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City Council Meeting - Council - Agenda - 10/05/1993
Cityof Kent Colt Council MeetingY Agenda CITY OF Mayor Jim White Council Members Christi Houser, President Jim Bennett Jon Johnson Tim Clark Leona Orr Connie Epperly Judy Woods October 511993 Office of the City Clerk VVI CITY OF WOT SUMMARY AGENDA KENT CITY COUNCIL MEETING October 5, 1993 Council Chambers Jtp®p�gp 7 : 0 0 p.m. MAYOR: Dan Kelleher COUNCILMEMBERS: Judy Woods, President Jim Bennett Christi Houser Jon Johnson Paul Mann Leona Orr Jim White CALL TO ORDER ROLL CALL 1. PUBLIC COMMUNICATIONS A. Employee of the Month B.V Regional Justice Center Update C,J Proclamation - Down Syndrome Awareness Month D. ,/ Proclamatio�n - Fire Prevention Week 2 . PUBLIC HEARINGS ct None 3 . CONSENT CALENDAR A.✓ Approval of Minutes ( --�B.V Approval of Bills W C.v Keck Rezone Appeals - Set Hearing Date D.,/ Keck Rezone - Set Meeting Date E.� Drug Traffic Loitering Ordinance 313 h F.✓ Reith Road/Kent-Des Moines Road/Meeker Street Intersection Reconstruction G.V, Country View Estates - Bill of Sale - H. 1994 Budget Workshop - Set Date �u I.✓ fix Year utomation Plan & Budget Change 4 . OTHER BUSINESS A.`' Growth Management/Projected Growth Scenarios B.V 45th Place Street Vacation STV-93-2 C.d Cedar Meadows Preliminary Subdivision SU-90-4 - One-Year Extension DY Short Plat Amendments - Ordinance 313 5. BIDS None 6 . CONTINUED COMMUNICATIONS 7 . REPORTS 8 . ADJOURNMENT NOTE: A copy of the full agenda packet is available for perusal in the City Clerk' s Office and the Kent Library. An explanation of the agenda format is given on the back of this page. PUBLIC COMMUNICATIONS Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. A) Employee of the Month bak Gu6eh B) Regional Justice Center Update C) Proclamation - Down Syndrome Awareness Month D) Proclamation - Fire Prevention Week ,v CONSENT CALENDAR 3 . City Council Action: Councilmember (t,1 L, moves, Councilmember seconds that Consent Calendar Items A through 27be approved. Discussion L Action {' l {f 3A. Approval of Minutes. Approval of the minutes of the regular Council meeting of September 21, 1993 . NN�� 3B.. Approval of Bills. Approval of payment of the bills received through September 30 after auditing by the Operations Committee at its meeting on October 5, 1993 . Approval of checks issued for vouchers: Date Check Numbers Amount Approval of checks issued for payroll: Date Check Numbers Amount Council Agenda Item No. 3 A-B Kent, Washington September 21, 1993 Regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor Pro Tem Woods. Present: Councilmembers Bennett, Houser, Johnson, Mann, Orr, and White, Chief Adminis- trative Officer McCarthy, City Attorney Lubovich, Planning Director Harris, Public Works Director Wickstrom, Police Chief Crawford, Fire Chief Angelo, and Human Resources Director Olson. Approximately 20 people were in attendance. PUBLIC City Contracts. Councilmember Bennett distri- COMMUNICATION buted copies of a proposed resolution relating to City contracts. He explained that contracts are frequently signed by staff rather than the Mayor or department heads. The proposed resolution would require that all contracts entered into be submitted to the City Attorney's office for approval and that all contracts not requiring the signature of the Mayor be reviewed and executed by the appropriate department head. It was agreed that the proposed resolution would be sent to the Operations Committee and brought to Council at a later date. Regional Justice Center. Hugh Leiper noted that he had spoken with Arthur Wallenstein and sug- gested that the courthouse remain at the planned location, but that the jail be located on the Naden site. He said that the excess property could be sold and used for the development of a hotel, office buildings and apartments. He noted that the courthouse will have a positive effect on the downtown area. Pedestrian Interference Ordinance. Linda Johnson of the Kent Downtown Partnership, commended the Council for their foresight in passing a panhan- dling ordinance. Crime Prevention Month. Mayor Pro Tem Woods read a proclamation noting that crime and drug abuse prevention programs promote positive alternatives to delinquency and drug use among young people. She noted that the Mayor has proclaimed October, 1993 , to be Crime Prevention Month in the City of Kent and urged all citizens, government agencies, public and private institutions and businesses to increase their participation in the community' s crime and drug prevention efforts. Police Chief 1 September 21, 1993 PUBLIC Crawford accepted the proclamation and noted COMMUNICATION that the citizens have taken back East Hill and it is now a safe place to live and work. Day of Concern for the Hungry. Mayor Pro Tem Woods noted that the City of Kent commits both City General Fund and Block Grant dollars to fund emergency food programs, and that the Seattle Emergency Feeding Program has invited Kent to join in an effort to end hunger in our city. She read a proclamation declaring October 1, 1993 , as Day of Concern for the Hungry in the City of Kent, and urging all citizens to join with the Seattle Emergency Feeding Program to feed those who are hungry. Arthur Lee of the Seattle Emergency Feeding Program noted that on October 1, volunteers will be staffing stores in Kent, and expressed appreciation for Kent' s support. CONSENT ORR MOVED that Consent Calendar Items A through J CALENDAR be approved. Johnson seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. APPROVAL of the minutes of the regular Council meeting of September 71 1993 . TRAFFIC (CONSENT CALENDAR - ITEM 3G) CONTROL Central Avenue & 4th Avenue Interconnect. AUTHORIZATION to accept the contract with UDL, Inc. for the Central Avenue & 4th Avenue Interconnect project as complete, and to release retainage after receipt of State releases. PRELIMINARY (CONSENT CALENDAR - ITEM 4A) SUBDIVISION West Meadow Preliminary Subdivision SU-93-2 . The Hearing Examiner has recommended conditional approval of an application by Betty Lou Buttkus for a three-lot single family residential pre- liminary subdivision. The property is located at the southwest corner of S.E. 248th Street and 115th Avenue S.E. at 24816 115th Avenue S.E. 2 September 21, 1993 PRELIMINARY There were no comments and ORR MOVED to accept SUBDIVISION the findings of the Hearing Examiner and to adopt the Hearing Examiner 's recommendation of approval with nine conditions of the West Meadow SU-93-2 three-lot single family residential preliminary subdivision. Johnson seconded and the motion carried. COURT (BIDS - ITEM 5A) Municipal Court Remodel. This project consists of remodeling the old engineering building at 2nd and Gowe for the municipal court. Bid opening was held on September 10 . When presenting the municipal court proposal to the Council last June, remodeling costs were roughly estimated at $103 , 000 from the $250, 000 allocated for the project. The low bid came in at $105, 735 plus $2 , 600 for an alternate bid item for energy efficient lighting. Application will be made to Puget Power to seek reimbursement for part of the alternate bid amount. City Attorney Lubovich noted that the bid is well within budget, and that the Public Safety Committee recommended acceptance of the low bid and the alternate bid for the energy efficient lighting. He clarified for White that $78, 000 has been allocated for furniture and equipment, that benches for the court will cost $5, 000, and that there will not be a need for a lot of furniture. MANN MOVED that the low bid be accepted and a contract be awarded to Mayer Construction Company, Inc. in the amount of $105, 735 plus $2 , 600 for energy efficient lighting, subject to the architect' s completion of a reference check and the low bidder's satisfaction of bid con- tracting conditions. White seconded and the motion carried. CITY HALL (BIDS - ITEM 5B) City Hall Remodel. The Operations Committee has recommended that a contract in the amount of $488, 800 be awarded to the low bidder, M.D. Moore, Inc. for the City Hall Remodel. This 3 September 21, 1993 CITY HALL amount is within budget and will utilize a Puget Power Energy Grant which will save the City approximately $28 , 000 per year in electricity costs. In addition to the energy portion of the remodel, the project will remodel the wing vacated by the police department, which will alleviate some of the crowded conditions in City Hall and provide Public Safety with evidence storage space. The project is expected to be completed by March in time to accommodate any future reorganizations. Furniture was requested as part of the 1994-1999 CIP with funding begin- ning in 1995 . Support Services Manager Lindsey noted for White that $100, 000 a year for three years is budgeted in the CIP for furniture. HOUSER MOVED that the contract for the City Hall Remodel project be awarded to M. D. Moore, Inc. , in the amount of $488 , 800 . Orr seconded. White noted that the cost for this project is $748 , 000 plus the $300, 000 budgeted for furni- ture, for a total of over $1, 000, 000. Bennett said that because of downsizing and the Capital Facilities Plan, he is not sure $1, 000, 000 should be spent at this time on this project. McCarthy explained that the furniture discussed in the CIP for 1995, 1996 and 1997 would be equivalent to furniture in the Centennial Building and the Police Building, and added that existing furni- ture could be used instead. He noted for Bennett that they have explored the option of reducing space needs in the Centennial Building and subletting the space to others. He pointed out that the main reason for this project, and a substantial portion of the cost, is related to the heating, air conditioning, ventilation and lighting systems, for which the City is getting a substantial grant. He said the other costs are relatively minor, such as taking out walls and putting in carpeting. Lindsey noted that the area to be remodeled is approximately 6000 sq. ft. Orr said that the repairs need to be done and costs will be higher in the future. She agreed that space in other buildings could be reduced and that space in City Hall should be used. 4 September 21, 1993 CITY HALL White also agreed that the building needs to be remodeled and repaired, but said that to spend $1, 000, 000 is premature when it is unknown how the space will be utilized. He added that the City pays $400, 000 a year to rent space in other buildings. McCarthy noted that at one time there was a plan for use of the space, but that staff feels the new mayor should decide how the space is used. He said the open concept design was chosen so that it can be used in different ways . Houser commented that the Puget Power grant could be lost if it is not used at this time, and that the repairs definitely need to be made. She said that doing the repairs only at this time is an option, but that City Hall space is currently not being used while paying rent in other buildings. She also noted that the $300, 000 for furniture is optional and could be revised. Bennett offered a friendly amendment to do the upgrade on the mechanical and lighting systems and wait until the new mayor takes over for the other items. Houser agreed, but Orr voiced concern about the cost going up if the project is not done now. She noted that originally the grant from Puget Power was higher, but that it has been changed, and could change again. McCarthy said that dividing the project up would cause problems and that it makes sense to do it all at one time. Houser said that since two new bids would be required in the future if the entire project is not done at this time, she would withdraw her approval of Bennett ' s amend- ment. Bennett then withdrew his amendment. Bill Doolittle, 412 N. Washington, questioned whether the system in this building could be worn out after twenty years use, noting that buildings in the county have had the same system for over 50 years. He questioned whether the city knows how to use the system. He pointed out that the $750, 000 figure originally included remodeling the chambers as a court, so another $105, 000 has been added tonight. He asked who will have title to the heating/air conditioning unit if the remodel goes through. Woods suggested that he discuss that question with Mr. Lindsey. 5 September 21, 1993 CITY HALL The motion to award the City Hall Remodel project to M. D. Moore, Inc. , then carried, with Bennett and White opposed. CABLE TV (CONSENT CALENDAR - ITEM 3D) Cable TV Rate Regulation - FCC Qualification. AUTHORIZATION to seek qualification for FCC approved Cable TV rate reduction authority. This would authorize City staff to take the appropriate steps to qualify the City for Cable TV rate reduction authority under the new FCC rules. FRIENDSHIP (CONSENT CALENDAR - ITEM 3F) CITY Maanshan China Friendship City - Preliminary Agreement. Ratification of the Memorandum of Understanding between the City of Maanshan, China, and the City of Kent, signed on August 19, 1993 , during the Central Puget Sound Interna- tional Trade Exchange. HUMAN (CONSENT CALENDAR - ITEM 3E) RESOURCES Workers Compensation Claim Handling Contract. AUTHORIZATION to renew the Workers Compensation Claim Handling Contract for 18 months. This contract is to handle, adjust, issue for payment checks on all expenses, medical bills and loss of wage benefits in accordance with rules and regulations of Washington Labor and Industries (Workers Compensation Act) , file all necessary reports and statistical information with Labor and Industries, and generate summary reports for City of Kent records and use. PARKS & (CONSENT CALENDAR - ITEM 3H) RECREATION 1992 Open Space Bond Interest Earnings - Budget Change. ACCEPTANCE of $193 , 143 of 1992 Open Space Bond interest earnings from King County, with $115, 000 to be allocated to the Interurban Trail project and $78 , 143 to the Lake Fenwick Trail project. (CONSENT CALENDAR - ITEM 3I) Interurban Trail. ACCEPTANCE of $42 , 000 from Puget Power to be allocated to the Interurban Trail project to replace three small wood bridges which are in derelict condition and pose safety problems for trail users . 6 September 21, 1993 PARKS & (CONSENT CALENDAR - ITEM 3J) RECREATION 1994 Comprehensive Plan. APPROVAL of the allocation of $30, 000 from the unencumbered C. I .P. budget for the purpose of preparing a Comprehensive Park and Recreation Plan. This planning effort will be coordinated with the City' s Capital Facilities Plan so as not to duplicate efforts. (OTHER BUSINESS - ITEM 4B) Lake Fenwick Park Condemnation. Two small properties totaling . 29 acres are all that remain to be purchased as part of the Lake Fenwick Acquisition project funded by State IAC and King County open Space Bond funds. The City has acquired ownership of the properties to the north and south of the subject site. The pro- perties were appraised in May, with one being appraised at $2 , 500 and the other at $3 , 000 . The owners are asking $19 , 500 for the two parcels. The City has not been able to reach an agreement with the owners. Therefore, the Parks Committee has recommended adoption of an ordinance to com- mence condemnation proceedings. Patrice Thorell of the Parks Department clarified for White that the City has been negotiating since 1991 and that half of this property is submerged. She explained that acquisition will create contiguous property along the lakefront. Bennett commented that he is opposed to the process whereby an item voted on unanimously by a committee goes on the Consent Calendar. He said he feels that items on the Consent Calendar are not brought to the public 's attention, which is why he asked that this item go under Other Business. HE THEN MOVED to adopt Ordinance No. 3134 authorizing condemnation of . 29 acres for parks and recreational purposes. Houser seconded. White commented that although he is not opposed to acquiring the property, he is reluctant to resort to condemnation to acquire parks property. Thorell noted for Orr that the land is currently not being used, that it has a 40% slope, and that 7 September 21, 1993 PARKS & it is not buildable. Johnson noted that the RECREATION property is inaccessible and said that since there is such a discrepancy between the City's appraisal and the owners asking price, there is no other choice except condemnation. The motion then carried 4-2 , with Bennett and White opposed. APPOINTMENTS (CONSENT CALENDAR - ITEM 3C) Bicycle Advisory Committee Appointments. CONFIRMATION of the Mayor' s appointment of Steve Nuss and Davis S. McLean to the Kent Bicycle Advisory Board. Mr. Nuss will replace Ed Morton, who resigned, and his term will continue to 12/31/93 . Mr. McLean will replace Randy Danioth, whose term expired. Mr. McLean' s appointment will continue to 12/31/94 . FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through August 31, after auditing by the Operations Committee at its meeting on September 7 , 1993 . Approval of checks issued for vouchers: Date Check Numbers Amount 8-17/31 133670-134132 $1, 639 , 774 . 96 Approval of checks issued for payroll: Date Check Numbers Amount 9-20-93 Checks 186712-187022 $ 280, 989 . 57 Advice 9381-9698 374 , 131. 38 $ 655, 120. 95 REPORTS Council President. Woods asked that any Councilmember who is interested in appointment to one of the Metro King County committees send her a letter. She noted that appointments will be made in mid-November. Woods also noted that Suburban Cities will host the King County Council candidates on October 13 at SeaTac. 8 September 21, 1993 REPORTS Planning Committee. Orr noted that population projections for the Growth Management Act requirements were presented to the Planning Committee today. She asked Councilmembers to review their packets, noting that this will be brought to Council in the near future for direction. Parks Committee. Bennett stated that there were 700 participants in the RV Roundup at Russell Road Park last weekend. He noted that it cost $400 a day to rent the facility, and that the services expected were not provided. Administrative Reports. McCarthy announced that there will be a Regional Justice Center community meeting on September 22 , which will be the last public meeting before the County chooses a site plan. He noted that the City had met with them today and passed along the Council ' s comments. ADJOURNMENT The meeting adjourned at 7 : 45 p.m. Brenda Jacober, CMC City Clerk 9 1 , Kent City Council Meeting ~1V � 1 Date October 5 , 1993 Category Consent Calendar 1. SUBJECT: KECK REZONE APPEALS RZ-93-1 - SET HEARING DATE 2 . SUMMARY STATEMENT: Authorization to set October 19, 1993 , as the date for a public hearing to consider: 1) an appeal by Jack Keck and 2) an appeal by the Lower East Hill Residents of the approval by the Hearing Examiner of Jack Keck's Rezone Application (RZ-93-1) . The property is located on the north side of Smith Street Kent-K-angley)--and .the___ r�rr+ ;oc aro dddreSS8G1--d6-$9J� 655-,-3$S-7-B-7 East -Sml-t h. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Hearing Examiner (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT• NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ _ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3C Kent City Council Meeting Date October 5, 1993 Category Consent Calendar 1. SUBJECT: KECK REZONE RZ-93-1 - SET MEETING DATE 2 . SUMMARY STATEMENT: Authorization to set October 19, 1993 , as the date for a public meeting to consider the Hearing Examiner' s recommendation of approval for a rezone application (RZ-93-1) by Jack Keck, Kent Masonic Hall Association, and George & Annette Koarkis. The property is located on the north side of Smith Street _ prepe-rtjac aro 3 . EXHIBITS: None 4 . RECOMMENDED BY: Hearing Examiner (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 3D �✓ Kent City Council Meeting Date October 5, 1993 Category Consent Calendar 1. SUBJECT: DRUG TRAFFIC LOITERING ORDINANCE 1 2r 2 . SUMMARY STATEMENT: Adoption of Ordinance No. 3J3 J establishing the crime of drug traffic loitering. The Public Safety Committee has recommended the adoption of an ordinance establishing the crime of drug traffic loitering. The ordinance prohibits loitering with intent to engage in drug related activity. 3 . EXHIBITS: Ordinance 4 . RECOMMENDED BY: Public Safety Committee (3-0) (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REOUIRED: $ N/A SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 3E i ORDINANCE NO. AN ORDINANCE of the City Council of the City of Kent, Washington, amending Chapter 9 . 12 , the City Penal Code, by adding a new section relating to the prohibition of drug- traffic loitering. WHEREAS , innocent persons, especially children, who come in contact with illegal drug-related activity within the City of Kent and its neighborhoods are seriously and adversely affected; and WHEREAS, drug-related activity has presented a serious threat to the peace and safety of the citizens of Kent; and WHEREAS, the City Council has been made aware by citizens of the City as to the increased, wide-spread illegal drug-related activities occurring in this City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: Section 1. There is hereby added to Chapter 9 . 12 of the Kent City Code a new section, 9 . 12 . 75, as follows: drug traffic Loitering i i Sec. 9 . 12.75. Drug-traffic loitering. A. As used in this section: 1. "Conviction" means an adjudication of guilt pursuant to Titles 10 or 13 RCW, or the equivalent provisions of any federal statute, state statute or ordinance of any political subdivision of this state, and includes a verdict of guilty, a finding of guilty and an acceptance of a plea of guilty. 2 . "Drug paraphernalia" means drug paraphernalia as the term is defined in the Uniform Substance Act, RCW 69 . 50 . 102 , excluding hypodermic syringes or needles in the possession of a confirmed diabetic or a person directed by his or her physician to use such items . 3 . "Illegal drug activity" means unlawful conduct contrary to any provision of RCW Chapter 69 . 41, 69 . 50 or 69 . 52 , or the equivalent federal statute, state statute, or ordinance of any political subdivision of this state. 4 . "Known drug trafficker" means a person who has, within the knowledge of the arresting officer, been convicted within the last two years in any court of any felony illegal drug activity. 5 . "Public place" is an area generally visible to public view and includes, but is not limited to, streets, sidewalks, bridges, alleys, plazas, parks, driveways, parking lots, transit stations, shelters and tunnels, automobiles visible to public view (whether moving or not) , and buildings, including those which serve food or drink, or provide entertainment, and the doorways and entrances to buildings or dwellings and the grounds enclosing them. 2 B. A person is guilty of drug-traffic loitering if he or she remains in a public place and intentionally solicits, induces, entices, or procures another to engage in unlawful conduct contrary to Chapter 69 . 50, Chapter 69 . 41, or Chapter 69. 52 , Revised Code of Washington. C. The following circumstances do not by themselves constitute the crime of drug-traffic loitering. Among the circumstances which may be considered in determining whether the actor intends such prohibited conduct are that he or she: 1. Is seen by the officer to be in possession of drug paraphernalia; or 2 . Is a known drug trafficker; or 3 . Repeatedly beckons to, stops or attempts to stop passersby, or engages passersby in conversation; or 4 . Repeatedly stops or attempts to stop motor vehicle operators by hailing, waving of arms or any other bodily gesture; or 5 . Circles an area in a motor vehicle and repeatedly beckons to, contacts, or attempts to stop pedestrians. D. No person may be arrested for drug-traffic loitering unless probable cause exists to believe that he or she has remained in a public place and has intentionally solicited, induced, enticed or procured another to engage in unlawful conduct contrary to Chapter 69 . 50, Chapter 69 .41, or Chapter 69 . 52 Revised Code of Washington. E. A person convicted of drug-traffic loitering under this section shall be punished by a fine of not more than five thousand dollars ($5, 000. 00) or term of imprisonment of not more than one (1) year, or both. 3 Section 2 . Severability. If any one or more sections, subsections or sentences of this chapter are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this chapter and the same shall remain in full force and effect. Section 3 . Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage, approval and publication as provided by law. DAN KELLEHER, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY PASSED the day of 1993 . APPROVED the day of , 1993 . PUBLISHED the day of , 1993 . 4 I hereby certify that this is a true copy of Ordinance No. , passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) BRENDA JACOBER, CITY CLERK loiter.ord 5 i Kent City Council Meeting Date October 5 . 1993 Category Consent Calendar 1. SUBJECT: REITH ROAD/KENT-DES MOINES HIGHWAY/MEEKER STREET INTERSECTION RECONSTRUCTION 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, Authorization for the Mayor to sign the City/County Agreement and to establish a budget for this project. < J This intersection improvement will add exclusive turn lanes on the north, west and east legs of the intersection, and additional through lanes on the east and west legs of the intersection. In addition, the existing pedestrian ramps in the curbed turn islands will be brought up to ADA standards. 3 . EXHIBITS: Public Works Minutes, memorandum from Public Works Director 4 . RECOMMENDED BY: Public Works Committee (3-0) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended_ Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3F connection devices that are in the system and to have them yearly inspected and certified that they are still operational . We are also required to inspect buildings for illegal dross connection systems. Failure to do so could result in a contamination of our water system and could lead to fines on the City up to $10, 000, if the violation causes a health emergency. Wickstrom said that we have looked at other cities and most of them have at least one or two persons whose sole duty is the cross connection program. In response to Bennett, Wickstrom said that this program relates to new construction as well as existing buildings . Stan Wade explained that we inspect new construction and even at that, we are not certain we are catching everything. Wade said that we need to retrace some of the steps of what cross connections are out there now and do an inventory of the entire city, as well as keep up with the new construction. Wade also clarified that the $70, 000 is the initial cost for the first year. The actual cost to fund that position from year to year would then drop to about $55 , 000 . Wickstrom stated that this position would be funded out of the water utility, not the general fund. A detailed explanation of each of the remaining items, as listed in the 1994 Budget Requests, was presented to the Committee by Wickstrom with Tim Heydon providing additional information on the request for the Street, Sewer/Storm, Water and Equipment Rental Divisions . Mann asked if the problem of contamination near our water supply still existed. In response, Wickstrom stated that we are still in the investigation stage. He said that will be a difficult clean up because the Landsburg Mine is an old mine shaft. The initial investigation showed that there was no contamination near the site. (J� Reith Rd/Kent Des-Moines Hwy/Meeker St . Intersection Reconstruction White said that in order for our Accounting Section to establish a budget, we need a recommendation from Council for the Mayor to sign the City/County Agreement and authorization for establishing a budget for this project. Committee unanimously agreed to recommend establishment of a budget and authorize the Mayor to sign the City/County agreement. Wickstrom stated that even though this is a grant funding, the State still has to approve our plans and they are very slow in responding to us. 45th Place Street Vacation Bennett noted that this item has been to Council and was referred back to this Committee. Bob Sandwick, Attorney for the owner of 2 DEPARTMENT OF PUBLIC WORKS August 31, 1993 TO: PUBLIC WORKS COMMITTEE FROM: DON WICKSTROM 9 v RE: REITH RD./KENT-DES MOINES HWY ./MEEKER ST. , INTERSECTION RECONSTRUCTION The Public Works Department is requesting that the Kent City Council authorize Mayor to sign City/County agreement for the above referenced project. This is necessary in order to establish a budget for the project. The Mayor has already signed this agreement, so this action is only to establish the budget. ACTION: Authorize the signing of the Agreement and the establishment of the budget for same � _y AUG, 2 19 J ��► �iVGli`�ELI�Ir�Ia lift'i Washington State Tr.DnSpr,r Lnl["n (H';{rJlrn TAF Department of Transportation ° e"= r° G1ymfn.:. Sid Morrison Secretary of Transoriation August 23, 1993 Mr. Don Wickstrom Public Works Director 220 Fourth Avenue South Kent, WA 98032 City of Kent Reith Road M-1180(001) FUND AUTHORIZATION Dear Mr. Wickstrom: We have received FHWA fund authorization, effective August 13, 1993, for this project as follows: PHASE TOTAL FEDERALSHARE Preliminary Engineering $ 3,610 $3,000 Construction $52,779 $9,500 In addition, categorical exclusion determination has been approved. Enclosed for your information and file is a fully executed copy of City/County Agreement LA-2188 between the state and your agency. Also enclosed is a pre-printed Progress Bill form for the referenced project. Please forward this form to the person handling billings. If costs for any phase of work are expected to exceed those shown on this Supplement (lines "d", "h", or 'r"), you should submit another supplemental agreement to WSDOT. All costs exceeding those in the latest executed agreement are the sole responsibility of your agency. Please remember to provide your District Local Programs Engineer with one set of PS&E for his use at least two weeks prior to requesting a contract number. A contract number must be obtained from WSDOT prior to advertising for bids on local ad and award projects. Reimbursement for construction costs will not begin before the contract is awarded. You may proceed with the administration of this project in accordance with your WSDOT approved Certification Acceptance agreement. Sincerely, WAYNE T. GRUEN, PE Local Programs Engineer WTG:Ig DLZ Enclosure cc: Terry Paananen, Dist. 1, NB82/121 Washington State Department of Tran3portatlon W.S.D.O.T.USE ONLY FEDERAL AID PROJECT NUMBER AGENCY NAME G BILLING ADDRESS /L-� CITY OF KENT WASHINGTON STATE - I l F'(7 CoC) 1 — 220 - 4th Avenue South DEPARTMENT OF TRANSPORTATION AGREEMENT NUMBER Kent, 4Iashi ngton 9803"L CITY/COUNTY AGREEMENT Lie 2 A V030 The Local Agency having complied, or hereby agreeing to comply, with the terms and conditions set forth in (1) Title 23, U.S. Code Highways, (2) the regulations issued pursuant thereto, (3) Office of Management and Budget Circulars A-102 and A-128, (4) the policies and procedures promulgated by the Washington State Department of Transportation and, (5) the Fed- eral-aid Project Agreement entered into between the State and Federal Government, relative to the above project,the Wash- ington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification. Federal funds which are to be obligated for the project may not exceed the amount shown herein on line s., col- umn (3) without written authority by the State, subject to the approval of the Federal Highway Administrator.All project costs not reimbursed by the Federal Government shall be the responsibil ty of the Local Agency. PROJECT DESCRIPTION Name Kent Des Moines/SR 516 ( at Reith Road 1 Length N/A 0. 15 mi . easterly of SR 516 to 0.05 mi . �.iesterly of SR 516 on P.eith Rd./Meeker anc Termini 0.20 mi northerly of REi th Rn�� n (} 1•i ELL of Po;th Roan On So FIE Description of Work Intersection improvements . Project t,iiII add exclusive turn lanes on the north, wes and east leas of the intersection, and additional through lanes on the east and �-iE leas of the intersection. In addition, the existing pedestrian ramps in the curbed turn islands will be brought up to ADA standards . ESTIMATE OF FUNDING - (1) (2) (3) TYPE OF WORK F p,4AiED TOT L ESTIMAT`ED AG6CCY ESTIMATED F�.OJEC7 FUNDS FUNDS FEDERAL FUNDS P.E. a. Agency Work 2-5 391....... .......2,500...... b. Other _ __. ._............. ............. .......... ........................ 500 C. State Services __=_- °_— _ r9 d. Total PE Cost Estimate (a+b+c) 4�0 3 ,000 Right-of-Way e. Agency Work - . .......... ......... I. Other __............. ...................... ............... g. State Services h. Total RJW Cost Estimate (e+f+o) ....... Construction i. Contract 5U 45b ....4.1.,.37.4....... .......Q.,082...... .........r....... j. Other ........................ k- Other ........................ ........................ I. Other _ -- m. Total Contract Costs (i+j+k+l) 50 4 6 41 ,374 9,082 Construction Engineering n. Agency ........................ o. Other ..............1....... ........................ p. State Forces —2,U,3 I 'qn`__ q. Total Const. Engineering (n+o+p) a r. Total Const. Cost Estimate (m+q) 52,779 43 279 9 .500 S. TOTAL COST ESTIMATE OF THE PROJECT(d.htr) 56,249 43 -7-49 12+500 Federal participation in Construction Engineering (q) is limited le 15°1 of the Total Contract Costs. (line m,column 3) The Federal-aid participatlon rato In this project will bode[of mined by the Federal Government.The parties expect that it will be 27,2 , however, it is understood that the rate may vary. The Local Agency agrees that this agreement is entered without relying upon any representation by the State made outside of this contract,or contained herein, as to what the Federal participation rate will be. It further agrees that it will not condition any future actions with respect to the project covered by this agreement upon past, current, or future representations as to the Federal participation rate. The dollar amount of Federal participation cannot exceed the amount shown In line s.,column(3), All costs not reimbursed by[he Fedora[Government shall be the responsibility of the Local Agency. ". 4n nln'o— Ir;nn.r CONSTRUCTION METHOD OF FINANCING (Check Method Selected) STATE AD Z AWARD METHOD A Advance Payment- Agency Share of Total Construction Cosl (Based on Contract Award).....................................( ) METHOD 8 Withhold From Gas Tax the Agency's Share of Total Construction Cost (line r.,col. 2) in the amount of$ at $ per month for months_..__._..........._............( ) LOCAL FORCE OR LOCAL AD Z AWARD METHOD C _ Agency Cost Incurred with Partial Reirnbursement . .._.._. _........................................................( ✓) The Local Agency further stipulates that pursuant to said Ttle 23, regulations and policies and procedures, and as a condi- tion to payme of the Federal funds obligated, it accepts and Will Comply With the applicable provisions set forth below. Adopted by offi al action n —-. _ t 9_ Resolution/Ordinance No. AGENCY OFFICIAL WATOASTATE BY: � DEPARTMENTNT OF OF TRANSPORTATION CHA RMAN.County Commisslaners or Mayor / B Y ,J_ v' �/ �( ' �Q rL1�S1�J /�� Assistanl Seoretary for Local Programs (/ Date Exr_uted PROVISIONS I SCOPE OF WORK V COMPLIANCE WITH PROVISIONS The Agency shall provide all the work, labor, materials and services The Agency shall not incur any Federal-aid participation costs on any necessary to perform the project which is described and set forth in de?ail classification of work on this project until authorized in writing by the Slate in the'Project Description-and"Type of Work.' for each classification.The classifications of work for projects are: When the Slate acts for and on behalf of the Agency, the State shall t Preliminary Engineering up to and including approval be deemed an agent of the Agency and shall perform the services 2. Preparation of Plans. Specificattcns,and Estimates described and indicated in"Type of Work"on the face of this agreement,in 3 Right of-Way Acquisition accordance with plans and specifications as proposed by the Agency and 4 Project Construction approved by the State and Federal Highway Administration. In the event that Right-of-Way acquisition for,or actual construction of When the State acts for the Agency but not subject to the right of con- the road for which Preliminary Engineering is undertaken is not started by trol by the Agency,the State shall have the right to perform the work subject the closing of the fifth fiscal year following the fiscal year in which the agree- to the ordinary procedures of the State and Federal Highway Admintstra- ment is: executed, the Agency will repay to the State the sum or sums of tion. Federal funds paid to the Agency under the terms of this agreement.(See Section VIII.) II DELEGATION OF AUTHORITY Tne Agency agrees that all stages of construction necessary to pro- vide the initially planned complete facility,within the limits of this project,will The Stale is acting to fulfill the responsibilities to the Federal Govern- conform to at least the minimum values set by approved AASHTO design ment by the administration of this project.The Agency agrees that the State standards applicable to this class of highways,even though such additional shall have the full authority to carry out this administration.The State shall work is financed without Federal-aid participation. review, process and approve documents required for Federal-aid reim- The Agency agrees that on Federal-aid highway construction projects bursement in accordance with Federal requirements. If the State adver- the current Federal-aid regulations which apply to liquidated damages rel- tises and awards the contract,the State will further act for the Agency in all ative to the basis of Federal participation in the project cost shall be appli- matters concerning the project, as requested by the Agency. If the Local cable iii the event the contractor fails to complete the contract within the Agency advertises and awards the project the Stale shall review the work contrac', time. to insure conformity with the approved plans and specifications. VI PAYMENT AND PARTIAL REIMBURSEMENT - III PROJECT ADMINISTRATION The total cost of the project,including all review and engineering costs Certain types of work and services shall be provided by the State on and other expenses of the State, is to be paid by the Agency and by the this project as requested by the Agency and described in the 'Type of Federal Government. Federal funding shall be in accord with the Surface Work'above. In addition, the State will furnish qualified personnel for the Transportation Assistance Act 1978, Title 23, United Slates Code, as supervision and inspection of the work in progress.On local agency adver- amended, and Office of Management and Budget Circulars A-102 and tfsed and awarded projects,the supervision and inspection shall be limited A-128. The State shall not be ultimately responsible for any of the costs of to ensuring all work is in conformance with approved plans, specifications the project.The Agency shall be ultimately responsible for all costs associ- and Federal-aid requirements.The salary of such engineer or other super- ated with the project which are not reimbursed by the Federal Government. visor and all other salaries and costs incurred by State forces upon the Nothing in this agreement shall be construed as a promise by the State as project will be considered a cost thereof. All costs related to this project to the amount or nature of Federal participation in this project. incurred by employees of the State in the customary manner on highway 1 Preliminary Engineering, Right of Way Acquisition and Audit payrolls and vouchers shall be charged as costs of the project. Costs IV AVAILABILITY OF RECORDS The Agency will pay for Agency Incurred costs on the project.Follow- ing such payments,vouchers shall be submitted to the State in the formal All project records in support of all costs incurred and actual expendi- prescribed by the State, In quadruplicate, not more than one per month. tures kept by the Agency,are to be maintained in accordance with proce- The State will reimburse the Agency up to the amount shown on the face dures prescribed by the Division of Municipal Corporations of the State of this agreement for those costs eligible for Federal participation to the Auditor's Office, the U.S. Department of Transportation and Washington extent that such costs are directly attributable and properly allocable to this Department of Transportation.The records shall be open to inspection by project. Expenditures by the Local Agency for the establishment, mainte- the State and Federal Government at all reasonable times and shall be nonce, general administration, supervision, and other overhead shall not retained and made available for such inspection for a period of not less be eligible for Federal participation. than three years from the final payment of any Federal-aid funds to the The State will pay for Stale Incurred costs on the project. Following Agency.Copies of said records shall be furnished to the State and/or Fed. payment,the State shall bill the Federal Government for reimbursement of eral Government upon request. those cos.ls ellgibfe for Federal participation to the extent that such costs nor I/O am(Rev ia91) r Kent City Council Meeting Date October 5, 1993 �} ( Category Consent Calendar 1. SUBJECT: COUNTRY VIEW ESTATES - BILL OF SALE 2 . SUMMARY STATEMENT: As xecommended._by_the Public Works) ___Committee, cceptance of the bill of sale and warranty agreement' submitted by Fanco Construction Co. , for continuous operationiand maintenance of 659 feet of water main extension, 635 feet .of sanitary sewer extension and 762 feet of storm sewers and release of bonds after expiration of the maintenance period. The project is located in the vicinity of 100th Avenue SE & SE 225th Place. 3 . EXHIBITS: Public Works Minutes, memorandum from Public Works Director and vicinity map 4 . RECOMMENDED BY: Public Works Committee (3-0) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3G possible location for an R.V. parking area and if Committee wanted staff to pursue that, than the next step would be to do some cost estimates. Committee unanimously recommended that staff move forward with this and come back to Committee with cost estimates. Meeker & 2nd Avenue Bennett stated that on 2nd Ave, south of Meeker on the west side, there is a sign posted with two spaces identified for parking and further down there is no identification, creating confusion for the motorists. Bennett requested that Ed White bring a report back to him on this. White stated that the current policy from the Police Dept is that unless a sign is posted, they will not write a ticket. White stated that something more definitive should be in the Code which he hopes to do as part of the Downtown Study. Country View Estates - Bill of Sale Committee unanimously recommended acceptance of the Bill of Sale for Country View Estates and bonds released after the one year maintenance period. Traffic Signals on James Street In response to Mann, White stated that he talked with several of the neighbors who were strongly opposed to the signal at Jason & James. White said staff has located where the signal should be and is now waiting for direction from the Committee. White said that staff did not receive any feedback from Alvord neighbors . Committee recommended that further study be done on the signal at Jason & James . In response to Bennett, White stated that he had a meeting with the neighbors on James St to listen to their concerns on the safety issue and staff is preparing responses. Meeting adjourned at 7 : 10 p.m. 4 DEPARTMENT OF PUBLIC WORKS SEPTEMBER 22, 1993 TO: PUBLIC WORKS COMMITTEE FROM: DON WICKSTROM PO RE: COUNTRY VIEW ESTATES BILL OF SALE Fanco Construction Co. , the developer of Country View Estates has completed the water, sanitary sewer, and storm sewer improvements for this project, located at 100th Ave SE & SE 225th Pl. ACTION: Recommend the bill of sale be accepted and bonds released after the one year maintenance period. �r1 ''py�.�! l 3t�\�L I S ziPLN F 21 PL I ST f T n N y S 216TH w o J ro �'��:.;7�5T.. •.r < SE 216TH ST I W w SE 217T1 N N N SE ST r2• r ~ t ^\\ F ST F a...."..,E 2 216TH a - °�' ST m � \ i awn 0 ST ST / S 2 7N >, / \ SE 219TH ST 0 220TH SE uSE w+ .h �. '.. ST w W � SEA ��-. •�.� w O r o satm „ — ST +•I�P• 222HO ST O Sj 2T 515 SE 222NUv +.'_3 !.:::.. :>SP'ti,•"�.n,\ a q \• w w x y < W e, > r, PROJECT a 224TH ST a o' LOCATION f°-- SE 224TH 3 v W 18 7 ��,� v1 H <2 SE Y m NORT > r� s SE 2�T= I� SE 2 KEN I NTC 6 < '[S p t E W 2267H ST ~ ?� �i Z a F r ._- 61 .G < SE F-n 's t2 $ ST STSTH a •I SE 22STIH PL t 227 TH TSg< SE 228TH Z 1° N _ f., ST a > ': }�. �� , 229TH y AFU S29THoPL T W 41 r....<,. L i b (PvU (P'vt) % < 4'� �" 4, SE 2. SE 231 it �Oy b ST SE 2315T I` ST �a ,j,� SE 231ST W S 231ST �) ST \\ _ w 230THl 0� ST IM ST Pl. '+ dQ' 232ND ST o� ` S 232ND S 232ND -AE 232ND ST W SE ^< I>y i a Y, ST ST SE. 232ND PL 232ND •2• > PL • .+ p g CT ST SE 233RD 94TH < I — .�.. Itr ti u �y�W STH� w a _ �.� of 236TH E's ST AV '. dr S 236TH `J ely (Pvt) .< ST W %P4' " x H SE 236TH P'L u LDRON G < o Ia SE 237TH ST > WAY �'�((E� S-237T PL I d x cl a fi iJ: _. N v \ E 23STH > J _'• r W ( ) (Pvt) SE 239TH ST d x < W O O S23STH t1.tiJ © !-�a.1/ < F7 (0 w ST W < W IS F = t 8 N < r N Z Z w = a a:;7 PL R18(JAM 24o ST > SE 240TH ST > W O 1 < e Ped Q.,, W .t EAST HILL < p ¢ S 241ST ST ¢ ELEMENTARY CED ST 0 w _=242PND SCHOOL < < _ = ti ST w E TEMI CRAPE ST S 243RD Z Z z y ST o' A. SE 244TH 4T SMITm ST Z S "TH a O w �ICAL Ui ST , m w N <.J` 1.�. W N L:-RE17E' G �1 ST.JAMEII < d SCHOOL < �- `Y Kent City Council Meeting �L Date October 5 , 1993 Category Consent Calendar r 1. SUBJECT: WORKSHOP ---SET DATE 2 . SUMMARY STATEMENT: Authorization to set October 19 , 1993 , at 6 : 00 p.m. , as the date and time for a Council workshop on the 1994 Budget. J �: vr Kslod � fl,r f Vt,c-j K 6, - a It t 3 . EXHIBITS: None 4 . RECOMMENDED BY: Council President (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3H Kent City Council Meeting Date October 5, 1993 Category Consent Calendar 1 . SUBJECT: SIX YEAR AUTOMATION PLAN AND BUDGET CHANGE 2 . SUMMARY STATEMENT: Acceptance of the Six Year Automation Plan and Budget Change. The citywide Automation committee has developed a Six Year Automation Plan, which includes the establishment of a systematic computer upgrade program. Principal funding sources include existing and future operating rates to user depart- ments, fixed CIP contributions, specific criminal justice and central services amounts for automation-related upgrades, and the allocation of ending-fund-balances, as outlined in the Plan. Hewlett-Packard computer products are continued as the principal city hardware vendor. 3 . EXHIBITS: 1993-1999 Automation Plan, Budget Committee Minutes 4 . RECOMMENDED BY: Automation Plan Committee, Executive Committee and Budget Committee (3-0) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: O YES _ FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 3I CITY OF KENT AUTOMATION PLAN 1993 - 1999 PRESENTATION OUTLINE: lO. Why Automate 2 . What' s Been Done 3 . Work Program 4 . Wherewithal Needed 5 . Ways To Keep On Track 6 . Wanted from Admin. & Council SEPTEMBER 27 , 1993 -1- Don't Defer Automation Indefinitely There is a point at which it becomes economically advisable for a transaction-based manual system to be automated (see Figure 16). In manual systems, the solution to increased volume is to hire more persons, thus making the cost of processing the five-hundredth transaction the same as the first transaction. Although the initial outlay for automating a system is substantial in terms of time and dollars, the cost per transaction processed decreases as volume increases. Figure 16 is based solely on transaction processing and does not reflect the intangible or informational benefits derived from a computer-based system. Unnecessary expenditure ,,,..r:. Computer / Manual Number of units processed Figure 16. Break-even point for com,crsion from a manual to a computer-based system. —2— Three'departments Want'a new one COm • uter :C�t ` `HaY. � l'� t� r�lor�t ` ' ! Police Chief Jay Skewes said it takes an made uate`Basle `iu e'sted that a con By HFAM ERVIN : u, Y 9 Y gg Staff Reporter ' average of 25 minutes,and as much as 45 .suitant.be hired to'study the city's over- ''' t •!'' 'minutes,for the present computer to give." all computer needs._. " Installation of anew computer system , a police. officer a suspect's criminal , "Frankly,I'm very sympathetic to the at City Hall should be a top 1994 budget's history.' , t' I request, but,looking,down the line, I priority,'department theads have told City ' Because only one user can be on the -;•wonder if we're putting more money into Council members %computer at a time, police frequently' the morass,"he said.. . Although computers account for only must wait for other users to complete t --In-house plan c•,S338,500 of the$6.2 million requested fort• their'work before data can be retrieved .. ,Cushing that the administ, "major service needs,"they are seen by "for emergency needs. ' ,'�I_ration would indeed prepare a com-' department heads as a critical need.• - Skewes reported that the entire compu- prehensive funding request.Finance Di- In a recent City Council review of a..'.ter system was "down" and inoperable :rector Tony McCarthy and Data Proces- staff wish list for funding,an improved for$8 hours during the first four months,,.sing Manager Joel Hakam said they felt; computer system ,was the one need 'of this year. they could prepare a long-range plan in %den[z£tedbythePofice,FireandFinance_,' Main frame computer .house for. a .far..lower .price than a departments as a high:priority: Skewer and Angelo- both asked for consultant could._: } Expanded twice since It was acquired "stand-alone" micro-or mini-computers The city's plan would be reviewed by a in 1977,the city'a exisringUnivac Sperry,_which could function independently of consultant for a second opinion. computer system simply can't meet the'•, the"main-frame" Univac. Pending- Implementation :of a .long- demands placed on it, council members•=. ' "The truth is,"said City Administrator, range plan, which.could take several were told - I Richard Cushing, "the current systetr years,McCarthy suggested that the city `(�ritkar need `:` •+. ,.can't take care of anybody" .,' lease 'a new Utuvac.computer:with a Fire Chief Norm Angelo called his Councilman Tom Bailey said he was memory six times larger.thanthepresent departmenes computer needs"criticaL.•. concerned,howeyer,that the council was.,•:computer.: I can't retrieve the information I,do put receiving three separate computer re-. In addition,he requested a stand-alone in,yet I need more lnfarmation.", quests:$123,510 from the Police Depart- ,mini-computer with programming for, The Fire Department has,.com-..merit, $183,000 from the Fire.Depart-_. the Police Department: .. puterized a wide range of information,. 'ment, and $232,000 from the Finance Ultimately, he suggested, the city including hydrant locations, ownership Department. ;,should acquire a number of specialized and Occpatches, =nry ff properties alarm dis- Saying he also was concerned that the mini-computers tied togetherwith a main patches.and staff t` ., ��8.'::., . , t; present computer system has proven ., frame, able to "talk" to each other. —3— CITY OF KENT INFORMATION PROCESSING REQUIREMENTS EARLY OBSERVATIONS 4 24/85 1 . Current data processing systems 0 old technology 0 old design structure o limited online capabilities o heavily modified systems; weak base for current needs 2 . Current use of data processing o general under utilization of systems technologies Office automation data base data inquiry and report writing telecommunications o general lack of integrated systems 3 . Major problems o numerous redundant activities required to support current systems o extra manual record keeping employed to compensate for lack Of timely and complete automated systems o backlog of needs for automation growing faster than current capabilities to deliver 4 . Major opportunities o new directions can be established to take advantage of the best of new technologies with minimum liability associated with past decisions - "starting with a relatively clean slate" ►,ice ater iotl use- -4- WHY AUTOMATE? OUR PAST UNDERUTILIZATION OF AUTOMATION COST PLENTY • redundant activities old technology • extra manual efforts limited capabilities • delayed work backlog of solutions • frustrated departments departments go own way OUR RECENT AUTOMATION PROGRAMS ARE PAYING DIVIDENDS PC: versatile tool for accessing central computers and local processing too. FUTURE: replacement/training program. LOCAL AREA NETWORKS: pilot system now works, linking pc' s. FUTURE: key strategic direction to pursue. CITYWIDE COMMUNICATIONS: e-mail connects all facilities, can be accessed from anywhere. FUTURE: room scheduling tool . GIS: faster, more accurate mapping and analysis, supporting growth management, utilities . FUTURE access by pc users. DOCUMENT IMAGING: improved storage and access. FUTURE: many other users, access by city via improved pc ' s & networks. POLICE: crime analysis helps identify suspects ; jail system helps manage facility; pc access to fed/state data. FIRE: dispatch calls via city hall aids responding crews; inspection, incident data improve efficiency, retrieval and analysis. FUTURE: better training, inventory, maintenance. FINANCE: streamlined budget development/tracking, better payroll and direct deposit. FUTURE : rewrite GL, AP and more in graphics mode. (may be largely vendor-funded) . UTILITY BILLING: improved meter reading, better customer history/records and customer service . FUTURE? : inhouse production laser printing vs . current service bureau. FLEET MANAGEMENT: improved vehicle records, preventative maintenance and parts inventories. FUTURE: fuel system. WORD PROCESSING: improved by pc ' s vs . central services. FUTURE: pc networks to share data within departments. LOCAL DATA AND REPORTING: departments have tools to begin managing local data & reports. FUTURE: big need for training, particularly when upgrading capabilities. IN-HOUSE PHONE SYSTEM: more capabilities, better control . FUTURE: improved call routing, possible Parks registration via touch-tone phones. FUTURE NEW PROGRAMS OFFER PROMISING & ATTAINABLE BENEFITS PERMIT TRACKING: temporary solution is already helping manage backlog. Expanded system will enhance service delivery. COMPLAINT TRACKING: will help track citizen complaints. MUNI COURT: will help manage court case workload. 9-1-1 UPGRADE: identifies specific buildings in emergencies. 24-HOUR CITY HALL: provides citizen access via electronic kiosk, bulletin board, voice processing, CATV or other ways. OTHER SYSTEMS : purchasing, work orders, TDD for deaf, possible use of CATV lines for city voice/data expansion. -5- WHY AUTOMATE? OUR PC' S AND PRINTERS ARE AGING AND LIMITED IN TODAY' S WORLD current pc' s lack enough memory to run today ' s pc software; many are already 6 - 7 years old, some were used when bought; "classic" pc' s are not compatible with new "LAN" software; (new purchasing and financial systems need upgraded pc' s) ; classic pc' s are not expandable, as are newer pc ' s which act as a hedge against future obsolesence; equipment reliability and maintenance will become an increasing factor as pc upgrades are deferred; deferring pc upgrades creates operational support nightmares in trying to prolong maintenance of varying software flavors; access to GIS system in 1994 must be by upgraded pc' s to work; older printers are slower, have limited features, cannot print graphics, and are an increasing maintenance problem. LAWS ARE INCREASINGLY THE "GLUE" NEEDED TO TIE SYSTEMS TOGETHER greatly improves printing throughput and reliability; provides mechanism for improved central network monitoring; provides for accessing other network nodes, but must have compatible pc (386 or 486) - eg, access to document imaging; eases pc software maintenance and system backups ; provides more efficient software licensing utilization (20-user license could serve up to 60 periodic users, for example) ; provides for city participation and management of a LAN in P.W. that otherwise would be a departmental , limited use solution. TRAINING PROGRAM ABSENCE COSTS IN STAFF PRODUCTIVITY & MORALE many pc users are currently utilizing but a fraction of the tools available, simply due to a lack of knowledge; newer software releases and employee turnover creates an on-going need for a citywide computer training program. staff productivity falters as the task becomes how to use the tool vs. just getting the job at hand done. NEW BUSINESS SOLUTIONS NEED TO BE PROGRAMMED FOR needed for new business needs, such as permitting, complaint tracking, muni court, KIOSK' s, cashiering, work orders, etc; provides programmed funding for future, unanticipated needs. TELEPHONES, GRAPHICS, COMPUTER OPERATIONS CAN SERVE US BETTER allows for upgrade of overworked voice mail ; adds phone ability to reduce busy signals, better route calls; upgrades central desktop publishing system to citywide standard. provides for increased central processing load & replacement. GEOGRAPHIC INFORMATION SYSTEM UPGRADE IS ESSENTIAL the next release of GIS software will not operate on the Planning or Engineering workstation; even with a GIS system upgrade, without corresponding pc upgrades, pc access to the GIS system will also cease. -6- WHY AUTOMATE? BUSINESSES ARE - 8/23/93 "Fortune" magazine "REENGINEERING: THE HOT NEW MANAGEMENT TOOL. The radical redesign of business processes is powerful - and all the fad. Done well, it delivers extraordinary gains in speed, produc- tivity, and profitably. . . . It is occuring in a dramatically altered competitive landscape; it is a major change, with big results ; it cuts across department lines ; it requires hefty investment in training and information technology. . . " . LOCAL GOVERNMENTS NATIONALLY ARE - 3/93 "Governing" "REENGINEERING GOVERNMENT: The two hottest words in public management - and why it may be worth wading through the hype to understand them. . . . But it is tales of its astonishing effect on bureaucratic productivity that are currently beguiling govern- ment people all over the country. . . . It is information technol- ogy ' s central power that lies at the heart of reengineering" . LOCAL GOVERNMENTS NEAR KENT ARE CITY OF TACOMA EXAMPLE - by R.W. Beck Co. , September, 1992 "INFORMATION STRATEGY: Over the next five years, the City will replace its existing mainframe technology with a pervasive local area network, pc workstations, and database servers . . . . All systems will be designed to operate in a cooperative-processing 'client-server' environment using relational database management software and desktop computers with a graphical user interface. A key element of this strategy will be increased investment in staff technical training, software tools, and work methods appropriate for the PC LAN client-server environment" . PORT OF TACOMA EXAMPLE - by independent consultant, September, 1992 "RECOMMENDED STATEMENT OF GENERAL DIRECTION: . . . A Local Area Network (LAN) communication infrastructure provides both an ideal environment for a client/server application architecture, as well as providing a flexible network to which various type of processors (servers) and workstations (clients) can be attached" . EVEN THE FEDERAL GOVERNMENT IS - Government Computer News, 9/13/93 "GOVENNMENT ON-LINE IS TASK FORCE VISION: Information Technology plans expected to save $5. 4 Billion. With the release last week of the National Performance Review report, President Clinton has promised to create an electronic government that will modernize agency services and bolster productivity" . WHAT ABOUT THE CITY OF KENT? Should we "stand pat, because what we have still works"? -7- CITY OF KENT AUTOMATION PLAN 1993 - 1999 PRESENTATION OUTLINE: 1. Why Automate OWhat' s Been Done 3 . Work Program 4 . Wherewithal Needed 5. Ways To Keep On Track 6. Wanted from Admin. & Council SEPTEMBER 27 , 1993 -8- WHAT' S BEEN DONE KEY CITY INFORMATION SYSTEMS PROJECTS 1987 Electronic Mail Geographic Information System In-house Telephone System, Voice Mail Parking Citations 1988 Geobase (parcel data) Business Licenses Parks Registration Police Records 1989 Finance - General Ledger Finance - Accounts Payable Jail Management 1990 Budget Development Utility Billing Fire Premise and Inspection Valley Comm Dispatch Call Routing 1991 Payroll/Personnel System with Direct Deposit Fire Incident System City Computer Upgrade City Telephone System Upgrade Centennial Building Development/Wiring 1992 Fleet Management Local Improvement District Police Computer Upgrade Document Imaging - Clerk Police Headquarters Remodel/Wiring 1993 Document Imaging - Police Records, Jail City Council Home Computer Access Permit Tracking, Temporary Solution Local Area Network Phase I Citizen Complaint Tracking - in process 9-1-1 Software Upgrade Feasibility - in process KIOSK Feasibility - in process Municipal Court Startup - to be done City Hall Remodel/Wiring - to be done -9- Info. Services — 19 8 6 vs 1992 160- 140f -------------------- ---------------------------- ----------------- ---------- -------- -------------------------- 120f --------------------------------------------------------------- ------- --------- ----------- ------------------ ----------- ------ 1 00 --------------- ---------------------------------- -------------------- --------------------- 60 ............. ------------------------------------------------------------------- ------------------------------------- 60- ------------------- .............. 40` ----------------------------------- --------- ----------------------- -- - ------------------ ------------------- -------- -------------------- ................ 20 ... ........... ...... 0- Staff = 10.5 Staff = 9.5 Locations Served User Applic (tens) Voice Svcs (tens) Printers PCs Terminals Information Services - 1993 Service Area Police Public Safety Parks .................................... Sub-Station Valley Comm. Atlm111iStratron Maintenance Col r1Alers�22, : Computers-1 On-line data Coirtputers Computers-1 Terminals-3 transfer/ Te(tF3irtals-3 Terminals 1 .hofW. ,:,,:,,,,, ; Phones-7 access Fhtin85 .. Phones 7 Jail WASIC(State Special Pops Kent Commons Computers-1 patrol) Computers-2 Computers-4 Terminals-7 On-line data Terminals-4 Terminals-6 Phones-15 access Phones-8 Phones-24 Trainingj NCIC(National Golf Course Senior Center Compu crime data) Computers-0 Computers-1 Termina on-line data Terminals-0 Terminals-7Phones access Phones-1 1 Phones-17 j M1 Cultural Arts Computers-3 Terminals-3 Phones-9 City Admin. Aukeen Court FIgdnce z Computers-5 Computers-0 Ccs ?Ut.9[S i Terminals-1 Terminals-0 Telrrurials l 1 Phones-8 Ph0 nes-1 City Hall Second Floor pne� 4 7hrE$Centipl EA...... Put rS- Law Clerk/Admin. one 2(zFf" phpllg:5ystetn._.,,._; Human Res. Computers-6 Com uters-3 Computers-5 Pxterls ye Voace f©ata i�fetwaks Terminals-3 Terminals-1 YVotdlcSC2SS r g er3tta€i2efi Terminals-1 Phones 9 Phones-4 Csgta Ent }print)r 17Ecentrntkzed Phones 8 'Y 9'.. Extenssve use oi1?cteitagecf Sost~xate ?fastEy tr Cteased System fif€EC Cy Planning 5tattat 9.5FT E,VS,;li�,5 n 399d Info.Services Computers-21 Computers-12 Terminals-7 Terminals-10 Phones-25 Phones-15 Fire Public Works External HQ Station 74 Station 73 Station 77 Fire Prevent. Engineering Banks Com uters-18 Computers-4 P Computers-1 Computers-1 Computers-20 On Data Terminals-3 Terminals-1 Transfer Terminals-7 Terminals-1 Terminals-1 phones-14 Phones-73 Phones-15 Phones-8 Phones-53 Station 71 SL-1 Other Sites Shops Library,Other Computers-1 C Computers-0 Computers-9 Computers-0 Terminals-1 T Terminals-0 Terminals-4 Terminals- Phones-10 P phones-2 Phones-3r8 Phones-8 Station 72 Station 76 Develop Sevice. Pump Stations Home Access: Computers-1 Computers-1 Computers-7 Computers-0 Council,Staff Terminals-IMM1 Terminals-1 Terminals-3 Terminals-0 Computers-1 Phones-10 Phones-15 Phones-13 Phones-30 Terminals-4 Indicates Existing Service Sites In 1987 —11— What' s Been Done, And "WHO DONE IT" USER DEPT , STAFF AUTOMATION COMMITTEE Adm: B Jacober, K O' Donnell Fin: M Miller, T Vetsch Fire: J Carroll , M Thompson Hum Res: S Viseth, Ahn Hoang Law: R Grabert ODS : B Hutchinson Parks : K Ford Plan: M Porter, C Ryser PD: B Cline, B Bradley, M Kern PW: K Palowez , M Parker, P Scott, C Viseth, E White KEY VENDORS INFORMATION SERVICES STAFF CTC: Finance, Payroll, (Wash. Budget, Personnel, D Coolidge: Prog/Analyst State Parks Registration R Domek: Data Comm' s ommunity Position Control , K Eckhart: PT Comp Oper Colleges) AP; with AR and G Fellin: Prog/Analyst Purchasing soon D Gergich: Phones DS : Police and Fire D Harrison: Comp Operator Records, Jail and Honeycutt: Clerical Fire Inspections M Mulholland: System Analyst UNIFORCE: Fleet Management B Olson: Operations NFOCOMP: Bus. Licenses, LID, Geobase, Citations, Permitting Pilot ENASYS: Geo. Info. System CS : Utility Billing P: Hardware, E-mail -12- CITY OF KENT AUTOMATION PLAN 1993 - 1999 PRESENTATION OUTLINE: 1. Why Automate 2 . What' s Been Done OWork Program 4 . Wherewithal Needed 5. Ways To Keep On Track 6. Wanted from Admin. & Council SEPTEMBER 27 , 1993 -13- WORK PROGRAM Staff ---------T I M E L I N E---------- Project/Program (a) Time 1993 1994 1995 1996 1997 1998 1999 ------------------------------------------------------------------ SYSTEMS DEVELOPMENT Existing Systems (b) . Production Support . 5 FTE • GIS System Upgrade 2 mo. . PD/FD Vendor Track 1 no. monitor new owner, OCS New Systems . Fleet Mgt/Fuel (c) 2 mo. fleet done, monitor . LID System 1 no. done, working • Position Control 1 mo. done, working • Finance Rewrite 3 mo. implement or replace . Auto. Plan, 1993-1999 3 mo. . Permit Track Temp. 2 mo. — may be permanent• solution Complaint Tracking 2 mo. — in process . Purchasing Pilot 2 mo. expand citywide later . PC Network Pilot 3 mo. expand citywide later • 24-hour city hall (c) 2 mo. feasibility only now . Cashiering Pilot (c) 3 mo. -- expand citywide later . Muni Court Startup (c) 2 no. State system needed • Shops Work Orders (c) 2 mo. — utility $ sought Total 3 . 0 FTE approx. OPERATIONS Existing Systems (b) . Computer Operations 1 . 4 .FTE • Voice Systems . 75 FTE • Data Communications . 5 FTE . Remove old computer 1 mo. — Sperry computer is gone . Enhanced 9-1-1 (c) 1 mo. — feasibility only now • Clean/inventory pc ' s . 1 FTE New Systems Council Home Access 2 mo. some work left to do City Hall Remodel 3 mo. — wiring, wall jacks ADA: TDD for Deaf 1 mo. — city hall Muni Court Startup(c) 2 mo. wiring, wall jacks Total 4 . 0 FTE approx. OFFICE SERVICES Existing Systems (b) . Distribute WP 2 mo. — done New Systems . Doc. Imaging - Clerk 3 mo. expand to other departments • Doc. Imaging - P. D. 2 mo. — works, seek Records tie later • Upgrade PC ' s . 7 FTE start of ongoing program • Desktop Unit Support . 2 FTE . Training Program (c) . 1 mo. mostly coordination Total 1 . 5 FTE approx. FOOTNOTES : reverse side -14- FOOT- (a) hours/times are estimates and subject to change per NOTES: administrative, user and/or operational requirements; (b) workload performance documentation is attached; (c) additional funding needed for full implementation. -15- Proposed Plan to Replace outdated PC' s Phase I Phase II (1993-1994) (1994-1995) Classic ES ES/12 286/12 Date Purchased: 186- 187 188 189- 190 190 Administration 4 1 City Clerk 1 Civil Service 1 Council 1 D.D.T.F. 1 Engineering 4 4 2 Finance 5 2 Info. Serv. 1 1 Law 4 2 P.W. - Shops 2 3 1 2 Parks 8 6 1 Personnel 1 1 2 1 Planning 3 9 3 3 Fire 8 5 3 Police 10 3 3 3 TOTALS 51 35 18 11 TOTAL NUMBER OF 2861S : 115 .ost to replace just the 51 classics at $2 , 230 each is $113 , 730. - The cost to replace Phase I PC ' s (all classics and ES ' s for a total of 86) at $2 , 230 each is $191, 780 - this is to get rid of the 286 ' s versus moving them to other users. If they are moved to other users, new software for the additional users will need to be purchased. Proposed Plan to Replace Outdated Laserjets PHASE I PHASE II (1993) (1994-1995) Laserjet I Laserjet II Laserjet II Date Purchased: 186- 187 187-90 187- 190 City Clerk 1 10 to be Engineering 2 determined Finance 1 1 as needed - Human Resources 1 only those Parks 1 workstations Shops 1 1 requiring new technology Police 1 to remain functional TOTALS 7 3 Cost to replace Laserjets I ' s and II ' s in Phase I : 10 @ $1, 600 = $16, 000 ost to replace Laserjet II ' s in Phase II : 10 @ $1, 600 = $16, 000 The City has a total of 50 Laserjet II 's - the need to replace these older laserjets will continue beyond the 13 replaced in Phase I and II above, they will be replaced as funds become available and a need is demonstrated. -16- SAMPLE IMAGING SYSTEM CONFIGURATION - Printer Host Data Connection Optical Server Storage t Magnetic II Storage Facsimile LAN Printer ■ Scanner Workstation Workstation Facsimile Card —17— CITY OF KENT AUTOMATION PLAN 1993 - 1999 PRESENTATION OUTLINE: 1. Why Automate 2 . What' s Been Done 3 . Work Program OWherewithal Needed 5 . Ways To Keep On Track 6. Wanted from Admin. & Council SEPTEMBER 27 , 1993 -18- JUI'I-1C—'q� I•dED 13:41 TD: DEPT OF PFO SVC' TEI_ - hN T g o. N J 1 i iee STATE OF WASHINGTON DEPARTMENT OF INFORMATION SERVICES Olympia, Washington 98504.2444 Mr. Ron Spang Information Systems Manager City of Kent 220 4th Avehue South Kent,WA 98032.5895 Dear Ron, Thank you for your call yesterday regarding State Information Technology acquisition methods and how DIS Leasing & Brokering might help you achieve your acquisition goals. DIS Leasing & Brokering is a full service acquisition focal point for a large number of State and local government agencies. We are committed, on a full time basis,to analyzing the IT market's products and vendors. We provide consultative assistance in recommending and configuring cost-effective technical solutions, and then use our knowledge of the market to identify and leverage credible competition among competing, qualified vendors. We prepare and issue all necessary bid documents as required by State law and in accordance with our customer's requirements. We then issue these bids and negotiate with the vendor community on our customer's behalf. We take delivery of the equipment, verify that the order has been filled properly, and can optionally install peripherals and software if desired. Even though the process may yield numerous bids on our part to assure you the best value, your order will be received and billed by DIS as a single transaction. Although we do hava the capability to issue a bidding document "at large" for any brand of PC's that might meet a given technical specification (i.e. a 486 PC running at 33MHx), we strongly discourage customers with an established base of product from a credible vendor from doing this. The State's Policy and Regulatory Division(PRD)recognizes the benefit of vendor standardization, and commonly approves the purchase of a specific brand on this basis. Selecting a specific brand has many benefits: It reduces the cost and the amount of time required to produce a bid by reducing the amount of time required to prepare, distribute and evaluate a large proposal-driven document and effectively mitigates against often frivolous vendor protests. Additionally, the selection of a single, proven manufacturer in a given enviromnent lowers day-to-day support costs by minimizing the number of proprietary variables, providing better integration of newer and older technologies and provides a single source of resolution when problems or new requirements arise. I would agree that Hewlett Packard is one of the few vendors who —19— I JI11-16-'93 WED 13:42 ID: DEPT OF INFO SVCS TEL NO:20G-753-1573 9727 P03 Mr, Ron Spang June 16, 1993 Page 2 I can be counted on to provide excellent service and support today and be a viable force in tomorrow's market as well. Again,thank you for the opportunity to speak with you. If you should have any further questions about the services we provide or the direction the State is taking with regard to it's current acquisitions,please contact me at(206) 586-2800. Sincerely, Scott Bream, Manager Equipment Leasing and Brokering 605 East 1 Ith, P.O. Box 42444 Olympia, WA 98504-2444 -20- Strategic Planning Assumption Personal Computing Financial and Technological Risk Will be Minimized by Focusing Reader Notes PC Acquisitions on Tier 1 and Tier 2 Vendors (0.8 Probability) � See Research Note -- - - K-820-917, 2/26/93 *F C010PAQ Ro AST(W) ICL(E) Bull/Zenith (W)'F, Q Memorex Telex (U)-'F DEC (WTier 2 ) ( Dell (W) NEC W) GRiD (U)'O Olivetti (E)-'F HP (W) Siemens Nixdorf(E) ALR (U) Northgate (U) I Ambra (E) Swan (U) Amstrad (E) Tulip (E) LN Apricot (E) Viglen (E) L4r3 CompuAdd (U) Vobis (E) Elonex (E) Zeos (U) Gateway (U) 'Problem Watch 'F=Financial AMKA (U) RSA (E) o=ouality Fantasy Mktg (U) Sun Moon Star (U) 'S=Service Jumbo (E) Tough Com (U) 'O=organizational (U)-Indicates U.S. Vendor (E)-Indicates European Vendor (W)-Indicates Worldwide Vendor 02/10/93 Source: Gartnbr'Group GG Notes: Key Issue: How do you match the growing variety of hardware technology to organizational and user requirements? The past year has seen tremendous change in the PC market. 'Price/performance once only associated with Tier 3 vendors has been supplanted by a resurgence in sales of Tier 1 and Tier 2 vendors. Compaq and Dell have experienced tremendous unit growth (70 percent and 140 percent, respectively) during this period while many Tier 3 vendors, with once lucrative businesses have seen tremendous erosion of their core market segment. t With the restructuring of product lines and new price elasticity, the PC market is enjoying increased sales and growth due to pent up demand from the recession and the corporate ' community beginning a major upgrade cycle to the 486 platform. Tier 1 and Tier 2 vendors will f` enjoy continued growth during this period and many Tier 3 vendors will feel the pain. This pain will be followed by consolidation of many of the Tier 3 players. The need for users to partner with Tier 1 and Tier 2 vendors will become more important during this planning cycle as more and more vendors fallow Everex's demise. t co GartnerGroup Copyright © 1993 Conference Presentation Page 19 -2 - tt-tt L CP31a MPB0PaS r�T Iu T Ali � ' �9� T `��� �� Vendor takes first place with, tap score for product quality BY T.C. DOYLE How THE Top ewlett-Packard Co. was raced the VENDORS SCOREDf.� hands of Los Gatos, Calif., said he has been H overwhelming favorite among resellers selling more HPs as a result of supply that recently evaluated top computer manu- "T�. constraints afflicting ocher manufacturers. facto in a variety of categories ranging YERY 3•b e would sell even more units, he added, if SATISFIED from price/performance to return policies. had a broader product offering. In a survey compiled by Answers Research of - Availability is key, and HP has others bear Solana Beach, Calif., resellers raced HP as tops in YFpY I''� down. Bur they don'[have an inexpensive, terms of roduct availabilit return olicies, x-slot s ystem, nothing between the U and P Y. P DISSATISFIED y stechnical support, upgrades and compatibility, te N Vectra lines. That's where the ValucPoin[ co-op programs, response times and allocation of HP APPLE IBM COMPAQ AST from IBM fits and why we're able co sell so many," demonstration units. PRODUCT QUALITY AND 4.8 48 46 4.5 46 Caspersen said. The survey revealed chat HP alone ranked No. RELIABILITY Like Rcgez, Caspersen said HP has proven its l in more categories than any other manufacturer. PRICE/PERFORMANCE 4.0 3.8 35 4-1 4 1 loyalty to the channel, especially with smaller, In addition, HP tied for first place in reseller UPGRADABILITP independent organizations char struggled for years AND COMPATIBILITY 43 4.3 79 4.1 4.7 discounts, financ- to get 1BV( and Compaq, but could only sign " �U10 Ur ;Y`a-yyY•' AVAILABILITY 33 2.7 7.0 2.4 32 >YCafCgOTd/ et� ing and flooring, them after the computer giants began losing mar- TECHNICAL SUPPORT 4.6 3.9 3.6 4.2 37 DESKTOP and qu:diry, ket share In contrast, from the beginning }-(P +ACOMPUTER5 RETURN POLICIES 4.2 4:3 4.1 3.1 3.3 In achieving the sought rescBers such as Wolf Computer. HEWLETT 'd es ig na c,on of CO-DPMKTG. 4.0 3.6 3.7 3.6 3 1 "HP signed us up back when Wolf was small PAC Channel Champ- RESPONSE TIME 4] 3_5 3.6 3.5 3S and just getting started. Over the years they have On EOC desktop SVS- FINANCE/n00RING 3.7 33 77 3.3 3.3 been able[0 CR'aCe the programs we need, SUCK as PROGRAMS reins,HP gained from resellers an average sarisfac- AVAILABILITYhelping with product tolloua to show to our UNITS OF 4.1 3A 32 7.0 29 tion ranking of 4.1. That handily bear the DEMO uNlTs customers,"said Caspersen. Among the programs satisfaction scores of IBM Corp. and Apple RESELUR DISCOUNTS 3.5 3.4 3.5 30 2.7- resellers lauded most was HP's generous seed 1.1S Computer Inc. (each of which scored a 3.7 in J EiJiBFSELN0.IXIFTYIEW$ So110.(f.(AA/.195MRS RfSL'.R(A program, which has provided demo units to busi- overall satisfaction), Compaq Computer Corp. --------- ----- ness users not familiar with HP computers. (3.6) and AST Research Inc. (3.5). Stephanie Acker-Moy, U.S. channel mar kering HP's top ranking came as no surprise to Boris manager for PCs,printers and handheld machines, Elisman, product marketing and programs man- said HP is making a conscious effort to extend to ager for desktop PCs at HP. The company has Kerry Regez, a saleswoman for ComputerLand PC resellers the same proven reseller programs the focused on beating The competition and has been Corp., Eau Claire,Wis.,said her wait fora typical company pio- able to capitalize on product shortages that have Vectra PC is three to five days. However, it can neered for the = plagued the reseller channel for most of the pas; cake her as many as six weeks to fulfill an order for printer business. year, he said. a particular IBM computer, and as long as six "We're crying -In the past year,we've placed a lot of emphasis months to deliver a back-ordered Compaq- to minimize con- on delivering a quality machine at a competitive Based on the changes occurring at the other fusion for HP re- price," said Elisman. "We test our Vectras in manufacturers, Rcgez said she believes HP is The sellers," said - extreme temperatures of 100-degrees-plus in what most loyal of vendors when it comes to supporting Acker-Moy. we call the 'shake and bake' test. We use only the reseller channel. Among other name-brand chips and do not shop for components "We're selling more Vectras as a result of IBM things, HP has on the open market." and Compaq reworking their discribuCian planS. made internal Impressed as they may be by HP's quality, While chose two have been beefing up chrcct-sales changes to its co- His RATED 4.7 F-.R resellers chat responded to the survey said the Palo teams, which bypass the channel, HP has been op marketing pro- UPGRADARIUTY. Alto, Calif., company's ability to deliver a well- trying to provide the kind of help resellers need," gram,putting de- known brand in times of crisis is making the brand said Regcz. cision makers closer to resellers in The field- And a hi[with The channel. While competitors such as Only until recently, however, have Rcgcr.'s cos- when pricing became a bigger reseller concern last IBM and Compaq wrestle with prolonged back Comers made reselling HP easy. Customer resisrmce year,HIS quickly adjusted prices to remain compeci- orders,HP has consistently found a way to provide is evaporating as 1-11' steps up its nrukerinl; and rive. Unlike others, Acker-Moy said, HP CUT prices PCs to Tire channel, said several resellers Chat others wrestle with fullilhnent, said Rcgcz. in a way ro reduce reseller pain. responded to the dealer satisfaction survey. Steve Caspersen, a salesman at Wulf Computer (Cowinued on page I6i 14A COAIPUTER RESEII.ER NEWS • JUNE 28, 1993 -2 2 ch uomputei 1ndustq HP poised for run at PC leaders Low-cost product line,competitors' shipping woes spur company's growth Tandem expects loss Tandem Computers,Inc. By Michael Fitzgerald _ o&ies, Inc. in Hampton, N.H. He last week said it expects to PALO ALTO.CALIF. said HP will have to expand its dis- ort aloss for its third fis- - Hewlett-Packard's increase shipments truon channels o match p are enpected to increase v3o%from ibti h l t th Co � cal quarter.The company ■A surging Hewlett-Packard Co. 1991 to 1993 paq's success with Prolinea,and (- cited worldwide economic has taken advantage of the diffi- Number or 594.000 HP has so tar steadfastly stood by weakness andlackluster de- culties facing the major PC play- worldwide the dealer channel. shipments mand for its current genera- ers and is positioning itself for an While the VL line,which starts tion ofproducts.The Cuper- extended run at the top. A new 370,00o at$1,250,was introduced in amar- tino,Calif.,company said it line of low-cost PCs may be the ket in which price wars seem to 69.000 . plans to detail restructuring last piece in its puzzle. have abated, Frankenberg pre- plans on July 28 after dis- dieted those battles will soon be re- closingits financial results. A for ime member of the"oth- `*y+. nerved.His model for a PC compa- The restructuring aims to er" category in the PC business, - ny is one able to compete in a Ataglance cut costs before the release HP saw triple-digit unit shi shipment market where rives "are the p 1991 1992 ]993 p of a new generation of low- growth in the worldwide PC mar- same as apm•lable color television HP's new VL line uses cost,reduced instruction set ket between the first half of 1992 M Desktop set—$300 to MO.— limited configurations computing-based systems. and the first half of 1993. M Patn'top Most analysts, and Franken- to keep pricing low. Given HP's relatively small in- M omnieook berg's competitors, think such a The products are Intergraph sees red stalled base,shipment growth has so <.:aiss„ar<o.<aa,.eo• .n.m,.. - price range is highly unlikely based on either the Intergraph Corp.saidit ex- yet to translate into a meaningful Stephen said he believes HP will 25 MHz4868X, pects to post asecond-quay- market share increase, however. "Everyone's always knowm you continue to do well in the market 33-MHz486DXor ter loss.Revenue for the pe- HP accounted for a l.'leib sliver of could oust HP and their•PCs were until late 1994,wlnen IDC expects a 33/66 MHz DX2 riod isexpeetedtobefnthe the30.3 million PCs shippedworld- well-built,but the nussingingredi- PC market slowdown that will kill processorand came $248million to$253million wide in 1991,accord ingto Comput- ent was price," said Bruce Ste- off a number of marginal PC mak- witha 2oM-byte or range,compared with$289 er Intelligence/Infocoip.HP is ex- phem director of PC h ardware and ers.While HP appears unlikely to 240M-byte hard drive. in illion in last year's compa- pected to inch its share up to 1.60/c pricing research at International be among them, its ability to They carry a three year rable quarter.The worksta- - of the 41 million PCs projected to Data Corp.(IDC)in Framingham, achieve its stated goal of making warrantyand sell for tion maker cited its ongoing sets by the end of this year. Klass. the Top 5 PC makers worldwide by $1.250 to$2.359. product transition and weak Driving its growth are repeated 1995 remains a question mark. European and federal mar- price cuts that brought its tradi- Sometimes No.3 Analysts said HP's lack of a true kets for its woes. tionally overpriced PCs in linewith Stephen and other analysts cored it notebook will hurt it in reaching the market and nimble, perhaps III?for finally leveraguigits loyalty this goal,much as a poor notebook AMD posts gain lucky, avoidance of the backlogs to the dealer channel and the huge strategy has crimped Dell Comput- Citinggainsin its non-X86 that have plagued the IBM PC Co- business its printer group does er Corp.'s growth. business,Advanced Micro and Compaq Computer Corp., in- through resellers.At some resell- Devlces,Inc.posted sec- dustry observers agreed. ers. HP is among the three best- ond-quarternet profits of selling brands. The firm has be- UT11. gU0 tack$64 million,a 55%increase Serious contender come the PC maker recommended 1. u k from the same period last While HP's overall share of the PC when Compaq or IBbt cannot deliv year.Revenue in the period market remains small, Jeffrey er p roduct,analysts Sall d. grew 17%to$409 million,the Henning,an analyst at PIS Strate- "They were extremely wellpo _t ewlett=Paekardhas helped itselfgrowby ignor- Sunnyvale,Calif.,chip mak- gic Decisions in Norw-ell, Mass., silicified for the boom time in the ,iogthe popular wisdom that PCs we commod-er said. said HP has a solid shot at becom- PC market,"Stephen said. ]ties,accordingto Robert Fraakenberg,vice ing one of the 10 largest PC makers In the last two months,HP his yresident and general manager ofHP's person-. SHORTTAKES Novell,Inc. by year's end.Typically,few ven- overhauled its serverline,its high alinformationproduetsgroup._' has completed its acquisi- dors register even Via of the bitter- end desktops and its portable 'We[PC makers]talked ourselves into being a core- tion of Fluent,Inc.for$17-5 lyconrpetitive PCntarket. product line and recently added ',moditya little too early,"he said.-There are lots of million[CW,JuIY 5].... The"new"HPhas' low-costoined the raft the Vectra VL, a line of low-cost ;needswearentaddressingwell-.forinstance,com- Sequent Computer Sys- of vendors that now promise new PCs.HP officials think the VL line munieations and aecessto`data-and as long as tems,Inc.expects to break products every six months and will give the company a boost. thoseezfsf;therearewaystodiffereutiate" even in the second quarter vow to continue to aggressively "We're thinking that will be our Those needs havehelpeddefine astrategyof"per- on revenue of about$80mil- add new features and keep prices retro rocket for the rest of 1993," vasivecomputing,"whichHPis usingtoput itself in lion—results thatwould be competitive. said Torn Buiocchi, marketing gear in the PC market.' _ below analysts'expecta- To keep the price cuts coming, manager of HP's PC division in So far,this strategy has led HP to basically center t ion s.:..Res tr•ucturingPro- Robert Frankenberg, vice presi- Grenoble, France. Buiocchi said its PC strategy around itscalculator-like95LX and teon,Inc.expects to report dent and general manager of HP's HP estimates that Compacts low- 100LXpeisonalorgnniz' Akeydifferentiatorin both asecond-quarter loss,on personal information products end Prolinea line accounts for Its 'isbuilt-inwireless communications capabilities such revenue below the first quar- group, has reduced costs by cut- much as 60%of Compaq's soles, as infrared,which HP is now building into some mod- ter's$27.7 million....Inter- ting one-third of the group's and HP thinks the VL will boost its -els of its desktop PCs.HP has acknowledged working leaf,Inc.has acquired Ava- employees and radically restrue- own sales by 501/a. on software that can emilysyanchronize data between lanche Development Co.,a luring its supplier relationships, Analysts, however, reserved a portablemachine and a desktop. Boulder,Colo.,provider of to"bay parts like a$20 billion clec- j udgmcut on the VL's success- ' Frankenbergalso said that as part of its strategy, doeumentatalysis and con- ironies connpany,rather than a$1 "They're billing it as the Piolin- -HPisaegotiathngwithnformation service providers version technologyand ser- billion PC player,"be said. cu Killer,but 111'doesn't lime the to give users on-line access to a variety of consumer vices,for$5.5 aid lion ill The cost cuts have helped tll'to same distribution channel Com- "services.However,hesaidthesewerenotlikelytoap- eash. start makingadecent profit in PCs pall does,"said Randal Giustu,:ur pear until sometimein 1994.—Mie1wel BYlzgerald for the first lime,iusidrrs said_ analvSt tit WorkGruup Techwll- COMPUTERWORLD IULY 12,1993 133 —23— -.ty of Kent PC Price Comparison List June 23, 1993 TIER I AND II VENDORS Hewlett Packard Compaq NEC AST Dell DEC IBM ------- -------- -------- -------- -------- -------- -------- 486 PC - Includes the following 1,905.00 1,909.00 2,163.00 1,998.00 1,910.00 2,099.00 2,199.00 - 33 Mhz. Processor - Hard Disk 170 MB 240 MB 170 MB 245 MB 170 MB 127 MB 211 MB - 4 MB RAM Memory - 8 Kb. Internal Cache - DRAM video memory 512 KB 1 MB 512 KB 1 MB 512 KB 512 KB 1 MB (approx. cost-upgrade to 1 MB) 52.50 50.00 50.00 50.00 - DX Chip - upgradable - 1OBase-T Ethernet Chip Incl. 145.00 Incl. 115.00 187.00 185.00 180.00 - Super VGA Card Super VGA Monitor - - Enhanced Keyboard - 3.5" floppy drive yes yes yes yes yes yes yes - 5 1/4" floppy drive 165.00 150.00 170.00 Incl. 160.00 170.00 Incl. - 4 free slots 3 free slots - 3 free drive bays 1 free bay - MS-DOS 6.0 - Windows 3.1 - Mouse - 3-year warranty** Incl. IncL. Incl. 285.00 179.00 230.00 396.00 - Sales Tax iJ 8.2% 174.05 180.73 195.41 196.64 203.85 224.19 227.55 TOTAL 2,296.55 2,384.73 2,578.41 2,594.64 2,689.85 2,958.19 3,002.55 (1) (2) (3) (4) (5) (6) (7) Quote Details: ALL quotes were based on a quantity of "1" PC - Any quantity discounts will have to be negotiated. Y (1) HP: R&D Industries - Barbie Parker (881-8490) - 6/15/93 (2) COMPAQ: Compaq-Phillip Kyle (1-800-888-5858) & Computer City-Steve Schnack - 6/22/93 (3) NEC: Government Computer Sales - Ralf Fowler (883-8492) - 6/21/93 (4) AST: Computer City - Steve Schnack (439-1500) 6/22/93 (5) DELL: Dell - Larry Wayne (1-800-426-5150 X7589) 6/22/93 (6) DEC: Digital - Douglas Barker (1-800-332-8029 X7835) - 6/22/93 (7) IBM: Ballard Computer - Matt (781-4093) - 6/22/93 **Warranty Details: Based on 3 years - terms/conditions of warranties vary depending upon PC manufacturer. HP: 3-year warranty (1 year on-site, 2 years parts and labor) - converts to 3 years on-site with current volume repair maintenance contract. COMPAQ: 3-year warranty 0 year on-site, next day, 2 years parts and Labor) NEC: 3-year warranty 0 year on-site, 2 years parts and labor) AST: 1-year on-site - $285 to upgrade to 3 years (2 years parts & labor only) LL: 1 year on-site (next day), $179 to extend 2 more years (next day) 'EC: 1 year on-site, additional years at 5% of total system cost IBM: 1-year on-site, additional years at 8% of total system cost -24- City of Kent PC Price Comparison List June 23, 1993 TIER III AND LOWER VENDORS Diamond Gateway U.S. Flower 2000 CompuAdd Logic ZEOS -------- ------- -------- -------- -------- 486 PC - Includes the following: 1,747.00 1,795.00 1,895.00 1,578.00 2,095.00 - 33 Mhz. Processor - Hard Disk 120 MB 212 MB 170 MB 170 MB 214 MB - 4 MB RAM Memory 140.00 - 8 Kb. Internal Cache - DRAM video memory 1 MB 1 MB 1 MB 1 MB 1 MB - DX Chip - upgradable - 10Base-T Ethernet Chip 135.00 105.00 135.00 145.00 149.00 - Super VGA Card - Super VGA Monitor - Enhanced Keyboard - 3.51, floppy drive yes yes yes yes yes - 5 1/4" floppy drive Incl. Incl. Incl. 150.00 Incl. - 4 free slots - 3 free drive bays - MS-DOS 6.0 - Windows 3.1 - Mouse - 3-year warranty 235.00 360.00 170.00 360.00 247.00 Sales Tax a 8.2% 173.59 173.84 180.40 183.11 204.26 TOTAL 2,290.59 2,293.84 2,380.40 2,416.11 2,695.26 (1) (2) (3) (4) (5) Quote Details: All quotes were based on a quantity of "1" PC Any quantity discounts will have to be negotiate 1 (1) Diamond Flower: Computer Place in downtown Kent (852-3928) - 6/23/93 (2) Gateway 2000: Gateway 2000 - Dalton Stensaas (1-800-846-2042 X5478) - 6/23/93 (3) CompuAdd: CompuAdd - Tom Howard (1-800-289-9888) - 6/23/93 (4) U.S. Logic: Computer City - Steve Schack - 6/23/93 (5) ZEOS: ZEOS Computer - Gearhardt (1-800-554-7172 X1017) - 6/23/93 Warranty Detail: Based on 3 years - terms/conditions of warranties vary depending upon PC manufacturer. Diamond Flower: 1 year parts, 2 years labor (carry-in) - Cost for additional 2 years parts, 1 year labor is estimated based on current volume repair contract price for a PC. $55.00 - 2nd year, $180.00 - third year. Gateway 2000: 1 year on-site, no option to extend - must go on a parts and materials basis- Cost for additional 2 years is estimated based on current volume repair contract price for a PC. CompuAdd: 2 year warranty - 1 year on-site, 1 year parts & labor, 3rd year - $170.00 U.S. Logic: 1 year carry-in warranty, no option to extend - Cost for additional 2 years is estimated based on current volume repair contract price for a PC. ZEDS: 1 year parts & labor-S49 to upgrade 1st year to on-site, add'l. 2 years a S99/year —25— CITY OF KENT, INFORMATION SERVICES - AUTOMATION PLAN (1993-1999) 9/21/93 -----------Estimated Cash Forecast----------- ExistingNon-Allocated Funds Reserved Funds 1993 1993 1994 1995 1996 1997 1998 1999 REVENUES: -------- -------- -------- ------- -------- ------ -------- -------- CIP (8-31-93 Fund Balance) 201,059 Accrued interest, sale of assets, etc. 30,057 CIP (1994-1999 Funding) 200,000 ------- ------- ------ ------- ------- ------- ------- ------- CIP Revenues: 201,059 30,057 200,000 0 0 0 0 0 Telecommunications Replacement Funds 25,000 50,000 50,000 60,000 30,000 30,000 D.P. General Fund Replacement Funds Equip. RepLc. Funds (192-93 EFB) 68,626 Equip. RepLc. Funds ('93-'99) 60,265 220,000 220,000 220,000 220,000 220,000 220,000 193 Oper. Budget Savings (D.P. 8 Tele.) 35,761 Central Services Funds 29,315 Police Computer Replacement Funds 45,000 ------- ------- ------- ------- ------- ------- ------- ------- Replacement Funds: 80,761 158,206 245,000 270,000 270,000 280,000 250,000 250,000 TOTAL REVENUE: 281,820 188,263 445,000 270,000 270,000 280,000 250,000 250,000 EXP- `ITURES: N Projects/Applications GIS - New CPU 80,000 Document Imaging Workstations 75,000 15,000 15,000 80,000 New Applications/Permitting/Cashiering 75,000 75,000 60,000 50,000. 60,000 LAN Project/Add'l. Workstations 40,533 25,000 25,000 50,000 50,000 New Automatic Call Distribution System 50,000 ------- ------- ------- ------- ------- ------- ------- ------- New Projects: 40,533 0 255,000 165,000 60,000 115,000 60,000 130,000 Telecoms. Expansion/Replacement Funds: Upgrade Voice Proc./Phone Systems 12,000 6,000 101,000 48,000 11,000 27,000 Central Services Graphics Upgrade 29,315 Data Processing Expansion/Replacement Funds: Funds Currently Allocated ** 103,455 Replace outdated PC's 109,832 91,548 55,070 25,000 25,000 25,000 Replace outdated Laserjets 16,000 8,000 8,000 8,000 16,000 16,000 PC Software Upgrades 13,000 16,800 16,800 20,000 20,000 20,000 20,000 Software Training 12,000 15,000 15,000 15,000 15,000 15,000 15,000 GIS Replacement Workstations 24,000 24,000 Police Computer System Enhancements 50,000 Central Computer System Enhancements 30,000 30,000 30,000 60,000 30,000 40,000 40,000 Datacoms Needs 12,400 10,000 10,000 10,000 10,000 10,000 10,000 ------ ------- ------- ------- ------- ------- ------ ------- Replacement Expenditures: 241,287 188,263 184,870 109,800 206,000 156,000 161,000 153,000 TOTAL EXPENDITURES: 281,820 188,263 439,870 274,800 266,000 271,000 221,000 283,000 REVENUES OVER (UNDER) EXPENDITURES 0 0 5,130 (4,800) 4,000 9,000 29,000 (33,000) BEGINNING FUND BALANCE 0 5,130 330 4,330 13,330 42,330 ENDING FUND BALANCE 0 0 5,130 330 4,330 13,330 42,330 9,330 -26- CITY OF KENT AUTOMATION PLAN 1993 - 1999 PRESENTATION OUTLINE: 1. Why Automate 2 . What' s Been Done 3 . Work Program 4 . Wherewithal Needed 5O. Ways To Keep On Track 6 . Wanted from Admin. & Council SEPTEMBER 27 , 1993 -27- WAYS TO KEEP ON TRACK I M P R O V E C O M M U N I C A T I O N WITH CITY COUNCIL . update Automation Plan every two years vs. six, reporting on accomplishments & revised implementation plan. . address council concerns in a timely manner. WITH ADMINISTRATION . meet more frequently to keep Administration posted on progress and problems. Suggest every month or two on an informal basis, with more formal review twice/year. . adapt to pressing needs faster. WITH USERS hold Automation Committee meetings more frequently and regularly. Suggestion: get committee input on frequency and timing. Perhaps quarterly would work. when staff is back up to full strength, aim to develop a newsletter announcing new systems, techniques, training programs, etc. WITH VENDORS promote and participate in vendor user groups. Attend these, within budget, to encourage vendor product enhancements directed towards needs of the city. strive to attend trade shows & professional associations to further knowledge and contacts. WITH STAFF . continue to support staff training and participation at professional trade shows & associations. . continue to promote service-oriented attitude. -28- CITY OF KENT AUTOMATION PLAN 1993 - 1999 PRESENTATION OUTLINE: 1. Why Automate 2 . What' s Been Done 3 . Work Program 4 . Wherewithal Needed 5 . Ways To Keep On Track 6O. Wanted from Admin. & Council SEPTEMBER 27 , 1993 -29- WANTED FROM ADMINISTRATION & COUNCIL Per the Recommendation of the Citywide Automation Committee FROM ADMINISTRATION Approval of the plan, if you concur. Specific areas needing revision if you don 't concur; and, Authorization to begin implementation and spending funds as outlined, subject to city council approval ; and, Periodic communication on priorities , progress, and problems ; and, Support during the implementation process . FROM CITY COUNCIL Approval of the bi-annual Six Year Automation Plan; and, Approval of existing, budgeted funds to begin a systematic upgrade program of pc ' s and related hardware and software, using funds previously set aside for this purpose; and, Establishing an on-going program to cover future system replacement through increased operating rates to user departments; and, Approval of additional projects and funding sources, as outlined in the plan, including the combining of Police and Central Services equipment replacement funds into automation plan accounts; and, Continuing the use of Hewlett-Packard computer products as the principal city computer hardware supplier. -30- BUDGET COMMITTEE MEETING SEPTEMBER 27, 1993 PRESENT: Jon Johnson - Chair, Jim White, Roger Lubovich, May Miller, Cliff Craig, Chief Angelo, Alana McIalwain, Ron Spang, Glenn Fellin, Joye Honeycutt, Bob Cline, Paul Scott, Ramona Fultz, Raul Ramos, Bill Doolittle, Don McDaniels, Steve Burpee, Barbara Simpson, Connie Epperly The meeting was called to order at 4:02 p.m. by Chairman Johnson. ECONOMIC DEVELOPMENT BUDGET REQUEST Steve Burpee, representing the Chamber of Commerce, noted that the City of Kent has assumed many responsibilities of economic development and reinvestment of tax dollars. He noted that in the 1980's economic development just came into the City with little planning, but that now long-range planning and proactiveness are greatly needed. He explained that the Chamber of Commerce's proposal is for economic development to become a line item in Kent's budget, and funded at 2/10 of I% or approximately $63,000 a year to allow the City to be more actively involved on a day-to-day basis as well as giving the community an opportunity to do long-range planning. He noted that the Chamber of Commerce can be the vehicle to help maximize results in the achievement of City goals, and bring about efficiencies, accountability and substance to the term public/private partnerships. Don McDaniel explained that the Kent Downtown Partnership (KDP) is a main stream organization that looks at component parts such as: 1) imaging of the downtown infrastructure; 2) promotion and marketing to enhance the op- portunity for people to come downtown and shop; and 3) economic restructuring which deals with capital investment type projects. He noted that the whole idea of economic development in the future will need more strategic planning from the KDP, the Chamber of Commerce, and the City of Kent working together, and that the real benefit from continuous funding is that it offers a strategic plan to develop opportunities for people to come into the downtown area. Barbara Simpson, Chamber of Commerce, explained some of the strengths that the Chamber of Commerce possesses and how they can help in the long-range goals for the City of Kent. She mentioned that in October when this item will be considered an action item, the Chamber will provide a more detailed list of the expenditures. Upon White's question, Simpson clarified that the Chamber of Commerce is asking for $63,000 for this year, plus $32,000 for the Kent Downtown Partnership, plus contributing to the Seattle-King County Economic Development Corporation, as a member. City Attorney Lubovich cautioned that next year the City will have to be careful about how expenditures are distributed because of the gift issue and that the City can contract with private organizations to carry on functions, but grant monies cannot be given out. —� SIX YEAR AUTOMATION PLAN & BUDGET REQUEST City Attorney Lubovich explained that this item will be an action item for tonight. Ron Spang, Information Services Director, explained that the last plan was done in 1986, and that much automation has been done since. He noted that the Automation Committee is proposing, because of the rapidly changing technology and new changes, that this item be revisited every two years 1 instead of six and be flexible. He noted the reasons to automate as follows: 1) as the City grows more demands will be made and rather than hire a new person each time something is added it makes more sense to automate; 2) past underutilization of automation cost plenty in redundant activities, extra manual efforts, delayed work, limited capabilities, backlog of solutions; 3) recent automation programs are paying dividends; 4) future new programs offer promising and attainable benefits; 5) PC's and Printers are aging and limited in today's world; 6) Lan's are increasingly the "glue" needed to tie systems together; 7) training program absence costs in staff productivity and morale; 8) new business solutions need to be programmed for; 9) telephones, graphics, computer operations can serve us better; 10) geographic information system upgrade is essential; 11) businesses are automating, 12) local governments nationally.are automating; 13) local governments near Kent are automating; and 14) the Federal Government is automating. He explained what's been done from 1987-1993, the work program, what's needed, and ways to keep on track by improving communication with the City Council, Administration, users, vendors, and staff. He explained the recommendation of the Citywide Automation Committee as follows: a) approval of the bi-annual Six Year Automation Plan; b) approval of existing, budgeted funds to begin a systematic upgrade program of pc's and related hardware and software, using funds previously set aside for this purpose; c) establishing an on-going program to cover future system replacement through increased operating rates to user departments; d) approval of additional projects and funding sources, as outlined in the plan, including the combining of Police and Central Services equipment replacement funds into automation plan accounts; and e) continuing the use of Hewlett-Packard computer products as the principal City computer hardware supplier. WHITE MOVED approval of the Six Year Automation Plan and Budget Request as presented. Johnson seconded and the motion carried 2-0. 10 YEAR OUTLOOK FOR THE PUGET SOUND ECONOMY Acting Finance Director Miller noted that Chief Administrative Officer McCarthy had recently attended a conference sponsored by Standard and Poor's regarding the outlook for the Puget Sound Economy. She noted that the outlook is for a continuation of a flat economy with some job growth to offset the Boeing Company reductions, and that, at least through 1994, the region is precariously perched on the edge of a recession. She noted that a positive side to the slow economic growth is that expenditures slow down as well as the CPI and inflation rates. AUGUST FINANCIAL REPORT Acting Finance Director Miller summarized the final report for the period ending August 31, 1993. The meeting was adjourned at 5:30 p.m. 2 MEMORANDUM TO: DAN KELLEHER, MAYOR CL. CITY COUNCIL MEMBERS FROM: PAUL MANN, CITY COUNCIL MEMBER DATE: OCTOBER 4, 1993 SUBJECT: CITY COUNCIL EXCUSED ABSENCE I would like to request an excused absence from the October 5, 1993 City Council meeting. I recently had surgery and will be unable to attend. Thank you for your consideration. PM:jb j - . Kent City Council Meeting r�' ) Date October 5 . 1993 Category Other Business J�' Y 1. SUBJECT: GROWTH MANAGEMENT/PROJECTED GROWTH SCENARIOS 2 . SUMMARY STATEMENT: The Planning Committee has recom- mended adoption of the year 2010 as the target year for the Comprehensive Plan, and approval of Alternative C, a resi- dential growth target for the Comprehensive Plan based on the City' s development capacity, as opposed to growth projections done by the Puget Sound Regional Council. 3 . EXHIBITS: Staff memo of 10/5/93 , memo to Planning Committee dated 9/15/93 , a letter from King County dated 8/27/93 and the Planning Committee Minutes of 9/21/93 4 . RECOMMENDED BY: Planning Committee (2-0) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember A,1 w moves, Councilmember L _seconds to adopt the year 2010 as the target year for the Comprehensive Plan and to approve Alternative C, a residential growth target for the Comprehensive Plan based on the City' s development capacity. DISCUSSION: w ACTION: Council Agenda Item No. 4A CITY OF � j� LS CITY OF KENT PLANNING DEPARTMENT (206) 859-3390 MEMORANDUM OCTOBER 5 , 1993 �mncc�e� MEMO TO: MAYOR DAN KELLEHER AND MEMBERS OF THE CITY COUNCIL FROM: JAMES P. HARRIS, PLANNING DIRECTOR SUBJECT: POPULATION TARGETS FOR THE CITY OF KENT COMPREHENSIVE PLAN In August, the King County Liaison Group, on behalf of the Growth Management Planning Council (GMPC) , asked each city in the county to identify growth targets for households and jobs (see attached August 27 memo) . These targets will then be used by cities in preparing the comprehensive plans as required by the Growth Management Act. At their September 21 meeting, the Planning Committee considered these targets for the city. The Committee reviewed the population forecasts projected for the city and the potential annexation area by the Puget Sound Regional Council (PSRC) . The Committee also reviewed the amount of potential development capacity available in the city, meaning the total amount of additional growth which could be accommodated under existing zoning. While it appears that the City has adequate zoning capacity to meet future projected employment growth, the amount of residential growth projected by the PSRC exceeds the City' s. residential capacity, as adjusted (see September 15 memo from Planning Department staff to the Planning Committee) . The percentage rate of residential growth projected for Kent also well exceeds the overall projected county-wide rate of growth. Following their discussion, the Planning Committee moved to recommend two actions to the City Council (see attached minutes) : 1. Adopt the Year 2010 as the target year for the Comprehensive Plan; and 2 . Adopt a residential growth target for the Comprehensive Plan based on the City's development capacity, as opposed to the growth projections done by the PSRC. This is outlined as Alternative C on the attached September 15 memo to the Planning Committee . The concurrence of the full Council is sought on these two important issues. JPH/mp:a:ccpoptar.mem cc: Fred Satterstrom, Planning Manager Kevin O'Neill, Senior Planner CITY OF )1�\Lr!2�� CITY OF KENT PLANNING DEPARTMENT (206) 859-3390 ®nc�� MEMORANDUM SEPTEMBER 15, 1993 TO: LEONA ORR, CHAIR, AND MEMBERS OF THE CITY COUNCIL PLANNING COMMITTEE FROM: KEVIN O 'NEILL, SENIOR PLANNER SUBJECT: POPULATION AND EMPLOYMENT PROJECTION SCENARIOS FOR THE CITY OF KENT AND THE KENT PLANNING AREA As you are aware, the Planning Department and other city departments are working on a new comprehensive plan to meet the requirements of the Growth Management Act (GMA) . One of the most important factors which must be considered in doing this plan is the amount of growth, both residential and commercial, which the city is expected to receive in the future. This projected growth will greatly influence, for example, the amount of future residences and, jobs which need to be accommodated in the GMA Plan's land use and housing elements, and the extent of future capital projects which need to be incorporated in the capital facilities and transportation elements . This memo will briefly summarize the methodology used in developing these projections, list what the projections which have been done to date show for the Kent area, and outline some of the implications of using these projections during the preparation of the comprehensive plan. The Planning Department seeks the concurrence of the Council Planning Committee on two important issues, outlined later in this report: 1) time horizon for the comprehensive plan, and 2 ) method for calculating forecast growth. Overview of Methodology Since 1965, the Puget Sound Regional Council (formerly the Puget Sound Council of Governments) has developed demographic analyses and projections for the Central Puget Sound area. The PSRC began their latest round of population and employment forecasts in 1991, subsequent to the adoption of the Vision 2020 plan by the PSRC member jurisdictions, including the City of Kent. The PSRC has projected households and employment for the years 2000, 2010, and 2020, based on alternative growth scenarios : an existing plans alternative, and then two alternatives based on Vision 2020 . The first step in the growth forecasts involves projecting population and employment growth for the entire Central Puget Sound region (King, Pierce, Snohomish, and Kitsap counties) for the three horizon years using a forecasting model which is based on economic trends . The model incorporates over 30 years of annual data on the City Council Planning Committee September 15, 1993 Page 2 four-county region and the United States as a whole, and evaluates future economic trends and how they will impact employment, income, and population growth. Once these forecasts were done for the entire region, the second step in the model involved allocating the projected regional growth into smaller subareas, which are called Forecast Analysis Zones (FAZ) . The projected .growth was allocated to smaller areas based on several criteria, including the level of existing development, transportation accessibility, and land available for future development. The FAZ forecasts were then allocated to smaller Traffic Analysis Zones, based on 1990 data showing the distribution of households and employment throughout each FAZ . The assumption is that this same distribution will be constant for each future year as well. The PSRC completed its initial set of forecasts in 1992 . Based on comments received from jurisdictions throughout the area, as well as better defined information regarding urban growth area boundaries and urban center designations, the PSRC has been in the process of updating their forecasts. The numbers listed reflect the latest round of forecasts . Population and Employment Projections for the Kent Area The following lists the forecasted population and employment growth for both the existing city limits of Kent and the Kent Interim Potential Annexation Area (map attached) . There are two alternative sets of forecasts listed: those which were done under an "existing plans" (EP) , or status quo, assumption for regional growth; and one set (V2) , which assumes a certain number of urban centers throughout the region, including downtown Kent. There is only one set of numbers for 1990, since this is the base year for the forecasts, and only one set of forecasts has been done to date for the Year 2000 . EXISTING KENT CITY LIMITS Population Households Employment Year EP V2 EP _V2 EP V2 1990 37 , 960 -- 16 , 246 -- 461521 -- 2000 49 , 285 -- 21 , 836 -- 49 , 689 -- 2010 571336 601257 26 , 841 28 , 024 53 , 151 53 , 078 2020 64 , 162 69 , 484 31, 209 33 , 277 55 , 000 56 , 071 City Council Planning Committee September 15 , 1993 Page 3 Under the existing plans scenario, the existing city limits is expected to grow by approximately 20, 000 people and 10, 000 households between 1990 and 2010 . There are now approximately 18, 600 households in the city, so this represents an actual growth of approximately 8 , 200 households. This represents population growth of approximately 51 . percent and household growth of approximately 65 percent for this 20-year period. Employment growth is expected to be approximately 7 , 000 jobs, or 14 percent. Projected residential growth is higher under the urban center scenario. Total population and household growth increases to approximately 22 , 500 people and 11, 800 households, respectively, between 1990 and 2010 . This results in an actual growth of 9 , 400 households between now and 2010 Employment growth is expected to be at approximately the same rate as the existing plans assumptions. KENT INTERIM POTENTIAL ANNEXATION AREA (INCLUDES AREAS OF UNINCORPORATED KING COUNTY) Population Households Employment Year EP V2 EP V2 EP V2 1990 79 , 948 -- 30 , 318 -- 49 , 444 -- 2000 100, 635 -- 40 , 418 -- 55 , 936 -- 2010 117 , 392 118f604 49 , 755 50 , 132 62 , 766 61, 325 2020 132 , 360 136, 320 581314 58 , 597 67 , 915 65, 780 Under both the existing plans and urban center scenarios, the potential annexation area is expected to grow by approximately 38 , OOO .people and 20, 000 households between 1990 and 2010 . This represents growth rates of 48 percent and 67 percent, respectively, over this time period. Employment is expected to increase by approximately 12 , 000 jobs, or 25 percent . Curiously, employment growth is slightly higher in the existing plans scenario. Current Zoning Capacity To assess the ability of the City of Kent to accommodate this amount of future development, the projections need to be compared to land capacity. Land capacity refers to the amount of development which could be accommodated on a piece of land if it were developed. The level of development which could potentially occur on a parcel of land is influenced by the size of the parcel and the zoning district in which the parcel is located. Land capacity shows the theoretical amount of future development which can potentially be accommodated under existing zoning, and thus City Council Planning Committee September 15, 1993 Page 4 serves as an important benchmark to gauge the extent to which current land use and zoning policies can accommodate future growth. Capacity estimates for residential, commercial, and industrial development were done by for the City in 1991 and updated in 1992 . Briefly, all vacant land and land deemed appropriate for redevelopment was aggregated for each zoning district, and then the overall development potential of each zone was calculated, after reducing the overall land area to account for critical areas, land which was likely to not develop or redevelop (such as parks, churches) , and right-of-way dedications . The results of this analysis shows that the City appears to have adequate capacity to meet future projected employment growth. The capacity estimates show that there exists over 11 million square feet of commercial capacity, and over 18 million square feet of industrial capacity. Using existing square feet per employee multipliers, this would result in enough capacity to accommodate over 46 , 000 new employees . On the residential capacity side, however, the capacity numbers are much closer to the number of additional units expected in the City in the next 15-20 years . The city ' s residential capacity is summarized below. A. Residential Capacity (Not Including Downtown) Vacant Single Family: 1, 134 units Multiple Family: . 1, 929 units Total: 3 , 063 units Redevelopment Single Family: 1 , 857 units Multiple Family: 3 , 026 units Total: 4 , 883 units Total Single Family: 2 , 991 units Multiple Family: 4 , 955 units Total : 7 , 946 units B. Downtown Residential Capacity (All Multiple Family) Vacant: 1 , 603 units Redevelopment: 2 , 362 units Total: 3 , 965 units City Council Planning Committee September 15, 1993 Page 5 C. City Total Vacant Single Family: 1, 134 units Multiple Family: 31532 units Total: 4 , 666 units Redevelopment Single Family: 1, 857 units Multiple Family: 5, 388 units Total: 7 , 245 units Total Single Family: 2 , 991 units Multiple Family: 8 , 920 units Total: 11, 911 units The numbers show that there is enough capacity currently to meet the City' s housing projection to at least the Year 2010, but not enough to meet the forecast to the Year 2020 . It should also be noted that capacity measures total theoretical build-out; therefore, it is likely that a number of those units will never be constructed. Furthermore, cities are being asked to further "discount" their capacity estimates to consider market factors, based on input from private sector interests . It has been suggested that cities discount their vacant land estimates by 5 to 15 percent and their redevelopment estimates by 15 to 25 percent. This could eliminate as many as 2 , 500 units from the City ' s residential buildout capacity. This definitely threatens the City' s ability to meet projected residential growth. Alternatives and Recommended Actions The King County Growth Management Planning Council (GMPC) is currently asking each city in the County to submit "growth targets" for the next twenty years. Growth targets are defined as the estimated number of new households and new jobs which each city plans to accommodate in the next twenty years. These targets are being requested to assist in the analysis of the potential impacts of the Countywide Planning Policies which is currently being done through a Supplemental Environmental Impact Statement. The GMPC staff is also recommending that each city provide enough land capacity in their land use plans to accommodate their growth targets, plus an additional 25 percent "cushion" , to allow local land markets to operate without undesirable price distortion. Based on these requests from the GMPC, and based on the importance of clarifying how much growth to assume for Kent for purposes of putting the comprehensive plan together, the following issues are offered for your consideration. City Council Planning Committee September 15, 1993 Page 6 1. Time Horizon for the Comprehensive Plan The PSRC has prepared population and employment projections to the Year 2020, to coincide with the time horizon of the Vision 2020 Plan. However, staff recommends that Kent prepare its plan to the Year 2010 . The 1990 to 2010 time horizon is the one being used by King County and the GMPC, and also is being used by most cities in the county. It seems unrealistic to plan to the Year 2020 , particularly since it seems likely that the Plan will be amended and revised well before that date, and in fact will likely be revised several times prior to 2010. 2 . Forecast Alternatives Outlined below are three alternative ways which the City could work with the PSRC numbers and the land capacity methodology recommended by the GMPC staff. Each of these will be discussed in greater detail at the September 21 Committee meeting. A. PSRC Protections with a Cushion. This alternative would have the City use the PSRC projections with no revisions. In addition, the City would provide enough land capacity to meet the PSRC projections to the Year 2010, plus provide an additional 25 percent cushion, as recommended by the GMPC. For example, if the City needed to accommodate 9, 000 additional units, it should provide enough land capacity (after the market discounts are done) of 11, 250 units . B. PSRC Projections without a Cushion. This alternative is similar to the previous alternative, except that the City would not provide any cushion for land capacity. For example, if 9 , 000 more units were expected, then the City would need to provide enough land capacity (after market discount) to accommodate 9 , 000 units. C. Capacity-Driven Protections . This alternative is different from the previous two in that the determining factor would not be the PSRC projections, but rather land capacity. The City would re-calculate land capacity based on the market discount, and then apply the 25 percent cushion recommended by the GMPC staff . Future targets would be based on that calculation, instead of the PSRC projections. For example, if the City' s land capacity after market discount was 10 , 000 units, then the City ' s residential growth target would be 8 , 000 units, since 8 , 000 multiplied by 1 . 25 equals 10, 000 . Therefore, the City would use its own capacity analysis as the key factor in planning for future growth, instead of the PSRC numbers . City Council Planning Committee September 15, 1993 Page 7 Staff recommends that the capacity-driven alternative (C) be endorsed by the Planning Committee. This growth target would be forwarded to the GMPC and would serve as the framework for development of Kent' s comprehensive plan. A summary sheet is attached to the memo which outlines Kent ' s capacity and projected growth, and shows the implications of the alternatives described above. This summary should help facilitate discussion of these alternatives. It is important to note that any population projection is just that--only an estimate of what will occur in the future. Under any of these alternatives it will be critical for the City to monitor how growth is occurring, and amend the Comprehensive Plan accordingly. However, since the City is required to plan for twenty years of growth, it is very important that some decision be made at this time regarding growth assumptions to incorporate into our Plan. If you have any questions prior to the September 21 meeting, please call me at 859-3390 . KO/slc:popforpc.mem cc: James P. Harris, Planning Director Fred Satterstrom, Planning Manager Matthews Jackson, Planner CITY OF KENT COMPARISON OF RESIDENTIAL CAPACITY TO PSRC PROJECTIONS SUMMARY FOR CITY LIMITS Capacity Total Residential Capacity for Kent City Limits: 11, 911 units Total Residential Capacity with Maximum "Market Discounts" Factors: 9 , 400 units Forecasts Expected Household Growth 1992 - 2010 : Existing Plans Scenario: 8 , 256 units Urban Center Scenario: 9 , 439 units Expected Household Growth 1992 - 2020 : Existing Plans Scenario: 12 , 624 units Urban Center Scenario: 14 , 692 units Growth Targets for Three Alternatives (under Urban Center Scenario) A. PSRC Projections with a Cushion Future Household Growth to the Year 2010 : 9 , 439 units Growth Target with 25 Percent Cushion: 11, 799 units Additional Capacity Needed to Meet Target After Maximum Market Discount: 2 , 399 units B. PSRC Projections without a Cushion Future Household Growth to the Year 2010 : 9 , 439 units Growth Target with No Cushion: 9, 439 units Additional Capacity Needed to Meet Target After Maximum Market Discount: 39 units C. 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I - 'S":^': .i'"(l_�td{yl�-• '_..G�d" a I , h( TFyyn71'�'.,n, 1 r y ��� -r^'T�-tT Y' t r:A !c '+.�L •`r..C� 'r .:.n. � +uy .a.� r, d��♦i.Y ��Q S Y ..7 L 1 rr .F<�c`� $ � .r.$• '�j1r 11 .•.a�� u:: .�w .tr Eris:-i'•lL{�t ,•f 17 .,, rf A; `s fx •� r � l. 1, r Icing County Parks, Planning and Resources Department PUNNING DE 1108 Smith Tower DJn OFK NT� 506 Second Avenue Seattle.WA 9810.4 (206)206-7503 August 27, 1993 TO: King County Planning, Public Works and Finance Officials FM: Cra' L rsen Chair tyKi ;� Liaison Group RE: Growth Targets and Land Caoacitv Uodate I am writing to ask for your city's input on growth targets by the end of September. I also want to bring you up to date on the status of work on land capacity data for use in Countywide and local comprehensive planning efforts. Jurisdictional Growth Targets Growth targets for your jurisdiction are policy statements that express your plan vision in quantitative terms . They indicate "what you intend to go for" over the next 20 years -- the estimated number of new households and new jobs you plan to accommodate in your city. In a November 19, 1992 letter I asked for your estimated growth targets . If you have not already provided us with targets, I am writing now to reiterate that request. The Supplemental Environmental Impact Statement (SEIS) for the Countywide Planning Policies (CPP) is proceeding with estimated targets based upon broad land use categories that cross jurisdictional lines (e.g. , urban centers, resource lands, rural areas, and non-center urban areas) . Detailed job and household targets are now needed from each jurisdiction in King County to meet the requirements specified in the CPP. By January 1994 the Liaison Group needs to make a recommendation on juris- dictional targets to the Growth Management Planning Council (GMPC) . In order to allow time for interjurisdictional coordination, we need your information no later than September 30. I recognize that many jurisdic- tions will only have a preliminary sense of what their targets might be. That's OK. At this point we are looking for an initial estimate to get discussions underway. I will refer jurisdictional target numbers when I get them to the Urban Centers and Population Subcommittee of the Liaison Group. The Subcommittee King County Planning, Public Works and Finance Officials August 27, 1993 Page 2 will convene discussions to resolve any inconsistencies with the Countywide (SEIS) targets, a copy of which I am enclosing for your information. Land Capacity Work I also want to let you know that the Data Resources Technical Forum has concluded its work on land capacity. The attached Tables, A and B, provide jurisdictional estimates for additional dwelling units (for residential uses) and additional square feet of improved floor space (for commercial and industrial uses) possible under current zoning. These estimates have been discounted using the methodology agreed to by the Data Forum for critical areas, right-of-way, and lands needed for other public purposes such as parks and schools. Discountino for Market Factors: The Data Forum recently had conversations with private sector representatives to take the capacity estimates a step further by estimating the effect of market factors. As described in the enclosed draft statement, the Forum agreed to consider further discount of its capacity estimates for market factors to make them more realistic and time-sensitive. The proposed discounts -- 5 to 15% for vacant land capac- ity and 15 to 25% for redevelopment potential -- are for the 20 year growth management planning horizon. I recommend that you use these discount factors as you estimate your capac- ity under current zoning, prior to changing zoning to accommodate the vision contained in your new or revised comprehensive plan. This should be done to provide a realistic estimate of the capacity that might be avail - able during the 20 year period under current zoning. You will then have a better sense of how much change to zoning might be needed to accommodate your vision for the future. Adding a Cushion: Once you have decided on growth targets for your juris- diction for both households and jobs, you will have to adjust existing zoning to achieve those targets. The Data Forum recommends that you add a cushion of up to 25% on top of targets, to allow your local land market to operate without undesirable price distortion. These target numbers with cushion are the ones for which you will need to ensure capacity in zoning for the future. The enclosed graphic provides a summary and definitions of this process. The 25% cushion, with a recommendation to closely monitor land supply trends, is state-of-the-art in contemporary planning practice and is strongly supported by our discussions with the private sector. Matchino Land and Infrastructure Capacity: Data Forum discussions with the private sector produced one other area of agreement: it would be desirable to ensure a supply of land capacity served by infrastructure that matches the time frame of capital improvement programs (CIPs) , which is six years in many jurisdictions. In addition to the 20 year capacity estimate which we are doing to meet the mandate of the Growth Management Act (GMA) , the Data Forum discussions concluded that it would make sense to tailor land King County Planning, Public Works and Finance Officials August 27, 1993 Page 3 capacity to meet CIP horizons and then update regularly as CIPs are revised. The private sector representatives agreed that this supply of served land capacity would enhance developer certainty and decrease anxi- eties about the availability of capacity to support future development. This concept takes us in the direction mandated by the GMA and the CPP but needs additional work to ascertain the best approaches for implementation. I will schedule a discussion of this topic at an upcoming meeting of the Liaison Group. I appreciate your continuing support for the ongoing Countywide Planning Policies process. If you have questions regarding these matters, you may call Rob Odle, Bellevue planner and chair of the Centers Subcommittee, at 455-6880; or Mike Quinn, King County planner staffing the Subcommittee, at 296-8664. Attachments cc: Rob Odle, Senior Planner, City of Bellevue Judy Chapman, Council Staff Rebecha Cusack, Program Analyst, Office of Financial Management Nancy Laswell , Regional Affairs Coordinator, Department of Public Works Lois Schwennesen, Director, Parks, Planning and Resources Department ATTN: Jim Reid, Manager, Planning and Community Development Division Lisa Majdiak, Growth Management Project Supervisor Mike Quinn, Information Services Lead Planner mq\60802 CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 21, 1993 PAGE 2 GROWTH MANAGEMENT/PROJECTED GROWTH SCENARIOS (F. Satterstrom) Fred Sattertrom reported that the King County Liaison Group, on behalf of the Growth Management Planning Council (GMPC) , asked each city in the county to identify growth targets for households and jobs over the next 20 years by September 30, 1993 . King County' s projection is 215, 000 households county-wide, 60, 000 households for the City of Seattle and 55, 000 households for unincorporated areas. The difference of 100, 000 households needs to be distributed among 32 suburban cities. Since the City Council will be approving a new comprehensive plan which is required by the Growth Management Act, it is critical that the City have targeted population and employment figures. Kevin O 'Neill, Senior Planner, said the Planning Department needs the Council ' s concurrence on two important issues : 1) time horizon for the comprehensive plan, and 2) method for calculating forecast growth. He presented a detailed memo covering the Overview of Methodology, Population and Employment Projects for the Kent Area, Current Zoning Capacity, and Alternatives and Recommended Actions . Staff presented three alternatives Growth Targets. Two components, development capacity and population/employment forecasts, need to be considered in determining the Council ' s alternatives. The figures from the summary page were reviewed. Kevin explained in detail the three alternative which the City could work with the Puget Sound Regional Council (PSRC) numbers and the land capacity methodology recommended by the GMPC staff. The three alternatives are: A) PSRC Projections with a Cushion which would have the City use the PSRC projections with no revisions; B) PSRC Projections without a Cushion is an alternative similar to the previous one, except that the City would not provide any cushion for land capacity; and C) Capacity-Driven Projections which is different from the previous two in that the determining factor would not be the PSRC projections but rather land capacity. Staff recommends alternative C. Planning staff also recommends that the time horizon for the comprehensive plan for the City of Kent be out to the year 2010 instead of the year 2020 . This is simply because the County as a whole is planning out to 2010 and also is much more realistic. Chair Orr is concerned about the high projections from the PSRC compared to other cities . Kevin thinks the growth rate was high on the PSRC criteria due to the amount of growth that has occurred in the past, the fact that there are five or six state routes and two railroad lines that run through the City of Kent, and Kent ' s urban center designation. Leona expressed concern about concurrency issues under Growth Management. Kevin said that this issue will be examined in the capital facilities element and will be discussed at the Council workshop September 21, 1993 . CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 21, 1993 PAGE 3 Leona stated she felt it was important that the entire Council have an understanding on what the numbers mean so this will be brought to the full Council on October 5, 1993 . Johnson MOVED and Chair Orr - SECONDED a motion recommending the capacity-driven Alternative C to the year 2010 and to be forwarded to the full Council on October 5th. Motion carried. j Kent City Council Meeting v Date October 5 , 1993 Category Other Business 1. SUBJECT: 45TH PLACE STREET VACATION - STV-93-2 2 . SUMMARY STATEMENT: At the September 7th Public Hearing, Council recommended that f:his -item be referred back to the Public Works Committee for further discussion. The ^4�-- Committee recommended that the Public Works Department come up with possible conditions agreeable to all parties. f� ~ t7hpT=. '_"_�_._��a ' e Public Works Director - _ _ ___ has recommended approval of this vacation subject to certain conditions. Based on the Director ' s memo, the Public Works Committee recommends approval of this vacation. 3 . EXHIBITS: Excerpt from Sept. 7 Council Mi tes, Public Works Minutes, memorandum from Public Works Di r ctor, memorandum from Fire Chief and vicinity map 4 . RECOMMENDED BY: Public Works Commit ee 2-0 (Committee, Staff, Examiner, Com ission, etc. ) 5. UNBUDGETED FISCAL(PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recomme ded Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTI//ON: Councilmember t move(, Councilmember ( seconds that the vacation of 45th Place South, as referenced in Resolution No. 1363 , be granted subject to the terms and conditions noted in the Public Works Director' s memorandum of September 30, 1993 and that the City Attorney be directed to/. prepare the Vacation Ordinance. �_,: c �; CSC z DISCUSSION• ACTION: ti'Ufv1 G1 Council Agenda Item No. 4B DEPARTMENT OF PUBLIC WORKS SEPTEMBER 30, 1993 TO: MAYOR & CITY COUNCIL FROM: DON WICKSTROM W RE: 45TH PL. SOUTH STREET VACATION STV-93-2 The Public Works Department recommends approval of the vacation subject to the following conditions. 1. The petitioner shall provide to the City for review and approval, a field topographical survey of the proposed area wherein a hammerhead turnaround could be built. Said survey shall be stamped by a Washington State Licensed Land Surveyor. Denoted on the survey map along with the topographical features of the land, shall be existing curbs, pavement, catch basin(s) power poles, driveways, building foundations, property lines and right of way lines . 2 . The petitioner shall deed to the City that portion of his property as determined by the Public Works Director as necessary for the construction of the hammerhead turnaround. 3 . The petitioner shall pay the City one-half the fair market value of the remaining balance of the vacated property. The remaining balance is the original square footage of right of way being vacated, less the square footage of petitioner' s property deeded to the City per Condition #2 . stv93-2 September 7 , 1993 HEALTH & after expiration of the maintenance period, as SANITATION recommended by the Public Works Committee. The project is located in the vicinity of S . E. 264th Street & 128th Avenue Southeast. STREET (PUBLIC HEARINGS - ITEM 2A) VACATION 45th Place South Street Vacation STV-93-2 . This public hearing is to consider an application by Mar Del Investment Company to vacate a portion of 45th Place South as referenced in Resolution No. 1363 . Planning Director Harris noted that they are not recommending approval of this vacation. City Engineer Gill explained that this subdivision was built many years ago, prior to the construction of the apartment units to the north, and that when the roadway was initially constructed, it was possible that the road would be extended in the future. He stated that it is now clear that the road will never be extended and that in the future it may be necessary to construct a cul- de-sac. He said that vacating the right-of-way would preclude the City from making construction improvements in the future. Upon Woods ' ques- tion, Gill explained that there has been a misunderstanding in that the applicant believes the City has no intention of improving the road- way in the future, which is incorrect. He added that the residents of the area have noted that service vehicles have difficulty turning around. He noted that this is a very steep hillside, and that a bulb could be constructed at the end of the road for a turnaround. The Mayor declared the public hearing open. Bob Sandwick, representing the owner, distributed maps of the area. He noted that the primary reason for the application is that it is diffi- cult to place a residence on the property because of the grade. He noted that when the LID was put in in 1985 , it was the owner ' s understanding that the City was not interested in a cul-de-sac, and said he had found no mention of a cul-de-sac in the LID file. He said that the configuration of the hill at the time of the LID would not permit the road to be continued on, and it would seem that if that had been in the City ' s mind, it 3 September 7 , 1993 STREET would have been looked into as part of the LID. VACATION Sandwick added that if there were a problem in regard to emergency vehicles, the Fire Department would have raised objections. He noted that there are no specific incidences of problems. He noted that the setback could be handled either by a vacation of the set back rights, or by provid- ing that the City would retain an easement in that cul-de-sac to use for emergency vehicles. There were no further comments and WOODS MOVED to close the public hearing. Orr seconded and the motion carried. Upon White ' s question, Gill noted that there are no immediate plans to complete the cul-de-sac, and that although it is possible to build a cul-de-sac, it would not be easy. He added that the owner could still construct on the site, but that the house would have to be set back further from the road to allow for the cul-de-sac construction. Fire Chief Angelo explained that he has not been able to visit the site, but that without the cul-de- sac their ability to bring in multiple apparatus is limited. ORR MOVED to postpone action until a complete report from the Fire Department is available. Mann seconded. White asked that this also go back to the Public Works Committee for review. Orr and Mann agreed. Woods asked that some of Mr. Sandwick' s suggestions be considered and Orr suggested possible review by the Board of Adjustment. The motion to postpone this item until receipt of reports from the Fire Department and the Public Works Committee carried . PRELIMINARY (CONSENT CALENDAR - ITEM 3L) PLAT West Meadow Preliminary Plat SU-93-2 . AUTHORIZATION to set September 21 , 1993 , as the date for a public meeting to consider the Hearing Examiner ' s recommendation of approval with condi- tions of an application by Betty Lou Buttkus to subdivide . 83 acres into three residential lots (SU-93-2 ) . The property is located at 24816 115th Ave. S.E. A public hearing on the appli- cation was held by the Hearing Examiner on August 4 , 1993 . 4 connection devices that are in the system and to have them yearly inspected and certified that they are still operational . We are also required to inspect buildings for illegal cross connection systems. Failure to do so could result in a contamination of our water system and could lead to fines on the City up to $10, 000, if the violation causes a health emergency. Wickstrom said that we have looked at other cities and most of them have at least one or two persons whose sole duty is the cross connection program. In response to Bennett, Wickstrom said that this program relates to new construction as well as existing buildings . Stan Wade explained that we inspect new construction and even at that, we are not certain we are catching everything . Wade said that we need to retrace some of the steps of what cross connections are out there now and do an inventory of the entire city, as well as keep up with the new construction. Wade also clarified that the $70 , 000 is the initial cost for the first year. The actual cost to fund that position from year to year would then drop to about $55, 000. Wickstrom stated that this position would be funded out of the water utility, not the general fund. A detailed explanation of each of the remaining items, as listed in the 1994 Budget Requests, was presented to the Committee by Wickstrom with Tim Heydon providing additional information on the request for the Street, Sewer/Storm, Water and Equipment Rental Divisions . Mann asked if the problem of contamination near our water supply still existed. In response, Wickstrom stated that we are still in the investigation stage. He said that will be a difficult clean up because the Landsburg Mine is an old mine shaft. The initial investigation showed that there was no contamination near the site. Reith Rd/Kent Des-Moines Hwy/Meeker St. Intersection Reconstruction White said that in order for our Accounting Section to establish a budget, we need a recommendation from Council for the Mayor to sign the City/County Agreement and authorization for establishing a budget for this project. Committee unanimously agreed to recommend establishment of a budget and authorize the Mayor to sign the City/County agreement. Wickstrom stated that even though this is a grant funding, the State still has to approve our plans and they are very slow in responding to us. 45th Place Street Vacation Bennett noted that this item has been to Council and was referred back to this Committee. Bob Sandwick, Attorney for the owner of 2 the property in question, presented a sketch showing the existing road and the proposed residence. Sandwick said if the cul de sac was going to be put in, it would put in a cut of about 5-1/2 feet, which would be about 20 feet away from the residence. In effect, this would deny any access by that residence to the existing garage. The intent of this was to show that as a practical matter, putting in a cul de. sac -in that area would not be feasible. Sandwick said the request at this time is to vacate that portion of the cul de sac. Wickstrom said that we concur that if a cul de sac was built within the right- of way shown that we have, it would definitely damage the building on the west side. He stated that we are now looking at a "hammerhead" that would extend to the north. We would want the owners to at least provide a topo field survey so we could explore this alternative more and make sure it would work for us, as a City, to provide a turnaround. Wickstrom stated that we could support the vacation with some conditions, for example, they first need to provide us with a field survey of this area so we could plot out the actual right of way needed for this hammerhead. We would also require right of way from this property owner as well as payment for our existing right of way . Wickstrom stated that this may be a means by which we could support a vacation, but this scenario needs to be explored more . At this time Chief Angelo stated that cul de sacs and turnarounds are a very critical part of the ability to delivery emergency services . Angelo stated that he cannot recommend, as a general policy, to eliminate and vacate cul de sacs . However, based upon the Public Works Director ' s recommendation that it is impractical to build this , but to proceed with the hammerhead, Angelo said he concurs with this . Angelo stated that if it were at all possible to build a turnaround, that would be his recommendation. The Committee directed the Public Works Dept to work up some possible conditions of concurrence with the hammerhead type of solution to this situation and also, directed the Public Works Dept to come up with conditions relating to approving the vacation. Committee unanimously agreed that if a solution can be worked out that is acceptable to the Public Works Dept, than it can be moved forward to Council as an other Business item. In response to Bennett, Wickstrom noted that this does not have any relationship as to when the hammerhead gets built, only that what we want now is to preserve the option of building a hammerhead turnaround. R V overflow Parking Wickstrom said that we have looked for available sites and concurred that Naden Ave , off of Meeker Street, was the best 3 MEMORANDUM SEPTEMBER 22 , 1993 TO: PUBLIC WORKS COMMITTEE JIM WHITE, CHAIR PAUL MANN, COUNCILMEMBER JIM BENNETT, COUNCILMEMBER FROM: NORM ANGELO, FIRE CHIEF 0 �_. SUBJECT: REQUESTED VACATION OF A PORTION OF 45TH PLACE SOUTH ------------------------------------------------------------------ At the September 7th Council meeting, a question was raised about the Fire Department's concerns about the proposed vacation on 45th Place South. Mr. Sandwick, representing the applicant, noted that the Fire Department had not originally made comment. The conclusion by the applicant was that since there were no comments, there must be no concern about impacts on emergency vehicle operations. As I mentioned at the Council meeting, our original review was based on material sent to us, it was a single page that only showed the potential area to be vacated. It was not obvious that this was part of a planned cul-de-sac. Due to work load and staff limitations we were not able to visit the site. We became aware of the full impacts shortly before the Council meeting. Therefore, our lack of original comments should not convey to you a lack of concern about emergency vehicles. We feel turnarounds are necessary and invaluable in our overall delivery of emergency services. This statement is based on - the variety of potential types of emergencies; number of emergencies and simultaneous alarms in the community; the time it takes to set up for an emergency; the ability to reposition at emergencies and our need to respond to subsequent alarms . I appreciate the cooperative approach of the applicant. We discussed several possible alternatives and solutions. If it is the intent of our City to construct the turnaround soon, it would help mitigate potential delays in emergency operations in this portion of the community. Between now and the time it is decided to build such a turnaround, a potential for delay in emergency operations may exist depending on the frequency and nature of the emergencies. As a policy, the Fire Department feels strongly that turnarounds are critical to our overall operational capabilities. If City priorities do not allow for near term development of this particular turnaround, the current potential for risk would remain as it is. It may be worthwhile for the applicant to explore the possibility of a zero lot line variance with respect to the requested area for vacation. lm I m 252 S ST•ram s7v 93 - 2 '520s L I I Z 3 ^� p e PROPOSED STREET VACATION ON %z 799'l7 t PORTION OF 45Tl PLACE S. RESOLUTION >#1365 (STV-93-2) YjL'5'B'70a N 19-77 N 3 w '977 U r Cn �r - A r 'j i 6 c5a ti = '/2 S/B 59 O'N In 1977 IN w�7 . .tl S/13 PEI hz3 v N 0 9 8 2 N /L�L/J I ? lL J IZ M OF n ?�'i XJn Q 1Y aZ i9cx -j i Saa,. T' 3/ JiI�/h 5L N '� �9ce 7J Ll • w � 7ga�)2N (^�• r a fie.. G N y,e IL N f� IY:L p v ' 0� h CL Gi U <(.to N S i/.. r ' �� 1962 � 17235v'rl Y�74 n i ' y + I qbe I i < 3 9cL c 4 19tZ b j 611 OF G - � hY T no .era•,. 3 �7ti cR! ' ' 1 % 96ef. �• Cj y`[" ,^ • .,_.�,na. M 1 ' ti,,\ lQ 209 N/ � d Sr r J •ti Y � � �U. i 0 0 IQL�C. � s/p �2 3'� � ]L 0 p D E PROPOSED STREET VACATION CJ 4 I PLACE S. JUN 2 9 1993 PORTION OF STD CITY OF KENT 0 RESOLUTION #1368 (#STV-93-2) CITY CLERK „. ——— -- _ —S 8,3 29 E —j I o' S f RM DR, It,! r UI1 VE61Etlf - 243.IV — -- -------- ———— --- END CURS -1 r— — I 31 ^ \ e I I A t�E(S� uEsTED To B Cald � \ l � --VA / ( ED2 non,:"N 1 / r C Lri 77 1 co uj1 ,I U 245.01 a °i I ri Lo I a ' r.. EAST _ 2 5,17 \ \ \ aio�o secs<cK u�r^, F \ \1 2S 88'44'16- E Kent City Council Meeting } 4 Date October 5, 1993 Category Other Business 1. SUBJECT: CEDAR MEADOWS PRELIMINARY SUBDIVISION SU-90-4 -- � -�XITENOtaff- 2 . SUMMARY STATEMENT: The Cedar Meadows preliminary plat expires on December 4, 1993 . The Planning Committee has recommended approval of a one-year extension to ensure that this plat is completed. i I I I I 3 . EXHIBITS: Memo dated 9/16/93 by Robert A. Bennett and the Planning Committee Minu es of 9/21/93 4 . RECOMMENDED BY: Plannin Committee 2-0 (Committee, Staff, Ex miner, Commission, etc. ) 5. UNBUDGETED FISCAL PERS NNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: +Recommended Not Recommended I 6. EXPENDITURE REQUIRED:$ SOURCE OF FUNDS: IIIIII 7. CITY COUNCIL ACTION: , r 1 Councilmember ' t' / moved, Councilremb�6-r Z 'tseconds to approve a one-year extension for the Cedar Meadows Preliminary Plat (SU-90-4) to December 4 , 1994 . c "f �� t�. .m• 2 DISCUSSION: Fl/v ACTION: Council Agenda Item No. 4C henne f PS&E SURVEYORS AND ENGINEERS P.O. BOX 1031 • PUYALLUP, L\A 98371 PUY. (206) 845-8833 SEA: (206) 838-3474 FAX: (206) 841-1734 LL) C0C( � I��! SEP 1 19a' M J' September 16 , 1993 IL. PLANNIiNG DEPARTMENT CITY OF KENT Kent City Council 400 West Gowe Kent, WA 98031 Re: Cedar Meadows 93-3444 Dear Council Members , The preliminary plat of Cedar Meadows ( SU-90-4 ) is located within the City of Kent boundaries . The preliminary plat expires on December 4 , 1993 . I am requesting a one ( 1 ) year extension to insure that this plat is completed and approved . The engineering was approved for this plat on September 16 , 1993 and the client has made plans for the construction to begin immediately. If you have any questions, please do not hesitate to contact me. Cordially, ,j Robert A. Bennett, PLS cc : Joe Singh CITY COUNCIL PLANNING COMMITTEE MINUTES September 21, 1993 ADDED ITEMS• CEDAR MEADOWS PRELIMINARY PLAT ONE-YEAR EXTENSION (SU-90-4) Per a request by Robert A. Bennett on a letter dated September 16, 1993 , Johnson MOVED and Chair Orr SECONDED a motion recommending a one- year extension of the Cedar Meadows Preliminary Plat (SU-90-4) since his preliminary plat expires December 4 , 1993 . Motion carried. ADJOURNMENT The meeting adjourned at 4 : 55 p.m. PC0921A.MIN ^r �0 iV Kent City Council Meeting C�' V Date October 5 . 1993 Category Other Business V 1. SUBJECT: SHORT PLAT AMENDMENTS - ORDINANCE 2 . SUMMARY STATEMENT: The Planning Committee has recommended adoption of an ordinance amending sections of the Kent Subdivision Element of the City Code as follows: amending Section 12 . 04 . 170 to provide public notice of a proposed short subdivision to adjacent property owners; adding a new sub- section 12 . 04 . 170 (F) describing the manner in which notice shall be given; and adding a new section 12 . 04 . 235, allowing for written public response to a proposed short subdivision. 3 . EXHIBITS: Planning Committee Minutes of 9/21/93 and ordinance 4 . RECOMMENDED BY: Planning Committee (3-0) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended _ 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember /&YLt seconds to adopt Ordinance No. ,) 13u amending the Kent City Code Chapter 12 . 04, Subdivisions. DISCUSSION: lLt ACTION: y1t vl CI Council Agenda Item No. 4D CITY COUNCIL PLANNING COMMITTEE MINUTES SEPTEMBER 21, 1993 SHORT PLAT AMENDMENTS -- (J. Harris) Jim Harris briefly explained the four changes in the Subdivision Code: 1) the Short Subdivision Committee shall meet within 40 days (not 30 days) of the receipt of the application; 2) notices will be mailed to property owners within 200 feet of the boundaries of the subject property, and if there is a large piece of property that is at least two acres abutting the far side, these citizens would be notified; 3) posting on or adjacent to the land requested to be short subdivided; and 4) let the public respond in writing within a certain time frame. Johnson MOVED and Chair Orr SECONDED a motion to approve the aforementioned four(4) amendments of the Subdivision Code and forwarded to Council on October 5th. i ORDINANCE NO. AN ORDINANCE, of the City of Kent, Washington, amending 12 . 04 . 170 of the Kent City Code to provide public notice of a proposed short subdivision to adjacent property owners, and adding a new subsection 12 . 04 . 170 (F) , describing the manner in which notice shall be given, and adding a new section, 12 . 04 . 235, allowing for written public response to the proposed short subdivision. WHEREAS , the Kent City Code currently permits the short subdivision of up to nine lots ; and WHEREAS, the Short Subdivision Committee can currently consider a short subdivision proposal without public notice to adjacent property owners; and WHEREAS, the public interest would be additionally served if the public were allowed to offer a written response prior to the Short Subdivision Committee taking action on a short subdivision application ; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Kent City Code (KCC) subsection 12 . 04 . 170 is hereby amended as follows: I! i! Sec. 12 . 04 . 170 . Short Subdivision Committee. A. The short subdivision committee shall consist of one (1) planning commissioner; the director of parks and recreation; the planning director, who shall be chairman; the director of public works, who may designate the city engineer to attend in his absence with full voting power; and the fire chief, who may designate the chief of the fire prevention bureau to sit in his absence with full voting power. B. Three (3) of the five (5) members of the short subdivision committee must be present in order for the committee to take any action. C. A meeting attended by the applicant or representative and the short subdivision committee members shall be held within thir-ty--(30) forty (40) days of the receipt of the application. The meeting shall be open to the public. D. The short subdivision committee may approve, approve with modifications and conditions, or deny the application for a short subdivision. Any short subdivision which is in excess of four (4) lots shall be subject to full subdivision standards and shall comply with the following sections of this Code: section 12 . 04 . 410 D. , installation of improvements or bonding in lieu of improvements; section 12 . 04 . 420 B. , final plat requirements; section 12 . 04 . 430, general requirements and minimum standards of residential design; and section 12 . 04 . 500, general requirements and minimum standards of industrial and commercial design. E. The decision of the short subdivision committee shall be made at the short subdivision committee meeting. An 2 I II additional meeting may be called if no decision is reached at the first meeting. The second meeting shall be no later than seven (7) days after the first meeting. An applicant may request that an application, on which the short subdivision committee has taken affirmative action, be reopened by the committee if it is found by the planning director and the applicant that new information has come to light that might affect the action taken by the short subdivision committee. In case of a denial by the short subdivision committee, any appeal shall be made to the city council as per section 12 . 04 . 250. New information may be presented during city council consideration of the appeal . F. Notice of the short subdivision committee meeting shall be given in the following manner. 1 . Notice shall be given in writing to all Property owners within a radius of two hundred (200) feet of the exterior boundaries of the property which is the subiect of the application for a short subdivision; in addition where the Property to be short subdivided abuts Parcels greater than two (2) acres which have other properties abutting them these additional Properties shall be so notified in writing of the application 2 . One (1) notice of the short subdivision application shall be posted on or adjacent to the land requested to be short subdivided in a conspicuous place at least fourteen (14) days after receipt of the application Section 2 . There is hereby added to Chapter 12 . 04 of the Kent City code, a new section, 12 . 04 . 235, to be read as follows: 3 I Sec. 12. 04 .235. Public Response. The public may make written response to the proposed short subdivision application within fifteen (15) days from the date of and posting. The Short Subdivision Committee shall not take action on a short subdivision application until after the fifteen (15) day application period has passed. Section 3 . Severability. If any one or more of these section, subsections, or sentences of this chapter are held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portion of this chapter and the same shall remain in full force and effect. Section 4 . this ordinance shall take effect and be in force thirty (30) days from and after its passage, approval ar- publication as provided by law. DAN KELLEHER, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY 4 i !I I PASSED the day of , 1993 . APPROVED the day of 1993 . PUBLISHED the day of , 1993 . I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) BRENDA JACOBER, CITY CLERK shortsub.ord 5 CONTINUED COMMUNICATIONS A. R E P O R T S A. COUNCIL PRESIDENT B. OPERATIONS COMMITTEE C. PUBLIC WORKS COMMITTEE D. PLANNING COMMITTEE E. PUBLIC SAFETY COMMITTEE F. PARKS COMMITTEE G. BUDGET COMMITTEE H. ADMINISTRATIVE REPORTS BUDGET COMMITTEE MEETING SEPTEMBER 279 1993 PRESENT: Jon Johnson - Chair, Jim White, Roger Lubovich, May Miller, Cliff Craig, Chief Angelo, Alana McIalwain, Ron Spang, Glenn Fellin, Joye Honeycutt, Bob Cline, Paul Scott, Ramona Fultz, Raul Ramos, Bill Doolittle, Don McDaniels, Steve Burpee, Barbara Simpson, Connie Epperly The meeting was called to order at 4:02 p.m. by Chairman Johnson. ECONOMIC DEVELOPMENT BUDGET REQUEST Steve Burpee, representing the Chamber of Commerce, noted that the City of Kent has assumed many responsibilities of economic development and reinvestment of tax dollars. He noted that in the 1980's economic development just came into the City with little planning, but that now long-range planning and proactiveness are greatly needed. He explained that the Chamber of Commerce's proposal is for economic development to become a line item in Kent's budget, and funded at 2/10 of 1% or approximately $63,000 a year to allow the City to be more actively involved on a day-to-day basis as well as giving the community an opportunity to do long-range planning. He noted that the Chamber of Commerce can be the vehicle to help maximize results in the achievement of City goals, and bring about efficiencies, accountability and substance to the term public/private partnerships. Don McDaniel explained that the Kent Downtown Partnership (KDP) is a main stream organization that looks at component parts such as: 1) imaging of the downtown infrastructure; 2) promotion and marketing to enhance the op- portunity for people to come downtown and shop; and 3) economic restructuring which deals with capital investment type projects. He noted that the whole idea of economic development in the future will need more strategic planning from the KDP, the Chamber of Commerce, and the City of Kent working together, and that the real benefit from continuous funding is that it offers a strategic plan to develop opportunities for people to come into the downtown area. Barbara Simpson, Chamber of Commerce, explained some of the strengths that the Chamber of Commerce possesses and how they can help in the long-range goals for the City of Kent. She mentioned that in October when this item will be considered an action item, the Chamber will provide a more detailed list of the expenditures. Upon White's question, Simpson clarified that the Chamber of Commerce is asking for $63,000 for this year, plus $32,000 for the Kent Downtown Partnership, plus contributing to the Seattle-King County Economic Development Corporation, as a member. City Attorney Lubovich cautioned that next year the City will have to be careful about how expenditures are distributed because of the gift issue and that the City can contract with private organizations to carry on functions, but grant monies cannot be given out. SIX YEAR AUTOMATION PLAN & BUDGET REQUEST City Attorney Lubovich explained that this item will be an action item for tonight. Ron Spang, Information Services Director, explained that the last plan was done in 1986, and that much automation has been done since. He noted that the Automation Committee is proposing, because of the rapidly changing technology and new changes, that this item be revisited every two years 1 instead of six and be flexible. He noted the reasons to automate as follows: 1) as the City grows more demands will be made and rather than hire a new person each time something is added it makes more sense to automate; 2) past underutilization of automation cost plenty in redundant activities, extra manual efforts, delayed work, limited capabilities, backlog of solutions; 3) recent automation programs are paying dividends; 4) future new programs offer promising and attainable benefits; 5) PC's and Printers are aging and limited in today's world; 6) Lan's are increasingly the "glue" needed to tie systems together; 7) training program absence costs in staff productivity and morale; 8) new business solutions need to be programmed for; 9) telephones, graphics, computer operations can serve us better; 10) geographic information system upgrade is essential; 11) businesses are automating; 12) local governments nationally are automating; 13) local governments near Kent are automating; and 14) the Federal Government is automating. He explained what's been done from 1987-1993, the work program, what's needed, and ways to keep on track by improving communication with the City Council, Administration, users, vendors, and staff. He explained the recommendation of the Citywide Automation Committee as follows: a) approval of the bi-annual Six Year Automation Plan; b) approval of existing, budgeted funds to begin a systematic upgrade program of pc's and related hardware and software, using funds previously set aside for this purpose; c) establishing an on-going program to cover future system replacement through increased operating rates to user departments; d) approval of additional projects and funding sources, as outlined in the plan, including the combining of Police and Central Services equipment replacement funds into automation plan accounts; and e) continuing the use of Hewlett-Packard computer products as the principal City computer hardware supplier. WHITE MOVED approval of the Six Year Automation Plan and Budget Request as presented. Johnson seconded and the motion carried 2-0. 10 YEAR OUTLOOK FOR THE PUGET SOUND ECONOMY Acting Finance Director Miller noted that Chief Administrative Officer McCarthy had recently attended a conference sponsored by Standard and Poor's regarding the outlook for the Puget Sound Economy. She noted that the outlook is for a continuation of a flat economy with some job growth to offset the Boeing Company reductions, and that, at least through 1994, the region is precariously perched on the edge of a recession. She noted that a positive side to the slow economic growth is that expenditures slow down as well as the CPI and inflation rates. AUGUST FINANCIAL REPORT Acting Finance Director Miller summarized the final report for the period ending August 31, 1993. The meeting was adjourned at 5:30 p.m. 2 Parks Committee Minutes September 14, 1993 Councilmembers Present: Jim Bennett, Chair; Jon Johnson and Christi Houser. Staff Present: Tony McCarthy, Tom Brubaker, Patrice Thorell, May Miller, Helen Wickstrom, Jack Ball, Lori Hogan, Karen Ford, Lea Bishop, Cheryl Fraser, Ramona Fultz, and Pam Rumer. Others Present: Keith Sanden, Riverbend Golf Complex; Bill Doolittle, 412 N Washington, 31; James Cobb, Kent, WA; Gary Fultz, Kent, WA; Frankie Keyes, 10216 SE 267th; and Brett Olson, 29847 45th Place South, Auburn. REPORT BY RIVERBEND GOLF DIRECTOR - KEITH SANDEN Painting at the driving range is completed with the exception of the logo; painting at the 18-hole facility is 60% completed. Mr. Sanden said that he and his staff have received several comments regarding the cleanliness and the lighting at the driving range, and that sales have progressed as anticipated since his group began at Riverbend. Councilmember Bennett raised an issue of some golfers not wearing shirts while patronizing the complex. He has received complaints regarding this issue and also agreed that it is distasteful. Mr. Sanden will check with the City Attorneys Office regarding limitations or restrictions on a public-owned facility in establishing a dress code requiring golfers to wear their shirts at all times when visiting the golf complex. 1994 BUDGET PRESENTATION Patrice Thorell said the Parks Department is aware that 1994 is a no-growth year. The Parks Department is submitting those requests which staff feels are urgent and preventative measures. One such request is funding in the amount of$65,741 to operate Project Lighthouse on a year round basis. Project Lighthouse will apply for a $36,000 grant from the Criminal Justice Fund in November. This combined $101,741 funds the recreational component of the program - the recreational leadership and operational costs. Project Lighthouse formally opened on September 4, 1993, and Cheryl Fraser reported that 80 kids attended opening night, and 98 youngsters participated in the program the following Saturday. When funding for this program passed through Council, Councilmember Bennett requested that an oversight committee be formed to evaluate the effectiveness of the program. He asked if this has been done. Fraser reported that the process of forming a group to do some evaluation of the program has begun. Another request of the Department is funding for restoration of the Kent Memorial Park Building and replacement of lights at Kent Memorial Park field #1. Thorell reported that the roof is sagging 4-6 inches and poses safety concerns. The lights at field #1 were installed more than 20 years ago, and also pose health and safety concerns. Thorell explained the Department's additional needs and requested that the Council keep these needs in mind as the fiscal status of the City improves in 1994: 1) Before and After School Daycare; 2) City-Wide Park Facility Maintenance; 3) Kent Senior Center Maintenance; 4) Architect and Consultant Fees and Other Professional Services; 5) Protective Coating for Downtown Murals. Councilmember Bennett raised the issue of the street tree program and voiced concern that street trees are taken care of by both the Parks Department and the Public Works Department. He commented that trees aren't pruned properly and interfere with the sign ordinance, and also uproot the sidewalks. Thorell said that the City does have a street tree ordinance which stipulates that the Parks Department is to approve street trees before they are designed and planted, but the Parks Department has not been giving input. Trees have been planned and planted by Public Works. Tom Brubaker informed the Committee that Roger Lubovich is currently drafting a street ordinance which puts maintenance and control of street trees entirely under the Public Works Department. McCarthy will have Raul Ramos report at the next Parks Committee meeting on where the City is with street trees. Mr. Ramos and other staff have been meeting with a Puget Power arborist. Lori Hogan explained to Mr. Doolittle that the Kent Memorial Park building generates approximately $25,000 per year in rental revenue. Councilmember Houser questioned why money from rental revenues can't be aside to fund renovation of the building. Thorell explained that those monies have already been spoken for to offset the general fund. Mr. Doolittle suggested that this would be a good project for the work release program established at the corrections facility. He also encouraged the City to seek voluntary maintenance in parks, particularly the neighborhood parks and tot lots where use is restrictive. McCarthy added that the Capital Facilities Plan should help the City determine the condition of some of its facilities and look to direct staff to set up funds for these repairs. He said that Administration will take the list and do what they can with the budget and with the other needs, and recommend something in the budget that is fair. He assured Mr. Doolittle that the work release program will be discussed at the next Department Head meeting. 1993 OPEN SPACE BOND INTEREST EARNINGS APPROPRIATIONS Each year three Parks Department Open Space Bond projects earn interest, and at the end of the year the County allocates back money which was earned the previous year. This year the County is giving $193,143 back to the City of Kent Parks Department. Staff has asked the County that $115,000 be allocated for the Interurban Trail project and $78,143 be earmarked for the Lake Fenwick Trail project. Helen Wickstrom requested acceptance of $193,143 of interest earned and to allocate the individual amounts to the Interurban Trail and Lake Fenwick Trail projects. Councilmember Johnson moved to accept the $193,143 of interest earned from the County, and to allocate $193,143 to the Interurban Trail budget and $115,000 to the Lake Fenwick Trail budget. Councilmember Houser seconded. The motion passed 3-0. INTERURBAN TRAIL BRIDGE REPLACEMENTS Staff has been working with Puget Power on a problem with a portion of the Interurban Trail between 228th and the Tukwila city limits. Three bridges are in very poor condition and have become a very bad hazard. Puget Power has agreed to contribute $42,000 toward the project. The Parks Department has received estimates of $60,000-$75,000 to install the three pre-cast concrete bridges. The City's portion of the funding will come from the bond interest earnings allocated for the Interurban Trail project. Wickstrom reported that the Parks Department has received authorization from the Department of Fisheries to replace the bridges as a winter project, but they would like for the City to complete the project as soon as possible. 3 Councilmember Johnson moved to accept the $42,000 from Puget Power for the Interurban Trail project. Councilmember Houser seconded. The motion passed 3-0. Wickstrom stated that the project will be going out for bid, and requested authorization to take the bids directly to Council if they are within budget. The Committee granted such permission. TITUS RAILROAD PARK TREE REMOVAL At the October 16, 1992 Parks Committee meeting, it was decided to put this project on hold. Jack Ball requested authorization to proceed with removal of one cedar tree along the northern wall of the adjacent building, and to prune a maple tree which is overgrowing the building. Councilmember Johnson moved to authorize staff to remove one cedar tree and to prune a maple tree in the Titus Railroad Park. Councilmember Houser seconded. The motion passed 3-0. Frankie Keyes, owner of the adjacent building, said that the trees have been a detriment and have undermined the foundation. She said there is water under the building, some of which seeps from the low end of the park. Thorell reported that she met with Jack Ball, Raul Ramos, and Public Works staff regarding the sidewalk project to determine what work will be done at this park. Public Works will install a drainage system, and contour and elevate the soil to drain out toward the street. Ms. Keyes said she is willing to prepare the wall of the building for a mural site once the work has been done to the park. The motion passed 3-0. It was determined that this issue does not have to go before Council. CONDEMNATION OF LAKE FENWICK PROPERTY Two properties remain to be purchased as part of the Lake Fenwick Acquisition project funded by King County and the Interagency Committee for Outdoor Recreation. One parcel is appraised at$2,500 and the other at$3,000. The parcels are owned by a brother and sister who are asking for$19,500 for the two parcels. Wickstrom reported that negotiations have broken down and requested authorization to commence condemnation proceedings. Wickstrom said that the City began condemnation proceedings for another Parks Department project and were fortunate to settle out of court. Councilmember Johnson asked what costs are involved if the City goes to court. Brubaker explained that the City will try to keep the litigation work in-house, however the City will have to pay for appraisal fees, expert witness fees, and if there is a trial and the jury awards a judgement in excess of the City's final offer, the City is to pay the owners' attorney fees. Brubaker said there is a risk that the costs could get as close as the owners' asking price, but that is a worst case scenario. Staff requested authorization to commence condemnation proceedings on each parcel. Councilmember Johnson moved to authorize staff to commence condemnation proceedings. Councilmember Houser seconded. The motion passed 3-0. Councilmember Bennett suggested that this item be placed under Other Business. FUNDING FOR 1994 COMPREHENSIVE PLAN Wickstrom explained that the Council has authorized $30,000 in the 1994 C.I.P. for a Comprehensive Park Plan. Staff needs to generate information now in coordination with the work Henderson Young is doing for the Capital Facilities Plan so as not to duplicate efforts. Wickstrom requested authorization to begin expending those funds in 1993. 4 Councilmember Johnson moved to authorize staff to begin spending the $30,000 in 1993. Councilmember Houser seconded. The motion passed 3-0. METRO AND KING COUNTY GRANTS UPDATE Several months ago, the Parks Committee authorized Parks Department staff to apply for a Metro grant and a Conservation Futures grant for acquisition of property on the Green River known as Riverview Park, and for a Conservation Futures grant to purchase two small properties in Upper Mill Creek Canyon. Staff has been notified that both agencies have granted the City of Kent Parks Department some money. King County recommends $236,000 and Metro recommends $210,000 for Riverview Park. There is no City matching money for this project. King County has also recommended $71,000 for Upper Mill Creek Canyon Park. $71,000 from the Public Works budget will be used as the City's match. Both agencies will take these recommendations to the Metro Council and the King County Council for final approval. Wickstrom said that the grants will be coming through in the future and staff will be asking for approval of those funds. STEEL LAIC; LTITLE LEAGUE UPDATE McCarthy reported that a meeting was held on August 27 with Seattle Solid Waste Department, King County Parks and Recreation Department, King County Regional Justice Center, and City staff. It was originally thought that the City could work out a trade of the Commons Playfield for property across the river, but McCarthy explained it was discovered at the meeting that the downtown property value is possibly ten times the value of property zoned agricultural on the other side of the river. The Regional Justice Center is not looking for additional property at this time, and McCarthy suggested the City may want to hold on to it as it could be more valuable as the Regional Justice Center develops. In addition, the County s property has wetlands on it and the City may not be able to develop it into enough additional fields to expand its program. Seattle Solid Waste will hire a broker to develop a marketing plan for the property. The broker will continue discussions with the City of Kent. In the meantime, McCarthy said the City is developing a Comprehensive Plan and a Capital Facilities Plan which will more closely define how many ballfields the City of Kent needs and identify the best location to have ballfields. McCarthy said the City of Kent has no answer for the Steel Lake Little League, but Kent will stay in touch. He said there is an interest here but at this time no one has the $7,000,000 to acquire the property. Brett Olson of the Steel Lake Little League asked if the City of Kent would be interested in a joint venture if there is enough land to be developed and if there is enough interest from the surrounding cities and the County. The Committee informed Mr. Olson that Kent would be interested in a regional site. Mr. Olson will approach other city councils to see if there is interest in multi-cooperation to purchase the property. Mr. Olson also mentioned that there appears to be some tension between the City of Seattle and the Steel Lake Little League. In support of the Steel Lake Little League's efforts, the City of Kent agreed to send a letter to the City of Seattle endorsing the concept of a joint venture with other cities and the County for the continued use of these fields and for exploring whatever options are available. PUBLIC SAFETY COMMITTEE MINUTES SEPTEMBER 20, 1993 COMMITTEE MEMBERS PRESENT: Paul Mann, Chair Leona Orr Jon Johnson STAFF PRESENT: Tony McCarthy, Roger Lubovich, Dave Haenel, Chief Crawford, Chief Angelo, Mary Berg, Jed Aldridge, Ken Chatwin MEMBERS OF THE PUBLIC: Jim Gauthier, Beverly Knight, Judy Cutter, Cindy Hendricks, Dottie McDaniel, Debi Kepford, Ike Ikerd, Barbara Chase, Coleman Chase, Ron Knight, Patrice Davis, Kathy Madison, Denise Katai, Patrick Heier, Chris Giannoulas, Tina Hung, Patrick Fagan, Bruce Pierce, Jim McDonald The meeting was called to order at 5:35 p.m. by Chairman Mann. NOISE LEVELS NEAR BEST WESTERN CHOICE LODGE Chief Crawford explained that this issue had come before the Committee about a month ago, but was placed on the agenda tonight so that the Cafe Avanti could present its side of the issues since they were not present at the first meeting. Jim Gauthier, Attorney for the Cafe Avanti, noted some of the positive aspects of this business, and he explained that it supports over 20 jobs in the community, brings income into the community, openly supports Project Lighthouse, softball and teen sports, the Police Dare programs, the Police Guild, and the Chamber of Commerce. He noted that several measures have been taken by the Cafe Avanti to resolve the noise problems from the music, patrons, parking lot, and with neighboring business establish- ments, and he urged the Committee to look at ways to make this business work and co-exist with the other businesses rather than pass ordinances to eliminate it. Kathy Madison, General Manager of the Best Western Choice Lodge, expressed that the problems are related to the after hours from 2:00-4:00 a.m. because patrons are not winding down. She read two letters, one from a customer who stayed at the Choice Lodge and one from a tour director who mentioned that his clients will be sent to other places if the problems with the Cafe Avanti aren't resolved. Cindy Hendricks, Property Manager of the Red Carpet Apartments, explained that they are looking at losing about 15% of their business if the noise problems continue, and that surrounding businesses are having to pay the price for the Cafe Avanti being in business as well. She stressed that issues are noise, traffic, the type of clientele the Cafe Avanti is attracting, and the 2:00-4:00 a.m. operation which is another whole complete issue. MEMORANDUM FROM MAYOR KELLEHER REGARDING NOISE ORDINANCE Mann read the memorandum from the Mayor and questioned whether the ordinance applies to people. Assistant City Attorney Haenel clarified that it does apply to people under 1 KCC 9.02.036 3C. Mann requested the City Attorney's office to look into OSHA requirements for ear protection for employees of the Caf6 Avanti and report back to the Committee. CLOSING HOURS FOR ALCOHOL SERVING ESTABLISHMENTS - ORDINANCE City Attorney Lubovich explained that an ordinance has been drafted which would require business establishments to close their operations at 2:00 a.m. to coincide with not serving alcohol after that time. Haenel clarified for Jim McDonald of the Washington State Liquor Control Board that this ordinance would close the establishment for entertainment, dancing, serving alcohol, and basically close the business at 2:00 a.m. Johnson noted that this is just a discussion item tonight with possible action being taken at the next meeting. Orr expressed that she does not feel the Council has the right or ability to control what type of businesses a property owner allows in his complex, and that Council's job is not to run one business out-of- business at the request of another business. She further expressed that Council's responsibility is to find.ways to bring compatibility. Upon Orr's request, Mann suggested more time be taken to evaluate the situation and hold this item over to the next meeting. Patty Davis, P.O. Box C19167,-Seattle, 98109, representing the Best Western, noted that she's been in contact with the Washington State Liquor Control Board since February because of their frustrations and revenue loss associated with the Cafe Avanti. She urged the Committee to deal with these problems as soon as possible and not allow them to continue much longer. Ike Ikerd, Washington State Liquor Control Board, informed the Committee that he will be submitting a report to the Liquor Control Board based upon the discussions tonight. PUBLIC DANCE HALL ORDINANCE Upon consensus of the Committee, Mann noted that this item will be postponed to the next meeting. (Johnson stepped out of the room for a few minutes.) DRUG-TRAFFIC LOITERING ORDINANCE Assistant City Attorney Haenel explained that this ordinance was drafted at the request of Councilmembe� Mann, and deals with how loitering conduct will be handled as well as drug- trafficking. Chief Crawford noted that the Police Department is in support of this ordinance, but enforcing it isn't as easy because the officers do not always see, when they are in the group, the money changing hands or dope moving around. Upon Johnson's question, Crawford noted that the ordinance would be a good tool, but is not the answer to everything. JOHNSON MOVED to accept the drug-traffic loitering ordinance and send it on to the Council. Orr seconded and the motion carried 3-0. MUNICIPAL COURT REMODEL BH) City Attorney Lubovich explained the Mayor and Council President have authorized this item to be processed in an expedited manner so that it can be-sent on to Council tomorrow. He noted that the Operations Committee only meets once a month, but that they have agreed to let the Public Safety Committee hear the matter and make a recommendation or decision on the bid to be sent to Council. Lubovich noted that seven bids were received on September 10, 1993, with the low bid of $105,735 from Mayer Construction Co., Inc. He explained that alternate bids were also received for energy-efficient lighting, and that Mayer's bid came in at $2,600. ORR MOVED approval of the low bid from Mayer Construction Co., Inc. in the amount of$105,735 plus $2,600 for the lighting. Johnson seconded and the motion carried 3-0. 2 WEST HILL VEHICLE PARKING CONCERN ADDED ITEM Barbara Chase, 4028 S. 262nd Place, Kent, explained that she is concerned about the number of vehicles, commercial and non-commercial, that one particular neighbor parks on both sides of the street and they remain there for several weeks at a time. She explained that this situation has been going on for years, and that it is unsightly, brings down the quality of the neighborhood, and has safety factors which are a concern. She requested an ordinance be proposed to limit the number of unused, non-commercial vehicles that a household may keep at one time on and around the premises, as well as an ordinance that would limit the length of time that any one unused, non-commercial vehicle may be parked on the street. Chief Crawford requested time to have a Traffic Sergeant research this because he believes there are already some statutes that address leaving vehicles on the streets (abandoned vehicles). He noted that they would come back to the Committee with a way this situation can be handled according to the statutes. It was the consensus of the Committee to have this item come back after research has been completed by the Police Department. 1994 BUDGET PROPOSAL Fire Chief Angelo explained some budget requests if additional revenue becomes available, and noted that he would appreciate any and all support for the requests. REVIEW OF PUBLIC SURVEY ON WEST HILL FIRE STATION Chief Angelo noted this item can hold until the next meeting. LEASE CONTRACT WITH VALLEY COM FOR CAMBRIDGE SITE It was the consensus of the Committee to hold this item over to the next regular meeting. The meeting adjourned at 7:30 p.m. 3 PUBLIC WORKS COMN MEE SEPTEMBER 22, 1993 PRESENT: Paul Mann Paul Scott Jim Bennett Chief Angelo Don Wickstrom Operations Superintendents Tom Brubaker Ed White & Staff Gary Gill Mr & Mrs Rust Stan Wade Bob Sandwick Tim Heydon Marvin Leukalau ABSENT: Jim White James Street Safety Improvements Ed White stated that at the request of Paul Mann, staff reviewed James St. again to determine the best locations for two additional signals. Staff recommended two locations, those being Alvord and Jason and staff is now waiting for further direction from the Committee. White referenced that one of the Dragnet Systems is installed at the intersection of 94th & James, specifically the southwest corner (the Susanj property) . White said that possibly two additional Dragnet Systems will be installed on the corner of Jason & James, depending on the homeowners desire to have this done. White said the buttons will be installed in a short period of time. Downtown Infrastructure In response to Jim Bennett, Raul Ramos stated that he is on the Regional Justice Center Committee and that Downtown Infrastructure program is being interfaced with that project. 1994 Budget Requests Wickstrom stated that the budget requests have been separated into what impacts the general fund and what impacts the utility fund. Wickstrom said that the first item is a $70 , 000 request for a Cross Connection Control Inspector. He said this program is required by State law. We have adopted an ordinance to that affect and tried to implement some portions of it with our existing staff, however we have never been able to implement a full program. Wickstrom explained that the cross connection devices protects the water systems from contaminating our customers water supply. One of the things required in this program is an inventory of all the cross 1 connection devices that are in the system and to have them yearly inspected and certified that they are still operational . We are also required to inspect buildings for illegal cross connection systems. Failure to do so could result in a contamination of our water system and could lead to fines on the City up to $10, 000, if the violation causes a health emergency. Wickstrom said that we have looked at other cities and most of them have at least one or two persons whose sole duty is the cross connection program. In response to Bennett, Wickstrom said that this program relates to new construction as well as existing buildings. Stan Wade explained that we inspect new construction and even at that, we are not certain we are catching everything. Wade said that we need to retrace some of the steps of what cross connections are out there now and do an inventory of the entire city, as well as keep up with the new construction. Wade also clarified that the $70, 000 is the initial cost for the first year. The actual cost to fund that position from year to year would then drop to about $55 , 000 . Wickstrom stated that this position would be funded out of the water utility, not the general fund. A detailed explanation of each of the remaining items, as listed in the 1994 Budget Requests, was presented to the Committee by Wickstrom with Tim Heydon providing additional information on the request for the Street, Sewer/Storm, Water and Equipment Rental Divisions. Mann asked if the problem of contamination near our water supply still existed. In response, Wickstrom stated that we are still in the investigation stage. He said that will be a difficult clean up because the Landsburg Mine is an old mine shaft. The initial investigation showed that there was no contamination near the site. Reith Rd Kent Des-Moines Hwy/Meeker St. Intersection Reconstruction White said that in order for our Accounting Section to establish a budget, we need a recommendation from Council for the Mayor to sign the City/County Agreement and authorization for establishing a budget for this project. Committee unanimously agreed to recommend establishment of a budget and authorize the Mayor to sign the City/County agreement. Wickstrom stated that even though this is a grant funding, the State still has to approve our plans and they are very slow in responding to us. 45th Place Street Vacation Bennett noted that this item has been to Council and was referred back to this Committee. Bob Sandwick, Attorney for the owner of 2 the property in question, presented a sketch showing the existing road and the proposed residence. Sandwick said if the cul de sac was going to be put in, it would put in a cut of about 5-1/2 feet, which would be about 20 feet away from the residence. In effect, this would deny any access by that residence to the existing garage. The intent of this was to show that as a practical matter, putting in a cul de sac in that area would not be feasible. Sandwick said the request at this time is to vacate that portion of the cul de sac. Wickstrom said that we concur that if a cul de sac was built within the right of way shown that we have, it would definitely damage the building on the west side. He stated that we are now looking at a "hammerhead" that would extend to the north. We would want the owners to at least provide a topo field survey so we could explore this alternative more and make sure it would work for us, as a City, to provide a turnaround. Wickstrom stated that we could support the vacation with some conditions, for example, they first need to provide us with a field survey of this area so we could plot out the actual right of way needed for this hammerhead. We would also require right of way from this property owner as well as payment for our existing right of way. Wickstrom stated that this may be a means_ by which we could support a vacation, but this scenario needs to be explored more. At this time Chief Angelo stated that cul de sacs and turnarounds are a very critical part of the ability to delivery emergency services. Angelo stated that he cannot recommend, as a general policy, to eliminate and vacate cul de sacs. However, based upon the Public Works Director ' s recommendation that it is impractical to build this, but to proceed with the hammerhead, Angelo said he concurs with this. Angelo stated that if it were at all possible to build a turnaround, that would be his recommendation. The Committee directed the Public Works Dept to work up some possible conditions of concurrence with the hammerhead type of solution to this situation and also, directed the Public Works Dept to come up with conditions relating to approving the vacation. Committee unanimously agreed that if a solution can be worked out that is acceptable to the Public Works Dept, than it can be moved forward to Council as an Other Business item. In response to Bennett, Wickstrom noted that this does not have any relationship as to when the hammerhead gets built, only that what we want now is to preserve the option of building a hammerhead turnaround. R.V. Overflow Parking Wickstrom said that we have looked for available sites and concurred that Naden Ave, off of Meeker Street, was the best 3 possible location for an R.V. parking area and if Committee wanted staff to pursue that, than the next step would be to do some cost . . estimates. Committee unanimously recommended that staff move forward with this and come back to Committee with cost estimates. Meeker & 2nd Avenue Bennett stated that on 2nd Ave, south of Meeker on the west side, there is a sign posted with two spaces identified for parking and further down there is no identification, creating confusion for the motorists. Bennett requested that Ed White bring a report back to him on this. White stated that the current policy from the police Dept is that unless a sign is posted, they will not write a ticket. White stated that something more definitive should be in the code which he hopes to do as part of the Downtown Study. Country View Estates - Bill of Sale committee unanimously recommended acceptance of the Bill of Sale for Country View Estates and bonds released after the one year maintenance period. Traffic Signals on James Street In response to Mann, White stated that he talked with several of the neighbors who were strongly opposed to the signal at Jason & James. White said staff has located where the signal should be and is now waiting for direction from the Committee. White said that staff did not receive any feedback from Alvord neighbors. Committee recommended that further study be done on the signal at Jason & James. In response to Bennett, White stated that he had a meeting with the neighbors on James St to listen to their concerns on the safety issue and staff is preparing responses . Meeting adjourned at 7 : 10 p.m. 4