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City Council Meeting - Council - Agenda - 04/21/1992
es z�a City of Kent City Council Meeting 3k x .:q Agenda �� ax CITY OF ...... .... ig Ri wy- Mayor Dan Kelleher Council Members Judy Woods, President Jim Bennett Paul Mann �;� Christi Houser Leona Orr Jon Johnson Jim White ... April 21 , 1992 ddp Office of the City Clerk .......... SUMMARY AGENDA KENT CITY COUNCIL MEETING April 21, 1992 Council Chambers 7 : 00 p.m. MAYOR: Dan Kelleher COUNCILMEMBERS: Judy Woods, President Jim Bennett Christi Houser Jon Johnson Paul Mann Leona Orr Jim White CALL TO ORDER ROLL CALL 1. PUBLIC COMMUNICATIONS A. Drinking Driver Task Force Poster Design Awards B. Proclamation - Drug Free Washington Week C. Proclamation - Volunteer Week D. Proclamation - Earthquake Awareness Week 2 . PUBLIC HEARINGS None 3 . CONSENT CALENDAR A. Minutes B. Bills C. Contract Award - Fleet Management System D. Transfer of Funds - Police Remodel E. Agreement - 1992 Asphalt Overlays F. Kent Springs Transmission Main Condemnation - Ordinance �o G. Bill of Sale - Hemlock Acres No. 19 H. Bill of Sale - Burger King I . Bill of Sale - McDowell Northwest Storage Yard Sale of Surplus Vehicles and Equipment K Transfer of Funds - Demolition of Kent Memorial Park House L. IAC Contract - Scenic Hill Park M. Parks and Public Facilities - Resolution 1.30- N. Green River Basin Program Interlocal Agreement O. Board of Adjustment Reappointment 4 . OTHER BUSINESS A. Dedication of Police Headquarters z B. Councilmanic Debt Refinancing - Ordinance 3O'7 C. Proposal on Eliminating Frozen Positions D. Youth at Risk Coordinator Position E. 993 Local Community Development Block Grant Program � L e� 5. BIDS � . r�� �2za-�-ice_ h None 6. CONTINUED COMMUNICATIONS 7 . REPORTS 8 . ADJOURNMENT NOTE: A copy of the full agenda packet is available in the City Clerk' s Office and the Kent Library. An explanation of the agenda format is given on the back of this page. PUBLIC COMMUNICATIONS Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. A) Drinking Driver Task Force Poster Design Awards �B) Proclamation - Drug Free Washington Week �C) Proclamation - Volunteer Week XD) Proclamation - Earthquake Awareness Week CONSENT CALENDAR 3 . City Council Action: Councilmember �� moves, Councilmember Z'L seconds that Consent Calendar Items A through O be approved. Discussion Action q '����� n 3A. Approval of Minutes. Approval of the minutes of the regular Council meeting of p�1 April 7 , 1992 . 3B. Approval of Bills. �f� Approval of payment of the bills received through April 15, titi 1992 after auditing by the operations Committee at its meeting NN�(� at 5: 30 p.m. on April 20, 1992 . Approval of checks issued for vouchers: Date Check Numbers Amount Approval of checks issued for payroll: Date Check Numbers Amount Council AgeVa� Item No. 3 A-B Kent, Washington April 7, 1992 Regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor Pro Tem Woods. Present: Councilmembers Bennett, Houser, Johnson, Mann, Orr and White, City Administrator Chow, City Attorney Lubovich, Public Works Director Wickstrom, Planning Manager Satterstrom, Fire Chief Angelo, Parks Director Wilson, Police Chief Crawford, Assistant City Administrator Hansen, Finance Director McCarthy, and Information Services Director Spang. Mayor Kelleher, Planning Director Harris and Human Resources Director Olson were not in attendance. Approximately 25 people were at the meeting. PUBLIC Employee of the Month. Woods announced that Bruce COMMUNICATION Weissich has been selected as the Employee of the Month for April. She noted that he works as a Police Officer in our Police Department and is a very active employee who is involved in several different activities within the City. Police Chief Crawford noted that Bruce is truly a very fine police officer and all citizens ' homes and property are well protected when he is working. Woods presented Weissich with the Employee of the Month plaque. CONSENT WHITE MOVED that Consent Calendar Items A through CALENDAR F be approved. Orr seconded and the motion car- ried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. Approval of the minutes of the regular Council meeting of March 17 , 1992 . HEALTH & (CONSENT CALENDAR - ITEM 3E) SANITATION Garrison Creek Short Plat. ACCEPTANCE of the bill of sale and warranty agreement submitted by TNX America Corporation for continuous operation and maintenance of approximately 820 feet of water main extension, 1200 feet of sanitary sewer exten- sion, 750 feet of street improvements and 1200 feet of storm sewer improvements constructed in the vicinity of 95tb Place South and South 218th Street for the Garrison Creek Short Plat Develop- ment and release of cash bond after expiration of the one-year maintenance period, as recommended by the Public Works Committee. 1 April 7 , 1992 STREETS (CONSENT CALENDAR - ITEM 3D) LID 335 - 77th Avenue Improvements. ACCEPT as complete the contract with Active Construction for LID 335 - 77th Avenue Improvements, and release of retainage after receipt of the state releases, as recommended by the Public Works Committee. (CONSENT CALENDAR - ITEM 3F) Washincrton State Department of Transportation Letter of Understanding - SR 181 Route Jurisdic- tion. AUTHORIZATION for the Mayor to sign an agreement with WSDOT for the transfer of jurisdic- tion of SR 181 (West Valley Highway) from SR 516 (Willis Street) to South 277th Street and to establish a budget for the funding assistance the City will receive over a four-year period totalling $27 ,914 , as recommended by the Public Works Committee. STREET (OTHER BUSINESS - ITEM 4A) UTILITY Street Utility. At their March 17 meeting, the Public Works Committee unanimously recommended approval of the formation of the Street Utility. Implementation of the Street Utility will require three actions on tonight ' s agenda: (1) adoption of the ordinance implementing the Street Utility; (2) directing that the Street Utility Fund be part of the Street Capital Improvement Fund and adjust- ing budgets accordingly; and (3) authorizing the deletion of the City' s Utility Tax on the City sewer, water and drainage customer bills and charge said tax directly to the respective City utilities. White stated that it is not intended that this go on indefinitely and suggested that the ordinance expire in ten years. He noted that a future Council may wish to extend it. He then MOVED that (1) Ordinance No. 3034 be adopted establishing the Street Utility, providing for the levying and collection of street utility charges and creating the Street Utility Fund; (2) the Street Utility Fund be part of the Street Capital Improvement Fund and the budgets therein be adjusted accord- ingly; and (3) the City' s utility tax on sewer, water and drainage customer bills be deleted with that tax being charged to the respective City utilities, and that ten years from the adoption of 2 April 7 , 1992 STREET the ordinance codified in this chapter, said ordi- UTILITY nance and all of its provisions shall terminate and the street utility shall thereby expire unless the Council by ordinance extends the period for expiration of the street utility. Lubovich pointed out that technical corrections such as the effective date have been made to the ordinance in the packet and noted that the changes have been underlined and crossed out. White stated that he is aware of these changes and accepts them as part of his motion. Mann seconded the motion. White said that although no one likes to vote for a tax increase, all recognize the great need to improve the trans- portation system within the City and that this is one financing tool which will allow movement on the corridor projects. He said staff has done research at his request on an intercity transit system and that possibly a portion of this utility may be used for that. Lubovich said that Resolution 1286 set up a plan for the use of local option funds which designates use of the funds for corridor projects. He said another resolution will probably be presented to Council in the future to expand that to allow more use of the funds, rather than directing it strictly to the corridor projects. White' s motion then carried. PLANNING (OTHER BUSINESS - ITEM 4C) DEPARTMENT Business License Ordinance. The Business License ordinance relating to the administration of business licenses within the City of Kent is pre- sented to the City Council for consideration and passage. The ordinance updates the current general business license code. It removes revo- cation procedures of business licenses from the City Council to an administrative process with appellate rights to the Hearing Examiner. It also removes any related fee schedules from the code to be established by City Council resolution consis- tent with current City policy. This ordinance was before the Council in December, but referred back 3 April 7, 1992 PLANNING to committee for further review. Included in the DEPARTMENT ordinance are recommendations made by the Kent Chamber of Commerce. City Attorney Lubovich pointed out that the major change to the ordinance is that revocations will be processed through the Hearing Examiner rather than the Council. The other change is that the fee schedule will be in resolution form rather than in the ordinance, so that it can be amended without changing the text of the City code. ORR MOVED for the adoption of Ordinance No. 3035 amending the business license code. Houser seconded and the motion carried. (OTHER BUSINESS - ITEM 4D) Business License Fee Schedule Resolution. This resolution was drafted in conjunction with the ordinance amending the general business license code. The purpose of the resolution is to estab- lish business license fees, and filing fees for appeals under the business license code to the Hearing Examiner. The ordinance amending the general business license code removes the fee schedules from the code and authorizes the estab- lishment of fees by resolution. Lubovich noted that this is related to the business license ordinance (No. 3035) and that it establishes fees for business licenses. He clari- fied that business license fees have not been changed. He noted that this resolution also con- tains a fee for appeals before the Hearing Examiner. ORR MOVED for adoption of Resolution No. 1311 establishing fees related to business licenses. Johnson seconded and the motion carried. (OTHER BUSINESS - ITEM 4E) Hearing Examiner ordinance. The Hearing Examiner ordinance amends the code relating to the duties and appeal procedures of the City' s Hearing Exam- iner. The amendments add, as duties of the Exam- iner, appeals before it relating to multifamily design review and business license denials and 4 April 7 , 1992 PLANNING revocations. Additionally, the ordinance requires DEPARTMENT that the Hearing Examiner' s decision and findings be made within 10 working days following conclu- sion of the hearing in compliance with State law rather than 14 days as is currently provided for in the code. Lubovich noted that this also relates to the business license ordinance (No. 3035) and that it includes the multifamily design review process, as well as revocations and appeals under the business license code. ORR MOVED for adoption of Ordinance No. 3036 relating to the duties and appeal procedures of the Land Use Hearing Examiner. Bennett seconded and the motion carried. (OTHER BUSINESS - ITEM 4F) Office of Housing and Community Services. The administration of human service functions of the City of Kent is currently being performed by the City's Planning Department. The Warner Group Study, last year commissioned by the City of Kent, recommended establishing a separate office to administer performance of functions related to housing and human services. An ordinance has been prepared which creates the Office of Housing and Community Services to administer these services. This office reports to the Planning Director. Assistant City Administrator Hansen noted that creation of this office will add even more atten- tion, energy and effort toward the human services arena. He noted that a letter has been received from the Human Services Commission dated April 3 , 1991 and JOHNSON MOVED that the letter be made a part of the record. Orr seconded and the motion carried. Hansen noted for White that a Level 45 salary ranges from $3857 to $4698 per month. Lin Ball explained for White that the intern position will be funded through the Community Development Block Grant funds and is not a part of the crea- tion of the Office of Housing and Community Ser- vices. She explained that the intern position is included in a separate agenda item (4G) . She noted for White that it would be a new, part-time position for approximately 16 hours a week at $10- 5 April 7 , 1992 PLANNING 11 per hour. White stated that since there is a DEPARTMENT hiring freeze, hiring this intern would be incon- sistent. Hansen stated that this will be studied along with 1991 funded/unfunded positions, filled/unfilled through 1992 , and that they are trying to have as much parity as possible between departments. White pointed out that Parks has not been able to increase a position from 3/4 time to full-time when the money is there. Ms. Ball noted that temporary part-time positions are not covered by the hiring freeze and they are not benefitted em-ployees. She added that there are restrictions on the number of hours temporary part-time people can work. Hansen said they will also look at the use of temporary employees in their study. Rose Nelson of the Human Resources Department explained that each department has a part of their budget designated for temporary employees. She noted that the Parks Department uses a large number of temporary employees in the summer, and that Human Resources has no problem with this intern posi- tion. She said an internship program helps to assure the City that they are getting a high caliber of temporary employee since they are usually doing this in conjunction with a study program through a college. She added that the intern would need to fulfill some obligations to the Block Grant program and to the college. White said his concern is with Administration being inconsistent. Houser said that many temporary employees are umpires, referees, etc. , and she would not want to say they can't be hired for the summer. She said there is a difference between a position where the City is paying dollars and benefits and a position for the summer. Mann asked that the Council be brought up to date on how many temporary employees there are in each department and what the policy is in the City with regard to how long they can be kept. He noted that at some businesses temporary employees are kept for years without benefits . Hansen said that in addition to the temporaries hired for the summer by Parks, there are secretarial temporaries and so forth. He pointed out that because these funds for temporary employees have always been 6 April 7 , 1992 PLANNING available, department heads have used them to make DEPARTMENT up for diminishing resources. He added that there should be a bit of flexibility in order to cover certain situations. Ms. Nelson stated that temporaries are used only for summer employment or special projects at this time, and that there are very strict guidelines for temporaries. Hansen noted that some of the Parks flyers are already out and commitments have been made to the public, but that recommendations will be made to Council regarding other areas. White noted that commitments have also been made regarding Youth-at-Risk. Hansen stated that there should be consistency for all departments. Fred Satterstrom, Planning Manager, said that the topic of the intern is an important one, but that the issue before the Council is creation of the office itself. He noted that the issue of the intern could be set aside and studied in conjunc- tion with the other temporary needs. Bennett said he feels the hiring freeze issue should be addressed soon. He said that there is not enough money now to do all the things the City used to do. Hansen noted for Woods that a report will be presented at the next meeting. Hansen pointed out that the letter from the Human Services Commission drew attention to some con- fusion in the title of the office, and that they recommend the name go back to Office of Housing and Human Services. Orr commented that there were many negative feelings about the words "human ser- vices" from seniors who equated it with negative ideas. She said other people may feel the same way and expressed concern about how people asso- ciated with that name would be treated. She said that the Human Services Commission does an out- standing job and they do provide human services, but that there were so many negative comments re- garding that name that she feels it is important to give this office a new name. ORR THEN MOVED for the adoption of Ordinance No. 3037 establish- ing the Office of Housing and Community Services. White seconded. Johnson agreed with Orr regarding the anger of the seniors concerning this issue, but said their concern was in regard to making the 7 April 7 , 1992 PLANNING Senior Center part of this office. He said since DEPARTMENT that is no longer included as part of this office, it would no longer be an issue. He offered a friendly amendment to change the name to Office of Housing and Human Services; Orr did not accept the friendly amendment. JOHNSON MOVED to amend the motion to change the name to the Office of Housing and Human Services. White seconded. Houser noted that senior citizens were not the only group who were offended by the name, that Special Popula- tions also had a negative feeling toward it, and she felt that a name change may be beneficial . Ms. Ball noted for Mann that she does not feel that title of Office of Housing and Community Services would negatively impact the Human Services Commission or the staff. She said the concern is to alleviate any confusion to the public. Dee Moschel , Chair of the Human Services Commission, said they had discussed the name and they do not feel the name Human Services is nega- tive. She said that the name Community Services is a very broad title and that the Commission would prefer Housing and Human Services. Orr said she is concerned because she heard such derogatory comments and that getting a new name would put an end to that. She noted that she is not advocating changing the Human Services Commission, and she does not want to create a problem for them. Johnson pointed out that when this issue came before the Planning Committee it was called the Office of Housing and Human Services and no one disagreed with the name at that time. He said that the Senior Center and Special Populations wanted to keep their names, and it was not anyone ' s intent to give Human Services a bad name. White supported calling the office Housing and Human Services and called for the question. Bennett commented that the service provided is what is important, not the name. The amendment to change the name to Office of Housing and Human Services carried with Orr and Houser opposing. Upon White ' s question, Lin Ball clarified that Agenda Item 4G is the 1992 Entitlement for CDBG and that that is where the intern position is funded. Woods noted that this is extra block grant money, not general fund money. Ball noted for White that the funds do not have to be used 8 April 7 , 1992 PLANNING for an intern. White said that even though this DEPARTMENT intern would be funded from outside, it would show a lack of consistency. WHITE MOVED to amend the motion to delete the intern at this time. Ball explained for him that the one-third of a part- time Planning Intern listed on page 3 of the Plan- ning Director' s memo is a separate position which already exists in the Planning Department. The motion to adopt Ordinance No. 3037 establishing the Office of Housing and Human Services then carried. COMMUNITY (PUBLIC HEARINGS - ITEM 2A) DEVELOPMENT 1993 Local Community Development Block Grant BLOCK GRANT (CDBG) Program Policies. This public hearing will consider the adoption of the proposed 1993 Local Community Development Block Grant Program Policies as recommended by the City Council Planning Com- mittee. Alice Shobe of the Planning Department noted that this is a requirement which must be fulfilled in order to receive Block Grant funds for 1993 . She noted that the types of projects that will be encouraged if adopted for 1993 are Housing, Public and human services, Improvements to streets, walkways and architectural barriers, Community facilities, Parks, Historic preserva- tion, and Planning and administration. She listed additional evaluation criteria as follows: 1. Feasibility, timeliness, urgency. 2 . Compliance with the policies outlined in the Kent Comprehensive Plan. These policies in- clude needs for housing and other physical improvements, as well as needs for critical human services. 3 . Compliance with the federal objective to reduce slum and blight. 4 . The extent to which the needs of very low income citizens or special populations, including abused children, battered spouses, elderly persons, handicapped persons, homeless persons, illiterate persons, or migrant farm workers, are addressed. 5 . The extent to which regional needs are addressed. 9 April 7, 1992 COMMUNITY Shobe added that in accepting these proposed DEVELOPMENT policies, the Council would be supporting contin- BLOCK GRANT uation of funding to a regional housing system which was implemented in King County in 1992. She said that the allocation for 1993 would be approx- imately $6, 000. Woods declared the public hearing open. There were no comments from the audience and JOHNSON MOVED that the hearing be closed. White seconded and the motion carried. ORR MOVED to adopt the proposed 1993 Local CDBG Program Policies as rec- ommended by the City Council Planning Committee. Mann seconded and the motion carried. (OTHER BUSINESS - ITEM 4G) Proposed Allocation of Additional 1992 Community Development Block Grant (CDBG) Entitlement. This meeting will consider the City Council Planning Committee' s recommended approval of the proposed allocation of additional 1992 CDBG Grant Entitle- ment. The recommendation is to allocate addition- al 1992 CDBG Program Funds to the following pro- grams: Program Planning and Administration - $6, 000 ; and Kent Housing Repair Services Program - $5, 820. Planning Manager Satterstrom noted for Orr that it is important to adopt this tonight since it goes towards the funding of Planning and Administration and a small part will fund the intern. Orr asked whether it would be better to hold off until after the City has reviewed the hiring situation. Woods explained that the motion just passed' (Item 4F) included an intern who already exists and that this is a separate issue. Hansen suggested that any reference to the intern be brought back along with the other issues he has addressed earlier to- night with no commitment by the Council on the intern issue. Satterstrom agreed. Alice Shobe of the Planning Department clarified that they have received additional 1992 CDBG funds and the City felt a portion of that could be used to fund the increase in salary for the manager and in addition to use more money for planning and administration and to have an intern to work on special projects. Satterstrom noted that the money is part of the $6 , 000 unallocated CDBG money. Shobe stated that 10 April 7 , 1992 COMMUNITY the portion for the intern would be approximately DEVELOPMENT $2, 000. She noted that if it is decided later BLOCK GRANT that the funding should not be expended for an in- tern, it can be used for other program planning and administration activities . White requested that in the future, the Planning Department write their memos more clearly so that the public can understand them more easily. ORR MOVED to approve the allocation for additional 1992 CDBG program funds to the following programs: Program Planning and Administration - $6, 000; and Kent Housing Repair Services Program - $5, 820. White seconded and the motion carried. HUMAN (CONSENT CALENDAR - ITEM 3C) SERVICES Human Services Commission Appointment. CONFIRMA- COMMISSION TION of the Mayor' s appointment of Marijean Heutmaker as a member of the Kent Human Services Commission. She will represent the Business Cate- gory and will replace Jean Archer, whose term expired. Her term will begin immediately and con- tinue to 1/1/95 . PARKS & (OTHER BUSINESS - ITEM 4B) RECREATION Youth at Risk Program Coordinator Position. The Parks Committee voted 2-1 at their March 17 , 1992 meeting to bring the Youth at Risk issue to the full Council on April 7 for the Council ' s final determination. The recommendation from the Parks Committee is that the position, although funded at full time, should remain frozen at 3/4 time until such time as funds are available. HOUSER MOVED that the Youth at Risk Coordinator position, although funded at full time, should remain at 3/4 time until such time as funds are available. Bennett seconded. Orr noted that she has received information indi- cating that the City will over-collect funds in this position and asked what will happen to those funds. Assistant City Administrator Hansen said that if that is the case, funds could be rebated or applied within the program. He offered to look at the issue further and report back to the Coun- cil at a later date. Orr noted that when this issue was first presented, she understood that it was at the Mayor ' s and Administrator ' s discretion 11 April 7, 1992 PARKS & as to whether the position was funded at full RECREATION time, and that since then, the Attorney offered a different opinion. She said she is not in a posi- tion to go against the Mayor and Administrator on this, since that is their function within the City. She said the program is worthwhile and hopes it will be given a high priority when funds are available. White said that he had voted to fund this at full time because it is a good program, and that he will continue to support the program funding. Upon Mann' s question, Hansen explained that the position has been frozen and although the Council voted the funds into the budget, it was adminis- tratively ,recommended that the position be funded through 1992 at the full time level, but keeping the position at 3/4 time. He added that a plan on dealing with frozen positions will come to the Council soon. Dave Street, Director of the Federal Way Boys and Girls Club, noted that orig- inally the Council voted to fund the position full time by reorganizing the City Clerk' s funds. He added that the Parks Department agreed to raise the day camp fees to fund the position. Street noted that the funds are available and it is not from the City Clerk' s fund; that it is money charged and collected. He explained that the position was 3/4 time last year but because the position was not filled until later in the year, there was money available for the person to work full time. He said going back to 3/4 time would put a strain on the program which has been estab- lished. He noted that the Parks Commission agreed to raising fees to pay for the position, and that after the fees were raised, they were told it would still be 3/4 time. He said the staff, the parents and the children in the program are the ones who will be hurt. He said this is not a political issue, but a budget issue. Bill Doolittle, 412 N. Washington, said this was first brought up at a Parks Committee meeting on October 22 , 1991 and he quoted from the minutes of the meeting as follows: Johnson moved to author- ize the Parks Department to increase program fees from $60 to $70 a week to fund the Youth-at-Risk Coordinator as a full time position (Option Two of 12 April 7 , 1992 PARKS & four options presented by staff) and that in the RECREATION interim the Resource Center will have to do with- out the half-time position. He said Johnson's motion was seconded and passed unanimously. He noted that motions which come out of a committee usually end up on the consent calendar. He explained that the next Council meeting was on November 5th, election night, and the motion approved by the Parks Committee was not on the consent calendar. He said that the budget was passed on November 19th and Johnson tried to get this clarified. He noted that the fees were in- creased and the difference between paying this person 3/4 time and full time was offset within $50 by the increase in fees. He said he feels this has become a political issue between Admin- istration and the Council . He also said he had heard at the Parks Committee meeting that the only way to get the position full time is to file a lawsuit, and that one councilmember said there is no way they'd sue the Mayor. He said the money has been collected in good faith, the program is going along in good faith and is very worthwhile. He said a very capable employee has been hung out to dry through no fault of her own, and added that this could cause morale problems. He opined that if this had appeared on the consent calendar on November 5, 1991, it would not be under discussion tonight. He said the aberration is that it did not appear on the consent calendar of the next council agenda following the committee meeting where it passed unanimously. He noted that the motion before the Council is to keep the position 3/4 time until the funds are available, and that the funds are there, so by passing the motion the position would become full time, unless the Mayor says it won't. Margaret Harto, President of the Kent Community Council for At-Risk Children and Youth, said that they believe the Council has shown their under- standing of the critical issue of addressing the needs of at-risk children and youth by establish- ing programs such as the before-and-after-school child care project, the summer day camp program and the spring break day camp. She said these programs have had a very positive impact on the children and families in the community. She 13 April 7 , 1992 PARKS & explained that accountability of the Council and RECREATION Administration is a concern to her group. She noted that since the City could not provide addi- tional funding to fill the position full time, parents and others agreed to fee increases. She asked that the Council fund the Youth at Risk Coordinator position at full-time for 1992 . She added that they are concerned about the disposi- tion of monies that have already been collected by the increased fees, and asked if the hiring freeze would prevent the filling of the 3/4 position if it were to be vacated. Hansen explained that Administration has been trying to manage the budget in a responsible way, and that the staff member involved signed a con- tract with the understanding that the position is not full time. He noted that staff will address the hiring freeze and make a report to the Council . He noted that although this program serves a critical need in the City, the issue is parity. Finance Director McCarthy noted that because the program began in the middle of last year, whatever revenue was generated last year by this program would need to be annualized for this year to form a base. He noted that the program was well received last year and offered to deter- mine how much of the increase is associated with a full year, how much with projected growth, and how much with a fee increase. He also suggested looking at what costs would be covered. MANN MOVED to table this matter until Mr. McCarthy pro- vides information as to whether funds are avail- able or not and what the costs involved are. White seconded. Woods noted that a move to table takes precedence and the motion carried with only Houser opposed. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. Approval of payment of the bills received through March 31, 1992 after auditing by the Operations Committee at its meeting at 5 : 30 p.m. on April 6, 1992 . 14 April 7, 1992 FINANCE Approval of checks issued for vouchers: Date Check Numbers Amount 3/17-3/31/92 116366-117016 $1, 206, 563 . 20 Approval of checks issued for payroll : Date Check Numbers Amount 4/3/92 01170355-01171065 $ 645, 128 . 80 ADJOURNMENT The meeting adjourned at 8 :40 p.m. Brenda Jacober, CMC City. Clerk 15 4e-, Kent City Council Meeting Date April 21, 1992 1'v Category Consent Calendar 1. SUBJECT: FLEET MANAGEMENT SYSTEM 2 . SUMMARY STATEMENT: As recommended by the Operations Committee, approval for the Mayor to execute an agreement with Multiforce Corporation for an automated Fleet Management System not to exceed $62, 500. This system will track vehicle and equipment inventory, maintenance, rental rates, fuel use, mileage, repair order tracking and facilities management. The recommended vendor was unanimously selected by a committee representing six departments. Project funds are available for this system. 3 . EXHIBITS: Memo from Fleet Management System Committee and excerpt from minutes of 4/6/92 Operations Committee meeting 4 . RECOMMENDED BY: Unanimous motion of Operations Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO_ =_ YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 3C DATE: Wednesday March 18, 1992 TO: City of Rent Council Operations Committee FROM: Fleet Management System Committee - Marty Mulholland, Info Svcs - Committee Chair - Tim Heydon, PW Operations Manager - Dianne Sullivan, PW Operations - Jack Spencer, PW Operations - Kathleen Pace, PW Operations - Frank Olson, PW Operations - Bill Stephens, PW Operations - Paul Scott, PW Engineering - Kevin Kearns, Assistant Fire Chief - Terri Nee, Fire - Tom Arnson, Fire - Karen Ford, Parks Maintenance - Barb Pixler, Parks Maintenance - Mayene Miller, Finance - Mary Ann Kern, Police CC: Ron Spang, Director of Information Services Tom Brubaker, Law SUBJ: Unanimously Recommend Approval for Purchase of MULTIFORCE Fleet Management Software System The City has long identified the need for a Fleet Management system, which will be used to capture information about City Vehicles and track the usage of City vehicles. The system would be used to manage information pertaining to the following functions: Vehicle and Equipment Inventory Vehicle and Equipment Maintenance Equipment Rental Fuel Use, Mileage, and Hours of use of Equipment Inventory Control (Can manage many inventories) Repair Order tracking Facilities Management The Budget for this project is as follows: Original Amount from Automation Budget $35, 000 Added to Automation Budget for Financials 20, 000 Fire Department Contribution 7 , 500 ** TOTAL ** $62 , 500 1 The following paragraphs outline the steps taken to identify and select the now-recommended Fleet Management System: 1. September 1991 - Committee identified. Representatives from Information Services, Public Works Operations, Public Works Engineering, Fire, Parks Maintenance, Police, and Finance agreed to participate. 2 . November 1, 1991 - Final Request For Proposal issued, after approval received from Legal (Tom Brubaker) and after final needs agreement among users. 3 . November 25, 1991 - Proposal responses received from three vendors: 1. MULTIFORCE Systems 2 . ONSITE Systems 3 . Idaho Computer Systems 4 . December - January 1991 - Proposal responses evaluated, reference checking done from both Technical and User perspectives, Demonstrations held at City facilities, further testing of the systems done on City computers. 5 . January 1991 - ONSITE Systems canceled. A key employee was injured in a serious auto accident, and ONSITE felt they would not be able to support the City as a client. 6 . January 1991 - Committee unanimously voted to award contract to MULTIFORCE Systems. The MULTIFORCE product received the highest recommendations from Hewlett-Packard. It also received top honors when references were checked. The system has much more functionality in place than the Idaho product, and it was felt that the Idaho system would require extensive modifications before it could match the functionality of MULTIFORCE ' s existing product. A Cost Analysis is attached. 7 . February 1991 - March 1991 - In cooperation with the Law department, a set of mutually agreeable installation, customer service, and license contracts were established. 8 . March 1991 - We unanimously recommend that the Multiforce system be purchased. We would like to receive approval from the Operations Committee to place this item on the April 21 Council Meeting Consent Calendar so that we can at last begin using this much needed product! 2 Comparison of Municipal Fleet Management System Proposals Idaho Multi- Computer Force Svcs * Corp ------------ ------------ REQUIRED SOFTWARE MODULES Equipment Master 11300 9500 Equip Rental/Billing O-R 500 Repairs & Maintenance-O 200 Inventory Control 8000 8650 Discounts -3860 Fixed Assets (needed) 5300 Fuel Read File 50 - User Defined Equip Mstr 800 - New fields added 300 - Copy Equip Mstr 400 - Auto assign equiprl 400 - Custom Equip Mstr Screen 1000 - Inquiry by SIN and VIN 400 1000 - Billing Report 4500 - Laser Repts 10 @ $200 2000 ------------ ------------ TOTAL 23790 26650 ------------ ------------ TOTAL AFTER TAXES 25740 28835 TRAINING/Support/Install 2500 8200 - Estimate (2 trips) (4 trips) TRAVEL/Expenses 4578 7984 - Estimate (2 trips) (4 trips) One year Warranty/Support 2000 3915 ------------ ------------ ------------ ------------ G R A N D T O T A L 34818 * 48934 ADDED FUNCTIONALITY Procedures Module / Recommended (Incl Tax) 3246 Facilites Mgmt Including Tax 7574 (price reduced from $12 , 000 to $7 , 000) Facilities User Defined Screen 1082 GRAND TOTAL INCLUDING FACILITIES MANAGEMENT 60836 Contingency Funds 1664 BUDGET 62500 * This is not a true 'apples to apples' comparison. Idaho Computer Services system was relatively unproven, did not have comparable references, had inadequent functionality in Repairs and Equipment use sections of system. System would require extensive modifications just to match existing Multiforce functionality. Extensive mods would be unguaranteed, costly, and would cause implementation delays. r' White moved to accept the recommendation to refinance the three Councilmanic bond issues and the 1985 Water Revenue bonds and use the 1992 Councilmanic bond proceeds to pay off the Lake Fenwick Woods property with the remainder applied to the LID's. Orr seconded the motion which passed with a vote of 3-0. McCarthy explained that the general obligation bonds should be ready for approval at the April 21st Council meeting and the Water refinance at the May meeting. He further clarified that he needed the authorization to proceed ahead; the bonds are usually prepared the day before the Council meeting for issuance but if the market is unfavorable at that time it may need to be delayed for two weeks. The Committee concurred to give Finance Director McCarthy authorization to proceed. —� Equipment Rental Contract with Multiforce Finance Director Spang informed the Committee of the considerable interest in the fleet management program. A committee of 15 prepared the RFP which received three responses. One response which looked good was withdrawn due to a traffic accident suffered by a key person in the organization. Of the two remaining responses, the Fleet Management System Committee voted unanimously in favor of MULTIFORCE. This system is used by King County, the Port of Tacoma and other businesses in the area. White asked where the company was located. Spang responded that they were out of Princeton, New Jersey which was reflected in higher travel costs. Spang stated that the company may be willing to consolidate trips with other municipalities in the area. White asked if this was a budgeted item. Spang replied that it was. McCarthy added that there are currently two remaining programs on the old Sperry computer at a cost of $27,000 a year. The special assessments will be looked at next so that the budget may be freed up as well as space in the computer room. Orr moved to accept the Fleet Management Services Committee recommendation. White seconded the motion which passed with a vote of 3-0. Funds for Police Remodel Furniture Assistant City Administrator Hansen recapped for the Committee that when the original bids for the police remodel were received higher than expected, the budget was reduced to keep the project within the original budgeted amount. The understanding was that the money for workstations as equipment needs would be addressed in the future when additional funds were available. He informed the Committee that the Public Safety Bond issue for$12 million plus $2.2 million of accrued interest have paid for the East Hill Fire Station,the Fire Training Center,the North End station, and on-line equipment. The budget currently has $175,000 of unallocated funds. Hansen requested authorization to transfer these funds to the CIP for use on the police remodel for furnishings. He noted that if the furniture is purchased now, it can be purchased at last year's prices. 1n addition, it can be installed before the move if it is ordered now. Hansen reminded the Committee of the Centennial Building move and the additional costs associated with receiving the furniture late. Hansen noted that the funds would also pay for furniture for a public lobby and miscellaneous equipment. Hansen informed the Committee that there are some outstanding issues on the Public Safety Bond projects which need to be resolved. There-is a risk that there may be insufficient funds to cover those areas. He noted that this was a relatively low risk. He stated that due to the timeliness of the police remodel, he was comfortable with the change and will closely monitor the outstanding issues and overall it was an acceptable risk. 2 �✓ Kent City Council Meeting Date April 21. 1992 Category Consent Calendar 1. SUBJECT: TRANSFER OF FUNDS - POLICE REMODEL 2 . SUMMARY STATEMENT: Approval to allocate Public Safety Bond Issue interest income of $175, 000 for furniture for the Police Remodel. Administration has been approached by the Police Department in an effort to obtain a funding source for the police remodel furniture. When the remodel budget was finalized last fall, $126, 000 in furniture had to be cut from the budget in order to come within available funds. Current estimates are that $187 , 000 is needed to provide the appro- priate furniture. Administration is proposing an allocation of Public Safety Bond Issue interest income of $175, 000 above the interest income budget of $2 . 2 million. The remaining alloca- tion will come from other police remodel budget underruns. This allocation will require that the other public safety bond issue projects come within budget. 3 . EXHIBITS: Fiscal note 4 . RECOMMENDED BY: Executive Committee, Operations Committee 3-0 Public Safety Committee 3-0 (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: O YES X FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REQUIRED: $175 , 000 SOURCE OF FUNDS: Public Safety Bond Issue Interest Income 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3D MCCARTHY,TONY / KENT70/FN - HPDesk print. ------------------ ---------------------- qubject: POLICE REMODEL FURNITURE - FISCAL NOTE ceator: Tony MCCARTHY / KENT70/FN Dated: 03/27/92 at 1429. THE POLICE DEPARTMENT IS REQUESTING FUNDS FOR FURNITURE WITH THE UPCOMING COMPLETION OF THE REMODEL OF THE OLD LIBRARY FOR THE POLICE DEPARTMENT. FUNDS WERE INITIALLY PLANNED FOR AS PART OF THE REMODEL, BUT DUE TO BUDGET CONSTRAINTS, WERE CUT OUT OF THE REMODEL BUDGET APPROVED IN MID 1991. THOUGH THE CITY'S GENERAL FINANCIAL CONDITION HAS NOT IMPROVED, THE PUBLIC SAFETY BOND ISSUE PROJECT HAS APPROXIMATELY $175, 000 OF UNALLOCATED INTEREST INCOME THAT COULD BE USED FOR THE POLICE FURNITURE. THESE FUNDS ARE PART OF OVER $2 .2 MILLION OF INTEREST INCOME THAT HAS ACCRUED TO THE PROJECT SINCE INCEPTION IN DECEMBER OF 1986. THE $175, 000 IS NET OF APPROXIMATELY $40, 000 RECOMMENDED AS A BUDGET CHANGE FOR UNBUDGETED BOND ISSUANCE AND ARBITRAGE REBATE COST. USING THE $175, 000 FOR POLICE REMODEL FURNITURE MEANS THAT THE REMAINING COST OF THE PUBLIC SAFETY BOND ISSUE PROJECTS MUST COME IN WITHIN BUDGET. THOUGH THERE IS SOME RISK THAT ADDITIONAL FUNDS MAY BE NEEDED AS THE PUBLIC SAFETY BOND PROJECTS ARE ACCEPTED AS COMPLETE, THE EXECUTIVE COMMITTEE RECOMMENDS THAT THE FIRE DEPARTMENT BE ASKED TO BRING THE PROJECTS IN WITHIN BUDGET SO THAT THE FUNDS CAN BE RELEASED FOR POLICE REMODEL FURNITURE. MEMORANDUM TO: MAYOR DAN KELLEHER AND MEMBERS OF THE CITY COUNCIL FROM: JIM HANSEN, ASSISTANT CITY ADMINISTRATOR SUBJECT: TRANSFER OF FUNDS FOR THE POLICE REMODEL PROJECT DATE: APRIL 14, 1992 Recently the Operations and Public Safety Committees recommended the transfer of $175, 000 of unallocated funds from the Public Safety Bond Project account to the CIP for the Police Remodel Project. This funding will allow replacement of old and broken furniture and raise the level of improvement similar to the workstations in the Centennial Center. In addition, furniture will be provided for the public lobby area. This action is timely because the furniture can be purchased at the 1991 pricing level . The used furniture will be inventoried and offered to other departments for their possible use. The remaining furniture will sold to the public. I / Kent City Council Meeting Date April 21, 1992 V Category Consent Calendar 1. SUBJECT: 1992 SOUTH COUNTY ASPHALT OVERLAY AGREEMENT 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, authorization for the Mayor to sign an agreement with King County to include portions of City-owned streets in the 1992 Asphalt Overlay Program with the City reimbursing the County the cost of same and transferring $15, 000 to the Street Maintenance Fund from the Unencumbered Water Fund to pay for the costs of that portion of the overlay work lying within the Clark Springs Water Shed. 3 . EXHIBITS: Memorandum from Public Works Director, copy of agreement and excerpt from Public Works Committee minutes 4 . RECOMMENDED BY: Unanimous vote of Public Works Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT• NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3E DEPARTMENT OF PUBLIC WORKS April 2, 1992 TO: PUBLIC WORKS COMMI` TEE FROM: DON WICKSTROM RE: 1992 SOUTH COUNTY ASPHALT CONCRETE OVERLAY PROGRAM The County is preparing their 1992 Asphalt Overlay Program which will include overlay of 116th Avenue S. E. from 208th to S.E. 256th and the Summit-Landsburg Road from Kent-Kangley Road to Landsburg Road S. E. Approximately 3/4 of a mile of 116th Avenue S.E. and approximately . 14 miles of the Summit Landsburg Road are within City limits. The Summit-Landsburg Road is City property as we annexed the area for municipal purposes in conjunction with our Clark Springs water source. The County is proposing to include those portions of City-owned streets in their overlay program with the City reimbursing them for the actual expense involved. It is estimated this will be approximately $54 , 000. Adequate funds are budgeted in the 92 Asphalt Overlay program. Of the $54 , 000 , $15, 000 relates to the road work within the Clark Springs water shed (Summit-Landsburg Road) . To maximize the benefit of I the asphalt overlay work to our citizens within City limits proper, it is recommended that this $15, 000 be funded from the .unencumbered water fund which is adequate to do so. While the proposed 92 water budget included this cost, it wasn't included in the approved budget. Due to the time constraint of getting this agreement to the County for incorporating our work into their program, it is recommended that the Committee authorize the Mayor to sign the agreement. It is also recommended that the Committee approve the use of the water funds as noted subject to the Executive Committee supporting same. n n, King County Division of Roads and Engineering Department of Public Works King County Administration Bldg. 500 Fourth Avenue-Room 900 Seattle,WA 98104-2339 March 11, 1992 Mr. Don Wickstrom, P.E. Public Works Director City of Kent 220 - 4th Avenue South Kent, WA 98032 RE: 1992 South County Overlay Dear Mr. Wickstrif i Enclosed for signature are two copies of an interagency agreement for the County to perform asphalt overlay work within the jurisdiction of your city. Please have the documents signed by the appropriate authority as soon as possible and return them to Engineering Services for further processing. A fully executed copy will be returned for your project files. If you have any questions on this matter, please contact Mark Brzoska, Project Development Engineer, at 296-3729 . Sincerely, m Vlcek> 11> a E. Manager Engineering Services Section WSV:MB:dgs Enclosures cc: Louis J. Haff, County Road Engineer Sandy Adams, Intergovernmental Relations Coordinator(w/encl) Dale Poussier, Supervising Engineer Rod Matsuno, Acting Maintenance Engineer ATTN: Swang Rims, Pavement Engineer P,� AGREEMENT THIS AGREEMENT made and entered into by and between the County of King, a governmental subdivision of the State of Washington, hereinafter called the "County", and the City of Kent, hereinafter called the "City". WITNESSETH WHEREAS, the parties propose to proceed with the 1992 South County Asphalt Concrete Overlay Program, hereinafter referred to as the "Project"; and WHEREAS, the parties can achieve cost savings and benefits in the public's interest by combining construction of their portions of the Project, namely 0.74 miles of the west half of 1 16th Avenue Southeast,from Southeast 208th Street to Southeast 256th Street; and 0.14 miles of Sum mit-Landsburg Road from Kent-Kangley Road to Landsburg Road Southeast; hereinafter referred to as the"City's Portion"; - NOW,THEREFORE, it is hereby covenanted and agreed by and between the parties hereto as follows: I. DESIGN The County shall perform all design and engineering services for the Project, in accordance with all applicable standards and after consulting with the City. 11. BIDDING a. The County shall prepare the construction documents and incorporate them into the Contract Bid Documents in such manner as to allow, to the extent possible, identification of cost allocations between the parties. b. Bid awards shall be made to the lowest responsible bidder for the total project subject to applicable laws and regulations. III. CONTRACT ADMINISTRATION a. The County shall provide the necessary engineering, administrative, inspection, and clerical services necessary for the execution of the project. In providing such services, the County Engineer may exercise all the powers and perform all the duties vested by law in him. b. The City may furnish an inspector to insure proper compliance with requirements during performance of the City's Portion of the Project. The City's inspector shall advise the County of any deficiencies noted. The City's inspector shall not communicate directly with or instruct the contractor directly on any matters regarding contract performance. C. The City shall notify the County, in writing, of any changes it wishes to make in the plans and specifications which affect the City's Portion,which changes shall be made, if feasible. The County will notify the City of any changes required by the County which substantially changes the nature of the City's Portion, its estimated cost, or its basic design, and will obtain the City's approval of such changes. The City hereby grants right of entry into the incorporated limits of the City for the purpose of performing any and all tasks necessary to complete the project. IV. PAYMENT 1. a. The City shall reimburse the County for all actual costs incurred by the County in performing the City's Portion of the Project. Said costs shall include all engineering, clerical, administrative and inspection services attributable to the City's Portion, as well as the City's Portion and all City requested changes performed by the County's contractor, and annual administrative overhead costs. The preliminary cost estimate for the City's Portion is approximately $54,000 which includes all costs. b. The County shall bill the City for actual expenses incurred, on no more than a monthly basis. These bills will reflect actual costs, including the annual administrative overhead rate,which is 29 percent in 1992. All payments shall be due within 30 days of the billing date,with one percent per month interest being charged to the City as a delinquent charge, starting 30 days after the billing date. C. In the event a lawsuit is instituted to enforce the payment obligations of the City, the prevailing party shall be entitled to recover all costs of such a lawsuit, including reasonable attorney's fees. V. DURATION/TERMINATION a. This agreement will become effective upon the signing of this agreement by both parties, and will remain in effect until terminated by: (1) 30 days' advance notice by either party, or (2) completion of the objectives and full payment for the objectives of this agreement. b. In the event of termination prior to completion of the objectives of this agreement, all direct and indirect phasing-out costs shall be paid by the party requesting termination. Termination costs claimed shall not exceed the actual costs incurred as a result of termination of the project. VI. INDEMNIFICATION AND HOLD HARMLESS Each party hereto agrees to indemnify and hold harmless the other party, and its officers,agents and employees,for all claims (including demands, suits, penalties, losses, damages or costs of any kind whatsoever)to the extent such a claim arises or is caused by the indemnifying party's own negligence or that of its officers, agents or employees in performance of this agreement. VII. OTHER PROVISIONS a. Each party shall retain ownership and usual maintenance responsibility for the road and sidewalk within their jurisdiction. b. This agreement contains the entire written agreement of the parties and supersedes all prior discussions. This Agreement may be amended only in writing, signed by both parties. IN CONSIDERATION of the mutual benefit accruing herein, the parties hereto agree that the work as set forth herein will be performed by the County under the terms of this Agreement. IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals the day and year first above written. KING COUNTY,WASHINGTON CITY OF KENT - King County Executive Signature Date Name Title APPROVED AS TO FORM: y Pros. tin Atto ney Da Public Works Committee April 7, 1992 Page 4 options are integral parts of our comprehensive water plan. Wickstrom confirmed for Mann that the impoundment reservoir is feasible from an engineering standpoint. Jim White stated the 50- year water plan builds in as much flexibility as possible and he complimented the foresight of the Engineering Department in development of the plan. Mr. Kieffer commented about what he perceived as a lack of opportunity for public input. Wickstrom explained that through the 404 permit process, the Corps offers ample opportunity for citizen involvement. Citizens had an opportunity to submit any concerns or protests. In addition, when we negotiated for the right of way we discussed the project with the property owners. Mr. Kieffer stated he felt the project should have further review. Carol Morris offered that further legal review of the permit process is available if Mr. Kieffer wanted to hire an attorney but there was no further appeal available to the Public Works Committee or to the City Council. The Committee unanimously recommended approval to proceed with condemnation if negotiations for right of way are not successful. 1992 South County Asphalt Overlay Wickstrom explained that the County is proposing to overlay 116th, a portion of which lies within the City of Kent. They are also proposing to overlay a street near Ravensdale a portion of which lies within our annexed water shed area. The County will include these portions of streets in their project with the City reimbursing the County the costs. There are funds budgeted in our 1992 Overlay budget. Wickstrom added he would recommend using water utility money for that portion of the overlay that lies within the water shed and would recommend approval of the agreement and transferring water utility funds. The Committee unanimously recommended approval for the Mayor to sign the agreement and to use water utility funds for that portion of the overlay that falls within the water shed. Bill of Sale - Hemlock Acres #19 Wickstrom explained that the developer has completed the utility improvements for this plat. The Committee unanimously recommended acceptance of the bill of sale. Bill of Sale - Burger King 84th and 224th Wickstrom noted the developer has completed the utility improvements for this business and is recommending we accept them. Kent City Council Meeting Date April 21. 1992 Category Consent Calendar 1. SUBJECT: KENT SPRINGS TRANSMISSION MAIN 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, adoption of Ordinance authorizing staff to proceed with condemnation procedures for acquisition of right- of-way should negotiations fail. � 4 3 . EXHIBITS: Memorandum from Public Works Director, map, ordinance and excerpt from Public Works Committee minutes 4 . RECOMMENDED BY: Unanimous vote of Public Works Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 3F DEPARTMENT OF PUBLIC WORKS April 2, 1992 TO: PUBLIC WORKS COMMI TEE FROM: DON WICKSTROM RE: KENT SPRINGS TRANSMISSION MAIN The Public Works Department is completing the redesign for Phase II of the Kent Springs Transmission Main rebuild from 124th Avenue S.E. to S. E. 274th. In order to secure the necessary Army Corps of Engineers 404 permit we had to realign the main to skirt some existing wetlands plus create new additional wetlands as compensatory mitigation. We have been pursuing the acquisition of the additional property and have been unsuccessful to date per the four parcels denoted on the attached map. While we will still continue to negotiate, we are requesting authorization to condemn on same. IL 272N0 .. Q3'>i nn.axalx e•, '(D` ,v ,'f3:�:�-,. 1,1.J,r :©.xr e,,,-•{�q -11L•1 c ,x,.., : ,Y'S tlJ{ Y S f I R E'�" 'tb r6'�Ig E L/Sh u; _r. .. a_ d; �a _ N the �. N a N 9 f.. —� un,rr u.,r' eX :•'.. 31 �• {j - f3 Ir jL97 � 0- [/T'_tFj}._ S.E. 71T»r" pp���';�..r.r.,. REC.RW. 806/ 0948 ul �49Loome '•>.. x '+e° =:Q E e. OBT» IT.• RREC. •"p 1114 111 - - ' ,S.E. 2T61N ' ST. REC.NO R£2 NO 0928OZ6I 8808/80/d4 .9E. 27B» fM •� PHASE II ..,.,., •: wt' lu KELLER 5yc�' — r. ;� 'z •j DOWNEY :o - 't, , r ® (/ S.E. 222TN• PLI �,1J - • 'Ya2(d•I '.r O o„:.ot.r..ur O •® I \ r' T�'1\ W 'P �'E i /"nr 'I �� KELLERV. Ii :O s•` a - r. .. T . HT.3� •.1' .,. ,.,�,o.»r„xr r»• I r.,ner. .;�".• : f',1, REC. NO. •� w al.tuq»r ! 88 9 N .rrl ' • -1 xrn'1 •,�1�`'S~1' Pr 52 rx ..,r..., ['}� :�E3•I ,.,.,rr.,, 1® \.� ;�.,P. O .,SNOW 1 ar.ul o"rr Ba„b i�r 11z J —:.C.�2BISt�ST 'n O v4rwr..,r u�'W'E1 I '�r•�'r �� Q' �{ i SHT.4 jl i f s T ,. �v... m Qi 'n r' I�lT,T yypy i. 1m `1" ��22 P'+�j �y'.g` P rf 7, ,,..r:`",T\T'• YI W'I Lr - ;x' ij2-�„T I,r '�j• THOMAS . ..I• � jH. 44.1•...r.�. Y":r.. f 4ql,rr.1r fnvuY+. 9•I"I: ��.:�p .i •., ,r,_ =,,.- �. I,� rb ,o» ; . rb ib �� t.n/ ,, r- ..° �..� ..,.�. FALKNER SHT5 REC. A2Lb 6 w � II� ..r .r.y�• �• I ,1_.',._ _,'a—: _, _ r...--— l�l y_ _- ' •--_ r='�=rdAiW_=SI=��. I, _) rYr i � 'Q•� nrl ' 1>! 1 - C` '. �l I' aJ" ' f :'r I I—s�•,l •. S.E.... , .204TM j, �� R Y Sri G C R E TVIEWI' .T " O N B I; 4t eo�� 96e 3, yyww xe xe M1un'e x. .P-. � III` ' ,Y,• 9 In4 t1 { 2z L 0 p p Q•r CC7 L�'7 I' „� M '�; 'ria•:L�+ ei 3? e $.E. 28ST ST, " S.E... 2B6T 6Y.' 9: �> .t�. it ,.0 I' � ,9P g�g�p �I 111 �' B. n� 'L}7> ' "" x,lnl,'n � O KING : Q 9B ul S.E. 2e7illt '�' Hi6 [ K✓£RLAND le 37 i •B `� :CL] p�. I:r.:° "` ' 1intl E,r u.n r,x,� ,,,,1�� el•r [a" BYPASS LINE D`•� Q� ' o': lo" i � .'-0 f�}---REC.NO.8808020214 )n ll♦ , I t,»t•r l•.-r � 9 � 1M., I,wl .I.rul' ttww ,r'1 ,ST. , yn W.ii i�.l: Erb Fl t.U ✓�y\\ I ,rl_, 1M4 1 4 ly.++ l •�. f GE, 2 REC.NO 8807260007 ,°i v✓f�.Bi{�' atl znn .n •'�'11 O Alx rr.r. r x Lr4, o o p Public Works Committee April 7, 1992 Page 3 Parkside Walkway Paul Mann stated he had asked Carol Morris for an opinion on the issue and asked her to speak to it. Carol responded that her. memo addressed an argument made by an attorney regarding some problems relating to the improvement of the walkway as well as the issue of whether or not the City could vacate it. Since the attorney was not present, she indicated she would confine her remarks to the vacation issue. The Planning Department's and Public Works Department's recommendations were not to vacate this walkway because it was still used for public travel purposes. The purpose of the street vacation statute is to vacate streets, sidewalks or walkways when they are no longer needed for public purposes. We could not legally vacate the walkway if there is still a need to keep it open. Wickstrom added there is a Metro bus stop at that location on Military Road and does tie across Military into the entrance of a major plat on the west side. We could do pedestrian counts to determine the use. Paul Mann suggested a pedestrian count be done and brought back before the Committee at the next meeting. Jim Bennett concurred. Kent Springs Transmission Main Wickstrom explained the transmission main project is the link between 132nd Avenue S.E. at 286th and 274th at 109th Avenue S.E. We acquired the right of way through this area some time ago but have had to revise the design to mitigate the wetland impact. There is additional right of way we need to acquire to do this. Three are linear footages along the main and the fourth is a two acre tract. We are requesting authorization to condemn but we are continuing to negotiate with the property owners. Mr. Kieffer distributed a letter to the Committee members. He commented he felt it would be wise to have all the permits in hand before spending money for the property It was determined that we have all the King County permits and the Army Corps of Engineers has given us verbal approval for this alignment. Wickstrom further explained we realigned the route of the transmission main, reduced the impact of the original project on wetlands, deleted some of the pipe that went through wetland and created about two acres of new wetland. Thus the project is now more environmentally sensitive than it was originally. Mr. Kieffer raised questions about the feasibility of constructing the reservoir and the alignment of the main. Wickstrom explained that the proposed alignment is necessary to provide gravity service plus gives us the options of expanding our capacity in the future with respect to the Tacoma Pipeline or the impoundment reservoir project. This alignment and these Public Works Committee April 7 , 1992 Page 4 options are integral parts of our comprehensive water plan. Wickstrom confirmed for Mann that the impoundment reservoir is feasible from an engineering standpoint. Jim White stated the 50- year water plan builds in as much flexibility as possible and he complimented the foresight of the Engineering Department in development of the plan. Mr. Kieffer commented about what he perceived as a lack of opportunity for public input. Wickstrom explained that through the 404 permit process, the Corps offers ample opportunity for citizen involvement. Citizens had an opportunity to submit any concerns or protests. In addition, when we negotiated for the right of way we discussed the project with the property owners. Mr. Kieffer stated he felt the project should have further review. Carol Morris offered that further legal review of the permit process is available if Mr. Kieffer wanted to hire an attorney but there was no further appeal available to the Public Works Committee or to the City Council. The Committee unanimously recommended approval to proceed with condemnation if negotiations for right of way are not successful. 1992 South County Asphalt Overlay Wickstrom explained that the County is proposing to overlay 116th, a portion of which lies within the City of Kent. They are also proposing to overlay a street near Ravensdale a portion of which lies within our annexed water shed area. The County will include these portions of streets in their project with the City reimbursing the County the costs. There are funds budgeted in our 1992 Overlay budget. Wickstrom added he would recommend using water utility money for that portion of the overlay that lies within the water shed and would recommend approval of the agreement and transferring water utility funds. The Committee unanimously recommended approval for the Mayor to sign the agreement and to use water utility funds for , that portion of the overlay that falls within the water shed. Bill of Sale - Hemlock Acres #19 Wickstrom explained that the developer has completed the utility improvements for this plat. The Committee unanimously recommended acceptance of the bill of sale. Bill of Sale - Burger King 84th and 224th Wickstrom noted the developer has completed the utility improvements for this business and is recommending we accept them. i I ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, providing for the condemnation, acquisition, appropriation, taking and damaging of land necessary for the installation, construction, repair, maintenance, alteration, and improvement of the Kent Springs Water Transmission Main, under, over, along and across certain private property located in King County, Washington; providing for the payment thereof from the City' s Kent Springs Transmission Main funds. THE CITY COUNCIL OF THE CITY OF KENT HEREBY ORDAINS AS FOLLOWS: Section 1. The City Council hereby finds and declares that the public convenience, use and necessity demand the condemnation of certain real property for the construction, improvement and maintenance of certain City water main facilities and related purposes for land, rights and privileges across such properties as described in Exhibit A, attached hereto and incorporated herein by this reference (hereinafter the "Properties") : Section 2 . The City Council hereby authorizes the lcondemnation of all land, rights, privileges and other property lying within the limits of the lot, blocks and tracts of land described in Exhibit A, for the purposes set forth above and other public use, and which lands, rights, privileges and other properties are to be taken, damaged and appropriated only after i' I just compensation has been made or paid into the court for the owners thereof in the manner provided by law. Section 3. The City Council authorizes the payment by the City of the entire cost of the acquisition by condemnation i provided for in this Ordinance from the Kent Springs Water I Transmission Main funds, or the city' s general funds, as may be provided by law. ! Section 4 . The City Council authorizes and directs the City Attorney to commence those proceedings provided by law that are necessary to condemn, take, damage and appropriate the Properties as necessary to carry out the provisions of this ordinance. In conducting the condemnation proceedings, the City Council authorizes the City Attorney to enter into stipulations in order to minimize damages, which stipulations may include, but not be limited to, size and dimensions of the taking, construction easements and other property interests. section 5. Any acts consistent with the authority and prior to the effective date of this Ordinance are ratified and confirmed. i Section S. Effective Date. This Ordinance shall take effect and be in force thirty (30) days from and after its passage, approval and publication as provided by law. i i i i DAN KELLEHER, MAYOR i 2 'il I 1 i I� ATTEST: i BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: l ROGER A. LUBOVICH, CITY ATTORNEY b i PASSED the day of , 1992 • APPROVED the day of 1992 • PUBLISHED the day of 1992 • I hereby certify that this is a true and correct copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) BRENDA JACOBER, CITY CLERK �i li I 1 springs.ord �I 3 The south half of the northeast quarter of the southeast quarter of Section 32, Township 22 North, Range 5 East, W.M. , in King County, Washington; � EXCEPT that portion for 112th Avenue Southeast; a EXCEPT that portion described as follows: \ Beginning at a point on the north line of said subdivision 80.85 S. feet east from the northwest corner thereof; `C thence south 2°18'32" west along the east right of way line of said 112th Avenue Southeast, 120 feet; thence south 89°3'26" east, 200 feet; thence north 2018'32" east, 120 feet, more or less, to the north line of said subdivision; thence north 8903'26" west along said north line 200 feet, more or less to the point of beginning; AND EXCEPT the south 240 feet of the west 200 feet of that portion lying east of said 112th Avenue Southeast; AND EXCEPT the east 30 -feet thereof. \ The northwest quarter of the northeast quarter of the southeast quarter of Section 32, Township 22 North, Range 5 East, W.M. , in King County, Washington; EXCEPT county roads; M AND the east 30 feet of the north quarter of the northwest quarter u15 of the southeast quarter of Section 32, Township 22 North, Range 55 East, W.M. , in King County, Washington. 7Thee r mber 4 of Short Plat Number 276034, recorded under Number 7704060489, being a portion of the following property: �/v11 half of the southeast quarter of the northeast quarter of 2, Township 22 North, Range 5 East, W.M. , in King County, n; ?'oC-t=TH t r. WITH An easement for road and utility purposes over Tracts "X" and "Y" as designated on said Short Plat; ALSO an easement for ingress, egress and utilities over the south 30 feet of the northwest quarter of the northeast quarter of the southeast quarter of the northeast quarter and over the westerly 30 feet of the east half of the southeast quarter of the northeast quarter, all in said Section 32, otlllll� 4, Crestview Tracts No. 3, according to the plat thereof ���( recorded in Volume 74 of Plats, page 9, in King County, Washington. rEcl,) E�� S 272NOf�T 1"�,I - �r v1 cl( H1 R E'E] I,R F r;_f J°6n A.IlltIo. 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Is —xe —O 4 n �. „o '� K✓ERLAN E. 257 i11" N»_ I•r' S 't"n ® HT6 +O .�"O," e lO '�� '6 �I D� 37 "mull W.III Ft c,r r r S ,.I.�numl S J C _1 iQ� r� bS'. ItaY �� ne I •y SHT.7 �r lu ug Go ➢ r1i1. .�, e, r ._...�..,..� �lao e © nY cru<m rone �•„~ __, Yel it 18 BYPASS LINE "llnl I,W, 1 1 V,1,0r41 +IYi•1 ,�Ilu, V(1ir1 ,�• `, """""' j�}� 8808020214 ,va. Iu,r yli.r. 'nI,! REC. NO. ;Y© Cary Kent City Council Meeting Date April 21, 1992 Category Consent Calendar 1. SUBJECT: HEMLOCK ACRES NO. 19 - BILL OF SALE 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, acceptance of the bill of sale and warranty agreement submitted by Sunset Properties Enterprises, Inc. for continuous operation and maintenance of approximately 518 feet of water main extension, 520 feet of sanitary sewer extension, 534 feet of street improvements and 450 feet of storm sewer improvements constructed in the vicinity of 114th Place S.E. and S.E. 240th and release of the cash bond after expiration of the one-year maintenance period. 3 . EXHIBITS: vicinity map, memorandum from Public Works Director and excerpt from Public Works Committee minutes 4 . RECOMMENDED BY: Unanimous vote of Public Works Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 3G DEPARTMENT OF PUBLIC WORKS April 2, 1992 TO: PUBLIC WORKS COMN�ITTEE FROM: DON WICKSTROM ,\` RE: HEMLOCK ACRES #19 The developer of Hemlock Acres #19 located at 114th Place S.E. and S. E. 240th has completed the water, sewer, street and storm improvements for the project. It is recommended the bill of sale and warranty agreement for the utility improvements be accepted and the developer' s cash bond be released after the one year maintenance period. � y W CA 1 DOT H 1 AVE 1 SE pyi 1 ` N Z � r7L y� v rzz 102MD . . Barricade ' (` {:1 Cl)>rr- m AVE SE m 03RD N 103RD N r n nVE SE AVE SE � vow _ 2 104TH AVE SE q rvi SdSTH �IVf�1IJ W w N N N AVE SE PL s y o� ae '� yq N i m m u sE 35 I V N Cl m 3A u m w w Hl�` z �'S LW 1 106TH ,O� AVES 1 0 t O r ° y� �^►C�� TH I A 4� 31�% A 8E79' N �Y ^� 108TH AVE SE w H t3! N�" _ �p a N 108TH PL >9TH �u�'�^ y -ui 110TH 1 LO J �1 x SE •38 ` IIOry AVE IIOTH AYE SE Nm 110TH w H10� Pl N x Pt SE 4 I ITH f' 112TH AVE SE E SE- 1 Pvt u rn r Zn '137 -i .F (2P�S U) A Q 113TH PL r4� 114TH o 114TH PL SE I 114TH m L.SE 4 X' A 3 o I1bTH '4 116TH 116TH E: N C PL SE AVE SE O V x A N O (fl N (n N N t^ m W N � W N Public Works Committee April 7, 1992 Page 4 options are integral parts of our comprehensive water plan. Wickstrom confirmed for Mann that the impoundment reservoir is feasible from an engineering standpoint. Jim White stated the 50- year water plan builds in as much flexibility as possible and he complimented the foresight of the Engineering Department in development of the plan. Mr. Kieffer commented about what he perceived as a lack of opportunity for public input. Wickstrom explained that through the 404 permit process, the Corps offers ample opportunity for citizen involvement. Citizens had an opportunity to submit any concerns or protests. In addition, when we negotiated for the right of way we discussed the project with the property owners. Mr. Kieffer stated he felt the project should have further review. Carol Morris offered that further legal review of the permit process is available if Mr. Kieffer wanted to hire an attorney but there was no further appeal available to the Public Works Committee or to the City Council. The Committee unanimously recommended approval to proceed with condemnation if negotiations for right of way are not successful. 1992 South County Asphalt Overlay Wickstrom explained that the County is proposing to overlay 116th, a portion of which lies within the City of Kent. They are also proposing to overlay a street near Ravensdale a portion of which lies within our annexed water shed area. The County will include these portions of streets in their project with the City reimbursing the County the costs. There are funds budgeted in our 1992 Overlay budget. Wickstrom added he would recommend using water utility money for that portion of the overlay that lies within the water shed and would recommend approval of the agreement and transferring water utility funds. The Committee unanimously recommended approval for the Mayor to sign the agreement and to use water utility funds for that portion of the overlay that falls within the water shed. loom Bill of Sale - Hemlock Acres #19 Wickstrom explained that the developer has completed the utility improvements for this plat. The Committee unanimously recommended acceptance of the bill of sale. Bill of Sale - Burger King 84th and 224th Wickstrom noted the developer has completed the utility improvements for this business and is recommending we accept them. �V Kent City Council Meeting Date April 21. 1992 Category Consent Calendar 1. SUBJECT: BURGER KING - BILL OF SALE 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, acceptance of the bill of sale and warranty agreement submitted by Mike and Patsy Carpinito for continuous operation and maintenance of approximately 383 feet of water main extension, 342 feet of sanitary sewer extension, 582 feet of street improvements and 118 feet of storm sewer improvements constructed in the vicinity of So. 224th Street and 84th Avenue So. and release of the cash bond after expiration of the maintenance period. 3 . EXHIBITS: Memorandum from Public Works Director, vicinity map and excerpt from Public Works Committee minutes 4 . RECOMMENDED BY: Unanimous vote of Public Works Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council AgeZ}da Item No. DEPARTMENT OF PUBLIC WORKS April 2, 1992 TO: PUBLIC WORKS CITTEE FROM: DON WICKSTROM RE: BURGER KING The developer of the Burger King at 22442 84th Avenue South has just submitted the bill of sale and warranty agreement for the water, sewer, street and storm sewer improvements constructed for this project. It is recommended the bill of sale and warranty agreement be accepted and the cash bond released after expiration of the maintenance period. ......:............... .......................:....... ....................... .......:.................. ...................:........ ..................... ....... ............. uj d � . . . . . . . . a ��~. . . . . . . . ............... .................... ... .............. .................... ......... vicit . . . ! MAP . . . . ' . . Public Works committee April 7, 1992 Page 4 options are integral parts of our comprehensive water plan. Wickstrom confirmed for Mann that the impoundment reservoir is feasible from an engineering standpoint. Jim White stated the 50- year water plan builds in as much flexibility as possible and he complimented the foresight of the Engineering Department in development of the plan. Mr. Kieffer commented about what he perceived as a lack of opportunity for public input. Wickstrom explained that through the 404 permit process, the Corps offers ample opportunity for citizen involvement. Citizens had an opportunity to submit any concerns or protests. In addition, when we negotiated for the right of way we discussed the project with the property owners. Mr. Kieffer stated he felt the project should have further review. Carol Morris offered that further legal review of the permit process is available if Mr. Kieffer wanted to hire an attorney but there was no further appeal available to the Public Works Committee or to the City Council. The Committee unanimously recommended approval to proceed with condemnation if negotiations for right of way are not successful. 1992 South County Asphalt Overlay Wickstrom explained that the County is proposing to overlay 116th, a portion of which lies within the City of Kent. They are also proposing to overlay a street near Ravensdale a portion of which lies within our annexed water shed area. The County will include these portions of streets in their project with the City reimbursing the County the costs. There are funds budgeted in our 1992 Overlay budget. Wickstrom added he would recommend using water utility money for that portion of the overlay that lies within the water shed and would recommend approval of the agreement and transferring water utility funds. The Committee unanimously recommended approval for the Mayor to sign the agreement and to use water utility funds for that portion of the overlay that falls within the water shed. Bill of Sale - Hemlock Acres #19 Wickstrom explained that the developer has completed the utility improvements for this plat. The Committee unanimously recommended acceptance of the bill of sale. loom Bill of Sale - Burger Kind 84th and 224th Wickstrom noted the developer has completed the utility improvements for this business and is recommending we accept them. The Committee unanimously recommended acceptance of the bill of sale. Bill of Sale McDowell Northwest Storage Yard Wickstrom commented that similar to the other two items before this, the developer has completed the utility improvements for the project and we are recommending acceptance of the bill of sale. The Committee unanimously recommended acceptance. Surplus Vehicles and Equipment Wickstrom reviewed the list of vehicles and equipment for the Committee. Paul Mann commented it appears we are keeping the vehicles for quite some time. The Committee unanimously recommended approval to declare the vehicles and equipment as surplus and to offer same for sale. oil �v Kent City Council Meeting Date April 21. 1992 Category Consent Calendar 1. SUBJECT: MCDOWELL NORTHWEST STORAGE YARD - BILL OF SALE 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, acceptance of the bill of sale and warranty agreement submitted by McDowell Northwest for continuous operation and maintenance of approximately 460 feet of water main extension constructed in the vicinity of 80th Place So. and So. 188th Street and release of the cash bond after expiration of the maintenance period. 3 . EXHIBITS: Memorandum from Public Works Director, vicinity map and excerpt from Public Works Committee minutes 4 . RECOMMENDED BY: Unanimous vote of Public Works Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council AgeVa Item No. 3I DEPARTMENT OF PUBLIC WORKS April 2, 1992 TO: PUBLIC WORKS COMMITTEE FROM: DON WICKSTROM ((�(y", JJ�� RE: MCDOWELL NORTHWEST STORAGE YARD The water main extension for the McDowell Northwest Storage Yard located at 18800 80th Place South has been completed. It is recommended the bill of sale and warranty agreement be accepted and the developer ' s cash bond released after the one year maintenance period. 4 3 5• l SO t Fi ST. S.W. 43 RD ST. r4 �4 - SITE a ui t90TH ST O Q • S• 19ZND ST. �J }r. VICINITY MAP Public Works Committee April 7, 1992 Page 5 The Committee unanimously recommended acceptance of the bill of sale. Bill of Sale - McDowell Northwest Storage Yard Wickstrom commented that similar to the other two items before this, the developer has completed the utility improvements for the project and we are recommending acceptance of the bill of sale. The Committee unanimously recommended acceptance. Surplus Vehicles and Equipment Wickstrom reviewed the list of vehicles and equipment for the Committee. Paul Mann commented it appears we are keeping the vehicles for quite some._ time. The Committee unanimously recommended approval to declare the vehicles and equipment as surplus and to offer same for sale. Bill Doolittle inquired about an accounting for vehicles declared surplus and sold. It was determined that an accounting had been sent to the Committee on the previous sale and Wickstrom stated he would forward a similar accounting when these pieces are sold. James Street Paul Mann stated he would like the safety issue of James Street made a high priority work item. Jim White asked that a work program be developed indicating the existing priority so that the Committee could review and make recommendations as to priority. Ed White stated that they have looked at what interim measures can be taken on James Street and are attempting to quantify the problems and what can be done to correct them. With the new transportation engineer starting soon, it is hoped this project would move ahead. Odor Problem Carol Morris stated she did not feel an ordinance was called for when there is only one entity causing a problem. She suggested we pursue this issue through a contract enforcement action. Other Items Bill Doolittle asked about the signal at S. 259th and Central. Wickstrom explained that it was not funded until 1992 . Doolittle C 9I�✓� Kent City Council Meeting 7 /b Date April 21. 1992 Category Consent Calendar 1. SUBJECT: SURPLUS VEHICLES AND EQUIPMENT 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, authorization to surplus vehicles and equipment as delineated in the listing made a part of this record and to offer same for sale. 3 . EXHIBITS: Memorandum from Public Works Director, listing of vehicles and equipment, excerpt from Public Works Committee minutes 4 . RECOMMENDED BY: Unanimous vote of the Public Works Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO_X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION- ACTION• Council AgeVa Item No. 3J DEPARTMENT OF PUBLIC WORKS April 3, 1992 TO: PUBLIC WORKS COMMI TEE FROM: DON WICKSTROM RE: SURPLUS VEHICLES AND EQUIPMENT Attached is a listing of equipment and vehicles that Equipment Rental Division has either replaced or is no longer in working condition. We are requesting the equipment and vehicles be declared as surplus and we be authorized to sell or otherwise dispose of same. r,ITv, of KI=ra r An 1992 MEMORANDUM ENGINEERING DEPI DATE: April 2nd, 1992 TO: Don Wickstrom, Public Works Director FROM: Jack Spencer, Fleet Manag THRU: Tim Heydon, Operations M nager SUBJECT: Surplus Vehicles & Equipment I am enclosing a list of vehicles Equipment Rental would like declared surplus and authorization given to dispose of them. These are units which have been replaced and are of no further use to the City. Unit #42 - 1982 Dodge Van, License #D36884, Serial #180005 This unit has 80,576 miles on it and appearance is rough. This vehicle has been replaced with a new van. Unit #94 - 1986 Chevrolet 3/4 Ton Van, License #D36327, Serial #184016 This vehicle has 115,658 miles on it and has been replaced. Unit #64 - 1980 Dodge 1/2 Ton Pickup, License #D28836, Serial #137902 Used by Parks Department and replaced. This vehicle had been used as a line vehicle for several years. Truck has 67,397 miles on it but appearance is very poor. It is no longer useable for City service. Unit #39 - 1979 Dodge 3/4 Ton Pickup, License #D26769, Serial #239384 This unit has been replaced with a new truck and then used as a line vehicle. It has 86,376 miles on it and should be surplused. Unit #41 - 1981 Dodge Van, License #D20928 Serial #255278 Vehicle used by Engineering until replaced with a new van then used by Traffic and as a line vehicle. This unit has 74,662 miles on it and is in rough condition. Engine and carburetor are bad. Should be surplused. Unit #159 - 1981 Toro Parkmaster Mower, Serial #10099 This mower was used by the Golf Course for 7 years and has been used as a spare for Parks and Golf. It is no longer being used and should be surplused. MEMORANDUM DATE: March 31 st, 1992 TO: Don Wickstrom, Public Works Director FROM: Jack Spencer, Fleet Manager THRU: Tim Heydon, Operations Manager SUBJECT: Surplus Vehicles & Equipment Page 2 of 2 Unit #131 - 1982 Yammar Tractor, GM240, Serial #11374 Yammar is no long imported into the country and parts availability can be a problem. This machine has been expensive to maintain and even more now that the transmission is bad. A new tractor is being purchased and this unit is no longer needed. Unit #641 - 1987 Sears Tractor & Mower, Serial #505421 This was purchased for the Water Department for facilities maintenance. It is a homeowner style mower and not meant for commercial use. The mower deck is not in useable condition and not worth repairing. JS/map E121 CO2 Public Works Committee April 7, 1992 Page 5 The Committee unanimously recommended acceptance of the bill of sale. Bill of Sale - McDowell Northwest Storage Yard Wickstrom commented that similar to the other two items before this, the developer has completed the utility improvements for the project and we are recommending acceptance of the bill of sale. The Committee unanimously recommended acceptance. Surplus Vehicles and Equipment Wickstrom reviewed the list of vehicles and equipment for the Committee. Paul Mann commented it appears we are keeping the vehicles for quite some time. The Committee unanimously recommended approval to declare the vehicles and equipment as surplus and to offer same for sale. Bill Doolittle inquired about an accounting for vehicles declared surplus and sold. It was determined that an accounting had been sent to the Committee on the previous sale and Wickstrom stated he would forward a similar accounting when these pieces are sold. James Street Paul Mann stated he would like the safety issue of James Street made a high priority work item. Jim White asked that a work program be developed indicating the existing priority so that the Committee could review and make recommendations as to priority. Ed White stated that they have looked at what interim measures can be taken on James Street and are attempting to quantify the problems and what can be done to correct them. With the new transportation engineer starting soon, it is hoped this project would move ahead. Odor Problem Carol Morris stated she did not feel an ordinance was called for when there is only one entity causing a problem. She suggested we pursue this issue through a contract enforcement action. Other Items Bill Doolittle asked about the signal at S. 259th and Central. Wickstrom explained that it was not funded until 1992 . Doolittle Kent City Council Meeting �� JJ Date April 21, 1992 Category Consent Calendar 1. SUBJECT: TRANSFER OF FUNDS FOR DEMOLITION OF KENT MEMORIAL PARK HOUSE AND GARAGE 2 . SUMMARY STATEMENT: Authorization to transfer the $6, 833 balance in Kherson Park account to Parks Maintenance budget to be used to demolish the Kent Memorial house and garage. Demolition will allow the site to be cleaned up and held for future park expansion. 3 . EXHIBITS: None 4 . RECOMMENDED BY: Parks Committee 3-0 vote 4/07/92 (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X FISCAL/PERSONNEL NOTE: Recommended_44+A Not Recommended 6 . EXPENDITURE REQUIRED: $6, 833 SOURCE OF FUNDS: Kherson Park Project balance 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3K`7` MCCARTHY,TONY / KENT70/FN - HPDesk print. ----------------------------------------- 0-bject: DEMOLITION OF KENT MEMORIAL PARK HOUSE - FISCAL NOTE eator: Tony MCCARTHY / KENT70/FN Dated: 04/15/92 at 1757 . THE PARK DEPARTMENT IS PROPOSING THE DEMOLITION OF THE KENT MEMORIAL PARK HOUSE. THE REQUEST CAME ABOUT FOLLOWING AN OFFER TO BUY THE VACANT HOUSE FOR ITS LAND VALUE ONLY. DUE TO POSSIBLE FUTURE EXPANSION NEEDS, THE OFFER WAS TURNED DOWN WITH THE DEMOLITION ALTERNATIVE MORE COST EFFECTIVE THAN THE RENOVATION ALTERNATIVE. THE PARK DEPARTMENT IS PROPOSING TO USE UNSPENT KHERSON PARK FUNDS IN THE AMOUNT OF $6, 834 WITH AN ADDITIONAL $2, 000 FROM THE PARKS MAINTENANCE BUDGET. THE EXECUTIVE COMMITTEE RECOMMENDS THE TRANSFER OF THE REMAINING KHERSON PARK FUNDS TO THE GENERAL FUND WITH THE ESTABLISHMENT OF A PARKS MAINTENANVE DEMOLITION BUDGET OF A LIKE AMOUNT. ANY ADDITONAL COST OF THE DEMOLITION WILL NEED TO COME FROM UNDERSPENDING THE EXISTING PARK MAINTENANCE BUDGET. 19 Kent City Council Meeting Date April 21. 1992 Category Consent Calendar 1. SUBJECT: SCENIC HILL PARK - IAC GRANT CONTRACT 2 . SUMMARY STATEMENT: Authorization for the Mayor to execute a contract with the Interagency Committee for outdoor Recreation to receive a $225, 746 grant for Scenic Hill Park development. The local matching share provided by the Kent School District and the City CIP are already budgeted. 3 . EXHIBITS: Mote 4 . RECOMMENDED BY: Parks Committee 3-0 vote 4/7/92 (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X FISCAL/PERSONNEL NOTE: Recommended7dj� Not Recommended 6. EXPENDITURE REQUIRED: $225, 746 SOURCE OF FUNDS: Interagency Committee for Outdoor Recreation (IAC) 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3L MCCARTHY,TONY / KENT70/FN - HPDesk print. ----------------------------------------- Subject: SCENIC HILL PARK - FISCAL NOTE aator: Tony MCCARTHY / KENT70/FN Dated: 03/27/91 at 1750. THE PARK DEPARTMENT, AT THE REQUEST OF THE KENT SCHOOL DISTRICT, IS SEEKING A COOPERATIVE AGREEMENT TO CONSTRUCT A PARKING LOT IN SCENIC HILL PARK. WITH EXTENSIVE REMODELING OF SCENIC HILL ELEMENTARY, THE PARKING LOT EXPANSION IS BEING REQUIRED BY THE CITY. THE SCHOOL DISTRICT'S OPTIONS FOR PARKING ARE EITHER TO USE A PORTION OF THEIR PLAYGROUND OR TO SEEK A COOPERATIVE AGREEMENT WITH THE CITY. THE AGREEMENT WOULD STATE THAT THE SCHOOL DISTRICT WOULD BEAR THE FULL COST OF THE PARKING LOT CONSTRUCTION BUT THE LOT COULD BE USED BY THE CITY TO ACCESS THE PARK. IN ADDITION THE CITY COULD USE THE SCHOOL DISTRICT'S CONTRI- BUTIONS OF $80, 000 TO $100, 000 WITH $120, 000 TO $145, 000 OF BUDGETED CIP GRANT MATCHING FUNDS TO APPLY FOR A STATE GRANT OF $225, 000. IF THE GRANT IS APPROVED, A $450, 000 SCENIC HILL PARK IMPROVEMENT WOULD BE PROVIDED. IF THE GRANT IS NOT APPROVED THE CITY GRANT MATCHING FUNDS WOULD NOT BE USED. ALL PARKING LOT COSTS WOULD BE PAID FOR BY THE SCHOOL DISTRICT. WITH PARKING LOT CONSTRUCTION COSTS PAID BY THE SCHOOL DISTRICT, AND THE ADDITIONAL POSSIBILITY OF USING SCHOOL DISTRICT MONEY TO OBTAIN A $225, 000 MATCHING STATE GRANT, THE IBC APPROVES THE COOPERATIVE AGREEMENT. IF THE GRANT IS APPROVED, A $450, 000 PARK IMPROVEMENT CAN BE ACCOMPLISHED AT A CITY COST OF $120, 000 TO $145, 000. THE CITY HAS $200, 000 BUDGETED IN THE CIP FOR PARK GRANT MATCHING FUNDS FOR 1991. n� Kent City Council Meeting Date April 21. 1992 �1 \ Category Consent Calendar 1. SUBJECT: PARKS AND PUBLIC FACILITIES RESOLUTION AMENDMENT 2 . SUMMARY STATEMENT: The City Council by Resolution 1049 adopted a policy and procedure for the naming of City parks and public facilities. This resolution provides for the naming of facilities for individuals who have contributed land or money or were otherwise instrumental in the acquisition of park or public facility property. Pursuant to the resolution, all matters relating to the naming of public facilities were referred to the Parks Committee. The proposed resolution amends Resolution 1049 to also allow parks and facilities to be named for individuals who have provided substantial public service to the citizens of Kent and allows for assignment of the committee most appropriately related to the type of facility being named to consider the matter. 3 . EXHIBITS: Resolution 4 . RECOMMENDED BY: Parks Committee (unanimous) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ N/A SOURCE OF FUNDS• 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3MY RESOLUTION NO. A RESOLUTION of the City of Kent, Washington, relating to parks and public facilities; amending policy and procedure for the naming of City parks and public facilities. WHEREAS, the City of Kent, by Resolution 1049, has adopted a policy and procedure concerning the naming of parks and public facilities; and WHEREAS, it is appropriate to update the criteria and process for official naming of parks, recreation and other public facilities; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Resolution 1049 establishing a procedure for the naming of parks and other public facilities is hereby amended to read as follows: PARK AND PUBLIC FACILITY NAMING POLICY 1. 0 PURPOSE: To outline the criteria and procedures for the official naming of park, recreation and other public facilities. 2 . 0 GENERAL CONSIDERATIONS: 2 . 1 The naming of parks, recreation areas and other public facilities should be approached with caution, patience and deliberation. 2 . 2 A name once adopted should be bestowed with the intention that it will be permanent, and changes should be strongly resisted. 3 . 0 CRITERIA: Consideration in naming facilities shall be given primarily to: 3 . 1 Neighborhood or geographical identification; 3 . 2 A natural or geological feature (e.g. , Lake Fenwick, Mill Creek) ; 3 . 3 Historical or cultural significance (e.g. , Van Doren's Landing) ; 3 .4 An individual who has donated substantial monies or land or who was otherwise instrumental in the acquisition of park acreage or public property (e.g. , Milwaukee Playfield) or has otherwise provided substantial public service to the citizens of Kent. 3 . 4 . 1 Facilities shall not be named for living persons; however, exceptions may be considered when: A. A significant contribution of land or money is made and the donor stipulates naming of the facility as a condition of the donation, or B. When an unusually outstanding public service would so justify. 3 . 5 The wishes or preference of residents of the neighborhood surrounding the public park, recreation area of public facility. 4 . 0 PROCEDURE: 4. 1 Suggestions for names for any park, recreation or other public facility shall be solicited from organizations, individuals and the media, and all suggestions, solicited or not, shall be ( ( _____-a__,t_e__ by the ^_-t,) ) forwarded to the appropriate Council committee assigned to the matter by the Council president for review. 4. 2 The legislative authority assigned committee, following such review and consideration of public ( (hearings by the Parks Gemmittee deened apprepriate, shall designate €ems—park, reereation and ether—publie `a i ' i ti es) ) input, shall submit to the full Council for consideration and action its recommendation for the naming of any such park, recreation or other public facility. 4 . 3 There shall be a time lapse of at least six months between receipt of a name proposal and the final recommendation on its adoption in cases where the person is living or in which the death of the person or the event to be commemorated took place within the past year. 4 . 4 Facilities shall be identified by the established name, and signs shall be maintained as a source of identity and civic pride. Passed at a regular meeting of the City Council of the City of Kent, Washington this day of , 1992 . Concurred in by the Mayor of the City of Kent, this day of , 1992 . DAN KELLEHER, MAYOR 3 ATTEST: BRENDA JACOBER, CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH, CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. , passed by the City Council of the City of Kent, Washington, the day of , 1992 . (SEAL) BRENDA JACOBER, CITY CLERK pkname.res 4 Kent City Council Meeting Date April 21, 1992 Category Consent Calendar 1. SUBJECT: GREEN RIVER BASIN PROGRAM INTERLOCAL AGREEMENT 2 . SUMMARY STATEMENT: As recommended by the Public Works Committee, subject to concurrence by the City Attorney's Office, authorization for the Mayor to sign agreements with King County and other valley cities for overall management of the Green River and flood control planning in the Mullen Slough, Auburn Mill Creek Basin. 3 . EXHIBITS: Memorandum from Public Works Director, copy of agreements, and excerpt from Public Works Committee minutes 4 . RECOMMENDED BY: Unanimous vote of Public Works Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3N A DEPARTMENT OF PUBLIC WORKS March 11, 1992 TO: PUBLIC WORKS COMMITTEE FROM: DON WICKSTROMVO RE: GREEN RIVER BASIN PROGRAM INTERLOCAL AGREEMENT There are actually two associated agreements. The first agreement relates to the overall management of the Green River and is the renewal of an agreement which expired in July of 1991. Back in 1985, the City executed a Green River Management Agreement which identified the jurisdiction and maintenance responsibilities of the Green River Basin. That agreement expired in 1991 but the partiias ,to the agreement have concluded that it is advantageous to continue their cooperation and commitment to implementing the recommendations of the Levee Improvement Plan. Thus, the interlocal agreement has been updated to address the changes that have taken place since 1985 and to provide a formal arrangement for continued cooperation by all parties to the agreement. Funding of this effort is through the Green River Flood Control Zone District so no City funds are involved. The City Attorney' s office has some possible changes to the indemnity clauses of the Agreement and are working same out with the County' s attorney. The Public Works Department recommends that the Mayor be authorized to sign the agreement upon the city Attorney resolving the indemnity issue. The second agreement is a one-year agreement relating to flood control planning in the Mullen Slough, Auburn Mill Creek Basin. About one-third of the basin lies within Kent. The importance here is the control of the outlet flows from this basin into the Green River. Unregulated flows could require the raising of downstream levees by one-foot. Since Kent has a significant amount of downstream levees, the cost implication could be significant. The City' s share in this one-year study is $61, 668 . Adequate monies therefore presently exist within the Green River Management project budget. No unbudgeted funding is required. As with the other agreement, the City Attorney's office is working with the County on resolving the indemnity clause herein. The Public Works Department recommends that the Mayor be authorized to sign the agreement upon the City Attorney resolving the indemnity issue. King County Surface Water Management Division Department of Public Works Yesler Building 400 Yesler Way-Room 400 Seattle,WA 98104-2637 (206)296-6519 December 13 , 1991 Mr. Don Wickstrom, Director Public Works Department City of Kent 220 Fourth Avenue South Kent, WA 98032 Dear BTC Members, Enclosed please find the final copies, with updated changes, of the Green River Basin Program Interlocal Agreement and the Mill Creek Interlocal Agreement. As you know, both of these documents were approved by the Green River Basin Executive Committee on December 11 . The agreements should now be complete and ready to be routed to your city council for action. King County staff will be available to answer questions and discuss the agreements with your city officials in upcoming weeks, if you feel that is necessary . Dave Clark, Manager of the River and Water Resource Section, can be reached at 296- 8388 . Senior Engineer Andy Levesque ' s direct line is 296- 8379 , and my number is 296-8047 . Also enclosed are photocopies of the overhead sheets used at the BEC meeting on December 11 . These may prove helpful to you and your city officials during the council briefing process . We hope to have all parties ' approval on these two interlocal agreements in the first quarter of 1992 . The interest in a signing ceremony will be discussed at the next BTC meeting, to be held on Wednesday, January 15 at 1 :30 at the Kent Public Works Department. Also planned for the January 15 meeting is a presentation by Lois Stark of the City of Auburn on the Special Area Management Plan (SAMP) . The SAMP Committee ' s next meeting, to which all BTC members are invited, is to be held on January 28 , at 9 a.m. in Auburn. Please let me know if I can provide further assistance on the 0o ��G approval process for the two interlocal agreements. Happy Holidays, and we ' ll see you on January 15 . sincerely, Stephanie Lucash Coordinator, Green River Basin Program cc: Jim Kramer, Manager, Surface Water Management Division Dave Clark, Manager, River and Water Resource Section Debra Hendrickson, Manager, River Planning Program Andy Levesque, Senior Engineer DECEMBER 11 , 1991 -- BEC FINAL -- C�reen River Basin Program INTERLOCAL AGREEMENT GREEN RIVER BASIN PROGRAM (UPDATE OF GREEN RIVER MANAGEMENT AGREEMENT) THIS AGREEMENT is entered into by and among the following PARTIES : the CITY OF AUBURN , a municipal corporation in the State of Washington (hereinafter referred to as "AUBURN" ) , the CITY OF KENT, a municipal corporation in the State of Washington (hereinafter referred to as "KENT" ) , the COUNTY OF KING , (hereinafter referred to as "KING COUNTY" ) , the CITY OF RENTON , a municipal corporation in the State of Washington (hereinafter referred to as "RENTON" ) , and the CITY OF TUKWILA, a municipal corporation in the State of Washington (hereinafter referred to as "TUKWILA" ) . WHEREAS , the PARTIES hereto share jurisdiction over portions of the 70 square miles of the lower Green River Basin and have joint interests in river flows and watershed management throughout the entire Green River Basin ; and WHEREAS , solutions to drainage , flood and water quality problems as well as enhancement of resource potentials in the basin cannot be fully controlled or implemented by measures taken solely within the boundaries of any one of the PARTIES ; and WHEREAS, AUBURN , KENT, KING COUNTY , RENTON and TUKWILA have participated in the Green River Basin Program since its inception in 19780 and more recently under the terms of an agreement known as the Green River Management Agreement signed by these parties in July 1905 ; and WHEREAS , the Cities of SeaTac and Federal Way have incorporated and the City of Des Moines has annexed land within the lower Green River Basin since the Green River Basin Program agreements were signed and are not presently parties to the Green River Management Agreement ; and WHEREAS , the completion of the Pump operations Plan, Mill Creek Studies , Levee Improvement Plan and coordination with the Corps of Engineers on operation of Howard Hanson Dam and federally sponsored levee improvements under the Corps of Engineers ' Section 205 Small Projects Authority are major successes of the Green River Basin Program since 1955 ; and 1 King County Auburn Kent Renton Tukwila K.C.Conservation District WHEREAS, there are mutual advantages to the PARTIES in stating to one another their commitments to implement the recommendations in the Levee Improvement Plan and to continue to cooperate on other operating elements of the Green River Basin Program, such as coordinated flood warning and emergency response; and WHEREAS, the Basin Executive Committee and the Basin Technical Committee have provided valuable direction and guidance in coordinating policy and technical recommendations developed under the Green River Basin Progrz.m which needs to be continued in managing the efforts of the PARTIES to plan, design and implement permanent solutions to flooding, drainage and resource management in the Basin; and WHEREAS, the Green River Flood Control Zone District has been activated by KING COUNTY with support of the PARTIES and has been established to provide a permanent and stable regional funding source for coordinating activities of the PARTIES under the Green River Basin Program and for funding operation and maintenance of pump stations and river channel maintenance; and WHEREAS , the Basin Executive Committee, at their most recent meeting in October 1990 , recommended that continued cooperation amongst the PARTIES was desirable and that the organization established by the Green River Basin Program was deemed to be the preferred management arrangement to carry out that cooperation; and WHEREAS, the 1985 Green River Management Agreement has a duration of 6 years which expires in 1991 , and therefore needs to be updated to provide a management program and formal , institutional arrangement for continued cooperation by the PARTIES . THEREFORE, the PARTIES make the following commitments . 2 A. GREEN RIVER LEVEE IMPROVEMENTS 1 . AUBURN KENT KING COUNTY , RENTON, and TUKWILA each agrees to: 1 . 1 Take responsibility for the detailed design, construction and funding of those Phase I , II , and III levee improvements listed in Attachment A hereto which lie within the party ' s corporate limits (or, in the case of KING COUNTY , within unincorporated KING COUNTY) , under the provisions and exceptions identified below: 1. 1 . 1 All levee improvements will be made to the uniform construction and maintenance access standards specified in Attachment B hereto. 1 . 1 . 2 a . Each party will determine the appropriate timing for implementing those levee improvements for which it is responsible, with the following common goals among the parties for completion of all improvements : • Phase I completion by January 1996 • Phase II completion by January 2000 • Phase III completion date to be determined prior to expiration of this agreement b. By December 31, 1992 , Auburn, Kent and King County agree to submit to the Basin Executive Committee a report on any upstream or downstream benefits from flood control outlet facilities at Mill Creek and/or Mullen Slough as shown in Attachment A. The PARTIES further agree that any cost- sharing arrangement for Mill Creek outlet facilities will be determined once the nature and extent of benefits to any parties have been identified through the above-mentioned report. 1 . 1 . 3 With the exception of items set forth in section 1. 1 . 2 . b, above, all levee improvements subject to the terms of this agreement located within any area annexed to any of the PARTIES shall become the responsibility of that city upon annexation. 1 . 1 . 4 The costs listed in Attachment A are March 3 1991 estimates - actual costs at the time of construction may differ. 1 . 1 . 5 TUKWILA will determine the schedule for right bank Phase II and all Phase III improvements within TUKWILA. 1 . 1 . 6 KENT will determine the schedule for left bank Phase II and left bank Phase III improvements within KENT. 1 . 1 . 7 KING COUNTY ' s commitment for the Phase I levee improvements listed as its responsibility in Attachment A, is contingent upon agreements with the Corps of Engineers for federal financial support for the improvements through a Section 205 Small Projects Authority grant. 1. 1 . 8 No later than December 31 , 1992 , the PARTIES agree to establish a priority list of potential levee improvements eligible for Section 205 Corps of Engineers funding and jointly submit those projects for federal financial participation by the Corps of Engineers. 1 . 1 . 9 The coordinating local sponsor of Corps of Engineers Section 205 projects shall be the Green River Flood Control Zone District, provided that all local costs of implementing the 205 project shall be the responsibility of the PARTY or PARTIES having jurisdiction over the area in which the project lies . 2 . KING COUNTY agrees further to: 2 . 1 Administer the Green River Flood Control Zone District to raise revenues for flood control activities within the District and commit to : 2 . 1 . 1 Present for review of the Green River Basin Executive Committee the District ' s proposed Comprehensive Plan, including subsequent proposed amendments . 2 . 1 . 2 Present for review of the Green River Basin Executive and Technical Committees the District ' s annual work program .and budget. 2 . 1 . 3 Use the funds raised within the boundaries 4 of the Green River Flood Control Zone District solely for flood control activities within the boundaries of the District pursuant to the provisions and limitations of KING COUNTY Resolution GR-1 and annual Resolutions authorized by the Board of Supervisors establishing the budget and work program for the Green River Flood Control Zone District. 2 . 1 . 4 Make an accounting to the Green River Technical Committee by March 31 of each year demonstrating that the commitment specified in Section 2 . 1 . 3 has been realized for the previous calendar year . 2 . 1 . 5 Incorporate the operational and administrative costs of the Green River Basin Program specified in this agreement into the annual Green River Flood Control Zone District budget pursuant to the provisions and limitations of KING COUNTY Resolution GR-1 and annual Resolutions authorized by the Board of Supervisors establishing the budget and work program for the Green River Flood Control Zone District. 2 . 2 Maintain to the level of service specified in Attachment C (a) all existing levees, riverbanks and revetments within the district which lie within easements or tracts granted and conveyed to KING COUNTY, and (b) the levee improvements to be made under the terms of this agreement, provided that these improvements lie both within the boundary of the District and within easements or tracts granted and conveyed to the Green River Flood Control Zone District. 2 . 3 Maintain and operate the P-1 and P-17 pump plants within easements or tracts granted and conveyed to KING COUNTY . 2 . 4 Enter into an interlocal agreement with TUKWILA to assume TUKWILA ' s maintenance obligation specified by the Corps of Engineers/TUKWILA Local Cost Sharing Agreement to be part of the Corps of Engineers Section 205 grant for Phase I levee improvements in TUKWILA. 2 . 5 All levee maintenance and pump plant operation will be subject to the limitation of funds authorized for this purpose in Section 2 . 1 . 5 B. Green River Basin Program 1 . Pump Operations Procedures Plan 1 . 1 The PARTIES, in accordance with the 1986 Pump Operations Procedures Plan, agree to operate existing pump stations for the purpose of draining interior flood waters consistent with reducing the risk of overtopping or failure of the Green River levee system. 1 . 2 Pump station operation and discharge shall be coordinated With gauged levels of flow within ti-:c Green River, up to the Corps of Engineers ' Green River Standard Project Flood flow profiles, and not with water surface elevations in pump station forebays . This may require amendments to King County ' s historic local sponsor ' s agreements with the Soil Conservation Service at the P-1 facility. 1 . 3 All new drainage systems discharging into the Green River below Auburn must be designed to cease operation when Green River flow at the Auburn gauge reaches 12 , 000 cubic feet per second, or must be combined with adequate mainstem levee and/or channel improvements to accommodate the added discharge and/or river stage , and provide a 2-foot freeboard above the Standard Project Flood elevation (s) over all affected mainstem levees . a. In accordance with the Pump Operations Procedures Plan, all pump stations will be subject to shutdown in the event the King County Director of Public Works or his designee determines that there exists a substantial risk of imminent levee failure or overtopping or for public safety emergency. b. In accordance with the Pump Operations Procedures Plan, all new drainage outfalls discharging to the Green River shall be designed to cease discharging and store up to the 100-year/seven-day event unless a PARTY to the Green River Management Agreement i•:ishes to grant an exception subject to the guidelines established in Sections V and VII of the 1986 Pump Operations Procedures Plan . 6 1 . 4 The PARTIES agree to update the 1986 Pump Operations Procedures Plan to include, but not be limited to the following: a . An updated rating curve will be developed for the Tukwila gauge on the Green River in order to provide better coordination of the Black River (P-1) pump station discharges with the capacity in the Green River channel to safely accept these discharges . b. All Green River pump stations will be equipped so that they may use computerized real-time Green River gauge data available from the U. S . Geological Survey office in Denver, Colorado . C. A pump rating analysis will be conducted on the Black River (P-1) , Tukwila (P-17) and Kent pump stations . d. A revised rating curve will be developed for the Black River (P-1) pump station that takes into consideration the pump test results and the incremental pump capacity and integrates them with various stages of the Green River . e. A hydraulic optimization plan for current conditions will be developed for the entire Green River system to best utilize the existing system hydraulic facilities , and to provide the technical basis for the real-time monitoring and operation of the system hydraulics including Howard Hanson Dam, the pump stations , and possible control gates on interior channels . f . Storage requirements will be re-evaluated to determine if widening the river channel at various flood levels for additional storage and conveyance can be accomplished without increasing the SPF profile elevation (s) . 1 . 5 The PARTIES agree to revise the Pump Operations Procedures Plan in accordance with Section 1 . 4 of this agreement, targeting approval by the Green River Basin Technical Committee and Green River Basin Executive Committee by December 31 , 1992 . 7 1 . 6 All PARTIES agree to submit the revised Pump Operations Procedures Plan to their legislative body for action within six months of Green River Basin Executive Committee approval . 2 . Flood Warning/Emergency Response 2 . 1 All PARTIES agree to provide accurate flood warning information within their respective jurisdictions consistent with the limits of available technology, regarding the magnitude and timing of flood peaks in order to give floodplain residents and property owners time to react to flood events by evacuating or avoiding threatened areas and taking steps to protect property and possessions . a . The PARTIES agree to develop a Flood Warning Procedures Plan for coordinating flood warning and emergency response services within the lower Green River Valley. The procedures plan will include, but not be limited to : • Defining separate and cooperative responsibilities of the PARTIES for provision of regular services; • Responsibilities for flood emergencies, flood fighting, and evacuation; • Enhanced river gauging and modeling; and • Priority call lists. b. The PARTIES agree to prepare a Flood Warning Procedures Plan for approval by the Green River Basin Executive Committee and Green River Basin Technical Committee by December 31 , 1992 . C. A plan for funding implementation of the Flood Warning measures shall be submitted to the legislative bodies of the participating jurisdictions in the next regular budget cycle for each jurisdiction. 2 . 2 The PARTIES agree to develop a plan for coordinating post-flood damage assessments and request for federal flood disaster assistance . 8 a . The plan will be completed by December 31 , 1992 . 3 . Basin Executive Committee/Basin Technical Committee 3 . 1 The Green River Basin Executive Committee, in accordance with the 1978 Green River Basin Program interlocal agreement, will be comprised of the mayors of the Cities of Auburn, Kent, Renton, and Tukwila; a King County Council member representing the Board of Supervisors of the Green River Flood Control Zone District; and the King County Executive, represented by the Director of the King County Department of Public Works . 3 . 2 The Green River Basin Executive Committee shall be responsible for and have authority to collectively coordinate all local sponsor actions necessary to carry out the elements of the Green River Basin Program. a . The Green River Basin Executive Committee shall meet at least once a year to approve the subsequent year ' s work program and budget and to review the status of the current year ' s work program. 3 . 3 The Green River Basin Technical Committee will be comprised of the public works directors , or their designated representatives , from the Cities of Auburn, Kent , Renton, and Tukwila , and King County. Representatives of the Cities of SeaTac, Des Moines, and Federal Way; the Soil Conservation Service; the U. S . Army Corps of Engineers ; METRO; Washington State Department of Ecology; Washington State Departments of Fisheries and Wildlife; and Tribal interests will also be requested to participate on an ad hoc basis . 3 . 4 The Green River Basin Technical Committee will meet at least six times a year and be responsible for the following activities : • to carry out the directives of the Green River Basin Executive Committee, • to formulate the annual Green River Basin Program work program and budget to be approved by the Green River Basin Executive Committee as provided in Section 3 . 2 herein, 9 • to monitor the implementation of levee improvements as provided in Section 1 . 1 herein, • to review all technical issues --nU policy questions relevant to the annual work program and budget, and • to make recommendations on Green River Basin Program initiatives to the Green River Basin Executive Committee. 3 . 5 King County / the Green River Flood Control Zone District will serve as the lead administrative and technical agency for both the Green River Basin Executive Committee and the Green River Basin Technical Committee. 4 . Howard Hanson Dam 4 . 1 The PARTIES agree to continue to collectively seek the Corps of Engineers assistance in conducting an evaluation of alternative methods of operating the Howard Hanson Dam. This alternative operations analysis will be designed to study the following issues : (a) risks and benefits of lowering controlled flows at Auburn through the full rang of flood events , (b) managing the summer conservation storage to enhance downstream water quality, (c) controlling the rate at which river stage is drawn down through steady reduction of discharge rates from Howard Hanson Dam following flood storage operations , and (d) forecasting rainfall , snow melt, and flood events , together with appropriate operating regimes based on such forecasts . C. Termination or Amendment: This agreement may be amended or terminated only by the expressed agreement of all parties pursuant to legislative action by each signatory to this agreement. D. Duration: The duration of this agreement shall be ten years from the effective date. E. Effectiveness : This agreement shall be filed and submitted for 20 approval by the requisite authorities and upon the last such filing or approval , the agreement shall come into and be of full force and effect. F. Hold Harmless : Nothing in this agreement is intended to create any legal duty toward any person not a party of this agreement. None of the obligations in this agreement or any breach of the obligations shall give rise to legal action or a claim for damages by any person not a party to this agreement . ATTACHMENTS TO DOCUMENT: Attachment A Cost of proposed levee improvements, by jurisdiction and phase Attachment B U. S. Army Corps of Engineers Manual EM 1110-2-1913 March 1978 Engineering and Design "Design and Construction of Levees" Attachment C King County Maintenance Management System Manual 1984 11 KING COUNTY The signing of this agreement was authorized by the governing body of KING COUNTY adopted at a meeting on 1991 . ATTEST By: By: Title: County Executive Date: Date: AUBURN The signing of this agreement was authorized by the governing body of the CITY OF AUBURN adopted at a meeting on 1991 . ATTEST By: By: Title: Mayor Date: Date: KENT The signing of this agreement was authorized by the governing body of the CITY OF KENT adopted at a meeting on , 1991. ATTEST By: By: Title: Mayor Date: Date: RENTON The signing of this agreement was authorized by the governing body of the CITY OF RENTON adopted at a meeting on 1991 . ATTEST By: By: Title: Mayor Date: Dale: 12 TUKWILA The signing of this agreement was authorized by the governing body of the CITY OF TUKWILA adopted at a meeting on 1991 . ATTEST By: By: Title: Mayor Date: Date: 13 DECEMBER 11 , 1991 -- BEC FINAL -- Green River Basin Program -- Interlocal Agreement Mill Creek Basin Program THIS AGREEMENT is entered into by and among the following PARTIES: the CITY OF AUBURN, a municipal corporation in the State of Washington (hereinafter referred to as "AUBURN" ) , the CITY OF KENT, a municipal corporation of the State of Washington (hereinafter referred to as "KENT") and the COUNTY OF KING (hereinafter referred to as "KING COUNTY" ) . WHEREAS , the PARTIES hereto share jurisdiction over portions of the twenty-two square mile Mill Creek Basin; and WHEREAS, solutions to both drainage and flooding problems as well as enhancement of resource potentials in the basin cannot be fully controlled or implemented by measures taken solely within the boundaries of any one of the PARTIES; and WHEREAS , the Mill Creek Basin and the Green River are hydrologically connected in that water flowing from the Mill Creek Basin into the Green River raises water levels downstream and the Mill Creek Basin experiences significant back-water flooding from the Green River; and WHEREAS, since 1987 , all the PARTIES have shared equally in the costs of Mill Creek Studies conducted as part of the Green River Basin Program; and WHEREAS, the PARTIES, under the auspices of the Green River Basin Program, have conducted preliminary design studies of needed outlet facilities for the lower Mill Creek Basin and have completed environmental studies on fisheries, water quality, and wetlands; and WHEREAS , KING COUNTY, under a State Centennial Grant and in cooperation with AUBURN and KENT, is developing a Mill Creek Basin Water Quality Plan which will provide design guidelines for Mill Creek Basin flood control facilities to effect improvements in the Basin ' s water quality; and WHEREAS , the Corps of Engineers ' Special Area Management Plan, sponsored by the PARTIES and intended to provide a wetlands management plan for the Mill Creek Basin, needs to be integrated into the design decisions that will be a part of the Mill Creek Basin Flood Control Plan; and King County Auburn Kent Renton Tukwiia K.C.Conservation District WHEREAS, the stormwater management plans and facilities of AUBURN, KENT, and KING COUNTY which are tributary to flood control facilities needed in the lower Mill Creek Basin should be integrated into the Mill Creek Basin Flood Control Plan; and WHEREAS, the activation of the Green River Flood Control Zone District in 1990 did not make provisions for funding planning, design and implementation of the Mill Creek Basin Flood Control Plan; and WHEREAS, the Green River Basin Executive Committee has recommended continued sharing of costs for planning, design and implementation of the Mill Creek Basin Flood Control Plan through an agreement among AUBURN, KENT, and KING COUNTY. THEREFORE, the PARTIES agree to the following: 1. PRINCIPALS AND OBJECTIVES 1 . 1 The PARTIES agree that there is a significant flooding problem in the Mill Creek Basin caused by hillside runoff and water backing up into the basin from high flows in the Green River and that there is a need for a Mill Creek Basin Flood Control Plan. 1 . 2 The PARTIES agree to utilize the studies of the Mill Creek Basin that were conducted under the Green River Basin Program in the development of the Mill Creek Basin Flood Control Plan. 1 . 3 The PARTIES agree that the Mill Creek Basin Flood Control Plan will include environmental elements in the planning process to preserve, protect and enhance water quality, wetlands, fisheries habitat and usage, and wildlife habitat and usage . 1 . 4 The PARTIES agree that the objective of this agreement is to complete the engineering and design plans for a comprehensive flood control system for the lower Mill Creek Basin and to implement this system. 2 . Work Program, Budget and Schedule 2 . 1 The PARTIES approve the 1991-1992 work program and schedule for the Mill Creek Basin Flood Control Plan design phase as outlined in Attachment A. 2 2 . 2 By September 1 annually, the PARTIES will review and approve a Mill Creek Basin Flood Control Plan work program, budget and schedule for the subsequent year ' s activities . 2 . 3 The PARTIES will review and approve the work conducted on the Mill Creek Basin Flood Control Plan during the current year at the end of each quarter . 3 . Implementation FundiDg 3 . 1 The PARTIES agree to investigate long term funding options to implement recommended and approved Mill Creek Basin projects. Options may include but are not limited to: creation of a Mill Creek Flood Control Zone District, establishment of a subzone or equivalent special purpose district within the Green River Flood Control Zone District, and other feasible funding alternatives . 3 . 2 The PARTIES agree to investigate opportunities to secure federal funds to implement recommended and approved Mill Creek Basin projects through coordination and local sponsor agreements with the Soil Conservation Service on the Westside Green River Watershed Project and participation as local sponsor for flood control work undertaken by the U. S . Army Corps of Engineers under their Section 205 Small Projects Authority . 4 . Coordination 4 . 1 The PARTIES agree to submit all work products produced in conjunction with the Mill Creek Basin Flood Control Plan for review by the Green River Basin Technical Committee and the Green River Basin Executive Committee . 4 . 2 The PARTIES agree to jointly participate with the Corps of Engineers in the Mill Creek Special Area Management Plan to ensure its compatibility with the Mill Creek Basin Flood Control Plan. 4 . 3 The PARTIES agree to coordinate planning and design of the Mill Creek Basin Flood Control Plan with the Mill Creek Water Quality Plan being developed by King County. 3 5 . Administration KING COUNTY shall be the responsible entity for administering this agreement including administration of consultant contracts; preparation of work plans , schedules and budgets; and coordination of billing and reimbursement for work performed. 6 . Cost Sharing 6 . 1 The PARTIES agree to equally share (33% each) the costs required for the completion of annual work programs, pursuant to Section 1 above, which will cover planning, design and final engineering plans and specifications for flood control improvements for the Mill Creek Basin. 6 . 2 Each party agrees to annually present to its legislative body a request for funding equivalent to its respective share of the work program and budget as approved pursuant to Section 1 herein no later than November 1 , annually. 6 . 3 No element of the approved annual work program and budget which involves cost sharing by the PARTIES , shall be initiated until all participating parties have secured funding for their respective shares or until the work program and budget have been revised and approved pursuant to the conditions established in Section 1 herein. 6 . 4 Any funds collected from any of the PARTIES in a given year but not expended during that year, will be credited to the party ' s (parties ' ) account (s) for the subsequent year. 7 . Termination or Amendment: This agreement may be amended or terminated only by the expressed agreement of all parties pursuant to legislative action by each signatory to this agreement. 8 . Duration : The duration of this agreement shall be one year from the effective date provided that the annual work program and budget will be approved in accordance with Sections 2 and 6 herein . c 9 . Effectiveness : This agreement shall be filed and submitted for approval by the requisite authorities and upon the last such filing or approval , the agreement shall come into and be of full force and effect. 10. Hold Harmless : Nothing in this agreement is intended to create any legal duty toward any person not a party of this agreement. None of the obligations in this agreement or any breach of the obligations shall give rise to legal action or a claim for damages by any person not a party to this agreement. 5 KING COUNTY The signing of this agreement was authorized by the governing body of KING COUNTY adopted at a meeting on 1991 . ATTEST By: By: Title: County Executive Date: Date: AUBURN The signing of this agreement was authorized by the governing body of the CITY OF AUBURN adopted at a meeting on 1991 . ATTEST By: By: Title: Mayor Date: Date: KENT The signing of this agreement was authorized by the governing body of the CITY OF KENT adopted at a meeting on 1991 . ATTEST Dy : By: Title : Mayor Date: Date: 6 GREEN RIVER BASIN PROGRAM INTERLOCAL AGREEMENT LEVEES: • EACH PARTY RESPONSIBLE FOR ITS OWN LEVEE IMPROVEMENTS • TIMING OF LEVEE IMPROVEMENTS AT DISCRETION OF PARTIES • GOALS FOR COMPLETION OF LEVEES PHASE 1 -- JANUARY 1996 PHASE 2 -- JANUARY 2000 PHASE 3 -- post-2000 • MILL CREEK/MULLEN SLOUGH ASSESSMENT o EFFECT OF ANNEXATIONS • PRIORITIZE LEVEE IMPROVEMENTS AND SEEK CORPS FINANCIAL ASSISTANCE • ADD GRFCZD AS LOCAL SPONSOR GREEN RIVER BASIN PROGRAM INTERLOCAL AGREEMENT GREEN RIVER FLOOD CONTROL ZONE DISTRICT (GRFCZD) : • KING COUNTY WILL ADMINISTER THE GRFCZD • COORDINATE ANNUAL WORK PROGRAM AND BUDGET WITH CITIES • ANNUAL REPORT TO TECHNICAL COMMITTEE • GREEN RIVER BASIN PROGRAM COSTS FUNDED • MAINTAIN RIVER FACILITIES (LEVEES, REVETMENTS AND PUMP PLANTS) TO SPECIFIED STANDARDS • ADD NEW PROJECTS TO FACILITY INVENTORY (TUKWILA 205) • MAINTENANCE AND ADMINISTRATION SUBJECT TO GRFCZD FUNDING GREEN RIVER BASIN PROGRAM INTERLOCAL AGREEMENT GREEN RIVER BASIN PROGRAM: • MAINTAIN DISCHARGE CONTROLS INTO GREEN RIVER e UPDATE PUMP OPERATIONS PROCEDURES PLAN (POPP) -- DECEMBER 1992 • PREPARE FLOOD WARNING PROCEDURES PLAN -- DECEMBER 1992 e PLAN FOR COORDINATING FLOOD DISASTER ASSISTANCE e CORPS ASSESSMENT OF HOWARD A. HANSON DAM OPERATIONS • GREEN RIVER BASIN TECHNICAL AND EXECUTIVE COMMITTEES • COORDINATE ANNUAL BUDGET AND WORK PROGRAM GREEN RIVER BASIN PROGRAM INTERLOCAL AGREEMENT OTHER PROVISIONS: • TEN-YEAR DURATION • ALL PARTIES MUST APPROVE • ATTACHMENTS TO AGREEMENT MILL CREEK INTERLOCAL AGREEMENT PRIMARY OBJECTIVES: • COMPLETE ENGINEERING AND DESIGN WORK FOR LOWER MILL CREEK BASIN FLOOD CONTROL PLAN • COORDINATE WITH LEVEE IMPROVEMENTS AND OTHER MILL CREEK PLANS • FOCUS ON 1992 MILL CREEK INTERLOCAL AGREEMENT 1992 WORK PRODUCTS: • MILL CREEK OUTLET HYDRAULIC REPORT • MILL CREEK OUTLET BENEFITS REPORT • PRELIMINARY DESIGN ALTERNATIVES REPORTS FOR: 1 . MILL CREEK/MULLEN SLOUGH OUTLET FACILITIES 2 . VALLEY FLOOR CONVEYANCE AND STORAGE FACILITIES 3 . MANAGEMENT OF TRIBUTARY SYSTEMS MILL CREEK INTERLOCAL AGREEMENT INTERAGENCY COORDINATION: • CORPS OF ENGINEERS SPECIAL AREA MANAGEMENT PLAN (SAMP) • KING COUNTY MILL CREEK WATER QUALITY MANAGEMENT PLAN • LOCAL LAND USE AND STORMWATER MANAGEMENT PLANS MILL CREEK INTERLOCAL AGREEMENT FUNDING/COST SHARING: • BUDGET FOR 1992 IS $185, 000 • COST SHARING: AUBURN -- $61, 666 KENT -- $61, 666 KING COUNTY -- $61, 668 $185, 000 • SUBSEQUENT YEARS ' COST SHARING DEPENDENT ON RESULTS OF MILL CREEK OUTLET BENEFITS REPORT • PARTIES AGREE TO INVESTIGATE ALTERNATIVE MEANS TO CONSTRUCT MILL CREEK PROJECTS MILL CREEK INTERLOCAL AGREEMENT OTHER PROVISIONS: e APPROVAL OF ALL PARTIES REQUIRED • QUARTERLY REVIEWS OF MILL CREEK WORK PRODUCTS w ANNUAL WORK PROGRAM AND BUDGET • ONE YEAR DURATION -- AMENDMENT REQUIRED TO CONTINUE Public Works Committee March 17, 1992 Page 4 that one soil consultant he contacted had indicated the minimum cost would be $500 to have them do a report. Paul Mann stated this type of thing should be considered when we consider the wetlands ordinance. Jim White stated he has been frustrated with what has been going on with wetlands because we have no adopted policy and staff has nothing to follow. Gill added that when the City makes the final determinations on the improvements needed for this area, we will have to delineate the wetlands and determine what restrictions we will have. Currently DOE requires that if a natural wetland area is used for stormwater detention, the water must be pretreated before it gets into the wetland. Thus, if it is a wetland, we will have to incorporate pretreatment into the design. There was discussion about the runoff from the fire station and its effect on Mr. Carey's property. Jim White asked that Mr. Carey work with Gary Gill regarding this problem. Gary added that we are looking at the fire station's system to see if it is operating properly. DOW Green River Basin Program Interlocal Agreement Wickstrom stated that the agreement executed in 1985 with King County, Renton, Tukwila, and Auburn for the management of the Green River expired in July of 1991. We are presenting two agreements for approval. The first is an update of the original 1985 agreement extending it for another 10 years. The original agreement implemented the Flood Control Zone District as a way of having one agency responsible for the maintenance of the levee system and recognized there were significant problems in terms of levee heights along the river system. The new agreement gives each jurisdiction responsibility for levee construction (height) on those portions of the levee that fall within its boundaries. Wickstrom stated this is a preferred method since Kent has the largest assessed value within the Flood Control Zone District, the largest number of levee miles. Thus, under other financing methods, Kent assumed a greater share of the costs. Levee improvements to those areas with less than 1-foot of freeboard have to be completed by 1996, those areas with less than 2-feet have to be improved by 2000 and the remainder after that time. This agreement gives us management control such as budget review over the Green River Flood Control Zone District. The new agreement also provides for an update of the pump operations plan and flood warning procedures plan. The programs are financed through the Green River Flood Control Zone District so there are no financial impacts to the City. Wickstrom continued he would recommend we sign the agreement subject to the City Attorney's office satisfying some concerns they have over the hold harmless clause of the agreement. The Committee unanimously recommended approval for the Mayor to sign the agreement subject to resolution of the City Attorney's concerns. Wickstrom stated the second agreement is between Kent, the County and Auburn for the Mullen Slough, South Auburn Mill Creek area. This is a one year agreement for design studies to determine what controls are needed and the benefits of same. The cost to the City would be approximately $61,666 which we have budgeted. Wickstrom added that the City Attorney's office has the same concerns on the hold harmless clause of this agreement. The Committee recommended approval for the Mayor to sign the agreement subject to resolution of the City Attorney's concerns. Garrison Creek Short Plat Wickstrom detailed this is a 9-lot short plat on 218th Street and 95th Place South. The developer has completed the utility improvements and we are recommending acceptance of the bill of sale for same. The Committee unanimously recommended approval to accept the bill of sale. L Z D. 335 - 77th Avenue South Street Improvements Kent City Council Meeting Date April 21, 1992 Category Consent Calendar 1. SUBJECT: REAPPOINTMENT OF BERNE BITEMAN TO THE KENT BOARD OF ADJUSTMENT 2 . SUMMARY STATEMENT: Confirmation of the Mayor's reappointment of Berne Biteman to continue as a Member of the Kent Board of Adjustment. His term will begin immediately and continue through 2/28/97. 3 . EXHIBITS: Memo from Mayor 4 . RECOMMENDED BY: Mayor Kelleher (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ N/A SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 30 MEMORANDUM TO: JUDY WOODS, CITY COUNCIL RESIDENT CITY COUNCIL MEMBERS FROM: DAN KELLEHER, MAYOR DATE: APRIL 15, 1992 I have recently reappointed Berne Biteman as a member of the Kent Board of Adjustment. His new appointment will begin immediately and continue through 2/28/97. I submit this for your confirmation. DK:jb n Kent City Council Meeting Date April 21, 1992 Category Other Business 1. SUBJECT: POLICE HEADQUARTERS (REMODEL) DEDICATION 2 . SUMMARY STATEMENT: In accord with Council Resolution 11049, the police department seeks Council approval in dedicating the new police building (remodel) to the memory of Robert E. Lee. Mr. Lee was Police Chief from 1948 to 1966, former City Council member, Rotary award recipient, founder of Kent Juvenile Court Committee, Kent School District Hearing Officer, Chamber of Commerce member (an annual award from the Chamber is named in his honor) , and member of St. James Episcopal Church. Mr. Lee ' s name is still widely known and highly regarded in this community for both civic and law enforcement leadership roles. :4A theme of the new Police building' s inside displays and "motif" is recognition of history for the Kent Police organization. This dedication compliments that effort... 3 . EXHIBITS: Public Safety Committee Brief and Valley Daily News article 4 . RECOMMENDED BY: Parks Committee (unanimous) and Police Department (Committee, Staff, Examiner, Commission, etc. ) Public comment was solicited through public notice published in the New Journal on 4/12 and 4/19 . 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $400 (signage) SOURCE OF FUNDS: Previously funded Library Remodel Project 7 . CITY COUNCIL ACTION: y Councilmember } moves, Councilmember seconds y✓to dedicate the new Police Headquarters (Remodel) to the memory v of Robert E. Lee. DISCUSSION: (lU ACTION: Council Agenda Item No. 4A$ PUBLIC SAFETY COMMITTEE BRIEF FOR: Monday, April 20th, 1992 @ 4p.m. Issue: Dedication of Police HO to Former Police Chief Robert E. LEE A predominant theme in pictorial displays and "motif" within the new police HQ will be the history of the Kent Police organization. We have been less diligent than we should have in recognizing and archiving our past. We seek to do so at this juncture in our development. Consistent with that theme, it was suggested that we dedicate the building in memory of former Police Chief Robert E. Lee, whose name is still mentioned often, and who is highly regarded in our community for both civic and police affairs. Police Chief 1948 until retirement in 1966. City Council Member 1968-1972 Member, St. James Episcopal Church Recipient Rotary "Paul Harris Fellow Award" -- 1980 Kent Chamber of Commerce "Robert E. Lee Award" named in his honor. Kent School District Hearing Officer Founder, Kent Juvenile Court Committee (Died April 25, 1985) Previous Action: The police department presented this issue to the Parks Committee on April 8th. Parks Committee unanimously supported this effort and directed that the matter be briefed before Public Safety; that the opportunity for public comment be scheduled before public safety for this meeting; and that the matter be tentatively set on the Council Agenda for 4/21. Action Needed: Consistent with Council Resolution #1049 which currently (in process of revision) identifies the PARKS COMMITTEE as the body responsible for preliminary approval of public building dedications, the police department asks for 1) opening of the meeting for public comment 2) Public Safety Committee support of this action, and 3) final approval of the issue set on the council agenda for Tuesday 4/21. Thank You . . . Lt. M.P. Sweeney, Kent Police Department ` -1� 2 '92 I,IRLLE'(' DAILY IlEkl'-, 4-10C P. 0 & " 2. vg3 CD F, mom w*CD (b a A 9 9 cr 4 iYt 0 L, cn w _. JOCD mo v. o cr 0. — D C. ;q, lap P;r— < C CD X G' —2 0 =1?bti C) 02:I �—Q ;N OEM# lmr 0 "glum v Raaim �e 3 fb F. cr a F, lo 2. 00 , 0 CD oN P.5. t .,On c. - 0* cam C, m P. MIER >p K . (D 2 c", CD t ac, z R 5 C,.p :r 9 a." 0 --z Fr" 9 g MUS v- cn r? th , x Kent City Council Meeting `-� Date April 21. 1992 Category Other Business 1. SUBJECT: COUNCILMANIC DEBT REFINANCING 2 . SUMMARY STATEMENT: The Council is being requested to adopt a bond ordinance and give authorization to the Mayor to sign a purchase contract with Lehman Brothers for approximately $10.5 million for refinancing the callable portion ($9.555 million) of the 1985, 1986 and 1987 Councilmanic Bonds. The issuance rate will be approximately 6. 1 percent and will save the City approximately $397, 000 in present value debt service savings. The major portion of the debt service savings will be used to retire the Lake Fenwick Woods contract of $225, 000 at 9 . 0 percent with the remainder allowing for the early payment of the City' s share of LID's outstanding at 7 .45 percent. T Fi n e Director Sri11 be at the ing to pro a p�se a3no Fir an ates\-bHsed om_mark�t :condit' 3 . EXHIBITS: Memo from the Finance Director, outstanding long- term debt as of February 1992 , refinancing alternatives analysis, bond ordinance and purchase contract 4 . RECOMMENDED BY: Executive Committee and Operations Committee on 3-0 vote (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember 1 .N; � k"� moves, Councilmember 'tt"n- seconds the adoption of bond Ordinance -- hand authorization for the Mayor to sign the purchase contract with Lehman Brothers. DISCUSSION: ' ACTION' t G1[ Council Age a Item No. 4B Subject: LONG TERM DEBT REFINANCING Creator: Tony MCCARTHY / KENT70/FN Dated: 03/27/92 at 1556 . r OPERATIONS COMMITTEE THE ATTACHED ANALYSIS SHOWS THAT THE CITY HAS OVER $68 MILLION DOLLARS OF OUTSTANDING LONG TERM DEBT AS OF FEBRUARY 29, 1992 . THIS DEBT IS OUTSTANDING AT RATES BETWEEN 4 . 5 AND 11. 0 PERCENT. SINCE INTEREST RATES HAVE BEEN FALLING OVER THE LAST YEAR, WE HAVE BEEN ANALYZING THE REFINANCING ALTERNATIVES. SINCE THE MOST RECENT INTERNAL REVENUE TAX CODE CHANGES LIMIT ADVANCE REFUNDINGS TO ONE PER ORIGINAL ISSUE AND SINCE REFUNDING COSTS ABOUT $15, 000 PER 1 MILLION DOLLARS OF REFINANCING, THE ADVANCE REFUNDING PROPOSAL HAS BEEN DEFFERED TO THIS DATE., A REFUNDING ANALYSIS HAS BEEN COMPLETED ON ALL CALLABLE DEBT OF THE CITY. THE ANALYSIS SUPPORTS THE REFUNDING OF 3 COUNCILMANIC ISSUES AND THE 1985 WATER REVENUE BONDS. NEITHER THE VOTED BONDS, THE SEWERAGE REVENUE BONDS, THE GOLF COMPLEX REVENUE BONDS NOR THE LID BONDS LEND THEMSELVES TO REFINANCING AT THIS TIME. THE ADVANCE REFUNDING OF THE CITY'S 1985, 1986, 1987 COUNCILMANIC BONDS WILL GENERATE AN ESTIMATED NET PRESENT VALUE DEBT SERVICE SAVINGS OF APPROXIMATELY $397, 000, APPROXIMATELY $325, 600 OF WHICH WOULD BE RECEIVED IN 1992 . THIS IS ACCOMPLISHED BY ISSUING $10. 520 MILLION IN NEW DEBT AT AN AVERAGE INTEREST RATE OF APPROXIMATELY 6 . 1% TO REPLACE $9 . 555 MILLION IN OLD DEBT. THE ADVANCE REFUNDING OF THE CITY 'S 1985 WATER REVENUE BONDS WILL GENERATE AN ESTIMATED NET PRESENT VALUE DEBT SERVICE SAVINGS OF APPROXIMATELY $140, 000. THIS IS ACCOMPLISHED BY ISSUING $3 .480 MILLION IN NEW DEBT AT AN AVERAGE INTEREST RATE APPROXIMATELY 5 . 84% TO REPLACE $3 . 100 MILLION IN OLD DEBT. THE FINANCE DEPARTMENT AND THE EXECUTIVE COMMITTEE IS PROPOSING THAT THE SAVINGS FROM THE COUNCILMANIC DEBT REFUNDING BE USED TO RETIRE THE CONTRACT ON THE LAKE FENWICK WOODS OUTSTANDING AT 9 . 0%, WITH THE REMAINDER BEING USED TO REDUCE THE THE DEBT FROM LID'S ON CITY PROPERTY, THE MAJORITY OF WHICH IS OUTSTANDING AT 7 .45% . THE RATE THE CITY IS PAYING IN INTEREST COST COMPARES POORLY TO THE RATE THE CITY EARNS ON ITS INVESTMENTS, CURRENTLY 5 TO 7 PERCENT DEPENDING ON LENGTH OF MATURITY. IN ADDITION, THE CONTRACT AND LID PREPAYMENT WILL SAVE THE CITY BUDGET AN AVERAGE OF $85, 000 PER YEAR IN DEBT SERVICE OVER THE NEXT 5 YEARS . CITY OF KENT EXHIBIT D OUTSTANDING LONG TERM DEBT FEBRUARY 29, 1992 Redemption Issuance Maturity Interest Payment Original Amount Outstanding y Date Date Rate Date Amount To Date Amount G.O. BONDS & CONTRACTS ------------------------------------------------------------------------ Voted 940 602 Fire Apparatus 1980 2000 6.8/8.0 2/1 450,000 190,000 260,000 940 603 Public Safety 1986 2006 6/8.125 12/1 12,303,000 1,488,000 10,815,000 940 613 Senior Housing 1990 2009 11/7.3 12/1 6,700,000 130,000 6,570,000 ---------- ---------- ---------- Total Voted 19,453,000 1,808,000 17,645,000 Councilmanic (1) 940 605 General Purpose 1978 1998 5.5/7.0 7/1 1,500,000 765,000 735,000 940 606 G.O. Refunding of 181 1985 2001 5.3/9.0 5/1 2,025,000 520,000 1,505,000 940 609 G.O. Refunding of 184 1986 2004 4.5/7.7 12/1 9,608,000 1,713,000 7,895,000 940 608 G.O. Library 1987 2007 4.75/7.9 12/1 3,440,000 320,000 3,120,000 940 612 G.O. Pub Safety/St 1989 2004 6.4/7.4 2/1 2,980,000 390,000 2,590,000 ---------- ---------- ---------- 19,553,000 3,708,000 15,845,000 Contract-Lake Fenwick Woods 1988 1997 9.0 2/12 665,000 4.40,000 225,000 Contract-West Hill NH Park 1991 1997 4.55 2/1 74,500 0 74,500 L1D's on City Property 1986 2007 5.5/8.0 5/1 998,511 574,734 423,77-7 ---------- ---------- ---------- Total Councilmanic 21,291,011 4,722,734 16,568,277 TOTAL G.O. BONDS & CONTRACTS 40,744,011 6,530,734 34,213,277 ----------------------------------- (1) PROJECTED COUNCILMANIC BONDING CAPACITY .75% of LESS FUTURE REMAINING PERCENT ASSESSED ASSESSED COUNCILMANIC COUNCILMANIC CAPACITY OF CAPACITY VALUATION (1) VALUATION DEBT DEBT (2) USED 02/01/92 3,508,127,478 .26,310,956 (16,613,277) 9,697,679 63.1% 02/12/92 3,508,127,478 26,310,956 (16,568,277) 9,742,679 63.0% 05/01/92 3,508,127,478 26,310,956 (16,458,277) 9,852,679 62.6% 07/01/92 3,508,127,478 26,310,956 (16,368,277) 9,942,679 62.2% 12/01/92 3,508,127,478 26,310,956 (15,863,277) 10,447,679 60.3% 12/31/92 3,788,777,676 28,415,833 (15,863,277) (3,057,000) 9,495,556 66.6% 12/31/93 3,902,441,007 29,268,308 (14,938,277) (2,904,150) 11,425,881 61.0% 12/31/94 4,214,636,287 31,609,772 (13,958,277) (2,751,300) 14,900,195 52.9% 12/31/95 4,341,075,376 32,558,065 (12,913,277) (2,598,450) 17,046,333 47.6% 12/31/96 4,688,361,406 35,162,711 (11,783,277) (2,445,600) 20,933,834 40.5', (1) Assessed valuation for current year not available until Late in year. The forecast assumes assessed valuation increases at 8 percent in even # years( 5% percent per year due to biannual revaLuation by King County plus 3% for new construction) and 3 % for new construction in those years when no revaluation occurs. (2) 53,057,000 FPR 272ND CORRIDOR PROJECT in 1992 CITY Of KENT EXHIBIT D OUTSTANDING LONG TERM DEBT FEBRUARY 29, 1992 Redemption Issuance Maturity Interest Payment Original Amount Outstanding r Date Date Rate Date Amount To Date Amount ------------------------------------------------------------------------ SPECIAL ASSESSMENT BONDS 950 758 LID 283 1984 1996 9/10.5 12/1 2,709,875 2,344,875 365,000 950 760 LID 289 1984 1996 9.3/10.9 8/1 218,403 193,403 25,000 950 772 LID 3041311 1985 1997 8.8/ 9.6 3/1 338,169 193,169 145,000 950 773 LID 300/307/309 1985 1997 8.5/10 5/1 1,114,231 964,231 150,000 950 774 LID 308/314/317 1985 1997 8/9.5 9/1 489,472 404,472 85,000 950 768 LID 313 1986 1998 7.4/8.0 5/15 408,510 288,510 120,000 950 775 LID 297/310/318 1987 1999 6.6/7.25 5/1 2,017,555 1,137,555 880,000 950 770 LID 316/19/20/21/24 1988 2000 5.5/7.5 3/1 1,359,792 579,792 780,000 950 779 LID 322/23/25 1989 1999 6.9/7.6 3/1 1,070,606 335,606 735,000 950 780 LID 327 1989 2009 7.5/7.85 7/15 2,296,074 351,074 1,945,000 950 777 LID 328/334 1990 2002&12 6.4/7.7 8/1 1,697,303 62,303 1,635,000 950 776 LID 330 1990 2007 6.3/7.625 9/1 4,033,732 233,732 3,800,000 950 LID 331/335 1991 2003 5.25/6.75 3/1 1,543,980 0 1,543,980 950 LID 336 1991 2008 5.25/7.15 10/1 1,888,078 0 1,888,078 ---------- ---------- ---------- TOTAL SPECIAL ASSESSMENT BONDS 21,185,780 7,088,723 14,097,058 TOTAL GOVERNMENTAL BONDS & CONTRACTS 61,929,791 13,619,457 48,310,335 REVENUE BONDS & LOANS Water Bonds 415 652 Water 1964 1994 3.3/4.0 12/1 1,210,000 815,000 395,000 415 653 Water 1973 1999 5.7 9/1 1,005,000 105,000 900,000 415 654 Water 1976 1999 5.9/6.8 6/1 1,000,000 440,000 560,000 415 655 Water 1978 2000 5.5/6.4 10/1 2,000,000 340,000 1,660,000 415 656 Water Ref of 182 1985 2002 5.0/8.8 12/1 5,545,000 1,310,000 4,235,000 415 657 Water Ref of 184 1987 2004 3.8/6.9 12/1 3,135,000 530,000 2,605,000 ---------- ---------- ---------- 13,895,000 3,540,000 10,355,000 416 701 Trust Fund Loan 1986 & 1989 7/1 400,000 74,922 325,078 ---------- ---------- ---------- Total Water Bonds & Loans 14,295,000 3,614,922 10,680,078 Sewerage Bonds 445 690 Sewerage 1986 2006 5.25/7.4 11/1 4,600,000 560,000 4,040,000 446 701 Trust Fund Loan 1987 & 1988 7/1 355,000 56,052 298,948 ---------- ---------- ---------- Total Sewerage Bonds & Loans 4,955,000 616,052 4,338,948 Golf Complex Bonds 485 680 Golf Complex Bonds 1988 2008 6.2/8.0 12/1 5,285,000 425,000 4,860,000 TOTAL REVENUE BONDS AND LOANS 24,535,000 4,655,974 19,879,026 TOTAL OUTSTANDING LONG TERM DEBT 86,464,791 18,275,431 68,189,361 Total Golf Course Debt GO Refunding of 381 100.0% 1,505,000 GO Refunding of 184 21.6% 1,705,320 Golf Complex Bonds 100.0% 4,860,000 8,070,320 CITY OF KENT, WASE NGTON Summary Analysis Refinancing Alternatives (Amounts in 000s) March 31, 1992 LTGO BONDS Convert to Upfront Savings Proposed Refunding of Callable Portions of 1985, 1986, 1978,1985, 1985,1986, 1978, 198501986, and 1987 . 1986 and 1987 1987 and 1989 1987 and 1989 Bonds Bonds Bonds Bonds Principal $10,520 $11,200 $12,645 $13,325 Interest 5.890 ",a b.886 2a!!, Total $16.410 $1� $19.531 S20.370 Average Interest Rate 6.10% 6,07% 6.08% 6.06% Average Life(Years) 9.2 9.9. 9.0 8.7 Net Debt Service Savings Total $377 $356 $461 $423 Average Annual 24 22 29 26 Present Value Amount 397 394 420 416 Percentage 3.77% 3.52% 3.32% 3.12% UTGO BONDS Proposed Refunding of Callable Portions of 1986 Bonds 1990 Bonds Principal $8,835 $4,675 Interest 5.589 gi= Total $14.424 $8.750 Average Interest Rate 6.23% 6.53% Average Life(Years) 10.2 13.4 Net Debt Service Savings Total $97 $4 Average Annual 6 N/A Present Value Amount 77 8 Percentage 0.87% 0.21% WATER REVENUE BONDS GOLF COMPLEX REVENUE BONDS Proposed Proposed Callable Refunding Outstanding Refunding 1985 Bonds Bonds 1988 Bonds Bonds Principal $3,100 $3,480 $5,005 $5,685 Interest 2.079 ]5•Z$ 4.471 3.751 Total S5.179 54,998 S9A76 S9.4M Average Interest Rate 8.57% 5.84% 8.27% 6.81% Average Life(Years) 7.8 7.5 10.8 10.4 Net Debt Service Savings Total NIA $181 N/A $40 Average Annual N/A 16 N/A 2 Present Value Amount N/A 40 N/A 15 Percentage NIA 4.03% N/A 0.26% 11 nn.TT -C TC 1JWA City of Kent, Washington I*+ Limited Tax General Obligation Refunding Bonds, 1992 h Refunding of 1985, 1986 and 1987 / Up-Front Savings SAVINGS REPORT - - - - - - - - PROPOSED DEBT SERVICE - - - - - - - - PRIOR CUMULATIVE DATE PRINCIPAL COUPON - INTEREST ---- TOTAL - -- D/S -------SAVINGS -- --SAVINGS -------- -------------- ---------- - _ ___-- 12/ 1/92 364,071.46 364I 071.46 689,752.50 325,681.04 325,681.04 6/ 1/93 312,061.25 12/ 1/93 100,000.00 3.650000 312,061.25 724,122.50 735,035.00 10,912.50 336,593.54 6/ 1/94 310,236.25 12/ 1/94 110,000.00 4.350000 310,236.25 730,472.50 735,035.00 4,562.50 341,156.04 6/ 1/95 307,843.75 �A( 12/ 1/95 115,000.00 4.850000 307,843.75 730,687.50 735,035.00 4,347.50 345,503.54 6/ 1/96 305,055.00 12/ 1/96 765,000.00 5.100000 305,055.00 1,375,110.00 1,378,945.00 3,935.00 349,338.54 6/ 1/97 285,547.50 12/ 1/97 795,000.00 5.350000 285,547.50 1,366,095.00 1,370,082.50 3,987.50 353,326.04 6/ 1/98 264,281.25 12/ 1/98 1,005,000.00 5.650000 264,281.25 .1,533,562.50 1,537,072.50 3,510.00 356,836.04 6/ 1/99 235,890.00 i 12/ 1/99 1,065,000.00 5.750000 235,890.00 1,536,780.00 1,537,560.00 780.00 357,616.04 6/ 1/ 0 205,271.25 12/ 1/ 0 1,135,000.00 5.950000 205,271.25 1,545,542.50 1,546,560.00 1,017.50 358,633.54 6/ 1/ 1 171,505.00 12/ 1/ 1 1,190,000.00 6.150000 171,505.00 1,533,010.00 1,533,597.50 587.50 359,221.04 6/ 1/ 2 134,912.50 12/ 1/ 2 1,050,000.00 6.200000 134,912.50 1,319,825.00 1,323,897.50 4,072.50 363,293.54 6/ 1/ 3 102,362.50 12/ 1/ 3 1,115,000.00 6.300000 102,362.50 1,319,725.00 1,322,125.00 2,400.00 365,693.54 6/ 1/ 4 67,240.00 12/ 1/ 4 1,175,000.00 6.400000 67,240.00 1,309,480.00 1,313,965.00 4,485.00 370,178.54 6/ 1/ 5 29,640.00 12/ 1/ 5 280,000.00 6.500000 29,640.00 339,280.00 339,780.00 500.00 370,678.54 6/ 1/ 6 20,540.00 12/ 1/ 6 300,000.00 6.600000 20,540.00 341,080.00 343,585.00 2,505.00 373,183.54 6/ 1/ 7 10,640.00 12/ 1/ 7 320,000.00 6.650000 1b,640.00 341,280.00 345,280.00 4,000.00 377,183.54 -'-----------• -------------- -------------- 10,520,000.00 5,890,123.96 16,410,123.96 16,787,307.50 377,183.54 ACCRUED 10,520,000.00 5,890,123.96 16,410,123.96 16,787,307.50 377,183.54 -------------- Dated 5/ 1/92 with Delivery of 5/ 1/92 Bond Years 96,616.667 Average Coupon 6.096385 Average Life 9.184094 N I C % 6.259711 % Using 98.5000000 T I C % 6.285474 % From Delivery Date Net Present value Savings at: 6.0637% Equals 396,937.60 or 3.7732% of Par of the Current Issue or 4.1542% of Par of the Prior Issue Lehman Brothers RUNDATE: 03-12-1992 a 12:13:36 FILENAME: KENT KEY: LTGO-3D LEHmANT BROTHERS i LEHMAN BROTHERS March April May S M T W T F S S M T W T F S S M T W T F S 1 2 3 4 3 6 7 1 2 3 4 1 2 S 9 10 11 12 13 14 3 6 7 1 9 10 11 3 4 5 6 7 S 9 1 3 76 17 18 19 20 21 2 13 14 15 16 17 IS 10 11 12 13 14 13 16 22 23 24 25 26 27 7S 19 20 21 22 23 24 25 17 13 19 20 21 22 23 29 30 31 26 27 28 29 30 24 25 26 V 28 29 30 - - 31 i CITY OF KENT, WASHINGTON Limited Tax General Obligation Refunding Bonds, 1992 Proposed Financing Schedule March 17, 1992 Party Primarily ' Date Activity Responsible 3/17 Distribution of refinancing LB alternatives 3/18 - 3/27 Draft and distribute POS LB 3/18 - 3/20 Draft information packet for LB and City Executive Committee 3/25 Executive Committee Meeting City and LB 3/27 - 4/2 Draft legal documents FP&S 4/6 Operations Committee Meeting City and LB I 4/8 Distribute information to rating LB agencies 4/10 Finalize, print and distribute POS LB 4/16 Receive ratings LB 4/20 - 4/21 Pricing and marketing of Bonds City and UWs 4/20 - 4/21 Finalize Bond Ordinance FP&S 4/21 Council Meeting All - consider and pass Bond Ordinance - consider and execute Bond Purchase Contract 5/8 Closing and delivery of Bonds All Kex City - City of Kent (Issuer) LB - Lehman Brothers (Senior Managing Underwriter) UW - Underwriters (Lehman Brothers and Dain Bosworth) FP&S - Foster Pepper & Shefleman (Bond Counsel) RBK:kg2174k LEHMAN BROTHERS DIVISION SHEARSON LEHMAN BROTHERS INC. AN AMERICAN EXPRESS COMPANY 999 THIRD AVENUE SUITE 4000 SEATTLE,WA 98104 206 344 3592 PAX 206 344 8073 DRAFT CITY OF KENT, WASHINGTON ORDINANCE NO. G Y (1) AN ORDINANCE of the City of Kent, Washington, relating to contracting indebtedness; providing for the issuance of $10, 520, 000 par value of Limited Tax General Obligation Refunding Bonds, 1992 , of the City to provide funds with which to pay the cost of advance refunding the callable portions of the City's outstanding Limited Tax General Obligation Refunding Bonds, 1985, Limited Tax General Obligation Refunding Bonds, 1986, and Limited Tax General Obligation Bonds, 1987 , and the costs of issuance and sale of the bonds; fixing the date, form, maturities, interest rates, terms and covenants of the bonds; establishing a bond redemption fund; providing for and authorizing the purchase of certain obligations out of the proceeds of the sale of the bonds herein authorized and for the use and application of the money derived from those investments; authorizing the execution of an agreement with Bank, as refunding trustee; and approving the sale and providing for the delivery of the bonds to Lehman Brothers Division of Shearson Lehman Brothers Inc. of Seattle, Washington. WHEREAS, pursuant to Ordinance No. 2569, passed June 17, 1985, the City of Kent, Washington (the "City") , heretofore issued its Limited Tax General Obligation Refunding Bonds, 1985 (the 111985 Bonds") , in the original principal amount of $2 , 025, 000, and by Section 2 of that ordinance the City reserved the right and option to redeem the 1985 Bonds maturing on or after May 1, 1996 , on May 1, 1995, and on any interest payment date thereafter, at par plus accrued interest to the date fixed for redemption; and WHEREAS, there are presently outstanding $1, 035, 000 principal amount of 1985 Bonds maturing on May 1 of the years 1996 through 2001, inclusive, bearing interest at various rates from 8 . 40% to 9 . 00% (the "Refunded 1985 Bonds") ; and WHEREAS, pursuant to Ordinance No. 2632 , passed May 19 , 1986, the City heretofore issued its Limited Tax General Obligation 0028891.01 Refunding Bonds, 1986 (the 111986 Bonds") , in the original principal amount of $9, 608 , 000, and by Section 3 of that ordinance the City reserved the right and option to redeem the 1986 Bonds maturing on or after December 1, 1996, on December 1, 1995, and on any interest payment date thereafter, at par plus accrued interest to the date fixed for redemption; and WHEREAS, there are presently outstanding $6, 195, 000 principal amount of 1986 Bonds maturing on December 1 of the years 1996 through 2004 , inclusive, bearing interest at various rates from 7 . 20% to 7.70% (the "Refunded 1986 Bonds") ; and WHEREAS, pursuant to Ordinance No. 2739, passed August 18, 1987, the City heretofore issued its Limited Tax General Obligation Bonds, 1987 (the 111987 Bonds") , in the original principal amount of $3 , 440, 000, and by Section 4 of that ordinance the City reserved the right and option to redeem the 1987 Bonds maturing on or after December 1, 1998 , on December 1, 1997 , and on any interest payment date thereafter, at par plus accrued interest to the date fixed for redemption; and WHEREAS, there are presently outstanding $2 , 325, 000 principal amount of 1987 Bonds maturing on December 1 of the years 1998 through 2007 , inclusive, bearing interest at various rates from 7 . 10% to 7 . 90% (the "Refunded 1987 Bonds") ; and WHEREAS, the City Council has determined that the Refunded 1985 Bonds, Refunded 1986 Bonds and Refunded 1987 Bonds (collectively, the "Refunded Bonds") may be refunded by the issuance and sale of the general obligation bonds authorized herein (the "Bonds") so that a substantial saving will be effected by the 0029991.01 -2- difference between the principal and interest costs over the life of the Bonds and the principal and interest costs over the life of the outstanding Refunded Bonds but for such refunding, which refunding will be effected by (a) The issuance of the Bonds; (b) The payment of the interest on the Refunded 1985 Bonds when due up to and including May 1, 1995, and, on May 1, 1995, the call, payment and redemption of all the Refunded 1985 Bonds at a price of par; (c) The payment of the interest on the Refunded 1986 Bonds when due up to and including December 1, 1995, and, on December 1, 1995, the call, payment and redemption of all the Refunded 1986 Bonds at a price of par; and (d) The payment of the interest on the Refunded 1987 Bonds when due up to and including December 1, 1997, and, on December 1, 1997, the call, payment and redemption of all the Refunded 1987 Bonds at a price of par; and WHEREAS, in order to effect that refunding in the manner that will be most advantageous to the City and its taxpayers, the City Council finds it necessary and advisable that certain acquired obligations (hereinafter defined) bearing interest and maturing at the time or times necessary to accomplish the refunding as aforesaid be purchased out of the proceeds of the sale of the Bonds; and WHEREAS, the City Council has determined that it is necessary to issue and sell $10, 520, 000 par value of limited tax general obligation refunding bonds to provide the funds necessary to advance refund the Refunded Bonds and to pay the costs of issuance and sale of the Bonds, and Lehman Brothers Division of Shearson Lehman Brothers Inc. ("Lehman Brothers") has offered to purchase 0028891.01 -3- those Bonds under the terms and conditions hereinafter set forth; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES ORDAIN as follows: Section 1. Debt Capacity. The assessed valuation of the taxable property within the City as ascertained by the last preceding assessment for City purposes for the calendar year 1992 is $ , and the City has outstanding general indebtedness evidenced by (a) limited tax general obligation bonds [ , leases and conditional sales contracts] in the principal amount of $ incurred within the limit of up to 3/4 of 1% of the value of the taxable property within the City permitted for general municipal purposes without a vote of the qualified voters therein, (b) unlimited tax general obligation bonds in the principal amount of $ incurred within the limit of up to 2-1/2% of the value of the taxable property within the City for capital purposes only, (c) unlimited tax general obligation bonds in the principal amount of $ incurred within the additional limit of up to 2-1/2% of the value of the taxable property within the City for utility purposes, and (d) unlimited tax general obligation bonds in the principal amount of $ incurred within the additional limit of up to 2-1/2% of the value of the taxable property within the City for parks and open space purposes issued pursuant to a vote of the qualified voters of the City, and the amount of indebtedness for which the Bonds are authorized herein to be issued is $10, 520, 000 . 0028891.01 -4- Section 2 . Authorization of Bonds. The City shall borrow money on the credit of the City and issue negotiable limited tax general obligation refunding bonds evidencing that indebtedness in the amount of $10, 520, 000 for the purpose of providing the funds required to (a) pay the interest on the Refunded 1985 Bonds when due up to and including May 1, 1995, and, on May 1, 1995, call, pay and redeem all the Refunded 1985 Bonds at a price of par; (b) pay the interest on the Refunded 1986 Bonds when due up to and including December 1, 1995, and, on December 1, 1995, call, pay and redeem all the Refunded 1986 Bonds at a price of par; and (c) pay the interest on the Refunded 1987 Bonds when due up to and including December 1, 1997, and, on December 1, 1997, call, pay and redeem all the Refunded 1987 Bonds at a price of par; (collectively, the "Refunding Plan") , and to pay the costs of issuance and sale of the Bonds. The general indebtedness to be incurred shall be within the limit of up to 3/4 of 1% of the value of the taxable property within the City permitted for general municipal purposes without a vote of the qualified voters therein. Section 3 . Description of Bonds. The bonds shall be called Limited Tax General obligation Refunding Bonds, 1992 , of the City (the "Bonds") ; shall be in the aggregate principal amount of $10, 520, 000; shall be dated May 1, 1992 ; shall be in the denomination of $5, 000 or any integral multiple thereof within a single maturity; shall be numbered separately in the manner and with any additional designation as the Bond Registrar (collectively, the fiscal agencies of the State of Washington located in Seattle, Washington, and New York, New York) deems necessary for purposes of identification; shall bear interest at 0028891.01 -5- the rates set forth below (computed on the basis of a 360-day year of twelve 30-day months) , payable on December 11 1992, and semiannually thereafter on each succeeding June 1 and December 1; and shall mature on December 1 in years and amounts and bear interest at the rates per annum as follows: Maturity Principal Interest Years Amounts Rates 1993 $ 100, 000 1994 110, 000 1995 115, 000 1996 765, 000 1997 795, 000 1998 11005, 000 1999 11065, 000 2000 11135, 000 2001 111901000 2002 11050, 000 2003 1, 115, 000 2004 11175, 000 2005 280, 000 2006 300, 000 2007 320, 000 Section 4 . Registration and Transfer of Bonds. The Bonds shall be issued only in registered form as to both principal and interest and recorded on books or records maintained by the Bond Registrar (the "Bond Register") . The Bond Register shall contain the name and mailing address of the owner of each Bond and the principal amount and number of each of the Bonds held by each owner. Bonds surrendered to the Bond Registrar may be exchanged for Bonds in any authorized denomination of an equal aggregate principal amount and of the same interest rate and maturity. Bonds may be transferred only if endorsed in the manner provided thereon and surrendered to the Bond Registrar. Any exchange or transfer shall be without cost to the owner or transferee. The Bond 0028891.01 -6- Registrar shall not be obligated to exchange or transfer any Bond during the fifteen days preceding any principal payment or redemption date. - Section 5. Payment of Bonds. Both principal of and interest on the Bonds shall be payable in lawful money of the United States of America. Interest on the Bonds shall be paid by checks or drafts of the Bond Registrar mailed on the interest payment date to the registered owners at the addresses appearing on the Bond Register on the fifteenth day of the month preceding the interest payment date. Principal of the Bonds shall be payable upon presentation and surrender of the Bonds by the registered owners at either of the principal offices of the Bond Registrar at the option of the owners. Section 6. Optional Redemption and Open Market Purchase of Bonds. Bonds maturing in the years 1992 through 2002 , inclusive, shall be issued without the right or option of the City to redeem those Bonds prior to their stated maturity dates. The City reserves the right and option to redeem the Bonds maturing on or after December 1, 2003 , prior to their stated maturity dates as a whole or in part (within those maturities selected by the City and by lot within a maturity in such manner as the Bond Registrar shall determine) , at any time on or after December 1, 2002 , at par plus accrued interest to the date fixed for redemption. Portions of the principal amount of any Bond, in installments of $5, 000 or any integral multiple thereof, may be redeemed. If less than all of the principal amount of any Bond is redeemed, upon surrender of that Bond at either of the principal offices of the 0028891.01 -7- Bond Registrar, there shall be issued to the registered owner, without charge therefor, a new Bond (or Bonds, at the option of the registered owner) of the same interest rate and maturity in any of the denominations authorized by this ordinance in the aggregate principal amount remaining unredeemed. The City further reserves the right and option to purchase any or all of the Bonds in the open market at any time at any price plus accrued interest to the date of purchase. All Bonds purchased or redeemed under this section shall be cancelled. Section 7 . Notice of Redemption. The City shall cause notice of any intended redemption of Bonds to be given not less than 30 nor more than 60 days prior to the date fixed for redemption by first-class mail, postage prepaid, to the registered owner of any Bond to be redeemed at the address appearing on the Bond Register at the time the Bond Registrar prepares the notice, and the requirements of this sentence shall be deemed to have been fulfilled when notice has been mailed as so provided, whether or not it is actually received by the owner of any Bond. Interest on Bonds called for redemption shall cease to accrue on the date fixed for redemption unless the Bond or Bonds called are not redeemed when presented pursuant to the call. In addition, the redemption notice shall be mailed within the same period, postage prepaid, to Moody's Investors Service, Inc. , and Standard & Poor's Corporation at their offices in New York, New York, or their successors, to Lehman Brothers at its principal office in Seattle, Washington, or its successor, and to such other persons and with such additional 0028891.01 -8- information as the Finance Director of the City shall determine, but these additional mailings shall not be a condition precedent to the redemption of Bonds. Section S . Failure to Redeem Bonds. If any Bond is not redeemed when properly presented at its maturity or call date, the City shall be obligated to pay interest on that Bond at the same rate provided in the Bond from and after its maturity or call date until that Bond, both principal and interest, is paid in full or until sufficient money for its payment in full is on deposit in the bond redemption fund hereinafter created and the Bond has been called for payment by giving notice of that call to the registered owner of that unpaid Bond. Section 9 . Ple'dge of Taxes. For as long as any of the Bonds are outstanding, the City irrevocably pledges to include in its budget and levy taxes annually within the constitutional and statutory tax limitations provided by law without a vote of the electors of the City on all of the taxable property within the City in an amount sufficient, together with other money legally available and to be used therefor, to pay when due the principal of and interest on the Bonds, and the full faith, credit and resources of the City are pledged irrevocably for the annual levy and collection of those taxes and the prompt payment of that principal and interest. Section 10. Form and Execution of Bonds. The Bonds shall be printed or lithographed on good bond paper in a form consistent with the provisions of this ordinance and state law, shall be signed by the Mayor and City Clerk, either or both of whose 0028891.01 -9- signatures may be manual or in facsimile, and the seal of the City or a facsimile reproduction thereof shall be impressed or printed thereon. Only Bonds bearing a Certificate of Authentication in the following form, manually signed by the Bond Registrar, shall be valid or obligatory for any purpose or entitled to the benefits of this ordinance: CERTIFICATE OF AUTHENTICATION This bond is one of the fully registered City of Kent, Washington, Limited Tax General Obligation Refunding Bonds, 1992 , described in the Bond Ordinance. WASHINGTON STATE FISCAL AGENCY Bond Registrar By Authorized Officer The authorized signing of a Certificate of Authentication shall be conclusive evidence that the Bonds so authenticated have been duly executed, authenticated and delivered and are entitled to the benefits of this ordinance. If any officer whose facsimile signature appears on the Bonds ceases to be an officer of the City authorized to sign bonds before the Bonds bearing his or her facsimile signature are authenticated or delivered by the Bond Registrar or issued by the City, those Bonds nevertheless may be authenticated, delivered and issued and, when authenticated, issued and delivered, shall be as binding on the City as though that person had continued to be an officer of the City authorized to sign bonds. Any Bond also may be signed on behalf of the City by any person who, on the actual date of signing of the Bond, is an officer of the City authorized to sign bonds, 0028891.01 -10- although he or she did not hold the required office on the date of issuance of the Bonds. Section 11. Bond Registrar. The Bond Registrar shall keep, or cause to be kept, at its principal corporate trust office, sufficient books for the registration and transfer of the Bonds which shall be open to inspection by the City at all times. The Bond Registrar is authorized, on behalf of the City, to authenticate and deliver Bonds transferred or exchanged in accordance with the provisions of the Bonds and this ordinance, to serve as the City's paying agent for the Bonds and to carry out all of the Bond Registrar's powers and duties under this ordinance and City Ordinance No. 2418 establishing a system of registration for the City's bonds and obligations. The Bond Registrar shall be responsible for its representations contained in the Bond Registrar's Certificate of Authentication on the Bonds. The Bond Registrar may become the owner of Bonds with the same rights it would have if it were not the Bond Registrar and, to the extent permitted by law, may act as depository for and permit any of its officers or directors to act as members of, or in any other capacity with respect to, any committee formed to protect the rights of Bond owners. Section 12 . Preservation of Tax Exemption for Interest on Bonds. The City covenants that it will take all actions necessary to prevent interest on the Bonds from being included in gross income for federal income tax purposes, and it will neither take any action nor make or permit any use of proceeds of the Bonds or other funds of the City treated as proceeds of the Bonds at any 0028891.01 -11- time during the term of the Bonds which will cause interest on the Bonds to be included in gross income for federal income tax purposes. The City also covenants that it will, to the extent arbitrage rebate requirements of Section 148 of the Internal Revenue Code of 1986, as amended (the "Code") , are applicable to the Bonds, take all actions necessary to comply (or to be treated as having complied) with those requirements in connection with the Bonds, including the calculation and payment of any penalties that the City has elected to pay as an alternative to calculating rebatable arbitrage, and the payment of any other penalties if required under Section 148 of the Code to prevent interest on the Bonds from being included in gross income for federal income tax purposes. The City certifies that it has not been notified of any listing or proposed listing by the Internal Revenue Service to the effect that it is a bond issuer whose arbitrage certifications may not be relied upon. Section 13 . Bonds Negotiable. The Bonds shall be negotiable instruments to the extent provided by RCW 62A. 8-102 and 62A.8-105. Section 14 . Advance Refunding or Defeasance of the Bonds. The City may issue advance refunding bonds pursuant to the laws of the State of Washington or use money available from any other lawful source to pay when due the principal of and interest on the Bonds, or any portion thereof included in a refunding or defeasance plan, and to redeem and retire, refund or defease all such then-outstanding. Bonds (hereinafter collectively called the "defeased Bonds") and to pay the costs of the refunding or defeasance. If money and/or "government obligations" (as defined 0028991.01 -12- in Chapter 39 . 53 RCW, as now or hereafter amended) maturing at a time or times and bearing interest in amounts (together with money, if necessary) sufficient to redeem and retire, refund or defease the defeased Bonds in accordance with their terms are set aside in a special trust fund irrevocably pledged to that redemption and retirement of defeased Bonds (hereinafter called the "trust account") , then all right and interest of the owners of the defeased Bonds in the covenants of this ordinance and in the funds and accounts obligated to the payment of the defeased Bonds shall cease and become void. The owners of defeased Bonds shall have the right to receive payment of the principal of and interest on the defeased Bonds from the trust account. The defeased Bonds shall be deemed no longer outstanding, and the City may apply any money in any other fund or account established for the payment or redemption of the defeased Bonds to any lawful purposes as it shall determine. Section 15. Bond Fund and Deposit of Bond Proceeds. There is created and established in the office of the Finance Director of the City a special fund designated as the Limited Tax General Obligation Refunding Bond Fund, 1992 (the "Bond Fund") . Accrued interest on the Bonds, if any, received from the sale and delivery of the Bonds shall be paid into the Bond Fund. All principal proceeds of the Bonds shall be deposited in accordance with the provisions of Section 16 of this ordinance. All taxes collected for and allocated to the payment of the principal of and interest on the Bonds shall be deposited in the Bond Fund. 0028891.01 -13- Section 16. Refunding of the Refunded Bonds. (a) Appointment of Refunding Trustee. is appointed the Refunding Trustee. (b) Acquisition of Acquired Obligations. All of the proceeds of the sale of the Bonds, except for the accrued interest received, if any, which shall be deposited in the Bond Fund, shall be deposited immediately upon the receipt thereof with the Refunding Trustee to discharge the obligation of the City to carry out the Refunding Plan by providing for the payment of the amounts required to be paid by the Refunding Plan. To the extent practicable, such obligations shall be discharged fully by the Refunding Trustee's simultaneous purchase of United States Treasury Certificates of Indebtedness and/or Notes--State and Local Government Series or other direct, noncallable obligations of the United States of America (the "Acquired Obligations") , bearing such interest rates and maturing as to principal and interest in such amounts and at such times so as to provide for the payment of the amounts required to be paid by the Refunding Plan. The Acquired Obligations are listed and more particularly described in Schedule A attached to the Refunding Trust Agreement between the City and the Refunding Trustee, but are subject to substitution as set forth below. (c) Substitution of Acquired Obligations. Prior to the purchase of any such Acquired Obligations, the City reserves the right to substitute other direct, noncallable obligations of the United States of America ("Government Obligations") for any of the Acquired Obligations and to use any savings created thereby for any lawful City purpose if, (a) in the opinion of Foster Pepper & 0028891.01 -14- Shefelman, the City's bond counsel, the interest on the Bonds will remain excluded from gross income for federal income tax purposes under Sections 103 , 148 and 149 (d) of the Code, and (b) such substitution shall not impair the timely payment of the amounts required to be paid by the Refunding Plan as so verified by an independent nationally recognized firm of certified public accountants. After the purchase of the Acquired Obligations by the Refunding Trustee, the City reserves the right to substitute therefor cash or Government Obligations subject to the conditions that such money or securities held by the Refunding Trustee shall be sufficient to carry out the Refunding Plan, that such substitution will not cause the Bonds to be arbitrage bonds within the meaning of Section 148 of the Code and regulations thereunder in effect on the date of such substitution and applicable to obligations issued on the issue date of the Bonds, and that the City obtain, at its expense: (1) verification by an independent nationally recognized firm of certified public accountants acceptable to the Refunding Trustee confirming that the payments of principal of and interest on the substitute Acquired Obligations, if paid when due, and any other money held by the Refunding Trustee will be sufficient to carry out the Refunding Plan; and (2) an opinion from Foster Pepper & Shefelman, bond counsel to the City, its successor, or other nationally recognized bond counsel to the City, to the effect that the disposition and substitution or purchase of such securities, under the statutes, rules and regulations then in force and applicable to the Bonds, will not 0029891.01 -15- cause the interest on the Bonds or the Refunded Bonds to be included in gross income for federal income tax purposes and that such disposition and substitution or purchase is in compliance with the statutes and regulations applicable to the Bonds. Any surplus money resulting from the sale, transfer, other disposition or redemption of the Acquired Obligations and the substitution therefor shall be released from the trust estate and transferred to the City to be used for any City purpose. (d) Administration of Refunding Plan. The Refunding Trustee is authorized and directed to purchase the Acquired Obligations (or substitute obligations) and to make the payments required to be made by the Refunding Plan from the Acquired Obligations (or substitute obligations) and money deposited with the Refunding Trustee pursuant to this ordinance. All Acquired Obligations (or substitute obligations) and the money deposited with the Refunding Trustee and any income therefrom shall be held irrevocably, invested and applied in accordance with the provisions of Ordinances Nos. 2569, 2632 and 2739 , this ordinance, Chapter 39 . 53 RCW and other applicable statutes of the State of Washington, and the Refunding Trust Agreement. All necessary and proper fees, compensation and expenses of the Refunding Trustee for the Bonds and all other costs incidental to establishing the escrow to accomplish the refunding of the Refunded Bonds and costs related to the issuance and delivery of the Bonds, including bond printing, rating service fees, verification fees, bond counsel's fees and other related expenses, shall be paid out of the proceeds of the Bonds. 0028891.01 -16- (e) Authorization for Refunding Trust Agreement. In order to carry out the Refunding Plan provided for by this ordinance, the Mayor or Finance Director is authorized and directed to execute and deliver to the Refunding Trustee a Refunding Trust Agreement substantially in the form on file with the City Clerk and by this reference made a part hereof, setting forth the duties, obligations and responsibilities of the Refunding Trustee in connection with the payment, redemption and retirement of the Refunded Bonds as provided herein and stating that the provisions for payment of the fees, compensation and expenses of the Refunding Trustee set forth therein are satisfactory to it. Prior to executing the Refunding Trust Agreement, the Mayor or Finance Director is authorized to make such changes therein which do not change the substance and purpose -thereof or which assure that the escrow provided therein and the Bonds are in compliance with the requirements of federal law governing the exclusion of interest on the Bonds from gross income for federal income tax purposes. Section 17 . Call for Redemption of the Refunded Bonds. The City calls for redemption on May 1, 1995, all of the Refunded 1985 Bonds at par plus accrued interest. Such call for redemption shall be irrevocable after the delivery of the Bonds to the initial purchaser thereof. The date on which the Refunded 1985 Bonds are called for redemption is the next date on which those bonds may be called at a premium of 3% or less. The City calls for redemption on December 1, 1995, all of the Refunded 1986 Bonds at par plus accrued interest. Such call for redemption shall be irrevocable after the delivery of the Bonds to 0028891.01 -17- the initial purchaser thereof. The date on which the Refunded 1986 Bonds are called for redemption is the next date on which those bonds may be called at a premium of 3% or less. The City calls for redemption on December 11 1997, all of the Refunded 1987 Bonds at par plus accrued interest. Such call for redemption shall be irrevocable after the delivery of the Bonds to the initial purchaser thereof. The date on which the Refunded 1987 Bonds are called for redemption is the next date on which those bonds may be called at a premium of 3% or less. The proper City officials are authorized and directed to cause the fiscal agencies to give such notices as required, at the times and in the manner required by Ordinances Nos. 2569, 2632 and 2739 in order to effect the redemption prior to their maturities of the Refunded 1985 Bonds, the Refunded 1986 Bonds and the Refunded 1987 Bonds, respectively. Section 18 . City Findings with Respect to Refunding. The City Council finds and determines that the issuance and sale of the Bonds at this time will effect a saving to the City and its taxpayers and is in the best interest of the City and in the public interest. In making such finding and determination, the City Council has given consideration to the fixed maturities of the Bonds and the Refunded Bonds, the costs of issuance of the Bonds and the known earned income from the investment of the proceeds of the issuance and sale of the Bonds and other money of the City used in the Refunding Plan pending payment and redemption of the Refunded Bonds. 0028891.01 -18- The City Council further finds and determines that the money to be deposited with the Refunding Trustee for the Refunded Bonds in accordance with Section 16 of this ordinance, together with known earned income from the investments thereof, will be sufficient to carry out the Refunding Plan and discharge and satisfy the obligations of the City under Ordinance No. 2569 with respect to the Refunded 1985 Bonds, Ordinance No. 2632 with respect to the Refunded 1986 Bonds, and Ordinance No. 2739 with respect to the Refunded 1987 Bonds, and the pledges, charges, trusts, covenants and agreements of the City therein made or provided for as to the Refunded Bonds and that the Refunded Bonds shall no longer be deemed to be outstanding under such ordinances immediately upon the deposit of such money with the Refunding Trustee. Section 19. Approval of Bond Purchase Contract. Lehman Brothers of Seattle, Washington, has presented a purchase contract dated April 21, 1992 (the "Bond Purchase Contract") , to the City offering to purchase the Bonds under the terms and conditions provided in the Bond Purchase Contract, which written Bond Purchase Contract is on file with the City Clerk and is incorporated herein by this reference. The City Council finds that entering into the Bond Purchase Contract is in the City's best interest and therefore accepts the offer contained therein and authorizes its execution by City officials. The Bonds will be printed at City expense and will be delivered to the purchaser in accordance with the Bond Purchase Contract, with the approving legal opinion of Foster Pepper & 0028891.01 -19- Shefelman, municipal bond counsel of Seattle, Washington, regarding the Bonds printed on each Bond. Bond counsel shall not be required to review and shall express no opinion concerning the completeness or accuracy of any official statement, offering circular or other sales material issued or used in connection with the Bonds, and bond counsel's opinion shall so state. The proper City officials are authorized and directed to do everything necessary, including reviewing and executing the final official statement, for the prompt delivery of the Bonds to the purchaser and for the proper application and use of the proceeds of the sale thereof. Section 20. Preliminary Official Statement Deemed "Final" . The City Council has been provided with copies of a preliminary official statement dated , 1992 (the "Preliminary Official Statement") , prepared in connection with the sale of the Bonds. For the sole purpose of the purchaser's compliance with Securities and Exchange Commission Rule 15c2-12 (b) (1) , the City "deems final" that Preliminary Official Statement as of its date, except for the omission of information as to offering prices, interest rates, selling compensation, aggregate principal amount, principal amount per maturity, maturity dates, options of redemption, delivery dates, ratings, and other terms of the Bonds dependent on such matters. Section 21. Temporary Bond. Pending the printing, execution and delivery to the purchaser of definitive Bonds, the City may cause to be executed and delivered to the purchaser a single temporary Bond in the total principal amount of the Bonds. The 0028891.01 -20- temporary Bond shall bear the same date of issuance, interest rates, principal payment dates and terms and covenants as the definitive Bonds, shall be issued as a fully registered Bond in the name of the purchaser, and otherwise shall be in a form acceptable to the purchaser. The temporary Bond shall be exchanged for definitive Bonds as soon as they are printed, executed and available for delivery. Section 22 . Effective Date of Ordinance. This ordinance shall take effectand be in force five (5) days from and after its passage, approval and publication, as provided by law. DRAFT By DAN KELLEHER, Mayor ATTEST: BRENDA JACOBER City Clerk APPROVED AS TO FORM: Special Counsel and Bond Counsel for the City Passed the day of , 1992 • Approved the day of 1992 • Published the day of , 1992 • I certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) BRENDA JACOBER, City Clerk 0029891.01 -21- LEHMAN BROTHERS $ '0fj4f/- CITY OF KENT, WASHINGTON Limited Tax General Obligation Refunding Bonds, 1992 PURCHASE CONTRACT April 21, 1992 Mavor and City Council Members City of Kent 220 Fourth Avenue South Kent, Washington 98032-5895 Dear Honorable Mayor and City Council Members: Lehman Brothers Division of Shearson Lehman Brothers Inc. (the "Purchaser"), is pleased to offer to purchase from the City of Kent, Washington (the "Seller") all of its $ principal amount of Limited Tax General Obligation Refunding Bonds, 1992 (the "Bonds"). This offer is based upon the terms and conditions set forth below and in Exhibit A attached, which when accepted by the Seller shall constitute the terms and conditions of our Purchase Contract for the Bonds. Those terms and conditions are as follows: 1. Prior to the date of delivery and payment for the Bonds identified in paragraph i of Exhibit A ("Closing"), the Seller shall pass an ordinance authorizing the issuance of the Bonds (the "Bond Ordinance") in form and substance acceptable to the Purchaser. 2. The Seller shall sell and deliver to the Purchaser, and the Purchaser shall purchase, accept delivery of and pay for the entire $ of principal amount of the Bonds, for a purchase price set forth in paragraph a of Exhibit A. The Purchaser's payment to the Seller will reflect accrued interest to the date of Closing and any underwriting discount. 3. The Seller consents to and ratifies the use by the Purchaser of the information contained in the Preliminary Official Statement dated April 14, 1992, relating to the Bonds, a copy of which is attached to this Purchase Contract as Exhibit B (the "Preliminary Official Statement"), for marketing the Bonds, authorizes the preparation of a Final Official Statement (the "Final Official Statement") for the Bonds containing such revisions and additions to the Preliminary Official Statement as the Seller deems necessary, and further authorizes the use of the Final Official Statement in connection with the public offering and sale of the Bonds. 7.1 i LEHMAN BROTHERS DIVISION GG4"' SHEARSON LEHMAN BROTHERS INC. AN AMERIQ-ON EXPRESS COMP.i\'Y 999 THIRD AVENUE SUITE 4000 SEATTLE,0.A 98104 206 344 3592 FAX 206 344 9073 4. The Seller represents, warrants to, and agrees with the Purchaser, as of the date hereof and as of the date and time of Closing, that: a. The Seller has and will have at Closing full legal right, power and authority to enter into and perform its obligations under this Purchase Contract and under the Bond Ordinance, to pass the Bond Ordinance and to sell and deliver the Bonds to the Purchaser; b. This Purchase Contract, the Bond Ordinance and the Bonds do not and will not conflict with or create a breach of or default under any existing law, regulation, judgment, order or decree or any agreement, lease or instrument to which the Seller is subject or by which it is bound; c. No governmental consent, approval or authorization other than the Bond Ordinance is required in connection with the sale of the Bonds to the Purchaser; d. This Purchase Contract, the Bond Ordinance and the Bonds (when paid for by the Purchaser) are, and shall be at the time of Closing, legal, valid and binding obligations of the Seller enforceable in accordance with their respective terms, subject only to applicable bankruptcy, insolvency or other similar laws affecting creditors' rights and principles of equity if equitable remedies are sought; e. The Bond Ordinance shall have been duly authorized by the Seller, shall be in full force and effect and shall not have been amended at the time of Closing without the prior written consent of the Purchaser; f. The Preliminary Official Statement, except as to matters corrected in the Final Official Statement, which shall be available within seven days of the date this Purchase Contract is approved so that the Final Official Statement is available to accompany confirmations that the Purchaser sends to its customers in compliance with the requirements of Rule 15C2-12(b)(4) under the Securities Exchange Act of 1934, as amended, and with the requirements of Rule G-32 of the Municipal Securities Rulemaking Board, shall be accurate and complete in all material aspects as of its date with respect to information obtained from or utilized by officers and employees of the Seller in the normal course of their duties, and the Final Official Statement shall be accurate and complete in all material respects as of its date and as of the date of Closing to the knowledge and belief of such officers and employees; and g. Any certificate or copy of any certificate signed by any official of the Seller and delivered to the Purchaser pursuant to or in connection with this Purchase Contract shall be deemed a representation by the Seller to the Purchaser as to the truth of the statements therein made and is delivered to the Purchaser for such purpose only. 5. As conditions to the Purchaser's obligations hereunder: a. From the date of the Seller's acceptance of this Purchase Contract to the date of Closing, there shall not have been any: (1) Material adverse change in the financial condition or general affairs of the Seller that materially affect the marketability of the Bonds; -2- (2) Event, court decision or proposed law, rule or regulation which may have the effect of changing the federal income tax exclusion of the interest on the Bonds or the transactions contemplated by this Purchase Contract or the Preliminary and Final Official Statements; (3) International or national crisis, suspension of stock exchange trading or banking moratorium materially affecting the marketability of the Bonds; (4) Material adverse event with respect to the Seller which in the reasonable judgment of the Purchaser requires or has required an amendment, modification or supplement to the Final Official Statement and such amendment, modification or supplement is not made; (5) The Bonds shall have, at Closing, a rating from Moody's Investors Service, Inc. and Standard & Poor's Corp. no less than that set forth in Exhibit A, paragraph j; or b. At or prior to Closing, the Purchaser shall have received the following: (1) The Bonds, in definitive form and duly executed and authenticated; (2) A certificate of authorized officers of the Seller, in form and substance acceptable to the Seller and Purchaser, to the effect: (i) that the Seller's execution of the Final Official Statement is authorized, (ii) that, to the knowledge and belief of such officers, the Preliminary Official Statement did not as of its date and Final Official Statement (collectively the "Official Statements") (including the financial and statistical data contained therein) did not as of its date or as of the date of Closing contain any untrue statement of material fact or omit to state a material fact necessary to make such statements, in light of the circumstances under which they were made, not misleading; and (iii) that the representations of the Seller contained in this Purchase Contract are true and correct when made and as of Closing; -3- (3) An approving opinion or opinions of the law firm identified in paragraph k of Exhibit A as bond counsel or from another nationally recognized firm of municipal bond lawyers (either or both of which shall be referred to as "Bond Counsel") satisfactory to the Purchaser and dated as of Closing, to the effect: (i) that the Seller is duly organized and legally existing code city under the laws of the State of Washington with full power and authority to adopt the Bond Ordinance and to issue and sell the Bonds to the Purchaser; (ii) that the Bonds are valid, legal and binding obligations of the Seller enforceable in accordance with their terms, except to the extent that such enforcement may be limited by bankruptcy, insolvency or other laws affecting creditors' rights and principles of equity if equitable remedies are sought; (iii) the subsections or sections of the Official Statement entitled "Authorization," "Security," "TAX EXEMPTION" and "CERTAIN OTHER FEDERAL TAX CONSEQUENCES," conform to the Bonds and applicable laws; and (iv) that assuming compliance by the City with applicable requirements of the Internal Revenue Code of 1986, as amended (the "Code"), including arbitrage and arbitrage rebate requirements, interest on the Bonds is excluded from gross income of registered owners for federal income tax purposes and is not an item of tax preference for purposes of the alternative minimum tax applicable to individuals; except that interest on the Bonds received by corporations may be subject to an alternative minimum tax and, in the case of certain corporations, an environmental and/or foreign branch profits tax, and interest on the Bonds received by certain S corporations may be subject to tax; (4) A letter of Bond Counsel, dated the date of Closing and addressed to the Purchaser, to the effect that it may rely upon the opinion in subparagraph (3) above as if it were addressed to the Purchaser; (5) A certificate of authorized officers of the Seller to the effect that no litigation is pending, or to the knowledge of the Seller threatened, against the Seller in any court: (i) to restrain or enjoin the sale or delivery by the Seller of the Bonds; (ii) in any manner questioning the authority of the Seller to issue, or the issuance or validity of, the Bonds; (iii) questioning the constitutionality of any statute, ordinance or resolution, or the validity of any proceedings, authorizing the issuance of the Bonds; (iv) questioning the validity or enforceability of the Bond Ordinance; (v) contesting in any way the completeness, accuracy or fairness of the Official Statements; (vi) questioning the titles of any officers of the Seller to their respective offices or the legal existence of the Seller under the laws of the State of Washington; or (vii) which might in any material respect adversely affect the transactions contemplated herein and in the Official Statements to be undertaken by the Seller; (6) A certificate signed by authorized officers of the Seller to the effect that the officers of the Seller who signed or whose facsimile signatures appear on the Bonds were on the date of execution of the Bonds the duly elected or appointed, qualified and acting officers of the Seller and that their signatures are genuine or accurate facsimiles; —4— (7) A certificate of authorized officers of the Seller to the effect that the Seller has not been and is not in default as to principal or interest payments on any of its bonds or other obligations; (8) A certificate of authorized officers of the Seller to the effect that, from the respective dates of the Official Statements and up to and including the date of Closing, the Seller has not incurred any material liabilities direct or contingent, nor has there been any material adverse change in the financial position, results of operations or condition, financial or otherwise, of the Seller, except as described in the Official Statements; (9) A certified copy of the Bond Ordinance; (10) A definitive copy of the Final Official Statement, signed on behalf of the Seller by an authorized officer of the Seller; (11) A non-arbitrage certificate signed by an authorized officer of the Seller; (12) A certified copy of this Purchase Contract; and (13) Such additional legal opinions, certificates, instruments and documents as the Purchaser may reasonably request to evidence the truth, accuracy and completeness, as of the date hereof and as of the date of Closing, of the representations and warranties contained herein and of the statements and information contained in the Official Statements and the due performance by the Seller at or prior to Closing of all agreements then to be performed and all conditions then to be satisfied by the Seller. 6. The Seller shall pay the costs of bond ratings, the fees and disbursements of Bond Counsel, and the Seller's other consultants and advisors, the cost of printing the Official Statements, and the costs of preparing, printing and executing and registering the Bonds. The Purchaser shall pay the costs of preparing and distributing the Final and Preliminary Official Statements (except in the circumstances and to the extent set forth in paragraph 7 hereof), the Purchaser's expenses relative to Closing, including the cost of federal funds and the Purchaser's travel expenses. 7. If, during the period ending on June 13, 1992, any material adverse event affecting the Seller or the Bonds shall occur which results in the Final Official Statement containing any untrue statement of a material fact or omitting to state any material fact necessary to make the Final Official Statement, or the statements or information therein contained, in light of the circumstances under which they were made, not misleading, the Seller shall notify the Purchaser and, if in the opinion of the Seller and the Purchaser such event requires a supplement or amendment to the Final Official Statement, the party whose omission, misstatement or changed circumstance has resulted in the supplement or amendment will at its expense supplement or amend the Final Official Statement in a form and in a manner approved by the Seller and the Purchaser. -5- EXHIBIT A DESCRIPTION OF BONDS a. Purchase Price: $ per $100.00 par value, or $ plus accrued interest from May 1, 1992 to the date of Closing. b. Denominations: $5,000 or integral multiples thereof within a single maturity. c. Dated Date: May 1, 1992. d. Form: Fully registered with privileges of exchange at the expense of the Seller. The Bonds initially will be issued in book-entry only form. e. Interest Payable: June 1 and December 1, commencing December 1, 1992. f. Maturity Schedule: Bonds shall mature serially on December 1 of each year in the amounts and shall bear interest at the rates set forth below: Due Interest Due Interest Year Amount Rate Year Amount Rate 1993 $ 100,000 % 2000 $1,135,000 % 1994 110,000 2001 1,190,000 1995 115,000 2002 1,050,000 1996 765,000 2003 1,115,000 1997 795,000 2004 1,175,000 1998 1,005,000 2005 280,000 1999 1,065,000 2006 300,000 2007 320,000 g. Net Interest Cost: % h. Redemption: The Seller reserves the right to redeem the Bonds maturing on or after December 1, 2003, in whole or in part at any time within those maturities selected by the City (and by lot within a maturity in such manner as the Bond Registrar shall determine) on and after December 1, 2002, at par, plus accrued interest to the date of redemption. i. Estimated Closing Date and Location: On or about May 13, 1992 in Seattle, Washington. j. Required Ratings of Bonds: Moody's Al and Standard & Poor's A+. k. Bond Counsel: Foster Pepper & Shefelman, Seattle, Washington. 1. Method of Payment: Federal Funds draft or wire. M. Offer Expires: April _, 1992 at Noon, Pacific Daylight Savings Time. n. Gross Underwriting Spread: % ($ ) o. Liquidated Damages: $2,000. RBK:kg0096C -7- 1 Kent City Council Meeting Date April 21, 1992 Category Other Business 1. SUBJECT: PROPOSAL ON ELIMINATING FROZEN POSITIONS 2 . SUMMARY STATEMENT: The staff is available tonight to present the proposal for eliminating frozen positions as requested by the Council at their recent retreat. 3 . EXHIBITS: Memo from Finance Director 4. RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCALIPERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 4C V Subject: DELETION OF VACANT POSITIONS Creator: Tony MCCARTHY / KENT70/FN Dated: 04/14/92 at 1644 . r,,._.THE COUNCIL RETREAT, DIRECTION WAS GIVEN TO DELETE THE 28. 5 POSITIONS AS SHOWN IN THE 1992 PRELIMINARY BUDGET. THE 28.5 POSITIONS ARE FOR THE GENERAL FUND ONLY, WITH 40.5 POSITIONS REPRESENTING THE TOTAL POSITIONS FOR WHICH THEIR IS A SALARY CREDIT IN THE 1992 BUDGET. THE TOTAL REPRESENTS BOTH NEW AND UNFILLED 1991 POSITIONS AND POSITIONS THAT BECAME VACANT IN 1991 OR BEFORE. THE FOLLOWING IS A RECONCILATION BETWEEN WHAT WAS SHOWN IN THE 1992 PRELIMINARY BUDGET (EXHIBIT A) AND WHAT THE ACTUAL VACANCIES WERE AT THE TIME OF THE ADOPTION OF THE 1992 FINAL BUDGET (EXHIBIT B) . GEN'L OTHER ALL FUND FUNDS FUNDS VACANCIES SHOWN IN 1992 PRELIMINARY BUDGET 28. 5 12 . 0 40. 5 ADJUSTMENTS TO 1991 VACANCIES ERROR FOR CUSTODIAN POSITIONS TO NON GENERAL FUND -2 . 0 1. 0 -1. 0 ERROR FOR WATER/SEWER INSPECTOR TO GENERAL FUND 1. 0 -1. 0 PARKS POSITION PARTIALLY FILLED - RPT METER READER -0. 5 -0.5 AUTHORIZED WATER FUND RECRUITMENT FROM GENERAL FUND 2 . 0 -2 . 0 ADDITIONAL 1991 VACANCIES PRINTER 1. 0 1. 0 UTILITY SPECIALIST 1. 0 1. 0 POLICE AND FIRE POSITION AUTHORIZED IN 1992 BUDGET -2 . 0 -2 . 0 POSITION IN CLERK'S OFFICE DELETED IN 1992 BUDGET -1. 0 -1.0 VACANT POSITIONS TO BE DELETED (EXHIBIT B) 26. 0 12 . 0 38. 0 BUDGET SAVINGS FROM DELETED POSITIONS 11079,943 536, 030 SALARY CREDIT DELETION 11122,582 391,299 ---------- ------- EXCESS SALARY CREDIT (BUDGET SAVINGS) 42, 639 (144,731) IMPLEMENTING THIS ACTION DELETES 26. 0 VACANT GENERAL FUND POSITIONS AND 12 . 0 OTHER FUND POSITIONS. THE DELETION OF OTHER FUND POSITIONS, SOME OF WHICH CHARGE THE GENERAL FUND, WILL ALLOW THE ELIMINATION OF THE EXCESS SALARY CREDIT. THIS ACTION MAY NOT BE ENTIRELY EQUITABLE NOR DOES IT NECESSARILY MEET COUNCIL CONCERN RELATED TO PUBLIC SAFETY AND PUBLIC WORKS POSITIONS, BUT IT'S A START IN GETTING CONTROL OF THE CITY BUDGET AND IT MAY NOT BE THAT INEQUITABLE IN TOTAL. IN TOTAL PUBLIC SAFETY LOSES 15 POSITIONS, PUBLIC WORKS 12 .5 POSITIONS, GENERAL GOVERNMENT 8. 5 POSITIONS, AND PARKS 2 POSITIONS. THE DEPARTMENTS LOSING THE MOST POSITIONS ARE ALSO THE ONES THAT HAVE GAINED THE MOST OVER THE LAST FOUR YEARS. EXHIBIT C SHOWS THAT OVER THE LAST 4 YEARS PUBLIC SAFETY HAS GAINED 63 .8 POSITIONS, PUBLIC WORKS 21. 4 POSITIONS, GENERAL GOVERNMENT 14 . 3 POSITIONS, AND PARKS 14 . 0 POSITIONS. DELETED POSITIONS MAY NOT BE EXACTLY THE ONES THE INDIVIDUAL DEPARTMENTS MIGHT HAVE CHOSEN. BECAUSE OF THIS AND BECAUSE OF THE CITY 'S CONTINUED ECONOMIC UNCERTAINTY, THE EXECUTIVE COMMITTEE RECOMMENDS THE CONTINUATION OF THE HIRING FREEZE WITH ADDITIONAL VACANCIES BEING ANALYZED ON A CASE BY CASE BASIS. PART Oc THE ANALYSIS WILL BE TO LOOK AT SHIFTING POSITIONS WHERE POSSIBLE BETWEEN 'ARTMENTS TO PROVIDE MORE EQUITY. DEPARTMENTS WILL ALSO BE ASKED TO REVIEW TTNEIR ORGANIZATION STRUCTURE AND PROGRAMS TO SEE HOW THEY CAN PERFORM BETTER WITH LESS STAFF. THIS WILL BE THE TOPIC OF MUCH OF THE 1993 BUDGET REVIEW PROCESS. EXHIBIT A 1992 Fret imirwy a-rbet City of Kart, 4Nashimun - 1991 VACANT POSIMIS (1992 RATES) APP GRGN PRRG CBJ t.RG ME W ST1 MOO RNG1 STJ ►DJ TOTSAL TOT 8BN GF TOTAL OTH TOTAL JC8 TITLE , 031 1410 161 1100 PERSCW EL 27 A 6 27 8 6 30,395 10,183 40,576 ACMIN ASST II (NEW IN 1991) 001 1500 151 1100 LECAL AMU L1 A 6 Ll B 6 35,226 10,946 46,172 ASSISTANT CITY ATTORNEY (NEW IN 1991) 001 1610 141 1100 FINANCE AMIN Zr A 3 Z7 B 9 30,762 8,473 39,235 FIR41 E TECHNICIAN OBRTFS) CC7 1670 145 1100 RECORD SERVICES 37 A 6 37 8 6 38,916 11,530 50,446 CITY CLERK (JENSEN) 001 1670 145 1200 RECORD SERVICES AF22 A 6 AF22 8 6 13,4% 6,950 20,404 -,PLMIN ASST I OJU IN 1991) 520 160 39A 1100 WILDING MTC AF15 A 6 AF15 8 6 21,558 8,727 30,285 ClSTMIAN (9:MBCLRGR TO RPT) 520 16Z 39A 1100 EUILDINNG MTC AF15 A 6 AF15 B 6 21,558 8,727 30,285 QSTCDIAN I (NEW IN 1991) 520 1720 18F 1100 DATA PRRO(ESS 35 A 6 35 8 6 37,056 11,236 48,292 PRdTAJ(.TICN SIC SJPR (NEW IN 1991) 520 1720 187 1200 DATA PROCESS 16 A 6 16 8 6 12,165 6,743 18,908 DATA ENTRY/MQP CPR (NARIQq 520 1740 186 1100 LCRD PROCESSING 27 A 6 27 B 6 30,396 10,180 40,576 MICR003,R9 TECH (KNCO(TO SPR) 520 1740 186 1200 WORD PROCESSING 16 A 6 16 8 6 14,193 7,114 21,307 WORD PR OC SPCIST I (RIEG TO POLICE) 001 2210 211 1100 POLICE ATMIN 31 A 6 31 8 6 33,540 10,679 44,219 PR7GWER/ANALYST (NEW IN 1991) 001 2221 21A 1100 REamS PS OE A 6 PSOE 8 6 22,080 6,597 28,677 POLICE RECORDS SPECIALIST (N W IN 1991) 001 2231 21D 1100 PATROL POPT A 6 PCPT B 6 32,100 9,352 41,452 PATROL OFFICER (KELLY TO 160) 001 2231 21D 1100 PATROL PDPT A 6 PCPT B 6 32,100 9,352 41,452 PATROL OFFICER CwxE TO 160) 001 2231 210 1100 PATROL FM A 6 PDP'f B 6 32,100 9,352 41,452 PATROL OFFICER pULER, J.A. TO 160) 031 2231 21D 1100 PATROL FDPT A 6 FCPT B 6 32,100 9,352 41,452 PATRON. OFFICER OCILLER, VEERN) 160 2210 211 1100 POLICE AKIN 18 A 6 18 8 6 24,324 8,719 33,043 ACCT SE RV ASST II (NEW IN 1991) 160 2261 212 1100 INVESTICATIONS 20 A 6 20 8 6 25,560 9,360 34,920 EVIDENCE CUSTMIAN (NEW IN 1991) 001 2310 221 1100 FIFE ACMIN* FRLT A 12 49,068 8,491 57,559 FIRE LIEUTENANT MARN) 001 2331 222 1100 FIRE SJTRESSICN* FRBC A 12 54,324 9,585 63,909 FIRE BATTALICN CHIEF (TILLEY) 001 2331 222 1100 FIRE SJ*RESSICN* FFW A 12 54,324 8,292 62,616 FIRE SATTALIC7N CHIEF (CREWF) 001 2331 222 1100 FIRE SLPFRESSICN* FRLT A 12 49,068 8,491 57,559 LIEUTENANT CREW IN 1991) 001 2331 222 1100 FIRRE SF3PRESSICN FRFF A 6 FRFF B 6 34,836 7,$EA 42,405 FIRE FIGHTER (BASIA) 001 2331 222 1100 FIRE S.FFRESSICN FRFF A 6 FRFF 8 6 34,936 7,569 42,405 FIRE FIGHTER (NEW IN 1991) 001 2331 222 1100 FIRE 93'PRESSION FRFF A 6 FRFF B 6 34,836 7,569 42,405 FIRE FIGHTER (NEW IN 1991) 001 2340 223 1100 PREW3NTICN ACMIN 32 A 6 32 8 6 34,434 10,766 45,200 BUILDING INSPECTOR (NET IN 1991) 001 Z340 223 1100 PREVENTION ACMIN 32 A 6 32 8 6 34,434 10,766 45,200 PfOG/S.FPORT SrCS M[R (EDFFW N-CROSS) 001 5510 321 1200 TLB.IC WMS AD41N 16 A 6 16 B 6 12,166 6,746 18,911 OFFICE TECH II (NEW IN 1991) 001 5521 32C 1100 DESIGN E)GINEERING 24 A 6 24 B 6 23,290 9,347 37,637 ENa TECH I (WEV IN 1991) 001 5521 32C 1100 DESIGN ENGINEERING 36 A 6 36 8 6 37,94 11,377 49,321 EJGR I (VACANT SINCE 1990) 001 5523 322 1100 ¢Nb'IRtCT1ON E13R 39 A 6 39 8 6 40,872 11,840 52,712 ENGINEER II (MAKE) 001 5523 3a 1100 t)O7STgMICN ENGR 34 A 6 34 8 6 36,144 11,07 26,893 20,288 CHIEF INSPECTOR (NEW IN 1991) DOI 5523 322 1100 aNsTaMICN ENGR 31 A 6 31 8 6 33,540 10,625 44,165 WTR/AR INSPECTOR (FEW IN 1991) 001 5528 43) 1100 TRAFFIC AOMIN 39 A 6 39 B 6 40,872 11,840 39,534 13,178 EW.R TRANSPORTATION (VACANT SINCE 1990) 111 5522 32C 1100 DESIGN ENCR 39 A 6 39 B 6 40,872 11,840 52,712 EIM 11 (NEW IN 1991) 171 5510 31E 1100 RECYCLING 36 A 6 36 B 6 37,94 11,377 49,321 SCLID WASTE/ENG2 1 (NEW IN 1991) 410 5550 W00 1100 NLTER TM24 A 6 W4 B 6 25,850 9,119 35,969 LATER TREATDea/mll (FEW 1N 1991) 410 55zM LCO 1100 LATER TMO A 6 TM40 B 6 24,270 9,213 33,483 UTILITY SPECIALIST I WCAT) 440 5560 SOO 1103 Ma MERATING 7N0 A 6 TM O B 6 24,270 9,157 33,4Z7 UTILITY SPECIALIST I (B3aS to 410) 510 554 48E 1100 EaJIP RENT TM27 A 6 TW7 S 6 29,332 9,958 39,291 MELVNIC (RLSHER) 001 6200 752 1200 03+M MTC 15 A 6 15 B 6 13,579 7,247 20,825 MAN`rENANCE ASST (TEN IN 1991) 001 66W POO 1100 PARS MTC** TM20 A 6 TWO 8 6 24,270 7,391 31,661 K2 4306820 744 1100 RECREATI(NAL SW 35 A 6 35 B 6 37,056 12,193 49,249 O1F ASST ELPT PRO (SYZLEL) 1,232,260 568,123 1,800,988 FLI.L-TIF£ VACA)LIES AFFECTING M.NDS 27 11 38 _ REGAM PART-TIME VA.CpN DES 3 2 5 ROLL-TIME ETUIVALE?NT 2B.5 12.0 40.5 * Acting pay wilt offset some savirGs 14-Ca-91 vw101O 14 EXHIBIT B � LIST OF POSITICNS NEU IN 1991 *0 VACANT GF OTR WC TOT % App an PRIG BJ 1 j CRG WN£ FTE FIE FIE TOTSAL TOT BEN GF TOTAL OTH TOTAL TOTAL FTE WC 031 1670 145 1200 RED=SERVICES 0.50 0.50 13,454 6,950 20,404- ACMIN ASST (NEW IN 1991) SWPO(1N TOTAL 0.50 0.00 0.50 11.00 4.5% 001 1410 161 1100 FER90flEL 1.00 1.00 30,762 10,180 40,%2 6.50 15.4X ACWN ASST II (NEW IN 1991) PERSONNEL TOTAL 1.00 0.00 1.00 O01 1500 151 1100 LEGAL ANN 1.00 1.00 35,226 10," 46,172 ASST CITY ATTORNEY ON13F IN 1991) LAW TOTAL 1.00 0.03 1.00 9.50 10.5% 520 1638 39A 11M BALDING MTC 1.00 1.00 21,558 8,727 30,25 O EAN I (N31 1N 1991) FINANCE TOTAL 0.00 1.00 1.00 38.00 2.6% 520 1720 18F 1100 DATA PROCESS 1.00 1.00 37,056 11,236 48,292 PTSIILTION SLC S PR(NEW IN 1991) INFORMATION SERVICES TOTAL. - 0.00 1.00 1.00 15.50 6.5% 160 2210 211 11M POLICE ACMIN 1.00 1.00 1.00 cx,3x 18,679 9 44,219 3303 ASST II�(NEW I I IN 1991)19A) 160 2261 212 11M 1NIESTIGATICNS 1.00 1.00 25,560 9,360 34:920 EVIDENCE OSfmIAN (NEW IN 1991) POLICE TOTAL 1.00 2.00 3.00 136.75 2.a 001 2331 Z22 110D FIRE 9PPRESSICN 1.00 1.00 49,068 8,491 57,559 LIEUTENANT (NEW IN 1991) 001 2331 222 11M FIRE S.PFRESSICN 1.00 1.00 34,836 7,569 42,405 FIRE FIGHTER(N31 IN 1991) OD1 2331 222 1100 FIRE 914W-SSICN 1.00 1.00 34,836 7,569 42,405 FIRE FIGHTER(NEW IN 1991) 001 340 223 1100 PRELETTICN AONON 1.00 1.00 34,434 10,766 45,200 BALDING INSPECTOR Oa IN 1991) FIFE TOTAL 4.00 0.00 4.00 153.50 2.6% 001 5510 321 1200 RAID 1,M ACMIN 0.50 0.50 12,165 6,746 18 911 OFFICE TEAR II (?a IN 1991) 001 5521 32C 1100 CISIGN ENGINEERING 1.00 1.00 2B,29D 9 347 37 637 EN[3R 7EaF I (N31 IN 1991) 001 SSZ3322 1100[CNSIRIITIGN BNOR 1.00 1.00 35,744 11,037 47,181 CHIEF INSPECTOR (NEW IN 19>4) OD1 5523 322 1100 aNsm1(TICN E OR 1.00 1.00 33,540 10,6 5 44,165 NTR/51R INSPECTOR (NEW IN 1991) 111 5522 32C 110D DESIGN ENGR 1.00 1.00 40,872 11,840 52,712 ENOR 11 (N31 IN 1991) 171 5510 31E 1100 RECYCLING 1.03 1.00 37,94 11 3U 49,321 SOLID WISTE/E1Qt 1 (N3N IN 1991) 410 5550 LAD 1100 LATER OPERATING 1.00 1.00 39,8so 91119 M'969 114.00 S.TG���� 91)II OEW IN 19 RJ3.IC LII06 TOTAL 3.50 3.0D 6.50 001 6200 752 12M 04CIS WC 0.50 0.50 1.3,579 7,247 20,826 M0.INTEY4ICE ASST (NF3d 1N 1991) PP146 TOTAL 0.50 0.00 0.50 80.00 0.6. TOTAL ALL DEPARTP MS 11.50 7.00 18.50 604,038 188,530 5OB,C26 284,542 792,568 LIST OF POSITIONS LAOWT IN 1991 OR EEFCW 001 1610 141 1100 FINANCE ACMIN 1.00 1.00 30,76? 8,473 39,235 FINANCE TECHNICIAN OM30FS) 520 1636 18B 1100 PRINTING 1EOI 1.00 1.00 29,472 10,491 39,9S3 PRINTER (LIPP) 670 1634 143 1200 PETER READING 0.50 0.50 15,075 5,672 20,747 � 6.6G PETER FEACER II (ALaNCEL TO PANTOS) FINANCE TOTAL. 1.00 1.50 2.50 523 1720 18F 1100=PROCESSING 1.00 1.00 30,395 10,180 40,576 MICR0034 M TECH (M TD SPR) 520 1740 185 1200 W30 PROCESSING 0.50 0.50 14,10 7,114 21,307 15.50 9.7%W SPO.ST I (RIEG TO POLICE) INFOdAUICN SERVICES TOTAL 0.00 1.50 1.50 001 2221 21A 1100 RECORDS 1.00 1.00 22,090 6,597 28,677 RECORDS SPECIALIST 001 2231 21D 1100 PAM 1.00 1.00 32,10D 9 352 41,452 PATROL OFFICER(BONNE TO 160) 0012231 21D 1100 PATROL 1.00 1.00 32,100 9 352 41,452 PATROL OFFICER(MILLER TO 160) 0012231 21D 1100 PATROL 1.00 1.00 32,100 9,352 41,452 2.9�PATROL OFFICER (MILLER, VEIN) POLICE TOTAL 4.00 0.00 4.00 136.75 001 2310 221 1103 FIRE AOMIN 1.OD 1.00 49,068 8,491 57,559 FIRE LIEUTBANT (FEFM 001 Z331 222 1100 FIRE SPPESSICN 1.00 1.00 54,324 9,585 63,909 FIRE BATTALION CHIEF (O2FDCRFF) 001 2331 222 1100 FIRE SPPWMICN 1.00 1.00 T.fi,836 7,569 42,405 FIRE FIGHTER (BASTA) DOI 2340 223 1100 PWeITION ADMIN 1.00 1.03 34,N34 10,766 45,200 153.50 2.6E SPPCRT M M(R (HOFFMAN-GROSS) FIRE TOTAL 4.00 0.00 4.00 001 5521 32C 11CO DESIGN ENGINEERING 1.00 1.00 37,944 11,377 49,321 FOR I (VACANT SINCE 1990) 001 5523 322 1100 07STFLLTICN ENCR 1.00 1.00 40,872 11,840 52,712 ENGINEER II (BRAE) 001 552E 43) 110D TRAFFIC ADMIN 1.CO 1.00 40,872 11,840 52,712 ELR TRANS (VACANT SINCE 1990) 410 5550 L03 1100 LATER OPERATING 1.00 1.00 24,270 9,213 33,483 UTILITY SPECIALIST I (51LLIVAN) 1 410 5550 L00 11CJ LATER OPERATING 1.00 1.00 24,270 9,213 33,433 UTILITY SPECIALIST I (M GAT) 1 440 5560 SOO 1100 SBa CPI3RATDL 1.00 1.00 24,270 9,157 33,4Z7 LIT SPECIALIST I (B713RS to AIR) PLELIC LI7t16 TOTAL 5.00 1.00 6.00 114.00 5.M 001 6660 POO 1100 PAW MTC 0.50 0.50 12,135 3,696 15,831 K2 (FILLED WITH RPT ALLCN:EL) 480 aO 744 1100 FECREATICNN_SAC 1.00 1.00 37,056 12,193 49,249 1.9C GOLF ASST RPT PRO(NM) PARS TOTAL 0.50 1.00 1.50 80.00 TOTAL ALL CEPMIPMS 14.50 5.00 19.50 652,629 191,523 571,917 272,235 844,152 TOTAL.OF BOTH LISTS 26.CO 12.00 38.00 1,256,667 380,053 1,079,943 556,777 1,636,723 0 0 1 Inter al recnrit.0 tt aAhorized far vacant positias dxxn in Ga-eral Rrd vs. Water Find, bA apxcpriate ctprtriai rot laws. EXHIBIT C PERSONNEL SUMMARY FULL-TIME PERSONNEL CHANGES LAST THREE YEARS TOTAL 1989 1990 1991 1992 CHANGES GENERAL FUND Executive/Administration -1.0 -1 .0 Human Resources 1 .0 2.0 3.0 Law 1.0 1 .0 2.0 Finance 1 .0 1.0 2.0 Planning 1.0 2.0 1 .3 4.3 Police 10.5 5.0 3.0 18.5 Fire and Code Enforcement 11.0 18.0 7.3 36.3 Public Works 2.0 6.0 5.9 13.9 Parks 2.0 3.0 1 .0 6.0 Total 28.5 36.0 20.5 85.0 SPECIAL REVENUE FUNDS Criminal Justice Law 2.0 2.0 Police 7.0 7.0 Environmental Fire 1.0 1.0 2.0 Public Works 1 .0 1.0 Street Utility 2.0 2.0 Total 0.0 1.0 13.0 14.0 ENTERPRISE FUND Utility Billing Utility Operations 2.5 1 .5 4.0 Golf Complex 5.0 4.0 -1 .0 8.0 Total 7.5 4.0 0.5 12.0 INTERNAL SERVICE FUND Equipment Rental -0.5 1.0 0.5 Information Services 0.0 Public Office Buildings 1 .0 1 .0 Central Services 1 .0 1 .0 Total -0.5 1 .0 2.0 2.5 TOTAL POSITIONS 35.5 42.0 36.0 113. 5 Kent City Council Meeting �1 Date April 21, 1992 Category Other Business 1. SUBJECT: YOUTH AT RISK COORDINATOR POSITION 2 . SUMMARY STATEMENT: Staff is available tonight to present information on the revenues and expenses associated with the Youth at Risk Program. Action on this item was tabled at the April 7, 1992, Council meeting. 3 . EXHIBITS: If any, will be distributed at Coun 4. RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Age yia Item No. 4D J\ Kent City Council Meeting Date April 21. 1992 Category Other Business 1. SUBJECT: 1993 LOCAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM 2 . SUMMARY STATEMENT: This meeting will consider the adoption of the 1993 CDBG Program as recommended by the Planning Committee on 4/7/92 . The four items that need the City Council 's approval are as follows: (1) Accept 1993 CDBG Pass- Through Funds, (2) Allocate $35,743 to Public (Human) Services, (3) Allocate seven (7) percent ($15,793) of 1993 Pass-Through Funds to Planning and Administration, and (4) Allocate $6,788 of CDIL program income to the Consortium-wide Emergency Shelter System. F�12 SCE /11 Gil (} G �j nSCr) c: ,$�c �d C� r\cam -4-r; F i-i I C= 1-1 0 (1 C- co r,eci . 3 . EXHIBITS: Memo and City Council Planning Committee minutes of 4/7/92 4 . RECOMMENDED BY: Planning Committee (unanimous) (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO ` YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTIO/(N: Councilmember 15� �� moves, Councilmember � seconds to adopt the 1993 Community Development Block Grant (CDBG) Program as recommended by the City Council Planning Committee of the following four action items: (1) Accept 1993 CDBG Pass- Through Funds, (2) Allocate $35, 743 to Public (Human) Services, (3) Allocate seven (7) percent ($15, 793) of 1993 Pass-Through Funds to Planning and Administration, and (4) Allocate $6,788 of CDIL program income to the Consortium-wide Emergency Shelter System. DISCUSSION: ACTION: Council Agenda Item No. 4E CITY OF L"�� CITY OF KENT PLANNING DEPARTMENT (206) 859-3390 dBT7 CCCITA MEMORANDUM April 21, 1992 MEMO TO: MAYOR DAN KELLEHER AND CITY COUNCIL MEMBERS FROM: ALICE SHOBE, PLANNER SUBJECT: 1993 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM Background The City of Kent qualifies to receive "pass-through" funds for its 1993 Community Development Block Grant Program. The City has received its estimate for 1993 funds from King County. The estimate of $225, 615 is approximately $42,469 higher than the original estimate received last year. Last year's estimate was raised significantly to $249, 500. It is likely that our total entitlement will be lower than that received in 1992 . However, it will probably increase over the estimate above due to recaptured funds and program income earned from our Home Repair Program throughout the remainder of 1992 . The City Council needs to take four actions: 1. Receipt of Funds The City of Kent needs to inform the County whether it elects to receive the "pass-through" funds again this year or to compete for funds. The Planning Department recommends that the City accept the pass-through funds in lieu of the competitive funds in order to maximize local discretion in allocating the funds, guarantee a minimum funding level, and eliminate competition with other city and King County projects. If the City does not elect to take the pass-through monies, Kent is not guaranteed any CDBG funds, and would have to compete for all funds. 2 . Public (Human) Services Funding If the City chooses to accept pass-through funds, it can reserve the maximum of its fair share of public services dollars. If the City does not reserve the right to use this amount of funding for human services, another city can request the use of any unreserved ceilings. In order to retain the maximum flexibility in the use of its CDBG funds, and to 1993 CDBG Funding April 21, 1992 continue in its present support for human services, the Planning Department recommends reserving the maximum dollars available ($35,743) for human services. 3 . Planning and Administration Funds As with human services, the City has a maximum of its CDBG funds that can be spent for Planning and Administration. The maximum amount which can be reserved is seven (7) percent of its pass-through allocation. The Planning Department recommends allocating the full seven percent or $15,793 to fund a portion of salaries and other activities associated with the administration of the program. 4 . Consortium-wide Emergency Shelter System Funds_ The city must determine if it will participate again in Consortium-wide Emergency Shelter System. The Planning Department Recommends that the City allocate $6,788, the full amount of Community Development Interim Loan (CDIL) Program Income to the Consortium-wide Emergency Shelter System. This recommendation is based on the following: 1. There is an increased awareness of the need to build regional systems to address critical human services needs which cannot be as effectively met on the local level. 2 . Homeless families and individuals in need of emergency services has increased significantly in recent years. The City of Kent has responded to some of the local need by. providing emergency funding for a severe weather voucher program. This gives the City an opportunity to enhance their commitment to addressing the plight of the homeless. 3 . King County has provided a significant amount of funding for homeless programs within the City of Kent. Currently, King County funds eight units of YWCA emergency housing in Kent. (The City of Kent does not provide any funding for this program. ) The County has also provided matching funds for capital projects serving homeless people within the City limits. . .Allocating funding to the regional pot will ensure that King County continues to fund public service programs within incorporated cities. The Planning Committee members reviewed and recommended adoption of the four actions listed below at their meeting on April 7 , 1992 . 2 1993 CDBG Funding April 21, 1992 Recommended Action 1. Accept 1993 CDBG Pass-Through funds. 2 . Allocate $35,743 to Public (Human) Services, the maximum available to the City of Kent. 3 . Allocate seven (7) percent ($15, 793) of 1993 Pass-Through funds to Planning and Administration. 4 . Allocate $6,788 of CDIL program income to the Consortium-wide Emergency Shelter System. ALS/c:\users\doc\cdbg\93program.cc cc: James P. Harris, Planning Director Lin Ball, Senior Planner 3 CITY COUNCIL PLANNING COMMITTEE MINUTES APRIL 71 1992 PAGE 3 from the filing of a referendum petition, therefore, the City must time its annexation process so that either a general or special election date falls within that 90 day period. Because of additional waiting periods imposed for public hearings, the City should wait until late June or early July to commence the island annexation process so that a referendum election, if called for, would coincide with the general election in the fall. Mr. Brubaker distributed a memo to the Committee outlining in detail timing and cost factors relating to this process. He will also distribute the memo to all City Council members and the Mayor. This issue will be brought back to the Planning Committee in two months. 1993 CDBG FUNDING (A. SHOBE) Planner Alice Shobe explained that the City of Kent qualifies to receive "pass-through" funds for its 1993 Community Development Block Grant Program. King County estimates that Kent will receive $225, 615 in 1993 which is $40, 000 higher than the original estimate received last year; just under $250, 000 was received in 1992 . Therefore, it is felt that the City will receive between $225, 000 and $250, 000. Staff requests that the following actions be recommended to the full City Council on April 21, 1992 : 1. Accept 1993 CDBG Pass-Through funds . 2 . Allocate $35, 743 to Public (Human) Services, the maximum available to the City of Kent. 3 . Allocate seven (7) percent ($15 , 793) of 1993 Pass-Through funds to Planning and Administration. 4 . Allocate $6,788 of CDIL program income to the Consortium-wide Emergency Shelter System. Councilmember Johnson MOVED and Councilmember Bennett SECONDED a motion to approve the aforementioned actions. Motion carried. ADJOURNMENT The meeting adjourned at 4 : 30 p.m. PC0407 . 92 flz ............... ... ........................................ .................... CONTINUED COMMUNICATIONS A. R E P O R T S A. COUNCIL PRESIDENT / B. OPERATIONS COMMITTEE C. PUBLIC WORKS COMMITTEE i' i i D. PLANNING COMMITTEE E. PUBLIC SAFETY COMMITTEE / F. PARKS COMMITTEE i G. ADMINISTRATIVE REPORTS 1, OPERATIONS COMMITTEE MTNUTES City Clerk April 6, 1992 COMMITTEE MEMBERS PRESENT: Christi Houser Leona Orr Jim White COUNCIL MEMBERS PRESENT: Jon Johnson STAFF PRESENT: Norm Angelo Tim Heydon Jim Hansen Charles Lindsey Tony McCarthy Alana McIalwain Rose Nelson Kelli O'Donnell Barney Wilson MEMBERS OF THE PUBLIC: Bill Doolittle Vern Dwight Dick King Ted Loudenback Jean Parietti The meeting was called to order at 5:35 p.m. by Chairperson Houser. Approval of Vouchers All claims for the period ending March 16, 1992, in the amount of$2,623,020.48 and for March 31, 1992, in the amount of$1,206,563.20 were approved for payment. Long Term Debt Refinance Finance Director McCarthy informed the Committee that he had been working with Lehman Brothers to analyze the possibility of refinancing the City's debt with the decreasing interest rates. He stated that they had begun looking at this process last summer with the golf debt. McCarthy noted that the rest of the City's outstanding debt has been analyzed in March with the recommendation for refinancing three Councilmanic issues and the 1985 Water Revenue Bonds. Other outstanding debt has been analyzed but the limitations of the Revenue Code Rulings which only allow a one time refinance and the cost of issuing bonds does not seem to be worth the amount of savings generated. The refinance of the Councilmanic bonds will save 3% interest at a savings of approximately $325,000 in 1992. He informed the Finance Department and the Executive Committee recommend the 1992 savings be used to pay off the Lake Fenwick Woods property which is currently at 9% with the balance being applied to the City share of outstanding LID's which are averaging 7.45%. He introduced Dick King of Lehman Brothers to the Committee for any questions. Committeemember White stated that they have received good advice in the past and is willing to go with the recommendations presented. 1 White moved to accept the recommendation to refinance the three Councilmanic bond issues and the 1985 Water Revenue bonds and use the 1992 Councilmanic bond proceeds to pay off the Lake Fenwick Woods property with the remainder applied to the LID's. Orr seconded the motion which passed with a vote of 3-0. McCarthy explained that the general obligation bonds should be ready for approval at the April 21st Council meeting and the Water refinance at the May meeting. He further clarified that he needed the authorization to proceed ahead; the bonds are usually prepared the day before the Council meeting for issuance but if the market is unfavorable at that time it may need to be delayed for two weeks. The Committee concurred to give Finance Director McCarthy authorization to proceed. Equipment Rental Contract with Multiforce Finance Director Spang informed the Committee of the considerable interest in the fleet management program. A committee of 15 prepared the RFP which received three responses. One response which looked good was withdrawn due to a traffic accident suffered by a key person in the organization. Of the two remaining responses, the Fleet Management System Committee voted unanimously in favor of MULTIFORCE. This system is used by King County, the Port of Tacoma and other businesses in the area. White asked where the company was located. Spang responded that they were out of Princeton, New Jersey which was reflected in higher travel costs. Spang stated that the company may be willing to consolidate trips with other municipalities in the area. White asked if this was a budgeted item. Spang replied that it was. McCarthy added that there are currently two remaining programs on the old Sperry computer at a cost of $27,000 a year. The special assessments will be looked at next so that the budget may be freed up as well as space in the computer room. Orr moved to accept the Fleet Management Services Committee recommendation. White seconded the motion which passed with a vote of 3-0. Funds for Police Remodel Furniture Assistant City Admirdstrator Hansen recapped for the Committee that when the original bids for the police remodel were received higher than expected, the budget was reduced to keep the project within the original budgeted amount. The understanding was that the money for workstations as equipment needs would be addressed in the future when additional funds were available. He informed the Committee that the Public Safety Bond issue for$12 million plus $2.2 million of accrued interest have paid for the East Hill Fire Station, the Fire Training Center,the North End station, and on-line equipment. The budget currently has $175,000 of unallocated funds. Hansen requested authorization to transfer these funds to the CIP for use on the police remodel for furnishings. He noted that if the furniture is purchased now, it can be purchased at last year's prices. In addition, it can be installed before the move if it is ordered now. Hansen reminded the Committee of the Centennial Building move and the additional costs associated with receiving the furniture late. Hansen noted that the funds would also pay for furniture for a public lobby and miscellaneous equipment. Hansen informed the Committee that there are some outstanding issues on the Public Safety Bond projects which need to be resolved. There•is a risk that there may be insufficient funds to cover those areas. He noted that this was a relatively low risk. He stated that due to the timeliness of the police remodel, he was comfortable with the change and will closely monitor the outstanding issues and overall it was an acceptable risk. 2 airperson Houser ed if there were any uestions. White stated t he had no oblem Committee this forfor Police hadktwo concerns: 1) Anginv inventory of the old police afurnitue. 2)r with doing Whe e would money come from if necessary for the unresolved issues at East Hill? Hansen replied that he was confident that the issues can be resolved at the Training Center. He stated that decisions will have to be made whether to finish them ourselves; accept the level of completion; or,litigate noted over the next few months. During further discussion of the proposed timeline for completion, Whte not finished correctly as in the Senior Center which keeps going on his concern of acceptance of a facility and on. Fire Chief Angelo noted that there were three or four issues which will either be litigated, resolved or accepted. He noted that he may need to come back for additional funds in future but it was an acceptable risk. During further discussion, Hansen informed the Committee that he will report bAngelo noted his main concern was with the functional items. Hansen added that he will give Council alternative with collective recommendations when resolved. Orr pointed out that the savings on the furniture purchase at last years prices and the savings on having the furniture before the move is a trade-off that needs to be remembered in the future if more funds are needed for the fire station. the transfer of funds to the Committeemember Orr moved to a..White seconded therove moti n which with passed w a vote of 31 for the police remodel. 0 Committeem Full Time Mayor Proposal Assistant City Administrator Hansen noted the summary sheet that had been prepared by the Finance Department comparing Federal Way, Auburn, Renton and Kent. He pointed out that in some ways it was apples and oranges since Federal Way has a City Council/Manager form of government and Kent, Auburn and Renton are a Mayor/Council form. Committeemember White thanked McCarthy for compiling the information. He stated that Administration high and should be looked whet costs in the city are her or not the Council decides in favor of a full-time mayor or not. He noted that this information presents two issues: 1) Full-time mayor. 2) Administration costs. He added that he is not comfortable with terminating anyone but there is the possibility of cross- training and moving people around. He also added that he preferred a full-time mayor to be responsible for Administration. He proposed the effective date should be January 1, 1994 with other decisions being part of the budget process on staffing levels. Committeemember Orr questioned what was included in "other" under "wages, benefits and other". McCarthy replied that it included such things as supplies and services. He also noted that other civic affiliations which includes dues for Kent Downtown Association, etc., were backed out. During further discussion McCarthy noted that some cities have a non-department for such items as the city newsletter while Kent charges it to a department for accountability. Hansen pointed out that there is a great difference in the management styles of the cities surveyed. For example, Auburn's Administration is very lean but the full-time mayor utilizes department heads to do research while ers do internally. In n, Federal Way has two the interim er onnel and community de eloheadsassistant development department ndthere costs are charged to the P respective departments. After further discussion, Orr stated that she felt the need was here for a full-time mayor but questioned the In timeline. Orr further stated that she felt it was in the city s best interest to have one before 19094 r. She addition candidates running for mayor could file in July and need to know what they are running noted that a full-time mayor would attract different candidates than a part-time mayor. 3 White stated that he felt this was a "political football". He noted that as long as he's been on the Council the Mayor did not want to go full-time. He expressed his concern that the Mayor changed his mind at the same time that he was considering running for Congress and that he has made no secret of his intentions to run for King County Council. White stated that he didn't think it was fair to make the position full-time for Mr. Kelleher to run for County Council because his current job will not allow him to run for a partisan job. He added that he was elected for part-time and changing it to full-time in the middle of his term is a breach of public confidence. Chairperson Houser stated that a decision needs to be reached before the filing date since the fee is based on the salary of the position. White suggested establishing the salary in next years budget to be effective January 1, 1994, and make the rest of the changes in the budget process. City Attorney Lubovich informed the Committee that the Mayor's salary is set by ordinance. Hansen added that the budget could be reviewed with the mayoral salary being set by ordinance. Then the Council could determine a budget allocation for the total department separately. Bill Doolittle stated that the print out confirmed his suspicion. He questioned making it effective in 1994 when the 1993 budget hasn't even been established yet. He questioned the other category totalling $206,481 and noted that even with pulling out the City Clerk and Civil Service Kent Administration was more than Auburn and Renton. Houser asked that Doolittle limit his comments to the question of a full-tune mayor at this time. Doolittle asked where the hue and cry was for a full-time mayor. He asked what was so wrong that needs to be fixed and drawbacks to way we are going that justifies an additional $80,000. White responded that he would not support a proposal that increased the budget. White stated that there was a need for a full-time mayor with a reduced budget. McCarthy pointed out the proposal in the middle of the summary. Orr expressed her concern with using frozen positions to compensate for the mayor's salary as it presented a problem when other departments are not able to replace positions. She felt that a full-time mayor would be more responsive to keeping administrative costs down. Orr added that with the size of the City there was an increased need for accountability. Ted Loudenback stated that he supposed that if a full-time mayor was elected the City should get rid of the city administrator and assistant city administrator to offset the position. He noted that, "The City never wants a reduction of force as business does." Hansen noted out that there are different alternatives. For example, Auburn appears to have no counterpart or on the opposite end Renton has a chief of staff to oversee details and allows the Mayor to focus on broader issues. Doolittle pointed out that Kent has 250 more employees than Auburn with the same population and 100 more than Renton and that he felt there were too many administrators. He further questioned using frozen positions when the Council had decided unanimously at the retreat to eliminate frozen positions. Houser responded that the positions eliminated were new positions that had never been filled not those due to attrition. After further discussion, Hansen stated that he would like to come back with a list of positions eliminated at the retreat so the Council may consider dealing with inequities between the various departments and achieve a balance. White noted that he was in favor of reduction by transfer. McCarthy noted that some positions were being filled that way such as a water position that was advertised in house. 4 Loudenback asked if the first step should be to decide on an organization chart and than take the action to put it in to reality instead of through the budget process. City Council Member Johnson stated that his suggestion is for a full-time mayor effective 1/l/94. He understands that the filing in July/August can be accomplished in conjunction with the 1994 budget process with an allocation of a sum of money or set organization. He added that the proposal outlined on the summary should be rejected due to the budget situation. Johnson stated that with the largest Administration, it is time to look at reductions. Houser stated that she didn't feel a vote could wait until the budget process. White concurred that it was disruptive until a decision was made and that it seems to have bogged down decision making in Administration. During further comment, White suggested that a decision be made and everything else would follow. Orr agreed that it was important to make a decision but questioned if it can wait until 1/1/94 to make changes or a reorganization. She mentioned that a full-time mayor could be worked in through the budget process. Loudenback suggested that organization charts be prepared with the dollar figures associated with implementing them so the public at large can see and understand. White noted that he wanted to avoid a personality issue but there are some problems. He elaborated that changes need to be made. White mentioned that in years past the mayor's position was more of a figurehead with a professional running the City which is not the case with the current Mayor. He noted that this causes difficulty with the Mayor holding another job when Administration cannot make decisions or allow a professional manager to make decisions. Loudenback stated that changing to a full-time mayor before an election is unfair since in the next election an incumbent has more clout with the public at large. During further discussion, Orr asked that some other scenarios be presented other than using frozen positions for adding a full-time mayor and that the timeline for a 1/l/94 organization change be looked at for any problems. White suggested that the time line could be addressed through an ordinance establishing the salary for a full-time mayor with an effective date of 1/1/94. Hansen suggested establishing a position cap on Administration or some other form to leave some room for a new mayor to have some latitude. Doolittle asked for a current organization chart. He again noted that Kent has 250 more employees than Auburn and 100 more than Renton and Council was asking Administration for answers when they would be best served by half of Administration. White noted that they already have a $60,000 study and that he was comfortable with giving a new mayor 'X" amount of dollars to run the City and do the best job possible. A discussion followed on what action. It was decided to continue the item at the next Operations Committee meeting in two weeks with addition information to assist the Committee. The meeting was adjourned at 6:55 p.m. by Chairperson Houser. 5 Brenda Jacober City Clerk Parks Committee Minutes April 7, 1992 Councilmembers Present: Jon Johnson, Chair; Christi Houser and.Jim Bennett. Staff Present: Ed Chow, Barney Wilson, Tony McCarthy, Roger Lubovich, Tom Brubaker, Mike Sweeney, Helen Wickstrom, Robyn Bartelt, Lea Bishop, Cheryl Fraser, Patrice Thorell , Pete Wilson and Pam Rumer. Others Present: Brad Bell , Brad Bell and Associates; Bill Doolittle, 412 N Washington #31; Pat Curran, and City of Kent Performing Arts Center Task Force. RESOLUTION NO. 1049 - NAMING PUBLIC FACILITIES The Council previously passed Resolution No. 1049, which established the procedure for naming public facilities. There has been some question as to whether every facility should go through the Parks Committee for the naming process. Roger Lubovich presented a draft of a modified resolution which would allow the issue to go before the committee which deals with the facility. The draft resolution also provides for naming a public facility after someone who has contributed to the City rather than just assisting in the acquisition of land. Lubovich requested direction from the Parks Committee on what to do with the current policy established by the Council regarding naming public facilities. Houser moved to recommend that the proposed resolution go before the full Council . Bennett seconded the motion. The motion passed unanimously. Lt. Mike Sweeney then requested direction from the committee in naming the new police headquarters. There has been interest in naming the facility the Robert E. Lee Building. Robert E. Lee is a former police chief, councilmember and Chamber promoter. Sweeney said that Mr. Lee is still highly regarded throughout the community today. The Parks Committee directed Sweeney to take the issue to the next Public Safety Committee meeting, allowing for public input at that meeting. The Committee agreed that if there is no major concern by the Public Safety Committee or the public, then the issue is to be taken from there to full Council for approval . Houser moved to recommend that the new police headquarters be named the Robert E. Lee Building, and that the issue be referred on to the Public Safety Parks Committee Minutes April 7, 1992 Page Two Committee. Bennett seconded the motion. The motion passed unanimously. KENT MEMORIAL PARK HOUSE Helen Wickstrom explained that once the renter moved out of the Kent Memorial Park House a year ago, staff determined that it would take substantial funds to improve the house in order to continue renting it. Staff did not want to put the funds into the improvements because the department wanted to eventually tear down the house to expand the parking for Kent Memorial Park. In the meantime, Wickstrom said that the City has received an offer to purchase the property for $68,300.; Brad Bell , representing his client, explained that his client has had an eye on the property for a year. He feels that the house serves as an eyesore for the City. Bell suggested that the Committee consider selling the property if the City has no use for it. Wickstrom explained that there is a shortage of parking at Kent Memorial Park and that this is the only property adjacent to the park which could be used for additional parking. She asked the Committee to weigh this heavily when making their decision. Wickstrom said that she received a new estimate for tearing down the house and cleaning up the site for $8,656. She requested that the Committee authorize transferring the $6,833 left over in the Kherson Park budget to allow the Parks Department to tear down the house. The Committee considered having an appraisal done on the property. Bell said that the City could have an appraisal done for approximately $1,200, but he suggested that if the Parks Department needs the property, his vote would be to use it. He advised the Committee -that if the City has an appraisal done, it will not be much more than $68,300. Bennett moved to recommend transferring the $6,833 in the Kherson Park budget to fund tearing down the Kent Memorial Park house to expand parking, provided that the Parks Department does not come back in the future and request funds in the Kherson Park budget. Houser seconded the motion. The motion passed unanimously. Wickstrom added that she will obtain additional estimates for tearing down the house, which will hopefully result in an estimate within available budget. If not, staff will go to the Executive Committee with a proposal to fund the balance. Parks Committee Minutes April 7, 1992 Page Three MULTI SERVICE CENTER REQUEST UPDATE Wilson announced that the $7 fee per participant for merchandise was eliminated for the Multi Service Center golf tournament. He said this will be the policy when other volunteer groups make such a request. Tom Brubaker added that there is still an issue of unconstitutional donation of public funds. He suggested making it part of the policy to enter into a contractual agreement and put down on paper that in exchange for waived fees, the group will agree to provide something back to the City. In this case, Brubaker said the Multi Service Center agreed to take the funds generated from this tournament and reinvest the proceeds back strictly to the area which serves Kent. Bennett moved to approve-the adoption of the policy. Houser seconded the motion. The motion passed unanimously. GOLF COURSE AUDIT UPDATE Johnson said the Committee has met once and will continue to meet. He added that there is nothing to report at this time. Doolittle requested that better public notice be given for the next meeting. The Committee agreed to this. In response to Wilson's question, the Committee confirmed that public input will be allowed at the April 21 Parks Committee meeting. CITY OF KENT PERFORMING ARTS CENTER TASK FORCE Pat Curran reported that the Task Force is in the process of goal setting. There will be another meeting on April 15 from 5:30 to 8:30 PM at City Hall . Curran invited everyone to attend. - Curran thanked the Committee, as part of the Council , for upgrading the project on the goals for the coming year under the category of Downtown Revitalization. Curran said that the Task Force has completed Step 1, the Feasibility Study, which showed that there is a need for such a facility. The Task Force is now moving into Step 2, which is to develop an architectural plan and site selection. Curran announced that the motto is "Shovel and Picks in '96." IAC FUNDING FOR SCENIC HILL PARK Wickstrom reported that a contract will be received within a week to allow the IAC to give the City of Kent $225,746 for the Scenic Hill Park project. Parks Committee Minutes April 7, 1992 Page Four She requested authorization to place the issue on the Consent Calendar for the next City Council meeting rather than having to wait a month to accept the funds. She added that the Council has already approved application for the funds. Houser moved to have the issue placed on the Consent Calendar for the next City Council meeting} authorizing the Mayor to execute the contract with the IAC. Bennett seconded the motion. The motion passed unanimously. ANNOUNCEMENTS Cheryl Fraser announced that April is National Volunteer Month and the Resource Center staff will be recognizing 60 or more volunteers in the Youth at Risk and Special Populations programs on Wednesday evening from 6:30 to 8:30 PM at the Resource Center. She invited the Committee to attend. Staff is providing the food and cooking. CITY OF /V\LE22� Qf9^,YIccClth� CITY COUNCIL PLANNING COMMITTEE MINUTES APRIL 7 , 1992 4 : 00 PM Committee Members Present OTHER CITY STAFF Leona Orr, Chair Tom Brubaker Jim Bennett Tony McCarthy Jon Johnson Planning Staff OTHERS Lin Ball Jim & Elsy Rust Sharon Clamp Margaret Porter Fred Satterstrom Alice Shobe GROWTH MANAGEMENT UPDATE - (F. SATTERSTROM) Planning Manager Fred Satterstrom reported that approximately four months ago the City of Kent entered into an agreement with King County and other suburban cities to sponsor the Growth Management Planning Council for King County. State law requires that King County develop the framework for all cities to develop their comprehensive plans. The Growth Management Planning Council (GMPC) will help to do that. Mr. Satterstrom distributed a map showing the proposed 30 year urban growth area for King County. The eastern boundary shown on the map is roughly equivalent to Kent' s 20 year annexation boundary. Establishment of the boundary was a controversial issue and was arrived at based on discussion with master builders and others concerned with housing affordability. It was thought that drawing a tight urban growth boundary would create a land and housing crisis. King ..County planners state that the boundary is 1. 5 times what is needed to accommodate 20 years of growth. Mr. Satterstrom also distributed a brochure introducing the GMPC and suggested asking a representative of the GMPC to come to the April 21 meeting to make a presentation on the growth management process. Mr. Satterstrom noted that the Kent City Council is going to be asked to ratify the county-wide planning policies in July. He will be discussing more of the growth management policies at future meetings. King County is looking for ratification from 30% of the CITY COUNCIL PLANNING COMMITTEE MINUTES APRIL 71 1992 PAGE 2 jurisdictions representing 60% of the population. The GMPC' s draft policies will be complete April 15, 1992 after which public meetings will be held for two weeks. The policies will be adopted by the King County Council in June. HUMAN SERVICES ROUNDTABLE UPDATE (L. BALL) At the Roundtable' s March retreat they decided that their focus for Children and Youth would be on the issue of abused and neglected children. The Roundtable will be looking at existing systems in King County and will feature speakers from different programs within the system at their meetings. The April 1 meeting featured the program manager for the Guardian ad Litem program. This program features volunteer advocates for children who have been severely neglected or abused. This program had 480 new cases in 1991 and 30% were from South King County. Ms. Ball explained it was not a good year for human services legislative issues. Many program increases that were fought for during the last legislative session were taken away. The domestic violence bill passed, however, funding was not provided for statewide master data collection and the 24 hour domestic violence hotline. Some new money was granted for homeless prevention but this was not for King County. In summary, funding for human services has gone back to dealing only with crisis situations and prevention intervention is not being funded. It is unfortunate that a number of bills dealing with children issues died because a number of legislators took -the position that if there was no money available to fund a program, they would not vote for the program. If the programs had at least been created, then other means of funding could have been sought and groundwork could have been laid. Therefore, creation of these programs is back to square one. SOOS CREEK PLAN (J. HARRIS) This item was deferred to the next meeting. WEST HILL ANNEXATION (T. BRUBAKER) At the City council ' s recent retreat questions arose regarding the City' s ability to annex the West Hill island. Assistant City Attorney Tom Brubaker explained that the City can unilaterally annex the island by ordinance, which is subject to a referendum election, and because of the small number of voters within the island area it is very likely that a referendum election will be called. By law any referendum election must be held within 90 days CITY COUNCIL PLANNING COMMITTEE MINUTES APRIL 71 1992 PAGE 3 from the filing of a referendum petition, therefore, the City must time its annexation process so that either a general or special election date falls within that 90 day period. Because of additional waiting periods imposed for public hearings, the City should wait until late June or early July to commence the island annexation process so that a referendum election, if called for, would coincide with the general election in the fall. Mr. Brubaker distributed a memo to the Committee outlining in detail timing and cost factors relating to this process. He will also distribute the memo to all City Council members and the Mayor. This issue will be brought back to the Planning Committee in two months. 1993 CDBG FUNDING (A. SHOBE) Planner Alice Shobe explained that the City of Kent qualifies to receive "pass-through" funds for its 1993 Community Development Block Grant Program. King County estimates that Kent will receive $225, 615 in 1993 which is $40, 000 higher than the original estimate received last year; just under $250, 000 was received in 1992 . Therefore, it is felt that the City will receive between $225, 000 and $250, 000. Staff requests that the following actions be recommended to the full City Council on April 21, 1992 : 1. Accept 1993 CDBG Pass-Through funds. 2 . Allocate $35, 743 to Public (Human) Services, the maximum available to the City of Kent. 3 . Allocate seven (7) percent ($15, 793) of 1993 Pass-Through funds to Planning and Administration. 4 . Allocate $6, 788 of CDIL program income to the Consortium-wide Emergency Shelter System. Councilmember Johnson MOVED and Councilmember Bennett SECONDED a motion to approve the aforementioned actions. Motion carried. ADJOURNMENT The meeting adjourned at 4 : 30 p.m. PC0407 . 92 PUBLIC WORKS COMMITTEE APRIL 7, 1992 PRESENT: JIM WHITE TONY MCCARTHY JIM BENNETT JACK SPENCER PAUL MANN RAUL RAMOS DON WICKSTROM JOE HEMBREE CAROL MORRIS MR. AND MRS. RUST TOM BRUBAKER CHARLIE KIEFFER ROGER LUBOVITCH BILL DOOLITTLE JIM HANSEN JEAN PARIETTI ED WHITE Kent Circulator Transit System Jim White stated he initiated this idea at the Council retreat. Since he did not receive an unfavorable response from other Council members, he has proceeded to work with staff. He continued he felt the timing for a transit system is right and that now we just have to come up with financing. He mentioned the possibility of tying into the Street Utility funds. Roger Lubovitch stated his research on the use of Street Utility revenues indicates the revenue can be utilized for a local transit system if it ties into a larger transportation system, such as Metro, commuter rail, etc. The bus system can not be part of the utility because it is limited to facilities but use of the revenues could be directed to such a bus system that connects with a bigger system. However, the resolution that is in effect now limits the use of these funds. That resolution would have to be amended and a six year financial plan has to be adopted for use of these local option funds. Additionally, Metro is interested in assisting with this project and has indicated there possibly could be some funding assistance. He added he has amended the proposed Street Utility ordinance changing the effective date to June 1 and added language making clear that the use of the revenues for transportation purposes relates to use of all the facilities in the street utility itself. Jim White asked if funding for bicycle facilities as a transportation system could be taken from the Street Utility. Lubovitch responded possibly bike pathways could be included but he'd have to do further research on those grayer areas. Ed White stated he has arranged a meeting for April 20 at 9 : 00 with Metro to discuss this issue. Jim White stated he has placed this item on the agenda for information purposes so Committee would know where this is going. There remains a lot of hoops and hurdles to overcome before we undertake such a system but finding the possibility of a funding source certainly enhances the possibility this could happen and gives the citizens some evidence that they are going to be able to utilize the street utility for more than Public Works Committee April 7, 1992 Page 2 just building roads. Raul Ramos spoke in favor of Council revisiting the resolution and adopting language that is flexible enough to allow the Council to deliberate on possibly including an intracity transit system and other related infrastructure projects. Jim Bennett stated he had seen these types of systems in operation in other cities and felt this concept might satisfy some of the opponents of the 272nd Corridor. Jim White stated that we have to cut some of the congestion regardless whether the corridor is ever built. Roger Lubovich indicated Metro would be willing to do an analysis to determine where our needs would be for this type of system and there may be other sources of funds through Metro. Reith Road/Kent Des Moines Road Intersection Wickstrom explained that since this item was last discussed, one of our transportation engineers had left so this section has been short staffed and attempting to cope with a heavy workload. We have received confirmation that the new transportation engineer will be starting soon and this will be-the first project on which he' ll work. Ed White added that he is continuing to monitor the intersection. While backups are still continuing to occur they are not as bad as during the winter hours. The problem is that there is only one lane coming down the hill. It does divide into two lanes but one is a left turn pocket. As a result there is a backup of the through traffic and right turning traffic is in that one through lane. The plan is to reduce the size of the islands to allow two through lanes to go through the intersection and taper back on the other side of the intersection just before the bridge. That will allow more cars to go through the intersection; thus, allowing more opportunities for right turning traffic. Paul Mann referred to a left turn problem at this intersection as well. He commented he wanted a left turn signal on this light. Ed White commented that the signal is controlled by the State and any improvements must meet their warrants. We will continue to work with the State to accomplish this additional phase. Bill Doolittle commented that the budget called for a right turn lane. It was explained that the right turn lane would not correct the problem so the issue had been revisited and a different approach developed to better utilize the funding. Paul Mann asked about the signal at the intersection of Reith Road and Military. Ed White stated we had just completed some signal improvements at that intersection. Public Works Committee April 7, 1992 Page 3 Parkside Walkway Paul Mann stated he had asked Carol Morris for an opinion on the issue and asked her to speak to it. Carol responded that her memo addressed an argument made by an attorney regarding some problems relating to the improvement of the walkway as well as the issue of whether or not the City could vacate it. Since the attorney was not present, she indicated she would confine her remarks to the vacation issue. The Planning Department's and Public Works Department's recommendations were not to vacate this walkway because it was still used for public travel purposes. The purpose of the street vacation statute is to vacate streets, sidewalks or walkways when they are no longer needed for public purposes. We could not legally vacate the walkway if there is still a need to keep it open. Wickstrom added there is a Metro bus stop at that location on Military Road and does tie across Military into the entrance of a major plat on the west side. We could do pedestrian counts to determine the use. Paul Mann suggested a pedestrian count be done and brought back before the Committee at the next meeting. Jim Bennett concurred. Kent Springs Transmission Main Wickstrom explained the transmission main project is the link between 132nd Avenue S. E. at 286th and 274th at 109th Avenue S.E. We acquired the right of way through this area some time ago but have had to revise the design to mitigate the wetland impact. There is additional right of way we need to acquire to do this. Three are linear footages along the main and the fourth is a two acre tract. We are requesting authorization to condemn but we are continuing to negotiate with the property owners. Mr. Kieffer distributed a letter to the Committee members. He commented he felt it would be wise to have all the permits in hand before spending money for the property It was determined that we have all the King County permits and the Army Corps of Engineers has given us verbal approval for this alignment. Wickstrom further explained we realigned the route of the transmission main, reduced the impact of the original project on wetlands, deleted some of the pipe that went through wetland and created about two acres of new wetland. Thus the project is now more environmentally sensitive than it was originally. Mr. Kieffer raised questions about the feasibility of constructing the reservoir and the alignment of the main. Wickstrom explained that the proposed alignment is necessary to provide gravity service plus gives us the options of expanding our capacity in the future with respect to the Tacoma Pipeline or the impoundment reservoir project. This alignment and these Public Works Committee April 7, 1992 Page 4 options are integral parts of our comprehensive water plan. Wickstrom confirmed for Mann that the impoundment reservoir is feasible from an engineering standpoint. Jim White stated the 50- year water plan builds in as much flexibility as possible and he complimented the foresight of the Engineering Department in development of the plan. Mr. Kieffer commented about what he perceived as a lack of opportunity for public input. Wickstrom explained that through the 404 permit process, the Corps offers ample opportunity for citizen involvement. Citizens had an opportunity to submit any concerns or protests. In addition, when we negotiated for the right of way we discussed the project with the property owners. Mr. Kieffer stated he felt the project should have further review. Carol Morris offered that further legal review of the permit process is available if Mr. Kieffer wanted to hire an attorney but there was no further appeal available to the Public Works Committee or to the City Council. The Committee unanimously recommended approval to proceed with condemnation if negotiations for right of way are not successful. 1992 South County Asphalt Overlay Wickstrom explained that the County is proposing to overlay 116th, a portion of which lies within the City of Kent. They are also proposing to overlay a street near Ravensdale a portion of which lies within our annexed water shed area. The County will include these portions of streets in their project with the City reimbursing the County the costs. There are funds budgeted in our 1992 Overlay budget. Wickstrom added he would recommend using water utility money for that portion of the overlay that lies within the water shed and would recommend approval of the agreement and transferring water utility funds. The Committee unanimously recommended approval for the Mayor to sign the agreement and to use water utility funds for that portion of the overlay that falls within the water shed. Bill of Sale - Hemlock Acres 119 Wickstrom explained that the developer has completed the utility improvements for this plat. The Committee unanimously recommended acceptance of the bill of sale. Bill of Sale - Burger King 84th and 224th Wickstrom noted the developer has completed the utility improvements for this business and is recommending we accept them. Public Works Committee April 7 , 1992 Page 5 The Committee unanimously recommended acceptance of the bill of sale. Bill of Sale - McDowell Northwest Storage Yard Wickstrom commented that similar to the other two items before this, the developer has completed the utility improvements for the project and we are recommending acceptance of the bill of sale. The Committee unanimously recommended acceptance. Surplus Vehicles and Equipment Wickstrom reviewed the list of vehicles and equipment for the Committee. Paul Mann commented it appears we are keeping the vehicles for quite some time. The Committee unanimously recommended approval to declare the vehicles and equipment as surplus and to offer same for sale. Bill Doolittle inquired about an accounting for vehicles declared surplus and sold. It was determined that an accounting had been sent to the Committee on the previous sale and Wickstrom stated he would forward a similar accounting when these pieces are sold. James Street Paul Mann stated he would like the safety issue of James Street made a high priority work item. Jim White asked that a work program be developed indicating the existing priority so that the Committee could review and make recommendations as to priority. Ed White stated that they have looked at what interim measures can be taken on James Street and are attempting to quantify the problems and what can be done to correct them. With the new transportation engineer starting soon, it is hoped this project would move ahead. Odor Problem Carol Morris stated she did not feel an ordinance was called for when there is only one entity causing a problem. She suggested we pursue this issue through a contract enforcement action. Other Items Bill Doolittle asked about the signal at S. 259th and Central. Wickstrom explained that it was not funded until 1992 . Doolittle Public Works Committee April 7, 1992 Page 6 also suggested signs over cross walks to remind motorists to stop for pedestrians. Jim Bennett asked how the signals were controlled. Wickstrom explained that most of the signals were controlled by our master computer with individual programs for each signal depending upon the volume and demand. Paul Mann requested a cross walk sign on top of Reith Road at 253rd. Paul Mann stated he had noticed a motorcycle in one of the parking stalls in the City Hall lot. He suggested we encourage people to use motorcycles and scooters and requested we devote an area in the front City Hall parking lot for them to park. The other Committee members agreed with the request.