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Home My WebLink AboutCity Council Meeting - Council - Agenda - 12/30/1993 City of Kent Meetinnc itCity Cou 9 Agenda CITY OF xxx December 30 , 1993 Office of the City Clerk .. .... .. .. .... pi Kent City Council Meeting Date December 30 , 1993 Category 1. SUBJECT: 1993 BUDGET ADJUSTMENT ORDINANCE 2 . SUMMARY STATEMENT: Authorization is requested to adopt an ordinance adjusting the 1993 Budget. The budget adjustment ordinance totals $28 , 476, 848 . This budget adjustment is primarily a housekeeping adjustment consolidating individual budget changes into one ordinance. $27, 576, 353 of this amount has been previously approved by Council. The additional amount of $900, 495 has not been officially approved by the Council but is needed to be in compliance with the State Auditor' s require- ments. The majority of these adjustments have been discussed with the Budget Committee or are housekeeping in nature to close projects. Revenues, grants, charges to City departments or fund balance provide sources of funding for all budget adjustments. In addition to the budget adjustments, two lines of credit are necessary to cover funds that are required to be spent before they are reimbursed. $200, 000 is needed from the Capital Improvement Fund to cover December Lake Fenwick Trail con- struction costs, until the funds are received from King County Open Space Bonds in January 1994 . A line of credit of $85, 000 from the General Fund is needed to cover the Housing and Community Development Fund expenditures until the funds are reimbursed by King County. A detailed explanation of the budget changes is included in the packet. The Finance Director is available to answer questions. 3 . EXHIBITS: Ordinance 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT• NO YES X FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REQUIRED: $ _ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember_ Juh nson moves, Councilmember seconds to adopt Ordinance No. 3� relating to 1993 Budget Adjustments. DISCUSSION: VW ACTION: C r, Council Agenda Item No. ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, amending the 1993 Budget for adjustments made during 1993 and author- izing an additional line of credit from the General Fund and the Capital Improvement Fund to the Parks Capital Project Fund and Housing and Community Development to cover expenditures . THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS : Section 1 . The 1993 City budget is hereby amended to include budget fund adjustments as follows: FUND TOTAL General Fund $ 137 , 341 Street Fund 692 , 186 Capital Improvement 17 , 381, 315 Criminal Justice 797 , 746 Environmental 131, 676 Housing & Community Development 71740 Other Operating Projects (320, 533) Voted Debt Service (91, 867) Councilmanic Debt Service 230, 959 Special Assessment Debt Service 325, 215 Street Capital Project 4 , 305, 849 Park Capital Project 265, 143 Other Capital Project 1, 171, 992 Water 691, 156 Sewerage 3 , 966, 200 Golf Complex 273 , 174 I � Equipment Rental 172 , 927 Central Services 105, 264 Insurance 137 , 867 Economic Development Corporation 50 , 000 Total Gross Budget Adjustments $30, 431, 350 Less: Internal Service Funds (95 , 726) Other Transfers 1 , 570, 025 Internal Transfers 480 , 203 Total Net Budget Adjustments $28 , 476 , 848 Section 2 . Authorization of a line of credit from the Capital Improvement Fund to the Parks Capital Project Fund in an amount not to exceed $200, 000 . Authorization of a line of credit from the General Fund to the Housing and Community Development Fund in an amount not to exceed $85 , 000 . The funds will only be used as needed. Section 3 . Effective Date . This ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. ATTEST: DAN KELLEHER, MAYOR BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ( ROGER A. LUBOVICH, CITY ATTORNEY II ji 2 PASSED the day of 1993 APPROVED the day of 1993 PUBLISHED the day of , 1993 I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) BRENDA JACOBER, CITY CLERK 3 MEMORANDUM DATE: December 29 , 1993 TO: Budget Committee Members and Councilmembers FROM: May Miller, Acting Finance Director SUBJECT: 1993 BUDGET ADJUSTMENT ORDINANCE The total of the 1993 Budget Adjustment Ordinance is $28 , 476, 848 . Of this amount, $27 , 576, 353 has been previously approved by the Council but is included here to officially adjust the Budget. The additional amount of $900, 495 has not been officially approved by the Council , but is needed to be in compliance with the State Auditor' s requirements. The majority of these adjustments have been discussed with the Budget Committee or are housekeeping in nature to close projects. The funds involved have generated the additional revenue or have fund balance to cover these expenditures. Details of the budget changes are attached. A summary is listed below. In addition to the budget adjustments, two lines of credit are necessary to cover funds that are required to be spent before they are reimbursed. $200, 000 is needed from the Capital Improvement Fund to cover late December Lake Fenwick Trail construction costs, until the funds are received from King County Open Space Bonds in January. $85 , 000 is needed from the General Fund to cover the Housing and Community Development Fund expenditures until funds are reimbursed by King County. Previously approved amounts are: 16 , 702 , 383 - for General Obligation, Voted and Non-Voted Debt Refinancing approved by Council 5/18/93 . The Bond Refinancing saved approximately $693 , 229 in present value Debt Service. A portion of this was used to make early payments on the City' s share of LID 297/320 Bonds . 3 , 964 , 261 - for 1986 Sewerage Revenue Debt Refinancing approved by Council 8/3/93 . Includes $3 , 632 , 496 for advance refunding and debt issuance costs and $331, 765 to provide for early payoff of Sewerage' s portion of LID 330 . The Bond Refinancing saves approximately $156 , 723 in present value Debt Service. 4 , 305 , 849 - for Street Capital Projects, primarily corridor and Central Avenue Projects funded by county and state grants, SEPA mitigation and LID' s. $949 , 000 is funded from Street Utility and Capital Improvement Funds. 686, 795 - for Water and Sewerage Capital Projects from ending fund balance, interest income, State grants and Other Project Revenue. 679 , 212 - to set up separate Project Budgets for projects approved in total in Capital Improvement Reserve and Fund, such as $444 , 000 for Fire Equipment Power/Emergency Center. 265 , 143 - for Park Capital Projects, primarily funded from King County Open Space Bonds for Interurban Trails. 250, 000 - for Court Remodeling costs approved 6/15/93 . 226, 681 - to establish first year of six-year Automation Budget as approved by Council 10/15/93 . 173 , 991 - to fund miscellaneous projects approved by Council such as $45 , 222 for Project Lighthouse, $7 , 000 for Main Street Program addition, $1, 500 for Korean War Memorial , $104 , 467 for Growth Management Capital Facility and Parks Plans and required Environmental Impact Statement, and $15 , 802 for other miscellaneous adjustments . 172 , 038 - for early replacement of the Vactor as approved 8/3/93 , using Equipment Rental reserve and $17 , 349 from the Sewer Fund. 150, 000 - for Community Health Center Land Acquisition approved 9/7/93 . 27 , 576, 353 Total budget adjustments previously approved. The $900, 495 not previously approved is listed as follows: 635 , 374 - to record Gross Seized Asset revenue from Sale of Property and Disposition of items with disbursements to the State. This is needed in order to close Project. 173 , 000 - of which $130, 000 is to cover increased Worker Compensation Claims and $43 , 000 for Unemployment due to layoffs and reduction of positions, as discussed at the November Budget Committee Meeting. 66, 521 - of which $39 , 890 is to close the Library Con9t0u Lion Project, $5 , 097 unexpected DARE Funds, $ or 1992-93 Fire Arms Disposal at Auction and other miscellaneous adjustments. 25 , 600 - to cover increased expenditures at the Golf Complex for settlement with Espresso Vendor and overtime omitted from 1993 Budget Ordinance, with funds provided by sale of inventory and equipment. 900 , 495 - Total Budget Adjustments not previously approved. ------------ 28 , 476 , 848 CITY OF KENT 1993 BUDGET ADJUSTMENT ORDINANCE ADDITIONAL APPROPRIATIONS FUND CARRYOVER BUDGET ORDINANCE #3079 ORDINANCE # TOTAL General Fund 33,800,211 137,341 33,937,552 Street 2,955,195 692,186 3,647,381 Capital Improvement 2,842,516 17,381,315 20,223,831 Criminal Justice 348,060 822,245 797,746 1,968,051 Environmental Mitigation 397,935 366,190 131,676 895,801 Housing & Community Development 154,757 279,509 7,740 442,006 Other Operating Projects 678,631 599,816 (320,533) 957,914 Voted Debt Service 1,893,526 (91,867) 1,801,659 Councilmanic Debt Service 2,090,888 230,959 2,321,847 Special Assessment 3,532,960 325,215 3,858,175 Street Capital Projects 33,947,268 2,618,000 4,305,849 40,871,117 Park Capital Projects 5,444,563 42,419 265,143 5,752,125 Other Capital Projects 19,264,744 245,000 1,171,992 20,681,736 Water 24,981,024 17,963,G33 691,156 43,635,213 Sewerage 37,733,399 19,624,924 3,966,200 61,324,523 Golf Complex 3,400,514 273,174 3,673,688 Equipment Rental 95,000 1,057, 111 172,927 1,325,038 Central Services 3,096,605 2,989,669 105,264 6,191,538 Insurance 4,667,677 137,867 4,305,544 Firemen's Relief & Pension, 154,70 154,770 Economic Development Corp 18,225 50,000 68,225 TOTAL GROSS BUDGET 126,141,986 101,964,398 30,431,350 258,537,734 Less: Internal Services 8,623,392 (95,726) 8,527,666 Other Transfers 11,555,088 1,570,025 13,125,113 Internal Transfers 11,399,958 480,203 11,880,191 TOTAL NET BUDGET 126,141,986 70,385,930 28,476,848 225,004,764 29-Dec-93 CITY OF KENT GENERAL FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------- ------------ ------- EXPENDITURES ------------ Budget Ordinance No. 3079 33,800,211 Budget Adjustments Previously Approved in Prior Year or Other Funds: Dissolve Word Processing Budget & Transfer (1) (2,202) to Other Budgets Reallocate Building Rental Charges (2) 12,971 Previously Approved with Council Date: Korean War Veterans Memorial 04/06 1,500 4th Ave Rebuild Project-ISTEA Grant 07/06 72,850 Lighthouse Project 07/20 45,222 Mainstreet Program- Kent Downtown Partnership 08/03 7,000 Total Budget Adjustments 137,341 TOTAL EXPENDITURES 33,937,552 SOURCES OF FUNDING ------------------ Budget Ordinance 32,251,900 Beginning Fund Balance 2,493,682 Ending Fund Balance (945,371) 33,800,211 Budget Adjustment Source: Federal Grant-D.O.T. 72,850 Transfer from Criminal Justice 18,000 Ending Working Capital (Decrease from 945,371 to 898,880) 46,491 Total 137,341 TOTAL SOURCES 33,937,552 (1) Budget previously approved in Central Service Fund. (2) Reallocate common space from Public Office Building budget to all budgets. 29-Dec-93 CITY OF KENT STREET FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING - ------------ ------- EXPENDITURES ------------ Budget Ordinance No. 3079 2,955,195 Budget Adjustments Previously Approved in Prior Year or Other Funds: Corridor Projects Improvement Fund (1) 649,000 Previously Approved with Council Date: General Obligation Bond Refunding 05/18 (8,814) Meeker Street Bridge 12/06 52,000 Total Budget Adjustments 692,186 TOTAL EXPENDITURES 3,647,381 SOURCES OF FUNDING ------------------ Budget Ordinance 2,638,551 Beginning Fund Balance 914,419 Ending Fund Balance (597,775) 2,955,195 Budget Adjustment Source: Ending Working Capital (Decrease from 597,775 to (94,411) 692,186 Total 692,186 TOTAL SOURCES 3,647,381 (1) Budget approved during 1992, funds carried forward to 1993. 29-Dec-93 CITY OF KENT CAPITAL IMPROVEMENT FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------- ------------ ------- EXPENDITURES ------------ Budget Ordinance No. 3079 2,842,516 Budget Adjustments Previously Approved in Prior Year or Other Funds: Transfer back of residual from Library Project (1) (230,242) Budget error, double counted (1) (24,820) Previously Approved with Council Date: Prepayment of LID 297/320 03/02 296,573 Library Construction Settlement 04/20 54,100 93 General Obligation Bond Refunding Issue 05/18 16,702,383 Municipal Court 06/15 250,000 Growth Management Capital Facilities Plan 07/20 24,467 Youth/Teen Center Project 08/17 30,000 Kent Community Health Center Land Negotiation 09/07 150,000 94 Comprehensive Park and Recreation Plan 09/21 30,000 Environmental Impact Statement-Comprehensive Plan 11/16 50,000 Not Previously Approved for the Budget Amount: Library Construction Project Transfers Back (2) 39,890 Fuel Storage Facility Transfers Back (2) 620 Mobile Radio Project Transfers Back (2) 8,344 Total Budget Adjustments 17,381,315 TOTAL EXPENDITURES 20,223,831 SOURCES OF FUNDING ---------'-------- Budget Ordinance 3,496,553 Beginning Fund Balance 246,604 Ending Fund Balance (900,641) 2,842,516 Budget Adjustment Source: Proceeds-GO Bonds 16,764,181 Unallocated Revenue Account (255,062) Ending Working Capital (Decrease from 900,641 to 28,445) 872,196 Total 17,381,315 TOTAL SOURCES 20,223,831 (1) To correct 1993 budget, clear accounts in CIP. (2) Adjust 1993 budget, transfers back of completed projects were over estimated. 29-Dec-93 CITY OF KENT CRIMINAL JUSTICE FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------- ------------ ------- EXPENDITURES ------------ Budget Ordinance No. 3079 822,245 Carryover Budget 348,060 Budget Adjustments Previously Approved in Prior Year or Other Funds: Domestic Violence Criminal Justice (1) 39,267 Previously Approved with Council Date: Working Together Grant 2/15 26,380 Corrections Facility Security Equipment 4/06 21,000 92/93 Drinking Driver Task Force Grant 4/06 1,894 Saftey Belt Awareness Project 6/01 5,000 Lighthouse Project 7/20 18,000 93 Youth Wellness Conference 8/17 8,500 93/94 Drinking Driver Countermeasure Program Grant 9/07 25,284 Not Previously Approved for the Budget Amount: 93 Dare Project (2) 5,097 Closing of Drug Seized Assets Case (3) 635,374 Fire Arms Disposal Program (4) 11,950 Total Budget Adjustments 797,746 TOTAL EXPENDITURES 1,968,C51 29-Dec-93 CITY OF KENT ENVIRONMENTAL FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------- ----------- ------- EXPENDITURES ------------ Budget Ordinance No. 3079 366,190 Carryover Budget 397,935 Budget Adjustments Previously Approved in Prior Year or Other Funds: oil Recycling Grant (1) 4,890 Recycling CPG Grant 07/21/92 82,039 Recycling Coordinator Salary 12/01/92 4,306 Previously Approved With Council Date: Spec Recycling Events & Household Haz Waste Collect 01/19 28,441 Windstorm Cleanup Activities 02/02 12,000 Total Budget Adjustments 131,676 TOTAL EXPENDITURES 895,801 SOURCES OF FUNDING --"------------- Budget ordinance 230,669 Carryover Budget 397,935 Beginning Fund Balance 364,956 Ending Fund Balance (229,435) 764,125 Budget Adjustment Source: State Grant-Department of Ecology 33,331 , 31 County Grant Ending Working Capital (Decrease from 229,435 to 213,129) 16,306 Total 131,676 TOTAL SOURCES 895,801 (1) Budget approved during 1992, funds carried forward to 1993.. 29-Dec-93 CITY OF KENT HOUSING AND COMMUNITY DEVELOPMENT FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------ ------------ ------- EXPENDITURES ------------ Budget Ordinance No. 3079 279,509 154,757 Carryover Budget Budget Adjustments Previously Approved with Council Date: HBCD YWCA Emergency Housing 10/20/92 1,161 CDBG-Access Mod Rehab 10/20/92 6,579 Total Budget Adjustments 7,740 TOTAL EXPENDITURES 442,006 SOURCES OF FUNDING ------------------ Budget Ordinance 279,509 Carryover Budget 154,757 434,266 Budget Adjustment Source: 6,579 Federal Grant-H & CD 1,161 Federal Grant-Physical/Mental Health 7,740 Total 442,006 TOTAL SOURCES 29-Dec-93 CITY OF KENT OTHER OPERATING PROJECTS FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------- ------------ ------- EXPENDITURES ------------ Budget Ordinance No. 3079 599,816 Carryover Budget 678,631 Budget Adjustments Previously Approved in Prior Year or Other Funds: Downtown Infrastructure (1) (544,000) Downtown Transit (1) 75,000 Previously Approved with Council Date: Growth Management Plan 07/20 24,467 High Capacity Transportation Grant 08/03 37,000 Mainstreet Program- Kent Downtown Partnership 08/03 7,000 Comprehensive Park and Recreation Plan 09/21 30,000 Environmental Impact Statement-Comprehensive Plan 11/16 50,000 Total Budget Adjustments (320,533) TOTAL EXPENDITURES 957,914 SOURCES OF FUNDING ----------------- Budget Ordinance 534,623 Carryover Budget 678,631 Beginning Fund Balance 65,193 1,278,447 Budget Adjustment Source: State-Other Agencies 37,000 Transfer from General Fund 7,000 Transfer from Unrestricted street 75,000 Transfer from Capital Improvement Fund (439,533) Total (320,533) TOTAL SOURCES 957,914 (1) Correct 1993 CIP budgets for CIP fund projects_ 29-Dec-93 CITY OF KENT VOTED DEBT SERVICE FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------- ------------ ------- EXPENDITURES ------------ Budget Ordinance No. 3079 1,893,526 Budget Adjustments Previously Approved with Council Date: Public Safety GO-86 5/18 (154, ) 209 Housing Bond Issue 90 5/18 ( , GO Ref(80, 86, 90),93 5/18 353,835 35 Fire Apparatus GO-80 5/18 (8,433) Total Budget Adjustments (91,867) TOTAL EXPENDITURES 1,801,659 SOURCES OF FUNDING ------------------ Budget Ordinance 1,952,575 Beginning Fund Balance 40,951 Ending Fund Balance (100,000) 1,893,526 Budget Adjustment Source: General Property Tax-Current (91,867) (91,867) Total 1,801,659 TOTAL SOURCES 29-Dec-93 CITY OF KENT COUNCILMANIC DEBT SERVICE FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------ - ------- EXPENDITURES ------------ Budget Ordinance No. 3079 2,090,888 Budget Adjustments Previously Approved with Council Date: 03/02 296,573 Prepayment of LID 297/320 City Portion Limited Project GO-78 05/18 (16,182) Public Safety Start GO-89 05/18 (70,845) GO Refund-93 05/18 21,413 Total Budget Adjustments 230,959 TOTAL EXPENDITURES 2,321,847 SOURCES OF FUNDING ------------------ Budget Ordinance 2,090,888 2,090,888 Budget Adjustment Source: 498 Other Interest Income 8,814 Transfer from Unrestricted Street , Transfer from Capital Improvement Fund 237,275 75 Total 230,959 2,321,847 TOTAL SOURCES 29-Dec-93 CITY OF KENT SPECIAL ASSESSMENT DEBT SERVICE FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------- ----------- ------- EXPENDITURES ------------ Budget Ordinance No. 3079 3,491,950 Internal Transfers 41,010 Budget Adjustments Previously Approved with Councit Date: 08/03 325,215 LID 330 Payoff Total Budget Adjustments 325,215 TOTAL EXPENDITURES 3,858,175 SOURCES OF FUNDING ------------------ Budget Ordinance 3,027,116 Beginning Fund Balance 2,490,074 Ending Fund Balance (2,025,240) 3,491,950 Internal Transfers 41,010 Budget Adjustment Source: 325,215 Assessment-PrincipaL 325,215 Total TOTAL SOURCES 3,858,175 29-Dec-93 CITY OF KENT STREET CAPITAL PROJECTS FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING -------------- ----------- ------- EXPENDITURES ------------ Budget Ordinance No. 3079 2,618,000 Carryover Budget 33,947,268 Budget Adjustments Previously Approved in Prior Year or Other Funds: Corridor Improvement Fund (1) 649,000 Sidewalks (2) 300,000 Kent DesMoines & Meeker (2) (300,000) VMS Upgrade (2) 10,000 104th Ave Signal Improvement 256th & 260th (2) 150,000 Reitan/Maclyn Slide (2) 65,000 104th Ave Signal Imp 256 & 260th 6/20/89 136,981 Metro Park & Ride 7/02/91 557,815 Commute Trip Reduction Act 61,16/92 48,958 196th Corridor-West Leg-LID 340 61116/92 2,080,000 Previously Approved with Council Date: 272nd Corridor-Genera( (3) 125,297 224th to 228th Corridor (3) 11,094 LID 333-72nd & 180 Signal 01/05 (11,215) Transportation Mitigation 04/20 20,000 LID 342-Sidewalk-Smith 05/04 30,000 Sidewalks 05/04 (30,000) LID 342-Sidewalk Smith 05/18 66,926 272nd Corridor-General 06/01 103,856 272nd Corridor-General 06/01 21,387 260th & 104th Signal 06/15 (63,542) Signal 108th to 240th 06/15 63,542 LID 336-East Val Hwy 192-180th 08/03 (100,000) Canyon Drive Hazard 08/03 100,000 Central & Pioneer Signal 08/03 2,500 Traffic Safety NTMP Device 08/03 (250) Reith Road & SR 516 10/05 12,500 Meeker Street Bridge 12/06 256,000 Total Budget Adjustments 4,305,849 TOTAL EXPENDITURES 40,871,117 29-Dec-93 CITY OF KENT STREET CAPITAL PROJECTS FUND (CONTINUED) 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ----------- ------------ ------- SOURCES OF FUNDING ------------------ Budget Ordinance 2,618,000 Carryover Budget 33,947,268 36,565,268 Budget Adjustment Source: Federal Grant 34,750 State Grant 898,796 County Grant 2,128,958 Charges for Services 125,243 Mitigation Agreements 136,391 Proceeds-LID Bonds 55,711 Transfer from Unrestricted Street Fund (23,000) Transfer from Street Utility 649,000 Transfer from Capital Improvement Fund 300,000 Total 4,305,849 TOTAL SOURCES 40,871,117 (1) To record carryover. (2) To correct 1993 budget for Street CIP projects approved in another fund. (3) Per State Environmental Policy Act Ordinance #2494 29-Dec-93 CITY OF KENT PARK CAPITAL PROJECT FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------ ------- EXPENDITURES ------------ Budget Ordinance No. 3079 42,419 Carryover Budget 5,444,563 Budget Adjustments Previously Approved with Council Date: Teen Center Project 08/17 30,000 KC-Interurban Trail Project 09/21 157,000 KC-Lake Fenwick Trail Project 09/21 78,143 Total Budget Adjustments 265,143 TOTAL EXPENDITURES 5,752,125 SCURCES OF FUNDING ------------------ Budget Ordinance 35,585 Carryover Budget 5,444,563 Beginning Fund Balance 6,834 5,486,982 Budget Adjustment Source: 93143 KC Open Space Bonds 1 42, Puget Power-Lights ,000 00 Transfer from Capital Improvement Fund 30,000 Total 265,143 TOTAL SOURCES 5,752,125 29-Dec-93 CITY OF KENT OTHER CAPITAL PROJECTS FUND (CONTINUED) 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------- ------------ ------- SOURCES OF FUNDING ------------------ Budget Ordinance 221,736 Carryover Budget 19,264,744 Beginning Fund Balance 23,264 19,509,744 Budget Adjustment Source: Beginning Working Capital 230,242 Puget Power-Lights 128,842 Transfer from Capital Improvement Fund 707,748 Ending Working Capital 52,890 Internal Transfer-Surveillance Equipment 16,006 Internal Transfer-Police Shooting Range Improvements 20,000 Internal Transfer-Breathing Apparatus 8 Hose 37 Internal Transfer-East Hill Station 530 Internal Transfer-joint Training Center 15,697 Total 1,171,992 TOTAL SOURCES 20,681,736 (1) To carryover transfers for completed projects with 1993 activity. (2) Corrections to 1993 budget, clear accounts in CIP. (3) Correct 1993 CIP budgets for CIP fund projects. (4) Adjust 1993 budget, transfers back were over estimated. 29-Dec-93 CITY OF KENT WATER FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------- ------------ ------- EXPENDITURES -------- Budget Ordinance No. 3079 10,592,776 24,981,024 Carryover Budget 7,370,257 Internal Transfers Error on Original Ordinance No. 3079 6,300 Budget Adjustments Previously Approved in Prior Year or Other Funds: (1) 1,491 Disolve Word Processing Budget 8 Transfer to Other Budgets Previously Approved with Council Date: 212TH/SR167 Wells 8 Treatment Facility 06/15 300,400 Wellhead Protection DOE Centennial Clean Water Grant 09/07 82,565 Inter. Transfer-212TH/SR167 Wells 8 Treatment Facility 06/15 300,400 Total Budget Adjustments 691,156 TOTAL EXPENDITURES 43,635,213 SOURCES OF FUNDING ------------------ Budget Ordinance 7,765,562 Carryover Budget 24,981,024 7,370,257 Internal Transfers Beginning Fund Balance 9,278,861 Ending Fund Balance (6,451,647) 42,944,057 6,300 Error on Original Ordinance No. 3079 Budget Adjustment Source: 82,565 state Grant Department of Ecology 301,891 Ending Working Capital (Decrease from 6,451,647 to 6,149,756) Internal Transfer-212TH/SR167 Welts & Treatment Facility 300,400 691,156 Total 43,635,213 TOTAL SOURCES (1) Budget previously approved in Central Service Fund. 29-Dec-93 CITY OF KENT SEWERAGE FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------- ----------- ------- EXPENDITURES ------------ Budget Ordinance No. 3079 16,281,295 Carryover Budget 37,733,399 Internal Transfers 3,343,629 Budget Adjustments Previously Approved in Prior Year or Other Funds: Disolve Word Processing Budget & Transfer to Other Budgets (1) 149 Miscellaneous Sewer Rebuilds 1/02/91 86,641 Previously Approved with Council Date: LID 339 Hilltop Sewer 01/05 3,455 LID 338 Westview Terrace 01/19 29,059 Early Replacement of International Vactor 08/03 17,349 Partially Refund 1986 Sewerage Bonds 08/03 3,120,000 LID 330 Payoff 08/03 331,765 1993 Sewerage Bonds Issuance Costs 08/03 512,496 1993 Debt Service Savings 08/03 (326,788) Garrison Creek 09/07 125,000 Lake Fenwick Restoration 09/07 463,172 Internal Transfer for Debt Service 08/03 (396,098) Total Budget Adjustments 3,966,200 TOTAL EXPENDITURES 61,324,523 29-Dec-93 CITY OF KENT SEWERAGE FUND (CONTINUED) 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ----------- ------------ ------- SOURCES OF FUNDING ------------------ Budget ordinance 17,450,475 Carryover Budget 37,733,399 Internal Transfers 3,343,629 Beginning Fund Balance 2,435,511 Ending Fund Balance (3,604,691) 57,358,323 Budget Adjustment Source: State Grant-Department of Ecotogy 588,172 Other Interest Income 28,602 Contributions 86,641 Proceeds-Revenue Bonds 4,579,616 Proceeds-LID Bonds 32,514 Ending Working Capital (Increase from 3,604,691 to 4,557,938) (953,247) Internal Transfer-1986 Drainage Bonds (355,390) LID 330 Payoff (40,708) Total 3,966,200 TOTAL SOURCES 61,324,523 (1) Budget previously approved in Central Service Fund. 29-Dec-93 CITY OF KENT GOLF COURSE FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------- ------------ ------- EXPENDITURES ------------ Budget Ordinance No. 3079 2,815,687 Internal Transfers 584,827 Budget Adjustments Previously Approved in Prior Year or Other Funds: Mainline Under Meeker Project (1) 20,000 Previously Approved with Council Date: Capital & Mtc funding for Golf Complex Improvements 08/03 65,685 Not Previously Approved for Budgeted Amount: 1993 Overtime Budget for Golf Maintenance (2) 10,600 Settlement with Expresso Vendor 15,000 Internal Transfer-Capital & Mtc funding Golf Complex Improvements 161,889 Total Budget Adjustments 273,174 TOTAL EXPENDITURES 3,673,688 SOURCES OF FUNDING ------------------ Budget Ordinance 2,910,737 Internal Transfers 584,827 Beginning Fund Balance 475,903 Ending Fund Balance (570,953) 3,400,514 Budget Adjustment Source: Previously Approved: Ending Working Capital (Decrease from 570,953 to 485,268) 85,685 Not Previously Approved: Ending Working Capital (Decrease from 485,268 to 459,668) 25,600 Internal Transfer-CapitaL & Mtc funding for Golf Complex Improvements 161,889 Total 273,174 TOTAL SOURCES 3,673,688 (1) To carryover the approved portion of the 1992 unexpended capital outlay budget. (2) Omitted in error from the 1993 budget. 29-Dec-93 CITY OF KENT EQUIPMENT RENTAL FUND 1993 BUDGET ADJUSTMENTS SOURCE OF ` AUTHORIZATION EXPENDITURES FUNDING -------------- ------------ EXPENDITURES ------------ Budget Ordinance No. 3079 1,057,111 95,000 Carryover Budget Budget Adjustments Previously Approved in Prior Year or other Funds: Disolve Word Processing Budget 8 Transfer (1) 889 to Other Budgets Previously Approved with Council Date: Early Replacement of International Vactor 08/03 172,038 Total Budget Adjustments 172,927 TOTAL EXPENDITURES 1,325,038 SOURCES OF FUNDING -------'---'------ Budget Ordinance 1,304,090 Carryover Budget 95,000 Beginning Fund Balance 2,224,769 Ending Fund Balance (2,471,748) 1,152,111 Budget Adjustment Source: 17,349 Transfer from Sewer 155,578 Ending Working Capital (Decrease from 2,471,748 to 2,316,170) 172,927 Total 1,325,038 TOTAL SOURCES (1) Budget previously approved in Central Service Fund. 29-Dec-93 CITY OF KENT CENTRAL SERVICES 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ------------ ----------- ------- EXPENDITURES ------------ Budget Ordinance No. 3079 2,929,404 Carryover Budget 3,C96,605 Internal Transfers 60,265 Error on Original Ordinance No. 3079 (11,361) Budget Adjustments Previously Approved in Prior Year or Other Funds: Reallocate Building Rental Charges (1) (13,003) Disolve Word Processing Budget & Transfer (2) (97,053) to Other Budgets Previously Approved with Council Date: Six Year Automation Plan 10/05 226,681 Total Budget Adjustments 105,264 TOTAL EXPENDITURES 6,191,538 SOURCES OF FUNDING ----------------- Budget Ordinance 2,991,880 Carryover Budget 3,096,605 Beginning Fund Balance 24,185 Ending Fund Balance (86,661) 6,026,009 Internal Transfers 60,265 Error on Original Ordinance No. 3079 (11,361) Budget Adjustment Source: Interest on Investments 30,057 Word Processing Revenue (123,442) Computer Services Revenue 26,716 Public Office Building Revenue 1,000 Ending Working Capital (Decrease from 86,661 to 32,365) 54,296 Internal Transfer-Six Year Automation Plan 127,998 - Total 116,625 TOTAL SOURCES 6,191,538 (1) Reallocate common space from Public Office Building budget to all budgets. (2) Budget previously approved in Central Service Fund. 29-Dec-93 CITY OF KENT INSURANCE FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHORIZATION EXPENDITURES FUNDING ---- ------- EXPENDITURES ------------ Budget ordinance No. 3079 4,667,677 Error on Original Ordinance No. 3079 (35,133) Budget Adjustments Not Previously Approved for Budgeted Amount: Unemployment Additional Claims (1) 43,000 Workers Compensation Additional Claims (1) 130,000 Total Budget Adjustments 137,867 TOTAL EXPENDITURES 4,805,544 SOURCES OF FUNDING ------------------ 4,718,827 Budget Ordinance Beginning Fund Balance 1,489,231 Ending Fund Balance (1,540,381) 4,667,677 (35,133) Error on Original Ordinance No. 3079 Budget Adjustment Source: 173,000 Ending working Capital (Decrease from 1,540,381 to 1,367,381) 137,867 Total 4,805,544 TOTAL SOURCES (1) Add budget to cover increased claims cost as discussed with Budget Committee in November 93. 29-Dec-93 CITY OF KENT ECONOMIC DEVELOPMENT CORPORATION FUND 1993 BUDGET ADJUSTMENTS SOURCE OF AUTHCRIZATION EXPENDITURES FUNDING ------------- ------------ ------- EXPENDITURES ------------ Budget Ordinance No. 3079 18,225 Budget Adjustments Previously Approved in Prior Year or Other Funds: International Trade Program 12/01/92 50,000 Total Budget Adjustments 50,000 TOTAL EXPENDITURES 68,225 SOURCES OF FUNDING ------------------ Budget Ordinance 22,973 Beginning Fund Balance 27,507 Ending Fund Balance (32,255) 18,225 Budget Adjustment Source: Ending Working Capital (Decrease from 32,255 to (17,745) 50,000 Total 50,000 TOTAL SOURCES 68,225 Kent City Council Meeting Date December 30, 1994 Category 1. SUBJECT: PRESENTATION OF REORGANIZATION PLAN 2 . SUMMARY STATEMENT: Presentation of Mayor-Elect Jim White' s proposed reorganization plan for Council review and adoption. 3 . EXHIBITS: Mayor-Elect White' s Statement, Organization charts and ordinance 4 . RECOMMENDED BY: Mayor-Elect Jim White (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES_ X FISCAL/PERSONNEL NOTE: Recommended Not Recommended, 6 . EXPENDITURE REQUIRED: $ -0- SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Council ember seconds t to adopt Ordinance No. relating ',to`Mayor-Elect White's reorganization plan. DISCUSSION: ACTION: Council Agenda Item No. v w r w N U L > L U L U p 7 > d > > p c . Y c o o a m w W U Y L m L U O N W Y LL O L U d L d O L U p L N Y m L 7 a o N V O m O 4 mJ L L Y O U m Y N Y Ol N L C p Q L m O) f L O L L O1 J O1 L CI S (A Y ✓C X > > > u �Ea1 U•^ � p L U C O Q OI p � L Vf O C U > J L •� •� Oa w N O U O d G N L Oa O Y L•E� p O U a Y c OI C C > 0 O m W J p (Gp •�W W p L L Y L L S S OE f N S > > L C IO > Y c O L E L O C p p S O N p 7 p N O pL _ 0 N U y y L U c m 7 U N U LL 7 L m �cp E N w 8 s0+ U LL 7 w J UI y x c a L LL O page 1 STATEMENT OF MAYOR-ELECT JIM WHITE TO KENT CITY COUNCIL ON REORGANIZATION OF CITY GOVERNMENT I am appearing before you to present formally my re- organization plan for the City of Kent. It has been developed under the most trying of circumstances. While nearly everyone agrees, or at least agreed at one time, that we must reorganize city government, no one, until now, has been willing to make the diffi- cult decisions that accompany what must be done. As the newly elected, full time mayor, those tough de- cisions are mine to make. I understood that when I campaigned for mayor, and I accept that. I will not back away from the job that must be done. I would like to take a moment to try to separate some of the rhetoric from some of the realities of the sit- uation so that citizens, city council members, city employees, and the media can fully understand what is happening. First, I did not intend that the reorgan- ization of city government be done on the front page of the newspaper. I worked on my plan for weeks with- out the details of it leaking to the press. I gently, but firmly, refused to share the details of it with the page 2 reporter who covers the city. She is very good at what she does, however, and eventually she pieced the story together. In the ensuing firestorm of reaction, I was surprised to learn that some city council members said they were not aware of what I was planning to do. I personally briefed each of you. Most of you said I de- served the opportunity to be successful. Most of you even indicated you would support the plan. Basically, what has happened since the leak of the plan to the newspaper is the same thing that has been happening in Kent city government for the past several years. Each department director wants to continue to be "mayor" of his mini-city, and some council members want to influence or dictate what will and will not be done in our city. That is a legacy of our years with a part-time mayor. Each department director has become accustomed to having his own way in matters of policy, budget, and employment. And, city council members, including me, have been willing to step into the breach to serve as mayor as it suited our purposes. One city council member has even told me that I was to tell a department director that he still had a job. I did not do that, and I will not do that. page 3 Our city has a full time mayor now. The citizens have elected me to serve as mayor. In two days, I am going to take charge. When my management team is in place, we will develop the budget, and I will bring it to the council for its approval. And, for the first time in years, no depart- ment director will come to the council for approval of things that he could not get through the mayor. My management team and I will develop policies that will apply equally to all employees, and will be implemented in the same way by each department. My management team will make recommendations to me, and I, as mayor, will make decisions based on their recommendations that are consistent with the directions and guidelines that the city council has given me. If my decisions bring heat, so be it. I asked for the job, worked hard to get it, and I intend to administer the city. I asked every department director to resign. I have been asked why. The answer is very simple. At the present time, each person I asked to resign is operating independently, with little regard to any centralized policy making body. This is not their fault so much as it is a symptom of what happens when there is no one in charge at the top. Our mayor has been a part time mayor, available before 7 : 00 A.M. and after 5 : 00 P.M. The directors became page 4 totally independent, and learned to rely on their own actions to achieve what they wanted. In the process the departments became very turf conscious, and less and less responsive to the citizens they were to serve. We need to consolidate city government so that it is more efficient, more responsive to citizen needs, less costly, and utilizes fully the talents of the employees that form the backbone of our city government. After a thorough examination of the functions and programs that we have in Kent, I realized I did not need these nine positions. In fact, I could not make a case for more than four. And that forms the basis of my reorganization plan. We need to eliminate nine positions in upper management. Only the Director of Parks and Recreation position needs to be retained. The other nine positions would be replaced by three: a Director of Operations, a Director of Public Safety, and a Director of Community and Economic Development. Under my plan, the Director of Operations will be responsi- ble for Finance, Human Resources, Information Services, Fleet and Facilities, Support Services, Public Information/Ombudsman/ Governmental Affairs, City Clerk, and the Municipal Court. I have recruited a person who has page 5 served with distinction in municipal government to serve as my Director of Operations. This person not only has outstanding credentials, but also has the strength and intelligence to accept the task of consolidating these functions of our government into a cohesive unit that can build on the abilities of our city employees to make us all successful. I envision that this person will develop a division in each of these areas of responsibility, and recommend a Division Manager for each. I will make the final decision, but I have pledged to work with the director in making the choice. In most cases, I believe that the person who is currently serving in the lead position in each of these divisions will be the person who is named Division Manager. The title of the position may change, and some duties may change, but the personnel will stay, if they are willing. As an example, I have asked Mayene Miller to serve as Finance Division Manager. She has agreed. The Director of Public Safety will be responsible for Fire, Police, and Corrections. As in Operations, I envision a division manager in each of those areas. For this position, I have recruited a nationally known person, who is an able administrator, and who has served in the page 6 public safety arena of a major metropolitan area. The Director of Community and Economic Development will be responsible for Engineering, Economic Development/ Annexation/and Long Range Planning, Development Services and Code Enforcement, Human Services, and Public Works Operations. Division Managers will lead each of these functions. Many of the current incumbents will be asked to continue serving in their present capacity with a simple title change for the purpose of conformity with the other departments. I am not as far along with my recruitment for this director. I have two Kent city employees and several others under consideration. As I said earlier, Parks and Recreation would be the fourth department in my organization for the city. We in Kent have made a commitment to a parks and recreation system that serves not only our city, but also the region. I am currently reviewing all the applications that were received when the Parks Director resigned earlier in the year. I expect to make a decision on this position soon. When the director is in place, I will work with that person to organize the department under the same division manager concept utilized in the other three departments. I could spend hours discussing all the things that were page 7 considered before I arrived at this plan. Let me share some of those. We are currently paying nearly $1, 0001000 in salaries and benefits for the nine positions that I have proposed to eliminate. I want to replace those nine with four positions at a cost of about $400, 000 . Kent has spent over $800, 000 in overtime this year. That is an almost unbelievable figure, but it is true. It is also a graphic illustration of poor management at the very top levels of management. One of these positions had a budget for 1993 of $133 , 000 for overtime in one area of responsibility. $227 , 000 was spent. I find it incomprehensible that we are budgeting hundreds of thousands of dollars for overtime. Two of the positions that I propose to eliminate are responsible for functions of government that require close and constant communication. Yet there is little communication within the functions. We have piles of requests, complaints, and inquiries from our citizens that have never been answered. Training for our city employees does not exist, except in the area of public safety. Routine requests from employees to pursue education/training opportunities that would make page 8 them even more valuable employees, are treated differently department by department. Our labor negotiations are a shambles. Our employee classification system is antiquated, and non-responsive to employee needs . Our permit system has failed utterly. One of the directors who has been asked to resign, routinely goes to the city council to get items approved for his budget that he is unable to get from the mayor and administration. We continually use outside consultants for projects without even considering that city employees could possibly do the work for which we are spending hundreds of thousands of dollars. Each department operates independently of each other, and of administration. My plan addresses these things and others too numerous to mention. Can I do it all at once? No. But my four director management team is a good start. The rest of my proposal that I bring before you tonight is a severance plan for those whom I have asked to resign. There have been all kinds of comments about how badly I am treating these people. Believe me, I have not proposed these actions without a great deal of thought. I have proposed them in the best interests of the citizens who pay the bills, the city employees who need strong, innovative page 9 leadership, and you on the council who are going to be faced with a citizenry that is not willing to pay as they have in the past if government cannot get its spending under control . The process of putting together a severance plan has gone forward at the same time that I knew I would be asking for resignations . Even though most of these positions are terminable at will, my proposal requests that I be author- ized to negotiate with each of the employees affected by my reorganization plan as deemed appropriate to effectuate a smooth departure that releases the city from liability. I want to make one other point. I plan to let attrition take care of any employee reductions that become possible as we continue to look for ways to streamline and consolidate city government. I will not propose any layoffs. I ask you to consider this proposal carefully. The city needs strong, centralized, responsive leadership. The people have done their part by electing a full time mayor. I have done my part by proposing a strong first step toward accomplishing that goal. Now the city council needs to do its part by providing these new positions so that the page 10 process can go forward. We have a strong core of dedicated city employees that is asking us to give them leadership, direction, and a renewed sense of pride in what they do. This plan will free up dollars that will allow us to take some initiatives that will help us lift morale, and help them do all they are capable of doing. I urge you to pass this plan so the process can begin on January 3 , 1994 . This plan, as proposed, will save the tax payers more than 1 .5 million dollars during my four year term. Other streamlining, consolidation, and program elimination that I am currently studying will save millions more. But none of it is possible until we have a new, innovative, strong, centralized management team in place. will vote for this plan as a first step toward delivering J ` to the citizens an efficient city government, that is responsive, less costly, and truly the servants of the Lu VV \ people. I urge you to join me. i ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending Title 2 , entitled "Administration and Personnel" , by repealing certain chapters concerning city administration and departments, and adding new chapters relating to city administration and the establishment of new city departments; eliminating certain positions and creating new positions and providing for severance. THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS : Section 1. Kent City Code Chapter 2 . 03 entitled "Chief Administrative Officer" , Chapter 2 . 05 entitled "City Clerk" , Chapter 2 . 16 entitled "Finance Department, Chapter 2 . 18 entitled "Information Services Department" , Chapter 2 . 20 entitled "Human Resources Department" , Chapter 2 . 22 entitled "Police Department" , Chapter 2 . 24 entitled "Fire Department" , and Chapter 2 . 28 entitled "Department of Public Works" are hereby repealed in their entirety. Section 2 . There is hereby created a new chapter, Chapter 2 . 17 , entitled "Operations Department" as follows: Reorganization 1 CHAPTER 2 . 17 . OPERATIONS DEPARTMENT. ,I I Section 2 . 17 .010. Department Created. There is hereby created the operations department. The it �I operations department will consist of the following divisions, as well as any other divisions established by the city council . A. Finance; B. Information Services; C. Human Resources; D. Support Services; E. Fleet and Facilities; F. Public Information, Government Affairs and Office of Ombudsman; G. Office of City Clerk; H. Municipal Court. Section 2 . 17 . 020. Operations Director and Division Managers - Positions Created and Appointment. There is hereby created the position of operations director who shall be in charge of the operations department and all divisions established thereunder and who shall act as assistant to the mayor as chief administrative officer in the mayor' s absence. There is also created the positions of manager of finance, manager of information services, manager of human resources, manager of support services, manager of fleet and facilities, manager of public information, government affairs and office of ombudsman, and city clerk, as managers for their respective divisions. The municipal court division shall be Operated pursuant to Kent City Code Chapter 2 . 34 with the court administrator managing that division' s operations subject to the powers vested upon the municipal court judge pursuant to RCW 3 . 50 and Chapter 2 . 34 of the Kent City Code. The managers of finance, human resources, information services, support services, fleet and facilities, public information, government affairs and ombudsman, the city clerk, and the court administrator 2 I 'i i (hereinafter "managers" or "division managers") shall manage the i j operations of their respective divisions and shall report directly to the operations director. The operations director and d the division managers shall be appointed by and serve at the jpleasure of the mayor. The city clerk shall be confirmed by the city council . All of the positions established herein are i jterminable at will by the mayor. it Section 2 . 17 . 030 . Operations Director - Qualifications. The operations director must have the following or equivalent qualifications: he or she must be a graduate of a recognized college or university and have at least five years experience in financial administration, accounting and/or personnel management or similar fields as deemed appropriate to the position by the appointing authority. Section 2 . 17 . 040 . Operations Director and Division Managers - Salary. The salaries of the operations director and the division managers shall be set by the mayor within the limits of the annual city budget established by city council. Section 2 . 17 . 050 . Operations Director - Duties. A. The operations director is responsible for the management of the city's investment and debt portfolios and supervises the functions of financial services and customer services as follows: 1. Financial services: a. Assist city administration in budget preparation and monitoring. b. Maintain the accounting system in accordance with recognized practices and standards. C. Maintain the payroll system. d. Exercise control of accounts payable. 3 i I e. Maintain an inventory of capital assets. I 2 . Customer services: j a. Collect all city funds, including the 11provision of billing and customer service for city utilities, especial assessments, traffic violations. b. Provide meter reading and related ( functions. C. Monitor the operations of services provided to other city departments as directed by the mayor including purchasing, printing and building maintenance operations. 3 . Other duties as directed by the mayor. B. The operations director, as administrator of human resources functions, shall : 1. Develop, implement and administer personnel policies and procedures for all departments of the city. 2 . Act as equal opportunity officer and actively administer the affirmative action program of the city. 3 . Perform all personnel functions and risk management and insurance administration functions as established in the City of Kent Policies and Procedures Manual and as may be directed from time to time by the mayor. C. The operations director, as administrator of the city ' s information system, shall : 1. Direct the activities of the information services department with the responsibility to provide technological leadership in city information systems planning, implementation and support programs. 2 . Direct the development and maintenance of long range information processing plans and budgets. 3 . Act as a contact person with user departments responding to and analyzing their inquiries. 4 . Direct and assist in the professional development of personnel . 4 I D. The operations director shall be responsible for the city' s public relations and governmental affairs, for fleet land city facility maintenance, for purchasing and support service functions, for the operation of the municipal court, and for such other duties as directed by the mayor. E. The operations director shall perform other duties las prescribed by the council and/or directed by the mayor. it Section 2 . 17 .060 . City Clerk - Duties. The city clerk, under the direction of the operations director, shall plan, organize and direct the activities and functions of the city clerk' s office in accordance with state laws and city ordinances. The city clerk shall serve as legal custodian of the city' s official public records and seals. The city clerk shall supervise and participate in the preparation, distribution and retention of city council minutes, agendas and other documents and materials . The city clerk shall perform all duties as prescribed by state law. Section 2 . 17 .070 . References. All references in the city code and elsewhere to the finance department, information services department, and human resources department shall mean operations department, or the appropriate division of the operations department as may be designated from time to time by the operations director. All similar references to the finance director, information services i1i director, and human resources director shall mean operations director or his or her designee as may be designated from time to time by the operations director. All references to city clerk shall mean city clerk. Section 3 . There is hereby created a new chapter, Chapter 2 . 21, entitled " Public Safety Department" as follows: 5 I i �'I i i CHAPTER 2 .21. PUBLIC SAFETY DEPARTMENT. 1 Section 2 .21.010 . Department Created. There is hereby created the public safety department, 1which is responsible for law enforcement, corrections, emergency ;, medical technician aid responses, first response fire suppression, crisis intervention, and such other responsibilities j las prescribed by the council and/or directed by the mayor. i The public safety department will consist of the following divisions, as well as any other divisions established , by the city council : A. fire; B. police; C. corrections. Section 2 .21. 020 . Positions Created and Appointment. A. Public Safety Director. There is hereby created the position of public safety director, who shall be in charge of the public safety department and all divisions established under it. The position of public safety director is exempt from and not included under the City' s civil service system. The director is not a full paid member of the fire department who devotes his or her whole time to firefighting, as set forth in RCW 41. 08, nor is the director a full paid member of the police department who devotes his or her whole time to police duties, as set forth in RCW 41. 12 . The director shall be covered by the PERS Retirement System and will not be covered by LEOFF. B. Division Chiefs and Manager. There is also created the position of fire division chief, who is the manager of the fire division, the police division chief, who is the manager of the police division, and the corrections division chief, who is the manager of the corrections division. The fire division chief, police division chief, and corrections division chief shall manage the operations of their respective divisions under the direction of the public safety director and shall report 6 li II I j �I i directly to the public safety director. The positions of fire 11 division chief, police division chief, and corrections division chief shall be classified positions in the city' s civil service ! system. Section 2.21.030. Public Safety Director and Division ,iChief/Manager - Appointment. The public safety director shall be appointed by and serve at the pleasure of the mayor. The fire division chief, : police division chief and corrections division chief shall be i appointed pursuant and subject to the city' s civil service rules regarding termination and demotion. Section 2 .21. 040. Public Safety Director - Qualifications. The public safety director must have the following or equivalent qualifications: he or she must be a graduate of a recognized college or university with at least five years experience in public administration, fire operations, law enforcement and/or similar fields as deemed appropriate to the position by the appointing authority. Section 2 .21.050. Police Division Chief - Qualifications. The police division chief must have the minimum qualifications as set forth in RCW 35. 21. 333 as well as other qualifications as may be established by the city council and the mayor. Section 2 .21.060 . Public Safety Director/Division Chiefs - Salary. The salary of the public safety director, the fire division chief, the police division chief, and corrections division chief shall be set by the mayor within the limits of the annual city budget established by the city council. i iI Section 2 .21. 070. Public Safety Director - Duties. The duties of the public safety director shall include the administration and operation of the police, corrections and fire divisions. The director shall oversee and implement all law lenforcement, emergency medical aid, fire suppression, crisis intervention activities, emergency services, emergency medical services, and other such related functions and duties. The J director of public safety shall have all of the powers granted, ! together with all of the duties imposed, by the laws of the State of Washington relating to law enforcement, corrections and fire operations for the City of Kent. The public safety director shall oversee and manage the positions of fire chief, police chief and corrections manager and other such offices and positions as shall come within the scope of the duties necessary for the operation of the public safety department as well as other duties as prescribed by the city council and/or directed by the mayor. Section 2 . 21. 080 . civil service. With the exception of the positions of public safety director and parking enforcement aide, all positions currently established as civil service positions on the effective date of this ordinance, unless otherwise eliminated herein, in fire, corrections, and police, including non-uniformed police personnel , shall remain civil service classified positions. The corrections division chief shall be a civil service classified position. Section 2 .21. 090 . Parking Enforcement Aide - Position Created. There is created with the public safety department of the city a position designated as parking enforcement aide. A. Position Classification. The person filling the position of parking enforcement aide shall not be deemed to be a law enforcement officer as that term is used in the law 8 i lenforcement officers and firefighters retirement system, nor shall the position be a classified position within the civil i( service system of the city. t B. Duties. The duties of the parking enforcement aide shall include patrolling assigned areas of the city to detect violations of the city ' s parking regulations, to issue '; citations to violators of parking regulations, to authorize the ! towing of vehicles parking in violation of parking regulations, to appear in court to testify when so required, and to perform related work as assigned. C. Powers. The parking enforcement aide shall not ! have the power of arrest, but shall have authority to issue and serve citations and complaints for violation of city parking regulations. A copy of any such complaint or citation shall be filed with the clerk of the court of traffic violations bureau within forty-eight (48) hours after its issuance. In addition, the parking enforcement aide shall. have the power to authorize the towing of vehicles parked in violation of parking regulations. Section 2 .21. 100 . References. All references in the city code and elsewhere to the fire department and police department shall mean public safety department, or the appropriate division of the public safety department as may be designated from time to time by the public safety director. All similar references to the fire chief and police chief shall mean public safety director, or his or her designee as may be designated from time to time by the public safety director. Section 4 . There is hereby created a new chapter, Chapter 2 . 29 , entitled "Community and Economic Development Department" as follows: 9 I i i CHAPTER 2 .25. COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT. Section 2 25 010 Department Created. There is hereby created the community and economic development department. The community and economic development department will consist of the following divisions, as well as any other divisions established by the city council. A. Economic Development, Annexation and Long Range Planning; B. Engineering; C. Human Services; D. Public Works Operations ; E. Development Services and Code Enforcement. Section 2 .25. 020 . Community and Economic Development Director and Division Managers - Positions Created and Appointment. There is hereby created the position of community and economic development director who shall be in charge of the community and economic development department and all divisions established thereunder. There is created the positions of manager of economic development, annexation and long range planning, manager of engineering, manager of human services, manager of public works operations, and manager of development services and code enforcement, for their respective divisions. The managers of economic development, annexation and long range ii planning, engineering, human services, public works operations, and development services and code enforcement (hereinafter "managers" or "division managers") shall manage the operations of their respective division and shall report directly to the community and economic development director. The community and economic development director and the division managers shall be appointed by and serve at the pleasure of the mayor. All of the positions established herein are terminable at will by the mayor. 10 I� I Section 2 .25.030. Community and Economic Development Director - Qualifications. The community and economic development director must have the following or equivalent qualifications: he or she must be a graduate of a recognized college or university and have at least five years experience in civil engineering, economic development and/or planning or similar fields as deemed appropriate to the position by the appointing authority. Section 2 .25. 040 . Manager of Engineering - Qualifications. The manager of engineering shall be a licensed engineer registered with the State of Washington or be capable of obtaining, within a reasonable period of time after appointment, a certificate of registration with the state board of registration for professional engineers and land surveyors. Section 2 .25. 050 . Community and Economic Development Director and Division Managers - Salary. The salaries of the community and economic development director and the division managers shall be set by the mayor within the limits of the annual city budget established by the city council . Section 2.25. 060 . Community and Economic Development Director - Duties. A. The community and economic development director, as administrator of public works functions, shall: 1. Coordinate engineering done for the city by consultants and have ultimate responsibilities for all such projects, and shall create an effective working relationship between the department and all other city departments. The director shall supervise each of the divisions reporting to him/her and make periodic reports to the mayor. 11 ii 1 I, jl 2 . Supervise and assist in the engineering, surveying and drafting work involved in public works and improvements of the city or its utilities, such as preparation of estimates, plans, specifications, reports and recommendations and I public improvements. I i 3 . Supervise the keeping of plans, plats, maps, drawings, dedications, final estimates and specifications i j relating to city affairs. 4 . Be responsible to the mayor for the construction, maintenance, improvement and repair of public ; streets and city owned utilities, and provide technical and advisory engineering assistance to other departments of the city. B. The community and economic development director, as administrator of planning functions, shall : 1 . Collect, analyze and use technical data to determine logical matters of urban development within the city. The director shall be responsible for preparing and updating the comprehensive plan, preparing and amending the zoning code, subdivision code and any other codes or ordinances which are determined by the mayor or city council to be within the area of responsibility of the planning agency. 2 . The director shall maintain close contact with the city council through the office of the mayor. The director may carry out special projects at the request of the city council , which requests shall be forwarded to the director through the office of the mayor. 3 . The director shall advise the city planning commission on all rezoning matters, on zoning for annexation to the city, on amendments to the comprehensive plan, and on new ordinances and amendments to ordinances which fall within the range of the planning function of the city. Special projects carried out for the city council or mayor need not be coordinated through the planning commission unless required by state law or city code. 12 'i j 4 . The director shall advise the city board of adjustment on all variances and conditional exceptions. 5. The director shall represent the planning I� department before government officials and the public. The director shall be present at all city council, planning ( commission and board of adjustment public hearings, or designate ', a member of the department staff as an alternate. 6. Upon request of the city council or mayor, j 11 the director may represent the city on matters concerning urban, rural or regional planning before other city planning commissions, state and federal agencies. C. The community and economic development director shall be responsible for coordinating and managing economic development programs, permitting and code enforcement and the city ' s human service programs . D. The community and economic development director shall perform other duties as prescribed by the council and/or directed by the mayor. Section 2 .25.070 . References. All references in the city code and elsewhere to the public works department and planning department shall mean community and economic development department, or the appropriate division of the community and economic development department as may be designated from time to time by the community and economic development director. All similar references to the public works director and planning director shall mean community and economic development director or his or her designee as may be designated from time to time by the community and economic development director. Section 5 . Budget Adjustment for Positions Created/Positions Eliminated. On the effective date of this ordinance, those positions as set forth in Exhibit A. attached hereto and incorporated by reference, are hereby eliminated and 13 i I� removed from the 1994 budget. There is also created those new positions pursuant to this ordinance as more specifically set forth in Exhibit A, which positions are hereby added to the 1994 budget or are replacing or modifying existing positions as set forth in Exhibit A. The mayor is authorized, pursuant to RCW 35A. 33 . 120, to make the appropriate budget adjustments to the 1994 budget within each affected budget fund to implement these +` changes using existing budgeted fund amounts. All surplus funds '] resulting from this ordinance shall be transferred to the appropriate fund balance as unappropriated funds. Section 6. Severance. The mayor is hereby authorized, if and as deemed appropriate, to negotiate severances with those employees affected by the enactment of this ordinance in consideration for a release approved by the city attorney and to use funds from the appropriate 1994 budget fund for said negotiated severances. Section 7 . Savings. Kent City Code Chapters 2 . 03 , 2 . 16, 2 . 18 , 2 . 20 , 2 . 22 , 2 . 24 , and 2 . 28, which are repealed by this ordinance, shall remain in full force and effect until the effective date of this ordinance. Section 8 . Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. 14 ii Section 9 . Effective Date. This ordinance shall take Eeffect and be in force thirty (30) days from and after its passage, approval and publication as provided by law. I� I i DAN KELLEHER, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY PASSED day of 1993 . APPROVED day of 1993 . PUBLISHED day of , 1993 . I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) BRENDA JACOBER, CITY CLERK reorg.ord 15 CC o CO ono � .LLI U..CL-O. 1✓ o U n LiN 00 cc- U Lu OO z CO LU Z-U z.w�.m. rn v o � � U U Z H W0 LLJO LlJ z co Q or �. 11. U r ( ate' IL - ._ W - }\V T Z Lij cr LM �O �✓. i 1 /G ZL C� U LLI a� ui O 'T Z U N T z i o Lu 0 o w.��cp. ZV 0 <= F". �. w o 7O.U.m:. 2 C ) ow a rr ° z ° > Q Q L o o � O U w CL i ZCL cc U u U ¢ LL O w O _ � Q r , �- M U U ti Z N _� m W•— vca Z . rr LL 00LL Up o c � wCL w Y 0 Q < W a d? w Z r r r ° H co o z Imo U U r LU ill p O O G of r CO P P P P � •- -- P pp.. pp pp.. pp.. M �n O . . . . . . . . . . . . . . . . O �O .t f� P A P O in 2 O 0 0 0 0 0 0 0 0 O O O O O O J CJ O 0 0 0 0 0 0 0 0 O in in in in O ¢ E 1- . . . . . . . . . . . . . . . m Q 0 0 0 0 0 0 0 0 0 O 0 0 0 0 O N Z � N > Q N W � f M N N M M M M M N N O M M M M M J M N ✓� M V1 M CO 0 0 0 0 N .T N W � � W c0 P N N P C O P P P P P O v 4 O V1 N I� O m M of O O O O O O cc . MM. . . . . . . . . C. C. co w co m K N > ~ Z K Z Z E d x O Z O J � W W Q � G Z Z O W U Q Q W m W fA O m ti Y U W M O O W J O Q O K Z K Q Y 1- N ? Z Z ? U U W U O O 6 S V! K Z J CG ¢ K Y W z ¢ ¢ O Q w m p w p m h w W W F J U > - N > d U � - U Z 6 to O w O O s 0 W W 0 0 0 0 w W H W Z U Z U li U U CD u u u O O d W W W W � ^ S 5 Z � .• K K � w O � w z � — W U Q p LL O U DEPARTMENT HEAD SALARY SCHEDULE 1993 Approximate Annual Monthly Salary Lou Midpoint High Actual Budget BEFORE LEVEL 1 City Administrator 5,968 7,233 8,499 0 0 LEVEL 2 Chief Administrative Officer 4,841 5,867 6,894 6,827 83,964 Public Works Director 6,820 83,880 Police Chief 6,323 77,772 Fire Chief 6,829 84,000 City Attorney 6,306 77,568 Finance Director (Miller Acting) 5,385 81,624 Parks & Rec. Director (ThoreLL Acting) 5,111 60,432 LEVEL 3 Planning Director 4,611 5,589 6,567 6,001 73,812 Human Resources Director 5,665 69,684 Info. Services Director 5,722 70,380 1994 AFTER LEVEL 1 Department Directors 5,417 6,667 7,917 80,000 Director of Operations Director of Parks & Recreation Director of Public Safety Director of Community & Economic Development LEVEL 2 Division Managers 4,583 5,625 6,667 67,500 Finance Division Manager Information Services Division Manager Human Resources Division Manager Public Information/Ombudsman/Government Affairs Division Manager Police Division Manager Fire Division Manager Corrections Division Manager Planning Division Manager Public Works Operations Division Manager Engineering Division Manager LEVEL 3 Division Managers 3,333 4,167 5,000 50,000 Fleet & Facilities Division Manager Support Services Division Manager DeveLopment Services Division Manager Human Services Division Manager