HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 09/21/1993 CITY OF ����
SUMMARY AGENDA
KENT CITY COUNCIL MEETING
September 21, 1993
Council Chambers
7 : 00 p.m.
MAYOR: Dan Kelleher COUNCILMEMBERS: Judy Woods, President
Jim Bennett Christi Houser Jon Johnson
Paul Mann Leona Orr Jim White
CALL TO ORDER
ROLL CALL
1. PUBLIC COMMUNICATIONS
A. Proclamation - Crime Prevention Month
B. Proclamation - Day of Concern for the Hungry
2 . PUBLIC HEARINGS
None J
3 . CONSENT CALENDAR
A. Approval of Minutes
B: Approval of Bills
C.' Bicycle Advisory Committee - Appointments
DV Cable TV Rate Regulation - FCC Qualification
E., Workers Compensation Claim Handling Contract - Renewal
F.• Maanshan, China Friendship City - Approval of
Preliminary Agreement
G4 Central & 4th Avenue Interconnect - Accept as Complete
Ha 1992 Open Space Bond Interest Earnings - Budget Change
I ' Interurban Trail Bridge Replacement - Fund Acceptance
J. 1994 Parks Comprehensive Plan - Budget Change
4 . OTHER BUSINESS
A. West Meadow Preliminary Plat SU-93-3
B.`v Lake Fenwick Park Condemnation - Ordinance
5 . BIDS
A.,, Municipal Court Remodel
B.V City Hall Remodel
6 . CONTINUED COMMUNICATIONS
7 . REPORTS
8 . ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in
the City Clerk' s Office and the Kent Library.
An explanation of the agenda format is given on the back of
this page.
PUBLIC COMMUNICATIONS
Citizens wishing to address the Council will, at this time,
make known the subject of interest, so all may be properly
heard.
A. Proclamation - Crime Prevention Month
B. Proclamation - Day of Concern for the Hungry
CONSENT CALENDAR
3 . City Council Action:
'VV move, er
b'Lso that Consent Calendar IteCmss� .(
A� through J be proved.
Discussion V� 0'� ��\&Z " ' "`C
Action �� � Cil
3A. Approval of Minutes.
Approval of the minutes of the regular Council meeting of
September 7, 1993 .
3B. Approval of Bills.
Approval of payment of the bills received through August 31,
after auditing by the Operations Committee at its meeting on
September 7 , 1993 .
Approval of checks issued for vouchers:
Date Check Numbers Amount
Approval of checks issued for payroll:
Date Check Numbers Amount
Council Agenda
Item No. 3 A-B
Kent, Washington
September 7 , 1993
Regular meeting of the Kent City Council was called to order at
7 : 00 p.m. by Mayor Kelleher. Present: Councilmembers Bennett,
Johnson, Mann, Orr, White and Woods, Chief Administrative Officer
McCarthy, City Attorney Lubovich, Planning Director Harris, City
Engineer Gill, and Fire Chief Angelo. Councilmember Houser was
excused from the meeting. Approximately 30 people were in
attendance.
PUBLIC Employee of the Month. Mayor Kelleher announced
COMMUNICATION that David Cihak has been selected as Employee of
the Month for September . He noted that Cihak
began working for the City in 1989 as a Utility
Specialist and was recently promoted to Water
Treatment Plant Operator, based on his initia-
tive, skills and potential . Tim Heydon, Public
Works Operations Manager, commended Cihak on his
operation of the treatment plant, noting that it
is not an easy job. He invited Councilmembers to
visit the plant, and expressed his appreciation
to Cihak.
Regional Justice Center Update. Wendy Keller
announced that a public meeting will be held
tomorrow night, September 8th, and that the
materials shown to the Council tonight will be
available at that meeting. She noted that com-
ments made at that time will be taken into
consideration in deciding on the final site
alternative.
Mr. Ernst of TRA displayed drawings and three
site concepts. He spoke about access from James
Street and 4th Avenue, and noted that a good
location for a service entrance for arrival and
departure of prisoners would be off of Smith
Street because it could be controlled and
secured. He noted that all three concepts locate
a court building fronting on 4th, and the deten-
tion units in the northwest section of the site,
separated from Kent Commons by parking. He added
that King County may decide to provide daylight
to the cells from a common dayroom onto which the
cells open up, in which case the cells themselves
would not have windows to the outside. He added
that the outside walls would look like garden
walls , making the building less visible .
1
September 7 , 1993
PUBLIC Wendy Keller noted for White that there will be
COMMUNICATION about 300 employees and 700 parking places, that
employees will pay for parking, and that mass
transit will be encouraged. White voiced concern
about Justice Center employees parking free at
Kent Commons, which would put the Commons out of
business. He suggested that the County consider
providing free parking.
Constitution week. Mayor Kelleher read a
proclamation noting that the two hundred fifth
anniversary of the signing of the Constitution
provides an opportunity for all Americans to
realize the rights, privileges and responsi-
bilities it affords . He then declared the week
of September 17 through 23 as Constitution Week
in the City of Kent .
CONSENT Woods requested that a letter received from Len
CALENDAR McCaughan regarding the homeless men ' s shelter be
made a part of the consent calendar. There was
no objection and it was so ordered. WOODS THEN
MOVED to approve Consent Calendar Items A through
N, including Mr. McCaughan ' s letter. Orr
seconded and the motion carried.
MINUTES (CONSENT CALENDAR - ITEM 3A)
Approval of Minutes. APPROVAL of the minutes of
the regular Council meeting of August 17 , 1993 .
HEALTH & (CONSENT CALENDAR - ITEM 3J)
SANITATION Kent Park & Ride Metro Bus Pull-Out. ACCEPTANCE
of the bill of sale and warranty agreement
submitted by the Municipality of Metropolitan
Seattle for continuous operation and maintenance
of 10 feet of watermain extension, 495 feet of
street and sidewalk improvements and 68 feet of
storm sewers and release of bonds after expira-
tion of the maintenance period, as recommended by
the Public Works Committee . The project is
located in the vicinity of 902 West James Street.
(CONSENT CALENDAR - ITEM 3K)
Stillwater Sewer Extension. ACCEPTANCE of the
bill of sale and warranty agreement submitted by
Lakeridge Development, Inc. for continuous
operation and maintenance of 1330 feet of
sanitary sewer extension and release of bonds
2
September 7, 1993
HEALTH & after expiration of the maintenance period, as
SANITATION recommended by the Public Works Committee. The
project is located in the vicinity of S . E. 264th
Street & 128th Avenue Southeast.
STREET (PUBLIC HEARINGS - ITEM 2A)
VACATION 45th Place South Street Vacation STV-93-2 . This
public hearing is to consider an application by
Mar Del Investment Company to vacate a portion of
45th Place South as referenced in Resolution
No. 1363 .
Planning Director Harris noted that they are not
recommending approval of this vacation. City
Engineer Gill explained that this subdivision was
built many years ago, prior to the construction
of the apartment units to the north, and that
when the roadway was initially constructed, it
was possible that the road would be extended in
the future. He stated that it is now clear that
the road will never be extended and that in the
future it may be necessary to construct a cul-
de-sac. He said that vacating the right-of-way
would preclude the City from making construction
improvements in the future. Upon Woods ' ques-
tion, Gill explained that there has been a
misunderstanding in that the applicant believes
the City has no intention of improving the road-
way in the future, which is incorrect. He added
that the residents of the area have noted that
service vehicles have difficulty turning around.
He noted that this is a very steep hillside, and
that a bulb could be constructed at the end of
the road for a turnaround.
The Mayor declared the public hearing open. Bob
Sandwick, representing the owner, distributed
maps of the area . He noted that the primary
reason for the application is that it is diffi-
cult to place a residence on the property because
of the grade. He noted that when the LID was put
in in 1985, it was the owner ' s understanding that
the City was not interested in a cul-de-sac, and
said he had found no mention of a cul-de-sac in
the LID file. He said that the configuration of
the hill at the time of the LID would not permit
the road to be continued on, and it would seem
that if that had been in the City ' s mind, it
3
September 7 , 1993
STREET would have been looked into as part of the LID.
VACATION Sandwick added that if there were a problem in
regard to emergency vehicles, the Fire Department
would have raised objections. He noted that
there are no specific incidences of problems. He
noted that the setback could be handled either by
a vacation of the set back rights, or by provid-
ing that the City would retain an easement in
that cul-de-sac to use for emergency vehicles.
There were no further comments and WOODS MOVED to
close the public hearing. Orr seconded and the
motion carried. Upon White ' s question, Gill
noted that there are no immediate plans to
complete the cul-de-sac, and that although it is
possible to build a cul-de-sac, it would not be
easy. He added that the owner could still
construct on the site, but that the house would
have to be set back further from the road to
allow for the cul-de-sac construction. Fire
Chief Angelo explained that he has not been able
to visit the site, but that without the cul-de-
sac their ability to bring in multiple apparatus
is limited.
ORR MOVED to postpone action until a complete
report from the Fire Department is available.
Mann seconded. White asked that this also go
back to the Public Works Committee for review.
Orr and Mann agreed. Woods asked that some of
Mr. Sandwick ' s suggestions be considered and Orr
suggested possible review by the Board of
Adjustment.
The motion to postpone this item until receipt of
reports from the Fire Department and the Public
Works Committee carried.
PRELIMINARY (CONSENT CALENDAR - ITEM 3L)
PLAT West Meadow Preliminary Plat SU-93-2 .
AUTHORIZATION to set September 21, 1993 , as the
date for a public meeting to consider the Hearing
Examiner ' s recommendation of approval with condi-
tions of an application by Betty Lou Buttkus to
subdivide . 83 acres into three residential lots
(SU-93-2) . The property is located at 24816
115th Ave. S. E. A public hearing on the appli-
cation was held by the Hearing Examiner on
August 4 , 1993 .
4
September 7 , 1993
ANNEXATIONS (CONSENT CALENDAR - ITEM 3M)
Everson Annexation. ACCEPTANCE of the 60%
annexation petition, and direction to the Public
Works staff to file the Notice of Intent document
for review and approval by the Boundary Review
Board, as recommended by the Public Works
Committee .
(OTHER BUSINESS - ITEM 4A)
Chestnut Ridge Annexation - Extension of Initial
Zoning Time. The Planning Committee has recom-
mended adoption of an ordinance extending the
compliance period for initial zoning of the
Chestnut Ridge annexation area an additional 90
days . ORR MOVED to adopt Ordinance No. 3131
extending the compliance period for initial
zoning of the Chestnut Ridge annexation area an
additional 90 days . White seconded and the
motion carried.
ZONING CODE (CONSENT CALENDAR - ITEM 3C)
AMENDMENTS Indoor Paintball Arena. ADOPTION of Ordinance
No. 3129 permitting indoor paintball operations
in both the M-1 (Industrial Park) and M-2
(Limited Industrial) zoning districts (ZCA-93-5) ,
as approved by the City Council on August 17 ,
1993 .
(OTHER BUSINESS - ITEM 4C)
Zoning Code Amendment (ZCA-93-6) - Churches in
CM-2 Zone. The Planning Commission has recom-
mended amending the Zoning Code to permit
churches in the CM-2 (Commercial Manufacturing)
zoning district as a special permit use. ORR
MOVED to adopt Ordinance No. 3132 amending the
Kent Zoning Code to permit churches as a special
permit use in the CM-2 zone . White seconded and
the motion carried.
COMMUNITY (PUBLIC HEARINGS - ITEM 2B)
DEVELOPMENT 1994 Community Development Block Grant Program.
BLOCK GRANT This public hearing has been set to consider
PROGRAM adoption of the proposed 1994 Community Develop-
ment Block Grant (CDBG) program, including the
contingency plan for estimated entitlement
change , as recommended by the Planning Committee.
5
September 7 , 1993
COMMUNITY Betsy Czark of the Planning Department noted that
DEVELOPMENT this program has been approved by the Human
BLOCK GRANT Services Commission and the Planning Department,
PROGRAM and that the program totals $359 , 845 . She out-
lined the projects as follows:
Capital Recommended
Applications Received Amount Requested Funding Level'
Catholic Community Services $41 , 660 $30, 000
Community facility renovation
City of Kent Home Repair $172 , 373 $170, 182
Services Program
City of Kent Parks & Rec. $30, 000 $30 , 000
Kiwanis Tot Lot #1 Rehab.
City of Kent Public Works' $43 , 995 $20, 000
ADA wheelchair ramps
City of Kent Planning & $31 , 011 $31, 011
Administration
Easter Seal of Washington $27 , 728 $12 , 500
Access Modification Rehab
South King County Multi-Service' $19 , 815 $17 , 200
rehab transitional housing &
sidewalk addition
TOTAL $366 , 582 $310, 893
' Planning Committee recommendation
Z If the City receives an increased entitlement, City of Kent
Public Works shall be increased accordingly.
3 If the City receives a decreased entitlement, South King
County Multi-Service Center shall be decreased accordingly.
6
September 7, 1993
COMMUNITY She listed the public service agencies
DEVELOPMENT recommended for funding as follows:
BLOCK GRANT
PROGRAM
Public (Human) Service Recommended
Applications Received Amount Requested Funding Level'
Community Health Centers of $16 , 300 $16, 300
King County, Kent Clinic
Emergency Feeding Program $7 , 734 $7 , 734
of Seattle-King County'
YWCA of Seattle-King County, $25 , 139 $24 , 918
Domestic Violence House6
TOTAL' $49 , 173 $48 952
Planning Committee and Human Services Commission
Recommendations
' If the City receives a decreased entitlement, the Emergency
Feeding Program ' s funding will be decreased up to $1, 321 (see
footnote 6) .
6 If the City receives a decrease in entitlement which causes a
decrease of more than $1, 321 in Public Service dollars , the
remaining decrease will be taken from the YWCA ' s funding.
' If the City receives an increase in entitlement, the increased
amount shall be allocated to the City ' s Cold Weather Shelter
program. This program is funded entirely with General Fund
dollars.
Czark explained the contingency plan, noting
which of the programs may be increased or
decreased, as listed in the footnotes above. She
added that the adopted program must be forwarded
to King County by October 1st.
The Mayor declared the public hearing open.
Mariah Ybarra, Director of the South King County
YWCA, explained that a new domestic violence
program called Anita Vista will be opening in
October. Jayne Leet, Executive Director of
7
September 7 , 1993
COMMUNITY Community Health Centers of King County, thanked
DEVELOPMENT the Council for their support and noted that
BLOCK GRANT through the seed money provided by the City, a
PROGRAM full-time family practice physician will be made
available. Kathy Peters, Director of Catholic
Community Services, thanked the Council for their
support and noted that funding for their renova-
tion will allow senior citizens to stay in their
homes.
There were no further comments from the audience
and WOODS MOVED to close the public hearing. Orr
seconded and the motion carried. ORR THEN MOVED
to adopt the proposed 1994 Community Development
Block Grant program, including the contingency
plan for estimated entitlement change, as
recommended by the Planning Committee. Johnson
seconded . Orr thanked the Human Services
Commission for their hard work and commended all
the agencies that provide service. The motion
then carried.
PUBLIC WORKS (CONSENT CALENDAR - ITEM 3F)
Lake Fenwick Phase IIA Restoration Grant.
ACCEPTANCE of a grant in the amount of $463 , 172
from the State Dept. of Ecology and authorization
to establish a project budget for Lake Fenwick
Phase IIA Restoration, as recommended by the
Public Works Committee .
(CONSENT CALENDAR - ITEM 3G)
Garrison Creek Erosion Control Grant. ACCEPTANCE
of a grant in the amount of $125 , 000 from the
State Dept. of Ecology and authorization to
establish a project budget for Garrison Creek
Erosion Control , as recommended by the Public
Works Committee .
(CONSENT CALENDAR - ITEM 3H)
Wellhead Protection Program Grant. ACCEPTANCE of
a grant in the amount of $82 , 565 from the State
Dept. of Ecology and authorization to establish a
project budget for the Wellhead Protection
Program, as recommended by the Public Works
Committee.
8
September 7 , 1993
PUBLIC WORKS (CONSENT CALENDAR - ITEM 3I)
64th Avenue Channel Repair. AUTHORIZATION to
accept as complete the contract with Tri-State
Construction Company for the 64th Avenue Channel
Repair project and to release retainage after
receipt of State releases.
CODE (CONSENT CALENDAR - ITEM 3E)
ENFORCEMENT Building, Housing Mechanical and Plumbing Code
Enforcement. ADOPTION of Ordinance No. 3130
amending Chapter 14 . 08 of the Kent City Code
providing for enforcement of the Building,
Housing, Mechanical and Plumbing Code under
Chapter 1 . 04 regarding civil violations, enforce-
ment and abatement, as recommended by the Public
Safety Committee.
LAND (OTHER BUSINESS - ITEM 4B)
ACQUISITION Kent Community Health Center Land Acquisition
The Kent Community Health Center is currently
situated upon land leased from the City of Kent.
Due to an increase in services provided, the
Health Center has asked for the City ' s assistance
in purchasing two lots adjacent to the current
facility for expansion of the Health Center.
City Attorney Lubovich explained that the Budget
Committee provided authorization to the Health
Center to negotiate land which the City is to
acquire, and upon review, he determined that the
City should negotiate the purchase themselves.
The Chair of the Budget Committee and the
Health Center concur. JOHNSON MOVED that City
Administration be authorized to enter into
negotiations for property adjacent to the Kent
Community Health Center, as proposed by the
Health Center, and to present any proposals to
the full Council for review and action. Orr
seconded and the motion carried.
PUBLIC (CONSENT CALENDAR - ITEM 3D)
SAFETY Drinking Driver Countermeasure Program Grant
ACCEPTANCE of the Washington Traffic Safety
Commission grant to the Drinking Driver Task
Force in the amount of $25, 284 , as recommended by
the Public Safety Committee on August 16 .
9
September 7 , 1993
PUBLIC (OTHER BUSINESS - ITEM 4D)
SAFETY Pedestrian Interference and Disorderly Conduct.
The Public Safety Committee has recommended
adoption of an ordinance establishing the crime
of pedestrian interference. This ordinance also
revises the Noise Control Ordinance by deleting
certain criminal noise control provisions relat-
ing to public disturbances and amends the penal
code section for disorderly conduct to include
similar noise violations that have been deleted
from the Noise Control Ordinance.
Councilmember Bennett explained that he asked the
City Attorney ' s Office to prepare a panhandling
ordinance after some complaints were received.
Lubovich clarified that this ordinance states
that it is a violation to obstruct pedestrian or
vehicle traffic or aggressively beg. He added
that passive panhandling is not a violation. He
explained that in doing this provision, changes
to the Penal Code had to be made regarding
disorderly conduct , and that it was decided to
take the public disturbance aspect of the Noise
Control ordinance (which is a criminal violation
which the police enforce) and combine it with the
rest of the disorderly conduct provisions of the
Penal Code so that it would be clear to the
police which parts of the noise control ordinance
violations they are dealing with.
MANN MOVED to adopt Ordinance No. 3133 estab-
lishing the crime of pedestrian interference.
Bennett seconded and the motion carried.
COUNCIL (CONSENT CALENDAR - ITEM 3N)
Excused Absence. APPROVAL of a request from
Councilmember Christi Houser for an excused
absence from the September 7 , 1993 , City Council
meeting.
FINANCE (CONSENT CALENDAR - ITEM 3B)
Approval of Bills. APPROVAL of payment of the
bills received through August 31 after auditing
by the Operations Committee at its meeting on
September 7 , 1993 .
10
September 7 , 1993
FINANCE Approval of checks issued for vouchers:
Date Check Numbers Amount
8/17-8/31 133670-134132 $1, 639 , 774 . 96
Approval of checks issued for payroll:
Date Check Numbers Amount
9/3/93 Checks 186337-186711 $ 289, 320. 17
Advices 9070-9380 355 , 999 . 93
$ 645 , 320 . 10
REPORTS Administrative Reports . McCarthy pointed out
that workshops are scheduled for September 21 on
the Capital Facilities Plan, and October 19 on
the 1994 Budget.
ADJOURNMENT The meeting was adjourned at 8 : 00 p.m.
Brenda Jac er, CMC
City Cler
11
Kent City Council Meeting
Date September 21 1993
Category Consent Calendar
1. SUBJECT: BICYCLE ADVISORY COMMITTEE APPOINTMENTS
2 . SUMMARY STATEMENT: Confirmation of the Mayor' s appointment
of Steve Nuss and Davis S. McLean to the Kent Bicycle Advisory
Board. Mr. Nuss will replace Ed Morton, who resigned, and his
term will continue to 12/31/93 .
Mr. McLean will replace Randy Danioth, whose term expired.
Mr. McLean' s appointment will continue to 12/31/94 .
3 . EXHIBITS: Memo from Mayor Kelleher
4 . RECOMMENDED BY: Mayor Kelleher
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6 . EXPENDITURE REQUIRED: $ N/A
SOURCE OF FUNDS :
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION:
Council Agenda
Item No. 3C
MEMORANDUM
TO: JUDY WOODS, CITY COUNCIL RESIDENT
CITY COUNCIL MEMBERS
FROM: DAN KELLEHER, MAYOR
DATE: SEPTEMBER 8, 1993
SUBJECT: APPOINTMENTS TO KENT BICYCLE ADVISORY BOARD
I have recently appointed Steve Nuss and David S. McLean to serve as members of the Kent Bicycle
Advisory Board. Mr. Nuss will replace Ed Morton, who resigned, and his term will continue to
12/31/93.
Mr. McLean will replace Randy Danioth, whose term expired. Mr. McLean's appointment will
continue to 12/31/94.
I submit this for your confirmation.
DK:jb
Kent City Council Meeting
Date September 21, 1993
Category Consent Calendar
1. SUBJECT: CABLE TV RATE REGULATION - FCC QUALIFICATION
2 . SUMMARY STATEMENT: Authorization to seek qualification for
FCC approved Cable TV rate reduction authority. This would
authorize City staff to take the appropriate steps to qualify
the City for Cable TV rate reduction authority under the new
FCC rules.
3 . EXHIBITS : Minutes of Operations Committee Meeting
4 . RECOMMENDED BY: Operations Committee , Staff (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION•
Council Agenda
Item No. 3D
OPERATIONS COMMITTEE MINUTES
September 7, 1993
COMMITTEE MEMBERS PRESENT: Judy Woods for Christi Houser, Leona Orr, Jim White
STAFF PRESENT: Jan Banister, Tom Brubaker, Ken Chatwin, Roger Lubovich, Charlie Lindsey, Tony
McCarthy, May Miller.
MEMBERS OF THE PUBLIC: Connie Epperly, Bill Doolittle, Lon Hurd.
The meeting was called to order at 4:05 p.m. by Acting Chairperson Woods.
Approval of Vouchers
All claims for the period ending August 16, 1993, in the amount of $1,359,545.15 74 and for the period
ending August 31, 1993, in the amount of $1,639,774.96, were approved for payment.
Municipal Court Remodel Bid - Verbal Report
City Attorney Lubovich informed the Committee that the bids will be due Friday noting that the original
bid documents have been extended one week to allow for more fine tuned proposals. Lubovich requested
that due to time constraints the bid be forwarded to Public Safety for approval of an award to go to City
Council immediately. Orr stated her approval noting that Public Safety is the Monday before Council.
Lubovich informed the Committee that he will check with the Public Safety Committee to make sure that
they are aware of it.
FCC Authority to Regulate Basic Cable Service Rates
Assistant City Attorney Brubaker spoke to the Committee regarding rate certification with cable TV, TCI.
The FCC has passed some new legislation allowing municipalities to regulate rates. The process involves
petitioning the FCC for certification. This process has opened as of September 1st. Once certified the City
would have the authority to observe TCI and force them to justify rates. This only applys to the lowest
tier or basic rates unless we petition for authority on the higher tiers for some limited authority. As part
of this regulation, TCI has had some rate adjustments due to mandatory basic rate setting. Brubaker
introduced Lon Hurd, Cable TV Consultant, to the Committee. Brubaker asked for approval to go forward
on rate certification authority. White so moved, Orr seconded and the motion carried 3-0.
Renewal of Workers Compensation Claim Handling Contract
Risk Analyst Chatwin noted that the City's liability has turned around considerably. Chatwin reviewed the
workers compensation history from Scott Wetzel. Chatwin noted that he is working on bringing the
contract to an annual process. Chatwin recommended renewing the Scott Wetzel contract. A discussion
followed of the length of contract considering a two year contract in the future. Orr moved to accept
Chatwin's recommendation to renew the contract for 18 months, White seconded and the motion carried
3-0.
Maanshan, China Friendship Citv Relationship
Chief Administrative Officer reviewed with the Committee the Memorandum of Understanding signed at
the Chamber International Trade Exchange with Maanshan, China. McCarthy asked the Committee if they
would like to recommend to the full Council the ratification of this agreement. McCarthy asked Steve
Burpee if he had anything to add. Woods noted that she had heard of a different City being considered
and asked how it was possible that this had happened so quickly. Burpee noted that this does not preclude
the other and that this is only a letter of understanding to work towards an official agreement. During a
trip a year ago March some potential Sister Cities were looked at in China. Out of six or eight that were
1
Kent City Council Meeting
Date September 21 , 1993
Category Consent Calendar
1. SUBJECT: WORKERS COMPENSATION CLAIM HANDLING CONTRACT
2 . SUMMARY STATEMENT: Authorization to renew the Workers
Compensation Claim Handling Contract for 18 months. This
contract is to handle, adjust, issue for payment checks on all
expenses, medical bills and loss of wage benefits in accordance
with rules and regulations of Washington Labor and Industries
(Workers Compensation Act) , file all necessary reports and
statistical information with Labor and Industries, and generate
summary reports for City of Kent records and use.
3 . EXHIBITS: Memo of 8/5/93 and support material
4 . RECOMMENDED BY: Operations Committee 9/7/93 (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT• NO X YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6. EXPENDITURE REQUIRE D:_$26 , 664 annual 7/1/93 payable quarterly,
six month extension till 1/1/94
SOURCE OF FUNDS:Workers Compensation Self Insurance Trust Fund
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION•
Council Agenda
Item No. 3E
Message. Dated: 08/05/93 at 1011 .
Subject: Work Comp Claim Handling Renewal Contract
Sender: Ken CHATWIN / KENT70/PR Contents: 2 .
Past 1.
FROM: Ken CHATWIN / KENT70/PR
TO: Kelli O'DONNELL / KENT70/AD
CC: Roger LUBOVICH / KENT70/LW
Tony MCCARTHY / KENT70/AD
Don OLSON / KENT70/PR
Part 2 .
Kelli : Please accept this as the cover memo and schedule this subject
on the next available Operations Committee docket as renewal of the Scott-
Wetzel Third Party Claims Administration contract renewal .
May Miller asked me to get this service contract with its effective and
termination dates concurrent with budget dates , thus I requested this
renewal annual contract to expire 12-31-94 rather than 6-30-94 . The
payment terms have always been equal quarterly installments, with annual
audit adjustments based on the actual number of medical only or medical
and indemnity(loss time) claims .
Our expiring 12 month contract from 7-1-92 thru 6-30-93 was for $22 , 000
d�_,osit payable $5 , 500 per quarter subject to audit based on flat fee per
t_ a of claim, the actual deposit was based on average number of claims
prior to 7-1-92 .
We are suddenly noticing in this last 12 months a substantial increase in
claims based on less actual worker hours . Our number of indemnity (medical
and loss time) claims jumped from 30 to 37 , and our medical only claims
jumped from 55 to 66 . This resulted in an additional audit billing dated
7-21-93 for $5 , 855 . 00 , copy attached .
Under date of 6-1-93 via E-Mail (copy attached) I commented on this trend
to Administration, Finance, City Attorney and Council Reading Room.
Right along with this increasing trend is another substantial trend in
dollar amount of pay out, this trend has nothing to do with increased
reserves for future payments , this trend is paid amounts for medical
treatment and indemnity.
I also commented on this pay out cost trend via E-Mail dated 7-26-93 to
Administration and Finance.
In summary, there is an increasing number of reported"claims that supports
the increased deposit request by Scott-Wetzel of $6 , 666 quarterly, up from
$5, 500 . The trend is there to support, its still subject to audit, the
work performed by Scott-Wetzel is very satisfactory, there is no way we
can perform this function in house at this price . I recommend we renew
t: s contract as presented .
Thanks , Ken Chatwin
CHATWIN, KEN / KENT70/PR - HPDesk print.
---------------------------------------
Message. Dated : 07/26/93 at 1018 . r�l
Subject: Workers Comp. Claim Cost I
Sender: Ken CHATWIN / KENT70/PR Contents : 2 . �!
Part 1 .
FROM: Ken CHATWIN / KENT70/PR
TO: John HILLMAN / KENT70/FN
CC: Tony MCCARTHY / KENT70/AD
Mayene MILLER / KENT70/FN
Don OLSON / KENT70/PR
Part 2 .
John: The other day you and I discussed the increasing trend of claim cost.
Attached is another indication of where and how our costs are going up.
Just the number of claims have created a $5 , 800 pure increase in claim
processing cost based strictly on the number of claims with Scott-Wetzel .
1993 over 1992 reflects a 23% increase in the number of Indemnity (loss
time) claims and a 20% increase in the number of medical only claims .
Our dollar amount of payout is just going out the roof as follows :
Jan 93 payout was $ 8 , 794
Feb 93 it " 17 , 927
Mar 93 " " 11, 841
Aril 93 " " 19 , 144
May 93 " " 23 , 741
June 93 " " 31 , 309
This is a $18 , 793 monthly average, $112 , 792 in 6 months and we only funded
$181 , 250 for all of 1993 which included $36 , 2 0 as interest.
If we are charging claim costs for processing claims (Scott Wetzel costs)
plus actual claim payouts as we should be to the trust fund, I still
recommend we bump the 1994 Budget by at least $100 , 000 .
Thanks , Ken Chatwin
SERVICES, INC. -JUL ti .3 1993
— PEFiJVrvivtL D
Risk Managumcnt Planning and Support ��a
F_ Mr. Don Olsen
Personnel Director INVOICE N-O 17480
City of Kent
220 - 4th Avenue South INVOICE DATE: 07/21/93
Kent, WA 98032
DUE DATE: UPON RECEIPT
E.I.N.87-0262700
ADDITIONAL SERVICE FEE BASED ON CLAIM COUNT AS OF 06/30/93
POLICY PERIOD 07/01/92 — 06/30/93
Z : 37 INDEMNITY CLAIMS @ $375 = $13 , 875 -
iJ 'c! 66 MEDICAL ONLY CLAIMS @ $ 80 = 5 , 280
ADMINISTRATIVE FEE 1 , 500
LOSS CONTROL SERVICES 7 , 200
27 , 855
LESS ADVANCE DEPOSIT (22 , 000)
ADDITIONAL AMOUNT DUE SWS $ 5 , 855 . 00
sah
1210-625-0752-0-93
AC
PAYMENT IS DUE 20 DAYS FROM INVOICE DATE
Remit Payment to: SCOTT WETZEL SERVICES INC.
ATTN: Accounting Manager
500 Pacific Ave.,Suite 700
Bremerton, WA 98310
Phone(206) 479-0200
SERVICES, INC. � � ��•'
3
Risk ManagementRUC 2 19 Planning and Support 1pi=� 93
SUr�rV�L �EP�.
(- Mr. Don Olsen
Personnel Director INVOICE N- 17481
City of Kent
220 - 4th Avenue South INVOICE DATE: 07/21/93
Kent, WA 98032
L —� DUE DATE: UPON RECEIPT
E.I.N.87-0262700
ADDITIONAL SERVICE FEE BASED ON CLAIM COUNT AS OF 06/30/93
POLICY PERIOD 07/01/91 - 06/30/92
30 INDEMNITY CLAIMS @ $350 = $10 , 500
55 MEDICAL ONLY CLAIMS @ $ 70 = 3 , 850
ADMINISTRATIVE FEE 9.25
LOSS CONTROL SERVICES 6 , 750
22 , 025
LESS AMOUNT PREVIOUSLY PAID (21 , 325)
AMOUNT DUE SWS $700 . 00
sah
1210-625-0752-0-92
AC
PAYMENT IS DUE 20 DAYS FROM INVOICE DATE
Remit Payment to: SCOTT WETZEL SERVICES INC_
ATTN: Accounting Manager
500 Pacific Ave., Suite 700
Bremerton,WA 98310
Phone(206) 479-0200
ACC 003(REV.6/93) PLEASE RETURN YELLOW COPY W:TH YOUR-lEk4ITTANCE
Kent City Council Meeting
Date September 21, 1993
Category Consent Calendar
N" 1. SUBJECT: MAANSHAN, CHINA FRIENDSHIP CITY - APPROVAL OF
PRELIMINARY AGREEMENT
2 . SUMMARY STATEMENT: Ratification of the Memorandum of
Understanding between the City of Maanshan, China, and the City
of Kent, signed on August 19 , 1993 , during the Central Puget
Sound International Trade Exchange.
3 . EXHIBITS: Memorandum of Understanding
4 . RECOMMENDED BY: Mayor Kelleher Operations Committee (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6 . EXPENDITURE REQUIRED: $ N/A
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION•
Council Agenda
Item No. 3F
-t
2204th AVE. SO. / KENT, WASH INGTON 98032.5895 /TELEPHONE (206)859-3328
MEMORANDUM OF UNDERSTANDING
MEMORANDUM IN REGARDS TO THE CHINA ANNHUA PROVINCE
AND MAANSHAN CITY AND THE CITY OF KENT, WASHINGTON, UNITED
STATES OF AMERICA, FORMING A FRIENDSHIP CITY RELATIONSHIP
At the invitation of Mr. Steve Burpee, representing the Kent Chamber of
Commerce, the Vice Mayor, Mr. Shia, of the City of Maanshan, led a delegation
of four to visit the City of Kent on August 18 through 20, 1993. After participating
in the Puget Sound International Trade Exchange, the delegation visited the
government officials of the City of Kent and received a warm welcome from the
City and the business community.
On August 19,Vice Mayor Shia and his delegates had a friendly meeting with the
government officials of the City of Kent. The officials of each city agreed that both
cities are new industrial cities in the process of being developed and, therefore,
have many similarities. Accordingly, it is beneficial for both cities to establish
friendship cities in order to promote economical, cultural, and educational
relationships. In order to promote the common interests of the citizens of both
cities, Mr. Burpee visited Maanshan City twice, and Mr. Shia and his delegates
visited the City of Kent with the goal to learn more about each others' city.
Through mutual understanding and communication, government officials from
both cities agreed to form the friendship city relationship.
During the delegation's visit to the City of Kent, Vice Mayor Shia officially
presented a letter from Mayor Chang officially inviting business and government
officials from the City of Kent to visit the City of Maanshan.
In order to celebrate the official signing of this memorandum forming the
friendship city relationship, officials from the City of Kent accepted the invitation
for business and government to visit Maanshan from Vice Mayor Shia. The official
visit date for a delegation from the City of Kent will be decided later.
This memorandum will be submitted to the City Council of the City of Kent for
official acceptance.
VICE MAYOR, CITY OF M NSHAN AYOR, CITY OF KENT
CITY 0"F KENT
Kent City Council Meeting
Date September 21, 1993
Category Consent Calendar
1. SUBJECT: CENTRAL AVENUE & 4TH AVENUE INTERCONNECT
2 . SUMMARY STATEMENT: Authorization to accept the contract
with UDL, Inc. for the Central Avenue & 4th Avenue Interconnect
project as complete, and to release retainage after receipt
of State releases.
3 . EXHIBITS: Memorandum from Public Works Director
4 . RECOMMENDED BY: Public Works Committee (3-0, telephone approval
by full Public Works Committee to place this item on Consent
Calendar)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS :
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3G
DEPARTMENT OF PUBLIC WORKS
SEPTEMBER 21, 1993
TO: Public Works Committee
FROM: Don Wickstrom
RE: Central Avenue & 4th Avenue Interconnect
This project consisted of the installation of two traffic
controller interconnects with the Master Computer system.
The project was awarded to UDL, Inc. on June 7 , 1993 for the bid
amount of $24 , 588 . 00. The final construction cost is $25, 607 . 25 .
Kent City Council Meeting
Date September 21, 1993
Category Consent Calendar
1. SUBJECT: 1992 OPEN SPACE BOND INTEREST EARNINGS - BUDGET
CHANGE
2 . SUMMARY STATEMENT: Acceptance of $193 , 143 of 1992 Open
Space Bond interest earnings from King County, with $115, 000 to
be allocated to the Interurban Trail project and $78 , 143 to the
Lake Fenwick Trail project.
3 . EXHIBITS: Letter from King County Office of Open Space
4 . RECOMMENDED BY: Parks Committee on 9/14 /93 (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES�C _
FISCAL/PERSONNEL NOTE: Recommended // Not Recommended
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3H
King County
Office of Open Space
Parks Division
Parks,Planning,and
Resources Department
1621 Smith Tower
506 Second Avenue
Seattle,Washington 98104 -
(206)296-7800
September 8 , 1993
Helen Wickstrom, Parks
City of Kent
220 Fourth Ave South
Kent, WA 98032
RE: Allocation of 1992 Bond Interest Earnings
Dear Ms . Wickstrom:
King County Council, on September 7th, passed an ordinance
allocating 1992 interest earnings on the Open Space Bond.
Accordingly, you will have access to these funds and your
budget is increased by $193, 143 . In accordance with your
request, we have increased the budget, task code 001 in the
amount of $15, 000 for the Interurban Trail project, and task
code 003 in the amount of $100 , 000 for the Interurban Trail
project and $78, 143 for the Lake Fenwick Trail project. Please
update your accounting records to reflect this increase in
budget. If you have reimbursable funds pertaining to this
project, please submit appropriate documentation for
reimbursement.
If you have any questions relating to this matter please give
me a call at 6-7800 .
Sincerely,
fi�' 1��
Robert Kniestedt
Program Analyst
Kent City Council Meeting
Date September 21, 1993
Category Consent Calendar
1. SUBJECT: INTERURBAN TRAIL - PUGET POWER FUND ACCEPTANCE
2 . SUMMARY STATEMENT: Acceptance of $42 , 000 from Puget Power
to be allocated to the Interurban Trail project to replace
three small wood bridges which are in derelict condition and
pose safety problems for trail users.
3 . EXHIBITS• None
4 . RECOMMENDED BY: Parks Committee on 9/14/93 (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
FISCAL/PERSONNEL NOTE: Recommended 'P Not Recommended
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS•
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3I
1
Kent City Council Meeting
Date September 21, 1993
Category Consent Calendar
1. SUBJECT: 1994 COMPREHENSIVE PLAN - BUDGET CHANGE
2 . SUMMARY STATEMENT: Approval of the allocation of $30, 000
from the unencumbered C. I .P. budget for the purpose of pre-
paring a Comprehensive Park and Recreation Plan. This planning
effort will be coordinated with the City' s Capital Facilities
Plan so as not to duplicate efforts.
3 . EXHIBITS : Memo from Acting Parks Director Patrice Thorell
4 . RECOMMENDED BY: Parks Committee on 9/14/93 (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT• NO YES X
FISCAL/PERSONNEL NOTE: Recommended_;\ Not Recommended
6. EXPENDITURE REQUIRED: $30, 000
SOURCE OF FUNDS: 1993 Unencumbered Capital Improvement Program
Fund
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3J
CITY OF KENT
PARKS AND RECREATION DEPARTMENT
September 21, 1993
TO: Mayor, City Council and City Administration
FROM: Patrice Thorell, Acting Parks Director
PREPARED BY: Helen Wickstrom, Parks Administration Superintendent yfi�
SUBJECT: 1994 COMPREHENSIVE PLAN BUDGET CHANGE
Thirty thousand ($30, 000) has been recommended for funding in next
year' s C. I . P. for the Parks Comprehensive Plan. We request that
this money be approved for expenditures this year from the
unencumbered C. I .P. so that the Parks Comp Plan work can be done in
coordination with the work Henderson Young is doing on the Capital
Facilities Plan. This will allow us to meet the State Growth
Management deadlines and keep our eligibility to receive State and
Federal Matching Funds . Our eligibility expired on August 31,
1993 .
Thank you for your consideration.
Kent City Council Meeting
Date September 21, 1993
Category Other Business
1. SUBJECT: WEST MEADOW PRELIMINARY SUBDIVISION SU-93-2
2 . SUMMARY STATEMENT: The Hearing Examiner has recommended
conditional approval of an application by Betty Lou Buttkus for
a three-lot single family residential preliminary subdivision.
The property is located at the southwest corner of S. E. 248th
Street and 115th Avenue S . E. at 24816 115th Avenue S. E.
jl. v, e W ere v\.o C--d) av wt e 1,+ S a d
3 . EXHIBITS: Staff memo, Finding an/Recomendations and
preliminary plat map
4 . RECOMMENDED BY: Hearin Examiner
(Committee, Staff, Examiner, C mission, etc. )
5 . UNBUDGETED FISCAL PERSONNEL MPACT: NO n YES
FISCAL/PERSONNEL NOTE: Reco mended Not Recommended
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
moved, Cauncitinembefseconds
to accept the findings of the Hearing Examiner
and to adopt/ the Hearing Examiner ' s recommenda-
tion of approval with nine conditions of the West Meadow
SU-93-2 three-lot single family residential preliminary
subdivision.
DISCUSSION: J
ACTION:
Council Agenda
Item No. 4A
CITY OF ��uV�
CITY OF KENT
PLANNING DEPARTMENT
(206) 859-3390
p�9�II�1P� MEMORANDUM
September 21, 1993
MEMO TO: MAYOR DAN KELLEHER AND CITY COUNCIL MEMBERS
FROM: JAMES P. HARRIS, PLANNING DIRECTOR
SUBJECT: WEST MEADOW PRELIMINARY PLAT #SU-93-2
On August 4 , 1993 the Kent Hearing Examiner held a public hearing
to consider a request by Betty Lou Buttkus for a 3-lot single
family residential preliminary subdivision. The property is
approximately . 83 acres in size, and is located at the southwest
corner of SE 248th Street and 115th Avenue SE at 24816 115th Avenue
SE, Kent, Washington. On August 18 , 1993 the Hearing Examiner
recommended approval of this preliminary subdivision with the
follow conditions:
A. PRIOR TO RECORDATION OF FINAL PLAT
1. The final plat mylar or linen shall bear a notation which
states that development on all lots shall comply with
City of Kent solar setback regulations.
2 . The final plat mylar or linen shall bear a notation which
states that an accurate tree plan shall be required prior
to the issuance of any development permits for the lots.
3 . Demolish or move the existing shed on Lot 2 to comply
with the setback requirements for the R1 Single Family
Residential Zone. As an alternative, adjust the lot line
between proposed lots 2 and 3 in order to achieve the
required five-foot setback requirement.
4 . Provide stormwater calculations for the proposed
development to the Public Works Department. If
additional capacity is needed in the existing detention
pond, submit engineered drawings and construct or bond
for the additional construction.
5. Comply with all applicable SEPA mitigation conditions
required as part of the DNS issued for #ENV-93-17 . This
includes conditions 1, 5 , 7 , 8, 9 , 10, and 11.
WEST MEADOW JSU-93-2
September 21, 1993
Page 2
6. Submit to the Public Works Department approved
engineering plans which show that the water, sewer,
storm drainage, and street conditions have been met.
B. PRIOR TO ISSUANCE OF A DEVELOPMENT PERMIT FOR ANY LOT:
1. Complete all required conditions in section A. , above.
2 . Comply with SEPA mitigation measures 2 , 3 , 4 , 6, 12, and
13 .
3 . Submit an accurate tree plan, showing all trees on site
with a caliper of six inches or greater, marked to show
which trees will be retained, to the Planning Department
for approval. Required tree protection measures shall be
observed during all phases of development, including
grading, excavation, construction, and landscaping.
JPH/mp: su932
Attachment
CITY OF
CITY OF KENT
OFFICE OF THE HEARING EXAMINER
(206) 859-3390 Theodore P. Hunter
Hearing Examiner
��IICC1th� '
FINDINGS, CONCLUSIONS AND RECOMMENDATION
FILE NO: WEST MEADOW #SU-93-2
APPLICANT: BETTY LOU BUTTKUS
REQUEST: A request to subdivide .83 acres into three residential lots.
LOCATION: The property is located at the southwest corner of SE 248th
Street and 115th Avenue SE. The property address is
24816 115th Avenue SE.
APPLICATION FILED: June 8, 1993
DETERMINATION OF
NONSIGNIFICANCE ISSUED: April 9, 1993
MEETING DATE: August 4, 1993
RECOMMENDATION ISSUED: August 18, 1993
RECOMMENDATION: APPROVAL with conditions
STAFF REPRESENTATIVE: Fred N. Satterstrom, Planning Department
Linda Phillips, Planning Department
PUBLIC TESTIMONY: Wayne Potter, representing applicant
WRITTEN TESTIMONY: None
EXHIBITS: Exhibit 1 : Hearing Examiner file
INTRODUCTION
After due consideration of all the evidence presented at public hearing on the date
indicated above, and following an unaccompanied personal inspection of the subject
property and surrounding area by the Hearing Examiner at a time prior to the public
hearing, the following findings, conclusions and recommendation are entered by the
Hearing Examiner on this application.
1
Hearing Examiner Findings and Recommendation
West Meadow
#SU-93-2
FINDINGS
1 . The owners of the property proposed for subdivision are Walter and Betty Lou
Buttkus. The applicant was represented at the public hearing by Mr. Wayne
Potter.
2. The property proposed for subdivision is located at 24816 115th Avenue SE.
3. The property is .83 acres. The applicant proposes three lots with two having
an area of 12,300 square feet and one with an area of 12,000 square feet.
4. The property is zoned R1-12, Single Family Residential and is designated as SF,
Single Family, on the City-wide Comprehensive Plan map.
5. Land use all around the property proposed for subdivision is single family
residential.
6. There are several significant trees of 6-inch caliper or greater on the property.
7. Traffic impacts associated with the proposed development are 19 vehicle trips
per day with 2 PM peak hour trips. The street system impacted by the
proposal includes 1 15th Avenue SE, which was dedicated and improved as part
of the Meadows Short Plat, and SE 248th Street which is classified as a
residential collector with an average daily traffic count of less than 5,000
vehicles per day. The proposed subdivision would impact the amount of traffic
on SE 248th Street.
8. The City of Kent water system and sanitary sewer system were extended to
each lot as part of the Meadows Short Plat improvements. A drainage plan
was also submitted as part of the Meadows Short Plat proposal and was
approved subject to modifications if required as a consequence of approval of
this application.
9. The proposal would have an impact on park facilities within the City. Easthill
park is reasonably available to potential residents of the proposed subdivision.
10. The environmental review for this application resulted in a conclusion by the
City's Responsible Official that the project has no probable significant adverse
impacts on the environment that cannot be mitigated. A Mitigated
Determination of Nonsignificance (MDNS) was issued for the proposed
subdivision on April 9, 1993. It was not appealed. The conditions of
mitigation address several areas of environmental concern including traffic
2
Hearing Examiner Findings and Recommendation
West Meadow
#SU-93-2
impacts, erosion control, stormwater detention facilities, a tree plan, solar
access, and a limitation on wood stoves.
9. At the public hearing, the Planning Department recommended approval of this
application subject to specific conditions. No one presented any evidence in
opposition to the proposed subdivision.
CONCLUSIONS
1 . The Hearing Examiner has jurisdiction to hold a public hearing on this
application; to consider all evidence presented at the public hearing; and, based
on that evidence, to present a recommendation to the City Council to approve,
disapprove or approve with conditions the preliminary plat application. KCC
12.04.360, KCC 2.32.090.
2. Notice of the public hearing on this application was properly given in
accordance with applicable state statutes and city ordinances including Chapter
58.17 RCW and KCC 12.04.360.
3. The recommendation of the Hearing Examiner must be supported by the
evidence presented, as stated in the Findings of Fact of this recommendation,
and must be consistent with the standards and criteria for review specified in
state statutes and city ordinances.
4. Standards and criteria for review of preliminary plat applications are found in
Chapter 12.04 of the Kent City Code (KCC) and Chapter 58.17 of the Revised
Code of Washington (RCW). These review criteria include:
(a) KCC 12.04.020 which provides that the purpose of the city's subdivision
regulations is to:
provide rules, regulations, requirements, and standards for
subdividing land in the City of Kent, ensuring that the
highest feasible quality in subdivision will be attained; that
the public health, safety, general welfare, and aesthetics of
the City of Kent shall be promoted and protected; that
orderly growth, development, and the conservation,
protection and proper use of land shall be ensured; that
proper provisions for all public facilities (including
circulation, utilities, and services) shall be made; that
maximum advantage of site characteristics shall be taken
into consideration; and that conformance with provisions
3
Hearing Examiner Findings and Recommendation
West Meadow
#SU-93-2
set forth in the City of Kent Zoning Code and Kent
Comprehensive Plans shall be ensured.
(b) KCC 12.04.330 which specifies eight requirements that must be shown on
the preliminary plat map including appropriate names and dates, proposed
platted property lines, contours and elevations, proposed public service areas,
square footage calculations for developed and open space, dimensions of each
lot, statements of soil type and drainage conditions, a description of existing
land cover, and a description of wildlife present.
(c) KCC 12.04.370 which requires a written statement from the Seattle-King
County health department as to the general adequacy of the proposed means
of sewage disposal and water supply.
(d) KCC 12.04.430 which provides for the protection of valuable, irreplaceable
environmental amenities so that urban development may be as compatible as
possible with the ecological balance of the area including preservation of
drainage patterns, protection of ground water supply, prevention of erosion and
preservation of trees and natural vegetation.
(e) KCC 12.04.440 which specifies requirements for utilities including sanitary
sewers, a proper drainage plan and a proper water distribution system.
(f) KCC 12.04.450 which requires due consideration to the allocation of public
service usage areas and due regard for all natural features including large trees,
water courses,historical spots and other community assets that would add
attractiveness and value to the property.
(g) KCC 12.04.490 which provides for mitigation of any adverse effects of
development upon the existing park and recreational facilities in the City of
Kent.
(h) RCW 58.17.110 which requires an inquiry into the public use and interest
proposed to be served by the subdivision and a determination that appropriate
provisions are made for public health, safety and general welfare and for such
open spaces, drainage ways, streets or roads, alleys, other public ways, transit
stops, potable water supplies, sanitary wastes, parks and recreation,
playgrounds, schools and schoolgrounds and all other relevant facts, including
sidewalks and other planning features that assure safe walking conditions for
students who only walk to and from school."
4
Hearing Examiner Findings and Recommendation
West Meadow
#SU-93-2
5. This application must be reviewed as to its compliance with the preliminary plat
subdivision standards and criteria because, although it involves only three lots,
it is the second subdivision of land which was previously subdivided under the
short subdivision procedures within five years from the date of this application.
KCC 12.04.290, .300.
6. Based on the Findings of Fact specified above, and with the specific conditions
recommended below, the Examiner concludes that this preliminary plat
application is consistent with the standards and criteria of applicable state
statutes and city ordinances and should be approved.
RECOMMENDATION
The Examiner recommends that this preliminary plat application be APPROVED subject
to the following conditions:
A. PRIOR TO RECORDATION OF FINAL PLAT
1 . The final plat mylar or linen shall bear a notation which states that
development on all lots shall comply with City of Kent solar setback
regulations.
2. The final plat mylar or linen shall bear a notation which states that an
accurate tree plan shall be required prior to the issuance of any
development permits for the lots.
3. Demolish or move the existing shed on Lot 2 to comply with the setback
requirements for the R1 Single Family Residential Zone. As an
alternative, adjust the lot line between proposed lots 2 and 3 in order to
achieve the required five-foot setback requirement.
4. Provide stormwater calculations for the proposed development to the
Public Works Department. If additional capacity is needed in the existing
detention pond, submit engineered drawings and construct or bond for
the additional construction.
5. Comply with all applicable SEPA mitigation conditions required as part
of the DNS issued for #ENV-93-17. This includes conditions 1 , 5, 7, 8,
9, 10, and 11 .
6. Submit to the Public Works Department approved engineering plans
which show that the water, sewer, storm drainage, and street
conditions have been met.
5
Hearing Examiner Findings and Recommendation
West Meadow
#SU-93-2
B. Prior to issuance of a development permit for any lot:
1 . Complete all required conditions in section A., above.
2. Comply with SEPA mitigation measures 2, 3, 4, 6, 12, and 13.
3. Submit an accurate tree plan, showing all trees on site with a caliper of
six inches or greater, marked to show which trees will be retained, to the
Planning Department for approval. Required tree protection measures
shall be observed during all phases of development, including grading,
excavation, construction, and landscaping.
Dated this 18th day of August, 1993 ��m"
THEODORE PAUL HUNTER
Hearing Examiner
APPEALS FROM HEARING EXAMINER DECISIONS.
Request of Reconsideration
Any aggrieved person may request a reconsideration of a decision by the Hearing
Examiner if either (a) a specific error of fact, law, or judgment can be identified or (b)
new evidence is available which was not available at the time of the hearing.
Reconsideration requests should be addressed to: Hearing Examiner,
220 Fourth Avenue S., Kent, WA 98032. Reconsiderations are answered in writing
by the Hearing Examiner.
Notice of Right to Appeal
The decision of the Hearing Examiner is final unless a written appeal to the Council
is filed by a party within 14 days of the decision. The appeal must be filed with the
City Clerk. Usually, new information cannot be raised on appeal. All relevant
information and arguments should be presented at the public hearing before the City
Council.
A recommendation by the Hearing Examiner to the City Council can also be appealed.
A recommendation is sent to the City Council for a final decision; however, a public
hearing is not held unless an appeal is filed.
c:su932.fin
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Kent City Council Meeting
Date September 21 , 1993
Category Other Business
1. SUBJECT: LAKE FENWICK PARK CONDEMNATION - ORDINANCE
2 . SUMMARY STATEMENT: Two small properties totaling . 29 acres
are all that remain to be purchased as part of the Lake Fenwick
Acquisition project funded by State IAC and King County Open
Space Bond funds. The City has acquired ownership of the
properties to the north and south of the subject site. The
properties were appraised in May, with one being appraised at
$2 , 500 and the other at $3 , 000. The owners are asking $19, 500
for the two parcels. The City has not been able to reach an
agreement with the owners . Therefore, the Parks Committee has
recommended adoption of an ordinance to commence condemnation
proceedings.
3 . EXHIBITS: Condemnation ordinance
Me
aVX cat
4 . RECOMMENDED BY: Parks Committee on 9 14 93 3-0 C b"4 5r
(Committee, Staff, Examiner, Commission, etc. ) V?��
&4%
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6. EXPENDITURE REQUIRED: $ Unknown at this time
SOURCE OF FUNDS: King County Open Space Bond Funds
7 . CITY COUNCIL ACTION:
Councilmember s��jmoves, Councilmember seconds
3 to adopt Ordinance No. 1-31�authorizing condemnation of . 29
acres for parks and recreational purposes.
DISCUSSION:
ACTION• Y, L
Council Agenda
Item No. 4B
ORDINANCE NO.
AN ORDINANCE, of the City of Kent,
Washington, providing for the acquisition of
properties for parks and recreational
purposes; providing for the payment thereof
out of the city' s Lake Fenwick Trail Fund; and
providing for the condemnation of such
properties as are necessary therefor; said
properties located within the City of Kent in
King County, Washington.
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES
HEREBY ORDAIN AS FOLLOWS :
Section 1. The City of Kent ("City") authorizes the
acquisition by condemnation of a portion of real property located
in King County, Washington and legally described in Exhibits A and
B and attached hereto and incorporated herein by this reference
(hereinafter, the "Properties" ) .
Section 2 . The public convenience, use, and necessity
demand that the city condemn the Properties in order to acquire the
property for parks and recreation purposes, including improvements
for drainage, trails or pathways, sidewalks, landscaping
illumination, plumbing or electrical facilities, utility
adjustments and relocations, and any other municipal , park or
recreational purposes that may become necessary from time to time
on the Properties .
Section 3 . The City shall condemn the Properties only
after just compensation has first been made or paid into the court
for the owner or owners in the manner prescribed by law.
i
I�
11
I,
Section 4 . The City shall pay for the entire cost of
the acquisition by condemnation provided for in this Ordinance from
the City' s Lake Fenwick Trail Fund or, if necessary, any of the
City' s general funds, as may be provided by law.
Section 5 . The City authorizes and directs the City
Attorney to commence those proceedings provided by law that are
necessary to condemn the Properties. In conducting the
condemnation proceedings, the City authorizes the City Attorney to
enter into stipulations, settlements and other appropriate
agreements in order to minimize damages, which stipulations,
settlements and agreements may include, but not be limited to, size
and dimensions of the Properties , construction easements and other
property interests.
Section 6 . Any acts consistent with the authority aitu
prior to the effective date of this ordinance are ratified and
confirmed.
Section 7 . This ordinance shall take effect and be in
force thirty (30) days from and after its passage, approval and
publication as provided by law.
DAN KELLEHER, MAYOR
ATTEST:
BRENDA JACOBER, CITY CLERK
2
I
II
1!
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
PASSED the day of 1993 .
APPROVED the day of 1993 .
PUBLISHED the day of , 1993 .
I hereby certify that this is a true copy of Ordinance
No. passed by the City Council of the City of Kent,
Washington, and approved by the Mayor of the City of Kent as hereon
indicated.
(SEAL)
BRENDA JACOBER, CITY CLERK
corwn.ord
3
EXHIBITO JRTHWESTERN
TITLE /A\
A Minnesota Title Company
EXHIBIT "A"
That portion of the South 40 feet of
the
hi N22tNorth20Rfeet 4fEast ,
the
Northeast quarter of Section 27 , p
W .M. , lying between the East boundary line of said Section and a line
40 feet West of and parallel to .he East shore of Lake Fenwick .
END OF EXHIBIT "A"
EXHIBIT.
EXHIBIT "A"
That portion of the South 40 feet of the North 1560 feet of the Northeast quarter of Section 27, Township 22 North,
Range 4 East, W.M., lying between the East boundary line of said Section and a line 40 feet West of and parallel to
the East shore of Lake Fenwick.
SITUATE in the County of King, State of Washington.
END OF EXHIBIT "A"
�1
38268 Page 2
Kent City Council Meeting
Date September 21 , 1993
Category Bids
1. SUBJECT: MUNICIPAL COURT REMODEL
2 . SUMMARY STATEMENT: This project consists of remodeling the
old engineering building at 2nd and Gowe for the municipal
court. Bid opening was held on September 10 . Due to time
constraints, the Operations Committee agreed to allow
Administration to schedule this matter before the Public Safety
Committee meeting f-5T September 20.
tPll; presenting the municipal court proposal to the Council last
June, remodeling costs were roughly estimated at $103 , 000 out
of the $250, 000 allocated for the project. The low bid came in
at $105, 735 plus $2 , 600 for an alternate bid item for energy
efficient lighting. Geu= T-4-s-- -bird---
-+�- - ;g- dLad rac
Application will be made to Puget Power to seek reimburse-
ment for part of the alternate bid amount.
3 . EXHIBITS: List of bids
4 . RECOMMENDED BY:
(Committee, Staff, Examiner, Commission, etc. ) ^�
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6 . EXPENDITURE REQUIRED: $ N/A
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTIIO,N:Councilmember 7� Y✓ moves, Councilmember UL4 seconds
that the low bid be accepted and a contract be awarded to Mayer
Construction Company, Inc. for $105 , 735 plus $2 , 600 for energy
efficient lighting, subject to the architect ' s completion of a
reference check and the low bidder ' s satisfaction of bid
contracting conditions.
DISCUSSION•
ACTION: G1
Council Agenda
Item No. 5A
MUNICIPAL COURT REMODEL
CHAMBERS WEST
SEPTEMBER 10, 1993
MAYER CONSTRUCTION CO. , INC. $105, 735. 00
$ 2 , 600. 00*
C.E. SKINNER, INC. , PUYALLUP $110,808 . 00
$ 2 , 244 . 00*
POLESTAR CONSTRUCTION, INC. , FIFE $121, 853 . 00
$ 4 , 500. 00*
M. D. MOORE CO. , INC. , RENTON $116, 200 . 00
$ 2 , 500. 00*
COLLIER CO. , INC. , BREMERTON $140, 000 . 00
$ 5, 000. 00*
H. S . BUILDERS, INC. , SEATTLE $109, 000. 00
$ 2 , 004 . 00*
ALL-AROUND CONSTRUCTION $149 , 337 . 00
$ 4 , 000. 00*
* Alternate bids for energy efficient lighting.
Kent City Council Meeting
Date September 21 , 1993
Category Bids
1. SUBJECT: CITY HALL REMODEL
2 . SUMMARY STATEMENT: The Operations Committee has recommended
that a contract in the amount of $488 , 800 be awarded to the low
bidder, M.D. Moore, Inc. for the City Hall Remodel. This
amount is within budget and will utilize a Puget Power Energy
Grant which will save the City approximately $28 , 000 per year
in electricity costs . In addition to the energy portion of the
remodel, the project will remodel the wing vacated by the
police department, which will alleviate some of the crowded
conditions in City Hall and provide Public Safety with evidence
storage space. The project is expected to be completed by
March in time to accommodate any future reorganizations.
Furniture was requested as part of the 1994-1999 CIP a -.�d
with funding beginning in 1995 .
3 . EXHIBITS: Memo from Charlie Lindsey
4 . RECOMMENDED BY: Executive Committee & Operations Committee (2-1)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO_X YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember� moves, Councilmember seconds
that the contract for the City Hall Remodel project be awarded
to M. D. Moore, Inc. , in the amount of $488 , 800.
DISCUSSION:
ACTION:
Council Agenda
Item No. 5B
MEMO
DATE : September 16 , 1993
TO : Mayor Kellehe an C' ty Council
FROM: Charlie Linds
SUBJECT• City Hall Remodel Bids
We recently bid the remodel of City Hall which includes the upgrade
of the heating and air conditioning system and lighting as well as
remodeling of office space vacated by the Police Department . The
bid cost of the heating and air conditioning and lighting upgrades
is $300 , 700 while the remodel is $188 , 100 and includes demolition,
electrical , carpeting, a few walls needed to create conference
rooms, creating an A. D.A. required restroom, and the evidence area
remodel .
Bids were received as follows :
M.D. MOORE INC. $488 , 800
COPE CONST $494 , 690 LINCOLN CONST $519, 000
KASSEL CONST 505, 000 POLESTAR CONST 528, 459
DOW COMMERCIAL CONST 508 , 000 LAMB LONGO INC. 566, 939
FLAG CONST 512 , 345 JOHN KORSMO CONST 579 , 880
The Architects have evaluated the bids and checked references of
the low bid. We are recommending the bid be awarded to M.D. MOORE
INC.
Following is the budget analysis .
BUDGET EXPENSES
Police remodel budget $ 43 , 600 Construction bid $488 , 800
Evidence remodel 40 , 000 Contingency 9 . 51 46 , 764
Project budget 596 , 980 WSST 43 , 916
A.D .A. Budget 18 , 200 Architect Fees 108 , 300
Puget Power Grant 50 , 000 Communications 61 , 000
Total $748 , 780 Total $748 , 780
When complete there will be about 5930 ' of additional useable
space with 1250 , for the evidence area and 4680 ' available for
office space . There is 1710 ' on the 3rd floor, 2010 ' on the 2nd
floor and 960 ' on the 1st . This will accomodate the crowded
conditions in City Hall and possibly allow some reduction in
Centennial building space pending future reorganizations .
It is anticipated that the Police wing portion of the remodel
will be completed by 12/31/93 . The complete remodel will be
complete by 3/31/94 .
CONTINUED COMMUNICATIONS
A.
R E P O R T S
A. COUNCIL PRESIDENT
B. OPERATIONS COMMITTEE
C. PUBLIC WORKS COMMITTEE /^
D. PLANNING COMMITTEE
E. PUBLIC SAFETY COMMITTEE
F. PARKS COMMITTEE
G. BUDGET COMMITTEE
H. ADMINISTRATIVE REPORTS
LGONA
ENUMCL
Suburban
�� � AUBURN FEDERAL W NORTH BEND
AUBURN FEDERAL WAY PACIFIC
BEAUX ARTS HUNTS POINT REDMOND
BELLEVUE ISSAQUAH RENTON
.Cities BLACK DIAMOND K SEA
�7 BOTHELL KIRKIRKLAND SKYKOMKOMISH
Association CARIENNATION
LAKE FOREST PARK SNOQUALMIE
TUKWILA
CARNATION MEDINA TUKWILA
CLYDE HILL MERCER ISLAND WOODINVILLE
OF HING COUNTY, WASHINGTON DES MOINES MILTON YARROW POINT
DUVALL NORMANDY PARK
Dr.Lynda Ring F
RECFjVn
Executive Director of
SEP 13 1993
To:All Councilmembers/City Managers and Administrators CITY ADMIMS-11tylION
From: Ring, Executive Director
Re:Appointments to Regional Committees
Attached you will find a copy of a letter which was mailed to all SCA mayors yesterday. We
encourage all of our members to consider individuals who could represent the Suburban Cities
on these new committees.
Lisa Clawsen, of Auburn, Chuck Mize, of Bellevue, and I have been meeting with County and
Metro staff to help define the roles and staffing needs for these committees. If you have staff
with an expertise in any of these areas who could assist in staffing the three Metropolitan King
County Council committees please let me know.
If you have any questions or comments please feel free to call me at 392-1418 or 1-800-266-
1418.
Thanks.1
177512 Ave. NW • P.O.Box 1310 • Issaquah,WA 98027-1310 - 1-800-266-141B - 392-1418 • Fav 1-800-500-0161
September 9, 1993
Dear Mayor......:
On January 1, 1994 the new Metropolitan King County Council will begin operation. The
Suburban Cities Association will assume the role as appointing authority for the suburban
representatives for the regional committees of this new Council. It is critical that we achieve
a balance of representatives which reflect small, medium, and large cities, urban and rural, and
eastside and southend. As has been our tradition, it is the role of these SCA representatives to
reflect the postion of our organization even when it may not be their personal position or the
positon of their city.
Appointments are pending to three committees. The Regional Water Quality Committee will
hear policy level matters which are similar in scope to the current METRO Water Quality
Committee. SCA will appoint four individuals with one-half vote each to this committee. One
alternate will also be chosen. The Regional Transit Committee will hear policy level matters
similar in scope to the current METRO Transit Committee. There are six appointments to be
made from SCA, each with one-half vote. The Regional Issues Committee will oversee the
remaining METRO/King County transition issues and other matters of regional concern. There
will also be six appointees to this committee, each with one-half vote. We are also looking for
two alternates to the Transit and Issues Committees.
This is a critical time in the development of our organization. The Regional Committees were
a significant achievement on the part of our negotiating team during the Summit process.
Suburban officials worked hard to support the Charter Amendments creating this new
government at the polls in 1992. Each of these appointments presents an opportunity to represent
SCA at the highest policy levels.
Please discuss these pending appointments with your councilmembers and forward the names of
those individuals who your city would like to have considered for these positions. Nominations
should be received no later than October 30, 1993. The SCA Board will make the selections
as soon as possible after that date. As each committee will be dealing with complex issues. it
will be necessary to begin an orientation process for the appointees as soon as the appointments
are completed.
If you have any questions please feel free to call Lynda Ring at 392-1418 or 1-800-266-1418.
Sincerely,
Judy Woods, President
Suburban Cities Association
OPERATIONS COMMITTEE MINUTES
September 7, 1993
COMMITTEE MEMBERS PRESENT: Judy Woods for Christi Houser, Leona Orr, Jim White
STAFF PRESENT: Jan Banister, Tom Brubaker, Ken Chatwin, Roger Lubovich, Charlie Lindsey, Tony
McCarthy, May Miller.
MEMBERS OF THE PUBLIC: Connie Epperly, Bill Doolittle, Lon Hurd.
The meeting was called to order at 4:05 p.m. by Acting Chairperson Woods.
Approval of Vouchers
All claims for the period ending August 16, 1993, in the amount of $1,359,545.15 74 and for the period
ending August 31, 1993, in the amount of $1,639,774.96, were approved for payment.
Municipal Court Remodel Bid - Verbal Report
City Attorney Lubovich informed the Committee that the bids will be due Friday noting that the original
bid documents have been extended one week to allow for more fine tuned proposals. Lubovich requested
that due to time constraints the bid be forwarded to Public Safety for approval of an award to go to City
Council immediately. Orr stated her approval noting that Public Safety is the Monday before Council.
Lubovich informed the Committee that he will check with the Public Safety Committee to make sure that
they are aware of it.
FCC Authority to Regulate Basic Cable Service Rates
Assistant City Attorney Brubaker spoke to the Committee regarding rate certification with cable TV, TCI.
The FCC has passed some new legislation allowing municipalities to regulate rates. The process involves
petitioning the FCC for certification. This process has opened as of September 1st. Once certified the City
would have the authority to observe TCI and force them to justify rates. This only applys to the lowest
tier or basic rates unless we petition for authority on the higher tiers for some limited authority. As part
of this regulation, TCI has had some rate adjustments due to mandatory basic rate setting. Brubaker
introduced Lon Hurd, Cable TV Consultant, to the Committee. Brubaker asked for approval to go forward
on rate certification authority. White so moved, Orr seconded and the motion carried 3-0.
Renewal of Workers Compensation Claim Handling Contract
Risk Analyst Chatwin noted that the City's liability has turned around considerably. Chatwin reviewed the
workers compensation history from Scott Wetzel. Chatwin noted that he is working on bringing the
contract to an annual process. Chatwin recommended renewing the Scott Wetzel contract. A discussion
followed of the length of contract considering a two year contract in the future. Orr moved to accept
Chatwin's recommendation to renew the contract for 18 months, White seconded and the motion carried
3-0.
Maanshan, China Friendship City Relationship
Chief Administrative Officer reviewed with the Committee the Memorandum of Understanding signed at
the Chamber International Trade Exchange with Maanshan, China. McCarthy asked the Committee if they
would like to recommend to the full Council the ratification of this agreement. McCarthy asked Steve
Burpee if he had anything to add. Woods noted that she had heard of a different City being considered
and asked how it was possible that this had happened so quickly. Burpee noted that this does not preclude
the other and that this is only a letter of understanding to work towards an official agreement. During a
trip a year ago March some potential Sister Cities were looked at in China. ' Out of six or eight that were
1
recommended, two were identified to look at, Maanshan and Yangzhou. China limits us to one Sister City
so a suggestion was made on a Friendship City in addition to a Sister City. This is only a commitment to
recognizing the benefits of these relationships which will not be official until governmental relationships,
cultural exchanges, business relationships and educational relationships have been established. Through
the substance of those relationships that justify the official designation.
Burpee noted that in the future some cost factors need to be addressed. For example we have a
relationship with Kherson which is not active. A Sister City Organization is being formed. This could be
a non-profit incorporation depending on how it progresses. The Chamber of Commerce will be writing to
the City requesting that economic development become a line item on a continueing basis. On-going
funding is needed and a representative of City hall to actively participate. White asked if this would
eliminate other cities. Burpee noted that only one Sister City is allowed by China but other relationships
are possible. Woods noted that Kaibara is an example that the School District has pursued.
McCarthy noted the meeting with Maanshan seemed to be their looking for an okay from the City to pursue
relationships with the Chamber and School District, etc. White moved to approve the ratification, Orr
seconded and the motion carried 3-0.
In response to Woods interest in other countries, Burpee noted that he is working with Zhukousky which
has an aerospace institute and the Ukraine has some business relationships which may lead to future Sister
Cities and revive the Kherson relationship. After further discussion, Burpee noted the need for an ongoing
funding program which will be brought to the Budget Committee in the near future. Woods asked that
as much detail as possible be given for expenditures.
Bid Approval for City Hall Remodel
Support Services Manager Lindsey noted that as stated in the memo distributed with the agenda, he would
request approval of the low bidder M.D. Moore, Inc. The architect has done some reference checks shich
indicate they are a high quality firm. Woods asked if this was for 1994, Lindsey replied that it was. Orr
inquired what amount of space was leased from the Centennial Building. Lindsey replied that 26,460 sq.ft.
is leased. A discussion followed of possibly subletting some of the Centennial Building space. The remodel
is being done without specific moves being planned other than the City Attorney pending the new
administration and any reorganization that may occur.
White asked about the contingency funds of 9.5%. Lindsey noted that Puget Power has modified the grant
based on changes in police, etc. White asked what furniture costs will be. McCarthy replied that current
future will be used, unless some contingency is left. After a discussion of furniture costs, Woods asked for
a ball park figure as to what furniture costs may be. White and Woods noted their concern that the
remodel will be completed without appropriate furniture.
Orr moved to accept the bid for the remodel and that an estimate for funiture be brought back to the
Committee. McCarthy stated that departments would have different expectations and the space has not
been allocated as yet. The basic area will be available for move in with lighting, heating and carpet. Funds
could be used from the CIP. Woods seconded Orr's motion. The motion passed 2-1 with Orr, Woods for
and White against.
White moved to identify the costs involved with the furnishings. Lindsey noted that the CIP had identified
a furniture upgrade equal to the Centennial Building. White withdrew his motion. Woods adjourned the
meeting at 4:55 p.m.
2
CITY OF �,L]V�
CITY COUNCIL PLANNING COMMITTEE MINUTES
August 17, 1993 4 : 00 PM
pA�II(C1fA
Committee Members Present City Attorney' s Office
Leona Orr, Chair Tom Brubaker
Jon Johnson Laurie Evezich
Planning Staff
Other City Staff
Lin Ball
Jim Harris Tony McCarthy
Kevin O'Neill Alana McIalwain
Margaret Porter
Fred Satterstrom Other Guests
See list upon request
CHESTNUT RIDGE - CITIZEN INPUT
Ron Harmon, 20627 95th Avenue South in Kent, expressed his concerns on
the proposed project about downhill water flow, the 40°-60° slope on the
proposed site, erosion and landslides causing disruption in traffic,
traffic flow with only one way in and out, and expressed support to
remain a single family neighborhood. He also stated he supported the
citizen' s petition to annex into the City of Kent. Mr. Harman
submitted his statement as Exhibit 2 for the record. Councilmember
Johnson MOVED and Chair Orr SECONDED a motion to make the letter dated
August 17 , 1993 from Sandlin Law Firm, Exhibit 3 , and Exhibit 2 part of
the record. Motion carried.
Edward Shemeta, 9405 205th Place in Kent, said he concurs with the
hazardous traffic situation on 208th in the winter time, water and
drainage problems, and expressed support for the neighborhood to remain
single family.
Andrew Fuller, 206208 95th Avenue in Kent, spoke about his unhappiness
of putting multi-family dwellings in a single family neighborhood. He
concurred with Mr. Harmon on the concerns of steepness, traffic, hazard
roadway, and water problems.
John Kastien, 20609 94th Avenue South in Kent, requested an
investigation be made about the validity of the DNS issued by King
County. He feels the proposed site is not buildable by the laws of
nature and environmental reasons. He has some of the same concerns
about the proposed site of steep slopes , a creek, and the site being
sensitive to landslides and erosion.
CITY COUNCIL PLANNING COMMITTEE MINUTES
AUGUST 17 , 1993
PAGE 2
Ann McTavish, 20437 94th Avenue South in Kent, stated she has
difficulty with the inappropriate zoning in this area. She questions
the vesting issue, water problems, wildlife, the area being a noise and
pollution barrier from Highway 167 , landslides, traffic difficulties,
the school situation of many boundary changes, school buses or Metro
that will not stop out on the road, and no room for sidewalks.
Ms. McTavish also mentioned a correction needed to be made from the
July 20, 1993 minutes on page 6 that states that J. Sandlin is
representing the Chestnut Ridge Homeowners Association. The minutes
should have said "J. Sandlin Attorney , representinct the homeowners
adjacent to the proposed development stated the homeowners have great
concern regarding changes that are being proposed because there are a
number of large undeveloped areas in the Chestnut Ridge annexation
area. "
Laurie Evezich, Assistant City Attorney, stated she made a public
disclosure request to King County Development and Environmental
Services (formally called BALD) for access to the Copperridge
sted copies of any building permit
development file. She also reque
applications that might indicate whether or not there is any vesting.
The research Ms. Evezich has done so far has indicated there are no
vested rights to the proposed development. Ms. Evezich stated she
would look at any legal analysis George Kresovich might have that might
support his belief that his client has some vested rights that need to
be protected.
Randall Thompson, 9406 S 205th Place in Kent, stated he moved into his
house in the early 80 ' s with no water problems. It has been just the
past few years that water is now under his house up to six inches. He
also has concerns on the proposal about traffic problems and wildlife.
Chair Orr stated this item was on the agenda today for information
only. A future meeting will be scheduled after all the information has
been reviewed.
Planning Manager Fred Satterstrom announced to the citizens present
that a public meeting will be held on Wednesday, September 8 , 1993 , at
the Springbrook Elementary School at 7 : 00 p.m. to discuss zoning.
CHESTNUT RIDGE - EXTENSION OF TIME FOR INITIAL ZONING -
(F Satterstrom)
Mr. Satterstrom stated that the interim zoning for the Chestnut Ridge
area is R1-20 . The City is required to develop initial zoning within
six months from the time the area was annexed. Mr. Satterstrom is
requesting that an ordinance be adopted by the City Council to extend
the compliance period an additional three months or 90 days. In the
agenda packet, Fred explains why this is necessary. Johnson MOVED and,
Chair Orr SECONDED a motion to adopt an ordinance which extends the
compliance period for initial zoning of the Chestnut Ridge area for an
additional three months (90) days and to be forwarded to the full City
Council for action on September 7 , 1993 . Motion carried.
CITY COUNCIL PLANNING COMMITTEE MINUTES
AUGUST 17, 1993
PAGE 3
GROWTH MANAGEMENT UPDATE - (F. Satterstrom)
Mr. Satterstrom reported that a capital facilities training session
presented by Henderson & Young to City staff and other agencies that
provide capital facilities within Kent Is planning was held on Thursday,
August 12 . In attendance were representatives from Metro, Soos Creek
Water & Sewer District, Kent School District, King County Water
District No. ill, and the King County Solid Waste Division.
Representatives from the Planning, Finance, Information Services,
Public Works, Parks, Fire, Departments also attended.
Fred stated the Council needs to set up a Workshop date of September
21, 1993 for Henderson & Young to brief the Council on the reasons for
capital facilities planning, what will be happening, and how the
Council will be involved. Johnson MOVED and Chair Orr SECONDED a
motion recommending September 21, 1993 for a Council Workshop and
changing the Planning Committee meeting time to 4 : 00 p.m. on September
21, 1993 . Motion carried. Chair Orr said she will speak to Judy Woods
and make an announcement at the Council meeting under Reports at the
August 17 , 1993 Council meeting about the workshop.
SEATTLE/KING COUNTY HEALTH CONTRACT - (L. Ball
Lin Ball briefly reported a 1991 analysis report will be coming to the
Committee at the September meeting. Monitoring of this program was
inherited with the newly formed Office of Housing and Human Services.
Manager Ball explained the information is always two years behind. The
1992 data has not been received as yet by the City. We should receive
it soon, and staff will soon bring the 1992 information to the
Committee when the analysis is complete.
1994 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM - (L. Ball)
Lin Ball informed the Committee the total proposed program is estimated
at $359, 845. There are two portions to this program. As reviewed and
recommended by staff, the capital funding portion is $279, 882 . The
majority of these funds are going to fund the Home Repair Program. As
recommended by the Human Services Commission, the public (human)
services funding portion is $48 , 952 . Planning & Administration funds
are $31, 011. Funding levels for human services and Planning &
Administration were set by the Council earlier this year when the Local
Program Policies were brought to the Council . The City opted to take
the maximum available on both of these programs . Manager Ball
explained the total funds available for the 1994 program is an estimate
based on the Federal Entitlement.
In order to address potential entitlement changes resulting from the
federal budget adoption later this fall, the City is required to
include a contingency plan. Ms. Ball made one correction for the
recommended funding level of Catholic Community services/Community
facility renovation. This amount should be $30, 000 (not $27,509) . In
summary, there are seven proposed programs being recommended under the
CITY COUNCIL PLANNING COMMITTEE MINUTES
AUGUST 17, 1993
PAGE 4
Capital program which includes Planning & Administration, and three
proposed programs under the public (human) services program.
Staff recommended that the Planning Committee take the following
action:
1. Approve the proposed 1994 Community Development Block Grant (CDBG)
Program including the contingency plan and correction of $30, 000
as mentioned above for Catholic Community Services facility
renovation and forward for adoption to the full City Council.
2 . Schedule a public hearing on September 7 , 1993 , for the full City
Council to consider adoption of the proposed 1994 CDBG Program.
Johnson MOVED and Chair Orr SECONDED a motion to adopt the
aforementioned two(2) actions. Motion carried. Planning Director
Harris mentioned the date for the public hearing will be set that
evening at the City Council meeting for September 7 , 1993 , and Chair
Orr was asked to mention that the Committee recommended this action.
SEVERE WEATHER SHELTER - (L. Ball)
Manager Ball brought this item to the Committee for information and to
seek the Committee' s input on this program. She reminded the Committee
this program began in 1991 with a goal to provide housing during the
severe weather to address the need to keep people from dying on the
City's streets. This program operates on a cold-weather night only
basis rather than an every night basis during the winter months. The
City contracts with Catholic Community Services (CCS) to run the
program, which is funded with general fund human services dollars. The
need and the costs have escalated over the last two years. For
example, in the first quarter of 1992 , the program served 74
unduplicated individuals and spent $6 , 400 . In the first quarter of
1993 there were 126 individuals served (a 70% increase) at a cost of
$11, 500 . In March the Human Services Commission went to Council to ask
for direction on how to inform the agency to respond because the City
was running out of money. The City spent $8 , 000 in the first month of
1993 out od a $17, 000 annual budget. The Council agreed to give the
agency discretion on how to use the money and only give vouchers on
really severe cold nights. At that time the Commission also informed
the Council that they would probably be back requesting additional
money to get through the end of 1993 .
The Police Department does the vouchering in the off hours when the
agency is closed. With the critical nature of the need last year and
concerns from the Police Department with the volume of homeless people
in their lobby, Tony McCarthy directed the Office of Housing and Human
Services staff to review the current program and look at other options
to better the program. One model that has been looked at is called
"pocket churches" . This is where a church opens its facility to house
the homeless one night per week and alternate different churches one
night a week serving about ten people. Only one church in Kent has
come forward wanting to do this as a pilot project this Fall. Another
CITY COUNCIL PLANNING COMMITTEE MINUTES
AUGUST 17, 1993
PAGE 5
model being looked at is providing a City facility to open as a shelter
on cold weather nights and getting a human service agency to manage the
program, with one paid monitor and volunteers from the churches. Some
facilities looked at were Kent Commons, Kent Memorial, Special Pops,
Resource Center, City Hall Lobby, and the vacant golf course house near
the mini putt-putt golf course. Staff has found conflicts with
programs in Parks facilities. If programs were moved out of these
Parks facilities, there is potentially lost revenue to the City and
this would need to be considered. CCS is the only agency that handles
shelters for single men, and they indicated they would only be able to
operate a shelter on an every night basis . Experience has shown that
it doesn't work to operate it on a sporadic basis. Ms. Ball asked for
Council direction before staff proceeds further in acquiring agency and
church commitment.
There is a need to know if this is the direction the City wants to move
in, because it is a different direction. Providing an every night
shelter is a whole concept than addressing the need only on cold
weather nights. It requires a different commitment by the City.
Mr. Harris feels that to go with a shelter is a major step and it is
important to have Council support to start a shelter. The Council ' s
input at this time is critical. If the Council wants to continue with
the existing vouchering program, more money is needed to provide
housing needs through December 1993 .
Ms. Ball stated that if we continue with voucher program, we need to
continue to work with the Police Department to address their concerns
so that they aren 't impacted. One possibility which is being tried in
other cities is to give vouchers to officers on patrol to hand out on
cold weather nights rather than having walk-in traffic. We should also
continue to work with the churches.
Chair Orr supports retaining the existing voucher program through the
end of 1993 and acknowledged that extra funds are needed. Chair Orr
suggested staff bring these questions to the Council in January to get
input as to what direction they want to go.
Tony McCarthy recommends continuing the vouchering program this year.
As a community project in late 1994 , or early 1995, he stated having a
shelter could be a dual effort with churches being the volunteers, the
City providing a facility, and an agency managing the shelter. He
expressed concern about moving a shelter around to different locations
each night. Tony also isn't sure that the City wants to get into full-
time sheltering. He agreed that Police Officers can give out vouchers
while on patrol to avoid the volume of people in the Police
Department 's lobby. Since extra money was needed in December of 1992
and Tony anticipates a shortage of dollars at the end of 1993 , he asked
the Committee for authorization to work with Lin and permission to
provide extra funds from somewhere else in the City' s budget. The
Committee members gave their permission and Tony said this did not need
to go to the Council for approval. Ms. Ball stated the estimated
shortage is around $5, 000 . It was decided that the City should
CITY COUNCIL PLANNING COMMITTEE MINUTES
AUGUST 17 , 1993
PAGE 6
continue with the voucher program and come back to the Council in
January/February to get discussion going on future direction for this
program. In the mean time, Ms. Ball will keep communications open with
the churches.
HOMESTART PROPOSAL
The speaker for the HomeStart proposal did not attend.
ADDED ITEMS:
CONSULTANTS FOR THE HOMELESS ASSISTANCE PROGRAM (C.H.A.P. ) - Vern West
C.H.A.P. is a new agency that provides transitional housing for the
homeless that is in need of $50, 000. Mr. West addressed the City
Council on August 3 , 1993 as a representative of the HomeStart Program
and the Council directed Mr. West to present his proposal to the
Planning Committee. Mr. West explained that he is now working with the
new C.H.A.P. program and presented an overview of the program. Johnson
MOVED and Chair Orr SECONDED a motion to forward this item to the Human
Services Commission. Motion carried.
CHARLIE KIEFER CODE AMENDMENT
Due to lack of time, a letter from Charlie Kiefer dated July 21, 1993
regarding a code amendment was not discussed. This item was deferred
to the September 21, 1993 meeting.
ADJOURNMENT
The meeting adjourned at 5: 50 p.m.
PC0817 .MIN