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HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 12/01/1992 City of Kent Council MeetingCity Agenda CITY © F 6Lwj`�. �' 5 .r l Mayor ®an Kelleher Council Members Judy Woods, President Jim Bennett Paul Mann Christi Houser Leona Carr Jon Johnson Jim White December 1 , 1992 `„ office of the City Clerk. SUMMARY AGENDA KENT CITY COUNCIL MEETING " t 9wavrx December 1, 1992 Council Chambers 7: 00 p.m. MAYOR: Dan Kelleher COUNCILMEMBERS: Judy Woods, President Jim Bennett Christi Houser Jon Johnson Paul Mann Leona Orr Jim White CALL TO ORDER ROLL CALL 11. PUBLIC COMMUNICATIONS $A. Employee of the Month 48. Youth Wellness Week - Proclamation ,(C. National Night Out Block Watch Presentation SD. National Night Out Plaque Presentation 2 . PUBLIC HEARINGS ✓ , A. 1993 Budget Including Capital Improvement Program �3 . 11ccCONSENT CALENDAR yr.. Minutes XB. Bills X C. Establishment of Committee for Youth Center - Resolution k- D. Council Absences � E,.,YlKing County Open Space Bond Budget Revision - Lake Fenwick Project F: Pedestrian Crossing Signal/Titds & Reiten `� G. Property Acquisition �H. Everson Annexation A North Park Sewer Rebuild - Accept as complete ,XJ. West Hill Storm Drainage - Accept as complete YK. LID 338 - Westview Terrace/McCann's Sanitary Sewer - Accept as complete C `XL. LID 339 - Hilltop Sanitary Sewers - Accept as complete L $M. Pine Tree Elementary Sanitary Sewer Extension - Bill of Sale IN. Canterbury Place - Bill of Sale uV �,O. Garrison Heights - Bill of Sale XP. Adopt-A-Street Program lti' F O L D .�C r �i (. e S � + �... 4 . O HER BUSINESS Riverbend Complex Management Proposals B. Liability Insurance Program Proposals C. International Trade Program - City/Chamber Contract - D. Property Tax Levy Ordinance V E. Human Services Lobby Day - Resolution F. King County HOF Grant Agreement - Senior Housing 1,,�` , G. Puget Power Grant - Senior Housing F,,a ,Vx H. Stratford Arms Phase II Appeal - Resolution �= a` � - I. Stratford Arms Phase II Rezone Recommendation - Resoluti 5 �� . IDS ' None 6. CONTINUED COMMUNICATIONS 7 . REPORTS 8. ADJOURNMENT NOTE: A copy of the full agenda packet is available for perusal i, the City Clerk' s Office and the Kent Library. An explanation of the agenda format is given on the back c this page. PUBLIC COMMUNICATIONS Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. - ;'A) Employee of the Month dB) Youth Wellness Week - Proclamation % C) National Night Out Block Watch Presentation / D) National Night Out Plaque Presentation CONSENT CALENDAR ),3 . city council Action: -A -4 G) Councilmember K)Od moves, Councilmember seconds that Consent Calendar Items A through be ,approved� F a' ,' Z � Discussion Action G clL� �3A. Approval of Minutes. Approval of the minutes of the regular Council meeting of November 17 , 1992 J3B. Approval of Bills. � 1 Approval of payment of the bills received through November 30, Cyv 1992 , after auditing by the Operations Committee at its meeting at 3 : 00 p.m. on December 1, 1992 . Approval of checks issued for vouchers: Date Check Numbers Amount Approval of checks issued for payroll: Date Check Numbers Amount Council Agenoa$ Item No. 3 A Kent, Washington November 17 , 1992 Regular meeting of the Kent City Counc-il was called to order at 7 : 00 p.m. by Mayor Pro Tem Woods. Present: Councilmembers Houser, Johnson, Mann, Orr and White, Chief Administrative Officer McCarthy, City Attorney Lubovich, Planning Director Harris, Public Works Director Wickstrom, Police Chief Crawford, Fire Chief Angelo, Acting Finance Director Miller and Human Resources Director Olson. Approximately 75 people were at the meeting. PUBLIC Regional Justice Center. Mayor Pro Tem Woods COMMUNICATIONS introduced Kathleen Scott, Project Manager from King County, and Wendy Keller who will be working closely with the City of Kent regarding the Regional Justice Center. Kathleen Scott noted that this will be the largest capital project ever undertaken by King County and that the proposed siting on Site 19 will play a significant role in the revitalization of the downtown area. She also noted that the Regional Justice Center will house 770 employees including judges, court personnel and detention personnel as well as the courts, detention space, governmental offices, and a licensing counter to serve the fastest growing region in the County. Ms. Scott explained that a number of actions have been taken by King County since she was last here at the Council meeting in August. She noted that a levy has passed and the County Council has preliminarily agreed to the location at Site 19 subject to State DOE input and presentation of a third phase site characterization which will be scheduled with the King County Council as soon as they are through with their budgeting process. She further noted that TRA/HOK has been named as the Executive ' s recommended architects to design the facility and they expect confirmation by the King County Council in December. Ms. Scott explained that until the site is actually secured the construction schedule is not finalized. She noted that the current schedule shows that they will begin the schematic design as early as January, construction will begin in the Fall of 1994 with some demolition and site work to occur prior to that time, and the project will be completed in mid 1996. She mentioned that a 1 November 17 , 1992 PUBLIC preliminary meeting waa held today with the City COMMUNICATIONS Administration familiarizing the design and con- struction teams with the City's permitting process which will help keep them on schedule. She expressed that in January, 1993 , they would like to schedule a workshop with the City Council because they will have more specifics by then including site acquisition but that an earlier workshop can be scheduled, if so desired. Woods expressed that the City Council was hoping for a workshop on December 1st, but understands that until property acquisition it would be best to wait until January. She thanked Ms. Scott for the update. Human Services Presentation. Alice Shobe of the Planning Department/Office of Housing and Human Services noted that the Human Services Commission decided to take a different approach to the out- reach of communications during the Human Services Month for November by reaching out to the commun- ity instead of having the community come to them in a social setting. She presented a slide show which demonstrated the way they were able to reach out to the community. Ms. Shobe explained that the slide show was made possible because all of the agencies that are funded by the City have donated slides and the actual money spent by the City for this project was $12 . She noted that the recording studio time, music selection and the narration were donated services which saved the City money. White encouraged the Office of Housing and Human Services to keep up the good work and Woods stated that, on behalf of the Council, their gratitude be expressed to the individuals who gave willingly of their time and effort to make this possible. Dedication of Artwork. Mayor Pro Tem Woods announced that the Art Commission is celebrating the installation of the mural located in the Council Chambers which is entitled, "Lacework of the Earth" . She noted that it is a companion piece to a mural that was dedicated in 1991 and expressed appreciation to Dana Boussard, the artist, for the wonderful work of art. 2 November 17 , 1992 PUBLIC Croatian Children's Relief Effort. Mayor Pro Tem COMMUNICATIONS Woods introduced Kevin Puterbaugh who is a repre- sentative of a local group of citizens who are working on a Croatian Children' s Relief Effort. Mr. Puterbaugh explained that for the last year and a half there has been a war going on in what was formerly called Yugoslavia and that the children are suffering greatly from families breaking up and being forced to flee their country. He informed the Council that a program has been set up so that local citizens can help the children who are caught up in the Croatian/Serbian conflict. He noted that the project will bring a group of 15 teenagers from Croatia into the Kent, Federal Way, Des Moines and Auburn area to get them into a safe, healthy situ- ation where they can grow and develop, and at the end of a year they can return to their country and help to rebuild it. He explained that this type of project requires the support of the whole com- munity and that churches, civic organizations and local governments are being approached to help support this effort. He noted that all of these teenagers speak some English and are basically refugees who have had family members killed in the war. He explained that the chief areas of need are host families where they can live, medical care, clothing, and people who can help get the students into local schools (public and private) so that they can continue their education. Mr. Puterbaugh noted that the major area of financial support is in the area of airfare and that several areas are being explored such as working with airline companies, free travel, and possible military flights. Mr. Puterbaugh distributed a letter to the Council giving them a description and summary of this project as well as names and phone numbers of contact people and noted that he also has another packet with more detailed infor- mation for those interested. CONSENT JOHNSON MOVED that Consent Calendar Items A CALENDAR through M be approved, with the exception of Item 3K which was removed at the request of John Kiefer. Houser seconded and the motion carried. 3 November 17, 1992 MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. Approval of the minutes of the regular Council meeting of November 3 , 1992 . WATER (CONSENT CALENDAR - ITEM 3L) Metro Rate Adjustment. ADOPTION of Ordinance No. 3077 increasing the sewer base rate for residen- tial and commercial accounts to reflect adjust- ments established by METRO. (OTHER BUSINESS - ITEM 4H) Kent Senior Housing Water Main Extension. Staff requests acceptance of the bill of sale and warranty agreement submitted by Bellewood Corpor- ation for continuous operation and maintenance of approximately 513 feet of water main extension in the vicinity of 615 West Harrison Street and release of bonds after expiration of the mainte- nance period, as recommended by the Public Works Committee. WHITE SO MOVED. Houser seconded and the motion carried. SEWERS (CONSENT CALENDAR - ITEM 3C) Sewer Connection Penalty Ordinance. ADOPTION of Ordinance No. 3076 relating to sewer connections and establishing a penalty for failure to connect to the City' s public sewer system. This ordinance was removed from the October 20 Council meeting and referred back to the Public Works Committee. The Public Works Committee made no change to the ordinance and has referred it back to the full Council for action. (CONSENT CALENDAR - ITEM 3H) LID 338 - Westview Terrace/McCann's Westview Sanitary Sewer. AUTHORIZATION to set January 19 , 1993 , as the hearing date on the Final Assessment Roll for LID 338 . (CONSENT CALENDAR - ITEM 3I) LID 339 - Hilltop Avenue Sanitary Sewer. AUTHORIZATION to set January 5th as the hearing date on the Final Assessment Roll for LID 339 . 4 November 17, 1992 STREETS (CONSENT CALENDAR - ITEM 3F) LID 336 - East Valley Highway. ACCEPTANCE as complete of the contract with Gary Merlino Con- struction, Inc. , for LID 336 East Valley Highway road improvement project and release of retainage after receipt of State releases. STREET (PUBLIC HEARING - ITEM 2A) VACATION 104th Avenue SE at 252nd Block (Portion of) STV- 92-4. This public hearing will consider an appli- cation by D. Alan Bond of Emma Platz Company to vacate a portion of 104th Avenue S. and S .E. 252nd Street. Planning Director Harris pointed out that 104th Avenue S.E. is fully improved with curb, sidewalk and gutter. Mayor Pro Tem Woods declared the public hearing open. George Hanson, 1809 7th Avenue, Seattle, the architect representing Red Robin, noted that they are in the process of buying this parcel of land from Alan Bond and that they concur with the recommendation of the Planning staff. There were no further comments from the audience and WHITE MOVED to close the public hearing. Orr seconded and the motion carried. Harris clarified for Orr that street vacations do not go to the Planning Committee. ORR THEN MOVED to approve the recommendation of approval with one condition on the application to vacate a portion of 104th Avenue S. at S. E. 252nd Street, and to direct the City Attorney to prepare the necessary ordinance upon receipt of compensation at 1/2 the full appraised value thereof. Houser seconded. Lubovich noted that an ordinance has been prepared at the request of the applicant. Copies of the ordinance were distributed to the councilmembers, and Lubovich pointed out that this is conditioned upon payment of half the assessed value, which will most likely be made on November 18th. After reading the ordinance, ORR AMENDED her motion to include adoption of Ordinance No. 3075 . White seconded and the motion carried. 5 November 17, 1992 TRAFFIC (CONSENT CALENDAR - ITEM 3G) CONTROL LID 333 - 72nd Avenue South & S. 18Oth Street Traffic Signal. AUTHORIZATION to set January 5th as the hearing date on the Final Assessment Roll for LID 333 . REZONE (PUBLIC HEARING - ITEM 2C) APPEAL Stratford Arms Phase II Appeal (#RZ-92-1) . This public hearing will consider an appeal by SDM Properties from the Hearing Examiner' s recommenda- tion of denial of an application to rezone 1. 23 acres from R1-9 . 6, Single Family Residential, to MR-M, Medium Density Multifamily Residential. The property is located in the East Hill neighborhood approximately 660 feet north of SE 256th Street at 113th Avenue SE. This location lies adjacent to and east of the existing Stratford Arms Apart- ments. , WHITE MOVED that Councilmember Orr be excused from participation in this matter. Johnson seconded and the motion carried. Lubovich pointed out that there is another phase to this issue which appears as Other Business Item 4B. He explained that all rezones go to the Hearing Examiner for a hearing and then come to the Council with a recommenda- tion. He clarified that this item is an appeal of the Hearing Examiner's decision, and noted that this is a quasi-judicial matter which is limited to the appeal itself. Assistant City Attorney Brubaker stated that after the application requesting a rezone was received, public notice was given to all affected parties and a hearing was held before the Hearing Examiner. He noted that people testified under oath and presented evidence at that hearing. The Hearing Examiner then issued findings and a recom- mendation to the Council, and that the Council will make that decision under Item 4B tonight. He further noted that the applicant has a right to appeal the recommendation of the Hearing Examiner, and that the basis of the appeal is limited to the record that was presented to the Hearing Examiner. He explained that the appeal can only be on proce- dural irregularities that materially affect the outcome, if the recommendation is unsupported by 6 November 17 , 1992 REZONE the evidence given, or--if the recommendation were APPEAL deemed to be inconsistent with the Comprehensive Plan. He said he has reviewed the appeal given by SDM Properties and briefly outlined issues as follows: On page 2 of the appeal, they note that the Hearing Examiner stated that all who testified at the hearing stated that the rezone would be in- compatible with existing development and they pointed out that one adjacent property owner to the south was in favor of the rezone; on page 3 they state that the owners of the property to the north were not given notice; and on page 4 they state that the Examiner ignored the existence of the Stratford Arms Apartments when dealing with the compatibility of the proposed rezone with the character of the area. Planning' Manager Satterstrom showed the location on the map and stated that the proposed rezone was to MRM which allows up to 23 units per acre, and the existing zoning is R-1. 96 which means single family, 9600 sq. ft. minimum lot size. He added that the site plan submitted with the rezone request showed 21 units. He noted that the Hearing Examiner' s recommendation was issued on September 3 , that Mr. Morford immediately appealed that, and subsequently submitted an additional letter detailing the reason for the appeal. Satterstrom noted that the Hearing Examiner found that the proposed rezone was inconsistent with four of the five criteria and therefore recom- mended denial . Woods noted that the appellant has thirty minutes to present his argument. Tom Sharp of SDM Proper- ties, 11126 SE 256th, stated that he has not had any ex parte communications with anyone on the Council or staff concerning this rezone request. Upon Sharp ' s request, Satterstrom provided a copy of the official Comprehensive Plan Map. Sharp noted that early in 1992 the zoning for this parcel was overturned by the King County Superior Court, at which time they were advised by the City Attorney to submit a rezone application for this particular site, which they did. He said that their attorney, Roger Leed, attended the Hearing Examiner process and is still involved although not present at tonight' s meeting. Sharp said that 7 November 17 , 1992 REZONE in the Hearing Examiner' s recommendation there are APPEAL five points to affirm in order to demonstrate the worthiness of a rezone: 1) Compatibility with the Comprehensive Plan. Sharp said this rezone is compatible with the Com- prehensive Plan as it was in 1988 and 1989 . He said that if the zoning was compatible with the Comprehensive Plan in 1988 and 1989 , and we are going back to that date, the rezone request would be compatible with the Comprehensive Plan at that point. He said they have no discrepancy that there have been overlays by the City of Kent sub- sequent to the passing of the Zoning Ordinance 2837 for this area, but that they don't agree with the idea that Ordinances 2901 and 2905, and Resolutions 1230, 1235 and 1237 have any bearing whatsoever on this rezone request. 2) Compatibility with the surrounding area. Sharp said the site plan as requested by the City is exactly the same plan as was submitted for a building permit which has subsequently been issued by the City and red-tagged by the Building Depart- ment. He said the plan meets all criteria for multi-family transition areas, and they feel the Hearing Examiner erred in consideration of some erroneous testimony concerning the compatibility with the surrounding area. 3) Consistency with the Transportation Plan. Sharp said the rezone is consistent with the Transportation Plan and that they have signed documents saying they will participate in the 277th Corridor, as well as other documents requested by the City in order to be consistent with the Transportation Plan within the City. 4) Changed circumstances. Sharp said there can't be any changed circumstances since we are going back to 1988 and 1989 , that the Council had found there was a mistake, and that a technical problem caused by the staff is the reason we are here. 8 November 17, 1992 REZONE 5) Infringement on the health, safety and welfare APPEAL of the City. Sharp said they will not infringe on the health, safety and welfare of the City, that they have met all the criteria, and that the building design has been affirmed by a building permit. Woods declared the public hearing open. Kevin Flatt, 11224 SE, questioned why the process cannot be improved, and took exception to Sharp' s remark regarding erroneous testimony, noting that here is no evidence of such. Arnold Hamilton, 25410 - 113th Avenue SE, said that the rezone would affect his welfare and property values would be depre- ciated. There were no further comments and WHITE MOVED to close the public hearing. Johnson seconded and the motion carried. Johnson noted that the Hearing Examiner's minutes were clear and that the appellant has failed to provide any evidence which would support overturning the appeal . HE MOVED to approve and adopt the Hearing Examiner's findings and recommendations to deny the appeal. Houser seconded. The motion carried with Orr abstaining. REZONE (OTHER BUSINESS - ITEM 4B) Stratford Arms Phase II Rezone RZ-92-1. This meeting will consider the Hearing Examiner' s rec- ommendation of denial of an application by SDM Properties (Stratford Arms Phase II rezone appli- cation) to rezone 1. 23 acres from R1-9 . 6, Single Family Residential, to MR-M, Medium Density Multi- family Residential. The property is located in the East Hill neighborhood approximately 660 feet north of SE 256th Street at 113th Avenue SE. This location lies adjacent to and east of the existing Stratford Arms Apartments. Assistant City Attorney Brubaker noted that this phase is when the Council will make the final decision on the rezone. Sharp asked whether there is a statute that the City based the finding on concerning the Appearance of Fairness Doctrine and the voting of Councilmembers, and Lubovich responded that it is Title 42 . 36. Lubovich noted that this item is quasi-judicial, that the Appearance of Fairness Act does apply, and 9 November 17, 1992 REZONE recommended that Councilmember Orr refrain from taking part. He clarified for Orr that the letter signed by some Councilmembers two years ago regarding their intent at the time would not have an impact. WHITE MOVED that Orr be excused from participation in this item. Houser seconded and the motion carried. A man from the audience asked why the audience was not given a chance to address the motion regarding Orr' s participation. He said he feels this constitutes a violation of the Appearance of Fairness and that it has taken away their representation. Lubovich explained that it was not a matter of debate, and that Orr chose to refrain so as not to jeopardize the action. Lloyd Weatherford, 25332 - 113th Avenue SE, noted that he lives directly east of the proposed rezone, and stated that one of the reasons the Planning Commission made a recommendation that there not be any zoning change is because that particular property is not where the housing ends, and that there are four pieces of property zoned single family. He pointed out that the property on both sides of the rezone request is single family, as is all the property up and .down the street on both sides. He said if the requested rezone is granted, it will constitute a spot zone. He urged the Council to respect the integrity of the Planning Commission and retain single family zoning. Arnold Hamilton displayed the five criteria to be used when considering a rezone and said that the rezone would not be consistent with the Comprehensive Plan, would not be compatible with development in the vicinity, would burden the transportation system, and would devalue property. He noted for White that there is a single-family resident on the property at this time. William Green, 28224 - 105th Avenue SE, noted that he owns a home on 113th Avenue which he bought to be in a single family area. Jeff Tucker, 25420 - 113th Avenue SE, said that the safety of children in the area is an issue because of traffic, and that the map does not show the full perspective. Kevin Flatt supported the Hearing Examiner' s recommenda- tion and commended the staff. 10 November 17 , 1992 REZONE Tom Sharp, a partner in SDM Properties, noted that in 1988 or 1989 there was an area-wide rezone which affirmed the recommendation that Stratford Arms Phase II be zoned MRM and that was never appealed by anyone. He said the Council passed an ordinance which contained a mistake, which was corrected after quite some time. He said a DNS was issued for a 21-unit apartment for SDM Properties, a building permit was issued, all the proper zoning permits were issued and construction was started. He stated that he feels SDM Proper- ties has been wronged, and they are out consider- able expense and time. He reiterated that the zoning passed by the Council was overturned and subsequently the building permit was revoked. He said they asked if they would be fairly treated if they requested a rezone of the existing Stratford Arms on the same basis that the building permit was issued. He added that they have been treated fairly, things have gone smoothly and they have not had any special privileges. He said the opponents of this project consider this to be an issue of second class citizens, which he takes exception to. He questioned what would happen if the apartments became condominiums. He said they have done everything correctly and asked why, since nothing has changed, they are being treated differently. He noted that the single family lots to the north of the subject property are person- ally owned by one of his partners, Paul Morford, and that Morford does not object to this project. He stated for Arnold Hamilton that Morford would not apply for a rezone for that property. Lloyd Weatherford said that the fact that SDM Properties has spent money on this project is their own problem, and that he does not object to apartments if they are in the right place. JOHNSON MOVED to accept the findings of the Hearing Examiner, and to adopt the Hearing Exami- ner's recommendation of denial of the Stratford Arms Phase II Rezone No. RZ-92-1, Houser seconded for discussion. Lubovich suggested as a friendly amendment that Johnson's motion include directing the City Attorney to prepare the necessary ordi- nance or resolution for the next Council meeting. Johnson and Houser agreed. Johnson said that to 11 November 17 , 1992 REZONE grant a rezone would constitute a spot zoning, since only the property to the west is multi- family. He added that to grant the rezone would constitute a special privilege to the applicant, and agreed that financial issues are not to be considered. White noted that originally it was his intent that a property line be kept in place, and that he was not aware that there was single family residency on this property at the time. He stated that the Court disagreed with his decision and overturned it, and he is not inclined to go against that. Mann concurred with Johnson and asked that the video of tonight' s meeting be retained in case there is future litigation. The motion to accept the findings of the Hearing Examiner, to adopt the Hearing Examiner' s recom- mendation of denial, and to direct the City Attorney to prepare the necessary ordinance or resolution then carried. ZONING (OTHER BUSINESS - ITEM 4E) CODE Zoning Code Amendment - Multifamily Residential as AMENDMENTS Conditional Use in Non-Residential Zones and to Add a definition to Mixed Use Development to the Zoning Code (ZCA-92-1) . This meeting will consider the recommendation by the Planning Com- mission to amend the Kent Zoning Code to allow multifamily residential use in commercial and office zones only in conjunction with mixed use development proposals. The Commission also rec- ommends that a definition of "mixed use develop- ment" be added to Section 15. 02 of the Zoning Code which states, "Mixed use development shall mean two or more permitted uses or conditional uses developed in conjunction with one another on the same site. " The Planning Commission approved these amendments at their September 28 , 1992 public hearing. Upon White' s question, Planning Director Harris explained that the Code currently allows multi- family to take place in a commercial zoning dis- trict. Satterstrom further clarified that this code amendment would make multi-family a 12 November 17, 1992 REZONE conditional use in non-residential zones only when in a mixed use configuration. He also noted that the density would be the same as the prevailing density in the area. ORR MOVED to approve the recommendations made by the Planning Commission to amend the Kent Zoning Code to allow multifamily residential use as a conditional use only when included within a mixed use development and to add a definition of mixed use development to the Zoning Code 15. 02 , and to direct the City Attorney to prepare the necessary ordinance. Johnson seconded and the motion carried. (OTHER BUSINESS - ITEM 4F) Zoning Code Amendment - Sandwich Board Signs #ZCA- 92-2. This meeting will consider the recommenda- tion by the Planning Commission to amend the Kent Zoning Code to permit sandwich board signs in the M-1, Industrial Park Zoning District. The Plan- ning Commission approved this amendment at their September 28 , 1992 public hearing. ORR MOVED to approve the recommended approval by the Planning Commission to amend the Kent Zoning Code regarding sign code regulations and to direct the City Attorney to prepare the necessary ordi- nances. White seconded and the motion carried. (OTHER BUSINESS - ITEM 4G) Recreational Vehicle Park and Zoning Code Amend- ment #ZCA-92-3. This meeting will consider the Planning Commission' s recommendation to amend the Recreational Vehicle Park Code and the Kent Zoning Code to allow recreational vehicle parks as condi- tional uses in the GC (General Commercial) zone. The Planning Commission approved this amendment at their October 26, 1992 public hearing. ORR MOVED to approve the recommendation of the Planning Commission to amend the Recreational Vehicle Park Code and the Kent Zoning Code to allow recreational vehicle parks as conditional uses in the GC (General Commercial) zone, and to direct the City Attorney to prepare the necessary ordinance. Houser seconded and the motion carried. 13 November 17, 1992 PROPERTY (CONSENT CALENDAR - ITEM 3K) ACQUISITION REMOVED AT THE REQUEST OF JOHN KIEFER Property Acquisition - Ramstead. AUTHORIZATION to acquire the Ramstead property located along the proposed 277th Corridor route and AUTHORIZATION for the City Attorney or the Public Works Property Manager to close on same. Kiefer congratulated Mrs. Ramstead for her success in selling the hillside to the City, and asked the tax lot numbers of the property being purchased. Wickstrom agreed to get that information to him. Kiefer inquired as to the purpose of the 90+ acre acquisition, and White said it is the intent of the Public Works Committee that it be used for a future arterial, and that he'd like to see any surplus property be used as a park. Mann said that he does not believe we will ever see the corridor built, and that this is an investment on the part of the City. Charlie Kiefer distributed a packet of information and ORR MOVED that it be made a part of the record. White seconded and the motion carried. Kiefer pointed out that the EIS states in P402 that both the cities of Auburn and Kent and King County have jointly planned this project, and to proceed into actual right-of-way acquistion and road construction, the Cities and County would have to enter into an interagency agreement. He asked what P402 has to do with acquisition of this property. Wickstrom explained that if the City were in a position of having to condemn, an inter- local agreement with the County to be lead agency for acquisition outside the City limits would be required, but that this is a negotiated purchase, not a condemnation. Kiefer questioned the integrity of the EIS , and John Kiefer said that the integrity and credibility of the EIS is being put in jeopardy. Bob Nelson, 24048 - 156th Avenue SE, asked about the source of funds to be used for this acquisi- tion, and McCarthy explained that in 1989 a bond issue was sold for $2 , 980, 000, of which $2 , 000, 000 is related to the corridor projects and the other $980, 000 was for the public safety training center. 14 November 17, 1992 PROPERTY WHITE MOVED to acquire=the Ramstead property ACQUISITION located along the proposed 277th corridor route and to authorize the City Attorney or the Public Works Property Manager to close on same. Houser seconded. Upon Mann's question, the City Attorney clarified that the City can buy property without interlocal agreements with the County for acquisi- tion of property. He noted that certain funding sources are designated for arterial use. He added that the EIS is not affected. He noted for Orr that if a decision were made not to use the property for an arterial, the bonds would have to be paid off. Wickstrom noted that there are sources of funds other than the $2 , 000, 000 bond issue. The others are an $800, 000 Capital Improvement Fund expenditure that was budgeted in the late 801s, and mitigation fee funds. White suggested that staff look for a source not directly tied to the road funds if possible, so that in the event the corridor is not built, the property could be kept as open space. Doolittle pointed out that this property is outside the City limits and asked whether any steps have been taken to annex. McCarthy noted that $6, 000, 000 is dedi- cated for street purposes and agreed with White that they can determine the best source to pay for it. Mr. Nelson asked for an identifying number on the bond document which was referred to earlier, so that he can refer to it in a public information request. Woods asked him to give his name and address to staff after the meeting so that the information can be provided. A man from the audience suggested using the money to put an overpass over the railroad tracks. The motion to acquire the property then carried. SURPLUS (CONSENT CALENDAR - ITEM 3J) EQUIPMENT Surplus Vehicles and Equipment. AUTHORIZATION to surplus vehicles and equipment as outlined in Jack Spencer's memo of October 14 , 1992 , and to offer same for sale. BUDGET (PUBLIC HEARING - ITEM 2B) 1993 Budget Including 1993 Capital Improvement Program. This date has been set to continue the public hearing on the 1993 Budget. Input will also be taken on the 1993 component of the Capital 15 November 17, 1992 BUDGET Improvement Program. Chief Administrative Officer McCarthy went over the Mayor' s four step approach to balancing the budget, and noted that the budget document also addresses reestablishing the Capital Improvement Fund, enhancing the Contingency Fund and planning for the future. McCarthy explained that there is a proposal in the Capital Improve- ment Program to fund projects in 1993 , and there are funds which would be available when the City looks at a 6-year CIP next spring. He noted that the Budget Committee will meet at 4 : 00 on November 23 , to put together a proposal to bring to a workshop at 5: 30 that day, at which time it will be decided whether additional work needs to be done on the budget or whether it will be ready for adoption on December 8th. Upon White ' s request, McCarthy agreed to provide a final set of figures before Monday. White clarified that he is requesting a forecast for 1993 in easy to under- stand language. Mayor Pro Tem Woods declared the public hearing open. Bill Doolittle, 412 N. Washington, noted that one of the documents states that in case money is freed up, priority on new hires will be given to the areas of public safety and depart- ments that have experienced 20% reduction in positions. He noted that at this time only Administration and the City Clerk' s Office meet those criteria, and that is mainly because posi- tions were deleted which had never been filled in the first place. He asked that the 20% item be removed. He also suggested that the City Hall remodel be postponed for at least one year, noting that the grant from Puget Power will probably be still available at that time. He said it is premature to allocate $75, 000 to conduct a study on erecting two parking garages downtown, and that that money should be added to sidewalk repairs. Doolittle disagreed with the rate increase and rebate for the Parks Department, and suggested settling on an 18% increase. Barbara Simpson, Executive Director of the Chamber of Commerce, spoke in favor of building the contingency fund up to the 8% level, and of removing budgeted but vacant positions from the 16 November 17, 1992 BUDGET projections. She suggested restructuring the organization before looking at revenue enhance- ments. There were no further comments and WHITE MOVED to close the public hearing. Orr seconded and the motion carried. Woods reiterated that the budget will be discussed by the Budget Committee at 4 : 00 on Monday, and at a workshop at 5: 30 the same day. She added that the official meeting to adopt the 1993 budget will be a one-item only special meeting on Tuesday, December 8th. (CONSENT CALENDAR - ITEM 3D) 1993 BudcTet Workshop. AUTHORIZATION to set 5 : 30 p.m. , November 23 , 1992 , as the time and date for a workshop regarding the 1993 Budget, including the Capital Improvement Program. The workshop will be held in the Council Chambers of Kent City Hall. This workshop was discussed at the Council meeting of November 31 1992 . (CONSENT CALENDAR - ITEM 3E) Special Council Meeting on the 1993 Budget. AUTHORIZATION to set a Special Council Meeting for December 8, 1992 , at 7 : 00 p.m. in the Council Chambers of Kent City Hall. The purpose of the meeting is to adopt the 1993 Budget including the Capital Improvement Program. This was discussed at the Council meeting of November 3 , 1992 . FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. Approval of payment of the bills received through November 16 after auditing by the Operations Committee at its meeting at 3 : 00 p.m. on November 17, 1992 . Approval of checks issued for vouchers: Date Check Numbers Amount 11/1-11/16/92 124388-124952 $2 , 479, 062 . 03 Approval of checks issued for payroll: Date Check Numbers Amount 11/20/92 1178526-1178966 $ 329 , 934 . 79 Direct Deposit 326 , 154 .90 $ 656, 089 . 69 17 November 17, 1992 PERSONNEL (OTHER BUSINESS - ITEM 4A) Appointment of Chief Administrative Officer. Mayor Kelleher has nominated Laurence A. (Tony) McCarthy as Chief Administrative Officer. Mr. McCarthy's experience with the City and knowledge of the budget situation make him an excellent candidate for the job. HOUSER MOVED to confirm the appointment of Laurence A. (Tony) McCarthy as Chief Administrative Officer. Mann seconded. Houser noted that Mr. McCarthy's knowledge of the budget, the amount of time he has spent with the City, and the working relationship he has with the Council is excellent and felt he would make a good Chief Administrative Officer. White expressed that he would like to look at the process that was not used for the appointment of this position. He stated that there were over 100 applicants for this job and the Council has never seen the names of the applicants. He also said that he feels the Council owes it to the citizens of Kent to have an open process for hiring, and therefore he would not be able to support Mr. McCarthy's appointment. Johnson concurred with White concerning the process used, and asked for a list of the appli- cants which the Mayor was considering. He said he will support the appointment of Mr. McCarthy because he feels he is qualified for the job. Orr noted that she shares Johnson's concerns but that she will support the appointment of Mr. McCarthy because she has confidence in him and looks forward to working with him in the future. Upon a roll call vote, the motion to confirm the appoint- ment of Laurence A. (Tony) McCarthy as Chief Administrative Officer then carried 4-1 with only White opposed. COUNCIL (CONSENT CALENDAR - ITEM 3M) ADDED BY CITY ATTORNEY Council Absence. Approval of Councilmember Bennett 's request for an excused absence from tonight' s meeting, due to illness. 18 November 17 , 1992 COUNCIL (OTHER BUSINESS - ITEM 4C) City Representation. The purpose of this resolu- tion is to establish guidelines for obtaining the City Council 's position on any vote or other action on behalf of the City regarding major policy issues when the Mayor or any Councilmember represents the City on any board, commission or agency outside the City. JOHNSON MOVED for adoption of Resolution No. 1335 regarding City representation before boards, com- missions or outside agencies. White seconded. White noted that sometimes when Councilmembers represent the City it is not always possible to find out how the others feel about a certain matter and said that this resolution is an expression of where the Council would like to be headed and they can now work toward accomplishing it. The motion then carried. LIBRARY (OTHER BUSINESS - ITEM 4D) Annexation to the Library District. The City Council at a workshop on November 3 heard a presentation from City staff and the Library District on the pros and cons of annexation to the Library District. The City could have an estimated one time only savings of $292 , 874 if the Kent voters approve annexation. Cost of the election is estimated to be $30, 000 whether the ballot issue is approved or not. The $30, 000 is based on $1. 50 per registered voter with 19, 691 registered voters for the 1992 presidential elec- tion. The number could be less with voter purging after the presidential election or if other enti- ties have a ballot issue and can share the cost, or if a mail-in ballot is used at $1. 00 per regis- tered voter. Houser noted that this is the first time the Coun- cil has been informed of the cost for the election and that she is concerned about spending $30, 000 at this time. She stated that the Council was told that whether the annexation passed or failed the City would save $295, 000, a figure that is incorrect. She stated that this is an issue which needs to be fully explained to the citizens of the 19 November 17 , 1992 LIBRARY City because it is complicated, and noted that she is not ready to vote on it yet. Upon White' s suggestion that the issue be on next Fall 's ballot, Mr. Ptacek explained that whether this annexation is voted upon tonight or at another time, the King County Library System is willing to go out and do the job necessary to accomplish the goal. He explained that the con- tract between King County and the City of Kent will go up whether the City is annexed or not, but until then it would cost less to annex. He noted that in order to receive the one-time savings an election would have to take place before May, 1993 , and become effective in 1994 . He noted that the Library District has looked into whether they could get involved with election costs several years ago and found that they could not for many reasons. White suggested tabling this matter and researching what elections may be coming up. Woods suggested deferring this issue until a later date, and it was so agreed. Ms. Dreblow of the Library Board and Friends of the Library agreed that they would go all out to try to ensure a successful election. Pam Stephens, 18250 - 317th Street, said that she gets immediate help from Kent' s research department, but not from King County' s. Woods assured her that this particular library has been designed to provide that service, and that would not change. REPORTS Council President. Woods noted that tours of the new Senior Housing facility can be arranged through Alana McIalwain. Operations Committee. Houser announced that the Operations Committee will meet at 2 : 00 p.m. on December 1st, which is one hour earlier than usual. She added that they will hear staff reports from department heads. Planning Committee. Orr announced to the Council that she is currently serving on a school task force that will be developing a report on the level of service which will be -given to the Kent School Board in January, and encouraged their input. 20 November 17, 1992 REPORTS Budget Committee. Johnson noted that the Budget Committee will meet at 4 : 00 on Monday, November 23 , and there will be a workshop following at 5: 30. White informed the Council that he is serving on the National League of Cities Resolution Committee and that he will be journeying to New Orleans next week to represent the State association. EXECUTIVE At 9:45 p.m. , McCarthy announced an executive SESSION session of approximately 15 minutes to discuss labor negotiations. ADJOURNMENT The meeting reconvened and adjourned at 10:20 p.m. Brenda Ja o r, CMC City Clerk 21 Kent City Council Meeting Date December 1. 1992 Category Consent Calendar 1. SUBJECT: YOUTH CENTER TASK FORCE RESOLUTION 2 . SUMMARY STATEMENT: Adoption of Resolution 133t, establishing a task force committee to investigate the possibility of funding, locating, creating and maintaining a youth center facility for the City of Kent. 3 . EXHIBITS: Resolution 4 . RECOMMENDED BY: Operations Committee (3-0 vote) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3C *X RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, establishing a task force committee to investigate the feasibility of creating a "Kent Youth Center" for the benefit of the City' s youth and to determine the appropriate funding source for the facility, including placement of a levy or bond measure on the ballot. WHEREAS, in addition to the services provided for the City' s youth through the Kent Parks and Recreation department, the City' s youth also need a place of their own where they can obtain counseling, encouragement and direction, as well as recreational activities; and WHEREAS, various funding sources, including the establishment of a levy or bond measure on the ballot, may be available to fund such a facility; and WHEREAS, a task force committee should be established to investigate all feasible alternatives available to establish a youth center in the City and to investigate possible funding sources for its establishment. .. NOW, THEREFORE, The City Council of the City of Kent, Washington, does hereby resolve as follows: Section 1. The youth of the City of Kent deserve and are in vital need of a youth center facility where children and teenagers 1 can go for counseling, encouragement and direction, as well as for recreational activities. Section 2 . A task force committee shall be created by the council to study the feasibility of establishing a youth center facility for the City of Kent. At a minimum, this feasibility study shall consider the following: (1) the appropriate location for such a facility; (2) the type of programs and activities that the youth center should provide, including the likely utilization and staffing needs therefore; (3) the estimated costs of creating and maintaining the facility; and (4) potential funding sources for such a facility, including placement of a levy or bond measure on the ballot. Section 3 . Within six months from the date hereof, the task force committee shall report to the full council with a completed study evaluating the feasibility of establishing a youth center facility in the City of Kent, specifically reporting on at least the following matters: (1) the appropriate location for such a facility; (2) the type of programs and activities that the youth center should provide, including the likely utilization and staffing needs therefore; (3) the estimated costs of creating and maintaining such a facility; and (4) potential funding sources for the facility. Passed at a regular meeting of the City Council of the City Of Kent, Washington, this day of , 1992 • Concurred in by the Mayor of the City of Kent, this day of , 1992 . DAN KELLEHER, MAYOR 2 Kent CityCouncil Meeting g Date December 1, 1992 Category Consent Calendar 1. SUBJECT: EXCUSED ABSENCESFROM CITY COUNCIL MEETINGS E2S: 7-c Y STATEMENT: Approval of .a request$ from Council ent Judy Woods and City Council Members Christi Houser na Orr to be excused from the December 15, 1992 City l meeting. L r 3 . EXHIBITS: Memo from Council President Woods and Council Members Houser and Orr 4. RECOMMENDED BY: Council President Woods and Council Members Houser and Orr (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended No ecommended 6. EXPENDITURE REQUIRED: $ None SOURCE OF FUNDS: i" 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds 71 ' L ZG k d k�. F ��'�� �,1 cY V-t h) DISCUSSION• ACTION• ��� q G C� (.�.�t' b Anti i I'L c"'T 1 Ck. c''� c c�-7 Cz7 L--t-c.�,-,ti Council Age da � Item No. 3D MEMORANDUM TO: DAN KELLEHER, MAYOR CITY COUNCIL MEMBERS FROM: JUDY WOODS, CITY COUNCIL PRESIDENT CHRIST I HOUSER, CITY COUNCIL MEMBER LEONA ORR, CITY COUNCIL MEMBER DATE: NOVEMBER 23, 1992 SUBJECT: CITY COUNCIL EXCUSED ABSENCE We would like to request an excused absence from the December 15, 1992 City Council meeting. Thank you for your consideration. d� 0Jy Kent City Council Meeting Date December 1. 1992 Category Consent Calendar 1. SUBJECT: KING COUNTY OPEN SPACE BOND BUDGET REVISION FOR LAKE FENWICK PROJECT 2 . SUMMARY STATEMENT: Authorization to adjust the Lake Fenwick King County Open Space Bond budget as follows to reflect the King County distribution of 1991 interest earnings in the amount of $226, 346: Lake Fenwick Trail Current Budget Adjustments Revised Budget $1,454 , 842 $226, 346 $11681, 188 3 . EXHIBITS: None 4. RECOMMENDED BY: Parks Department and Parks Committee, 11/10/92 (unanimous approval 3-0) (Committee, Staff, Examiner, Commission, etc. ) Cy- , 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3E Kent City Council Meeting Date December 1. 1992 Category Consent Calendar 1. SUBJECT: PEDESTRIAN CROSSING- SIGNAL/TI�iUS & REITEN 2 . SUMMARY STATEMENT: Authorization to add to the Capital Improvement Program for streets in the 193 budget the j a �f-,V� installation of a pedestrian crossing signal at Titus Street and Reiten Road and reduce the balance available of said fund by $57, 000 to account for same, as recommended by the Public Works Committee. On October 8, the City received a petition signed by residents of the Farrington Court retirement community, and several users of the Kent Senior Center. They expressed concerns regarding the safety of pedestrians crossing Timis St. and the issue was brought before the Public Works Committe84, — tc })^.. i I", "-�j-1 3 . EXHIBITS: Excerpt from Public Works Committee minutes 4. RECOMMENDED BY: Public Works Committee (3-0 vote) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended_dj& Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember— moves, Councilmember seconds Ot `N DISCUSSION• ACTION• Council Agenda Item No. 3F �( CITY OF KENT PUBLIC WORKS COMMITTEE NOVEMBER 18, 1992 PRESENT: JIM WHITE TIM HEYDON JIM BENNETT NORM ANGELO PAUL MANN KEN CHATWIN DON WICKSTROM KEVIN LINDELL TOM BRUBAKER TIM LA PORTE GARY GILL TONY MC CARTHY ED WHITE CYNTHIA STEWART MR & MRS RUST Pedestrian Crossing Farrington Court Jim White stated that he and Paul Mann, along with the Traffic Engineers, met on-site to review the situation and came Ito the conclusion that a 4-way stop would be necessary at Kennebeck and a 3-way stop at the bottom of Reiten Rd. Wickstrom explained that staff would be very uncomfortable with that recommendation; this is not a residential street with 2 , 000-3 , 000 vehicles per day; this is a street with 21, 000 vehicles per day. The 4 way stop location has a site distance problem on the westbound direction. Installing stops there would allow pedestrians to feel "protected" and a serious injury to a pedestrian could occur. Wickstrom stated his concern with the volume of traffic and the education of vehicle drivers to learn of the stop signs. Serious injuries could occur either to pedestrian or vehicle/driver. Wickstrom said that a pedestrian signal would be the best operation for the safety aspect; both for the drivers and pedestrians. Wickstrom responded to White that there is an unencumbered balance left in the capital street fund. This pedestrian signal would cost approximately $56, 000 and would be located at Reiten and Jason Streets. Wickstrom stated this would be a pedestrian activated signal similar to the one at Reith Rd and West Fenwick Park. Wickstrom stated that addressing the signal at Reiten would solve the.- needs of the residents at Farrington Court going to the Senior Center. Further discussion followed regarding the number of pedestrians crossing Jason. Wickstrom stated that if a signal is provided at Reiten, than .essentially we have provided access and some re-routing would have to be made by the pedestrians. 1 White asked if the pedestrian signal could be converted to an auto activated signal, if this was warranted in the future. Ed White responded that it could be constructed in such a way that the same poles and mast arms could be used. Ed White again expressed concerns regarding the safety element of this situation. However, he stated that the pedestrian signal would be expensive but from the liability standpoint with the City, it would be much cheaper. Wickstrom concurred with this point. Ed then explained the synchronization of the signal. Ed responded to Jim White that the installation would take a minimum of six months. Wickstrom stated that this would need to be moved to the top of the priority list and other things would have to shift. Ed clarified that the signal would not benefit the vehicular traffic coming down Reiten Rd. Mann stated that he found it difficult to accept the argument for not installing the 4-way stop signs. Mann feels that the City has a responsibility to the citizens and if an intersection demands action in the form of a traffic sign or light it is the City' s responsibility to install same, whatever the consequences may be. Wickstrom stated that staff is expressing professional opinion of what has happened in other similar situations and staff is trying to watch out for the liability of the City. If there is a serious accident, the City will definitely be involved in a lawsuit. Wickstrom explained that this is a high volume street and if something needs to be done, the pedestrian signal is what should be installed, in order to protect the City' s liability. This is a professional opinion and would protect the pedestrian, the motorist and the City. Committee unanimously agreed to authorize the installation of a pedestrian activated signal at Reiten & Jason Streets. Kent City Council Meeting Date December 1, 1992 Category Consent Calendar 1. SUBJECT: PROPERTY ACQUISITION - JOHNSON 2 . SUMMARY STATEMENT: Authorization to acquire the Johnson property located along the proposed 277th Corridor route and for the City Attorney or the Public Works Property Manager to close on same. y� 3 . EXHIBITS: Excerpt from Public Works Committee minutes, memorandum from Public Works Director, and vicinity map 4 . RECOMMENDED BY: Public Works Committee (3-0 vote) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 3G Kent City Council Meeting Date December 1, 1992 Category Public Hearings 1. SUBJECT: PUBLIC HEARING ON THE 1993 BUDGET 2 . SUMMARY STATEMENT: At the Council Workshop of November 23, 1992, this date was set for a third public hearing on the 1993 Preliminary Budget. This will be the final budget hearing with budget adoptions scheduled for a special council meeting on December 8th. The Chief Administrative Officer is prepared to present the changes to the preliminary budget as recommended by the Council Budget Committee at their November 30th meeting. 3 . EXHIBITS: None 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X/' YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: OPEN HEARING: PUBLIC INPUT: CLOSE HEARING: i. �' t�? ��) '°-r"1,, �.� - �i 1� .= r CA 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agendt�K Item No. 2A 10; however by getting 4 additional FTE's and making the existing part-time clerical full-time, we can address a significant amount of this work. When we get into the construction phase, we would use these same technical people to assist therein. These people would all be funded from the Street Utility fund. The cost of this is approximately $199, 000 but since the Street Utility funds go solely toward financing the corridor projects, the respective project budgets already included these engineering costs. Wickstrom explained that we either pay these in-house people to do the work or hire consultants to do same, which would then double the cost and could create budget problems. The money is shown as project costs such as the $20, 000, 000 for the 272nd Corridor project and that project cost includes all the engineering costs. As such, all the money for these people is there within the project funds which are already budgeted. It is just a matter of putting these people on the project and charging those projects. White noted that he would like the "downtown" removed from downtown in-city transit project. Also, "downtown" removed from downtown sidewalks. White stated that in the category of downtown parking, a recommendation will probably be forthcoming from the Budget Committee; - that money be put into sidewalks. Committee unanimously agreed to adopt the Engineering Project Priority List. Comment added from Wickstrom was that to get these people, we have to go thru an advertising and we have some candidates within house which, if they were the successful candidate, would mean no net gain. As such, if we get vacancies in house with the existing people who may qualify for these positions, we would like to be able to fill those too. The Committee voted that McCarthy and Wickstrom would work on this issue. Wickstrom added that this proposal does result in a net reduction in the general fund by $12 , 000. We would transfer one of our existing engineers into our Drainage Section and fund him out .of the Drainage Utility. Property Acquisition - Johnson Wickstrom explained that this is the property below the Ramstead property. An offer has been made to Mrs. Johnson; we haven't got a response as yet. The property was appraised at $181, 000. Wickstrom noted that the reason we are looking at it is that it gives us much better access all along the road; it enhances the property (Ramstead) we just purchased. Also, the biggest cost of the corridor project is the fill material. This purchase would allow us to get an early start on the filling and cutting operation. The offer was made at the appraisal price of $181, 000. • If Johnson does accept we' can't close and bring back to Council until after January. If we get an acceptance within 10%, than we can go right to Council at the next formal Council meeting. 4 Mann said he made a mistake by voting for acquiring the Ramstead property. Mann stated that if the motion were amended to insure that general funds would never be used for this project, than he would vote for it. Mann strongly expressed his feeling that he did not want his city taxes going into this project. Committee .unanimously agreed to direct staff to proceed with the purchase of the Johnson property and allow them to bring it directly to Council if the acquisition is within 10% of the appraisal. DEPARTMENT OF PUBLIC WORKS NOVEMBER 23, 1992 TO: MAYOR & CITY COUNCIL FROM: DON WICKSTROM RE: PROPERTY ACQUISITION As we noted at the Public Works Committee meeting, in addition to Mrs. RamsteadIs property we have also been in discussions with Mrs. Johnson per the acquisition of her property. Because we didn't have an executed earnest money agreement at the time of the Committee meeting, their concurrence thereof was tied to an amount not to exceed lot of the appraised value. Whether we have one for the Council meeting is unknown at this time; however, we wanted to reserve a place on the agenda just in case. E/1 V�n f0 ga m MIFF! ,,ham �..�i✓ _ -- III/=• + �EN �M�:1. Kent City Council Meeting Date December 1. _1992 Category Consent Calendar 1. SUBJECT: EVERSON ANNEXATION 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, acceptance of the 10 percent Notice of Intent for annexation of approximately 60 acres in the vicinity of 93rd Ave. So. and So. 222nd Street and authorization to set January 5th as date to meet with the initiators. 3 . EXHIBITS: Excerpt from Public Works Committee minutes, memorandum from Public Works Director, and vicinity map 4 . RECOMMENDED BY: Public Works Committee (3-0 vote) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO ( YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agega Item No. 3H Mann said he made a mistake by voting for acquiring the Ramstead property. Mann stated that if the motion were amended to insure that general funds would never be used for this project, than he would vote for it. Mann strongly expressed his feeling that he did not want his city taxes going into this project. Committee unanimously agreed to direct staff to proceed with the purchase of the Johnson property and allow them to bring it directly to Council if the acquisition is within 10% of the appraisal. North Park Sewer 'Rebuild; West Hill Storm Drainage; LID 338 ; and LID 339 Committee unanimously agreed to accept all of these contracts as complete. Garrison Heights ; Canterbury Place; Pine Tree Elementary Bills of Sale Committee unanimously agreed to approve all of the above Bills of Sale. Adopt a Street Program Wickstrom explained that REI wanted to take over the cleaning up of 228th Street next to their complex. They want to take care of the landscaping along 228th and are willing to do so having their own staff work on company time. They have about $400 to spend on vests and safety equipment. Wickstrom said they need formal action before the end of the year. Ken Chatwin stated that we would follow the State' s adopted program and amend it somewhat, using the City Attorney. REI is willing to do this at their cost and time. Chatwin proposed at the same time we get into this same type of program with other organizations. Committee unanimously agreed to approve the Adopt a Street Program. Everson Annexation Wickstrom stated that the City received a 10% petition for annexation of 60 acres in the vicinity of 93rd Ave So and So 222nd St. , depicting the area on a map. Committee unanimously agreed to set the public meeting at the January 5th regularly scheduled Council meeting with the petitioners. 5 DEPARTMENT OF PUBLIC WORKS NOVEMBER 25, 1992 TO: PUBLIC WORKS COMJITTEE FROM: DON WICKSTROM v / RE: EVERSON ANNEXATION This annexation is in the vicinity of 93rd Ave So. and So. 222nd St. On November 16, 1992 the City received a 10% Notice of Intent to annex approximately 60 acres having a total assessed value of $2 , 590, 846. 00. A map of the proposed annexation area is attached. .Under state law the City must hold a public meeting with the petitioners within 60 days of receipt of the 10% petition. As such, we are requesting Council hold said public meeting at their regularly scheduled January 5th Council meeting. 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Y Y W Y' � �1 N pa W _ •�✓hW _ N .. _ ... e r LYr r - EVERSON ANNEXATION x Kent City Council Meeting Date December 1, 1992 Category Consent Calendar 1. SUBJECT: NORTH PARK SEWER REBUILD 2. SUMMARY STATEMENT: Authorization to accept as complete the contract with Robison Construction, Inc. for North Park Sewer Rebuild project and release of retainage after receipt of State releases. 3 . EXHIBITS: Excerpt from Public Works Committee minutes, memorandum from Public Works Director 4 . RECOMMENDED BY: Public Works Committee 3-0 vote (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds 4 DISCUSSION• ACTION: Council Agenda Item No. 3I Mann said he made a mistake by voting for acquiring the Ramstead property. Mann stated that if the motion were amended to insure that general funds would never be used for this project, than he would vote for it. Mann strongly expressed his feeling that he did not want his city taxes going into this project. Committee unanimously agreed to direct staff to proceed with the purchase of the Johnson property and allow them to bring it directly to Council if the acquisition is within 1016 of the ((appraisal. (North Park Sewer Rebuild West Hill Storm Drainage LID 338 ; and LID 339 Committee unanimously agreed to accept all of these contracts as complete. Garrison Heights ; Canterbury Place; Pine Tree Elementary Bills of Sale Committee unanimously agreed to approve all of the above Bills of Sale. Adopt a Street Program Wickstrom explained that REI wanted to take over the cleaning up of 228th Street next to their complex. They want to take care of the landscaping along 228th and are willing to do so having their own staff work on company time. They have about $400 to spend on vests and safety equipment. Wickstrom said they need formal action before the end of the year. Ken Chatwin stated that we would follow the State' s adopted program and amend it somewhat, using the City Attorney. REI is willing to do this at their cost and time. Chatwin proposed at the same time we get into this same type of program with other organizations. Committee unanimously agreed to approve the Adopt a Street Program. Everson Annexation Wickstrom stated that the City received a 10% petition for annexation of 60 acres in the vicinity of 93rd Ave So and So 222nd St. , depicting the area on a map. Committee unanimously agreed to set the public meeting at the January 5th regularly scheduled Council meeting with the petitioners. 5 DEPARTMENT OF PUBLIC WORKS November 13, 1992 TO: PUBLIC WORKS COMM, TTEE FROM: DON WICKSTROM W RE: NORTH PARK SEWER REBUILD This project consisted of the removal and replacement of approximately 1, 260 feet of sanitary sewer mains, stub-outs, clean- outs and manholes and the removal and replacement of 3 , 230 feet of private side sewers. The project was awarded to Robison Construction, Inc. on July 16, 1992 for the bid amount of $192, 796.98 . The final construction cost is $128 , 123 . 96. It is recommended the project be accepted as complete. $ NORTH PARK SEWER REBUILD 11 12 14 13 1 0 13 18 r S 227rN PL NORT > KEN < a' IINTC 6 = x a rx i N 27 a a 228TH ST a 228r $ ST 4 „ x a W N t >INDUSTRIAL AREA < z x TEN e NOVAK 400 167 z � ' ~ � to PROJECT N- , 40 S. 234TH F LOCATION + < W < C'�/ y dT COLS aT { . 1. CLOUDY ST ccrc > WAY 238TH $ '� ` W LOU S W 01 W U i z O RGE O < ryti n �x ST > < > > I ✓ o Z S'S = < W < O < < sT 14113 s r 2 2 a ES ST a z z s 23 ; 24 :"w Inuu r�'` 1 KENT W W 24 > < SAM ST W a)cHCiOL < E O < Athletic Fk1 CED ST InOf EER S K =3 Z op < Z lavt) U 1 x O M ILLAN U E M RA E ST Z MILWAUKI.�. F f IS W J PLAYFI1,1.11 ♦ M < $T W SMITH ST Ii < W - I LT3T Z Z ; Z SMITH ST 4 W si (EN SMITH iT x I f T pp����,�A► ~' O Z Z F WARD xCENTEt ;t vi W NARRISO 8T �?•= W HARRISON ST n > „ ST S q �- 1,ty`}-'���1 + i ST MEEKER ST Z < E ME KERZ ST v 4 OpL�`REITf;1, t`;v /Crv�'1,1,`C 2 4' 2 > 4 < FIOwervSub oc ` W < OOWE ST E < ILLIS Sta . �a t 9c O`l STREET C > <ENT LEM �'CI eHal t 516 a �' TA COMA ST k7J. INTCHG < < SCH oLI ry YF m CHERRY OL 181 O a W to TITU S F 167 EANO E DEAN O W HILL ST , Z 5,16 = ` n F E >= ST = W ST <E MACLYN ST W y < SAAR < ST E n • t �� 4O < w SSTR ALPIN ; 2 O E DUIDERSON ST 4 WILLIS 4 ST WAY yj U W Z E SEA u i i i Z S16 W % te•< r ST t < SEATTLE ST < < T .,L� W RE5'"' x rn W [RCj ST RU LL < W = O KIN',1\I� I•\111� ® W, ST F• x < I F O Z E CHICAOC '1<�F = x FIre H « W Y O E > W n SteUOn O �� INC Z CHI Go .I m MO ON -Ji Z ST Fy. E LAUREL W I W W T Y a x W W <: r<n N >< 08 E HEMLOCK CARTER Kent City Council Meeting (" Date December 1, 1992 Category Consent Calendar 1. SUBJECT: WEST HILL STORM DRAINAGE 2 . SUMMARY STATEMENT: Authorization to accept as complete the contract with R.L. Alia Company for West Hill Storm Drainage project and release of retainage after receipt of State releases. 3 . EXHIBITS: Excerpt from Public Works Committee minutes, memorandum from Public Works Director, and vicinity map 4 . RECOMMENDED BY: Public Works Committee (3-0 vote) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCALLPERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3J T Mann said he made a mistake by voting for acquiring the Ramstead property. Mann stated that if the motion were amended to insure that general funds would never be used for this project, than he would vote for it. Mann strongly expressed his feeling that he did not want his city taxes going into this project. Committee unanimously agreed to direct staff to proceed with the purchase of the Johnson property and allow them to bring it directly to Council if the acquisition is within 10% of the appraisal. �- North Park Sewer Rebuild; West Hill Storm Drainage LID 338 ; and LID 339 Committee unanimously agreed to accept all of these contracts as complete. Garrison Heights; Canterbury Place; Pine Tree Elementary Bills of Sale Committee unanimously agreed to approve all of the above Bills of Sale. Adopt a Street Program Wickstrom explained that REI wanted to take over the cleaning up of 228th Street next to their complex. They want to take care of the landscaping along 228th and are willing to do so having their own staff work on company time. They have about $400 to spend on vests and safety equipment. Wickstrom said they need formal action before the end of the year. Ken Chatwin stated that we would follow the State' s adopted program and amend it somewhat, using the City Attorney. REI is willing to do this at their cost and time. Chatwin proposed at the same time we get into this same type of program with other organizations. Committee unanimously agreed to approve the Adopt a Street Program. Everson Annexation Wickstrom stated that the City received a 10% petition for annexation of 60 acres in the vicinity of 93rd Ave So and So 222nd St. , depicting the area on a map. Committee unanimously agreed to set the public meeting at the January 5th regularly scheduled Council meeting with the petitioners. 5 DEPARTMENT OF PUBLIC WORKS NOVEMBER 18, 1992 TO: PUBLIC WORKS COMMITTEE FROM: DON WICKSTROM t�J' RE: WEST HILL STORM DRAINAGE This project constructed storm drainage improvements in the vicinity of Fenwick Court, Dover Court, and Somerset Court. Project included 1, 977 feet of storm pipe, their appurtenances and asphalt overlay along the length of the project. The project was awarded to R. L. Alia Company on May 5, 1992 for the bid amount of $253 , 265 . 34 . The final construction cost is $238 , 446. 63 . It is recommended the project be accepted as complete. a GUARD A _2 AIWORY WEST HILL STORM DRAINAGE SUNNYCRENT ELEMENTARY VAI(K 40 SCHOOLTs 2A11, QE 24 ST STNSA 248TH S. 511 �-).njtarj Landfill 7 > S -k q111 s 249TH 4c ST Colon CY Golf r s 250TH ST x jy -. �w 0 0 x JST rn> m 25 s 25 T14 -C S x -t: a EIJT sl rn $ 2 1ST ST 5 252NDI iF 1-5 f'j S 252ND 252NO S 252H PL PL ST x ST 5 ST 3 252HOo IL ?L S 253RD ST s 116. 31?b a = 253RD ST I-- 253RD PL 0 a 1 0 1% 0 IMI ST a. 54 ropt 4b S 2 S25 s 254 ST 74, go Ir z s ST m 4 256T in IL m .10, 22 3 S255TH - IL 9L S 255T)i ST $ ST 5256 H c 27 • 6 S 256T ST s CT 57 S257T S in w T PL 0 act fi Pl. pad s 2 3 260T14 60 ' - I.AKE � v Is 61ST s to r 262?4D ST s2f2p s 8 262ND F 263FA Launch s -.ch 6 r cr > < LK 264TH SON 9T Cr S 265 5 water RATrFo4 WAY NA oir Reserv2ir CT OYAMFTOF4 0 TOTEM �IhOPS 0 AVE Ig Court 'N ml m WAJR.HI. 0 CIL t SCHOOL. za P4�A * N , 0 L f1L .1 ST PARKU X 2 HT h my URY " L a. R LAKE 0 CARKA y ELEM OnZ ST 01 3 2 Uj 26 T14 A S 269TH SCHOOL jo , ST (Pvt) ST 5 to 7 TH STJ 'PROJECT w 0 3 270TH LOCATION w ST STAR LAK < I Fire station hx- 272ND 26 .1 1 s 35 28 27 4 w 34 EM 04WARY SCHOOL 274TH S 'K 216 STAR LAKE f 0 441 ej 2 z ST or Public Kent City Council Meeting Date December 1. 1992 Category Consent Calendar 1. SUBJECT: LID 338 WESTVIEW TERRACE/MCCANN'S SANITARY SEWER 2 . SUMMARY STATEMENT: Authorization to accept as complete the contract with Universal Land Construction Company for LID 339 project and release of retainage after receipt of State releases. 3 . EXHIBITS: Excerpt from Public Works Committee minutes, memorandum from Public Works Director, and vicinity map 4 . RECOMMENDED BY: Public Works Committee (3-0 vote) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO > YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agera Item No. 3K Mann said he made a mistake by voting for acquiring the Ramstead property. Mann stated that if the motion were amended to insure that general funds would never be used for this project, than he would vote for it. Mann strongly expressed his feeling that he did not want his city taxes going into this project. Committee unanimously agreed to direct staff to proceed with the purchase of the Johnson property and allow them to bring it directly to Council if the acquisition is within 10% of the appraisal. �- North Park Sewer 'Rebuild; West Hill Storm Drainage; LID 338 and LID 339 Committee unanimously agreed to accept all of these contracts as complete. Garrison Heights; Canterbury Place; Pine Tree Elementary Bills of Sale Committee unanimously agreed to approve all of the above Bills of Sale. Adopt a Street Program Wickstrom explained that REI wanted to take over the cleaning up of 228th Street next to their complex. They want to take care of the landscaping along 228th and are willing to do so having their own staff work on company time. They have about $400 to spend on vests and safety equipment. Wickstrom said they need formal action before the end of the year. Ken Chatwin stated that we would follow the State's adopted program and amend it somewhat, using the City Attorney. REI is willing to do this at their cost and time. Chatwin proposed at the same time we get into this same type of program with other organizations. Committee unanimously agreed to approve the Adopt a Street Program. Everson Annexation Wickstrom stated . that the City received a 10% petition for annexation of 60 acres in the vicinity of 93rd Ave So and So 222nd St. , depicting the area on a map. Committee unanimously agreed to set the public meeting at the January 5th regularly scheduled Council meeting with the petitioners. 5 DEPARTMENT OF PUBLIC WORKS NOVEMBER 18, 1992 TO: PUBLIC WORKS COMMITTEE FROM: DON WICKSTROM V-Mj RE: LID 338 - WESTVIEW TERRACE/MC CANN'S SANITARY SEWER This project constructed sanitary sewer improvements in the vicinity of So. 216th St. & 98th Avenue So. Project included 2284 feet of sanitary sewer mains along with manholes and appurtenant side sewer stubs and asphalt concrete pavement overlay of approximately 500 tons. The project was awarded to Universal Land Construction Company on August 18 , 1992 for the bid amount of $306, 265 . 54 . The final construction cost is $265, 584 . 18 . It is recommended the project be accepted as complete. 1 ' .,, �� N LID 333 m i �g $ 202ND ST SPRINOBROOK c EL SCHOOLRYrM G> I ? > 1 Y < m O W w O SE i 204TH ST Hx• lk Z >j W > '�'� g ♦�S 205TH IIIIIII' H _ 206T < (�' o PL a SEST Ox < S 206TH U) 207 p p SE a > IIp. PL o $T x 207TH W W < 'O, + ST I W F p > SH 3 S 07TH P OJW „ g .� < S 208TH $T g 208TH ST 6 5 SE 2DBTH ST am 4 .. 1L 1• _ ' .I 1p $N 20 H r w PANTHER LAKE �tatiOn PL r ELEM CNTARY W W o SCHOOL fix„ 1 m b N SE 209TM PL. C g, O $ 210TH PL u~i x > •.. IN SF 210 H P._, y a O O o SE 211TH ST SF 91 '� < > SE ST SEA' 212TH $T 212TH , ST 1 _ @ ?J9'.1 y ~ < Qy W�a " > y SE 95 PL 30 ST 3TH /��y�N W 9F SE< 213TH J$ 4 �0 ( Ty $ ST ~ o < ST SE S, -P •' /w w 3TH SE 213TH PL 213'tIrk 7Lel ,(� I S 2PLH !2S L p� ST f P Or'11 O $T ry y ' p o p �� L S 216TH W o SE 216TH ST ` ` o• < x H » SE 217TH -SE d ~ y ~ �. V I 5T I a it SE 218- ST 218TH / \ $ a 2 I+ sT / �,/ p O ST �. E 219TH ST SE 220TH SE w O 21 ST W O� ' W ) > - p �' SEA 27 N O W ~O M1 y \ — . N1 222ND ST C SE 222ND .. ST ST W .� 515 SE 22' '2NU I' I \ W I °1 �. g < C W _--.—. > p 7 8 SE 224TH ST O < P� J10 18 17 gETq H' r9 SE P co 224 W 0E' SE 2251 H m a < b PVT E STH ' gt H NORT > s sE2i x x" SE zzs �I KEN < rI E 226TH r INTC 6 �" r ST x p <n x F m gE xp +� 228TH 227TH ST g p28 $ ST ST SE 226TH PL 228TH ST< SE 228TH p I 3T W m a"' 229TM 2 1�06T S9TH6 a O C W PL b�'Ay ST 1 < J < (P (�) SE 231p ♦Oy,I` t� gEgTO W ST S 231ST BE 231ST \ 8E 2318T ST W 230TH� ST Zoo IIIIIIIIIIIIST � < PL. M1O�`*P 232ND ST O> I S 232ND 8 232ND 232ND ST SE "< sT ST SE 232ND PL 232 x 3 r1 PLC, ^O r Kent City Council Meeting Date December 1, 1992 Category Consent Calendar 1. SUBJECT: LID 339 HILLTOP SANITARY SEWERS 2 . SUMMARY STATEMENT: Authorization to accept as complete the contract with King Construction Company, Inc. for LID 338 project and release of retainage after receipt of State releases. 3 . EXHIBITS: Excerpt from Public Works Committee minutes, memorandum from Public Works Director, and vicinity map 4 . RECOMMENDED BY: Public Works Committee (3-0 vote) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO >< YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3Lvl• Mann said he made a mistake by voting for acquiring the Ramstead property. Mann stated that if the motion were amended to insure that general funds would never be used for this project, than he would vote for it. Mann strongly expressed his feeling that he did not want his city taxes going into this project. Committee unanimously agreed to direct staff to proceed with the purchase of the Johnson property and allow them to bring it directly to Council if the acquisition is within 10% of the appraisal. �- North Park Sewer 'Rebuild; West Hill Storm Drainage; LID 338 • and ID 339 Committee unanimously agreed to accept all of these contracts as complete. Garrison Heights ; Canterbury Place; Pine Tree Elementary Bills of Sale Committee unanimously agreed to approve all of the above -Bills of Sale. Adopt a Street Program Wickstrom explained that REI wanted to take over the cleaning up of 228th Street next to their complex. They want to take care of the landscaping along 228th and are willing to do so having their own staff work on company time. They have about $400 to spend on vests and safety equipment. Wickstrom said they need formal action before the end of the year. Ken Chatwin stated that we would follow the State' s adopted program and amend it somewhat, using the City Attorney. REI is willing to do this at their cost and time. Chatwin proposed at the same time we get into this same type of program with other organizations. Committee unanimously agreed to approve the Adopt a Street Program. Everson Annexation Wickstrom stated that the City received a 10% petition for annexation of 60 acres in the vicinity of 93rd Ave So and So 222nd St. , depicting the area on a map. Committee unanimously agreed to set the public meeting at the January 5th regularly scheduled Council meeting . with the petitioners . 5 DEPARTMENT OF PUBLIC WORKS NOVEMBER 18, 1992 TO: PUBLIC WORKS COMMITTEE FROM: DON WICKSTROM W v RE: LID 339 - HILLTOP SANITARY SEWERS This project constructed 540 feet of sanitary sewer mains along with manholes and appurtenant side sewers stubs in the vicinity of Hilltop Avenue, north of James Street. The project was awarded to King Construction Company, Inc. on September 1, 1992 for the bid amount of $73 ,991. 00. The final construction cost is $60, 381. 92 . It is recommended the project be accepted as complete. A —4 11 O'BRIEN LID 339 o I a J y < S 216TH W > < SE 2 SA. '2, 'TH ST. N �' �1 • _ r + P 1 = x S 218TH ST S 2 r ST j y L H F I INDUSTRIAL W AREA T l+ y • 222HO ST ST S 222HUv \ i o y 7 a S 12 7 — 16 17 0 13 18 _ < o NORTKEN « INTC 6 r w = a ST- 22STH m 'f I S 22S ST 4 w p = y N ) \ < 167 < > (PW (Pvt) TEN ~ S 231ST SE 23 3T a ' ST PW S 232ND S 232ND NOVAK L (r ST �+ 167 < PROJECT p s 94TH C7S _ C. a LOCATION I W p • Y < 'YC'�r I=- S 236TH T ST w < s < COLE ST ►� r.N 1:C' a Z u~i < �' l t WAY y�CIEy S•237TH Pl c frl Cm '� d' > y N W Fa <g < j < S s= 23Y-t PL 18 1(7�)w LOV Y $ < _ 5O' E GORGE =LY 8 T _ = a & = _ ST ; 2: ST- 4. 0 w s Ped Ow-.q > EAST MI K[NT W 6.yI W G 241ST ST � ELEMEN haul n.�. JR. T 24 > < O ¢ S L��ru�i.11 ;,. < E .O SCHOOL AN. W SCHOOL CED ST > = 3 Athletic fid - < r- ■ Y u S 242ND< tC NO ER S �/ :. Z Z a n ST y t ST 6 M ILLAN F. RA E ; ? m g ST RD f > ST f 41T ST N SMITH' ST _;_ S 44TH q p Kent City Council Meeting Date December 1._ 1992 Category Consent Calendar CV 1. SUBJECT: PINE TREE ELEMENTARY A� recommended by the Public Works = 2 , Y STA iT: __ - Commit , cceptance of the bill of sale and warranty agreement submitted by Kent School District for continuous operation and maintenance of approximately 11698 feet of sanitary sewer extension constructed in the vicinity of 118th Avenue SE and SE 277th Place and release of bonds after the expiration of the maintenance period. i 3 . EXHIBITS: Excerpt from Public Works Committee minutes, memorandum from Public Works Director, and vicinity map 4 . RECOMMENDED BY: Public Works Committee (3-0 vote) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3M41, Mann said he made a mistake by voting for acquiring the Ramstead property. Mann stated that if the motion were amended to insure that general funds would never be used for this project, than he would vote for it. Mann strongly expressed his feeling that he did not want his city taxes going into this project. Committee unanimously agreed to direct staff to proceed with the purchase of the Johnson property and allow them to bring it directly to Council if the acquisition is within 1016 of the appraisal. North Park sewer 'Rebuild; West Hill Storm Drainage; LID 338 ; and LID 339 Committee unanimously agreed to accept all of these contracts as complete. �-- Garrison Heights Canterbury Place Pine Tree Elementary Bills of Sale Committee unanimously agreed to approve all of the above Bills of Sale. Adopt a Street Program Wickstrom explained that REI wanted to take over the cleaning up of 228th Street next to their complex. They want to take care of the landscaping along 228th and are willing to do so having their own staff work on company time. They have about $400 to spend on vests and safety equipment. Wickstrom said they need formal action before the end of the year. Ken Chatwin stated that we would follow the State's adopted program and amend it somewhat, using the City Attorney. REI is willing to do this at their cost and time. Chatwin proposed at the same time we get into this same type of program with other organizations. Committee unanimously agreed to approve the Adopt a Street Program. Everson Annexation Wickstrom stated that the City received a 10% petition for annexation of 60 acres in the vicinity of 93rd Ave So and So 222nd St. , depicting the area on a map. Committee unanimously agreed to set the public meeting at the January 5th regularly scheduled Council meeting with the petitioners. 5 DEPARTMENT OF PUBLIC WORKS September 28, 1992 TO: PUBLIC WORKS COMMITTEE N FROM: DON WICKSTROM I RE: PINE TREE ELEMENTARY SANITARY SEWER EXTENSION The Kent School District constructed a sanitary sewer extension for the Pine Tree Elementary facility located in the vicinity of 118th Avenue S.E. and S.E. 277th Place. The extension is complete and we are recommending acceptance of the bill of sale and release of the bonds after the one year maintenance period. A r- y - -- PINE TREE ELEMENTARY L 's tD _I"T - - W SE ND ST 1 EAST HILL SE 252ND P LL r pif CENTER W a = SE 253R� ST q Ol 1 • > OFre,•Ch SE 25 gTD $ W _ W - — N h • Field q > 10 N J c < SE 254TH d W 'Dp KENT—MERIDIAN I" rl t �O 'i SR.HI. SCHOOL �_ -� j k $E •4;� SE 256TH ST `.?0 —. uk 0. / ^ 29 28 25 x W $ W n S m KENT SCHOOL ADMINISTRATIO. _ f )' SE SE 59TH u SE 260TH ST 260TH 'UYO ST ,� rim ST EY �+ `• � 6y 4 6DT14 PL S ST coW ` L��SJRUHIA y�Qv .S S "IND ! SCHOOL 'p 4 N W t- - Ra SE > a Athle! CEO Feld SE 264TH � ST~ � E26�P0 Ux 51Ffl 6 STp F o Sti A W Water SE 2 TH •Hesery ST w SE 267TH W w u Tq w ST w u, SE 268TH u a q SE 268TH a m a SE 268TH PL _ ST W SE 269TH _ \ - SF2 = q ST SyT W O W y SE 270TH �'ry sr -c SE .. < 270TH SE 270TH ST a< PL sF q a SE 27IST CT _ 6GO ~ 30 29 L SE 272ND ST 29 28 SE 2721N 32 31 32 z zNo W q q a W p q O am p Z 6 N In SE 274q " SE 274TH ST i i ST sE 276 SE C 274TH _ = W W W W tl qN q q PROJ EC s W N W i" < W LOCI N '� 27�"~ S' n C N r �. NE TR —i ' s E ME'NT SE 277M�j • ENO FL r ` �� _ all Kent City Council Meeting Date December 1, 1992 Category Consent Calendar 1. SUBJECT: CANTERBURY PLACE 2 . -Sfl�0 Y STATEM ' -- n= ro�nmmen_ ded by the Public Works Committee♦- cceptance of the biller an y ent submitted by Chaffey Corporation for continuous operation and maintenance of approximately 531 feet of water main extension, 749 feet of sanitary sewer extension, 924 feet of storm sewer improvements and 1, 198 feet of street improvements constructed in the vicinity of 100th Ave. SE & SE 248 St. and release of bonds after expiration of the maintenance period. �= 3 . EXHIBITS: Excerpt from Public Works Committee minutes, memorandum from Public Works Director, and vicinity map 4 . RECOMMENDED BY: Public Works Committee (3-0 vote) (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REOUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3N 5( Mann said he made a mistake by voting for acquiring the Ramstead property. Mann stated that if the motion were amended to insure that general funds would never be used for this project, than he would vote for it. Mann strongly expressed his feeling that he did not want his city taxes going into this project. Committee unanimously agreed to direct staff to proceed with the purchase of the Johnson property and allow them to bring it directly to Council if the acquisition is within 10% of the appraisal. North Park Sewer 'Rebuild; West Hill Storm Drainage; LID 338 ; and LID 339 Committee unanimously agreed to accept all of these contracts as complete. Garrison Heights Canterbury Place: Pine Tree Elementary Bills of Sale Committee unanimously agreed to approve all of the above Bills of Sale. Adopt a Street Program Wickstrom explained that REI wanted to take over the cleaning up of 228th Street next to their complex. They want to take care of the landscaping along 228th and are willing to do so having their own staff work on company time. They have about $400 to spend on vests and safety equipment. Wickstrom said they need formal action before the end of the year. Ken Chatwin stated that we would follow the State' s adopted program and amend it somewhat, using the City Attorney. REI is willing to do this at their cost and time. Chatwin proposed at the same time we get into this same type of program with other organizations. Committee unanimously agreed to approve the Adopt a Street Program. Everson Annexation Wickstrom stated . that the City received a 10% petition for annexation of 60 acres in the vicinity of 93rd Ave So and So 222nd St. , depicting the area on a map. Committee unanimously agreed to set the public meeting at the January 5th regularly scheduled Council meeting with the petitioners. 5 DEPARTMENT OF PUBLIC WORKS NOVEMBER 18, 1992 TO: PUBLIC WORKS COMMITTEE FROM: DON WICKSTROM T-` RE: CANTERBURY PLACE BILL OF SALE Chaffey Corporation, the developer of Canterbury Place has completed the water, sewer, street, and storm improvements for this plat. The Canterbury improvements are in the vicinity of 100th Ave SE and SE 248th. We recommend the Bill of Sale be accepted and bonds released after the one year maintenance period. z {� 94T1 CANTERBURY PLACE dC V � ' a �d • / ' W O� F�r* S 236THtNI:C' , � `v°jt � (PW ST m IN SE W o lq J SE LDRON < . lI WAY Y, 5.2377H PL - z < w (Pvt) cp W a I < i '•„� W z (pvl) SE 239TH V d S 238TH © f�;j� > cF . W ST O E O RGE W W w Z ` 8 O » i z F 'ST < ` = lA S 2391 PL 18 17 i _E a s 240 ST r i z a 4 > a Ped 0u,•4 EAST HILL KENT W W a rG ELEMENTARY in.H1. 24 ¢ S 2415T ST SCHOOL SCHOOL < E < O> W �Athletic FW CEDARST -c r ; < e S 242NO< PIO EER S 5 i Z a ST in x MCI ILLAN V E TEM RAP CE ST I r S 243RD Z H ST SE ST i i lT ST S 44TH H SMITH ST Z w O p ti W p��A ST n H WARD CIE EL Stu%,�- y i ..l rJ I�((1•... < ^ < ST 2 tii L�_REI7 •`" L C1 ST.JAMES > z JE ME KERi ST m g O fh''�.;`^ ~ 1Ap- SCHOOL aE y < ST ff �2 �, ��J� �`ry WEILAND S� F W S 246T q • > PL f g Iii. TACOMA ST ! `9p ST 247TH o < a S 2 T H ,516 " 41. CHERRY OL pR ST s W c7 » W pL C.•..."t— p k > 5 248TH ST SE 248TH EANP E DEAN O w HILL ST `Ft: - 1 16 P. i ST ? W ST• <E MACLYN ST ;,}..tl/i''� W q5S R ALPIN 3 , p E OU BERsoN ST �1 0•d WAY U EETLE 1 LOCATION ATION F j WWntP- ST J�•.'� 516 �i ORaEs. < SF ST `:� W 'NICK 'rrua1 �\.IcCK:Ul W Z O \ C I.�> O Z IW K E CHICAGO ST 1,a S 252Nl. Cl T < z Y z CHIC kGO > EAST Hll AO ON O Z ST f E LAUREL ST >� -'�'Vl,i�a✓• 1O " CENTEF W N < �- 'fr+�• ��L SE 252ND W ST z Y N O '.1 }- r FrP"ch i S A aP O E HEMLOCK ST 8 `.`��,,:V iQ� Field ST '• > 3 CARTER "' W x¢.�.a. 'County 515 m < MARION '4 E FILBERT ST �4 I' J W 4 •-� 1, Pollee. �Z W W I► m KENT—MERIDIAN ST ' W =W q a < > } 6�'� Y'L 10 '&SR.HI. SCHOOL < 24 19 a E ¢ � W 5< WA IUT 0 W ST y •n.tK SE W 25 30 = W i `' ;t:� o� 30 U O IT < MAPLE ST D ��;i• y E > F; �tll TPi•f11s("111D_�• t1.,App,, ,0 S 259TH ST KINT �•%gyp',.` s,t.Y CEMETERYlilt �' �•�, , p P41tK .� SE 2soTH sr • F ��. SCENIC HILL ro fT ELEMENTARY .:F SCHOOL \ �$ L s S E 62ND •P�` s 262v'J W ST > S 242N0 W a PI i J'tn > n < SE 264T1 c ti = _. j'?' 1 a Kent City Council Meeting Date December 1. 1992 Category Consent Calendar 1. SUBJECT: GARRISON HEIGHTS 2 . SU1 3F- STA '�1�IENT• __ As reC-Q- nded by the Public Works committee ceptance of the bill of sale and warrant ment submitted by D. Bocek, Co. , for continuous operation and maintenance of approximately 11459 feet of sanitary sewer extension, 21650 feet of street improvements and 2 ,462 feet of storm sewer improvements constructed in the vicinity of S. 214th Street and 94th Pl. South and release of bonds after expiration of the maintenance period. 3 . EXHIBITS: Excerpt from Public Works Committee minutes, memorandum from Public Works Director, and vicinity map 4 . RECOMMENDED BY: Public Works Committee (3-0 vote) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 30 +\ Mann said he made a mistake by voting for acquiring the Ramstead property. Mann stated that if the motion were amended to insure that general funds would never be used for this project, than he would vote for it. Mann strongly expressed his feeling that he did not want his city taxes going into this project. Committee unanimously agreed to direct staff to proceed with the purchase of the Johnson property and allow them to bring it directly to Council if the acquisition is within 10% of the appraisal. �- North Park sewer 'Rebuild; West Hill Storm Drainage; LID 338 ; and LID 339 Committee unanimously agreed to accept all of these contracts as complete. Garrison Heights Canterbury Place; Pine Tree Elementary Bills of Sale Committee unanimously agreed to approve all of the above Bills of Sale. Adopt a Street Program Wickstrom explained that REI wanted to take over the cleaning up of 228th Street next to their complex. They want to take care of the landscaping along 228th and are willing to do so having their own staff work on company time. They have about $400 to spend on vests and safety equipment. Wickstrom said they need formal action before the end of the year. Keh Chatwin stated that we would follow the State's adopted program and amend it somewhat, using the City Attorney. REI is willing to do this at their cost and time. Chatwin proposed at the same time we get into this same type of program with other organizations. Committee unanimously agreed to approve the Adopt a Street Program. Everson Annexation Wickstrom stated that the City received a 10% petition for annexation of 60 acres in the vicinity of 93rd Ave So and So 222nd St. , depicting the area on a map. Committee unanimously agreed to set the public meeting at the January 5th regularly scheduled Council meeting with the petitioners. 5 DEPARTMENT OF PUBLIC WORKS NOVEMBER 13, 1992 TO: PUBLIC WORKS COMMITTEE FROM: DON WICKSTROM RE: GARRISON HEIGHTS BILL OF SALE D. Bocek Co. , the developer for Garrison Heights has completed the water, sewer, street and storm improvements for this plat. The Garrison Heights improvements are in the vicinity of 94th Avenue S. & S. 213th Street. We recommend the Bill of Sale be accepted and bonds released after the one year maintenance period. i GARRISON HEIGHTS �98TH �i a y y y 8 D Ig S < ` ST (P yTH t = v n m g ST 200TH a ST a SE 200TH ST iT pr n�c In Theater { W \ ~ <y 1 N T y � W rn S 202ND ST SPRINGBROOK y y a ELEMENTARY J SCHOOL W a Z a < > < W yr 0 SE O i 204TH ST I » _ = W W Y m I I < 8 W,� a ST ET H W 6 1 S 205TH4 yU206TMIcPL jp (Pvt)$T J <S 206TH d SE a PL F o ST Z 207TH W W < a °8, r- ST z y rn > 1 6 S 208TH ST TH tH S S 07 P y 206TH ST 6 5 SE 208TH ST aLIA '^ g A. < ' `A 7 Sy 20 H W PANTHER LAKE PW o ELE�CMMOOLRY �Z o �p N < < H SE 209TH PL. E G w S 210TH PL rn N < SE 210TH P_. G SE 211TH ST Ir '^ SF 21-H �.. ; 0 < > 212TH ST SEv- 212TH ST a `12TH ST is Z 2 ' A93PL z SE 213T HPROJECT 3 s7 3TH z ST gCATION $ H ST SE 213TH PL p 21 S 213T Z ST2PL 21* PL E gT r" y g o H > S 216TH W A"< SE 216TH ST _ Z h SE \ SIEST • v A ~ „ S 218T/1 / \ g p 2 r ST j < h ° ST / SE 21 S I Z F 220TH SE ST W W > y F SE 222NDST 222ND ST gT s222ND W =< y 7 8 SE 224TH ST o < P*00 p 2 7 18 �. 18 17 ? SE 224TH I n y 3 z 06 22 gT H r �Z NdstT > s ' 226 - � KEN S INTC G < a r E 226TH ST 8" S r BEST fe 22 ST g226TH 22TTy PL 2N S SE 228TH y H y M STSE— Kent City Council Meeting Date December 1. 1992 Category Consent Calendar 1. SUBJECT: ADOPT-A-STREET PROGRAM 2 . SUMMARY hFEMNNT As recommended by the Public Works ommittee therrzation faY the Public Works 73epar�mert to imgl�ment�a Adopt the Street Program following a program that was established by the Washington State Department of I Transportation. 3 . EXHIBITS: Excerpt from Public Works Committee minutes and memorandum from Ken Chatwin 4 . RECOMMENDED BY: Public Works Committee (3-0 vote) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO >( YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3P�X Mann said he made .a mistake by voting for acquiring the Ramstead property. Mann stated that if the motion were amended to insure that general funds would never be used for this project, than he would vote for it. Mann strongly expressed his feeling that he did not want his city taxes going into this project. Committee unanimously agreed to direct staff to proceed with the purchase of the Johnson property and allow them to bring it directly to Council if the acquisition is within 10% of the appraisal. North Park Sewer Rebuild; West Hill Storm Drainage; LID 338 • and LID 339 Committee unanimously agreed to accept all of these contracts as complete. Garrison Heights ; Canterbury Place; Pine Tree Elementary Bills of Sale Committee unanimously agreed to approve all of the above Bills of Sale. Adopt a Street Program Wickstrom explained that REI wanted to take over the cleaning up of 228th Street next to their complex. They want to take care of the landscaping along 228th and are willing to do so having their own staff work on company time. They have about $400 to spend on vests and safety equipment. Wickstrom said they need formal action before the end of the year. Ken Chatwin stated that we would follow the State's adopted program and amend it somewhat, using the City Attorney. REI is willing to do this at their cost and time. Chatwin proposed at the same time we get into this same type of program with other organizations. Committee unanimously agreed to approve the Adopt a Street Program. Everson Annexation Wickstrom stated that the City received a 10% petition for annexation of 60 acres in the vicinity of 93rd Ave So and So 222nd St. , depicting the area on a map. Committee unanimously agreed, . to set the public meeting at the January 5th regularly scheduled Council meeting with the petitioners. 5 CHATWIN,KEN / KENT70/PR - HPDesk print. --------------------------------------- Message. Dated: 11/18/92 at 0908 . Subject: Adopt-a-StreetAProgram to Public Works Committee Sender: Ken CHATWIN / KENT70/PR Contents: 2 . Part 1. FROM: Ken CHATWIN / KENT70/PR TO: Don OLSON / KENT70/PR Gary VANAUKEN / KENT70/PW Don WICKSTROM / KENT70/PW Part 2 . I will be bringing two issues before this committee for recommendation to the Council via the consent calendar that will involve no cost to the city. 1. REI through Mrs Ima Lea Waddington representing the Accounts Payable Department advises me REI has a policy with financial support to encourage an annual service project by each department. REI wishes to adopt S 228th to the West Valley Freeway as their prpject to be performed on their company time, thus workers compensation is not an issue of financial concern. We will use the State of Washington Adopt-A-Highway program, contracts and training films with necessary modifications for this project (copies attached) . The road side in this area is all private property, not an area we are cleaning with city crews, thus worker displacement is not an issue in this contract. REI is requesting our approval in 1992 so they can purchase vests and hats from their 1992 budget as they are willing to purchase their own equipment to meet Labor and Industry requirements. REI will not perform clean up till the spring of 1993 and beyond. RCW standards 47 . 42 . 020, 040 and 47 . 40 are attached along with Dept. of Transportation Adopt-A-Highway Litter Control directive dated 10-10-90. This proposal from REI is a win-win situation for REI and the City with out costs to the city. Since REI will perform on their company time neither our liability or workers compensation will be impacted since no worker hours or volunteer hours will be reported; however, our coverage in both instances will respond automatically if necessary. 2 . The second phase is my request that the same concept be adopted any time we can inter into a similar contract without financial impacts, that we do so in the same fashion. Contracts that would involve reporting of worker hours because of budget impacts will be taken to the Finance Committee and and elsewhere as necessary for approval before contracts are signed. I do recommend that the City of Kent furnish any available equipment and work crew signs both during normal working hours and for weekend use where possible to reduce the out of pocket costs to any group who wishes to enterinto these agreements. Department of Transportation DIRECTIVE D51-50 Effective Date December 10 , 1990 As istant Secretary for Operations l Adopt-A-Highway Litter Control Program I. Introduction A. Purpose To provide guidance for administration of the Adopt-A-Highway Litter Control Program (A-A-H) on state highway rights of way. B. References 1. Washington Highway Laws,RCW 47.42.020 and 47.42.040, "Highway Advertising Control Act-Scenic Vistas Act," and 47.40, "Roadside Improvement and Beautification." 2. Proposed Chapter 468-72 WAC "Adopt-A-Highway Litter Control Program." C. Definitions Adopt-A-Highway Litter Control Program: A state-wide litter control program whereby volunteer organizations (i.e., organizations which volunteer) may contribute to a cleaner environment and a more attractive state by adopting sections of a state highway and removing litter along those sections. Adopt-A-Highway Sign: A sign on state highway right of way referring to the Department's Adopt-A-Highway Litter Control Program and identifying the organization responsible for litter removal. Adopt-A-Highway Agreement: A contractual agreement between the Washington State Department of Transportation and an organization participating in the Adopt-A- Highway Litter Control Program that delineates the responsibilities of both parties. II. Policy - A. The Washington State Department of Transportation shall reduce litter on the state highway system. D 51-50 B. WSDOT shall work in partnership, as described in RCW 47.40, with citizen volunteers to reduce roadside litter and to build civic pride in a litter-free state highway system in Washington. III. Responsibilities A. Chief Maintenance Engineer - 1. Establish and maintain standard procedures to provide uniform implementation of the statewide Adopt-A-Highway Litter Control Program. 2. Provide, maintain, and update a standardized application form,registration form, and contractual agreement form for implementation of the statewide Adopt- A-Highway Litter Control Program. 3. Approve all materials, information packets, signs, logos and any other items or materials used to implement and promote the statewide Adopt-A-Highway Litter Control Program.. 4. Maintain a master record of all Adopt-A-Highway agreements executed statewide. 5. Appoint a State Coordinator to manage, coordinate and facilitate the Adopt- A-Highway Litter Control Program. B. District Administrator 1. Administer District Adopt-A-Highway Litter Control Program; may delegate (in writing with copy to headquarters Chief Maintenance Engineer) administration of all or part of the program including authority to sign DOT 530-027, "Adopt- A-Highway Agreement." 2. Assign organizations a section of state highway from which to remove litter. 3. Erect and maintain Adopt-A-Highway Signs with the name or acronym of organizations at the assigned areas. 4. Furnish, to the organizations, trash bags, a "Volunteer Litter Crew Ahead" advanced warning sign and stand,warning light, hats and vests for all participants and any other appropriate materials and equipment deemed necessary. 5. Provide safety information and training aids to the organizations for use in training all participants. 6. Pay premiums or assessments required under RCW 51.12.035 to secure medical aid benefits under chapter 51.36 RCW for all volunteers participating in the program. 7. Maintain records of all injuries and accidents that occur during participation in the program. 8. Obtain permission from property owners who lease right of way before allowing an organization to adopt a section of highway on such leased property. 2 D 51-50 9. Appoint a District Coordinator or Coordinators to manage the District Adopt- A-Highway Program. 10. Submit a copy of executed Adopt-A-Highway Agreements to the State Coordinator. 11. Contact each participating organization once a year to express appreciation for their participation,remind them of their responsibilities, and inquire if they plan to renew at the end of the current agreement period. Organizations should be monitored periodically to ensure compliance with the A-A-H Agreement. W. Rules Any organization which volunteers may be authorized to participate in the Adopt- A-Highway Litter Control Program by removing litter within an assigned section of highway in accordance with the terms prescribed on an Adopt-A-Highway Agreement, subject to the following rules: A. An organization shall not be eligible whose name: 1. Endorses or opposes a particular candidate for public office. 2. Advocates a position on a specific political issue, initiative, referendum, or piece of legislation. 3. Includes a reference to a political party. 4. Includes a reference to anything that may be considered or construed to be obscene to the general public. B. Organizations that have not complied to a previous Adopt-A-Highway Agreement shall not be eligible for a period of five years following the termination date of the previous Agreement. C. Organizations shall be assigned highway sections on a "safety and first-come-first- served" basis. Generally the sections should be two miles long if the organization volunteers to be responsible for both sides of the highway, and four miles if for one side. Organizations should be encouraged to adopt sections contiguous with other sections of highway adopted by other organizations. D. Organizations shall be assigned a highway section for a minimum of two years. A-A-H Agreements will terminate on February 28 of every even numbered year unless cancelled by either party. Agreements can be terminated by either party upon 30 days' notice. Agreements executed with less than two years to the next even numbered year will extend for more than two years. An example is an agreement executed in June of 1991 will be active until February 28, 1994 (two years, eight months). Organizations assigned sections shall have first right of renewal for that section. E. Each organization participating in the Adopt-A-Highway Litter Control Program shall have a designated leader or coordinator. F. All participants shall be at least 15 years of age. 3 D 51-50 G. Written parental consent shall be submitted to WSDOT for all minors (under 18 years of age) prior to participating in the Adopt-A-Highway Litter Control Program. H. During litter removal, there shall be at least one adult supervisor present from the organization for every eight minors. V. Appendices: 1. DOT Form 530-026,"Adopt-A-Highway Application" 2. DOT Form 530-027,"Adopt-A-Highway Agreement" 3. DOT Form 530-028, "Adopt-A-Highway Registration Form" 4. "Adopt-A-Highway Sign Specifications" 5. "Adopt-A-Highway Traffic Control Plan" 6. DOT Form 530-029,"Adopt-A-Highway Medical Aid Coverage Record" t:Dir4 4 1 .1. - "1' :_� 'r� ��l1Y)J�fb��. ��l�Y(Ib'1►�11�.--. _ _ Highway Advertising Control--Scenic Vistas 47.42.020 (f) Harmony with other land uses; (h) Provide appropriate safety equipment and "Vol- (g) Access from existing or planned highways and to untccr Litter Crew Ahead" signs. Safety equipment, parks and other recreational areas; other than hardhats, issued to volunteer organizations (h) Popular demand; and must be returned to the department after each use for (i) Degree of urgency for protecting the corridor. reuse by other volunteer groups; (2) All additions to the scenic and recreational high- (i) Provide safety training for all volunteers;- way system made after June 7, 1990, shall be assessed 0) Pay any and all premiums or assessments required by the department in accordance with the method under RCW 51.12.035 to secure medical aid benefits adopted under subsection (1) of this section. The de- under chapter 51.36 RCW for all volunteers participat- partment shall submit its recommendations for additions ing in the program; to the legislature for its approval. (1990 c 240 § 2.] (k) Maintain records of all injuries and accidents that Legislative finding-1990 a 240: 'The legislature rinds that scenic occur; process to resolve bli a h hi establish l t Ad rues which 1) op and recreational highways are designated because of a need to develop ( p management plans that will protect and preserve the scenic and rccre- any question of an organization's eligibility to partici- ational resources from loss through inappropriate development. Protec- pate in the adopt-a-highway program; lion of scenic and recreational resources includes managing land use (m) Obtain permission from property owners who outside normal highway rights of way. The legislature recognizes that scenic and recreational highways are typically located in areas that arc lease right of way before allowing a volunteer organiza- natural in character, along watercourses or through mountainous ar- tion to adopt a section of highway on such leased prop- eas,or in areas with a view of such scenery.' (1990 c 240 § I.) erty, and (n) Establish procedures and guidelines for the adopt— a—highway program. Chapter 47.40 (3) Nothing in this section affects the rights.or activi- ROADSIDE IMPROVEMENT AND ties of, or agreements with, adjacent landowners, includ- BEAUTIFICATION ing the use of rights of way and crossings, nor impairs these rights and uses by the placement of signs. (1990 c Sections 253 § 5.] 47.40.100 State adopt-a-highway program. Legis4tire findings and intent-1990 c 258: 'The legislature rinds 47.40.105 Local adopt-a-highway programs. that despite the efforts of the department of transportation, the de- partment of ecology, and the ecology youth corps to pick up litter 47.40.100 State adopt—a—highway program. (1) The along state highways,roadside litter in Washington state has increased by thirty-six percent since 1983. The legislature further finds that in department of transportation shall establish a state—wide twenty-seven states, volunteer organizations are able to give of their adopt-a-highway litter control program whereby volun- time and energy, demonstrate commitment to a clean environment, leer organizations may contribute to a cleaner environ- and discourage would-be littcrers by keeping sections of highway litter ment and a more attractive state by adopting sections of free because those states have established programs to encourage and recognize such voluntary efforts.Therefore,it is the legislature's intent state highway and picking up litter along those sections. to establish an 'adopt-a-highway' litter control program as a part- An organization whose name: (a) Endorses or opposes nership between citizen volunteers and the state to reduce roadside lit- a particular candidate for public office, (b) advocates a ter and build civic pride in a titter-fret Washington.' 11990 c 258 § position on a specific political issue, initiative, referen- 4.1 dum, or piece of legislation, or (c) includes a reference 47.40.105 Local adopt—a—highway programs. Local to a political party shall not be eligible to participate in government legislative authorities may enact local the adopt—a—highway program. 'adopt—a—highway sign" programs which are not incon- (2) In administering the adopt—a—highway, the de- sistent with state or federal law. [1990 c 258 § 3.] partment shall: (a) Provide a standardized application form, registra- Legislative findings and intent-1990 c 258: See note following tion form, and contractual agreement for all volunteer RCW 47.40.100. groups. Such forms shall notify the prospective partici- pants of the risks and responsibilities to be assumed by Chapter 47.42 either the department and/or the volunteer groups; (b) Require all volunteers, to be at least fifteen years HIGHWAY ADVERTISING CONTROL ACT— or age; SCENIC VISTAS ACT (c) Require parental consent for all minors; Sections (d) Require at least one volunteer adult supervisor for 47.42.020 Definitions. every eight minors; 47.42.040 Permissible signs elassiried. (e) Require one designated leader for each volunteer organization; 47.42.020 Definitions. The definitions set forth in (f) Assign each volunteer organization a section of this section apply throughout this chapter. state highway for a specified period of time; (1) 'Department' means the Washington state de- g) Recognize the efforts of a participating organiza- partment of transportation. tion by erecting and maintaining signs with the organi- (2) 'Erect' means to construct, build, raise, assemble, zation's name on both ends of the organization's section place, affix, attach, create, paint, draw, or in any other 17 of highway; way bring into being or establish. 110on Rr-W Sunn nave 6171 Public Highways and Transportation 47.42.020 Title 47 RCW: Pub (3) "Interstate system" means any state highway (10) 'Specific information panel" means a panel, rcc- which is or does become part of the national system of tangular in shape, located in the same manner as other interstate and defense highways as described in section official tr consisting ffic signs readable from the main traveled 103(d) of title 23, United States Code. ways, The words 'GAS,' 'FOOD,' or 'LODGING' (4) 'Maintain" means to allow to exist. (5) "Person" means this state or any public or private an diOne oral inf i dividual business signs mounted on ormation-, and corporation, firm, partnership, association, as well as any the panel. individual or individuals. Business si n' means a separately attached sign (I I)(6) 'Primary system" means any state highway which mounted us the s gcific information panel or roadside is or does become part of the federal-aid primary system area information ecipane to show the brand or trademark � as described in section 103(b) of title 23, United States and name, or both, of the motorist service available on I Code. the crossroad at or near the interchange. Nationally, re- (7) 'Scenic system" means (a) any state highway ionall or locallyknown commercial symbols or trade- within any public park, federal forest area, public beach, marks for service stations, restaurants, and motels shall public recreation area, or national monument, (b) any be used when applicable. The brand or trademark iden- state highway or portionp thereof outside the boundaries tification symbol on the business sign shall be re- of any incorporated city or town designated by the legis produced with the colors and general shape consistent lature as a part of the scenic system, or (c) any state with customary use. Any messages, trademarks, or highway or portion thereof outside the boundaries of any brand symbols which interfere with, imitate, or resemble incorporated city town designated by the legislature an official warning or regulatory traffic sign, signal, or as a part of the scenic nic and recreational highway system device arc rohibited. except for the sections of highways specifically excluded (12) 'Roadside area information panel or display' in RCW 47.42.025. means a panel or dis la located so as not to be readable (8) 'Sign' means any outdoor sign, display, device, from thep main traveled way, erected in a safety rest figure, painting, drawing, message, placard, poster, bill- board, or other thing that is designed, intended, or used area, scenic overlook, or similar roadside arcs, for pro- to advertise or inform, any part of the advertising or in- viding motorists with information in the specific interest formative contents of which is visible from any place on of the traveling public. the main—traveled way of the interstate system or other (13) 'Tourist--oriented directional sign' means a sign state highway. on a specific information panel on the state highway (9) 'Commercial and industrial areas' means any system to provide directional information to a qualified area zoned commercial or industrial by a county or mu- tourist-oriented business, service, or activity. nicipal code, or if unzoned by a county or municipal (14) 'Qualified tourist-oriented business' means any code, that area occupied by three or more separate and lawful cultural, historical, recreational, educational, or distinct commercial or industrial activities, or any com- entertaining activity or a unique or unusual commercial a space of five hundred feet and or nonprofit activity, the major portion of whose income bination thereof, within the area within five hundred feet of such activities on or visitors are derived during its normal business season from motorists not residing in the immediate area of the both sides of the highway. The area shall be measured from the outer edges of the regularly used buildings, activity. parking lots, or storage or processing areas of the com- (15) 'Temporary agricultural directional sign means mercial or industrial activity and not from the property a sign on private property adjacent to state highway lines of the parcels upon which the activities are located. rightuor wayess to proviing de d directale ional of mono toapl cps Measurements shall be along or parallel to the edge of of the main traveled way of the highway. The following ducts 6 on Ado t ahy e propert where ereay sihe sale is placs ae.state shall not be considered commercial or industrial highway right of ay refergring to the department's activities: ado t a hi hwa litter control program. [1990 c 258 § (a) Agricultural, forestry, grazing, farming, and re- 1. 1987 c 469 § 2; 1985 e 376 2; 1984 c 7 § 222; 1977 laced activities, including, but not limited to, wayside ex.s. c 258 § 1; 1974 ex.s. a 80 § 1; 1971 ex.s. c 62 § l; fresh produce stands; 1961 c 96 § 2.) (b) Transient or temporary activities; slatire findings and intent-1990 a 258: See note following tet (c) Railroad tracks and minor sidings; a' (d) Signs; RCW 47.40.100. e legislature Legislative intent-1985 a 376: 'It is the intent of th (e) Activities more than six hundred and sixty feet that state highway information and directional signs provide appropri- from the nearest edge of the right of way; ate guidance to all motorists traveling throughout the state. Such (f) Activities conducted in a building principally used guidance should include the identity, location, and types of recrca- as a residence. tional, cultural,educational,entertainment,or unique or unusual com- if any commercial or industrial activity that has been mercial activities whose principle source of visitation is derived from motorists not residing in the immediate locale of the activity.Such in- used in defining or delineating an unzoned area ceases to formational and directional signs shall comply with Title 23. Unitcd operate for a period of six continuous months, any signs States Code and the rules adopted by the department under RCW 47- located within the former unzoned area become noncon- .4.060 ab11t985 c 198; c•li:Set note following RCW 47.01.141. forming and shall not be maintained by any person. y— (19"RCW Supp—page 6281 Highway Advertising Control—,Scenic Vistas 47.42.040 47.42.040 Permissible signs classified. It is declared placement, size, and public service content of public ser- to be the policy of the state that no signs which are visi- vice signs located thereon, and the prominence of the ble from the main traveled way of the interstate system, identification of the donors, sponsors, or contributors of primary system, or scenic system shall be erected or the shelters. maintained except the following types: =(8) Temporary agricultural directional signs, with the (1) Directional or other official signs or notices that following restrictions: are required or authorized by law; (a) Signs shall be posted only during the period of (2) Signs advertising the sale or lease of the property time the seasonal agricultural product is being sold; upon which they are located; (b) Signs shall not be placed adjacent to the interstate (3) Signs advertising activities conducted on the prop- highway system unless the sign qualifies as an on- erty on which they are located; premise sign; (4) Signs, not inconsistent with the policy of this (c) Signs shall not be placed within an incorporated chapter and the national policy set forth in section 131 city or town; of title 23, United States Code as codified and enacted (d) Premises on which the seasonal agricultural pro- by Public Law 85-767 and amended only by section ducts are sold must be within fifteen miles of the state 106, Public Law 86-342, and the national standards highway, and necessary supplemental signing on local promulgated thereunder by the secretary of commerce or roads must be provided before the installation of the the secretary of transportation, advertising activities be- signs on the state highway; ing conducted at a location within twelve miles of the (e) Signs must be located so as not to restrict sight point at which such signs are located: Provided, That no distances on approaches to intersections; sign lawfully erected pursuant to this subsection adja- (0 The department shall establish a permit system cent to the interstate system and outside commercial and and fee schedule and rules for the manufacturing, in- industrial areas shall be maintained by any person after stallation, and maintenance of these signs in accordance three years from May 10, 1971; with the policy of this chapter; (5) Signs, not inconsistent with the policy of this (g) Signs in violation of these provisions shall be rc- chapter and the national policy set forth in section 131 moved in accordance with the procedures in RCW of title 23, United States Code as codified and enacted 47.42.080; by Public Law 85-767 and amended on!-; by section (9) Adopt-a-highway signs, with the following 106, Public Law 86-342, and the regulations promul- restrictions: gated thereunder by the secretary of commerce or the (a) Signs shall be designed by the department and secretary of transportation, designed to give inforl- ation may only include the words 'adopt-a-highway litter in the specific interest of the traveling pub;::: Provided, control next XX miles' and the name of the litter con- That no sign lawfully erected pursuant to t`is subsection trol area sponsor. The sponsor's name shall not be dis- adjacent to the interstate system and outside commercial played more predominantly than the remainder of the and industrial areas shall maintained by any person sign message. No trademarks or business logos may be after three years from May10, 1971; displayed; ' (6) Signs lawfully in existence on Octobc.- _2, 1965, (b) Signs may be placed along interstate, primary and determined by the commission, subject to t:-.e approval scenic system highways; of the United States secretary of transportation, to be (c) For each litter control area designated by the de- landmark signs, including signs on farm s;-uctures or artment, one sign be laced visible to traffic ap- natural surfaces, of historic or artistic sigr.:!icancc the P gn may P preservation of which would be consistent µith the pur- pros Sig from each direction; {d) Signs shall be located so as not to detract front poses of chapter 47.42 RCW'; (7) Public service signs, located on sci eel bus stop official traffic control signs installed pursuant to the manual on uniform traffic control devices adopted by shelters, which: (a) Identify the donor, sponsor, or contributor of said the department; shelters; (c) Signs shall be located so as not to restrict sight (b) Contain safety slogans or messages which occupy distance on approaches to intersections or interchanges; not less than sixty percent of the area of the sign; (0 The department may charge reasonable fees to de (c) Contain no ocher message; fray the cost of manufacture, installation, and mainte- (d) Are located on school bus shelters which are nance of adopt-a-highway signs. authorized or approved by city, county, er state law, Only signs of types 1, 2,.3, 7, 8, and 9 may be erecteo regulation, or ordinance, and at places approved by the or maintained within view of the scenic system. Signs of city, county, or state agency controlling the highway in- types 7, 8, and 9 may also be erected or maintained volved; and within view of the federal aid primary system. [1990 c (e) Do not exceed thirty-two square feet in area. Not 258 § 2; 1985 c 376 § 3; 1979 c 69 § l; 1975 Ist ex.s. c more than one sign on each shelter may face in any one 271 § l; 1971 ex.s. c 62 § 4: 1961 a 96 § 4.1 direction. 1.egislati.e finding and Latent-19" a 25s• See note fallowing Subsection (7) of this section notwithstanding, the de- RCW 47.40.100. partment of transportation shall adopt regulations relat. Utislati•e Intent-19E5 a 376. See note following RCW ing to the appearance of school bus shelters, the 47.42.020. 11990 RCW supp—P'ge 627, AM, Washington State District 1 Department of Transportation 15700 Dayton A er,ue Seattle.VIA 98133-5999 Duane Berentson Secretary of Transportation ADOPT-A-HIGHWAY Thank you for inquiring about the Adopt-A-Highway Program. This program was established by the State Legislature to develop a partnership between citizen volunteers and the Department of Transportation to .create a better environment by reducing roadside litter. Participating groups agree to remove litter from assigned two-mile sections of highway at least four times a year over a two-year period. In return, WSDOT erects permanent signs identifying the adopting group, provides vests, hardhats, trash bags, safety signs, 1 vehicle beacon light and safety training to the volunteers. WSDOT also collects filled trash bags from the roadside. The Department of Labor & Industries insures volunteers for hours worked. WSDOT spends over two million dollars a year for litter control in the Puget Sound region alone, yet the problem continues to grow. It is hoped that this program will increase public awareness of the problem, and generate civic pride in the care of our state highways and the environment. We hope your group will become part of the solution. Enclosed are the basic rules for the program and application form. If you have any questions, please contact Eugene Bremner, Adopt-A-Highway Coordinator at 440-4666 or 440-4650. Received DoT wlta F;11 N ADOPT-A-HIGHWAY APPLICATION Name of Organization ;type or print exactly as you would like it to appear on the permanent Adopt A Highway Si; Mailing Address City, Zip Code Approximate number- of people participating in each clean up- ----------- List the section(s) of highway you are interested in cleaning in order of preference: 1. Hwy. # Vicinity 2 . Hwy. # Vicinity 3 . Hwy. # Vicinity Sections of highway are assigned on a safety and first come first served basis. If the sections your group have identified above are not available, the Department of Transportation will suggest other alternatives. Signature of Organization Contact Name of Organization Contact Day Telephone # Mailing Address Evening Telephone r City, Zip Code i ry0 Return this application to: ('rewe, RAChyVeR, 15700 DAYTON AVENUE NORTH Mailing Address: P.O. BOX 330310 Seattle, WA 98133-9710 Phone Number P 0,v e L1410- 6 FAX 440-4806 ADOPT-A-HIGHWAY AGREEMENT______________ PAGE 1 of 5 ADOPT-A-HIGHWAY AGREEMENT This Agreement is made an into an d entered id between the Washington State Department of Transportation, hereinafter called the "Department" and hereinafter called the "Grantee". Whereas, the Department is granted the authority under RCW 47.40 to establish a state-wide Adopt-A-Highway Litter Control Program: And whereas the Grantee wishes to contribute toward the effort to reduce roadside litter; The Department does hereby authorize the Grantee permission to participate in the Adopt- A- Highway Litter Control Program by picking up litter within the assigned section of highway designated below, in accordance with the following terms and conditions: The Grantee does herebv agree: 1. To conduct clean up activities in a safe manner and any conditions as may be required by the Department for safety of the participants. Safety of participants is the number one priority of the program. 2. To assign a leader to each cleanup crew, and that crew leader shall have a copy of this agreement with him/her during the cleanup activity. 3. To pick up litter no less than Y—times per year. Additional clean ups should be done as necessary to maintain a neat appearance. Recommended interval for cleanup is: One cleanup shall take place during the month of 4.0 ,e,' 4. To have all participants wear the hat and vest furnished by the Department during clean up activities. No more than D people shall participate in the cleanup activity at one time. 5. To have no more than vehicles parked on the highway shoulder within the assigned area during a cleanup activity. A minimum number of vehicles shall be used to transport the participants to the assigned area. DOT 530-027 Electronic Form Revised 8/91 ADOPT-A-HIGHWAY AGREEMENT PAGE 2 of 5 6. Participants shall be 15 years of age or older. The Grantee shall furnish supervision by one or more adults for every eight (8) minors (under 18 years of age) participating in the cleanup activity. 7. Participants shall receive safety training utilizing materials and training aids provided by the Department before participating in a roadside cleanup. 8. To obtain supplies and materials from the Departrnent during regular business hours. 9. To place filled trash bags at the highway shoulder for pickup and disposal by the Department. 10. To notify the Division of Emergency Management(1-800-262-5990) immediately in the event of any emergency on highway right of way. Participants who find anything that is hazardous or suspected to be hazardous shall not touch it, but take appropriate precautions and leave it for disposal by the proper authorities. 11. Participants shall also not pick up syringes, hypodermic needles, exceptionally large, heavy or unyielding objects. These kinds of materials should be flagged and the Department notified as soon as possible to arrange for proper disposal. 12. Clean ups shall not be scheduled during a legal holiday, during the afternoon on the day before a legal holiday, or holiday weekends. 13. To provide the Department a roster(Medical Aid Coverage Record DOT 530-029) of individual participants in the cleanup within 7 calendar days following the cleanup activity. 14. The crew leader shall report any injuries, incurred by participants during clean up activities, to the Department within two working days of the injury. Notification should include: • Name of injured person • Nature of injury • Date and time of injury • How the injury occurred 15. To return to the Department the portable advanced warning sign and stand, warning light and unused equipment and materials furnished by the Department, following each use. 16. See Exhibit A for additional conditions that also apply to Grantee. Exhibit A included, None included (check one ) DOT 530-027 Electronic Form Revised 8/91 ADOPT-A-HIGHWAY AGREEMENT PAGE 3 of 5 The Department does hereby agree to: 1. Furnish and install an Adopt-A-Highway sign with the Grantee name or acronym displayed at the assigned area. 2. Furnish the Grantee trash bags, a "Volunteer Litter Crew Ahead" advanced warning sign and stand, warning light, and hats and vests for participants to use during cleanup activity. 3. Remove the filled trash bags from highway shoulder. 4. Assist the Grantee, in cleaning up litter if necessary (i.e., when large, heavy, or dangerous items are found). 5 Provide safety materials and training aids to the Grantee's representative for use by Grantee in training participants. 6. Maintain necessary records required under RCW 51.11.035 to secure medical aid benefits under chapter 51.36 RCW for participants. It is recommended the Grantee have a first aid kit available at the clean up site, and at least one person with a valid First Aid Card be present during clean up activities. Recycling is an accepted and encouraged activity. Recyclable items collected by participants may be removed from the site at the option of the Grantee. Profits from the sale of recyclable items shall belons to the Grantee. The Department may suspend this agreement temporarily because of future construction that will take place within the limits of the assigned area. Once these activities have been completed the Grantee will be notified and the agreement restored. The term of this agreement shall commence on the date of execution indicated below, and shall end on the date of termination unless terminated by the Department, or the Grantee on 30 day notice. Upon termination of this agreement the Adopt-A-Highway sign shall be removed and remain the property of the Department. DOT 530-027 Electronic Form Revised 8/91 ADOPT-A-HIGHWAY A GR EEMENT___________ PAGE 4 of 5 ASSIGNED HIGHWAY SECTION: SR MP to MP From to ❑ Left side of highway ❑ Right side of highway ❑ Median County Assigned Section Is Located Washington State Department of Transportation Name of Organization (print or type) Address Address WA. City Zip City, State,Zip Code Phone Number Name of Organization Contact (print or type) Home Address Date of Execution City, State,Zip Code February 28, Date of Termination Day Telephone Evening Telephone 4Sigenaeof Department Representative Signature of Organization Contact r I � -7 Title Title DOT 530-027 Electronic Form Revised 8191 DATE: OCTOBER 19 , 1992 TO: JOHNIE NALL FROM: GARY VAN AUKEN SUBJECT: ADOPT-A-HIGHWAY LITTER CONTROL PROGRAM D R A F T l.A LITTER CONTROL PROGRAM FOR VOLUNTEER ORGANIZATIONS A. THE CITY OF KENT WOULD GREATLY REDUCE LITTER ON CITY HIGHWAYS B. REDUCE LABOR COST TO THE CITY 2 THE CITY SHALL PROVIDE A. REGISTRATION FORMS B. CONTRACTUAL AGREEMENT C. ASSIGN A SECTION OF HIGHWAY D. MAINTAIN MASTER RECORDS E. ERECT & MAINTAIN 'ADOPT SIGNS F. FURNISH TRASH BAGS G. ADVANCED WARNING SIGN H. SAFETY TRAINING I. WARNING LIGHT J. HARD HATS & SAFETY VESTS K. PROVIDE L&I INS . L. PICK UP LITTER BAGS WHEN FULL 3 THE VOLUNTEER ORGANIZATION SHALL PROVIDE A. DESIGNED COORDINATOR B. AT LEAST 15 YEARS OF AGE C. PARENTAL CONSENT D. MEDICAL RECORDS E. FIRST AID KIT F. AT LEAST ONE PERSON WITH FIRST AID CARD N 0 T E A L L I T E M S S U B J E C T T O C H A N G E PG 1 OF 2 d- cO b.A�"- 1�4f Ph- RENT POLICE DEPARTMENT December 1, 1992 TO: Council Member Christi House , Operations Committee Chair FROM: Captain Charles E. Miller, Administrative Services Divi on SUBJECT: Food Contract for Corrections Our contract with Consolidated Food Management, Inc. to provide meals to the inmates at the Correctional Facility expires on December 31, 1992 . As provided for in Section 11. 01 of the contract between The City of Kent and Consolidated Food Management, Inc. , I would like to extend the contract another year. Since October, 1, 1992 , when I received the responsibility for the operations of the Corrections Facility, I have been discussing the extension of the contract with Andy Nicholas. Initially, they wanted to extend the contract and increase the amount they charge per meal ; this increase would have been 14 cents per meal served which would have represented an increase of $13 , 000. 00 to $15, 000. 00 . As a result of our discussions, they are no longer seeking an increase, but they did send me a letter on November 16, 1992 officially requesting that the contract be extended. If we do not extend the contract, it will have to go out for bid where I believe we will see a significant increase in our costs due to inflation and the low profit margin. The current rates are based upon 1990 costs. I have reviewed this situation with Assistant City Attorney David Haenel . Since this contract originally went out for public bid, it meets the intent of the recent ordinance requiring contract bids. The current contract does have a clause which allows both parties to extend, if mutually agreeable. Consolidated Food Management, Inc. 2448- 76th Avenue S. E. • Mercer Island, WA 98040 • (206)232-9771 Charles E. Miller City of Kent Police Department 220 Fourth Ave. So. Kent, Wa 98032-5895 November 16, 1992 Dear Captain Miller: Pursuant to the renewal option as outlined in our contract with the City of Kent, Consolidated Food Management (CFM) is requesting that we be permitted to serve the Kent City Jail for another contract period. CFM appreciates the opportunity to serve the city and hopes to continue for years to come. Sincerely, icholas 10.07 CFM shall conduct its operations on the City' s premises in the most professional and efficient manner possible consistent with the City' s policies, facilities and good food service practices and in accordance with applicable government regulations . Section 11 . Term, Renewal Termination 11 .01 This Agreement shall be effective for the term of twenty-four (24) months beginning January 1 , 1990, with an option for renewal if agreed to in writing in advance by the city and CFM. 11 .02 Either party may terminate this Agreement by giving the other party not less than ninety (90) days advance written notice of intention to terminate at any time during the term of this Agreement. 11 .03 Upon termination of this Agreement, CFM shall vacate all parts of the premises occupied by CFM in the same condition as made available to CFM, reasonable wear and tear excepted. Section 12. Notice 12.01 Any notice required hereunder shall be deemed to have been given if delivered in writing personally to, or three business days after being sent by registered or certified United States mail return receipt requested and addressed as follows : (a) The City: City of Kent Attn: Kent City Clerk 220 - 4th Avenue South Kent, WA 98032 (b) CFM: Consolidated Food Management 2448 - 76th S. E. Mercer Island, WA 98040 - 9 - Kent City Council Meeting Date December 1. 1992 Category Other Business 1. SUBJECT: GOLF COMPLEX MANAGEMENT CONTRACT 2 . SUMMARY STATEMENT: As discussed at the Park Committee on November 24, a recommendation will be brought forward to the Council tonight to develop a request for proposal for the operation of a portion of the City of Kent's Golf Complex. 3 . EXHIBITS: Draft of the management contract 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: N0 _ YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds to direct the staff to develop an RFP for the operation of a portion of the City of Kent Golf Complex as follows: DISCUSSION• ACTION• Council Agenda Item No. 4A 11/24/92 AGREEMENT FOR GOLF PROFESSIONAL SERVICES FOR RIVERBEND GOLF COMPLEX THIS AGREEMENT made and entered into this day of , 199_, by and between the CITY OF KENT, a municipal corporation of the State of Washington, hereinafter referred to as "City" , and Director of Golf, hereinafter referred to as "Director" . WHEREAS, the City is the owner of Riverbend Golf Complex, which ownership includes the land upon which said golf complex is located, the buildings and other improvements which are a part thereof; and WHEREAS, the services of a Director of :;Gold at Riverbend Golf Complex are desired so as to provide moo= St!Gk services and WHEREAS, the City wishes to contract with the Director for operation of the clubhouse facilities, golf courses, pro shop, practice range, and mini-putt as a part of the City' s Parks and Recreation Department; NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: Section 1. NATURE OF SERVICES PROVIDED. A. General Services. The Director's responsibilities include the collection of fees and providing of starter services for the golf courses, operating the driving range and mini-putt, operating a pro shop to sell golf merchandise, renting power carts, running tournaments, providing golf instruction and club repair, and other services and operations common to golf facilities, except as otherwise agreed upon between the parties in writing. B. Specific Services. In providing the general services described above, Director shall provide not less than the following specific services: 1. Pro Shop. Director shall operate a complete and first-class pro shop. It shall at all times maintain golf merchandise, supplies, and equipment in keeping with the demand, provided that no individual line or make of golf merchandise, supplies or equipment shall be handled exclusively to the detriment of other lines or makes. Director at its own expense shall install such merchandising fixtures and equipment, office furniture and equipment, and golf club equipment, as may be appropriate and necessary. The cash register must dispense a dated ticket to be given to each customer for verification of all pro shop sales. a. The Director must- display, sell, rent, and otherwise supply and sell to the public all golf goods, clothing, merchandise and golf equipment, which will be of good quality, diversity, and kept up to date. b. Pro shop employees must be friendly, well- dressed, and courteous to golfers, maintain a neat appearance, exercise good public relations skills, become familiar with regular customers' names, have good phone manners, and conduct themselves in a manner that is consistent with the "Kent Cares" philosophy. C. Prices charged for sale, rental, or repair of equipment and merchandise will be consistent with prices comparable with other golf courses in the Seattle area. 2 . Lessons. " a. The Director and staff must provide competent golf instruction to all groups and levels of public players and make charges therefor. The Director, or other Class "A" P.G.A. qualified golf instructors, must be available to conduct lessons. b. The Director and staff must operate at least one Junior Golf Camp each year which will be promoted by the Director and the City' s Parks and Recreation Department. C. All lesson fees must be recorded, collected and deposited in the pro shop cash register which will dispense a dated ticket to be given to each customer. 3 . Driving Range. a. The Director shall operate the driving range and mini-putt. Adequate staffing shall be available at all times to ensure an efficient, safe and customer focused operation consistent with the "Kent Cares" philosophy. b. The Director must supply top-quality/clean range balls at all times. C. Range balls must be picked up daily to insure availability for the golfing public and must be easily accessible to the golfing public. d. All fees for use of the driving range will be, collected and recorded in the City cash register and a receipt given to each customer. 2 4 . Golf Carts. a. The Director shall make fifty (50) golf carts available for rental at the golf course, and the carts must be kept in good condition and must be replaced and maintained on a regularly scheduled program. No carts will be more than five years old. \ C}i.pY•:.:-:•^:,..YiJt{:.::..:Y.:..".v.{:..:vnYi:vFY.;» :K'..Y` ?`. Lp..n.:E. ...,..,..:.:;'nfi'Y<':f:ji;)}Y:YY.k.:tt+?.. C. The Director may purchase new golf carts during the term of this Agreement and the City agrees to purchase those carts upon expiration or termination of this or subsequent agreements, at appraised price, with the Director under the terms provided below, and, PROVIDED THAT, the buy-out provisions will apply only under all of the following conditions: i. The City must approve the price prior to the Director' s purchase of the carts, and a copy of the bill of sale must be provided to the City; ii. The carts purchased will be subject to a five-year amortization of the purchase price; 5. Starting. Director shall provide starters as needed to facilitate a good golf operation. Director shall be responsible for all starting of golf play and for control of both the first and tenth tees at all times. Director shall patrol the course during busy times to maintain speedy play and to detect players without properly dated tickets. - 6 . Full-time Management and Staff. Director shall devote full time, skill, labor and attention to duties in the operation of this golf course, the clubhouse and concessions, and shall be responsible for all management activities that occur during working hours. Director shall be present on the premises for, at a minimum, forty (40) hours each week. This Agreement shall be the major source of Director' s income. 7 . Fee Collection. Director shall collect for and on behalf of the City all greens fees, range fees, ripet pull-cart .. rental._ fees, and motorized go f car fees, r anx 'ail offer fees; a t17e gcslf � ? in accordance with the sc�eduleof fees established by"the City. Director shall deposit all such fees daily into a City bank account designated by the City Finance Director, and shall submit to the City two bank-validated copies of the deposit slip, along with the cash register tapes and the daily golf report. Date of receipt for tournament income will be considered to be the last day of the tournament. Director shall be responsible for any loss or theft of City funds while the same are in its possession 3 or control. Director shall provide City with a fidelity bond and a performance bond as set forth in Section 10, subparagraph C. Section 2 . GENERAL OPERATING DUTIES AND RESPONSIBILITIES. A. Utilities. Director agrees to pay for all electric power used. City shall pay for water and sewer. Director shall pay for all telephone service. B. Protection of City Interest. Director shall in all circumstances protect the interests of the City and the public. No person shall be afforded free use of the golf course or facilities unless approved by the City. C. Golf Complex Liaison.. Director shall consult with the City's Golf Liaison to determine when the golf course may be in a condition rendering it unsatisfactory for golf play. The City's -Golf Complex Liaison may direct that the golf course be closed. Director shall refuse rental of motorized golf carts if, in the opinion of the City' s Golf Complex Liaison, the carts might cause damage to the golf course itself. D. Hours. Director shall provide service to meet public demand, and shall keep the golf clubhouse open each day that the golf courses are open for play, and at other reasonable hours as prescribed by the City. The golf course shall remain open for play unless an emergency, a natural disaster, or an act of war requires it to be closed. In the event that City determines that regular maintenance requires that all or a portion of the course should be closed to play, it shall coordinate such closing with the Director prior to actual closing. Director shall ,he: given verbal notice and shall post notification of closing in a conspicuous place, in order to maintain proper public relations with the golfers. E. Janitorial Services. 1. The Director shall be responsible for providing routine maintenance and janitorial services for the 1Ti <pa 3 golf clubhouses and pro shop. The janitorial services sIialI include, but not be limited to: cleaning of windows (inside and outside) , shampooing and cleaning carpets, maintenance of lavatories and washbasins and other interior furnishing, equipment, and fixtures. The Director agrees to keep the pro �..:o.... .:.�. a F.. shop ri clubhouses' in a clean and sanitary condition at al- times to the satisfaction of the City and the premises shall be open to inspection by authorized representatives of the City upon demand. 2 . The Director agrees to keep the lavatories in the clubhouses open at all times the golf course or clubhouses are open for business. 4 3 . The Director agrees to keep the bulletin/readerboard updated monthly and clear of out-of-date notices daily. 4 . The City will provide for the installation of a monitored burglar alarm system at the clubhouse, pro shop, and par 3 , and the Director will pay the monthly service charge for the system. F. Policies. 1. Director will enforce the rules and regulations :::......:......::::::v:,::.<,,,::.;::Y>;.<,"rid>'< f1e Cit Council relating established by the QS:;: t]ep ;::;::»:> Y the players ....::. .... .:... to the use of the golf course and to the conduct o P Y and other persons while on the premises. 2 . Director will perform its operation using guidelines established in the City' s Golf Policies Manual. 3 . Director will insure, for the benefit of the City and the public, that all persons using the golf complex facilities conduct themselves in an orderly manner. Director will have the right under authority provided by the City to cause unruly persons or those under the influence of intoxicants to be expelled from the golf course premises . 4 . Director will not foster nor permit any illegal activity on the golf complex premises. No illegal activity nor any activity which may reflect to the discredit of the City will be tolerated, and any such activity shall be considered by both parties to be grounds for the City' s termination of this Agreement. 5. Director, its subcontractors, agents and employees are not City employees. 6. Director will answer and handle all complaints and shall supervise a public relations program. In dealing with the public, Director will always act as the City' s representative, and will not speak toward City policies or decisions in a derogatory manner. 7 . Director will promptly pay all bills, wages and other expenses incurred in connection with the services or facilities covered by this Agreement. 8 . Director will operate the golf shop and cart concessions subject to such reasonable rules and regulations as may be made by the City. 9 . Director may not use the premises for ancillary revenue-producing activities unless expressly authorized by the 5 ..:.a.....::<.;?.:.nf.:w.:r:r....i::...*.Y:::•f:i.`3..v.."..:#.;w.,,cf..::.::n...k::„:S:�o$..',c"`v�..' ..�..x.:x:,.:.:.::.,.Y:..:.:i:i..:.a....:.:.::>:..... ct 9-1."0 r. a er; 10. Director will actively assist the City in achieving its affirmative action goals-. G. Operating Procedures. 1. Cooperate with the Director of Parks and Recreation or designate. 2 . Explain and support City policies to staff and golfing public. 3 . Regulate the play and conduct of all persons on the golf course, including keeping off trespassers and preventing injury to the golf course by players and others a =c 4. Collect for and on behalf of the City all fees,_ and issue receipts for greens fees, range balls, cart A .► ? rentals, u�NIX t }��ro sho sales, lessons, anc� al3 osier ,. v'::::: ^^h ..,^.' n:: �.. 'C.in:yf.•:k:i•.v e3ted ' Cl� $ ^thy>°tp ,gitizttlk ,: and daily' deposit fees to the "City bank account pursuant toI. Section 1 (B) 7 above. 5. Report tournament schedules to the Golf Liaison each month. 6. Keep the golf course open for the prescribed hours of play as described in the Golf Operations Manual . 7 . Make a daily physical inspection of the complex, and report any unusual or unsafe conditions observed during said inspection to the Department of Parks and Recreation immediately. Such reports shall be followed up in writing. 8 . Promote slow-play periods to increase play and income. 9 . Provide documentation that dollars were spent to advertise and promote the golf course, pro shop, and/or clubhouse services. 10. The Director or designated Head Golf Director must communicate with the Golf Course Superintendent on a daily basis regarding course conditions, tournaments, and special events. 11. The Director must handle reservations in a fair and open manner and in accordance with the policies and procedures established by the City. 12 . Attend Men' s and Ladies ' Club meetings and events. 6 13 . Insure that all signage in and around the clubhouse and pro shop is of excellent quality and appearance. All signage must be approved by the Director of Parks and :Recreation or his designate. Section 3. OTHER MANAGEMENT DUTIES. A. Director or designated head cjoT professional must be current in the P.G.A. Certification Program. B. Provide a marshaling program for the golf course, except during inclement weather and obvious slow times, to speed up play and check receipts. C. Play in Pro/Ams to give club members an opportunity to participate. D. Insuring a high-caliber, quality staff and instituting an ongoing staff training program, as provided by P.G.A. E. Develop a successful major area amateur championship to be held on an annual basis at the Riverbend Golf Complex. P The Dretar shallxrerate anc cc,orclinta with the gulf3asfihr uia� tenande_50tpel'VS.sor,........................... 3naint�riakxG Staff `iT girder © meet the standar�lss� for the RIverbendGolf. CompYex,' G. Insure that a designated qualified and easily :. ...:.: accessible Golf Bireeter P :q;fsig. p] 3 is available to work with 73d rIi tournamen toy the `HTen s and Ladies Clubs, other -Tournament "Chairpersons and outside groups. H. A designated Golf nester ..pxpf�ssa.azl�.l' must cooperate with and be easily accessible daily to : ;h.e:."golfing public a-nd I. The Director shall provide competent personnel necessary for such operations and shall supervise them in their work and shall pay them for their services at the Director's sole cost and expense. The Director shall not employ or allow family members or relatives to participate in the operation of the golf course, clubhouse, and golf professional activities in any manner without the express approval of the City. Personnel employed by the Director shall not engage in conduct injurious to the interests of the City in having an efficient and successful operation at the golf complex. The Director shall not conduct any other business or social activity on the golf complex premises, or use the golf course, clubhouse or golf pro shop for any other purpose without first having obtained the express written consent of the City. The Director shall not be otherwise employed or engaged in other business which is in conflict with 7 the responsibilities and duties of the Director under this Agreement without the express written consent of the City. Section 4 . TERM. This Agreement shall commence on March 1, 1993 , and shall terminate Fehruary 28, 199 . The City, by action of the City Council, in its sole discretion may extend this contract for up to three (3) additional one-year terms. A. Annual Evaluation. The City will conduct an annual formal written evaluation with the Director during November - December each year. Results of the evaluation will be discussed and shared with the City Council. Section 5. DIRECTOR OF PARKS AND RECREATION OR DESIGNATE. The Director of Parks and Recreation or designate shall be the designated representative of the City for the purpose of supervising and managing the golf course grounds and clubhouse operations, and to insure compliance with the terms of this Agreement. The Director shall first address all concerns to the Parks Director or his designated supervisor. Section 6. SCOPE OF CITY SERVICES. To assist Director in carrying out its obligations under this Agreement, the City shall provide the following services: A. Maintenance. The City shall be responsible for. the maintenance of golf course grounds, the driving range rminl .putI and parking area, lighting, flooring, restroom fixtures, . Plumbing, heating, and air conditioning tie Cx aisa sie M F epp#7?3hle fox maintenance of the clubhouse 1n a condition attractive to the public, along with structural maintenance o the clubhouse, including heating and cooling units, maintenance of plantings and grounds adjacent to clubhouse, and maintenance of the parking lot. The Director shall be responsible for minor . maintenance, and helping with general litter clean-up of the complex, replacement of light bulbs, minor plumbing on restroom fixtures, and replacement of toilet paper, towels, and soap in the restrooms. Minor repairs and supplies will be done at the sole cost of the Director. B. Golf Course Marshal. The City may, at its own cost and expense, provide a golf marshal at the course who shall check that all players have paid the necessary fees and been issued receipts. C. Rules and Regulations. The city shall fix, by resolution, the following: 1. Rules and regulations for the operation of the golf course, golf pro shop and clubhouse, including but not limited to: 8 2 . The minimum number of hours of play for which the course is to be kept open each day and each week (a reasonable number) ; 3 . The minimum numbers of amours the golf pro shop and driving range are to be kept open each day and each week. 4 . The amount of all fees, including but not limited to: green fees; power cart fees, range ball fees; season ticket fees; club and pull cart rental fees. D. Special Tournaments or Events. The City reserves the right up to ten (10) days per year to hold special tournaments or events which may require use of all or part of the golf complex. During these special tournaments or events, this Agreement will be in full force and effect without any adjustments to the fees herein. E. Refuse: The City will provide refuse pickup at no cost to the Director. Section 7. COMPENSATION. A. J51i". edlkee Compensation to Director. As compensation for servic' 'to be"rendered hereunder, the City shall pay to the Director an annual fee of $ in accordance with the following schedule (the "Fixed Fee") . This payment shall be full compensation for work performed, for services rendered, and for all labor, materials, supplies, equipment, and incidentals necessary to perform the work and services. For the month of: January February March April May June July August September October November December B. ereanace fee Ccmpensation >to l3i.rector >: 1s In addition, the City shall pay to the Director a monthly fee equal to percent of the total greens fees, range fees, mini-putt fees, and club rental fees collected during the month, excluding sales tax, reduced by the amount of the Fixed Fee paid for that month (the "Percentage Fee") . 9 :.,YY:uk. :y:,.:..••.'h .....•.:...:'wv.,+ •::.,»Yaam•Y»YYY Y:c wYY>:v...?n:.::v.Yt,,:•::;y:w1-,W':..............n lop :"9C .ui.YS:Y.Y:yM A2Y::•y:YY;r ,„> pw `:'"'S"`•: <# ; ':,'�")Yti'.':v.,xr�'{::;ri<:?:•r?:kr;:i^%::v')Y:;r:'zY.:;: .x>:ik: AS: .'';'£ .rhg .y<Y :.y�.�:.y['X!1¢�;vr',>,$;'. "�?il•:::: :�.. .£;ii:"v y 0a '.:;''��' .:,Ss.'.. ..:`=:u-^:7i. ...r..^ :is t•q>.'. ....r;.i::n:f.k..:o::>:.:<::e:::;<'Y:;.»+: `'.:'{::'•n,fik'9::. '.<. :y\Yc£"::YJ,.t.' .@Y' ,c3#.Y•.:.; ".#:� >:,.�. Y�Y:Yy.'yy iN'Y�. :.R;::• }y,, :.$N ..:A' `y ��y,y ..::.Vick'2:�'� ik..:::is!.rr.:.,:�G:4isiti.A:1.�,.,, y KK >•£F;�k#�'*::�'�#.v.R�E.c,.:w'.?:�'..`4$�L.,,'.............:Y:t:.+n:.:k'::.:.,.::.:::o:.,'..::..>Y..,'.£..,....:.:.:.:.'.'�h..:..::::56:kkc..::`.:iS:::;.YY::::Y::::.;': a. percent of the gross revenues from all merchandise (new and used) , sales, club repairs, and allowances on trade-ins. b. percent of the gross revenues from all food and beverage sales (including vending machines) . C. percent of the gross revenues from motorized cart rentals. d. percent of the gross revenues from group and individual golf lessons. The total Percentage Fee paid to the Director as, sit forth in sub�sara�rapt�s 1. anr� � aksave far any°'. fiscal year �segC .n�xi�� �atzi�ary;l and::, da:nc��`i��.�e�iksgr;:.,��. shall not exceed the Fixed Fee for that airy fiscal year $eee�e� 31. T1ze Fixed Fee and the Percentage Fee shall be paid to the Director no later than ten (IG) ( f;j' business days after the end of each month. C. Billing and Payment Procedure. The City shall pay the amounts due under Section -19 7? 1k;)`, COMPENSATION, monthly. At the end of each month, the City willtotal the daily cash reports provided by Director under Section Director Responsibilities, for that month, and will pay to the Director the amount due within ten (tea) (2Q;3'. days after the end of the month. A. City's Merchandise Inventory. Director shall pay for and acquire the City's existing merchandise inventory on hand as of the date this Agreement becomes effective to a maximum of $100, 000 as follows: 1. One hundred percent (100%) of same year Riverbend Golf Complex pro shop merchandise inventory at manufacturer' s invoice prices. 2 . One-year-old merchandise at eighty percent (80%) of manufacturer's invoice prices. 3 . Two-year-old merchandise at seventy-five percent (75%) of manufacturer' s invoice prices. 10 4 . Merchandise more than two years old, damaged or shopworn merchandise will not be required to be purchased by Director. 5. Purchases of inventory -exceeding $l00, 00o will be a matter for negotiation between City and Director, and are not part of this Agreement. 6. The credit ledger kept for amateur tournament winnings will be subtracted from the cost to the new Director. 1. The new Director will also be required to take over the existing power cart lease from which ends and lease from the City its City-owned carts numbering for Section 9 . COLLECTION OF FEES BY DIRECTOR. A. The Director shall cause to be delivered and deposited in the City' s designated bank, all monies collected as set forth in Section 1 (B) 7 above. B. The Director shall install and maintain a system of records and accounts of fees and gross revenues from which the amounts of fees and gross revenues from all sources can be readily ascertained. The Director shall permit the City, at any time during business hours, through its designated representatives, to inspect such accounts and all other business records concerning operations at the golf course. At the end of the year a copy of financial report shall be sent to the City of Kent. C. All fees and monies collected and received at the golf complex shall be rung up on the City-owned cash register. This Section 10. INDEMNIFICATION INSURANCE, BOND. A. Indemnification. The Director agrees to indemnify and hold harmless the City, its appointed and elected officials, officers, employees, and agents from and against all of their costs or expenses, including attorney' s fees and costs for liability imposed by law upon the City, its elected or appointed officers, employees or agents, for all claims, demands and litigation for damages for injury or death or damage to persons or property arising out of or resulting from any contractual liability obligation assumed hereunder and any act or omission on the part of the Director or his agents or employees. 11 B. Insurance. The Director shall provide and maintain, at his own cost and expense, in forms satisfactory to the City and naming the City as additional insured thereunder, a policy or policies of each of the following types of insurance: 1. A combined single limit liability insurance covering bodily injury and property damage in an amount not less than FIVE HUNDRED THOUSAND DOLLARS AND N0/100 DOLLARS ($500, 000.00) . Said insurance shall be on the comprehensive or commercial general liability occurrence form with coverage to include premises liability, golf cart liability, blanket contractual liability, owners and contractors protective liability (covering work performed for the Director by independent contractors rather than employees) , products and completed operations liability, stopgap liability, and the broad form comprehensive general liability endorsement, and, if applicable, liquor liability coverage. 2 . Statutory Washington Worker' s Compensation Insurance and a minimum of $100, 000. 00 Employer' s Liability Insurance for all employees of the Director, if for any reason Worker' s Compensation Coverage is not required. 3 . Comprehensive automobile liability insurance for owned, hired, and non-owned automobiles in an amount not less than FIVE HUNDRED THOUSAND DOLLARS ($500, 000. 00) . 4 . Director liability insurance in an amount not less than FIVE HUNDRED THOUSAND DOLLARS ($500, 000. 00) . C. Bond. The Director shall continuously maintain at his expense a Surety/Payment Guarantee or employee dishonesty Bond covering collection of fees on the premises for the benefit of the City. The bond shall be in an amount not less than FIFTEEN THOUSAND AND N0/100 DOLLARS ($15, 000. 00) . The Director must additionally provide broad form money and securities coverage both inside and outside the premises in an amount not less than FIVE THOUSAND AND N0/100 DOLLARS ($51000. 00) . - D. Proof of the above requirements must be provided to the City upon execution of this Agreement. The policies required herein shall provide not less than thirty (30) days ' prior written notice to the City of any cancellation, expiration, modification, or reduction in coverage or liability limits. Section 11. TERMINATION. A. The City and Director, by mutual written agreement, may terminate this Agreement at any time. B. The City, on thirty (30) days written notice to the Director, may terminate this Agreement in its sole discretion-. 12 ... :x...........,......, :vii.:i yii:::y:Y.?ii kjtlt ; eG ; . if it determines in good faith that such ...�:iv{vw\,v:ik' ':n..: .:..... termination is necessary in the public interest. C. Either the City or the Director may terminate this Agreement in the event of a breach of 1the Agreement by the other. Prior to such termination, however, the party seeking the termination shall give to the other party written notice of the breach and of the party's intent to terminate. If the party has not entirely cured the breach within fifteen (15) days of the notice, then the party giving the notice may terminate the Agreement at any time thereafter by giving a written notice of termination. Upon receipt of notice of termination by Director, the City shall have the right to: 1. Enter the golf pro shop and golf course and take immediate possession thereof. 2 . Bring suit for and collect all fees and 'portions of gross revenue or any other monies required to be paid to the City which shall have accrued to the time of termination of the Director' s rights. D. The Director is subject to immediate termination if the Director violates any fiduciary duty to the City, for example, by allowing play at less than the posted rates. E. Upon written notice of termination by the City, Director will have ninety (90) days to vacate the Riverbend Golf Complex premises unless the City elects to take immediate possession as set forth in (C) above. In order to accommodate a smooth transition in changing of directors resulting in a minimal impact on service to the public, the succeeding director will be required to purchase Director's merchandise inventory as follows: 1. One hundred percent (100%) of same year Riverbend Golf Complex pro shop merchandise inventory, to a maximum of $100, 000, at manufacturer' s invoice prices. 2 . One-year-old merchandise at eighty percent (80%) of manufacturer's invoice prices. 3 . Two-year-old merchandise at seventy-five percent (75%) of manufacturer's invoice prices. 4 . Payment for Director's merchandise inventory shall be made no later than the day Director leaves the premises. 5 . Merchandise more than two years old, damaged or shopworn merchandise will not be required to be purchased by a succeeding Director. 13 6. Purchases of inventory exceeding $100, 000 will be a matter for negotiation among City, Director and succeeding Director, and are not part of this Agreement. Section 12. BREACH OF AGREEMENT: A. The City or the Director shall breach this Agreement if it fails to perform any substantial obligation under thesection. Agreement, except as provided in subsection (B) of this B. Neither the City nor the Director shall have breached this Agreement by reason of any failure to perform a substantial obligation under the Agreement if the failure arises out of causes beyond its control and without its fault or negligence. Such causes may include, without limitation, acts of God or the public enemy, acts of the federal, state, or local governments, fires, floods, epidemics, volcanic eruptions, quarantine restrictions, strikes, freight embargoes, and unusually severe weather. Should either the City or the Director fail to perform because of a cause described in this subsection, the City and the Director shall make a mutually acceptable revision in the SCOPE OF SERVICES and COMPENSATION provided for in this Agreement. Section 13. TAXES AND FEES . As an independent contractor, the Director acknowledges that he is responsible for payment of any local, state, or federal taxes or fees with respect to the Director's agents and employees and any taxes or licenses applicable to the Director' s business activity at the golf course. The Director shall pay any applicable taxes related to its use and occupancy of the premises, including, but not limited to the Leasehold Excise Tax required by RCW 82 . 29A. The burden is on the Director to show that it falls within a legal exemption. Section 14. ASSIGNMENT. The parties acknowledge and agree that the Director may not assign, transfer or lease all or any part of his responsibilities, operations or interests under this Agreement without the express written consent of the City. Any unauthorized assignment, lease or transfer by the Director shall be void and shall terminate this Agreement at the option of the City. Section 15. CONDITION OF PREMISES . The Director has inspected and examined the premises and all facilities and fixtures thereon and accepts the same in its present condition. The Director shall not make any alterations, changes, or additions to the golf pro shop or to any fixtures or equipment owned by the City without the written consent of the Director of Parks and Recreation, PROVIDED THAT, any alterations, changes, or additions consented to shall be subject to Section and Section of this Agreement. The Director shall not commit, permit, or allow any nuisance, waste, or injury in, upon, 14 or to the golf course, or to permit the use of the golf course for any illegal or immoral purpose. Section 16. WASHINGTON LAW AND FORUM. A. This Agreement shall be construed according to the law of the State of Washington. B. Any litigation between the City and the Director arising under this Agreement or out of work performed under this Agreement shall occur, if in the state courts, in the King County Court having jurisdiction thereof, and if in the federal courts, in the United States District Court for the Western District of Washington. Section 17 . MAINTENANCE OF RECORDS. The Director shall maintain records on a current basis to support its billings and .payment to the City. The City or its authorized representative shall have the authority to inspect, audit, and- copy on reasonable notice and from time to time any records of the Director regarding its billings, payments or work under this Agreement. The Director shall retain these records for inspection, audit, and copying for at least three (3) years from the date of completion or termination of this Agreement. Section 18. AUDIT OF PAYMENTS . A. The City, either directly or through a designated representative, may audit the records of the Director at any time during the three (3) year period established by Section 17, MAINTENANCE OF RECORDS . B. If an audit discloses that payments to the Director under Section 7, COMPENSATION, and subsection 7 (C) , BILLING AND PAYMENT PROCEDURE, were in excess of the amount to which the Director was entitled, or that the payments to the City were less than the amount to which the City was entitled, then Director shall repay the amount of the excess or deficiency to the City. C. If an audit discloses that payments to the City under Section 7 , COMPENSATION, and subsection 7 (C) , BILLING AND PAYMENT PROCEDURE, were in excess of the amount to which the City was entitled, or that payments to the Director were less than the amount to which the Director was entitled, then the City shall repay the amount of the excess or deficiency to the Director. Section 19 . SEVERABILITY. In the event any one or more of these agreements and covenants are held invalid by a court of competent jurisdiction, they shall be severed and this contract shall not be voided in its entirety. This Agreement shall then be interpreted as if such invalid agreements and covenants were not contained herein. 15 Section 20. ANTI-KICKBACK. No officer or employee of the City shall have any interest, direct or indirect, in any agreement, subagreement or their proceeds for work performed in connection with this Agreement. Director shall incorporate a provision prohibiting such an interest in all subcontracts. Section 21. NONWAIVER. Waiver by the City of any rights hereunder in any one instance shall not be deemed a waiver by the City in any subsequent instance to insist on full performance of the terms of this Agreement. Section 22 . LIENS. The Director agrees that it shall pay, or cause to be paid, all costs and expenses for work done and materials delivered to the premises and shall keep the premises free and clear of all liens for work performed thereon. Section 23. DISPUTES . Should situations arise which cannot be resolved by the Director and the Director of Parks and Recreation or his designate, these questions shall be referred for determination to the City. Any such resolution shall not be deemed a waiver by either party to any action in law or equity. Section 24 . NONDISCRIMINATION. During the performance of this Agreement, neither the Director nor its agents, subcontractors, or employees, shall discriminate on the basis of race, color, sex, religion, national origin, creed, marital status, age, or the presence of any sensory, mental, or physical handicap in employment or application for employment or in the administration or delivery of services or any other benefits under the Agreement. The Director shall comply with all applicable federal, state, or local laws, executive orders, and regulations. Section 25. SUBCONTRACTING. The Director shall not subcontract its work under this Agreement, in whole or in part, without the written approval of the city. The Director shall require any approved subcontractor to agree, as to the portion subcontracted, to fulfill all obligations of the Director as specified in this Agreement. Notwithstanding City approval of a subcontractor, the Director shall remain obligated for full performance hereunder, and the City shall incur no obligation other than its obligations to the Director hereunder. Director agrees that if subcontractors are employed in the performance of this Agreement, Director and its subcontractors are subject to the requirements and sanctions of ORS Chapter 656, Workers ' Compensation. Section 26. INDEPENDENT CONTRACTOR STATUS. A. The Director is engaged as an independent contractor and will be responsible for any federal, state, and local taxes and fees applicable to payments hereunder. 16 B. The Director, its subcontractors, and their employees, are not employees of the City and are not eligible for any benefits through the City, including without limitation federal social security, health benefits, workers ' compensation, unemployment compensation, and retireeent benefits. C. The parties agree and acknowledge that the Director is an independent contractor and not the agent or employee of the City of Kent, and that no liability shall attach to the City as a result of the acts or omissions of the Director, his agents or employees. Section 27 . NOTICE. Any notice provided for under this Agreement shall be sufficient if in writing and delivered personally to the following addressee or deposited in the United States Mail, postage prepaid, certified mail, return receipt requested, addressed as follows, or to such other address as the receiving party hereafter shall specify in writing: If to the City: Director of Parks and Recreation 220 Fourth Ave. S . Kent, WA 98032 If to the Director: Section 28. AMENDMENTS. A. The City and the Director may amend this Agreement at any time only by written amendment executed by-the City and the Director. Any amendment that increases the amount of compensation payable to the Director or which extends the term of Agreement must be approved by ordinance of the City Council. B. Any change in the SCOPE OF Director SERVICES shall be deemed an amendment subject to subsection (A) . C. The City and the Director agree that this Agreement shall be amended at any time if, in the opinion of bond counsel to the City, such amendment is necessary to preserve the tax exempt status of interest on obligations of the City issued- to finance the golf complex. Section 29 . INTEGRATION. This Agreement contains the entire agreement between the City and the Director and supersedes all prior written or oral discussions or agreements. Section 30. NON-WAIVER. The City and the Director shall not be deemed to have waived any breach of this Agreement by the other party except by an express waiver in writing. An express 17 written waiver as to one breach shall not be deemed a waiver of any other breach not expressly identified, even though the other breach be of the same nature as that waived. Section 31. PROHIBITED INTEREST: A. No City officer or employee, during his or her tenure or for one year thereafter, shall have any interest, direct or indirect, in this Agreement or the proceeds thereof. B. No City officer or employee who participated in the award of this Agreement shall be employed by the Director during the period of the Agreement. Section 32 . PAYMENTS TO VENDORS AND SUBCONTRACTORS. The Director shall pay timely all suppliers, lessors, and contractors providing services, materials or equipment for carrying out its obligations under this Agreement. The Director shall not take or fail to take any action in a manner that causes the City or any materials that the Director provides hereunder to be subject to any claim or lien of any person without the city ' s prior written consent. Section 33. BUSINESS LICENSE. Director shall obtain a City of Kent business license as required by KCC prior to beginning work under this Agreement. Director Date: Business License # Tax ID # Social Security # 18 APPROVED AS TO FORM: CITY OF KENT By: ROGER A. LUBOVICH CITY ATTORNEY Name: Title: Date: golf.agr 19 Kent City Council Meeting Date December 1, 1992 Category Other Business 1. SUBJECT: LIABILITY INSURANCE 2. SUMMARY STATEMENT: Casualty study has been completed, presented to Budget and Operations Committees. Johnson and Higgins representative is available for comments. Study and marketing indicates substantial savings to move to a $100, 000 deductible insurance program. Highlights attached will be reviewed, the issue is whether the City should stay with WCIA or move to a private industry insurance program. 3 . EXHIBITS: Background leading to casualty study, WCIA proposal, Johnson and Higgins proposal, assessment information, a $100, 000 claims analysis, and the actuarial studies. 4 . RECOMMENDED BY: City Attor ey and City Risk Management (Committee, Staff, Examiner, Commission, etc. ) Private market proposal is recommended by Johnson and Higgins 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended X Not Recommended 6. EXPENDITURE REQUIRED: Annual premium approximately $800, 000 under either proposal as a premium and a reserve fund SOURCE OF FUNDS: Insurance Budget 7 . CITY COUNCIL ACTION: 1 Councilmember V L moves, Councilmember 1���'}��� seconds a/ that the City stay with WCIA for liability insurance - OR - that the City move to private industry for liability insurance. DISCUSSION• ACTION: 7 C'I L ,f Council Agen`�ia Item No. 4B xX M E M O R A N D U M TO: City Council Members Judy Woods, President Steve Dowell = Christi Houser Jon Johnson Paul Mann Leona Orr Jim White cc: Ed Chow, City Administrator Tony McCarthy, Finance Director Broker Selection Committee Members Roger Lubovich, City Attorney Dennis Byerly, Police Captain John Hillman, Finance Supervisor Don Olson, Human Resources Director FROM: Ken Chatwin, Risk/Safety DATE: December 6, 1991 RE: Insurance Broker Selection Committee Recommendations and Background Information The Human Resources Department staff and Administration have recognized the rapidly escalating cost of our Liability insurance assessments through Washington Cities Insurance Authority (WCIA) and felt it was time to analyze our options. The analysis approach was outlined to the Operations Committee on 11/12/91. They agreed that liability assessment costs that have increased from $421, 341 in 1990 to $601,786 for 1991 and $829, 883 in 1992 need reviewing. The City of Kent needs to know their options, advantages and disadvantages of staying in the liability self-insurance pool with other cities or getting out into a private program by ourselves. Information to make this decision needs to come from brokers with proven knowledge and track records in the public entity field. Broker proposals were taken with the idea of also improving our existing property and other miscellaneous insurance coverages while realizing a cost savings at the same time. The City received proposals from several brokers that in fact provided a cost savings on our existing programs. The Broker Selection Committee was impressed with their expertise and ability to produce the analysis and recommendations the City needs. The Selection Committee interviewed each of the brokers, evaluated their written proposals and then selected the broker we felt was most qualified. Our recommendations and analysis of each is attached. We hope the Council will concur with our recommendation so we can take advantage of the immediate savings and start working on a liability insurance cost containment program by 1-1-92. c Washington Cities Insurance Authority 8, ' / V� C)N,v,s 19g2 0000 Ac; ')�` G ybN S JI � s d ti P �60�u 11 ��yllsr/11Gb�b�j 4at1ji 000 A September 23, 1992 } All Ken Chatwm Risk Analyst City of Kent 01 �l s� jV 220 S. Fourth V R� files" D � ��d I6 j;fi°'� !d' 'O 03, �g 'All o�° Kent, WA 98032 P RE: WCIA Assessment pA ski�Ild � ��d 6 �Fs A Aar c �6v 416ia ;��6 �, s� 1��3 � J6�yc� ,�s �$ 1 't �s !1pt1. Dear Mr. Chatwin: �Q OG`�� 1 A �6 �v � � 0 I have calculated various alternatives that your city may want to consider r the net 6 h� . coverage year: yb , lip I. First Dollar Coverage ,� 0� This option represents no change from your participation in the previous years. $772,518 1993 Full Actuarial Assessment - 123,450 Pre-fund + interest earned from 1992 to offset 1933 Assessment 649,068 • WCIA Assessment for 1993 due January, 1993 for first dollar coverage. H. Large Deductible Program Under this option, the city would report all claims and incidents to WCIA to conduct the investigation. At the conclusion of the investigation, if WCIA determines appropriateness to pay, WCIA will issue an authorization to pay letter to Kent and Kent will cut the check to the claimant for all amounts up to $100,000. $316,403 1993 Full Actuarial Assessment - 123,450 Pre-fund + interest earned from 1992 to offset 1933 Assessment 192,952 WCIA Assessment for 1993 due January, 1993 for a $100,000 deductible. 15215 52nd Ave. South, Suite 10,Tukwila, WA 98188 (206)764-6471 FAX 764-4067 o i Losses Paid and Reserved as of: lf�� �� �� it J ' � ��}} Calendar Yr 12/31/91 iN I�� 09/24/92 A utA� I'I7 � lto160 ' 6 go a 1990 losses: $454,040� $440,542 3,y d � �4 1991 losses: $146,762 $307,642 ��D �KI 1992 losses: $ 42,451 �I bAl The above losses are tabulated by the year the loss occurred. In 1990, there are two losses reserved over$100,000 and in 1991, there is one. Those figures have been adjusted accordingly. It is too early to fully consider losses for 1992. One way to look at this would be to consider the difference between first dollar coverage (772,518) and deductible coverage (316,403) as the break—even point y� for losses: $456,115 (772,518-316,403). 191 f qql , fffffj�t� However, for cash flow purposes, losses paid in any given year may have ++ { occurred in any of the years prior. What usually happens is that the first year is �• D . relatively inexpensive, as you are only paying for claims that happened during that year. But the next year, you pay for claims that happened during that current yearly and those that didn't settle for the prior year. As time marches on, the cumulative 3 effect of§everal years keeps building. load Should the city exercise this option, the following issues must be taken into — 'i E le�l� consideration: e E a. Accounting for each loss year must be set up and tracked separately, to comply with GASB 10. . , b. Funding for each year must be protected and dedicated for loss payment. C. An active risk management program with cost allocation incentives should be implemented, which WCIA can easily address and assist with current loss control and risk management activities. WCIA has the confidence that the city can accomplish these requirements, as it has successfully ma,iabed its :vcrkers co:-p-sation a.d ben-fits b� -fits self—. 1 .. Y �W ./ insured programs. Under either option, the assessment formula is the same: worker hours multiplied by the loss rate; and the loss rate is loss experience sensitive. Lew and I are available to meet with you at your convenience to answer any questions. Please call me at 764-6471. Sincerely, i David Hayasaka Programs Manager akh17 CITY OF KENT PROPOSAL Casualty Program January 1 , 1993-94 Elizabeth Boisselle Dennis Roarke Director, Government Group Vice President ]OHNSON uIGGINS TABLE OF CONTENTS Section Tab Executive Summary 1 Proposals 2 Option A Option B Claims Handling Services 3 Scott Wetzel Services, Inc. Proposal Coverage Comparison Chart 4 Marketing Recap 5 Summary of Loss Analysis 6 Comments on WCIA Pool 7 ]OHNSON HIGGINS Executive Summary - Based on a desire to better serve your taxpayers and community, the City of Kent continues to look for ways to cover exposure to loss and still save money. Johnson & Higgins was selected to conduct an analysis of the insurance marketplace for comprehensive alternatives to the City's current program through Washington Cities Authority (WCIA). Our research indicates that a quality insurance program can be obtained at a lower cost than remaining in the self-insured pool and would provide significant advantages: Higher limits dedicated solely to the City of Kent. Being a member of a self-insured pool means just that - you share the risks and the limits of coverage with other pool members. With true insurance, the City does not have to share limits of insurance. No surprise year-end assessments. The current program allows WCIA to reassess pool members for losses which exceed forecasts. Premium for insurance coverage is all "up front" with no surprises. Retain control of your destiny. The City may be extremely conscientious and practice good risk management yet be penalized by another city's carelessness. Insurance programs are underwritten and rated individually. The following pages summarize our findings. Two high quality markets, SJ Petrakis Inc. (Insurance Company of the West) and PENCO, have offered excellent terms and pricing for comprehensive casualty insurance for the City of Kent. ]OHNSON uIGGINS Analysis of Proposals - Overview INSURANCE: Option A - S.J. Petrakis, Inc. SJ Petrakis, Inc. is a specialty wholesaler. SJP has proposed a very comprehensive insurance program with features including public officials liability on occurrence basis. Defense costs apply to the self insured retention (SIR) and extend above policy limits; these generous features increase the potential limit of coverage. The aggregate general liability limit is $9 million with an SIR of $100,000. Per loss the annual premium is $265,474 which compares favorably to WCIA's quote of $316,000. WCIA's program provides lower limits and narrower coverage terms. SJ Petrakis' premium is flat and not subject to audit or assessment at year end. Option B - PENCO PENCO, a major insurer of public entities, is offering coverage at a limit of $10 million with separate aggregates for general liability, law enforcement, public officials and auto liability. The SIR is $250,000 per loss. Annual premium including tax and fee is $319,500 with no audit or assessment. PENCO's terms are very comprehensive. CLAIMS ADMINISTRATION SERVICES: Insurers offering casualty programs with large self-insured retention features generally require that claims be handled by professional administrators. Commonly, these contractors are referred to as Third Party Administrators (TPA's). Both options presented in this proposal require use of TPA services. The City of Kent has used the TPA services of Scott Wetzel Services, Inc. for many years for handling of worker's compensation claims. Scott Wetzel Services is willing to provide casualty claims handling for approximately $6,900 annually. ]OHNSON HIGGINs OPTION A S.J. PETRAKIS, INC. Company: Insurance Company of The West Coverage: Excess public entity liability to include general liability, public entity errors and omissions, stop gap, automobile liability to include UM/UIM on an occurrence basis. PRIMARY $1 Million xs $100,000 SIR $5 Million General Annual Aggregate $1 Million E & O Aggregate EXCESS $4 Million xs $1,100,000 U/L $4 Million General Annual Aggregate $4 Million E & O Aggregate TOTAL PRIMARY & EXCESS PREMIUM $265,474 Claims Administration 6,900 J & H Fee 35,000 TOTAL $307,374 ]OHNSON LIIGGINS OPTION B PENCO Company: United National Insurance Company Coverage: Excess Public entity liability to include general liability, public entity errors and omissions, stop gap, automobile liability to include UM/UIM on an occurrence basis. PRIMARY $5 Million Per Occurrence $5 Million General Aggregate $5 Million Products & Completed Operations Aggregate $5 Million Law Enforcement Liability Aggregate $5 Million Public Officials Errors & Omissions Aggregate EXCESS $5 Million Per Occurrence $5 Million General Aggregate $5 Million Products Completed Operations Aggregate $5 Million Law Enforcement Liability Aggregate $5 Million Public Offices Errors & Omissions Aggregate $250,000 Each and Every Occurrence SIR TOTAL PRIMARY & EXCESS PREMIUM $319,500 Claims Administration 6,900 J & H Fee 35,000 TOTAL $361,400 IOHNSON IGGINS J & H Compensation Casualty program marketing fee of $9,500 was agreed upon when J&H was selected as broker for City of Kent. This fee will not be charged if the City places casualty insurance through J&H. J&H's annual fee for placement and servicing of the City's casualty program will be $35,000. The cost of J&H's services was originally estimated to be $50,000 but has been revised to reflect the overall decrease in cost of this program. Services will include: 1 ) Assistance in development of loss control. 2) Annual review and analysis of loss reports. 3) Renewal negotiation with carriers. 4) Liaison with claims administration contractor (Third Party Administrator). JOHNSON uIGGINS N n O N r N 0 o00 CD cl- xp UQ CD C] ti �' o w o •< c may,:ti . w rn w : d o w wG CD cD � G� 'v o a by h �, m x oX � m m � gwo c� (D C C) C C CD w QO p. n Q. �_ n y (D (D (D ( (D CL a a o a ¢ av d cD < < w a (D O a CD ((DD n �_ M CD (Dy z v� b N 0 a r) h OZ o o C7 r c > n CD (D p -d OO n d a G i U (D v t7 C/) m m rn m m aa� Wh x x x r� z CD CD CD p z � z ° Oo p z 0 rn m rn rn �� � � �, �•b x O (' - I G y c �• I w (D ,y v� w. CD n n (Dn a a N o a o C� z (D p (D o0o C tro o as _ C. 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A o ti7 � ce o aG n0� y, w c�c co N .,• �G � � O w N �. o F w cu< a �; d awcutrl �' c°Qoi �° y O �-. a• ''s..'. �. z a a o ry p m a o x R a a 0 r CD ti-" , 0 CD El v1 cu CD 0 o w pa, y x a. < c w — El oa tn0 O CD � yz a y o a i y � o �J ° a x �. w Z cD (D 0 z a a a a O C) n G ty tom" cao Cam^ c(o C Yx XO H 0 _ d z � z b � b b > z r' a- = w y a o d w In. C� a F m y a 0 (D (D �J � C a � ,yy� aao Q. a o < a. ,� � C �° a. z CD CD cn x cn d a v o C b a O ° Y w " C y y fl ti cac = y o � N a a o o co o 0 o E r v' < Note: The Transamerica (Discover Re) program was originally considered as a viable option; as subsequent quotations were obtained the program was discounted. Because their form is an industry standard, the comparison was retained to provide a better cross section. IaOHNSON HIGGINS Summary of Loss Analysis - In order to help the City assess what future loss scenarios are possible, our actuarial staff has analyzed your losses for the period of 1/1/82-93. Exhibits A and B show projected casualty losses for 1992 based on historical data. This analysis provides estimated loss projections only (actual experience will vary). Exhibit A developed projections using both defense and actual indemnity costs. In Exhibit B only indemnity cost were used. Since all proposed coverage options are inclusive of both defense and indemnity, Exhibit B is less relevant. Explanation of Terms: Loss Development Factor: Loss development factors (LDF's) represent an ultimate value to which expected losses will develop once claims are closed. In order to assess the probability of losses, Insurance Service Office (ISO) loss development factors were used in our analysis. ISO factors reflect country-wide trends and include all types of businesses. An individual LDF which is more accurate may be developed if adequate historical data is available. The City's loss runs were somewhat skewed since the time frame for losses changed when WCIA changed the coverage period. For this reason, we were unable to develop an individual factor for the City. Pure Premium Rate: The pure premium rate represents the cost of loss for every $100 in payroll. For example in Exhibit A, the cost of loss in 1989 was $1 .88 per $100 of payroll. We anticipate for 1993, a rate of 1 .99. Interpretation of losses: The average of pure premium rates for the analysis period is $1 .99. This value applied to your projected payroll equals $459,479 which are projected losses for 1993 including indemnity and defense costs. In the exhibit, pure premium rate for $100,000 self-insured retention is only slightly lower due to the fact that there are minimal losses penetrating the $100,000-plus layer. Exhibit B addresses the same information but does not include defense expenses. All carriers quoting include defense costs in coverage. JOHNSON HIGGINS Comments on the WCIA Pool The City of Kent is the largest member of the WCIA pool and thus bears a significant share of the overall risk. If the Pool were to have a bad loss year, the City would likely be called upon to make up loss deficits. WCIA analyzes reserves using a 65% confidence level. A confidence level of 65% indicates that there is up to a 35%'possibility that the Pool will not be able to pay losses based on assessments and reserves. Although we are not privy to the actual formula used by WCIA as respects discounting, we would recommend this as an area of concern for the City. IOHNSON IGGINS The following is a summary of the last three years for your city: City: Kent A. Worker Hours: 1990 worker hours are used to calculate the assessment for 1992 . In the assessment formula, worker hours are multiplied against the loss rate for the total assessment. 610 1988 Worker Hours: ^r1 964164. 11J.� 1989 Worker Hours:�b• 1075634 . 1990 Worker Hours:Y 1,236786. 1101' B. Loss Experience: Losses for the last three years are used to determine the loss rate. The change in loss rate relative to the rest of the pool is also capped at -20% and +30%. & 1987 Losses: $338,935.06 1988 Losses: $154, 132 .29 ?�V�p1 p dos+ 1989 Losses: $207 , 409. 61 1990 Losses: $282, 649. 16 P ply C. Assessment: The 1992 assessment is funded for a seven month O'A period, to align the 1993 assessment to a calendar coverage year. �+C 1990 Assessment (5/18/90 - 5/18/91) : $421, 340. 00 1991 Assessment (5/18/91 - 5/18/92) : $601,785 . 62 1992 Assessment (5/18/92 - 12/31/92) : $675, 667 .02 ------------------------------------------------------------------ Assessment Due (5/18/92 - 12/31/92) : $675, 667 . 02 1 ------------------------------------------------------------------ This assessment amount will be invoiced separately in January, 1992 . If your assessment increased due to adverse loss experience, WCIA staff can provide a claims analysis and training in implementing effective risk control techniques to prevent or reduce the effects of loss. asset ('� \lJ% � tG -/ ro n x ? covai m \w o m wV rn p w z .-.m J ao y y N fY V1 fD O ro m m D Z a m w O = <+ J m n m c D O O' A co V V V V O1 w to m f1 O c n D y N A J lD v m lC t+ ' O y S w m m < < d< o w w m O O y y M N > I9 10 W W r C) y � 0 �--� w W�O mO O V V V Qs a w p. V m O N r-. W V coV N X D rt co 00 d OV V co W W V O �O N T O V V Y N �--� O to W N of (= P n S O V m w O LT V W w m m m D * N O m S d r M O J dV M O d o+ d m µ•� w Ow c ox n co o w N O w o O o 0 0 o m n n o c c m m S J �DJ Z 0 w N-' J r? �S m r A a O < m ps m m c A v o om W p• O O A O O O co co m O A O 0-Xp m O N O m w p m y 0 - 0 N M O O O O J O O ..p J O l0 O E Q. to m a x SC O O N (gyp n p p m m '• o w o m m um '^ o o m o 0 0 0 0 0 0 0 o�m m < fD O O Oi O O O O O O O O to N p < O O A O O O C. 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P: O d n [dal m �\ rr 7 R 7 'D G Y• C n w C N N (D r• rt K n a 7 n a �< n 'O d a C 0'aa r- q m w n p• Fj N 7 rt O R rt a 7 Hcr C1 rt 1 ^ O a N R N O N m \ ~ 1 ry P. 0 1 r n 14 R CHATWIN,KEN / KENT70/PR - HPDesk print_ - ------------------------------- Message. Dated: 09/18/92 at 1044 . Subject: Self Insured (Liability) Cities inC Washington 2 . Sender: Ken CHATWIN / KENT70/PR Part 1. FROM: Ken CHATWIN / KENT70/PR TO: Don OLSON / KENT70/PR BCC: Roger LUBOVICH / KENT70/LW Tony MCCARTHY / KENT70/FN Part 2 . The following cities in this state are currently in some form of self- insurance program, retention amounts, deductibles, or "bare" for excess if that is the case as indicated: Yakima - SIR Amount Unk Lynnwood $250, 000 SIR Renton $1001000 If Port Angles $250, 000 SIR Bellevue Bare (Risk Mgm. made a part of Directors Performance Appraisal) Seattle if Spokane SIR Amount Unk Tacoma If " of Redmond $100, 000 SIR Bellingham SIR Amount Unk Vancouver It " It Wenatchee $25, 000 or $50, 000 SIR Everett SIR Amount Unk Bremerton $100, 000 SIR Kennewick SIR Amount Unk Specific information can be developed on these programs, this list is just for todays informational meeting and is furnished for reference should any of you wish to discuss with their legal or finance personnel . Thanks. CITY OF KENT EXHIBIT 8 GL, AL, LEL and Public Officials Liability Page 1 indemnity Only Projected Losses for Policy Year 1993 Based on Historical Experience LOSS LIMITATION: NA Total Policy Cumulative Incurred Excess Limited Year Paid Losses Reserves Losses Losses Losses 1990 $24,676 $353,500 $378,176 $0 S378,176 1989 50,383 100,000 150,383 0 150,383 1988 69,372 45,000 114,372 0 114,372 1987 179,702 200 179,902 0 179,902 1986 27,665 0 27,665 0 27,665 1985 262,673 10,000 272,673 0 272,673 1984 92,720 0 92,720 0 92,720 1983 49,760 8,000 57,760 0 57,760 Average $94,619 $64,588 $159,206 $0 159,206 C. O. V. 83.11% 176.34% 68.57% NA 68.570/c Total Loss Estimated Pure Policy Incurred Development Ultimate PAYROLL Premium Year Losses Factor Inc. Losses (00s) Rate 1990 $378,176 2.109 $797,573 $192,294 4.15 1989 150,383 1.518 228,281 167,078 1.37 1988 114,372 1.294 147,997 138,552 1.07 1987 179,902 1.178 211,925 132,070 1.61 1986 27,665 1.108 30,653 118,547 0.26 1985 272,673 1.069 291,487 110,994 2.63 1984 92,720 1.046 96,985 94,558 1.03 1983 57,760 1.030 59,493 87,177 0,68 Average $159,206 1.464 S233,049 130,159 1.60 C. O. V. 68.57% 98.250/a 25.65% 72.89% Selected Pure Premium Rate: 1.23 Anticipated 1993 Payroll: $230,894 PROJECTED LOSSES: �: 284,000'i The selected pure premium rate is calculated using the avg. pure premium rate excl. 1990. The selected loss development factors are from ISO. CITY OF KENT EXHIBIT A GL, AL, LEL and Public Officials Liability Page 1 Indemnity and Expense Projected Losses for Policy Year 1993 Based on Historical Experience LOSS LIMITATION: NA Total Policy Cumulative Incurred Excess Limited Year Paid Losses Reserves Losses Losses Losses 1990 $50,121 $445,500 $495,621 $0 S495,621 1989 76,545 130,000 206,545 0 206,545 1988 143,550 62,500 206,050 0 206,050 1987 313,025 20,200 333,225 0 333,225 1986 49,269 0 49,269 0 49,269 1985 360,259 35,000 395,259 0 395,259 1984 174,779 0 174,779 0 174,779 1983 75,283 8,000 83,283 0 83,283 Average S155,354 $87,650 $243,004 $0 243,004 C. O. V. 72.79% 161.10% 59.19% NA 59.19% Total Loss Estimated Pure Policy Incurred Development Ultimate PAYROLL Premium Year Losses Factor Inc. Losses (00s) Rate 1990 S495,621 2.109 $1,045,265 $192,294 5.44 1989 206,545 1.518 313,535 167,078 1.88 1988 206,050 1.294 266,629 138,552 1.92 1987 333,225 1.178 392,539 132,070 2.97 1986 49,269 1.108 54,590 118,547 0.46 1985 395,259 1.069 422,532 110,994 3.81 1984 174,779 1.046 182,819 94,558 1.93 1983 83,283 1.030 85,781 87,177 0.98 Average S243,004 1.422 S345,461 130,159 2.42 C. O. V. 59.190/0 84.620/a 25.65% 61.89% Selected Pure Premium Rate: 1.99 Anticipated 1993 Payroll: $230,894 PROJECTED LOSSES: y .< $. 59,479;;< The selected pure premium rate is calculated using the avg. pure premium rate excl. 1990. The selected loss development factors are from ISO. Liability Cover Crisis May Strike Again In 1990s By M,uty.6tse Fismot that paid claims for general liabil- crease in paid claims from 1978 to activity in the decade in his report. WAS][INGTON—The liabiluv in- itv insurance increased at an at- 1985. Crisis and RecouLr•, Mr. Mooney surance crisis of 1985-1986 prob- crags annual rate of 7.8 percent Ile noted,however,that by 1990 said that as prime interest rates ablywill reoccur during this decade, from 1986to 1990,compared with paid losses for general liability in- peaked at 21.5 percent in 1980, 1 according to a leading insurance an inflation rate of 4.5 percent for surance were three times the Icvcl insurers had a major incentivc tocut industry economist. the same period,and in contrast to of 1978,adjusted for inflation. rates and make up for the loss in In a review of business liability a 21.1 percent average annual in- Tracing the industr's economic Contd on Page 10 insurance in the 1980s, Scan Mooney,senior vice president and chief economist of the New York- based Insurance Information In- stitute, said "probabilities favor another major liability crisis" in the 1990s unless there is continued pressure for tort reform. S CUDDER "The period since 1986 can best :� ;j be described reduction in I INSURANCE rather than a reduction in liability costs,"Mr.Mooney reported at the Institute's annual Washington ASSET briefing. The most obvious would ou be } MANAGEMENT for the stabilization wouldld be statutory tort reform"passed in 42 : states,as well as"a shift in judicial HELPS and public opinion back toward INSURANCE the traditional fault-based stan- dards of tort law,"said Mr.Mooney. As liability law expanded in the C O MPANIE S 1970s and 1980s, liability claims • • • saw "explosive growth," he said. But as liabilitvlavwas constrained in the latter half of the 1980s,the liability insurance system stabi- lized. "A common theme of both pert- Protect and Grow Surplus, Safely i oils is the influence of public and judicial opinion on the system,"he S1AM'S insurance investment philosophy is simple:surplus is the said. lifeblood of every insurer and the investment portfolio should be "Without continued pressure structured to protect and grow surplus over time. from the public and thejudiciary to contain liability, the system may Extreme or imprudent investment strategies historically have been a again explode," Mr. Moonev greater cause of insurance company difficulties than problems associated warned. with the basic business of underwriting.Our insurance investment U.S. Solicitor General Kenneth professionals know they must ask the right questions to determine the W.Sysis,said it"dovetails acceptable level of investment risk.At best,failure to do so will result in analysis,said it"dovetails nicely" with what the Bush administration below-optimum returns.At worst,it can destroy a company. has been doing at the federal and SIAM is a group of insurance investment professionals within the scare level,"We're seeing enormous progress independent investment firm of Scudder, Stevens&Clark.Scudder in the states,"he said. "Things are began investing for insurance companies over 70 years ago.We offer now much more promising than the strongest combination of insurance and investment expertise they were five years ago." available in the market today. Mr. Starr said he expects to see alternative dispute resolution en- For more information,please call Sabra Bartlett,Marketing Director, acted into law because"it's such a at(800)225-2471, or in Massachusetts call(617)422-6109. good government,sensible and non- ideological proposal." The Bush administration civil 1 justice reform proposals now SIAMAk�SM n pend- ing before Congress would createace Chicago "more multi-door courthouses,"he Cincinnati said,adding that"too much is spent on transaction costs." Scudder Insurance '. New York Two of the plan's most controver- sial provisions,noted Mr.Starr,are Asset Management San Francisco a proposed capon punitive damages (800� 225-2471 London equal to compensatory-damages,and an experiment in diversity cases, with the English rule calling on the Liability lover Crisis may �)triiie Again in ijvos Cont'dJi wir Paq.i saiJ..Vtlluugh in terest rates dropped competition rather thail c:tsll fluor paid claims led insurance conq.a- premium income by cash earned Jr: taticalh. in 1982 and stayed undemriting," according to) nits to, raise rates Jr:un;nic:dlc in m o Mr. 19I 6 :and 19H6 and cut hack on from the investment of rescn'es. relatively low tic rest of the decade, Sloonc}'. "4ashflu�>�undenrritin4isacriti- the market remained soft through llowevcr, in 1985 and 1986 the co%crat Q. These two reactions to cal factor in understanding why 1984. hard market was a fact of life for the growth in paid claims prccipi- premium rates declined in the first "The soft market after 1982 pri- businesses arid guvernrncnts. \Ir. [aced the liability Icmcragcl crisis ttw<ior three}varsof the 1980s,"he marilyw•as related tocvmtinuedprice Moonev said "the rapid growth in ofpr 5i1986 increased bli7.:1per j cent in 1985 and by 54.2 percent in 1986—a total increase of 17.3.4 percent over the two %cars on a compounded basis. DORI WRITE A BLANK CHECKThe hasic rationale for the market j turn was a loch of profIitahilin. ac- FOR JJPJN ', cording to Mr.\hmncy. Insurance ', companicswcrc repotting opernting losses of 25 cents on the prcniiunt dollar in 1984—the vcar the com- bined ratio)hit a high of 151.8 INDEMN11ft MOMM WSES . "It is hard to avoid losing money if premium income is 50 percent he. low claims and expenses."he said. The exact timing of the market's turn in 1984 is hard to explain. he noted. However, llr. NloonQv said �,...+' most analysts point out that the i>� 101010 mdustn�satpi[al declined in19S4— URANCE INC- •> 4 j7.7192 t had increased in teen other year pFF1L1AjED WA,SUpm 'NS once 1973—and that"this Icd to a change in market psychology, trig pt�,.e5 56 s.FN[te�n - geeing the turn." - - In the soft cycle from 1987 «> 1990, total premiums declined 9 percent. with several factors PAY s gesung that most of the dechr. COLLIS REPAlI[ ' - price rather than volume, satti`•i'fr. :AL'5 ION 80% 8740 g8423� .r t(ooney. 1, _. 4 L 2001 V It appears unlikely that the de- oAn A OF 1 C tic aH. Op cline in total premiums was caused 90O 5 5: 445' j >, tgp53 i by a shift by policyholders to self - 1101.01.i insurance,he said.adding that there isscrongevidence that self-insurance in the area of commercial liabilin• "tailed off'in the final years of the 1980s. Self-insurance for general liability increased significantly from 1984 IN DON'T LOSE CONTROL OF INDEMNITY COSTS fhroinceth n,Mr.Nfoo has enbaid.He • flat since then,Mr.Mooney said. He noted CALL 14004SA4PDA t 1400=872=4732�• prremiumas cam of be explained by the theory that the premiums are going into self-insurance. This year many insurance Our nationwide network of hundreds Competition is "a key factor' in companies will waste millions of of locally owned offices is staffed by _ explaining the current cycle. ac- dollars on unnecessary indemnity top professionals.They're thoroughly cording toJlr.Mooney. He said that expenses by giving auto body repair trained in the latest techniques and Mail to: PDA P.O.Box 9230 as insurers experience)above-acer- shops a blank check in determining committed to delivering consistent. Fort tt'onh,Texas 76147 age profitabilin.they sought larger the extent and cost of needed on-time and accurate estimates ' Pic,x send more infcm.uon m:u id share ins cutting d yes. repairs.The appraisal professionals And PM5 central-dispatching system on ho•v PDA can help conaoi Paid claims beet showed two dis- of Proper[}'Damage Appraisers can can have one assigned to our claim ' indamnty cons. ' tinet periods—a period of rapid g y growth from 197S to 1985 when the help make sure your company in just 30 minutes. Name. average annual rate of increase was doesn't waste that money. ' Tide 21.1 percent.followedbyarelutiyck PDXs appraisal professionals can stable period through 1990. tthilc - Unlike the in-house estimators help assure that your indemni Cmnpam ty the 1991 data are not yet in.he said at auto body shops,P DA's appraisers dollars are being spent prudently t aadre+ must analysts believe the pail loss work for you.So they put your and responsibly. Send the coupon nercase was under 10 perecnt. interests firs[. They also have the or call 1-800-USA-4PDA now to ' The growth in paid claims"slowed thorough training and extensive find out more. So you done end up """ ztry_ drantarically"«>7.5 perecntP-"cal rhon..t_1 in 108('4090, a rate experience to know the most cost- writing a blank check for Your eon g,ovveh in roses. such ❑s n•,e..ied .o...:........_;..,.t,�,,:.,,... Inilrmniivrmin�r�. � ---'•� -.ar_t •-�� :s - - •f NATIONAL UNDERWRITER SEPTEMBER 14, 1992 21 RI I BENEFITSEMPLOYEE I , N.Y Comptroller Eyes Clam ContaYe rol �GQn By EvELYN GtteexT Beginning in fiscal year 1993,Ms. press secretary to Ms. Holtzman, l` New York City Comptroller Eliza- Holtzman will issue a periodic re- claims filed against the city are paid USGbeth Holtzman has urged the city to port to agency heads on new claims from a pool of money. act to reduce the risk of the cost of and cases involving their agencies. "There is a citybudget item called the rising tide of lawsuits being filed judgments and claims," he said, FISHER against it. noting that in fiscal year 1992 the The House is People are suing the city in record budget was $240.5 million. the confer- numbers and winning more in settle- e proposed ments and judgments than ever be- The mayor has set aside scat$21 year f Leave Act fore,a report released last month by lion in the budget for fiscal year Ms. Holtzman says. 1993, according to Mr. Cohen. I . Holt s "Thecitycomptrollerprojectsthe tY pocket cityvvillneed$232million"in lithe Tins and deeper," said the comptroller, ci added. "There may be some ad- approve� who, under the city charter, must he added. 1 Year approve settlements ofcirylavvsuits. jusIn the report, Ms. Holtzman said Ms.Holtzman is a candidate for the that greater accountabilityis needed Democratic U.S.Senate nomination. to reduce the city liabilities, and For fiscal year 1991,the city,which she called on the cityadministration is from its is self-insured,paid out$204 million to in settlements andjudgments,nearly exposures effort to reduce possible the car 9 percent more than the total.pay- exposures and risks. rlvAugust. ments for fiscal vear 1990 and more Ms. all depart report is, "a red S.5,sayit than enough to fund the entire New flag to all department heads to "It the White . York department of parks and recre- courage claims,"said Mr.Cohen.re ation for the year, is hoped that the eomptroller's re- ire firms to Ms.Holtzman said that there is no Elizabeth Holtzman port will make departments more take up to direct incentive for agencies to con- Ms.Holtzman,noting that"every reduce liabisensitive to antd aware of the need to ,aid leave if trol claims costs because individual lawsuit threatens a reduction in ser- According to Kirschbaum. iemselves;"' agencies are not held responsible vices or a tax or rate increase," also executive director Dennisni PRIMA based from their for the costs of claims against them. recommended holding ageneyheads in Arlington,Va., the way New York baby or a Instead, claims are paid out of accountable for their claims records. handles and pays claims is unique. r if an im- general pool of money. �� According to Steve Cohen,deputy )er is seri- `� �5 Cont'd on Page 22 quire em- Provider Profiling 11 in Seen C- utti n �+ for � g Costs r medical BY COLLEEN MLZCwir basis) tend to be more costly than whether a rovider s ed WOODSTOCK, Ill.—Physician those with better mortality,because care is medically necessary and/ ice agree- and hospital profiling that distin- they generally end up dealing with or of high quality in various fields, gees who guishes high qualityproviders from more patient complications and he added.ne year in their competitors is a much more deaths, noted Allan Korn, a princi- Nevertheless,that kind of evalu- lorework- effective approach to managed care pal with William M.Mercer, Inc., in ation has not rapidly taken hold the leave. than such typical industry prac- Chicago. because"all of us made one wrong -lical leave tices as utilization review and pre- lent Bush admission certification,according assumption—that providers are in 1990, to speakers at a recent seminar the problem, and if we have one rkere- 'h here. jt'S Better At C1lYb2Ytg more 800 number...or one more " Health Care Expense network,we can fix it. tionsti,,t Pre-admission certification S "We should know by now :v had no a feeble attempt to get ahandle on I Zane UR,, Experts Say that...doctors are the solution. If al leave. utilization. We feel that its not !mid-size thebestwayto do it,"saidBernard we can provide the patient with information to make an intlli- ,at do not Tresnowski, president and chief "We've spent 10 years on what we gent decision and provide access l medical executive officer of the Chicago- call managed care and spent billions to physicians that provide quality d the al- based Blue Cross and Blue Shield of dollars on the 'managed'part of care,we're on the right track,"Dr. Est to hire Association. that. 22 SEPTEMBER 14,1992 NATIONAL UNDERWRITER PROPERTY Sa CASUALTYIMSK&BENEFITS MANAGEMENT N.Y. Comptroller Urges Control Of Lawsuit Costs Contdfrom Page21 city of Phoenix,Ariz.and president -Over the past four fiscal years, andjudgments in 272 police action "Most municipalities over a cer- of PRIMA, Phoenix uses a type of the annual increase in claims has cases. Police action cases consti- tain size are self-insured and most cost allocation system. averaged 6 percent. tuted 7 percent of the total number self-insured agencies have a reserve "Claims are paid out of the gen- -The city's average payout per of recorded personal injury settle- and an actuarially sound plan to eral operating fund budget," said case rose at a rate of 23 percent from ments and judgments for the}ear, handle losses,"he said."New York Mr.Garrison,who noted the city is fiscal year 1989 to fiscal year 1991. with the average claim payout at isn't like any other place. Almost self-insured. "This budget affects -The number of personal injury $47,069. everything about it is unusual." funding for all departments,which claims filed against the cityincreased Provider Profiles Many large self-insured munici- is an incentive for loss prevention by 26 percent from fiscal year 1989 palities use a cost allocation system, and control." to fiscal year 1991. Seen Effective In according to Mr.Kirschbaum.Gen- In addition, the city of Phoenix -The average claim payment for (1,� *�, erally,under this system,individual provides departments with statis- personal injury claimsin fiscal year Health-Cost CUtS agencies in a city have to pay for tics onwhat their costs are for differ- 1991 was $49,138, a 144 percent claims filed against them out of their ent types of claims,in an effort to increase from fiscal tear 1982. own budgets. manage and contain claims costs. -The most frequently filed claim, Contdfrom Page 21 "This is an incentive to depart- According to the Comptroller's with 4,962 claims filed in fiscal year hampered by federal laws prevent- ments to manage and reduce the report: 1991, involved city sidewalks and ing anticompetitive behavior. size of risks,"he added. •Morenewclaims-26,805—were streets. "It is repugnant to me that we are According to Jim Garrison, risk filed against the city in fiscal year •For fiscal year 1991,the city was aren't able to deal with the fee goug- management administrator for the 1991 than in any previous year. liable for$13 million in settlements ers and the physicians who game the system,"he said. But focusing on doctor fees begs a further question:Does the U.S.have The conference Property-Casualty executives look too few dollars to spend on health care or too many providers to keep to for guidance . . .this year more than ever. afloat?said Raymond F.McCI president and chief operatic,,, ficerofthe Chicago-based Blue Cross Coopers&L brand's Fourth Annual and Blue Shield of Illinois. P Y The answer is becoming critical as Executive Conference for the Property-Casualty Industry the national health care bill ap- proaches $1 trillion by the end of "Managing Change in the Property-Casualty Industry". this century,noted Mr.Tresnm3ki. "When you look at the economic 0 /,h// GyD4�// consequences,health care costs are ✓ee✓_ Z .TU G the single most important variable New York City,December 1-2, 1992 in the strategy for a national eco- norm[recovery,"he said. A���pp -egulatory legislation, reserve adequacy,risk-based capital,market segmentation Dr.Korn pointed out that medi- strategy,environmental liability,workers compensation, industry calh-unneccessary care has become a costly drag on the system,since, globalization—all issues critical to yourgmwtb and survival. ! for example,some 13 percent of the Cyyvp dollars billed by preferred provider _xVow will they play out in the 90s?Join your colleagues to exchange ideas on these and organizations is flagrantly unneces- other issues affecting the financial strength and health of the property-casualty industry. sary. (Dr. Korn referred to PPOs --pp I because their outpatient data can J%akers include the heads of the industry's mostprestigious and powerful organizations. be audited,he said.) Whenconsidering that outpatient care comprises some 60 percent of Registration fee is$945. Group rates are available. -i the $700 to $800 billion spent on Reseroe_vourplace now. For more information,call health care in this country,the im- Deborah Slott,managing director, pact of unnecessary care becomes The Conference Group,Ltd. clear,he said. "Could[that 13 per- at(212)586-0880 or fax(212)586-1013 cent]care for3 7 million uninsured-- Sure it could,"he said. Payers will never be able to elimi- nate unnecessary procedures via utilization review,he said,since it is Maurice 0.Greenbc,g Pre.B.Lewis y.m<,F.Dowd anbm E.vagley impossible to monitor every office ca.rm,en"„d cnxyr.....m.0,9?,, P"mdn„no,I cnn9 e...nn,e offl.n Pnmdamr visit he said. Mnenaon lnttmnh,vl Gnup 1•mpmmeGmrynie. >kunJU Ainmm Gnwp nmenc�nlmw,nce Acbaiaeon "So,how can you get at [the un- SteenT.Foster rion.unP.91ake WIIIWnD.xagcr DeN.I.x.cnnow.:Ian ! necessary costs]? Make [[ha `,oil cmys,.<„m.ottm.y PnYo-r."."e @L�op..neop oplo.. co,nmrwn r„,ro„an su�daup�n� rsrrca„ c]n m.nnnce Cump,ni.. physicians] the gold-card c Direct[insureds]to hospitalsr.f.;ed 0-41 Kent City Council Meeting Date December 1. 1992 Category Other Business 1. SUBJECT: INTERNATIONAL TRADE PROGRAM - CITY/CHAMBER AGREEMENT 2 . SUMMARY STATEMENT: Staff requests authorization for the Mayor to execute an agreement with the Kent Chamber of Commerce to provide partial funding for an International Trade Program to be held in August 1992 in the greater Kent area. City funding under the Agreement is being made by the City of Kent Economic Development Corporation (EDC) . 3 . EXHIBITS: Agreement; EDC Resolution 4 . RECOMMENDED BY: EDC Operation Committee (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL PERSONNEL IMPACT: NO YES X FISCAL/PERSONNEL NOTE: Recommended�p� Not Recommended 6. EXPENDITURE REQUIRED: $50 , 000 SOURCE OF FUNDS: Economic Development Corporation 7. CITY COUNCIL ACTI N: Councilmember A moves, Councilmember seconds authorization for the Mayor to execute an agreement with the Kent Chamber of Commerce in substantially the same form as attached to provide partial funding for an International Trade Program. DISCUSSION• ACTION: Council Agenda Item No. 401 SERVICE AGREEMENT FOR THE CENTRAL PUGET SOUND INTERNATIONAL TRADE PROGRAM This service agreement is entered into by and between the City of Kent (hereinafter "City") and the Kent Chamber of Commerce (hereinafter "KCC") as follows: WHEREAS, pursuant to RCW 35.21.703 it is in the public purpose for cities to engage in economic development programs and cities may contract with non-profit corporations in furtherance of acts relating to economic development. WHEREAS, the City seeks to enhance tourism and economic development within its boundaries, including increase of commercial, industrial, and other business activity; such enhanced economic development will aid in improving the quality of life for City residents by providing a more diversified economic base, employment opportunities, and greater prosperity; and WHEREAS, the KCC and Tradec employs staff who possess expertise in community economic development, and has resources, facilities, and services available to assist the City in enhancing its tourism and economic development; and WHEREAS, the KCC has proposed to produce an international trade program scheduled for August 1993 , and benefits of this trade program to the City include, but are not limited to, the following: 1. Potential for expansion of wholesale trade services; 2 . Potential for increasing the competitiveness of existing local industries; 3 . Increased retail sales; 4 . Opportunities for air freight to international destinations; 5. Development of Kent as a destination for related trade events; 6. Increasing year-round shipments by trucking terminus; and WHEREAS, the City desires to memorialize the terms of its program sponsorship with the KCC, THEREFORE, in consideration of the mutual promises contained herein, and the mutual benefit resulting from the performance of this Agreement, and for other good and valuable consideration including payment to the KCC in the sum of $50, 000. 00, as set forth in paragraph 4 below, the parties agree as follows: 1. The KCC shall plan, promote, produce, and hold an international trade program to be known as the "Central Puget Sound International Trade Program" at a location in the greater Kent area on or about August 1993 , as set forth in the Exhibit A, attached hereto and incorporated by reference. Additionally, KCC will initiate steps to establish a foreign trade zone, develop a resource guide and develop sister city relationships. 2 . The City shall be entitled to and shall receive all benefits given to other sponsors including but not limited to (a) being entitled to appoint a voting member to the Advisory Committee; (b) the name "City of Kent" and/or a logo approved by the City shall appear on signage and advertising promoting the international program; the City shall be given the opportunity to review and approve all such signs or advertising prior to publication, distribution or dissemination; (c) option of hosting special events for program participants and delegations; (d) option of hosting tours of Kent for program participants and delegations; (e) introduction of City officials and personnel to international delegates; (f) option of City officials and personnel to participate in special events with program participants and international delegates and direct buying customers from Washington State and the greater Pacific Northwest at the program event. 3 . The City of Kent Economic Development Corporation shall be entitled to appoint a voting member to the Advisory Committee. 4 . The KCC shall submit to the City a written report no less than two months after the international trade event which shall discuss the impacts of the program on promotion of economic development in Kent, with detailed description of the following related to the program event: A. Identify all foreign delegations attending the showcase; B. Identify and describe sales leads made; C. Identify and describe economic development impact in terms of high value markets represented at the program event; 2 D. Identify and describe the potential increase, if any, of industry development in Kent; E. Identify the number of lodging rooms utilized both in Kent and within the greater Kent area generally, due to the program event; F. Identify the potential impact of freight transportation industry on Kent due to the program event. 5. The payment of funds to KCC as established in this Agreement shall be made pursuant to the work schedule set forth in Exhibit B attached hereto and incorporated by reference as follows: A. January 21 1993 - $15, 000 for partial completion of Phase II set forth in Exhibit B. B. February 1, 1993 - $15, 000 for completion of Phase II set forth in Exhibit B. C. March 1, 1993 - $15, 000 for partial completion of Phase III set forth in Exhibit B. D. September 11 1993 - $5, 000 for completion of Phase III set forth in Exhibit B. Payment of funds herein are subject to satisfactory documentation of the completion of work schedules set forth in Exhibit B corresponding to the payments to be made by the City. Additionally, payment of funds are subject to receipt of matching funds for distribution to KCC. 6. The records and documents with respect to all matters covered by this Agreement are subject at all reasonable times to inspection, review, and audits by the City and/or federal/state officials, including but not limited to the City of Kent and Washington State Auditor. 7 . During the term of this Agreement, the KCC shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, age, or handicap in employment or application for employment or in the administration or delivery of services or other benefits under this Agreement. 8. The KCC shall defend, indemnify, and hold harmless the City and its officers, employees, and agents from any 3 and all liability, injury or damage arising out Of its performance of this Agreement. 9. The KCC shall not assign any of its duties under this Agreement without prior written consent of the City, except as set forth under its current contract with Tradec. 10. This Agreement may be amended by written consent of both parties hereto. 11. Jurisdiction and venue under this Agreement shall be King County, Washington. CITY OF KENT KENT CHAMBER OF COMMERCE By: By: DAN KELLEHER, MAYOR Date: Date: ATTEST: ATTEST: BRENDA JACOBER, CITY CLERK SECRETARY chaaber.agr 4 CENTRAL PUGET SOUND INTERNATIONAL TRADE PROGRAM KENT VALLEY: INTERNATIONAL TRANSSHIPMENT HUB The following strategies are innovated approaches which will accomplish the goal of establishing Kent as a destination for international trade,tourism,and investment through its transshipment capabilities. The strategies are organized according to the following three categories: 1) Promotional materials, 2)Programming,and 3)Infrastructure. In order to successfully promote the concept of a transshipment hub, which is currently being utilized by some companies,these distinctive strategies must be developed. 1.Promotional Materials- The development of a Resource Guide highlighting/showcasing the Kent Valley will be the primary promotional piece to be integrally utilized by all programming and economic development projects. 2.Programming - The International Trade Exchange will be an annual event and is meant to demonstrate a model project which will direct other activities. 3.Infrastructure- Establishing a foreign trade zone is the primary economic development tool which will facilitate the promotion of manufacturing, warehousing, transportation, and other products and services provided by companies of Kent and its surrounding areas. 1. Promotional Materials - RESOURCE GUIDE To facilitate trade promotion, the development of a Resource Guide is the most crucial aspect of identifying and supporting strategies. With necessary funding and organization, this Guide will be a starting point for the actual implementation of economic development strategies and will serve to outline future activities to ensure a cohesive approach. All research which has been conducted pertaining to each program is incorporated in the Resource Guide. It is divided into the following sections: -Description of the International Trade Program. -Descriptions of trade assistance services. All trade organizations,marketing companies,financial services, and business assistance organizations will be included for the benefit of companies interested in entering the international marketplace. •Information pertaining to each participating company. This section will be flexible with a large section for each company to include their own promotional materials. The Resource Guide will be the first of its kind to offer strategies outlining the potential for the advancement of international trade and act as a mechanism for future trade promotion activities, allowing for the future survival of the transportation,warehousing, manufacturing, and tourism industries. EXHIBIT.L 2. Programming - INTERNATIONAL TRADE EXCHANGE The concept of a Trade Exchange originated from a need which was identified by business and industry leaders for an event in which to obtain visibility in the domestic and international marketplace. The Trade Exchange will encompass an international and domestic scope. The majority of companies have the potential or currently do business with both markets, therefore a joint exhibition hosting buyers from the U.S and other countries will have the greatest impact. The Intemational_Trade Exchange will be an annual event and is intended to be a model program by which other such events will occur in the future or at intervals within the same year. The target date for this event will be in August,held in conjunction with the Canterbury Fair. 3. Infrastructure - FOREIGN TRADE ZONE This plan outlines the feasibility of operating a Foreign Trade Zone within the Kent city limits. There has been unprecedented growth recently in the number of foreign-trade zones due to their emergence as economic development tools which attract new business to the area. The advantages of such an undertaking would be to effectively link the ports of Seattle and Tacoma by establishing Kent as a transshipment center,whereby merchandise can enter the Port of Seattle and Tacoma,be distributed to Kent for storage in its warehousing facilities and then distributed either to the international marketplace or to a broad-based domestic market with little or no import dudes. Research has been performed on Foreign Trade Zone regulations and statistical information has been collected. Further research must be devoted to fulfilling Foreign Trade Zone requirements, analyzing the benefits and how they pertain to economic development goals, and establishing a transportation network. This collective information will provide a basis for developing a feasibility study for an application to the Foreign Trade Zone Board. TRADE PROMOTION ENHANCEMENT Sister City Relationships Progress has been made toward maximizing existing Sister City relationships with Kherson in the former USSR and Kaibara, Japan. On a recent trip to Kherson,efforts were made to re-establish the relationship with that city and its officials. During that reverse trade mission,contacts were made with the mayor and potential partners of a Sister City relationship. As a result,companies have requested information regarding the benefits of doing business with Kent, what they can provide and what they can gain. It has been determined through one particular company in Kherson that the city is in dire need of training for their employees and information pertaining to business operations. It has been proposed to develop a catalog featuring the companies of Kent and Kherson for the benefit of businessmen in both cities. Other cities in Taiwan and Hong Kong have since been targeted for possible formation of sister city relationships. Tourism Promotion A strategy will be developed to promote the Kent Valley and its many attractions through tourism activities. A promotional video will be made illustrating highlights of the Kent Valley and additional tourism related activities will be targeted based on the compatibility with the Trade Promotion Program. 1993 CENTRAL PUGET SOUND INTERNATIONAL TRADE EXCHANGE Fostering relationships in Value Manufacturing and Distribution ACTIVITY TIMELINE November 1992 - September1993 PHASE II - Domestic and International Recruitment November 1992 • Continue to secure local seed funding • Preliminary promotional materials prepared • Preliminary vendor and logistical arrangements • Regional and national exhibitor identification • Research the companies and prominent industry sectors in the Valley • Preliminary materials developed - recruitment packets • Preliminary assessment of international participation interest • Formulate international and domestic recruitment strategy. • Set dates for recruitment missions December 1992 • Final list of sponsors/Budget review • Assessment of additional public sector funding prospects/Budget • Final assessment of level of international participation interest • Final assessment of regional and national exhibitor interest • Draft Resource Guide • Develop a press strategy • Build database of international and domestic participants • Execute domestic recruitment activities including mailings, phone follow-up and presentations • Coordinate international recruitment mission • Execute recruitment mission to Canada and Mexico January 1993 • Final materials printed • Final logistics confirmed • Information coflected for Resource Guide • Final format of Resource Guide • Coordinate international recruitment mission • Execute recruitment mission to Pacific Rim EMBILL PHASE III - Program Execution February 1993 • National and International Buyer Recruitment • Resource Guide printed and distributed • Foreign Trade Zone Application reviewed • International delegation follow-up and confirmations • Exhibitor Recruitment March 1993 • International delegation confirmations • Exhibitor Recruitment • Education Forum March -May 1993 • Exhibitor Recruitment • Secure international buyer participation • Coordinate travel arrangements and hosting requirements for international buyers June 1993 • Exhibitor Registration deadline • Export Training Seminar 1 July 1993 • Vendor and logistical arrangements • Export Training Seminar 2 Aug 1993 • On-site logistical arrangements • Execute event Sept 1993 • Program evaluation and report I RESOLUTION NO. 1992-51 A RESOLUTION of the Board of Directors of the City of Kent Economic Development Corporation. WHEREAS, in RCW 39.84 . 010 the State legislature has made a finding and declared that the State needs to promote higher employment; encourage development of new jobs; maintain and supplement the capital investments and industry that currently exist in the State; encourage future employment by ensuring future capital investment; attract environmentally sound industry to the State; protect and enhance the quality of natural resources in the environment and promote the production and conservation of energy; and WHEREAS, pursuant to RCW 38 . 84 . 030, net earnings of a public corporation may be used for the benefit of the City of Kent; and WHEREAS, pursuant to RCW 35. 21.703 , it shall be in the public purpose for all cities to engage in economic development programs, and, in addition, to contract with non-profit corporations in furtherance of this and other acts relating to economic development; and WHEREAS, pursuant to RCW 43 . 31. 005, the State legislature has made a finding that economic development is an essential public purpose, a healthy economy can be achieved through partnership efforts with the private sector to facilitate increased investment in the State, that the State has a potential to become a major world trade gateway, =and that traditional governmental functions should contribute to the international trade focus the State must develop; and WHEREAS, the City of Kent Economic Development Corporation has determined that a transfer of net earnings to the City of Kent for the benefit of a public/private partnership to implement a national trade promotion program is in furtherance of the goals of the Economic Development Corporation to promote employment, encourage development of new jobs, maintain and supplement the capital investments and industry in the City of Kent and encourage future employment by ensuring future capital investment; NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE CITY OF KENT ECONOMIC DEVELOPMENT CORPORATION DOES HEREBY RESOLVE AS FOLLOWS: Section 1. There is hereby authorized for transfer by the City of Kent Economic Development Corporation to the City of Kent, Fifty Thousand Dollars ($50, 000. 00) to be used for a public/private partnership to implement a program sponsored by the Kent Chamber of Commerce for the purpose of developing an international trade promotion program for the Kent region. Section 2 . The disbursement of funds from the City to the Kent Chamber of Commerce shall be by City Council action. Section 3 . Should the funds not be disbursed by the City of Kent for th@ purposes set forth herein, the City shall return the funds to the City of Kent Economic Development Corporation. 2 Section 4. The transfer of net earnings authorized herein is subject to the approval by the Chairman of the Corporation of the contract with the Kent Chamber of Commerce for fund disbursement prior to being presented to the City Council for consideration. ADOPTED AND APPROVED at a special meeting of the Board of Directors of the City of Kent Economic Development Corporation, this 22nd day of September, 1992 . J WHITE, CHAIRMAN ATTEST: BRENDA JACOBER S CRETARY APPROVED AS TO FORM: ;O4GA. L , NERAL COUN I hereby certify that this is a true and correct copy of Resolution No. 1992-51, passed by the City of Kent Economic Development Corporation, the 22nd day of September, 1992 . a-Cv-�ti (SEAL) BRENDA JACOBER', CRETARY edc.res 3 alf-c� Kent City Council Meeting Date December 1, 1992 Category Other Business 1. SUBJECT: PROPERTY TAX LEVY ORDINANCE 2. SUMMARY STATEMENT: Authorization is requested to adopt an ordinance approving the 1993 Property Tax Levy. The Property Tax Levy is calculated with information received from King County based on the 106 percent levy lid law, and new construction and voter approved debt service requirements. The Property Tax Levy totals $ of which is inera the General Fund and funds debt service w# e- FoR the fire apparatus, public safety, and senior housing bond issues. The new construction reported during the period July 1, 1991 to June 30, 1992 was approximately The Finance Director is available for questions. 3 . EXHIBITS: 4. RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO >< YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Age Item No. 4D ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, fixing the tax levy therein for the year 1993 . THE CITY COUNCIL OF THE CITY OF KENT HEREBY ORDAINS AS FOLLOWS: Section 1. Levy. There shall be and there is hereby levied against the property in the City of Kent, Washington, on an assessed value of a municipal tax for the year 1993 for the purposes and in the sums following, to wit: Levy per $1, 000 of Fund assessed valuation Amount For the General Fund, for the purpose of paying the general expenses of municipal government: General Fund For Voted Bond Interest and Redemption Fund, for the purpose of paying debt service on the following projects: Fire Apparatus Public Safety Senior Housing PROVIDED: that the application of the general fund levy shall be consistent with and not result in a tax revenue in excess of the limitation imposed by RCW 84 . 55. 010. Section 2 . Effective date. This ordinance shall take effect and be in force five (5) days from and after its publication as provided by law. DAN KELLEHER, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY PASSED the day of , 1992 • APPROVED the day of , 1992 • PUBLISHED the day of , 1992 . I hereby certify that this is a true and correct copy of Ordinance No. , passed by the City Council of the 'City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) BRENDA JACOBER, CITY CLERK taxlevy.ord 2 • l" Kent City Council Meeting Date December 1. 1992 Category Other Business 1. SUBJECT: HUMAN SERVICES LOBBY DAY - RESOLUTION 2 . SUMMARY STATEMENT: As recommended by the Planning Committee, this meeting will consider adoption of a resolution to support Human Services Lobby Day in Olympia, which is scheduled for March 24 , 1993, during the 1993 Legislative Session. 3 . EXHIBITS: Memo and resolution 4 . RECOMMENDED BY: Planning Committee (this item will be acted upon on December 1 . 1992 at the Planning Commi tee and the estimated vote will be 4-9i-- '� - L, br,e Cc 's en i' (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember tlij, seconds to approve/disapprove/modify the Planning Committee's recommendation for approval of Resolution LjjZ in support of Human Services Lobby Day in Olympia, which is scheduled for March 24, 1993 , during the 1993 Legislative Session. DISCUSSION: q'" ACTION: ���L, 7 I 0 C Council Agenda Item No. 4E CITY OF do�,L�V' �� CITY OF KENT PLANNING DEPARTMENT (206) 859-3390 MEMORANDUM December 1, 1992 TO: MAYOR DAN KELLEHER AND CITY COUNCIL MEMBERS FROM: LIN BALL, HUMAN SERVICES MANAGER SUBJECT: HUMAN SERVICES LOBBY DAY RESOLUTION The Human Service Roundtable Legislative Committee is asking Roundtable member cities to pass a resolution to support Human Services Lobby Day in Olympia. Human Services Lobby Day is scheduled for March 24, 1993 , during the 1993 legislative session. The purpose of the day is to show broad support for human services and encourage legislators to learn about and respond to our residents' human services needs. Recommended Action It is necessary for the City Council to take action on this resolution on December 1, since the resolutions are needed by the end of the year. The Planning Committee is considering this item at its December 1 meeting and will bring its recommendation to the full Council that evening. Staff and the City' s Roundtable member, Council President Woods, recommend adoption of this resolution. LB/mp:a: lb:hslobby.res cc: James P. Harris, Planning Director RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, supporting Human Services Lobby Day. - WHEREAS, strong, health families are essential to maintaining thriving communities and a healthy, productive state; and WHEREAS, families throughout Washington are facing increasing social and economic pressure; and WHEREAS, efforts to support families can avoid personal and community losses by preventing abuse, neglect, homelessness, domestic violence, welfare dependence, and more; and WHEREAS, the provision of a variety of family support services requires broad-based cooperative efforts among volunteers; community-based organizations; and federal, state, and local governments; and WHEREAS, local governments and United Way of King County have joined their collective voices through the Human Services Roundtable to create regional human services systems that are both responsive to the needs of families and cost effective; and WHEREAS, local governments and United Way need the continued partnership and investment of state government to keep our communities strong; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the City of Kent supports Human Services Lobby Day to be held in Olympia, Washington on March 24 , 1993 , and urges our Governor and legislators to take note of and respond to the broad range of organizations who believe that our children and families are a vital part of a strong state. Passed at a regular meeting of the City Council of the City of Kent, Washington this day of , 1992 . Concurred in by the Mayor of the City of Kent, this day of , 1992 . DAN KELLEHER, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY 2 Kent City Council Meeting Date December 1. 1992_ Category Other Business 1. SUBJECT: KING COUNTY HOUSING` OPPORTUNITY FUNDS (HOF) GRANT AGREEMENT - SENIOR HOUSING 2 . SUMMARY STATEMENT: Staff requests acceptance of King County Housing Opportunity Fund (HOF) appropriated funds to provide housing and services for the frail elderly at the Kent Senior Housing project in the amount of $250, 000, and authorization for the Mayor to sign the Interlocal Cooperative Agreement. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Operations Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ None SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember %L� moves, Councilmember seconds to authorize the Mayor to sign the Interlocal Cooperative Agreement to accept the HOF funds in the amount of $250, 000. DISCUSSION: ACTION: Council Agenda Item No. 4F x Kent City Council Meeting Date December 1. 1992 Category Other Business 1. SUBJECT: PUGET POWER GRANT -` SENIOR HOUSING PROJECT 2 . SUMMARY STATEMENT: The Senior Housing Project is eligible for $34, 590 in grant funds. Funds are available due to Puget Power's program to coordinate construction projects with the City and find ways to be more energy efficient. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Operations Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended X 6. EXPENDITURE REQUIRED: $ None SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember ! ,ti' moves, Councilmember seconds authorization for the Mayor to sign agreement accepting grant funds from Puget Power in the amount of $34 ,9;0 for the Senior Housing Project. DISCUSSION: YLt" ACTION: Council Agenda Item No. 4G Y Kent City Council Meeting I Date December 1. 1992 ` Category Other Business 1. SUBJECT: STRATFORD ARMS PHASE II APPEAL (#RZ-92-1) 2. SUMMARY STATEMENT: A public hearing was held by the City Council on November 17, 1992 to consider an appeal by SDM Properties from the Hearing Examiner's recommendation of denial of an application to rezone 1.23 acres from R1-9. 6, Single Family Residential, to MR-M, Medium Density Multifamily Residential. A resolution has been prepared on this issue. 3 . EXHIBITS: Resolution 4 . RECOMMENDED BY: Hearing Examiner August 19 , 1992 ; City Council November 17 1992 (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds to adopt Resolution No. regarding SDM Properties appeal of the recommendation of the Hearing Examiner on an application for a rezone. DISCUSSION• ACTION• Council Agenda Item No. 4H Y,, RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, regarding SDM Properties appeal of the recommendation of the Hearing Examiner on an application for a rezone. WHEREAS, SDM Properties filed an application on May 21, 1992 for a rezone of a 1. 23 acre site from R1-9. 6, Single Family Residential, to MR-M, Medium Density Multifamily Residential; and WHEREAS, on August 19 , 1992 , a hearing was held on the application before the Hearing Examiner; and WHEREAS, the Hearing Examiner, on September 3, 1992 , issued findings and a recommendation of denial of the applicant' s request for rezone; and WHEREAS, on September 3 , 1992 , SDM filed an appeal of the Hearing Examiner recommendation pursuant to Kent City Code 2 . 54 . 160; and WHEREAS, on November 17, 1992 , the Kent City Council, at its regularly scheduled meeting, held a public hearing to consider the appeal by SDM Properties from the Hearing Examiner' s recommendation; and WHEREAS, following public testimony and deliberation, the Council moved to approve and adopt the Hearing Examiner' s findings and recommendation and to deny the appeal ; and WHEREAS, pursuant to Kent City Code 2 . 54 . 170, any application ,requiring action by the Council shall be by the adoption of a resolution or ordinance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the Hearing Examiner' s recommendation was not based on substantial error or procedural irregularities that materially affect the proceedings, that the decision was supported by material and substantial evidence, that the decision is not inconsistent with the Comprehensive Plan, and that there was sufficient evidence presented as to the impact on the surrounding area. Therefore, the Council hereby approves and adopts the Hearing Examiner' s findings and recommendation and denies the appeal. Passed at a regular meeting of the City Council of the City of Kent, Washington this day of , 1992 . Concurred in by the Mayor of the City of Kent, this day of 1992 . DAN KELLEHER, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK 2 Kent City Council Meeting Date December 1, 1992 Category Other Business 1. SUBJECT: STRATFORD ARMS PHASE II REZONE RECOMMENDATION #RZ-2-1 2 . SUMMARY STATEMENT: A public meeting was held by the City Council on November 17, 1992 to consider the Hearing Examiner's recommendation of denial of an application by SDM Properties (Stratford Arms Phase II rezone application) to rezone 1. 23 acres from R1-9 . 61 Single Family Residential, to MR-M, Medium Density Multifamily Residential. A resolution has been prepared on this issue. 3 . EXHIBITS: Resolution 4 . RECOMMENDED BY: Hearing Examiner August 19 1992 ; City Council November 17 1992 (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REOUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds to adopt Resolution No. regarding the recommendation of the Hearing Examiner on SDM Properties application for a rezone. DISCUSSION• ACTION: Council Agenda Item No. 4I RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, regarding the recommendation of the Hearing Examiner on SDM Properties application for a rezone. WHEREAS, SDM Properties filed an application on May 21, 1992 for a rezone of a 1. 23 acre site from R1-9 . 6, Single Family Residential, to MR-M, Medium Density Multifamily Residential ; and WHEREAS, on August 19, 1992 , a hearing was held on the application before the Hearing Examiner; and WHEREAS, the Hearing Examiner, on September 3 , 1992 , issued findings and a recommendation of denial of the applicant's request for rezone; and WHEREAS, on September 3 , 1992 , SDM filed an appeal of the Hearing Examiner recommendation pursuant to Kent City Code 2 . 54 . 160, and on November 17 , 1992 , the Kent City Council, at its regularly scheduled meeting, held a public hearing to consider the appeal . Following public testimony and deliberation, the Council moved to approve and adopt the Hearing Examiner' s findings and to deny the appeal ; and WHEREAS, on November 17, 1992 , the Kent City Council, at its regularly scheduled meeting, considered the recommendation of the Hearing Examiner and after public input and deliberation, the Council moved to adopt and approve the recommendation of the Hearing Examiner. WHEREAS, pursuant to Kent City Code 2 .54 . 170, any application requiring action by the Council shall be by the adoption of a resolution or ordinance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS : Section 1. That the City Council hereby accepts the finding of the Hearing Examiner and adopts the Hearings Examiner' s recommendation of denial of the S.E. 256th Street at 113th Avenue S.E. of the Stratford Arms Phase II Rezone No. RZ-92-1. Passed at a regular meeting of the City Council of the City of Kent, Washington this day of , 1992 • Concurred in by the Mayor of the City of Kent, this day of 1992 . DAN KELLEHER, MAYOR ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY 2 -jS �fc�d'� a by ��evG� �_ �� i �. � a4i�`� i r �� _ CONTINUED COMMUNICATIONS A. R E P O R T S A. COUNCIL PRESIDENT B. OPERATIONS COMMITTEE C. PUBLIC WORKS COMMITTEE D. PLANNING COMMITTEE E. PUBLIC SAFETY COMMITTEE F. PARKS COMMITTEE G. BUDGET COMMITTEE H. ADMINISTRATIVE REPORTS v CITY COUNCIL BUDGET COMMITTEE MINUTES NOVEMBER 25 19925 4:00 p.m. PRESENT: Jon Johnson - Chair, Leona Orr, JimVhite, Norm Angelo, Don Baer, Ken Chatwin, Cliff Craig, Bill Doolittle, Linda Johnson, Roger Lubovich, Tony McCarthy, Alana Mclalwain, May Miller, Dee Moschel, Jean Parietti, Tom Vetsch, Nancy Woo. Committee Chair Jon Johnson called the meeting to order at 4:02 p.m. Direction on Liability Insurance Proqram Risk Analyst Chatwin stated that he was not asking for a decision on liability insurance but rather direction on how to proceed. He noted that further fact finding has confirmed Chatwin's previous assessment of the situation regarding moving to a larger deductible. Chatwin asked if the Committee would prefer a workshop, presentation to the Budget Committee from the insurance carriers or a joint meeting of the Operations Committee and Budget Committee. Committeemember White concurred with Chatwin's recommendation to move to more of a self-insurance program. City Attorney Lubovich added that the new program offered by WCIA agrees to have WCIA provide defense in any litigation even though it is not a first dollar program. White asked when the City needs to give notice to WCIA to change programs. Chatwin replied that notice was given when concerns were voiced over the rise in prices. During further discussion Chatwin noted that the private market does have larger reserves in case of the occurrence of two or three large claims in one year. Committee Member White moved to send the item to the Operations Committee to hear a presentation from Johnson and Higgins to which other Councilmembers will be invited. Orr seconded the motion which passed with a vote of three in favor and zero against. McCarthy informed Chatwin that the Operations Committee has a full agenda for the next meeting and may need to hear his item on December 1 st. Four Year Financial Forecast McCarthy reviewed with the Committee the four year forecast included in the agenda packet. McCarthy noted that the forecast makes assumptions as outlined in the left hand column in order to be able to do any estimating. He noted that Cliff Craig had worked on the forecast and a best guess based on history was used for estimating purposes. During McCarthy's review of the individual revenues,White asked why there was so much variation In the licenses and permits category. McCarthy replied that the rate increases for business licenses has been factored in. May Miller pointed out that permits are also coming in higher than expected. McCarthy reviewed the expenditure forecast noting that there was an assumption of no staff increases and COLA/Step increases were held at 3.5%. He noted that the negative position would be positive by 1996 under the above assumptions with the added 1% reserve added to the contingency fund. McCarthy stated that to him this forecast indicated that a cautious approach needs to be taken as the City moves into 1993. if there are any signs of the savings plan not improving the budget picture, the City may need to look at a reduction in force. McCarthy noted that the vacancies currently being maintained will save 1 CITY COUNCIL BUDGET COMMITTEE MINUTES NOVEMBER 2, 1992, Cont. approximately $440,777. When multiplied by four years, this savings would save the City $1.7 million and help to keep the City out of a deficit position in 1994 and beyond if necessary. White asked how many of the vacancies are fire and police. McCarthy responded that those issues are being looked at such as in the building permit area. White asked if the lieutenant position required someone be paid acting pay. A discussion followed of the recruiting process. McCarthy noted that some of the police and fire vacancies may be slightly overstated and should probably reflect the equivalent of a first line firefighter, etc. Orr questioned how realistic it is to not need to hire anyone for four years. McCarthy responded that to do the forecast the assumption was made that the slow economy would continue. If the economy improves, the decision could be made to resume hiring; if it worsens it may be decided to do lay-offs. McCarthy recommended at this point to keep loose by maintaining vacancies until the City can afford to hire replacements. White asked why salaries and benefits were assumed at 3.5% when surrounding cities are forecasting 5%. McCarthy replied that an executive session is planned for the next Council meeting to discuss union negotiations. White asked what would happen if the salary and benefits came in at 4.5%. McCarthy responded that the current vacancies could be eliminated. A discussion followed of the history of positions shown as vacant. Forty positions have been deleted, nine FTE layoffs, and 22 additional vacancies. White asked how many paychecks go out on payday. McCarthy stated that it may be hard to determine the difference between regular FTE employees and temporary part-time employees. Miller added that finance will try to present the information as clearly as possible. Permanent Funding for Suburban Cities Association (SCA) Johnson noted that the SCA is still looking at this proposal. During a brief discussion, Orr suggested that a condition be made of 100% participation for the proposal to pass. After noting that the SCA Board has not approved the proposal as yet, no action was taken. Community Events Program Review McCarthy noted that further information on the Canterbury Faire, Balloon Classic and Kid's Art Day were included in the packet as requested at a previous meeting. Orr moved to eliminate the 1/2 time position under Community Events; transfer the full-time employee to the Parks Department to continue the Saturday Market functions with the Saturday Market Board; and, ask the Management Committee to evaluate and make recommendations on services such as the Balloon Classic, Saturday Market, etc. Johnson seconded the motion. White stated that the last half hour has been spent looking at how the City can continue to stay financially sound and that the Committee has an opportunity to save $100,000. The Balloon Classic and Canterbury Faire may also be possible to have run by service organizations. The City has run the Saturday Market for 18 years and has functioned very well but perhaps this is the time to turn a function over to a service club and allow the departments to handle their own openings. He noted that Orr's proposal to eliminate the part-time position leaves a $75,000 hole to plug. 2 CITY COUNCIL BUDGET COMMITTEE MINUTES NOVEMBER 2, 1992, Cont. Johnson stated that he liens towards Orr's proposal. Transferring the position to Cultural Arts provides for the Saturday Market to continue as it is and helps meet the needs of the Arts Commission which has noted that they have a shortage of staff support. Orr's proposal helps solve another problem and allows the Management Committee time to take a long range look at all of the City's community events. They can bring back their recommendations for the Balloon Classic, Canterbury Faire and other events that involve staff time to evaluate whether the City should continue them or have the private sector pick them up. Dee Moschell noted that the Balloon Classic and Canterbury Faire bring publicity and positive revenue into the City. Johnson agreed but stated that it was a choice of the City versus the private sector providing these events. Don Baer related to the Committee that when the Saturday Market was conceived the downtown merchants ran it for a number of years before the City stepped in with their support. When the Saturday Market Board was established it was asked that an Administration position be established because the Parks department was not supportive of the program. The City Council unanimously voted to create the Saturday Market Board and a part-time Administration position. That position has changed to full-time and an additional part-time position was added. Baer stated that the City is part of the Kent Downtown Partnership which is willing to take over the market at no cost to the City. Baer concluded that there is nothing in the R.C.W. stating that the City has to provide entertainment. White pointed out that at the last meeting the Kent Downtown Partnership (KDP) asked the City for $7,500. He noted that the City had already funded $25,000 in support and it was his understanding that the City was not providing ongoing funding for the KDP. During discussion Dee Moschell noted that the $25,000 was matched by the downtown merchants. Orr noted that her motion was in response to a lot of requests to continue the market. The changes proposed and the elimination of a position provides some savings. After discussion of the motion, White proposed a friendly amendment that no more expenses be charged than taken in on the Saturday Market. With approximately$40,000 in revenues the percentage for wages would have to be lower. Orr agreed to the amendment. Johnson agreed to the amendment. Bill Doolittle asked for clarification that one position would be eliminated and transfer the full-time position. Orr stated that this would put together functions to eliminate duplication. Johnson agreed that there would be better coordination with one department. Committeemembers Orr and Johnson voted in favor of passing the amended motion and White voted against. After a brief discussion of duplication of publications to the Council, the meeting was adjourned at 5:30 p.m. 3 City C_erx CITY COUNCIL BUDGET COMMITTEE MINUTES NOVEMBER % 19921 4:00 P.M. PRESENT: Jon Johnson - Chair, Leona Orr, Jinn-White, Norm Angelo, Bob Cline, Bill Doolittle, Bob Cline, Cliff Craig, Brenda Jacober, Linda Johnson, Charlie Lindsey, Andy Gomes, Tony McCarthy, Alana Mclalwain, May Miller, Dee Moschel, Jean Parietti, Raul Ramos, Nancy Woo, Don Wickstrom, Barney Wilson. Committee Chair Jon Johnson called the meeting to order at 4:05 p.m. Kent Downtown Partnership (KDP) Funding. Cont. Acting Chief Administrative Officer McCarthy stated that in addition to the$25,000 budgeted the KDP has requested funding for next October, November and December with details included in the agenda package. He noted that there seems to be a question as to whether the original funds were seed money versus an ongoing appropriation. Linda Johnson of the Kent Downtown Partnership addressed the Committee. She asked that the City continue to help support the Partnership until they are solidly on their feet. Ms. Johnson continued that they have put together a mission statement as well as goals for the organization and are looking at grant funding which takes time and the KDP finance committee is working on. Ms. Johnson stated that the Partnership supports the downtown and has worked the last six weeks with the media to promote downtown advertising. A gift certificate program has also been implemented to bring business to the core area. She pointed out that the Partnership is not looking at funding forever from the City. Committeemember Orr asked if the funds from January 1st to December 31st, 1993 contained any of the City's funds and if so, would there be matching funds to the request. Ms. Johnson replied that the Partnership has $25,000 in contributions for 1993. Orr asked if the KDP took over the Saturday Market, would their be additional expenses to run the Market. Johnson replied that they are not looking at the Market as an expense the KDP feels it can be profitable without added expenses. Committeemember White stated that he didn't know when matching funds became ongoing. He stated that he was hesitant to talk about funding for next year when he had no idea where the money would come from. During further discussion, Orr noted that she had served on the Enterprise Committee a few years ago and stated that she recalled a one time only matching as apposed to a three year program of 50/50 matching. Andy Gomes stated that the KDP Is not asking for the City to commit to a set amount of years but rather to be supportive. He stated that the main hope is to have commitment from the Council for the Kent Downtown Partnership to help make a positive change with the KDP. Dee Moschel related that her experience with Kent Downtown Association was different because it was a strictly volunteer program. While the KDA did small projects, without permanent staff it could not be outstanding. Moschel expressed her concern that the KDP die due to lacking $7,000. She noted that in-kind contributions cannot pay wages or postage, etc. White stated that he didn't have a problem with the program but where would the City get the money. McCarthy noted that in a$33 million budget$7,000 is rather minor. The Council could use funds from eliminating the position in Community Events. McCarthy pointed out 1 CITY COUNCIL BUDGET COMMITTEE MINUTES NOVEMBER 99 1992, Cont. that long-term the City will need a whole lot more$7,000 savings if the economy gets worse. Orr asked if the$25,000 in contributions shown for 1993 was in addition to the contributions in 1992. Ms. Moschel stated that is the goal. Orr suggested that the item be brought back in six months. She noted that she supports the Idea but has a problem with drawing a line on money at this time. White suggested a supplemental budget could be done in six months to evaluate the request with other needs of the City. Johnson asked if there was any action. White proposed to continue with the budget process and asked McCarthy to evaluate where the request would be plugged into the budget. After further discussion, the item was set aside to the next meeting. Business License Ordinance McCarthy reviewed the history of the increases in business license fees for renewal. The fee was raised in December of 1982 at which time it was increased from $12 to $25 and Increased up to $50 in 1984 where it has stayed. The proposed revision would raise the renewal to $60. The renewal notice goes out the 1 st of December so a decision needs to be made in order not to miss the opportunity to do it for 1993. Some businesses pay when they receive the notice but it is not actually due until the end of 1993. Johnson stated that it seems unfair that large businesses pay the same as small businesses for renewals. White added that with small businesses struggling to make it, now may not be the time to hit them with another $10. Orr suggested a tier system such as 0 to 10 employees having a lower rate 10 to 30 employees higher, etc. During further discussion,McCarthy suggested leaving the renewals the same for 1993 and look at changing the following year. White asked for a comparison to other cities. Johnson requested that McCarthy make a recommendation for the Committees consideration to put on the agenda for the 17th. Caul Improvement Program McCarthy distributed a memorandum from the Chief of Police stating his request for revised projects for the CIP to meet criminal justice purposes with a $100,000 net reduction of the original projects. McCarthy noted that the remaining CIP projects are footnoted as to their origin. This program will not use all funds available with the remaining funds possibly being used next spring for the six year plan. White asked if the resolution for a circular bus and sidewalk improvements heard at Council was the same project listed. Public Works Director Wickstrom replied that it was but there is no money in the fund to pay for it. White requested that the word "downtown" be taken out of sidewalks and the Downtown Parking Garage Study be removed and the funds transferred for use in sidewalks and in-city transit planning. A discussion followed of the municipal court, McCarthy indicated that the original funding had been deleted and reallocated. A optional plan has been developed in the remodel of City Hall to incorporate the municipal court if that decision is made. White indicated that he was not sold on the municipal court but was against having it at City Hall because of the lack of parking. McCarthy replied that there are two or three other scenarios for that eventuality. Orr asked about the Reiten/Maclyn Slide Protection listed. Wickstrom stated that funds 2 CITY COUNCIL BUDGET COMMITTEE MINUTES NOVEMBER 95 1992, Cont. would be used to fix erosion problems. Orr stated that she agreed with eliminating the Downtown Parking Garage and the need to work on sidewalks which is a greater need at this point In time. Orr asked how the Comprehensive Plan and Growth Management Plan will fit in since they must be adopted by the summer of 1993. McCarthy responded that concurrency with departmental and citywide comprehensive plans have been added to the project summaries to meet those requirements. White agreed to the Importance of long range planning particularly in the Water Fund. The need for an ongoing sidewalk program was discussed particularly surrounding school areas. Assistant City Attorney Brubaker noted that the problems created by the street trees breaking up the sidewalks is creating a potential liability for the City. Johnson stated that an on-going program similar to the street overlay would allow for identification of the problem areas and then bid out the work. Johnson suggested establishing a fund for emergency vehicle replacement as they wear out. Fire Chief Angelo stated that due to the increased volume In calls, engines that were projected to last fifteen years plus some reserve years are only lasting nine plus two or three reserve years. White agreed that there was a need to start funding Police and Fire vehicles. McCarthy noted that cars are replaced through the equipment rental program. When asked Angelo stated that there will be a need for three public safety vehicles in the next two years or so. After review of the equipment rental fund and Fire vehicle needs, it was requested that the figures for replacement of the ladder truck and engines be gathered and finance options be brought back to the Committee. Angelo stated that if it comes down to a choice between staff and equipment the staff is the greatest importance. Bill Doolittle questioned the sidewalks identified for ADA and when CIP projects would be done noting that in the 1992 CIP a number of projects have not been completed. Raul Ramos responded that a survey of the entire downtown sidewalks has been completed in conjunction with public works. Ramos noted the urgency of upgrading the sidewalks with the completion of the new senior housing project as well as an additional private project for housing an additional 125 seniors in Kent's downtown. White noted the need to weigh these needs against kids going to school. Wickstrom responded to the question of uncompleted projects stating that problems with outside agencies were holding up some projects. Doolittle asked if any alternate trees have been decided upon for replacement of the problem trees. White indicated the sidewalk program could address the tree needs. Ramos noted that Puget Power has a tree arborist on staff who has been volunteered to work with the City free of cost. Johnson noted that if a CIP for 1993 only is to be adopted the Committee needs to make a recommendation. White requested that the changes discussed be made and brought back to the Committee. After a discussion of the Municipal Court, it was requested that any reference in the 1993 CIP be eliminated. Added Item White stated that after reviewing the revenue and expense assumptions from the four year forecast he had noted that 1989 and 1990 were up years and 1991 and 1992 were down. White stated he had requested Finance to run the forecast based on an average of 1991 and 1992. 3 CITY COUNCIL BUDGET COMMITTEE MINUTES NOVEMBER 99 1992, Cont. McCarthy stated that the new forecast averaged 19V1 and 1992 figures and deleted vacant positions. Under these assumptions, 1993 looks better and the remaining years look worse because of the sales tax, etc. The forecast shows 1996 with an ending fund balance of $3059085. If the forecast held true, something would need to be doe such as deleting vacancies as they occur. The City has averaged 1.9 positions a month loss due to attrition. A third forecast was run under the assumptions of no growth and the deletion of vacancies as they occur which shows the fund balance being okay in 1996. White stated that it is hard to call what will happen for four years but one year Is pretty safe. Johnson noted that the Revenue Committee in the State House is projecting a larger deficit. Johnson indicated that 1.9 vacancies may include Fire and Police or other critical positions. The Committee concurred during further discussion that a conservative approach needs to be maintained. McCarthy informed the Committee that at the next meeting he will present the October update which will include the November sales tax revenues. After a discussion of the next meeting time for the Budget Committee, Johnson informed the members he will inform them when the meeting time is set and adjourned the meeting at 6:00 p.m. 4 OPERATIONS COMMITTEE MINUTES November 3, 1992 City Clerk COMMITTEE MEMBERS PRESENT: Christi Houser Leona Orr Jim White COUNCIL PRESENT: Jon Johnson STAFF PRESENT: Becky Fowler Roger Lubovich Tony McCarthy Alana McIalwain Devon McQuillen May Miller Rose Nelson Kelli O'Donnell Bruce Weissich MEMBERS OF THE PUBLIC: Bill Doolittle Don McDaniel Jean Parietti The meeting was called to order at 3:07 p.m. by Chairperson Houser. Approval of Vouchers No claims were approved for payment to allow the Committee members time to audit the vouchers before approval. 1993 Benefit Package Personnel Analyst Fowler informed the Committee that Human Resources is implementing a new option for health care to employees. In addition to the Blue Cross Traditional Plan, Blue Cross PPO Plan and Group Health, employees will be offered a new option which provides for some cost containments. The new p.p.o. option will have a $250 per person $750 per family deductible and will pay 80% of medical costs with 20%picked up by the employee. Fowler noted that this was for the Councirs information only. Fowler asked for approval from the Committee to authorize a third party administrator to implement a Flexible 125 program. Fowler explained that the program is a cafeteria plan to pay for medical costs with pre-tax dollars. This program allows employees to defer expenses of health premiums and medical expenses as well as reimbursement for dependant care. This is a new program allowed by the Internal Revenue Services and has some strict requirements. Human Resources recommends a third party administrator to be responsible for meeting the requirements of the IRS. Committeemember White asked when a decision was required. Fowler asked for a decision today. White noted that this was a lot of information and asked what the differences were from the current base p.p.o. program. Fowler responded that the current program requires the employee to pay the first $10 of their medical visit and then covers 100% and has a $25 hospital co-payment for emergency visits. There are no claim forms and vision is included. A discussion followed comparing the programs during which it was noted that if a minimum of employees choose this option it could save the City 20% in medical 1 OPERATIONS COMMITTEE MINUTES November 3, 1992, Cont. contributions. Acting Finance Director Miller noted that the rapid rise in medical expenses to the City required looking at other options to keep the fund healthy. Committee Chair Houser asked if the other medical programs are going to have increased costs. Fowler replied that they would. Fowler noted that the Flexible 125 program is being proposed for implementation on January 1, 1993. Fowler introduced the Carewise program which is being looked at for implementation January 1, 1993. The program would be offered to employees at a cost to the City of$3 per employee per month. White stated that he needed to study the information presented today and look at the budget implications and requested time to study the issues until the next Operations Committee meeting. Fowler noted that the City also will save on FICA taxes if the Flexible 125 program is implemented the third party administrator will cost between eight and nine thousand dollars a year. As the discussion of medical proposals continued, Fowler noted that a meeting will be held with union officials to receive their input. Houser requested that in order to provide more time to the Committee for review, that the item be put on the next Council agenda and continued at the next Operations Committee meeting. The Committee concurred to have the item placed under Other Business on the next Council agenda and back to Committee on November 17th. Houser noted that Committeemembers would call Human Resources if they had any questions. Miller added that the financial information in the handout also includes the historical costs of the medical program and shows that by the end of 1993 there will be a deficit in the fund if the current trends continue. White asked if the $280,000 was the savings predicted. Miller replied that is the projection if 30% of the current Blue Cross members switch to the new option. Chief Administrative Officer White asked why this item was coming to this Committee. Houser asked if it was on the Council agenda for this evening. McCarthy responded that it will be at the next meeting. White requested that it be placed under Other Business. Lubovich noted that the agenda for tonights Council meeting was kept light due to the election. A discussion followed of the agenda for the next Operations Committee. It was agreed to begin the meeting on November 17th at 2:00 p.m. Orr moved to have the Chief Administrative Officer moved to the full Council without a recommendation under Other Business at the November 17th meeting. The motion was seconded and passed 3-0 in favor. Representation Before Agencies Outside Citv City Council Member Johnson stated that the resolution is self-explanatory. It requires anyone representing the City to consult with the Council before making policy decisions. White noted that at a meeting he attended this morning that there were things that came up for a decision that do not allow time to come back to the Council Johnson noted that it is not so much operational items as much as policy items such as at METRO and the decision of Suburban Cities Association for full time staffing on which the City needs to take a position. Lubovich noted that there was a provision stating whenever feasible as well as referring to major policy issues in the resolution. Lubovich asked in regards to the Mayor's position if his appointment to a committee is by statute as Mayor versus an independent entity would this apply. Johnson replied that it would not apply as long as it was not obligating the City or enacting policy on behalf of the City. 2 OPERATIONS COMMITTEE MINUTES November 3, 1992, Cont. Bill Doolittle asked if it would include reporting back to Council on behalf of lobbyists. Lubovich replied that is a contractual relationship. Houser noted that the resolution would be for elected officials acting on behalf of the City. After a brief discussion, White moved to approve the resolution as amended by the City Attorney, Orr seconded the motion which passed unanimously. The meeting was adjourned at 3:55 by Chairperson Houser. 3 Brenda Jacober City Clerk Parks Committee Minutes November 10, 1992 Councilmembers Present: Jim Bennett, Chair; Jon Johnson and Christi Houser. Staff Present: See attached list. Others Present: See attached list. KING COUNTY OPEN SPACE BOND BUDGET REVISION FOR LAKE FENWICK PROJECT Each year, King County allows cities to decide which project(s) to allocate interest that builds up on monies put aside for Bond projects. Helen Wickstrom asked that the $226,346 in interest this year go to the Lake Fenwick Acquisition and Trail project. Wickstrom added that staff will be back one more time to request authorization to allocate interest that is earned this year. In response to Councilmember Bennett's question, Wickstrom reported that staff have purchased three properties on the east side of the lake, have a purchase and sales agreement for the Country Club property, and are in the process of walking the trail site and looking at design and development of the trail . Councilmember Johnson moved to authorize to adjust the Lake Fenwick King County Open Space Bond budget to $1,681,188. Councilmember Houser seconded the motion. The motion passed unanimously. RIVERBEND DRIVING RANGE MATS Councilmember Houser requested information such as how often the mats at the driving range are changed, how much they cost, and the budget. Tim Bond reported that it will cost a total of $6,780 to purchase everything on his list that the facility needs. There is a $14,000-$16,000 balance in the golf complex recreation budget for such purchases, and Bond said he will recommend to Robyn Bartelt that the complex purchase 22- 5 X 5 mats. He said the mats last six to eight months, and the ones currently being used are 6-1/2 to 7 months old. Bond said that there is also a problem with the dimples in golf balls wearing out before their guarantee expires. He has been working with representatives from Spalding to purchase more balls at a discounted price. Bond informed the Committee that balls and mats are scheduled for replacement the first of April each year. He pointed out to Houser that staff rotate the mats so they will last longer. Houser requested that staff keep the Committee informed. She said that perhaps mats can be replaced more often next year and some can be kept in reserve. Parks Committee Minutes November 10, 1992 Page Two 1993 KENT PARKS AND RECREATION REVENUE INCREASE PROPOSAL Patrice Thorell explained that the Department's original budget proposal was accepted by the Mayor and Council , but with an additional 20% increase in fees. She presented the Parks Department's proposal for fee increases, which included three options. Option 1 is to increase fees where the market allows. This will bring in an additional $151,113 in revenue, with no additional cost to the City. This option will create a $50,000 savings to the City if Options II and III are not implemented. Option 2 is a two tier fee increase (20% for non-residents) . The goal under this option is to bring in an additional $226,133 in revenue, with a $152,021 cost to the City. Option 3 is a gift certificate rebate (20% increase with a 10% rebate to City residents) . The goal is to bring in an additional $226,133 in revenue, with a $51,493 cost to the City. Thorell discussed the pros and cons of each option. She said Option 1 will have the least negative impact, as revenues will be stabilized. The Department is not sure how participants will react to the other options. Thorell pointed out to the Committee that 80.5% of the Parks Department's tax base is business supported, which is the opposite of most communities. She also reported that businesses are 11 .35% of the Department's revenue generated budget. She mentioned other issues such as the school district's concern over a two tier fee system. The Parks Department currently uses school district facilities free of charge. Thorell said there would be at least a $200,000 expenditure if the Department had to pay for facility use. On behalf of the Parks Department, Thorell requested the Committee's support for Option I . Staff is concerned that the community be allowed to participate in Parks Department programs. Tony McCarthy said that this issue will eventually be on the Budget Committee agenda. He commended staff for doing an excellent job in looking at individual fees to determine which ones can be increased. McCarthy said that staff did a commendable job, but the proposal leaves a $75,000 hole which the Budget Committee will have to address. He said there are possibilities to fill this hole, such as a utility tax on the cellular phone industry, some cuts in the budget, or other revenue sources. Bennett commented that he is also concerned about what fee increases will do to participation. Parks Committee Minutes November 10, 1992 Page Three MANAGEMENT SERVICES CONTRACT PROPOSAL FOR RIVERBEND GOLF COMPLEX Roger Lubovich reported that the contract was drafted under recommendations presented by the Golf Advisory Board. He explained that the contract meets bond covenants and IRS regulations. Lubovich said the contract provides that all revenues generated at the complex must be forwarded to the City, with appropriate paybacks to the Golf Director. He pointed out for the Committee that services can be contracted out, but the Golf Director must report to the Parks Department in order to satisfy the bond covenant. Lubovich suggested that the City will want to have some input as to golf complex operating policies and procedures. Bill Doolittle asked if a financial analysis has been prepared to show how the Golf Director will increase revenues and decrease expenditures. Bennett said the analysis will be ready for discussion at the November 17 Parks Committee meeting. Lubovich commented that the analysis will also determine which items will be covered by the Golf Director under contract. He said that many items in the contract must be addressed before the City can pursue it further. Mr. Otey suggested that it will not hurt the City to look at other ideas. Bennett announced that the Committee will evaluate the two different proposals and take a vote at the November 17 meeting. Barney Wilson commented that the City has a lot of options and a lot of work to do yet. PARRS COMMITTEE MEETING November 10, 1992 Attendance Name Address De artment Phone No. 1.2 . nn 3 . 4 . �'I� �� n 4,2 sL/�s x 33 5. ( 'NGDU� � 5 � .✓: ��r ► �`���s l7 �, L3 7 q 7 . USA ljejs V 7,;L-1��87 V l 5w -25 b�v 11. ,-f 13 . s 14 . 15. ` 16 . o00 17 . lin't o.�f� a.LF COS+^ �X 18. Z _ �s 19. � T 20. 9 7 21. 22 . DD PARRS COMMITTEE MEETING November 10, 1992 Attendance Name Address/Department Phone No. 1. QYl Sv C S 3 3 7 2 . 3 . C 4 . 6. 7. 8 . �CuYYI 1 1 iYYI Q n 10. 11. 12 . 13 . 14 . 15. 16. 17. 18 . 19. 20. 21. 22 . Brenda Jacober City Clerk Parks Committee Minutes November 17, 1992 Councilmembers Present: Jon Johnson and Christi Houser. Staff Present: Tony McCarthy, Barney Wilson, Roger Lubovich, May Miller, Helen Wickstrom, Robyn Bartel t, Patrice Thorel1 , Tim Bond, Wayne McDonald, Joseph Bartlemay, K R Schamber, Ted Neff, and Pam Rumer. Others Present: Ted Loudenbach, Jim Freitag, Jean Parietti , Bill Doolittle and Don Wickstrom. MANAGEMENT SERVICES CONTRACT PROPOSAL FOR RIVERBEND GOLF COMPLEX Because Councilmember Bennett was not present due to illness, discussion of the Management Services Contract Proposal was deferred to the next Parks Committee meeting. FINANCIAL ANALYSIS OF RIVERBEND GOLF COMPLEX ALTERNATIVES Tony McCarthy reported that because of a downturn in revenues at Riverbend, the Finance Department cut back the 1993 forecast for the complex. He anticipates an operating income of $772,730 this year at Riverbend. McCarthy explained that his analysis is based upon the Golf Advisory Board's assumption that the City would generate an additional $100,000 in revenue under a Golf Director. He said that the only way a Golf Director can save the City money is to cut salaries, and added that the City will not know if a Golf Director can save money until an R.F.P. is sent out and proposals are received. Ted Loudenbach was concerned that the original purpose of the Golf Advisory Board's study was to improve the entire complex, but emphasis has shifted solely on the financial aspect of the complex. He said the City is giving away money that belongs to the citizens of Kent if a contractor is hired. Barney Wilson said that if Riverbend were allowed to operate in an efficient and businesslike manner, the complex could bring in even greater profits. He quoted a source which indicated that the profit of a self-operated facility should be at least 20%, and that a leased facility will hardly ever produce more than 15%. Wilson reported that Riverbend's profit is 30.4% and increasing. Wilson proposed ways in which City operation could reduce expenses and increase revenues, such as reducing administrative costs, stabilizing maintenance costs, and increasing participation. He suggested ways to accomplish each of these, and discussed his one page proposal . Wayne McDonald commented that the Men's and Women's Clubs are pleased with the service they receive and the merchandise at Riverbend. The only improvements they would like to see are to the condition of the golf course. Parks Committee Minutes November 17, 1992 Page Two Bill Doolittle suggested that perhaps the City should run the complex the way it is and subcontract out the maintenance. Wilson agreed that it is a possibility. Loudenbach told the Committee that they have raised some serious concerns with the citizens of Kent regarding the golf complex. The meeting adjourned at 7:10 PM. CITY OF Q-'aL�� CITY COUNCIL PLANNING COMMITTEE MINUTES d�6�II(CgA NOVEMBER 17 , -1992 4 :00 PM COMMITTEE MEMBERS PRESENT OTHER CITY STAFF Leona Orr, Chair Tom Brubaker Jon Johnson Laurie Evezich Judy Woods, Council President COMMITTEE MEMBERS ABSENT Jim Bennett PLANNING STAFF Sharon Clamp James Harris Margaret Porter Alice Shobe GROWTH MANAGEMENT UPDATE (F. SATTERSTRO) No report was given. HOUSING FOR SINGLE HOMELESS MEN (A SHOBE) Planner Alice Shobe reported that Catholic Community Services (CCS) and the Archdiocesan Housing Authority (AHA) were recently notified that the housing for single homeless men project scheduled to open in the fall of 1993 was denied federal McKinney funding. It was stated that the cost of rehabilitation per person served was too high. CCS and AHA have decided to reapply for McKinney funds in 1993 . The purchase agreement contract for the site (206 Naden) has lapsed, however, the project development team hopes the site will remain available in 1993 . The team is looking at increasing the number of men served in the facility from 10 to 12 and reducing some of the construction costs. The development team also plans to seek additional funds from neighboring cities and King County. These changes should create a more favorable McKinney application in 1993 . SHORT PLAT PROCEDURES (J. HARRIS) Planning Director Harris presented a summary of the current short plat process and offered two proposed changes. Mr. Harris r CITY COUNCIL PLANNING COMMITTEE MINUTES NOVEMBER 17, 1992 PAGE 2 recommends Change No. 2 and stated if the Committee agrees with the proposed change an ordinance will be written and presented at the Committee's December 15 or January 51 1993 meeting. He stated that this topic originated through a concern expressed by Gregg and Ellen Ward who were notified of today' s meeting. The Wards will also be advised of the next meeting when this topic will be discussed. Council President Woods MOVED and Councilmember Johnson SECONDED a motion to accept Change No. 2 to the short plat procedures. Motion .carried. Chair Orr added that staff needs to be sure that more than one property owner is notified when a large property is being short platted. METRO SEA TAC ANNEXATION/DEANNEXATION (T. BRUBAKER) Assistant City Attorney Tom Brubaker restated that Metro wishes to expand a park and ride lot on the west hill. The lot, which is inside the Kent city limits, will expand into the City of Sea Tac (shown as "A" on the map) . As it now stands, two sets of building, construction, and grading permits will be required and there will be the question of who is the agency of authority. After the lot is constructed, if a thief or other criminal action occurs there will be jurisdictional problems. Therefore, it is proposed that Sea Tac deannex the portion shown as "A" and Kent annex it. In addition, property shown as "B" was an island of unincorporated county which the boundary review board required Sea Tac to take during a prior annexation. This island totally invades Kent on all sides, and it is proposed that Kent take this property back. Property shown as "C" is a portion of Grandview Park within the city limits of Kent. Within three years Sea Tac will take over ownership and maintenance of the park. It has been requested that Kent deannex this section to Sea Tac so that when Sea Tac owns the park, they will also have city jurisdiction over the entire park. Council President Woods MOVED and Councilmember Johnson SECONDED a motion to approve the resolution ,for annexation/deannexation as stated above on the condition that a DNS is issued (SEPA is in process) . Motion carried. - This item will go to Council on January 5, 1993 . ADJOURNMENT The meeting adjourned at 4: 26 p.m. PC1117.92 E L�&� k CITY OF KENT PUBLIC WORKS COMMITTEE NOVEMBER 18, 1992 PRESENT: JIM WHITE TIM HEYDON JIM BENNETT NORM ANGELO PAUL MANN KEN CHATWIN DON WICKSTROM KEVIN LINDELL TOM BRUBAKER TIM LA PORTE GARY GILL TONY MC CARTHY ED WHITE CYNTHIA STEWART MR & MRS RUST Pedestrian Crossing Farrington Court Jim White stated that he and Paul Mann, along with the Traffic Engineers, met on-site to review the situation and came to the conclusion that a 4-way stop would be necessary at Kennebeck and a 3-way stop at the bottom of Reiten Rd. Wickstrom explained that staff would be very uncomfortable with that recommendation; this is not a residential street with 2 , 000-3, 000 vehicles per day; this is a street with 21, 000 vehicles per day. The 4 way stop location has a site distance problem on the westbound direction. Installing stops there would allow pedestrians to feel "protected" and a serious injury to a pedestrian could occur. Wickstrom stated his concern with the volume of traffic and the education of vehicle drivers to learn of the stop signs. Serious injuries could occur either to pedestrian or vehicle/driver. Wickstrom said that a pedestrian signal would be the best operation for the safety aspect; both for the drivers and pedestrians. Wickstrom responded to White that there is an unencumbered balance left in the capital street fund. This pedestrian signal would cost approximately $56, 000 and would be located at Reiten and Jason Streets. Wickstrom stated this would be a pedestrian activated signal similar to the one at Reith Rd and West Fenwick Park. Wickstrom stated that addressing the signal at Reiten would solve the. needs of the residents at Farrington Court going to the Senior Center. Further discussion followed regarding the number of pedestrians crossing Jason. Wickstrom stated that if a signal is provided at Reiten, than essentially we have provided access and some re-routing would have to be made by the pedestrians. 1 White asked if the pedestrian signal could be converted to an auto activated signal, if this was warranted in the future. Ed White responded that it could be constructed in such a way that the same poles and mast arms could be used. Ed White again expressed concerns regarding the safety element of this situation. However, he stated that the pedestrian signal would be expensive but from the liability standpoint with the City, it would be much cheaper. Wickstrom concurred with this point. Ed then explained the synchronization of the signal. Ed responded to Jim White that the installation would take a minimum of six months. Wickstrom stated that this would need to be moved to the top of the priority list and other things would have to shift. Ed clarified that the signal would not benefit the vehicular traffic coming down Reiten Rd. Mann stated that he found it difficult to accept the argument for not installing the 4-way stop signs. Mann feels that the City has a responsibility to the citizens and if an intersection demands action in the form of a traffic sign or light it is the City' s responsibility to install same, whatever the consequences may be. Wickstrom stated that staff is expressing professional opinion of what has happened in other similar situations and staff is trying to watch out for the liability of the City. If there is a serious accident, the City will definitely be involved in a lawsuit. Wickstrom explained that this is a high volume street and if something needs to be done, the pedestrian signal is what should be installed, in order to protect the City' s liability. This is a professional opinion and would protect the pedestrian, the motorist and the City. Committee unanimously agreed to authorize the installation of a pedestrian activated signal at Reiten & Jason Streets. King County Solid Waste Management Cynthia Stewart, Assistant Manager of the King County Solid Waste Division made a presentation on the 1992 Comprehensive Solid Waste Management Plan. The Comp Plan will be adopted by all the jurisdictions within King County with the exception of Seattle. Stewart summarized the briefing packet handed out to the Committee starting with the waste volumes generated in King County, indicating that only includes the planning area which does not include Seattle. In order to develop strategies, the County looked at what is in the waste stream; the last major waste analysis was done in 1987. Referring to the packet, Stewart indicated the comparisons between 187 and 191, explaining that the wood and yard waste, glass and paper have declined proportionately. Plastics, textiles and 'other' have increased. Six categories picked to be the target of this next phase are paper, wood and yard waste, plastics, textiles, glass and 'other' . While Seattle was in the 2 system, a ratio of about 60% of the waste was generated by the commercial sector and about 40% by the residential sector. With Seattle leaving the system, the reverse of that is now happening. At this time, Stewart explained how_ the Comp Plan is organized beginning with background information; relationships between jurisdictions; and finally, to the operating environment. The subsequent chapters are broken down into specific categories of the waste handling system. Referring to the packet, Stewart further explained the major recommendations of the Comp Plan, requesting that staff review the Draft Plan and recommend comments to King County. Stewart stated that the Solid Waste Division's recommendation is to coordinate with all jurisdictions to put out a stronger, more effective message for the need to reduce waste and consumption. Stewart went on to discuss the adoption process. Right now they are in the Public Comment Period noting that the Public Comments are accepted until November 30th. During December and January the plan will be edited based on the comments received. In addition, the Suburban Cities Association has appointed a Staff Policy Group to help resolve any issues between Cities and the County. Susani Property - 94th & James Kevin Lindell stated that staff has found a barricade system which would be an appropriate solution for this problem. In concept, it . is identical to the Navy' s barricades on aircraft carriers. Cost is approximately $9000; it can be installed by City personnel. Literature is forthcoming. Wickstrom stated that the money would come from the $300, 000 in the Safety Improvements for James Street. White requested this item be brought back to Committee for review after receipt of the literature. White requested that the SusanjIs are made aware of the proposal to make sure they are in concurrence with this barricade system. 1993 Engineering Work Program Referring to the Work Program table, White asked about the 104th & 256th intersection project and inquired if anything is being done about eastward movement. Wickstrom noted that the design does address the eastward movement. Wickstrom indicated the high priority items need to be addressed; those being approximately 50 projects for a total of $54, 000, 000. These have been reduced down from 60+ projects for a total of $88, 000, 000. Mann stated that the Watershed Fencing project should be a higher priority since it deals with the safety of our drinking water. Wickstrom explained that essentially to do all the requested top priority projects, 30 FTEs are needed. We have a total of 20 available FTEs to do this work. Technically there is a need for 3 10; however by getting 4 additional FTE's and making the existing part-time clerical full-time, we can address a significant amount of this work. When we get into the construction phase, we would use these same technical people to assist therein. These people would all be funded from the Street Utility fund. The cost of this is approximately $199, 000 but since the Street Utility funds go solely toward financing the corridor projects, the respective project budgets already included these engineering costs. Wickstrom explained that we either pay these in-house people to do the work or hire consultants to do same, which would then double the cost and could create budget problems. The money is shown as project costs such as the $20, 000, 000 for the 272nd Corridor project and that project cost includes all the engineering costs. As such, all the money for these people is there within the project funds which are already budgeted. It is just a matter of putting these people on the project and charging those projects. White noted that he would like the "downtown" removed from downtown in-city transit project. Also, "downtown" removed from downtown sidewalks. White stated that in the category of downtown parking, a recommendation will probably be forthcoming from the Budget Committee; - that money be put into sidewalks. Committee unanimously agreed to adopt the Engineering Project Priority List. Comment added from Wickstrom was that to get these people, we have to go thru an advertising and we have some candidates within house which, if they were the successful candidate, would mean no net gain. As such, if we get vacancies in house with the existing people who may qualify for these positions, we would like to be able to fill those too. The Committee voted that McCarthy and Wickstrom would work on this issue. Wickstrom added that this proposal does result in a net reduction in the general fund by $12 , 000. We would transfer one of our existing engineers into our Drainage Section and fund him out of the Drainage Utility. Property Acquisition - Johnson Wickstrom explained that this is the property below the Ramstead property. An offer has been made to Mrs. Johnson; we haven't got a response as yet. The property was appraised at $181, 000. Wickstrom noted that the reason we are looking at it is that it gives us much better access all along the road; it enhances the property (Ramstead) we just purchased. Also, the biggest cost of the corridor project is the fill material. This purchase would allow us to get an early start on the filling and cutting operation. The offer was made at the appraisal price of $181, 000. If Johnson does accept we can't close and bring back to Council until after January. If we get an acceptance within 10%, than we can go right to Council at the next formal Council meeting. 4 Mann said he made a mistake by voting for acquiring the Ramstead property. Mann stated that if the motion were amended to insure that general funds would never be used for this project, than he would vote for it. Mann strongly expressed his feeling that he did not want his city taxes going into this project. Committee unanimously agreed to direct staff to proceed with the purchase of the Johnson property and allow them to bring it directly to Council if the acquisition is within 10% of the appraisal. North Park Sewer 'Rebuild: West Hill Storm Drainage; LID 338 ; and LID 339 Committee unanimously agreed to accept all of these contracts as complete. Garrison Heights; Canterbury Place; Pine Tree Elementary Bills of Sale Committee unanimously agreed to approve all of the above Bills of Sale. Adopt a Street Program Wickstrom explained that REI wanted to take over the cleaning up of 228th Street next to their complex. They want to take care of the landscaping along 228th and are willing to do so having their own staff work on company time. They have about $400 to spend on vests and safety equipment. Wickstrom said they need formal action before the end of the year. Ken Chatwin stated that we would follow the State' s adopted program and amend it somewhat, using the City Attorney. REI is willing to do this at their cost and time. Chatwin proposed at the same time we get into this same type of program with other organizations. Committee unanimously agreed to approve the Adopt a Street Program. Everson Annexation Wickstrom stated that the City received a 10% petition for annexation of 60 acres in the vicinity of 93rd Ave So and So 222nd St. , depicting the area on a map. Committee unanimously agreed to set the public meeting at the January 5th regularly scheduled Council meeting with the petitioners. s 5 Equipment Rental Discussion followed with Chief Angelo regarding the vehicle equipment issue. Angelo stated that if the issue is money, than with outside funds which have become available, the costs can be covered for 5 of the 20 vehicles originally requested. White stated he is in more interested in the dollar figures rather than the number of vehicles. Angelo noted that 4 of the 5 vehicles in question are Public Works vehicles that support Fire. McCarthy stated he would work out the vehicle issue and reconfirmed that 15 vehicles would be cut, not 20. Committee unanimously concurred that they were more interested in the money saving rather than the number of vehicles to be reduced. 6