HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 03/21/1989City of
City Counc
Kent
it Meeting
Agenda
Mayor Dan Kelleher
Council Members
Jim White, President
Berne Biteman
Christi Houser
Paul Mann
Steve Dowell
Jon Johnson
Judy Woods
March 21, 1989
CITY COUNCIL MEETING
March 21, 1989
Summary Agenda
City of Kent Council Chambers
Office of the City Clerk 7:00 p.m.
NOTE: Items on the Consent Calendar are either routine or
have been previously discussed. Any item may be
removed by a Councilmember. The Council may add and
act upon other items not listed on this agenda.
CALL TO ORDER
ROLL CALL
1. PUBLIC COMMUNICATIONS
A. Proclamation - Chamber of Commerce Month
B. Presentation - Chamber of Commerce - City of Kent Profile
2. PUBLIC HEARINGS
A. Formation of LID 330 - 64th Avenue Improvements
B. Confirmation of LID 327 - West Valley Improvements
3. CONSENT CALENDAR
A. Minutes
B. Bills
C. Riverbend Golf Course - Lease Agreement - Resolution
D. Health Services Contract for Jail
E. Acceptance of Contract - East Hill Fire Station
F. Animal Control Contract Extension
G. Out of State Trip
H. METRO Agreement
I. Completion of Embankment Contract for LID 327
J. Harris Rezone - Ordinance
K. Green River Corporate Park #120
L. Green River Corporate Park #102
M. Use of Credit Cards for Official Travel
4. OTHER BUSINESS
A. Human Services Roundtable
B. Special Pops Resource Center Kitchen Rehab - Block Grant
Project
Canyon Drive Improvements
5. BID
A. LID 327 - West Valley Highway Improvements
6. REPORTS
CONTINUED COMMUNICATIONS
ADJOURNMENT
PUBLIC COMMUNICATIONS
lt
his
uakeZens knownitheng to subjectaddress ofinterestunsolalllmayattime,
be properly
heard.
A. Proclamation - Chamber of Commerce Month
B. Presentation Chamber of Commerce - City of Kent _Profile
Kent City Council Meeting
Date
Category Public Hearings
1. SUBJECT: FORMATION OF LID 330 - 64TH AVENUE IMPROVEMENTS
2. SUMMARY STATEMENT: The public hearing on formation of this
LID was held March 7, at which time Council closed the hearing
and directed the creating ordinance be brought back before them
along with the mitigation measures associated with the project's
impacts on the lagoon site.
3. EXHIBITS: Memorandum from Director of Public Works.
4. RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc.)
5.
EXPENDITURE REQUIRED:
SOURCE OF FUNDS:
6. CITY COUNCIL ACTION:
Councilmember
Ordinance _
Improvements.
DISCUSSION:
ACTION:
moves, Councilmember seconds
be adopted creating LID 330 for 64th Avenue
Council Agenda
Item No. 2-A
DEPARTMENT OF PUBLIC WORKS
March 15, 1989
TO: Mayor Kelleher and City Council
FROM: Don Wickstrom �N
RE: L.I.D. 330 - 64th Avenue Improvements
Mitigation Measures on Lagoon Site
The Environmental Committee will be meeting March 16 to review and
comment on the attached proposed mitigations conditions. Their
response will be made available at the Council meeting.
CITY OF NO Q
March 10, 1989
Carol Stoner, Chairperson
Environmental Committee
19708 121st S.E.
Renton, WA 98058
Reference: LID 330 - 64th Ave Street Improvement
Dear Carol:
As discussed at the March 9th Committee meeting, the following
represents the proposed mitigation associated with the impacts on
lagoon habitat and wildlife attributed to the construction of 64th
Avenue.
1. The buffer along 64th Ave shall be constructed/reconstructed
to meet the 100 foot requirement.
2. The habitat that is lost due to the const uivalent eandsseparate
of the buffer shall be replaced with an eq
habitat area located westerly of the lagoons.
3. Construction of the buffer and the we w th the habitat
consarea
shall
occur either prior to or simultaneously
on Of
the impacting road section.
4. Construction activities as
with the buffer, the
westerly habitat area and the impacting road section shall be
time period from May lst through August 31st.
limited to thees bend Auust
oncurrences bycalviti designated representative of athe be
con c
Committee.
Upon comp
5. Per the road construction activity, completion of the
construction of the 100 foot buffer, the constraints referenced in
Condition 4 shall no longer apply.
Lastly, as a footnote, it is our intent to construct, at leastearse
westerly habitat and the 100 foot buffer within this y
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22041h AVE. SO.,/KENT, WASHINGTON 88032.6886/TELEPHONE 1206) 850-3300 C1 „N^. •1 ,1 r11+1,�Y, re efs_ I .; ., :•1;: '.'.!:
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` construction manner thatefitsewith the ultimate reconfiguration
comprehensive which I see overseeing the
of the lagoon site, the committee, ate dedicating a er the next
development of these plans should anticipate
significant amount of time and effort thereto ovo t s
Very truly yours,
Don E. W1 ckstrom, P.E.
Director of Public Works
DEWsmw
KENT PLANNING DEPARTMENT
March 15, 1989
To: Mayo Kelleher and City Council Members
From: Fr N. Satterstrom, Acting Planning Director
Subject: 64 Avenue L.I.D.
I respectfully urge the City Council to delay action on L.I.D. 330
for construction of 64th Avenue South. This project is currently
undergoing environmental review under the State Environmental
Policy Act (SEPA) and no threshold determination has yet been made.
According to the City's SEPA ordinance, a final agency decision on
an L.I.D. is not exempted from SEPA compliance and, therefore, a
decision by the City Council cannot be made until a threshold
determination (i.e., a decision to do or not do an environmental
impact statement) has been made by the Responsible Official.
I would request, then, that the City Council table the motion to
form L.I.D. 330 until SEPA compliance is complete.
Kent City Council Meeting
Date
Category Public Hearings
1. SUBJECT: LID 327 - WEST VALLEY HIGHWAY IMPROVEMENTS
2. SUMMARY STATEMENT: This date has been set for the hearing on
confirmation of the final assessment roll for LID 327 for West
Valley Highway Improvements. The City Clerk has given the proper
legal notification to the property owners. The Director of
Public Works will review the planned improvements and the manner
of assessments.
3. EXHIBITS: Memorandum from Director of Public Works, vicinity
map.
4. RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc.)
5.
EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember t L seconds
that the hearing a continued to the April 4 Cou cil meeting.
DISCUSSION:
ACTION:
Council Agenda
Item No. 2-B
TO:
FROM:
RE:
DEPARTMENT OF PUBLIC WORKS
March 10, 1989
Mayor Kelleher
City Council
Don Wickstrom
LID 327 - West Valley Highway Improvement
S. 212th Street to W. James St.
March 21 has been set for the confirmation public hearing on the
final assessment roll for LID 3 -- West Va- y lley-Highway Street
Improvement (S. 212th Street to W. James St.) Construction is
scheduled to begin as soon as possible. The contract award is an
item on this meeting's agenda.
BACKGROUND
t should be noted the original reason the project was considered--
--._ —
.. _- _� theme P1
was that the Wash#Ysgton State D.O.T. notified, the C ty-
an o---veriay of" this State route-._ It became apparent that i was an
excellent time for a full street improvement project since the
D.O.T. money for paving would reduce the cost to the property
-s del
the
owners through the LID assessments. The D.O.T. has delayed and_
overlay to allow the City the opportunity to develop_a p__1 _
-f0-fM--"an LID.
Therefore the City pursued the improvement of West Valley Highway.
Preliminary designs were initiated and the property owners were
contacted with regard to LID funding. A property owner meeting was
held March 7, 1985 and questionnaires were completed by the
property owners during September, 1984 and March, 1985.
It became apparent that the project could become a reality.
Therefore, the City proceeded with further study of the project
during 1986. The project limits were refined and two separate
projects were established with S. 212th Street as the dividing
line. LID 327 was the second of these two projects to proceed to
the hearing state of formation.
Another property owner meeting was held on February 11, 1987 for
the LID 327 proposal. Based on property owner input at that time,
additional revisions and refinements were made.
Additional funding was received from the Transportation Improvement
1
Board (T.I.B.) which further reduced the assessments. Sufficient
interest was indicated. Therefore, Resolution No. 1153 was passed
on November 3, 1987 and the public hearing was scheduled for
December 1, 1987. This Resolution superseded Resolution No. 1147
which was passed on October 6, 1987. Only five percent protest was
received, therefore, City Council passed Ordinance 2761 on December
22, 1987 creating the LID.
DESCRIPTION OF PROJECT
The project includes additional paving width to accommodate more
lanes, overlay of the existing pavement, drainage, curb and gutter,
sidewalk, street trees, landscaping of the U-turn route island
areas, illumination, signal improvements; some undergrounding of
electrical facilities and utility extensions, and relocations.
There will be a minimum of five lanes including 2 northbound lanes,
2 southbound lanes and a center turn lane, consisting of either
turn pockets at intersections or a 2 way left turn lane. In
addition, a third through lane will be installed southbound from
212th St. to 234th St. and northbound north of 216th. Additional
left turn pockets shall also be provided at James Street and 212th
Street. Further widening for an eastbound right turn lane at S.
228th Street is also included.
A piped drainage system shall be installed throughout the project
to provide storm drainage service to the new roadway. The pipe
shall be sized to service adjacent properties which have, or will
have, on -site systems draining to West Valley Highway. Pipe sizes
shall be 12 inch to 36 inch in size. Concrete curb and gutter and
sidewalk shall be installed throughout the project on both sides
of the roadway.
Landscaping shall consist of grass to be installed between the curb
and sidewalk. However, there will not be a planter strip in some
areas due to right-of-way constraints. Grass shall also be placed
on cut and fill slopes behind the sidewalk or in all other
disturbed areas which are not paved or landscaped. Street trees
shall be placed in the planter strip between the curb and sidewalk
or behind the walk. It is figured that one tree will be installed
each 30 feet on each side of the road except where driveways and
street intersections dictate otherwise.
The islands created by the U-turn routes at S. 228th (northeast
corner and S. 212th St. (southwest corner) shall be landscaped with
shrubs, trees and grass. Similar landscaping shall also be
installed on the west side near the side road intersection just
north of Morton Street (just north of the Caveman).
Other items include:
1. Street lighting system throughout the project area.
r.
2. Signal improvements and revisions at the S. 228th St. and James
St. intersections.
3. Undergrounding and relocation of electrical facilities as
required.
inch
4. sewerSanitary
the west si de of West Valley 0
sewer extnsion of Valley Highway near the Sproximately 170 feet of 1222nd
block.
The cludes
her
not
the cLID,
howevero appropriate lnfunding tsources k included
are available.
Included are:
on on
1. overlay
l
Asphlt south of MeekertStalley Highway
ntersection widening
e curb
2 of the Meeker St. returnement radii at the northwest land southeast corners o anhsignal
revisions.
3. Watermain replacement from south of Sam St. to S. 238th St.
(Morton St).
4. Replacement of existing storm sewer as required south of S.
234th St.
5. Installation of a double box culvert (7'x1o' each box) fora
future channel crossing of West Valley Highway approximately
600 feet south of S. 216th St.
6. Relocation of existing watermain to allow construction of
double box culvert crossing.
7. Additional widening for bus pullouts throughout the project
area.
RELATED PROJECT FOR WEST VALLEY HIGHWAY
A similar improvement and LID has been approved for West Valley
Highway from S. 212th St. to S. 189th St. (LID 328). Due to the
substantial quantity of work required, it was decided to divide the
improvements into these two projects. Design of LID 328 has begun.
LID 328 shall also include signal revisions at the S. 212th St.
intersection.
PROJECT COSTS/FUNDING
COST SUMMARY
ORIGINAL ESTIMATE (PRELIMINARY ROLL):
CATEGORY
TOTAL
COST UAB
LID
DOT CITY FUNDS
Street & Drainage $4,960,868.02 $869,200 $271,277 $460,000 $3,360,391.02
2-Way Turn 160,759.00 30,800 0 0 129,959.00
Drainage Oversize 77,988.00 0 0 8,880.87 69,107.13
Sanitary Sewer 15,757.00 0 0 15,757.00
Project Total $5,215,372.04 $900,000 $271,277 $468,880.87 $3,575,214.15
CURRENT ESTIMATE (FINAL ROLL): $4,733,748.36
TOTAL PROJECT COST: '
Funding Sources:
source
Currently Budgeted:
T.I.B. Grant
D.O.T. Agreement
Water Utility (88CIP)
Drainage Utility (88CIP)
J City Funds (89CIP)
i Metro & State
City Funds (3147)
City Funds (3121)
City Funds (3121)
Valley Detention (4436)
City Funds (89 CIP)
Proposed to be Budgeted:
Water Utility
Total Agency Funds:
Item Funded
Total
Street Widening $
810,o00
Asphalt Overlay
409,500
Watermain Rebuild
47,000
Storm sewer Rebuild
35,000
Bus Pullouts
60,000
Bus Pullouts
78,000
James St. Intersection Imp.
340,000
Meeker St. Radii
50,000
W.V.H. Buttoning
60,000
Box Culvert
148,000
Meeker St. Radii
50,000
Watermain Rebuild and 62,000
Relocation
S2.14__9,500_
City of Rent Total: 8522 00_
LID Funds Required (Balance of Cost): $2,584,248.36
LID Reduction from Preliminary Roll: 2- %
It should be noted that the project now includes work not included
in the preliminary scope of work and cost estimate. These items
4
are listed on Page 3. However the necessary revenues were also
added to compensate for the additional costs. Therefore the LID
portion was not affected by these additions.
The original LID portion of the project is $990,965.79 less than
the original estimate. Even with the additional work included, the
final estimate based on the actual bid is $481,623.68 less than
the original estimate.
CITY FUNDS
As detailed above, there are various components of the project to
be funded by the City. The total estimated City funding is
$852,000. These items are incorporated into this project because
they must be completed prior to or in conjunction with the road
construction to avoid cutting the new road in the future and to
provide a drainage outlet for the new drainage system in the
highway.
The City owns one property within the LID boundary. The property
was acquired recently from Puget Power and is located on the west
side of West Valley Highway near S. 220th St.
Assessment No. 18
Assessment Amount: $40,642.98
METHOD OF ASSESSMENT
The costs under each category of assessment are distributed to each
property benefiting as described below. It should be noted that
each property is assessed only for the categories which benefit the
parcel.
/1. Street - The street costs are distributed by the zone and
termini method. A maximum of seven 100 foot depth zones are
used with the assessment rate decreasing from the front to
rear. The front zone is seven times the rear zone and the
second zone is six times the rear zone. The other zones are
weighed in the same decreasing manner.
2. Two-way Turn Lane - Assessments are based on square footage.
The quantity of traffic and left -turn movements generated is
related to the property size.
✓'3. Drainage Oversize - The cost to provide a system to drain the
roadway was included in the basic street cost. The drainage
oversize cost is the cost associated with providing the
necessary capacity to drain properties which will be
contributing to the West Valley Highway system. For those
properties not assessed under this category, it is anticipated
that the property will drain to another system, such as at the
rear or side of the lot, which is not connected to the highway
«. 5
system or is connected to an adequate existing system.
v 4. Sanitary Sewer - The only sanitary sewer construction included
in the project is an extension to service Assessment Number 17.
Therefore, the entire cost is assessed to this one property.
A property is considered to benefit if it fronts on the road
improvements and all such properties are included in the assessment
distribution. Left turn benefits are received by properties which
are able to utilize the two-way left turn lane for ingress and
egress. Drainage and sanitary sewer construction benefits those
parcels receiving the utility service.
PAYMENT OF ASSESSMENT
Upon Council passing the ordinance confirming the final assessment
roll, there is a 30-day period in which any portion or all of the
assessment can be paid without interest charges. After a 30-day
period, the balance is paid over a twenty-year period wherein each
year's payment is one -tiaen ie o e principa plus interest on
the unpaid balance. The interest will be what the market dictates.
RIGHT OF WAY ACQUISITION
The construction of the project required additional right of way
width throughout portions of the project area as well as easements.
Each property involved was appraised followed by negotiation
between the City and owner. Final settlement was a direct payment
to the owner. Approximately $325,000 has been spent on
acquisitions.
ENVIRONMENTAL
on March 27, 1987, the Kent Planning Department issued a
Declaration of Nonsignificance for LID 327.
NEED FOR IMPROVEMENTS/BENEFIT TO PROPERTIES
A. Drainage - Currently there is an inadequate drainage system in
the project area. Ponding of stormwater occurs often. A
complete drainage system has been planned for the area
including stubs to the adjacent properties for future
connections.
B. Street - The existing road is substandard. Improvements such
as curbing, sidewalks, lighting, landscaping, signalization and
additional paving width and a continuous center left turn lane
are required to bring the street up to code to meet both
functional and visual requirements. Therefore, these
improvements are planned into the new road.
C. Utilities - Various properties within the area are not
R
D.
currently hooked up to City water and sanitary sewer or are not
fully serviced for their potential highest and best use. Prior
to widening and rebuilding the roadway, these utilities must
be extended outside of the roadway to avoid future cutting and
excavation thereof for these services. In some cases this will
involve extending of the utility main line. Future cutting and
excavation of the road will be strongly discouraged if not
prohibited. Therefore, the utility construction must take
place now.
Development Requirement - The above described needs have been
identified for the area. Any future development in the area
will have to address these needs. Commitments to meet these
needs are required to obtain building permits and are usually
conditions of other developmental procedures. A number of
properties have already made these commitments.
The project area contains a substantial amount of undeveloped
property or underdeveloped property. These properties will be
faced with satisfying these needs in order to develop to their
maximum potential.
The above demonstrates that the improvements
are
ntoded solve
to
simply upgrade and improve the area in general,
previous problems, to meet City codes and to meet development
requirements and conditions.
ECONOMIC DEVELOPMENT CITY PLANS AND POLICIES
Not only will LID 327 bring economic benefits to local landowners
but will also meet governmental goals.
A. Relationship To Goals and Plans
1. Development Goals - The project location is zoned for
industrial, commercial and other business uses and is
adjacent to a State highway making it prime development
land.
As such, there is heavy pressure for development. The
City has determined that such development will greatly
impact the existing highway. For developerso prproceed
with projects they must agree to provide
mitigation and to provide additional street improvements
in accordance with the City's Public Works ordinance. If
they do not meet these requirements, building permits will
not be issued and therefore, their projects are not
approved.
Project approval to allow development is directly related
to creation of new jobs and providing for private
investments.
7
Therefore, construction of the public improvements
necessary to allow development to take place will result
in new jobs to be created and the developers to make
investments through the development of their property.
Obtaining the necessary public improvements is the key.
The City's policy is to promote economic activity and to
promote industrial development of industrial designated
areas. Construction of the project will stimulate such
development.
2. Plans and Policies
(a) Six Year Transportation Improvement Program 1987-92
The project is on the current plan to begin in 1987.
Adopted by City of Kent.
(b) Green River Valley Transportation Action Plan
This plan is a multi -jurisdictional implementation
and financing plan for road improvement projects in
the Green River Valley.
The proposed project is listed in the plan as having
a "high" priority rating in the Valley Program group.
Participating agencies are Puget Sound Council of
Governments, Washington State Department of
Transportation, King County and the cities of Kent,
Renton, Tukwila and Auburn.
(c) West Valley Industrial Study
This study identified the fact that more service type
industries, office uses, and retail and personal
service uses are in demand within the City's
industrial areas, particularly in the West Valley
area in which the LID 327 is located.
The study therefore, recommends removal of office
limitation in M-1 zones, expanded opportunities for
retail, and to provide flexibility for mixed use
developments.
It is recognized that such changes will increase
traffic due to the increased opportunities for
employment and customer attraction within the area.
Therefore, the study states that the successful
implementation of the land use changes is dependent
on the transportation issue. The study specifies
that the improvements to West Valley Highway are very
0
important since it is the major arterial from which
all east -west routes feed and intersect.
Adopting agency is City of Kent.
(d) Valley Floor Comprehensive Plan
This land use comprehensive plan supports promotion
of economic growth in the Valley floor and specifies
industrial development along West Valley Highway.
Another goal of the plan is to assure the provision
of safe, efficient and scenic routes for vehicular
traffic and safe and convenient pedestrian movement
within the Valley floor of Kent. LID 327 complies
with these goals.
Adopting agency is City of Kent.
B. DEVELOPMENT ACTIVITY
The properties along this portion of West Valley Highway
are owned by developer type owners. Various development
activity has been taking place. Preliminary plats have
been submitted and short plats have been processed on
undeveloped property. The approval of plats requires
commitment to making the proposed roadway improvements.
Inquiries have been made regarding utilities and other
development requirements.
It is obvious that property owner goals and City of Kent goals for
the area are inter -related and the needs of both the private and
public sector are addressed by LID 327.
M300
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CONSENT CALENDAR
3. City Council Action: '�)��✓ _
Councilmember moves, Councilmember Qa
seconds that Conse t Calendar Items A through M be ap oved.
Discussion
Action
ov
3B.
Approval of Minutes.
Approval of the minutes of the regular Council meeting of
March 7, 1989 meeting with the following addition: On page 4,
LID 330, prior to Johnson's motion:
"There were no further comments and Biteman moved to close the
hearing. Mann seconded and the motion carried."
Approval of Bills.
Approval of payment of the bills received through March 23, 1989
after auditing by the Operations Committee at its meeting at
2:00 p.m. on March 31, 1989.
Approval of checks issued for vouchers:
Date
2/27/89 - 2/28/89
2/28/89 - 3/10/89
3/15/89
Check Numbers
77078 - 77087
77434-77457
77468-77880
Approval of checks issued for payroll:
Date
3/03/89
Check Numbers
116148 - 116783
Amount
$ 56,590.06
211,451.68
456,533.26
$724,575.00
Amount
$678,838.92
Council Agenda
Item No. 3 A-B
Kent, Washington
March 7, 1989
Regular meeting of the Kent City Council was called to order at 7:00
p.m. by Mayor Kelleher. Present: Councilmembers Biteman, Dowell,
Houser, Johnson, Mann, White and Woods, Acting City Administrator
Harris, City Attorney Driscoll, Acting Planning Director Satterstrom,
Public Works Director Wickstrom and Finance Director McCarthy. Also
present: Police Chief Frederiksen, Assistant City Administrator
Hansen and Personnel Director Webby. Approximately 40 people were at
the meeting.
PRESENTATIONS Employee of the Month. Mayor Kelleher introduced
Dea Drake, who has been selected as the Employee of
the Month for March and presented her with a plaque.
He noted that she is the Graphics Specialist in the
Printing Section of the Customer Services Division.
The Mayor commended Ms. Drake on her creative
abilities. Tony McCarthy noted that Ms. Drake's
projects were always done in a professional manner.
CONSENT BITEMAN MOVED that Consent Calendar Items A through
CALENDAR Q be approved, with the exception of Items F and M
which were removed by Councilmember White and Item G
which was removed by Councilmember Dowell. Houser
seconded and the motion carried.
MINUTES (CONSENT CALENDAR ITEM 3A)
Approval of Minutes. Approval of the minutes of the
regular Council meeting of February 27, 1989.
HEALTH AND (CONSENT CALENDAR ITEM 3H)
SANITATION Daybridge Day Care. ACCEPTANCE of the bill of sale
and warranty agreement for continuous operation and
maintenance of approximately 141.5 feet of sanitary
sewer extension constructed in the vicinity of 112th
Ave. S.E. and S.E. 240th for the Daybridge Day Care
development and release of the cash bond after
expiration of the one year maintenance period.
1
March 7, 1989
HEALTH AND (CONSENT CALENDAR ITEM 3I)
SANITATION Meadowland East. ACCEPTANCE of the bill of sale and
warranty agreement for continuous operation and
maintenance of approximately 1,199 feet of water
main extension, 806 of sanitary sewer extension
constructed in the vicinity of 123rd Place S.E. and
S.E. 282nd for the Meadowland East development and
release of the cash bond after expiration of the one
year maintenance period.
WATER (CONSENT CALENDAR ITEM 3J)
Charge in Lieu of Assessment - 98th Ave./S.E. 236th
AUTHORIZATION to establish a charge in lieu of
assessment for connections into the water main
constructed in the vicinity of 98th Ave. and S.E.
236th as approved by the Public Works Committee.
(CONSENT CALENDAR ITEM 3K)
Tacoma Green River Pine Line No 5 AUTHORIZATION
for the Public Works Director to sign a letter of
support from the Regional Water Association for the
Green River Pipe Line No. 5 project as approved by
the Public Works Committee.
STREETS LID 330 - 64th Avenue S Improvements This date
has been set for the public hearing on the formation
Of LID 330; for improvements to 64th Ave. S. The
City Clerk has given the proper legal notice.
Director of Public Works Wickstrom described the
project as the construction of 64th Ave. S. from
James St. to S. 228th St. and from approximately S.
226th St. to S. 212th St. as well as the improvement
and widening of 64th Ave. S. from James St. to Smith
St. Traffic signals will be installed at S. 212th,
S. 228th, W. James and W. Meeker Streets. Also
included in the proposed project are:
The project includes the following improvements:
1. Four to five lane roadway, two lanes each direction with turn
lanes or landscaped medians. The roadway section varies within
the project limits.
2. Curb and gutter
3. Cement concrete sidewalks on both sides
4. Storm drainage system
5. Street lighting
6. Street trees and grass planting strips
7. Sanitary sewer and watermain extensions; stubs as required
8. Traffic signals
9. Landscaped medians (north of S. 236th St.)
2
March 7, 1989
STREETS Wickstrom pointed out that the area's drainage
system is inadequate, the road is sub -standard and
non-existent in places and that connections to
utilities must be extended prior to the road
construction.
He described the cost of the project as follows:
The total cost breakdown is as follows:
Basic L.I.D. distribution (all properties) $6,117,6823
Costs Directly Assessed (U.P.R.C. & City only) $6,785,008..56
L.I.D. Total
79
Wickstrom described the method of assessments and
assessment rates for the Street. Sanitary Sewer,
Watermains, Traffic Signals portions of the project.
A copy of his detailed report has been filed for the
record. The assessments would be paid over a 15
year'period, with construction planned to take one
year commencing in June, 1989.
Wickstrom noted that since this project passes by
the lagoon, staff is working with the environmental
committee to consider mitigation associated with
this project. A meeting has been scheduled for next
Thursday to consider the mitigation package prepared
by staff.
Upon Biteman's questions, Wickstrom noted that the
only residential areas involved are at the Lakes.
At the request of Mayor Kelleher, he pointed out
lots 10 and 11 as the unique and fragile wetlands
area.
The public hearing was then opened.
.1
Carol Stoner, pointed out that this project will
have a major impact on the wildlife at the lagoon.
The lagoon committee has suggested some ways of
reducing the impacts of this project. Wickstrom has
forwarded these ideas to the consultant. Stoner
requested that the matter be delayed until the next
Council meeting. Maureen McNamara concurred with
Stoner and pointed out that the new golf course had
also impacted the wildlife.
3
March 7, 1989
STREETS Ted Knapp of Union Pacific Realty Company noted that
Union Pacific had been working with the City on this
street improvement for 8 to to years, that this
project is the key to development in the area. He
pointed out that the landscaped median would enhance
the area.
Jim Lampkee commented that if this project will
divert some traffic from 4th Avenue, it should be
approved.
Leona Orr spoke in support of Stoner's request for a
2 week delay. There were no further comments and
the public hearing was closed by motion.
JOHNSON MOVED to continue action on the matter to
the next Council meeting and to instruct the City
Attorney to prepare the ordinance for consideration
at that time. Houser seconded and the motion
carried.
STREET (CONSENT CALENDAR ITEM 3E)
VACATION Union Pacific Realty Co. ADOPTION of Resolution
1196 setting a public hearing for April 18, 1989, on
the vacation of property located at 63rd Ave. So.
adjacent to the south side of So. 212th St. as
requested by Union Pacific Realty Co.
TRAFFIC Traffic control - 4th Ave. N. Jim Lampkee, 930 4th
CONTROL Avenue North, noted that, with the Council's help,
the speed limit on 4th Avenue North had been lowered
from 40 m.p.h. to 30 m.p.h., but said that the speed
limit is not being enforced. He noted that a
serious accident had occurred a year ago before the
speed limit was changed, and that another serious
accident has recently occurred. Lampkee said patrol
needs to be increased on 4th Avenue between James
and 212th.
Chief Frederiksen stated that he would study the
statistics to see if enforcement can be increased in
the area. The Mayor suggested that Lampkee speak
with Chief Frederiksen about any specific targeted
4
March 7, 1989
TRAFFIC enforcement in the neighborhood and go through the
CONTROL budget process for any fundamental changes in the
level of staffing. Lampkee also noted that street
lights are needed on 4th Ave. N. between James and
S. 228th and Biteman asked the Public Works Director
to check on this.
(CONSENT CALENDAR ITEM 3M)
REMOVED BY COUNCILMEMBER WHITE
Canyon Drive Improvements. As approved by the
Public Works Committee, authorization for staff to
proceed with the replacement of the pylons on Canyon
Drive and authorization to establish a budget for
the transfer of $5,000 to this project from the
funding sources identified in the analysis prepared
by the Director of Public Works as approved by the
Public Works Committee.
Johnson noted for White that the Public Works
Committee is presently discussing the issue of
putting Jersey barriers on Canyon Drive. He noted
concern at the $60,000 cost and also that fire
department response time would be increased with the
installation of Jersey barriers. He stated that
they must also consider the number of times the fire
department would have to respond to auto accidents
if Jersey barriers are not installed. Johnson
suggested that the pylons be installed while the
public safety and funding concerns are being
addressed.
Public Works Director Wickstrom noted that the City
is presently acquiring rights -of -way for the left
turn pocket, and that the pavement would still have
to be widened to accomodate the Jersey barriers. He
indicated that acquisition could take up to a year.
White stated that rather than spending $5,000 on
temporary pylons,the problem should be fixed
permanently. Wickstrom noted for White that there
has been a significant reduction in accidents since
the pylons were installed, and that it would cost
$5,000 to replace them. Wickstrom also indicated
that the Jersey barriers will be discussed at the
next Public Works Committee meeting.
6i
TRAFFIC Woods noted that
CONTROL safety concerns
a recommendation
March 7, 1989
the committee will consider the
with Jersey barriers, and will have
after their next meeting.
Bill Doolittle. 412 N. Washington, suggested using
reflectorized line indicators for the middle line
and to indicate the edge of the pavement. WHITE
MOVED to defer this for two weeks until the Council
has a report from the Public Works Committee.
Houser seconded. The motion carried.
(CONSENT CALENDAR ITEM 3L)
Transfer of Funds - Green River Bridge Replacement
and 72nd Acquisition. AUTHORIZATION to establish a
budget and transfer $30,000 to the 72nd Ave.
acquisition project and $25,211 to the Green River
Bridge replacement project from the funding sources
identified in the analysis prepared by the Director
of Public Works as approved by the Public Works
Committee.
SURPLUS surplus Property - S. 218th and SR 167. This date
PROPERTY has been set for the public hearing to surplus City
property in the vicinity of 218th and SR 167 for
which proper legal notice has been given. Public
Works Director Wickstrom pointed out the location of
the property. The Mayor declared the public hearing
open. There were no comments from the audience and
JOHNSON MOVED to close the public hearing. Mann
seconded and the motion carried. JOHNSON MOVED that
the property be declared surplus and for the City to
offer same for sale with a minimum acceptable bid
being the appraised value. Woods seconded and the
motion carried.
REZONE Veto of Ordinance 2833. On February 21, 1989 the
Council adopted Ordinance 2833, providing for the
conditional rezone of the Kent Hill Apartments from
single family residential to garden density
residential. Mayor Kelleher vetoed the Ordinance on
March 2, 1989. A copy of his veto message was
included in the agenda packet.
R
March 7, 1989
REZONE Mayor Kelleher read the veto message. JOHNSON MOVED
to accept the message for the record. Houser
seconded and the motion carried. JOHNSON MOVED to
sustain the Mayor's veto of Ordinance 2833. Biteman
seconded and the motion carried unanimously.
Jeff Mann of Pac-Tech Engineers asked to be heard.
He represents the Grubes, owners of the property
involved in this rezone. Mann referred to a letter
and map which was distributed this evening, a copy
of which has been filed for the record. He noted
that the density proposed calls for only 80 units,
representing a 40% reduction. He asked that the
Mayor's veto be overridden by the City Council.
Doug Ellis of Northwest Investors stated that
developers were not interested in this site for
single family homes and noted that the Grubes were
forced to sell the property because of the high LID
assessments against their property.
Chris Grant, James Curran, Leona Orr and Laurie
Sundstedt spoke in support of the Mayor's veto.
Paul Mann noted that he would support the veto and
that by this action, the City was giving a message
to developers.
There was no further action on this subject.
HOUSING (CONSENT CALENDAR ITEM 3F)
WORK PROGRAM REMOVED BY COUNCILMEMBER WHITE
Joint Venture for Affordable Housing - Resolution.
ADOPTION of Resolution 1195 directing the Planning,
Public Works, Fire and Legal Departments to explore
the City's participation in the Department of
Housing and Urban Development's Affordable Housing
Program and to report their findings to the City
Council Planning Committee. This item was discussed
at the Planning Committee meeting of March 7, 1989.
Acting Planning Director Satterstrom defined the
Affordable Housing Demonstration Program as a
7
March 7, 1989
HOUSING private/public joint venture involving a developer,
WORK PROGRAM HUD and the City in the development of a
demonstration housing project to construct more
affordable housing. He noted that the joint venture
does not involve any commitment of funds through HUD
or from the City. He said the emphasis of the
demonstration project is to seek flexibility in
terms of City Codes, zoning and development
standards so that the development costs in the
program may be reduced and therefore the cost of
housing to the public may also be reduced.
Satterstrom pointed out that the Planning Committee
has been presented with a preliminary project on
East Hill consisting of a 36-lot single family
subdivision near 104th S.E. and S.E. 228th. He
noted that the lots range in size from 6,000 - 9,500
square feet; that the project has not been approved
in any way, and that the Planning Committee has
concerns with respect to development standards. He
noted the resolution presented tonight directs City
departments to explore possibilities of the
demonstration project, and does not contain approval
of the project.
Upon Wood's question, Satterstrom pointed out that
this is not a low-income project, but single-family
homes in the range of approximately $85,000 to
$95,000. Woods pointed out that HUD seeks an
indication of willingness from the City to work
toward the possibility of such a project. Upon
White's question, Satterstrom noted that HUD and the
developer would be seeking narrower streets and
rolled curbs for this project. He said that after
alternatives have been explored, the departments
would then make a recommendation to the Planning
Committee, and then to the Council. Paul Morford
spoke in favor of this type of development, but
opined the community should be involved rather than
the government.
Dick Ballinger of the Department of Housing and
Urban Development, who was representing Bob Stettner
0
March 7, 1989
HOUSING who has been working with the City, said that HUD is
WORK PROGRAM the coordinator in the project and that they are
trying to bring developers and governments together
to check the standards to see development
modifications or changes in construction material
that could be made to bring down the cost of
housing. Ballinger noted that this is a modest
program which involves no government subsidy. He
stated that economists have estimated that each time
the cost of housing is brought down by $5,000 you
open the eligibility for homeownership for
approximately 500 people. He noted the houses will
not be cut-rate, that the aim is to improve the
affordability and availability of housing for first-
time home buyers.
Eric Campbell of CamWest Developments, noted that
the $85,000 to $100,000 price range is disappearing
in the Kent area, and that they would like to build
houses to fill that need. Significant savings could
be achieved if higher density was allowed for that
one site. Campbell noted for the Mayor that $4,000-
$5,000 could be saved on the land costs, which would
translate to $12,000-$15,000 per home. Upon a
question from Mann, Campbell noted that the project
would go through the same process as any other
project and that all items, such as street width
would have to be approved by the City. Campbell
explained for Dowell that traffic leaving the site
would go out onto Benson or onto James. He stated
that under current zoning they could build 27 single
family units as opposed to 36 units under the
demonstration project.
Biteman noted that he had seen other affordable
housing projects and was impressed with them, and
said he would like to see something of this nature
explored. WOODS MOVED to adopt Resolution 1195
directing the Planning, Public Works, Fire and Legal
Departments to explore the City's participation in
the Department of Housing and Urban Development's
Affordable Housing Program and to report their
findings to the City Council Planning Commission.
0
March 7, 1989
HOUSING Mann seconded. Dowell pointed out that this will
WORK PROGRAM take a lot of staff time, and that this resolution
will give a signal that the Council favors this
issue. He said the resolution is not necessary,
that the concept could be reviewed without it. He
voiced concern about a reduction in the standards of
safety and engineering and the quality of
construction. White expressed similar concerns.
Dowell suggested that the City work to develop such
a project itself under the PUD ordinance already in
effect and recommended that the Council vote against
the resolution. The motion to explore the City's
participation in the program carried with Dowell
opposing.
(CONSENT CALENDAR ITEM 3G)
REMOVED BY COUNCILMEMBER DOWELL
Housing Work Program and Budget. AUTHORIZE $56,000
from the General Fund balance to allow the Planning
Department to complete three housing work tasks as
outlined in the Planning Department's staff report
dated 2/15/89. Dowell noted that the Council has
been asked to not continually add items to the
budget, and pointed out that they are being asked to
authorize $56,000 from the General Fund to allow the
Planning Department to complete three pieces of work
which could be done if the priorities of the
Planning Department were reorganized. He said he
feels it would be a waste of time and money to hire
a consultant and MOVED to deny the request. There
was no second and the motion failed.
HOUSER MOVED to authorize the $56,000 as requested.
Biteman seconded. Houser pointed out that housing
is one of the City's top priorities, and that both a
consultant and staff should look into the issue of
where single family hosuing should be. Biteman said
some outside help is needed. Paul Morford suggested
that the Council could get better and more personal
input on housing matters from the Chamber of
Commerce, bankers and developers and other citizens
of the community and that it would be free.
10
March 7, 1989
HOUSING Upon White's question, Satterstrom said the Planning
WORK PROGRAM Department feels they need some expertise in the
needs assessment area, and pointed out that with a
consultant they could do all of the tasks
simultaneously. Dowell stated that it is not
necessary that all of the work be done at the same
time, and that the Planning Department should
reorganize their priorities rather than hiring a
consultant. Houser pointed out that the fee for the
consultant is $20,000 and the balance is for an
additional permanent position in the Planning
Department. The motion then carried with Dowell
voting nay.
HUMAN SERVICES Human Services/Transportation. Councilmember Mann
(DSHS) indicated that the Department of Social and Health
Services is located in an area which is not easily
accessible. He pointed out that there is no
available public transportation, and asked that
Administration address this issue and report back to
the Council. Upon White's question, Mann explained
that DSHS has contacted Metro but the problem has
not been resolved.
Mayor Kelleher, as the City's representative on the
Metro Council, stated that Metro has a committee
which deals with service issues, and that DSHS, the
Council and the Human Services Commission should
work together to get the bus service changed. He
pointed out that it will take an organized effort.
Funding Base - Human Services. A proposal from the
Human Services Commission to authorize one percent
of the General Fund budget as a funding base for
Human Services was removed from the agenda by Woods.
She noted that this item will be returned to the
committee.
PUBLIC WORKS Refuse Compactor Body. Bid opening was held
OPERATIONS February 13, with three bids received. These bids
have been reviewed and it is recommended to waive
the minor discrepancy relating to the location of
the inspection door in the bid submitted by Refuse
Equipment and to accept their bid in the amount of
Nei
March 7, 1989
PUBLIC WORKS $24,161.43. JOHNSON SO MOVED. Woods seconded.
OPERATIONS Upon White's question, Wickstrom explained that this
garbage compactor body will be put on an existing
truck which will be used by the Parks Department to
collect garbage after ballgames, etc. Biteman asked
Wickstrom to determine whether this is a double axle
truck, since it will haul a heavy load.
The motion then carried.
RECYCLING Residential Recyclinci. Jim Orr, 24909 114th Ave.
S.E., noted that he has not yet received a toter for
recycling. Acting City Administrator Harris
indicated that they should be available by the
middle of March, and that the delay was due to the
great demand for toters.
Bill Doolittle, 412 N. Washington, suggested having
a recycling pickup station which would take all
types of recyclables, so that citizens would not
have to take different types of recyclables to
separate locations.
CITY HALL (CONSENT CALENDAR ITEM 30)
Elevator Maintenance Contract. AUTHORIZATION for
the Mayor to sign a letter to extend the elevator
maintenance contract with ML Elevators for one year
until December 31, 1989 at the current rate of $186
per month plus sales tax.
PARKS AND (CONSENT CALENDAR ITEM 3N)
RECREATION Riverbend Golf Course/Kent Sicm Banner Proiect.
APPROVAL of the selection of Koryn Rolstad of Banner
Works as the artist commissioned to create banners
and kiosk covers for the Riverbend Golf Course and a
six banner plaza backdrop for the "Kent" sign,
located at the corner of Meeker and Highway 516.
The artworks will be completed in two color schemes.
POLICE (CONSENT CALENDAR ITEM 3C)
Drinking Driver Task Force Contributions.
ACKNOWLEDGMENT of contributions to the Task Force to
be used for the 1989 Youth Drug/Alcohol Awareness
Conference as follows: Kiwanis Club of Meridian,
$3,500; Bell Anderson Agency, $150.
12
March 7, 1989
POLICE (CONSENT CALENDAR ITEM 3P)
Dance Club Ordinance. ADOPTION OF Ordinance 2839,
regulating dance clubs within the City. At the last
meeting this item was referred to the Public Safety
Committee. The Committee met to consider this
ordinance at 6:00 p.m. on March 7, immediately prior
to the Council meeting.
(CONSENT CALENDAR ITEM 3Q)
Police Word Processing Positions. APPROVAL to
increase police work processing staff by .50 full
time employees. In addition, it has been
recommended and authorized to transfer 1.50 full
time employees from Information Services to the
Police Department. This would allow for 2 full time
employees for data entry and typing of master case
reports. AUTHORIZATION to establish the pay range
for the positions at the 1989 Police Records
Specialist's salary range between $1444 - $1844 per
month. Benefits shall be provided in accordance
with those provided non-exempt, non -represented
employees.
BOARD OF (CONSENT CALENDAR ITEM 3D)
ADJUSTMENT Board of Adjustment Appointment. CONFIRMATION of
the Mayor's reappointment of Tracy Faust to the
Board of Adjustment. This term will be effective
through February 19, 1994.
FINANCE (CONSENT CALENDAR ITEM 3B)
Approval of Bills. Approval of payment of the bills
received through March 7, 1989 after auditing by the
Operations Committee at its meeting at 2:00 p.m. on
March 15, 1989.
,
Aporcval of checks issued for vouchers:
Date Check Numbers Amount
2/16 - 2/24 77055 - 77077 82,123.68
2/28/89 77088 - 77433 1,082,279.53
1,164,403.21
Approval of checks issued for Payroll:
Date Check Numbers Amount
2/17/89 115525 - 116145 733,306.54
13
March 7, 1989
REPORTS Council President. White announced that there will
be a workshop at 6:00 p.m. on March 21. He also
reminded the Council that the regular monthly
Suburban Cities meeting will be held in Lake Forest
Park on March 8, and that the speaker is from Puget
Sound Water Quality Control.
Parks Committee. Dowell noted that the Parks
Committee will meet on Wednesday, March 15, at 4:00
p.m.
EXECUTIVE Administrative Reports At 9:10 p.m., Acting City
SESSION Administrator Harris noted that there would be an
executive session of approximately 15 minutes to
discuss possible litigation.
The Council reconvened at 9:30 p.m. and WOODS MOVED
to authorize the staff to negotiate with private
refuse haulers within the City of Kent for the
purpose of obtaining spring clean-up services in a
timely manner. White seconded and the motion
carried. The Mayor clarified that he would be
authorized to sign this without further Council
action.
ADJOURNMENT The meeting then adjourned.
Marie Jensen, CMC
City Clerk
14
1. SUBJECT:
�a
Kent City Council Meeting
Date March 21, 1989
Category Consent Calendar
BEND GOLF COURSE
SUMMARY STATEMENT: Adoption of Resolution No., allowing 1
the Parks Department to lease thirty (30) golf carts from Yamaha
Service Equipment to be used at the Riverbend Golf Course opening /
on July 12, 1989.
i
GJ
3. EXHIBITS: Resolution, P, rks Committee minutes
4.
5.
RECOMMENDED BY: Parsks Committee, Statr
(Committee, Staff; Examiner, Commission, etc.)
Staff will be present at the March 21 City Council meeting to
answer any questions.
EXPENDITURE REOUTRED: $2.453.90/mo
SOURCE OF FUNDS: Riverbend Golf Course Revenue
CITY COUNCIL ACTION:
Councilmember
DISCUSSION:
ACTION:
moves, Councilmember seconds
Council Agenda
Item No. 3-C
KENT PARKS DEPARTMENT
March 13, 1989
MEMO TO: MAYOR KELLEHER AND CITY COUNCIL MEMBERS
FROM: BARNEY WILSON, DIRECTOR OF PARKS AND RECREATION
SUBJECT: LEASE PURCHASE OF GOLF CARTS
The budget for the new golf course allows for golf cart rental
equipment. A study was made of present users, golf cart mechanics
and specifications of the leading carts. This, coupled with the
Otto laboratory study shows the Yamaha G-2 to be the outstanding
choice.
The Parks Committee has endorsed this item and the resolution has
been drafted to go forward with the lease purchase of the Yamaha
G-2.
RESOLUTION NO.
A RESOLUTION of the City Council of the
City of Kent, Washington,
WHEREAS, the Council has authorized the finance and
construction of the Riverbend Golf Course located at 2019 West
Meeker within the City of Kent's Green River Corridor System; and
WHEREAS, the City of Kent desires to acquire
approximately 30 golf carts suitable for the public's use of such
facility; and
WHEREAS, the City desires to acquire such equipment which
is also consistent with City objectives of clean air and healthful
environment while minimizing noise upon surrounding neighborhoods,
enjoying the best possible fuel efficiency and minimizing the cost
of maintenance and operation of said vehicles; and
WHEREAS, the Parks Department has caused a Study to be
conducted to determine available manufactures meeting desired
noise, fuel efficiency, and exhaust emission standard suitable for
the Riverbend Golf Course; and
WHEREAS, as a result of said Study the Parks Department
has determined that a 9 cycle overhead valve (gasoline powered)
vehicle 11G-2 Topped Club Car" manufactured by Yamaha Motors
Corporation, U.S.A., is the only suitable vehicle meeting the
city's multiple operation, maintenance, and fuel efficiency
specifications, including Council objectives of minimizing noise
and exhaust emissions; and
WHEREAS, the Parks Department Study has concluded that
there is only a single source supplier/distributor and
manufacturer of this engine and vehicle type capable of meeting
the City's combined specifications within the Puget Sound area and
which is also capable of providing for maintenance, parts, service
and warranty work on such vehicles; and
WHEREAS, the Council finds that the purchase and/or lease
option purchase of said vehicles by the City is clearly and
legitimately limited to a single source or supply within the
vicinity of the City of Kent; and further forth that such vehicles
are subject to special market conditions, namely, that the Yamaha
G2-A Topped Club Car, is the sole golf related vehicle capable of
meeting numerous and simultaneous performance and specification
objectives of the City as set forth in the Parks Department Study;
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. The requirements for purchasing any Yamaha
G2-A Topped Club Cars as described in the Parks Department Study,
are hereby waived for purposes of RCW 35.23.352 and Kent City Code
4.02.010 and that the said purchase is clearly and legitimately
limited to a single source or supply within near vicinity or are
subject to special market conditions warranting the purchase of
the Yamaha G2-A Topped Club Car by the City of Kent.
Passed at a regular meeting of the City Council of the
City of Kent, Washington this _ day of 1988.
Concurred in by the Mayor of the City of Kent, this _
day of 1988.
DAN KELLEHER, MAYOR
ATTEST:
MARIE JENSEN, CITY CLERK
APPROVED AS TO FORM:
SANDRA DRISCOLL, CITY ATTORNEY
I hereby certify that this is a true and correct copy of
Resolution No. passed by the City Council of the City of
Kent, Washington, the day of 1988.
(SEAL)
MARIE JENSEN, CITY CLERK
7080-250
2 -
Kent City Council Meeting
Date March 21, 1989
Category Consent Calendar
1. SUBJECT: JAIL HEALTH SERVIS
2. SUMMARY STATEMENT: Authorization for Mayor to sign the
contract with King County for jail health services. City
Attorney has reviewed and approved the contract for this budgeted
expenditure.
3. EXHIBITS: Con
4. RECOMMENDED BY:� Staff Public Satety committee
(Committee, Staff, Examiner, Commission, etc.)
5. EXPENDITURE REOUIRED: No additional expenditure required.
SOURCE OF FUNDS:
6. CITY COUNCIL ACTION:
Councilmembe
DISCUSSION:
ACTION:
moves, Councilmember seconds
Council Agenda
Item No. 3-D
SIN
Citv of SoatUC Kinqq County
Charles floyer, Alayor Ranay Revele, Executive
Seattle -King County Depaftinent of Public Health
M E M O R A N D U M
TO: Lt. LaBelle, Acting Administrator
City of Kent Correctional Facility
FROM: Allan Persyn, Administrator w")'' DATE: Feb.28,1989
Jail Health Services
RE:
Revisions to Proposed 19E0, contract
Enclosed are revised and retyped paces 3 and 5 of the proposed
1989 contract for health services at your facility. I have
also enclosed a copy of the entire contract. In this copy ,you
will find that i have hiphlin!:tec! in velIow the chances that
were made yesterday and as we discussed on the telephone.
F;opefully this will meet the approval of the City's attorney
and we can qet this contract finalized.
I have also sent a copy to the health Department's contract
manager, which is something I should have clone before I sent
the orivinal to you. 11,opefully there will he no:t recoirmendation
for chances from that person. If there -is I will let you kr,okv
as soon as possible. /iG, r,*.
A%j 00.
Contractor: Seattle —King County Department
of Public Health
Address:
110 Prefontain Place South
Suite 600
Seattle, Washington 98104
Services Provided:
Jail Health Services
Amount:
$53,286
Duration:
January 1, 1989 through
December 31, 1989
Liaison, Health
Allan Persyn
Department:
(206) 296-1082
City of Kent:
Captain Dennis Byerly
220 Fourth Avenue South
Kent, Washington 98031
CONTRACT FOR SERVICES
THIS AGREEMENT, entered into as of the 1st day of January, 1989, by the City of
Kent, hereinafter referred to as the "City," and the Seattle —King County Depart—
ment of Public Health, hereinafter referred to as the "Contractor,"
WITNESSETH
WHEREAS, the City is undertaking certain activities necessary to meet health
needs as they relate to correctional health services; and
WHEREAS, the City desires to engage the Contractor to render certain services in
connection with such undertakings of the City,
NOW, THEREFORE, the parties do mutually agree as follows:
I. Scope of Services
A. The Contractor's responsibilities include:
1. Sick Call
a. A minimum of 20 hours/week of sick call will be available.
It will be scheduled Monday through Friday. Clinic hours
will be determined by mutual agreement. Sick call consists
of diagnostic and treatment services for acute and chronic
illness and will be provided by nurse practitioner and public
health nurse staff consistent with Section l.b.
b. Treatment of acute or chronic medical conditions will be
limited by:
— licensure, certification, and training of nurse practi—
tioners and public health nurses.
Contract for Services - January 1, 1989
City of Kent/Seattle-King County Dept. of Public Health
Page 2
- availability of monitoring, observational and treatment
capabilities of qualified staff,
- availability of support and consultant resources.
c. Laboratory tests ordered by Contractor staff will be pro-
vided by the Contractor.
2. 14-day Health Appraisal
a. 14-day health appraisals will be conducted within the loth
and 17th day of confinement.
b. The 14-day health appraisal will include:
- basic medical/health history,
- vital signs,
—brief physical examination,
- TB skin test,
- syphilis serology,
- review of Contractor -approved Reviewing/Screening Form.
3. Health Receiving Screening
a. The Contractor will update, as necessary, the Health Receiv-
ing/Screening Form.
b. The Contractor staff will train corrections officers in use
and application of the form.
c. The Contractor staff will review all Health Receiving/Screen-
ing Forms and recommend appropriate followup.
4. Triage
a. Contractor staff will review written inmate complaints/
requests during normal Monday through Friday clinic hours.
b. Corrections staff will collect written inmate complaints/
requests during the hours the Contractor staff are not at
the correction facility.
c. Contractor staff will prioritize complaints/requests and
will followup as appropriate.
5. Medical Records
a. Contractor staff will maintain the medical records system.
b. Contractor staff will maintain a system which protects the
confidentiality of health information.
c. Corrections staff will insure the provisions of Section 5.b
above are maintained.
d. Contractor staff, upon notification of corrections staff,
will prepare appropriate information on inmates transferred
to another correctional facility.
Contract for Services — January 1, 1989
City of Kent/Seattle—King County Dept. of Public Health
Page 3
e. Contractor is the keeper of the health records. Release of
any confidential health information will be done by the
Contractor per the Contractor's policy and procedures.
6. Policy and Procedure Manual
Contractor will maintain a policy and procedure manual for
activities and services provided by Contractor staff.
7. Medications
Prescriptions written by Contractor will be supplied in standard
pharmacy packing through a pharmacy contract to a maximum
Contractor's responsibility of $1,200, unless renegotiated by the
City and Contractor. This pharmacy contract will be obtained by
and for the Contractor.
8. Medication Administration
Contractor staff will administer all jail health —approved medica—
tions to the individual inmates when such staff are on site
during normal Monday through Friday clinic hours. The City will
be responsible for medication distribution at other times.
9. Dental Services
Dental services will be limited to emergency care or pain relief
and may be provided at Contractor's location during normal clinic
hours (8 AM to 4:30 PM, Monday through Friday). Two (2) hours
notification by the City is needed to make necessary accom—
modations.
a. Transporting, escort service, and security will be provided
by the City.
b. Payment for dental services will be in accordance with
Section III.B of this agreement and is separate from the
base agreement.
c. Due to the disruption of normal clinic activity, any appoint—
ment that is more than 15 minutes late will be rescheduled.
The City will be charged for any such missed appointment,
or a cancellation without at least 24 hours notice, at the
rate of a normal examination.
10. Telephone Consultation Services
Contractor staff will provide limited telephone consultation to
Corrections staff during periods when the clinic is not scheduled.
This service is subject to the following limitations:
a. Contractor staff will be available only at telephone numbers
which they will provide.
Contract for Services — January 1, 1989
City of Kent/Seattle—King County Dept. of Public Health
Page 4
b. Contractor staff will not be on any form of "standby."
c. Contractor staff availability depends on their voluntary pre—
sence at a given telephone site and willingness to par—
ticipate.
d. Contractor staff participation is strictly voluntary at all
times.
e. The City will be charged for not less than 15 minutes of
Contractor staff time for each telephone consultation and in
increments of 15 minutes for any time after that for each
incident. The charge for service time will be according to
personnel costs for labor at the time of the consultation in
accordance to Washington State Nursing Association —King
County contract or King County Personnel rules, whichever
applies. This cost will be above and beyond the amount
listed in the basic contract.
f. Such telephone consultation will be limited to basic medical
triage/screening and not be construed as emergency care.
Contractor staff will provide advice regarding necessary
further action required.
g. Contractor staff who receive consulting telephone calls will
maintain a log indicating the date, time, length of call, and
general call content. This log will be reviewed at least
quarterly. or upon request, with the City of Kent
Correctional Facility administrator.
h. An itemized list of telephone consultations, including actual
costs, will be submitted by the Contractor to the City of
Kent Correctional Facility administrator on a monthly basis.
11. The Contractor's Jail Health Services administrator will meet
quarterly with the City's Correctional Facility administrator and
review the health care delivery system.
12. The Contractor will provide
reports on the health care
correctional facility.
quarterly and annual statistical
delivery system in the City's
B. The City's responsibilities include:
1. Providing an appropriate examination room, furnishings,
telephone, and security for the Contractor's staff,
2. Providing for the security of records and maintenance of con—
fidentiality when Contractor staff is not on site.
3. Providing medical, dental, and pharmacy services not specifically
provided by the Contractor, and any psychiatric services.
4. The City's correctional facility administrator will meet quar—
terly with the Contractor's jail health administrator to review
the health care delivery system.
Contract for Services — January 1, 1989
City of Kent/Seattle—King County Department of Public Health
Page 5
II. Time of Performance
The services of the Contractor are to commence on the 1st day of January,
1989, and terminate on the 31st day of December, 1989. The duration of
the contract may be extended or terminated upon mutual written agreement
between the parties hereto and pursuant to the terms and conditions of
the agreement.
III. Compensation and Method of Payment
A. The City agrees to compensate the Contractor in the total amount not
to exceed the maximum of $53,286 — see Exhibit A. The City shall
make payment within 30 days of receipt and approval of invoice(s).
B. The City shall reimburse the Contractor for dental services — see
Exhibit B. The City shall make payment within 30 days of receipt
and approval of invoice(s).
IV. Indemnification
The City shall defend, protect, and hold harmless the Contractor, it
elected and appointed officials, and any employee thereof, from and
against all claims, suits, or actions, including the cost of defense
thereof, arising from any negligent act or omission, or violation of
constitutional or civil rights committed by the City pursuant to this
contract.
The City agrees that its obligations under this subparagraph extend to
any claim, demand or cause of action brought by or on behalf of any
employee of the City against the Contractor, its officer, agents or
employees, and includes any judgment, award, and cost arising therefrom,
including attorney's fees.
The Contractor shall defend, protect, and hold harmless the City, its
elected and appointed officials, and any employee thereof, from and
against all claims, suits or actions, including the cost of defense
thereof, arising from any negligent act or omission or violation of
constitutional or civil rights committed by the Contractor pursuant to
this contract. The Contractor agrees that the obligation to indemnify,
defend and hold harmless the City and its agents and employees under this
subparagraph extends to any claim, demand or cause of action brought by or
on behalf of any employee of the Contractor, against the City, its officers,
agents, or employees and include any judgment, award and cost arising
therefrom, including attorney's fees.
V. Changes
Either party may request changes in scope of services, performing or
reporting standards, or budget adjustments provided hereunder. Proposed
changes which are mutually agreed upon shall be incorporated by written
Contract for Services — January 1, 1989
City of Kent/Seattle—King County Department of Public Health
Page 6
amendments to this agreement, signed by both parties. This contract
supersedes all previous contracts or agreements relative to services.
VI. Termination
The City may, by written notice of default to the Contractor, terminate
the whole or any part of the Agreement if, (1) the Contractor fails to
provide services called for by this Agreement within the time specified
specified herein, or if, (2) funding becomes no longer available for the
project described herein.
Either party to this Agreement may terminate the whole or any part of the
Agreement for any reason by providing written notice to the other party
thirty (30) days prior to the effective date of termination.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed
the day and year first herein written.
CITY OF KENT
ignature
Name
itle
APPROVED AS TO FORM:
King County Prosecuting Attorney
(Contr.KJA:md 11/3/88)
0
SEATTLE—KING COUNTY DEPARTMENT OF
PUBLIC HEALTH
ignature
Name
itle
ATTEST:
Department of Executive Administration
a
EXHIBIT "A"
Kent Jail Health Program
1989
Staffing
Family Nurse Practitioner 1044 hrsl
Public Health Nurse 1044 hrsl
Physician 36 hrs
Administrative Specalist I 70 hrs
Nutritionist 16 hrs
Family Nurse Practitioner, Int. 157 hrs
Subtotal
Salary & Wage Contingency2.
Fringe Benefits
Total
lIncludes paid time off
2All pay shown at 1988 rates. This
is to allow for COLA and other labor
contract agreements.
Non —Personnel
Office Supplies
Pharmaceuticals
Medical Supplies
Misc. Operating Supplies
Laboratory Services
Mileage
Insurance
AFP: and
12/19/88
$18,654
15,048
1,203
729
258
2, 557
$38, 449
28
10,106
$48, 583
$ 300
1,200
1,000
525
500
811
367
Total $ 4,703
PROJECT TOTAL $53,286
PROCEDURE
EXHIBIT B
MOST COMMON DENTAL PROCEDURES
PHIS
Code
Rev. 1/1/89
Effec.
FULL FEE FULL FEE FULL FEE A
p C 8
DIAGNOSTIC
001101
S 10.00
7.50
5.00
2.50
Initial Exam
001201
20.00
15.00
10.00
5.00
Periodic Exam
Exam
001301
10.00
7.50
5.00
2.50
Emergency
Film PA, 1st
002201
5.00
3.75
2.50
1.25
Film PA, Add'l
002301
1.00
.75
.50
.25
Film, BWX 1
002701
5.00
3.75
2.50
1.25
Films, BWX k
002721
6.00
4.50
3.00
1.50
Films, BWX 4
002741
10.00
7.50
5.00
2.50
Films, BWX, Add'l
002751
1.00
.75
.50
.25
RESTORATIVE
021101
20.00
15.00
10.00
5.00
1
Amal Dec surf
Amal Dec 2 surf
021201
30.00
22.50
15.00
7.50
Amal Dec 3 surf
021301
35.00
26.25
17.50
8.75
Amal Dec 4 surf
021311
45.00
33.75
22.50
11.25
Amal Perm i surf
021401
22.00
16.50
11.00
5.50
Amal Perm 2 surf
021501
34.00
25.50
17.00
8.50
Amal Perm 3 surf
021601
39.00
29.25
19.50
9.75
Amal Perm 4 surf
021611
50.00
37.50
25.00
12.50
Ant Comp 1 surf
023301
25.00
18.75
12.50
6.25
Ant Comp 2 surf
023311
37.00
27.75
18.50
9.25
Ant Comp 3 surf
023321
51.00
38.25
25.50
12.75
Ant Comp 4 surf
023351
64.00
48.00
32.00
16.00
Recement Crown
029201
16.00
12.00
8.00
4.00
SSC Crown Dec
029301
50.00
37.50
25.00
12.50
SSC Crown Perm
029311
55.00
41.25
27.50
13.75
Resin Crown
029321
63.00
47.25
31.50
15.75
PREVENTIVE
011101
30.00
Z2.50
15.00
7.50
Prophy, adult
Prophy, child
011201
21.00
15.75
10.50
5.25
Fluoride
012031
16.00
12.00
8.00
4.00
Sealant
013511
10.00
7.50
5.00
2.50
2
FULL 5 0 25 -
-PHIS FEE FULL FEE FULL FEE FULL FEE
PROCEDURE Code E D C B A
SPACE MAINTENANCE
Fixed Unilat.
015101
57.00
42.75
28.50
14.25
Fixed Bilat.
015151
78.00
58.50
39.00
19.50
Recement Spacer
015501
16.00
12.00
8.00
4.00
PERIODONTICS
Root Planing Quad
043411
25.00
18.75
12.50
6.25
ENDODONTICS
Pulp Cap. Dir
031101
9.00
6.75
4.50
2.25
Pulpotomy
032201
25.00
18.75
12.50
6.25
One Canal
033101
133.00
99.75
66.50
33.25
Two Canals
033201
185.00
138.75
92.50
46.25
Apexification
033501
25.00
18.75
12.50
6.25
PROSTHETICS
Complete Upper
051101
330.00
247.50
165.00
82.50
Complete Lower
051201
330.00
247.50
165.00
82.50
Partial Upper
052131
325.00
243.75
162.50
81.25
Partial Lower
052141
325.00
243.75
162.50
81.25
Adjust Upper CD
054101
15.00
11.25
7.50
3.75
Adjust Lower CD
054111
15.00
11.25
7.50
3.75
Adjust U Partial
054211
15.00
11.25
7.50
3.75
Adjust L Partial
054221
15.00
11.25
7.50
3.75
Reline Upper
057501
100.00
75.00
50.00
25.00
Reline Lower
057511
100.00
75.00
50.00
25.00
Reline U Partial
057601
92.00
69.00
46.00
23.00
Reline L Partial
057611
92.00
69.00
46.00
23.00
Tissue Condition
058501
18.00
13.50
9.00
4.50
Repair (write in)
ORAL SURGERY
Ext. Single Tooth
071101
25.00
18.75
12.50
6.25
Ext. Add'1 Teeth
071201
20.00
15.00
10.00
5.00
Root Removal
071301
26.00
19.50
13.00
6.50
Surgical Ext.
072101
53.00
39.75
26.50
13.25
Inc. and Drain
075101
30.00
22.50
15.00
7.50
3
ULL
PHIS FEE FULL FEE FULL FEE FULL FEE
PROCEDURE Code E D C B A
TMJ Solint
078801
150.00 112.50
75.00 37.50
Palliative Treat.
D91101
19.00 14.25
9.50 4.75
Management Prob.
099201
6.00 4.50
3.00 1.50
Consult DSHS manual
for codes and fees
for procedures not
listed above.
1/l/89
RF:EC/nr
D= Emy
'mviOrP SignN� '
SEATRE•KING ccuM DEPABP.IENT OF PUBLIC HEALTH • SEATTIE DENTAL ENCOONTEa aLCOM
P111NPVvM
1. SUBJECT:
Kent City Council Meeting
Date March 21 1989
Category Consent Calendar
EAST HILL _SITE.
2. SUNIIKARY STATEMENT: Acceptance of the land preparation phase
of the East Hill Project (Police/Fire Training Center and Fire
Station) as complete and release retainage upon receipt of
appropriate documentation.
3. EXHIBITS: Executive sum ary,
4. RECOMMENDED BY: Fire Admini
Engineering Department
(Committee, Staff, Examin(
5. EXPENDITURE REQUIRED:
SOURCE OF FUNDS:
6. CITY COUNCIL ACTION:
Councilmember _
DISCUSSION:
ACTION:
memorandum
Commission, etc.)
moves, Councilmember
econds
Council Agenda
Item No. 3-E
TO:
FROM:
SUBJECT:
--------------
EXECUTIVE SUMMARY
FEBRUARY 28, 1989
MAYOR KELLEHER, COUNCIL PRESIDENT WHITE,
COUNCILMEMBERS BITEMAN, JOHNSON, WOODS,
HOUSER, DOWELL, MANN
NORM ANGELO, FIRE CHIEF✓ UM,
COMPLETED LAND PREPARATION
-----------------------------------------------
INTRODUCTION/BACKGROUND
Land preparation for the east hill complex commenced in August,
1988. This site will be the location of the headquarters fire
station as well as a police/fire training center.
On February 27, 1989 the Fire Department received a memorandum
from Terry Ferguson, Engineering Department stating that the
Contractor has completed its associated "punch list".
The Fire Department is recommending processing the paperwork to
notify the Department of Labor and Industries and Department of
Revenue that work has been completed. Upon receipt of the
necessary certificates we will then be able to release retainage
to the Contractor.
RECOMMENDED ACTION
Council accept this phase of the project as complete and
authorize the release of the retainage upon receipt of
appropriate documentation from the Departments of Revenue and
Labor and Industries.
SIGNIFICANCE
This is the first phase of the construction of a multi -functional
complex and with successful completion allows the Fire Department
to maintain the project in a timely fashion.
Executive Summary to Mayor Kelleher and Councilmembers
February 28, 1989
Page 2
BUDGET/ECONOMIC IMPACT
This project has been budgeted through the bond levy with no
impact on the general operating budget of the department.
ALTERNATIVES/CONSEQUENCES
None
tcn
1
DEPARTMENT OF PUDLIC WORKS
February 24, 1989
TO: Ken Miller
Chief Bond
Van Parker 5
FROM: Terry Ferguson
RE: East Ilill Fire Station and Training Center
The referenced project has completed its associated "punch list"
for that portion of storm and site work preparation conducted by
scarsella Bros., Inc.
Kent City Council Meeting
Date March 21, 1989
Category Consent Calendar
1. SUBJECT: ANIMAL CONTROL SERVICES
2. SUMMARY STATEMENT: Authorization to extend the interlocal
agreement with King County for animal control services jtiv9
3. EXHIBITS: Extension document
4. RECOMMENDED BY: Opera
(Committee, Staff, E
5. EXPENDITURE REQUIRED:
Contractor. Retainac
SOURCE OF FUNDS:
[IF
Counci
DISCUSSION:
ACTION:
Commission, etc.)
moves, Councilmember
a
econds
Council Agenda
Item No. 3-F
Interleeal Agreement
Amendment
Rlnq County
Division
General Sarvlce•
City/Town -_ Ken t — —----------_.-----
Pago 1 of 1
Pages
220 4 th Avenue South
Address ---- --- - -- ---
-- -Dale Entered ------
- —_ Kent, WA 98032-5839
Amendment Requested by
Amendment Effects
DEA-General Services
❑ Scope of Services
❑ Method of Payment
_— -
----- Dep 0vision
( (limo of Paiiormance
❑ Reliance
Tara Wilding, Acting Supervisor.
❑Compensation
❑ Terms and Conditions
--- - iJamn ---
❑ Results of Services
For the purpose of extending the Animal Control Interlocal Service
Agreement for a period of one year on Lhe same terms and conditions,
Section 3., page 3 of 3 of said agreement is amended to read as follows:
Time of Performance: This agreement shall be effective on the 1st
day of A�ril�, ( 1988)), 1989 and terminate on the 31st day of
March, ((3x38'})). 1990. It is further agreed that should both
parties desire to continue this agreement after the termination
date, this contract may be renewed for a period of one year on the
same terms and cunditions, upon the giving of written notice by
either party to the other not less than thirty (30) days before
the expiration of this agreement; Provided, however, that the
County reserves the right to increase fees or modify the rebate
provisions of Section 2 A of this agreement.
IN WITNESS HEREOF, the parties hereto have caused this amendment to De exeuureu
on the date first above written.
KING COUNTY, WASHINGTON
By
Title
King County Executive _
_.
Date
Acknowledgement and Acceptance
(Dept.ioivision)
By ----
Title ----- -
Dale --
1. SUBJECT: OUT OF STATE TRIP
Kent City Council Meeting
Date March 21, 1989
Category Consent Calendar
r
2. SUMMARY, STATEMENT: Authorization for Engineering/,employee to
atten& Delta Systems users conference in Fort Collins, Colorado.
5;ffO&' Funds have been included in the approved Public Works 1989
(c to-�Pub1 is Works
�1U Committee at their meeting of March 17, 19-
3
EXHIBITS: Copy of memora
Director of Public Works.
RECOMMENDED BY: Staf
(Committee, Staff,
SOURCE OF FUNDS:
Councilmember,
DISCUSSION:
ACTION:
Public Works Committee
Commission,
Councilmember
Council Agenda
Item No. 3-G
DEPARTMENT OF PUBLIC WORKS
March 16, 1989
TO: Public Works committee
FROM: Don Wickstrom sl)�
RE: Out of state Trip
The second 1989 Deltasystems Users' Conference has been scheduled
for April 9 in Fort Collins, Colorado. Kurt Palowez, the GIs
coordinator for the Public Works Department, attended the first
conference last year, found it very informative and is requesting
authorization to attend this year's conference. Attached is a copy
of the preliminary agenda. Adequate funds have been approved in
the 1989 Public Works Operating Budget.
It is recommended approval be given for Kurt to attend the
conference.
1989 DELTASYSTEMS USERS' CONFERENCE
Preliminary Agenda
April 91 1989 Hotel UniversityParkHoliday Inn
425 West Prospect Road
Fort Collins, Colorado
April 10, 1989
6:OOAM - 7:30AM Continental Breakfast provided by the
University Park Holiday Inn
8:OOAM -
8:30AM
Registration (Arizona Room)
8:30AM -
10:15AM
Deltasystems Opening Remarks and
overview Presentation
Users, Presentations (Applications
and Projects)
10:15AM
- 10:30AM
Refreshment Break
10:30AM
- 11:45AM
Users' Presentations
(Applications and Projects)
12:OOPM
- 1:15PM
Lunch (Hotel Atrium)
1:30PM
- 3:15PM
User's Presentations
Hewlett Packard Presentation
3:15PM
- 3:30PM
Refreshment Break
3:OOPM
- 5:OOPM
Software and Data Demos
6:30PM
Deltasystems Users' Dinner
(Arizona Room)
April 11, 1989
6:OOAM - 7:30AM
8:30AM - 10:15AM
10:15AM - 10:30AM
10:30AM - 11:45AM
12:OOPM - 1:15PM
1:15PM - 2:30PM
2:30PM - 2:45PM
2:45PM - 4:OOPM
4:OOPM - 4:30PM
April 12 - 13, 1989
Continental Breakfast provided by the
University Park Holiday Inn
Panel Discussion
Refreshment Break
Panel Discussion
Lunch (Hotel Atrium)
Deltasystems' Products Discussion
Refreshment Break
Deltasystems' Products Discussion
Conference Recap
Deltamap Revision 3.2 Review
Kent City Council Meeting
Date March 21, 1989
Category Consent Calendar
1. SUBJECT: LID 327/328 AGREEMENT WITH METRO. z: c-BUS—PLL "n`�
2. SUMMARY STATEMENT: Authorization for Mayor to sign agreement
with METRO for their participation in the construction of bus
pullouts in conjunction with th West Valley Highway
improvements projectsxg
(afec� the Public Works Committee at their meeting of March 17.
P� _ _ f �_.__R.v� �..�. t..._.�_ - i>.l ill be rQW194;
3. EXHIBITS: Copy'\of memorandum to Public Works Committee from
Director of Public Works, copy of draft agreement.
4. RECOMMENDED BY:
(Committee, Staff, Examiner, Commission, etc.)
5. EXPENDITURE REOUIM: $
SOURCE OF FUNDS: T
6. CITY COUNCIL ACTION:
Councilmember \ moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3-H
a
DEPARTMENT OF PUBLIC WORKS
March 10, 1989
TO: Public Works Committee
FROM: Don Wickstrom 09 9t"
RE: LID 327/328 Metro Agreement Bus Pullouts
Attached is a draft copy of an agreement from Metro for their
contribution and participation for the construction of bus pullouts
in conjunction with the City's West Valley Highway improvement
projects. We have reviewed the agreement and have made the
revisions noted thereon.
It is requested the Mayor be authorized to sign the agreement once
finalized.
CITY OF KENT . q
FEB 2 8 1989
Attachment No. 1 F" n[PT
AGREEMENT
THIS AGREEMENT, made and entered into this
day of , 1989, by and between the Municipality
of Metropolitan Seattle, a municipal corporation of the
State of Washington, hereinafter referred to as "Metro,"
and the City of Kent, a municipal corporation of the State
of Washington, hereinafter referred to as the "City," is
made pursuant to Chapter 39.34 RCW, the Interlocal Cooperation
Act.
WITNESSETH
WHEREAS, the parties to this Agreement each have
power to perform the terms and conditions of this Agreement,
and
WHEREAS, the City is performing street improvements
on West Valley Highway (68th Avenue South), including widening
thereof, and
WHEREAS, provision of facilities for transit vehicles
on West Valley Highway would increase the safety and efficiency
of said thoroughfare and provide incentives for the greater
use of transit in the West Valley Highway Corridor, and
WHEREAS, Metro and the City wish to construct the
project jointly, and
WHEREAS, the City of Kent and Metro have, by appropriate
legislative action, authorized this agreement, and
WHEREAS, it is in the interest of the public served
by both jurisdictions that said improvement be constructed,
NOW, THEREFORE, IT IS COVENANTED AND AGREED AS FOLLOWS:
1. Purpose. The purpose of this Agreement is to construct
transit vehicle facilities on West Valley Highway (68th
Avenue South) between South 190th Street and Seut-h We- y 70MeS X
=231th Street in the City of Kent.
EXHIBIT NO. 1
WORK ELEMENTS
A. Bus Pullouts
construct bus pullouts at the following locations on
West valley Highway (68th Avenue South):
- Northbound South 239th Street (Vicinity)
- Southbound South 236th Street (Vicinity)
- Northbound South 234th Street
Southbound South 228th Street
>- Northbound South 224th Street
- Southbound South 224th Street
Geuthbeund South 224th Stveet
- Northbound South 220th Street
- Southbound South 220th Street
- Northbound South 216th Street
- Southbound South 216th Street
- Southbound South 212th Street
- Northbound South 212th Street
- Northbound South 208th Street
- Southbound South 208th Street
- Northbound South 204th Street
- Southbound South 204th Street
- Northbound South 196th Street
- Southbound South 196th Street
- Northbound South 190th Street
- Southbound South 190th Street
B. Transit Queue -Jump Lane
5,A 2z8k 5� x
X
Construct northbound right -turn only lane, approximately
300 feet in length, on West Valley Highway (68th
Avenue South) approaching South 22&h Street. Designate Jr
lane for right -turning traffic except transit buses.
Transit buses shall legally be permitted to proceed
directly through the intersection from this lane.
AGENCY RESPONSIBILITY
a. Metro shall contribute $118,000 toQards the cost of
the transit facilities described in Exhibit No. 1,
"Work Elements," above.
b. The City and others shall assume the costs of work
on all portions of the project not specified in Exhibit
No. 1, "Work Elements."
c. For purposes of administration of this project, including
providing appropriate environmental reviews, the City
shall act as lead agency. The City shall be responsible
for design, right-of-way acquisition, construction,
construction management and any additional work required
to furnish a complete project; provided, however, that
all substantive decisions regarding transit facilities
be reviewed and approved by Metro prior to implementation
by the City.
d. The City shall designate the bus pullouts described
in Exhibit No. 1, Section A for the exclusive use of
Metro transit vehicles. This designation may be changed
upon signed, mutual 9agreement between Metro and the
City. StiSe✓f cC,%W. X
e. The City shall designate the traffic lane described
in Exhibit No. 1, Section B for the exclusive use of
vehicles turning northbound from West Valley Highway
to eastbound South 22Jth Street, and Metro transit N
vehicles proceeding directly northbound through the
intersection. This designation may be changed upon
signed, mutual agreement between Metro and the City.
f. Following completion of the project, the City shall
assume responsibility for all curb, sidewalk and roadway
maintenance, in9juding fotuEe
if � i&' k
Metro agrees to install and maintain regulatory curb
paint markings
s and signage t all bus pullouts.
=ur,-a F 1 be�ow. k
g. The City and Metro shall participate equally in approval
of that portion of project design pertaining to transit
vehicle facilities. The City shall furnish Metro with
construction drawings as necessary for review and approval
by Metro.
Both parties agree to hold each other harmless from
any and all costs, claims, demands and obligations
of whatsoever nature arising by reason of the other's
performance pursuant to the terms pf this agreement.
Each party further agrees to defend, at its own cost,
all suits or actions of whatsoever nature brought against
the other arising from the respective party's participation
in or performance of the work, provided, however, that
nothing in this section will relieve either party from
liability arising out of its performance pursuant to t"k-fkly
the terms of this agreement, Metro will make rogress
payments to the City for expenses incurred by the City
for the portion of the work within Metro's responsibility.
2. Work. Metro and the City agree to administer and construct
the above -referenced facilities according to the terms
and conditions of Exhibit No. 1, which is attached
hereto and incorporated herein as if it were set forth
in full in this Agreement.
3. Administration. The City shall be the administrator
responsible for administering this Agreement pursuant
to Chapter 39.34 RCW.
4. Duration of Agreement. This Agreement shall remain
in effect indefinitely, unless changed or terminated
by mutual approval of both parties.
5. Records. This Agreement shall be filed with the City
Clerk of the City of Kent, the King County Auditor
and the Secretary of State.
IN WITNESS WHEREOF, the parties hereto have hereunto
set their hand and seals the day and year first above written.
MUNICIPALITY OF METROPOLITAN
SEATTLE
APPROVED AS TO FORM:
Attorney for Municipality of
Metropolitan Seattle
KEWT-
CIT3q OF INNN�, WASHINGTON
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney for City
of Kent
X'
Insert d.l
The City and Metro understand that at the present time the
Washington State Department of Transportation (WSDOT) is
responsible for pavement repair or replacement. Should WSDOT
relinquish the right to the City, then Metro and the City agree
that future pavement reconstruction costs, when necessary, shall
be shared equally by the City and Metro for the work elements
defined in this Exhibit No. 1.
Insert f.1
Metro agrees that driveways for purposes of ingress and egress to
abutting properties may be included at the bus pullout locations.
Kent City Council Meeting
Date March 21, 1989
Category Consent Calendar
1. SUBJECT: LID 327 EMBANKMENT AND FILL
2. SUMMARY STATEMENT: Accept as complete the contract with City
Transfer for the LID 327 Embankment and Fill Project and release
of retainage after receipt of releases from the State.
3. EXHIBITS: Copy of memorandum f om Director of Public Works.
1
r'
f
4. RECOMMENDED BY:
(Committee, Staff, Examiner, Commission, etc.)
5. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
r
6. CITY COUNCIL ACTION:,'
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3-I
DEPARTMENT OF PUBLIC WORKS
March 15, 1989
TO: Mayor Kelleher and City Council
FROM: Don Wickstroml�
RE: L.I.D. 327 Embankment and Fill
The contract for this phase of the L.I.D. 327 project was awarded
to City Transfer on September 61 1988 for the bid amount of
$145,080 and the notice to proceed was issued as of October 31
1988.
The project consisted of placing structural fill along the west
side of West Valley Highway to act as a preload and allow
settlement prior to the construction of the improvement project for
West Valley Highway. Construction costs were $140,602.09.
It is recommended the project be accepted as complete and the
retainage released after receipt of the releases from the State.
1. SUBJECT:
HARRIS REZONE ORDINANCE
Kent City Council Meeting
Date March 21, 1989
Category Consent Calendar
c
2. SUMMARY STATEMENT: Approv�Ordinance �1- tro rezon)6 the
Harris property from MHP, Mobile Home Park, to GC, General
Commercial. Council conditionally approved this on February 711W .
The applicant has now fulfilled the conditions.
3. EXHIBITS: Ordiance
4
5
MR
RECOMMENDED BY: Council
(Committee, Staff, Examiner, Commission, etc.)
EXPENDITURE REQUIRED:
SOURCE OF FUNDS:
Councilmember
DISCUSSION:
ACTION:
moves, Councilmember
econds
Council Agenda
Item No. 3-J
ORDINANCE NO.
AN ORDINANCE of the City of Kent,
Washington, relating to land use and zoning,
providing for the rezoning of approximately .71
acres located on the west side of North
Washington Street (S.R. 181), approximately 616
south of West James Street, from MHP, Mobile
Home Park, to GC, General Commercial.
WHEREAS, an application for the Harris Rezone was filed
on September 30, 1988 for the property described in the attached
Exhibit A and incorporated herein by this reference; and
WHEREAS, the applicant requested that the property be
rezoned from MHP, Mobile Home Park, to GC, General Commercial; and
WHEREAS, the Hearing Examiner held a public hearing on
December 21, 1988; and
WHEREAS, following the public hearing and consideration
of reports and testimony submitted into the record on the proposed
rezone and the staff recommendation, the Hearing Examiner for the
City of Kent rendered her Findings, Conclusions and
Recommendations for conditional approval on January 4, 1989, in
"Harris Rezone: Findings and Recommendation of the Hearing
Examiner for the City of Kent"; and
WHEREAS, on February 7, 1989, a hearing was held before
the City Council at 7 o'clock p.m., in the City Hall of the City
of Kent, upon proper notice given; and
WHEREAS, the Kent City Council adopted the Hearing
Examiner's recommendation for conditional approval; and
WHEREAS, the Council approved the rezone on the conditior
that the applicant fulfill the following requirements:
A. Deed to the City for street purposes the easterly 1
feet of the property such that the westerly half street
right-of-way width for West Valley Highway (Washington Avenue) is
50 feet;
B. Execute a no protest LID participatory agreement
the improvement of West Valley Highway (Washington Avenue); and
WHEREAS, the applicant has complied with the conditions
set forth above; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES
HEREBY ORDAIN AS FOLLOWS:
Section 1. The Findings, Conclusions, and Conditional
Recommendations of the Hearing Examiner as set forth in "Harris
Rezone: Findings and Recommendations of the Hearing Examiner for
the City of Kent", which is on file with the Kent City Clerk are
hereby adopted and the Findings, Conclusions, and Conditional
Recommendations are concurred with for this site.
Section 2. The City Council finds that the applicant has
executed the deed and the no protest LID agreement as specified in
the Council action on February 7, 1989; thereby, complying with
the conditions.
Section 3. Zoning for this site, generally located on
the west side of North Washington Street (S.R. 181), approximately
616 feet south of West James Street, and legally described in
attached Exhibit A, incorporated by this reference, is hereby
changed from MHP, Mobile Home Park, to GC, General Commercial.
Section 4. Effective Date. This ordinance shall take
effect and be in force five (5) days from and after its passage,
approval and publication as provided by law.
DAN KELLEHER, MAYOR
- 2 -
Kent City Council Meeting
Date March 21, 1989
Category Consent Calendar
1. SUBJECT: GREEN RIVER CORPORATE PARK - CPI NO. 120
2. SUMMARY STATEMENT: Acceptance of bill of sale and warranty
agreement for continuous operation and maintenance for
construction of approximately 11350 feet of water main in the
vicinity of 72nd Ave. S. and S. 204th St. for the Green River
Corporate Park project and
lease of the cash bond.
3. EXHIBITS: Vicinity map.
4. RECOMMENDED BY: S
(Committee, Sta
5.
SOURCE OF FUNDS:
6. CITY COUNCIL ACTION:
Councilmember
DISCUSSION:
ACTION:
Examiner, Commission, etc.)
moves, Councilmember
econds
Council Agenda
Item No. 3-K
1. SUBJECT:
Kent City Council Meeting
Date March 21, 1989
Category Consent Calendar
GREEN RIVER CORPORATE PARK - CPI NO. 102
2. SUMMARY STATEMENT: Acceptance of bill of sale and warranty
agreement for continuous operation and maintenance for
construction of approximately 2,043 feet of water main in the
vicinity of 70th Ave. S. and S. 200th St. for the Green River
Corporate Park project and Of ths
pa@t— -- elease of the cash bond.
3. EXHIBITS: Vici
4.
61F
6.
RECOMMENDED BY • _
(Committee, Sta
SOURCE OF FUNDS:
map.
a
CITY COUNCIL ACTION:
Councilmember
DISCUSSION:
ACTION:
Examiner, Commission, etc.)
moves, Councilmember
econds
Council Agenda
Item No. 3-L
O " VIL/
�Z J-W- Kent City Council Meeting
Date March 21, 1989
Category Consent Calendar
1. SUBJECT: CREDIT CARD FOR TRAVEL EXPENSE EXPENDITURES
2. SUMMARY STATEMENT: Authorization to use credit cards for
official City travel and subsistence expenses and for the Mayor
to sign a contract with the City's bank. T
THe City Attorney has reviewed the contract.
3. EXHIBITS: Memorandum of advantages and disadvantages.
4. RECOMMENDED BY: Operations Committee 3/15/89.
(Committee, Staff, Examiner, Commission, etc.)
5. EXPENDITURE REQUIRED: not applicable
SOURCE OF FUNDS:
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION:
ACTION:
Council Agenda
Item No. 3-M
ADVANTAGES AND DISADVANTAGES
OF CREDIT CARDS FOR TRAVEL
ADVANTAGES:
1. Employee will not have to carry large cash amounts or travelers
checks on business.
2. Credit card use will reduce the amount of cash being carried
by staff while traveling. Therefore reducing potential losses.
Credit card procedures will allow for controlling lost or stolen
cards and will eliminate any further accountability to the
cardholders.
3. Photocopy, collection and research services are provided by the
bank.
4. Foreign currency will be converted and billed directly on the
monthly statement at the current exchange rate. This process will
not only be more accurate but will be a great staff time saver
during the reconciliation stage.
5. Single account assigned to each individual credit card issued
to the City of Kent. Improved documentation and history of travel
expense.
6. Single purchase order and payment to the bank for travel
activities.
7. Allows for investment of $6000 worth of funds from the present
travel account while changing over to credit cards for travel
purposes.
8. Additional focus and use of the city identification card for
travel purposes.
9. Credit card account could be used for airfare in the future
once the city's air travel usage has been reviewed.
DISADVANTAGES:
1. Individual cost of credit card will be $25.00 per account
annually.
2. Risk of stolen or lost cards are always a potential, but "hot
card" procedures will be in place between the bank and customer.
3. Credit cards will not cover all transactions. Therefore, Some
cash for traveling will still be required.
1. SUBJECT:
HUMAN SERVICES ROUNDTABLE
Kent City Council Meeting
Date March 21, 1989
Category Other Business
2. SUMMARY STATEMENT: The City Council needs to take action on
whether or not the City of Kent desires to continue as a member
of the Human Services Roundtable and at what level of funding
support it will commit to as a member.
3. EXHIBITS: Staff memo, Human Services Commission minutes,
Planning Committee minutes of 3/7/89.
4. RECOMMENDED BY: Human Services Commission, 3/14/89, and
Planning Committee (anticipated 3/21/89).
Committee, Staff, Examiner, Commission, etc.)
5. EXPENDITURE REQUIRED: none at this time
SOURCE OF FUNDS: General Fund. May involve a contribution of
City funds of up to $13,400 at a later date
if Roundtable is extended through 1989.
6. CITY COUNCIL ACT/TON: 1, j
Councilmember 6(UR) moves, Councilmember V 0-OC�0 seconds
that the City of Kent continue as a member of the Human Services
Roundtable through December, 1989, and commit to contributing
its share of funding at a maximum level of approximately 4
percent of the total adopted Roundtable budget for the remainder
of 1989. The City's contribution is not to exceed $13,400.
DISCUSSION•
ACTION:
Council Agenda
Item No. 4-A
KENT PLANNING DEPARTMENT
MARCH 16, 1989
MEMO TO: MAYOR DAN KELLEHER AND CITY COUNCIL MEMBERS
FROM: LIN BALL, SENIOR PLANNER
SUBJECT: REGIONAL HUMAN SERVICES ROUNDTABLE - EXTENSION
AND FUNDING OF ROUNDTABLE THROUGH DECEMBER, 1989.
In March of last year the City of Kent joined with King County, the
City of Seattle, United Way and several other King County suburban
cities in the regional Human Services Roundtable Planning Project.
As a member of the Roundtable, the City of Kent contributed $6,000
to the $157,000 project budget.
Phase I of this Planning Project was completed in the Summer of
1988. Phase II of the Project is approaching completion, with the
one-year Planning Project end_iny -on=17arcfi 31st. The Planning
Project successfully accomplished its task of identifying regional
human services problems and needs and developing an "Action_Agenda"
to address problems. The elected members of e Roundtable, the
Project Staff, permanent staff, and a number of citizen committees
composed of business leaders, human services providers, interested
citizens, and the public sector, have dedicated numerous hours and
energy to deliver a quality product which accurately represents the
human services needs and potential solutions to these regional
human services problems.
On March 29, 1989, the Roundtable will meet to adopt the "A.etion
Agenda" and to eci e w e er -or-hot--to continue the Human Services
Roundtab e--tYiYough the end of the year, in order to begin
implementation of the Action Agenda. The Action Agenda is
developed around the five (5) priority regional human services
problems identified in Phase I of the Roundtable Planning Project.
These five areas are
- EMPLOYMENT
- HOUSING
- FAMILY SUPPORT
- CHILD CARE
- HEALTH CARE
At its March 14, 1989, meeting, the City of Kent Human Services
Commission considered the two actions before the Roundtable: 1) The
continuance of the Roundtable and the City of Kent's desire to
continue as a member of the Human Services Roundtable; 2) City of
Kent funding support of the Roundtable. The Human Services
Commission recommends to the Citv Council approval o i s
continuance as a mem er o e Human Services Rou 31abr through
December, 1989. It also recommends that as a member of the
Roundtable, the City commit to contribute its share of funding of
5
MAYOR DAN KELLEHER AND CITY COUNCIL MEMBERS
MARCH 16, 1989
the Roundtable budget at the sal ercentage level it did_ in
1a89, to a maximum of $13,400. In 1988 the C1 y s contribution was
four (4) 1pQrcent of the overall Roundtable budget. The Human
Commission identified`fhe Roundtable Project Management
and the Financing Options of the Action Agenda as the highest
priority for funding. The Commission felt that additional
implementation of the Action Agenda in the five identified critical
human services needs areas listed above could not be prioritized.
They felt that the needs are equally important in all five areas.
The City Council Planning Committee reviewed this item at its
March 7th meeting, and continued action on this item to allow for
the Human Services Commission to meet and come forward with a
recommendation. The Planning Committee is expected to take action
on this item at its March 21st meeting, and will forward its
recommendation to the full City Council on March 21.
Attached for your information is a one -page synopsis on the
Roundtable.
Action Required
It is requested that the City Council take action on two items:
1.
City's
desire
to
continue as a member of the Roundtable.
2.
City's
level
of
funding support.
The City Council's action on March 21st will give our City's
elected official to the Roundtable, Councilman Paul Mann, direction
and input for his voting at the Roundtable on March 29th. If the
Roundtable votes to continue as an entity on March 29th, the actual
dollar figure of the City's financial share will come back to the
Planning Committee, Operations Committee, and the full City Council
for approval prior to any allocation of money.
LB:ca
Attachment
2
HUMAN SERVICES ROUNDTABLE
'WHAT BROUGHT YOU TO THE TABLE IN THE FIRST PLACE?
o Significant increases in number of low income people and the
human service problems they bring to your jurisdiction;
o Inadequate State and Federal funding to support local
agencies; no local money to make signficant impact.on local
human service needs;
o Desire not to "throw money at problems" without clear sense of
priorities and purpose;
o Shared problems require regional response;
o Human service problems cut across geographic boundaries;
collective action is required to solve them.
WHAT WE'VE ACCOMPLISHED SO FAR
o Produced useable common human service data base.
o Identified local human service problems;
o Figured out potential solutions;
o Identified resources to implement solutions;
o Built base of community support for Roundtable;
o Developed common information categories and budget items for
local funding application process.
WHY BASIC THEMES OF ACTION AGENDA ARE IMPORTANT TO LOCAL JURISDIOPIONS
AND UNITED WAY
o Focuses on basic elements to make people•self sufficient:
jobs, housing, child care;
o Tackles big issues, but doesn't take on the whole system - its
selective;
o Builds private sector support;
o Builds on human service planning and funding at local level;
o Avoids duplication - uses existing organizations;
o Distributes services throughout the County so all citizens
have access;
o harnesses regional resources to solve regional problems.
WHAT CAN ROUNDTABLE DO THAT YOU CAN'T DO INDIVIDUALLY
o .Raise regional revenues to decrease burden on local
jurisdictions;
o Build constituency for action ;
o Unifies approach to the private sector;
o Leverage Federal, State, and private resources for regional
actions;
o Speak with one voice in Olympia, the business community, and
other levels of government.
WHY CONTINUE THE ROUNDTABLE?
o Identifying problems does not solve them;
o Local jurisdictions can't solve these problems individually;
o The community has high expectations for action by the
Roundtable.
KENT HUMAN SERVICES COMMISSION
March 14, 1989 3:00 PM
Commission Members Present Staff Present
Mary Eckfeldt, Chairman
Dee Moschel, Vice Chairwoman
Jean Archer
Sharon Atkin
Bill Carleton
John Pardo
Judy Woods, Councilwoman
Commission Member Absent
Peter Mourer, excused
Charlene Anderson
Lin Ball
Mary Duty
Others Present
Charles Aweeka, South Seattle Times
Councilman Paul Mann
Tony McCarthy, Finance Director
HUMAN SERVICES ROUNDTABLE
Lin Ball distributed a staff memo which outlined the alternatives and actions
required regarding the Human Services Roundtable:
1) Decide whether to continue the Roundtable and at what level of financial
and staff support. _.
2) If decide to continue the Roundtable, decide whether to -
a) Discontinue project staff and assign permanent staff to pursue a
limited action agenda,
b) Retain Roundtable project staff to provide project management,
develop funding sources and act on identified human service
problems.
3) Prioritize action agenda.
4) Review proposed funding options, i.e., property tax, jet fuel tax, local
option alcohol tax.
The Regional Task Force realized their action agenda was ambitious. However,
it does show what the human services needs are and what it would cost to
implement the action agenda. Any regional funding source would supplement
what is being done at the local level; it is not intended to replace local
funding.
The Roundtable has accomplished what it set out to do and staff recommends
that the City of Kent continue to participate in the Roundtable at a funding
level at least equal to the current level. This would allow support of the
Project Management, Education and Financial Funding Level actions.
Vice Chairwoman Moschel asked if current Project Planning staff would remain
on the project. She believes continuity on this project is important. Lin
KENT HUMAN SERVICES COMMISSION
MINUTES OF SPECIAL MEETING OF MARCH 14, 1989
Ball stated she believes that Judy Clegg has every intention of remaining on
the project, although she will have a new assistant. In further response to
Vice Chairwoman Moschel, she stated that if project staff is discontinued and
permanent staff is assigned to the project, the cities would end up paying
all the expenses.
Commissioner Atkin supports Kent's continued participation in the Roundtable
and retention of the project staff. Project staff can do things regionally
that the cities cannot do, using regional tools and doing regional education.
Retaining project staff would provide continuity in moving the agenda
forward, e.g., technical assistance on housing and job training. Lin Ball
added that the Local Initiative Support Corporation has agreed to develop a
regional low-income housing strategy at their cost. Commissioner Atkin
stated she believes there are other dollars that could be garnered if the
project remains with regional participation.
Chairman Eckfeldt stated that continuing to participate in the Roundtable
fits in with the recommendation of the August 1986 Report of the Human
Services Study Committee on Human Services Policies, which report was adopted
by the Council. It discussed regional solutions to other problems and using
City funds to leverage other funds.
In response to Chairman Eckfeldt, Lin Ball stated that under Option 1, it is
anticipated that the Roundtable will need 3 FTE of staff. She added that she
has seen Kent Planning staff time increase in support of the Roundtable.
Under Option 1, Ms. Ball projects a further 10% increase in staff time for
this project. Chairman Eckfeldt believes staff support from those cities
with Human Services Commissions probably would be drawn on more than others;
therefore, it would be more equitable to provide dollar support rather than
staff support. Ms. Ball confirmed that the County looks to the City of Kent
as a leader in South King County for human services issues.
The Roundtable elected officials will be determining the package of agenda
items which they wish to bring forward. To do everything the Regional Task
Force recommends is estimated to cost $301,000 (this includes the elimination
of the $45,000 for developing, a low-income housing strategy, which is being
taken up by the Local Initiative Support Corporation). Last year's
Roundtable budget was $157,000. Lin Ball confirmed for Commissioner Atkin
that the Roundtable project staff would be looking at other funding options
for the budget. She added that some of the action agenda items could be
accomplished at little or no cost. The City of Kent could choose the action
agenda items it wishes to support and determine a funding level of support.
Councilwoman Woods asked what other cities have done. Lin Ball responded
that other cities are in the review process also; she believes Mercer Island
has committed to $6,000.
Councilman Mann strongly encourages support of the Roundtable and funding at
a level higher than before. He does not wish to stop the momentum of the
rF.
KENT HUMAN SERVICES COMMISSION
MINUTES OF SPECIAL MEETING OF MARCH 14, 1989
Roundtable but desires to build on what has been done and give encouragement
and support to the Roundtable. He stated the Roundtable has done an
excellent job of determining the human services needs in the county. Those
needs exist, are important, and cannot be prioritized. The human services
problems are escalating and the state and federal funding support is drying
up.
Councilwoman Woods stated that the human services needs already have been
prioritized. They have been reduced to five areas. Chairman Eckfeldt added
that job training and employment will bring revenues to the tax base.
Vice Chairwoman Moschel MOVED that the Human Services Commission recommend
to the City Council that the City of Kent continue to fund the Human Services
Roundtable and that it attempt to fund the Roundtable to approximately the
level of 4% of the budget the Roundtable has, not to exceed $13,400.
Commissioner Archer SECONDED the motion. Motion carried unanimously. It was
agreed that the issues cannot be prioritized.
Commissioner Atkin MOVED that the Human services Commission support the jet
fuel tax revenue option. Commissioner Foslin SECONDED the motion. Motion
carried. Commissioner Atkin will provide information on what representatives
can be called in support of HB2055 related to the jet fuel tax.
Commissioners agreed that Judy Clegg from the project staff should be invited
to the City Council meeting on this issue. Commissioners will contact the
Mayor and Council members to discuss this issue.
FUNDING BASE - HUMAN SERVICES
This item will be placed on the April 4, 1989 Planning Committee agenda.
Finance Director McCarthy distributed an overview of the City's financial
status, including a comparison between the 1988 and 1989 General Fund budget
and the preliminary forecast that will appear in the 1989 budget. He
proposed that the human services funding base be calculated from the General
Revenue Fund rather than as a percentage of expenditures; the revenue fund
would not be subject to numerous budget adjustments. Mr. McCarthy related
some expenditures anticipated in 1990. The Council desires to have a reserve
of 8% of operating expenditures; the fund balance for 1990 appears to be
short by $700,000; the City started 1989 with $300,000 less than was
projected. If the Human Services Commission is given a percentage of funds,
the fund balance will be short that much more. In response to Chairman
Eckfeldt, Mr. McCarthy stated that revenues usually come in at 6% over
budget. He suggested the following wording for the funding base
recommendation:
The City will strive to increase the funding for human
services to at least 1% of the previous year's General
Fund Revenue Budget by list time for reaching that
level .
3
CITY COUNCIL PLANNING COMMITTEE
MINUTES OF MEETING OF MARCH 71 1989
in the community.
Councilman Dowell noted that the budget changes from month to month. He
clarified that the one percent would be calculated on the previous year's
final budget. Finance Director McCarthy repeated that the 1990 human
services funding level would then be based on the 1988 final budget.
Chairwoman Woods responded to Councilman Dowell that the Human Services
Roundtable is a separate item from this funding base.
Finance Director McCarthy is concerned that establishing a threshold level
of funding for human services takes away the budgetary priority setting from
the City Council. He wondered where human services funding would be found
in a lean year when perhaps other department budgets would need to be cut.
He does not believe that if the Council established a funding level via
ordinance, they would want to renege on that amount when times are lean.
Chairman Eckfeldt responded that if other departments would need to be cut
10%, he assumes the Human Services Commission funding base would be cut an
equal amount. He would like to discuss this issue further with Mr. McCarthy.
Councilman Johnson stated the Council, Mayor and staff need to plan for new
programs during the budget setting process rather than adopt the budget for
the year and then introduce new programs. He supports the proposal for human
services but would like to adopt only the concept now and let the Council
determine the level of support during the budget process.
Chairwoman Woods added that the Council Target Issues should be decided early
enough to be incorporated into the budget planning process. At their
retreat, the Council reaffirmed a commitment to human services and agreed to
set about determining the funding formula. The Human Services Commission has
worked this issue over a period of time and studied several options. She
believes there is a commitment to the Human Services Commission to proceed
and come up with a statement providing a direction in this regard, perhaps
not at the level suggested.
Acting City Administrator Harris reiterated that the City Council at their
retreat did support the concept of support for Human Services Commission
activities. Predictability in funding is essential; if human services is
going to be supported, it needs to be supported with a firm financial
footing. The Human Services Commission is different from other departments;
the Commission does not have staff; their funding recommendations directly
support agencies in the community. There are other dollars in the Health &
Human Services budget that do not relate to agency support; they relate to
such things as Seattle -King County Health Services, King County Alcohol
Services, PSAPCA, items supported by contract. Other departments generally
know they will continue to be supported. Predictability in funding comes
about by some mechanism that appears fair over time.
Councilman Dowell noted the City Council needs to resolve that they recognize
3
CITY COUNCIL PLANNING COMMITTEE
MINUTES OF MEETING OF MARCH 71 1989
and appreciate the efforts of the Human Services Commission regardless of
the outcome on this issue. The Council feels indebted to the Commission for
the work they are doing.
Chairwoman Woods would like an update on this issue at the meeting on March
21st. She requested that staff break out from the Health & Human Services
budget the mandated costs versus those funds directly under the jurisdiction
of the Human Services Commission recommendations. She proposed Committee
action on this item at the meeting of April 4th.
HUMAN SERVICES ROUNDTABLE
Lin Ball noted that Phase II of the Roundtable Planning Project is at its
end. Members of the Roundtable are meeting twice in March to discuss
extension of the Roundtable itself and implementation of the action agenda.
Councilman Mann, Kent's representative at the Roundtable, will seek direction
from the Council on whether Kent desires to continue to participate in the
Roundtable.
Judy Clegg, Director of the Roundtable Planning Project, recapped the focus
and work of the Roundtable. It began in March 1988 as a one-year planning
effort to identify key human service problems and to look at solutions which
are feasible through the efforts of this unique group. Phase I of the
project involved geographic work groups which identified key human service
problems within their areas. Then, problems common to all areas were
identified. The purpose of the Roundtable was to take the problems in common
and lend the influence and capability of the Roundtable to solve those
problems. Five regional problems were identified: a) child care, b)
affordable housing, c) health care, d) employment, and e) family support.
A regional task force was formed to identify the types of solutions at which
the Roundtable was in a unique position to look. The regional solutions are
predicated on local jurisdictions pulling together the infrastructures for
their community -based agencies. The Roundtable officials are looking at ways
to not only support their local human service needs but also to make gains
through a regional effort in larger schemes. The regional task force looked
at where to invest now to reduce costs down the line, i.e., early
intervention. They proposed an action agenda with a series of specific
strategies; this information was distributed in the agenda packet. For the
most part these strategies involve taking an existing agency or mechanism and
looking at making it work for what is needed locally. In addition, how can
the prestige and influence of the Roundtable be used to bring consistency
around the county to the response to issues such as family violence? The
regional task force looked also at generating additional revenues to fight
the human service problems. They recommended a tax on jet fuel for
commercial airlines and a property tax levy. It was projected that $16
million would be needed to implement specific actions in the five problem
areas on an annual basis.
4
CITY COUNCIL PLANNING COMMITTEE
MINUTES OF MEETING OF MARCH 71 1989
Councilman Mann will need to present feedback to the Roundtable on Kent's
response to the content of the action agenda, the five problem areas and the
recommended solutions. In addition, he will need feedback on whether Kent
wishes to continue as a member of the Roundtable, whether the Roundtable
should continue and in what form. If it is decided to go ahead with the
action agenda, the Roundtable either can use staff from participating
jurisdictions or can continue with the project management staff who will look
at financing options and start work in the five problem areas. The
Roundtable needs to know not only if it should continue, but at what level
it can be supported.
Lin Ball stated that the proposed level of continued participation by Kent
is approximately $131800. This is based on Kent's percentage of
participation last year times the costs identified for the project. Judy
Clegg indicated project staff is continuing to refine the cost estimates.
For example, the Local Initiative Support Corporation, an offshoot of the
Ford Foundation, provides technical assistance to people looking at community
development, at developing affordable housing. They are interested in
working with the Roundtable and private developers at their cost to put
together a strategy to address an equitable solution to siting affordable
housing. This would save the project an estimated $45,000.
Chairwoman Woods appreciates the clear identification of five problem areas
and the overall productivity of the Roundtable group.
Lin Ball stated the Human Services Commission is planning a special meeting
to address this issue and will bring forward a recommendation to the Planning
Committee at the meeting of March 21. The Roundtable issue will be on the
Council agenda that same evening.
SPECIAL POPULATIONS KITCHEN REHAB. - BLOCK GRANT PROJECT
Councilman Dowell MOVED and Councilman Johnson SECONDED the motion to approve
the reallocation of Block Grant funds to rehabilitate the Resource Center
kitchen. Motion carried. Cheryl Fraser stated that the kitchen
rehabilitation will allow classes for the physically disabled as well as for
the low-income citizens in the neighborhood. This item will be placed on the
City Council agenda of March 21 under Other Business. Public notice will be
given.
ADDED ITEM
Councilman Johnson MOVED and Councilman Dowell SECONDED the motion to present
to the Planning Commission a code amendment related to public notice boards.
Motion carried.
ADJOURNMENT
The meeting adjourned at approximately 5:25 PM.
5
4
Kent City Council Meeting
Date March 21, 1989
Category Other Business
1. SUBJECT: SPECIAL POPS RESOURCE CENTER KITCHEN REHAB - BLOCK
GRANT PROJECT
2. SUMMARY STATEMENT: It is necessary to make a revision to the
City's adopted 1988 and 1989 Community Development Block Grant
Programs. The change will reallocate money from three 1989 Parks
Department projects to the Special Populations Resource Center
Kitchen Rehabilitation 1988 Project.
3. EXHIBITS: Staff memo, Planning Committee minutes of 3/7/89.
4. RECOMMENDED BY: Planning Committee, 3L/89.
Committee, Staff, Examiner, Commission, etc.)
5. EXPENDITURE REQUIRED: none
SOURCE OF FUNDS: Reallocation of existing Block Grant funds.
6. CITY COUNCIL ACTION: (�
Councilmember -W-U� moves, Councilmember seconds
that $10,000 from the Kaibara Park Phase III Project (No.
C89073), $6,640 from the Special Populations Resource Center
Handicap Access Project (No. C89123), and any unexpended funds
from the North Park Tot Lot Project (No. C89070) be reallocated
to the 1988 Special Populations Resource Center Kitchen
Rehabilitation Project (No. C88123).
DISCUSSION:
ACTION:
LIk
Council Agenda
Item No. 4-B
KENT PLANNING DEPARTMENT
MARCH 16, 1989
MEMO TO: MAYOR DAN KELLEHER AND CITY COUNCIL MEMBERS
FROM: LIN BALL, SENIOR PLANNER
SUBJECT: SPECIAL POPULATIONS RESOURCE CENTER KITCHEN REHAB. -
BLOCK GRANT PROJECT
It is necessary to make a revision to the City's adopted 1988 and
1989 Community Development Block Grant Programs. The change will
reallocate money from three 1989 Projects to the Special
Populations Resource Center Kitchen Rehabilitation 1988 Project.
As work on this project has commenced it has been discovered that
the cost to complete the project is significantly higher than
originally was estimated. This is due to many factors, the main
one being the substantial amount of mechanical and electrical work
that was discovered and needed to bring the kitchen up to code.
The Block Grant project was approved for $15,500; the detailed cost
analysis completed by the architect has revealed that the cost will
be approximately $37,305.
The Parks Department, in conjunction with the Planning Department,
has looked at ways to solve this problem and to permit the project
to be completed. This has been done without impacting any General
Fund dollars, but rather by working within the framework of other
Parks Department Block Grant projects. The Parks Department and
the Planning Department feel that the kitchen rehabilitation
project is a priority Block Grant Parks Department project.
The City Council Planning Committee reviewed this request at its
March 7, 1989 meeting, and approved reallocation of Block Grant
money from the following three projects to the 1988 Special
Populations Resource Center Kitchen Rehabilitation Project
(#C88123) as follows:
$10,000 from the Kaibara Park Phase III Project (#C89073)
$6,640 from the Special Populations Resource Center
Handicap Access Project (#C89123)
Any unexpended funds from the North Park Tot Lot Project
(#C89070)
Action Required
It is requested that the City Council approve this change in the
City's 1988 and 1989 Block Grant Programs, reallocating the money
as recommended by the Planning Committee.
LB:ca
CITY COUNCIL PLANNING COMMITTEE
MINUTES OF MEETING OF MARCH 7, 1989
Councilman Mann will need to present feedback to the Roundtable on Kent's
response to the content of the action agenda, the five problem areas and the
recommended solutions. In addition, he will need feedback on whether Kent
wishes to continue as a member of the Roundtable, whether the Roundtable
should continue and in what form. If it is decided to go ahead with the
action agenda, the Roundtable either can use staff from participating
jurisdictions or can continue with the project management staff who will look
at financing options and start work in the five problem areas. The
Roundtable needs to know not only if it should continue, but at what level
it can be supported.
Lin Ball stated that the proposed level of continued participation by Kent
is approximately $13,800. This is based on Kent's percentage of
participation last year times the costs identified for the project. Judy
Clegg indicated project staff is continuing to refine the cost estimates.
For example, the Local Initiative Support Corporation, an offshoot of the
Ford Foundation, provides technical assistance to people looking at community
development, at developing affordable housing. They are interested in
working with the Roundtable and private developers at their cost to put
together a strategy to address an equitable solution to siting affordable
housing. This would save the project an estimated $45,000.
Chairwoman Woods appreciates the clear identification of five problem areas
and the overall productivity of the Roundtable group.
Lin Ball stated the Human Services Commission is planning a special meeting
to address this issue and will bring forward a recommendation to the Planning
Committee at the meeting of March 21. The Roundtable issue will be on the
Council agenda that same evening.
SPECIAL POPULATIONS KITCHEN REHAB. - BLOCK GRANT PROJECT
Councilman Dowell MOVED and Councilman Johnson SECONDED the motion to approve
the reallocation of Block Grant funds to rehabilitate the Resource Center
kitchen. Motion carried. Cheryl Fraser stated that the kitchen
rehabilitation will allow classes for the physically disabled as well as for
the low-income citizens in the neighborhood. This item will be placed on the
City Council agenda of March 21 under Other Business. Public notice will be
given.
ADDED ITEM
Councilman Johnson MOVED and Councilman Dowell SECONDED the motion to present
to the Planning Commission a code amendment related to public notice boards.
Motion carried.
ADJOURNMENT
The meeting adjourned at approximately 5:25 PM.
9
1. SUBJECT:
CANYON DRIVE IMPROVEMENTS
Kent City Council Meeting
Date March 21, 1989
Category Other Business
2. SUMMARY STATEMENT: Authorization for Public Works Department
to apply for FAUS funding and to establish a budget for same for
the Canyon Drive improvement project.
Authorization to establish a budget to transfer $5,000 to the
Canyon Drive project and to reinstall the pylons as a temporary
left turn restriction measure.
3. EXHIBITS: Copy of memoranda from Director of Public Works and
Transportation Engineer.
4. RECOMMENDED BY: Staff
(Committee, Staff, Examiner, Commission, etc.)
109
EXPENDITURE REQUIRED: $
SOURCE OF FUNDS
6. CITY COUNCIL ACTION:
Councilmember
DISCUSSION:
ACTION:
moves, Councilmember seconds
Council Agenda
Item No. 4-C
DEPARTMENT OF PUBLIC WORKS
March 10, 1989
TO: PUBLIC WORKS COMMITTEE
FROM: MARTIN NIZLEK, TRAFFIC ENGINEER
RE: CANYON RD. HIGHWAY ACCIDENT COSTS
Chief Angelo's discussion at your last meeting has led me to
prepare an evaluation of the potential reduction in costs to the
public which placing left turn pockets and/or the Jersey Barriers
might achieve. My purpose is to report these findings for your
consideration of the trade-offs associated with limiting access to
the abutting properties.
Methodology -
A fifty-one (51) month period of accident history was reviewed.
Each accident was categorized based on whether it involved an
Injury, a Fatality or Property Damage Only. In addition, the
periods before the pylons and after the pylons were identified and
the accidents categorized into these two groups. Finally, those
accidents which might be prevented by either the Left Turn Pockets
or the Barrier were identified.
Next, we utilized average costs of various types of accidents
(published by the National Safety Council) to create the following
estimates of accident costs -
1. Cost per Year Prior to Pylons (24 months) $290,000
2. Cost per Year Prior to & Including Pylons $207,000
3. Projected Cost per Year -
- with Turn Pockets added, and $129,000
- with Turn Pockets and Barriers $14,000
(Note: actual accident costs for the months while the pylons have
been in have been about $40,000 per year. However, this is
deceptive. Pylons do not substantially prevent head-on accidents
and the average number of these occurrences per year over the life
of the study was used to provide this adjusted value.)
As you may be interested in the values. NSC places on accident
types, I include below their averages as we've employed them.
Property Damage - $600/incident
Injury - $4000/injury
Fatality - $200,000/death
Findings -
Based upon these average values, which I think you'll agree are
conservative, we can draw the following conclusions.
1. The accident cost to the driving public every year on this
section of Canyon Rd. has the potential to continue to be more than
$200,000 per year.
2. Installation of the pylons resulted in a reduction in the
accidents and accident costs to the public of approximately $83,000
per year. However, they do not prevent head-on or cross over type
accidents and are difficult to maintain.
3. An approximate 27% ($76,000) reduction in the annual accident
cost can be achieved by adding Left Turn pockets.
4. A further decrease of 55% ($115,600) can be achieved each year
with the addition of the Jersey Barriers for an overall reduction
of 93% (to $14,000 per year).
RECOMMENDATION -
It is recommended that the centerline treatment, including the most
"maintainable" pylon and reflective centerline, markers be replaced
as soon as possible. Design and right-of-way acquisition should
proceed with the installation of the barriers and the turn pockets.
N K
Public Works Committee
February 28, 1989
Page 3
the Council to determine the costs of a sidewalk from 38th Avenue
to Military Road. Wickstrom indicated staff has not been able to
complete the estimate and this will be brought back to the next
Committee meeting. Biteman inquired about the other improvements
on Reith Road and 253rd. Wickstrom responded those improvements
are being done. Weather has delayed some of the activity on this
project.
Tacoma Green River Pipeline #5
Wickstrom explained that King County has completed its review of
the EIS for construction of the Tacoma Green River Pipeline #5
Project. Tacoma apparently has settled the appeals to the tinjthe
ect.
Since this procedure has taken so long, Tacoma is requesting
Regional Water Association provide a letter of continuing support
for the project. As a member of RWA, Kent is a contractee of
Tacoma for the water supply and it is reflected as a key element
in our Comprehensive Water Plan; therefore, he would recommend
supporting this request. The Committee unanimously agreed.
Biteman mentioned purification needed at the impoundment reservoir.
Wickstrom replied that it is part of our comprehensive plan.
— icnu hv�,..., ---
Wickstrom stated this was referred from Council back to the
Committee due to concern over reallocating funds from the Reith
Road Improvement project. In retrospect, Wickstrom added, he would
recommend deleting the suggested reallocation of funds from the
Corridor Feasibility Study as well as these funds will be needed
nsportation Action Plan
for Kents participation in the Valley Tra
and its plan to hire a financial consultant advisor. Deleting
these two sources would reduce the transfer to the Green River
Bridge project. Biteman requested clarification of the item on the
sidewalks. Wickstrom explained that was the fund allocated for
evaluating the sidewalks near and around school which we deleted
from possible reallocation. The committee unanimously approved the
amended analysis for reallocation of funds to the 72nd Avenue
Acquisition and Green River Bridge Replacement projects.
Canyon Drive Improvements
Jon Johnson had requested this item be tabled until he could be
present. Wickstrom suggested the two issues on the Canyon Drive
project be separated. one issue is the installation of the jersey
barriers. The other is the reinstallation of the pylons and
Public Works Committee
February 28, 1989
Page 4
reallocating funds for same. Wickstrom continued that the jersey
barriers can not be installed until the required right of way is
acquired and the roadway is widened. Right of way acquisition is
only in the beginning stages. It could take up to four months
assuming condemnation action is not required. Condemnation could
add another three to twelve months thereto. With such a time lag,
replacing the temporary pylons is, thus, important to do now. On
a temporary basis, it was proposed to reinstall the pylons and
reallocate the $5,000 from those funding sources identified in the
above discussed analysis. The Committee approved the
reinstallation of the pylons and the reallocation of the $5,000
for same. Biteman asked about using a different type of pylon.
Nizlek responded that is being done; however, it might be that
nothing will stand up well.
Installation of the jersey barriers will increase the project costs
by about $60,000. Norm Angelo commented that no matter which
solution is determined there will be problems surrounding it. He
commented he is working closely with Martin Nizlek to be sure the
Fire units can drive over the pylons. He referred to previous
calls for response the fire units have had for the apartment units
on Canyon in addition to assisting with auto accidents. Jersey
barriers will create a longer response time as he will not direct
his units to go up the wrong side of the road to respond. The East
Hill station will not be staffed with an engine company so the main
n, it will put added
response will be from Station 71. In additio
pressure for an engine company at the East Hill station. Biteman
expressed an opposition to jersey barriers but recognized what was
being attempted. He asked if some time runs could be made to
determine what the difference in response times would be. Angelo
responded the only meaningful solution would be to staff apparatus
on the East Hill. A Good response time from the downtown station
to the top of East Hill is 6-7 minutes. To go up James Street and
come back down the response time increases to 14 minutes.
Wickstrom added there may some misconception as to the actual
planned location of the jersey barriers and which properties will
be affected. This item will be brought back before the Committee
at their next meeting.
The Committee adjourned to an Executive Session on possible
litigation.
February 21, 1989
PUBLIC WORKS (CONSENT CALENDAR ITEM 3G)
FUNDING REMOVED BY COUNCILMEMBER MANN
Transfer of Funds. AUTHORIZATION to establish
budget for transfer funds for the following projects
from the funding sources identified in the funding
analysis prepared by the Director of Public Works,
as approved by the Public Works Committee:
1. 72nd Ave. acquisition, $30,000.
2. Green River bridge replacement, $52,024.
(CONSENT CALENDAR ITEM 3M)
REMOVED BY COUNCILMEMBER WHITE
�. Canyon Drive Improvement. AUTHORIZATION for staff
to apply for ��' funding and establish a budget
therefore, as'tpproved by the Public Works
Committee.
(CONSENT CALENDAR ITEM 3N)
REMOVED BY COUNCILMEMBER MANN
Canyon Drive Improvement_- Placement of Pylons-
AUTHORIZATION for staff to replace the pylons on
Canyon Drive at a cost of approximately $5,000 and
to establish a budget for the transfer of funds from
the unencumbered funds of the Reith Rd. construction
project, as approved by the Public Works Committee.
LEGISLATION (CONSENT CALENDAR ITEM 3I)
1989 Lec[islation. APPROVAL of recommended positions
as Council policy direction to staff in discussing
legislation before the 1989 legislature, as outlined
in the City Attorney's memo of February 15, 1989.
DANCE CLUBS (CONSENT CALENDAR ITEM 3T)
REMOVED BY COUNCILMEMBER WHITE
Dance Club Ordinance. Adoption of ordinance
regulating dance clubs. Councilmember White
requested that this item be held for two weeks and
referred to the Public Safety Committee.
ZONING CODE (CONSENT CALENDAR ITEM 3E)
AMENDMENT REMOVED AT THE REQUEST OF EDWARD COSTELLO
Transitional Housing Facilities. ADOPTION of
Ordinance 2832 amending the Kent City Code to define
4
Public Works Committee
February 14, 1989
Page 6
CanVon Drive Authorization to Establish Budget
Wickstrom explained this is a housekeeping matter. Th erauditors
require we have specific authorization to apply for
and to committeetunanimously dget for those funds for o concurred with the request.
project. The
L.I.D. 331 S E 240th Street Improvement (108th - 116th1
Wickstrom explained there is one parcel on which negotiations are
still but to date have not been
successful.. Wickstrom right for ckstrmrecommended staff be authorized to pursue
condemnation if required. The Committee unanimously approved the
request. .
Other
Biteman asked about intersection improvements at Meeker and SR 816.
His suggestions were submitted to the Transportation Engineer for
review.
Execut ve Session
At 5:41 discuss p.m. the Committee
litigation andjpropertyoacqui itionive session to
1. SUBJECT:
Kent City Council Meeting
Date March 21. 1989
Category Bid opening
LID 327 - WEST VALLEY HIGHWAY IMPROVEMENTS
2. SUMMARY STATEMENT: Bid opening was February 24, 1989 with 11
bids received. The low bid was submitted by Gary Merlino
Construction in the amount of $3,117,788.32. The bids have been
reviewed and lt,4a recommend&& that the low bid be accepted. J HrJ
3. EXHIBITS: Memorandum from Director of Public Works,?bid
summary. --- -- --
4. RECOMMENDED BY: Staff
(Committee, Staff, aminer, Commission, etc.)
5. EXPENDITURE REQUIRED: $
SOURCE OF FUNDS:
6. CITY COUNCIL ACTION:
s Councilmember seconds
Councilmember ove ,
that the bid in a amount of $3,117,788.32 from Gary Merlino
Construction for LID 327 -tWest Valley Highway Improvements be
accepted.
,q v�ti
DISCUSSION:
ACTION • L,1
Council Agenda
Item No. 5-A
DEPARTMENT OF PUBLIC WORKS
March 15, 1989
TO: Mayor Kelleher and City Council
FROM: Don Wickstrom
RE: L.I.D. 327 West Valley Highway Improvements
Bid opening was February 24, 1989 with eleven bids received. The
low bid was submitted by Gary Merlino for $3,117,788.32.
The project includes the widening of West Valley Highway to include
a minimum of five lanes from Meeker Street to S. 212th with
drainage improvements, sidewalk, street trees, signal improvements
and landscaping of u-turn route island areas at S. 228th and S.
212th Streets. Construction costs are estimated to be
$3,429,567.15 with $2,584,248.36 assessed to the property owners
and the remaining funds provided through a TIB grant and City
contributions.
It is recommended the bid of $3,117,788.32 from Gary Merlino
Construction be accepted for the LID 327 West Valley Highway
Improvement project.
BID SUMMARY
Gary Merlino Construction
$3,117.788.32
Volker Stevin, Inc.
3,594,528.17
Scoccolo Construction, Inc.
3,675,553.58
Shoreline Construction
3,678,589.30
Robison Construction
3,702,097.16
Scarsella Brothers, Inc.
3,745,576.70
R.L. Alia Co
3,765,949.55
R.W. Scott Construction
3,805,740.24
West Coast Construction
3,933,564.03
M.A. Segale, Inc.
4,329,627.45
Tri-State Construction
4,374,080.71
Engineer's Estimate $4,527,006.53
R E P O R T S
A. COUNCIL PRESIDENT
B. OPERATIONS COMMITTEE
C. PUBLIC WORKS COMMI
D. PLANNING
E. PUBLIC SAFETY COMMITTEE
F. PARKS COMMITTEE
G. ADMINISTRATIVE REPORTS
-rn aAxt� st_*I_
OPERATIONS COMMITTEE MINUTES
COUNCIL MEMBERS PRESENT
STAFF PRESENT:
March 1, 1989
Christi Houser
Steve Dowell
Paul Mann
Jim Harris
Mike Webby
Jim Hansen
Tony McCarthy
Sandra Driscoll
Ron Spang
Rod Frederiksen
Fred Satterstrom
Charlie Lindsey
May Miller
Priscilla Shea
John Marchione
Tom Vetsch
Teri Mertes
Alana McIalwain
Sue Viseth
Mike Sweeney
Kelli Rogers
OTHERS PRESENT: Bernie Biteman, Councilmember-
Public Safety Committee
Lyle Price, Valley Daily Newspaper
Jim Flick, Citizen
Various Police and Union Representatives
APPROVAL OF VOUCHERS
All claims for the period ending February 28, 1989 in the amount
of $ 1,164,403.21 were approved for payment.
MONTHLY FINANCIAL REPORT- DECEMBER 31, 1988
Finance Director McCarthy presented the City's Financial position
as of December 31, 1988. Some highlights were that the General
Fund Total Revenue closed the year at 106.3%, verifying the
budgeted trend from June. The General Fund Expenditures were
higher in 1988 due to the such projects as remodeling of the second
floor of City Hall and added computer maintenance costs not
originally budgeted. These expenses forced the City to begin 1989
with a less fund balance than budgeted which will require a
cautious spending approach in 1989.
.5 TIME WORD PROCESSING POSITION FOR POLICE
Police Chief Frederiksen presented the issue of increasing the
police word processing staff by recruiting 2 full time employees
for data entry and typing master case reports. This would be
funded by transferring 1.5 full time positions from Information
Services (the positions are vacant) to the Police Department and
adding .5 full time employee to the Police Department. The initial
recruitment process was to hire the positions as Non -Union but at
the previous Operations Committee Meeting there was controversy
about the positions being Union or Non -Union. Because of this
controversy Councilmember Bernie Biteman, of the Public Safety
Committee, attended this Operations meeting to re -vote the issue.
The Committees voted as two separate Committee's and separate
minutes will be distributed representing each Committee.
Councilmember Dowell felt the Committee was getting involved with
the Administrative duties of the issue and felt they should just
vote on the Chief's recommendation. Councilmember Mann stated a
concern about the morale of the existing Record Specialist
positions if the new positions received a higher salary.
Councilmember Houser proposed hiring the new positions at the same
level as the Record Specialists.
Chief Frederiksen commented that the new position will not perform
the same duties as the Record Specialist, who will be negotiating
their contracts in 1990. The new positions will be strictly night
shift, without rotation and the duties are similar to a Information
Service Position at a Range 16. Chief Frederiksen feels that once
trained the person would want to move to Word Processing if the
salary was lower in Police.
The Operations Committee voted 2-1 against approving the
recommendation as presented by the Chief.
Councilmember Houser moved to hire the 2 new positions at the level
of the current Police Technicians, Range 14, in the Police
department until PERC can address the Union or Non -Union issue.
The Operation Committee recommended this request at a 2-1 vote and
the Public Safety Committee also recommended it at a 3-0 vote.
Assistant City Administrator Webby announced that they would have
to create a new step in the City's pay plan as to which benefits
this position is entitled. City Attorney Driscoll advised that
they may have to go to full Council for temporary authorization of
these positions in the City's pay plan.
MAYOR'S COMMITTEE ON HOUSING
Acting Planning Director Satterstrom presented the Committee a
request of Mayor Kelleher to complete three components of a housing
program. These include: 1. Assisted housing needs assessment 2.
Regulations and special populations 3. Single-family incentives.
Funding options were presented to the Planning Committee and they
endorsed the request of $56,000 to be spent: $20,000 for Consultant
to conduct a Housing Needs Assessment and $36,000 for In-house
permanent staff (1 planner at level 31A).
The Operations Committee voiced a concern about why this issue
wasn't originally established in the budget. Assistant City
Administrator Hansen clarified that Planning asked for a Part Time
position in the budget, but it was not funded. Councilmember
Dowell had a concern about absentee voting at the Planning
Committee when a Councilmember is not in attendance to hear the
debates concerning the issue. He also presented the option of
performing the housing tasks, with the staff we currently have,
individually in an order of importance instead of simultaneously.
Satterstrom countered that this could work successfully, with
little additional funds, but the Mayor wants these tasks to work
.concurrently.
Councilmember Houser moved the request of the Mayor's plan to
perform the three housing tasks and it was recommended by the
Committee by a vote of 2 in favor and 1 opposed.
USE OF CREDIT CARDS FOR CITY TRAVEL
Councilmember Houser requested that this item be placed on the next
Operations Committee Meeting agenda due to the time factor and the
accumulation of snow.
REVIEW CAPITAL IMPROVEMENT PROGRAM PROCESS
Councilmember Houser requested that this item be placed on the next
Operations Committee Meeting also due to same time and snow factors
as above.
WARD SYSTEM FOR COUNCIL DISTRICTING
Jim Flick, a citizen of Kent, presented a proposal for implementing
a Districting System in the City of Kent. Districting involves
dividing the City into districts and having each Councilmember
represent a different district. Mr Flick feels Districting would
be a better form of Government, create more representation, be less
expensive for a citizen to run for Council by campaigning in a
district rather than the whole City and this would draw a larger
voter turn out.
Councilmember Mann was concerned about only representing part of
the City instead of focusing on the City as a whole.
Mr. Flick wants this Districting issue to come to the whole Council
and Councilmember Houser suggested the Council address this issue
at a future Workshop. The Committee feels a lot of questions on
this issue are unanswered, among them the opinion of other cities
currently operating this way and the growth of the City of Kent and
how to distinguish the boundaries.