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Home My WebLink AboutCity Council Meeting - Council - Agenda - 05/07/1991 City of Kent �� mi I MeetingCity Counc .NX: �a Agenda CITY OF LIVE ... Mayor Dan Kelleher xx XXX Council Members :' Judy Woods, President Steve Dowell Paul Mann Christi Houser Leona Orr Jon Johnson Jim White May 711991 Office of the City Clerk CITY COUNCIL MEETING dxrvn�a� May 71 1991 Summary Agenda Council Chambers City of Kent 7: 00 P.m- office of the City Clerk NOTE: An explanation of the agenda format is given on the back of this page. ✓ CALL TO ORDER DROLL CALL ✓1. PUBLIC COMMUNICATIONS ✓✓A, Employee of the Month /✓B, Corrections Officer Week ✓✓ Domestic Abuse Women's Network (DAWN) ✓✓D Regional Justice Center ✓2 . PUBLIC HEARINGS A. None ✓13 . CONSENT CALENDAR ✓✓A. Minutes ✓B. Bills ✓VC. LID 339 - Ordinance ✓✓D. Shoreline Master Program Amendments J/ E Library Board Appointment V✓/✓g,, Metro Park and Ride Agreement r ✓VG. 1991 Asphalt Overlay Agreement VJH, Annexation of Area No. 1 - West Hill Island �rN VA. OTHER BUSINESS i- ,� p,, East Hill Annexation ✓B, cenic Hill Park Master Plan,, ,/✓�I V) ,�V �r,� CW a z Uri ✓5. BIDS ✓✓A, City Shops Equipment Washrack VVB. Decanting Stations 6. CONTINUED COMMUNICATIONS 71 REPORTS - 1992 Budget Update S. ADJOURNMENT PUBLIC COMMUNICATIONS Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. A. Employee of the Month B. Corrections Officer Week - Proclamation C. Domestic Abuse Women's Network (DAWN) Presentation D. Regional Justice Center Presentation CONSENT CALENDAR 3 . City Council Action: Councilmember � moves, Councilmember (du seconds that Consent Calendar Items A through H be approved. Discussion Action 3A. Approval of Minutes. Approval of the minutes of the regular Council meeting of y April 16, 1991 with the following corrections: U 1. LID 339 - Hilltop Avenue Sanitary Sewers Change assessment amount from $5,953 . 18 to $6,953 . 18 2. Approval of Bills Change approval of checks issued for payroll from 1152779-1153468 $599, 326. 20 to 1153464-1154149 $625, 128. 99 3B. Approval of Bills. Approval of payment of the bills received through April 30, 1991 after auditing by the Operations Committee at its meeting at 4:45 p.m. on May 14, 1991. ` Approval of checks issued for vouchers: Date Check Numbers Amount Approval of checks issued for payroll: Date Check Numbers Amount Council Agen.4aVV Item No. 3 A-B Kent, Washington April 16, 1991 Regular meeting of the Kent City Council was called to order by Mayor Pro Tem Woods. Present: Councilmembers Dowell , Houser, Johnson, Mann, and Orr, City Administrator Chow, City Attorney Lubovich, Planning Director Harris, Public Works Director Wick- strom, Assistant Fire Chief Berg, Acting Police Chief Byerly, Finance Director McCarthy, Personnel Director Olson, Information Services Director Spang and Acting City Clerk Jacober. Mayor Kelleher, Councilmember White, Parks Director Wilson and Assis- tant City Administrator Hansen were not in attendance. Approxi- mately 125 people were at the meeting. PUBLIC The flag salute was led by Boy Scout Pack 419, Den COMMUNICA- 2 . TIONS Drinking Driver Design Contest Winners Mayor Pro Tem Woods noted that since 1973 the Kent Drinking Driver Task Force has taken a message of healthy lifestyle choices to the citizens of Kent, and have sponsored a "Keep A Friend Alive" poster de- sign contest to raise student awareness of sober driving, safety belts, bicycle helmets and saying "no" to drugs. Woods noted that over 1, 750 en- tries were received this year. She introduced Gene Peterson, Executive Director of Washington Traffic Safety Commission. Peterson noted that countless volunteer hours have been contributed, and that the volunteers and all the children who participated are winners. Councilmember Houser, Chair of the Task Force, and Lynda Anderson, Coor- dinator of the Task Force, then presented certifi- cates to the design contest winners. Anderson thanked the Task Force staff, the City Council, City staff, Kent School District and the citizens of Kent for their support. Woods noted that 35 local businesses and corporations have contributed to the contest. She noted that the Boeing Company deserves special recognition for printing the art- work on book covers and posters and distributing them to 44 schools. Woods also recognized State Representative Chris Vance for his efforts to as- sure funding for the Task Force. Comprehensive Annual Financial Reporting Award Mayor Pro Tem Woods introduced Finance Director Tony McCarthy and Financial Services Manager May Miller, who presented an award to Finance Depart- ment employee John Hillman for his excellent work on the City' s 1989 Comprehensive Annual Financial 1 April 16, 1991 PUBLIC people involved in alcohol and other drug preven- COMMUNICA- tion efforts. Ms. Rivily presented Woods with a TIONS Drug-Free Washington tee-shirt. CONSENT JOHNSON MOVED that Consent Calendar Items A CALENDAR through M be approved. Mann seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. Approval of the minutes of the regular Council meeting of April 2 , 1991, with the addition of the following phrases which were inadvertently omitted: Item 3F - Adoption of Resolution 1278 Item 3G - Adoption of Resolution 1279 HEALTH & (CONSENT CALENDAR - ITEM 3H) SANITATION Overlook Apartments. ACCEPTANCE of the bill of sale and warranty agreement submitted by Overlook Associates Limited Partnership for continuous op- eration and maintenance of approximately 31640 feet of water main extension; and 1, 411 feet of sanitary sewer extension constructed in the vi- cinity of South 228th Street and 90th Way South for the Overlook Apartments and release of cash bond after expiration of the one year maintenance period. WATER (BIDS - ITEM 5A) Water System Improvements. Bid opening was held on March 21 with four bids received. The low bid was submitted by R.W. Scott Construction in the amount of $326, 764 . Due to the complexity of the project and the need for a consultant to furnish construction management because of the staff shortage in Public Works, the project budget is inadequate to meet anticipated expenditures. IBC, Public Works and Operations Committees have ap- proved the transfer of $110, 000 from the Unencum- bered Water Fund to this project. Staff recom- mends that the contract be awarded to R.W. Scott Construction. JOHNSON MOVED that $110, 000 be transferred from the Unencumbered Water Fund to this project and that the contract be awarded to R. W. Scott Construction for the bid amount of $326, 764 . Houser seconded and the motion carried. 3 April 16, 1991 SEWERS (PUBLIC HEARINGS - ITEM 2A) LID 339 - Hilltop Avenue Sanitary Sewers. This date has been set for a public hearing on the for- mation of Local Improvement District 339 for con- struction of sanitary sewer extension in the vi- cinity of Hilltop Avenue. Public Works Director Wickstrom noted that this is an existing residen- tial area and that the property owners have asked for sanitary sewers. He noted that there are ten properties involved and that the total project cost is $69 , 531. 80, for an assessment of $5, 953 . 18 for each property owner, to be paid over ten years. He explained that after notification by the City, the property owners have 90 days to con- nect to sewers, and that they will then get a monthly sewer bill whether they have connected or not. He noted for Mann that it would be possible to cut costs by combining with other projects, and that in the past costs were cut 20% by combining. He noted for Orr that the Lavendar Hills Subdivi- sion has a detention system, and that a new devel- opment in the county may be contributing to the problem because it drains down 94th. Woods declared the public hearing open. Gary Moore, 836 Hilltop Avenue South, noted that water from above his property comes up in his yard, and that his basement walls are being forced inward from the pressure. He said that sewers will help, but that a drain system should be designed for the area. Woods suggested that the matter of drainage be discussed by the Public Works Committee and Moore agreed. Rebecca Bailey, 843 Hilltop Avenue South, noted that her property is saturated and her basement is flooded, and agreed sewers are needed. There were no further comments from the audience and ORR MOVED to close the public hear- ing. Mann seconded and the motion carried. JOHNSON MOVED that the memorandum from the Direc- tor of Public Works be made a part of the record and that the City Attorney be directed to prepare the ordinance creating LID 339 . Houser seconded and the motion carried. Woods asked that Moore and Bailey be contacted as to when the Public Works Committee will discuss this matter. Wick- strom responded that it will be discussed at the meeting on May 7 at 2 : 00 p.m. 4 April 16, 1991 SEWERS (CONSENT CALENDAR - ITEM 3E) LID 338 - Westview/McCann Sanitary Sewer Improve- ments. ADOPTION of Ordinance 2979 creating LID 338, as approved at the April 2 Council meeting. UTILITIES (CONSENT CALENDAR - ITEM 3I) Utility Consulting Services. AUTHORIZATION for the Mayor to sign an agreement for utility con- sulting services with Utilitec Corporation. Util- itec agrees to examine the City' s Puget Power ac- counts for the purposes of determining overcharges for which the City will pay 50 percent of the re- covered charges in the form of refunds or credits and agrees to pay Utilitec for future savings at the 50 percent rate for a period of 12 months. The City will make no other outlay for consulting services except from monies saved in reduced cost or refunds. CONDITIONAL (CONSENT CALENDAR - ITEM 3D) USE APPEAL Puget Power Appeal - Findings of Fact & Conclu- sions. ADOPTION of Resolution 1281 pursuant to directive from Council at the April 2 hearing on appeal. The Legal Department has prepared a reso- lution issuing findings of fact and conclusions consistent with Council ' s action on Puget Power' s appeal of certain conditions imposed in granting a conditional use permit. TRAFFIC (CONSENT CALENDAR - ITEM 3G) CONTROL Signal Modifications 84th and 208th Street. ACCEPTANCE as complete of the contract with Totem Electric of Tacoma for signal modifications at 84th and 208th and release of retainage after re- ceipt of releases from the state. SURPLUS (CONSENT CALENDAR - ITEM 3C) EQUIPMENT Surplus Equipment. AUTHORIZATION to surplus and sell : (1) Equipment No. 144 - 1985 Sears tractor mower; (2) a Curtis air compressor and tank; (3) Blue Heron Crane Model #307 ; (4) Equipment No. 113-1973 Unimasco Paint stripper; (5) Mueller Mo- del 25-3 tapping machine; (6) Wachs Model TM-2 truck mounted valve operator, as recommended by the Public Works Committee. 5 April 16 , 1991 RECYCLING (CONSENT CALENDAR - ITEM 3F) Recycling. ADOPTION of Resolution 1282 estab- lishing a policy that the City of Kent employees will participate in the in-house recycling program available to them in their work place, as recom- mended by the Public Works Committee. COMPUTER (CONSENT CALENDAR - ITEM 3L) UPGRADE Central Computer System Upgrade. ADOPTION of Ordinance 2981 authorizing the purchase of a cen- tral computer system upgrade from a sole-source vendor. Based on continued growth in the number of system users and software applications, it is necessary to upgrade the City's central computer system. With the proposed upgrade, the producti- vity of 250+ employees and software quality will improve, as the City' s upgraded central computer grows both in performance and in compatibility with our principal software vendors computers. Hewlett-Packard, the City' s principal computer hardware vendor, was selected in a City Council- approved competitive process in 1986 . This up- grade represents the first major enhancement of the "central processing unit" since then. Given that the City' s systems run only on HP, that our experience has been favorable, and that the pro- posed upgrade is available only from HP directly, a sole-source award is appropriate. Additional funds for software licensing upgrades, training and consulting are included. Funds are available for this purpose in 1991 CIP. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. Approval of payment of the bills received through April 15, 1991 after au- diting by the Operations Committee at its meeting at 4 : 45 p.m. on April 23 , 1991. Approval of checks issued for vouchers: Date Check Numbers Amount 4/1-4/12/91 103633-103698 $ 619 , 377 . 62 103699-104147 1 , 266 , 309 . 21 $1, 8851686 . 83 Approval of checks issued for payroll : Date Check Numbers Amount 4/5/91 1152779-1153468 $ 599 , 326. 20 6 April 16, 1991 FINANCE (CONSENT CALENDAR - ITEM 3K) City Change Fund Increase. ADOPTION of Ordinance 2980 increasing the City ' s Change Fund authoriza- tion from its current level of $3 , 500 to $5, 000. The total current allocation is $4, 225, so $775 is available for additional authorization. PERSONNEL (CONSENT CALENDAR - ITEM 3J) Corrections Union Labor Agreement. AUTHORIZATION for the Mayor to sign the Corrections Union Labor Agreement, as recommended by the Operations Com- mittee. (CONSENT CALENDAR - ITEM 3M) Memorandum of Understanding - Military Leave. AU- THORIZATION for the Mayor to sign Military Leave - Memorandum of Understanding which modifies the military leave policy of the City as it pertains to firefighters, and their use of such leave, as recommended by the Operations Committee. REPORTS Council President. Woods distributed a memo re- garding King County Regional Governance and asked the Councilmembers to review it. She noted that Chuck Mize, Assistant City Manager in Bellevue, will present the proposal and answer questions be- fore or during a Council meeting within the next few weeks. ADJOURNMENT The meeting adjourned at 7 : 50 p.m. Cc� Brenda Jacob r, CMC Acting Ci' Clerk 7 �Tt Kent City Council Meeting Date Mav 7. 1991 Category Consent Calendar W G 1. SUBJECT: LID 339 2 . SUMMARY STATEMENT: Adoption of Ordinance creating LID 339 as approved by Council at their April 16 meeting. 3 . EXHIBITS: Ordinance 4. RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO� YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS* 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3C4/ CITY OF KENT, WASHINGTON ORDINANCE NO. AN ORDINANCE ordering the improvement of properties on Hilltop Avenue north of James Street by the installation of sanitary sewers, all in accordance with Resolution No . 1274 of the City Council; establishing Local Improvement District No . 339 and ordering the carrying out of the proposed improvement; providing that payment for the improvement be made by special assessments upon the property in the District, payable by the mode of "payment by bonds" ; authorizing interfund loans; and providing for the issuance and sale of local improvement district warrants redeemable in cash or other short—term financing and local improvement district bonds . WHEREAS, by Resolution No . 1274 adopted March 19 , 1991, the City Council declared its intention to order the improvement of properties on Hilltop Avenue north of James Street by the installation of sanitary sewers and fixed April 16 , 1991 , at 7 : 00 p.m. , local time, in the Council Chambers of the City Hall as the time and place for hearing all matters relating to the proposed improvement and all comments thereon and objections thereto and for determining the method of payment for the improvement; and WHEREAS, the Director of Public Works caused an estimate to be made of the cost and expense of the proposed improvement and certified that estimate to the City Council , together with all papers and information in his possession touching the proposed improvement, a description of the boundaries of the proposed local improvement district and a statement of what portion of the cost and expense of the improvement should be borne by the property within the proposed district; and WHEREAS, that estimate is accompanied by a diagram of the proposed improvement showing thereon the lots, tracts , parcels of land, and other property which will be specially benefited by the proposed improvement and the estimated cost and expense thereof to be borne by each lot, tract and parcel of land or other property; and WHEREAS, due notice of the above hearing was given in the manner provided by law, and the hearing was held by the City Council on the date and at the time above mentioned, and all persons appearing at such hearing and wishing to be heard were heard, and no objections were made; and WHEREAS, the City Council has determined it to be in the best interests of the City that the improvement as hereinafter described be carried out and that a local improvement district be created in connection therewith; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES ORDAIN as follows : Section 1 . The City Council of the City of Kent, Washington (the "City" ) , orders the improvement of properties on Hilltop Avenue north of James Street by the installation of sanitary sewers as described in Exhibit A attached hereto and by this reference incorporated herein. -2- All of the foregoing shall be in accordance with the plans and specifications therefor prepared by the Director of Public Works of the City and may be modified by the City Council as long as such modification does not affect the purpose of the improvement . Section 2 . There is created and established a local improvement district to be called Local Improvement District No . 339 of the City of Kent , Washington (the "District" ) , the boundaries or territorial extent of the District being more particularly described in Exhibit B attached hereto and by this reference incorporated herein. Section 3 . The total estimated cost and expense of the improvement is declared to be $69 , 531 . 80 , and the entire cost and expense of the improvement shall be borne by and assessed against the property specially benefited by such improvement to be included in the District which embraces as nearly as practicable all property specially benefited by such improvement . Section 4 . In accordance with the provisions of RCW 35 . 44 . 047 , the City may use any method or combination of methods to compute assessments which may be deemed to fairly reflect the special benefits to the properties being assessed. Section 5 . Local improvement district warrants may be issued in payment of the cost and expense of the improvements herein ordered to be assessed, such warrants to be paid out of the Local Improvement Fund, District No . 339 , hereinafter -3- created and referred to as the Local Improvement Fund, and, until the bonds referred to in this section are issued and delivered to the purchaser thereof , to bear interest from the date thereof at a rate to be established hereafter by the City Finance Director , as issuing officer , and to be redeemed in cash and/or by local improvement district bonds herein authorized to be issued, such interest-bearing warrants to be hereafter referred to as "revenue warrants . " In the alternative, the City hereafter may provide by ordinance for the issuance of other short-term obligations pursuant to Chapter 39 . 50 RCW. The City is authorized to issue local improvement district bonds for the District which shall bear interest at a rate and be payable on or before a date to be hereafter fixed by ordinance . The bonds shall be issued in exchange for and/or in redemption of any and all revenue warrants issued hereunder or other short-term obligations hereafter authorized, including the interfund loans authorized by Section 6, and not redeemed in cash within twenty days after the expiration of the thirty-day period for the cash payment without interest of assessments on the assessment roll for the District . The bonds shall be redeemed by the collection of special assessments to be levied and assessed against the property within the District, payable in annual installments , with interest at a rate to be hereafter fixed by ordinance under the mode of "payment by bonds , " as defined by law and the ordinances of the City. The exact form, -4- amount , date, interest rate and denominations of such bonds hereafter shall be fixed by ordinance of the City Council . Such bonds shall be sold in such manner as the City Council hereafter shall determine. Section 6 . For the purpose of paying all or a part of the costs of carrying out the improvements within the District pending the receipt of the proceeds of the issuance and sale of the bonds or short-term obligations referred to in Section 5, interfund loans from the General Fund, Water Fund and/or Sewer Fund to the Local Improvement Fund in the maximum aggregate . amount of $69 , 531 . 80 are authorized and approved, those loans to be repaid on or before the issuance of such bonds or obligations from the proceeds thereof . Each of the interfund loans shall bear interest at a variable rate, adjusted the fifteenth and last day of each month, equal to the interest rate of the State of Washington Local Government Investment Pool on the fifteenth and last day of each month. The initial interest rate on the date of each interfund loan shall be determined as of the last preceding interest payment adjustment date . Section 7 . In all cases where the work necessary to be done in connection with the making of such improvement is carried out pursuant to contract upon competitive bids (and the City shall have and reserves the right to reject any and all bids) , the call for bids shall include a statement that payment -5- for such work will be made in cash warrants drawn upon the Local Improvement Fund . Section 8 . The Local Improvement Fund for the District is created and established in the office of the City Finance Director . The proceeds from the sale of revenue warrants or other short-term obligations drawn against the fund which may be issued and sold by the City and the collections of special assessments, interest and penalties thereon shall be deposited in the Local Improvement Fund. Cash warrants to the contractor or contractors in payment for the work to be done by them in connection with the improvement and cash warrants in payment for all other items of expense in connection with the improvement shall be issued against the Local Improvement Fund. Section 9 . Within fifteen ( 15) days of the passage of this ordinance there shall be filed with the City Finance Director the title of the improvement and District number , a copy of the diagram or print showing the boundaries of the District and the preliminary assessment roll or abstract of such roll showing thereon the lots , tracts and parcels of land that will be specially benefited thereby and the estimated cost and expense of such improvement to be borne by each lot, tract or parcel of land. The City Finance Director immediately shall post the proposed assessment roll upon his index of local improvement assessments against the properties affected by the local improvement . -6- Section 10 . This ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. DAN KELLEHER, MAYOR ATTEST : Marie Jensen, City Clerk APPROVED AS TO FORM: FOSTER PEPPER & SHEFELMAN B ci i l'f )�.0—i4 Passed the day of May, 1991 . Approved the day of May, 1991 . Published the day of May, 1991 . I certify that this is a true copy of Ordinance No . passed by the City Council of the City of Kent , Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) Marie Jensen, City Clerk SLH-791* —7— EXHIBIT 'A' LID 339 HILLTOP AVENUE SANITARY SEWER 900 FEET TO 1400 FEET NORTH OF JAMES STREET LEGAL DESCRIPTION See Exhibit 'B ' attached and made a part hereto SANITARY SEWER IMPROVEMENT Description: Includes the installation of 8" sanitary sewers, 6" side sewers and related appurtenances. FROM TO ON Hilltop Avenue 900 Ft. North of James St. James St ee of EXHIBIT 'B' LID BOUNDARY LEGAL DESCRIPTION LID 339 WALKER' S SECOND ADDITION TO KENT HILLTOP AVENUE SOUTH Lots 1 through 6 inclusive, Block 1, Walker' s Second Addition to Kent, according to the plat recorded in Volume 62 of Plats, Page 80 , records of King County, WA. Lots 1 through 4 inclusive, Block 2 Walker ' s Second Addition to Kent, according to the plat recorded in volume 62 of Plats, Page 80 , records of King County, WA. 4' Kent City Council Meeting Date May 7. 1991 Category Consent Calendar 1. SUBJECT: SHORELINE MASTER PROGRAM AMENDMENTS 2 . SUNKARY STATEMENT: Authorization to set May 21, 1991 as the date for a public hearing to consider amendments to the Shoreline Master Program. 3 . EXHIBITS: 4. RECOMMENDED BY: Planning Commission (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO >< YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3D Kent City Council Meeting Date May 7 . 1991 Category Consent Calendar 1. SUBJECT: LIBRARY BOARD APPOINTMENT 2. SUMMARY STATEMENT: Confirmation of the Mayor's appointment of Les Thomas to the Kent Library Board of Directors replacing JoAnn Brady, whose term has expired. 3 . EXHIBITS: Memo from Mayor 4. RECOMMENDED BY: Mayor Kelleher (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISgWPERSONNEL IMPACT: NO X YES FISCALIPERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 3EIV MEMORANDUM TO: JUDY WOODS, CITY COUNCIL PRESIDENT CITY COUNCIL MEMBE S FROM: DAN KELLEHER, MAYOR ti DATE: APRIL 25, 1991 SUBJECT: APPOINTMENT OF LES THOMAS TO LIBRARY BOARD OF DIRECTORS I have recently appointed Les Thomas to serve as a member of the Kent Library Board of Directors. Mr. Thomas is owner of Blessing's Jewelry in Kent and serves on the Board of Directors of the Kent Chamber of Commerce. He is a member of the Board of Directors of Kent Development Association, is a member of Kent Merchants Association and was recently elected President of Scenic Hill PTA. Mr. Thomas' appointment will become effective immediately and continue through 1/96. I submit this for your confirmation. DK:jb cc: Ted Ripley, President, Library Board of Directors Library Board Members Judy Woods, Council President Jim Hansen, Assistant City Administrator r� Kent City Council Meeting Date May 7. 1991 Category Consent Calendar 1. SUBJECT: METRO PARK AND RIDE AGREEMENT 2 . SUNNAIM S _ __As_ racgmmended by the Public Works Committeeee* Adt-horization for the Mayor o sign an agreement with �ro-whereby Metro would reimburse the City's cost in the development of the expansion of Kent-Des Moines Park and Ride Lott � 3 . EXHIBITS: Agreement and excerpt from Public Works Committee minutes 4. RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) S. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO_Z\— YES FISCALIPERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3F ✓ PUBLIC WORKS COMMITTEE APRIL 16, 1991 PRESENT: Steve Dowell Gary Gill Leona Orr Tony McCarthy Don Wickstrom John Bond Roger Lubovich Jerry McCaughan Carol Morris Mr. and Mrs. Rust Tom Brubaker Bob Hirsch - Metro Vehicle Registration Fee Wickstrom explained that in order for the City to spend the funds the County will be collecting effective July 1, it is necessary to adopt a resolution confirming the process for meeting the transportation planning, programming and coordination requirements of the legislation. Wickstrom continued that if approved by the Committee he would bring the resolution before the full Council after it has been reviewed by the legal department. The Committee unanimously recommended adoption of the resolution after review by the legal department. Metro Agreement — Park And Ride Lot - Kent/Des Moines Road Wickstrom explained that the City has received a grant from TIB to expand the Park and Ride Lot on Kent/Des Moines Road. Metro will . pay 100% of all local costs and will be responsible for the design and construction of the expansion. The project will require de- annexation of two lots from Sea-Tac which we are pursuing. It was confirmed that Metro would also be covering the cost of the de- annexation. The Committee unanimously recommended approval for the Mayor to sign the agreement. Metro Sewage Disposal Agreement Wickstrom commented that action on this agreement had been tabled in May of last year until we had determined the extent of cleanup required at the lagoon and Metro ' s part in that, if any. We have concluded that any cleanup will be minimal and not a factor in the terms of this agreement. Approval of the agreement would result in a net increase in sewer charge to the City. Currently the sewer rate is based on 900 cubic feet per month. After several studies, Metro has determined that the single family residence typically uses 750 cubic feet per month; thus, the agreement would change the base to 750 cubic feet. This shift results in a reduction in the AGREEMENT THIS AGREEMENT, made and entered into this day of 1991, by and between the Municipality of Metropolitan Seattle, a metropolitan municipal corporation of the State of Washington, hereinafter referred to as "Metro" , and the City of Kent, hereinafter referred to as the "City" , is made pursuant to Chapter 39 . 34 RCW, The Interlocal Cooperation Act. WITNESSETH WHEREAS, the parties to this Agreement each have the power to perform the terms and conditions of this Agreement; and WHEREAS, the City has adopted a 6 year Transportation Improvement Plan that includes the expansion of the Kent/Des Moines Park-and-Ride Lot; and WHEREAS, the City has Washington State Transportation Improvement Board (TIB) preliminary approval for funds to expand the Kent/Des Moines Park-and-Ride Lot; and WHEREAS, expansion of park-and-ride facilities at the Kent/Des Moines Park-and-Ride Lot would provide incentives for the greater use of transit and reduce congestion for surrounding thoroughfares; and WHEREAS, Metro and the City wish to cooperate in the design, acquisition of property and construction of the project; and WHEREAS, the City and Metro have, by appropriate legislative action, authorized this agreement; and WHEREAS, it is in the interest of the public served by both jurisdictions that said park and ride lot be expanded; NOW, THEREFORE, IT IS COVENANTED AND AGREED AS FOLLOWS: A. Purpose: The purpose of this Agreement is to outline the actions each party will take to ensure receipt of TIB grant funds that have been allocated for the expansion of the Kent/Des Moines Park-and-Ride Lot including but not limited to administration, property acquisition, design, permits and construction. B. Work: Metro and the City agree to administer and construct the above mentioned park-and-ride lot expansion according to the terms and conditions of this agreement. C. Term: The term of this agreement shall be until such time as distribution and administration of the TIB grant funds has been completed for this project, unless this Agreement is otherwise terminated sooner as provided for herein. D. Administration: Metro shall be the administrator responsible for administering this Agreement pursuant to Chapter 39 . 34 RCW. E. Termination of Agreement: This Agreement shall terminate in the event TIB does not provide funding. In addition, either party may terminate this Agreement in the event the other fails to perform its obligations as described in this Agreement, and such failure has not been corrected to the reasonable satisfaction of the other in a timely manner after notice of breach has been provided to such other party. Either party may also terminate this Agreement without recourse by the other where performance is rendered impossible or impractical for reasons beyond such party' s reasonable control, including but not limited to, project costs exceeding Metro' s available budget. The party terminating this Agreement shall give written notice of same to the other party not less than fourteen (14) days prior to the effective date of the termination. F. Records: This Agreement shall be filed with the City Clerk of the City of Kent, the King County Auditor and the Secretary of State. G. Description of Services: The services provided for in this Agreement shall be performed as follows: 1. The City will prepare and submit the funding application and prospectus to the Transportation Improvement Board (TIB) and will administer the grant once received. Metro will provide support information such as site layouts, storm drainage, offside 2 improvements schematics, design standards and descriptions required to meet the application requirements. 2 . Metro will be the lead agency for State Environmental Policy Act Determinations. The Environmental Compliance Division of Metro' s Technical Services Department shall prepare all environmental documentation. 3 . The City will assist Metro in the community involvement process that may be necessary for the project. 4 . Unless otherwise agreed to, Metro will provide appraisals, hazardous waste reviews and staff for property acquisition and/or condemnation. Once the project is completed, all title and interest in the real estate and improvements will be transferred to Metro which will own and maintain it. 5 . The City of Kent will pursue deannexation of the park- and-ride lot expansion property which is within the corporate limits of the City of SeaTac. The City shall provide permit coordination between the jurisdictions as may be required if permits are required before the deannexation shall occur. At such time as SeaTac deannexation occurs, Kent shall initiate appropriate proceedings to annex the park-and-ride lot expansion property. 6. Metro will be responsible for design, construction and construction management and any additional work required to furnish a complete project. The City will submit plans for TIB approvals. The City will review the project and issue necessary permits in accordance with its standards. Metro shall be liable and responsible for all construction and related contracts and obligations owing to contractors thereunder. The City shall assume no liability for design and construction of the project. 3 7 . Metro agrees to provide the required twenty percent (20%) local match, estimated to be $480, 000, which may be used to cover project costs of Metro and/or Kent arising from design and engineering services, property acquisition, permits, construction administration, grant administration and project administration. As grant administrator, the City shall submit Metro's costs and the City's costs to the TIB for payment. After payment from TIB is received, the City shall forward to Metro the TIB reimbursement less any and all costs accrued by the City on the project. Should the project be terminated, Metro shall reimburse the City' s costs associated with the project up to the point of termination including costs that are not eligible for TIB reimbursement. It is understood that the City will not be liable for any project costs and will be reimbursed by Metro for any such costs incurred. H. Indemnification. Metro shall indemnify, defend and hold the City and all of its officers, agents and employees, acting in their official capacity, harmless from and against any and all suits, claims, or liabilities of any kind or nature, including costs or expenses, resulting in whole or in part, from the performance or omission of any employee, agent or representative of Metro under this agreement, and the City shall indemnify, defend and hold Metro and its officers and employees, acting in their official capacity or course of employment, harmless from any and all suits, claims or liabilities of any kind or nature, including costs and expenses, resulting in whole or part, from the performance or omission of any employee, agent or representative of the City under this Agreement. However, nothing in this agreement shall relieve either party from any liability arising from its own performance of this agreement. 4 I. Amendments. This document contains all terms, conditions and provisions agreed upon by the parties hereto, and shall not be modified except by written agreement. J. Severability. Should any part, term or provision of this agreement be determined to be illegal, void or in conflict with any law of the State of Washington or United States of America, or otherwise be rendered unenforceable or ineffectual, such shall not affect the validity of the remaining portions and the same shall continue in full force and effect. K. Effective Date: The agreement shall be effective upon passage by the legislative body of parties hereto and upon execution of its authorized representative. IN WITNESS WHEREFOR, the parties hereto have hereunto set their hand and seals the day and year above written. MUNICIPALITY OF METROPOLITAN CITY OF KENT, WASHINGTON SEATTLE By: By: EXECUTIVE DIRECTOR DAN KELLEHER MAYOR, CITY OF KENT APPROVED AS TO FORM: ATTEST: ATTORNEY FOR MUNICIPALITY OF BRENDA JACOBER METROPOLITAN SEATTLE DEPUTY CITY CLERK APPROVED AS TO FORM: ROGER A. LUBOVICH CITY ATTORNEY FOR THE CITY OF KENT metro.doc 5 ,k Kent City Council Meeting Date May 7 , 1991 C Category Consent Calendar 1. SUBJECT: 1991 ASPHALT OVERLAY AGREEMENT 2 . gi,mxARY ST E _.As recommended _by the Public works�1 QCommittee;-pruthorization for the Mayor to sign the agreement ing C6unty authorizing them to proceed with overlay of those portions of So. 204th and So. 256th Streets which are within the City limits and for the City to reimburse the County for same. 3 . EXHIBITS: Agreement and excerpt from Public Works Committee minutes 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO>_ YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3G✓V Public Works Committee April 16, 1991 Page 2 residential monthly charge but a significant increase to the commercial accounts. Bob Hirsch indicated that 31 of 37 cities have signed the agreement. Kent is the largest city that has not signed. Wickstrom stated that 100% of the agencies have to sign the agreement before it can take effect. It is anticipated this would be effective January 1, 1992 . Wickstrom added that the rates reflected in the agreement were last year ' s rates and Metro could be implementing a rate increase by the time the agreement is in effect. Bob Hirsch stated that the Metro rate projected for next year is $14 . If this agreement is effective the rate will be $12 . 80 which is lower than the current rate of $13 . 20 . The Committee unanimously recommended approval. 1991 South County Asphalt Concrete Pavement Overlay Wickstrom explained that the County' s 1991 Overlay project involves a portion of two streets which are in the City limits - S. 204th between Frager and Orillia and a portion of S. 256th by 116th. They are proposing to overlay that portion within the City limits if the City will reimburse them for the cost. Funds have been included in the City' s 1991 Asphalt Overlay program. The Committee unanimously recommended approval. East Hill Annexation The last time this item was discussed Steve Dowell asked for the financial impact of the annexation. Wickstrom displayed a map showing all the annexation covenants and agreements that we have. The outer boundary of the proposed annexation area as shown on the map was established based on our water and sewer franchise boundaries together with what appeared to be a logical boundary. We have covenants amounting to 53% of the assessed value of the entire area and 60% is required for annexation. Areas 1 and 2 are the only areas for which we have adequate annexation agreements, 78% in Area 1 and 89% in Area 2 . Financially, none of the areas would be self sustaining. For Areas 1 and 2 , the costs projected by the Fire Department were based on no enhancements. The Fire Chief indicated to bring the level of service up to what he considered appropriate would be $307 , 000 a year. The Police Department projected costs as if Areas 1 and 2 were fully developed estimating $1, 019 , 343 to service. Area 1 has the least impact in terms of the general fund. Just looking at Street, Police and Fire and excluding immediate needs such as vegetation management and asphalt pavement work, Area 1 would probably pay for itself. King County Division of Roads and Engineering Department of Public Works pis 956 King County Administration Bldg. CITY OF KEN 1' 500 Fourth Avenue Seattle,Washington 98104 APR 11 1991 April 8, 1991 ENGINEERING DEPT. Mr. Don Wickstrom, P.E. Public Works Director City of Kent Post Office Box 310 Kent, WA 98032-5895 RE: 1991 South County Asphalt Concrete Pavement overlay Dear Mr. Wickstrom: Enclosed for signature are two copies of an interagency agreement allowing the County to perform asphalt overlay work within the jurisdiction of your city. Please have the documents signed by the appropriate authority and return them to Engineering Services as soon as possible for further processing. A fully executed copy will be returned for your project files. If you have any questions on this matter, please contact Ben Brantley, Project Development Engineer, at 296-3729 . Very, ly yours4 , r Rex H Knight, E. Manager Engineering services Section RHK:BB: fq Enclosures cc: Dale Poussier, Supervising Engineer Ben Brantley, Project Development Engineer AGREEMENT THIS AGREEMENT made and entered into by and between the County of King, a governmental subdivision of the State of Washington, hereinafter called the "County", and the City of Kent, hereinafter called the "City". WITNESSETH WHEREAS, the parties propose to proceed with the 1991 South County Asphalt Concrete Overlay Program, hereinafter referred to as the"Project"; and WHEREAS,the parties can achieve cost savings and benefits in the public's interest by combining construction of their portions of the Project, namely 0.47 miles of the south half of South 204th Street,from Frager Road west to where the new asphalt mat begins; and 0.17 miles of the north half of South 256th Place from the west side of 32nd Place South to 35th Place South; hereinafter referred to as the"City's Portion"; NOW, THEREFORE, it is hereby covenanted and agreed by and between the parties hereto as follows: I. DESIGN The County shall perform all design and engineering services for the Project, in accordance with all applicable standards and after consulting with the City. II. BIDDING a. The County shall prepare the construction documents and incorporate them into the Contract Bid Documents in such manner as to allow, to the extent possible, identification of cost allocations between the parties. b. Bid awards shall be made to the lowest responsible bidder for the total project subject to applicable laws and regulations. III. CONTRACT ADMINISTRATION a. The County shall provide the necessary engineering, administrative, inspection, and clerical services necessary for the execution of the project. In providing such services, the County Engineer may exercise all the powers and perform all the duties vested by law in him. b. The City may furnish an inspector to insure proper compliance with requirements during performance of the City's Portion of the Project. The City's inspector shall advise the County of any deficiencies noted. The City's inspector shall not communicate directly with or instruct the contractor directly on any matters regarding contract performance. C. The City shall notify the County, in writing, of any changes it wishes to make in the plans and specifications which affect the City's Portion,which changes shall be made, if feasible. The County will notify the City of any changes required by the County which substantially changes the nature of the City's Portion, its estimated cost, or its basic design, and will obtain the City's approval of such changes. The City hereby grants right of entry into the incorporated limits of the City for the purpose of performing any and all tasks necessary to complete the project. IV. PAYMENT a. The City shall reimburse the County for all actual costs incurred by the County in performing the City's Portion of the Project. Said costs shall include all engineering, clerical, administrative and inspection services attributable to the City's Portion, as well as the City's Portion and all City requested changes performed by the County's contractor, and annual administrative overhead costs. The preliminary cost estimate for the City's Portion is approximately $22,500. b. The County shall bill the City for actual expenses incurred, on no more than a monthly basis. These bills will reflect actual costs, including the annual administrative overhead rate,which is 28 percent in 1991. All payments shall be due within 30 days of the billing date,with one percent per month interest being charged to the City as a delinquent charge, starting 30 days after the billing date. C. In the event a lawsuit is instituted to enforce the payment obligations of the City, the prevailing party shall be entitled to recover all costs of such a lawsuit, including reasonable attorney's fees. V. DURATION/TERMINATION a. This agreement will become effective upon the signing of this agreement by both parties, and will remain in effect until terminated by: (1) 30 days'advance notice by either party, or (2) completion of the objectives and full payment for the objectives of this agreement. b. In the event of termination prior to completion of the objectives of this agreement, all direct and indirect phasing-out costs shall be paid by the party requesting termination. Termination costs claimed shall not exceed the actual costs incurred as a result of termination of the project. VI. INDEMNIFICATION AND HOLD HARMLESS Each party hereto agrees to indemnify and hold harmless the other party,and its officers,agents and employees,for all claims(including demands, suits, penalties, losses, damages or costs of any kind whatsoever)to the extent such a claim arises or is caused by the indemnifying party's own negligence or that of its officers, agents or employees in performance of this agreement. VI1. OTHER PROVISIONS a. Each party shall retain ownership and usual maintenance responsibility for the road and sidewalk within their jurisdiction. b. This agreement contains the entire written agreement of the parties and supersedes all prior discussions. This Agreement may be amended only in writing,signed by both parties. IN CONSIDERATION of the mutual benefit accruing herein, the parties hereto agree that the work as set forth herein will be performed by the County under the terms of this Agreement. IN WITNESS WHEREOF,the parties hereto have hereunto set their hands and seals the day and year first above written. KING COUNTY,WASHINGTON CITY OF KENT King County Executive Signature Date Name Title ;7t4 ,ED AS TO F De uty 71 / secuting Attorney b� Date Kent City Council Meeting 1� Date May 7 . 1991 { ;� Category Consent Calendar 1. SUBJECT: ANNEXATION OF AREA NO. 1 (WEST HILL ISLAND) 2. SUMMARY STATEMENT: Authorization for the Annexation Committee to move forward on annexation of Area No. 1 (West Hill Island) as recommended by the City Council Planning Committee. 3 . EXHIBITS: Memo, 4/9/91 Planning Committee; Resolution 1199; Exhibit A - Map; and City Council Planning Committee minutes 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO__ >�_ YES FISCALIPERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE RE4UIRED: $ SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3H j CITY OF LUJ�� CITY OF KENT PLANNING DEPARTMENT (206) 859-3390 MEMORANDUM pfYpYII C4� May 1, 1991 MEMO TO: MAYOR DAN KELLEHER AND CITY COUNCIL MEMBERS FROM: JAMES P. HARRIS, PLANNING DIRECTOR SUBJECT: ANNEXATION OF AREA #1 (WEST HILL ISLAND) The City Council Planning Committee, at its meeting on April 16, 1991, unanimously recommended that staff proceed toward the goal of annexing the island on West Hill (Annexation Area #1) . Earlier, the staff Annexation Committee had recommended to the Planning Committee that we proceed toward annexing the island. The attached memo, from me to the Planning Committee spells out some of the steps that will be necessary to accomplish this annexation. As noted in the memo, the Annexation Committee will put a program together so affected citizens can very early be involved with the annexation process. JPH/mp:a.a Enclosed are documents, earlier approved by the Council, concerning the sequence for annexations. MY OF Men¢ CITY OF KENT PLANNING DEPARTMENT (206) 859-3390 MEMORANDUM April 9 , 1991 MEMO TO: JON JOHNSON, CHAIR, CHRISTI HOUSER AND LEONA ORR FROM: JIM HARRIS, PLANNING DIRECTOR SUBJECT: PROPOSAL TO ANNEX AREA #1 The Annexation Committee, of which I am chair, has decided to' proceed toward annexing the island on West Hill (annexation area #1) . RCW. 35A permits cities to annex unincorporated islands by adhering to the following: 1. Council adopts a resolution stating its intent to annex. 2 . A public hearing is held; all property owners in the island are notified. 3 . Notice of intent to annex is filed with the boundary review board. 4 . Annexation is accomplished via an ordinance. 5. The annexation ordinance is subject to referendum for 45 days after passage. 6 . If a referendum petition is filed, an election is held and the annexation shall be deemed approved unless a majority of the votes cast on the proposition oppose it. The committee will be putting together a process to inform the affected citizens. This will include: 1. Information sheet which invites the citizens to the West Hill Fire station to discuss annexation. 2 . ' Information at meeting which discusses benefits to annexing to Kent. 3 . Time lines as to when annexation will take place. The Annexation Committee asks for -the Planning Committees concurrence with this annexation endeavor. JPH:mp:A:ISLAND Enclosures RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, adopting a priority annexation map. WHEREAS, on April 17, 1972, the City Council of the City of Kent, by Resolution 718 A, adopted a report entitled "Kent's Sphere of Interest", and adopted amendments to such report on December 4, 1978 and December 19, 1983;. and WHEREAS, the growth patterns of the City of Kent since 1972 and the future growth potential of the City require the Sphere of Interest to be reevaluated and revised; and WHEREAS,. the City of Kent desires to achieve the effective management of impacts' associated with new: development, the efficient provision of needed levels of city service, the coordinated preparation of land use, functional and capital improvement plans, and the delineation of appropriate potential annexation areas; and WHEREAS, the City of Kent recognizes that planning and land use decisions can have extra-jurisdictional impacts and that governmental cooperation is an effective manner under existing law to address impacts and opportunities which spread across jurisdictional boundaries; and WHEREAS, the City Council of the City of Kent adopted new annexation policies per Resolution #1150 establishing 10 and 20 year potential annexation areas; and WHEREAS, in November of 1988, the City Council Planning Committee reviewed the Priority Annexation Map and recommended approval with some revisions; and WHEREAS, on January 7, 1989, the City Council reviewed the Priority Annexation Map at their annual retreat; and WHEREAS, the City Council Planning Committee reviewed and approved the revised 1989-1990 Annexation Action Plan in March of 1989; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, 'WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City.Council adopts the 1989-1990 Priority Annexation Map as attached hereto and incorporated herein as .Exhibit A. Passed at a regular me i of the it Council of the p.�, aay of 1989. City of Kent, Washington this - ( Q this urred i 9the Mayor o'f the City. of Kent, Con 189. - day of ' DAN KELLEHER, MAYOR ATTEST: Q _ MARIE JE , CITY CL APPR EED AS.TO FORM: ANp DRISCOLL, CITY ATTORNEY I a true and correct copy Of hereby certify that this is / passed the City Council of the City of Resolution No. p --' , 1989. Kent, Washington, the 1g"day of (SEAL) MARLMARIN , CITY CLERK 7170-250 - 2 - . `i',S''''„?: �I.l:n L•' j_1• ,.•'ie.:." h'.Ir^rl '' .. '�u� (i X - 4,/-I, O '•Y II•;,ff.\''.`'�. 11l2�,+...1'`'..1'(.',,,`1.-.. - � t1 r.t• �\ :\•.. �Y� , �• _ -.,i!•_i:::ll._n_I_!�. _ \ ._. I - iif� .J.7 "r:•f Ili :.:-..,i ,!• �` ,�'•::'.. '�,r�lg ? ' -11 � I .li;„_..�q•I,�, :.. , _'•::I L,•. q � - 1 . ,� vr; s5 I �h .. - � . ti��'t, _� L •� III^ �� (( - �_ _ I F{{ .� I Q• r 7;�— I ' _ -. -Ji..'; :�-;:.. V J..F..•...f•^�•;�_ � `ri i Ili —_ f I _' r IP�r I Err )'1,3 0 ., .,. . �..�� P- `f�.l] I• ` }a .:' � � T �' . Gyqp H /rsc•�^ ry rl 1 - f• ., �/ �� 4y, . � flpiybm Tm' ��Yy` .. '. CITY OF M1210112BIT CITY COUNCIL PLANNING COMMITTEE April 16, 1991 4 :45 PM �dII�RA Committee Members Present Other City Staff Leona Orr Tony McCarthy Jon Johnson, Chair Carol Morris Christi Houser Planning Staff Other Guests Jim Harris Margaret Porter Carol Proud Fred Satterstrom PROPOSAL TO ANNEX AREA #1 (J. Harris) Mr. Harris went over his memo which discusses the procedures that would need to done to annex Area #1. The resolution that was adopted a couple of years ago and the map that goes along with this resolution was explained to the Committee members. The map describes the areas that were proposed to be annexed by a number system - Area 1, 2 , and 3 . The Annexation Committee of which Harris is chairman has been meeting for quite some time concentrating on Area #1. The Committee decided to proceed to annex Area #1. Mr. Harris stated that a number of things need to be done before annexation occurs. RCW 35A permits cities to annex unincorporated islands by adhering to the following: 1. Council adopts a resolution stating its intent to annex. 2 . A public hearing is held; all property owners in the island are notified. 3 . Notice of intent to annex is filed with the boundary review board. . 4. Annexation is accomplished via an ordinance. 5. The annexation ordinance is subject to referendum for 45 days after passage. 6. If a referendum petition is filed, an election is held and the annexation shall be deemed approved unless a majority of the votes cast on the proposition oppose it. The first priority is to invite citizens to the West Hill Fire Station to discuss annexation and provide information. At this meeting, there would 1 ITY COUNCIL PLANNING COMMITTEE MINUTES APRIL 16, 1991 be a discussion of the advantages of annexing to the City of Kent and the timelines as to when this would occur. The Annexation Committee is asking for the Planning Committee to agree with this proposal. Mr. Harris passed out a Fiscal Impact Summary Sheet giving the fiscal impact of annexing the West Hill Area. The estimated revenues coming in would be $42, 366. The expenditures would be $38, 017 . A Comparison of taxes was also presented. Compared with the County, there is a much narrower advantage of only $53 . 00 based on property taxes for a $100, 000 home in the City of Kent. At the same time, Don Wickstrom is continuing to work on Area #3 , which Don has broken down into six subareas. Mr. Harris pointed out on a map in more detail the area that Don Wickstrom is working on. Leona Orr reported that this was discussed at the Public Works Committee on April 16 . Since there seems to be more of a negative financial impact, the Committee did not feel comfortable making a recommendation but ask that this proposed annexation be brought to the City Council on May 7 to let the City Council decide whether or not to proceed with Area #3 . Councilmember Leona Orr MOVED and Councilmember Christi Houser SECONDED the ,notion to send this issue to the City Council on the consent calendar with .:he Planning Committee's recommendation for the administrators on the Annexation Committee to move forward on Area #1. Motion carried. MOBILE HOME PARK CODE AMENDMENT (C. Proud) Senior Planner Carol Proud passed out a memorandum to the Committee members. She stated that the Planning Department received a regulatory review request from a mobile home park owner asking to amend the siting criteria for moving mobile homes onto individual lots in an existing park. The section that is being asked to be revised is Section 1. 3 para. 3 which states: "Any units brought into an existing mobile home park; any mobile home relocated on its own lot or onto any other lot; any additions to the structure or structures present on any lot (e.g storage buildings, canopies', decks, patios, fences, etc. ) must comply with this code as well as all other applicable City codes and regulations. Ms. Proud mentioned that King County is no longer issuing siting or relocation permits for individual mobile home units in existing parks. As specified in the City's Mobile Home Park Code (Section 1. 4) , the duty has been turned over to the Building Official. The Building Official has denied relocation permits because the code does not permit relocating individual mobile home units that cannot meet requirements and standards for new parks. The size of newer units are typically wider and longer than 2 ' r r � / Kent City Council Meeting Date May 7. 1991 Category. Other Business 1. SUBJECT: EAST HILL ANNEXATION 2 . SUlUMM STATEMENT: At the April 16 Public Works Committee meeting, the Public Works Director recommended pursuing annexation of Areas 1, 3 and 4 as delineated on the map of the East Hill area in order to give Council greater control over the 272nd, 277th corridor. It should be noted that these annexation areas are all part of Area 3 of the City's overall priority annexation areas. The Director of Public Works would like Council concurrence to pursue the annexation before directing staff to obtain the 10 percent petition. The Public Works Committee determined they would send this item to the full Council for discussion with no recommendation. Since the Public Works Committee meeting, one property owner has requested that all her property be included within the annexation area. As such, the boundary of Area 1 is amended to reflect same. 3 . EXHIBITS': Excerpt of Public Works Committee minutes, memorandum from Public Works Director and East Hill Annexation Area Map 4. RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO_____ YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CI�COUNCIL ACTION: Councilmember moves, Councilmember seconds that the Director of Public Works be directed to pursue the East Hill annexation of Areas 1 as amended, 3 and 4 as delineated on the East Hill Annexation Map. DISCUSSION• ACTION• Council Agenda Item No. 4 A✓✓ Public Works Committee April 16, 1991 Page 2 residential monthly charge but a significant increase to the commercial accounts. Bob Hirsch indicated that 31 of 37 cities have signed the agreement. Kent is the largest city that has not signed. Wickstrom stated that 100% of the agencies have to sign the agreement before it can take effect. It is anticipated this would be effective January 1, 1992. Wickstrom added that the rates reflected in the agreement were last year's rates and Metro could be implementing a rate increase by the time the agreement is in effect. Bob Hirsch stated that the Metro rate projected for next year is $14. If this agreement is effective the rate will be $12.80 which is lower than the current rate of $13.20. The Committee unanimously recommended approval. 1991 South County Asphalt Concrete Pavement overlay Wickstrom explained that the County's 1991 Overlay project involves a portion of two streets which are in the City limits - S. 204th between Frager and Orillia and a portion of S. 256th by 116th. They are proposing to overlay that portion within the City limits if the city will reimburse them for the cost. Funds have been included in the City's 1991 Asphalt Overlay program. The Committee unanimously recommended approval. East Hill Annexation The last time this item was discussed Steve Dowell asked for the financial impact of the annexation. Wickstrom displayed a map showing all the annexation covenants and agreements that we have. The outer boundary of the proposed annexation area as shown on the map was established based on our water and sewer franchise boundaries together with what appeared to be a logical boundary. We have covenants amounting to 53% of the assessed value of the entire area and 60% is required for annexation. Areas 1 and 2 are the only areas for which we have adequate annexation agreements, 78% in Area 1 and 89% in Area 2. Financially, none of the areas would be self sustaining. For Areas 1 and 2, the costs projected by the Fire Department were based on no enhancements. The Fire Chief indicated to bring the level of service up to what he considered appropriate would be $307,000 a year. The Police Department projected costs as if Areas 1 and 2 were fully developed estimating $1,019,343 to service. Area 1 has the least impact in terms of the general fund. Just looking at Street, Police and Fire and excluding immediate needs such as vegetation management and asphalt pavement work, Area 1 would probably pay for itself. Wickstrom stated if Council wanted to have some greater control over the 272nd/277th corridor, he would suggest annexation of Area 1. He would also recommend including Areas 3 and 4 to create a more logical boundary that might be more receptive to the Boundary Review Board. The first hurdle would be get signatures representing 10% of assessed value of these areas. Dowell said that ifhe felt the cash flow were either neutral or positive he would give certainly consider it but since it isn't he has a real problem being in favor. Responding to Dowell's question, Wickstrom stated he would like to get concurrence to pursue the annexation of Areas 1, 3 and 4 before directing staff to begin work on the 10% petition. Dowell asked if he needed Council direction to do that. Wickstrom responded that would let him know there is interest on the part of the Council and he would not be wasting staff time. Orr stated she shared Dowell's concerns but was leaning the other direction toward supporting the annexation. Wickstrom added that some known impacts to the residents of these areas would be that they would save $24 a year on a $100,000 home on property tax, water rates would be reduced approximately $43 a year. Drainage utility rates would be less in the City and there would be free recycling for the single family homes. Since only two members of the Committee were present at this meeting, it was determined to send this to the council as a whole with no recommendation. 272nd/277th Corridor Roger Lubovich stated he would like to discuss the possibility of hiring a lobbyist to help the City in their relationship with the County. Last Monday, Lubovich continued, he had gone to County Council to comment on an action that was before them on the 272nd/277th corridor. It was obvious at that time that the City is not receiving all the information from the county we need in order to respond to these issues. We need to know when items are scheduled to be discussed. For example, last Monday we were informed that the County Council would be addressing the issue of expanded scope of the study. The County's Public Works staff indicated the item was a request for additional funding for the consultant. Lubovich continued that the item was an approval for DEPARTMENT OF PUBLIC WORKS May 2, 1991 TO. MAYOR AND CITY C UNCIL FROM. DON WICKSTRO RE: EAST HILL ANNEXATION With regard to the memo presented to the April 16th Public Works Committee meeting (copy attached) , the following corrections and/or amendments thereto have been made: 1 . Table 2 was modified to reflect the correct general property tax rate. 2 . Table 4 was corrected to correspond to the correction in Table 2 . 3 . Map A was modified at the request of the property owner to include all her property within the annexation boundary. DEPARTMENT OF PUBLIC WORKS April 9, 1991 TO: Public Works Committee FROM: Don Wickstrom RE: East Hill Annexation At the December 18, 1990 Public Works Committee meeting a possible annexation area was presented as a means of establishing some City jurisdiction with respect to the 272nd/277th Corridor project. Prior to acting thereon, however, the Committee first wanted to know what the financial implications (revenue versus expenses) would be. We now have completed that analysis along with a review of all existing East Hill annexation commitments. Map A depicts all the existing East Hill area annexation commitments. The outer boundary there on was established based on a mixture of City water and sewer franchise boundary limits and what makes logical sense as a City limit boundary. The total area encompasses 3 , 218 acres and has an assessed value of $340, 242 , 526 of which City annexation commitments represent 53%. Sixty percent (60%) is required for annexation; therefore, additional commitments are necessary in order to pursue the annexation of the entire area. It should be noted that there are some significant County road improvements in the works such as 240th Street Improvement from 116th Avenue to 132nd Avenue and 256th Street Improvement from 116th Avenue to 124th Avenue. Were the entire area annexed, then the City would be responsible for these improvements. While commitments for the entire area are inadequate for annexation, there are some subareas that have adequate commitment. The subareas were established by reviewing Map A and setting boundaries at what seemed to be logical locations. As noted in Table 1, Areas 1 and 2 are the only areas wherein the commitments are sufficient to support an annexation. Areas 1 and 2 were the potential annexation areas previously presented. Annexing north of 256th Street, however, should be deferred until 256th Street is improved (scheduled for improvement by the County in 1995 for which the County has a pending 50% matching TIA grant) . The financial analysis for Areas 1 and 2 is given in Tables 2 , 3 , and summarized in Table 4 . The conclusion is that neither area is self supporting. However, excluding initial capital expenses and considering only general fund expenses, Area 1 would be self supporting but the assumptions made for police and fire expenses East Hill Annexation April 9, 1991 Page 2 must be weighed. While it is not a self supporting annexation, to establish City jurisdiction with respect to the 272nd Corridor, the Public Works Department recommends that the City should pursue the annexation of Area 1. We would also recommend possibly including Areas 3 and 4a. While the additional financial impact thereof would obviously be more negative, the boundary would be more rectilinear and, thusly, represent a more logical boundary. TABLE 1 AREA TOTAL VALUE TOTAL TOTAL $ ACRES ANNEXATION COMMITMENT 1 $ 55, 681, 990 907 . 0 78 . 54% 2 221161, 689 159 . 0 89 . 71% 3 1, 568 , 938 39 .7 -- 4 106, 526, 389 699 . 7 51. 38% 4A 51172 , 290 111. 5 10. 44% 5 3 , 384 , 600 159 . 2 22 . 01% 6 145 , 746 , 630 1141. 9 42 . 39% TOTAL $340, 242, 526 3218 . 0 53 . 32% 6A $ 61, 0531733 676 . 8 49 . 16% 6B $ 84 , 692 , 897 465. 1 37. 51% 1+3+4A $ 62 , 423 , 218 1058 . 2 70. 92% TABLE 2 City of Kent Annexation Estimated Revenue Impact Revenue on an Annual Basis Fund/Revenue Area 1 Area 2 Total GENERAL: ...0'6445 General Property Tax @8"; Elec. & Nat. Gas Util. Tax @3 . 5% 16, 655 91928 26, 583 Water Utility Tax @3 . 5% 21898 1, 727 41625 Sewer Utility Tax @3 .5% 21907 1, 733 4, 640 Drainage Utility Tax @3 . 5% 280 118 398 Phone Utility Tax @3 . 5% 3 , 461 2 , 063 5, 524 Garbage Utility Tax @3 . 5% 1, 947 1, 160 31107 Auto Excise 24 , 974 13 , 346 38, 320 Liquor Excise 51274 2 , 818 8, 092 Liquor Profits 14 , 442 7 ,718 22 , 160 Total General Fund 243 , 475 198 , 525 qqp AAA X 4:46 STREET: Vehicle Registration Feel 14 , 668 8 , 744 23 , 412 Gas Tax @20. 24 Per Capita 3 10 , 424 6 , 214 16 , 638 Total Street Fund 25, 092 14 , 958 40, 050 ENVIRONMENTAL: Garbage Utility Tax @3 . 0%4 1, 813 850 21663 WATER: Loss of Revenue Due to Rates5 18 , 176) 10, 831) 29 , 007) STORM DRAINAGE: Revenue Due to Annexation 8 , 004 3 , 384 11 , 388 Total Estimated Revenue Impact $269, 208 $116, 886 $944, 994 5:74 1) Includes City' s excess levy 2) Can only be used for capital improvements on streets 3) Council has reserved about one-third for corridor improvements and one-half the remaining balance is restricted for capital improvements on the arterial system. 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(D .� 'd 0 r tj tj . :J ro rt F� n o n w 4.a m in N [� F w 0) J 00 J m N N 00 00 m b o - - - t� p o J cc J z w p w J O O J En p 0 O O 000 N Fj E J trl W H 00 00 FA [Cirf N - I W J H O co Ez i z J N J O F' >'`!F' Q Cj1 N O d• A WF :: tz] C v -U� Ilt?t17: r"'I coJ rn fa tij Du :Kim, . 0) 46 F" W F' ,P N W J .x. p W J t0 J rb (ll o o v, � oo -j z p p w 00w txj N Fj RS; t7] Li N 0 w 10 p 00 w N W W 00 Ln %: L: 00 lsti': o N i'ifsi W N W �i5�: O E:RSZE' F•' 01 Q� EOC:' W - - N :C< 0 m o H mw14 it OW xw t.. i, d 11 'y n f / n .` t° j/��. r o�.�L yf,'�� Xff/O/aM �.`•A ,•y '. ! 5'Y�,. � /SS / 'nC1t !' ; � •I �)�N� (' "C' 'fV 11• j r aIN "� / /• ry ➢ .R 01, } , r1I �/%/'/' a \• y[:'I-iV� s ..� �•'!. u.i s .`�i' •` p�(i.i'l ' \ 'i\„ ,gin„•! '. E9• ,�•yy,, „ '[ ,, AMENDED AREA t .. l L� Kent City Council Meeting 11Y Date May 7. 1991 Category Other Business 1. SUBJECT: SCENIC HILL PARK MASTER PLAN 2 . SUMMARY STATEMENT: The Parks Department seeks authorization to adopt the Scenic Hill Park Master Plan. The Parks Committee reviewed two proposals, and as a result of community feedback, recommends approval of a plan which includes a tennis court, gravel paths, lighted parking, a children's play area, restroom/shelter, and landscaping. 3 . EXHIBITS: Master Plan 4 . RECOMMENDED BY: Parks Committee Parks Department Staff (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS• 7 . CITY COUNCIL ACTION: Councilmember faJ ` moves, Councilmember �� V seconds that the Scenic Hill Park Master Plan be adopted. DISCUSSION: ACTION• Council Agenda Item No. 4B✓✓ r� / 96TH VE. E. ' 'ti:•�` � : �� O fru�lulu a � a. A 50 Ic {Y � P =� Z E Zaex �9A x II � D II 0 3 z . WOO 0 In >Aw mm f/ m w s�i- '� yo A2 o fl = g p Q 11,I1 1II^�I 1..1 MCCARTHY,TONY / KENT70/FN - HPDesk print. ----------------------------------------- Subject: SCENIC HILL PARK - FISCAL NOTE Creator: Tony MCCARTHY / KENT70/FN Dated: 03/27/91 at 1750. THE PARK DEPARTMENT, AT THE REQUEST OF THE KENT SCHOOL DISTRICT, IS SEEKING A COOPERATIVE AGREEMENT TO CONSTRUCT A PARKING LOT IN SCENIC HILL PARK. WITH EXTENSIVE REMODELING OF SCENIC HILL ELEMENTARY, THE PARKING LOT EXPANSION IS BEING REQUIRED BY THE CITY. THE SCHOOL DISTRICT'S OPTIONS FOR PARKING ARE EITHER TO USE A PORTION OF THEIR PLAYGROUND OR TO SEEK A COOPERATIVE AGREEMENT WITH THE CITY. THE AGREEMENT WOULD STATE THAT THE SCHOOL DISTRICT WOULD BEAR THE FULL COST OF THE PARKING LOT CONSTRUCTION BUT THE LOT COULD BE USED BY THE CITY TO ACCESS THE PARK. IN ADDITION THE CITY COULD USE THE SCHOOL DISTRICT'S CONTRI- BUTIONS OF $80, 000 TO $100,000 WITH $120, 000 TO $145, 000 OF BUDGETED CIP GRANT MATCHING FUNDS TO APPLY FOR A STATE GRANT OF $225, 000. IF THE GRANT IS APPROVED, A $450, 000 SCENIC HILL PARK IMPROVEMENT WOULD BE PROVIDED. IF THE GRANT IS NOT APPROVED THE CITY GRANT MATCHING FUNDS WOULD NOT BE USED. ALL PARKING LOT COSTS WOULD BE PAID FOR BY THE SCHOOL DISTRICT. WITH PARKING LOT CONSTRUCTION COSTS PAID BY THE SCHOOL DISTRICT, AND THE ADDITIONAL POSSIBILITY OF USING SCHOOL DISTRICT MONEY TO OBTAIN A $225, 000 MATCHING STATE GRANT, THE IBC APPROVES THE COOPERATIVE AGREEMENT. IF THE GRANT IS APPROVED, A $450, 000 PARK IMPROVEMENT CAN BE ACCOMPLISHED AT A CITY COST OF $120, 000 TO $145, 000. THE CITY HAS $200, 000 BUDGETED IN THE CIP FOR PARK GRANT MATCHING FUNDS FOR 1991. ell h,l,N V I/ Kent City Council Meeting Date May 7. 1991 Category Bids 1. SUBJECT: CITY SHOPS EQUIPMENT WASHRACK . _� 2. SUMMARY STATEMENT: Bid opening was held April 10 with four bids received. The low bid was submitted by R. K. Construction in the amount of $28,427.39. Ft *e� recommendihd that $17, 000 be transferred from the Equipment Rental Fund for this project and r that the contract be awarded to the low bidder.- EBG has�-- agpreval of the budget change. So /Li CtI Z� L( .� v 3 . EXHIBITS: Memoranda from Public Works Director, IBC Fiscal Note and Memorandum from Fleet Manager 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCALLPERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommendedd Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS* 7. CITY COUNCIL ACTION: '11 Councilmember 12 W (,� W moves, Councilmember ko seconds that $17, 000 be transferred from the Equipment Rental Fund for this project and the contract awarded to R. K. Construction in the amount of $28, 427. 39 . DISCUSSION• ACTION• Council Agenda Item No. 5A DEPARTMENT OF PUBLIC WORKS MAY 1, 1991 TO: PUBLIC WORKS COMMITTEE FROM. DON WICKSTROM J�J RE: CITY SHOPS WASH RACK As is explained in the attached material, in order to take advantage of the bids received for this project, it will be necessary to award the contract at your May 7 meeting. Because the bids received exceeded the project budget, we have requested the transfer of $17,000 from the Equipment Rental fund . IBC has recommended approval of the transfer. We are, therefore, seeking approval of the Public Works Committee to transfer the funds and award the contract . DEPARTMENT OF PUBLIC WORKS April 26, 1991 TO: OPERATIONS COMMITTEE PUBLIC WORKS COMMf\g TTEE FROM.• DON WICKSTROM � b RE. EQUIPMENT WASH RACK The request to transfer $17 , 000 from the Equipment Rental fund for this project was reviewed by IBC at their April 24 meeting. The IBC fiscal note is attached for your information. As only a 30-day hold was allowed in the project specifications, it is necessary to award this contract at the May 7 Council meeting. Therefore, I ' ll be calling each of you next week to determine if you concur with the transfer and award of the contract for the May 7 agenda. SIEGEL,KAREN / KENT70/PW - HPDesk print. ---------------------------------------- M sage. Dated: 04/26/91 at 1104. _.,..ject: EQUIPMENT WASH RACK - FISCAL NOTE Sender: Mayene MILLER / KENT70/FN Contents: 2. TO: Karen SIEGEL / KENT70/PW Part 1 . FROM: Mayene MILLER / KENT70/FN TO: Tony MCCARTHY / KENT70/FN Karen SIEGEL / KENT70/PW Don WICKSTROM / KENT70/PW Part 2. THE PUBLIC WORKS DEPARTMENT IS REQUESTING AUTHORIZATION FOR A BUDGET CHANGE TO TRANSFER AN ADDITIONAL $17,000 TO THE WASH RACK PROJECT. THIS PROJECT WAS AUTHORIZED DURING THE 1990 BUDGET AT $20,000. SINCE THE SCOPE OF THE PROJECT CAN NOT BE REDUCED, THE BUDGET CHANGE IS NEEDED TO AWARD THE BID TO THE LOWEST BIDDER AND MAINTAIN THE REQUIRED CONTINGENCY. THE IBC RECOMMENDS APPROVAL OF THE BUDGET CHANGE SINCE WITH FOUR BIDS ALL OVER BUDGET, IT IS NOT LIKELY REBIDDING WOULD RESULT IN LOWER BIDS. THE IBC RECOMMENDS THAT THE FUNDS COME FROM THE UNENCUMBERED FUND BALANCE OF THE EQUIPMENT RENTAL FUND. FUNDS ARE AVAILABLE SINCE A BID FOR A BACKHOE CAME IN $18, 165 UNDER BUDGET IN 1990. DEPARTMENT OF PUBLIC WORKS April 19, 1991 TO: Internal Budget C mmittee FROM: Don Wickstrom c RE: City Shops Equipment Wash Rack Addition As the project allowed for a 30-day hold on the bids and bid opening was April 10, it will be necessary to award this project at the May 7 Council meeting in order to take advantage of the bids received. Inasmuch as the Operations Committee meetings are scheduled for April 23 and May 14, in order to receive the .approval of the necessary committees for the transfer of funds, we are proposing to bring this before you at your April 24 meeting. Assuming the Committee concurs therewith, we will personally contact each of the Operations Committee members for their concurrence. The item will then be placed on the May 7th Public Works Committee agenda and City Council agenda. i City of Rent, Washington City Council Date 5 7 91 Category Bid Openinci 1. SUBJECT• City Shops Equipment Wash Rack Addition 2 . SUMMARY STATEMENT: A budget of $20, 000 had been approved for this project. Bid opening resulted in receipt of four bids, the lowest of which is $28,427. 39 . There does not appear to be any way to reduce the scope of the project to the extent that it could be constructed within the approved budget and still have an acceptable product. There are unexpended funds in equipment rental as a backhoe was budgeted at $66, 594 and purchase price was only $27, 454 . It is, therefore, proposed to transfer , $17, 000 from this equipment rental fund to the Wash Rack. 3 . EXHIBITS• Memo from Fleet Manager 4 . RECOMMENDED BY: Don Wickstrom 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES x FISCAL/PERSONNEL NOTE: Recommended Not Recommended_ (. EXPENDITURE REOUIRED: $17, 000 SOURCE OF FUNDS: Equipment Rental 7. CITY COUNCIL ACTION Councilmember moves, Councilmember seconds DISCUSSION: ACTION: CITY OF KENT APR 16 1991 MEMORANDUM tI'AuIIVCtHING DEPT. DATE: April 12, 1991 TO: Don Wickstrom, Director of Public Works THRU: Tim Heydon, Operations Managery01 FROM: Jack Spencer, Fleet Man SUBJECT: Washrack Upgrade The bids for addition and upgrade of wash rack have come in higher than expected. The design cannot be changed much if we are to connect to Metro and meet their standards. Bids were as follows: Harbor Pacific $35,992.73 R.K. Construction 28,427.39 K.S.C. Construction 36,896.20 David L. Sack 41,380.00 If we contract with R.K. Construction and allow for advertising for bid, Engineering charges for services, and 10% allowance for miscellaneous. We could need $35,000.00. Funds could come from money in capital outlay carried over from 1990 for purchase of a replacement backhoe to replace #156. The budgeted amount for purchase was $66,594.00 of which only $27,454.50 has been spent. I recommend we use this surplus money to complete the washrack. JS/map E067CO2 Kent City Council Meeting Date Mav 7 1991 Category Bids 1. SUBJECT: DECANTING STATIONS 2 . SUMMARY STATEMIM: Bid opening was held April 24 and one bid was received from Harper Pacific Contractors in the amount of $96,947.20. Inasmuch as only one bid was received which greatly exceeded the Engineer's estimate, 1-t-- is recommend6dKthe bid be rejected. fit: H (Z v ;vlLwc L� . rb � 6# -40�' 3 . EXHIBITS• 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO)_ YES FISCWPERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: �/ Councilmember �� moves, Councilmember Ai�10 seconds that the bid received from Harper Pacific Contractors in the amount of $96,947.20 be rejected. DISCUSSION: lti ACTION: Council Agenda Item No. 5B ✓,/ CONTINUED COMMUNICATIONS A. R E P O R T S A. COUNCIL PRESIDENT B. OPERATIONS COMMITTEE C. PUBLIC WORKS COMMITTEE D. PLANNING COMMITTEE E. PUBLIC SAFETY COMMITTEE F. PARKS COMMITTEE Cti k/ 14 ` G. ADMINISTRATIVE REPORTS-1992 Budget nUpdate ti 1l/ �� "1 A ti cV c� rvvl� i 4 MCCARTHY,TONY / KENT70/FN - HPDesk print. ----------------------------------------- r bject: 1ST QUARTER REPORT AND 1992 BUDGET KICKOFF aator: Tony MCCARTHY / KENT70/FN Dated: 04/30/91 at 1014 . TO: COUNCIL PRESIDENT WOODS AND COUNCILMEMBERS, LAST MONTH I DISTRIBUTED TO YOU THE 1992 BUDGET CALENDAR AND THE CIP CALENDAR AND QUESTIONAIRE. THE CIP QUESTIONAIRE WENT OUT WITH THE APRIL 30TH UTILITY BILLS TO BE RETURNED WITH THE APRIL PAYMENTS IN MAY. ALSO DURING MAY THE STAFF WILL BE HOLDING 3 CIP COMMUNITY MEETINGS AND WILL BE REVIEWING PROJECT LISTS FOR GROWTH MANAGEMENT CONCURRENCY AND PROPOSED FINANCIAL OPTIONS. I WILL REVIEW WITH YOU THE RESULTS OF THE QUESTIONAIRE, THE COMMUNITY MEETINGS, AND THE FUNDING OPTIONS AT YOUR MEETING OF JUNE 18TH. IN THE MEANTIME WE NEED TO KICKOFF THE 1992 BUDGET PROCESS. THE SCHEDULE CALLS FOR MEETING WITH THE DEPARTMENT BUDGET PERSONNEL ON MAY 14 TO GIVE THEM 1992 BUDGET INSTRUCTION. I WAS HOPEFUL THAT THE FEBRUARY SALES TAX RECEIVED ON APRIL 30TH WOULD CONTINUE THE MORE OPTIMIST TREND REPORTED THROUGH MARCH, BUT THE TREND REVERSED ITSELF. IN ADDITION OUR BUILDING PERMIT REVENUE FORECAST REMAINS SUBSTANTIALLY BELOW BUDGET AND SINCE SALES TAX AND BUILDING PERMIT REVENUE IMPACT NEW CONSTRUCTION CALCULATIONS, OUR 1992 PROPERTY TAX MAY NOT BE TO THE LEVEL OF PRIOR YEARS. THIS LEADS TO A PESSIMISTIC 1992 THAT IS FURTHUR COMPOUNDED ON THE EXPENDITURE SIDE BY SETTLED LABOR AGREEMENTS BASED ON CPI ADJUSTMENTS AND ALREADY IDENTIFIED INCREASES FOR INSURANCE AND OTHER COSTS. WITH THE MOST RECENT REVENUE AND EXPENDITURE DATA INCORPORATED INTO THE FORECAST, THE 1992 GENERAL FUND IS $3 , 505, 575 OUT OF BALANCE. BELOW ARE SOME 3SIBLE ADJUSTMENTS TO BRING 1992 IN BALANCE: V USE SOME OF THE $2 , 000, 000 GENERAL FUND CONTINGENCY. �l MAKE ONE TIME ONLY TRANSFERS FROM OTHER FUNDS TO THE V GENERAL FUND. THE CIP HAS APPROXIMATELY $3 MILLION TO ALLOCATE IN 1992 . THE UNEMPLOYMENT COMPENSATION FUND PROBABLY HAS AN EXCESS $200, 000 TO $300, 000 IN RESERVES. f3% MOVE FROM A SLOWDOWN TO HIRING FREEZE SAVING $4 , 000 PER MONTH PER VACANT POSITION. 14 VACANCIES FOR 19 MONTHS FROM 6/1/91 TO 12/31/92 SAVES $1. 1 MILLION. HAVE THE DEPARTMENTS PROPOSE A PERCENT DECREASE FOR 1992 . A 1% DECREASE SAVES APPROXIMATELY $330, 000. INCREASE THE UTILITY TAX. to RAISES ABOUT $1. 1 MILLION PER YEAR. $3 , 505, 575 IBC HAS REVIEWED THESE OPTIONS AND IS RECOMMENDING THE CONTINUATION OF THE HIRING AND CIP SLOWDOWN. IN ADDITION THEY WILL BE ASKING THE DEPARTMENTS TO PROPOSE DEPARTMENTAL BUDGET CUTS OF UP TO 10%. A COMBINATION OF CUTS, USE OF r ;ERVES, AND TRANSFERS FROM OTHER FUNDS CAN BE EVALUATED BY THE COUNCIL AT THE Ezti•vUST 8TH WORK SESSION. THE CONTINUED HIRING SLOWDOWN AND AN IMPROVED ECONOMY WILL HOPEFULLY REDUCE THE OVERALL PERCENTAGE OF CUTS THAT HAS TO BE TAKEN. PLEASE CONSIDER THIS PROPOSAL. ADMINISTRATION WOULD LIKE YOUR INPUT PRIOR TO FINALIZING BUDGET DEVELOPMENT INSTRUCTIONS TO THE DEPARTMENTS. CITY OF KENT 1992 COUNCIL BUDGET CALENDAR COUNCIL RETREAT SESSION 2/28 Current Financial Status and Outlook COUNCIL REGULAR 4/2 Review 1992 Budget & CIP Calendar/Process Preliminary 1992 and beyond Financial Forecast COUNCIL WORKSHOP 5/7 1st Quarter Financial Report Update 1992 Budget Process COUNCIL COMMITTEES 6/4 - 7/16 Review Departmental programs, goals and 1992 Budget Objectives DEPARTMENTS MEET WITH ADMINISTRATION (Council invited) 7/15 - 7/30 Review 1992 budget request COUNCIL REGULAR 7/16 Public Hearing on 1992-1997 CIP Proposed Public Use Hearing on 1992 Budget priorities COUNCIL REGULAR 8/6 Adopt 1992-1997 CIP COUNCIL WORK SESSION (8:00 A.M. - 3:00 P.M.) 8/8 2nd Quarter Financial Report Updated Financial Forecast Departmental Presentations of 1992 Budget Objectives Council Prioritizes 1992 Budget Objectives COUNCIL WORKSHOP AND MEETING 8/20 Results of Council Prioritization of Budget Objectives Proposed Public Use Hearing on Budget Receive Council Balancing Instructions COUNCIL WORKSHOP 9/17 Budget update on implementing 1992 Budget Objectives COUNCIL WORKSHOP 10/15 Review 3rd Quarter Financial Report Overview of 1992 Preliminary Budget COUNCIL WORKSHOPS 10/15 - 11/12 Review 1992 Preliminary Budget COUNCIL REGULAR 11/5 Public Hearing on 1992 Budget COUNCIL REGULAR 11/19 Adoption of Budget and Tax Levy Ordinance COUNCIL REGULAR 12/3 µ Adoption of the Final Adjustments for 1991 v 1992 - 1997 CAPITAL IMPROVEMENT PROGRAM REVISED3/25/91 CALENDAR OF EVENTS 2/7 CIP ATION MEET WITH PLANNING TO DISCQUESTIONAIREDaNDEPARTMENT HEAD MEETING 2/11 DISTRIBUTE CALENDAR & OLD 2/20 DISCUSS CIP PROCESS AT IBC MEETING 2/25 DISTRIBUTE PROJECT DESCRIPTION SHEETS IN REVISED FORMAT 2/25-4/15 DEPARTMENTS COMPLETE PROJECT DESCRIPTION SHEETS 4/1 PREPARE PRELIMINARY CIP REVENUE FORECAST 4/2 DISCUSS CIP PROCESS WITH COUNCIL AT WORKSHOP 4/8 FINALIZE CIP QUESTIONAIRE & PROCESS AT DEPARTMENT HEAD MEETING 4/30 MAIL CIP QUESTIONAIRES PLANNING REVIEWS PROJECT DESCRIPTION SHEETS FOR CONCURRANCY 4/15-5/15 4/15-5/15 FINANCE PREPARES 6• YEAR REVENUE & EXPENSE PLAN AS REQUESTED 5/15-5/30 COMMUNITY MEETINGS HELD REVIEW QUESTIONAIRE, MEETING AND FUNDING OPTIONS WITH COUNCIL 7/16 PRESENT BALANCED 1992-1997 CIP TO• CCUNCIL 8/6 ADOPT 1992 -1997 CIP EXHIBIT E March 31,1991 GENERAL FUND TOTAL REVENUE 100 Dudp¢ NF 90 A¢u�l aox 70 sox sox a0 GENERAL FUND REVENUE 00 ACTUAL S 4,759,415 BUDGET 31,149,672 20% EST ACT 30,662,496 PROJ VAR (487,176) 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC % OF YEAR 8.3% 16.7'/. 25.0% 33.3% 41.7% 50.0% 58.3% 66.7/ 75.0% 83.3% 91.7% 100.0% BUDGET 7.0% 10.8% 15.5% 29.1% 41.3% 48.8% 57.1% 61.8% 67.0% 80.77 91.3% 100.0% ACTUAL 6.5% 10.1% 15.3% EST ACT 93.1% 92.71/ 98.4% GENERAL FUND TOTAL EXPENDITURES 100 Budp¢ 90 .4¢usl 80% 70 do% s0% 40 GENERAL FUND EXPENDITURES 30 ACTUAL S 7,283,605 BUDGET 32,887,388 lox EST ACT 31,080,147 PROJ VAR 1,807,241 10x 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC % OF YEAR 8.3% 16.7% 25.0% 33.3% 41.7% 50.0% 58.3% 66.7Y. 75.0% 83.3% 91.7X 100.0% BUDGET 8.4% 15.5% 23.4% 31.4% 39.4% 48.6% 56.5% 64.8% 72.5% 80.9% 90.2% 100.0% ACTUAL 8.1% 15.0% 22.1% EST ACT 96.6% 97.0% 94.5% PROPERTY TAXES Aaual 80% 70 80% so% 4° PROPERTY TAX - 00 ACTUAL E 200,369 lox BUDGET 8,619,411 EST ACT 10,018,463 10z PROJ VAR 1,399,052 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC % OF YEAR 8.3% 16.7% 25.0% 33.3% 41.76 50.0% 58.3% 66.76 75.0% 83.3% 91.7',G 100.0% BUDGET 0.3% 0.9% 2.0% 23.9% 51.5% 52.0% 52.1% 52.8% 53.3% 76.76 99.1% 100.0% ACTUAL 0.4% 0.8% 2.3% EST ACT 144.7.G 88.0% 116.2% SALES AND USE TAX 100 _ e�aed Aausl 80% 70 80% sox 4o SALES 8 USE TAX 00 ACTUAL $ 2,666264 BUDGET 9,726:668 20x EST ACT 8,828,689 PROJ VAR (897,979) 10% 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC % OF YEAR 8.3% 16.7% 25.0% 33.3% 41.7ti 50.0% 58.3% 66.7/ 75.0% 83.3% 91.77/ 100.0% BUDGET 7.6% 15.1% 22.7/. 30.2% 38.76 47.1% 56.1% 65.3% 73.6% 81.9% 90.8% 100.0% ACTUAL 6.8% 13.3% 20.8% 27.4% EST ACT 89.0% 88.3% 91.4% 90.8% UTILITY TAXES s�dg« toox , AGusl g0 $0 70% so UTILITY TAX so ACTUAL E 859,973 40% BUDGET 3,473,571 EST ACT 3,661,025 00 PROJ VAR 187,454 20 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC % OF YEAR 8.3% 16.7% 25.0% 33.3% 41.7% 50.0% 58.3% 66.rA 75.0% 83.3% 91.7% 100.0% BUDGET 21.2% 22.4% 23.5% 48.8% 50.3% 51.4% 73.9% 74.5% 76.7% 97.70A 99.0% 100.0% ACTUAL 22.5% 23.6% 24.8% EST ACT 106.2% 105.4% 105.4% BUILDING PERMITS too Budg« go Artunl sox '7o so% so% 40 BUILDING PERMITS 00 ACTUAL S 57,305 BUDGET 609,500 20%- EST ACT 263,270 ,ox PROJ VAR (346,230) o JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC % OF YEAR 8.3% 16.7% 25.0% 33.3% 41.7% 50.0% 58.3% 66.7% 75.0% 83.3% 91.rA 100.0% BUDGET 7.7% 13.5% 21.8% 30.1% 37.8% 47.8% 57.0% 66.3% 81.6% 90.4% 95.5% 100.0% ACTUAL 2.9% 5.4% 9.4% EST ACT 37.9% 40.0% 43.2% - RECREATION FEES too Budget g0 Aaual so% 70 do% sox 40 - RECREATION FEES 00 ACTUAL S 224,063 lox BUDGET 983,007 EST ACT 1,061,909 tox PROJ VAR 78,902 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC % OF YEAR 8.3% 16.7% 25.0% 33.3% 41.7% 50.0% 58.3% 66.T6 75.0% 83.3% 91.7% 100.0% BUDGET 4.9% 8.8% 21.1% 33.0% 41.0% 52.4% 61.7'*/ 73.5% 79.7',6 82.9% 90.5% 100.0%. ACTUAL 4.7% 7.7/ 22.8% EST ACT 95.9% 87.5% 108.0% WATER REVENUE too r Budges g0 A4ual 80% 70 eox sox 4o WATER REVENUE 30 ACTUAL 8 1,462,720 BUDGET 7,335,600 20%- EST ACT 8,221,714 PROJ VAR 886,114 f0% 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC % OF YEAR 8.3% 16.7% 25.0% 33.3% 41.T/ 50.0% 58.3% 66.7'/. 75.0% 83.3% 91.7% 100.0% BUDGET 5.9% 12.1% 17.8% 24.6% 32.5% 42.0% 49.9% 58.2% 68.7% 76.0% 85.2% 100.0% ACTUAL 7.2% 13.2% 19.9% EST ACT 123.0% 108.8% 112.1% SEWER AND DRAINAGE REVENUE spas« eo AAual 80% 70 80% sox Ao SEWER & DRAINAGE REVENUE 00 ACTUAL $ 2,338,158 BUDGET 10,981,400 20x EST ACT 9,731,791 10% PROJ VAR (1,249,609) 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC % OF YEAR 8.3% 16.7% 25.0% 33.3% 41.7% 50.0% 58.3% 66.rA 75.0% 83.3% 91.7*G 100.0% BUDGET 8.2% 15.8% 24.0% 33.4% 41.8% 49.8% 60.0% 68.0% 77.1% 86.1% 91.8% 100.0% ACTUAL 8.3% 14.4% 21.3% EST ACT 100.3% 91.2% 88.6% GOLF COMPLEX REVENUE & EXPENSES ,00 e�ae« Go AAval sox 70 sox sox ao REVENUE EXPENSES 30y, ACTUAL $ 409,183 586,307 24.5% BUDGET 2,957,711 2,393,839 20% EST ACT 2,589,763 PROJ VAR (367,948) lox 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC % OF YEAR 8.3% 16.-rA 25.0% 33.3% 41.-rA 50.0% 58.3% 66.7% 75.0% 83.3% 91.7% 100.0% BUDGET 2.8% 7.5% 15.8% 25.4% 36.6% 50.3% 63.9% 78.8% 89.1% 94.9% 97.9% 100.0% ACTUAL 2.8% 8.2% 13.8% EST ACT 101.5% 109.1% 87.6% CITY OF KENT EXHIBIT F CURRENT BUDGET ANALYSIS AND FORECAST GENERAL FUND 1991 -------------------------------------------------- Adjusted Adjustments Estimated 1992 Budget Fav (Unfav) Actual Forecast ------------------------------------------------------------------------------------- REVENUES Taxes: Property 8,619,411 8,619,411 9,370,496 Sales 9,726,668 (897,979) 8,828,689 9,358,410 Utility 3,473,571 187,454 3,661,025 4,027,128 Other 511,881 511,881 563,069 Licenses and permits 787,600 (346,230) 441,370 441,370 Intergovernmental revenue 4,072,039 154,564 4,226,603 4,691,529 Charges for services 1,623,473 78,902 1,702,375 1,702,375 Fines and forfeitures 667,700 667,700 734,470 Interest income 780,000 780,000 780,000 Miscellaneous revenue 587,329 587,329 587,329 ---------- ---------- ---------- ---------- TOTAL REVENUES 30,849,672 (823,289) 30,026,383 32,256,176 EXPENDITURES Salaries & wages 19,039,643 631,974 18,407,669 20,490,752 Benefits 4,355,212 329,892 4,025,320 4,528,286 Supplies 1,476,007 1,476,007 1,549,807 Services & charges 10,790,696 126,621 10,664,075 12,487,632 Capital outlay 155,349 155,349 Cost Allocation (3,043,245) (3,043,245) (3,394,471) ---------- ---------- ---------- ---------- TOTAL EXPENDITURES 32,773,662 1,088,487 31,685,175 35,662,007 REVENUES OVER (UNDER) EXPENDITURES (1,923,990) 265,198 (1,658,792) (3,405,830) TRANSFERS IN FROM (OUT TO): Capital Improvement Fund 300,000 300,000 Other Special Revenue (83,076) (83,076) (83,076) Capital projects (30,650) (30,650) ---------- ---------- ---------- ---------- TOTAL NET TRANSFERS IN AND (OUT) 186,274 186,274 (83,076) INCREASE (DECREASE) IN FUND BALANCE (1,737,716) 265,198 (1,472,518) (3,488,906) BEGINNING FUND BALANCE 3,737,716 (281,866) 3,455,850 1,983,332 ENDING FUND BALANCE Reserved 2,000,000 2,000,000 2,000,000 Unreserved (16,668) (16,668) (3,505,575) ---------- ---------- ---------- ---------- Total 2,000,000 (16,668) 1,983,332 (1,505,575) CITY OF KENT EXHIBIT G CURRENT BUDGET ANALYSIS AND FORECAST CAPITAL IMPROVEMENT FUND 1991 -------------------------------------------------- Adjusted Adjustments Estimated 1992 Budget Fav (Unfav) Actual Forecast -------------------------------------------------------------------------------------- REVENUES Taxes: Sales 8 Use Tax 3,242,223 (299,327) 2,942,896 3,119,470 Real Estate Excise 500,000 500,000 550,000 Interest 90,000 90,000 90,000 Miscellaneous Revenue 23,540 23,540 25,668 TOTAL REVENUES 3,855,763 (299,327) 3,556,436 3,785,138 OTHER FINANCIAL SOURCES: Proceeds from Bonds EXPENDITURES (TRANSFERS) Operating Transfer to General Fund 300,000 300,000 Debt Service 2,146,405 2,146,405 1,976,249 Capital Projects: Parks Projects: . City Arts Program (Murals) 50,000 50,000 K C Air Conditioner 50,000 50,000 Lights @Russ Rd #2 70,000 70,000 Parks Grant Matching 200,000 200,000 Other Projects: Building Renovation 100,000 100,000 100,000 Equipment Replacemnt 100,000 100,000 100,000 Old Library Remodel 200,000 (500,000) 700,000 Burn Tower 350,400 350,400 Fire Dept Assist. Chief Vehicle 21,600 21,600 Parks Flatbed 21,000 21,000 Parks Mower 43,150 43,150 Fuel Storage Facility 35,000 35,000 Mobile Radio Project 133,000 133,000 Centennial Bldg Furniture 210,180 210,180 Central Services Fund: City Automation/Telephone 537,000 537,000 Accounting Software 40,000 40,000 Computer Data Storage 57,210 57,210 TOTAL EXPENDITURES (TRANSFERS) 4,664,945 (500,000) 5,164,945 2,176,249 INCREASE (DECREASE) IN FUND BALANCE (809,182) (799,327) (1,608,509) 1,608,889 BEGINNING FUND BALANCE 1,347,404 184,735 1,532,139 (76,370) ENDING FUND BALANCE Reserved For Capital Expenditures 450,000 450,000 450,000 Unreserved: 88,222 (614,592) (526,370) 1,082,519 Total Ending Fund Balance 538,222 (614,592) (76,370) 1,532,519 CITY OF KENT EXHIBIT G CURRENT BUDGET ANALYSIS AND FORECAST STREET FUND 1991 -------------------------------------------------- Adjusted Adjustments Estimated 1992 Budget Fav (Unfav) Actual Forecast REVENUES Intergovernmental Revenue: Fuel Tax - Unrestricted 1111 656,767 (77,436) 579,331 643,057 Fuel Tax - Restricted 1120 308,506 77,436 385,942 428,396 Motor Vehicle Registration Fee 161,000 161,000 178,710 TOTAL REVENUES 1,126,273 1,126,273 1,250,163 EXPENDITURES (TRANSFERS) Debt Service 97,225 97,225 97,401 Street Utility operations (101,689) 101,689 108,604 Street Projects: 259th & Central Signal 180,000 James Street Safety Improvements 300,000 Canyon Dr Hazard 200,000 200,000 Row Acq-228TH & 64TH 161,000 161,000 EVH 192D-180TH (189) 250,000 250,000 400,000 Railroad Crossing Improvements 120,000 120,000 192/196/200 Corridor Feasibitity 100,000 (260,000) 360,000 1,000,000 Traffic Safety Ntmp Devices 50,000 (30,000) 80,000 Traffic Island -76TH & 212TH 50,000 50,000 Military & Reith Rds 50,000 50,000 Reith Road & SR 516 15,000 15,000 TOTAL EXPENDITURES (TRANSFERS) 1,093,225 (391,689) 1,484,914 2,086,005 INCREASE (DECREASE) IN FUND BALANCE 33,048 (391,689) (358,641) (835,842) BEGINNING FUND BALANCE 317,317 (24,707) 292,610 (66,031) ENDING FUND BALANCE 350,365 (416,396) (66,031) (901,873) GENERAL FUND PERCENT CHANGE IN BUDGET BY REVENUE SOURCE 1987 1988 1989 1990 1991 Average Projected Actual Actual Actual Actual Est Act Increase Increase REVENUES Taxes Property 5,489,290 6,311,417 6,869,350 7,690,276 8,619,411 % Change 9.2% 15.0'% 8.8% 12.0% 12.1% 11.4% 8.7% Sales 5,915,458 6,367,300 7,612,495 8,733,012 8,828,689 % Change 6.1% 7.6% 19.6% 14.7% 1.1% 9.8% 6.0'/ Utility 1,645,093 2,478,722 3,007,878 3,173,740 3,661,025 % Change -0.3% 50.7% 21.3% 5.5% 15.4% 18.5% 10.0'/ Other 290,439 386,867 448,865 463,724 511,881 % Change 31.3% 33.2% 16.0% 3.3% 10.4% 18.8% 10.0'� Licenses and Permits 662,507 702,111 770,856 731,112 441,370 % Change 9.9'/0 6.0% 9.8% -5.2% -39.6% -3.8'� Intergovernmental 2,558,205 2,839,973 2,932,806 3,835,007 4,226,603 % Change 10.5% 11.0% 3.30A 30.87, 10.2% 13.2% 11.0% Charges for Services 1,179,505 1,295,180 1,454,744 1,454,553 1,702,375 % Change 13.6% 9.8% 12.3% -0.0% 17.O'' 10.5% Fines and Forfeitures 476,546 551,907 483,357 646,892 667,700 % Change 24.4% 15.8% -12.4% 33.80A 3.2% 13.0% 10.0'/ Interest Income 705,748 738,176 885,142 1,111,504 780,000 % Change 3.80/a 4.6% 19.9'0 25.60% -29.9% 4.8% Miscellaneous Revenue 489,378 524,272 544,501 604,310 587,329 % Change 10.5% 7.1% 3.9%. 11.0% -2.8'0 5.90% Total 19,412,169 22,195,925 25,009,994 28,444,130 30,026,383 % Change 8.2% 14.3% 12.7% 13.7% 5.60/. 10.9% FUND BALANCE Revenue Over Collection 2.3% 6.6% 7.4% 4.1% 5.1% 4.0% Expenditure Under Budget 2.4% 0.1% 1.2% 1.3% 1.2% 1.0% GENERAL FUND PERCENT CHANGE IN BUDGET BY OBJECT CODE 1987 1988 1989 1990 1991 Average Projected Actual Actual Actual Actual Est Act Increase Increase Salaries and Wages 11,314,229 12,732,170 14,381,432 16,251,390 18,407,669 % Change 13.50A 12.576 13.0% 13.0% 13.30% 13.0% 6.40/.* Benefits 2,281,096 2,512,180 2,858,012 3,366,475 4,025,320 % Change 13.5% 10.1% 13.8% 17.8% 19.6% 14.9% 12.5% Supplies 1,000,511 1,107,207 1,176,964 1,405,190 1,476,007 % Change 7.05% 10.70% 6.3°% 19.40% 5.03/ 9.7% 5.0% Services and charges 5,797,067 6,465,147 7,684,201 8,727,422 10,664,075 % Change 19.3% 11.5% 18.9% 13.6% 22.2°% 17.1% 17.1% Capital outlay 150,741 184,054 174,535 198,877 155,349 50.00/0 22.1% -5.2% 13.9'/ -21.9% 11.T11 Subtotal 20,543,644 23,000,758 26,275,144 29,949,354 34,728,420 % Change 13.5% 12.0% 14.20% 14.0% 16.00% 13.9% Cost allocation (1,539,739)(1,695,261)(1,969,108)(2,463,892)(3,043,245) % Change 15.9°% 10.1% 16.2% 25.1% 23.50% 18.1% 11.51/.* Subtotal 19,003,905 21,305,497 24,306,036 27,485,462 31,685,175 % Change 13.3% 12.1% 14.1% 13.1% 15.30% 13.6% 15.30/a Transfers 892,134 265,685 339,668 488,931 186,274 Grand Total 19,896,039 21,571,182 24,645,704 27,974,393 31,8712449 Positions 346 373 401 436 455.5 % Change 4.5% 7.8% 7.5% 8.7% 4.50% 6.60A * For projection used the average increase rate less the average increase in position growth. GOVERNMENTAL FUND FORECAST GENERAL, SPECIAL REVENUE AND DEBT SERVICE FUNDS Revenues by Source and Expenditures by Object Four Year Forecast 1991 1992 1993 1994 Est Act Forecast Forecast Forecast REVENUES Taxes: 8.7% Property 10,033,286 10,907,574 11,858,047 12,891,343 6.0% Sales. and Use 11,771,585 12,477,880 13,226,553 14,020,146 10.0'/ Utility 3,858,659 4,244,525 4,668,978 5,135,876 10.0% Other 2,939,361 3,233,297 3,556,627 3,912,290 Licenses and Permits 441,370 441,370 441,370 441,370 Intergovernmental 5,801,430 6,439,587 7,147,942 7,934,216 Charges for Services 1,702,375 1,702,375 1,702,375 1,702,375 Fines and Forfeitures 667,700 734,470 807,917 888,709 Interest Income 2,154,126 2,154,126 2,154,126 2,154,126 Miscellaneous Revenue 610,869 610,869 610,869 610,869 Total Revenues 39,980,761 42,946,073 46,174,804 49,691,320 Operating Expenditures 6.4% Salaries & Wages 18,945,108 21,089,009 22,446,519 23,891,412 12.5% Benefits 4,156,495 4,675,851 5,260,332 5,917,874 5.0% Supplies 1,520,793 1,596,833 1676,674 1,760,508 17.1% Services & Charges 11,258,349 13,183,526 15:437,910 18,077,793 Capital Outlay 566,764 — Debt Service 6,611,253 6,116,211 6,856,978 6,812,860 11.50/a Cost Allocation (3,043,245) (3,394,471) (3,786,232) (4,223,207) Total Operating Expenditures 40,015,516 43,266,960 47,892,181 52,237,240 Revenue Over ( Under) Expenditures (34,755) (320,887) (1,717,377) (2,545,920) Other Financial Sources (Uses) Operating Transfers In (Out) 222,600 140,000 140,000 140,000 Capital Project Transfers Out (4,035,190) (2,080,000) (1,833,000) (2,120,000) Increase ( Decrease) In Fund Balance (3,847,345) (2,260,887) (3,410,377) (4,525,920) 5.0% Beginning Fund Balance * 7,666,361 3,819,016 3,647,480 2,494,447 Ending Fund Balance 8.0% Reserved For Contingency 2,450,000 2,972,060 3,282,816 3,633,950 Reserved For Debt Service 1,484,735 1,373,560 1,539,919 1,530,011 Reserved For Environmental Mitigation 250,000 250,000 250,000 250,000 Unreserved (365,719) (3,037,491) (4,835,632) (7,445,434) Total Ending Fund Balance 3,819,016 1,558,129 237,103 (2,031,473) Percent of Operating Expenditures 7.330% 8.00°% 8.001, 8.00% 4.076 * Revenue Overcollection added to Beginning Fund Balance 1.0'/ Underexpenditure added to Beginning Fund Balance 0r)aAa 9,14 OPERATIONS COMMITTEE MINUTES April 9, 1991 COUNCIL MEMBERS PRESENT: Christi Houser Jon Johnson Paul Mann STAFF PRESENT: Tom Brubaker Jim Hansen Joye Honeycutt Kevin Kearns Tony McCarthy Kelli O'Donnell Don Olson Ron Spang Don Wickstrom The meeting was called to order at 4:50 p.m. by Chairperson Christi Houser. Approval of Vouchers All claims for the period ending March 31, 1991 were approved for payment in the amount of $1,101,955.35. UtiliTec Agreement Finance Director McCarthy introduced Bill Golding from UtiliTec. Mr. Golding had approached the City to propose doing an audit of our utility bills. His company reviews the tariffs being charged to large companies to make sure they are correct. For example, street lights are charged different tariffs than other electricity. UtihTec would double check the tariffs the City is being charged for. The proposed agreement has been reviewed by Assistant City Attorney Brubaker. The proposed agreement is for twelve months and the only staff time required would be to pull one years worth of bills. There would be no charge to the City unless a refund is found by UtiliTec in which case they would be paid half of the refund and half of twelve months of savings. Finance Director McCarthy recommended that authorization be given for a pilot project in which UtiliTec would review the City's Puget Power bills and proceed to other areas if the City desires to in the future. Finance Director McCarthy also added that Customer Services Manager Lindsey was speaking with Puget Power regarding HVAC Energy Conservation which may apply to a retrofit program for City Hall. Any savings from this program would not apply to the UtiliTec agreement. After further discussion with Mr. Golding, Committeemember Mann made a motion to authorize entering into an agreement with Utilitec. Committeemember Johnson seconded the motion, which passed with a vote of 3-0 to be placed on the Consent Calendar of the next City Council meeting. Corrections Union Contract Personnel Director Olson informed the Committee that negotiations with the Corrections Union were completed approximately three weeks ago and a two year contract had been ratified by their membership. Personnel Director Olson reviewed the highlights of the new contract with the Committee which included strengthening of the Affirmative Action/Nondiscrimination section and the use of the Federal Mediation OPERATIONS COMMITTEE MINUTES April 9, 1991 and Conciliation Service in the Grievance Procedure. Personnel Director Olson then reviewed the Compensation of the new contract with the Committee. After Finance Director McCarthy pointed out the Fiscal Note provided for the Corrections Union Labor Contract, Committeemember Johnson moved that authorization be given to sign the contract. Committeemember Mann seconded the motion which passed with a vote of 3-0 to be placed on the Consent Calendar of the next City Council meeting. Military Leave Memorandum of Understanding Personnel Director Olson stated his pleasure in presenting the Military Leave Memorandum of Understanding with the Firefighters Union as previously discussed by the Operations Committee which provides for compensation of nine work periods if the employee is assigned to a 24-hour shift position or fifteen work periods for other shifts. Committeemember Mann moved that authorization be given for the City to sign the Memorandum of Understanding with the Firefighters Union. Committeemember Johnson seconded the motion. The motion passed with a vote of 3-0 to be placed on the Consent Calendar. Central Computer System Upgrade Information Services Director Spang reviewed the five-year Automation Plan with the Committee. Since Plan adoption, the number of employees utilizing the automated systems to do their daily jobs has increased from 10 in 1986 to some 250+ today. The current computer is becoming outdated which results in the need to modify software to work on the older computer. Because of this and the increased needs of the City, Information Services Director Spang requested the Committee approve the purchase of the Hewlett-Packard 3000/958. This computer would meet the needs of the City at a reasonable price for at least the next three to five years depending on growth. Information Services Director Spang pointed out that this was a sole source appropriation which is necessary to fit with the current HP system approved in 1986. In addition, the proposed computer is a new computer so it is not available on the used market. Assistant City Attorney Brubaker has reviewed the sole source requirement and will draft an ordinance for adoption by the Council if approved. Finance Director McCarthy noted that funding was available using previously approved CIP funds. The CIP for 1991 has $600,000 available for computer upgrades of which $200,000 was budgeted for the Police upgrade. The Police Department has agreed to defer their upgrade until January of 1992 since they will be moving shortly and will be more stable in January. Committeemember Mann moved to request Assistant City Attorney Brubaker to prepare a sole-source ordinance for the next City Council meeting and that the authorization be given to Information Services Director Spang to place orders with Hewlett-Packard and associated software vendors using previously approved CIP funds not to exceed $384,210. Committeemember Johnson seconded the motion which passed with a vote of 3-0. 2 OPERATIONS COMMITTEE MINUTES April 9, 1991 Water System Improvements Public Works Director Wickstrom reviewed the progress of the Water System Improvement Project. Over the past 4 or 5 years new pump stations and wells had been designed by different engineers which has resulted in some bugs in the system. A consultant has been requested to find the solutions to these problems. Additional funding is needed-to award the bid to the lowest bidder. In addition to the bids coming in higher than expected, the project is over budget due to outside construction management required because of a shortage of staff inspectors. Once the project is complete, current maintenance people will be able to operate the system. Authorization is requested to transfer $110,000 from the unencumbered water fund, $80,000 of which will pay for the construction manager. Finance Director McCarthy stated that there is ample dollars in the unencumbered water fund to cover the transfer. Committeemember Mann moved that authorization be given to transfer $110,000 from the unencumbered water fund to the Water System Improvements - Phase II Project. Committeemember Johnson seconded the motion which passed with a vote of 3-0 to be placed on the Consent Calendar of the next City Council meeting. Increased Authorization for City Change Fund Finance Director McCarthy requested an ordinance change authorizing a $5,000 amount for the change fund. Providing of change for the driving range and the new permit center in the Centennial Building has resulted in the Finance Department exceeding the authorized li..dt of $3,500 by $725. The new $5,000 limit would allow for a $700 cushion for future needs such as the Saturday Market. Committeemember Johnson made a motion requesting the City Attorney's Office prepare an ordinance to raise the authorized limit to $5,000 for the change fund for approval at the next City Council meeting. Committeemember Mann seconded the motion which passed with a vote of 3-0. 3 OPERATIONS COMMITTEE MINUTES April 23, 1991 COUNCIL MEMBERS PRESENT: Jon Johnson Paul Mann STAFF PRESENT: Jim Hansen Roger Lubovich Kelli O'Donnell The meeting was called to order at 5:05 p.m. by Acting Chairperson Paul Mann. Approval of Vouchers All claims for the period ending April 15, 1991 were approved for payment in the amount of$1,885,686.83. Lobbyist 272nd/277th City Attorney Lubovich requested authorization to hire a City lobbyist for the 272nd/277th Corridor Project. The City of Kent does not always seem to be receiving information from King County" with enough lead time to act on it. A lobbyist would provide a person in the trenches to make sure information is received as it becomes available as well as a person with the expertise and time to follow through as needed throughout the project. The Internal Budget Committee and Public Works have agreed that it would be cost effective to use 272nd/277th project funds to pay for a lobbyist. During further discussion it was noted that other Cities have staff members with the primary function of representing their cities interests on such issues. Committeemember Johnson moved to approve funding for a 272nd/277th lobbyist. The motion was seconded and passed with a vote of 2-0 to be placed on the Consent Calendar of the next City Council meeting. Citizen Sr. Housing Concern An unidentified citizen asked the Committee why the Senior Housing Project was being considered on Smith Street instead of across from the Senior Center. Assistant City Administrator Hansen explained that a ten member committee representing a cross section of the community and expertise had selected the proposal which is currently going into a negotiation phase before being presented to the City Council. After further discussion, Acting Chairperson Mann adjourned the meeting at 5:25 p.m. PUBLIC WORKS COMMITTEE MINUTES MARCH 19, 1991 PRESENT: JIM WHITE CAROL MORRIS LEONA ORR ED CHOW STEVE DOWELL ED WHITE DON WICKSTROM MR & MRS RUST TOM BRUBAKER LYLE PRICE GARY GILL Iry Fleming Concerns Jim White stated that Iry Fleming had called him with concerns about trucks turning onto 208th and not being able to make the hill; also not being aware that they cannot turn around once they start up. Mr. Fleming has requested signing which would indicate a potential problem. At this point, Ed White stated he didn't feel that signing would take care of the problem. However, he has written a work order to post two signs on the northeast and southeast corners of East Valley Highway on existing poles indicating that. . . . "this area is not an access to the freeway" . The signs should be ready in the next couple of weeks. Underground Tank Removal Don Wickstrom stated that there were six bids and the low bid was essentially double the budget we had. The tanks are for water and sewer facilities and there are Federal requirements to bring them up to standard by 1992 . Thus, we are recommending to proceed with the project, transferring some funds out of existing projects. Committee unanimously agreed for approval of the tank removal project and the budget transfers. Traffic Mitigation Resolution Wickstrom stated that Jon Johnson had asked this item be on the agenda. Carol Morris stated the Public Works Department would continue to review the notification of the developments as has been done in the past, and if there is any impact to Kent's transportation system, the City could take whatever administrative recourse they could to protest that, and in any way, appeal it. If that didn't work, the Director of Public Works could determine if the impact would be substantial enough to get city resources involved. Someone would have to make some discretionary determination before we proceeded at each step of the appeal process. Wickstrom stated we have appealed many of these before to the County Council level. Public Works Committee March 19, 1991 Page 2 Jim White stated that he does support the theory. However, he stated that virtually every development that happens in SE King County affects the City; and do we have a formula making that determination and what happens to our legal staff and other staff in keeping up with this process. Don stated that King County does advise us of all developments and we try to target those that have an impact. We were using the King County threshold of 10 peak hour trips. Anything over 10 trips, we would pursue mitigation of their impact and if they weren't willing to mitigate, we could pursue an appeal. Jim White asked what the dollar figure would be at 10 peak hour trips. Don stated about $10, 000 - $20, 000 for corridor participation. Don stated that the original concern is laying the groundwork for a case to get the courts to support SEPA and have County Council recognize that they just can't look at their County intersections and say fine; they also have to look at impacts on City intersections and require mitigation for them. Carol Morris commented that the Director of Public Works should make the determination whether a specific development has a significant impact and should be appealed rather than through a formula based on dollars. Jim White concurred with that. He continued that the resolution would indicate that Council agrees we need to pursue the appeals and staff can determine the guidelines. Wickstrom stated that the County is now collecting fees for projects that will be impacted by development. King County has adopted their Transportation Master Plan which identifies the 272nd corridor and are using SEPA to identify impacts. Committee unanimously agreed to recommend to Council the adoption of the Traffic Mitigation Resolution. Downtown Signs Ed White stated he spoke with Dee Moschel last week regarding this. It will take approximately three weeks to manufacture the signs with an additional two to three weeks for installation. Jim White inquired on the status of the "City of Kent Welcome" signs. Wickstrom stated that some have already been installed. Proposed LID - 218th Street Wickstrom indicated that the Rust' s assessment had been reduced as a result of a revision of the project. Mrs. Rust stated that her Public Works Committee March 19 , 1991 Page 3 concerns have still not been addressed and is questioning what to do next. M Mrs. Rust major concern is the payment of the $88 , 000 assessment. Discussion followed regarding Mrs. Rust interpretation that a portion of her property is designated as wetland. Wickstrom stated that they would need to do a study to determine if, in fact, the property or a portion thereof is wetland, and if so, then that portion which is would not be benefitted by the improvements, because it would not be useable and the assessment would be adjusted accordingly. Don stated that the area would have to be larger than an acre to be considered wetland. The Army Corps of Engineers allows filling up to an acre of wetland. Anything more than an acre requires a 404 permit. Don further explained that just because it is tentatively a wetland, doesn't negate potential development of the property. Offsetting mitigation can be provided on lands elsewhere in order' to develop this property. It is not "clear cut" whether being a wetland makes it totally non- developable. White asked what options are available to the Rust' s. Wickstrom stated that with any LID assessment there is always a question whether the property is benefitted in the amount of the assessment. They could hire a wetland biologist to determine what is wetland - which could be detrimental to potential future use of the property. They could hire an appraiser to determine the before and after benefit to their property. He added that currently we consider the street unsafe since. the truck/trailer rigs can't maneuver safely. Wickstrom continued that at the final assessment roll hearing, the Rusts should provide information on what is wetland. If a portion is wetland, then it may not be developable and would, thus, affect their assessment. Mrs. Rust stated that they have appealed the house and one acre to the tax assessor. Now they want to appeal the pasture on the basis of it being a wetland; however, at this point, it is inconclusive. Mrs. Rust wondered if Trammel Crow would be willing to pay their assessment. Leona Orr stated she feels the City should be able to establish a way to determine that when a person has no intention of leaving their property or are in such an income level that by having an LID forces them to sell and move out, there should be some provision made. She feels that Mr. & Mrs. Rust are not going to be benefitted by an LID. Wickstrom stated that the property is industrial zoned area, has water and sewer to its frontage and is only used for residential purposes. White stated this is a similar argument heard anytime property is down zoned. Public Works Committee March 19, 1991 Page 4 Other Jim White asked about the status of Canyon - Drive. Gary Gill responded that all the final plans and specifications are getting put together. White requested a presentation to Council on the scope of the project prior to advertising for bids. Jim White asked about the presentation of the tunnel idea - Don stated it would be discussed at the next Public Works meeting. Regarding the status of the 272nd/277th Corridor - Don stated that we are in the process of updating our traffic study. July or August should be the time for finalization of the draft. A review of the speed limit change is being done as we were using a 40 MPH urban arterial design speed and the County wanted to use 50 MPH. White asked if the 196th Corridor is part of south Tukwila' s access and also south access to the airport. Don stated that a notice has been received by TIA that if we don't submit the project prospectus by April 12th our grants could be denied. Dowell asked if we would buy the complete right of way needed at the time we begin this project or just a piece at a time. Wickstrom replied we would be securing the entire right of way. Jim White stated that it appears that if the proposal on the re- authorization on the federal gas tax goes though, that money will flow through the state rather than through metropolitan planning organizations, in our case DOT. The people from the Puget Sound region felt that it would be a plus if it came through that way because of the designation. There is no opposition to re- authorizing the federal gas tax but certainly there are some concerns about how they are proposing to bring it down. C IAIA PUBLIC WORKS COMMITTEE APRIL 2, 1991 PRESENT: Jim White Tony McCarthy Leona Orr Jack Spencer Steve Dowell Mr. and Mrs. Rust Don Wickstrom Steven R. Wheatley Carol Morris Tony Segale Tom Brubaker Charlie Kiefer Gary Gill William Joy Ed White Gary Phillips Tim Heydon Siggi Finnsson Karen Siegel Tunnel Technology Presentation Wickstrom introduced Gary Phillips of Wilsey and Ham, Pacific and Siggi Finnsson of the Robbins Company who will review the concepts and costs associated with construction of a tunnel. Gary Phillips stated that a tunnel alternative for the two proposed alignments of the 272nd/277th corridor. Both were proposed to have 800 foot horizontal curves connecting on both sides to the roadway sections. The east wall is a relatively undisturbed forested area that has steep slopes and ravines generally running from elevation 50 up to the plateau which is elevation 400 . The site investigation revealed the soils are silty sand, some gravels, cobbles and scattered boulders. The tunnel would be approximately 4 , 000 feet in length, requiring two twin bores, one for the downhill direction and one for the uphill direction. The grade for the tunnels would range from 6-1/1 to 8%. It would be a 40-foot diameter bore. The downhill bore would be two lanes with pedestrian access. The uphill portion would be a three lane facility where you have a climbing lane inside the tunnel . The tunnel technique proposed is an "Earth Pressure Balance" , ETB system with a slurry shield. The tunneling alone is approximately $50 million. That does not include any facilities that would be required for inside the tunnel, roadway, ventilation, lighting, etc. In order to come up with a representative cost for the whole tunnel inside facilities had to be considered. These included ventilation, fire protection, drainage, lighting, and tunnel lining. Looking at the tunnel environment itself, the types of materials used inside the tunnel because of the exhaust and different types of chemical reactions, requires more extensive material than a typical roadway or bridge structure. The estimate was roughly $80 million for the two 4 , 000-foot tunnel sections Public Works Committee April 2 , 1991 Page 2 Most of the costs are associated with the tunneling itself. Siggi Finnsson of Robbins Company stated that tunneling machines can be split into two groups. One being hard rock and the other being soft ground. The geology of this hill consists of soft ground. Soft ground machines can be any of three different kinds, excavator shields, pressure valve shields, or slurry shields. Photos of various types of machines were displayed and discussed. He stated this type of tunnel would be lined by pre-cast reinforced concrete segments taking place as the machine advances through the ground. There would be nine segments to a ring each weighing about 10, 000 pounds . The specifications of a machine that would construct this type of tunnel would be approximately 40 feet in diameter, advance rate of approximately 4 feet per hour, weight of the machine would be about 4 million pounds. Jim White asked about the comparison of cost - tunneling versus standard construction. Wickstrom responded it would be approximately $20 million to construct the 2 mile project using conventional construction methods versus about $90 million to construct including the tunnel . White continued that it appears even with a tunnel there is quite an operation above ground and would be disturbing the environment in any case. Siggi Finnsson clarified that the disturbance would occur at the portals. On top of the actual tunnel there would not be any construction unless you wanted to construct ventilation shafts . It was explained that a tunnel of this length would require ventilation shafts. Structures at each end of the portal would require clear ceiling heights of 25 feet. You would need three large fans in order to provide ventilation in each of the structures. White asked about the cost to maintain a tunnel versus an open roadway. Phillips continued that it should be lined with a ceramic tile to reduce maintenance. Wickstrom added that you would still have the cost of maintaining the road structure in addition to the cost of the tunnel maintenance. There would still be the drainage facilities to maintain as well . There was a question as to what happens to the dirt. Wickstrom stated that was a factor that still had to be determined. We do know that because of the quality of the soils it could only be used summer fill. White asked when the proposed alignments on the corridor would be brought before Council. Wickstrom explained when the EIS is completed then it will be brought before Council for selection of the preferred route and adoption of the EIS. It could be brought before Council before that time in the appeal process. Public Works Committee April 2 , 1991 Page 3 Recycling Resolution Karen Siegel explained that in recognition of Earth Day 1991, the Earth Day Committee, which consists of volunteers from several City departments, decided to rejuvenate the City' s in-house recycling program. While participation is voluntary on the part of the employees, the Committee felt that adoption of a resolution establishing a policy of in-house recycling would establish the identity of the program and emphasize its importance. It will make a statement to the employees that the City is dedicated to the program and will also serve to show the community that the City is dedicated to recycling efforts . Orr commented that this was a great idea. The Committee unanimously recommended approval. Parkside Division #2 Walkway Wickstrom stated this item is mostly an informational one. We have had our legal staff review the concerns brought up by Mr. Venables. They have determined there is no merit to Mr. Venables legal arguments. Surplus Equipment Wickstrom presented a list of equipment to be surplused. The Committee unanimously recommended approval to surplus and sell the equipment. Status of Garbage Disposal Issue Wickstrom stated he wanted to bring the Committee up to date on the status of the settlement of the issue. The haulers have settled on their service areas and effective April 1 there could be a change in haulers for the commercial customers. Water System Improvements - Transfer of Funds Wickstrom stated that after opening bids on this project it appears the budget is about $110, 000 short. A large portion of the overrun is due to the need to hire a consultant to provide construction management. Because we have not been able to fill budgeted positions this year, the vacancy of the Construction Engineer position and the work load of the existing staff, we are having to manage this project through a consultant. Wickstrom stated he was recommending the transfer of $110, 000 from the unencumbered water fund. IBC has approved this transfer and we will be taking it to Operations because of the budget change. The Committee unanimously recommended approval of the transfer of the funds. Public Works Committee April 2 , 1991 Page 4 Puget Sound Regional Council Interlocal Agreement Wickstrom explained that an interlocal agreement has been developed which would create a Puget Sound Regional Council instead of the PSCOG. This Council would primarily coordinate the road projects and disburse federal funds. Passage requires approval of cities representing 60% of the population. White commented there is concern at the Suburban Cities level about issues being brought before the Council from the County and the PSCOG at the last minute. There needs to be time to thoroughly review these issues. The Committee unanimously recommended approval. Proposed LID 218th Street Wickstrom distributed a memorandum prepared by the legal department outlining the legal options the Rusts would have for assessment deferral. Tom Brubaker reviewed the contents of the memorandum. The Rusts can only be assessed to the degree their property is specially benefitted. Therefore, if there is a wetland area designation or some designation on their property that would make any portion undevelopable, their assessment would have to be proportionately reduced. There is a statutory exemption from special assessments on LID for farm and agricultural land. This is probably one of the most difficult classifications for the Rusts to achieve as they would have had to have a gross income from the property of at least $1, 000 for three of the past five years. There is a statutory framework for people over the age of 61 if they can show the necessary need to defer payment and have the state pay the installments on the assessments. Brubaker continued that the Rusts may be eligible for this but the state charges an 8% interest charge on their payments. So, the Rusts would end up paying the installment on the assessment, the interest on the bond and then 8% interest on top of that. There is a statutory enactment that legitimizes latecomer agreements on LID' s. If an adjacent property owner wishes to pay the assessment up front, we can, in the enacting ordinance, include terms for the repayment of the assessment upon the occurrence of certain conditions such as sale of property, property development, etc. There could also be private agreements between the Rusts and others, perhaps a life estate, creative financing. Brubaker stated he has also been in contact with the Rust' s attorney. Mr. Rust had a question about the wetland designation. Wickstrom responded that any development that would occur would have to show by additional analysis that it is a wetland or that only a portion Public Works Committee April 2 , 1991 Page 5 thereof is a wetland. That is primarily an issue the SEPA official would review at the time a development permit is sought. Mr. Rust stated that they would have to go through the ritual of proving their property is not a wetland so they can develop. Wickstrom stated that in today's market either a developer or lending institution would require both a wetland analysis and hazardous substance analysis on any property before consummation of a sale. Leona Orr questioned for future LIDs if there is any procedure we can set in place that would prevent property owners from being displaced by the burden of LID assessments. It was determined that Council does have the authority to vote against the formation of an LID. Brubaker informed the Committee there are attempts underway both by the Rust' s attorney and by the City to find a solution to the problem. Other Charlie Kiefer asked about the status of the draft EIS for the 272nd/277th Corridor. Wickstrom stated that the City' s draft EIS would be available approximately July - September. The County is doing their own traffic study to establish the priority of the corridor projects. PUBLIC WORKS COMMITTEE APRIL 16, 1991 PRESENT: Steve Dowell Gary Gill Leona Orr Tony McCarthy Don Wickstrom John Bond Roger Lubovich Jerry McCaughan Carol Morris Mr. and Mrs. Rust Tom Brubaker Bob Hirsch - Metro Vehicle Registration Fee Wickstrom explained that in order for the City to spend the funds the County will be collecting effective July 1, it is necessary to adopt a resolution confirming the process for meeting the transportation planning, programming and coordination requirements of the legislation. Wickstrom continued that if approved by the Committee he would bring the resolution before the full Council after it has been reviewed by the legal department. The Committee unanimously recommended adoption of the resolution after review by the legal department. Metro Agreement Park And Ride Lot - Kent/Des Moines Road_ Wickstrom explained that the City has received a grant from TIB to expand the Park and Ride Lot on Kent/Des Moines Road. Metro will pay 100% of all local costs and will be responsible for the design and construction of the expansion. The project will require de- annexation of two lots from Sea-Tac which we are pursuing. It was confirmed that Metro would also be covering the cost of the de- annexation. The Committee unanimously recommended approval for the Mayor to sign the agreement. Metro Sewage Disposal Agreement Wickstrom commented that action on this agreement had been tabled in May of last year until we had determined the extent of cleanup required at the lagoon and Metro' s part in that, if any. We have concluded that any cleanup will be minimal and not a factor in the terms of this agreement. Approval of the agreement would result in a net increase in sewer charge to the City. Currently the sewer rate is based on 900 cubic feet per month. After several studies, Metro has determined that the single family residence typically uses 750 cubic feet per month; thus, the agreement would change the base to 750 cubic feet. This shift results in a reduction in the Public Works Committee April 16, 1991 Page 2 residential monthly charge but a significant increase to the commercial accounts. Bob Hirsch indicated that 31 of 37 cities have signed the agreement. Kent is the largest city that has not signed. Wickstrom stated that 100% of the agencies have to sign the agreement before it can take effect. It is anticipated this would be effective January 1, 1992 . Wickstrom added that the rates reflected in the agreement were last year ' s rates and Metro could be implementing a rate increase by the time the agreement is in effect. Bob Hirsch stated that the Metro rate projected for next year is $14 . If this agreement is effective the rate will be $12 . 80 which is lower than the current rate of $13 . 20. The Committee unanimously recommended approval. 1991 South County Asphalt Concrete Pavement Overlay Wickstrom explained that the County' s 1991 Overlay project involves a portion of two streets which are in the City limits - S . 204th between Frager and Orillia and a portion of S. 256th by 116th. They are proposing to overlay that portion within the City limits if the City will reimburse them for the cost. Funds have been included in the City ' s 1991 Asphalt Overlay program. The Committee unanimously recommended approval. East Hill Annexation The last time this item was discussed Steve Dowell asked for the financial impact of the annexation. Wickstrom displayed a map showing all the annexation covenants and agreements that we have. The outer boundary of the proposed annexation area as shown on the map was established based on our water and sewer franchise boundaries together with what appeared to be a logical boundary. We have covenants amounting to 53% of the assessed value of the entire area and 60% is required for annexation. Areas 1 and 2 are the only areas for which we have adequate annexation agreements, 78% in Area 1 and 89% in Area 2 . Financially, none of the areas would be self sustaining. For Areas 1 and 2 , the costs projected by the Fire Department were based on no enhancements. The Fire Chief indicated to bring the level of service up to what he considered appropriate would be $307 , 000 a year. The Police Department projected costs as if Areas 1 and 2 were fully developed estimating $1, 019 , 343 to service. Area 1 has the least impact in terms of the general fund. Just looking at Street, Police and Fire and excluding immediate needs such as vegetation management and asphalt pavement work, Area 1 would probably pay for itself. Public Works Committee April 16, 1991 Page 3 Wickstrom stated if Council wanted to have some greater control over the 272nd/277th corridor, he would suggest annexation of Area 1. He would also recommend including Areas 3 and 4 to create a more logical boundary that might be more receptive to the Boundary Review Board. The first hurdle would be get signatures representing 10% of assessed value of these areas. Dowell said that if he felt the cash flow were either neutral or positive he would give certainly consider it but since it isn't he has a real problem being in favor. Responding to Dowell ' s question, Wickstrom stated he would like to get concurrence to pursue the annexation of Areas 1, 3 and 4 before directing staff to begin work on the 10% petition. Dowell asked if he needed Council direction to do that. Wickstrom responded that would let him know there is interest on the part of the Council and he would not be wasting staff time. Orr stated she shared Dowell ' s concerns but was leaning the other direction toward supporting the annexation. Wickstrom added that some known impacts to the residents of these areas would be that they would save $24 a year on a $100, 000 home on property tax, water rates would be reduced approximately $43 a year. Drainage utility rates would be less in the City and there would be free recycling for the single family homes. Since only two members of the Committee were present at this meeting, it was determined to send this to the Council as a whole with no recommendation. 272nd/277th Corridor Roger Lubovich stated he would like to discuss the possibility of hiring a lobbyist to help the City in their relationship with the County. Last Monday, Lubovich continued, he had gone to County Council to comment on an action that was before them on the 272nd/277th corridor. It was obvious at that time that the City is not receiving all the information from the county we need in order to respond to these issues. We need to know when items are scheduled to be discussed. For example, last Monday we were informed that the County Council would be addressing the issue of expanded scope of the study. The county' s Public Works staff indicated the item was a request for additional funding for the consultant. Lubovich continued that the item was an approval for expanded scope and had been previously discussed in January. The City had not received any information on this. Lubovich added that he asked the County Council for three things - 1) more direct information from their staff so we can deal with the issues as they come up and allow us to have an input; 2) what this expanded scope would do to the City' s plans to have their EIS done by mid-summer; and 3) would the City have an opportunity to make a case before the Public Works Committee April 16, 1991 Page 4 County Council if our studies determined that the project was feasible. The point is, if the City is serious about this project, it would be most beneficial to have someone down at the county helping us. Dowell asked if the County Councilman for this area was sending us information and if there was a list we could be on as an interested party to receive information. Lubovich stated that Kent Pullen did ask a lot of questions and some of the staff has been sending us some material. W- _:kstrom stated that the costs would be considered part of the administrative costs for the corridor and come from the corridor funding. Dowell asked what a lobbyist would cost and asked for more information on the costs involved. Orr stated that to save time if the matter goes before IBC and Operations Committees it probably would not have to come back before the Public Works Committee but could go to Council for action. Orr added that when she met with Brian Dierdowski he commented that it would helpful to the City if we had someone down there watching what was going on.