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City Council Meeting - Council - Agenda - 07/06/1993
6p-? ISP 1 I�sE i t ' i iw rr City of Cent Eli CMtiy Cound ! Meeting ,. Ifliy , i Yll. Agenda YE66F IMP i IYY 4 1 ! fy { CITY OFIt i I II k E I Ig,. III! q ! !6 a { i� glE iy I f,. ♦ �, ��! ,YkY11 P p Mayor Dan Kelleher IEI I E � hl "' Council Members Y . Judy Woods, President #I' 1 1 III P, II hill! h Jim Bennett Paul Mann , Christi Houser Leona Orr k Jon Johnson Jim Whites Illy Y . t; Pii. t E!Y July 6, 1993 _ , i. i, , SII'i 1 Office of the City Clerk I I ,;lil' CITY OF SUMMARY AGENDA KENT CITY COUNCIL MEETING pA�IICS:°fi'� July 6, 1993 Council Chambers 7 : 00 p.m. C",' ;. MAYOR: Dan Kelleher COUNCILMEMBERS: Judy Woods, President Jim Bennett Christi Houser Jon Johnson ?�9 Paul Mann Leona Orr Jim White kill" r, CALL TO ORDER ROLL CALL 1. PUBLIC COMMUNICATIONS - A. Proclamation - Recreation and Parks Month B. Citizen Commendation Award C. Employee of the Month D. Regional Justice Center Update 2 . PUBLIC HEARINGS None 3 . CONSENT CALENDAR A. Approval of Minutes B. Approval of Bills C. 76th Avenue S . Asphalt Overlay/Resurfacing - Acceptance of Grant D. Garrison Creek Stormwater Control Project - Condemnation Ordinance ?� E. Arts Commission Appointment F. Capital Improvement Program - Set Hearing Dates 4 . OTHER BUSINESS A. The Way Back Inn - Agreement B. Mayor ' s Salary and Benefit Advisory Committee Report Ordinanc 5 . BIDS A. 94th Avenue Storm Drainage Improvements B. Watershed Fencing Project C. Downtown Infrastructure Watermain Improvements and Storm Drainage Improvements D. 1993 Asphalt Overlays 6 . CONTINUED COMMUNICATIONS 7 . REPORTS EXECUTIVE SESSION - Labor Negotiations Q Eminent Domain- Litigation - Possible Action , 8 . ADJOURNMENT�JC1 1 Offj) o ,:;li1 ',tf fr r poJlc vcuy� ,L, NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office and the Kent Library. An explanation of the agenda format is given on the back of this page. PUBLIC COMMUNICATIONS Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. A) Proclamation - Recreation and Parks Month i B) Citizen Commendation Award i' lit i C) Employee of the Month L 1A D) Regional Justice Center Update ' I CONSENT CALENDAR 3 . City Council Action: } Councilmember � LL moves, Councilmember V4. seconds that Consent Calendar Items A through F be approved. Discussion Action F L-- 3A. Approval of Minutes. Approval of the minutes of the regular Council meeting of June 15, 1993 . 3B. Approval of Bills. Approval of payment of the bills received through June 30 after p � auditing by the Operations Committee at its meeting on July 6, (0k11 1993 . v Approval of checks issued for vouchers: Date Check Numbers Amount Approval of checks issued for payroll : Date Check Numbers Amount Council Agenda Item No. 3 A-B Kent, Washington June 15, 1993 Regular meeting of the Kent city Council was called to order at 7 : 00 p.m. by Mayor Dan Kelleher. Present: Councilmembers Bennett, Houser, Johnson, Mann, Orr, White and Woods, Chief Administrative Officer McCarthy, City Attorney Lubovich, Planning Director Harris, Public Works Director Wickstrom, Fire Chief Angelo, Police Chief Crawford and Human Resources Director Olson. Approximately 20 people were at the meeting. PUBLIC Dream Builders Day. Mayor Kelleher noted that COMMUNICATIONS Donna Dickson, a teacher at Kent Junior High, developed the "Dream Builders" program to in- volve eighth grade Social Studies and English students in community projects, and that four- teen student community project groups have worked on a wide variety of efforts . He pro- claimed June 16 as Dream Builders Day in the City of Kent and encouraged all citizens to join him in recognizing the efforts of the students, advisors and citizens who have participated in the program. Ms. Dickson said that without the community, this program could not have been successful and expressed her appreciation to the Mayor for his involvement. Leah Connor, a stu- dent who participated in the program, noted that some of the projects they worked on include the Regional Justice Center, a bike path on East Hill, visiting nursing homes, writing an envi- ronmental newsletter, and teaching about the environment at elementary schools . She added that the program has taught her more than she could have learned from a textbook. Mayor Kelleher stated that this year, involve- ment of youth in community activities has been a high priority. He noted that Leah Connor has asked to be appointed to the Kent Arts Commis- sion and that since young people have a right to be represented, he has nominated her for such an appointment. He said that this will come before the Council at their next meeting and urged them to consider confirming her appointment. Mayor' s Salary. Mayor Kelleher noted that the filing period for the full-time Mayor ' s position is in July and that the salary set is approxi- mately 60-70% of that of mayors in cities of similar size. He announced that he is appoint- ing a committee to look into this issue and make a recommendation to the City Council . 1 June 15 , 1993 CONSENT WOODS MOVED that Consent Calendar Items A CALENDAR through N be approved. White seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. APPROVAL of the minutes of the regular Council meeting of June 1, 1993 . HEALTH & (CONSENT CALENDAR - ITEM 3K) SANITATION Village on James Street Phase I. ACCEPTANCE of the bill of sale and warranty agreement submit- ted by Schneider Homes, Inc. for continuous operation and maintenance of 1515 feet of water main extension and 1200 feet of sanitary sewer extension and release of bonds after expiration of the maintenance period, as recommended by the Public Works Committee. The project is located at West Valley Highway, between James St. and S . 238th St. (CONSENT CALENDAR - ITEM 3L) Midway crossing. ACCEPTANCE of the bill of sale and warranty agreement submitted by Gramor Development NW, Inc. for continuous operation and maintenance of 1075 feet of storm sewers and 1025 feet of street improvements and release of bonds after expiration of the maintenance peri- od, as recommended by the Public Works Commit- tee. The project is located at Pacific Highway South and Kent Des-Moines Road. WATER (CONSENT CALENDAR - ITEM 3J) Water system Improvements Phase II . AUTHORIZA- TION to accept as complete the contract with R. W. Scott Construction Company for the Water System Improvements Phase II project, as recom- mended by the Public Works Committee. (CONSENT CALENDAR - ITEM 3N) 212th/SR167 Wells and Treatment Facility - Budget Change. AUTHORIZATION to transfer $300 , 400 . 00 from the Unencumbered Water Funds to the 212th/SR167 Water Supply Treatment Facility Project Budget, as recommended by the Public Works Committee. 2 June 15, 1993 WATER The City' s new water treatment plant is now in service; however, the facility is not at a stage where the contract can be formally accepted as complete and there have been a number of unex- pected problems which have added to the cost. The final costs are estimated to be approxi- mately $300, 400. 12 over the existing budget. The reasons for the overrun are due to a high amount of sand in the wells; the contractor has been slow in completing the project and, the contractor has threatened legal action in order to get additional payment for the project. TRAFFIC CONTROL (CONSENT CALENDAR - ITEM 3G) 108th Ave SE & SE 240th Street Traffic Signal_ & Signs. AUTHORIZATION to proceed with the pro- ject, establish a budget therefore including transferring the $63 , 000 balance from the 104th Ave/260th St. signal project fund to this pro- ject fund, and to pursue the formation of the LID, as recommended by the Public Works Committee. The estimated cost for this traffic signal is $140, 000. Funding for this project is proposed to come from a combination of LID and City funds. There are three properties in the area for which a signal participation agreement has already been executed in conjunction with issu- ance of their development permits. Approxi- mately $63 , 000 exists in the 104th Ave/260th St. signal project fund for which said signal is presently being installed at no cost to the City by the Canyon Ridge Plaza development (Target) . (CONSENT CALENDAR - ITEM 3I) Traffic Signal Remodel at 100th Avenue SE and SE 240th Street. AUTHORIZATION to accept as com- plete the contract with the V Company for a traffic signal remodel at 100th Ave. SE & SE 240th Street, as recommended by the Public Works Committee. 3 June 15, 1993 STREET (CONSENT CALENDAR - ITEM 3E) CLOSURES Canterbury Faire Street Closure. ADOPTION of Ordinance No. 3120 authorizing the closure of certain public streets from 8 a.m. , August 21, 1993 through August 22 , 1993 , 8 p.m. for the Canterbury Faire, as recommended by the Public Works Committee. (CONSENT CALENDAR - ITEM 3F) Rent International Balloon Classic Street Closure. ADOPTION of Ordinance No. 3121 author- izing closure of certain public streets on Friday, July 16, 1993 , 4 p.m.-11 p.m. for the Kent International Balloon Classic, as recom- mended by the Public Works Committee. FLOOD CONTROL (CONSENT CALENDAR - ITEM 3H) Interlocal Agreement - Flood Control Plan. AUTHORIZATION for the Mayor to sign the tri- party interlocal agreement upon incorporating any minor revisions thereto, as recommended by the Public Works Committee. This agreement is for the development of a flood control plan for Auburn ' s Mill Creek Drainage Basin and includes an amendment extending the duration of the original agreement for another 18 months. While a portion of the City lies within this basin, the City' s interest relates more importantly to downstream Green River Levee heights requirements. Our financial share in this over the 18 month period is $140 , 000 which reflects work yet to be completed under the existing agreement and includes the 194 work program. Monies therefore presently exist with- in the project budget. MUNICIPAL (OTHER BUSINESS - ITEM 4E) COURT Municipal Court - Ordinance and Implementation Plan. The Public Safety Committee has recom- mended adoption of an ordinance establishing a municipal court and approving the implementation plan. During July, 1991, the City Council authorized the establishment of a municipal court to begin January 1, 1993 subject to its approval of an implementation plan. The start- up date was delayed to January 1, 1994 as a result of 1993 budget issues. Presented for 4 June 15, 1993 MUNICIPAL Council consideration is the proposed ordinance COURT and plan. Also presented is the proposed budget for the court, which will be formally adopted during the 1994 budget process. City Attorney Lubovich explained that the court would be an independent office reporting to Administration, and that it cannot be affiliated with the City Attorney' s Office. He proposed to have a judge appointed for a 4-year term and noted that State law requires municipal judges to be elected if they are compensated for a 35- hour work week. He said he anticipates a 25- hour work week, adding that the court will not be operating at full capacity in the beginning. Lubovich noted that originally the Council authorized that the court be located in the City Hall Chambers, but that there have been issues raised regarding compatibility with City of- fices. He noted that the building at 302 W. Gowe (the old Engineering Building) - has adequate space and parking, and that it already has rooms which could be used for the court, jury deliber- ations, conferences, judges chambers, and so forth. He said that minimal modifications to the structure would be required. He noted that the term of the lease is five years, the rent for the first three months is free, rent for months 4-12 is $4 , 050 . 00 a month, and rent for years two through five is the previous years ' rent plus 75% of the CPI index. He added that the City would pay taxes, insurance, and util- ities and would assume maintenance. Lubovich noted that the Budget Committee has approved earmarking 1993 CIP funds in the amount of $250, 000 for renovation and start-up. He ex- plained the time frames, noting that construc- tion would be completed by October 15 , and staff could move in November. He noted that the judge and the judge pro tem should initially be con- tracted by the hour, since they will not be full time, and that the other court personnel would be City employees . 5 June 15 , 1993 MUNICIPAL Lubovich stated that approximately $45 , 000 would COURT be saved in filing fees, based on the 1992 filings. He broke down the $304 , 000 total bud- get as follows: $54 , 735 for rent, taxes and insurance, $15, 000 for supplies, $5, 875 for utilities, $9 , 940 for maintenance and $218 , 664 for salaries and benefits. He noted that the function of the Traffic Violations Bureau, cur- rently in Finance, would be in the court budget, and although a position would be transferred, there would be no budget impact. He explained that last year the City paid $78 , 045 for court- related Police overtime, and said this could be reduced significantly by having control of the scheduling. He said transport of personnel between the Corrections Facility and court is a concern, and that they propose to have video arraignment for in-custodies. If video arraign- ment is not in place by January, the judge could do in-custodies at the Corrections Facility, eliminating the need for transports. MANN MOVED ADOPTION of Ordinance No. 3125 estab- lishing a municipal court; approval of the 302 W. Gowe site for the court; authorization for the Mayor to negotiate and enter into a lease with Sound Ventures, Inc. on the terms generally outlined in their attached proposal; approval of $250 , 000 from the 1993 CIP to remodel, equip and provide interim 1993 staffing for the court system; authorization to proceed with remodel and implementation; and approval of the court administrator and four administrative support positions. Woods seconded. White noted that the City is currently paying $36, 000 a month for space at the Centennial Building. He pointed out that the Police De- partment has moved out of City Hall , and that the City is down approximately 70 employees. He asked that staff look at space needs and re- evaluate options for the future. Mann' s motion then carried. 6 June 15, 1993 ZONING CODE (OTHER BUSINESS - ITEM 4B) AMENDMENTS Nonconforming Development. The proposed ordi- nance amends the zoning code to allow for the reconstruction, under limited conditions, of certain legal nonconforming developments in the event those developments are more than fifty percent destroyed by earthquake, fire or other similar catastrophic event. City Attorney Lubovich noted that currently if a nonconforming structure is destroyed and the restoration exceeds 50%, the landowner cannot rebuild the nonconforming structure. He said this ordinance allows it to be rebuilt if the structure would be consistent in character with the structures within a one-block radius of the destroyed structure, if the use will not ad- versely impact the adjacent property, and that it be rebuilt within one year. He added that this would allow some flexibility in rebuilding. ORR MOVED to adopt Ordinance No. 3122 allowing reconstruction of nonconforming developments under certain limited conditions. Woods seconded and the motion carried. - (OTHER BUSINESS - ITEM 4C) Area-wide Zoning Map Amendments. The proposed ordinance provides for a unified approach con- cerning zoning code text and map amendments as they pertain to area-wide rezones . The ordi- nance brings both area-wide text and map amend- ments before the Planning Commission prior to final decision by Council. Previously, the city code split these hearings by bringing area-wide text amendments before the Planning commission and area-wide map amendments before the Hearing Examiner. City Attorney Lubovich noted that the ordinance would allow both text and map amendments for area-wide rezones to be heard by the Planning Commission, which would simplify the process. ORR MOVED to adopt Ordinance No. 3123 amending the process for area-wide zoning code map amendments. Houser seconded and the motion carried. 7 June 15, 1993 ZONING CODE (OTHER BUSINESS - ITEM 4D) AMENDMENTS Civil Violations. The proposed ordinance amends the zoning code by removing the existing civil violations enforcement provisions in Chapter 15 . It refers the civil violations enforcement pro- cedure to the new general civil violations enforcement procedures which were recently enacted as a new Chapter 1. 04 to the city code. City Attorney Lubovich explained that this ordi- nance refers all enforcement measures on zoning code violations to Chapter 1. 04 , which provides the process for civil enforcement and abatement. ORR MOVED to adopt Ordinance No. 3124 amending the civil violations enforcement procedures for zoning code violations. Houser seconded and the motion carried. COMMUNITY (OTHER BUSINESS - ITEM 4F) DEVELOPMENT (ADDED BY. COUNCILMEMBER ORR) BLOCK GRANT 1994 96 CDBG Interlocal Cooperation Agreement. Councilmember Orr noted that this item was dis- cussed at the Planning Committee meeting today, and that because of the timeliness of the issue, it, and the 1994-96 Home Interlocal Cooperation Agreement, must come to Council tonight. Lin Ball explained that the City must enter into this agreement in order to receive Federal Block Grant funds. She noted that there are five changes in the agreement this year, as follows: 1) creation of a new GMA public services set- aside fund, 2) change in pass-through City qualification, 3) distribution of Administrative and Public Service funds, 4) local policies/ local comprehensive plan consistency, and 5) non-violent civil rights demonstrations. She added that this item was seen by the Planning Committee in April as a draft, that it was then approved by the County Executive, and that the Planning Committee today recommended approval. ORR MOVED for the approval of the 1994-96 Community Development Block Grant Interlocal Cooperation Agreement, and authorization for the Mayor to sign this agreement and forward it to King County. White seconded and the motion carried. 8 June 15 , 1993 COMMUNITY (OTHER BUSINESS - ITEM 4G) DEVELOPMENT (ADDED BY COUNCILMEMBER ORR) BLOCK GRANT 1994 96 Home Interlocal Cooperation Agreement. Lin Ball explained that this agreement is neces- sary in order to receive Federal Home funds . She noted that this item was reviewed by the Planning Committee last April as a draft and today as a final document. She explained that a separate agreement is required, since it is not part of the Block Grant Consortium. She noted that the Planning Committee today recommended approval. ORR MOVED for approval of the 1994-96 Home Interlocal Cooperation Agreement and au- thorization for the Mayor to sign this agreement and forward it to King County. White seconded and the motion carried. FIREWORKS (OTHER BUSINESS - ITEM 4A) Fireworks Ordinance. Councilmember Mann noted that the Public Safety Committee recommended adoption of an ordinance placing restrictions on the discharge of fireworks. He said the ordi- nance is the result of concerns over the en- forcement of inconsistent laws, after the County adopted restrictions on the discharge of fire- works within unincorporated areas . He stated that notice has recently been given of intent to file a referendum on the King County ordinance to place the issue before the voters. He ex- plained that this eliminates any possibility that the County ordinance would be effective prior to July 4th, and that concerns over the need to adopt similar restrictions no longer exist. He then recommended that this item be removed from tonights agenda and be referred to the Public Safety Committee. He asked that staff provide the Committee with proposals for dealing with the discharge of fireworks within the City of Kent on a long-term basis . There were no objections and it was so ordered. GOLF COURSE (BIDS - ITEM 5A) Golf Course Tractor. Bid opening was held on May 26 , with two bids received. The Public Works Committee has recommended acceptance of the bid from Coastline Ford Tractor for two tractors; Model #4630 in the amount of $17 , 837 and Model #3930 for $16 , 337 . WHITE SO MOVED. Woods seconded and the motion carried. 9 June 15, 1993 GOLF COURSE (BIDS - ITEM 5B) Golf Course Mowers. Bid opening was held on May 26, with one bid received. The Public Works Committee has recommended acceptance of the bid from Superior Turf Equipment in the amount of $12 , 441.92 each, for two mower units. WHITE SO MOVED. Woods seconded and the motion carried. COUNCIL (CONSENT CALENDAR - ITEM 3C) Excused Absences. APPROVAL of Council President Judy Woods ' request for excused absences from the July 6th and July 20th, 1993 City Council meetings. APPOINTMENTS (CONSENT CALENDAR - ITEM 3D) Drinking Driver Task Force Appointment. CONFIRMATION of the Mayor' s appointment of Mark Shaw to the Drinking Driver Task Force. He will replace Tom Ripley, whose term expired. Mr. Shaw' s new appointment will continue to January 11 1996. (CONSENT CALENDAR - ITEM 3M) Transit Advisory Board Appointment. CONFIRMATION of the Mayor ' s appointment of Sherilyn Jordan to the Transit Advisory Board. She will represent the Kent Chamber of Commerce and her appointment will continue to April 30 , 1995 . FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through June 15 , 1993 after auditing by the Operations Committee at its meeting on July 6 , 1993 . Approval .of checks issued for vouchers : Date Check Numbers Amount 6/1-6/15 131253-131774 $2 , 015 , 012 . 07 Approval of checks issued for payroll: Date Check Numbers Amount 6/18/93 Checks 01184335-01184722 $ 301, 524 . 40 Advices 7384-7693 $ 367 , 689 . 60 $ 669 , 214 . 00 10 June 15, 1993 REPORTS Council President. Woods noted that she has asked the Operations Committee to receive in- formation regarding the layoff policy at their next meeting, and to bring it forward to Mr. Olson. Public Works Committee. White announced that the time and location of the next Public Works Committee meeting has been changed to 2 : 00 p.m. on June 16, in Conference Room No. 3 in the Centennial Building. Administrative Reports. McCarthy noted that his report is in the agenda packet, and that it was sent to Councilmembers by E-mail as well. He added that he will continue to do so in the future. ADJOURNMENT The meeting adjourned at 7 : 45 p.m. CL � Brenda Ja be CMC City Cler 11 Kent City Council Meeting Date July 6, 1993 Category Consent Calendar 1. SUBJECT: 76th AVENUE S. ASPHALT OVERLAY/RESURFACING - ACCEPTANCE OF GRANT 2 . M2+�ARY STATEMENT,---As recommended by the Public Works Committe , uthorization fort Mayor to sign the City/County greement or this project and to establish the budget for same. The project consists of resurfacing the existing roadway on 76th Ave. S. with asphalt overlay, including the replacement of failed pavement sections, cracked curbs gutters and drive- ways GC rant funding in the amount of $72 , 850 is available from ISTEA. 3 . EXHIBITS: Public Works Minutes and memorandum from Public Works Director 4 . RECOMMENDED BY: Public Works Committee (2-0) with Jim Bennett' s approval by telephone for placement of this item on Consent Calendar (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES _ FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 3C DEPARTMENT OF PUBLIC WORKS June I I, 1993 TO: PUBLIC WORKS COMMITTEE W w FROM: DON WICKSTROM RE: 76TH AVENUE SOUTH ASPHALT OVERLAY/RESURFACING PROJECT The Public Works Department is requesting that Council authorize the Mayor to sign the City/County Agreement for the above referenced project. The primary purpose of this project is to resurface existing roadway pavement on 76th Avenue South with asphalt overlay. This project also includes the replacement of failed pavement sections, reconstruction of existing cracked curbs, gutters and driveways. Grant funding from ISTEA (Intermodal Surface Transportation Efficiency Act) for this project is available in the amount of $72 , 850 . The Mayor has previously signed this agreement therefore, this action is only to establish the budget. ACTION: Authorize the signing of the Agreement and the establishment of the budget for same. PUBLIC WORKS COMMI'I"TEE JUNE 16, 1993 PRESENT: Jim White Roger Lubovich Paul Mann Tom Brubaker Don Wickstrom Ed White Gary Gill Charley Lindsey Tony McCarthy Jean Parietti Mr & Mrs Rust Councilperson Jim Bennett - Absent D76th Ave South Asphalt Overlay/Resurfacing Wickstrom stated that we are requesting authorization to sign an interlocal agreement to receive federal money for this project plus establishing the budget; essentially overlaying 76th Ave thru North 4th to 228th. Committee unanimously agreed to recommend execution of the interlocal agreement and recommended establishing the budget for the 76th Ave Asphalt Overlay/Resurfacing project. Garrison Creek Stormwater Control Project Condemnation Wickstrom said that we have acquired all of the properties to install the new trunk system, which is just a part of the overall project. He said the total project involves some detention facilities, essentially one major facility in the vicinity of 98th and 234th and a new trunk line thru the Benson Shopping Center. Wickstrom stated that the City has acquired all the easements except at Payless, which is in the shopping center at the southeast corner of 104th and 240th. Wickstrom requested authorization to condemn so we can go ahead and install the system. In response to Jim White, Wickstrom said that staff has been trying to contact Payless and they have not responded. He said we need to proceed with condemnation, while we are still trying to negotiate, in order to proceed with this project. Committee unanimously agreed to recommend adoption of an ordinance authorizing condemnation. 1 ;l Kent City Council Meeting Date July 6 , 1993 Category Consent Calendar 1. SUBJECT: GARRISON CREEK STORMWATER CONTROL PROJECT CONDEMNATION - ORDINANCE 2 . STA As recommended by the Public Works, mitte option of Ordinance No. /01 authorizing c demnation of an easement at the northeast corner of 4th Ave. SE & SE 240th St. , in the Benson Shopping Center. Construction of a new drainage trunk line is required in this area to help resolve the flooding in and around apartment complexes in this vicinity. Staff has continued to negotiate without success for this easement and in order to proceed with the project, con- demnation is necessary. 3 . EXHIBITS: Public Works Minutes , memorandum from Public Works Director and vicinity map 4 . RECOMMENDED BY: Public Works Committee (2-0) with Jim Bennett' s approval by telephone for placement of this item on Consent Calendar (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REOUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 3D PUBLIC WORKS COMM TTEE DUNE 16, 1993 PRESENT: Jim White Roger Lubovich Paul Mann Tom Brubaker Don Wickstrom Ed White Gary Gill Charley Lindsey Tony McCarthy Jean Parietti Mr & Mrs Rust Councilperson Jim Bennett - Absent 76th Ave South Asphalt Overlay/Resurfacing Wickstrom stated that we are requesting authorization to sign an interlocal agreement to receive federal money for this project plus establishing the budget; essentially overlaying 76th Ave thru North 4th to 228th. Committee unanimously agreed to recommend execution of the interlocal agreement and recommended establishing the budget for the 76th Ave Asphalt Overlay/Resurfacing project. DGarrison Creek Stormwater Control Project Condemnation Wickstrom said that we have acquired all of the properties to install the new trunk system, which is just a part of the overall project. He said the total project involves some detention facilities, essentially one major facility in the vicinity of 98th and 234th and a new trunk line thru the Benson Shopping Center. Wickstrom stated that the City has acquired all the easements except at Payless, which is in the shopping center at the southeast corner of 104th and 240th. Wickstrom requested authorization to condemn so we can go ahead and install the system. In response to Jim White, Wickstrom said that staff has been trying to contact Payless and they have not responded. He said we need to proceed with condemnation, while we are still trying to negotiate, in order to proceed with this project. Committee unanimously agreed to recommend adoption of an ordinance authorizing condemnation. 1 DEPARTMENT OF PUBLIC WORKS JUNE 16, 1993 TO: PUBLIC WORKS COOMMITTEE FROM: DON WICKSTROM VNw1 RE: GARRISON CREEK STORMWATER CONTROL PROJECT As part of the solution to resolve the flooding in and around apartment complexes in the vicinity of 108th Ave SE and SE 240th St. and at the Benson Shopping Center (northeast corner of 104th Ave SE & SE 240th St. ) , construction of a new drainage trunk line is required. To accomplish same we have secured all the easements but one. As such, while we will continue to negotiate, we are requesting authorization to proceed with condemnation. ACTION: Adoption of an ordinance authorizing condemnation. 1277•(C N. 89-rfL- s/E• - 334. d4- ♦:u fZo.o6 "J:y.tt.al4 O� 188-44-/66 44 s 9O.OG V Iti O m .fin 0Z: 5 o ` Gpph� o INM L o r s q�tiqka o° h Q," ?I =. ..... 60 . . . .: ai Wde-44-16e N 88.44-4A W '� IJ .�.� M..;r.,Z»,O• A,dR Ja-4e.v '� Y 12S is r: - 2a6 sae 6J (tiu .�Jl .a-[i3o (� PJ •` I n �W - - /Ja 76G P)- e3 CPI Cv N8e-as4BN •• . o SPC-76-28 50 3 KENT 76125 aN nW I i ,' )�.. 297. /S(P.1 : LOT 2 > . ... .. � ... . . .. . . . -- �4I k i h: I Q y OV . s I 297 67C,^) �' c pi :-...... ..... . .. . : .. . . ... . . . _ . . _ . . 3. .red.44-48W �. {n Z65 (sP)333 [� —�'�_� I NJd-44-••8W a: 3 3O 1 a' L 1 > i Q - wnqIN' P N. 89--0-6- NLc. . . . . . . . .. > ,/`ti" Vi ah Jo(s.PJ by \?C ti� 0 I o dl 299 03 0co o LOT J4 0 47/ 46(s P� 1 .— '� „ SBB-4f•U4N J.P. •• : a ' 219TttINV rw 2,18TK PL v ' � W iL `, r- W ))a M< SE 220TH RE- 0 CD �TS Y ND ST ° Y x< _: \t, _ � 'S � SE 223RD SJc SE 224TH ST zzsxo PL SE £; w zuurH PL 225TN'5T S SlE x �� ff> + � ` SZ-� zzsTQ n•"� x s z27rH `• _ SE_227TH P \ 1 > ^ 4 SE,2281H Sd 2e P SE 228TH ST 1 SE 228TH f i : r se TH L 229T7H ST SE 230TH.S �i tYZ' k33p Yf .7 _ J 3n; T SE 229TH B e 5E 230iH PL f3P ���n�� SE 230Tr. z - d — f SE eL o r SCHOOL SE , 231 S� 2 1�Da x P PFIFIh' f; 232ND ST 3 fti� R , 5E 232ND PL t w s(wCc CD 3 P sr a S > mom, tt _ SE`234TH ST z 234in f. W 234TH PL SE 23S'' ST235TH PL c �t 3 x rbF2 o I>„ spy i�.£h I •1 4kp, 's b w 5E 236TH PL H ii.P'°¢.SR pRf 5'3p. N w j w i 3THv+w Q PROPOSED UPPER GARRISON .,,.CT 239iH o CREEK STORMWATER SYSTEM PL M PL S 241ST ST w N W ¢ S 242NO a x 5 243R0 ST O tiE 244TH ST 1TH -- <n w w > w ¢ cr cr z m°J SE 246TH ST r z f247TH1 � O p SE 248TH ST cfl rn Lu CO n uwi ;',�, ., ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, providing for the acquisition of an easement for storm drainage purposes over certain properties in order to improve the City ' s comprehensive storm drainage and flood control systems ; providing for the payment thereof out of any of the City ' s Drainage Capital Improvement Funds ; and providing for the condemnation of such property rights as necessary therefor; said properties located within the limits of the City of Kent in King County, Washington. THE THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS : Section 1 . The City of Kent ( "City") authorizes the acquisition by condemnation of certain real property, Parcel No. 203542 , located in King County , Wa�;hington and legally described in Exhibit A attached hereto and incorporated herein by this reference (hereinafter, the "Properties" ) . Section 2 . The public convenience, use and necessity demand that the City condemn the Property in order to acquire an easement for storm drainage and flood cont_iol purposes, which purposes shall include all acts necessary to implement the City ' s Comprehensive Storm Drainage and Flood Control. Plans, and any other municipal purposes that may become necessary from time to time on the Property . 1 I� Section 3 . The City shall condemn the Property only after just compensation has first been made or paid into court for the I Towner or owners in the manner prescribed by law. Section 4 . The City shall pay for the entire cost of the ; acquisition by condemnation provided for in this ordinance from the City ' s Drainage Capital Improvement Funds or, if necessary, any of the City' s general funds, as may be provided by law. Section 5 . The City authorizes and directs the City Attorney to commence those proceedings provided by law that are necessary to condemn the Property. In conducting the condemnation proceedings, the City authorizes the City Attorney to enter into and execute stipulations in order to minimize damages , which stipulations may include, but not be limited to, size and dimensions of the Properties, -construction easements and other property interests and any other agreements necessary to implement the provisions of this ordinance . Section 6 . Severability. Any acts consistent with the authority and prior to the effective date of this Ordinance are ratified and confirmed . Section 7 . }effective Date . This Ordinance shall take effect and be in force thirty (30) days from and after its passage, approval and publication as provided by law. DAN KELLEHER, _MAYOR l I� i jATTEST: I� i I BRENDA JACOBER, CITY CLERK 1 I, APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY PASSED the day of _— 1993 . APPROVED the day of _ 1993 . PUBLISHED the — day of 1993 . I hereby certify that this is a true and correct copy of Ordinance No. , passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) BRENDA JACOBER, CITY CLERK I I I condemn5 .wpf , I 3 I it Ali EXHIBIT "All 'I The land referred to in this commitment is situated in the county of King, State of Washington, and described as follows: i; Beginning at the northwest corner of the northeast quarter of the northwest quarter of Section 20, Township 22 North, Range 5 East, W.M. , in King County, Washington ; thence continuing south 88044116" east along the north line of said northeast quarter of Section 20 a distance of 638 . 80 feet to a point; thence south 1015 ' 12" west a distance of 30 . 00 feet to the northeast corner of Lot 6, R.O. Smith ' s Orchard Tracts-Addition to Kent, according to the plat thereof recorded in Volume 12 of Plats, page 27 , in King County, Washington; thence continuing south 1015112" west along the east line of said Lot 6 a distance of 359 . 62 feet to the TRUE POINT OF BEGINNING; thence continuing south 1° 15 ' 12" west along the east line of said Lot 6 a distance of 270 . 00 feet to the southeast corner of said Lot 6 ; thence north 88044 ' 04" west a distance of 471 . 46 feet; thence north 1'29105" east along a line parallel to the west line of said northeast quarter of Section 20 , a distance of 100 . 00 feet; thence north 88 ° 44 ' 04" west a distance of 130 . 00 feet to a point- thence north 1 ° 29 ' 05" east a distance of 104 . 59 feet to a point ; thence north 4039 ' 50" east a distance of 40 . 48 feet to a point; thence south 88044 ' 48" east a distance of 333 . 23 feet to a point; thence north 1015 ' 12" east along a line parallel to the east line of said Lot 6 a distance of 24 . 87 feet to a point; thence south 88044 ' 48" east a distance of 265 . 00 feet to the TRUE POINT OF BEGINNING; (BEING KNOWN AS Parcel 1 of City of Kent Short Plat No. SPC-76-28 , as recorded under Recording Number 7612100655 and as modified by City of Kent Lot Line Adjustment recorded under Recording Number i 7706170948) . i ill i; it �/v Kent City Council Meeting M, V Date July 6, 1993 Category Consent Calendar r1 1. SUBJECT: ARTS COMMISSION APPOINTMENT 2 . SUMMARY STATEMENT: Confirmation of the Mayor' s appointment of Leah Connor as a member of the Arts Commission. Leah is a student at Kent Junior High School and was active in the "Dreambuilders" program which encourages students to get involved in their community. She will replace Claudia Appell, who resigned, and her appointment will continue to 10/31/95. 3 . EXHIBITS: Memo from the Mayor 4 . RECOMMENDED BY: Mayor Kelleher (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REQUIRED: $ None SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3E MEMORANDUM TO: JUDY WOODS, CITY COUNCIL P SIDE CITY COUNCIL MEMBERS FROM: DAN KELLEHER, MAYOR '�"'����� DATE: JUNE 16, 1993 SUBJECT: APPOINTMENT OF LEAH CONNOR TO ARTS COMMISSION I have recently appointed Leah Connor to serve as a member of the Arts Commission. Ms. Connor is a student at Kent Junior High School. She especially enjoys choir, played the lead in the school play presented by her drama class, and has been active in the "Dreambuilders" program which encourages students to take an active interest in their community. Consequently, she has expressed an interest in serving as a member of the Arts Commission and I have made the appointment. Ms. Connor will replace Claudia Appell who resigned. Her term will continue to 10/31/95. 1 submit this for your confirmation. DK:jb �( IV Kent City Council Meeting v Q �I1 Date July 6, 1993 Category Consent Calendar 1. SUBJECT: 1994-1999 CAPITAL IMPROVEMENT PROGRAM - SET HEARING DATES 2 . SUMMARY STATEMENT: Authorization to set July 20 and August 3 , 1993 , as the dates for public hearings to receive comments on the 1994-1999 Capital Improvement Program. 3 . EXHIBITS: None 4 . RECOMMENDED BY• Budget Committee 3-0 (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3F VVV Kent City Council Meeting Date July 6 , 1993 Category Other Business 1. SUBJECT: THE WAY BACK INN (WBI) - LEASE AGREEMENT 2 . SUMMARY STATEMENT: The Planning Committee has recommended that the City enter into a lease agreement with The Way Back Inn, a non-profit organization, to use the Campus Park House for five years to house homeless families. The lease will express the City' s intent for The Way Back Inn to perform and pay for specific repair, maintenance, and insurance costs on the Campus Park House. 3 . EXHIBITS: Memo, proposal, residential lease and Planning Committee minutes of 6/15/93 4 . RECOMMENDED BY: Planning Committee (2-0 vote) (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REOUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember j- i ; moves, Councilmemberiti� seconds that the City enter into a lease agreement in a form substan- tially similar to the enclosed lease agreement with The Way Back Inn to use the Campus Park House for five years to house homeless families, as recommended by the Planning Committee. DISCUSSION: " ACTION: Council Agenda Item No. 4A CITY OF KENT ciTv of � PLANNING DEPARTMENT (206) 859-3390 MEMORANDUM JULY 6 , 1993 dF5S�II(C5P6a TO: DAN KELLEHER, MAYOR, AND MEMBERS OF THE CITY COUNCIL FROM: BETSY CZARK, PLANNER SUBJECT: WAY BACK INN (WBI) PROJECT The Way Back Inn (WBI) is an all volunteer non-profit agency dedicated to providing housing to homeless families. It is only eighteen months old, but already has an 80% success rate in helping families make the transition from homelessness to a permanent home. WBI ' s course of action is to provide housing rent free for three months to homeless families with children. Their philosophy is that freeing a family of housing costs allows them to save enough money to pay first, last and deposit on their own apartment. For many families, this is all that is needed to move them out of homelessness into a permanent housing situation. The YWCA helps to ensure WBI ' s success rate by screening all the families that WBI houses . This screening allows Way Back Inn to house those working homeless families that just need a little breathing room to save some money. When WBI began, it only housed families at the Eagle Pointe Apartments in Renton. They paid the rent and utilities with donations. One year ago WBI started to move away from that costly approach by repairing a privately owned run-down house in Renton in exchange for four years free rent. This exchange project is beginning its second year and is a resounding success . The Way Back Inn and the City of Kent are looking at a similar arrangement using a City-owned single-family rental property that is uninhabitable at this time. The property is known as the Campus Park House at 9815 S . 252nd, located behind Kent Meridian High School. Since the house is currently uninhabitable, the first issued looked at was what repairs were necessary on the structure. In March, Jack Ball in the City ' s Park Maintenance Department conducted a maintenance review of all City rental properties. He determined the minimum amount of repairs necessary to rent the Campus Park house at market rental rate (calculated by Brad Bell & Associates to be between $450 and $500/month) . In addition, the City ' s Code Enforcement Department inspected the house and identified further repairs needed to bring the building up to code. City liability was also an important issue . Planning Department Housing and Human Services staff worked with the City Attorney ' s Office, the City ' s Risk Manager, and the Parks Department to fully WAY BACK INN (WBI) PROJECT July 6 , 1993 Page 2 cover that issue, among others, and to prepare the necessary agreements between WBI and the City . City staff was very careful to fully protect the city and to address all possible concerns in entering into the proposed lease agreement. This resulted in the WBI having to carry significantly more insurance than it does now. The cost of this insurance is factored into their cost bid. The Way Back Inn is proposing to pay for and perform all the City- cited necessary repairs plus the cost of the needed insurance in exchange for free rent for five years . The attached WBI ' s proposal includes a breakdown of all those costs . The value of all the repairs and insurance more than equals the potential gross rental revenues for the house over the next five years. The Way Back Inn ' s cost bid is $39 , 515, while the potential rental revenue over the next fives years is $30, 000 (based on a $500 market rental rate for all four years) . This is an exciting potential collaboration where the City can have its housing repaired at no cost, while at the same time addressing the needs of homeless families in our community . After repairing the property, the Way Back Inn will house homeless families with children under fourteen years of age for three months intervals. The WBI furnishes the house with donated material which the family takes with them when they leave. Then another homeless family will move in for three months . Consequently, after repairing the property, approximately 19 homeless families with children can be housed in the Campus Park house during the five years. Both the Human Services Commission (at its May 27th meeting) and the Planning Committee (at its June 15th meeting) reviewed this item and recommends to the City Council that the City enter into an agreement with the Way Back Inn to repair the Campus Park House in exchange for free rent for five years , with the housing to be used to house homeless families. RECOMMENDED ACTION 1 . Approval for City to enter into a lease agreement with the Way Back Inn on the Campus Park House to house homeless families for five years. The lease, in legal terms, will express the City of Kent ' s intent for the Way Back Inn to pay for and perform specified repair., maintenance, and insurance costs on the Campus Park House in order for the WBI to house homeless families rent free in the house for five years . BC/mp: \wbi\council .mem cc: James Harris , Planning Director Helen Wickstrom, Parks/Admin. Supt. Laurie Evezich, Assistant Attorney Lin Ball , Manager V'4y TACX _1NCN PO. Box 621, I mq, Wei. 98055 (206) 226-19 37 HOUSING PROPOSAL TO THE CITY OF SENT Attention: Betsy Czark The Philosophy The Way Back Inn is a Washington State non profit organization founded I help restore dignity to humans. This organization was founded by a group of people who wanted to do some- thing for the people around them who needed help the most -- homeless families. A board of directors has been elected and writ ten into the by-laws is a man- date that states that their board would be all volunteer and free of any admin- istration wages. The Organization The Way Back Inn provides temporary single family dwellings for families with children under fourteen years of age. These homes are provided for three full months. When each family moves out they arc allowed to take all of the household items with them. The YWCA has agreed to act as the organ izaiicrn's screening and follow-up agency. The Way Back Inn depends solely upon individual contributions of money, good used furniture and household items, an(I volunteer help for house maintenance. Success Rate Of the 20 families that have been moved into a Way Back Inn residence, 16 of them have successfully moved on to productive conditions within our society. All they needed was this chance to get back on their feet again. the Goal More than anything else, the Way Back Inn wants to be more than just air other temporary housing agency. They want to he part of a permanent solu- tion! W AT IB qC.`7( -1 (,N HOUSING PROPOSAL TO THIS CITY OF KENT PAGE - 2-The Property A Campus Park house by Kent Meridian High School. We would like to remodel the above property and use it for a temporary single family dwelling. The Way Back Inn will guarantee to the City of Kent that the property will be in habital condition at the end of the lease period. Weatherization will be provided free by King County and costs will be rolled into the duration of the lease period. The Estimated Costs See Attached. The Rental PIan Based on the estimated cost figures, we feel justified on requesting that the properties be provided RENT FREE to the Way Back Inn for five (5) years. Larry Kennedy President Way Back,Inn RESIDENTIAL LEASE This lease is made 19_, between THE CITY OF KENT, a Washington municipal corporation as "Lessor, " and THE WAY BACK INN FOUNDATION, a Washington non-profit corporation, as "Lessee, " as follows: 1 . PREMISES . Lessor leases to Lessee the Residence and all appurtenances situated on the real property (hereinafter leased premises) legally described in Exhibit A attached hereto and incorporated herein by this reference . 2 . TERM. The term of this lease shall be for five years, commencing on the day of 19_, and shall terminate in accordance with the termination provisions set forth in paragraph 17 , unless sooner terminated as a result of Lessee ' s default hereunder. 3 . POSSESSION. Lessee shall be deemed to have accepted possession of the leased premises in "as-is" condition. Lessor has made no representations to Lessee respecting the condition of the leased premises . 4 . RENT. During the Term hereof, Lessee may occupy the leased premises rent free; provided, however, Lessee shall make all improvements at its sole expense, as outlined in Exhibit B; provided, such improvements shall be subject to a final inspection and the approval of the Kent Building Code Inspector and the Kent Parks Department, prior to the occupancy of the leased premises, and pay all costs associated with or arising out of the maintenance and operation of the leased premises as set forth herein. 5 . USE. Lessee shall use the leased premises to provide temporary single family dwellings for homeless families with children under fourteen years of age , and all current uses incidental thereto, and for no other purpose without first obtaining Lessor ' s prior written consent . 6 . LESSEE MAINTENANCE AND REPA_IR RESPONSIBILITY. Lessee shall, when and if needed, at Lessee ' s sole expense, make repairs to the leased premises and every part thereof; and Lessee shall maintain the leased premises in neat, clean, sanitary condition. Tenant shall surrender the leased premises to Lessor in good condition upon the termination of this I.,ease, reasonable wear and tear excepted. 7 . UTILITIES . Lessee shall pay prior to delinquency for all heat, light, water, and other utility services supplied to the leased premises. 8 . ALTERATIONS AND ADDITIONS BY LESSEE. After obtaining the prior consent of Lessor, Lessee may make, at its sole expense, such additional improvements or alterations to the leased premises which it may deem necessary or desirable. Any repairs or new construction by Lessee shall be done in conformity with plans and specifications approved by Lessor. All work performed shall be done in a workmanlike manner and shall become the property of the Lessor. .9 . LIENS . Lessee shall keep the leased premises free from any liens arising out of any work performed, materials furnished, or obligations incurred by Lessee. 10 . INSURANCE. Prior to commencing any improvements and prior to occupancy under this lease, at no expense to the City of Kent, the Lessee shall obtain and furnish to the Kent Risk-Safety Analyst, a certificate of Insurance showing general liability insurance coverage including blanket contractual coverage, which certificate (1) shall be subject to approval of the City Attorney as to the company, form and coverage, and shall be primary over all other insurance the City may secure, (2) must fully protect the City from any and all claims and risks in connection with any activity performed by the Way Back Inn Foundation by virtue of this Lease, and (3) must specifically name the City of Kent as an additional insured as respects work performed by or on behalf of Lessee and a copy of the endorsement naming the City as an additional insured shall be attached to the certificate of insurance. Such policy must provide the following minimum coverage: 1. Commercial General Liability insurance written on an occurrence basis with limits no less than $1, 000, 000 . 00 combined single limit per occurrence and $2 , 000, 000. 00 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to blanket contractual ; products/completed operations; broad form property damage; explosion, collapse and underground (XCU) if applicable; and employer' s liability, and 2 . Renter ' s insurance with limits no less than $300, 000 . 00 combined single limit per occurrence. Any payment of deductible or self insured retention shall be the sole responsibility of the Lessee. The Lessee ' s insurance shall be primary insurance as respects the City and the City shall be given 30 days prior written notice of any cancellation, suspension or material change in coverage. 11. ASSIGNMENT AND SUBLETTING. Lessee shall not assign this lease or any part thereof, either by operation of law or otherwise, without first obtaining the prior .written consent of Lessor. 12 . DEFAULT. Failure by Lessee to make the improvements as set forth in Exhibit B, or failure by Lessee to observe or perform any of the covenants, conditions, or provisions of this Lease, where such failure shall continue for a period of ten (10) days after written notice from Lessor to cure the default, shall constitute a default and breach of the Lease by the Lessor. Lessee shall notify Lessor promptly of any default not by its nature necessarily known to Lessor. 13 . ACCESS . Lessee shall permit Lessor to enter the leased premises at reasonable times for the purpose of inspecting the leased premises and ascertaining compliance with the provisions hereof by Lessee, but nothing herein shall be construed as imposing any obligation on Lessor to perform any such work or duties. 14 . COMPLIANCE WITH LAWS , RULES AND REGULATIONS . Lessee shall, at its sole cost and expense, promptly comply with all laws, statutes, ordinances, and governmental rules, regulations or requirements now in force or which may hereafter be in force relating to or affecting the conditions, use, or occupancy of the leased premises. Lessee shall faithfully observe and comply with the rules and regulations that Lessor shall from time to time promulgate, including, without limitation, those regulations affecting signage on the Property. 15 . PERMITS . Lessee shall , at its sole cost and expense, be responsible for obtaining any permits or licenses that are necessary to perform the covenants of this Lease Agreement. 16 . NOTICES . All notices under this Lease shall be in writing and shall be effective when mailed by certified mail or delivered to Lessor at the address below stated, or to Lessee at the address below stated, or to such other address as either party may designate from time to time: LESSOR: CITY OF KENT DEPARTMENT OF PARKS AND RECREATION ATTN: PARKS DIRECTOR 220 Fourth Avenue South Kent, Washington 98032 LESSEE: WAY BACK INN FOUNDATION P.O. Box 621 Renton, Washington 98055 17 . TERMINATION. Either party has the right to terminate this Agreement if the other party is in default of any material obligation or representation of this lease which substantially harms the non-defaulting party and which default is incapable of cure, or which being capable of cure, is not cured within 10 days after receipt of written notice of such Iefault. 18 . GENERAL PROVISIONS . a. TIME IS OF THE ESSENCE OF THIS LEASE. b. In the event of any action or proceeding brought by either party against the other under this Lease, the prevailing party shall be entitled to recover for the fees of its attorneys in such action or proceeding, including costs of appeal , if any, in such amount as the court may adjudge reasonable as attorneys ' fees . For the purposes of this provision, the terms "action" or "proceeding" shall include arbitration, administrative, bankruptcy, and judicial proceedings including appeals therefrom. C. This Lease shall be construed and governed by the laws of the State of Washington. d. Upon termination of this Lease, Lessee shall surrender all keys to the Residence to Lessor at the place then fixed for notice. 19 . AUTHORITY OF LESSEE. Lessee and each individual executing this Lease on behalf of Lessee represent and warrant that he or she is duly authorized to execute and deliver this Lease, and that this Lease is binding upon Lessee in accordance with its terms. 20 . WAIVER AND FORBEARANCE. No waiver by Lessor of any breach or default by Lessee of any of its obligations or agreement or covenants herein, shall be deemed to be a waiver of any subsequent breach or default of the same or any other covenant, agreement or obligation, nor shall forbearance by Lessor to seek remedy for any breach or default of Lessee be deemed a waiver by Lessor of its rights and remedies with respect of such breach or default. 21. QUIET ENJOYMENT. Provided Lessee is not in default hereunder, Lessor covenants that Lessee shall have peaceful and quiet enjoyment of the leased premise_; without hindrance on the part of the Lessor. THIS LEASE IS SUBJECT TO ACCEPTANCE BY LESSOR. IN WITNESS WHEREOF, the parties hereto have executed this Lease the date and year above written. LESSOR: By: — Its : LESSEE: By: ------ Its : — (STATE OF WASHINGTON ) ss. COUNTY OF KING ) I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he/she signed this instrument, on oath stated that he/she was authorized to execute the instrument, and acknowledged it as the — _ of the City of Kent to be the free and voluntary act of such part for the uses and purposes mentioned in the instrument. DATED: ---- NOTARY PUBLIC in and for the State of Washington, residing at My commission expires STATE OF WASHINGTON ) ss . COUNTY OF KING ) I certify that I know or .have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he/she signed this instrument, on oath stated that he/she was authorized to execute the -instrument, and acknowledged it to be his/her free and voluntary act for the uses and purposes mentioned in the instrument. DATED: ----- NOTARY PUBLIC in and for the State of Washington, residing , at My commission expires EXHIBIT A- The East 60 . 00 feet ± of the West 219 . 48 feet ± of the North 100 feet ± of the North 1/2 of the Northeast 1/4 of the Southeast 1/4 of the Southeast 1/4 of Section 19 , Township 22 North, Range 5 East, W.M. , in King County, Washington, EXCEPT that portion conveyed to the City of Kent for street purposes by Deed recorded under King County Recording #8301040032 . PROPOSAL BY THE WAY BACK INN M1,,B1JTJL FOR HOUSE LOCATED AT: CAMPUS PARK 815 SOUTH 252 STREET ENTIRE PROPOSAL TOTAL-----$39 , 515 . 00 LABOR* MATERIAL TOTAL COST (1) Roof (Remove & Replace) . $1, 100 . 00 $1, 300 . 00 $2, 400 . 00 (2) Carpet (Remove & Replace) . 950 . 00 1,270 . 00 21220 . 00 (3) Bathroom wallboard (Remove & Replace) Add bathroom exhaust fan . 140 . 00 140 . 00 280 .00 (4) Install shower surround. 60 . 00 95 . 00 155. 00 (5) Laundry room (Remove dry rot in floor and add new linoleum) . 320 . 00 225. 00 545. 00 (6) Remove remorter bricks in fire place and install new fire place insert with new stack to solve building code problem. 580 . 00 1,250 . 00 11830 . 00 (7) Install ground receptical to living rooms and bedrooms, and GFI's to kitchen and bathroom. 135 . 00 95 . 00 230 . 00 (8) Install new dead bolts on both front and rear doors . 45 . 00 30 . 00 75. 00 (9) Interior paint through out . 500 . 09 200 . 00 700 . 00 (10) Interior door. 40 . 00 70 . 00 110 . 00 (11) Install four foundation vents . 140 . 00 45. 00 185. 00 (12) Install new base board heaters . 130 . 00 350 . 00 480 . 00 (13) New water heater. 125 . 00 180 . 00 305. 00 TOTAL---------- $9, 515. 00 (14) Install new double Paine windows . "Weatherization quote" $10, 000 . 00 (items #14, 15, 16) (15) Insulate floors, attic, & walls . "Maintenance total" - $ 10, 000 . 00 (16) Remove & Replace leaking faucets . (based on $2, 000/year) (17) Insurance . (Five-year insurance plan--$2, 000 . 00 per year, exact quote not available) $10, 000 . 00 Items 11 & 12 are subject to change with the installation of natural gas lines. ms 141 151 & 16 have a total cost of $10, 000 . This amount is based on a Previous contract with KING COUNTY WEATHERIZATION in the event of the WAY BACK INN being granted, at the minimum, a five-year, rent-free contract on the CAMPUS PARK HOUSE. (Estimated house and year maintenance is $2, 000 . 00 annually.) * (Labor cost is based upon a $10 . 00 per hour per man basis .) .CAMPUS PARK HOUSE 9815 South 252 Street May 18, 1993 CODE COMPLIANCE INSPECTION REPORT 1 ) The roof covering, the gypsum board adjacent to the bathtub and the floor covering in the laundry room have deteriorated and may have exposed s- ructural framing members to decay . 1991 Uniform Housing Code Section 1001 Substandard Building .--� t A COMPLETE INSPECTION AND REPORT FROM AN APPROPRIATELY LICENSED PEST/DRYROT CONTROL CONTRACTOR SHOULD BE OBTAINED . INCLUDE IN THE SCOPE OF WORK ALL REPAIR OF STRUCTURAL MEMBERS OUTLINED IN THE CONTRACTORS REPORT . REPLACE ALL DAMAGED ROOF, WALL AND FLOOR COVERINGS . 2 ) The garage window glazing is cracked and incomplete . 1991 Uniform Building Code Section 1708 Weather Protection REPAIR DAMAGED WINDOW TO A WEATHER TIGHT CONDITION . 3 ) The masonry fireplace is deteriorated and unsafe for continued use . Specifically, the fire bricks inside the fireplace are cracked and may expose framing members to excessive heat, thereby creating ci fire hazard . 1991 Uniform Building Code Section 203 Unsafe Building: REPAIR TO CONFORM WITH THE UNIFORM BUILDING CODE REQUIREMENTS OR SEAL OFF FIREPLACE OPENING TO PREVENT ITS CONTINUED USE . A GAS FURNACE INSERT MAY BE INSTALLED AS PER THE MANUFACTURERS INSTALLATION INSTRUCTIONS . SEE WASHINGTON NATURAL GAS FOR GAS SERVICE AVAILABILITY . 4 ) The ground clamp connecting the grounding electrode conductor ( #4 bare copper ground wire ) to the driven ground rod is inadequately attached . Electric service panel board not inspected this date . - 1990 National Electrical Code Section 250-51 Effective Grounding TIGHTEN GROUND CLAMP LOCATED AT THE EXTERIOR NORTHEAST CORNER . CHECK ALL GROUNDING AND CONDUCTOR CONNECTIONS IN TI4E ELECTRICAL SERVICE PANEL . AT TWO LOCATIONS 3 PRONG RECEPTACLE OUTLETS ARE INSTALLED IN UNGROUNDED CIRCUITS . THESE TWO OUTLETS SHOULD BE REPLACED WITH 2 PRONG UNGROUNDED TYPE AS EXISTING . SEE FRONT ROOM AND FRONT BEDROOM . 5 ) Key lock dead bolt on rear exit door . 1991 Uniform Building Code Section 3304 Doors EXIT DOORS SHALL BE OPENABLE FROM THE INSIDE WITHOUT THE USE OF A KEY FOR EMERGENCY EGRESS . REMOVE KEY LOCK HARDWARE . 6 ) The electric baseboard heaters and electric water heater may be functionally obsolescent . � ) It is recommended that the underfloor ventilation be increased to provide cross-ventilation . Kevin R . Jack Combination Building Inspector City of Kent CITY COUNCIL PLANNING COMMITTEE MINUTES JUNE 15 , 1993 PAGE 3 Ms. Ball went over the five (5) major changes in the new ICA, which were outlined in the memo of the agenda packet. Staff recommended that the Planning Committee take the following action: 1. Recommend approval of the 1994-1996 Community Development Block Grant Interlocal Cooperation Agreement. 2 . Forward this item to the full City Council for consideration at its June 15 , 1993 meeting, with a recommendation that the Mayor be authorized to sign the 1994-1996 CDBG Interlocal Cooperation Agreement. Ms . Ball explained the necessity to take this item directly forward to the full City Council the same day (June 15th) because the agreement must be signed by our Mayor and returned to the County before June 25, 1993 . Councilmember Johnson MOVED and Chair Orr SECONDED a motion to approve the aforementioned two (2) actions . Motion carried. 1994-1996 DRAFT HOME INTERLOCAL COOPERATION AGREEMENT (ICA) - (L. Ball) Manager Ball reported this agreement governs the City ' s participation with the County and other King County cities in the HOME partnership, which are federal funds again that are received and are used to provide permanent affordable housing for low-income populations, families, an individuals. Again, we need to enter into this agreement in order to be able to have any of that funding allocation to go to a project that would be located within the City of Kent . This is a three (3) year agreement. Since the Cities of Federal Way and Bellevue have decided to join the HOME Consortium, it was necessary to create a separate ICA for HOME. Staff recommended that the Planning Committee take the following action: 1 . Recommend approval of the 1994-1996 HOME Interlocal Cooperation Agreement. 2 . Forward this item to the full City Council for consideration at its June 15 , 1993 meeting, with a recommendation that the Mayor be authorized to sign the 1994-1996 HOME Interlocal Cooperation Agreement. Ms . Ball explained the necessity to take this item directly forward to the full City Council the same day (June 15th) because the agreement must be signed by our Mayor and returned to the County before June 25 , 1993 . Councilmember Johnson MOVED and Chair Orr SECONDED a motion to approve the aforementioned two (2 ) actions. Motion carried. WAY BACK INN AGREEMENT (WBI) - (B. CzarkL The Way Back Inn, a nonprofit organization, is proposing to pay for an(' perform all those City-cited necessary repairs in exchange for free rent for a set period of time. The organization is only eighteen months old, but already has an 80o success rate in helping families make the transition from homelessness to a permanent home. WBI ' s course of action is to provide housing rent free for three months to homeless families with children. Their philosophy is that freeing a family of housing CITY COUNCIL PLANNING COMMITTEE MINUTES JUNE 151 1993 PAGE 4 costs allows them to save enough money to pay first, last and deposit on their own apartment. For many families, this is all that is needed to move them out of homelessness into a permanent housing situation. The property is known as the Campus Park House at 9815 S. 252nd, located behind Kent Meridian High School. In addition, the City ' s Code Enforcement Department inspected the house and identified further repairs needed to bring the building up to code. The bid agreement in the packet is about $26, 000 to repair the house which exceeds the potential gross rental revenue for the house over the next four years of $24 , 000 (based on a $500 market rental rate for all four years) . Since this bid, some additional repair and insurance costs increased the repair and maintenance costs to $40 , 000 . The $40 , 000 amount is equivalent to five years free rent at a market value rental. rate of $500 per month. Staff recommended that the Planning Committee take the following action: 1 . Approval for City to enter into a lease agreement with the Way Back Inn on the Campus Park House to house homeless families for five years . The lease, in legal terms, will express the City of Kent ' s intent for the Way Back Inn to pay for and perform specified repair, maintenance, and insurance costs on the Campus Park House in order for the WBI to house homeless families rent free in the house for five years . Lease agreement is to be substantially in the form presented. 2 . Forward this proposed agreement to the full City Council for consideration at its July 6 , 1993 m(,cting. Administrative Manager Alana McIalwain mentioned that at the Council ' s 1993 retreat, family issues was a high priority and stated this project seems to be a win/win situation. Chair Orr and Tony McCarthy both stated this seems to be an exciting project . Mr. McCarthy indicated this item did not need to go to the Operations Committee. Councilmember Johnson MOVED and Chair Orr SECONDED a motion to approve the aforementioned two (2 ) actions . Motion carried . ADDED ITEMS : The item entitled Funding for Growth Management - Capital Facilities and EIS was moved to the top of the agenda . ADJOURNMENT The meeting adjourned at 6 : 05 p.m. PC0615 .MIN Kent City Council Meeting Date July 6 , 1993 Category Other Business 1. SUBJECT: MAYOR' S SALARY AND BENEFIT ADVISORY COMMITTEE REPORT 2 . SUMMARY STATEMENT: The Mayor ' s Salary and Benefit Advisory Committee, following their meetings of June 25th and June 30th, recommend a mayoral salary of $75, 000 per annum plus benefits as provided to other full time employees of management status. Part of the rationale is that the mayoral position would assume the responsibilities of the Chief Administrative Officer so that there would not be two positions with similar executive responsibilities in City Administration. 3 . EXHIBITS: Ordinance setting mayoral salary and material used by the Committee in their evaluation 4 . RECOMMENDED BY: Mayor ' s Salary and Benefit Advisory Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X 1994� FISCAL/PERSONNEL NOTE: RecommendedZ Not Recommended 6 . EXPENDITURE REQUIRED: approximately $72 000 $92 000 less current S&B $20 , 000 SOURCE OF FUNDS: 1994 General Fund Budget 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds adoption of Ordinance No. amending the Kent City Code to establish the mayoral salary at $75, 000 per year plus benefits as provided to other full time employees of management status. DISCUSSION: ACTION: Council Agenda Item No. 4B i ORDINANCE NO . AN ORDINANCE of the City Council of the City of Kent, j Washington, amending Chapter ` 2 . 02 . 010 of the Kent City Code relating to the base salary of the Mayor of the City of Kent. ij i WHEREAS , the City Council , on September 1, 1992 , adopted Ordinance 3068 changing the position of the Mayor of the 1 City of Kent from a part-time to a full time position and initially establishing a base salary of $50 , 000 . 00 a year for this position until such time as the item of the Mayor' s salary could be more fully reviewed; and WHEREAS , the Mayor recently established a Salary and j' Benefits Advisory Committee to review the salary and benefits for the position of Mayor to be effective when a new mayor takes office in January, 1994 ; and WHEREAS , the Salary and Benefits Advisory Committee hasi made recommendations to the City Council with regard to the amount of salary to be paid to the new full time Mayor; NOW, THEREFORE, i I THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS : Section 1 . Kent City Code (KCC) Section 2 . 02 . 010 entitled "Compensation" is hereby amended to read as follows: j I j I i i A. Until January 1, 1984 , the base salary of the mayor shall be one thousand five hundred eleven .dollars ($1, 511. 00) per month. The compensation reflects the fact that the position of mayor is not considered to be a full-time position. B. Beginning January 1 , 1994 , the base salary of the mayor of the city shall be ( (€-rrty } T ' j ($ ) per year; the compensation reflecting the 'I �I fact. that the position of the mayor of the city is a full-time j' ii position beginning on such date . In addition to such change in i salary, the mayor shall be entitled to receive all benefits associated with full-time employment with the city, as 11 established by city policy for this position. Such benefits malt' i be adjusted from time to time, on a city-wide basis, in ii accordance with city policy. Any adjustments increasing benefits ',, j beyond those provided to full-time employees and any increases in salary shall be by ordinance pursuant to RCW 35A. 12 . 070 . Section 2 . Effective Date. This ordinance shall take effect and be in force thirty (30) days from the time of its final passage as provided by law. DAN KELLEHER, _ MAYOR I � ATTEST: BRENDA JACOBER, CITY CLERK 2 I 'I APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY I I ; PASSED the day of 1993 . I APPROVED the day of 1993 . I ! PUBLISHED the day of 1993 . !i ! I hereby certify that this is a true and correct copy it of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. I� (SEAL) BRENDA JACOBER, CITY CLERK . I i i I salary.ord 3 i i lI MEMORANDUM DATE: June 30, 1993 TO: Dan Kelleher, Mayor Judy Woods, City Council President City Council Members FROM: Tony McCarthy, Chief Administrative Officer SUBJECT: Mayor's Salary and Benefit Advisory Committee Report As you are aware, at the June 15th Council meeting the Mayor established a Mayor's Salary and Benefit Advisory Committee to look at the salary and benefit structure for the full time mayor position to begin January 1, 1994. The Committee is made up of the following members: Christi Houser, Chair City Council Member Don McDaniel Puget Power and Chairman of Chamber of Commerce City Government Committee Steve Burpee President Elect, Kent Chamber of Commerce Rod Blalock Representative of Democratic Party - 33rd District Don Baer Representative of Republican Party - 33rd District The Committee held meetings on June 25th and June 30th and reviewed the following information which is attached. Ordinance 3068 establishing the full time mayoral position Existing and draft organization chart for the City of Kent Salary survey of comparable cities both Mayor/Council & Council/Manager City of Kent department head pay ranges and actual salaries Additional information requested by the Committee: Population and staffing growth the last 10 years Benefit impact analysis at various salary levels RCW describing how mayor's salary may be increased Committee calculations based on data about other cities Following a discussion of the information, the Committee voted 4 to 1 to set the salary @ $75,000 plus benefits as awarded to regular City employees. Part of the rational for this salary was that the mayoral position would assume the responsibilities of the Chief Administrative Officer. MEMORANDUM TO: JUDY WOODS, CITY COUNCIL 'RESIDENI CITY COUNCIL. MEMBERS D FROM: DAN KELLEHER, MAYOR ��L� DATE: JUNE 18, 1993 SUBJECT: MAYOR'S SALARY AND BENEFITS ADVIS()RY COMMITTEE On September 1, 1992 the City Council voted to move to a full-time Mayor form of government and that change will become effective on January 1, 1994. Ordinance No. 3068, which established the change to a full-time Mayor, also calls for a base salary of $50,000.00 per year for the full-time position. Since I recognize that the salary named in the Ordinance is below that of Department Heads, some mid-managers, and all Chief Executives of comparable cities, I feel it is necessary to take another look at the salary and benefits as reflected in that document. Consequently, I am naming a Mayor's Salary and Benefits Advisory Committee and I will ask them to review the salary and benefits as laid out in the Ordinance, gather and study salary data from neighboring cities, and make a recommendation for an acceptable salary and benefits package for the incoming full-time Mayor. I have asked the following people to serve on that Advisory Committee: Christi Houser City Council Member (C,+A 1 R) i Don McDaniel Puget Power and Chairmztn of Chamber of Commerce City Government Committee Steve Burpee President Elect, Kent Chamber of Commerce Rod Blalock Representative of Democrui Parry - 33rd District Don Baer Representative of Republican Parry - 33rd District The first meeting has been scheduled for Friday, June 25th, at 10:30 a.m. It will be held in Chambers East at City Hall. In light of the fact that the filing period for the office of Mayor is scheduled for the end of July, I have asked the Committee to report their recommendation back to the Council as quickly as possible. DK:jb ORDINANCE NO. 069 AN ORDINANCE of the City of Kent, Washington, relating to the Mayor' s salary and changing the position from part-time to full- time; amending Chapter 2 . 02 KCC, to amend Section 2 . 02 . 010 and amending Sections 2 . 02 .020, 2 . 02 . 030 and 2 . 02 . 040 (Ordinances 2947 , 1977) . WHEREAS, the growing needs and demands of the City of Kent require the services of a full-time, rather than part-time mayor; and WHEREAS, as a result of the change from full-time to part-time, the Mayor's salary must necessarily increase to reflect the amount of time devoted to service; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Kent City Code (KCC) Chapter 2 . 02 (Ordinances 1977, 2947) is hereby amended to read as follows: 2 . 02 . 010. RASE SALARY. Until January 1 1994 ( (T) )the base salary of the Mayor of the City of Kent, Washington, shall be One Thousand Five Hundred Eleven Dollars ($1, 511. 00) per month, said compensation reflecting the fact that the position of Mayor of F. the City of Kent is not considered to be a full-time position. Beginning January 1 1994 the base salary gf the Mayor of the City of Kent Washington shall be fifty thousand dollars ($50 000. 00) per Year, said compensation reflecting the fact that the Aositinn of the Mayor of the City . of Kent i S a full tim e -position beginning on said date In addition to such change ?n salary., the Mao of .,the CitY shall be entitled +-n rpceive all benefits associated with fu - 'me em ioyment with he gity, as established b Cit olic s position. Such ben fit a be adilis ed from time to t ' o a Cit -w' de basis n a cordance +h r,tti policy. Any adjustments Jpg easing benefits beyond those salary shall provided to full time e es and an creases n be by ordinance pursuant-to RCW 35A. 12 . 070. 2 . 02 . 020 . ADDITIONAL COMPENSATION. Until January 1, 1994 , ( (-I-) )in addition to the base salary the Mayor shall be entitled to compensation for attendance at meetings outside the City of Kent, other than those of a ceremonial nature, which the Mayor attends as the representative or delegate of the City of Kent. Beginning January 1 1994 _the rovisions of this section shall have no force and effect_ 2 .02 . 030. AMOUNT OF ADDITIONAL COMPENSATION. Until January 1 1994 , ( (T) )the compensation to which the Mayor shall be entitled shall not exceed twenty-five dollars per meeting, nor n seventy-two such meetings shall payment be authorized for more tha in any one calendar year. Beginning January 1 1994 , the provisions of this section shall have no force and effect. 2 . 02 . 040. EXCEPTIONS FROM ADDITIONAL COMPENSATION. Until January 1 1994 , ( (1 ) ) n the event that the Mayor receives compensation from any other governmental agency for attendance at such meetings as the City of Kent representative, no compensation shall be paid by the City for such meeting, nor shall such meetings be considered or counted as part of the maximum of"72 meetings for 2 which payment is authorized. Beginning January 1 1994 the provisions of this section shall have no force and effect_._ Section 2 . Effective Date. This ordinance shall take effect and be in force thirty (30) ays from the time of its final passage as provided by law. DAN KELLEHER, MAYOR - ATTEST: J a-C-c�fh/ BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBO , 0 PASSED the I - 77� day of 1992 . APPROVED the _ day of _Zd 1992. PUBLISHED the day of �f4 , 1992• I 3 I hereby certify that this is a true and correct copy of Ordinance No. 30 6 g , passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. LPJ CL P B L�SEAL) BRENDA JACOBEt CITY CLERK I i f mayor.ord 4 1, City of Kent 1992 Organization Chart ciTTZEr�s ADVISORY BOARDS EXECUTIVE,/ CITY COUNCIL goo AND COMIVIISSIONS ADMINISTRATION j Civil.Service Con mission Judy Woods,President Pl,mmng Commission Dan Kelleher,Mayor Jim Benneu Board of Adjustment Tony McCsnhy,Acting Chief Christi Houser Hearing Examiner Administrative Officer Jon Iohnson Amu Commission Mans Mclalwain,Admin.Scrv.Mgr. 2. Library Board Paula Orr Human Services Commission Community Information&Evrnty Jim White Bicycle Advisory Board MONO HUMAN INFORMATION FINANCE FIRE RESOURCES SERVICES TONY McCARTHY NORM ANGELO DON OLSON RON SPANG nomempagm Pcrsomicl Data Processing Financial Services Fire Suppression Training Word Processing Customer Services Emergency Nfedical Labor Ncgooaions Telecommunications Lim% Central Services Services Risk Management Public Office Buildings Hazardous Material Code Enforcement LAW PARKS PLANNING POLICE PUBLIC EDCRAWFORD WORKS ROGER LUBOVICH BARNEY A'1LSON JLM HARRIS DON WICKSTROM Patrol,K-9 Property Management Legal Counsel Park Ac9uisiticxtt Development Land Use Planning Par Trans ortation&Streets k Mamtcnaticc Housing&Commum[y Traffic&Parking P t Prosecution Recreation Development Investigations Water -Public Dclense H=sri Services Corrections Sewer Amu Programs Crime Prevention Drainage en Sior Center Business Licenses Records Equipment Rental Special Popularion Program Golf 103TI 9NNz CITY OE KENT nAiOR — CI1Y COJNCII DRAFT Clil AiIORxEY ADnINISIxAiIOH _-- — 1 CCnHDNI IT RUDL IC 4C^KS FECRFAIIGN AF'; EIRE vOLICE //OEOE VELORHExI nun<N SEFVIC[: 1J 1 r r . n ul -— !I¢E EN rOnCE HE _ ACMINI SIRAIIVE L l SERVICES 1 ----- pl ANx1A'L v^OVERIT Ac IIION Ni (CITY CLERK) J Ax0 DEVECG ntNl Rf CFtnfIGN Suvvf ES51 G4 J NIMnx Y.tIx TE' A<E xt1.4AN vREVExi IJx CDRFEfiIONS l ADVANIAGES: Il l SERVICES A<1-ri ni i<r Jl ion [)p<' t<r.<r3 ((vr<Aas ing, occovntin9, <Ic.) vovlC rv.r ��r�DrJ>r tn�Cnts to Attii niz lr Jticn. vord Rrocess ing poz;:icnl to Ci IY Clerk to ,1... .... Covnait C...... ec a<ti C., .,dc rrc orC: sYSIRn [M1revDM1 dx. nt iryling. xc.Division of Suyart S....... to l'orli. , ....... 9ui Mill Jd to T, bt iC fl NA'CC Eleel EY Iin,cc ..h I IC r int rnJnce oonr EV ;'vulis t:.e.._ Prat Ezta(c zrd CaPIIJL vrolrc[ Hana9[^'Cnt J unN LY vu'vl i[ aor\:, CW, EnlorcCrcnl ord vrrniti,,d, by Dry>rtxms art rCCv<M Iran 10 to 1. INrcPH�r wx SEPVI CES IHFEEMENiAI ION • Pcnli9n Mti.[ rrcor[ing responsiGili;icz ' Eosc niring hcc:c o cxrational prrsorurcl Oirret DCpJr[rcnt eM Di.isicn xe>dz to vork o I the lint Ivning dclJil'. al I1, rrarg>^�tatian. No fine '—ill deteitz 11 Cc oee rat ed Inzt 1e ,'c on o.<rall co:t in.rces<. COMMUNITY RECRLAI'ION & j ADMINISIRATION DEVELOPMENT PUBLIC WORKS HUMAN SERVICES FIRE POLICE Council Activiby Plaiming Property Acquisition Recreation Suppression Patrol City Records Annexation Utility Dev & Maint Arts Prog Training K-9 Personnel Admin Economic Dev Street Dev & Maint Golf Prevention Traffic Trauurtg Plan Checking Park Dev & Maint Human Scrrices Park Enforc Labor Negotiations Permitting Street Trees c li & Cl) Investigation Risk Management , Bldg Inspect Equip Acq & Maint Hcaldl Contract Crime Prevention Budgeting Business Licenses Bldg Dev & Mauu Corrections Payroll Code Enforcement Nuisance Cleanup Accounts Payable Financial Reporting Utility Billing Cashiering Traffic Violations Janitorial Purchasing Reprographics Mail Data Processing Telecommunications Ombudsman CITY OF KENT SALARY SURVEY MAYORS MAYOR - COUNCIL, JUNE 1993 JOB ANNUAL PARTICIPANTS POPULATION TITLP; SALARY SEATTLE ** 518,000 MAYOR 100,164 RENTON 43,000 MAYOR 80,148 LYNNWOOD 29,003 MAYOR 75,492 AUBURN ** 35,000 MAYOR 74,244 REDMOND 39,000 MAYOR 68,340 BELLINGHAM 53,100 MAYOR 61,620 BREMERTON 38,990 MAYOR 57,864 EDMONDS 30,750 MAYOR 53,271 KENT * 40,300 MAYOR 50,000 * Proposal Salary for 1994 ** Washington City & County Employee Salary & Benefit Survey for 1992 CITY OIL KENT SALARY SURVEY CITY MANAGERS COUNCIL - MANAGER JUNE 1993 J0I3 ANNUAL OTHER PARTICIPANTS POPULATION TTfLE SALARY COMP BELLEVUE 95,000 CITY MANAGER 101,520 250.00 TACOMA 177,000 CITY MANAGER 99,451 N/A FEDERAL WAY 70,000 CITY MANAGER 90,420 N/A KIRKLAND 46,000 CITY MANAGER 86,496 N/A MERCER ISLAND 21,000 CITY MANAGER 81,000 N/A REDMOND " 39,000 EXEC ASSISTANT 79,764 N/A OLYMPIA 34,850 CITY MANAGER 79,620 N/A RENTON ** 43,000 EXEC ASSISTAN"I 76,848 N/A SEATAC 25,000 CITY MANAGER 75,000 N/A * Car Allowance ** Mayor-Council Government with highly paid Executive Assistants CITY OF KENT SALARY SURVEY MAYOR JUNE 1993 PARTICIPANTS POPULATION # EMPLOYEES COLA AUBURN 35,000 380 5% BELLEVUE 95,000 1,018 NO BELLINGHAM 53,100 657 NO BREMERTON 38,990 290 3.65% EDMONDS 30,750 334 NO FEDERAL WAY 70,000 119 NO KENT 40,300 535 NEGOTIATING KIRKLAND 46,000 290 NO LYNNWOOD 29,003 421 3.5% MERCER ISLAND 21,000 167 NO OLYMPIA 34,850 _ 492 3.6% REDMOND 39,000 575 3.15% RENTON 43,000 551 NEGOTIATING SEATAC 25,000 130 NEGOTIATING SEATTLE ** 518,000 TACOMA 177,000 2,900 NO ** Washington City & County Employee Salary & Benefit Survey for 1992 *** Information Not Available NOTE: COLA's not received by Mayor's do not necessarily mean they were not received by City Employees. COLA's also vary within Cities as negotiated by Unions. DEPARTMENT HEAD SALARY SCHEDULE ACTUAL > CONTR01 COLA STEP MERIT TOTAL MIN CONTROL MAX ACTUAL 7 9, % % % R 1992 PAY SCHEDULE - LEVEL 2 CHIEF ADMINISTRATIVE OFFICER 4,841 5,867 6,894 6,758 891 15% CITY ATTORNEY 4,841 5,867 6,894 5,839 (28) -0% FINANCE DIRECTOR 4,841 5,867 6,894 4,856 (1,011) -17% POLICE CHIEF 4,841 5,867 6,894 6,022 155 3% FIRE CHIEF 4,841 5,867 6,894 6,829 962 16% PUBLIC WORKS DIRECTOR 4,841 5,867 6,894 6,752 885 15 - PARKS 8 RECREATION DIRECTOR 4,841 5,867 6,894 5,867 0 0%1 LEVEL 3 PLANNING DIRECTOR 4,611 5,589 6,567 6,001 412 7% INFORMATION SERVICES DIRECTOR 4,611 5,589 6,567 5,665 76 1/, HUMAN RESOURCES DIRECTOR 4,611 5,589 6,567 5,665 76 15e 57,836 60,254 2,418 #SCHD-J/SAL SCHD W/EARN--6Y JOB CLASS MON, JUN 21, 1993, 11:11 AM page 1 of 1 JOB F/ P/ PAY SEMI-MO J06-CLASS-LONG CLASS ST EMP-NAME EMP-ID TYP P T RNGE STEP GRP RET EARN-TYP AMT CHIEF ADMI-N OFFICER CAO A MCCARTHY JR, LAURENCE A 262-74-5522 E F P HR P2 DCM 3.950 REG 3379.500 <*> 3383.450* <*> G 80, /a� CITY ATTORNEY ATTNYC A LUBOVICH, ROGER A 531-56-0005 E F P NR P2 DCM 13.600 REG 2919.500 <*> 2933.100* <*> 1C DIR OF PARKS & RECREATION DIRPKS A WILSON, BARNEY L 531-30-4277 E F P NR P1 DCM 0.500 REG 2933.500 <*> 2934.000*�� *> 1C DIRECTOR OF PLANNING DIRPLN A HARRIS, JAMES P 562-38-8119 E F P NR P1 DCM 41.670 REG 3000.500 <*> 3042.170* <*> 1c f DIRECTOR OF PUBLIC WORKS DIRPW A WICKSTROM, DON E 531-44-2846 E F P NR P1 DCM 41.670 REG 3376.000 / <*> 3417.670* <*> 1c FINANCE DIRECTOR DIRFIN A MILLER, MAYENE J 519-42-40,96 E F P NR P1 LPY 7.500 REG 2420.500 <*> 2428.000* D�L <*> 1C FIRE CHIEF FIRECH A ANGELO, NORMAN G 568-64-4671 E F P NR F2 DCM 1.670 REG 3414.500 <*> 3416.170* <*> lc HUMAN RESOURCES DIRECTOR HRDIR A OLSON, DONALD E - 535-34-9287 E F P NR P2 DCM 25.330 REG 2832.500 <*>. 2857.830* d 7 <*> 1C INFO SERVICES DIRECTOR DIRINF A SPANG, RONALD L 570-64-5988 E F P NR P2 DCM 4.221 0.469 REG 2549-.250 283.250 <*> 2837.190* <*> iC POLICE CHIEF PDCH A CRAWFORD, EDWARD T 531-40-6092 E F P NR HE DCM 41.670 REG 3011.000 <*> 3052.670* <*> iC June 25, 1993 1— RE: Mayor's Salary and Benefit Advisory Committee: Enclosed is the information you requested at our meeting this morning. The first page itemizes the City's population growth over the past ten years. This page also reflects the growth in our employee population during this same period. The second page lists the benefits that would be available to the full-time Mayor. I have provided benefit scenarios at salaries ranging from $50,000 to $100,000. The benefits listed on this report include: Social Security PERS - State Public Employee Retirement System Life Insurance - Term Insurance equal to 1 x annual salary Medical - Blue Cross, includes dental and vision, (cost reflects employee and spouse) MA - Medical Aid - State Department of Labor & Industries MGMT - Management Benefit Program, $1,000 annual benefit for the executive The leave accruals are listed at the bottom of the page. In response to your question regarding increases to the Mayor's salary during the term of office, please reference the enclosed RCW 35A.12.070, which provides a means for such increases. I hope you find this information helpful. If you have any questions, or require additional information, please contact Sue Viseth in my office at (206) 859-3356. Sincerely, Donald E. Olson, Jr. Human Resources Director DEO:ayk Enclosure cc: Tony McCarthy, Chief Administrative Officer City of Kent 25-Jun-93 Greater Kent Area City Estimated Full-time Year Population Population Employees 1983 25, 500 90, 000 331 1984 26, 250 90, 000 334 1985 26,979 90, 000 375 1986 28 , 620 90, 000 398 1987 30 , 991 90, 000 419 1988 32 , 350 100, 000 460 1989 34 , 860 100, 000 494 1990 37 , 960 130, 000 533 1991 39 , 650 130, 000 567 1992 40, 300 130, 000 533 1993 41, 090 ( 1'/0 130, 000 521 S� Information taken from City Annual Reports O o c E £ 0 Q ^ ry O• P m A o O A N P O RI •O p N N O O O A O j O O O O £ N N O ✓� O v[ N U V1 O - O O U t) O O � X N P P P J O O O [! O O 1 A• M O r 6 A A A A N m N r M O N N J O O O O O O 4 O O O O O O N O O u� •O A / W O• .- \/1 N N 1n N N W N Z F i P 6 P 6 �` P P �- P '- • "O to P h P n P n O O i U 9 N Z ' R U O O O O V C Y J Q U O O O O O O W y r U O N P O � � � � � J 1 x N •• O• Q 6 O O O O O O ,, e. .a;. - IIc yr', COM N1AYOR-4 10 1 ilf�"iiur slhan ICI I _d fol r ( fhcc ouncilma la tar l more than invoI% u,, mo I I )I i r I_ a i( L,hor1 of his thousand I oath C U�'[icf n I+:i]Inci! '1;11 1'.:C oflu t 11 he falls be entitle( i � l t0 attC l-.d II-rf.e JIISe ClII IA: 't'f 1 �., �. � ,. �. 'll.^. C. )..I S;CI! '.l'li lClllt Cdlf'.ildar n being e xcl,sel. ; , the ott •r, an� fifty c I lnacter hr L:w . laG' lid Fay %I;II, �_, Iui� 1, 1969 fifteen tho i of t%velve 35A.12.065. Pro ternpore appoinuu( nl s councilma - month: Pr Biennially it the first meetln W a its. coned, or periodically, effect only r the members thereof by major ,ti vco ::ri. designate one of their as to such number as mayor pro ternpore 'r :'cptw. mayor for such period as �., construed the council may specify, to serve it the absence or temporary and eounc disability of the mayor; or, in I.eu thr'c �f, the council may, as the ' v- necessary need may arise, appoint any qualified )c:son to serve as mayor pro 7�f' their office tempore in the absence or temporary disability of the mayor. In alloy ice. the event of the extended excused absence or disability of a council- : 34MI asp deg man, the remaining members by nl ije,rity vote may appoint a i i Enacted by e councilman pro ternpore to ur�.,e du mpv the absence or disability. Amended b, f l ! Enacted by Laws 1967, Ex.Sess., cl', 11':, V5A 12.065, eff. July 1, 1969. 35A.12.070. Compensation of elective officers—Expenses ,L . y, Laws 1971, l The salaries of the mayor and the councilmen shall be fixed b `�f the first par: Y y,"s increase" del ordinance and may be revised From time to time by ordinance bute added the to incumbent i any increase in the compensation attaching to an office shall not be' ; applicable to the term then being served by the incumbent if such "during his to incumbent is a member of the city legislative body fixing his own; Mt compensation or as mayor in a mayor-council code city casts a,. 35A.12.W tie-breaking vote relating to such ordinance: Provided, That "if the . mayor of such a city does not cast such a vote, his salary maybe' Any offi( li increased during his term of office. ? :, may be re charter or t, Until the first elective officers under this mayor-council plan of v The oath o. 7 government may lawfully be paid the compensation provided by ';clerk, treat such salary ordinance, such officers shall he entitled to be compen employees 44"," sated in the same manner and in the same amount as the compen- ! sation aid to officers of such city performing comparable services -required tc P Y P g corn ara P honest and immediately prior to adoption of this mayor-council plan. and penalt :Vf :� I I Until a salary ordinance can be passed and become effective`as'to prescribed elective officers of a newly incorporated code city, such first Eby the chic ;. cers shall be entitled to compensation as follows: In cities an such pond # I , 400 z, MAYOR' S SALARY PER POPULATION CITY COST/RESIDENT PER KENTS POP. Seattle $ . 19 $ 71657 Renton $1 . 86 $ 74 , 958 Lynnwood $2 . 60 $104 , 780 Auburn $2 . 12 $ 85 , 436 Redmond $1. 75 $ 70, 525 Bellingham $1 . 16 $ 46 ,748 Bremerton $1 . 48 $ 59 , 644 Edmonds $1 . 73 $ 69 , 719 AVERAGE $ 64 , 933 Average without Seattle $ 73 , 116 MEDIAN $ 56 , 219 Median without Seattle $ 75, 764 CITY MANAGER SALARY PER RESIDENT CITY COST/RESIDENT PER KENTS POP. Bellevue $ . 94 $ 37 , 882 Federal Way $1 . 29 $ 51, 987 Kirkland $1. 88 $ 75 , 764 Mercer Island $3 . 86 $155 , 558 Olympia $2 . 28 $ 91, 884 Redmond $2 . 05 $ 82 , 615 Renton $1 . 79 $ 72 , 137 SeaTac $3 . 00 $120, 900 Tacoma $ . 56 $ 22 , 568 AVERAGE $ 79 , 033 MEDIAN $ 89 , 063 MAYOR'S SALARY PER EMPLOYEE CITY PER EMPLOYEE EXTENDED TO KENT' S Auburn $195. 38 $104 , 528 Bellingham $ 93 . 79 $ 50, 178 Bremerton $199 . 53 $106, 749 Edmonds $159 .49 $ 85, 327 Lynnwood $179 . 32 $ 95, 936 Redmond $118 . 85 $ 63 , 585 Renton $145 . 46 $ 77 , 821 AVERAGE $ 83 , 446 MEDIAN $ 78 , 464 EMPLOYEES PER POPUI.,ATION CITY PERCENT Auburn 1 . 09% Bellevue 1 . 07% Bellingham 1 . 24% Bremerton . 74% Edmonds 1 . 09% Federal Way . 17% Kent 1 . 33% Kirkland . 63% Lynnwood 1 . 45% Mercer Island . 80% Olympia 1 . 41% Redmond 1_ . 47% Renton 1 . 28% SeaTac . 52% Tacoma 1. . 64% \ '1 �� �,J�,1 ��,t��"�V ,� (� ��Y ���� �sfi � �� Kent City Council Meeting Date July 6 , 1993 Category Bids 1. SUBJECT: 94th AVENUE STORM DRAINAGE IMPROVEMENTS 2 . SUMMARY STATEMENT: Bid opening was June 18th with eleven bids received. The low bid was submitted by Moss Construction in the amount of $81, 061. 28 . The Engineer ' s estimate is $83 , 698 . 11. The project consists of an enclosed storm drainage system with miscellaneous restoration work. The Public Works Committee has recommended that this bid be acceptedZmfrom 3 . EXHIBITS: Public Works Minutes, mic Works Director and vicinity map 4 . RECOMMENDED BY: Public Works Commi Bennett 's a roval b tele hone for lacemda _ (Committee, Staff, Examiner, ComAission, etc. ) 5 . UNBUDGETED FISCAL PERSONNEL PACT: NO X YES FISCAL/PERSONNEL NOTE: Reco ended Not Recommended i i 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION:/ Councilmember J move , C er - L seconds that the contract for 94th Avenue Storm Drainage Improvements be awarded to Moss Construction in the amount of $81, 061 . 28 . IL-G G`yk&c C t: b1A"c�L-YA C' a-rVAA.A--N DISCUSSION: ACTION: Council Agenda Item No. 5A DEPARTMENT OF PUBLIC WORKS JUNE 161 1993 TO: PUBLIC WORKS COMMITTEE FROM: DON WICKSTROM N RE: 94TH AVE STORM DRAINAGE IMPROVEMENTS The 94th Ave Storm Drainage Improvements bid opening has been scheduled for June 18th. The project consists of 1100 feet of enclosed storm drainage system, some minor water service work, approximately 170 tons of asphalt cement concrete overlay work and miscellaneous restoration work. The next Public Works Committee meeting is July 7th, therefore the award of this contract would be held over until the July 20th Council meeting, thereby delaying the start of the project until the end of July. As such, we are requesting authorization to place this item on the July 6th Council agenda for award of this contract. ACTION: Authorization to place the 94th Ave Storm Drainage Improvements contract on the July 6th Council agenda, providing the low bid received comes in within project budget. St 11 SF zr-H F.7-- 91 '� < > 2 2TH w SE ST SE` g a 2I2TN ST �- � � Oa, s, ?� T, Q 95 PL �AAr p S y4.Z rn SF S T 3 TH 1� o > s ST 3RIEN t. sry < S 2I;TH yy S 213TH x SE 213TH PL PL 6. 2142• PL > ( I RRRRK ST g W 7 1V�/ Z• y U) O N J ! N N R < \[•� S 216TH W > N , ��`•;i = < SE 216TH SW • cn i,t;TH ST. O/i ` ° < x a+ s x It x = r x s a m g / > S 218TN g 2 r ^ <i / ST clyl4' � �.' : \ ` H G o INHiSTRIAL AREA J � � n ._ �D• SE1222 222NO ST ST 6 ST el 222ND W x S {n \ K r 7 8 SE 224TN ST 12 7 18 17 0 13 18 > x M y < NORT > +. , KEN < x E { INTC 6 • w x w i` S 22 223 $ ST ''� STSTN SE 22BTH PL ' 22 07 x O 2 ri w < < + W W < (PW (�) SE 2S x �v \ ST F1' S 231ST SE 2313T ST c S 232ND S 232N0 2Il NOVAIC L. PROJECT � ST ST -� LOCATION -- j( ti » g 94TH Q S W px 1 •,yC��r 4 H = S 236TH ST V p > ❑ 9 WAY (fY < 5.237 PL . O Z On N (Pyt) (Pvt) SE 23YTH W O . > a . W x U < t S 238 "� © I�.+.�L t W ST ROE ST > at z = F F � < i < = p S � =S ST z < z I S 240 > > a r Pea l) d "''1 EAST HILL KE 94th Avenue Storm Drainage Improvement g 241ST ST a ELEMENTARY ` JR. SCHOOL S 242NO< o PI EER _ ST m I \ 94th Avenue Storm Drainage Improvements Wickstrom requested that the 94th Ave Storm Drainage Improvements Project, the Watershed Fencing Project, the Downtown Infrastructure Watermain Replacement Project and the 1993 Asphalt Overlay Project be placed on the consent calendar of the July 6th Council meeting, assuming that the bids received are within the project budget. Wickstrom explained that due to the extra week in June we would miss the sequence of awarding by Council, if we have to come back to Committee and we would thereby miss an entire month of construction time. Committee unanimously recommended placing the 94th Ave Storm Drainage Improvements on the July 6th Council agenda, assuming that the low bid received is within budget. Committee unanimously authorized similar action for the Watershed Fencing Project, the Downtown Infrastructure Watermain Replacement and the 1993 Asphalt Overlay projects. Jim White asked about the location of the Downtown Infrastructure Watermain project. Wickstrom explained that this is the first phase of the Infrastructure Program that was approved and essentially brings in a feed from our 16" main on Willis and extends it. We will be extending the main on Saar St so we don't have the impact on Willis St, extending it down on 5th Ave up to Gowe and also south across Willis and continuing on the old Willis St and tying in another main across the freeway to Foster plat. Wickstrom said the second phase would bring in a new feed on James Street. Jim White asked about the location of the Asphalt/Overlay project. Wickstrom explained that this is in the LIDs at Hilltop Avenue and Westview Terrace. He explained that these LIDs have been closed out and it was too late in the year to complete the overlay, however we wanted to close the LIDS so we wouldn't have to continue interest bearing. OFC Mall @ Kent-Des Moines Rd & Highway 99 Mann stated he was approached by a Des Moines Councilmember regarding Kent' s responsibility in that area. Mann said that he feels there is a very dangerous exit out of the mall. Wickstrom said that the south half of Kent Des Moines Road is in the Kent City limits; the north half is in Des Moines City limit. Wickstrom said that Des Moines wanted less stringent measures than we wanted on that intersection at that driveway exit. Gill stated that Kent tried to restrict the left turn exit however Des Moines and the State Highway Department insisted on the left turn exit. Gill said that Kent felt it was unsafe from the beginning of its design, however the store owner and Des Moines insisted on having that left 2 Kent City Council Meeting Date July 6 . 1993 VV Category Bids 1. SUBJECT: WATERSHED FENCING PROJECT 2 . SUMMARY STATEMENT: Bid opening was June 25th with six bids received. The low bid was submitted by Guyline Construction in the amount of $148 , 268 . 22 . The Engineer ' s estimate is $303 , 066. 03 . The project consists of furnishing and placing fencing around Kent Springs, Clark Springs and Armstrong Springs. The Public Works Committee has recommended that this bid be accepted. 3 . EXHIB4Oe ic Works Minutes and memorandum from Public Works 4 . RECOMPublic Works Committee (2-0) with JimBennett' s a role hone for lacemen(Cotaff, Examiner, Commission, etc. } 5 . UNBUDGETED FISC PERSONNEL IMPACT: NO X YES FISCAL PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE RE UI ED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTIO . Councilmember move, coanci-Imember _seconds that the contract for the Watershed Fencing Project be awarded to Guyline ConstrucJtionf in the amount of $148 , 268 . 22 . DISCUSSION: ACTION: Council Agenda Item No. 5B 94th Avenue Storm Drainage Improvements Wickstrom requested that the 94th Ave Storm Drainage Improvements Project, the Watershed Fencing Project, the Downtown Infrastructure Watermain Replacement Project and the 1993 Asphalt overlay Project be placed on the consent calendar of the July 6th Council meeting, assuming that the bids received are within the project budget. Wickstrom explained that due to the extra week in June we would miss the sequence of awarding by Council , if we have to come back to Committee and we would thereby miss an entire month of construction time. Committee unanimously recommended placing the 94th Ave Storm Drainage Improvements on the July 6th Council agenda, assuming that the low bid received is within budget. Committee unanimously authorized similar action for the Watershed Fencing Project, the Downtown Infrastructure Watermain Replacement and the 1993 Asphalt Overlay projects. Jim White asked about the location of the Downtown Infrastructure Watermain project. Wickstrom explained that this is the first phase of the Infrastructure Program that was approved and essentially brings in a feed from our 16" main on Willis and extends it. We will be extending the main on Saar St so we don't have the impact on Willis St, extending it down on 5th Ave up to Gowe and also south across Willis and continuing on the old Willis St and tying in another main across the freeway to Foster plat. Wickstrom said the second phase would bring in a new feed on James Street. Jim White asked about the location of the Asphalt/overlay project. Wickstrom explained that this is in the LIDS at Hilltop Avenue and Westview Terrace. He explained that these LIDS have been closed out and it was too late in the year to complete the overlay, however we wanted to close the LIDS so we wouldn't have to continue interest bearing. QFC Mall @ Kent-Des Moines Rd & Highwav 99 Mann stated he was approached by a Des Moines Councilmember regarding Kent ' s responsibility in that area. Mann said that he feels there is a very dangerous exit out of the mall. Wickstrom said that the south half of Kent Des Moines Road is in the Kent City limits; the north half is in Des Moines City limit. Wickstrom said that Des Moines wanted less stringent measures than we wanted on that intersection at that driveway exit. Gill stated that Kent tried to restrict the left turn exit however Des Moines and the State Highway Department insisted on the left turn exit. Gill said that Kent felt it was unsafe from the beginning of its design, however the store owner and Des Moines insisted on having that left 2 DEPARTMENT OF PUBLIC WORKS JUNE 16, 1993 TO: PUBLIC WORKS COMN�ITTEE FROM: DON WICKSTROM \J RE: WATERSHED FENCING PROJECT The Watershed Fencing project bid opening has been scheduled for June 22nd. The project consists of furnishing and placing approximately 17 , 051 linear feet of chain link fencing and various related appurtenances around Kent Springs, Clark Springs and Armstrong Springs. The next Public Works Committee meeting is July 7th, therefore the award of this contract would be held over until the July 20th Council meeting, thereby delaying the start of the project until the end of July. As such, we are requesting authorization to place this item on the July 6th Council agenda for award of this contract. ACTION: Authorization to place the Watershed Fencing contract on the July 6th Council agenda, providing the low bid received comes in within project budget. Kent City Council Meeting Date July 6 , 1993 Category Bids 1. SUBJECT: DOWNTOWN INFRASTRUCTURE WATERMAIN REPLACEMENTS AND STORM DRAINAGE IMPROVEMENTS 2 . SUMMARY STATEMENT: Bid opening was held on July 2nd. Due to time constraints in scheduling this bid opening, the Public Works Director will present the bid summary to Council, as received, and recommend that the low bid be accepted. The Public Works Committee has recommended that the contract for the Downtown Infrastructure Watermain Replacements and Storm Drainage Improvements be awarded to the low bidder, provided that the bid is within project budget. 3 . EXHIBITS: Public Works Minutes and memorandum from Public Works Director 4 . RECOMMENDED BY: Public Works Committee (2-0) with Jim Bennett' s approval by telephone for placement on Council agenda (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember �-Nq\ moves, Councilmember 1 - L seconds that the contract for the Downtown Infrastructure Watermain Replacements and Storm Drainage Improvements be awarded to in the amount of `�> 5 -z DISCUSSION: ACTION Council Agenda Item No. 5C DEPARTMENT OF PUBLIC WORKS JUNE 16, 1993 TO: PUBLIC WORKS COMMITTEE FROM: DON WICKSTROM RE: DOWNTOWN INFRASTRUCTURE WATER MAIN REPLACEMENTS AND STORM DRAINAGE IMPROVEMENTS The Downtown Infrastructure Water Main Replacements and Storm Drainage Improvements bid opening has been scheduled for July 2nd. The project consists of constructing water mains, storm sewers, sidewalks and water service lines in the downtown area. The next Public Works Committee meeting is July 7th, therefore the award of this contract would be held over until the July 20th Council meeting, thereby delaying the start of the project until the end of July. As such, we are requesting authorization to place this item on the July 6th Council agenda for award of this contract. ACTION: Authorization to place the Downtown Infrastructure Water Main Replacements and Storm Drainage Improvements contract on the Julv 6th Council agenda, providing the low bid received comes in within project budget. 94th Avenue Storm Drainage Improvements Wickstrom requested that the 94th Ave Storm Drainage Improvements Project, the Watershed Fencing Project, the Downtown Infrastructure Watermain Replacement Project and the 1993 Asphalt Overlay Project be placed on the consent calendar of the July 6th Council meeting, assuming that the bids received are within the project budget. Wickstrom explained that due to the extra week in June we would miss the sequence of awarding by Council , if we have to come back to Committee and we would thereby miss an entire month of construction time. Committee unanimously recommended placing the 94th Ave Storm Drainage Improvements on the July 6th Council agenda, assuming that the low bid received is within budget . Committee unanimously authorized similar action for the Watershed Fencing Project, the <ww� Downtown Infrastructure Watermain Replacement and the 1993 Asphalt Overlay projects. Jim White asked about the location of the Downtown Infrastructure Watermain project. Wickstrom explained that this is the first phase of the Infrastructure Program that was approved and essentially brings in a feed from our 16" main on Willis and extends it. We will be extending the main on Saar St so we don' t have the impact on Willis St, extending it down on 5th Ave up to Gowe and also south across Willis and continuing on the old Willis St and tying in another main across the freeway to Foster plat. Wickstrom said the second phase would bring in a new feed on James Street. Jim White asked about the location of the Asphalt/Overlay project. Wickstrom explained that this is in the LIDS at Hilltop Avenue and Westview Terrace. He explained that these LIDS have been closed out and it was too late in the year to complete the overlay, however we wanted to close the LIDS so we wouldn ' t have to continue interest bearing. QFC Mall @ Kent-Des Moines Rd & Highwav 99 Mann stated he was approached by a Des Moines Councilmember regarding Kent ' s responsibility in that area. Mann said that he feels there is a very dangerous exit out of the mall . Wickstrom said that the south half of Kent Des Moines Road is in the Kent City limits; the north half is in Des Moines City limit. Wickstrom said that Des Moines wanted less stringent measures than we wanted on that intersection at that driveway exit. Gill stated that Kent tried to restrict the left turn exit however Des Moines and the State Highway Department insisted on the left turn exit. Gill said that Kent felt it was unsafe from the beginning of its design, however the store owner and Des Moines insisted on having that left 2 Kent City Council Meeting Date July 6, 1993 f1/V� Category Bids 1. SUBJECT: 1993 ASPHALT OVERLAY 2 . SUMMARY STATEMENT: Bid opening was held on July 2nd. Due to time constraints in scheduling this bid opening, the Public Works Director will present the bid summary to Council, as received, and recommend that the low bid be accepted. The Public Works Committee has recommended that the contract for the 1993 Asphalt Overlay project be awarded to the low bidder, provided that the bid is within project budget. 3 . EXHIBITS: Public Works Minutes and memorandum from Public Works Director 4 . RECOMMENDED BY: Public Works Committee (2-0) with Jim Bennett' s approval by telephone for placement on Council agenda (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember (,�,1--/ moves, Councilmember seconds that the contract for the 1993 Asphalt Overlay be warded to in the amount of DISCUSSION• ACTION: Council Agenda Item No. 5D DEPARTMENT OF PUBLIC WORKS JUNE 16, 1993 TO: PUBLIC WORKS COMMMITTEE FROM: DON WICKSTROM & RE: 1993 ASPHALT OVERLAY The 1993 Asphalt Overlay project bid opening has been scheduled for July 2nd. The project consists of furnishing and placing approximately 600 tons of asphalt concrete pavement and other related work. The next Public Works Committee meeting is July 7th, therefore the award of this contract would be held over until the July 20th Council meeting, thereby delaying the start of the project until the end of July. As such, we are requesting authorization to place this item on the July 6th Council agenda for award of this contract. ACTION: Authorization to place the 1993 Asphalt Overlay contract on the July 6t11 Council agenda, providing the low bid received comes in within project budget. 94th Avenue Storm Drainage Improvements Wickstrom requested that the 94th Ave Storm Drainage Improvements Project, the Watershed Fencing Project, the Downtown Infrastructure Watermain Replacement Project and the 1993 Asphalt Overlay Project be placed on the consent calendar of the July 6th Council meeting, assuming that the bids received are within the project budget. Wickstrom explained that due to the extra week in June we would miss the sequence of awarding by Council , if we have to come back to Committee and we would thereby miss an entire month of construction time. Committee unanimously recommended placing the 94th Ave Storm Drainage Improvements on the July 6th Council agenda, assuming that the low bid received is within budget. Committee unanimously authorized similar action for the Watershed Fencing Project, the <ww� Downtown Infrastructure Watermain Replacement and the 1993 Asphalt Overlay projects. Jim White asked about the location of the Downtown Infrastructure Watermain project. Wickstrom explained that this is the first phase of the Infrastructure Program that was approved and essentially brings in a feed from our 16" main on Willis and extends it. We will be extending the main on Saar St so we don' t have the impact on Willis St, extending it down on 5th Ave up to Gowe and also south across Willis and continuing on the old Willis St and tying in another main across the freeway to Foster plat. Wickstrom said the second phase would bring in a new feed on James Street. Jim White asked about the location of the Asphalt/Overlay project. Wickstrom explained that this is in the LIDS at Hilltop Avenue and Westview Terrace. He explained that these LIDS have been closed out and it was too late in the year to complete the overlay, however we wanted to close the LIDS so we wouldn 't have to continue interest bearing. QFC Mall @ Kent-Des Moines Rd & Highway 99 Mann stated he was approached by a Des Moines Councilmember regarding Kent' s responsibility in that area. Mann said that he feels there is a very dangerous exit out of the mall . Wickstrom said that the south half of Kent Des Moines Road is in the Kent City limits; the north half is in Des Moines City limit. Wickstrom said that Des Moines wanted less stringent measures than we wanted on that intersection at that driveway exit. Gill stated that Kent tried to restrict the left turn exit however Des Moines and the State Highway Department insisted on the left turn exit. Gill said that Kent felt it was unsafe from the beginning of its design, however the store owner and Des Moines insisted on having that left 2 CONTINUED COMMUNICATIONS A. R E P O R T S A. COUNCIL PRESIDENT B. OPERATIONS COMMITTEE C. PUBLIC WORKS COMMITTEE D. PLANNING COMMITTEE E. PUBLIC SAFETY COMMITTEE F. PARKS COMMITTEE G. BUDGET COMMITTEE H. ADMINISTRATIVE REPORTS MCCARTHY,TONY / KENT70/AD - HPDesk print. ----------------------------------------- SuAject: 7/2 ADMINISTRATIVE REPORT Creator: Tony MCCARTHY / KENT70/AD Dated: 01/06/93 at 0949. TO: MAYOR KELLEHER, COUNCIL PRESIDENT WOODS AND COUNCIL MEMBERS ACTING FINANCE DIRECTOR MAY MILLER REPORTED TO THE BUDGET COMMITTEE THIS WEEK THAT THE 1993 / 1994 FINANCIAL PICTURE POINTS TO A WHOLE THE LINE 1994 BUDGET. WITH A CONSERVATIVE FORECAST IT APPEARS THAT THE CITY CAN CARRY ITS 1993 PROGRAMS INTO 1994 WITHOUT ANY CUTS. THE FORECAST IS CONSERVATIVE BECAUSE AT THIS TIME ALL OUR LABOR AGREEMENTS ARE NOT SETTLED AND THE PLANNED BOEING EMPLOYMENT CUTBACKS FOR THE AREA HAVE ONLY PARTIALLY OCCURRED. THOUGH BOEING KENT EMPLOYMENT IS EXPECTED TO REMAIN RELATIVELY CONSTANT, WE WILL SURELY FEEL THE IMPACT OF CUTS IN NEIGHBORING COMMNITIES WITH REDUCED SALES TAX GENERATION BY KENT BUSINESSES. THE UNCERTAINTY OF 601/602 COULD ALSO IMPACT THE CITY OF KENT'S 1994 BUDGET. USING A CITY OF SEATTLE MODEL WE COULD LOOSE APPROXIMATELY $80, 000 IN CRIMINAL JUSTICE FUNDS AND MAY LOOSE $200, 000 IN SALES TAX REVENUE FROM THE EXTENSION OF SALES TAX TO CERTAIN SERVICES. BECAUSE OF THE UNCERTAINTY OF HOW KENT MIGHT PARTICIPATE IN THE EXPANDED SALES TAX NONE OF THE $200, 000 HAS BEEN INCLUDED IN THE 1994 REVENUE FORECAST. AS YOU PROBABLY READ IN THE PAPER TODAY, THE CITY HAS HAD 5 EMPLOYEES TAKE ADVANTAGE OF ITS EARLY RETIREMENT INCENTIVE PROGRAM. THE PROGRAM WAS T ILEMENTED AS A BUDGET SAVING TOOL BECAUSE JOBS WOULD BE VACANT FOR A L__.TAIN AMOUNT OF TIME AND POSITIONS FILLED AT SALARIES MORE NEAR THE BEGINNING OF THE PAY RANGE. THE RETIREMENTS THOUGH ALSO GIVE THE CITY A CHANCE TO REVIEW EMPLOYEE DUTIES AND SEE IF SERVICE TO THE CITIZENS CAN BE PROVIDED IN A MORE COST EFFECTIVE MANNER. THE MAYOR AND I WILL LOOKING AT WHAT OUR OPTIONS ARE IN THIS AREA. AS I BELIEVE I HAVE DISCUSSED WITH YOU BEFORE, I HAVE ASKED THE STAFF TO LOOK AT OPTIONS FOR THE CITY'S SEVERE WEATHER SHELTER PROGRAM. INITIAL THOUGHTS WERE TO CONSIDER THE KENT COMMONS, BUT THAT HAS BEEN RULED OUT IN FAVOR OF LOOKING AT THE KENT MEMORIAL PARK BUILDING. SUCH A PROGRAM IF DEVELOPED WOULD LOOK TO THE CITY PROVIDING A FACILITY, A HUMAN SERVICE AGENCY MANAGING THE PROGRAM, WITH THE PROGRAM BEING STAFFED BY VOLUNTEER ORGANIZATIONS WHICH MIGHT COMMIT TO A NUMBER OF NIGHTS DURING THE COLD WEATHER SEASON. UPCOMING EVENTS 7/16-18 BALLOON CLASSIC / CORNUCOPIA DAYS 7/30 LAST DAY TO FILE RESOLUTION/ORDINANCE FOR 9/17 ELECTION 8/3 6PM COUNCIL WORKSHOP - PRELIMINARY OF 1994 BUDGET PICTURE 8/21-22 MILL CRK CANTERBURY FAIRE 8/25 6PM KSD BRD RM COUNCIL MEETING WITH THE KENT SCHOOL DISTRICT BOARD 8/26 9-2 SR CNTR COUNCIL BUDGET WORKSHOP WITH DEPARTMENT HEADS IF NEEDED 9/14 ELECTION DAY FOR ANNEXATION TO KING COUNTY LIBRARY 9/17 LAST DAY TO FILE RESOLUTION/ORDINANCE FOR 11/2 ELECTION 11/18 SNR CNTR 8TH ANNUAL TOWN HALL MEETING 3 4 WINTERFEST PARADE & HOLIDAY LIGHTING CEREMONY BUDGET COMMITTEE MEETING JUNE 28, 1993 PRESENT: Jon Johnson - Chair, Leona Orr, Jim White, Tony McCarthy, May Miller, Cliff Craig, Chief Angelo, Ramona Fultz, Alana McIalwain, Sue Viseth, Adriane Kelly, Jim Harris, Fred Satterstrom, Cheryl Fraser, Patrice Thorell, Diane Lewis, Jean Parietti, Bill Doolittle, and Charlie Kiefer The meeting was called to order at 4:08 p.m. ADDED ITEM Acting Finance Director Miller distributed an Equipment Rental Take Home Vehicles List for the Committee to review. She noted that this list is also included in the 1993 Budget. MAY FINANCIAL REPORT Acting Finance Director Miller distributed and reviewed the May Financial Report with Status of Vacant Positions for the period ending May 31, 1993. White presented McCarthy with copies of Initiative 601 and 602 along with the City of Seattle's analysis and he noted that if the impacts are as heavy as they appear then parallel budgets might have to be considered. McCarthy stated that the Finance Department will look into presenting an even more conservative budget. GROWTH MANAGEMENT ACT CAPITAL FACILITIES Fred Satterstrom, Planning Manager, explained that the request for funding covers two items, the Capital Facilities Planning and the Environmental Impact Statement (EIS), for professional services to assist the City in implementing the Growth Management Act. He noted that the Planning Committee recommends approval of both items, and that the Growth Management Act requires the Capital Facilities Planning whereas the Environmental Impact Statement(EIS) is the City's requirement. Satterstrom informed the Committee that a one-day workshop was held with Henderson, Young and Company to update the City on the requirements for the Capital Facilities Planning. He stated that it is a very complex task in which the City will need help to meet all the requirements in the time frame permitted by the State. He explained that the request is for approval of up to $70,000 for professional services in preparation of the Capital Facilities element, and approximately $50,000 for preparation of a Programmatic EIS. Satterstrom noted that these figures are based upon similar efforts being undertaken in other comparably sized cities in King County, and that it is possible to reduce the $70,000 figure by negotiating a contract where the City can do some of the work internally. He added that the EIS is for a comprehensive plan, and that when the City of Kent nominated themselves as an urban city they were also committed to doing an EIS. He expressed that an EIS would probably be necessary to withstand any challenges. McCarthy noted for White that the plan would put all Growth Management Plan mandates under one umbrella with the possibility of other individual plans needed at a later date. Orr noted that the new Growth Management Act will not allow CIP projects to be approved without money in the budget, and that she feels this is one of the most important ways for money to be spent. ORR MOVED approval of this plan, the hiring of a consultant, and that a firmer budget be put in place and brought to the Operations Committee for approval. McCarthy noted that this item can be placed on the July 20th Council Meeting Agenda under Other Business because it's already been to the Planning Committee and now the Budget Committee. ORR THEN MOVED to recommend this plan and that the dollar amounts be decided at the July 20th Council Meeting. White seconded the motion. Satterstrom clarified for Orr that the money for the EIS cannot wait until the 1994 Budget because_ it has to go to the Planning Commission by March and then be approved by Council before the summer. He explained that all the EIS work has to be completed before any hearings are held. ORR MOVED to follow the same process for the EIS as recommended for the Capital Facilities Planning. ORR MOVED to approve the RFP process and recommend that Council approve the RFP go out with a top dollar value set at $50,000. ORR RESTATED HER MOTIONS as follows: (1) Recommend that a budget be set up for doing the Capital Facilities Plan to be brought to full Council on July 20, 1993; and (2) Recommend that the RFP process be authorized at the July 20, 1993 Council Meeting. White seconded both motions and they carried 3-0. PROTECT LIGHTHOUSE Cheryl Fraser, Parks Department, and Diane Lewis of Project Lighthouse presented the Committee with a request to develop a teen recreation program. Fraser noted that other community resources will be asked and some have already committed to contributing to the project. She noted that the Kent Ministerial Association will provide a meal during the recreation program in the evenings as well as vans to transport teens to and from the facility, the King County Anti-Gang Unit will provide training for the staff, and both King County Police Departments have agreed to participate also. Lewis noted that all agencies involved will be asked to contribute either goods and services or capital to the project. Fraser explained that a start-up date of August 1st is requested because the originally planned date of July 15th cannot be met. She explained the plan to the Committee, and she noted that the request before them is for approval of $44,026.00. She assured the Committee that Project Lighthouse is not just a City program but a larger, well-coordinated program where a variety of community resources will be pulled together. Fraser noted that Phase II of Project Lighthouse includes the Youth Center Committee's RFP request for another $30,000 which pushes the amount of this project up to $75,000 total. Upon White's question, McCarthy clarified that the money would come out of the General Fund, if approved. McCarthy noted that the Mayor supports the program and making the Youth-At-Risk Coordinator full-time only if there is a definite commitment from the School District and the King County Police Department because he doesn't want the city to fund it alone. White stated that he cannot support the program without set numbers and that he cannot support additional labor costs because the City needs to live within the-existing budget. ORR MOVED to recommend approval of this program with better number figures going to the full Council on July 6, 1993. Johnson seconded and the motion carried 2-1, with White opposed. 1994 BUDGET CALENDAR Acting Finance Director Miller noted that June 28th begins the budget process for 1994. She stated that the Finance Department will be working on and fine tuning the financial forecast. She pointed out that a tentative workshop has been scheduled for either 8/19 or 8/26/93 to discuss departmental presentations, and Council to prioritize the 1994 Budget. It was agreed upon that August 26, 1993 would be the best date to hold the workshop. 2 PUBLIC HEARING FOR THE CAPITAL IMPROVEMENT PLAN ADDED BY ACTING FINANCE DIRECTOR MILLER Acting Finance Director Miller requested an additional action item be placed on the agenda to set a public hearing date on July 20, 1993 for the Capital Improvement Plan. Johnson noted that two public hearings should be set because some people will be on vacation and unable to attend the meeting if only one day was scheduled. JOHNSON MOVED to set two public hearings dates, one on July 20, 1993 and the other on August 3, 1993, for the Capital Improvement Plan. Orr seconded and the motion carried 3-0. 1994-1999 CAPITAL IMPROVEMENT PROGRAM Acting Finance Director Miller briefly went through the CIP priorities set by the Council. White stated that he would support the overall CIP program, but that he has a problem with the amount of money being spent on transitional housing because it is drawing everybody like a magnet. He recommended that the Commuter Rail Facility item be placed lower on the list since the RTA will not be set in place until next year, and that it be replaced with the needed Fire vehicles as noted by Chief Angelo. Upon Orr's question, Angelo noted that it would take about $550,000 to start a reserve fund for replacing Fire vehicles and/or equipment. She noted that she could, also, support moving the priorities as suggested by Chief Angelo. The meeting was adjourned at 6:05 p.m. 3 Parks Committee Minutes June 8, 1993 Councilmembers Present: Jim Bennett, Chair; and Christi Houser. Staff Present: Tony McCarthy, Tom Brubaker, Jack Ball , Cheryl Fraser, Helen Wickstrom, Patrice Thorell , Ken Chatwin, May Miller, and Pam Rumer. Others Present: Jean Parietti , Valley Daily News; Lori Huckins, 11202 SE 267 Place, Kent; Julie Blue, 11233 SE 267 Place, Kent; Jody Stead, 11239 SE 267 Place, Kent; Doug Schwab, Riverbend Men's Club; and Keith Sanden, Riverbend Golf Complex Director. TUDOR SQUARE PARK DEVELOPMENT In 1987 as part of a resolution approving the Tudor Square Plat, property was donated to the City of Kent. Most of the property is wetlands, however Tract C is a flat area consisting of 1 .66 acres. The Tudor Square neighborhood would like to see this developed into a park. Helen Wickstrom explained that this is listed in the CI P as a possible park project in the year 2000+. Lori Huckins of the Tudor Square neighborhood requested that the 1 .66 acre site be developed into a playground with such amenities as large toys, a swing, slide, and jungle gym, and possibly a basketball hoop and baseball diamond. She asked how the neighborhood should proceed with this request. Ms. Huckins said the neighborhood would like to have the City fund the park development, but she would be willing to try to collect donations from those living in the neighborhood. In response to Tony McCarthy's question, Wickstrom approximated the cost to develop a children' s play area and a baseball diamond to be $150,000. She explained that much of the costs are underground such as drainage and utilities. Jack Ball suggested that his staff could develop a ball diamond in-house once activity slows and weather allows. Councilmember Houser explained to those Tudor Square residents in attendance that in order to fund the project now, the City would have to shift another project to the year 2000, but she suggested that if the Committee had a cost breakdown of each part of the project, perhaps some monies could be found to fund the underground costs. If the neighborhood is successful in collecting funds from residents, Houser suggested that those funds could be used to purchase equipment for the playground. Wickstrom mentioned that there may be impact fees available for park development in the future. 2 The Committee informed Ms . Huckins that Parks Maintenance would maintain the park once it is developed. Tom Brubaker explained to Ms. Huckins that there is a statute which releases landowners from liability when they hold out their property for recreational uses. He mentioned that there are exceptions, however. Brubaker recommended that if the Tudor Square neighborhood provides funds for the park, the funds be in the form of a donation to the City, earmarked for a special purpose. Councilmember Bennett encouraged the residents to maintain their enthusiasm and to work with the Parks Department. Wickstrom will keep the Committee informed of any progress made. Helen Wickstrom will have someone look at the site and draw a schematic. Then she will have the cost of each part of the project broken down. REPORT BY RIVERBEND GOLF COMPLEX DIRECTOR - KEITH SANDEN Mr. Sanden said that his group has been at the complex for a week and is excited about working at Riverbend. He reported that, counting marshals, he kept 27 employees and integrated some new employees. Changes underway at the complex include a new design for the 18-hole kitchen, a new food and beverage cart that will go out onto the course and distribute food and beverages to golfers ; and an overall facelift to the inside of the driving range. Mr. Sanden said that he has received a proposal from a gentleman who has agreed to build a putting green in front of the driving range in the area immediately to the west of the entrance at no cost to the City or Mr. Sanden. This gentleman builds putting green for private residents and wants to do this for Riverbend for the exposure. He has asked that Riverbend not charge the public to use the green, and that he be allowed to display a small sign with his name on it. Mr. Sanden mentioned that there is currently no place at the driving range for instructors to teach bunker shots, and felt this addition would enhance the facility. The Committee agreed. Patrice Thorell suggested that the Parks Department should look at the plans prior to installation since Golf Course Maintenance staff will ultimately be maintaining the green. Councilmember Houser moved to accept in concept the practice green proposal , with the provisions that the Parks Department, City Attorneys and other staff involved look at the plans, and to place the issue on the next Council agenda for consideration. Councilmember Bennett seconded the motion and opened the floor for discussion. Tom Brubaker stated that the City will need to enter into an agreement with this gentleman for insurance and liability purposes. He also said that the plans for ,the green will have to go through the Planning Department for permits. 3 The motion passed 2-0, as Councilmember Johnson was not present. Tony McCarthy requested that Mr. Sanden have a rough sketch of the proposal to him by Friday morning for the agenda packet. Councilmember ed Mr. his staff for efort at Riverbend. He B commented othat d Sanden d the parking lot is half full of golfersrat 5f 15 AM. Mr. Sanden also reported that he has changed the parking arrangements at the rangeeand oneratlthenl8}-holeved courrse. Thepot restoarelty foremployees at the driving customers. Tony McCarthy requested that the Golf Advisory Board meet with City staff and Mr. Sanden prior to the next Parks Committee meeting to put together a consolidated capital improvements list for the golf complex. A number of needed paving repairs at the complex were mentioned and discussed. REPORT BY PARKS MAINTENANCE SUPERINTENDENT - JACK BALL Jack Ball reported that the fairway aerator, two sets of greens rollers, the top dresser, and the sand trap grooming item have been purchased. The utility unit, bedknife grinder, and reel grinder will be ordered soon and on line in a few weeks . Jack Ball said that he has received estimates tesreplace the 00 t pg,000the end plaforce the the netting for each side wall and $11 ,600 south end of the driving range. He has located only one company which agreed to do the work. nt al for plcement of articulatdinghmowersg and ttr ctorsghavveebeenRtotPublp c Works and e tat and are going to full Council next week. Greens mowers are due to be replaced. Three have been received and all should be on line by the weekend. ADDED ITEMS: Update on Project Lighthouse Cheryl Fraser reported that Project Lighthouse has decided not to use the O'Brien school site for a teen center, but is now looking at the former Pay 'n Pak mall site. She said that Project Lighthouse will be submitting a request to the City for operational monies to get a teen program started for the summer. Fraser reported that 55 architectural firms have responded to the Kent Youth Center RFP. 4 Extension of Green River Trail Councilmember Bennett complimented Helen Wickstrom and other Parks Department staff responsible for development of the extension of the Green River Trail . He said that it is outside of his back door. Meeting Time Tom Brubaker informed the Committee that it needs to clarify if it will hold one or two meetings a month by establishing a regular meeting time rather than leaving the fourth Tuesday of each month open. The Committee established THE SECOND TUESDAY OF EACH MONTH AT 5:45 PM as its regular meeting time. If an additional meeting is necessary, the Committee will call a special meeting. CITY OF �2!2L]V - CITY COUNCIL PLANNING COMMITTEE MINUTES June 15, 1993 5: 30 PM MIT City Attorney' s Office COmmit ee embers Present Leona Orr, Chair Tom Brubaker Jon Johnson Planning Staff Other City Staff Lin Ball Tony McCarthy Betsy Czark Alana McIalwain Jim Harris Charlie Lindsey Margaret Porter Helen Wickstrom Fred Satterstrom Other Guests Stacey Hendrickson Larry Kennedy GROWTH MANAGEMENT UPDATE - (F Satterstrom) Planning Manager Fred Satterstrom reported that the June 8 , 1993 Capital Facilities Seminar that was led by Henderson and Young was extremely successful. The firm was contracted to lead the different departments in Capital Facilities Planning for the City and teach the City how to do this kind of capital facilities planning ourselves. Fred stated the City has the following options: 1) Do the Capital Facilities Planning ourselves; 2) Contract with consultants to do the complete Capital Facilities Planning for us . After discussions with various people from various departments, Fred reported a feeling that staff would like to have some guidance by Henderson and Young but be able to do some of the work themselves. This firm is very experienced at Capital Facilities Planning under the Growth Management Act. FUNDING FOR GROWTH MANAGEMENT/CAPITAL FACILITIES AND EIS - (L. Orr) Chair Orr attended the seminar. She expressed her reason as to why she asked for requesting the funding issue be put on the agenda. She believes the City can actually save money by using Henderson and Young to assist the City with this project. Her concern was that this project be consistent between departments and that all the plans fit together. She said this is critical. Henderson and Young have experience and knowledge; they know the loopholes and challenges; they know the legalities; they would be able to save the City money over the long haul. She had spoken with Tony McCarthy and May Miller prior to this meeting and they concurred on the issue. Chair Orr said she • would like the Committee to recommend that the funding for Capital Facilities and EIS be sent to the full council or the Budget Committee. Chair Orr stated there is approximately $100 , 0o0 in unreserved capital funds that is not targeted this year that could possibly be utilized. Chair Orr feels the CITY COUNCIL PLANNING COMMITTEE MINUTES JUNE 15, 1993 PAGE 2 City needs to look at funds in the 1994 budget to continue on with this project. Planning Director Jim Harris recommended setting up a meeting with Henderson and Young, Tony McCarthy, Fred Satterstrom, and himself to talk about. the complexities of this project. Mr. Harris sees Henderson and Young doing a piece of this project such as the Capital Facilities part of the project. Mr. Harris recommended that Henderson and Young assist the City in getting this project into concurrency and consistency in regards to the capital facilities part, which is a crucial. Mr. Harris stated he would not want Henderson and Young to be the coordinators of the Planning effort in how to bring the Plan together, but to show the City how to work the capital facilities side of the whole project. Chair Orr added that Henderson and Young could look at what the City has already done and ask them to help us put the whole project together and ask how much this would cost. Chief Administrative Officer Tony McCarthy stated he personally feels Henderson and Young could be a big help to the City. The only concern he has is where the funding comes from. He said he knows there is money in the capital fund. He mentioned using the Growth Management money that the City is now using for some operating expenses. Tony expressed concern that Growth Management funds be used for legitimate tasks i order to show to the State that Growth Management Funds are being usea related to this kind of issue. He said he feels it is important to have coordination between departments. Tony also said the City needs to have a lot of consistency and concurrency and perhaps Henderson and Young could act as the umbrella to coordinate this whole project. This doesn 't eliminate departments from doing a lot of work on their own but pulls a lot of pieces together. Mr. McCarthy also mentioned that perhaps a mini Council Workshop with Henderson and Young could be done soon. Helen Wickstrom from the Parks Department stated at the meeting the importance of them being involved. Helen may need to get some special expertise in the Park area. Mr. McCarthy stated he agreed with Jim Harris. Mr. McCarthy recommended that this issue go to the Budget Committee on June 28 , 1993 for them to approve the funding. Mr. Harris explained that the EIS is a separate funding item that will need to be done in the fall that will also require some expertise. Councilmember Johnson MOVED and Chair Orr SECONDED a motion to send the funding for Capital Facilities and the EIS to the Budget Committee on June 28 , 1993 . Motion carried. 1994-1996 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) INTERLOCAL COOPERATION AGREEMENT (ICA) - (L. Ball) Manager Lin Ball reported that this agreement governs the City's participation in the Community Development Block Grant Consortium, the vehicle by which Kent obtains its federal Block Grant funds. The Mayor needs to sign this agreement in order for us to participate in the consortium. Manager Ball reported there is no new changes in the agreement that was brought to the Committee in April 1993 . At that time, CITY COUNCIL PLANNING COMMITTEE MINUTES JUNE 15, 1993 PAGE 3 Ms. Ball went over the five (5) major changes in the new ICA, which were outlined in the memo of the agenda packet. Staff recommended that the Planning Committee take the following action: 1. Recommend approval of the 1994-1996 Community Development Block Grant Interlocal Cooperation Agreement. 2 . Forward this item to the full City Council for consideration at its June 15, 1993 meeting, with a recommendation that the Mayor be authorized to sign the 1994-1996 CDBG Interlocal Cooperation Agreement. Ms . Ball explained the necessity to take this item directly forward to the full City Council the same day (June 15th) because the agreement must be signed by our Mayor and returned to the County before June 25 , 1993 . Councilmember Johnson MOVED and Chair Orr SECONDED a motion to approve the aforementioned two(2) actions. Motion carried. 1994-1996 DRAFT HOME INTERLOCAL COOPERATION AGREEMENT (ICA) - (L. Ball) Manager Ball reported this agreement governs the City ' s participation with the County and other King County cities in the HOME partnership, which are federal funds again that are received and are used to provide permanent affordable housing for low-income populations, families, and individuals. Again, we need to enter into this agreement in order to be able to have any of that funding allocation to go to a project that would be located within the City of Kent. This is a three (3 ) year agreement. Since the Cities of Federal Way and Bellevue have decided to join the HOME Consortium, it was necessary to create a separate ICA for HOME. Staff recommended that the Planning Committee take the following action: 1. Recommend approval of the 1994-1996 HOME Interlocal Cooperation Agreement. 2 . Forward this item to the full City Council for consideration at its June 15 , 1993 meeting, with a recommendation that the Mayor be authorized to sign the 1994-1996 HOME Interlocal Cooperation Agreement. Ms . Ball explained the necessity to take this item directly forward to the full City Council the same day (June 15th) because the agreement must be signed by our Mayor and returned to the County before June 25, 1993 . Councilmember Johnson MOVED and Chair Orr SECONDED a motion to approve the aforementioned two (2) actions . Motion carried. WAY BACK INN AGREEMENT (WBI) - (B. Czark)_ The Way Back Inn, a nonprofit organization, is proposing to pay for and perform all those City-cited necessary repairs in exchange for free rent for a set period of time. The organization is only eighteen months old, but already has an 80o success rate in helping families make the transition from homelessness to a permanent home. WBI ' s course of action is to provide housing rent free for three months to homeless families with children. Their philosophy is that freeing a family of housing CITY COUNCIL PLANNING COMMITTEE MINUTES JUNE 15, 1993 PAGE 4 costs allows them to save enough money to pay first, last and deposit on their own apartment. For many families, this is all that is needed to move them out of homelessness into a permanent housing situation. The property is known as the Campus Park House at 9815 S. 252nd, located behind Kent Meridian High School. In addition, the City' s Code Enforcement Department inspected the house and identified further repairs needed to bring the building up to code. The bid agreement in the packet is about $26, 000 to repair the house which exceeds the potential gross rental revenue for the house over the next four years of $24 , 000 (based on a $500 market rental rate for all four years) . Since this bid, some additional repair and insurance costs increased the repair and maintenance costs to $40, 000 . The $40 , 000 amount is equivalent to five years free rent at a market value rental rate of $500 per month. Staff recommended that the Planning Committee take the following action: 1 . Approval for City to enter into a lease agreement with the Way Back Inn on the Campus Park House to house homeless families for five years. The lease, in legal terms, will express the City of Kent ' s intent for the Way Back Inn to pay for and perform specified repair, maintenance, and insurance costs on the Campus Park House in order for the WBI to house homeless families rent free in the house for five years . Lease agreement is to be substantially in the form presented. 2 . Forward this proposed agreement to the full City Council for consideration at its July 6, 1993 meeting. Administrative Manager Alana McIalwain mentioned that at the Council ' s 1993 retreat, family issues was a high priority and stated this project seems to be a win/win situation. Chair Orr and Tony McCarthy both stated this seems to be an exciting project . Mr. McCarthy indicated this item did not need to go to the Operations Committee. Councilmember Johnson MOVED and Chair Orr SECONDED a motion to approve the aforementioned two (2) actions . Motion carried . ADDED ITEMS : The item entitled Funding for Growth Management - Capital Facilities and EIS was moved to the top of the agenda . ADJOURNMENT The meeting adjourned at 6 : 05 p.m. PC0615 .MIN PUBLIC SAFETY COMMITTEE MUSUTES JUNE 219 1993 COMMITTEE MEMBERS PRESENT: Paul Mann, Chair Leona Orr Jon Johnson STAFF PRESENT: Chief Crawford Dave Haenel Tom Brubaker Tony McCarthy Chief Angelo Ed White Ken Chatwin Diane Lewis Cheryl Fraser Mary Berg MEMBERS OF THE PUBLIC: David Brain Brian Jewell Ken Jury The meeting was called to order at 5:30 p.m. by Chairman Mann. ACCESS TO CHURCH OF NAZARENE Ed White, Assistant Transportation Engineer, explained that the church, located on James Street between Hazel and Alvord, petitioned the City for a grade and fill permit to construct a drive- way which would allow access from their southeasterly portion of the parking lot onto East Alvord. He noted that since the church is on private property and all requirements were met, the permit couldn't be denied. White noted that the surrounding neighbors attended the Public Works Committee meeting on June 16th to express their concerns regarding potential safety pro- blems due to increased traffic on a residential street. He announced that the Transportation staff will be holding a public meeting on July 7th at 6:00 p.m. in Council Chambers West to discuss safety issues concerning James Street. Upon Johnson's question, Assistant City Attorney Brubaker clarified that when an easement is sold for ingress or egress purposes there is no inherent right to recall it back, and it becomes a permanent grant which stays with the land. David Brain, 1022 E. Temperance, expressed his concern as to how much the City can restrict access onto Alvord. White explained that the City and residents can do improvements to the roadway to mitigate traffic such as stop signs, widening the road, traffic signals, etc. He noted that the City can, however, condition the church to construct the driveway according to City standards since a grade and fill permit was issued. Brubaker noted that Mr. Novak, a neighbor, has retained an attorney and that a letter, which was carbon copied to the City Attorney's office, has been sent to the church requesting postponement of any construction activity until the legal issue regarding the easement between the two property owners has been addressed so there is a possibility that something can be worked out. RV REST STOP REQUEST - WIND BLOWER GOOD SAM CLUB Brian Jewell, Vice-President of the Wind Blower Good Sam Club, explained that a petition has been approved by the Kent Parks Department to adopt the area on both sides of 4th & Willis and SR 516, the Welcome to Kent site, for a 24-hour dry camp for RV's. Ken Jury, Assistant Director for the State of Washington Good Sam Club, noted that the organization has two publications in which to advertise this site, and that people all over the world could be attracted to Kent. Orr noted that this item has been to the Planning Commission and should go to the Public Works Committee also because permission would be needed for use of City right-of-way. She requested that the item be placed on tonight's agenda to address some safety concerns and to receive support from the Committee. Jewell noted for McCarthy that 15-20 vehicles could be parked on each side of the road and that each vehicle would have to be self-contained to use the facility. Ken Chatwin, City Risk Manager, requested notification of any discussions on this issue to oversee that ADA for park service conditions, security measures for overnight accom- modations, and safety issues are addressed. ORR MOVED for this item to be sent on to the Public Works Committee on July 7th for further discussion. Johnson seconded and the motion carried 3-0. PROTECT LIGHTHOUSE Diane Lewis, Part-time Director/Manager with the Drinking Driver Task Force, explained that the mission for Project Lighthouse is to develop a one-stop shopping center for Kent area teens. She noted that the project will consist of the following: an educational (a night high school), recreational, social services, music, cultural arts, computer labs, a full gambit of programs and services, to provide resources to help teens stay out of trouble, get an education, to grow culturally, and to be better members of the community. Lewis explained that the School District and Kent Youth Services have already committed something to the project, and that other agen- cies will be asked to support it either financially or volunteer their services. Cheryl Fraser, Special Populations Facility Manager, detailed the specifics of the project and requested approval of $44,000.00 from the City with a complete project total to be $75,000.00. McCarthy noted that the Mayor is willing to move forward with a buy in from the School District and Project Lighthouse so that the City is not supporting it alone. Upon Mann's question, McCarthy explained that this item should be discussed in the next Budget Committee meeting when the City Budget will be discussed also. ORR MOVED for this item to be sent to the Budget Committee on June 28th along with a recommendation of support for $44,000.00 from the Public Safety Committee, with an amendment that if it doesn't start until August 1 or August 15, the budget would be amended to reflect it. Johnson seconded and the motion carried 3-0. Dave Haenel, Asst. City Atty, requested that the officers roles be clearly defined so that the City knows what is being proposed and what they are dealing with. Upon McCarthy's question, Orr added to the motion that this item should go to the City Council on July 6th for approval of the program with a letter from the School Superintendent and Project Lighthouse supporting the pro- ject as well as the City, and if everything does not fall in place by that time that it will automatically go to the City Council on July 20th for approval. Johnson seconded the amend- ment and it carried 3-0. UPDATE ON WEST HILL FIRE STATION Chief Angelo noted that several years ago gas related to the Midway Landfill was trapped on West Hill and that several evacuation stacks were placed on the East and West sides of I-5 to relieve and get rid of the gas. He explained that an agreement was negotiated between the City 2 of Kent and City of Seattle to place a stack on the West Hill Fire Station property. Angelo noted that the area was turned into a tot lot after completion of the Capital Projects, but that neighbors were not in favor of a tot lot because of lack of use and would like to see it changed to residential. He noted that the City Attorney felt some type of modification could be made and agreed upon between the two cities, if that is the desire of Council. Upon Orr's question, Angelo explained that a survey could be done of the residents to get an absolute, definite feel for what the majority would like done with the area. It was the consensus of the Committee to proceed with the survey before changing what was promised to that area years ago. RECENT ARSON FIRES ADDED BY CHIEF ANGELO Chief Angelo updated the Committee on the recent arson fires in Kent and noted that they re- quire a great deal of investigation and sorting out to determine the cause. He explained that the Fire Department has tracked the fires for the last year noticing a tie between many of them but that nothing has been publicized until now. He stated that the fire which occurred Saturday was set during the day and had the potential to severely injure people. He noted that the trend has changed and there is a difference in elevation to where it should now be publicized to make the public more aware of what is happening so they can help catch the individual(s) responsible. Mary Berg, Assistant Chief, noted that since last June there have been 32 fires in three apart- ment complexes on East Hill and that the fires began with a couple of abandoned houses, dumpsters, auto fires, boats, laundry rooms, graduating to occupied buildings, and culminating with Saturday's fire. He noted that the Fire Department feels 29 out of 32 of the fires have been started by the same person and Fire Investigators working with the Police Department are con- vinced someone knows who it is so they've gone to the news media asking for help to catch the individual responsible. He noted three reasons for going to the public at this point; (1) to encourage people to contact the Fire & Police Departments with information; (2) to be more observant and aware so as to make it less easy; (3) to encourage people to use common sense for fire prevention steps in their own homes and apartments. He noted that the Fire Department will, through public education and the arson investigators, share what people can do to help themselves, and that a phone number will be provided to better assist them. Upon Orr's ques- tion, Angelo stated that something could be done as far as awards for those people who were instrumental in helping others get out of the fire. Upon Mann's question, Angelo noted that fire alarms are not being checked as often as they should be due to limited factors and staffing, but that they are trying to make people aware of how important it is to check them at every oppor- tunity. Orr and Mann commended the Fire and Police Departments for the jobs they are doing. CENTENNIAL BUILDING ADDED ITEM BY ORR Orr noted that she was in the Centennial Building this afternoon talking with an employee until after hours, and when it came time to leave the employee noted that you have to exit a different door because all the main doors are locked after hours. She noted that there are no signs directing an individual to the exits and that the employee stated that complaints have been made about the problem but nothing has been done. Orr noted to the employee that she will address this issue at the Public Safety meeting tonight. She stated that signs should be put up either by the owner or someone else for the exits. McCarthy noted that he will let Charlie Lindsey look into this issue. The meeting adjourned at 6:58 p.m. 3 L�. cci r PUBLIC WORKS COMMTTTEE JUNE 16, 1993 PRESENT: Jim White Roger Lubovich Paul Mann Tom Brubaker Don Wickstrom Ed White Gary Gill Charley Lindsey Tony McCarthy Jean Parietti Mr & Mrs Rust Councilperson Jim Bennett - Absent 76th Ave South Asphalt Overlay/Resurfacing Wickstrom stated that we are requesting authorization to sign an interlocal agreement to receive federal money for this project plus establishing the budget; essentially overlaying 76th Ave thru North 4th to 228th. committee unanimously agreed to recommend execution of the interlocal agreement and recommended establishing the budget for the 76th Ave Asphalt Overlay/Resurfacing project. Garrison Creek Stormwater Control Project Condemnation Wickstrom said that we have acquired all of the properties to install the new trunk system, which is just a part of the overall project. He said the total project involves some detention facilities, essentially one major facility in the vicinity of 98th and 234th and a new trunk line thru the Benson Shopping Center. Wickstrom stated that the City has acquired all the easements except at Payless, which is in the shopping center at the southeast corner of 104th and 240th. Wickstrom requested authorization to condemn so we can go ahead and install the system. In response to Jim White, Wickstrom said that staff has been trying to contact Payless and they have not responded. He said we need to proceed with condemnation, while we are still trying to negotiate, in order to proceed with this project. Committee unanimously agreed to recommend adoption of an ordinance authorizing condemnation. 1 94th Avenue Storm Drainage Improvements Wickstrom requested that the 94th Ave Storm Drainage Improvements Project, the Watershed Fencing Project, the Downtown Infrastructure Watermain Replacement Project and the 1993 Asphalt Overlay Project be placed on the consent calendar of the July 6th Council meeting, assuming that the bids received are within the project budget. Wickstrom explained that due to the extra week in June we would miss the sequence of awarding by Council, if we have to come back to Committee and we would thereby miss an entire month of construction time. Committee unanimously recommended placing the 94th Ave Storm Drainage Improvements on the July 6th Council agenda, assuming that the low bid received is within budget. Committee unanimously authorized similar action for the Watershed Fencing Project, the Downtown Infrastructure Watermain Replacement and the 1993 Asphalt Overlay projects. Jim White asked about the location of the Downtown Infrastructure Watermain project. Wickstrom explained that this is the first phase of the Infrastructure Program that was approved and essentially brings in a feed from our 16" main on Willis and extends it. We will be extending the main on Saar St so we don't have the impact on Willis St, extending it down on 5th Ave up to Gowe and also south across Willis and continuing on the old Willis St and tying in another main across the freeway to Foster plat. Wickstrom said the second phase would bring in a new feed on James Street. Jim White asked about the location of the Asphalt/Overlay project. Wickstrom explained that this is in the LIDS at Hilltop Avenue and Westview Terrace. He explained that these LIDS have been closed out and it was too late in the year to complete the overlay, however we wanted to close the LIDS so we wouldn't have to continue interest bearing. OFC Mall @ Kent-Des Moines Rd & Highway 99 Mann stated he was approached by a Des Moines Councilmember regarding Kent' s responsibility in that area. Mann said that he feels there is a very dangerous exit out of the mall. Wickstrom said that the south half of Kent Des Moines Road is in the Kent City limits; the north half is in Des Moines City limit. Wickstrom said that Des Moines wanted less stringent measures than we wanted on that intersection at that driveway exit. Gill stated that Kent tried to restrict the left turn exit however Des Moines and the State Highway Department insisted on the left turn exit. Gill said that Kent felt it was unsafe from the beginning of its design, however the store owner and Des Moines insisted on having that left 2 turn access out. Wickstrom explained that Kent Des Moines Rd. and Highway 99 are both state highways, as such we have very little control over what is allowed. He said that State will dictate whether or not they will allow certain kind of access restrictions. Wickstrom said that because of this, the state has to approve our access control plan for the site. He said that because the City of Des Moines owns the north half, they also have a say. Gill suggested that letters from the Des Moines City Council and Kent City Council to the State Dept of Transportation requesting a revision would help. Ed White explained that this was a condition the City of Des Moines clearly put on that site. Gill stated that if the City of Des Moines Council feels this is an issue that should be revisited, he would encourage them to write a letter. He said if Kent City Council feels the same way than maybe the State might revisit that and possibly recommend a change. Ed White said there are no provisions for traffic going westbound. He said Des Moines wanted that access so people travelling from the site back to Des Moines, would have an access without going out to Highway 99. Committee directed staff to revisit the issue and come back with a recommendation. Nazarene Church Driveway on Alvord Street Ed White stated that he was approached by the Novak 's regarding an action the City had taken in allowing access from the Church of the Nazarene on the south side of James Street between Alvord and Hazel. He said that they had originally approached the City about a year ago with a request to use a private easement located in the southeasterly portion of the parking lot, in order to gain additional access. Ed said that action had been taken in 1983 wherein Council had passed an Ordinance restricting the use of Cedar Street by the church, to use that for additional access. He said that when the church originally approached the City about a year ago, staff told them that if they chose to use the Cedar Street access, we would have to go back to the community and see if there was an interest there to allow this. He said about the first of this year, the church came back with the proposal for a grade and fill on Alvord. He said the church provided all the documentation showing there is a dedicated easement. Ed said this application was processed in the normal manner. Ed said staff did not inform the residents of this because they were dealing with a private easement. Ed said that he later learned that there was some action which was a part of the original Church of the Nazarene Addition, that did address that access and, at that point, about 1983 , it was the recommendation of the Transportation Engineer that 3 this access be restricted. Ed said that staff did not have that information at the time the decision was made to go forward with the grade and fill permit. He said that the grade fill permit was issued on June 6 , 1993 . Ed said he told Mrs. Novak that staff had considered this as a private property issue dealing with a private easement and he wasn't aware of any laws that gave the City power to restrict it. Brubaker said the grade and fill permit was issued as an almost perfunctory procedural matter. He stated that in 1983 when the City denied access on Alvord St. , the City did that predominantly because it was a neighborhood type street and we want to preserve the character of neighborhood streets. Brubaker said that the City still recognizes Alvord as a neighborhood type street. However, he said, in the past ten years there has been a tremendous amount of growth in Puget Sound region including the City of Kent and we have developed on James Street, some serious traffic problems. Brubaker said we need to do what we can to alleviate the pressures on James Street. He said that the City has reviewed the traffic impacts on Alvord and overall, it will be a benefit for the general area in terms of lessening the likelihood of accidents on James, and it won't have an unduly adverse impact on Alvord. Brubaker said that the grade and fill permit has been issued and it is the city' s hope that by issuing this permit we will relieve some of the pressure on James and reduce some of the accidents. Brenda Cabot, resident of the house next to the easement, inquired as to the zoning laws concerning a driveway to a business in proximity to a residence. Cabot claimed that this driveway would cut off all access and availability to her driveway. Ed Kauff, owner of the property stated he has never received anything in the mail regarding this issue. Kauff also stated that he feels Alvord is too narrow and the easement is only 20 feet wide. Brubaker stated that one other issue is that the church has had an easement across the Kauff property for a long time. He said that this is a private right between the church and Kauff. Brubaker said the church has a pre-existing right to access Alvord Street thru that easement. He said that this is a private situation and that the church is exercising its rights as a property owner to access Alvord Street. Frank Novak, resident, stated that it is necessary to walk in the road on Alvord, Temperance or Hazel Streets. He pointed out that there are no sidewalks or shoulders. Mr. Novak said safety requirements should have been addressed before issuing the grading permit. Further discussion followed regarding the safety issue and questions were raised relative to the installation of a traffic light. Ed White stated that this is a small residential street with a limited number of cars accessing James Street from Alvord. 4 He said that one of the measures used in determining the need for a traffic signal involves traffic on the main street which is James, which is sufficient but we also have to consider the number of vehicles on the side street and we do not have a large volume of vehicles from James going north and south on Alvord, to meet the signal requirement. Jim White questioned if we installed a traffic signal without proper justification, do we then create liability on James Street? Brubaker responded that yes we do, if there is an accident and the City becomes named. Roger Lubovich stated that the specific issue at hand is the legality of the issuing of the grade and fill permit; whether or not we can revoke it; whether its a private or public access issue. Roger said that as of this point, the City has not found any legal basis for withholding or revoking the permit. He also stated that the Church has met the criteria for the permit; it was issued and we are exposed to liability if we revoke it without legal basis. Roger said that this is a private property issue and as of today, the only controlling factor we have over that driveway is that permit. Roger suggested that possibly the Church may agree to hold off on implementation to see if something could be sorted out. Committee directed staff to revisit the issue of installing a traffic light in the vicinity and also, to get together with the church and its neighbors to find some workable solutions. Sewer at Kent Covenant Church Tom Sharp stated that it was his understanding that Kent Covenant Church is installing a private force main for their church only. The main runs from the church, into the public right of way. Wickstrom said they are running it in the street but he does not know where the connection is. Sharp stated that it was a complete "revelation" to him and no one had contacted him concerning this. Sharp stated it was his understanding that there is an agreement between King County and the City which allows this private side sewer to go into the public right of way. Gill stated that he had informed Paul Morford of this private side sewer at the church several months ago. Wickstrom stated that the Kent Covenant Church is getting a side sewer on their own and they are executing an agreement and are putting up cash equivalent to their LID assessment, so the LID is still the potential for being extended. Wickstrom further stated that the Church is not getting any "special deal" ; they are having to put up $40, 000 to pay for a future LID that may not even occur. Morford stated that there isn't any way that they could economically get sewer to their adjoining property, in this vicinity. Morford requested that the City work out something to get the sewer extended. Gill said the Morford' s property can be 5 partially served by that sewer line going the other direction. He said that the Comprehensive Plan shows that this area could be totally served off of the extension that we are proposing with the LID. Gill explained that when there is a situation like the church's, as has been done on numerous cases, we do not require them to extend the sewer all the way to their property line because the Comp Plan shows that the adjoining property would be serviced off of another basin. Gill said that we did require them to give us the easements so that if that property owner decided in the future, to serve a portion of the site, and the sewer is deep enough to serve the residence that Morford has mentioned, it could have been 8 feet deeper. Gill said that the adjoining residences to the south joined with the church and actually lowered the line down to nearly 20 feet to serve their entire parcel. Gill said that they tried to negotiate with Morford and others on paying for the extra costs for deepening the line however they chose not to participate. Sharp claimed that they were never contacted until the contract was released. Gill stated that the church spent a great deal of money extending the sewer line and we were not going to say that it was the church' s obligation to keep that sewer 20 feet deep in order to serve half of the adjoining property owner' s property. Wickstrom stated that Morford could go back and rebuild a portion of it; he had an opportunity to participate and chose not to and lower that section of the main and extend it to service his property, or he could continue to pursue the LID. Wickstrom said that the other church involved with a septic system or pump station, is still obligated to put up their cash so they don't destroy their intent for the LID. Wickstrom said that we are writing agreements in their joint agreement with us to make sure that this is covered so the incentive is there; they either have to do it within the 10 year period or they lose their estimated assessment plus interest. In response to Morford, Wickstrom said that Morford cannot go into the lift station since it is private. Wickstrom said that there is a moratorium on services outside the City limits, excluding non-profit agencies . Meeting adjourned at 3 : 30 . 6