and they are trying to complete construction by the end of October. He explained that he is working on the draft of the franchise and would like to get it introduced to Council on July 5th and at the following Council meeting have the hearing and passage. The franchise would become effective when Soos Creek is actually ready to start construction. Brubaker requested authorization to enter into a franchise agreement (Ordinance) with Soos Creek Water & Sewer District for the construction of the alternate sewerage trunk line to serve Soos Creek Water and Sewer District. Brubaker said that Soos Creek has agreed to provide additional on- site storage in case they do have a "high wet" situation. He said they will monitor their system more closely and stay in contact with the City. Committee unanimously recommended authorization to enter into a franchise (Ordinance) with Soos Creek Water & Sewer District. Meeting adjourned: 4:55 P.M.