HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 07/20/1993 3
City of Kent
W City Council Meeting
Agenda
CITY OF
Mayor Dan Kelleher
Council Members
Judy Woods, President
Jim Bennett Paul Mann
Christi Houser Leona Orr
Jon Johnson Jim White
July 20, 1993
Office of the City Clerk
CITY OF �L��
SUMMARY AGENDA
KENT CITY COUNCIL MEETING
July 20, 1993
Council Chambers
i 7 : 00 p.m.
MAYOR: Dan Kelleher COUNCILMEMBERS: Judy Woods, President
Jim Bennett Christi Houser Jon Johnson
Paul Mann Leona Orr Jim White
CALL TO ORDER
ROLL CALL
1. PUBLIC COMMUNICATIONS
A. Proclamation - National Night Out
2 . PUBLIC HEARINGS
A. 1994-1999 Capital Improvement Program
3 . CONSENT CALENDAR
A. Approval of Minutes
B. Approval of Bills
C. Councilmember Absences
D. Planning Commission Appointment
E. Municipal Annexation - 98th & S. 231st - Ordinance
F. Board of Adjustment Appointment
4 . OTHER BUSINESS
A. Growth Management Act Capital Facilities Plan -
Authorization and Budget
B. Growth Management Environmental Impact Statement -
Request for Proposals
C. Project Lighthouse Proposal - Authorization and Budget
D. Segregation Request - LID 327 - Authorization and
Resolution
E. Segregation Request - LID 330 - Authorization and
Resolution
F. Six Year Transportation Improvement Plan - Set Hearing
Date
G. Horseshoe Acres Pump Station - Accept as Complete
5 . BIDS
A. 116th Ave. S. E. Road Improvements from SE 264th St. to
SE 266th St.
6 . CONTINUED COMMUNICATIONS
7 . REPORTS
8 . ADJOURNMENT
NOTE: A copy of the full agenda packet is available for perusal in
the City Clerk ' s office and the Kent Library.
An explanation of the agenda format is given on the back of
this page.
PUBLIC COMMUNICATIONS
Citizens wishing to address the Council will, at this time,
make known the subject of interest, so all may be properly
heard.
A) Proclamation - National Night Out
1f Kent City Council Meeting
Date July 20, 1993
Category Public Hearings
1. SUBJECT: 1994-1999 CAPITAL IMPROVEMENT PROGRAM
2 . SUMMARY STATEMENT: This date has been set for the first of
two public hearings on the 1994-1999 Capital Improvement
Program. This year ' s program focuses on the 1994 component.
Future years will be more clearly defined following completion
of the City's Capital Facilities Plan as a required component
of the Growth Management Act. The 1994 requests have been
prioritized by City Council and reviewed by the Council 's
Budget Committee. g �`inarree �ieeor
3 . EXHIBITS: Capital projects listing as prioritized by Council
4 . RECOMMENDED BY: Budget Committee 3-0
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT• NO \ YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS: 1994 CIP fund plus other capital funding
sources
OPEN HEARING:
PUBLIC INPUT:
CLOSE HEARING:'!
7 . CITY COUNCJL ACTION:
Councilmember 4 „, �4_ moves, Councilmember seconds
to continue the public hearing on the 1994-1999 Capital
Improvement Program to the August 3rd Council meeting.
DISCUSSION:
ACTION: „
Council Agenda
Item No. 2A
MILLER,MAYENE / KENT70/FN - HPDesk print.
-----------------------------------------
ject: CAPITAL IMPROVEMENT PROGRAM
Creator: Mayene MILLER / KENT70/FN Dated: 07/16/93 at 1205 .
TO: MAYOR AND COUNCILMEMBERS
THE ATTACHED PACKET OF INFORMATION INCLUDES :
1 . CALENDAR
2 . FINANCIAL FORECAST AS OF JUNE 30, 1993
3 . PROJECT SUMMARY SHOWING COUNCIL & DEPARTMENT RATINGS AND
RECOMMENDED FUNDING FOR 1994
4 . A DRAFT FUNDING PLAN FOR THE FIRE DEPARTMENTS TOP 10 PRIOIRITIES
5 . A REVISED FIRE DEPARTMENT'S PRIORITY LIST
WE ARE PLEASED TO PRESENT THE PROPOSED FUNDING PLAN FOR THE 1994 PORTION
OF THE CAPITAL IMPROVEMENT PLAN. WITH THE FUNDS AVAILABLE FROM THE CIP,
PUBLIC SAFETY MDT AND 800 MHZ SALE, STREET, WATER, SEWERAGE, EQUIPMENT RENTAL
AND GOLF COURSE APPROXIMATELY $10 MILLION OF PROJECTS ARE RECOMMENDED TO BE
INCLUDED IN THE 1994 BUDGET. PUBLIC INPUT IS WELCOME TONIGHT AND AGAIN ON
AUGUST 3 .
A Y CAPITAL PROJECTS HAD BEEN DEFERRED FOR THE LAST TWO YEARS, SO A MINI-
UrOATE SEEMED APPROPRIATE THIS YEAR. NEXT YEAR A FULL CIP UPDATE IS PLANNED
AND WILL WORK OUT NICELY WITH THE TIMING OF THE COMPLETION OF THE CAPITAL
FACILITY PORTION OF THE GROWTH MANAGEMENT ACT. THE FUNDING REQUEST FOR THIS
WILL BE COVERED LATER IN THE COUNCIL MEETING AND HAS BEEN INCLUDED IN OUR
CALCULATIONS OF FUNDS AVAILABLE .
THE CIP PROCESS BEGAN IN FEBRUARY AND HAD BEEN DISCUSSED EACH MONTH WITH THE
BUDGET COMMITTEE . IN ADDITION DEPARTMENTS PRESENTED THEIR REQUESTS TO COUNCIL
AT A WORKSHOP ON 5/18/93 TO BE PRIORITIZED BY COUNCIL. THE COUNCIL RATINGS
ARE INDICATED ON THE PROJECT SUMMARIES . THESE WITH DEPARTMENT RATINGS WERE USED
TO BALANCE THIS DRAFT VERSION OF THE CIP.
ALTHOUGH DEPARTMENTS HAD REQUESTED $10 MILLION OF PROJECTS FOR 1994 ONLY $1 . 5
MILLION OF CIP FUNDS WERE AVAILABLE. A FUND WILL BE SET UP FOR REPLACEMENT
FIRE VEHICLES AND REPLACEMENT COMPUTERS & TELEPHONES . RATES ARE BEING DEVELOPED
FOR 1994 AND FUTURE YEARS . THIS HELPED FUND ADDITIONAL REPLACEMENT ITEMS .
ALTHOUGH MANY REQUESTS COULD NOT BE FUNDED, EACH DEPARTMENT RECEIVED THEIR TOP
ITEMS INCLUDING FUNDS FOR THE SECOND YEAR OF SIDEWALK REHABILITATION AND IN CITY
TRANSIT, MINI-BUS FOR THE SENIORS, PLAY EQUIPMENT FOR PARKS, A PORTION OF FUNDS
FOR TRANSITIONAL HOUSING FOR MEN, REPLACING A 19.74 FIRE PUMPER, AND 1985 ENGINE/
AIR TRUCK AS WELL AS BEGINNING NEW AUTOMATION PROJECTS . MONEY IS ALSO INCLUDED
FOR MAINTENANCE & SAFETY AND FUNDS FOR LOCATION AND FUNDING FUTURE COMMUTER
RAIL FACILITY AND DOWNTOWN PARKING . IMPORTANT STREET, WATER, SEWER AND DRAINAGE
PF 7ECTS ARE ALSO INCLUDED.
INPUT FROM TONIGHTS PUBLIC HEARING WILL WILL BE COMBINED AND ANOTHER VERSION OF
THE 1994 -1990 CIP WILL BE PRESENTED AT THE 7/26/93 BUDGET COMMITTEE MEETING.
PUBLIC INPUT WILL ALSO BE RECEIVED 8/3/93 WITH THE CIP ADOPTION SCHEDULED FOR
8/17/93 .
1994 - 1999 CAPITAL IMPROVEMENT PROGRAM
CALENDAR OF EVENTS
MEET WITH PLANNING TO DISCUSS CIP COORDINATION 2/01/93
DISTRIBUTE CALENDAR, PROJECT DESCRIPTION SHEETS AND SUMMARIES 2/08/93
DEPARTMENTS PREPARE REVISED CIP SUMMARY FOR COUNCIL RETREAT 2/16/93
DISCUSS CALENDAR AND MINI-UPDATE WITH BUDGET COMMITTEE 2/22/93
DISCUSS CIP PROCESS WITH COUNCIL AT RETREAT 2/26/93
*DEPARTMENTS SUBMIT PROJECT DESCRIPTION SHEETS WITH CHANGES 3/19/93-
5/14/93
COUNCIL WORKSHOP; REVIEW OF FUNDING OPTIONS, PRESENTATIONS BY 5/18/93
DEPARTMENTS, COUNCIL PRIORITIZATION OF PROJECTS
*FINANCE PREPARES 6-YEAR REVENUE/FINANCIAL PLAN AND DRAFT CIP, 5/19/93-
AND REVIEWS PROJECT DESCRIPTION SHEETS WITH PLANNING FOR GROWTH 6/23/93
MANAGEMENT CONCURRENCY
*PRESENT DRAFT CIP TO BUDGET COMMITTEE 6/28/93
*PUBLIC HEARING - COUNCIL MEETING 7/20/93
*PRESENT BALANCED 1994 - 1999 CIP TO BUDGET COMMITTEE FOR THEIR 7/26/93
FOR THEIR FINAL INPUT AND CHANGES
*PUBLIC HEARING - COUNCIL MEETING 8/3/93
*ADOPT UPDATED 1994 - 1999 CIP 8/17/93
Approximate Annual Amount Available
Street Fund
Corridors------------------------------- --------------------$1 ,600,000
Arterials------------------------------- ------------- ---$300,000
Signals, Sidewalks and Miscellaneous---- ----------------------$300,000
Capital Improvement Fund------------------- --------------------$1,500,000
Criminal Justice Fund--------------------------------- --$100,000
*800 MHZ & MDT Sale----------------------------------------------$1 , 172,000
Water, Sewer, Drainage & Golf Funds------- --------------to be determined
* Indicates date revision or added item.
93CIPCAL
l
CITY OF KENT EXHIBIT H
CURRENT BUDGET ANALYSIS AND FORECAST June 30, 1993
CAPITAL IMPROVEMENT FUND
1993
--------------------------------------
Adjusted Adjustments Estimated Preliminary
Budget Fav (Unfav) Actual Forecast
------------------------------------------------------------------------- ------------
REVENUES
Taxes:
Sales & Use Tax 2,760,047 265,810 * 3,025,857 1 2,861,107
Real Estate Excise 383,320 73,538 * 456,858 2 469,193 2.7*/
Interest 70,135 70,135 70,135
Miscellaneous Revenue 27,989 27,989 30,519
TOTAL REVENUES 3,241,491 339,348 3,580,839 3,430,954
OTHER FINANCIAL SOURCES:
Closed Projects 255,062 (90,000)* 165,062 3
EXPENDITURES (TRANSFERS)
Debt Service 2,150,089 2,150,089 2,147,044
Other Capital Projects:
City Hall Remodel 130,000 130,000
Emergency Power/Coord. Center 244,000 244,000
Sidewalk Repair 300,000 300,000
ADA Modifications 115,000 115,000
Reserve for Fire Vehicles 200,000 200,000
Municipal Court (250,000) 250,000
Grownth Mgt Facility Plan (26,000) 26,000
TOTAL EXPENDITURES (TRANSFERS) 3,139,089 (276,000) 3,415,089 2,147,044
INCREASE (DECREASE) IN FUND BALANCE 357,464 (26,652) 330,812 1,283,910
BEGINNING FUND BALANCE 246,604 139,331 * 385,935 716,747
ENDING FUND BALANCE
Reserved For Capital Expenditures 450,000 450,000 450,000
Unreserved: 154,068 112,679 266,747 1,550,657
Total Ending Fund Balance 604,068 112,679 716,747 2,000,657
* Changes from last month
1) 7/12 of projected variance plus $164,750 from sales tax settlements.
2) Per current year's trend to date.
3) Library settlement $53,000, other closed project corrections.
CCC CIP9301.W0! 16-Jut-93
1994 CIP PRIORITIES
'094 CAPITAL IMPRCA3,1EW PROGRAM
REC04EDED
------------------
DEPT RANK 1994 CIP OTHER
FLED DEPT RANK AVE PROJ TITLE RECUEST FIND FUNDS BLDGET COMMITTEE DISCUSSION
-----------------------------------------------------------------------------------------------------------------------------------
CAPITAL IMPROVEMENT FUND 1,550 1,021
15 PD 01 I 1.1 IIS01 ,/Police Computer Upgrade 50 Will be 193 request from CJ seized assets
15 PD 02 1 1.1 INEW Corrections Major Main tewim Upgrade 35 35 Criminal Justice Funs
15 IS 01 I 1.4 106 GIS Enhancements 80 80
15 POB 05 I 2.2 INEW Public Building Maintenance 100 100
15 PWCST 01 I 2.3 INEW Sidewalks Rehabilitation 275 275 Second year
15 PK 02 I 2.8 I01 Senior Activity Center/Res Ctr Bus 40 40
15 IS 02 I 3.1 I04 Citywide Personal Carpiter Upgrades 60 Fund with increased departmental rates
15 ADM 02 I 3.3 INEW In City Transit 75 75 Second year
15 PK C3 I 3.6 I07 Park And Recreation Carp Plan/Update 40 30 Reduced / duplication with (Mu facility plan
15 PL 03 I 3.6 I03 EIS for Growth Mgt 50 40 Refixed / duplication with GM1A facility plan
15 IS 06 I 3.6 INS Document Irtaging Expansion 75 75
15 IS 04 1 3.7 I07 New applications: Cash ierirg/Pennittintg 75 75
15 PCB 07 1 4.3 INEW Camuter Rail Facility 100 30 Defer all but minor amount for Study, use
15 PM I 4.3 I for fire ecpip ant
15 PL 01 1 4.6 I01 Transitional Housing For Single Men 150 150 360 Grant furls already committed$360,000
15 POB 10 1 4.6 I04 City Hall Alarm System 25 25
15 PK O1 I 4.6 INEW Camons Air Conditioning 164 164
15 IS 05 I 5.1 IO2 Central Carpter System Erharcarents 30 Fund with increased dept rates
15 IS 03 I 5.1 I05 Autaretion/Local-Area-Networks 50 25 Begin expansion
15 FR 14 I 5.1 IO2 EmLrgeh;.y Power For Two Fire Statics 190 Fire recamerrk 1996
15 PK 08 I 5.9 108 Play Area Modernization 50 50
15 LAW 01 I 6.1 I01 Municipal Cart 250 Furled 1993
15 FR 09 I 6.4 124 Seal Coating 30 30 PDT
15 FR Ot I 6.6 I07 * Hearing Prot./Apparatus InterearVW ruing 82 82 Safety Issue. Sub for emergency paxer.(NDT)
15 FR 05 I 6.6 109 Vehicle Maint. Service Vehicle Replace. 50 Fund with future rates
15 FR 08 I 6.6 INEW Paint Exterior of Stations
�/&Mtc Fac. 50 Evaluate GMA facility plan
15 PK 04 I 6.7 INEW Teen/Youth Carter (Bard 194) Debt Service begins in 95 if issued in 94.
15 POB 03 I 6.9 INEW Downtown Parking Game - Smith 4,550 75 Mayor will recamhed study a$75,000.
15 POB 03 I 6.9 INEW Downtown Parking Game - Titus 1,375 See above
15 FR 04 I 6.9 108 Fire Tower Bum Props 440 Use 800 MHZ furrk in 1996
15 FR 02 I 6.9 104 a 1974 Purger Replacement 371 371 Set up Fire Egxip Replace. Fund (see attach)
15 FR 03 I 7.1 Ill a 1965 Engine/Aid Replacement 371 240 131 Set up Fire Ecpip Replace. Furl (see attach)
15 FOB 08 1 7.3 INEW Historical Building Renovation 100
15 FN I 7.4 INEW Furniture for City Hall 1D0
15 PL 02 I 7.6 IO2 Critical Areas Accpisition 700
15 FR 06 I 7.6 123 Apparatus Ramp Ard Security Fencing 50 12 Security fence 1994 per Norm
15 PK 10 I 7.9 I06 Matching Grant Fuck 150
15 POB 04 I 8.0 INEW Clods Tower and Fountain 50
15 PK 05 I 8.0 INEW Riverwalk Park Dev. (194)
15 PCB 09 I 8.0 IO2 City Hall Carpus Generator Needs 15 1993 Request
15 FR 10 I 8.3 I03 a Replace 1981 Aerial Truck (Order 1994) Set up Fire Equip Replace. Furd (see attach)
15 PK 09 I 8.4 I09 Update Parks To Refire Risks 40 GDBG ?
15 PD 05 1 8.7 IC6 "Lardtrak" GIS Interface To Police Carp.
15 FR 07 I 8.7 I10 * Fire Carputer Equipment And Software
15 FR 13 I 8.7 112 * Minitor Pagers
15 FR 15 1 8.7 INEW Replace Chassis App. 740
15 FR 16 I 8.7 I06 Apparatus Hoist - Apparatus Maint. Bldg
15 FR 17 1 8.7 118 Emergency Coord. Ctr Operational Egxip
15 FR 18 I 8.7 114 Control of Traffic For Emerg. Response
15 FR 19 I 8.7 115 Apparatus Maintenance BLdg - Steam Clean
15 FR 20 I 8.7 INEW a Replace two (2) Pumpers
CDC LfST014.kQ! 16-Jul-93
3
1994 CIP PRIORITIES
1994 CAPITAL IMPRDA3C T PROGRAM
RECU ENDED
-----------------
DEPT RANK 1994 CIP OTHER
FIND DEPT RANK AVE PRDJ TITLE REGI.EST FUND FINDS BUDGET CCM4ITTEE DISCUSSION
15 FR 21 1 8.7 113 a Aerial Ladder Turk
15 FR 22 1 8.7 121 Fire Pulp Testing Pit
15 FR 23 1 8.7 INEW Paint Trng Gmd Bldgs
15 FR 24 1 8.7 117 Training Systems - Fire And Police/Fire
15 FR 26 1 8.7 122 Paint Booth
15 FR 27 1 8.7 119 Apparatrs Maintenance Service Vehicle
15 FR 11 1 8.9 105 Building And Gratds Maintenance Bldg
15 FR 12 1 8.9 120 Multi-Casualty Incident Trailer
15 FR 31 1 8.9 116 Command Vehicle
15 PD 04 1 9.0 106 Ediccn Digital Photo Imagery System
15 PK 06 1 9.0 112 East Hill Park Acq (-94) +Dev.
15 PK 07 1 9.1 132 Upper Mill Creek Canyon Acq.(,94)
15 FR 25 1 9.3 INEW Classroom Addition to Training Center
15 PD 03 1 10.0 102 Firearms Training Sinulator 60 Use MDT
15 P6C5T 05 1 10.0 113 Exiled Pnblic Works use Of Shop
15 IS 07 1 10.0 113 Operational Lpgrades
15 IS 08 1 10.0 JOB Automatic Phone Call Distribution System
15 IS 09 1 10.0 103 Trainirg/Testing Facility: Start-Up
15 IS 10 1 10.0 Ill Upgrading Telephone Voice Processing
15 PK 11 1 10.0 ANEW Growth Mgt Matchirg
15 IS 11 1 10.0 1NEW commnicaticn Overhaul Fiber Optic Cable
15 PK 12 1 10.0 123 West Hill Park EwAmmts / Dev
15 IS 12 1 10.0 110 Key Telephone System Replacement
15 PK 13 1 10.0 129 First Aver Le Plaza
15 IS 13 1 10.0 112 Telephone Switch Upgrade/E)gxmion
15 PK 14 1 10.0 116 Park Maintenance E4iprent
15 IS 14 1 10.0 114 Emergency Baclap For Central Computer
15 PK 15 1 10.0 146 Valley&siness Parks
15 PK 16 1 10.0 103 Park Maintenance Shops Remodel
15 PK 17 1 10.0 128 Add Parking/Picnic Area At Reso rce Ctr
15 PK 18 1 10.0 INEW 1996 Bond Issue
15 PK 18 1 10.0 126 Riverfront Acq./Dev.
15 PK 18 1 10.0 120 Neighborhood Parks
15 PK 18 1 10.0 Ill Athletic Complex
15 PK 18 1 10.0 134 East HiLI Cannnity Center
15 PK 18 1 10.0 105 Riverview Park
15 PK 18 I 10.0 INEW West Hill Cammnity Ctr.
15 PK 18 1 10.0 110 Cultural/Perfonming Arts Center
15 PK 19 1 10.0 INEW Knonisch Note Due -97/ Park Dev
15 PK 20 1 10.0 143 Lake Ferwidt Park Imprvvarents
15 PK 21 1 10.0 124 Green River Corridor Restrooms
15 PK 22 1 10.0 113 Child Day Care Center (198)
15 PK 23 1 10.0 125 Picnic shelters
15 PK 24 1 10.0 INEW Tutor so}ere Park Dev.
15 PK 25 1 10.0 139 Comers Playfield Irrigation System
15 PK 26 1 10.0 136 Mill Creek Carryon Development
15 PK 27 1 10.0 115 Green River Corridor Parking Lot
15 PK 28 1 10.0 138 Lest Fewick - Pave Parking Lot
15 PK 29 1 10.0 140 Aocpire American Legion Hall
-------------------------
10,548 1,549 1,021
CCC LIST014.60! 16-Jul-93 ` /
1994 CIP PRICRITIES
4994 CAPITAL IMPRCAYW PROGRPM
RE04C DED
-----------------
DEPT RANK 1994 CIP OTHER
FAD DEPT RAMC AVE PRDJ TITLE REMEST FAD FADS BIDCET CAMITTEE DISCUSSION
-----------------------------------------------------------------------------------------------------------------------------------
STREET FAD 2,741
11 PWOOR 01 1 7.4 IO1 Corridor Improvement Fud 1,982 1,982
11 PWSIG 02 I 7.4 122 Janos St & Central Ave Right Tun Lane 350 350
11 PWSIG 03 I 7.5 116 72rd Ave&S. 212th Street 100 100
11 MIG 04 I 7.6 124 Kent-Kangley SR516/111th Sig. Intercon. 15 15
11 PWOOR 05 I 10.0 128 72Nd Avave 196Th-194Th Black
11 PWt70R 07 I 10.0 117 Green River Valley Transport. Ben Dis
11 MM 10 I 10.0 137 212Th Street (WVH - SRI67)
11 PWCCR 12 I 10.0 129 James Street (94th Ave - Jason Ave)
11 PWDOR 13 I 10.0 131 West Valley Highway (180th - 189th St)
11 PWCOR 14 I 10.0 135 94th (Carryon - James)
11 KKM 17 I 10.0 139 84th Widening (212th - SR167)
11 PWCCR 19 I 10.0 121 Lind Avenue (18Dth - EVH)
11 PWCST 06 I 10.0 Ill Neighboriwod Traffic Control Program
11 PWSIG 08 1 10.0 132 Central Ave/Smith St Intersect Irrprave
11 PWSIG 09 I 10.0 134 James& 104th Acceleration Lane
11 PWSIG 11 1 10.0 138 4th Ave&Willis Intersec Grprovamont
11 MIG 15 I 10.0 136 SE 248th St - 94th Ave To 116th Ave
11 PWSIG 16 I 10.0 123 Smith &4th Avenue
11 PWSIG 18 I 10.0 133 Lincoln Averue& Janes Street Signal
------------------ ------
2,447 2,447
WATER FLFD 1,820
41 WATER 01 I 8.7 IO6 Tawre Intertie 1,253 1,253
41 WATER 02 I 8.9 INEW Guiberson Street Reservoir Restoration 200 200
41 WATER 03 I 9.0 I10 MiscetLmvxxs Water Improvements 225 225
41 ATER 04 I 9.3 INEW Well Head Protection Program 142 142
41 WATER 05 I 10.0 113 Expend Public Works use Of Shop
41 WATER 06 10.0 Ill Impend Project
----------- --------------
1,820 1,820
SEWERAGE FAD 4,197
44 PWSTM 01 I 8.7 I04 Mid 306/Vattey Detention 919 919
44 PWSTM 02 I 8.7 I05 Garrison Creek Flood Ard Erosion 958 958
44 REM 03 I 8.7 I06 Mill Creek Flood And Erasion Control 286 286
44 PWSTM 04 I 8.7 112 Horseshoe Acres Storm Pump Station 280 280
44 PWSTM 11 8.7 Ill Mill Creek Cteerup 63 63
44 SEWER 01 9.0 I06 Miscellaneous Seer Replacements 162 162
44 SEWER 03 I 9.3 112 Skyline Park Sewer Interceptor 175 175
44 PWSTM 05 I 10.0 INEW 3rd Ave Storm Tru* 270 270
44 PWSTM 06 I 10.0 INEW Darrtoun Irmpnavemmamts
44 PWSTM 07 I 10.0 I07 Miscellaneous Drainage Improvements 353 353
44 PWSTM 08 I 10.0 INEW Streemside Restoration& Tree Planting 4 4
44 PWSTM 09 I 10.0 114 bpad Ptblic Works Use Of Shop
44 PWSTM 10 I 10.0 115 Outfall Treatment 353 353
44 PWSTM 12 I 10.0 I09 Mill Creek (AUxrn)/FUllen Slough Flood 84 84
CCC LIST014.WO! 16-Jul-93
v
1994 CIP PRIORITIES
1994 CAPITAL IMPROVt ENT PROGRAM
RECUtErDED
------------------
DEPT RAMC 1994 CIP OTHER
FLED DEFT RANK AVE PRO! TITLE REQEST FLW FLIDS BLACET O"ITTEE DISCUSSION
44 FWSTM 13 1 10.0 108 Great River Right Bank Levee Inprovmmt 290 290
44 SEWER 02 1 10.0 110 Expand Piblic Works Use Of Shop
44 SEWER 04 1 10.0 113 Meadow Hills Interceptor
-------------------------
4,197 4,197
GOLF FLID To be determined
48 GOLF 02 4.1 1 19 Par 3 / Range irrigation 25 25 Meet w/Golf Advisory Board fall 93
48 GOLF 01 1 5.0 INEW Range Nettirg 25 25 Meet w/Golf Advisory Board fall 93
48 GOLF 03 1 8.7 INEW Ditch Witch Meet w/Golf Advisory Board fall 93
48 GOLF 04 1 8.7 1 35 Par 3/Rarge/Parkirg/Mini Putt loproverds Meet w/Golf Advisory Board fall 93
48 GOLF 002 I 10.0 INEW Maint. faciLity 250 250 Meet w/GOLf Advisory Board fall 93
-------------------------
300 300
E(XJIPMENT RENTAL FLW 40
51 ER 01 1 8.6 103 City Shops Fuel Facility 40 40
51 ER 02 1 10.0 104 E)qxrd PRblic Works Use Of Shop
-------------------------
340 380
CCC LISTO14.W]! 16-Jul-93 r
lG'
199E 1999 CAPITAL IMPROVEMENT PLAN E
FIRE EQUIPMENT REPLACEMENT
REVENUES 1993 1994 1995 1996 1997 1998
OLD BOND FUNDS 25
CIP ALLOCATION 200 240 349
MDT (1/2) $328,828 63 32 33 32
800 MH2 (1/2) $850,000 425
GENERAL FUND EQUIPMENT REPLACEMENT 300 330 360 390 420
TOTAL 288 572 712 817 390 420
EXPENDITURES
1 HEARING PROTECTION 82
2 74 PUMPER 371
3 85 ENGINE / ?? 371
4 LIVE FIRE SIMULATOR (BURN PROPS) 440 270
5 APPARATUS MA1NT VEHICLE 50
6 SECURITY FENCE/RAMP 12 38
7 FIRE COMPUTER EQUIP & SOFTWARE 157
8 PAINT EXTERIOR OF BUILDINGS 50
9 SEAL COATING 30
10 REPLACE 1981 AERIAL 568
TOTAL 0 866 706 157 440 270
REVENUES OVER (UNDER) EXPENDITURES 288 (294) 6 660 (50) 150
BEGINNING FUND BALANCE 0 288 (6) 0 660 610
ENDING FUND BALANCE 288 (6) 0 660 610 760
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CONSENT CALENDAR
3 . City Council Action:
Councilmember k moves, Councilmember
seconds that Consent Calendar Items A through F be approved.
Discussion
Action
3A. Approval of Minutes.
�� Approval of the minutes of the regular Council meeting of
July 6, 1993 .
3B. Approval of Bills.
Approval of payment of the bills received through July 15, 1993
after auditing by the Operations Committee at its meeting on
August 3 , 1993 .
f�.. Approval of checks issued for vouchers:
Date Check Numbers Amount
Approval of checks issued for payroll:
Date Check Numbers Amount
Council Agenda
Item No. 3 A-B
Kent; Washington -
July 6, 1993
Regular meeting of the Kent City Council was called to order at
7: 00 p.m. by,Mayor Dan Kelleher-. Present: Councilmembers
Bennett, Houser, Johnson;-Mann,- Orr, and White, Chief Administra-
tive- Officer McCarthy, Assistant City Attorney Brubaker, Human
Services Manager- Ball and Public Works Director Wickstrom. Also
present: ' Police Chief `Crawford, Fire Chief Angelo and Human
Resources Director Olson. - Councilmember- Woods was excused.
Approximately 25 people- were in attendance.
PUBLIC Recreation and Parks- Month. Mayor Kelleher read
COMMUNICATIONS a proclamation noting that parks and recreation
services contribute to the overall quality of
life of a community, enhance the desirability of
locations for families and businesses, stimu-
late tourism, and create socially beneficial
connections- between individuals, groups and
communities. He proclaimed the month of July,
1993 , as Recreation and Parks Month in the City
of Kent and asked citizens to join in this cele-
bration. He then presented the proclamation to
Patrice Thorell, Cultural Superintendent.
Ms. Thorell invited the Mayor, Councilmembers
and citizens to attend the many functions taking
place this summer, including the Summer Concert
Series, the International Balloon Classic and
the Chili Cookoff.
Citizen commendation Award. Mayor Kelleher
announced that during the early morning hours of
April 12 , 1993 , Anthony B. Campagna entered a
local convenience store and noted that the con-
dition of the store was not normal. Campagna
immediately left and called 911, then returned
to the store to observe a store clerk being
forcibly removed. He again called 911 and re-
mained at the location. The Mayor stated that
Campagna ' s quick thinking, diligence and caring
attitude likely saved the clerk' s life. Police
Chief Crawford expressed his appreciation to
Mr. Campagna, and presented him with the Chief ' s
Commendation Award.
Employee of the Month. Mayor Kelleher announced
that Assistant City Attorney Tom Brubaker has
been selected as Employee of the Month for July.
He noted that Brubaker is a dedicated, conscien-
tious employee who strives to protect the City.
He added that Brubaker works well with all de-
partments and does so with a friendly, caring
attitude.
1
Regional Justice Center Update. Wendy Keller _
reported that the contract with the architect
will be signed very soon, and that Kent' s input
is a part of it. She said work groups including
police groups have gone through the program plan
working -on room adjacencies, such as . the intake
area.- She noted that a community relations work
group,..will meet within the next month, and that
this; group will. talk to people who live and have
businesses. near the site about issues such as
operations of the facility and construction.
She noted that they are currently in the process
of hiring someone to write up a remediation plan
for tle site, and that a process has been devel-
oped to receive input on the arts program. She
said that their technical committee will meet on
July 19 to discuss traffic patterns. White
noted that he has asked the Mayor to consider
appointing. a citizens mitigation group to dis-
cuss impacts other than traffic, and added that
he is. glad the County is addressing this as
well.
CONSENT WHITE MOVED that Consent Calendar Items A
CALENDAR through. F b.e approved. Mann seconded and the
motion. carried. .
MINUTES (CONSENT CALENDAR - ITEM 3A)
Approval of Minutes. APPROVAL. of the minutes of
the regular Council meeting of June 15, 1993 .
STREETS (CONSENT. CALENDAR - ITEM 3C) _
76th Avenue S. Asphalt Overlay/Resurfacing -
Acceptance of Grant. AUTHORIZATION for the
Mayor to sign the City/County Agreement for this
project and to establish the budget for same, as
recommended by the Public Works Committee. The
project consists of resurfacing the existing
roadway on 76th Ave. S . with asphalt overlay,
including the replacement of failed pavement
sections, cracked curbs, gutters and driveways.
Grant funding in the amount of $72 , 850 is avail-
able from ISTEA.
STORM DRAINAGE (CONSENT CALENDAR - ITEM 3D)
Garrison Creek Stormwater Control Project Con-
demnation. ADOPTION of Ordinance No. 3126 au-
thorizing condemnation of an easement at the
northeast corner of 104th Ave. SE & SE 240th
St. , in the Benson Shopping Center, as recom-
mended by the Public Works Committee. Construc-
tion of a new drainage trunk line is required in
2
STORM DRAINAGE this area to help resolve the flooding in and -
around apartment complexes in this vicinity.
Staff has continued.--to negotiate without success
for this- easement and in order to proceed with
the project, - condemnation is necessary.
(BIDS ITEM 5A)
94th Avenue Storm-brainage• Improvements. Bid
opening was June -18th with eleven bids received.
The low bid .was submitted• by Moss Construction
in-the- amount of $8-1, 061. 28 ' The Engineer' s
estimate is $83 698 . 11. The project consists of
an- enclosed storm drainage system with miscella-
neous restoration work. The Public Works Com-
mittee has recommended that this bid be accept-
ed.- WHITE MOVED that the contract for 94th
Avenue Storm- Drainage Improvements be awarded to
Moss Construction in the amountof $81, 061.28 .
Bennett seconded and the motion carried.
(BIDS - ITEM 5C)
Downtown Infrastructure Watermain Replacements &
Storm Drainage Improvements. Bid opening for
this project was- held-- on July 2 , 1993 with eight
bids-received. The`= project .consists of the con-
struction of watermains- and storm-sewers in two
separate - locations and includes-, but is not
limited to a 40 ' bore of a 2011 casing under
Burlington Northern right-of-way; =280 feet of
22" casing in public right-of-way and under
Union Pacific Railroad; 1080 sq. yds. of cement
concrete sidewalk; 350 lineal feet of water
service lines and temporary erosion/sedimenta-
tion control provisions .
It has been recommended by the Public Works
Committee and the Public Works Director that the
low bidder, Robison Construction, be awarded the
contract for the Downtown Infrastructure Water-
main Replacements & Storm Drainage Improvements
in the amount of $552 , 483 . 27 . WHITE SO MOVED.
Houser seconded and the motion carried.
ASPHALT OVERLAY (BIDS - ITEM 5D)
1993 Asphalt overlay. Bid opening for this
project was held on July 2 , 1993 with four bids
received. The project consists of furnishing
and placing approximately 600 tons of asphalt
concrete pavement and other related work. It
has been recommended by the Public Works Com-
mittee and the Public Works Director that the
low bid from Lakeside Industries be accepted for
the 1993 Asphalt Overlays in the amount of
$28, 975. 00. WHITE SO MOVED, Bennett seconded
and the motion carried.
3
CONDEMNATION (OTHER BUSINESS - ITEM 4C) -
(ADDED; BY ASSISTANT ATTORNEY. BRUBAKER)e Eminnt Domain Litigation. Assistant City At-
. torney, Brubaker explained that the City owns a
parcel of property in the vicinity of Kent-
Kangley Rd. and 152nd SE that lies entirely
outside the jurisdiction of the. City. The par-
cel.,.is,-approximately 4000 . square feet in size
and':was-iorig.inally acquired:,1n_1957 for a pump
station for the: Kent Springs Transmission Main.
He added- that: the pump station. has since been
abandoned. He noted that the State plans to
widen State Route 516 in the area fronting this
property and- offered to acquire the whole par-
cel, but that. the City did not agree with the
offering price and resisted the sale. He ex-
plained that the State commenced a condemnation
action- against the City, conducted a fair market
appraisal, and that a fair settlement of $9 , 000
to settle the lawsuit and purchase the parcel,
including all the City' s legal costs has been
negotiated.
WHITE MOVED 'that. the..City Attorney be authorized
. . to_.take: any..action necessary to_. settle the State
condemnation..action against.. the-City over a par-
cel .of__.City_,property. affected_. by the State Route
516 road widening- project if the State agrees to
pay the..City at.. least $9 , 000 in settlement,
including all City costs. _Johnson seconded and
` the motion carried.
MAYOR'S SALARY (OTHER BUSINESS - ITEM 4B)
Mayor' s salary and Benefit Advisory Committee
Report. The Mayor' s Salary and Benefit Advisory
committee, following their meetings of June 25th
and June 30th, recommended a mayoral salary of
$75 , 000 per annum plus benefits as provided to
other full time employees of management status.
Part of the rationale is that the mayoral posi-
tion would assume the responsibilities of the
Chief Administrative Officer so that there would
not be two positions with similar executive
responsibilities in City Administration.
The Mayor noted that the Operations Committee
met this date and recommended that this item not
be passed, . but that the $50, 000 salary origi-
nally proposed be maintained. Houser explained
that the Advisory Committee had done extensive
research and that at $50, 000, Kent' s mayor would
be the lowest paid. She added that Kent now has
40, 000 citizens and everyone who is interested
4
MAYOR'S' SALARY in running for mayor should have that opportuni-
ty. She pointed out that it is a temporary job,
and therefore it should pay enough to get back
into the job market after the term is up. She
also. noted'that people who already make $50, 000
would` be reluctant'to leave their job for the
same salary`: . She- noted that 'iftthe salary is
left- at $50,'000, there will -be.ttwelve people
under the mayor who will make more than that.
She added that the mayor' s salary can only be
changed by a vote of the Council.
Houser�hoted that- both of, the4_Other members of
the Operations Committee are running for mayor,
and that- they both voted to leave the salary at
$50, 000. WHITE MOVED to keep the salary at
$50, 000. Bennett seconded. White said the City
is still in a budget- crisis and reserve funds
are diminished. He stated that the salary has
nothing to do 'with whether the mayor can lead
the city. He noted that he is against any sala-
ry raise until the reserve funds are restored
and deficit problems are eliminated. Houser
pointed out that-since-there-would not be a need
for a.'City,Administrator, that "salary could be
j ' saved. - She=noted'that the $50-000 --figure was
- simply a benchmark, `and the reason for the in-
crease-' is to' assure that anyone who" is interest-
ed can`run for the position. Bennett stated
that-'the- fact that twelve' employees" would make
more than- the mayor has no bearing, and that the
money from the City Administrator' s salary
should be saved. Johnson pointed out that even
at $75, 000 people may not be willing to move
from the private sector to the public sector on
a temporary basis, unless they are facing layoff
or retirement. He agreed that it is the charac-
ter of the person and not the salary that will
make a good mayor. He suggested forming a com-
mittee to determine whether to raise the salary
after the mayor has been in office for a year.
The motion to keep the Mayor' s salary at $50, 000
then carried, with Houser and Mann opposed.
The Mayor asked that McCarthy report at the next
Council meeting on the City' s financial situa-
tion. McCarthy pointed out that there will be a
workshop on the budget on August 3rd. He noted
that financial conditions are improving, and
that sales tax has shown an approximate 10%
growth rate. He added that there could be more
5
MAYOR' S SALARY Boeing. layoffs in the area, and that not all labor, agreements have- been- settled. Upon Mann' s
request, McCarthy: noted that he:will include
information on what effect the tax initiatives
would have,.on the City in his next report.
White- noted that. he; had suggested a parallel
budget. to-McCarthy if cutbacks-. are anticipated
because•. of, Initiatives 601 and; 602 , but that
McCarthy has -indicated that might not be neces-
sary.
HUMAN SERVICES (OTHER BUSINESS - ITEM 4A)
The Way Back--Inn. ,, The Planning committee has
recommended that- the City enter into a lease
agreement with;The Way Back Inn, a non-profit
organization; -to use the Campus Park House for
five years to- house homeless families. The
lease will express the City' s intent for The Way
Back Inn to• perform and pay for specific repair,
maintenance,. and insurance- costs on the Campus
Park House.
Betsy_ Czark of-,the Planning. Department, ex-
_ plained;that,The-.Way Back Inn proposes to repair
a ,currently,;uninhabitable..City-owned rental
house. .in- exchangp ,for_-, five, years free rent. She
noted that .The{Wayr-rBack Inn-provides three
mo nth s.-,housing;to:; families. with .children, which
allows_;them-,:to, save_,enough_money to pay first,
last- and deposit on-•their own apartment. She
added that_the,YWCA screens all the families
that The Way Back Inn houses. She noted that
all liability issues have been covered in the
agreement.
Larry Kennedv, President of The Way Back Inn,
stated that their approach is to give people the
dignity to make their own decisions. He noted
that they have converted a house in downtown
Renton, and that of the 23 families they have
helped, 17 are now self-provident. Mariah
Yberra, Director of the YWCA, said that the
collaboration between the YWCA and The Way Back
Inn has worked very well. She explained that
the families they refer to The Way Back Inn have
been in the YWCA shelter for 2-4 weeks. She
added that the families can always rely on the
YWCA for information, referral or support even
while living at The Way Back Inn.
6
HUMAN SERVICES ORR MOVED that the' City enter into a lease agreement, with The�_Way. Back-, Inn to use the
Campus- Park House' for five years to house home-
less fami-lies, ' asl°recommended by the Planning
Committee. Bennett seconded. ' White said that
this appears to be a very good use of City prop-
_ erty_.an(i urged' staff .to-_look'att other City-owned
properties to use as part of the program.
BenTiett`doncurred. The motionrlcarried.
WATER (BIDS _" ITEW 5B)
Watershed Fencing Project. Bid opening was
Jurie'25th with-.six_bids . received. The low bid
was submitted by Guyline Construction in the
amount='of $148 , 268 . 22 . The Engineer' s estimate
is $303 , 066 . 03 . The project consists of fur-
nishing and placing=fencing around Kent Springs,
Clark Springs and Armstrong Springs. The Public
Works Committee has recommended that this bid be
accepted. WHITE MOVED that the contract. for the
Watershed Fencing Project"be awarded to`'Guyline
Construction'_ h the,-amount-: of-"-$148, 268 . 22 .
Bennett_ seconded -and the motion carried.
ANNEXATION Chestnut!Ridge::Annexation: ,. MrQ George
= "Kresovi:ch, `of'HYlli`s , Clar)c')�Mart-in W Peterson,
1221 Second-Avenue-; - Seattl`e rioted that he is
representing Schneider Homes.' ' He said he has
- itten a' letter-to-'Councilmembersitegarding a
problem with the recent Chestnut Ridge Annex-
, ..
' atioii; ' and suggested 'that' the'._m.atter be sent to
the�' Planning7Committee for` consideration. He
explained that the Copper Ridge property is
within the Chestnut Ridge annexation, and that a
P.U.D. application wasmade in January, 1991
when the property was in King County. He said
that no one in the County who was working on
this project was aware of the annexation, that
the City was not aware of their proposed pro-
ject, and that no one at Schneider Homes knew of
the proposed annexation. He said there are ways
to solve these legal issues and they would like
to work with the city to solve them. There was
no objection to for this issue to the
Planning Committee and it was so ordered.
CAPITAL (CONSENT CALENDAR - ITEM 3F)
IMPROVEMENT 1994-1999 Capital Improvement Program. AUTHORI-
PROGRAM ZATION to set July 20 and August 3 , 1993 , as the
dates for public hearings to receive comments on
the 1994-1999 Capital Improvement Program.
7
FINANCE: ., (CONSENT CALENDAR -„ITEM. 3B) -
Approval of Bills. ,. APPROVAL Of payment of bills
received through June 30 after auditing by the
Operations Committee at its meeting on July 6 ,
.•1993 .
Approval of checks issued for vouchers:
Dates. _ Check Numbers Amount
6/16-6/30 131775-132219 $1, 595, 046. 53
Approval of checks issued for payroll:
Date'_! Check Numbers Amount
7/2/93 Checks 01184723-01185145 $ 296, 999 . 04
Advices 01007694-01008010 $ 361 , 212 . 17
$ 658 , 211. 21
APPOINTMENT (CONSENT-CALENDAR - ITEM 3E)
Arts Commission' Appointment. CONFIRMATION of
the Mayor' s •appointment of Leah Connor as a
member of the Arts Commission. Leah is a stu-
dent at,jKent;.J,unior-. High School and was active
he,-!'Dreambulders" program which encourages
students-;to get;,involved in their community.
,,She" will- replace _Claudia Appell, who resigned,
and herappointment will continue to 10/31/95.
REPORTS - McCarthy noted: that five employees have taken
advantage of-the early retirement program autho-
rized by Council on March 2 . He also stated
that he has directed staff to look at options to
the current voucher system for the Severe
Weather Program.
EXECUTIVE At 7 : 50 p.m. , the Mayor announced an executive
SESSION session of five minutes to discuss labor negoti-
ations and litigation regarding Western Process-
ing.
The meeting reconvened at 8 : 00 p.m.
Human Resources Director Olson announced that
tentative agreement has been reached with Fire-
fighters Local 1747 , Teamsters Local 117 , and
. AFSCME Local 21-K, and outlined the terms of the
contracts. `HOUSER MOVED to authorize approval
of all three contracts. White seconded and the
motion carried. McCarthy clarified that the
AFSCME contract is in effect as of July 1, 1993 ,
and is not retroactive, saving the City approxi-
mately $9 , 000 .
8
EXECUTIVE The Mayor stated that discussion was held -
SESSION regarding a cleanup issue at Western Processing,
and noted that City staff is dissatisfied with
the cleanup which the EPA is overseeing. Assis-
tant City Attorney Brubaker noted that the City
has been in negotiations with the EPA and
Western Processing trustees regarding the clean
up and remediation of Mill Creek and has been
unable to reach a satisfactory agreement. He
asked the Council to authorize the City Attorney
to take all necessary steps to obtain the proper
cleanup of Mill Creek and to protect the City
from its extraordinary expenses incurred in
construction of 196th and 72nd Streets which are
caused by the Western Processing Superfund site.
WHITE SO MOVED, Orr seconded. The motion car-
ried.
ADJOURNMENT The meeting then adjourned at 8 : 10 p.m.
Brenda Jaco er, CMC
City Clerk
9
Kent City Council Meeting
Date July 20, 1993
Category Consent Calendar
r
1. SUBJECT: COUNCILMEMBER ABSENCES
2 . SUMMARY STATEMENT: Approval of requests from Councilmembers
Mann and Houser for excused absences from the July 20, 1993 ,
City Council meeting.
3 . EXHIBITS: Memos from Councilmembers
4 . RECOMMENDED BY: Councilmembers Mann and Houser
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6 . EXPENDITURE REQUIRED: $ N/A
SOURCE OF FUNDS•
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3C
MEMORANDUM
��'
TO: DAN KELLEHER, MAYOR i
CITY COUNCIL MEMBERS ' �J
FROM: PAUL MANN, CITY COUNCIL MEMBER/
DATE: JULY 7, 1993
SUBJECT: CITY COUNCIL EXCUSED ABSENCE
I would like to request an excused absence from the July 20, 1993 City Council meeting.
I will be out of town and unable to attend.
Thank you for your consideration.
JW.jb
MEMORANDUM
TO: DAN KELLEHER, MAYOR
JUDY WOODS, CITY COUNCIL PRESIDENT
CITY COUNCIL MEMBERS
FROM: CHRISTI HOUSER, CITY COUNCIL MEMBER
DATE: JULY 16, 1993
SUBJECT: CITY COUNCIL EXCUSED ABSENCE
I would like to request an excused absence from the July 20, 1993 City Council meeting as I will
be out of town.
Thank you for your consideration.
CH:kno
Kent City Council Meeting
Date July 20, 1993
��V L Category Consent Calendar
1. SUBJECT: PLANNING COMMISSION APPOINTMENT
2 . SUMMARY STATEMENT: Confirmation of the Mayor ' s appointment
of Janette Nuss to serve as a member of the Kent Planning
Commission. Ms. Nuss has lived in Kent for many years and has
had a long standing interest in Kent' s future. She will
replace Linda Martinez , who resigned, and her appointment will
continue to 12/31/94 .
3 . EXHIBITS: Memo from Mayor Kelleher
4 . RECOMMENDED BY: Mayor Kelleher
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6 . EXPENDITURE REQUIRED: $ N/A
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3D
MEMORANDUM
TO: JUDY WOODS, CITY COUNCIL RESIDENT
CITY COUNCIL MEMBERS
FROM: DAN KELLEHER, MAYOR
DATE: JULY 8, 1993
SUBJECT: APPOINTMENT OF JANETTE NUSS TO KENT PLANNING COMMISSION
I have recently appointed Janette Nuss to serve as a member of the Kent Planning Commission. Ms.
Nuss has lived in Kent for many years and has had a longstanding interest in Kent's future. She
has been active in local issues to improve the community and she was especially interested in
wetland issues. Ms. Nuss will replace Linda Martinez, who resigned. Her term will continue to
12/31/94.
I submit this for your confirmation.
DK:jb
r�
1
1 � Kent City Council Meeting
Date July 20, 1993
Category Consent Calendar
1. SUBJECT: MUNICIPAL ANNEXATION - 98th & S. 231st - ORDINANCE
2 . SUMMARY STATEMENT: As recommended by the Public Works
Committee, adoption of Ordinance No. ` ia authorizing the
annexation of three City owned parcels in the vicinity of 98th
Ave. S. & S. 231st Street. The Public Works Dept. intends to
utilize these parcels in conjunction with its development of
the Upper Garrison Creek stormwater detention facility.
3 . EXHIBITS: Memorandum from Public Works Director, vicinity map
and Public Works minutes, ordinance
4 . RECOMMENDED BY: Public Works Committee (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3E
DEPARTMENT OF PUBLIC WORKS
JUNE 2, 1993
TO: PUBLIC WORKS COMMITTEE
FROM: DON WICKSTROM A-I�J
RE: MUNICIPAL ANNEXATION OF 2 . 56 ACRES
@ 98TH AVE IN VICINITY OF 98TH AVE & S 231ST STREET
The City of Kent owns three parcels of land approximately 2 . 56
acres in size at 98th & S. 231st. The Public Works Department
plans to utilize these parcels in conjunction with its development
of the Upper Garrison Creek stormwater detention facility.
According to the rules and regulations governing the King County
Boundary Review Board, the City may annex territory that it wholly
owns for municipal purposes without filing a Notice of Intent with
the Boundary Review Board as long as the property is less than 100
acres.
ACTION: Upon completing the SEPA process and with the assumption
that a DNS would be issued, recommends that Council adopt
an Ordinance annexing, for municipal purposes, three City
owned parcels in the vicinity of 98th Ave & S. 231st
Street.
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Lot 4
DMunicipal Annexation of 2 . 56 Acres - 98th Ave & S. 231st St.
Wickstrom said that this property is owned by the City in
conjunction with developing Upper Garrison Creek Detention facility
and lies adjacent to the City limits in the area of Valley
Communication, north of James St. Wickstrom said this property
lies outside the city limits and we want to annex it for municipal
purposes to speed up the permit process.
Committee unanimously agreed to recommend annexation of the 2 . 56
acres at 98th Ave & S. 231st. Street, upon completion of the SEPA
process and with the assumption that a DNS would be issued.
Barrier at James St ..& 94th Ave S.
Jim White stated that per Wickstrom' s memorandum advising that
staff received a detailed presentation from the barrier company
representative, he has no problem with the installation of the
Dragnet Vehicle Arresting System, as requested.
Committee unanimously recommended installation of the Dragnet
Vehicle Arresting System at James St & 94th St.
212th St./SR 167 Wells & Treatment Facility
Wickstrom stated that this is our new wells and treatment facility
and the project is anticipated to overrun its budget by
approximately $300, 000. Wickstrom said this is a $5, 400, 000
project; we went into it with only a 4% contingency when we started
the project and up to this last couple of months we thought we
would be within budget, but we are finding that there are three
primary problems contributing to the overrun. First, we had to
redevelop the wells; we developed them back in the early 180s.
They were ready to go into operation but when the contractor
installed the pumps and motors we started pumping a lot of sand and
we had to pull the pumps and motors out and redevelop the wells.
This involved a lot of down-time on the contract which meant more
engineering time, plus more contractor work. Wickstrom stated that
another reason is that the contractor has been very slow in
completing this job; spending over a year since it was originally
scheduled for completion. This has resulted in more engineering
expense per overseeing the work. The third issue is that we are in
litigation with the contractor. Wickstrom said that this could be
a result of some financial problems that he is experiencing; we
have received several Change Orders in the last couple of months
and he has brought his lawyers into the project. As a result, we
had to hire an outside lawyer which involves more money than we
anticipated. Wickstrom said we have outside engineers on this job
and now an outside attorney. He noted we need to keep them aboard
to insure that what we end up with is a good product and not spend
more than we have to. Wickstrom stated that the next move is up to
the contractor as to whether he wants to pursue litigation. We do
3
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ORDINANCE NO. =3z2L2
AN ORDINANCE of the City of
Kent, Washington, annexing certain
I; territory to the City of Kent,
Washington for a stormwater
detention facility for Garrison
Creek.
I I,
WHEREAS , RCW 35A. 14 . 300 authorizes the Legislative body
�I of Municipal Code Cities, by majority vote, to annex certain
territory outside its city limits, whether contiguous or non-
contiguous, for municipal purposes, and
WHEREAS, the City of Kent owns a parcel of land,
approximately 2 . 56 acres in size, which is legally described in
i
Exhibit A attached hereto and incorporated herein by this
reference, and which is contiguous to the existing territorial
limits of the City of Kent; and
i WHEREAS, the City of Kent ' s Public Works Department plans
to utilize this parcel for the development of a stormwater
detention facility for Garrison Creek; and
i
WHEREAS, pursuant to applicable rules and regulations
i
governing the King County Boundary Review Board and RCW
26 . 93 . 090 (1) , the City may annex territory that it wholly owns for ,
municipal purposes without filing a Notice of Intent with the King '
County Boundary Review Board so long as the property is owned by
the City, is being annexed for a municipal purpose and isl
i contiguous with the City ' s existing boundary; and
I
WHEREAS , the City has conducted its SEPA review of the
proposed annexation after submittal of an environmental checklist, :
and the appropriate SEPA responsible official has issued ai
Determination of Nonsignificance regarding the proposes annexation,
I� 1
it
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which Determination is attached hereto as Exhibit B; and
WHEREAS, it is in the best interest and benefit to the
public, and in particular the citizens of Kent, to annex this
parcel of property for City parks and recreation purposes; NOW,
i
THEREFORE
1
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES
HEREBY ORDAIN AS FOLLOWS :
Section 1. The above-mentioned findings and recitals are
i
Ifound to be true and correct in all respects.
Section 2 . The property described in Exhibit A, attached
hereto and incorporated herein by this reference, is hereby annexed
to the City of Kent.
Section 3 . The City Clerk shall transmit a certified
copy of this ordinance to the King County Boundary Review Board ar
to the appropriate department(s) within King County.
Section 4 . The provisions of this ordinance are declared
I to be separate and severable. The invalidity of any clause,
sentence, paragraph, subdivision, section or portion of this
ordinance, or the invalidity of the application thereof to any
person or circumstances shall not affect the validity of the
remainder of this ordinance, or the validity of its application to
other persons or circumstances.
I
i Section 5 . This ordinance shall take effect and be in
force thirty (30) days from the time of its final approval and !
passage as provided by law.
it
DAN KELLEHER, MAYOR
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! ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
PASSED the day of , 1992 .
APPROVED the day of , 1992 .
PUBLISHED the day of _ , 1992 •
I hereby certify that this is a true and correct copy of
Ordinance No. passed by the City Council of the City of
Kent, Washington, and approved by the Mayor of the City of Kent
hereon indicated.
BRENDA JACOBER, CITY CLERK
MUNIANE%.puk1
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UPPER GARRISON CREEK
PROPOSED ANNEXATION LEGAL
May 25, 1993
THE EAST 220 . 00 FEET OF THE SOUTH HALF OF THE SOUTHWEST QUARTER OF
THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 18
TOWNSHIP 22 NORTH RANGE 5 EAST, W.M. , IN KING COUNTY WASHINGTON;
EXCEPT THE NORTH 137 . 00 FEET THEREOF; AND ALSO THE NORTH 300 FEET
OF THE EAST 160 FEET OF THE FOLLOWING-DESCRIBED PROPERTY;
THE NORTH HALF OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF
THE SOUTHEAST QUARTER OF SECTION 18 , TOWNSHIP 22 N. , RANGE 5 EAST. ,
W.M. EXCEPT ROADS
AND ALSO THE EAST 150 FEET OF THE NORTH 137 FEET OF THE SOUTH HALF
OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF THE NORTHEAST
QUARTER OF SECTION 18 , TOWNSHIP 22 NORTH, RANGE 5 EAST, W.M. , IN
KING COUNTY, WASHINGTON.
EXHIBIT
CITY OF KENT PLANNING
DETERMINATION OF NONSIGNIFICANCE
Environmental Checklist No. #ENV-93-29 Project UPPER GARRISON CREEK
AREA ANNEXATION
Description The proposal is to annex into the City approximately 2.6
acres located on the west side of 98th Avenue S. north of
James Street. The three parcels to be annexed, along with
other adiacent properties, will be used to develop a regional
stormwater detention pond. The parcels are zoned GR-5-P,
Growth Reserve, one unit per 5 acres, in the County. Upon
annexation to Kent the area have an interim zoning
classification of R1-20, one dwelling unit per 20,000 square
feet, until final zoning_isapplied to the site by the City
council.
Location The proposed annexation encompasses an area in the east half
of Section 18, Township 22 North, Range 5 East, W.M. : lying
westerly of 98th Avenue S._and_extending about 300 feet both
northerly and southerly of _the. north end of 98th Avenue S.
Applicant City of Kent Public Works Department
220 Fourth Avenue S.
Kent, WA 98032
Lead Agency City of Kent
The lead agency for this proposal has determined that it does not have a
probable significant adverse impact on the environment. An environmental
impact statement (EIS) is not required under RCW 43 .21C.030(2) (c) . This
decision was made after review of a completed environmental checklist and
other information on file with the lead agency. This Determination of
Nonsignificance is specifically conditioned on compliance with the
conditions and mitigating measures described below. -This information is
available to the public on request.
There is no comment period for. this DNS.
X This DNS is issued under 197-11-340(2) ; the lead agency will
not act on this proposal for 15 days from the date below. Comments must be
submitted by July 16, 1993
Responsible Official James P. Harris
Position/Title Planning Director
Address _220 S. Fourth Avenue t WA 96032 Telephone: 859-3390
Dated July 1, 1993 Signature --�—, �o
Questions regarding procedures for ppealinq this agency decision may be
directed to the Responsible of ic'
CONDITIONS/MITIGATING MEASURES
NO CONDITIONS REQUIRED
EXHIBIT
Kent City Council Meeting
Date July 20, 1993
Category Consent Calendar
1. SUBJECT: BOARD OF ADJUSTMENT APPOINTMENT
2 . SUMMARY STATEMENT: Confirmation of the Mayor' s appointment
of Doug Gesler to serve as a member of the Kent Board of
Adjustment. Mr. Gesler has been a Kent resident for many years
and has been actively involved in the community. He will
replace Raul Ramos, who resigned, and his appointment will
continue to 2/28/96 .
3 . EXHIBITS: Memo from Mayor Kelleher
4 . RECOMMENDED BY: Mayor Kelleher
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6 . EXPENDITURE REQUIRED: $ N/A
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3F
MEMORANDUM
TO: JUDY WOODS, CITY COUNCIL PRESIDENT
CITY COUNCIL MEMBERS
\
FROM: DAN KELLEHER, MAYOR
DATE: JULY 13, 1993
SUBJECT: APPOINTMENT OF DOUG GESLER TO KENT BOARD OF ADJUSTMENT
I have recently appointed Doug Gesler to serve as a member of the Kent Board of Adjustment. Mr.
Gesler is a Kent resident and is employed by the Washington State Employment Security
Department. He has a degree in public administration and has done graduate work in that field.
Mr. Gesler has lived in Kent for many years and is actively involved in several activities to help
improve our community.
Mr. Gesler will replace Raul Ramos, who resigned. His term will continue to 2/28/96.
I submit this for your confirmation.
DK.jb
Kent City Council Meeting
1 Date July 20, 1993
Category Other Business
1. SUBJECT: GROWTH MANAGEMENT ACT CAPITAL FACILITIES PLAN -
AUTHORIZATION AND BUDGET
2 . SUMMARY STATEMENT: The Growth Management Act mandates that
all cities and counties develop a Capital Facilities Plan that
meets the concurrent City requirement of the Act. To accom-
plish this, a budget of $78, 160 for professional services needs
to be established in order to contract with Henderson, Young
and Company. For this budget, $52 , 693 will come from the
Growth Management Act Grant funds already set up, and $24, 467
will come from Unencumbered Funds in the 1993 CIP fund. The
City Council Budget Committee reviewed this request on June 28,
1993 and recommended forwarding it to Council for considera-
tion.
3 . EXHIBITS: Memo, Henderson, Young and Company memo dated
7/1/93 , the Budget Committee Minutes of 6/28/93 and the
Planning Committee Minutes of 6/15/93
4 . RECOMMENDED BY: Budget Committee 3-0
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES _
FISCAL/PERSONNEL NOTE: Recommended X AM Not Recommended
-77
6 . EXPENDITURE REQUIRED: $78 , 160
SOURCE OF FUNDS: Growth Management Act funds and CIP funds
7 . CITY COUNCIL ACTION:
Councilmember Lr moves, Councilmember fi." LL B. seconds
to establish a 'budget allocating $78 , 160 for professional
services for capital facilities planning under the Growth
Management Act, and to authorize staff to prepare a contract
with Henderson, Young and Company for review and signature by
the Mayor.
DISCUSSION•
r
ACTION'
Council Agenda
Item No. 4A
CITY OF dO\,Lt!
CITY OF KENT
PLANNING DEPARTMENT
(206) 859-3390
p�i�ll C R� MEMORANDUM
July 20 , 1993
MEMO TO: MAYOR DAN KELLEHER AND MEMBERS OF THE CITY COUNCIL
FROM: TONY MCCARTHY, CHIEF ADMINISTRATIVE OFFICER
JAMES P. HARRIS, PLANNING DIRECTOR
SUBJECT: AUTHORIZATION FOR FUNDING CAPITAL FACILITIES
PLANNING CONSULTING SERVICES
On June 15, the City Council Planning Committee discussed possible
future funding for professional services to assist the City' s
implementation of the Growth Management Act, specifically related
to the capital facilities element and the Environmental Impact
Statement. On June 28 , the City Council Budget Committee also
considered this item, and passed a motion to recommend a budget for
the capital facilities plan to the full Council for your
consideration. The minutes from both Committee meetings are
attached for your review.
At the direction of the Budget Committee, staff has met with the
consulting firm of Henderson, Young and Company to discuss a work
program and budget for this project, which are attached for your
review.
Background
A capital facilities element of the comprehensive plan is one of
the requirements of the Growth Management Act. In many ways, this
requirement is what distinguishes "growth management" from
traditional comprehensive planning, in that the GMA establishes a
direct relationship between land use planning and the planning and
financing of capital improvements.
Since this element of the comprehensive plan affects many
departments, City department heads agreed to participate in a one-
day workshop on capital facilities planning, which was conducted by
Henderson, Young and Company. The workshop was well attended by
city staff. Subsequent to the workshop, many participants felt
that further consulting assistance would be appropriate on this
issue, given the need to coordinate the work of several different
departments , the complexity of the issues involved, and the short
timeframe to complete the project.
AUTHORIZATION FOR FUNDING CAPITAL FACILITIES
PLANNING CONSULTING SERVICES
July 20, 1993
Proposed Work Program
The work program proposed by Henderson, Young and Company is
designed to meet the mandates of the Growth Management Act, and is
similar to the type of work which they have done in several other
jurisdictions throughout the region, including Kirkland, Redmond,
Bothell, Tacoma, Snohomish County, and Pierce County, as well as
other communities throughout the country. The work program is
designed to be comprehensive, in that it would examine every type
of capital facility which the City finances, including water and
sewer lines, roads, police and fire facilities, and parks.
The work program is also designed in such a way as to allow staff,
citizens, and City Council members to explore alternative ways of
planning and financing capital facilities, and will help assess the
need for additional revenue sources such as impact fees.
Proposed Budget
The budget for the proposed work program (which is attached) is
$74 , 880 . This work program would analyze capital facilities
planning for the existing city limits only. Expanding the study to
include the City ' s Urban Growth Area as well would add another
$10, 000 to the contract amount. Staff feels that it is important
to add this component to the project, however, since the City will
likely be annexing some or all of the Urban Growth Area in the
future, and the City ' s land use and transportation plans will be
done for this area as well . The budget could potentially be
reduced by' removing proposed Task 11, which would assist the City
in implementing the capital facilities plan but is not required by
the Growth Management Act. Removing Task 11 would lower the
overall budget to $68 , 160 (for the city limits only) or $78 , 160
(for the city limits plus the Urban Growth Area) .
Although the proposed budget amount of $78 , 160 exceeds the initial
estimate of $70, 000 which was presented to the Budget Committee,
expanding the scope of work to include the Urban Growth Area will
provide greater efficiency and cost savings in the long run. By
analyzing the Urban Growth Area, much of the work done as part of
this work program will meet the needs of the Park Department in
updating the Parks and Recreation Plan, which also analyzes parks
needs outside the city limits in the Urban Growth Area. Therefore,
adding this additional element to the scope of work will reduce the
need for additional financial allocations for these other projects.
2
AUTHORIZATION FOR FUNDING CAPITAL FACILITIES
PLANNING CONSULTING SERVICES
July 20, 1993
Source of Funding
In 1993 it is anticipated that the City will have $65, 217 in
available growth management funds from the State. The 1993 budget
proposed transferring a portion of these funds, $52 , 693 , to the
general fund to cover the Planning Department staff time in
implementing the Growth Management Act. With the staff losses in
Planning at the beginning of the year and with two current vacant
positions, the Planning Department staff has not been able to spend
the time initially allocated. Therefore, we would propose to not
transfer these funds to the general fund, but leave them available
for consultant assistance specifically for growth management. Due
to staffing losses, the Planning Department and the general fund
can easily absorb not having the transfer made.
In addition to these funds, $52 , 693 , we are proposing to reduce the
EIS CIP funding request from $50 , 000 to $40, 000, and the Parks
Comprehensive Plan CIP funding request from $40, 000 to $30, 000
because the capital facilities plan will provide part of the
information needed for those two reports . Both of these reports
were highly prioritized by the Council for CIP funding in 1994 .
The $20 , 000 savings can actually be generated from 1993 CIP fund
balances .
The recommended funding is therefore:
Growth Management Funds : $52 , 693
Capital Improvement Funds: $25 , 467 ($20, 000 made
available from
1994 CIP)
Total Request: $78 , 160
Staff Recommendation
Staff recommends that the Council allocate $78 , 160 for professional
services for capital facilities planning under the Growth
Management Act, and authorize staff to prepare a contract for this
project for review and signature by the Mayor.
TM/JPH/mp: a: capfaccc.mem
Enclosures
cc: May Miller, Acting Finance Director
Fred Satterstrom, Planning Manager
Kevin O ' Neill, Senior Planner
Linda Phillips, Planner
3
Henderson,
Young & 17202 N.E. 85th Place, N228
Redmond, Washington 98052
Company FAX: 8 88 -25 2-25 86
FAX: 38
July 1 , 1993
Kevin O'Neill, Planner
Planning Department
City of Kent
220 4th Avenue South
Kent,Washington 98032-5895
Dear Kevin:
I want to confirm our interest in developing a Capital Facilities Plan and
Concurrency Management Framework for the City of Kent, and to assure you
that we have the resources and experience necessary to complete the CFP
as required under the Growth Management Act and within the City's timetable.
Accordingly, we are pleased to submit the enclosed proposal for this project.
The proposal includes tasks 1-12 from the June 8, 1993 general work program
we discussed with planning staff after the CFP workshop. The proposal also
jnc•I;jdes the cost breakdown by major task.
We believe our firm has superior qualifications for capital facilities planning and
concurrency. We have completed over 20 CFP's under growth management
laws for both cities and counties. Each of our project consultants has hands-on
experience developing CFP's for our clients. Our Washington clients for whom
we are developing CFP's and concurrency systems include Bothell, Everett,
King County, Kirkland, Pierce County, Redmond, Tacoma, Thurston County,
and Whatcom County.
We appreciate your consideration of our proposal, and look forward to a
personal discussion of our approach.
wincerely,
H derson
Partn
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Enclosure JUL 2 "
PIANUAR
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.Oregon Beaverton/Colorado. Arvada
Florida: Palm Harbor, Naples
WORK PROGRAM PROPOSAL
CAPITAL FACILITIES PLAN
City of Kent
July 1, 1993
Introduction
In 1990,the State of Washington significantly strengthened the requirements for
local government comprehensive plans in high-growth cities and counties.
One of the new requirements is a 'capital facilities plan' (CFP).
The CFP must identify public facilities that will be required during the six years
following adoption of the new plan (1994-1999). The CFP must include the
location and cost of the facilities, and the sources of revenue that will be used
to fund the facilities, and it must be financially feasible. In other words,
dependable revenue sources must equal or exceed anticipated costs or
else the land use element must be modified to bring development into
balance with available or affordable facilities,
Other requirements of the Growth Management Act mandate forecasts of
future needs for capital facilities, and the use of facility capacity and standards
for levels of service as the basis for public facilities contained in the CFP. As a
result, public facilities in the CFP must be based on quantifiable, objective
measures of capacity, such as tons of solid waste per person, traffic volume
capacity per mile of road, and acres of park per capita.
Several provisions of the law require that public facilities that are needed to
support development shall be available concurrent with (at the same time as)
the impacts of such development. This is the so-called 'concurrency'
requirement that no development order or permit be issued if it would result in
a reduction in the levels of service below the standards adopted in the
comprehensive plan. Concurrency management procedures must be
developed to in-sure that sufficient public facility capacity is available for each
proposed development, or that development applications are denied when
public facilities are not sufficient,
Traditional capital improvements programs (which are often 'wish lists') will not
meet these requirements. The appendix in this proposal, 'Methodology'
describes the underlying approach to guide the City's development of the
CFP. The Work Program proposed on the next page outlines the steps to be
taken to develop the City's capital facilities plan in compliance with the Growth
Management Act.
Work Program to Develm Caaital Facilies Plan
The following is a proposed work program for the development of the Capital
Facilities Plan Element (CFP) of the City of Kent's comprehensive plan. The
phrases in italics at the end of each task description indicate the primary
participants in the task: plan-ning, finance, and or 'providers' (the departments,
agencies and districts that provide public facilities). References to 'Appen-dix:
Methodology" are to the description of the methodological approach for
developing the CFP, as described in the appendix to this Work Program.
The work program for developing the Capital Facilities Plan (CFP) involves 12
major tasks, listed below. The cost of each task is also shown. Following the task
list are detailed descriptions of each task and subtask.
TASK COST
1. Organize Project 2,160
2. CFP Design, Definitions, Criteria
and Coordination 1,920
3. Population and Other Demand Factors 480
4. Inventory of Existing Capital Facilities 2280
5. Standards for Levels of Service of Capital
Facilities 4=
6. Average Cost per Unit of Capacity of Facilities 3,720
7. Financial Capacity Analysis 9,120
8. Level of Service and Revenue Scenarios for CFP 252M
9. Capital Improvements Projects and Financing Plan 4560
10. Prepare Capital Facilities Plan Element 7A40
11. Integrate CFP with Development Review and
Financial Systems 6,720
12. Concurrency
TOTAL 74B80
Task 1: ORGANIZE CFP PROJECT
The CFP project needs careful coordination among departments of the City,
other providers of public facilities (i.e., special districts, King County, etc.), and
the public. Organizing and obtaining commitments to participate will enable
the project to be completed on schedule.
Task 1.1 Identify members of the CFP Development Team, (HYCo,
Planning and Providers)
Task 1,2 Conduct project orientation for members of the CFP
Development Team. (HYCo)
Task 1.3 Establish public participation process, organize any ad hoc
advisory groups. (HYCo and Planning)
Henderson, Young & Company 2 7/1/93
Tack 2• CFP DESIGN DEFINITIONS. CRITERIA
The development of the CFP begins with a complete outline (annotated table
of contents), definitions of terms, and identification of criteria that will be used to
determine the need for, and priorities among capital facilities.
Task 2.1 Develop an annotated table of contents for the CFP. (HYCo)
Task 2.2 Develop definitions of terms that will be included in the CFP.
(HYCo)
Task 2.3 Develop criteria for determining needed capital facili-ties. (HYCo)
Task 3' POPULATION AND OTHER DEMAND FACTORS
Population, housing units, utility customers, and other demand factors will be
forecast through the 6-year period covered by the CFP (1994-1999). The
population and other demand factors are used to show the number of
people that will be entitled to the level of service of a public facility (see
Methodology--Formula
Task 3.1 Provide guidelines for demand data. (HYCo and Planning)
Task 3.2 Prepare historical analysis of population and other demand
factors (i.e., utility customers, calls for service, housing units, traffic
volume, etc.). (Planning and Providers)
Task 3.3 Evaluate population projections from OFM, and other sources.
(Planning)
Task 3.4 Prepare forecasts of population and other demand factors.
(Planning and Providers)
Task 3.5 Present demand forecasts and land use concepts to providers of
public facilities. (Planning)
Task 4• INVENTORY OF EXISTING CAPITAL FACILITIES
Prepare inventories of existing public facilities, including the capacity and
condition of each facility. Inventory facilities under construction. Inventory
undeveloped land owned by providers of public facilities.
The CFP needs an inventory of existing capital facilities for several reasons:
A Existing facilities provide the existing level of ser-vice (LOS). The
existing LOS is used as a benchmark in evaluating the proposed
standard for future LOS. An inventory of existing facilities documents,
or serves as the basis for calculating, the existing LOS, For many
Henderson, Young & Company 3 7/1/93
facilities, the measurement of LOS is based on the capacity of the
facility (i.e., acres of parks, gallons of water, etc.). The inventory of
existing facilities will include the capacity of each facility in order to
support the analysis of the existing LOS.
B. Existing facilities may need maintenance or capital improvements
in order to continue providing the appropriate level of service.
Facilities that have deteriorated significantly may not provide
adequate levels of service, or may only provide service for a few
more years. The inventory of existing facilities will identify those
which need significant repair, renovation, or outright replacement.
C. The geographical location of existing facilities is an important
consideration for development of urban growth area boundaries,
designation of future land uses of all types, and effects on natural
resource lands and critical areas. The inventory will identify the
location of each existing facility.
D. The growth management act requires "an inventory of existing
capital facilities owned by public entities, showing the locations
and capacities of the capital facilities.'
Task 4.1 Prepare and distribute forms and instructions for standardized
inventories of facilities, including the capacity and condition of
each facility. Train CFP Team to use forms. (HMCo)
Task 4.2 Prepare inventories of public facilities. (Providers)
Task 4.3 Review and comment on inventories of existing facilities. (HYCo
and Planning)
Task 5 STANDARDS FOR LEVELS OF SERVICE OF CAPITAL FACILITIES
Reference lists of service standards will be compiled to show recommended
guidelines of national/state agencies and professional associations, as well as
other Washington local governments. The City's source documents will also be
reviewed to identify local standards of service. Draft elements of the
comprehensive plan will be reviewed to identify proposed level of service
standards. In order to facilitate evaluation of proposed 'standards' the pre-
sent service levels will be identified for each type of facility.
The choice of standards to be used in the preliminary phase of the project can
be made in from among the following sources:
A A 'standard" developed from the existing level of service or the
present ratio of facilities to demand in the City, which serves as a
benchmark for comparing proposed standards from other sources.
B. The standard proposed in the draft elements of the City's proposed
comprehensive plan.
Henderson, Young & Company 4 7/1/93
C. A standard adopted by the City in the existing comprehen-sive plan,
or other official City publication or study (i.e., master plan, land
development code, impact fee ordinance, engineering study,
etc.).
D. A standard of a state agency or professional association, if
recommended (with or without adjustment) by the appropriate
department of the City government.
The standards for levels of service per unit of demand are used to calculate
the total amount of public facilities that will be required for the quantity of
demand that is forecast for December 31 , 1999 (see Methodology--Formula
1.1).
Task 5.1 Prepare lists of national, state and local government standards,
and distribute lists to CFP Team and other providers of public
facilities as a reference tool. (HMCo)
Task 5.2 Determine public satisfaction/dissatisfaction with current levels of
service. (Planning)
Task 5.3 Prepare and distribute forms and instructions for calculating current
actual levels of service, summarizing 'standards' in local studies,
plans, regulations and ordinances, and recommending
standards for levels of service for scenarios. Train CFP Team to use
forms. (HYCo)
Task 5.4 Calculate present level of service and develop recommended
levels of service for all public facilities. (Planning and Providers)
Task 5.5 Review and comment on recommended levels of service.
(HYCo)
Task 6• AVERAGE COST PER UNIT OF CAPACITY OF CAPITAL FACILITIES
In order to test the preliminary financial feasibility of the standards of service
prior to their adoption, an average cost per new facility is used (see
Methodology--Formula 2.1 P (Preliminary)). The average costs may be based
on examples of recent actual expenditures for similar facilities.
Task 6.1 Prepare and distribute instructions and forms for recording recent
or typical costs of the public facilities. Train CFP Team to use forms.
(HYCo)
Task 6.2 Research recent or typical costs of public facilities. (Providers)
Task 6.3 Review and comment on cost data. (HYCo)
Henderson, Young & Company 5 7/1/93
Task 7• FINANCIAL CAPACITY ANALYSIS
An assessment of the City's overall ability to afford the capital projects will be
prepared. The assessment will produce two documents: (1) Operations
Forecast, a six-year forecast of all significant City funds, and (2) Capital
Revenue Forecast, a six-year forecast of both new and existing sources of
revenue that can be used for capital improvements.
The Operations Forecast includes projections of revenue bases and rates, and
costs for operating an maintenance expenses, current debt service, and
capital outlay. The analysis will indicate how much current revenue, reserves
and fund balances the City has from existing sources (net of current operating
and maintenance costs) to pay for the cost of public facilities.
The Capital Revenue Forecast will recap revenue sources, reserves and fund
balances from the Operations Forecast. Other revenue sources that are
legally available, but which the City is not presently using, will also be identified
and forecast. The Capital Revenue Forecast will also include an analysis of
debt (including debt service obligations and debt capacity). In summary, all
the revenue sources that the City can rely upon to pay for public facility capital
improvements will be described, including any restrictions on the use of each
revenue source. An estimate of receipts from each revenue source will be
forecast for the 6-year CFP period: 1994-1999.
The amount of revenue that is available will be compared to the costs of
facilities in order to determine the financial feasibility of the CFP (see
Methodology--Formulas 2.2P and 2.2F).
(The financial capacity of other providers of public facilities should also be
analyzed in order to assure the City that the other providers can meet the
concurrency requirement by paying for the facilities that are needed to
maintain their standards for levels of service.)
Task 7.1 Develop format and guidelines for Operations Forecast. (HYCo
and Finance)
Task 7.2 Research historical revenue and expenditures, by fund, for
Operations Forecast. (Finance)
Task 7.3 Analyze revenue bases/operating costs; prepare assump-tions
for 1994-1999 Operations Forecasts. (Finance)
Task 7.4 Prepare forecasts of revenue and expenditures, by fund, for the
period 1994-1999, and prepare Operations Forecasts report.
(Finance)
Task 7.5 Prepare Capital Revenue Forecast of revenue sources that are
legally available for capital improvements for the period 1994-
1999. (HYCo)
Henderson, Young & Company 6 7/1/93
Task 7.6 Review financial capacity analyses (Le., data, analyses, and
forecasts). (HMCo)
Task 8 SELECT LEVEL OF SERVICE AND REVENUE SCENARIOS FOR CFP
The data and analyses from Tasks 2-7 will be used to develop a variety of
scenarios for capital facilities, using the preliminary formulas to test the financial
feasibility of each scenario (see Methodology--Formulas 2.2P and 2.2F).
Each scenario will represent a specific alternative level of service applied to
specific demand assumptions. The purpose of developing multiple scenarios
is to test the financial feasibility of each level of service standard. The data and
analysis will be presented in a report; "Capital Facilities Requirements
Scenarios."
Alternatives for levels of service and cost are used as the basis for the scenario
options. The public, advisory groups and decision-makers review the options
and indicate their preferences.
Task 8.1 Prepare initial scenarios for two levels of service for each type of
public facility, and initial Capital Facilities Requirements Scenarios
report. (HYCo)
Task 8.2 Review scenarios, and develop alternatives. (HYCo)
Task 8.3 Present scenarios to the public, advisory groups and City Council,
and obtain preferences for specific level of service standards
and capital revenues. (HYCo, Planning, Finance, and Providers)
Task 9 DEVELOP CAPITAL IMPROVEMENT PROJECTS AND FINANCING PLAN
After standards of service are adjusted for preliminary financial feasibility, City
departments (or their technical consultants) will prepare specific capital
improvement projects to fulfill the standards and finalize the financial feasibility
(see Methodology--Formula 2.1 F, (Final)). Each project will include cost details
which will replace the average costs used in the Preliminary formula (see
Methodology--Formula 2.1 P). The capital projects will also address the issues
of facility location, land use compatibility and future operating costs.
Task 9.1 Prepare and distribute instructions and forms for developing and
submitting specific capital improvement projects for needed
public facilities that support the level of service selected in 8.3,
above. Train CFP Team to use forms. (HYCo)
Task 9.2 Prepare capital improvement projects for needed public
facilities that support the level of service selected in Task 8.3,
above. (Providers)
Henderson, Young & Company 7 7/1/93
Task 9.3 Review the projects for consistency with the standards for levels of
service, and consistency of project costs with costs per unit of
capacity used during Task 8. (HYCo)
Task 10• PREPARE CAPITAL FACILITIES PLAN
The formal Capital Facilities Plan element of the comprehen-sive plan will be
developed to include and support the standards for levels of service, the listing
of specific capital projects and the financing plan, the requirements for
concurrency, and other requirements for implementing the CFP.
Task 10.1 Prepare summary list of capital improvement projects and a
financing plan to pay for all such projects. (HYCo)
Task 10.2 Prepare the regulatory policies of the capital facilities plan.
(HYCo)
Task 10.3 Describe implementation programs of the capital facilities plan.
(HYCo)
Task 10.4 Integrate the draft CFP with other plans. (HYCo)
Task 10.5 Present the capital facilities plan, and assist the public, advisory
groups and decision-makers in review and approval. (HYCo)
Task 11: INTEGRATE CFP AND FINANCIAL CAPACITY ANALYSIS WITH
DEVELOPMENT REVIEW AND FINANCIAL SYSTEMS
Development of the CFP and its financial capacity analysis is the beginning,
not the end of implementing the City's comprehensive plan. These growth
management tools must be integrated into the City's existing control
mechanisms, including the development review system and the financial
system.
This task bridges the gap between concept and action. In order to bridge
development and implementation, these new growth management
mechanisms must be integrated with existing City systems.
Task 11.1 Develop guidelines for integrating the CFP and financial
capacity analysis into the development review and financial
systems. (HYCo)
Task 11,2 Develop task plan and timeline to integrate the CFP and
financial capacity analysis into the City's development review
and financial systems. (HYCo)
Task 12• CONCURRENCY
The City will need a concurrency management system that will enable it to
Henderson, Young & Company 8 7/1/93
determine whether or not adequate capacity of public facilities is available to
maintain the level of service standards for each proposed new development.
The system may reserve the capacity that is needed for approved
development orders and permits until such time as the capacity is needed
and used.
Task 12.1 Define concurrency issues and options. (HYCo)
Task 12.2 Prepare a design framework for the concurrency management
system. (HYCo)
Task 12.3 Develop application review system, including information
requirements and processing, forms and instructions,
administrative procedures. (Planning, Finance, and Providers)
Task 12.4 Develop staffing, budget, and organizational requirements for
concurrency review. (Planning, Finance, and Providers)
Task 12.5 Develop concurrency fees. (Planning and Finance)
Task 12.6 Develop the concurrency ordinance or land development
regulations. (Planning)
Henderson, Young & Company 9 7/1/93
APPENDIX
METHODOLOGY FOR DEVELOPING CAPITAL FACILITIES PLAN
The Methodology describes the questions that must be answered in order to
develop a financially feasible CFP, The Growth Management Act requires the
CFP to be based on standards for service levels that are measurable and
financially feasible for the six fiscal years following adoption of the plan. The
plan is required to be adopted by July 1 , 1994, therefore the CFP must meet the
capital needs of the City for the 6 fiscal years following the year of adoption:
1994 through 1999.
There are two questions that must be answered in order to meet the State
requirements:
1. What is the quantity of public facilities that will be required by 1999?
2. Is it financially feasible to provide the quantity of facilities that are required
by 1999?
The answer to each question can be calculated by using objective data and
formulas. Each type of public facility is examined separately (i.e., roads are
examined separately from parks), The costs of all the types of facilities are
then added together in order to determine the overall financial feasibility of
the CFP.
Question 1. What is the quantity of public facilities that will be required by 1999?
Formula 1.1 : Demand X Standard = Requirement
Where Demand is the estimated 1999 population
or other appropriate measure of need
(i.e., dwelling units),
and Standard is the amount of facility per unit
of demand (i.e., acres of park per capita)
The answer to this formula is the total amount of public facilities that are
needed, regardless of the amount of facilities that are already in place and
being used by the public.
Formula 1.2: Requirement - Inventory = Surplus(Deficiency)
Where Requirement is the result of Formula 1 .1 ,
and Inventory is the quantity of facilities available
as of December 31 , 1994 (the beginning of the
six years covered by the plan).
Henderson, Young & Company 10 7/1/93
This formula uses the inventory of existing public facilities, plus facilities that will be
completed by December 31 , 1993, to offset the total requirement of Formula
1.1. The answer to Formula 1 .2 is the net surplus of public facilities, or the net
deficit that must be eliminated by additional facilities before December 31 ,
1999. If a net deficiency exists, it represents the combined needs of existing
development and anticipated new development. Detailed analysis will
reveal the portion of the net deficiency that is attributable to current
development compared to the portion needed for new development,
Question 2. Is it financially feasible to provide the quantity of facilities that are
required by 1999?
A 'preliminary" answer to Question 2 will be prepared in order to test the
financial feasibility of tentative or proposed standards of service as they
appear in other elements of the plan. The preliminary answer will use
'average costs" of facilities, rather than specific project costs. This approach
avoids the problem of developing detailed projects and costs that would be
unusable if the standard proved to be financially infeasible. If the stand-ards
are feasible at the preliminary level, detailed projects will be prepared for the
"final" answer to Question 2. If, however, the preliminary answer indicates that a
standard of service is not financially feasible, five options are available to the
City:
1 . Reduce the standard of service, or eliminate selected public facility types,
either of which will reduce the cost, or
2. Increase revenues to pay for the proposed standard of service (higher
rates for existing revenues, and/or new sources of revenue), or
3. Reduce the average cost of the public facility (i.e., alternative technology
or alternative ownership or financing), thus reducing the total cost, and
possibly the quality, or
4. Reduce the demand by restricting population (i.e., revise the land use
element), or
5, Any combination of options 1-4.
The preliminary answer to Question 2 will be prepared using the following
formulas (P = preliminary):
Formula 2.1 P: Deficiency X Average Cost/Unit = Deficiency
Cost
Where Deficiency is the Result of Formula 1 .2,
and Average Cost/Unit is the usual cost of one
unit of facility (i.e., mile of road, acre of park)
Henderson, Young & Company 11 7/1/93
The answer to Formula 2.1 P is the approximate cost of eliminating all
deficiencies of public facilities, based on the use of an 'average" cost for
each unit of public facility that is needed.
Formula 2.2P: Deficiency Cost - Revenue = Net Surplus or
(Deficiency)
Where Deficiency Cost is the result of Formula 2.1 P,
and Revenue is the money currently available for
public facilities.
The result of Formula 2.2P is the preliminary answer to the test of financial
feasibility of the standards of service. A surplus of revenue in excess of cost
means the standard of service is affordable with money remaining (the
surplus), therefore the stand-ard is financially feasible. A deficiency of revenue
compared to cost means that not enough money is available to build the
facili-ties, therefore the standard is not financially feasible. Any standard that is
not financially feasible will need to be adjusted using the 5 strategies listed
above.
The 'final" demonstration of financial feasibility will use detailed costs of specific
capital projects in lieu of the 'average' costs of facilities used in the preliminary
answer, as follows (F = final):
Formula 2.1 F: Deficiency Projects + Repair Projects = Project Cost
Where Deficiency Projects is the cost of all projects
needed to eliminate the deficiency (Formula 1 .2),
and Repair Projects is the cost of remodeling,
renovation or replacement needed to maintain the
inventory of existing facilities.
Formula 2.2F: Project Cost - Revenue = Net Surplus or (Deficiency)
Where Project Cost is the result of Formula 2. 1 F,
and Revenue is the money available for public
facilities from current and proposed sources.
The 'final" answer to Question 2 will validate the financial feasibility of the
standards for levels of service that are used for each public facility in the CFP
and in the other elements of the comprehensive plan. The financially
feasible standards for levels of service and the resulting capital improvement
projects will be used as the basis for goals, objectives, policies and
implementation programs in the full Capital Facilities Plan.
Henderson, Young & Company 12 7/1/93
H� OMMITTEE MEETING
FLANNINGOEPARTMENT ,TUNE 285 1993
6'. OF KENT
Jim White, Tony McCarthy, May Miller, Cliff
PRESENT: Jon Johnson - Chair, Leona Orr,
Craig, Chief Angelo, Ramona Fultz, Alana McIalwain, Sue Viseth, Adriane Kelly, Jim Harris,
Fred Satterstrom, Cheryl Fraser, Patrice Thorell, Diane Lewis, Jean Parietti, Bill Doolittle, and
Charlie Kiefer
The meeting was called to order at 4:08 p.m.
ADDED ITEM
Acting Finance Director Miller distributed an Equipment Rental Take Home Vehicles List for
the Committee to review. She noted that this list is also included in the 1993 Budget.
MAY FINANCIAL REPORT
Acting Finance Director Miller distributed and reviewed the May Financial Report with Status
of Vacant Positions for the period ending May 31, 199_k.
White presented McCarthy with copies of Initiative 601 and 602 along with the City of Seattle's
analysis and he noted that if the impacts are as heavy as they appear then parallel budgets might
have to be considered. McCarthy stated that the Finance Department will look into presenting
an even more conservative budget.
GROWTH MANAGEMENT ACT CAPITAL FACILITIES
Fred Satterstrom, Planning Manager, explained that the request for funding covers two items,
the Capital Facilities Planning and the Environmental Impact Statement (EIS), for professional
services to assist the City in implementing the Growth Management Act. He noted that the
Planning Committee recommends approval of both items, and that the Growth Management Act
requires the Capital Facilities Planning whereas the Environmental Impact Statement (EIS) is the
City's requirement. Satterstrom informed the Committee that a one-day workshop was held with
Henderson, Young and Company to update the City on the requirements for the Capital Facilities
Planning. He stated that it is a very complex task in which the City will need help to meet all
the requirements in the time frame permitted by the State. He explained that the request is for
approval of up to $70,000 for professional services in preparation of the Capital Facilities
element, and approximately $50,000 for preparation of a Programmatic EIS. Satterstrom noted
that these figures are based upon similar efforts being undertaken in other comparably sized
cities in King County, and that it is possible to reduce the $70,000 figure by negotiating a
contract where the City can do some of the work internally. He added that the EIS is for a
comprehensive plan, and that when the City of Kent nominated themselves as an urban city they
were also committed to doing an EIS. He expressed that an EIS would probably be necessary
to withstand any challenges. McCarthy noted for White that the plan would put all Growth
Management Plan mandates under one umbrella with the possibility of other, individual plans
needed at a later date. Orr noted that the new Growth Management Act will not allow CIP
projects to be approved without money in the budget, and that she feels this is one of the most
important ways for money to be spent. ORR MOVED approval of this plan, the hiring of a
CITY OF C'\r�2LSV
CITY COUNCIL PLANNING COMMITTEE MINUTES
June 15 , 1993 5 : 30 PM
d�VII City Attorney ' s Office
Commit ee embers Present 1
Leona Orr, Chair Tom Brubaker
Jon Johnson
Planning staff Other City Staff
Lin Ball Tony McCarthy
Betsy Czark Alana McIalwain
Jim Harris Charlie Lindsey
Margaret Porter Helen Wickstrom
Fred Satterstrom Other Guests
Stacey Hendrickson
Larry Kennedy
GROWTH MANAGEMENT UPDATE - (F. Satterstrom
Planning Manager Fred Satterstrom reported that the June S , 1993 Capital
Facilities Seminar that was led by Henderson and Young was extremely
successful . The firm was contracted to lead the different departments in
Capital Facilities Planning for the city and teach the City how to do
this kind of capital facilities planning ourselves . Fred stated the City
has the following options : 1) Do the Capital Facilities Planning
ourselves; 2) Contract with consultants to do the complete Capital
Facilities Planning for us . After discussions with various people from
various departments, Fred reported a feeling that staff would like to
have some guidance by Henderson and Young but be able to do some of the
work themselves . This firm is very experienced at Capital Facilities
Planning under the Growth Management Act.
FUNDING FOR GROWTH MANAGEMENT/CAPITAL FACILITIES AND EIS - (L. Orr)
Chair Orr attended the seminar. She expressed her reason as to why she
asked for requesting the funding issue be put on the agenda. She
believes the City can actually save money by using Henderson and Young to
assist the City with this project. Her concern was that this project be
consistent between departments and that all the plans fit together. She
said this is critical . Henderson and Young have experience and
knowledge; they know the loopholes and challenges; they know the
legalities; they would be able to save the City money over the long haul.
She had spoken with Tony McCarthy and May Miller prior to this meeting
and they concurred on the issue. Chair Orr said she would like the
Committee to recommend that the funding for Capital Facilities and EIS be
sent to the full council or the Budget Committee . Chair Orr stated there
is approximately $100 , 000 in unreserved capital funds that is not
targeted this year that could possibly be utilized. Chair Orr feels the
CITY COUNCIL PLANNING COMMITTEE MINUTES
JUNE 15, 1993
PAGE 2
City needs to look at funds in the 1994 budget to continue on with this
project.
Planning Director Jim Harris recommended setting up a meeting with
Henderson and Young, Tony McCarthy, Fred Satterstrom, and himself to talk
about the complexities of this project. Mr. Harris sees Henderson and
Young doing a piece of this project such as the Capital Facilities part
of the project. Mr. Harris recommended that Henderson and Young assist
the City in getting this project into concurrency and consistency in
regards to the capital facilities part, which is a crucial. Mr. Harris
stated he would not want Henderson and Young to be the coordinators of
the Planning effort in how to bring the Plan together, but to show the
City how to work the capital facilities side of the whole project.
Chair Orr added that Henderson and Young could look at what the City has
already done and ask them to help us put the whole project together and
ask how much this would cost.
Chief Administrative Officer Tony McCarthy stated he personally feels
Henderson and Young could be a big help to the City. The only concern he
has is where the funding comes from. He said he knows there is money in
the capital fund. He mentioned using the Growth Management money that
the City is now using for some operating expenses . Tony expressed
concern that Growth Management funds be used for legitimate tasks in
order to show to the State that Growth Management Funds are being used
related to this kind of issue. He said he feels it is important to have
coordination between departments . Tony also said the City needs to have
a lot of consistency and concurrency and perhaps Henderson and Young
could act as the umbrella to coordinate this whole project. This doesn 't
eliminate departments from doing a lot of work on their own but pulls a
lot of pieces together. Mr. McCarthy also mentioned that perhaps a mini
Council Workshop with Henderson and Young could be done soon.
Helen Wickstrom from the Parks Department stated at the meeting the
importance of them being involved. Helen may need to get some special
expertise in the Park area. Mr. McCarthy stated he agreed with Jim
Harris. Mr. McCarthy recommended that this issue go to the Budget
Committee on June 28 , 1993 for them to approve the funding.
Mr. Harris explained that the EIS is a separate funding item that will
need to be done in the fall that will also require some expertise.
Councilmember Johnson MOVED and Chair Orr SECONDED a motion to send the
funding for Capital Facilities and the EIS to the Budget Committee on
June 28 , 1993 . Motion carried.
1994-1996 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) INTERLOCAL COOPERATION
AGREEMENT (ICA) - (L. Ball)
Manager Lin Ball reported that this agreement governs the City' s
participation in the Community Development Block Grant Consortium, the
vehicle by which Kent obtains its federal Block Grant funds. The Mayor
needs to sign this agreement in order for us to participate in the
consortium. Manager Ball reported there is no new changes in the
agreement that was brought to the Committee in April 1993 . At that time,
Kent City Council Meeting
Date July 20, 1993
Category Other Business
1. SUBJECT: GROWTH MANAGEMENT ENVIRONMENTAL IMPACT STATEMENT -
REQUEST FOR PROPOSALS
2 . SUMMARY STATEMENT: Adoption of a new City Comprehensive
Plan pursuant to the Growth Management Act will require pre-
paration of an Environmental Impact Statement (EIS) . In order
to prepare such a technical document in a short period of time,
outside professional services are required. On June 28 , 1993 ,
the Council ' s Budget Committee recommended that the staff be
authorized to prepare and distribute a Request for Proposals
(RFP) for the EIS. The RFP process will allow the City to
review the qualifications of various consulting firms and help
to establish a budget for the project.
3 . EXHIBITS: Memo, Budget Committee Minutes of 6/28/93 , and
Planning Committee Minutes of 6/15/93
4 . RECOMMENDED BY: Budget Committe 3-0
(Committee, Staff, Examiner, ,Commission,
i
5 . UNBUDGETED FISCAL/PERSONNEL/ IMPACT: NO YES
FISCAL/PERSONNEL NOTE: Rec mmended Not Recommended
i
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS : /
7 . CITY COUNCIL ACTION:I/�
Councilmember-!, r ! moves, Councilmember i �-c-Lk seconds
authorize the preparation and distribution of a Request for
Proposals (RFP) for an Environmental Impact Statement for the
City' s Comprehensive Plan and, based on the results of the RFP
process, develop a budget for the project for consideration by
the City Council .
DISCUSSION•
ACTION:
Council Agenda
Item No. 4B
CITY OF )4\Ln6T
CITY OF KENT
PLANNING DEPARTMENT
_ (206) 859-3390
MEMORANDUM
July 20, 1993
MEMO TO: MAYOR DAN KELLEHER AND MEMBERS OF THE CITY COUNCIL
FROM: JAMES P. HARRIS, PLANNING DIRECTOR
SUBJECT: AUTHORIZATION FOR PREPARING A REQUEST FOR PROPOSALS
FOR AN ENVIRONMENTAL IMPACT STATEMENT FOR THE
CITY ' S COMPREHENSIVE PLAN
On June 15 , the City Council Planning Committee discussed possible
future funding for professional services to prepare an
Environmental Impact Statement (EIS) to assist the City ' s
implementation of the Growth Management Act. On June 28 , the City
Council Budget Committee also considered this item, and passed a
motion to recommend that the full Council authorize the preparation
and distribution of a Request for Proposals (RFP) for the EIS. The
minutes from both Committee meetings are attached for your review.
The Request for Proposals will allow the City to review the
qualifications of various consulting firms in the area and help
establish a budget for the project.
Background
Environmental review of the City ' s comprehensive plan is required
by the Washington State Environmental Policy Act (SEPA) . The
City' s comprehensive planning effort will be more extensive than it
has ever been, since for the first time one comprehensive plan will
combine land use, transportation, capital facilities, and
utilities. The extent and scope of this planning effort will
require an Environmental Impact Statement. The EIS will be
programmatic in nature, in that it will analyze the broad impacts
of potential policy choices. A comprehensive and thorough
environmental review process is essential to provide informed
decision-making to citizens and City Council members. Furthermore,
the Countywide Planning Policies require a Programmatic
Environmental Impact Statement for all jurisdictions proposing to
contain an Urban Center, including Kent.
Staff proposes to prepare and distribute an RFP to solicit EIS
proposals from consulting firms. In preparing the RFP, staff will
outline the work which has been done to date on the comprehensive
plan which should be incorporated into the EIS . The RFP will
particularly make it clear that work which has been done on the
City ' s transportation and capital facilities plans need not be
AUTHORIZATION FOR PREPARING A REQUEST FOR PROPOSALS FOR AN
ENVIRONMENTAL IMPACT STATEMENT FOR THE CITY ' S COMPREHENSIVE PLAN
July 20 , 1993
Page 2
reproduced for the EIS, but rather incorporated into the document.
staff will also request that the consultants responding to the RFP
estimate a budget for completing the work, which will assist us in
allocating a budget amount for future consideration by the Council.
Staff Recommendation
Staff recommends that the Council authorize staff to prepare and
distribute a Request for Proposals for an Environmental Impact
Statement for the city ' s Comprehensive Plan and, based on the
results of the RFP process , produce a budget for the project for
consideration by the City Council .
JPH/mp:kon: eisrfpcc.mem
Enclosures
cc: Tony McCarthy, Chief Administrative Officer
Don Wickstrom, Public Works Director
May Miller, Acting Finance Director
Fred Satterstrom, Planning Manager
Kevin O'Neill, Senior Planner
gnF944RTMEM
OMMITTEE MEETING
p►ANNINJUNE 28, 1993
CIT
PRESENT: Jon Johnson - Chair, Leona Orr, Jim White, Tony McCarthy, May Miller, Cliff
Craig, Chief Angelo, Ramona Fultz, Alana McIalwain, Sue Viseth, Adriane Kelly, Jim Harris,
Fred Satterstrom, Cheryl Fraser, Patrice Thorell, Diane Lewis, Jean Parietti, Bill Doolittle, and
Charlie Kiefer
The meeting was called to order at 4:08 p.m.
ADDED ITEM
Acting Finance Director Miller distributed an Equipment Rental Take Home Vehicles List for
the Committee to review. She noted that this list is also included in the 1993 Budget.
MAY FINANCIAL REPORT
Acting Finance Director Miller distributed and reviewed the May Financial Report with Status
of Vacant Positions for the period ending May 31 , 1993.
White presented McCarthy with copies of Initiative 601 and 602 along with the City of Seattle's
analysis and he noted that if the impacts are as heavy as they appear then parallel budgets might
have to be considered. McCarthy stated that the Finance Department will look into presenting
an even more conservative budget.
GROWTH MANAGEMENT ACT CAPITAL FACILITIES
Fred Satterstrom, Planning Manager, explained that the request for funding covers two items,
the Capital Facilities Planning and the Environmental Impact Statement (EIS), for professional
services to assist the City in implementing the Growth Management Act. He noted that the
Planning Committee recommends approval of both items, and that the Growth Management Act
requires the Capital Facilities Planning whereas the Environmental Impact Statement (EIS) is the
City's requirement. Satterstrom informed the Committee that a one-day workshop was held with
Henderson, Young and Company to update the City on the requirements for the Capital Facilities
PIanning. He stated that it is a very complex task in which the City will need help to meet all
the requirements in the time frame permitted by the State. He explained that the request is for
approval of up to $70,000 for professional services in preparation of the Capital Facilities
element, and approximately $50,000 for preparation of a Programmatic EIS. Satterstrom noted
that these figures are based upon similar efforts being undertaken in other comparably sized
cities in King County, and that it is possible to reduce the $70,000 figure by negotiating a
contract where the City can do some of the work internally. He added that the EIS is for a
comprehensive plan, and that when the City of Kent nominated themselves as an urban city they
were also committed to doing an EIS. He expressed that an EIS would probably be necessary
to withstand any challenges. McCarthy noted for White that the plan would put all Growth
Management Plan mandates under one umbrella with the possibility of other individual plans
needed at a later date. Orr noted that the new Growth Management Act will not allow CIP
projects to be approved without money in the budget, and that she feels this is one of the most
important ways for money to be spent. ORR MOVED approval of this plan, the hiring of a
consultant, and that a firmer budget be put in place and brought to the Operations Committee
for approval. McCarthy noted that this item can be placed on the July 20th Council Meeting
Agenda under Other Business because it's already been to the Planning Committee and now the
Budget Committee. ORR THEN MOVED to recommend this plan_and that the dollar amounts
be decided at the July 20th Council Meeting. White seconded the motion. Satterstrom clarified
for Orr that the money for the EIS cannot wait until the 1994 Budget because it has to go to the
Planning Commission by March and then be approved by Council before the summer. He
explained that all the EIS work has to be completed before any hearings are held. ORR
MOVED to follow the same process for the EIS as recommended for the Capital Facilities
Planning. ORR MOVED to approve the RFP process and recommend that Council approve the
RFP go out with a top dollar value set at $50,000. ORR RESTATED HER MOTIONS as
follows: (1) Recommend that a budget be set up for doing the Capital Facilities Plan to be
brought to full Council on July 20, 1993; and (2) Recommend that the RFP process be
authorized at the July 20, 1993 Council Meeting. White seconded both motions and they carried
3-0.
PROTECT LIGHTHOUSE
Cheryl Fraser, Parks Department, and Diane Lewis of Project Lighthouse presented the
Committee with a request to develop a teen recreation program. Fraser noted that other
community resources will be asked and some have already committed to contributing to the
project. She noted that the Kent Ministerial Association will provide a meal during the
recreation program in the evenings as well as vans to transport teens to and from the facility,
the King County Anti-Gang Unit will provide training for the staff, and both King County Police
Departments have agreed to participate also. Lewis noted that all agencies involved will be
asked to contribute either goods and services or capital to the project. Fraser explained that a
start-up date of August 1st is requested because the originally planned date of July 15th cannot
be met. She explained the plan to the Committee, and she noted that the request before them
is for approval of $44,026.00. She assured the Committee that Project Lighthouse is not just
a City program but a lar«er, well-coordinated program where a variety of community resources
will be pulled together. Fraser noted that Phase II of Project Lighthouse includes the Youth
Center Committee's RFP request for another S30,000 which pushes the amount of this project
up to $75,000 total. Upon White's question, McCarthy clarified that the money would come
out of the General Fund, if approved. McCarthy noted that the Mayor supports the program and
making the Youth-At-Risk Coordinator full-time only if there is a definite commitment from the
School District and the King County Police Department because he doesn't want the city to fund
it alone. White stated that he cannot support the program without set numbers and that he
cannot support additional Iabor costs because the City needs to live within the-existing budget.
ORR MOVED to recommend approval of this program with better number figures going to the
full Council on July 6, 1993. Johnson seconded and the motion carried 2-1, with White
opposed.
1994 BUDGET CALENDAR
Acting Finance Director Miller noted that June 28th begins the budget process for 1994. She
stated that the Finance Department will be working on and fine tuning the financial forecast.
She pointed out that a tentative workshop has been scheduled for either 8/19 or 8/26/93 to
discuss departmental presentations, and Council to'prioritize the 1994 Budget. It was agreed
upon that August 26, 1993 would be the best date to hold the workshop.
CITY OF 1 V\r rb��
CITY COUNCIL PLANNING COMMITTEE MINUTES
June 15, 1993 5 : 30 PM
VRC'TA City Attorney' s Office
Commit ee embers Present
Leona Orr, Chair Tom Brubaker
Jon Johnson
Planning Staff Other City Staff
Lin Ball Tony McCarthy
Betsy Czark Alana McIalwain
Jim Harris Charlie Lindsey
Margaret Porter Helen Wickstrcm
Fred Satterstrom
Other Guests
Stacey Hendrickson
Larry Kennedy
GROWTH MANAGEMENT UPDATE - (F Satterstrom)
Planning Manager Fred Satterstrom reported that the June 8 , 1993 Capital
Facilities Seminar that was led by Henderson and Young was extremely
successful . The firm was contracted to lead the different departments in
Capital Facilities Planning for the City and teach the City how to do
this kind of capital facilities planning ourselves . Fred stated the City
has the following options : 1) Do the Capital Facilities Planning
ourselves; 2) Contract with , consultants to do the complete Capital
Facilities Planning for us . After discussions with various people from
various departments, Fred reported a feeling that staff would like to
have some guidance by Henderson and Young but be able to do some of the
work themselves . This firm is very experienced at Capital Facilities
Planning under the Growth Management Act .
FUNDING FOR GROWTH MANAGEMENT/CAPITAL FACILITIES AND EIS - (L. Orr)
Chair Orr attended the seminar. She expressed her reason as to why she
asked for requesting the funding issue be put on the agenda. She
believes the City can actually save money by using Henderson and Young to
assist the City with this project. Her concern was that this project be
consistent between departments and that all the plans fit together. She
said this is critical . Henderson and Young have experience and
knowledge; they know the loopholes and challenges; they know the
legalities; they would be able to save the City money over the long haul.
She had spoken with Tony McCarthy and May Miller prior to this meeting
and they concurred on the issue. Chair Orr said she would like the
Committee to recommend that the funding for Capital Facilities and EIS be
sent to the full council or the Budget Committee. Chair Orr stated there
is approximately $100 , 000 in unreserved capital funds that is not
targeted this year that could possibly be itilized. Chair Orr feels the
CITY COUNCIL PLANNING COMMITTEE MINUTES
o'JNE 15, 1993
PAGE 2
City needs to look at funds in the 1994 budget to continue on with th
project.
Planning Director Jim Harris recommended setting up a meeting with
Henderson and Young, Tony McCarthy, Fred Satterstrom, and himself to talk
about the complexities of this project. Mr. Harris sees Henderson and
Young doing a piece of this project such as the Capital Facilities part
of the project. Mr. Harris recommended that Henderson and Young assist
the City in getting this project into concurrency and consistency in
regards to the capital facilities part, which is a crucial . Mr. Harris
stated he would not want Henderson and Young to be the coordinators of
the Planning effort in how to bring the Plan together, but to show the
City how to work the capital facilities side of the whole project.
Chair Orr added that Henderson and Young could look at what the City has
already done and ask them to help us put the whole project together and
ask how much this would cost.
Chief Administrative Officer Tony McCarthy stated he personally feels
Henderson and Young could be a big help to the City. The only concern he
has is where the funding comes from. He said he knows there is money in
the capital fund . He mentioned using the Growth Management money that
the City is now using for some operating expenses . Tony expressed
concern that Growth Management funds be used for legitimate tasks in
order to show to the State that Growth Management Funds are being uses
related to this kind of issue. He said he feels it is important to havt
coordination between departments . Tony also said the City needs to have
a lot of consistency and concurrency and perhaps Henderson and Young
could act as the umbrella to coordinate this whole project. This doesn ' t
eliminate departments from doing a lot of: work on their own but pulls a
lot of pieces together. Mr. McCarthy als:) mentioned that perhaps a mini
Council Workshop with Henderson and Young could be done soon.
Helen Wickstrom from the Parks Department stated at the meeting the
importance of them being involved. Helen may need to get some special
expertise in the Park area . Mr. McCarthy stated he agreed with Jim
Harris . Mr. McCarthy recommended that this issue go to the Budget
Committee on June 28 , 1993 for them to approve the funding.
Mr. Harris explained that the EIS is a separate funding item that will
need to be done in the fall that will, also require some expertise.
Councilmember Johnson MOVED and Chair Orr SECONDED a motion to send the
funding for Capital Facilities and the EIS to the Budget Committee on
June 28 , 1993 . Motion carried.
1994-1996 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBC INTERLOCPL COOPERATION
AGREEMENT—,- (L. Ball i
Manager Lin Ball reporte at is agreement governs the City' s
participation in the Communit lopment Block Grant Consortium, the
vehicle by which Kent obta ' s its fe 1 Block Grant funds . The Mayor
needs to sign this ag ement in order \ for us to participate in the
consortium. Manage Ball reported there is ew changes in the
agreement that wad rought to the Committer in April 199-3 t that time,
Kent City Council Meeting
Date July 20 , 1993
Category Other Business
1. SUBJECT: PROJECT LIGHTHOUSE PROPOSAL - AUTHORI
ZATION AND
BUDGET
2 . SUMMARY STATEMENT: The Project Lighthouse Board has
requested that the City of Kent fund a teen recreation program
two afternoons and evenings per week in the amount of $45 , 222 .
3 . EXHIBITS: Project Lighthouse Letter of Request and memo/Teen
Program Budget and support letters from Kent School District
and King County Department of Public Safety
4 . RECOMMENDED BY: Public Safety Committee 3-0 • Budget
Committee 2-1 • Parks Committee 3-0
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: O YES _
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6 . EXPENDITURE REQUIRED: $45 222
SOURCE OF FUNDS: General Fund: $27 222
Criminal Justice Fund: $18 000
7 . CITY COUNCIL ACTION:
Councilmember H , f[, moves, Councilmember 4�1- seconds
to approve the allocation of $45, 222 ($27 , 222 General Fund and
$18 , 000 Criminal Justice Fund) to fund the implementation of a
teen recreation program in collaboration with Project
Lighthouse.
DISCUSSION• r }`
ACTION:
Council Agenda
Item No. 4C
CITY OF KENT
PARKS AND RECREATION DEPARTMENT
JULY 61 1993
MEMO
TO: Parks Committee: Jim Bennett, Chair
Christi Houser
Jon Johnson 1�
FROM: Cheryl M. Fraser, Facility Manager
SUBJECT: Project Lighthouse Funding Request
Teen Recreation Program
Project Lighthouse Director Diane Lewis has requested that the
City of Kent Parks Department provide a teen recreation program.
The request is for staff, equipment, and supporting program costs .
The proposed teen recreation program, if funded, will be open
two afternoons/evenings a week at Sequoia Junior High. Summer
hours are 1: 00-10 : 00 p.m. and school hours are 5 : 00-10 : 00 p.m. The
population planned to be serviced by the recreation program are
students ranging in age from 13 to 19 . A targeted goal is to bring
into the program 100 to 200 teens per day/night .
A budget has been drafted totaling $45 , 222 . Within this
budget is included an $18 , 000 grant from the Criminal Justice Fund.
Therefore, the budget requested from the general fund is $27 , 222 .
Please see the attached budget.
The Criminal Justice funds are designated to be used for
police officers and their associated costs . I have had detailed
discussions with Chief Crawford and he will be attending the July
13th Parks Committee meeting to answer any questions you may have
regarding the role of the police officers and the use of Criminal
Justice funds .
In addition, I have been informed that Project Lighthouse has
received funding and services from other Kent-based governmental
and Human Service agencies. To mention a few: King County and
Kent Valley Youth and Family Services has funded the Project
Director position and administrative costs totaling $30, 000; the
Kent School District will provide facility space including gyms,
weight room and equipment, and cafeteria ; the King County Anti-
Gang Unit has agreed to provide "gang related" training to staff
and volunteers . Project Lighthouse Director Diane Lewis will be
available at the Parks' meeting to provide any detailed information
you might request. Your consideration of this request is
appreciated.
cc: Diane Lewis, Project Lighthouse Director
Lt. Sue Rahr, Chair, Project Lighthouse, King County Anti-Gang
Unit
Chief Ed Crawford, Kent Police
Tony McCarthy, Chief Administrative officer
Patrice Thorell, Acting Parks Director
Jim White, Kent City Council Member
Attachment: Proposed Budget
Project Lighthouse Teen Program
Two nights per week -- August 15-December 31, 1993
Open 1: 00 to 10 : 00 p.m. (summer hours)
Open 5 : 00 to 10 : 00 p.m. (school hours)
$14 , 291 1) 4 recreation leaders
3 weeks @ 72 hours @ $10 . 50
2 weeks @ 20 hours @ $10 . 50
17 weeks @ 65 hours @ $10 . 50
$ 4 , 631 2 ) Youth at Risk Coordinator
July 21-December 31 , 1993 . Currently
this position is budgeted . 75 FTE.
$ 4 , 800 3 ) Program Supplies
$3 , 000 start-up
$ 400 per month ($1 , 800)
$ 3 , 000 4) Music/Dance Programs - Contracted Services
$ 500 5) Office Supplies
$18 , 000* 6) Police Officers - Interfacing/Crisis Management
- Leadership with Kids
(includes police supplies)
Donated 7) Gang Related Training (In-kind)
Donated 8) Meals - Churches (In-kind)
$45 , 222 Total
[18 , OOO] * Less Criminal Justice Grant - 1993 -
$27 , 222 Total Requested
REC '_ V E D
KENT POLICE DEPARTMENT JL 1993
MEMORANDUM OFFI( ,_. u. c MAYOP
TO: Tony McCarthy, Chief Administrative officer
FROM: Ed Crawford, Chief of Police
DATE: June 29 , 1993
RE: Project Lighthouse
Tony, I met with Cheryl Fraser and Sue Viseth this morning at a
pre-arranged meeting regarding Project Lighthouse. At this
meeting, Cheryl mentioned the difficulties that occurred yesterday
at the budget meeting .
After some discussion with our group, I made a call to Jim White
and suggested to him that maybe there ' s a way that we could find
some money for police services through Criminal Justice funding.
Jim said to me that he supports the program -- he just wanted it
better defined.
What we ended up attempting to start as a proposal is to try to
take $18 , 000 out of Criminal Justice funding to use on this program
until the first of year, and then attempt to work the alternative
funding source for Criminal Justice funding that was passed in the
last Legislative session and apply for a grant from DCD for future
monies . I think we could have an opportunity to obtain as much as
$80 , 000 that can only be used for these types of innovative
criminal justice community programs .
EC: klr
JKent chool District
Administration Canter u 12033 SE 256 Street, Kent, Washington 98031-6643 (206) 852-9550
__. JUL 021993
Cr7YADM1N1STijAT10N
June 25, 1993 '
Mr. Tony McCarthy
Chief Administrative Officer
City of Kent
P.O. Box 310
Kent, WA 98031
Dear Tony,
Gerry Winkle briefed me after the Project Lighthouse meeting on Thursday. I had
planned to attend, but just couldn't make my schedule work.
I would like to again confirm our support for the Project Lighthouse concept. It is
obvious that such a program is needed in our community. I would also add that the
district will support the project with in-kind support; i.e., facilities and other indirect
items, subject to scheduling and availability.
I hope that there are no confusing signals about where I stand on Project Lighthouse. I
alsoFappreciute the City's willingness to provide direct financial support to the
program. I feel confident that we will ultimately succeed with this project.
Sincerely,
Jim Hager, Ph.D.
Superintendent
Kimf C01111t9`!
Department of Public Safety �a
James G. ivlontgonury, Shcriiff-Director 2 1993
'Al 116 King County Courthouse
516 Third Avenue Iv t�^1'c ' n"f101V
Seattle,Washington 96104-2312
June 25 , 1993
Tony McCarthy
City of Kent
315 Meeker
Kent , WA 98031
RE: Project Lighthouse
Dear Mr. McCarthy ,
I would like to express the support of the King County Police
Department , especially of the Gang Unit and Precinct Three , for
the Project Lighthouse summer recreation program . It sounds like
an important first step toward a comprehensive teen resource
center .
I am very excited about the collaborative nature of this program
and am gratified that our department has been able to make a
significant contribution through the tune and efforts of Lt . Sue
Rahr, the Interim Chair of the Project Lighthouse Board of
Directors .
Additionally , because our agencies are often dealing with the
same populations , I welcome the idea of having my officers work
with the Kent Police Department in planning the security
component of the summer recreation proaram. Det . Scott Badics of
the Gang Unit and the Community Police Officers assigned to
Springwood are interested in helping :in whatever way they can .
It has been suggested , and I think it would be effective , to have
the police officers being paid to handle security for the
recreation program wear casual clothes with a police logo . This
would enable officers to interact with the kids in a positive ,
relaxed manner , perhaps shooting baskets or helping with
homework . This would create a far more positive and productive
atmosphere than uniformed officers standing at the door.
Lt . Rahr has agreed to have two of her gang unit—officers devote
as much on-duty time as possible to the recreation program .
Major Mayes of Precinct Three has als(; agree to have two
Springwood Community Police Officers <_+s well as a Community
Service Officer assist with transportzlticn from Springwood to the
recreation program , as they are available , during their on-duty
hours . I anticipate that , as the wort:] spreads through the
precinct and as officers get to know ihese kids , some volunteer
hours may result .
Mr. Tony McCarthy
June 25 , 1993
Page Two
" Please contact me or Lt . Rahr and let us know to what extent we
can assist with this very worthwhile r>roject .
Sincerely ,
J . S MERY
eriff-Director
JM: SR : rr
cc : Major Larry Mayes , Commander , Pr,�cinct Three
Lt . Sue Rahr, Commander , Gang Unit
June 9 , 1993
Tony McCarthy, CEO
City of. Kent
220-4th Avenue South
Kent, WA 98032
Dear Mr. McCarthy;
This letter is to formally request resource assistance for Project
Lighthouse for implementation of a summer, fall , and winter
recreational program to include an open gym and outside yard
activities .
This request is for staff, equipment and supporting program costs
to adequately coordinate programs for and supervise youth at a rate
of up to approximately 200 per day, two days per week initially.
This program will be monitored and evaluated consistently
throughout this initial period to determine if the target
population is being served appropriately.
The collaborative nature of this project necessitates collaborative
funding and resource-sharing. The contribution the City of Kent
Parks Dept. decides to makes towards Project Lighthouse will ensure
the initial success of this vital effort . Thank you for your
consideration of this proposal .
Cordially,
Diane M. Lewis , Director
Project Lighthouse
cc ; Dr. Jim Hager, Supt. KSD
Project Lighthouse Board
Councilmember Paul Mann, City of Kent
Patrice Thorell , Kent Parks Dept.
f.y.� �-•. �i / r y o- i T "��
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�i"�s�;£ for Y i �j '!yam �'✓.�`��L,�?r,, a:
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PROJECT LIGHTHOUSE AGENCY LISTING (PARTIAL)
King Co. Dept. of Public Safety
King Co. Dept. of Human Services
Seattle/King Co. Health Dept.
Drugs, Draw the Line !
King Co. Dept . of Public Health/Gang Unit
King Co . Parks & Recreation Dept .
Kent Youth & Family Services
Kent School District
Kent Community Council for At-Risk Children & Youth
Kent Ministerial Association
Kent Chamber Foundation
Kent School Board
Kent Legislative Representatives
Center for Lifelong Learning
Kent City Council
Kent Parks & Recreation Dept.
Kent Police Dept .
Wash. State Dept. of Community Development
Catholic Community Services
United Way
The Boeing Company
Kent Education Association
KAC PTA
Valley Cities Mental Health
J ' s Bench Marketing Group Inc .
Puget Power
CASCA
Jungle Gym' s
Valley Medical Center
DSHS - Children ' s Services
Seattle Times
Valley Daily News
Wash. State Governor' s Office on Drug Issues
Interpol
Kent Area Youth
Kent Adult Citizens
6/93
PLAGENLT
n
rj
Kent City Council Meeting
Date July 20 , 1993
Category Other Business
1. SUBJECT: SEGREGATION REQUEST - LID 327
2 . SUMMARY STATEMENT: The Public Works Committee has recom-
mended adoption of a resolution authorizing the segregation of
Assessment #45 in LID 327 , said parcel lying within Van
Doren' s Landing. This segregation is due to the sale of the
property by Birtcher Frank Properties.
3 . EXHIBITS: Memorandum from Public Works Director, vicinity map
and Public Works Minutes, resolut on
4 . RECOMMENDED BY: Public Works ommittee 2-0
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL PERSONNE IMPACT: NO YES
FISCAL/PERSONNEL NOTE: Re ommended Not Recommended
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS :
7 . CITY COUNCIL ACTION:
� pp
Councilmember �. move , er L 1, l_ second��
cQ0 +
Resolution No. / ba-add authorizing the segregation
of Assessment #45 in LID 327.
DISCUSSION•
ACTION:
Council Agenda
Item No. 4D
DEPARTMENT OF PUBLIC WORKS
JULY 73 1993
TO: PUBLIC WORKS COMMI
TTEE
FROM: DON WICKSTROM
RE: SEGREGATION REQUEST - LID 327 & LID 330
Dan Ivanoff of Birtcher Frank Properties has requested segregation
of Assessment #45 in LID 327 and Assessment #7 in LID 330. This
request is being made due to a sale on the property. The original
assessment encumbers a great deal more property than the parcel
being sold. As such, Birtcher Frank is requesting segregation.
ACTION: Recommend Council to adopt Resolution # for
segregation of Assessment #45 in LID 327 and Assessment #7 in LID
330.
A=82.03'26" A= 7.55' 24"
R=50 .00 R = 590.00
L= 71 . 61 L = 81. 59
S 89°09'14"E S. 228TH ST.
v
i' 01.34 359.75 3 -
I 'gyp' ,� tD CD
c� N (V M
(1 15' I 40� m Ln n
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"' iLn NN 359.74
Iu1 /� �
vi 3 I00
LI tD � O
t I S89.07'36' E 525.70 Lu O
m EXISTING
Q of Irn N LOT LINES
= o I S 89-07-36"E S87'15'0 S 89.07' 36" E
}- tn 334. 21 19 .57 r 460.05
00
ADJUSTED to
LOT LINES
Ip 04 O A=19°00'00" 3 p
IN �-
N 3 � R= 300. 44 v p
• N O
A = 50 06' 01" R-380.00 0
A=89.59'32" _305.00 1 L= 332.27 SCALE:
R= 50.00 N89.07'36"W \ � h N 1"= 200'
L= 78.53 20.78 f �� �� �•
LANDI NG i S89.07'36" E _
A= 19.00'00"--� A= 31.06'01" i \\ 339 .18
I R= 380.00 R= 380.00-�
L= 126.01 L= 206 .26
i 4040
EASEMENTS:
(1 ) SIDEWALK SLOPE & UTILITY EASEMENT TO CITY OF KENT
(2) LANDSCAPE EASEMENT TO BIRTCHER VDL LAND PARTNERSHIP,ITS SUCCESSORS 8, ASSIGNS
(3 ) ELECTRICAL EASEMENT TO PUGET SOUND POWER 8, LIGHT COMPANY REC. NO. 9102050754
4 TELEPHONE EASEMENT 15'x30' REC. NO. 9201280771
PLANNING DEPARTMENT
CITY OF KENT
AREAS: APPROVED
LOT A = 315,546 SQ. FT. = 7. 24 AC.
LOT B = 89,709 SQ.FT. = 2 06 AC. 3 1
CATS-
LOT C = 230,760 SQ. FT. = 5.30 AC. _�
liabilities involved with additional crossing of the railroad.
John Streich stated that he would like some input into the design
of the project. Streich will be in contact with LaPorte on this
issue.
DSegregation Request - LID 327 & LID 330
Wickstrom stated that this is a parcel in Van Doren' s Landing that
Birtcher Frank Properties wants to sell. As a result, they have to
segregate out the assessments for these two projects on this parcel
so they can pay off that assessment.
Brubaker said typically we would go before Council with the
segregations approved and the City Attorney is directed to draw up
the necessary ordinance. However, because of time constraints,
Birtcher has asked that we have the ordinance prepared at the
meeting so that if it is approved, the ordinance can be passed.
Committee unanimously approved placement of the Segregation Request
on LID 327 & LID 330 on the July 20th Council agenda and that the
City Attorney prepare the necessary ordinance for acceptance.
Six Year T.I.P. Plan - Set Hearing Date
Wickstrom stated that we plan to bring the Six Year Plan to the
next committee meeting. He said it is due back to the State by the
end of July however, we won't make that date. Wickstrom said that
we need to set a hearing date at the first Council meeting in
August.
Committee unanimously approved setting the hearing for the Six Year
TIP Plan at the next Council meeting.
McCarthy asked if this is tied in with what the C. I.P. is going to
be requesting. He said that we will be having a public hearing on
the C. I.P. that same night and asked if projects which are listed
in the C. I.P. are the same ones we have on the T.I.P. list.
Wickstrom stated that they are, however we load up the Six Year
Plan in order to secure grants. Wickstrom also stated that what we
have in the C. I.P. is quite a bit less than what we show in the Six
Year Plan.
Horseshoe Acres Pump Station - Acceptance
Committee unanimously recommended acceptance of the Horseshoe Acres
Pump Station as complete.
Truck Mounted Sewer & Catch Basin Cleaner
Wickstrom stated that we received several bids however the low bids
were non-responsive in that they didn't meet the specifications and
6
RESOLUTION NO.
A RESOLUTION of the City Council of the
City of Kent, Washington, directing the
Finance Director to segregate an assessment
levied under L. I . D. 327 .
WHEREAS , on May 2 , 1989 , the City established assessment
number 45 of Local Improvement District 327 ("LID 32711) in the
amount of $226 , 202 . 57 ; and
WHEREAS , Birtcher Frank Properties, the owner of record of the
property affected by assessment number 45, has requested
segregation of assessment number 45 ; and
WHEREAS , the application is in all respects proper; NOW,
THEREFORE
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY
RESOLVE AS FOLLOWS :
Section 1. The original tract of assessment number 45 of LID
327 , which is legally described in Exhibit A attached hereto and
incorporated herein by this reference, shall have one parcel
segregated from the original assessment tract, in accordance with
the application of Birtcher Frank Properties .
1
Section 2 . The legal description of the segregated parcel is
attached as Exhibit B and is incorporated herein by this reference.
Section 3 . The legal description of the remainder of the
original tract of assessment number 45 is attached hereto as
Exhibit C and is incorporated herein by this reference.
Section 4 . The new assessment amount for the tract described
in Exhibit B shall be $14 , 028 . 06 ; the new assessment amount for the
tract described in Exhibit C shall constitute the amount remaining
due under the original assessment number 45 less the assessment
amount now attributed to the tract described in Exhibit B.
Section 5 . The City Clerk shall deliver a certified copy of
this resolution to the Finance Director who shall proceed with the
segregation upon being tendred a fee of ten dollars for each tract
of land for which segregation is to be made together with payment
to the City for its reasonable engineering and clerical costs, as
determined by the City' s Public Works Department, that wel
incurred in making this segregation.
Section 6 . The Finance Director is hereby authorized and
directed to segregate assessment number 45 of LID 327 according to
the terms stated herein.
Passed at a regular meeting of the City Council of the city of
Kent, Washington this day of , 1992
Concurred in by the Mayor of the City of Kent, Washington,
this day of 1992 •
DAN KELLEHER, MAYOR
2
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
SEGASSES.327
3
EXHIBIT "A"
LID 327 - Assessment Parcel #45
(Tax lot#142204-9007)
THAT PORTION OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER (SE 1/4
NE 1/4) OF SECTION 14, TOWNSHIP 22 NORTH, RANGE 4 EAST, WILLAMETTE MERIDIAN,
IN KING COUNTY, WASHINGTON, LYING SOUTH OF THE SOUTH LINE OF SOUTH 228TH
STREET (TAYLOR ROAD);
EXCEPT THE NORTH 229 FEET OF THE EAST 224 FEET OF THE SOUTH HALF OF SAID
NORTHEAST QUARTER OF SAID SECTION 14;
EXCEPT THE EAST 30 FEET OF THE TOTAL TRACT DESCRIBED ABOVE CONVEYED TO
KING COUNTY FOR ROAD BY DEED RECORDED UNDER RECORDING NO. 602278;
EXCEPT THAT PORTION CONVEYED TO STATE OF WASHINGTON BY DEED RECORDED UNDER
RECORDING NO. 6515085;
AND EXCEPT THAT PORTION OF SAID TRACT CONVEYED TO THE CITY OF KENT BY DEED
RECORDED UNDER RECORDING NO. 8808260233, 9005080831, 9005080832, RECORDS OF
KING.000NTY, WASHINGTON.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON.
CONTAINING AN AREA OF 1,598.860 SQUARE FEET (36.70 ACRES) MORE OR LESS.
3 EXHIBIT "B"
LID - Proposed Assessment Parcel #45-1
THAT PORTION OF LOT 4, BLOCK 1, VAN DOREN'S LANDING, ACCORDING TO THE PLAT
THEREOF RECORDED IN VOLUME 158 OF PLATS, PAGES 71 THROUGH 75, RECORDS OF KING
COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF SAID LOT 4, THENCE SOUTH 000 51, 56
WEST 164.98 FEET ALONG THE WEST LINE THEREOF TO THE TRUE POINT OF BEGINNING;
THENCE SOUTH 890 07" 36" EAST 334.21 FEET;
THENCE SOUTH 000 51' 56" WEST 270.02 FEET TO THE SOUTH LINE OF SAID LOT 4;
THENCE NORTH 890 07' 36" WEST 284.22 FEET ALONG SAID SOUTH LINE TO THE BEGINNING
OF A CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 50.00 FEET;
THENCE WESTERLY, NORTHWESTERLY AND NORTHERLY 78.53 FEET ALONG SAID CURVE
AND SOUTH LINE THROUGH A CENTRAL ANGLE OF 890 59' 32" TO SAID WEST LINE OF LOT 4;
THENCE NORTH 000 51' 56" EAST 220.03 FEET ALONG SAID WEST LINE TO THE TRUE POINT
OF BEGINNING.
THE PARCEL DESCRIBED ABOVE CONTAINS 89,709 SQUARE FEET (2.06 ACRES), MORE OR
LESS.
THE PARCEL DESCRIBED ABOVE IS ALSO REFERRED TO AS LOT B OF CITY OF KENT LL-93--9.
The parcel described above contains a net usable area of 89,237 square feet (2.05 acres,)
more or less.
SITUATE IN THE CITY OF KENT, KING COUNTY, WASHINGTON.
BIRTCHER FRANK PROPERTIES
VAN DOREN'S LANDING
WILLIAM A. HICKOX, P.L.S.
MAY 18, 1993
BRH JOB NO. 93078.05/SUR 58-B
L/,0 '-��7 EXHIBIT "C"
Remainder Description
THAT PORTION OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER (SE 1/4
NE 1/4) OF SECTION 14, TOWNSHIP 22 NORTH, RANGE 4 EAST, WILLAMETTE MERIDIAN,
IN KING COUNTY, WASHINGTON, LYING SOUTH OF THE SOUTH LINE OF SOUTH 228TH
STREET (TAYLOR ROAD);
EXCEPT THE NORTH 229 FEET OF THE EAST 224 FEET OF THE SOUTH HALF OF SAID
NORTHEAST QUARTER OF SAID SECTION 14;
EXCEPT THE EAST 30 FEET OF THE TOTAL TRACT DESCRIBED ABOVE CONVEYED TO
KING COUNTY FOR ROAD BY DEED RECORDED UNDER RECORDING NO. 602278;
EXCEPT THAT PORTION CONVEYED TO STATE OF WASHINGTON BY DEED RECORDED UNDER
RECORDING NO. 6515085;
AND EXCEPT THAT PORTION OF SAID TRACT CONVEYED TO THE CITY OF KENT BY DEED
RECORDED UNDER RECORDING NO. 8808260233, 9005080831, 9005080832, RECORDS OF
KING COUNTY, WASHINGTON.
EXCEPT THE FOLLOWING .DESCRRBED PARCEL:
THAT PORTION OF LOT 4, BLOCK 1, VAN DOREN'S LANDING, ACCORDING TO THE PLAT
THEREOF RECORDED IN VOLUME 158 OF PLATS, PAGES 71 THROUGH 75, RECORDS OF KING
COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF SAID LOT 4, THENCE SOUTH 000 51' 56"
WEST 164.98 FEET ALONG THE WEST LINE THEREOF TO THE TRUE POINT OF BEGINNING;
THENCE SOUTH 890 07" 36" EAST 334.21 FEET;
THENCE SOUTH 000 51' 56" WEST 270.02 FEET TO THE SOUTH LINE OF SAID LOT 4;
THENCE NORTH 890 07' 36" WEST 284.22 FEET ALONG SAID SOUTH LINE TO THE BEGINNING
OF A CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 50.00 FEET;
THENCE WESTERLY, NORTHWESTERLY AND NORTHERLY 78.53 FEET ALONG SAID CURVE
AND SOUTH LINE THROUGH A CENTRAL ANGLE OF 890 59' 32" TO SAID WEST LINE OF LOT 4;
THENCE NORTH 000 51' 56" EAST 220.03 FEET ALONG SAID WEST LINE TO THE TRUE POINT
OF BEGINNING.
SITUATE IN THE CITY OF KENT, KING COUNTY, WASHINGTON.
r
Kent City Council Meeting
Date July 20 1993
c Category Other Business
1. SUBJECT: SEGREGATION REQUEST - LID 330
2 . SUMMARY STATEMENT: The Public Works Committee has recom-
mended adoption of a resolution authorizing the segregation of
Assessment #7 in LID 330 , said parcel- lying within Van Doren' s
Landing. This segregation is due to the sale of the property
by Birtcher Frank Properties.
1
3 . EXHIBITS: Memorandum from Public Works Director, vicinity map
and Public Works Minutes, esolution
4 . RECOMMENDED BY: Public orks Committee 2-0
(Committee, Staff, Ex miner, Commission, etc. )
5 . UNBUDGETED FISCAL PER ONNEL IMPACT: NO�_ YES
FISCAL PERSONNEL NOT Recommended Not Recommended
6 . EXPENDITURE RE UIRE $
SOURCE OF FUNDS :
7 . CITY COUNCIL ACTI
Councilmember ; t,t Jt6 moved, Councilmember t4 C e� �7l�second�
Gt=�Resolution No. / ">l , authorizing the segregation
of Assessment # 7 in LID 330 .
DISCUSSION:
ACTION:
Council Agenda
Item No. 4E
DEPARTMENT OF PUBLIC WORKS
JULY 71 1993
TO: PUBLIC WORKS COMMITTEE
FROM: DON WICKSTROM N
RE: SEGREGATION REQUEST - LID 327 & LID 330
Dan Ivanoff of Birtcher Frank Properties has requested segregation
of Assessment #45 in LID 327 and Assessment #7 in LID 330 . This
request is being made due to a sale on the property. The original
assessment encumbers a great deal more property than the parcel
being sold. As such, Birtcher Frank is requesting segregation.
ACTION: Recommend Council to adopt Resolution # for
segregation of Assessment #45 in LID 327 and Assessment #7 in LID
330 .
liabilities involved with additional crossing of the railroad.
John Streich stated that he would like some input into the design
of the project. Streich will be in contact with LaPorte on this
issue.
DSegregation Request - LID 327 & LID 330
Wickstrom stated that this is a parcel in Van Doren' s Landing that
Birtcher Frank Properties wants to sell . As a result, they have to
segregate out the assessments for these two projects on this parcel
so they can pay off that assessment.
Brubaker said typically we would go before Council with the
segregations approved and the City Attorney is directed to draw up
the necessary ordinance. However, because of time constraints,
Birtcher has asked that we have the ordinance prepared at the
meeting so that if it is approved, the ordinance can be passed.
Committee unanimously approved placement of the Segregation Request
on LID 327 & LID 330 on the July loth Council agenda and that the
City Attorney prepare the necessary ordinance for acceptance.
Six Year T. I.P. Plan - Set Hearing Date
Wickstrom stated that we plan to bring the Six Year Plan to the
next committee meeting. He said it is due back to the State by the
end of July however, we won't make that date. Wickstrom said that
we need to set a hearing date at the first Council meeting in
August.
Committee unanimously approved setting the hearing for the Six Year
TIP Plan at the next Council meeting.
McCarthy asked if this is tied in with what the C. I . P. is going to
be requesting. He said that we will be having a public hearing on
the C. I.P. that same night and asked if projects which are listed
in the C.I.P. are the same ones we have on the T. I.P. list.
Wickstrom stated that they are, however we load up the Six Year
Plan in order to secure grants. Wickstrom also stated that what we
have in the C. I.P. is quite a bit less than what we show in the Six
Year Plan.
Horseshoe Acres Pump Station - Acceptance
Committee unanimously recommended acceptance of the Horseshoe Acres
Pump Station as complete.
Truck Mounted Sewer & Catch Basin Cleaner
Wickstrom stated that we received several bids however the low bids
were non-responsive in that they didn ' t meet the specifications and
6
RESOLUTION NO.
A RESOLUTION of the City Council of the
City of Kent, Washington, directing the
Finance Director to segregate an assessment
levied under L. I . D. 330 .
WHEREAS , on June 15, 1990, the City established assessment
number 7 of Local Improvement District 330 ("LID 33011) in the
amount of $181 , 099 . 25 ; and
WHEREAS , Birtcher Frank Properties, the owner of record of the
property affected by assessment number 7 , has requested segregation
of assessment number 7 ; and
WHEREAS , the application is in all respects proper; NOW,
THEREFORE
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY
RESOLVE AS FOLLOWS :
Section 1 . The original tract of assessment number 7 of LID
330, which is legally described in Exhibit A attached hereto and
incorporated herein by this reference, shall have one parcel
segregated from the original assessment tract, in accordance with
the application of Birtcher Frank Properties.
1
Section 2 . The legal description of the segregated parcel is
attached as Exhibit B and is incorporated herein by this referencf:
Section 3 . The legal description of the remainder of the
original tract of assessment number 45 is attached hereto as
Exhibit C and is incorporated herein by this reference.
Section 4 . The new assessment amount for the tract described
in Exhibit B shall be $26 , 735 . 41 ; the new assessment amount for the
tract described in Exhibit C shall constitute the amount remaining
due under the original assessment number 45 less the assessment
amount now attributed to the tract described in Exhibit B.
Section 5 . The City Clerk shall deliver a certified copy of
this resolution to the Finance Director who shall proceed with the
segregation upon being tendred a fee of ten dollars for each tract
of land for which segregation is to be made together with payment
to the City for its reasonable engineering and clerical costs, as
determined by the City' s Public Works Department, that wet
incurred in making this segregation.
Section 6 . The Finance Director is hereby authorized and
directed to segregate assessment number 7 of LID 330 according to
the terms stated herein.
Passed at a regular meeting of the City Council of the city of
Kent, Washington this day of , 1992
Concurred in by the Mayor of the City of Kent, Washington,
this day of 1992 •
DAN KELLEHER, MAYOR
2
ATTEST:
BRENDA JACOBER, CITY CLERK
APPROVED AS TO FORM:
ROGER A. LUBOVICH, CITY ATTORNEY
SEGASSES.330
3
EXHIBIT "A"
LID 330 - Assessment Parcel 47
(Tax lot #1 42204-900 7)
THAT PORTION OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER (SE 1/4
NE 1/4) OF SECTION 14, TOWNSHIP 22 NORTH, RANGE 4 EAST, WILLAMETTE MERIDIAN,
IN KING COUNTY, WASHINGTON, LYING SOUTH OF THE SOUTH LINE OF SOUTH 228TH
STREET (TAYLOR ROAD);
EXCEPT THE NORTH 229 FEET OF THE EAST 224 FEET OF THE SOUTH HALF OF SAID
NORTHEAST QUARTER OF SAID SECTION 14;
EXCEPT THE EAST 30 FEET OF THE TOTAL TRACT DESCRIBED ABOVE CONVEYED TO
KING COUNTY FOR ROAD BY DEED RECORDED UNDER RECORDING NO. 602278;
EXCEPT THAT PORTION CONVEYED TO STATE OF WASHINGTON BY DEED RECORDED UNDER
RECORDING NO. 6515085;
AND EXCEPT THAT PORTION OF SAID TRACT CONVEYED TO THE CITY OF KENT BY DEED
RECORDED UNDER RECORDING NO. 8808260233, 9005080831, 9005080832, RECORDS OF
KING COUNTY, WASHINGTON.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON.
CONTAINING AN AREA OF 1,598.860 SQUARE FEET (36.70 ACRES) MORE OR LESS.
EXHIBIT "B"
LID 330 - Proposed Assessment Parcel #7-1
THAT PORTION OF LOT 4, BLOCK 1, VAN DOREN'S LANDING, ACCORDING TO THE PLAT
THEREOF RECORDED IN VOLUME 158 OF PLATS, PAGES 71 THROUGH 75, RECORDS OF KING
COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF SAID LOT 4, THENCE SOUTH 000 51, 56
WEST 164.98 FEET ALONG THE WEST LINE THEREOF TO THE TRUE POINT OF BEGINNING;
THENCE SOUTH 890 07" 36" EAST 334.21 FEET;
THENCE SOUTH 000 51' 56" WEST 270.02 FEET TO THE SOUTH LINE OF SAID LOT 4;
THENCE NORTH 890 07' 36" WEST 284.22 FEET ALONG SAID SOUTH LINE TO THE BEGINNING
OF A CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 50.00 FEET;
THENCE WESTERLY, NORTHWESTERLY AND NORTHERLY 78.53 FEET ALONG SAID CURVE
AND SOUTH LINE THROUGH A CENTRAL ANGLE OF 890 59' 32" TO SAID WEST LINE OF LOT 4;
THENCE NORTH 000 51' 56" EAST 220.03 FEET ALONG SAID WEST LINE TO THE TRUE POINT
OF BEGINNING.
THE PARCEL DESCRIBED ABOVE CONTAINS 89,709 SQUARE FEET (2.06 ACRES), MORE OR
LESS.
THE PARCEL DESCRIBED ABOVE IS ALSO REFERRED TO AS LOT B OF CITY OF KENT LL-93--9.
The parcel described above contains a net usable area of 89,237 square feet (2.05 acres,)
more or less.
SITUATE IN THE CITY OF KENT, KING COUNTY, WASHINGTON.
BIRTCHER FRANK PROPERTIES
VAN DOREN'S LANDING
WILLIAM A. HICKOX, P.L.S.
MAY 18, 1993
BRH JOB NO. 93078.05/SUR 58-B
EXHIBIT "C"
Remainder Description
THAT PORTION OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER (SE 1/4
NE 1/4) OF SECTION 14, TOWNSHIP 22 NORTH, RANGE 4 EAST, WILLAMETTE MERIDIAN,
IN KING COUNTY, WASHINGTON, LYING SOUTH OF THE SOUTH LINE OF SOUTH 228TH
STREET (TAYLOR ROAD);
EXCEPT THE NORTH 229 FEET OF THE EAST 224 FEET OF THE SOUTH HALF OF SAID
NORTHEAST QUARTER OF SAID SECTION 14;
EXCEPT THE EAST 30 FEET OF THE TOTAL TRACT DESCRIBED ABOVE CONVEYED TO
KING COUNTY FOR ROAD BY DEED RECORDED UNDER RECORDING NO. 602278;
EXCEPT THAT PORTION CONVEYED TO STATE OF WASHINGTON BY DEED RECORDED UNDER
RECORDING NO. 6515085;
AND EXCEPT THAT PORTION OF SAID TRACT CONVEYED TO THE CITY OF KENT BY DEED
RECORDED UNDER RECORDING NO. 8808260233, 9005080831, 9005080832, RECORDS OF
KING COUNTY, WASHINGTON.
EXCEPT THE FOLLOWING DESCIRBED PARCEL:
THAT PORTION OF LOT 4, BLOCK 1, VAN DOREN'S LANDING, ACCORDING TO THE PLAT
THEREOF RECORDED IN VOLUME 158 OF PLATS, PAGES 71 THROUGH 75, RECORDS OF KING
COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHWEST CORNER OF SAID LOT 4, THENCE SOUTH 000 51' 56"
WEST 164.98 FEET ALONG THE WEST LINE THEREOF TO THE TRUE POINT OF BEGINNING;
THENCE SOUTH 890 07" 36" EAST 334.21 FEET,-
THENCE SOUTH 000 51' 56" WEST 270.02 FEET TO THE SOUTH LINE OF SAID LOT 4;
THENCE NORTH 890 07' 36" WEST 284.22 FEET ALONG SAID SOUTH LINE TO THE BEGINNING
OF A CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 50.00 FEET;
THENCE WESTERLY, NORTHWESTERLY AND NORTHERLY 78.53 FEET ALONG SAID CURVE
AND SOUTH LINE THROUGH A CENTRAL ANGLE OF 890 59' 32" TO SAID WEST LINE OF LOT 4;
THENCE NORTH 000 51' 56" EAST 220.03 FEET ALONG SAID WEST LINE TO THE TRUE POINT
OF BEGINNING.
SITUATE IN THE CITY OF KENT, KING COUNTY, WASHINGTON.
Kent City Council Meeting
rI J Date July 20 , 1993
Category Other Business
1. SUBJECT: SIX YEAR TRANSPORTATION IMPROVEMENT PLAN -04VP
2 . SUMMARY STATEMENT: 4 The Public Works Committee has recom-
mended that August be set as the ,Ffublic Hearing date for
the Six Year Transportation Improvement Plan. w HiTe Sc)
n1DVG0. '. Vuvkk-tt- c <ry.ck .. c cd) Ite_ nw ;r
C C�,titue
3 . EXHIBITS: Memorandum from Public Works Director and Public
Works Minutes
4 . RECOMMENDED BY: Public Works Committee (2-0)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO� YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS :
7 . CITY COUNCIL ACTION:
Councilmember '(. t moves, Councilmember � �-' seconds
that August;sue be set as the Public Hearing date for the Six
Year Transportation Improvement Plan.
DISCUSSION: r hti'
ACTION: 1 ;'t S
Council Agenda
Item No. 4F
DEPARTMENT OF PUBLIC WORKS
JULY 71 1993
TO: PUBLIC WORKS COMMITTEE
FROM: DON WICKSTROM 00
RE: SIX YEAR TRANSPORTATION IMPROVEMENT PLAN
1994 THROUGH 1999
Presentation of the Six Year T. I .P. projects will be made to the
Committee at the July 21st Public Works Committee meeting. At this
time however, we are requesting authorization to set August 3rd as
the public hearing date for the adoption of the Six Year T. I.P.
ACTION: Recommend Council to set August 3rd as the Public Hearing
date for the adoption of the Six Year Transportation Improvement
Plan - 1994 through 1999 .
liabilities involved with additional crossing of the railroad.
John Streich stated that he would like some input into the design
of the project. Streich will be in contact with LaPorte on this
issue.
Segregation Request - LID 327_ & LID 330
Wickstrom stated that this is a parcel in Van Doren' s Landing that
Birtcher Frank Properties wants to sell. As a result, they have to
segregate out the assessments for these two projects on this parcel
so they can pay off that assessment.
Brubaker said typically we would go before Council with the
segregations approved and the City Attorney is directed to draw up
the necessary ordinance. However, because of time constraints,
Birtcher has asked that we have the ordinance prepared at the
meeting so that if it is approved, the ordinance can be passed.
Committee unanimously approved placement of the Segregation Request
on LID 327 & LID 330 on the July 20th Council agenda and that the
City Attorney prepare the necessary ordinance for acceptance.
DSix Year T. I.P. Plan - Set Hearing Date
Wickstrom stated that we plan to bring the Six Year Plan to the
next committee meeting. He said it is due back to the State by the
end of July however, we won't make that date. Wickstrom said that
we need to set a hearing date at the first Council meeting in
August.
Committee unanimously approved setting the hearing for the Six Year
TIP Plan at the next Council meeting.
McCarthy asked if this is tied in with what the C. I.P. is going to
be requesting. He said that we will be having a public hearing on
the C. I .P. that same night and asked if projects which are listed
in the C. I.P. are the same ones we have on the T. I .P. list.
Wickstrom stated that they are, however we load up the Six Year
Plan in order to secure grants. Wickstrom also stated that what we
have in the C. I .P. is quite a bit less than what we show in the Six
Year Plan.
Horseshoe Acres Pump Station - Acceptance
Committee unanimously recommended acceptance of the Horseshoe Acres
Pump Station as complete.
Truck Mounted Sewer & Catch Basin Cleaner
Wickstrom stated that we received several bids however the low bids
were non-responsive in that they didn 't meet the specifications and
6
Kent City Council Meeting
Date July 20 , 1993
Category Other Business
1. SUBJECT: HORSESHOE ACRES PUMP STATION
2 . SUMMARY STATEMENT: The Public Works Committee has recom-
mended that the contract with Omega Contractors for the
Horseshoe Acres Pump Station be accepted as complete.
3 . EXHIBITS: Memorandum from Public Works Director, vicinity map
and Public Works Minutes
4 . RECOMMENDED BY: Public Works Committee (2-0)
(Committee, Staff, Examiner, Commission, etc. )
5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember - moves, Councilmember " �seconds
that the Horseshoe Acres Pump Station contract with Omega
Contractors be accepted as complete.
DISCUSSION•
r
ACTION:
Council Agenda
Item No. 4G
DEPARTMENT OF PUBLIC WORKS
JULY 7, 1993
TO: PUBLIC WORKS COMMITTEE
FROM: DON WICKSTROM
RE: HORSESHOE ACRES PUMP STATION
This project consisted of upgrading the existing Horseshoe Acres
Stormwater Pump Station. The project is located east of Central
Avenue, south of S. 259th Street.
The project was awarded to Omega Contractors on September 1, 1992
for the bid amount of $51, 820. 00. The final construction cost was
$49, 229. 00.
ACTION: Recommend the project be accepted as complete.
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liabilities involved with additional crossing of the railroad.
John Streich stated that he would like some input into the design
of the project. Streich will be in contact with LaPorte on this
issue.
Segregation Recruest - LID 327 & LID 330
Wickstrom stated that this is a parcel in Van Doren' s Landing that
Birtcher Frank Properties wants to sell. As a result, they have to
segregate out the assessments for these two projects on this parcel
so they can pay off that assessment.
Brubaker said typically we would go before Council with the
segregations approved and the City Attorney is directed to draw up
the necessary ordinance. However, because of time constraints,
Birtcher has asked that we have the ordinance prepared at the
meeting so that if it is approved, the ordinance can be passed.
Committee unanimously approved placement of the Segregation Request
on LID 327 & LID 330 on the July 20th Council agenda and that the
City Attorney prepare the necessary ordinance for acceptance.
Six Year T.I .P. Plan - Set Hearing Date
Wickstrom stated that we plan to bring the Six Year Plan to the
next committee meeting. He said it is due back to the State by the
end of July however, we won't make that date. Wickstrom said that
we need to set a hearing date at the first Council meeting in
August.
Committee unanimously approved setting the hearing for the Six Year
TIP Plan at the next Council meeting.
McCarthy asked if this is tied in with what the C. I.P. is going to
be requesting. He said that we will be having a public hearing on
the C.I.P. that same night and asked if projects which are listed
in the C.I .P. are the same ones we have on the T. I.P. list.
Wickstrom stated that they are, however we load up the Six Year
Plan in order to secure grants. Wickstrom also stated that what we
have in the C. I .P. is quite a bit less than what we show in the Six
Year Plan.
DHorseshoe Acres Pump Station - Acceptance
Committee unanimously recommended acceptance of the Horseshoe Acres
Pump Station as complete.
Truck Mounted Sewer & Catch Basin Cleaner
Wickstrom stated that we received several bids however the low bids
were non-responsive in that they didn't meet the specifications and
6
Kent City Council Meeting
Date July 20, 1993
Category Bids
r
1. SUBJECT: 116th AVE S. E. ROAD IMPROVEMENTS FROM SE 264th ST.
TO SE 266th ST.
2 . SUMMARY STATEMENT: This project consists of constructing a
new road along 116th Ave. S. E. between SE 264th St. and SE
266th St. , consistent with design criteria for the 272nd
Corridor project. Bid opening was held on July 15th. Due to
time constraints, the Public Works Director will present the
bid summary to Council, as received.
It has been recommended by the Public Works Committee that the
low bid be accepted for this contract, provided the low bid
received is within project budget.
3 . EXHIBITS: Memorandum from Public Works Director, vicinity map
and Public Works Minutes
4 . RECOMMENDED BY: Public Works Committee (3-0)
(Committee, Staff, Examiner, Commission, etc. )
5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X _ YES
FISCAL/PERSONNEL NOTE: Recommended Not Recommended
6 . EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
7 . CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
that the contract for the 116th Ave. S. E. Road Improvements
from SE 264th St. to SE 266th St. be awarded to
in the amount of
DISCUSSION:
ACTION•
Council Agenda
Item No. 5A
DEPARTMENT OF PUBLIC WORKS
JULY 20, 1993
TO: MAYOR & CITY COUNCIL
FROM: DON WICKSTROM
RE: 116TH AVE SE ROAD IMPROVEMENTS
FROM SE 264TH ST TO SE 266TH ST
Bid opening for this project was held on July 15, 1993 with eight
bids received. The project consists of constructing a new road
along 116th Ave SE between SE 264th St. and SE 266th St. The
improvements will include excavating and placing fill for subgrade,
retaining walls, asphalt concrete pavement, storm drainage and
utility adjustments.
BID SUMMARY
1. Lloyd Enterprises, Inc. $339, 273 .44
2 . Jack McCann, Inc. $359, 244 . 47
3 . City Transfer of Kent, Inc. $379, 722 . 84
4 . Gaston Bros Excavating $381, 441.83
5. Thomas Construction Co. , Inc. $406, 632 . 56
6 . West Coast Construction, Inc. $446,724 . 88
7 . Gary Merlino Construction $464 , 133 . 02
8 . R.W. Scott Construction Co. $469, 914 . 66
Engineer' s Estimate $434, 627 . 96
It has been recommended by the Public Works Committee, that the low
bid received for this project be accepted and that the irregularity
on Lloyd Enterprises, Inc. bid be waived. As such, The Public
Works Director recommends that Lloyd Enterprises, Inc. be awarded
the contract for the 116th Ave SE Road Improvements from SE 264th
St. to SE 266th St. in the bid amount of $339 , 273 .44 .
MOTION:
Councilmemberr'��i� '�v � moves Councilmember L L. seconds
that Lloyd Enterprises, Inc. be awarded the contract for 116th Ave
S.E. Road Improvements from SE 264th St. to SE 266th St. , in the
bid amount of $339, 273 . 44 and that the irregularity be waived on
their bid.
DEPARTMENT OF PUBLIC WORKS
JULY 73 1993
TO: PUBLIC WORKS COMMITTEE
FROM: DON WICKSTROM Od
RE: 116TH AVENUE S.E. ROAD IMPROVEMENTS
FROM SE 264TH ST TO SE 266TH ST
In accordance with the Council approved agreement with the
developer of the plat of Lindental, the Public Works Department has
recently advertised for bids on the above referenced road
improvement. Bid opening is scheduled for July 15th. The project
consists of constructing a new road along 116th Ave SE between SE
264th St. and SE 266th St. consistent with design criteria for the
272nd Corridor project.
We are requesting that this item be placed on the July 20th Council
agenda for contract award in order to begin construction of this
project prior to the end of August.
ACTION: Authorization to place the 116th Avenue SE Road
Improvements from SE 264th St to SE 266th St contract on the July
20th Council agenda, providing the low bid received is within
project budget.
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Brubaker will prepare a draft resolution for the next Public Works
meeting.
D116th Avenue SE Road Improvements - Bid Opening (277th St Corridor)
Wickstrom explained that we had executed an agreement with the
developer of Lindental plat at 116th Ave which is part of the 277th
Street Corridor improvement. He stated that there are several
different plats and none of them fit with what we would need as
part of the corridor. Wickstrom said that Council authorized and
executed an agreement with one of the plat developers who had final
platted and road plans approved. We would essentially build 116th
and the developer would contribute funds to that. Wickstrom stated
that the project is advertised now and the timing is such that we
would miss the Public Works Committee meeting and we are committed
to get this road improvement in so that the developer can get on
with his development. Wickstrom requested authorization to go
directly to Council for award, as long as the low bid received is
within budget.
Committee unanimously approved placement of this item on the July
20th Council agenda, provided the low bid is within budget.
S 196th/S. 200th Corridor - Resolution
(Bicycle Advisory Committee)
Brubaker stated that John Striech requested that he draft a
resolution for the City's consideration regarding construction of
a bicycle path on 196th/200th Corridor. Brubaker said he did not
draft the resolution because he had a discussion with Tim LaPorte
and it is his understanding that there are some bike paths that are
being constructed as part of that project.
LaPorte explained that as part of this corridor project currently
there are plans to extend bike paths from 200th & Orillia to Frager
& Russell Road including a full bicycle interchange. LaPorte said
that there have been some discussions on going further easterly to
West Valley Highway. LaPorte said that the middle section of the
project extends from West Valley Highway to East Valley Highway;
the constraint is actually on the easterly reach of that where we
go through the Kingsport Industrial Center, where short of
condemning warehouses we don't have sufficient room for a bicycle
path which is 10 ' total width. LaPorte further stated that we are
hoping to put in a bike path between West Valley Highway and
Interurban Trails. In response to Jim White, LaPorte stated that
we are not proposing to have a bike path on the high level bridge.
He said we are proposing to extend the bike path at grade, from
West Valley Highway to the Interurban Trail. Jim White asked that
if we are going to do a grade separation, could we do a bike path
under the bridge? LaPorte stated that there would probably be some
5
CONTINUED COMMUNICATIONS
A.
R E P O R T S
A. COUNCIL PRESIDENT
B. OPERATIONS COMMITTEE
C. PUBLIC WORKS COMMITTEE
D. PLANNING COMMITTEE
E. PUBLIC SAFETY COMMITTEE
F. PARKS COMMITTEE
G. BUDGET COMMITTEE
H. ADMINISTRATIVE REPORTS
MCCARTHY,TONY / KENT70/AD - HPDesk print.
-----------------------------------------
-)ject: 7/16 ADMINISTRATIVE REPORT
Creator: Tony MCCARTHY / KENT70/AD Dated: 01/06/93 at 0949 .
TO: MAYOR KELLEHER, COUNCIL PRESIDENT WOODS AND COUNCIL MEMBERS
AS I'M SURE YOU ARE AWARE THIS IS A VERY BUSY WEEKEND IN THE CITY OF KENT
WITH THE BALLOON CLASSIC AND CORNUCOPIA DAYS HAPPENING THE SAME WEEKEND.
PATRICE AND HER DEPARTMENT HAVE DONE AN EXCELLENT JOB AS USUAL IN GETTING
READY FOR THESE EVENTS. THE POLICE DEPARTMENT WILL ALSO BE QUITE INVOLVED
THIS WEEKEND WITH THE TRAFFIC AT THE BALLOON CLASSIC AND WITH AN EXTRA
PRESENCE IN THE LATE EVENING AT THE FAIR. HOPE ALL HAVE A SAFE AND FUN
TIME.
FOLLOWING THIS REPORT IS THE SECOND QUARTER STATUS REPORT ON THE 1993 COUNCIL
TARGET ISSUES. AT THE END OF EACH QUARTER I PLAN TO DISTRIBUTE A COPY OF THE
REPORT AT A DEPARTMENT HEAD MEETING AND ASK THE ASSIGNED DEPARTMENT HEAD TO
PROVIDE A WRITTEN UPDATE OF THE QUARTER ENDED ACCOMPLISHMENTS AND THE "TO DO"
ITEMS FOR THE SUBSEQUENT QUARTER. AS YOU CAN SEE FROM THE ATTACHED MOST ISSUES
HAD SOME SECOND QUARTER ACCOMPLISHMENTS AND ALL HAVE SOME THIRD QUARTER
"TO DO'S" . PLEASE CALL WITH ANY QUESTIONS OR IF YOU SEE SOMETHING THAT IS NOT
GETING THE ATTENTION YOU THINK IT SHOULD.
UPCOMING EVENTS
10 17f3G LAST DAY TO FILE RESOLUTION/ORDINANCE FOR 9/17 ELECTION
8/3 6PM COUNCIL WORKSHOP - PRELIMINARY OF 1994 BUDGET PICTURE
8/21-22 MILL CRK CANTERBURY FAIRE
8/25 6PM KSD BRD RM COUNCIL MEETING WITH THE KENT SCHOOL DISTRICT BOARD
8/26 9-2 SR CNTR COUNCIL BUDGET WORKSHOP WITH DEPARTMENT HEADS IF NEEDED
9/14 ELECTION DAY FOR ANNEXATION TO KING COUNTY LIBRARY
9/17 LAST DAY TO FILE RESOLUTION/ORDINANCE FOR 11/2 ELECTION
11/18 SNR CNTR 8TH ANNUAL TOWN HALL MEETING
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OPERATIONS COMMITTEE
July 6, 1993
COMMITTEE MEMBERS PRESENT: Christi Houser, Chair
Leona Orr
Jim White
STAFF PRESENT: Tony McCarthy, Charlie Lindsey, Sue Viseth, Becky
Fowler, Dea Drake, Alana McIalwain, Cheryl Lopez,
Cheryl Fraser, Ed Crawford, Lin Ball, Ron Spang, Norm
Angelo
MEMBERS OF THE PUBLIC: Bill Doolittle, Don McDaniels, Larry Metler, Lorraine
Newsome, Diane Willis, Judy Jones, Dick King, Paul
Morford, Jean Parietti, and citizens from Harrison House
The meeting was called to order at 4:05 p.m. by Chairperson Houser.
APPROVAL OF VOUCHERS
All claims for the period ending 6/15/93 in the amount of$2,015,012.07, and claims for the period
ending 6/30/93 in the amount of $1,595,046.53 were approved.
HARRISON HOUSE UPDATE - MINI BUS BID
Alana McIalwain, Administration Manager, noted that several people were present to address
questions raised by the Committee at the last meeting regarding the Harrison House van. Judy
Jones, Assistant to Director of Housing Management/King County, explained that 48 out of 94 units
are currently occupied by Kent residents and that top priority is given to the City and then to King
County. She noted that 84 units were set aside for the City of Kent and 10 units for King County,
but she noted for Doolittle that applications received from Kent residents were quite low from what
was expected and that no one from the City who met the criteria was rejected. McIalwain clarified
for White that King County contributed $250,000 to the project, and the City of Kent is contributing
$6.7 million. White expressed disappointment in that only 48 units are occupied by Kent residents
and requested that as units become available that they be given very top priority from the waiting
list. Jones explained the uses for the van, that King County would provide upkeep maintenance on
it, but that there is no replacement included in their current budget. She noted for Orr that it would
be feasible to charge only those using the van. She clarified for the Committee that rents were set
to include replacement of such things as stoves, roofs, etc., and that the annual budget for the
Harrison House is roughly $250,000. McIalwain explained that placing interest proceeds in a main-
tenance fund, and placing excess funds in a reserve account to subsidize rent for Kent residents
cannot be done, but excess funds can be used to reduce the debt service, according to the Legal
Department. McCarthy noted that if the $95,000 contingency funds from the Housing Project was
transferred to the debt service fund, it could save the $100,000 home owner a one-time savings of
about $.90, but if there were underruns from other items, the savings could be more. He explained
that any reserve amounts in the Housing Project Fund should be spent by 1995, and clarified for
Orr that requests from the Project are add on items not originally planned at the beginning of the
1
construction. He noted that interest rates generated more revenue than expected and that requests
are coming in for expenditures of the money. White suggested exploring the possibility of using
the van jointly with the Senior Center. Orr requested that staff bring information back regarding
the METRO DART System to see if the service has been expanded to outside of Kent, that a survey
of Harrison House citizens be done to see how many are willing to pay for van service, and to check
with the Equipment Rental Department to get an estimate of how much it would cost to operate the
van. It was the consensus of the Committee to let the current bid due on July 21, 1993 for the van
expire, and that staff explore the possibility of a joint use with the Senior Center. Lorraine
Newsome, President of the Harrison House Resident Committee, presented the Committee with a
wishlist from residents of the Harrison House which included the following: 1) the van; 2) a wheel
chair for the lobby to be there at all times; 3) casters on the chairs; 4) countertops for the 2nd and
3rd Floor Laundry Rooms to fold clothes, and an ironing board for each laundry room; 5) card
tables and folding padded chairs; 6) a picnic table out in the yard; 7) additional shelving and
conference tables and chairs on the 2nd and 4th Floor lounges and libraries; 8) benches in the
parking area, and; 9) a covered parking lot. Larry Metler donated a wheelchair, and Houser
requested McCarthy to see that everything under $1,000 be done with the funds available. White
expressed that he does not want it to result in increased rent payments.
SEWERAGE BONDS FINANCING
McCarthy explained that the Councilmanic Debt and Voted Bond Issues were recently refinanced,
and that the City has been looking into the possibility of refinancing all City debts including the
sewerage debt. Dick King, Lehman Brothers, noted that interest rates are quite low and now would
be a good opportunity to refinance a significant portion of the original 1986 sewerage issue. He
explained that the drainage utility share of one of the LID's could be refinanced. -King noted that
the outstanding amount is $374,000 and that sewerage utility revenue bonds can be used to pay off
the LID bonds. Upon White's question, King noted that the savings to the City would be a little
more than $100,000.00. McCarthy noted that the recommendation is to bring this item along with
the appropriate ordinance to the August 3, 1993 Council Meeting for approval. WHITE SO
MOVED. Orr seconded and the motion carried 3-0.
EMPLOYEE DAY CARE UPDATE
Becky Fowler and Dea Drake, Day Care Committee, updated the Committee on the possibility of
establishing a City-owned Day Care Facility. Fowler explained that the questionnaire was sent back
to interested employees for more input. She noted that 23 children would be eligible for a day care
facility in City Hall, and that three site options have been explored as follows: 1) 1st Floor - 1/2
Detective Parking for a Play Area which the committee felt would be the most appropriate and cost-
effective; 2) Alternative to Police Space Issues 1st Floor/Play Area moved to front (estimated
remodeling costs - $35,000.00), and; 3) 2nd Floor - Inside Play Area (estimated remodeling costs -
$75,000.00). Fowler explained for McCarthy that the $32,000.00 remodeling cost is for
bathrooms, a small kitchen, and any other associated remodeling costs for the first floor, and that
the play yard costs would include fencing, play equipment, etc. It was the consensus of the
Committee, because of safety factors and costs associated with start-up of a day care facility in City
Hall, to have the Day Care Committee look into two options of other sites near City Hall and come
back with a more specific proposal for: 1) a City-run day care facility, and; 2) a privately-owned
and run day care facility.
2
LAYOFF POLICY
Houser noted that the current layoff policy is included in the packet and that if there are any changes
to be made to bring them back to the next Committee meeting on 8/3/93. Don Olson, Human
Resources Director, noted that the Mayor and Administration do not anticipate any more layoffs for
the rest of this year. He noted that the Mayor and Administration feel that this matter should be
left to the new, incoming Mayor because it is an Administrative policy. Houser noted that any
suggestions should be sent to Don Olson and then brought back to the Committee.
REPORT OF THE PERMIT PROCESS CONSULTANT
Fred Wilmeth, consultant from Wheeler Wilmeth Laman, updated the Committee on the progress
of establishing an Office of Development Services (ODS). He explained that the focus has been on
"functional" alignment or realignment within the organization without the customer becoming a
benefactor in the confusion caused by the reorganization. He noted the efforts and priorities to date
as follows: 1) the backlog of permit applications have been eliminated; 2) providing customer
service focus and tools have begun, and a draft customer service bulletin is being looked at which
would allow clients to come in, look at, determine what needs to be done and how to submit the
request; 3) Organizing Work Focus (Functional Alignment) has begun, and; 4) the establishment of
a basic Management System. Wilmeth noted the activities to date as follows: 1) four functional
units have been built which represent the intake, inspection, permanent plan review functions, and
a new performing Code Enforcement function to deal on a special case basis; 2) have cleared back-
log of applications; 3) working on the establishment of a permit tracking system; 4) looking at
optimizing staff; 5) developing customer service materials, making checklists for customers, revising
standard handouts to include easy-to-understand language; 6) targeting performance criteria for a
three day turn-around time, and; 7) trying to establish some management autonomy by providing
some basic training for Administrative functions (how to set-up a budget and deal with personnel
issues). He explained the goals as follows: 1) 3-5 "Average" application processing; 2) Introduction
of Management Technology; 3) Complete Staffing Changes and Recommendations, and; 4) Develop
Realignment Work Responsibilities which mean some duties might shift and that an individual's role
and job description would have to be re-evaluated and rectified. McCarthy explained that
(a) authorization has been given to hire a Plans Reviewer/Building Inspector, (b) to consolidate three
cashiering positions into a single Cashier/Customer Information function, (c) one FTE transfer from
Planning to the ODS but remaining in the Planning budget until the workload is analized so that
permits which are currently processed in Planning can be put under the ODS, (d) a request for some
budget authority which hasn't been authorized yet because of some issues concerning Fire
Department management and union efforts, and (e) a request for some basic technology of which
Wilmeth is working on with Ron Spang, Information Services Director.
MAYOR'S SALARY
ADDED ITEM BY HOUSER
White noted that his position has not changed and that he cannot support an additional salary for the
Mayor's position. WHITE MOVED to reject the proposal of raising the Mayor's salary from
$50,000 a year to $75,000 a year. Orr seconded and the motion carried 2-1.
The meeting was adjourned at 5:22 p.m.
3