HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 05/16/1989 �£ City of Kent
��� City Council Meeting �a,
Agenda
Mayor Dan Kelleher
Council Members
Jim White, President
Berne Biteman Steve Dowell
Christi Houser Jon Johnson
Paul Mann Judy Woods
May 16, 1989
Office of the City Clerk
CITY COUNCIL MEETING
May 16, 1989
Summary Agenda
City of Kent Council Chambers
Office of the City Clerk 7 : 00 p.m.
NOTE: Items on the Consent Calendar are either routine or
have been previously discussed. Any item may be
removed by a Councilmember. The Council may add and
act upon other items not listed on this agenda.
CALL TO ORDER
ROLL CALL
1. PUBLIC COMMUNICATIONS
A. National Association of Insurance Women Week - Proclamation
2 . PUBLIC HEARINGS
A. Appeal - Prodigals Resident Discipleship Home, No. CE-89-1
3 . CONSENT CALENDAR
A. Minutes
B. Bills
C. Acceptance of Picnic Shelters
D. Eastwood Preliminary Plat
E. Zoning of Hehr Annexation - Hearing Dates
F. Actuarial Studies - Medical and Worker's Comp. Programs
G. Fire Department - Out of State Class
H. Riverbend Golf Course Landscaping Contract � U
I. Bennett Business Center Master Meter - Resolution
J. Mortensen Annexation - Set Hearing Date
K. Public Works Department - Out of State Meeting
L. Garrison Creek Detention Pond/WSDOT Agreement
M. Human Services Funding - Resolution f - ,,
4 . OTHER BUSINESS
5. BIDS
A. Construction Bids for the East Hill Police/Fire Training
Center and Fire Station
B. Confirmation of Council's Direction and Awarding of Bid
for the West Hill Fire Station and Police Office Facility
6. REPORTS
CONTINUED COMMUNICATIONS
ADJOURNMENT
Y
PUBLIC COMMUNICATIONS
Citizens wishing to address the Council will, at this time,
make known the subject of interest, so all may be properly
j heard.
A. National Association of Insurance Women Week - Proclamation
J ' 1t Kent City Council Meeting
Date
Mav 16 1989_
Category Public Hearing ..
I. SUBJECT: APPEAL - PRODIGALS RESIDENT DISCIPLESHIP HOME
NO. CE-89-1
2 . SUMMARY STATEMENT: This hearing will consider an appeal of
the Hearing Examiner's recommendation of conditional approval for
ility as specified in Section 15.08 . 030B4 Of
a public welfare fac
the Kent Zoning Code. The property is located at the southeast
corner of 40th Ave. S.E. and S. 216th St.
3 . EXHIBITS: Letter of appeal, staff report, Hearing Examiner
minutes, findings and recommendation.
4 . RECOMMENDED BY: Hearing Examiner March 15 1989
(Committee, Staff, Examiner, Commission, etc. )
5. EXPENDITURE REQUIRED: None
SOURCE OF FUNDS:
OPEN HEARING:
PUBLIC INPUT:
CLOSE HEARING:
6. CITY COUNCIL ACTION:
Councilmember
moves, Councilmember seconds
to adopt/mo /reject the findings of the Hearing Examiner and
to concur with/disagree with the Hearing Examiner's
recom�men ad tion of approval of the Prodigals Resident
Discipleship Home conditional use permit No. CE-89-1 with eight
conditions. ,, (�
DISCUSSION:
ACTION•
Council Agenda
Item No. 2A
bent, Washington
March 29, 1989
Kent City Council
Kent City Hall
Kent, Washington, 9S031
Attention: Ms . Marie Jenson
City Clerk
SUBJECT: Kent Zoni_ j Code
Section 15 . 08 . 030 B4
Dear Ms . Jenson:
Because of inclemer;t weather and th e inaccessibility of propE-
roads , we the attached signatories , with to file this appeal
for a new hearing . ---1
The weather on March 1 was a. contributing factor in preventing
a great majority of the concerned citizens from attending the
schedide d hearing . This is a rural communitity, no public
transportation is available and many people will not drive on
ice and snow. The weather worsened by the hour and the radio
and television stations cautioned people not to drive unless
it was absolutely necessary .
I am sure the Kent City governing bodies abide by the policy
of fair ethics to have both sides of a hearing aired equally
and we are of the collective opinion this wc-.s not accomplished ..
In view of the applicant wanting to be a good neighbor, and we
as�;ume he does , it would be in their best interest to allow all
the interested people in tl.e surrounding area ar; opportunity to
voice an opinion.
Thank you for your considerations in this very inip(j)•tant issue .
Yours uly,
�L
T omas O 'Connell
Chairma
TJO/mmo
cc : Planning Department
City Administrator
CITY OF ���
V
May 2 , 1989
NOTICE OF APPEAL
NOTICE IS HEREBY GIVEN that an appeal by Tom O ' Connell ,
et al, has been filed from the Hearing Examiner' s
recommendation issued March 15, 1989 approving a
conditional use permit request for the Church By The Side
of the Road to establish the Prodigals Resident
Discipleship Home (#CE-89-1) . The appeal is a request
for a new hearing because of the inclement weather at the
March 1, 1989, Hearing Examiner public meeting.
Notice is further given that the appeal will be
considered by the City Council at their regularly
scheduled public meeting on Tuesday, May 16, 1989 at
7 : 00 p.m. in the Kent City Hall, Council Chambers.
Public testimony will be taken. The City Council has the
option to accept, deny or modify the recommendation as
set forth by the Hearing Examiner.
Marie Jens/en, CMC
City Clerk
A verbatim transcript is available in the Kent Planning
Department for perusal .
220 4[h AVE. SO.,/ KENT,WASHINGTON 98032.5895 1 TELEPHONE (206)859-3300
FINDINGS AND DECISION
OF THE HEARING EXAMINER FOR THE CITY OF KENT
FILE NO: PRODIGALS RESIDENT DISCIPLESHIP HOME #CE-89-1
APPLICANT: CHURCH BY THE SIDE OF THE ROAD
REQUEST: A conditional use permit to allow the establishment
of a private welfare facility as specified in Section
15. 08 . 030 B4, Kent Zoning Code.
LOCATION: The subject property is located at the southeast
corner of 40th Avenue S. and S. 216th Street.
APPLICATION FILED: 1/5/89
DEC. OF NONSIGNIFIANCE: 1/5/89
MEETING DATE: 3/l/89
DECISION ISSUED: 3/15/89
DECISION: APPROVED with conditions
STAFF REPRESENTATIVE: Fred N. Satterstrom, Planning Department
Kathy McClung, Planning Department
Carol Proud, Planning Department
PUBLIC TESTIMONY: Applicant
Ronald A. Brooks
Gene D. Stewart
Public
John O'Rourke
Isabel Donofrio
Fador Ludwig
Thomas Coyle
WRITTEN TESTIMONY: Frank and Linda Donofrio
Walter and Jessie Gray
INTRODUCTION
After due consideration of the evidence presented by the applicant, all
evidence elicited during the public hearing, and as a result of the
personal inspection of the subject property and surrounding area by the
Hearing Examiner, the following findings of fact and conclusions shall
constitute the decision of the Hearing Examiner on this application.
1
Findings and Decision
Prodigals Resident Discipleship Home
#CE-89-1
FINDINGS OF FACT
1. The applicant, Church by the Side of the Road, filed a request
for approval of a conditional use permit to allow the
establishment of a private welfare facility.
2 . The subject site is located at the southeast corner of
40th Place South and South 216th Street. The site is located
on the curve of 216th Street directly south of the King County
Earth Works Park.
3 . The subject site is 11. 2 acres in size. The site is
approximately 656. 3 feet wide. Its depth varies since the north
property line follows the curve of 40th Place. The east
property line is approximately 984 feet long, while the west
property line is approximately 561 feet long. The subject site
actually consists of two separate legal parcels, with the
existing improvement straddling the legal property line.
4 . The site slopes upward from approximately 75 feet on the east
to approximately 150 feet on the west. A relatively level bench
between the 75 foot and 100 foot contour contains the existing
development which includes the existing one-story, 3 , 500 square
foot building, the two swimming pools, a 15 stall parking lot
and the open play field.
5. The proposed permit would enable the applicant to operate a
residence to house 10 adult women, eighteen (18) years of age
or older. The residence would be located in the existing
building. The facility would also contain a vocational training
component which would be housed in an additional
1, 500 square feet of classroom, office and storage space.
6. Future plans call for expanding the facility to house up to 50
to 75 additional residents but those plans are not subject to
this review and remain completely contingent on u ure
applications and permit review processes.
7. The plans call for the associate director, his wife and infant
child to be resident caretakers. other permanent staff and
volunteers will provide kitchen support, teaching and counseling
to the 10 residents.
8. The women who enter the program consist of women who voluntarily
enter the program and who have undergone extensive screening to
determine that they are suitable for the program. The women
2
Findings and Decision
Prodigals Resident Discipleship Home
#CE-89-1
will pay a base tuition and grants or other assistance may
provide additional funding for the program. The women may have
had occasional run-ins with the law and may have criminal
records for prostitution. The Kent Police Department
investigated a residential complex with a similar population in
Auburn and determined that it would not be detrimental to the
surrounding neighborhood or the community.
9 . The site is zoned RA, Residential Agriculture. This district
runs along the east base of West Hill eas -_fo the Green River.
Along the east side of the Green River is an A-1, Agricultural,
district. North of the site, across 40th Place is King County.
10. The site is designated on the Comprehensive Plan Map as
Agricultural. The text of the city-wide plan suggests that an
overall goal is to promote resources and facilities for the well
being of individuals and families. In addition, needed social
services required by all segments of the community should be
provided for. The more specific Valley Floor Plan suggests that
additional residential uses and decent housing be provided in
the valley and that assisted housing also be incorporated into
the area.
11. The site was annexed to the City in 1959 as part of a larger 605
acre annexation. It was given the zoning RA, Residential
Agricultural, that it retains to this day. The existing complex
was constructed under a conditional use permit which allowed a
private grade school (File CE-82-5) .
12 . In the immediate vicinity are rural residential single family
homes. Immediately east of the site is a single family home.
Undeveloped or agricultural lands surround the site to the south
and east. Again, the King County Park is located north of the
site. An outdoor motor cross and motorcycle clubhouse is
located at the end of 40th Avenue South.
13 . Access to the site is via 40th Place or S. 216th which is
classified as a local arterial. The width of this right-of-way
is 60 feet with 40 feet of paving. There are no sidewalks.
The average vehicle count is approximately 2 ,000 trips per day.
The proposed use is anticipated to generate approximately 15
trips per day with one (1) peak hour trip projected. The site
is not served by any mass transit line.
14 . The site is served by two 1, 000 gallon septic tanks and a
500 foot drain tile area located east of the existing building.
The septic system is subject to review and approval by the King
.... 3
Findings and Decision
Prodigals Resident Discipleship Home
#CE-89-1
County Health Department. Two detention ponds are located south
of the parking lot, at the northeast corner of the site. Water
is provided by Water District 75.
15. The western portion of the site is covered with grasses and
scrub brush. Formal landscaping which is in need of care is
located along the frontage and adjacent to the parking area.
Some fruit trees are also located along the east side of the
parking stall.
16. Staff recommends that 10 feet of Type II landscaping be
installed along the east property line. This would be
accompanied by a six-foot high wood fence. These items were
required under environmental review.
17 . Staff has suggested that the circular driveway be used in a
counterclockwise flow with entry limited to the eastern driveway
and egress limited to the western driveway.
18 . The Church by the Side of the Road has been in the general
community for more than 50 years and has successfully run a
small pilot program for approximately four years.
19 . Staff, concerned about the rural character of the area,
recommended that any sign identifying the site be limited to an
area of 12 square feet and a height not to exceed 5 feet, and
that illumination be limited to indirect lighting.
CONCLUSIONS
1. The applicant for a conditional use permit must demonstrate that
the use is in the public interest, will not impair the health,
safety or welfare of the general public and is in compliance
with the criteria found in Section 15. 09.030(D) which provides
in part that:
a. The proposed use in the proposed location will not be
detrimental to other nearby legal uses;
b. The site is of sufficient size to support the proposed use;
C. Project traffic will not unduly burden the existing
infrastructure;
d. The proposed use is compatible with the adjacent uses;
4
Findings and Decision
- Prodigals Resident Discipleship Home
#CE-89-1
e. Adjacent properties are adequately buffered from the
proposed use by fencing or landscaping;
f. The proposed use will function effectively given
surrounding uses;
g. Performance standards and parking requirements are
satisfied;
The requested conditional use appears appropriate for the
proposed site.
2 . Staff have reviewed the subject proposal and the Police
Department evaluated a similar facility. The conclusion was
that the proposal will not have an adverse impact on neighboring
uses which are generally well spaced rural residential uses.
The nearest home will be separated from the proposal by a wood
fence and Type II landscaping will provides a dense visual
buffer. North is a large King County Park which should not be
adversely affected by the reuse of this site for a residential
and educational campus.
3 . The Comprehensive Plan also demonstrates that the city has
considered this type of use and similar uses in a general way
and has provided for their placement in various areas of the
city after due consideration of a number of factors. The
proposed use will be operated by a well established church. The
home will have full time resident supervision and the
inhabitants will be thoroughly screened prior to admittance.
The woman will have a vested interest in attending the program
and following the curriculum since they will be paying tuition
to attend the program. In addition, the program is only open
to those women who have sought help and want vocational
training.
4 . While the site has some severe slopes, the site also has more
than sufficient acreage to support the proposed use. The site
is 11. 2 acres and comfortably contains the existing complex of
building, parking lot, play area and swimming pools. The site
already is provided with sufficient space for a septic system
and additional space has been reserved if the septic system
needs expansion. Again, to clarify, the permit under review is
for a complex which will house not more than 10 women along with
the family of three. Approval of this limited use does not
guarantee the applicant of favorable consideration of any
expansion plans and any such plans will be subject to a complete
analysis based upon the then existing fact situation.
5
Findings and Decision _.
Prodigals Resident Discipleship Home
#CE-89-1
5 . The number of vehicle trips per day was estimated at not more
than 15 by staff and not more than 30 by the applicant. Either
number will result in a small incremental increase over the
existing approximately 2 , 000 trips per day. The one additional
peak hour trip will be insignificant. The main area of traffic
concern is that access to the site is somewhat limited due to
sight distance problems along S. 216th/40th Place. Staff has
suggested that the circular driveway be used in a
counterclockwise flow with entry limited to the eastern driveway
and egress limited to the western driveway. This pattern
appears reasonable since it would limit the number of types of
maneuvers which could be expected at any one driveway.
6. The mixed use proposed by the applicant, a residence and
vocational workshop, is generally compatible with adjacent uses.
At the same time one cannot discount the legitimate interests
of nearby residents concerning the background of some of the
potential residents of the complex. One cannot discount
recidivism, the possible tendency to relapse, and that the area
is fairly remote with isolated residences. Therefore, while not
wanting to prejudge the applicant's success_ar"-failure, the city
and particularly the nearby residents need assurances that
problems will not be tolerated. That rather than isking the
fragile nature of this rural residential area, protections are
in place to provide the city with appropriate leverage if--the
use, for one. reason Ior another, is a nuisance. Therefore, the
conditional use permit should be itself clearly conditioned on
sat sfactory performance ic2y--IhclUffes no criminal conduct
I -..
originating- rom or initla�ecT from tfie __ i-to The city should
be__the sole -M�6 of the continuing vitality of the permit if
tie use does present any problems. The permit should e
revocaTsl� up�r -reasonable notice if any criminal acts occur
which can be traced to residents of the facility. Obviously the
city need not exercise a revocation option even if problems
occur since some problems may be otherwise resolved, but that
option should be available since the applicant's record of
successfully operating a facility such as that proposed is not
lengthy.
7 . Again, the recommendation found above does not demonstrate that
the use is inappropriate to this area, it merely serves to
assure that the operation remains the good neighbor which the
applicant so successfully portrayed at the public hearing. The
Church by the Side of the Road has been in the general community
for more than 50 years and has successfully run a small pilot
program for approximately four years.
6
Findings and Decision
Prodigals Resident Discipleship Home
WCE-89-1
8 . The environmental analysis resulted in a condition assuring that
a solid wood fence and Type II landscaping would screen the home
located on the adjacent eastern parcel. The remainder of the
property, the topography and the existing vegetation serve to
effectively buffer any other properties from the proposed use
and a similar function is provided by the location of a King
County park immediately north of the site.
9. The surrounding uses, including the motorcycle complex south of
the site, will not impede the applicant's proposed use. Single
family and agricultural uses will not interfere with the
residential amenities of the site nor the educational activities
planned for the site. Again the distance and topography serve
to separate the site, even from the motorcycle complex.
10. With the possible exception of the parking area, the remainder
of the site meets city standards of performance for both
residential and vocational training activities, although
specific vocational training uses may need additional review
since there could be some incompatible uses. The parking lot's
landscaping will be required to meet code requirements and
depending upon the number of staff, the number of stalls may
need supplementation. The application for building permit will
catch any additional requirements which will have to be
satisfied in order for the applicant to occupy the subject site.
11. Finally, a couple of minor issues which require enunciation.
The use is subject to review and approval of the State of
Washington and various state agencies and the permit should be
predicated upon that approval. The area is rather rural and
residential and, therefore, signs should be minimized and any
illumination be indirect and a single sign limited to a maximum
area of 12 square feet and a height of not more than 5 feet.
As a final matter, staff wanted assurances that the building
would not be divorced from the remainder of the parcel which
could happen since the site is two legal lots. Staff suggested
that a lot line adjustment be used to consolidate the parcels
to prevent an inappropriate segregation.
DECISION
The decision of the Land Use Hearing Examiner for the above requested
conditional use permit to house and educate not more than 10 adult
women is APPROVED subject to the following conditions:
7
Findings and Decision
Prodigals Resident Discipleship Home
#CE-89-1
1. The applicant shall apply for a lot line adjustment be used to
consolidate the parcels to prevent an inappropriate segregation.
2 . The parking lot's landscaping shall be required to meet code
requirements and depending upon the number of staff, the number
of stalls shall be supplemented as necessary to meet code
requirements.
3 . All vocation training shall be of a type and nature which does
not impinge on the rural residential nature of the area and
which shall not generate noises, odor, dust or unhealthful
conditions incompatible with adjacent and surrounding uses.
4 . All environmental conditions shall be complied with by the
applicant.
5. The conditional use permit should be itself clearly conditioned
on satisfactory performance which includes no criminal conduct
originating from or initiated from the site. The city through
the City Council shall be the sole judge of the continuing
vitality of the permit if the use does present any problems.
The permit shall be revocable upon reasonable notice of not less
than one (1) month if any criminal acts occur which can be
traced to residents of the facility. The failure to revoke the
permit based upon any violation shall not be read as a waiver
of the right to revoke the permit for any subsequent acts which
might occur.
6. The review and approval of the State of Washington and various
state agencies.
7 . The circular driveway shall be used in a counterclockwise flow
with entry limited to the eastern driveway and egress limited
to the western driveway.
8. The applicant shall be limited to one identifying sign. Any
illumination shall be indirect and the sign shall be limited to
a maximum area of 12 square feet and a height of not more than
5 feet.
8
Findings and Decision
- Prodigals Resident Discipleship Home
#CE-89-1
Dated this 15th day of March, 1989 .
FRED J. KAVVMAN
Hearing Ex iner
Request of Reconsideration
Any party of record who feels the decision of the Examiner is based on
error of procedure, fact or judgment, or the discovery of new evidence
may file a written request for reconsideration with the Hearing
Examiner no later than 14 days of the date of the decision.
Reconsideration requests should be addressed to: Hearing Examiner,
220 Fourth Avenue S. , Kent, WA 98032 .
Notice of Right to Appeal
The decision of the Hearing Examiner is final unless a written appeal
to Council is filed by a party of record within 14 days of the
decision. The appeal must be filed with the City Clerk and state the
basis of appeal which may be errors of fact, procedural errors,
omissions from the record, errors in interpretations of the
Comprehensive Plan or new evidence. See Ordinance #2233 and
Resolution #896 for specific information.
Section 15. 09 . 030 G: Kent Zoning Code provides that any conditional
use permit granted by the Hearing Examiner shall remain effective only
for one (1) year unless the use is begun within that time or
construction has commenced. If not in use or construction has not
commenced within one year, the conditional use permit shall become
invalid.
9
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KENT PLANNING AGENCY
STAFF REPORT
FOR HEARING EXAMINER MEETING OF MARCH 11 1989
FILE NO: PRODIGALS RESIDENT DISCIPLESHIP HOME #CE-89-1
APPLICANT: CHURCH BY THE SIDE OF THE ROAD
REQUEST: A conditional use permit to allow the
establishment of a private welfare facility as
specified in Section 15. 08. 030 B4, Kent Zoning
Code.
STAFF
REPRESENTATIVE: Carol Proud
STAFF
RECOMMENDATION: APPROVAL WITH CONDITIONS
I . GENERAL INFORMATION
A. Description of the Proposal
The applicant proposes to establish a residential and
educational group home facility for approximately ten
homeless young adult women and an unspecified number of
residential staff. The proposal includes the remodeling
of an existing 4000 square foot structure into living
quarters for staff and residents and the construction of
an additional 1500 square feet of classroom, office and
storage space. Services provided at the facility may
include classroom studies, counseling, vocational guidance,
training, group therapy and other similar rehabilitative
activities.
Future plans include providing facilities to 50 to 75
residents. Any expansion of the facility will require a
separate conditional use permit approval.
B. Location
The subject property is located at the southeast corner of
40th Avenue S. and S. 216th Street.
C. Size of Property
The site is 11.2 acres in size.
1
Staff Report
Prodigals Resident
Discipleship Home
#CE-89-1
D. Zoninq
The site is located within an RA, Residential Agricultural,
zoning district that extends east to the Green River and
west along the base of West Hill. An MRM, Medium Density
Multifamily Residential, zoning district is located
southwest of the site towards the top of West Hill . The
land on the east side of the Green River is designated as
A-1, Agricultural. The land north of 40th Place S. is in
King County.
E. Comprehensive Plan
The City of Kent first adopted a City-wide Comprehensive
Land Use Plan in 1969 . The goals, objectives and policies
of the Comprehensive Plan represent an expression of
community intentions and aspirations concerning the future
of Kent and the area within the Sphere of Interest. The
Comprehensive Plan is used by the Mayor, City Council, City
Administrator, Planning Commission, Hearing Examiner and
City departments to guide growth, development, and spending
decisions. Residents, land developers, business
representatives and others may refer to the plan as a
statement of the City' s intentions concerning future
development.
The City of Kent has also adopted a number of subarea plans
that address specific concerns of certain areas of the
City. Like the City-wide Plan, the subarea plans serve as
policy guides for future land use in the City of Kent. The
subject property is within the area covered by the Valley
Floor Plan.
CITY-WIDE COMPREHENSIVE PLAN
The City-wide Comprehensive Plan Map designates the site
as A, Agricultural.
HUMAN RESOURCES ELEMENT
OVERALL GOAL: PROMOTE THOSE RESOURCES AND FACILITIES
NEEDED BY KENT RESIDENTS TO ENABLE THEM TO MEET THEIR
PERSONAL NEEDS AND TO ENSURE THE WELL BEING OF INDIVIDUALS
AND FAMILIES.
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Staff Report
Prodigals Resident
Discipleship Home
#CE-89-1
GOAL 2 : Assure the availability of health and social
services needed by all segments of the community to enable
them to be productive and self sufficient.
Objective 4 : Support the social services needed
within the community.
Policy 4 : Encourage the involvement of private
industry, foundations, organizations,
and groups in providing for social
services.
Policy 5 : Support and encourage self-help
programs (e.g. the S. King County
Activity Center)
Planning Department Comment
Clearly this section of the City-wide Comprehensive Plan
supports a private welfare facility such as the proposed
group home. Only one other similar group home has been
applied for and established in the City of Kent (#CE-76-2,
a group home for the mentally disabled) . The need for such
a facility can be documented from available statistics on
the increased number of homeless youth, especially in South
King County. The facility must be licenced and monitored
by the State of Washington, Department of Social and Health
Services and must comply with the requirements for a group
care facility.
The City of Kent Police Department has reviewed the
proposal and a similar operation in the City of Auburn
and is satisfied that the project will not be detrimental
to the surrounding neighborhood or the community.
VALLEY FLOOR PLAN
The Valley Floor Plan Map designates the site as A,
Agricultural.
HOUSING ELEMENT
OVERALL GOAL: INCREASE THE RESIDENTIAL POPULATION ON THE
VALLEY FLOOR, ASSURING A DECENT HOME AND SUITABLE LIVING
ENVIRONMENT.
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Staff Report
Prodigals Resident
Discipleship Home
#CE-89-1
GOAL 2 : Guide new residential development into suitable
areas on the Valley Floor.
Policy 5: Provide for assisted housing (e.g. for
the elderly, low income, etc. ) .
Planning Department Comment
Assisted housing as specified in this section of the Valley
Floor Plan includes private welfare facilities such as the
proposed group home. Targeted groups for such housing has
changed since the adoption of the Plan in 1974 and now
includes a more diverse population of the community, from
the developmentally disabled to specific categories of
homeless youth. The Planning Department is currently
conducting a study of welfare facilities through out the
Puget Sound region in order to clarify and broaden the
definition of such facilities in the Kent Zoning Code.
The proposed group home will assure a suitable living
environment for homeless young adult women and provide
needed services. The location of the site is isolated
however from public transportation and other community
services. It is assumed that private transportation for
the residents will be provided by the staff.
II. HISTORY
The site was annexed to the City in 1959 as part of a 605 acre
annexation (Ordinance #1036) . The initial zoning of the property
was RA, Residential Agricultural, and has remained so to this
date. A Conditional Use Permit (#CE-82-5) allowing the
establishment of a private grade school on the site was approved
in May 1982 . The existing improvements on the site were
constructed as a result of the school approval.
III. LAND USE
The subject property is developed with a one story, 4 , 000 square
foot structure. Approximately 10, 000 square feet of pavement
provides a circular access drive to the site and 15 parking
stalls. Two swimming pools are located on the south side of the
structure with a large play field located on the remaining level
ground.
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The predominant land use along the valley floor surrounding the
subject property is rural residential. The property directly
south of the site is undeveloped ground. The adjacent
properties to the north and to the east are developed with
single family residences and accessory structures. King
County' s Earthworks Park is located directly northwest of the
site across S. 216th Street. Several single family homes are
located uphill from the site along the west side of 40th Avenue
S. An outdoor motor cross and a clubhouse for a local
motorcycle club is located at the terminus of 40th Avenue S.
Access to this site is secured by locked by a gate at the
entrance driveway.
IV. ENVIRONMENTAL CONCERNS
A. Environmental Assessment
A Final Declaration of Nonsignificance was issued for the
proposal on January 5, 1989 (#ENV-88-107) subject to the
following conditions:
1. Ten feet of landscaping and a 6 foot wood fence shall
be provided along the eastern property line, where the
subject facilities abut the neighboring house and
barns. The landscaping shall be Type II, as outlined
in the Kent Zoning Code.
2 . The developer/owner shall provide the City with a
storm drainage plan showing proposed and existing
system to handle runoff from the site.
3 . The developer/owner shall deed the westerly 15 feet
of the subject property to the City as public right
of way for the future widening and improvement of
40th Avenue S. (41st Avenue S. ) to City standards.
4 . Execute no-protest LID covenants for the future
widening and improvement of 40th Place S. , S. 216th
Street, and 40th Avenue S. (41st Avenue S. ) to City
standards.
5. Execute no-protest LID covenant agreements for the
future construction of water and sanitary sewer
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facilities to service the property in accordance with
the City' s Comprehensive Water and Sewer plans.
6. The septic system must be approved by the Seattle-King
County Health Department for proposed use prior to
issuance of any permit.
B. Significant Physical Features
1. Topography
The topography of the site has an easterly slope from
the 150 foot contour line along 40th Avenue S. to the
75 foot contour line along the eastern edge of the
property. Approximately 31000 square feet has been
leveled for the play field and approximately 10, 000
square feet for the structural improvements on the
site.
2 . Vegetation
The western portion of the site is covered with native
grasses and scrub brush. The area that includes the
play field is covered with grass. Along the eastern
and southern perimeters the ground again is covered
with native grasses and scrub brush with an occasional
deciduous tree. The ground adjacent to S. 216th
Street and surrounding the parking area is covered
with formal landscaping that is overgrown and in need
of general maintenance.
C. Significant Social Features
1. Street System
The subject property has access to S. 216th Street
which is classified as a local arterial and has a
right-of-way width of 60 feet. The actual width of
paving is 40 feet. The street is improved with two
lanes of asphalt paving with no curbed sidewalks
provided. The current average daily traffic count on
the street is approximately 2000 vehicle trips per
day. The proposed development will add 15 daily trips
to the area. The site will add less than One P.M. peak
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hour trip to the existing street system. No access
to the site is available from 40th Avenue S.
2 . Water System
Water to the site will be provided by a transmission
line owned and operated by Water District 75.
3 . Sanitary Sewer System
A sanitary sewer system is not available to serve the
site. The existing septic system must be approved by
King County prior to occupancy of the facility.
According to a submitted site plan the drainfield for
the septic system is located on the east side of the
property between the proposed group home building and
the eastern property line.
4 . Storm Water System
" A storm water system constructed in accordance with
the Kent Surface Water and Drainage Code will be
provided on the site.
5. LID' s
None at the present time.
V. CONSULTED DEPARTMENTS AND AGENCIES
The following departments and agencies were advised of this
application:
City Administrator City Attorney
Director of Public Works Chief of Police
Parks & Recreation Director Fire Chief
Building Official City Clerk
In addition to the above, all persons owning property which lies
within 200 feet of the site were notified of the application and
of the public hearing. Public notices were posted at three
conspicuous places on the site 10 days prior to the public
hearing.
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Staff comments have been incorporated in the staff report where
applicable.
VI. PLANNING DEPARTMENT REVIEW
The Planning Department has reviewed this application in
relation to the Comprehensive Plan, present zoning, land use,
street system, flood control problems and comments from other
departments and finds that:
A. The General Comprehensive Plan Map designates the site as
A. Agricultural. The Valley Floor Comprehensive Plan Map
designates the site as A, Agricultural.
B. The site is presently zoned RA, Residential Agricultural.
C. Land use in the area is predominantly rural residential.
D. The site has direct access to S . 216th Street.
E. There are no flood control problems on the subject
property.
F. A conditional use permit shall only be granted after the
Hearing Examiner has reviewed the proposed use to determine
if it is in compliance with the following standards and
criteria. These standards are provided for in the Kent
Zoning Code Section 15. 09 . 030 D.
1. The proposed use in the proposed location will not be
detrimental to other uses legally existing or
permitted outright in the zoning district.
2. The size of the site is adequate for the proposed use.
3 . The traffic generated by the proposed use will not
unduly burden the traffic circulation system in the
vicinity.
4. The other performance characteristics of the proposed
use are compatible with those of other uses in the
neighborhood or vicinity.
5. Adequate buffering devices such as fencing,
landscaping, or topographic characteristics protect
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adjacent properties from adverse effects of the
proposed use, including adverse visual or auditory
effects.
6. The other uses in the vicinity of the proposed site
are such as to permit the proposed use to function
effectively.
7. The proposed use complies with the performance
standards, parking requirements and other applicable
provisions of this code.
8 . Any other similar considerations that may be
appropriate to a particular case.
The staff has responded to these statements and made the
following findings:
1. The proposed use in the proposed location will not be
detrimental to other uses legally existing or
permitted outright in the zoning district.
Planning Department Finding
Land use in the vicinity of the subject property is
predominately residential and rural in character. Adequate
distance separates adjoining properties from the proposed
facility. As a result of a SEPA condition, the applicant
must provide a wood fence six feet in height along the
eastern property line with Type II landscaping in order to
screen and protect the privacy of the adjacent property.
2 . The size of the site is adequate for the proposed use.
Planning Department Finding
The amount of usable ground on the subject property is more
than adequate for the initial phase of the proposed group
home facility which includes the existing play field,
related parking lot and other proposed improvements. Any
future development will require careful site design due to
the location of the septic system drainfield and the steep
slope along the western edge of the property.
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3 . The traffic generated by the proposed use will not
unduly burden the traffic circulation system in the
vicinity.
Planning Department Finding
The applicant states that no more than thirty daily trips
are anticipated at the site. The City Traffic Engineer
anticipates half that amount. Regardless of the amount of
daily trips, access to the site could be a problem. S.
216th street at this location curves severely and begins
a steep incline to the top of West Hill. Vehicles entering
and exiting the site could pose a hazard to oncoming
traffic. In order to facilitate traffic flow it is
appropriate to require that the applicant design the
parking lot circulation such that vehicles entering the
site do so in a one way pattern from the existing eastern
driveway and exit the site from the western driveway.
Directional signs and pavement striping should be indicated
on the plans submitted for a building permit.
4 . The other performance characteristics of the proposed
use are compatible with those of other uses in the
neighborhood or vicinity.
Planning Department Finding
It is not anticipated that the proposed group home will
generate any unusual or objectional conditions. Most
visits to the site will occur during daylight hours. Noise
levels will be consistent with other residential
development in the area. The applicant should be required
to provide indirect lighting on the site. This includes
any signage advertising the facility. The zoning code
would allow a large illuminated sign to be erected on the
property due to over a thousand linear feet of combined
street frontage along S. 216th Street and 40th Avenue S.
In keeping with the residential and rural character of the
area it is appropriate to allow one monument sign with a
maximum area of 12 square feet and a maximum height of 5
feet. The sign should not be internally illuminated but
may be indirectly illuminated.
5. Adequate buffering devices such as fencing,
landscaping, of topographic characteristics protect
adjacent properties from adverse effects of the
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proposed use, including adverse visual or auditory
effects.
Planning Department Finding
As previously mentioned, fencing and formal landscaping
will be required along the eastern property line as a
result of a SEPA condition. The slope and vegetation along
the western edge of the property will protect the single
family residences on the west side of 40th Avenue. With
the above recommended condition for lighting and signage
the adjacent properties will be protected from any adverse
visual effects.
6. The other uses in the vicinity of the proposed site
are such as to permit the proposed use to function
effectively.
Planning Department Finding
The surrounding uses in the area will not detract or hinder
any activities occurring at the proposed group home. The
site is large enough that all activities usually associated
with single family development will be far removed from the
facility. It appears from a recent site visit that the
activities of the neighboring motor cycle club will not
adversely affect the group home facility. The club
property is approximately a mile south from the subject
site and located further uphill with access from 40th
Avenue S. Access to the subject property is provided from
S. 216th Street only. Because of the topography of the
western edge of the subject property no vehicular access
from 40th Avenue S .
7. The proposed use complies with the performance
standards, parking requirements and other applicable
provisions of this code.
Planning Department Finding
The proposed use will comply with all performance and
development standards as specified for residential
development in an RA, Residential Agricultural zoning
district and with parking and landscaping requirements for
a welfare facility. The existing parking lot does not meet
current zoning code standards for landscaping. Landscape
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islands will need to be added for the final construction
of the project. In addition, the number of parking stalls
may need to be increased. At the time of development plan
review the applicant must submit a more accurate
description of the amount of non-residential staff that
will be providing services to the facility and any other
activities (such as night meeting with members of the
church community) that may necessitate additional parking.
The use must also comply with applicable conditions as a
result of SEPA and conditional use permit approval . A
final site plan will be submitted and approved by the
Planning Department in order to obtain a building permit.
S. Any other similar considerations that may be
appropriate to a particular case.
Planning Department Finding
Documentation from the State of Washington, Department of
Social and Health Services stating that the facility has
received the necessary licenses for operation should be
submitted to the Planning Department prior to obtaining
final building occupancy approval.
Review of the submitted site plan indicates that the
proposal is located on two separate parcels, the existing
school building on one and the play field on the other.
A lot line adjustment removing the common lot line between
the two parcels will be required prior to issuance of a
building permit.
VII. CITY STAFF RECOMMENDATION
Upon discussion of the merits of this request and the Code
criteria for granting a conditional use permit, the City staff
recommends APPROVAL subject to the following conditions:
1. A lot line adjustment which removes the common lot line
between the two existing parcels shall be submitted to the
Planning Department for approval and recorded with King
County Department of Records prior to receiving a building
permit.
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2 . The group home facility shall be permitted one monument
sign that shall have a maximum area of 12 square feet and
a maximum height of 5 feet. The monument sign shall not
be internally illuminated but may be indirectly
illuminated. No other freestanding or wall signs shall be
permitted on site.
3 . The proposed parking lot shall be designed such that all
vehicles enter the site from the eastern driveway and exit
from the western driveway in a one way circulation pattern.
Appropriate signs and pavement striping indicating a one
way circulation shall be required prior to final building
occupancy.
4 . Submit copies of documentation obtained from the Washington
State, Department of Social and Health Services which
verifies the group home facility complies with the
Department regulations for a group care facility.
KENT PLANNING DEPARTMENT
February 9, 1989
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HEARING EXAMINER MINUTES
March 1, 1989
The public hearing of the Kent Hearing Examiner was called to order
by the presiding officer, Fred J. Kaufman, Interim Hearing
Examiner, on Wednesday, March 1, 1989 at 3:00 p.m. in the Kent City
Hall, Council Chambers.
Mr. Kaufman requested all those intending to speak at the hearing
and those wishing to receive information concerning the hearing,
to sign in at the sign up sheet by the door. Staff reports,
agendas, and the description of procedure of the hearing were
available by the door. Mr. Kaufman briefly described the sequence
and procedure of the hearing. All those who intended to speak were
sworn in.
PRODIGALS RESIDENT DISCIPLESHIP HOME
Conditional Use Permit
#CE-89-1
A public hearing to consider the request submitted by The Church
By The Side of The Road, PO Box 68545, Seattle, WA 98168, for a
conditional use permit to allow the establishment of a private
welfare facility as specified in Section 15.08 .030 B4 , Kent Zoning
Code. The site is 11. 2 acres in size. The subject property is
located at the southeast corner of 40th Avenue S. and S. 216th
Street.
VERBATIM TRANSCRIPT
(1-100) Carol Proud: My name is Carol Proud and I 'm with the City
of Kent Planning Department. I 'm presenting before a site plan of
the site. The applicant proposes to establish a residential and
educational group home facility for approximately ten homeless
women and an unspecified number of residential staff. The proposal
includes remodeling of an existing 4, 000 square foot structure into
living quarters for staff and the residents and the construction
of an additional 1, 500 square feet of classroom, office and storage
space. Services provided at the facility may include classroom
studies, counseling, vocational guidance, training, group therapy
and other similar rehabilitative activities. The applicant did
state in their submitted SEPA checklist that they do have future
plans with the facility to eventually have up to 50 to 75 residents
with new construction occurring back here by the play field in this
area to the south of the existing development.
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Verbatim Transcript 3/1/89 Hearing
(1-139) Fred Kaufman: Any expansion would be subject to additional
review and approval .
(1-141) Proud: Exactly. Right. At this point they're just
applying for the beginning phase. As mentioned, the site is
located south of S. 216th Street, at this curve right here at the
bend and it' s east of 41st Avenue S. The site is 11.2 acres. The
site is presently zoned RA, Residential Agricultural. There, you
can't see it here on this map, but there is a MRM, Medium Density
Multifamily Residential, zoning district located further on up West
Hill, approximately to the west of the site and the land on the
east side of the Green River is designated A1, Agricultural, and
the land north of 40th Place or 216th is within King County. The
subject property is developed with a one-story 41000 square foot
structure. Approximately 10, 0o0 square feet of pavement provides
a circular access drive to the site, located approximately here.
The predominant land use along the valley floor surrounding the
subject property is rural residential. The property directly south
of the site is undeveloped ground. The adjacent properties to the
north and to the east are developed with single family residences
and accessory structure.
King County' s Earth Works Park is located directly. . .approximately
here which is north of the site, across 40th Avenue. An outdoor
motor cross and a club house for a local motorcycle club is located
at the end of 40th approximately further south than the map
indicates. As you can see from the site plan, access to the site
is provided strictly by 216th or 40th Place S. No access is
provided to the site off of 40th Avenue. And, I do have a video
to show you.
VIDEO WAS SHOWN (#221 TO #290)
The site was annexed into the City in 1959 as part of a 605-acre
annexation. The initial zoning of the property was RA, Residential
Agricultural, and has remained so to this date. A conditional use
permit was approved on this site in 1982 to establish a private
grade school on the site. The existing improvements on the site
were constructed as a result of the school approval. Both the
City-wide Comprehensive Plan Map and the Valley Floor Comprehensive
Plan Map designate the site as Agricultural. The staff reviewed
the goals and policies of both plans as they relate to welfare
facilities and found the proposed request is consistent with the
guidelines set forth in the Human Resources Element of the
City-wide Comprehensive Plan. The Overall Goal is to "promote
those resources and facilities needed by Kent residents to enable
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Verbatim Transcript 3/1/89 Hearing
them to meet their personal needs and to insure the well being of
individuals and families" with a subgoal to assure the availability
of health and social services needed by all segments of the
community to enable them to be productive and self-sufficient.
Further, the Objective states that "support the social services
needed within the community with policies to encourage the
involvement of private industry, foundations, organizations and
groups in providing services. . .providing for social services and
to support and encourage self-help programs". . . for example, the
South King County Activity Center. This section of the
Comprehensive Plan supports a private welfare facility such as the
proposed group home. Only one other similar home has been applied
for a conditional use permit and established in the City of Kent
and this was in 1976 for a group home for the mentally disabled.
The need for such a facility can be documented from available
statistics and the increased number of homeless youth especially
in South King County. The facility must be licensed and monitored
by the State of Washington Department of Social and Health Services
and must comply with requirements for group care facilities. The
City of Kent Police Department has reviewed the proposal and a
similar operation in the City of Auburn and is satisfied that the
project will not be detrimental to the surrounding neighborhood or
to the community.
In the Housing Element of the Valley Floor Comprehensive Plan the
Overall Goal is to "increase the residential population on the
valley floor. Assuring a decent home and suitable living
environment. " with a subgoal to "guide new residential development
into suitable areas in the valley floor" with a policy to provide
for assisted housing. . .example, the elderly low-income, etc. And
assisted housing is specified in the section of the Valley Floor
Plan includes private welfare facilities such as the proposed group
home. Targeted groups for such housing has changed since the
adoption of the Plan in 1974 and now includes a more diverse
population of the community. Examples from the developmentally
disabled to specific categories of homeless youth. The Planning
Department is currently conducting a study of welfare facilities
throughout the Puget Sound region in order to clarify and broaden
the definition of such facilities in the Kent Zoning Code. The
proposed group home will assure suitable living environment for
homeless young women and provide needed services. The location of
the site is isolated from public transportation, however, other
community services and it is assumed by Planning Department staff
that private transportation for the residents will be provided by
the group home staff.
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With regard to environmental concerns. . .a Final Declaration of
Nonsignificance was issued for the project on January 5, 1989 with
several conditions that are listed in the body of the staff report.
The Planning Department has reviewed this application in relation
to the Comprehensive Plan, present zoning, land use, street system,
flood control problems and comments from other departments. A list
of findings are included in the staff report.
Finding F states: A conditional use permit can only be granted if
it is compliance with eight standards and criteria provided for in
the Zoning Code. All eight of these criteria are addressed in the
staff report and I will comment on a few of the more relevant ones.
The first criteria states that the proposed use in the proposed
location will not be detrimental to other uses legally existing or
permitted outright in the zoning district. Land use in the
vicinity of subject property is predominantly residential and rural
in character. Adequate distance separates adjoining properties
from the proposed facilities. I'm showing the site plan, again.
As a result of a SEPA condition, the applicant must provide a wood
fence, six-feet in height along the eastern property line and
include Type II landscaping in order to screen the project and to
protect the privacy of the adjacent property and that' s going to
be located approximately here along this eastern property line.
As you can tell from the video the single-family residence is quite
close and their accessory structures are right close to the
property line so that fence will screen the development from . . .
(1-452) Kaufman: Maybe you can elaborate .on what Type II
landscaping is so the audience is clear. . .
(1-455) Proud: Type II landscaping is a more clustered landscaping
that, in conjunction with the wood fence, would provide a hundred
percent screening. Meaning, typically, if you are one side of the
fence you can't see what's going on the other side of the fence.
(1-463) Kaufman: What side is does the Type II landscaping go?
(1-465) Proud: It goes on the fence side. . .I mean, on. .on the
(1-467) Kaufman: On the outside?
(1-468) Proud: Well the Code states, I mean it's kind of one of
those awkward situations where the Code says that it's supposed to
be on the eastern side of the fence so we usually leave it at the
predevelopment meeting to establish what side of the fence it' s
supposed to go on.
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The second criteria states that the size of the site is
adequate. . .must be adequate for the proposed use. The amount of
usable ground on the subject property is more than adequate for the
initial phase of the proposed group home facility which includes
the existing play field, related parking lot and other proposed
improvements. Any future development will require careful site
design to the location of the septic system and drainfield and the
steep slope along the western edge of the property. And that
septic system is located just east of the building right here so
difficulty in the future will be in providing access to that back
portion of the lot.
The third criteria states that traffic generated by the proposed
use will not unduly burden the traffic circulation system in the
vicinity. The applicant states that no more than thirty daily
trips are anticipated at the site. The City Traffic Engineer
anticipates half that amount. Regardless of the daily trips,
access to the site could be problem. South 216th Street at this
location curves severely and begins a steep inclines to the top of
west hill. Vehicles entering and exiting the site could pose a
hazard to on-coming traffic. In order to facilitate traffic flow
it is appropriate to require that the applicant design the parking
lot circulation such that vehicles entering the site do so in a
one-way pattern from the existing eastern driveway and exit the
site from the western driveway. Directional signs and pavement
stripping should be indicated on the plans submitted for building
permit.
The fourth criteria states that other performance characteristics
of the proposed use are compatible with those of other uses in the
neighborhood or vicinity. It is not anticipated that the proposed
group home will generate any unusual or objectionable conditions.
Most visits to the site will occur during daylight hours. Noise
levels will be consistent with other residential development in the
area. The applicant should be required to provide indirect
lighting on the site. This includes any signage advertising the
facility. The Zoning Code will allow a large, illuminated sign to
be erected on the property due to considerable amount of combined
street frontage. In keeping with the residential rural character
of the area, it is appropriate to allow one monument sign with the
maximum area of 12 square feet and a maximum height of five feet.
The sign should not be internally illuminated but may be indirectly
illuminated.
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And last criteria. . .well, not quite, second to the last. The
proposed use complies with the performance standards, parking
requirements and other applicable provisions of the Code. The
proposed use will comply with all performance and development
standards as specified for residential development in the RA zoning
district and with parking and landscaping requirements for a
welfare facility, the existing parking lot does not meet current
Zoning Code standards for landscaping. Landscape islands will need
to be added for the final construction of the project. In
addition, parking stalls configuration may need to be increased.
At the time of development plan review, the applicant must submit
a more accurate description of the amount of nonresidential staff
that will be providing services to the facility and any other
activities such as night meetings with members of the Church
community that may necessitate additional parking. The use must
also comply with applicable conditions as a result of SEPA and
conditional use permit approval. A final site plan will be
submitted and approved by the Planning Department in order to
obtain a Building Department.
And the last criteria that I ' ll mention is that any other similar
considerations that may be appropriate to the particular case.
Documentation from the State of Washington Department of Social and
Health Services stating that the facility has received the
necessary licenses for operation should be submitted to the
Planning Department prior to obtaining final building occupancy
approval. Review of the submitted site plan indicates that the
proposal is located on two separate parcels. The existing school
building on one and the play field on the other. A lot line
adjustment removing the common lot line between the two parcels
will be required prior to issuance of a building permit.
Upon discussion of the merits of this request and the Code criteria
for granting a conditional use permit, the City staff recommends
approval subject to the conditions listed in the staff report. And
there are four of them and they deal with providing the lot line
adjustment, signage, parking lot configuration and copies of
documentation from Department of Social and Health Services
verifying that the group home. . .that the proposed group home meets
the State' s requirements for such a facility and that ends my
presentation. Do you have any questions?
(1-626) Kaufman: I 'm not sure they are for you or for the
applicant. I ' ll ask them now and if you can answer them, fine.
Again, the age of the women in this group home?
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(1-632) Proud: From the information that I was given, they said
teenage, teenage girls, so that' s something. . .
(1-636) Kaufman: In the absence of trends, it seems suspect. The
site is quite isolated and I don't know. . .other than these women
being sort of prisoners of the campus I would imagine they would
want to get of the campus and with no public transit at all, I
could see the location be somewhat questionable.
(1-648) Proud: That's why staff made the comment they did in there
that there were no public transit, weren't near facilities and
would assume that staff. . .the residential staff would be busing
these people and the applicant, I guess, can give you more
information on that. It wasn't clear from our. . .
(1-664) Kaufman: And again, there's, I assume going to be
residential sleeping staff and nonresidential. . .what are the
numbers on the residential staff. . .do you have those?
(1-670) Proud: One or two. . .I mean it said in the applicant a
family-type situation. So I 'm assuming that there will be a couple
and it will be similar to a foster home type situation or larger
from what I can understand.
(1-678) Kaufman: O.k. We' ll see if those assumptions bear out.
Is the applicant present? If you could identify yourself for the
record, giving us your name, spelling your last name and giving us
your complete mailing address.
(1-687) RONALD A. BROOKS: Name is Ronald A. Brooks. Last name
B-R-O-O-K-S. My mailing address is Post Office Box 68545, Seattle,
Washington, zip code 98168 .
(1-697) Kaufman: Thank you. First, I guess, I 'll ask you. .you've
read the staff report, do you have any specific comment addressing
staff's concerns or conditions or anything like that.
(1-703) Brooks: I would just like to offer by way of correction
that. . .that the age of the residents in the home will not be
teenagers, they will be adults. . .eighteen years of age or older.
And, just by way of comment on the transportation issue to and from
the site. Transportation as stated by the staff will, indeed, be
provided by the home staff through use of a van or other
appropriate vehicle.
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(1-721) Kaufman: These people won't be developmentally disabled
or anything like that?
(1-726) Brooks: No, they won't.
(1-726) Kaufman: So, if they wanted to work themselves, how would
that work--with the transportation limitations in that area?
(1-729) Brooks: The nature of the training facility itself would
not. . .would not be conducive to allow off-campus employment. The
nature of the program is such that the residents would actually be
living in the group home and then actually be students there and
would have classes throughout the day one of which, of course,
would be vocational training emphasizing such things as basic
education with language arts development, remedial reading and
mathematics. We would work with them in GED acquisition and skills
development and the proposed skills development and the proposed
skill development at this point is in the area of computer word
processing and auto mechanics.
(1-766) Kaufman: So, it's a temporary facility. Women might be
there for how long?
(1-768) Brooks: We anticipate one year to 18 months.
(1-776) Kaufman: Apparently educating them to become independent
living and then they would move out of the complex to their own
residence or something.
(1-778) Brooks: That's correct. Part of the vocational department
would be a placement service where we would engage in placement
services relative to placing the residents in the community in
their own apartment or home environment and securing them in a
viable employment.
(1-797) Kaufman: Oh, the resident staff and off-resident staff,
just to get an idea of how many people will be coming and going to
the site versus how many will be permanently assigned to live at
the site.
(1-802) Brooks: The planned resident staff, at this point, would
be the Associate Director of the ministry and his wife and his
infant child who will actually live in the home. Nonresident
staff, we anticipate three or four at this point in time.
(1-817) Kaufman: Teachers and guidance counselors and various. . .
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(1-818) Brooks: That is correct.
(1-819) Kaufman: The cooking will be done by the Director and his
wife or again the staff.
(1-820) Brooks: By staff, volunteers.
(1-826) Kaufman: Volunteer staff.
(1-827) Brooks: That is correct.
(1-828) Kaufman: How many paid employees?
(1-829) Brooks: The structure of the ministry is such that all
support will be raised outside of the ministry itself. Other
words, all funding of the ministry will go directly into the
development of the program and facilities. And so, the individual
support of the persons working in the program will be there own
responsibility outside of the program so there will be no salaried
position per se.
(1-844) Kaufman: So the educators will be volunteers.
(1-845) Brooks: That's correct.
(1-846) Kaufman: And the women will be paying their way at this
home.
(1-848) Brooks: We will have a. . .
(1-851) Kaufman: Stipends or scholarships?
(1-853) Brooks: That's. . .that's correct. We'll have a blanket or
base, I should say, a base tuition and then based upon feasibility
to pay we will present scholarships at various percentages.
(1-864) Kaufman: May I ask your background in this? Have you run
other facilities like this that have been successful so that we
know that this program will work at this location.
(1-870) Brooks: For the past four years, since 1984, we have been
working with clientele of the nature who will inhabit the home and
over that period of time we have. . .we have had a vary satisfying
success rate. The pilot project that we have run in this area we
started with one young woman who resides in an apartment provided
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by the ministry and we have been working with her now for about
three years and she will graduate at the end of this year as a
certified chemical dependency counselor and will be working in the
program with us.
(1-899) Kaufman: Thank you. That's all the questions I have at
the moment. Is there further testimony in support of the
application? Is there any testimony in opposition or questions
regarding it. . .just neutral questions if you have any concerns
about the project. Step up and give us your name, spelling the
last name again and giving us your complete mailing address.
(1-912) JOHN O'ROURKE: Thank you, Mr. Examiner. My name is
John O'Rourke, that' s O-'-R-O-U-R-K-E. I 'm a lawyer, my address
is PO Box 98741, and that's in Des Moines, Washington.
(1-924) Kaufman: The zip code?
(1-924) O'Rourke: 98198.
(1-925) Kaufman: Thank you.
(1-927) O'Rourke: I represent Kentview Properties Incorporated and
my client owns the parcels of property abutting the applicant's
property to the west, the south and the east.
(1-937) Kaufman: Maybe I could have staff put the site plan or the
area, maybe the general vicinity map up on the view screen again-
-the view foil. Yeah, that one. Thank you.
(1-948) O'Rourke: Again, my client' s ownership lies to the west
of the property, due south of the property and to the east of the
property as well. Two questions: I always check when I have an
applicant that I can't identify and in this case the notice
indicates that the applicant is the Church By The Side Of The Road.
I would merely wish to know their legal status, that is, whether
they are a current nonprofit corporation. I did some very
preliminary title checking through one of my title carriers last
week which led me to believe that this entity had gone out of title
last year by way of a deed in lieu of foreclosure. So, I merely
would like to know who owns the property at this time and their
corporate status. (1-986) (1-000) The second questions I have
relates to the septic drainage. The topography of the site is that
as you leave it and go to the west of the property you're in a
slope, a substantial slope, that goes to the west--the slope going
downhill from west to east. As you leave the site that more or
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less continues. There's a fairly substantial difference in
elevation on the site itself and I guess what I would like to know
is the location of the drain field. We believe that the soil in
the area should be quite sandy and otherwise suitable for drain
field accommodation but, we would merely like to know where the
drain field is going to be spotted.
(1-40) Kaufman: I believe Ms. Proud said it was to the east of the
existing building or structure. This map I have here which is on
very small detail, it's the other map that was up there shows some
text that says drain field and it shows it to the east of the
hexagon shaped building. . .I think it's hexagon. . .octagon.
(1-54) O'Rourke: All right. If I understand the map correctly
then the drain field lays between that building and the eastern
property boundary at the site.
(1-58) Kaufman: That's where it' s shown.
(1-60) O'Rourke: All right. O.k. All right, those were the only
questions I had.
(1-62) Kaufman: O.k. and your property, again, is on the west side
of 40th and then does it wrap completely around back up to 216th
or is it stopped. . . .
(1-68) O'Rourke: Yes, the Kent Highlands property is an assemblage
of about 380 acres and there are probably 52 or 3 separate tax
parcels and included in that ownership is property to the south,
due west and due east. Nothing north on the north side of the
curving roadway. Thank you.
(1-85) Kaufman: Was there further testimony regarding this
application or any questions? If not, maybe the applicant. . . .did
you have something? If you could step to the microphone and,
again, I think you signed the register, so if you state your name
for the record.
(1-96) Isabel Donofrio: I 'm Isabel Donofrio. . .D-O-N-O-F-R-I-O,
4248 S. 216th, 98032 . I 'd like to know exactly what kind of people
are going to be taken care of there? We would like to see it left
RA.
(1-113) Kaufman: Well, the applicant will not be changing the
zoning. It' s just that there will be a conditional use that allows
it to be used for a group home of the nature that has been
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described. So the RA zoning will be maintained on the site.
(1-124) Donofrio: I have not heard anything though about what kind
of rehabilitation is going to be. I mean who they're going to
rehabilitate. (1-128) 1-000) According to today's Kent paper they
are going to bring the people from the Pacific Highway South
up. . .down there. And, I don't. . . .I don't think that we should have
those people. . .that they should be in Kent.
(1-12) Kaufman: Thank you. Further testimony? Sir?
(1-18) Fador Ludwig: My name is Fador Ludwig and it was mentioned.
I signed the. . .
(1-22) Kaufman: O.k. , but, just for the record, if you could
spell your last name the first time.
. (1-24) Ludwig: L-U-D-W-I-G.
(1-26) Kaufman: Thank you.
(1-26) Ludwig: It was mentioned that there was a multifamily
resident area close to this area. I believe this woman. . .
(1-34) Kaufman: She mentioned something. . . .MRM, was it?
(1-37) Ludwig: Where is that actually located. On 41st?
(1-38) Voice: Way up on the hill.
(1-38) Ludwig: Oh, way up on the hill. O.k. Is the side of that
valley considered the valley floor. That is down lower down.
(1-49) Kaufman: This site is the valley. It starts rising. . .
(1-56) Ludwig: It. . . it rises gradually until it gets to a big
hill. But, then, if you are down low in the lower part of
the. . .near the valley but not on the valley floor, I wondered if
this was the area you say that is going to change---as multiple
family.
(1-68) Kaufman: Could you be a little bit more specific in your
question. What do you want to know?
(1-69) Ludwig: Well, I would like to know about this multiple
family area that was spoken about.
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(1-74) Kaufman: Is there a large. . .is the other large map show
where it is? It's quite distance from this site.
(1-78) Ludwig: I understand it's on top of the hill which that
takes care. . .
(1-81) Kaufman: O.k. Was there further questions or testimony?
Sir?
(1-85) Voice: I just have a question.
(1-86) Kaufman: Certainly, but you do have to identify yourself
for the record. I don't know if you were here when we began. Step
up to the microphone, you can just state your name and give your
mailing address, spell your last name.
(1-91) Thomas C. Coyle: My name is Thomas C. Coyle. C-O-Y-L-E,
25207 36th Place S. , which is about three miles away from this but
I 'm. . .my mother-in-law has property next to it. My question is. . .
(1-101) Kaufman: O.k. I don't if you gave us the whole of it. . . is
it a Kent mailing address, zip. . .
(1-103) Coyle: Yes, Kent.
(1-103) Kaufman: And the zip code.
(1-103) Coyle: 98032, I 'm sorry.
(1-103) Kaufman: Thank you.
(1-104) Coyle: It says in here that City Planning Commission
approved and recommended doing this. On what basis, did they
approve this?
(1-109) Kaufman: on what page are you referencing. It might help
this crowd to respond.
(1-112) Coyle: City staff recommendation, page 12 .
(1-114) Kaufman: O.k. , that's staff's recommendation.
(1-113) Coyle: What a minute. .no. . .no. . .excuse me. I have to go
back I got going to fast here.
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(1-121) Kaufman: Unless you are referring to the adoption of
Comprehensive Plans which, I think, are probably. . .might mentioned
the Planning Commission.
(1-122) Coyle: Which ones, which page. I read it in there and
now I. . .
(1-124) Kaufman: Try page 2, Capital E. I 'm not sure if that' s
what you're referencing but I 'll try helping.
(1-132) Coyle: Maybe I just misread it. I need to go back and
review it.
(1-141) Kaufman: O.k.
(1-141) Coyle_: I 'm sorry.
(1-141) Kaufman: Were there. . .were there any further questions?
Just neutral questions regarding the application and if not, is
there any further testimony opposed to it. I will have Mr. Brooks _.
respond, if he could, or someone else about the legal status of the
ownership.
(1-152) Stewart: My name is Gene D. Stewart. S-T-E-W-A-R-T. 7313
24th Avenue NW, Seattle, 98117 .
(1-157) Kaufman: Thank you.
(1-157) Stewart: I 'm the project director for this. . . for the
development of the project if we can call it that. I 'm handling
the physical work that is being done and I would first like to
address your questions, Mr. O'Rourke. The legal corporate status
of our Church. We are a Washington corporation. . .nonprofit
organization. Our Church was established in 1933 on that property
and has been in existence since that time. We have a normal
congregation approaching 400. The ownership of the property rests
with us and a mortgage company. We bought it from Internal Revenue
Service. Indeed it did go through a bankruptcy proceeding and from
that the end result was that it was taken for tax liabilities and
we have a clear title to the property. We have proper title
insurance, title search, the whole thing. Might I just say, if you
have any other questions at this time, I 'd be happy to answer them
right off the cuff, you know.
(1-198) Kaufman: O.k. You mentioned you've been. . . 1933?
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(1-199) Stewart: 1933 . . .The Church By The Side Of The Road was
established on 148th and Highway 99 and it's been there. . .my own
personal relationship with it dates from 1938. I was married there
in 1941. This perhaps will give you some idea that we are an
old. . .old line Church. We are financially stable. We are not
rich but we are financially stable. Can I answer any other
questions you might have.
(1-221) Kaufman: Mr. O'Rourke, if you do have any, you address
them through the Chair.
(1-224) Voice (O'Rourke) : I think the gentleman has satisfied my
inquiry for title. I am interested in knowing how close that drain
line is. (unclear) . . .
(1-229) Stewart: O.k. I have that information also. I
would. . .all right let's get that as long as it is here now. Would
you have the that much larger. . .you have a more detailed
one. . .larger.
(1-238) Voice: That' s it.
(1-239) Stewart: No, you had a better one than that. It was much
bigger one.
(1-239) Kaufman: Is it possibly. . . .
(1-242) Stewart: I can show it to you but it's. . .you can't hardly
see it. This is the existing building. . .
(1-247) Kaufman: You don't have a view foil.
(1-247) Stewart: No sir. That's just like this. I thought we had
a bigger. . .a bigger transparency.
(1-251) Voice: No, the one that I had was just blank.
(1-260) Stewart: I 'm sorry. I just thought you had a bigger one.
The drain field, the septic tanks themselves lay here and here and
they are oversized. I 've already been working with King County and
they are oversized for the area or for the anticipated usage. The
drainfield likes immediately below that. . .right here. . . . in this
area and we are going to have to add 156 feet of drain pipe to it
and we know that, which, of course, we are prepared to do. The
determination of that. . . .we may have to add more than that. . . .and
the determination is. . is the soil called loamy sand or sandy loam.
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And, that's a fact, that is the criterion. And, if it' s one we
need 150 feet and if Is the other we need 4 or 5 hundred feet. But,
in the area immediately south of the existing drain field there is
an adequate reserve area as required by law and the area very
readily put in. There is excellent drainage in the area. In fact,
that situation, exists all up the whole side of the hill . . . it's
excellent drainage.
The question came of the type of people that we are bringing here.
We are intending to bring people who are in great need. Great need
of help. Some of them will be people of the strip, it is true.
Some may very well come from the City of Kent or from Auburn, from
the area here. And, we would like to allay any problems in this
area of such things as loud music, cars with large exhausts, etc.
An integral part of the whole program is quiet. . . is restrained and
the use of discipline and the response to discipline. The people
need it that are there. There will be no wild parties, no loud
noise. In fact there will be one musical player there if you would
call it that. The students will not have their own hi-fi sets or
anything of this sort. I think you will find that the proposal
would bring a much quieter situation than what is there now because
we were up there looking at the property yesterday and I saw where
somebody has had a beer brawl upon on top of our football field and
the area right down here is covered with beer cans. Obviously,
that would come to a screaming focus in no time because this area
will not, obviously, we will not allow such a thing as this. I
don't know if this would be the time to address that hopeful plans
that we've had in the future for this. We hope to develop it into
a very nice residential area. Not an institution, will not look
like institutional buildings. In fact, will look like a very nice,
a very nice residential area of split-level homes up on the hill.
We see that, at this point, with the zoning that is available we
can put five up there on one acre plots and the rest of the place
will be developed into a vocational training area. Again,
realizing that when we say vocational training we are not talking
about a college or a great big school but we are talking of 10 or
15 or 20 people in school or a small number in school. This is the
type of people we want there which we are doing now and it is very,
very successful.
(1-412) Voice: Could he clarify types of people. He's being very
vague.
(1-414) Stewart: Well, how do you. . .
(1-415) Voice: What kind of people?
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(1-417) Kaufman: I 'm not sure one can really classify types of
people.
(1-419) Stewart: That's my problem.
(1-423) Voice: You can classify prostitutes. . .
(1-425) Stewart: Oh, yes.
I
(1-425) Voice: Prostitutes, people in the drug field, criminals,
people with criminal backgrounds, that' s who we are concerned with.
We want to know exactly the type of people. . .
(1-431) Stewart: There will be prostitutes, yes.
(1-434) Kaufman: Maybe you want to refer to those former
prostitutes.
(1-436) Stewart: Could I put an ex in front of that. Very ex.
Let me put in a little point here. Pastor mentioned that this
program has been going for four years. It's not new. This is an
expansion of what is in existence today. I 'm sorry we didn't bring
some of the people here. The recovery rate. Let's go this way.
I 'm trying to figure just how to present what I'm saying. We have
the young lady that the Pastor mentioned who is in school now
studying to be a drug and alcohol counselor and she came from this
environment. I would like you to meet her. She' s very
successfully dried out. You can dry anybody out that's no problem,
we have dry out centers all over the Country. We have CARE units
everywhere. When you look at them you will find that 90 odd
percent of the people who come to them end up back in the same
place they were. The program which we are working now and which
has been working from the Pastor's house, from the Church floor
itself and from some auxiliary places that we have. . .homes that we
are working from, any Sunday morning that you would care to come
to our Church, I ' ll introduce you to a dozen people who are living
straight, who are clean, who have been clean for some years, who
are the people you would like to have in your home, no drug
problems, no alcohol problems and they came right out of this exact
environment we are talking about because the program that we have
works.
(1-508) Voice: We can certainly appreciate what you are doing for
society. However, we look at it this way. In Pioneer Square they
had a work-release program down there and someone has been
murdered.
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(1-517) Stewart: Yeah, these are not criminals.
(1-522) Voice: They come from a background of that nature. I have
a small child who goes down in that area. I don't even want to
take one-hundredth of a chance that something may happen to her.
Your environment. . .
(1-531) Stewart: Then you are not going to send her to school.
(1-529) Voice: Well, but she spends lot of time with grandma
and. . .
(1-533) Kaufman: Excuse me. . .
(1-532) Voice: I 'm not sure why the City of Kent, why we have to
take on people from another area. It's beyond me. And, it is
page 12 (1-539) (1-000) . How this approved through the City, the
Council is based on what? I mean they are giving recommendations
subject to but it's beyond me that the people who live in that area
have not been confronted. It's. . .you know, we appreciate what your
are doing for society but do it up at your Church on 148th
where. . .where a. . .that' s where your need is. You're not needed
down here at Kent.
(1-20) Kaufman: Mr. Stewart, are any of these women going to be
convicts or ex-convicts or are they. . .
(1-24) Stewart: The type of people we are talking about
practically all of them have been through the Police's. . .Police
hands. Yes, of course, they have. We know that. However, you
are, at time, experiencing those people on that property. Just a
few weeks ago I had occasion to come down to Kent and report a
burglary. . .broken windows. . .where people had broken the
windows. . .the two that had not been boarded up and broke in and
have been living in that area. I see evidence of. . .evidences right
now of the use of the property for beer brawls. . .that's all that
left there is the empty beer cans that we have to police up
occasionally. So it seems to me that the people that are there now
are much more dangerous to you than possibly the people who will
be there under some very close supervision.
(1-65) Kaufman: Excuse me, is your Associate Director, who's going
to live there, in the audience today or. . .
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(1-67) Stewart: No, he was not able to come because he's working
with some of these people right now. That's the reason he's not
here today.
(1-73) Kaufman: Mr. Brooks?
(1-73) Voice: Mr. Examiner, I think it would be helpful to know
that the students on campus with us on the property proposed will
not be free for large portions of time throughout the day or
wandering about on their volition. From early in the morning to
late at night they will be. . .their time will be structured through
classes, various kinds of learning activities and so forth. So,
it' s not likely that they will have an excessive amount of time on
their hands to be used at will. It will be a controlled
environment in the sense much like a school is controlled and
classes will be held throughout the day on into the evening.
(1-111) Voice: May I add to that that the entry to this facility
will not be just on a referred, "Johnny, because we can't keep him
in school" basis which is the referral basis for so many self-help
or whatever places. The people who come here are primarily people
who will be coming through out Church, who are asking for help and
who are ready to commit themself to a life-style reorientation.
Now, that' s the term we are going to use henceforth for the project
is to change these peoples life-style and reorient it to that of
what we would normality. They come and have committed themselves
to a long-term subjection to discipline, to subjection to rules
because they want to get away from where they are and it's not just
a hit-or-miss, anybody that comes can come. They are a very select
group of people that have evidenced over the program that the
Pastor Is running from his house from the other program that are now
in place in the Church that this is a continuation or an expansion
of that program and these people will be very carefully selected.
(1-164) Kaufman: So families will not commit these women to this
program.
(1-167) Stewart: No.
(1-167) Kaufman: They've voluntarily. . .
(1-169) Stewart: No, no. They will come themselves and they will
commit themselves to long-term. And they will be very carefully
investigation. We have a very reliable Council. . .an Advisory
Council. . .professional people. We have a professional psychiatrist
on our Council, we have various other people. . .a professional
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educator. The people who come there will not be physically. . .will
not be physically impaired in any way, they will all have to have
physical examinations before they come. In fact just to allay it,
we are not going to have any AIDS patients down there because we
can't handle them. We do not intend to establish a medical
facility there. It' s not a medical treatment center. It is an
educational center.
(1-207) Kaufman: Thank you. Ms.?
(1-208) Voice: Why can't they be required to have a fence all the
way around.
(1-213) Kaufman: Could you speak. . .I could hear it but I 'm not
sure if Mr. Stewart. . .she wanted to know if you were required to
have a fence or could you have a fence all around the property.
(1-220) Stewart: Of what value would that be? Right now, we have
a fence around our swimming pool and nearly every time I go down
and check on the property I find where the neighborhood children
have been climbing the fence, they go around and bring boxes or
whatever they can get, and stack them and jump over and throw trash
in the swimming pool. So, I think a fence on the outside of the
perimeter of the property would be an unwarranted expense. Of
course, the fence that is between us and the property just down the
hill, that is one of the conditions for the conditional use permit,
we accept it gladly and, in fact, will start as soon as this permit
is issued that will be started immediately.
(1-252) Kaufman: There will be a lights out or something of a
similar nature.
(1-254) Stewart: Except for perimeter lighting we will have
subdued lighting on the outside, just for yard lighting for
security purposes.
(1-260) Kaufman: No, I meant a curfew type thing. . .part of the
program.
(1-260) Stewart: Oh, yes. You bet. Lights go out at 10: 00 or
10: 30 in the evening.
(1-263) Kaufman: Bed checks or. . .
(1-266) Stewart: Definitely. The day starts at 7:00 in the
morning and there's not. . .there' s one-half hour period other than
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meal periods where they have a free time to sit down and do what
they wish. Recognizing that one of the problems that these kids
have. . .I call them kids, they are adults, they look like my kids
or could be my grandchildren, these are. . .there will be men, we
hope, in the future, but, at this time, they are young women that
we are specifically targeting at this point and this is a target
program for a two-year time to see what we can do and what the
status is, what we can learn from this group of people to see how
we carry it on in the future. We have to learn first before we
make a major investment. I will be happy to field any other
questions that anyone may have. Yes, sir.
(1-310) Kaufman: Mr. Ludwig?
(1-310) Voice: You say you have acreage there to put five
dwellings?
(1-314) Stewart: At this point, that exists in our minds as a
thought.
(1-316) Voice: There' s one dwelling per acre.
(1-317) Stewart: That's correct, yes. That's zoning.
(1-317) Voice: Where would the access go from and
where. (unclear) . . .those dwellings.
(-320) Kaufman: I 'd rather, while Mr. Stewart is willing to expand
on this. I 'd rather not speculate. We haven't even approved this
permit yet besides of the fact that he may or may not come in
another two, three or four years and possibly try expanding it.
That's very speculative at this time.
(1-333) Stewart: I would be happy to answer his question.
(1-334) Kaufman: Well staff has, you know, right now will align
the roadways east and west and obviously, staff would have to
review the as the number of residences and staff increased. So,
I don't think you really. . .you would be speculating as to where
access would be on this site.
(1-347) Stewart: We would plan in the center coming off 216th into
this area or from the area here, up, internally. We want only one
road coming into the place, we don't want roads all around. We've
already prepared the paper to deed 15 feet of this border on this
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side, the western border to the City of Kent for road improvement
and I have the paper to that ready for you.
(1-362) Kaufman: O.k. So, right now, there would be access if
it's ever approved in the future.
(1-363) Voice: (This person commented from the benches and didn't
record clearly enough to be heard on the tape) .
(1-370) Kaufman: Again, we are speculating and why I wanted to
eliminate that at this. . . if access would be a problem at that time,
it's possible that the permit wouldn't be approved to expand in
this location. The applicant might have to look for a more
suitable site. Again. . .
(1-381) Stewart: We realize and have talked about this with the
Planning Department that any development whatever in the future
must come through here, through the Planning Department of Kent.
It must be approved by this same process.
(1-397) Kaufman: Or similar process at that time. Let's be clear
that this permit right now is for a group home for. . .what was it
10 or 11?
(1-403) Stewart: Ten, a maximum of ten.
(1-405) Kaufman: A maximum of ten, that's all that being
considered today.
(1-406) Stewart: Possibly less.
(1-407) Kaufman: Possibly less but up to a maximum of ten. Are
there further questions or concerns. Let's address them now,
Mr. Stewart seems like he can answer the questions.
(1-414) Stewart: We are happy to come up front with this. We want
to, in fact, to. . .to we are not tying to work in a hole or get by
with anything. We have already had our first meeting with DSHS,
Department of Social and Health Services in Olympia and have been
assured by them that with the restrictions on the building that
they will apply that they are quite ready to issue us a permit.
(1-430) Kaufman: Thank you. Based on the testimony that staff has
heard today, is there any additional concerns or comments staff
would offer. Thank you.
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(1-436) Proud: This is Carol Proud, again. First of all I want
to reiterate what I said in the staff report that the City of Kent
Police Department has reviewed this proposal and I 'm assuming that
includes the type of people who would be living here at the
proposal and also checking out one in Auburn and they have no
concerns about the site and, as I mentioned, they can foresee no
detrimental impacts to the surrounding community as a result of
this kind of use going in. Let' s see, the staff does. . .would like
to question the applicant or somehow address more detail of what
kind of on-site training facilities. They mentioned automotive
repair and that may be conflicting with the zoning in the area so
that needs to be clarified at some point. King County has
been. . .King County Health Department was contacted regarding the
septic tank and as the applicant stated they have discussed the
location of the drainfield and what not and the County is. . . is
secure with what they are proposing to do out there.
I do have a zoning map for. . .I don't know how useful it would be
to show the gentlemen, Mr. Ludwig, who had some. . .or whoever it was
that asked a question about the multifamily zoning. But, if you
look at the same curve and this green area right here where the
existing zoning. . . .agricultural zoning is that there's a little
MRM, Multifamily Medium Density Residential, further up on the hill
upon on 36th S. and it is quite a ways up there. I just put it in
the staff report.
(1-520) Kaufman: To give Mr. Ludwig an upset or concern about it.
(1-525) Proud: Right, and we are not. . .this has nothing to do with
any of the existing. . .there are a lot of multifamily issues going
on in the City right now and this particular proposal is not part
of it and I would also like to add that the valley floor
specifically defined is kind of vague and this is kind of in that
transitional area going from the west hill into the valley floor.
The gentleman who wanted to know that the Planning Commission had
approved this. . .and the nature of this hearing is before the
Hearing Examiner and on that page 12 that you mentioned it just
specifically addresses that the fact that the staff has reviewed
this and this is about five different. . .actually it's more than
that. . .about eight different departments within the City have
reviewed this project and have subject their comments and then the
Planning Department staff reviews all these and puts it all
together in a staff report and then presents it to the Hearing
Examiner and then the Hearing Examiner, at this hearing, will make
the decision of whether or not this should be allowed.
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(1-574) Voice: It says, that the City staff recommends in big bold
typed letters, approval subject to the following conditions.
(1-580) Proud: Right.
(1-581) Voice: To mean that means you are working for it.
(1-584) Proud: Right, the City. . . .
(1-586) Voice: (Again spoke from the benches and was not picked
up on the recording tape) .
(1-589) Proud: Right. Right, and there's a difference between the
Planning Department staff or City staff and the Planning Commission
and I was trying to clarify that.
(1-596) Voice: But, you are approving and I was asking why based
what you mentioned.
(1-601) Proud: Routinely, in any conditional use application, an --
applicant will come with a proposal, fill out an application sheet,
they will answer all these various questions. In fact, they
address those eight criteria. There's also an environmental review
where they have to fill out a detailed checklist and provide
additional information. So this information is sent around to the
various departments, the Engineering, the Police, the City
Attorney, the City Administrator, Building. . .Fire and all their
comments are returned to the Planning Department since we are the
facilitators for this process and it's all on record in the file
up in our Department and then we sit down and go through all this
information and analysis and based on existing zoning and based on
the comments from other departments and based on the Comprehensive
Plan we look at the proposal and then make a decision whether or
not we think this use would fit based on land use
criteria. . .o.k. . . .strictly land use criteria.
(1-642) Kaufman: And those eight criteria are found on page 8 and
9 which is what they weighed it against.
(1-646) Proud: And so what we are doing. . .
(1-648) Voice: (Unclear) . . .contacted the local residents. . .not
involved in any part of this. . .
(1-649) Proud: If you also note in the staff report that we are
required by law to sent out notification to the surrounding
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Property owners within a radius of, I think it's 300 feet, for a
conditional use. . . 200 feet. . .so that's how we get input from the
community. Also, through the various process of the environmental
review the site is posted and also through the conditional use the
site has been again posted in three locations and those are the
means and it's also been published in the newspaper. So those are
the kinds of ways that we notify. . .we don't call up everybody in
the neighborhood and say come on down here to the hearing. I mean
what we do is send notification through the mail.
(1-682) Voice: And your notification to the Police Department, how
do you do that?
(1-683) Proud: It 's just in house mail.
(1-687) Kaufman: And for the record the file does include from
someone I assume is in the vicinity, Walter E. and Jessie S. Gray,
so people do respond to the various postings and publications and
staff does look at these type of things too as does the Examiner.
I don 't make the decision just based on staffs comments otherwise
there would be no need for the public hearing. I will take into
the concerns of the citizens and possibly look for additional
conditions that might make the project more acceptable to the
community.
(1-710) Voice: If we are not a force, because it's a very, very
small community, we don't have the political clout so to speak.
(1-716) Kaufman: Political clout is not necessary we are dealing
with facts.
(1-720) Voice: Using it loosely.
(1-721) Kaufman: O.k. but we still dealing with facts of the
situation and what are the legitimate concerns 0f the neighbors and
how can this project be integrated in or can it and that 's still
a question that I have to debate. Staff has recommended approval
and I will review the citizens testimony, the applicant's testimony
and staff's analysis along with the rest of the information in the
file and decide whether it should be approved and if so, under what
conditions. . .their conditions, the staff has recommended, I
believe, three or four conditions and there may be others that seem
suitable too.
(1-746) Voice: Is your decision final or is there an appeal?
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(1-749) Kaufman: There is an appeal process and that is outlined
in the report and you may contact Chris Holden in the Planning
Department or some of the members of the Planning.
(1-758) Voice: (Unclear) . . .Examiner decides.
(1-758) Kaufman: Right. But, I just want to make sure that you
are aware that you can appeal the decision. It' s not a final
decision in that you are locked out totally, so.
(1-764) Proud: Any further questions?
(1-764) Kaufman: I have no further questions at this time. Were
there any further comments. If not everyone can head home before
it starts freezing outside. Thank you all for coming.
End of hearing.
26
Kent, Washington
May 2, 1989
Regular meeting of the Kent City Council was called to order at 7: 00
p.m. by Mayor Kelleher. Present: Councilmembers Biteman, Dowell,
Houser, Johnson, Mann, White and Woods, City Administrator Chow, City
Attorney Driscoll, Kathy McClung attended in place of Planning
Director Harris, Public Works Director Wickstrom and Finance Director
McCarthy. Also present: Fire Chief Angelo, Police Chief Frederiksen,
Information Services Director Spang, Parks Director Wilson, Assistant
City Administrator Hansen and Personnel Director Webby. Approximately
50 people were at the meeting.
PUBLIC Proclamation. Mayor Kelleher declared the week of
COMMUNICATIONS May 4 through 11 as Disabled American Veterans
Forget-Me-Not Week in Kent and urged support of this
campaign. He noted that funds collected were used
for disabled veterans in this community. The
proclamation was presented to a representative of
the Disabled American Veterans.
Proclamation. The month of May was declared by
Mayor Kelleher to be Physical Fitness and Sports
Month and the proclamation was accepted by Parks
Director Barney Wilson.
Proclamation. Mayor Kelleher issued a proclamation
in honor of National Public Works Week to be
observed in Kent during the week of May 21 to May
27 . The proclamation was accepted by Don Wickstrom,
Director of Public Works.
Proclamation. May 13 was declared by the Mayor to
be Fire Service Recognition Day in Kent. The
proclamation was presented to Fire Chief Angelo and
Lt. Willets.
Proclamation. Mayor Kelleher declared the week of
May 1 through May 7 as Springbrook
Elementary/Odyssey of the Mind Week noting that
seven students from the 4th and 5th grade won a
state award at Central Washington University for
1
May 2 , 1989
PUBLIC performing in their original play, "Prometheus" .
COMMUNICATIONS The proclamation was accepted by the students and
their teacher.
EMPLOYEE OF Leo Richter was introduced as the City's Employee of
THE MONTH the Month for May. He has been employed by the City
for 22 years and is a technician in the Parks
Maintenance Division. Richter was commended for his
efficiency with the city and also for the work he
does for the community in organizing the blood
drive.
OATH OF OFFICE Police officers. Police Chief Frederiksen
introduced eight new police officers and the City
Clerk administered the oath of office. Sworn in
were: Otto Orive, Eugene Pearce, Kenneth Eugene
Thomas, Harry R. Bigalke, Kevin Wayde Eades, Charles
Robert Smith, Paul Arnold Petersen and Steven David
Dennis. Council and Staff welcomed the new
officers.
CONSENT WHITE MOVED that Consent Calendar Items A through J
CALENDAR be approved. Houser seconded and the motion
carried.
MINUTES (CONSENT CALENDAR ITEM 3A)
Approval of Minutes. APPROVAL of the minutes of the
regular Council meeting of April 21, 1989 .
HEALTH AND (CONSENT CALENDAR ITEM 3I)
SANITATION Tudor Square Phase I. ACCEPTANCE of the bill of
sale and warranty agreement for continuous operation
and maintenance of approximately 31472 feet of water
main extension and 1,794 feet of sanitary sewer
extension constructed in the vicinity of 110th P1.
S.E. and S.E. 269th for Tudor Square Phase I and
release of cash bond after expiration of the one
year maintenance period.
(CONSENT CALENDAR ITEM 3J)
Tudor Square Phase II. ACCEPTANCE of the bill of
sale and warranty agreement for continuous operation
and maintenance of approximately 21370 feet of water
2
May 2 , 1989
HEALTH AND main extension and 4 , 629 feet of sanitary sewer
SANITATION extension constructed in the vicinity of 110th P1 .
S.E. and S.E. 269th for Tudor Square Phase II and
release of cash bond after expiration of the one
year maintenance period.
STREETS (CONSENT CALENDAR ITEM 3F)
LID 327 West Valley Hicrhway Improvements. ADOPTION
of Ordinance 2846 confirming the final assessment
roll for LID 327, as originally proposed, with the
exclusion of Parcels No. 47 and No. 63 according to
Council action of April 18, 1989.
TRAFFIC CONTROL (CONSENT CALENDAR ITEM 3E)
West Valley Highway Speed Chancre. ADOPTION of
Ordinance 2845 decreasing the speed limit on West
Valley Highway from 50 to 35 m.p.h. during the
construction project.
Traffic Control. Maureen McNamara of 23839 94th
Ave. S . noted the excessive speed on James St. and
the total disregard for amber and even red lights.
She asked that the City consider this problem. It
was determined that both the Public Safety and the
Public Works Committees would address the subject
and would advise Ms. McNamara as to the date of the
meeting.
WALKWAY (CONSENT CALENDAR ITEM 3H)
IMPROVEMENTS Walkway Improvements - 100th Ave. S.E. & James St.
AUTHORIZATION to construct the walkway improvements
as recommended by the Public Works Director and
authorization to establish a budget therefor and
transfer $5, 000 from the Sidewalk Improvement Fund
as approved by the Public Works Committee.
WATER Master Meter - Bennett Business Center. With the
approval of the Public Works Committee, Staff has
requested authorization for a master meter for the
Bennett Business Center with certain conditions.
JOHNSON MOVED that the City Attorney be directed to
prepare a resolution authorizing a master meter for
3
May 2 , 1989
WATER the Bennett Business Center subject to conditions
noted therein. Biteman seconded and the motion
carried.
PUBLIC SAFETY Bids - West Hill Fire Station and Police Sub-
Station. It was noted that 14 bids were received
and opened on April 26. Chief Angelo noted that the
low bid exceeded the funds allocated for this
project by $200, 000.00. He noted that he would not
request additional funds, but would make
recommendations to adjust the project, and to call
for bids again. He pointed out that some items had
already been reduced before going to bid and handed
out a report summary. The report also listed
several areas where cuts were planned before calling
for bids again. The report has been filed for the
record. He stressed the importance of issuing the
rebid as soon as possible and requested this action
from the Council. He pointed out that the Public
Safety Committee had asked the City Administrator to
look for additional funds for this project. Finance
Director McCarthy noted that City Administrator Chow _.
had asked for a report as to availability of funds.
McCarthy distributed a report giving an analysis of
additional sources of funds from: Bond Project
Funds, Other Project Funds, CIP Funds and the
General Fund and brief comments were given as to the
effect of using these funds for the new Police/Fire
Facility. His recommendation was to rebid the
project, excluding some items and suggested that
funds budgeted for remodelling the Council Chambers
might be allocated to this project. This report has
been filed for the record.
Mayor Kelleher commended Chow and McCarthy for this
type of concept for reporting on the status of City
funds.
Angelo noted that the Police Facility would cost
$67, 000-$70, 000; Dowell requested that the Police
Station definitely remain a part of the project.
There was some discussion about the nine new fireman
and the possibility of delaying their starting
dates. This was ruled out, since the academy
classes start in mid-September.
4
May 2, 1989
PUBLIC SAFETY BITEMAN MOVED to reject all bids received for the
(West Hill construction phase for the West Hill Fire station
Facility) and Police Office Facilcity and for the Fire
Department to be allowed to go out for rebid.
Houser seconded.
Some discussion ensued as to what items could be
listed as alternates. Angelo noted that the Police
Facility could not be an alternate, that it would
have to be a part of the base bid or left out.
White offered a friendly amendment to allocate the
Chamber remodel money of approximately $62 , 000.00 in
order to ensure the inclusion of the Police
Facility. This was not accepted as a friendly
amendment as it appeared to cloud the issue although
it was meant to speed up the process.
WHITE THEN MOVED to amend the motion on the floor to
divert the Council Chamber Remodel funds to the West
Hill project. Mann seconded. Dowell commented that
the project should be rebid, the Police Facility
should remain a part of the project and that
contingency funds be used if necessary. The
proposed amendment carried, with Biteman, Houser and
Woods opposing it.
Dowell proposed to further amend the main motion to
commit additional funds from contingency funds to
fund the project as originally proposed. He noted
that this project was a commitment to the people to
provide a Police/Fire facility, and that the project
should not be compressed, thus short changing the
citizens. Angelo stated that this proposal could
bring the project back into scope with $130, 000. 00
plus the Council Chamber remodel funds, and the low
bid could then be awarded.
DOWELL then offered a SUBSTITUTE MOTION instead of
his proposed amendment to the motion. The
substitute motion would be to accept the low bid, to
divert funds from the Council Chamber remodel and to
divert funds from the contingency fund in order to
provide adequate funding to accept the low bid.
Houser seconded. The substitute motion was accepted
with Mann, Johnson and Woods opposing it.
5
May 2 , 1989
PUBLIC SAFETY Upon Jim Orr's question about the East Hill
(West Hill facility, Angelo noted that this would be presented
Facility) at the May 16 meeting and that the bids were
$140, 000. 00 over estimate. He noted he would not
ask for additional funding.
Woods expressed concern that we further consider the
financial report distributed tonight, noting that it
could be that the East Hill Station would also
require use of contingency funds. Mann noted that
the staff has researched the City's finances and
felt that the proposed action is not in accordance
with the Fire Chief's recommendation. Houser
pointed out that adding items later could cost twice
as much as they would have cost if included in the
project from the start. Dowell clarified that the
contingency funds mentioned here were those of the
CIP only. He further noted that funding for Human
Services had recently been increased by $100, 000.00
and this project fell under that heading also. He
stated that this facility, as well as one on the
East Hill had been promised as part of the bond
issue. Upon the Mayor's question, McCarthy noted
that the $450, 000. 00 in the CIP Contingency fund
earned interest income, and if some of those funds
were used, income interest would be lost. Johnson
stated he will oppose the motion from a budgetary
standpoint. He recommended that we first see if a
better bid could be obtained by adding some
alternates and allocating the Council Chamber
remodel money. He noted that if better bids are not
received, we could then allocate some contingency
funds to add some of the alternates.
The motion was restated by Mayor Kelleher as: To
direct the Fire Chief to accept the low bid on the
West Hill project and to fund the project through
diversion of funds from the Council Chamber remodel
and the CIP contingency.
Upon a roll call vote the motion carried with
Johnson and Woods voting against it. Angelo noted
that the low bid in the amount of $996,000 does
not reflect tax or contingency.
6
May 2 , 1989
PUBLIC SAFETY
(West Hill ) The Mayor noted that the motion left the funding
commitment from the CIP Contingency Funds open-ended
up to the amount of $450, 000. 00.
EQUIPMENT Brush Chipper. Bid opening was April 17 with three
RENTAL bids received. After a review of the bids and tests
of the proposed equipment, it is recommended the bid
submitted by Elder Equipment in the amount of
$16,993 . 32 be accepted.
While this is the high of the three bids and none of
the three met all of the specifications, it is felt
that although there was a minor difference in the
equipment bid by Elder Equipment, the bid was
responsive and would not affect the performance.
JOHNSON MOVED to waive the one discrepancy in the
bid from Elder Equipment and to award them the bid
in the amount of $16,993 .32 for the brush chipper.
Woods seconded and the motion carried.
- SURPLUS Surplus Property - S. 218th and SR 167. only one
PROPERTY bid was received on April 27 ; in the amount of
$101, 561. 00 from Wayne Fortenberry/Lloyd Lozensky.
The Public Works Director recommends that the bid be
accepted. JOHNSON MOVED to accept the bid of Wayne
Fortenberry/Lloyd Lozensky in the amount of
$101, 561. 00 for surplus property at S. 218th and SR
167. Biteman seconded and the motion carried.
REZONE (CONSENT CALENDAR ITEM 3C)
APPEAL Van Doren's Landing II Modified Site Plan for
Proposed Homecourt Hotel (Rezone No. RZ-88-2) .
ADOPTION of Resolution 1202 , which follows the
Council ' s action in granting an appeal by Union
Pacific Realty of the Hearing Examiner' s
recommendation of denial of the Van Doren' s Landing
II Modified Site Plan for Homecourt Hotel (Rezone
No. RZ-88-2) and consideration of the Soil
Conservation Citizens Advisory Board.
The property is located on the south side of So.
7
May 2 , 1989
REZONE 212th St. approximately 1200 feet west of West
APPEAL Valley Highway. On April 4, 1989 the Council acted
(Homecourt) to reject the Hearing Examiner recommendation and
grant the appeal, with one condition; and to impose
two conditions recommended by the Soil Conservation
Service Citizens Advisory Board of the City of Kent.
COMPREHENSIVE (CONSENT CALENDAR ITEM 3D)
PLAN Central Business District (Downtown) Plan Update.
ADOPTION of Resolution 1203 amending the Downtown
Plan element of the City's Comprehensive Plan and
renaming and replacing the existing Central Business
District (CBD) Plan.
The Planning Commission held a number of public
hearings on this proposed plan and recommended it to
the City Council on March 27 , 1989. On April 18,
1989 the Council adopted the recommendation of the
Planning Commission with one amendment requiring
examination of the feasibility of constructing a
pedestrian overpass.
FINANCE (CONSENT CALENDAR ITEM 3B)
_Approval of Bills. APPROVAL of payment of the bills
received through May 8, 1989 after auditing by the
Operations Committee at its meeting at 2 : 00 p.m. on
May 15, 1989.
Approval of checks issued for vouchers:
Date Check Numbers Amount
4/14-4/28 78867-78901 $ 277 , 433 .79
5/l/89 78902-79468 1054 , 297 . 11
$1�331,730. 90
Approval of checks issued for payroll:
Date Check Numbers Amount
4/20/89 118078 - 118703 $ 691,283 .76
(CONSENT CALENDAR ITEM 3G)
New Roof for City Shops. AUTHORIZATION for an
additional $12 , 962 and use of $2, 500 that was
8
May 2 , 1989
FINANCE budgeted for painting City Shops to repair the roof
and replace the gutters as recommended by the
Operations Committee.
REPORTS Council President. White noted that as President of
Suburban Cities he had recently gone to San Diego
with a contingency of elected officials and Chamber
people from Seattle. He reported that they had
looked at San Diego's form of government and the
problems facing them, such as management of Balboa
Park, crime and drug problems, overcrowded jails,
and housing the homeless.
Public Works Committee. Johnson reported that the
next Public Works Committee meeting will be on May 9
at 4 : 00 p.m.
Public Safety Committee. Biteman announced that
groundbreaking for the West Hill Fire Station will
be at 11: 00 a.m. on Saturday, June 3 ; dedication of
the North Industrial Fire Station will be Friday,
June 16 at 12 noon; and groundbreaking for the East
Hill Fire Station will be on Saturday, June 17 at
11: 00 a.m.
Parks Committee. Dowell noted that the Parks
Committee will meet at 4:00 p.m. on Wednesday, May
10.
Administrative Reports. City Administrator Chow
announced that the Informal Budget Committee Report
form had been discussed this evening at a workshop
and he welcomed input from the Council.
EXECUTIVE At 8 : 25 p.m. , Chow announced that there would be an
SESSION executive session of approximately 30 minutes to
discuss matters relating to a collective bargaining
issue.
At 9 : 30 p.m. the Council reconvened. Mayor Kelleher
stated that a motion would be in order to:
a) adopt as City policy the extension of civil
service protection to clerks and other
9
May 2 , 1989 V
EXECUTIVE personnel at the Corrections Facility and all
SESSION staff members who are paid from the Police
Department budget and
b) to state as the interpretation of the City
Council that persons included under civil
service protection with State law are
delineated as all those paid for from the
Police Department budget. DOWELL SO MOVED.
Houser seconded. The motion carried. The
Mayor noted that the second part of the motion
takes effect immediately, and that earlier
contract negotiations in which civil service
protection was negotiated away was an
overextension of Council authority.
ADJOURNMENT The meeting was then adjourned at 9 : 40 p.m.
Marie Jensen, CMC
City Clerk
10
................... .
............
R
t, Kent City Council Meeting
Date May 16 1989
Category Consent Calendar
1. SUBJECT:
PICNIC SHELTER INSTALLATION PROJECTS,
2 . SUMMARY STATEMENT: Acceptance of two picnic shelter
installation projects for Van Doren's Landing and Briscoe Park as
complete and release of retainage to Golf Landscaping upon
receipt of state releases. Projects were completed within budget
and in a timely manner with no change orders. Following is a
cost breakdown:
Van Doren's Landing shelter installation 16. 157 .71
Contract amount $16, 157 .71
Total
Briscoe Park picnic shelter installation 17 .411. 67*
Contract amount $17 ,411. 67
Total
* Contract price difference between two projects is because of a
small path installation at Briscoe Park.
3 . EXHIBITS• None
4. RECOMMEND BY: Staff
(Commit it
Staff, Examiner, Commission, etc. )
1
f
d
5. EXPENDI JRE RE IIIRED: N/A (existing project budgetsl
SOURCE F FUNDS:
i'
I
f
6. CITY �OUNCIL ACTION:
Coun4 1member moves, Councilmember seconds
a'
C
DISCUSSION:
ACTION:
Council Agenda
Item No. 3C
Y
4 '
,
Kent City Council Meeting
Date May 16, 1989
Category Consent Calendar
1. SUBJECT: EASTWOOD PRELIMINARY SUBDIVISION, NO. SU-89-1
2 . SUMMARY STATEMENT: Authoriz4 June 6, 1989 for a public
meeting to consider the Hearing Examiner's recommendation of
conditional approval of a 21-lot single family residential
preliminary subdivision. The property is located at 100th Ave.
S.E. and S.E. 244th St.
1
ffI
3 . EXHIBITS• Nor e
r
t
Ij
t
4 . RECOMMENDE BY: Hearin Examiner April 19 1989
(Committ e, Staff, Examiner, Commission, etc. )
t
I�
5. EXPENDIT REQUIRED: None
SOURCE O FUNDS:
s
t
6. CITY COU CIL ACTION:
Councilm4ber moves, Councilmember seconds
1
DISCUSSION•
ACTION•
i Council Agenda
Item No. 3D
Kent City Council Meeting
Date May 16, 1989
Category Consent Calendar
1. SUBJECT: HEHR ANNEXATION, NO. AZ-89-1
2 . SUMMARY STATEMENT: Authorize June 6, 1989 and July 18, 1989
as public hearing dates to consider the Hearing Examiner's
recommendation of initial zoning of R1-7.2, Single Family
Residential for the Hehr Annexation. The property is located on
the west side of 116th Ave. S.E. approximately 150 feet south of
S.E. 227th P1.
3 . EXHIBITS• Nome
4 . RECOMMENDEDMY: Hearing Examiner April 19, 1989
(Committeq, Staff, Examiner, Commission, etc. )
5. EXPENDITU REQUIRED: None
SOURCE OF 'UNDS•
6. CITY COUNCIL ACTION:
Councilmem�er moves, Councilmember seconds
DISCUSSION:
-
ACTION:
Council Agenda
Item No. 3E
Kent City Council Meeting
Date May 16, 1989
tCategory Consent Calendar
1. SUBJECT: ACTUARIAL STUDY,
-�_. -_-TRUST- FBNDS-
2 . SUMMARY STATEMENT: Authorization to contract with Milliman and
Robertson, Inc. for professional actuarial services. The contract
will provide an actuarial review of the City's self-funded medical
program and worker's compensation program trust funds.
I
3 . EXHIBITS: See attached.
4. RECOMMENDED BY: Council Operations Committee
(Committee, Stiff, Examiner, Commission, etc. )
o
5. EXPENDITURE RO'OUIRED: $12 , 000
SOURCE OF FUNDS: $5, 000 from the Medical Program Trust Fund
$7 , 000 from the Worker's Compensation Trust Fund
6. CITY COUNCjL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION•
Council Agenda
Item No. 3F
MEMORANDUM
DATE: May 10, 1989
TO: Ma r Kelleher and Councilmembers
FROM: Mi Webby, Personnel Director
SUBJECT: Actuarial Studies - Medical & Workers Compensation
Trust Funds
-----------------------------------------------------------------
The purpose of this memorandum is to discuss a proposal to
conduct actuarial reviews of the City's Worker's Compensation and
Self-Funded Medical Program Trust Funds. As you know, Council has
authorized an actuarial review of the City's Fire Relief and
Pension Trust. This proposal, if approved, would authorize similar
actuarial reviews of our Worker' s compensation and Medical Trust
Funds.
An actuarial review of our Worker's Compensation Trust Fund
was last conducted approximately five years ago and this evaluation
will provide valuable information to the City for purposes of
determining if our current funding structure remains adequate to
support our Workers Compensation Program. The results of the
actuarial review of the Medical Trust will allow the City to also
determine the adequacy of it's funding level.
This recommendation was presented to the Operations Committee
and was recommended to the Council for approval. A copy of the
Operation Committee minutes and the actuarial proposal is included
for your review. Funding in an amount not to exceed $12, 000 and
can be provided from the respective trust funds without impacting
the general fund.
If you have any questions or concerns regarding this proposal
please contact me prior to Tuesday evenings Council meeting.
MILLIMAN & ROBERTSON, INC.
CONSULTING ACTUARIES
SUITE 3600
1301 FIFTH AVENUE SEATTLE.WASHINGTON 98101-2646 WENDELL MILLIMAN.F S.A.f19761
ALLAN O.AFFLECK,FS.A. STUART A.ROBERTSON.FS A.
DAVID V.A%ENE,F.S.A. TELEPHONE'.2061824-7940 CHAIRMAN EMERITUS
RICHARD L.BERGSTROM.F S.A.
JAMES M.BERRY.F.S.A. FAX.206/340-1380
THOMAS P.SLEAKNEY.FS.A.
BRUNO V.BOIN.FS.A. 206/340-0607
JAMES N.BROULETTE,AS A.
ROBERT M.CHANDLER,F.S.A.
STEPHEN H.CONWIU_F.S.A.
ROBERT G.COSWAY,FS.A. Ap r i 1 11, 1989
JAMES A.CURTIS.FS.A.
GARY E.DAHLMAN,F.S.A
TIMOTHY 1.DAVENFORT.FS.A.
GREGORY A DELAMARTER.FS.A.
KATHERINE G.EDWARDS.A S.A
BRADLEY C.FOWLER.FS.A.
KURT J.GIESA.A.S.A.
TIM A.HAIST.M.A.A A.
DENNIS l HULET.RS_A.
FIONA E.G T.SLN.A.S.A.
Lawrence A. McCarthy
GARY E.MASSINA.S.A. JJ
GARY W MAS OOIItEL.FS.A.
THERESA L.MOORE,F.S.A. Finance Director
MICHAEL N.MORIN.A.S.A.
BYRON D.MURGATROYO.FS.A. City of Kent
MARKS.PATERS A.S.A. 220 4th Avenue South
PAUL J.PRIT HETT. F.S.A.
TROY J. .MUIIETT.F.S.A. Kent, WA 98032-5895
GLENN J.PRUiKSM0.FC.A.S.
JAMES L REED.M.A.A.A.
STANLEY A ROBEIITS.FS.A.
STEVEN O.SOMMER.F.S.A.
DENNIS L STANLEY,F.S.A. Re : Actuarial Study
KAREN I.STEFFEN,FS.A
FRANKLIN N.THOEN,A.S.A.
DIRK Yin W BURCH,F.S.A. T�
STEPHEN A WHITE.A.S.A. Dear Mr . McCarthy:
RICHARD A.WINKENWERDER.F.S.A.
RICHARD P.ZIELINSKI,A.S.A.
At your request , we are providing you with a proposal
for actuarial services relating to your self-insured
medical program and self-insured workers compensation
program. Our firm is proud of its expertise in the
pension, health, and casualty disciplines and appre-
ciates the opportunity to respond .
Our Experience
For the analysis of the medical program, I will have
primary responsibility. I am a Fellow of the Society
of Actuaries and a Member of the American Academy of
Actuaries . I consult for several major employers that
self-insure their medical coverages including Boise
Cascade and the State of Idaho. My extension at the
Seattle Office is Ext . 309.
For the workers compensation project, Glenn Pruiksma
will have primary responsibility. He is a Fellow of
the Casualty Actuarial Society and a Member of the
American Academy of Actuaries. He serves as the
consulting actuary to several organizations (including
hospitals , timber companies , and a retail chain) which
self-insure their workers compensation benefits in
Washington State as well as other states . His
extension at the Seattle Office is Ext . 351.
ALBANY-ATLANTA-BOSTON-CHICAGO-CINCINNATI-DALLAS-DENVER-HARTFORD-HOUSTON-INOIANAPOLIS-LOS ANGELES-MI LWAU KEE
MINNEAPOLIS-NEW YORK-OMAMA-PHILADELPHIA-PHOENIX-PORTLAND-ST.LOUIS-SAN FRANC15CO-SEATTLE-WASHINGTON,D.C.
AFFILIATED COMPANIES
BACON S WOODROW IN THE UNITED KINGDOM
ECKLER PARTNERS LTD-W CANADA
Lawrence A. McCarthy
April 11, 1989
Page 2
What We Provide - Health
Based on my conversation with Mike Webby, our assignment relating
to the medical coverages would include the following items .
Review of Funding Levels . We understand that the police and fire
employees have a Blue Cross option with the other 300 employees
PPO given choice of a network management ouahavefmanyd therdemnity
program or Group Health. In addition, y
options such as dental and vision that can be obtained under the
flexible benefit alternatives . We would review the funding
levels of the self-insured coverages to assure you
treserves ,they will
adequately cover plan costs and develop appropriate
Claim Reserve Levels . We would review the reserves for
er ouBNR and
pending claims to make sure that they adequately
ti-
mate of the claims liability .
Reinsurance . We normally assist our clients by making sure their
reinsurance needs are being adequately met and are consistent
with the size and surplus held by the plan. We understand you
have reinsurance arrangements with SAFECO for specific and
aggregate coverages which we would examine .
Other Reserves . We would review the reserves you hold for
premium stabilization, adverse fluctuations , and unallocated sur-
plus to assure you that they are adequate and consistent with the
reinsurance purchased .
What We Provide - Workers Compensation
Based upon Glenn Pruiksma' s telephone conversation with Mike
Webby, we offer to provide the following services .
Pro 'ected Contribution Level for 1990. We will project contri-
bution levels for budget years 1989 claim costs . The analysis
will consider benefit level increases, changes
eexin number of
employees , and indications from City n
The
variability and an evaluation of
study will include claim cost
the adequacy of the fund balance .
Claim Reserve Level . We will estimate outstanding liabilities
for workers compensation claims incurred as of June 30 , 1989 .
The report will use several actuarial methods to estimate
reserves . The study will include claims incurred but not yet
reported , claim cost variability, and an evaluation of the
adequacy of the fund balance . The choice of the June 30, 1989
valuation date is to coincide with the
enof City eofdatat ' s
fiscal year and allow use of the previously
MILLIMAN & ROSERTSON, INC. CONSULTING ACTUARIES----'-"-
Lawrence A. McCarthy
April 11, 1989
Fage 3
Data
Attached are listings of the data needs that we would like to
complete our assignment. One page addresses the medical pro-
gram. The second page is for workers compensation. If there are
elements that are not available , we can discuss alternatives that
might be satisfactory.
For the analysis of the medical program, we normally like three
to four weeks to complete our assignment from the time we receive
the necessary information . However , we can submit a report
sooner , if requested.
For the analysis of the workers compensation program, we will be
able to deliver the report within four to six weeks after receipt
of the data. Thus if the data as of June 30, 1989 is received by
mid-July, the report will be ready by the end of August in time
for the start of budget deliberations . Mike Webby had indicated
that such timing would complement his schedule .
Fees
Al.
Milliman a Robertson , Inc. is compensated on a time-and-expense
basis . Our time charges are calculated by multiplying the time
increments worked on the project by our hourly billing rates .
Expense charges would include computer and photocopying expenses ,
etc. which would probably be fairly minimal for this assign-
ment. We estimate that the fees for the analysis of the medical
program will be in the $4 , 000-5, 000 range and would be willing to
commit to a maximum budget of $5, 000. The charges to analyze the
workers compensation program are estimated to be $5, 000-$7 ,000 .
Thus the total estimated cost is $91000-$12, 000. If we would ask
to expand the assignment so that an adjustment in the budget
would be necessary , we will inform you at that time .
This budget estimate assumes that no personal presentation of the
reports will be necessary. If you would like such a presen-
tation , an additional charge will be made in accordance with our
normal hourly charges .
If you have any questions , please let us know.
Sincerely,
Stanley 9^A..x'Rolberts , FISA, MAAA
Consulting=Actuary
Attachment
Cc : Tom Bleakney
Glenn Pruiksma
MILLIMAN & ROBERTSON, INC. CONSULTING ACTUARIES
Operations Committee Minutes
April 14, 1989
Page 2
CAPITAL IMPROVEMENT PROGRAM SLIDE SHOW
Budget Analyst, John Marchoine presented the Capital Improvement Program slide
show that was shown to the community meetings on the east and west hills this
week. He noted that we have only had seven citizen members attend those meetings
to-date, but there will be an additional meeting in the court room next Monday
night for other interested parties. He noted, following his slide show
presentation, that we have received over 300 responses to the questionnaire so
far and plan to have about 700 prior to a Council presentation on May 2.
The Council presentation will review the results of the questionnaire and ask the
Council for input on funding the CIP projects. John noted that the departments
prepared a wish list of projects totaling 49 million dollars and at this point,
only 8 million is anticipated as revenue over the next five years. Therefore,
many projects will have to be deferred or alternative funding sources provided.
He also noted in the discussion that the projects had not been reviewed by any
administrative staff and there may be duplicate projects shown across department
lines. The staff will review all projects and work on providing a balanced CIP
following Council input at the May 2 meeting.
l
RESULTS OF NEGOTIATION ON OTHER ACTUARIAL STUDIES '
Finance Director McCarthy noted that following the last Operations Committee
meeting he had contacted the firm of Millimen and Robertson, who had proposed the
actuarial study for the Firemens Pension and Relief Fund. Based on his
discussion with them and their subsequent discussion with Risk Manager, Mike
Webby, they had provided a proposal to do both the Workers Compensation and the
Medical Trust Funds at a cost between $9,000 and $12,000.
i Finance Director McCarthy noted that these amounts are slightly higher than what
is proposed for the Firemens study because the Firemens proposal is based on a
can package they provide for a number of firemens pension funds around the
State. The City's Workers Compensation and Medical Trust Funds, though, are more
unique to the City and therefore would require a slightly different approach in
their actuarial analysis. The costs of both studies will be paid from the fund
i
Operations Committee Minutes
April 14, 1989
Page 3
balances of their respective trusts. The timing of the actuarial studies is in
conjunction with the preparation of 1990 budget and any adjustment in City
contributions to these funds could be developed for inclusion in the 1990 budget.
GOLF COURSE STAFFING
Golf Course Manager, Neil Sullivan, presented a proposal to the Committee to hire
two ten-month golf course positions and two full time golf course positions in
lieu of $27,873 in temporary monies for part-time personnel . The net cost of
this request in 1989 funds for 7-1/2 months is $37,863. Mr. Sullivan noted that
the basis of the request is that the initial intention of a golf course clubhouse
was to use a starter's trailer but subsequently the Council approved the
establishment of a full fledged clubhouse as part of the golf course project.
This clubhouse was funded primarily with the sale of a portion of golf course
property to a developer who will be building a hotel facility. The request was
not incorporated in the 1989 Budget because of concerns of over debt service
coverage, but since the golf course now must operate as an Enterprise Fund, the
feelings are that these positions are needed to generate revenue at the
facility. Since the facility will be open 16 hours a day-seven days a week
during the summer and 12 hours a day-seven days a week during the winter months,
permanent staffing is needed to operate the facility properly. For each hour
that the facility is not opened, approximately $480 of revenue is lost.
Finance Director McCarthy told the Committee that he is concerned about the golf
course's ability to pay it's debt service but noted that these positions appear
to be needed to open the course and the golf course will be evaluated monthly
from it's opening to determine the long term viability of the staffing levels.
RECLASSIFICATION PACKET AMENDMENT
Personnel Director Webby noted that at the last Operations Committee meeting a
reclassification request was approved for the Drinking Driver Task Force. Since
that time it's come to the Personnel Department attention that an additional
part-time Program Assistant also works in the Drinking Driver Task Force and that
Kent City Council Meeting
Date May 16 1989
Category Consent Calendar
1. SUBJECT: jR $
ENVIRONMENTAL PROTECTION AGENCY HAZARDOUS,;
JMATERIALS CLASS, *
2. UNKARY STATEMENT:Authorization for use of City vehicle to attend O
in Boise, Idaho.
Assistant Chief Berg and two firefighters registered for a local EPA
class, however, the class has been changed to an out-of-state
location in Boise, Idaho.
i
3 . EXHIBITS: Attached fiscal app/?`oval, fiscal analysis sheet.
4 . RECOMMENDED BY: Fire Chi f and Public Safety Council
(Committee, Staff, Ex# miner, Commission, etc. )
5. EXPENDITURE REQUIR minimal fuel costs
SOURCE OF FUNDS: isting Code Enforcement budget
6. CITY COUNCIL ACTION:
Councilmembei moves, Councilmember seconds
DISCUSSION:
ACTION•
Council Agenda
Item No. 3G
City of Kent, Washington
FISCAL ANALYSIS SHEET
Fund: Fire Dept Travel
Department: Fire
Proposal Title (Objective and Cost) : Cost: Approx. $150. 00
Use of Vehicle for out of state Haz Mat class.
Proposal Description:
Asst. Chief Berg has elected to pay his expense and part of the
other two firefighters expenses out of his management benefits,
with the remaining costs being paid out of their own pockets. I
am requesting authorization for them to use a city vehicle for
transportation. Their dedication and personal financial commitment
has motivated me to request support for this unforseen change in
the location in this class.
Relationship to Target Issues and Operational Priorities:
It is directly related to High Priority Issue #9, Enhancing Public
Safety
Fiscal Impact:
Minimal - Approximately $ 150. 00 which is available within the
existing Code Enforcement Budget.
Options and Alternatives:
Affected personnel would take private vehicle and pay for fuel in
addition to the other private funds the are expending.
City of Kent, Washington
Kent Public Safety Committee
Date: May 15, 1989
Category: Vehicle use for out
of state use
1. SUBJECT:
Environmental Protection Agency, Hazardous Materials Class
2. SUMMARY STATEMENT:
Assistant Chief Berg and two firefighters were registering for
a local EPA class. However the class has been changed to an
out of state location (Boise Id. ) in the last couple of weeks.
Asst. Chief Berg has elected to pay his expense and part of
the other two firefighters expenses out of his management
benefits, with the remaining costs being paid out of their own
pockets. I am requesting authorization for them to use a city
vehicle for transportation. Their dedication and personal
financial commitment has motivated me to request support for
this unforseen change in the location in this class.
3 . EXHIBITS:
4 . RECOMMENDED BY:
Fire Chief
5. FISCAL NOTE: No Impact 'L Approved Disapproved
6. EXPENDITURE REQUIRED: Minimal fuel costs
SOURCE OF FUNDS: Existing Code Enforcement Budget
7 . CITY COUNCIL ACTION: seconds
Council member moves, Council member
Recommends use of city vehicle and gas credit card for out of
state trip to EPA Hazardous Materials Class and that the item
be placed on the City Council Meeting Consent Calendar.
Kent City Council Meeting
( , Date May 16. 1989
( Category Consent Calendar
1. SUBJECT: RIVERBEND GOLF COURSE PHASE II gLANDSCAPING*,
2 . SUMMARY STATEMENT: Acceptance of Riverbend Golf Course Phase II
Project as complete and release of retainage to Hall & Lindsay, Inc.
upon receipt of state releases. Project was completed within budget
and in a timely manner. Following is a breakdown:
Original contract amount $1, 317, 069. 00
Change orders 79 , 154 .86
Subtotal $1, 396, 223 .86*
Tax 104 ,796.83
Total $1, 501, 020.69
* $102 , 435.76 tax exempt for trails.
3 . EXHIBITS:
f
i
4 . RECOMMEN ED BY: Parks Committee, Golf Course Architect John
Steidel Parks De artment Staff
(Commi I
tee, Staff, Examiner, Commission, etc. )
5. EXPENDIi REQUIRED: N/A (existing proiect budget)
SOURCE OF FUNDS•
1
6. CITY COUNC L ACTION:
Councilme 4
er moves, Councilmember seconds
DISCUSSION:
-
ACTION:
Council Agenda
�� Item No. 3H
Kent City Council Meeting
Date May 16, 1989
Category Consent Calendar
1. SUBJECT: BENNETT BUSINESS CENTER r/' �
I
2 . SUMMARY STATEMENT: Adoption of Resolution authorizing a
master meter for the Bennett Business Center with conditions as
approved by Council on May 2 , 1989.
3 . EXHIBITS: Resolution
4 . RECOMMENDED BY; Staff Council
(Committee, $taff, Examiner, Commission, etc. )
5. EXPENDITURE U, UIRED: $
SOURCE OF FUNbS�
1
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION•
Council Agenda
Item No. 3I
RESOLUTION NO.
A RESOLUTION of the City Council of the
City of Kent, Washington, authorizing a master
utility meter for Bennett Business Center, with
conditions, pursuant to Kent City Code 7.06.240.
WHEREAS, applicant is owner of Bennett Business Center;
and
WHEREAS, applicant has applied to the Kent City Council
for approval for use of one utility master meter to service the
five existing buildings at Bennett Business Center; and
WHEREAS, Kent City Code Section 7.06.240 authorizes the
Kent City Council to authorize more than one commercial building
to be serviced by a single meter; and
WHEREAS, the application has been reviewed and approved
with conditions by Public Works Department, and by the Kent Public
Works Council Committee; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. Master meter application for Bennett Business
Park is approved, allowing the five existing commercial buildings
located at Bennett Business Park to receive utility service from
one master meter, upon the following conditions:
1. Owner shall furnish to the City the water demand
requirements of the development as calculated in
accordance to the provisions and/or requirements of
the Uniform Plumbing Code 19th Edition. Said
calculation shall be certified and stamped as being
same by a Washington State licensed civil engineer.
2. Should the above calculated water demand exceed the
capacity limitations of the existing 2-inch meter as
denoted in Section 7.06.120 of the Kent City Code,
the owner shall immediately replace the existing
metering facility with the appropriate sized meter
and related appurtenances as per City standards.
3. Prior to replacing any such metering facility, the
owner shall obtain all necessary permits, etc. and
pay all associated charges and fees.
Passed at a regular meeting of the City Council of the
City of Kent, Washington this day of 1989.
Concurred in by the Mayor of the City of Kent, this
day of 1989.
DAN KELLEHER, MAYOR
ATTEST:
MARIE JENSEN, CITY CLERK
APPROVED AS TO FORM:
SANDRA DRISCOLL, CITY ATTORNEY
I hereby certify that this is a true and correct copy of
Resolution No. , passed by the City Council of the City Of
Kent, Washington, the day of
1989-
(SEAL)
MARIE JENSEN, CITY CLERK
7270-260 - 2 _
�r Kent City Council Meeting
Date May 16, 1989
�.% Category Consent Calendar
1. SUBJECT: MORTENSEN ANNEXATION
2. SUMMARY STATEMENT: Authorization to set June 20, 1989 as the date
for a public hearing on Mortensen Annexation in the vicinity of 94th
Ave. S. and S. 218th.
I
3. EXHIBITS: Vi4nity map.
4. RECOMMENDEDY:
(Committee, Staff, Examiner, Commission, etc. )
i
i
5. EXPENDITiU34 REQUIRED: $
SOURCE OF NDS•
i
1
6. CITY COUNCIL ACTION:
Councilmemer moves, Councilmember seconds
s
DISCUSSION• j
ACTION•
Council Agenda
Item No. 3J
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� I,,; � Kent City Council Meeting
`i Date May 16, 1989
V Category Consent Calendar
1. SUBJECT: OUT-OF-STATE TRIP
2 .47u �o
ARY STATEMENT: As approyed _b_y the Public Works Committee'
rization for,aOpera ions Division staff member to atendowater
pollution control meeting in San Francisco
i
3 . EXHIBITS: Public Works Committee minutes, memorandum to Public
Works Committee.
4. RECOMMENDED BY: Public WorkCommittee Staff
(Committee, Staff, Examin6r, Commission, etc. )
l
5. EXPENDITURE REQUIRRD: $
SOURCE OF FUNDS:
i
6. CITY COUNCIL ACTION:
Councilmember L moves, Councilmember seconds
DISCUSSION•
ACTION•
Council Agenda
Item No. 3K
w Public Works Committee
May 9, 1989
Page 2
directions. Dowell suggested the use of the Neighborhood Traffic
Watch program and use of the radar gun to document the problem.
Nizlek further suggested some selective enforcement such as the
Neighborhood Traffic Program, then increased enforcement by the
Police Department. Speed studies can be done to see if these two
measures have any effect. In addition, Nizlek indicated he would
like to have a study done on the feasibility of time-based
coordinators or better use of the existing system especially on
James. Summarizing, Dowell clarified that the neighborhood would
pursue the Neighborhood Traffic program, the police department
would be requested to increase enforcement and the Transportation
Division would investigate the possibility of having the signal at
94th and 240th rest in red east/west during the off-peak hours.
Nizlek added the Neighborhood Traffic program is developed for
application on residential streets and not major arterials such as
240th. There could be a liability problem and it was suggested he
review this with the City Attorney' s office.
MacNamara asked whether the City had a noise ordinance and whether
trucks are prevented from using Jake-brakes on James. It was
determined the City's ordinance does not address these.
Public Works Budget Review
Wickstrom explained that May 23 had previously been scheduled as
the date for Committee to review the 1990 Public Works Budget
requests. He requested the review be at the June 13 meeting
instead. The Committee agreed.
Intersection Changes Frager and 212th
Copies of a memorandum from the Chief of Police regarding traffic
citations and the questionnaire being sent to property owners in
the area were distributed to the Committee. Nizlek displayed a
diagram of the traffic accidents indicating the dominant pattern
to be right angle accidents for traffic coming southbound on
Frager. Nizlek distributed traffic volumes showing volumes
decreasing northbound on Frager but remaining fairly consistent
southbound. It was decided that no recommendations would be made
until the results of the survey have been returned.
Out of State Trip
Wickstrom explained this is for a member of the Operations Division
to attend a Water Pollution Control conference in San Francisco.
There are adequate funds in the operating budget to cover the
Public Works Committee
May 9 , 1989
Page 3
expenses even though this was not specifically
the treted ip r in the
1989 budget. The Committee unanimously approved
Garrison Creek Detention Pond
Wickstrom explained this project has been identified in the
Drainage Master Plan to minimize erosion down eh have canyouanreached tan
valley floor. Since forming the Utility, eshare the costs
agreement with the State and King County to jointly
with the City' s obligation being one-third. The State will
16
construct the improvements in conjunction with its SR or
improvements. We have budgeted $40, 000 in the 1989 budget for
right of way acquisition and did not anticipate construction until
1990. However, the State has just notified us .they plan to
advertise the project for construction the end of May; thus,
construction funds will be needed this year in order to take
advantage of the joint participation. The State has forwarded an
agreement to the City for execution for our participation in the
construction phase. Wickstrom proposed we transfer $225, 000 from
for this project and that the Mayor
the unencumbered sewerage funds
be authorized to sign the agreement. If so approved, this project
would be deleted from our 1990 CIP requests. Wickstrom indicated
this request had been reviewed by the IBC Committee earlier in the
day. Chow indicated that Committee had recommended approval based
upon the fact there were funds available in the unencumbered
sewerage funds and is not an additional budget request. It was
determined this would now go to the Operations Committee raved heir
the
approval. The Public Works Committee unanimously app
request.
Metro East Kent Park and Ride Proiect
Wickstrom reminded the Committee that Metro. had made a presentation
to them in February of 1988 as to proposed sites for a Park and
Ride lot on the east side. At that time, the Committee requested
the lot be located along the Kent Kangley corridor. Metro has
submitted a more definitive report proposing three possible sites
for the lot. A copy of Marty Nizlek' s response to their proposal
was distributed to the Committee. Nizlek reviewed the three sites
were 1) 116th and Kent Kangley; 2) 132nd and Kent Kangley; and 3)
beyond Highway 18 in the Covington area. He continued that a
location in the Covington area is too far out and would create a
reverse commute for Kent residents but may be viable in the future
for trips from Covington on 18 to Federal Way or Auburn. The 116th
site is too far in since the proposed 272nd/277th corridor will
connect into Kent Kangley in that area and if motorists come into
DEPARTMENT OF PUBLIC WORKS
April 28, 1989
C111' 6F KENT
MAY 0 4 1989
TO• ED CHOW (� ENGINEERING DEN.
FROM: DON WICKSTROM1
RE: APPROVAL OF OUT OF STATE TRIP
The Operations Division has requested approval for the Sewer
Utilities Superintendent to attend a Water Pollution Control
conference in San Francisco in October. As noted in Nelden
Hewitt's memo, the trip was not included in the 19s9 budget as
there was little information available about it at, budget time.
However, there are sufficient funds in the Sewer/Storm operating
budget to cover the costs.
I concur with Tim that it is important to keep staff current on
industry standards. Following your approval, I will seek Council
authorization for this out of state trip.
APPROVED
� C�
Ed Chow, City Administrator
5 �•
Date
MEMORANDUM
DATE: April 28, 1989
TO: Don Wickstrom
Director of Public Works
FROM: Timothy Heydon
Operations Manager
SUBJECT: Nelden Hewitt's Request to Atten the Annual
Water Pollution Control Federation Conference
As you know, the rules and regulations as well as the latest
procedures for pollution control are ever changing. I feel that
it is very important that the personnel in Public Works Operations
do what they can to keep up with these changes. As a result, I
recommend that Nelden Hewitt be allowed to attend the Annual Water
Pollution Control Federation Conference in San Francisco on October
15th through the 19th. The information he gets from this
conference can help us run a better City Sewer/Storm Utility.
There is enough money in the Sewer/Storm budget in order to cover
the estimated cost (as outlined in Nelden's memo of April 20th)
without a budget change.
TH/map
CC: Nelden Hewitt
C255A03
J
MEMORANDUM
DATE: April 20, 1989
TO: Don Wickstrom, Director of Public Works
FROM: Nelden Hewitt, Utilities Superintendent —
SUBJECT: Annual Water Pollution Control Conference
San Francisco October 15th - 19th
Please consider my request to attend the above conference.
This was not budgeted for 1989 because no location had been
chosen and no one dreamed it would be located on the West
Coast. Although it was not budgeted, I will ensure funds are
available between the Sewer and Storm operating budgets.
Words cannot express the opportunity to experience the workshops,
tours, technical sessions and exhibits which will be combined
in one single event, this is so important to our progress and
maintaining our standing as a leader in pollution management.
Estimated cost for myself to attend would be $ 1640. 00. If
approved, I would like to take my wife, and her expenses
would be paid by me.
Registration $ 250
Round trip air fare 610
Lodging - 5 days 650
Meals 80
Miscellaneous 50
Total $1640
If you approve, please know that registration and lodging must be
paid for in advance.
cc: Tim Heydon, Operations Manager
B:\COO1SO4
i Kent City Council Meeting
.i Date May 16, 1989
Category Consent Calendar
1. SUBJECT: GARRISON CREEK DETENTION POND
2. SUGARY STATEMENT: As approved b the IBC and_Public,.Work�
_ �___._. Y gagreement
"Committee, " uitFiorization fo pthe a or fo t of eGarr with Creek
on ity s articipation in the improvement of the Garrison Creek
Detention Pond facility and authorization to establish a budget to
transfer $225, 000 from the unencumbered sewerage funds to this
-- ro ,ect� This items discussed at the Operations Committee
meeting of May 15.
3 . EXHIBITS: Public Works Committee inutes, supporting memorandum.
/f
f
4. RECOIMENDED BY: Public Works Committee/Staff
(Committee, Staff, Examir�er, Commission, etc. )
,r
5. EXPENDITURE REOUIRED: "i
SOURCE OF FUNDS:
i
6. CITY COUNCIL ACTION:
Councilmember moves, Councilmember seconds
DISCUSSION•
ACTION:
Council Agenda
Item No. 3L
Public Works Committee
May 9, 1989
Page 3
expenses even though this was not specifically budgeted
dge t for in the
1989 budget. The Committee unanimously approved
Garrison Creek Detention Pond
Wickstrom explained this project has been identified in the
Drainage Master Plan to minimize erosion down the canyon and the
valley floor. Since forming the Utility, we have reached an
agreement with the State and King County to jointly share the costs
with the city' s obligation being one-third. The State will
construct the improvements in conjunction with its SR 516
improvements. We have budgeted $40, 000 in the 1989 budget for
right of way acquisition and did not anticipate construction until
1990. However, the State has just notified us .they plan to
advertise the project for construction the end of May; thus,
construction funds will be needed this year in order to take
advantage of the joint participation. The State has forwarded an
agreement to the City for execution for our participation in the
construction phase. Wickstrom proposed we transfer $225, 000 from
the unencumbered sewerage funds for this project and that the Mayor
be authorized to sign the agreement. If so approved, this project
would be deleted from our 1990 CIP requests. Wickstrom indicated
this request had been reviewed by the IBC Committee earlier in the
day. Chow indicated that Committee had recommended approval based
upon the fact there were funds available in the unencumbered
sewerage funds and is not an additional budget request. It was
determined this would now go to the Operations Committee for heir
approval . The Public Works Committee unanimously approved
the
request.
Metro East Kent Park and Ride Proiect
Wickstrom reminded the Committee that Metro had made a presentation
to them in February of 1988 as to proposed sites for a Park and
Ride lot on the east side. At that time, the Committee requested
the lot be located along the Kent Kangley corridor. Metro has
submitted a more definitive report proposing three possible sites
for the lot. A copy of Marty Nizlek' s response to their proposal
was distributed to the Committee. Nizlek reviewed the three sites
were 1) 116th and Kent Kangley; 2) 132nd and Kent Kangley; and 3)
beyond Highway 18 in the Covington area. He continued that a
location in the Covington area is too far out and would create a
reverse commute for Kent residents but may be viable in the future
for trips from Covington on 18 to Federal Way or Auburn. The 116th
site is too far in since the proposed 272nd/277th corridor will
connect into Kent Kangley in that area and if motorists come into
DEPARTMENT OF PUBLIC WORKS
May 5, 1989
TO: PUBLIC WORKS COMMITTEE
FROM: DON WICKSTROMV
RE: GARRISON CREEK DETENTION POND
This project was originally identified in the Storm Utility Master
Plan and at the time, it was anticipated the City would fund the
project completely. Since the development of the Master Plan,
however, we have secured County and State participation. As such,
our share is reduced to one-third.
The State has recently notified us they plan to proceed with the
project and have scheduled same for construction in 1989. since
we anticipated the construction to occur in 1990, we did not budget
funds for this project. There are, however, adequate unencumbered
sewerage utility funds to cover the City's obligation and by
funding it now we will delete it from the 1990 CIP.
It is our recommendation we participate in the State's project,
authorize the Mayor to sign the agreement and transfer the funds
from the unencumbered sewerage utility funds. This item has been
placed on the May 9 Interim Budget Committee's (IBC) agenda for
their recommendation and that should be available at the time of
Public Works Committee meeting.
DEPARTMENT OF PUBLIC WORKS
MAY 41 1989
TO: ED CHOW
FROM: DON WICKSTROM®1
RE• GARRISON CREEK UPPER STORAGE (EASTERLY BRANCH)
Attached is a copy of the Council/Committee Agenda Item sheet and
Fiscal Note Analysis sheet for the above project.
I would appreciate having this item considered at the IBC meeting
on Tuesday May 9 , 1989 . Upon IBC approval I would like to submit
this item to the Public Works Committee that afternoon at their
scheduled meeting.
We did not receive the agreement copy until May 3 , 1989 ; however,
the State anticipates moving quickly with this project. It will be
advertised May 30, 1989 providing funding is available. Our prompt
attention is therefore needed to have this matter approved by the
Operations Committee on May 15, 1989 and Council on May 16, 1989 .
Thank you for your consideration of this item. Please let me know
if you have any further questions.
City of Kent, Washington Kent City Council Meeting
Date: May 16 1989
Category
1. SUBJECT:
Garrison Creek Upper Storage ( Easterly Branch)
2 . SUMMARY STATEMENT:
r to
Authorization for the Mayo sign the Washington State Department
of Transportation agreement and establish a budget to transfer
$225, 000 from the Unencumbered sewerage to provide Funds to Gforlson Creek
tri-party
Upper Storage (Easterly Branch) project
agreement between the City, County and Washington State DOT.
3 . EXHIS:
1990 Capital Improvement Program Description Sheet
Washington State Department of Transportation Garrision Creek
Detention Agreement
4 . RECOMMENDED BY:
5. FISCAL NOTE: No Impact APP
roved Disapproved
6. $225, 000
SOURCE OF FUNJ2 Unencumbered Sewerage Fund
7 . CITY COUNCIL ACTION:
Councilmember
moves, Councilmember seconds
DISCUSSION'
ACTION:
In CIP Plan X
City of Kent New CIP Project
- CAPITAL IMPROVEMENT PROJECTS
PUBLIC WORKS - STORM DRAINAGE
PROJECT TITLE: Garrison Creek Upper Storage (Easterly Branch)
--------------
PROJECT DESCRIPTION er Easterly branch
cx acre feet detention facili
Design and construct a si accorda ty on the upp
nce with the Comprehensive Storm Drainage Utility Plan.
of Garrison Creek
CAPITAL FINANCIAL NEEDS
----------------------- (Amounts in Thousands of 1989 Dollars) 1995 &
Total Prior
------
Funded Years 1990 1991 1992 1993---1994 BEYOND
Land
Bldg. & Bldg. Imp. 803 40 763
Site Improvements
Other Capital Outlay ------ ------
----803 40 763
Less: 538
Dedicated Funding Sources 538 ------ -----
Drainage Capital Funds Needed 265 4025
2
.... .... ...
265
mw
OPERATIONAL FINANCIAL NEEDS - None
---------------------------
BACKGROUND
The City's Storm Drainage Utility program identified serious erosion problems in the
rect the
roblem
velocities
steep hillside sectionsC of Garrison onstruction of an in-stream r detention pfacilitytwasm recommended
need to be reduced. C
Said detention facility have been
as the best solution to reduce the erosion problemhe .
recently
designed under a tri-party agreement point ith tfin finance tthe nacquisition The City
Cthe property
executed an agreement with WSDOTa in the balance.
therefor. The construction thereof is 3rds of the cost then City p y t 9 their improvement a
tion
SIR 515. WSDOT will pay 2/
FACTORS SUPPORTING PROJECT
1. Serious erosion has already been identified.
2. Increased development will make the problem worse.
3. Timely construction of thed tents snto facility
the fisheriesnhabitat downstreamosion but
will also reduce the negative
4. Assuming the legislature passes the gas tax, WSDOT will construct the detention
facility with their improvement
e
of SR 515.
5. WSDOT will pay 2/ do
1213F-3F (3/28/89) - 4
I
F
Duane Berentson
Washington state Secretary of Transportation"r
w
TAP Department of Transportation
Oislricl 1
15325 S.E.30th Place
Bellevue,Washington 98007
May 1, 1989
CITY OF KENT
. I
Don Wickstrom MAY 0 3 1989
Director of Public Works ENGINEERING DEPL
220 Fourth Ave. S.
Kent, WA 98031
City of Kent
C.S. 1741 SR-515
S.E. 220th to S.E. 196th Street
Garrison Creek Detention Pond
Agreement GC-8536
Supplement No. 1
Dear Mr. Wickstrom:
Attached is the original and one (1) copy of the referenced agreement on the
Garrison Creek Detention Pond. `
the City for 1/3 of the construction cost
This agreement obligates
s estimated
at $710,785.54.
This project is scheduled for a May 30, 1989 ad date if funds are available. ;
Please sign and return both copies for further processing.
Sincerely,
W.R. RING, P.E.
District State Aid Engineer
BA/nv 34/41
Attach.
cc: H. Peters M.S. 105
M. Clark M.S. 111
J. Johnson M.S. 135
Supplement No. 1
to CITY OF KENT
AGREEMENT NO. GC-8536 MAY p 3 1989
ENGINEERING DEPT.
THIS SUPPLEMENTAL AGREEMENT, made and entered into this day
of _�l 19 J by and between the State of Washington, Department
of Transportation, acting by and through the Secretary of the Department of
Transportation, hereinafter called the "State" and the City of Kent, 220 Fourth
Ave. So., Kent, Washington, 98031, hereinafter called "City";
WHEREAS, on January 17, 1989, the parties hereto entered into agreement
GC-8536 for the City .to reimburse the State for the cost of one-third (1/3) of
the right-of-way to accomodate the Garrison Creek Detention Pond on the Sit-515,
S.E. 220th St. to S.E. 196th St. project, and
WHEREAS, paragraph V of the original agreement provided for this
be prepared to outline reimburseable construction
Supplemental Agreement to
costs by the City for the detention pond, and
NOW, THEREFORE, in consideration of the terms, conditions, covenants,
ncorporated and made a
and performance contained herein, or attached and i
part of hereof,
IT IS MUTUALLY AGREED AS FOLLOWS;
A revised Estimate of Cost, marked Exhibit "A-1" for the work to be
performed by the State at City expense is attached hereto and by this reference
made a part of this agreement.
Partial payments shall be made by the City, upon request of the State,
to cover costs incurred. These payments are not to be more frequent than one
(1) per month. It is agreed that any such partial payment will not constitute
agreement as to the appropriateness of any item and that, at the time of final
audit, all requested adjustments will be made and reflected in a final payment.
The City will reimburse the State within thirty (30) days of receipt of said billing.
The City agrees that if payment for the work is not made to the State
within forty-five (45) days after the City has been billed for the work, the State
may withhold any tax monies which the City is entitled to receive from the Motor
Vehicle Fund until payment for the work is received by the State.
The City agrees to pay the State the "Advance Payment Amount" of
$37,165.73 within 20 days after the State submits its first partial payment request
to the City. The advance payment represents approximately fifteen (15) percent
of the estimate of cost and covers costs incurred by the State in the initial stages
of the project. The advance payment will be carried throughout the life of the
project with final adjustment made in the final payment.
In all other particulars insofar as the same may be pertinent, the provisions
of the aforesaid agreement GC-8536, entered into on January 17, 1989, are to
be and remain in full force and effect, excepting only for provisions that may
be inconsistent herewith.
MUTUAL CONSENT, the parties here to have
IN WITNESS OF THEIR
s of the day and year first above written.
executed this supplemental agreement a
CITY OF KENT
Approved as to Form:
�/
STATE OF WASHINGTON
By: DEPARTMENT OF TRANSPORTATION
Assistant A orney Ge eral
By:
Robert C. Schuster
33/05 Assistant Secretary for Highways
GC g 5 3 6
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EXHIBIT "A-1"
Estimate of Cost �¢
4
RECAP
Total Estimated Cost to City for R/W Costs $ 36,986.00
Original Agreement
Total Estimated Cost to City for Construction $210,_785 54
from Page 3 of Exhibit A-1-Supplement No. 1
$247,771.54
TOTAL ESTIMATED COST TO CITY =--
33/08
GC 8536
SUPPLEMENT NO.
Kent City Council Meeting
Date May 16. 1989
Category Consent Calendar
1. SUBJECT: HUMAN SERVICES FUNDING
2 . SUMMARY STATEMENT: Adoption of Resolution relating to
Human Services, establishing a predictable funding base for same out
of the City's General Fund.
3 . EXHIBITS: Resolution
i
4 . RECOMMENDE BY: City Council 4/18/89
(Committ e, Staff, Examiner, Commission, etc. )
1r
I
r
5. EXPENDI URE RE UIRED: $
SOURCE F FUNDS•
6. CITY COUNCIL ACTION:
Coun ilmember moves, Councilmember seconds
DISCUSSION•
ACTION:
Council Agenda
Item No. 3M
RESOLUTION NO.
A RESOLUTION of the City Council of the
City of Kent, Washington, relating to funding
for human services to establish a predictable
funding base for human services out of the City
of Kent General Fund.
WHEREAS, the City Council created the Kent Human Services
Commission to serve in an advisory capacity to the Mayor, the
Council, and the City Administrator by Ordinance 2655; and
WHEREAS, the City of Kent has been consistently
supportive of meeting human services needs in the community
beginning in 1974 and designating revenue sharing funds and
general fund dollars for such need; and
WHEREAS, the Commission has the responsibility, among
other things, to evaluate and recommend funding requests upon the
determination of priorities of human service needs within the City
of Kent; and
WHEREAS, the Human Services Commission has made certain
recommendations to the Council to adequately address the human
services need in the community; and
WHEREAS, the Commission has found that requests
consistently exceed money available for human services; and
WHEREAS, the Commission has established criteria for
selection of and determination of the priorities for human
services needs asset forth in Report of the Human Services Study
Committee and Human Services policies which is adopted by the Kent
City Council in August, 1986; and
WHEREAS, the Human Services Commission on January 26 and
March 28, 1989 proposed that the City Council approve a funding
basis for human services which is one percent of the current
year's General Fund revenue budget to determine the following
year's funding base for human services; and
WHEREAS, the City Council had adopted a target issue of
establishing a dedicated funding source for human services; and
WHEREAS, a permanent funding base would set forth the
threshold of dollars for a given year, strengthening the process
and allowing for long-range planning for provision of human
services to City of Kent resident; and
WHEREAS, the Kent City Council Planning Committee
reviewed this proposal at its meetings on February 21, 1989,
March 7, 1989, and April 4, 1989, and on April 4, 1989,
recommended to the City Council as a whole approval of the Human
Services Commission's one (1) percent proposal; and
WHEREAS, this recommendation was presented to the Kent
City Council at its meeting on April 18, 1989, wherein the Council
heard public testimony and reviewed all records before it; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES
HEREBY RESOLVE AS FOLLOWS:
Section 1. The Human Services Commission shall make
recommendations on funding requests to the City Council for direct
services to the City of Kent residents according to the criteria
set forth in Re ort of the Human Services Study Committee on Human
Services Policies, adopted by the City Council in August, 1986.
Section 2. Each budget year the City Council will
allocate an amount equal to one percent of the current year's
General Fund revenue budget to the subsequent year budget for
human services purposes as established in Chapter 2.39, Kent City
Code, now or as hereinafter amended.
Passed at a regular meeting of the City Council of the
City of Kent, Washington this day of 1989.
Concurred in by the Mayor of the City of Kent, this
day of , 1989.
DAN KELLEHER, MAYOR
ATTEST:
MARIE JENSEN, CITY CLERK
2 -
Kent City Council Meeting
J Date May 16. 1989
Category Bids
1. SUBJECT: EAST HILL POLICE/FIRE
TRAINING CENTER AND FIRE STATION.
2 . SUMMARY STATEMENT: On May 2 , 1989 , bids for the construction
of the East Hill police/fire training center and fire station
were opened. After reviewing all bids for base bid and alternate
No. 1, low bidder was Mar Jon Contractors, Inc. , in the amount of
$3 , 578,454 . 84 including tax.
3 . EXHIBITS: Bid summary sheet, executive summary.
4 . RECOMMENDED BY: Fire Administration and Public Safety Committee
(Committee, Staff, Examiner, Commission, etc. )
5. EXPENDITURE REQUIRED: $3 578 454 84 already allocated-
SOURCE OF FUNDS:
6. CITY COUNCIL ACTION: o G 1
Councilmember moves, Councilmember seconds
to award the bid to Mar Jon Contractors and to authorize the
Fire Department to enter into contractual agreement with Mar Jon
Contractors, Inc. in the amount of $3 ,578,454 .84 including sales
tax for the construction of the East Hill police/fire training
center and fire station.
DISCUSSION•
ACTION•
Council Agenda
Item No. 5A
EXECUTIVE SUMMARY
MAY 15, 1989
TO: MAYOR KELLEHER, COUNCIL PRESIDENT WHITE,
COUNCILMEMBERS BITEMAN, JOHNSON, WOODS, HOUSER,
DOWELL AND MANN
FROM: NORM ANGELO, FIRE CHIEF OI za
SUBJECT: CONSTRUCTION BIDS FOR THE EAST HILL POLICE/FIRE
TRAINING CENTER AND FIRE STATION
-----------------------------------------------------
INTRODUCTION/BACKGROUND
On May 2 , 1989, bids for the construction of the east hill
police/fire training center and fire station were opened. After
reviewing all bids for base bid and Alternate #1, low bidder was
Mar Jon Contractors, Inc, in the amount .of $3,578, 454 .84,
including sales tax.
RECOMMENDED ACTION
After analyzing the bids and the overall budget, the
recommendation of the fire department and architect is to go with
the low bidder.
SIGNIFICANCE
In order to complete this project in a timely fashion, bids need
to be approved for construction.
BUDGET/ECONOMIC IMPACT
Funds already allocated from the public safety bond issue.
ALTERNATIVES/CONSEQUENCES
None
tcn
exsumeh.wpf
Edbcr(;
CITI,
14111SC1I ._
l'Cl�itCCtS
May 4 , 1989 MAY 5/
Chief Al Bond
City of Kent Fire Department
504 W. Crow
Kent, Washington 98032
Re: Kent Fire/Training Center
Bid Results
1. MAR-JON 3 . SOLLITT CONSTRUCTION
$3 , 316, 000. 00 $3 , 347 , 000. 00
1. -$ 5, 681 1. -$ 11200
2. -$141218 2 . -$151000
3 , +$ 31780 3 . +$ 51200
4 . ---- 4 . +$151120
5. +$ 31655 5. -$ 21000
6. -$ 51240 6. -$ 91000
7 . -$ 11395 7 . -$ 1, 100
Unit: $23 c.y. Unit: $29 c.y-
2. PACIFIC COMPONENTS 4 . ABSHER
CONTRCONSTRUCTION
$31345, 000. 00 $ 400
1. -$ 51000 1. -$111000
2 . -$14 , 000 2. -$141600
3 . +$ 61600 3 . +$ 31300
4 . +$231000 4 . +$48 , TOO
5. -$ 21000 5. -$ 31400
6. -$ 8 , 000 6. -$ 61400
7 . -$ 1, 100 7 . -$ 11300
Unit: $20 c.y. Unit: $17 c.y.
Gordon H. Edberg,AIA Robert L. Christiansen,AA Architecture/6Planning82
616 First Avenue,Suite 400, Seattle,WA98104-2258
May 4, 1989
Page -2-
5. ARANGO CONSTRUCTION
$3 ,4131000. 00
1. -$ 41782
2. -$141218
3 . +$ 51184
4 . ---
5. -$ 81246
6. -$10,955
7 . -$ 1, 685
Unit: $35 c.y.
6. ENGINEERS-CONTRACTORS
w $3 ,531,480. 00
1. -$ 81000
2 . -$15, 100
3 . +$ 51400
4 . -$ 7, 000
5. -$ 3 ,400
6. -$ 7, 000
7. -$ 11200
Unit: $30 c.y.
7 . THE VEMO COMPANY
$3, 563 , 000. 00
1. -$ 3 , 000
2 . -$151000
3 . +$ 31000
4 . +$40, 000
5. -$ 4 , 500
6 . -$ 51800
7 . -$ 21000
Unit: $25 c.y.
Kent City Council Meeting
' Date May 16, 1989
Category Bids
1. SUBJECT CaNkl
-
BID ft8R-4ftf WEST HILL FIRE STATION AND POLICE OFFICE
FACILITY,
2. SUMMARY STATEMENT: On May 2 , 1989, Council considered several
courses of action with respect to the construction of the West
Hill Fire Station and police office facility. From the minutes,
Council's direction could be interpreted in a number of ways.
Chief Angelo would like to have Council confirm that his
perception of the direction is correct. Based upon that
confirmation, Chief Angelo is recommending that the bid received
on April 26, 1989 of the base bid and recommended alternates and
substitutions be authorized and awarded to the low bidder, John
Korsmo Construction of Tacoma, Washington in the amount of
$1, 062 ,461.93 which includes sales tax but not contingency.
Chief Angelo's perception of Council's direction: that Council,
would like the West Hill project built without the deletions
recommended. Further, that Council was authorizing an additional
$200, 000 from the Council remodel fund and the contingency of the
CIP fund to complete the project. Finally, that the Chief was to
fully analyze the bids and make a formal recommendation on
awarding to the low bidder based upon that analysis.
3 . EXHIBITS: Bid summary sheet, executive summary.
4 . RECOMMENDED BY: Fire Administration and Public Safety Committee
(Committee, Staff, Examiner, Commission, etc. )
1JN 5. EXPENDITURE REQUIRED: $1 062 , 461.93
SOURCE OF FUNDS
6. CITY COUNCIL ACTION:
Councilmember 0 moves, Councilmember seconds
- e confirm Chief Angelo"s perception of Council's direction,
that the bid be awarded to Korsmo Construction and that the Fire
Department be authorized to enter into contractual agreement with
John Korsmo Construction of Tacoma, Washington for the West Hill
fire station and police office facility.
DISCUSSION-
ACTION:
Council Agenda
Item No. 5B
EXECUTIVE SUMMARY
_. MAY 15, 1989
TO: MAYOR KELLEHER, COUNCIL PRESIDENT WHITE,
COUNCILMEMBERS BITEMAN, JOHNSON, WOODS, HOUSER,
DOWELL AND MANN
FROM: NORM ANGELO, FIRE CHIEF M'SUBJECT: CONSTRUCTION BIDS FOR THE WEST HILL FIRE STATION
AND POLICE OFFICE FACILITY
-----------------------------------------------------------------
INTRODUCTION/BACKGROUND
After the May 2 , 1989 Council Meeting, I proceeded to have staff
and the architect analyze all bids on the West Hill site. A
preliminary review had been done and indicated that all bids
exceeded available budget and therefore staff was prepared to
recommend rejection of all bids. It was my perception that after
the meting of may 2nd that Council desired to fully fund the
project and award bid rather than go to re-bid.
Analysis was completed and it was found that by taking the
combination of Alternates #2 , 71 81 11 and Substitute S-la, that
the low bid would be lower than original estimates by
approximately $13 , 000. The low bidder is John Korsmo
Construction, P.O. Box 99846, Tacoma, WA.
RECOMMENDED ACTION
That Council confirm the intent of their direction and authorize
awarding of low bid to Korsmo Construction and authorize the Fire
Department to enter into a contract with the same.
SIGNIFICANCE
In order to fully complete the project as directed, awarding of
the bid and additional funding is required.
Executive Summary to Mayor Kelleher & Councilmembers
May 15, 1989
Page 2
BUDGET/ECONOMIC IMPACT
Project funds in Public Safety Bonds and additional funds in
amount of $200, 000 (from Council Remodel Fund and the contingency
of the Capital Improvement Fund) .
ALTERNATIVES/CONSEQUENCES
None given on Council Direction.
exsumwh.wpf
WILLIAMSON,BILL / KENT70/LW - HPDesk print.
-------------------------------------------
M sage. Dated: 05/08/89 at 1134 .
Sil7ject: Council Bid Record Re: Huff Construction
Sender: Bill WILLIAMSON / KENT70/LW Contents: 2 .
Part 1.
TO: Norm ANGELO / KENT70/FR
Sandra DRISCOLL / KENT70/LW
Part 2 .
I have reviewed the Clerk's Minutes of the 5/2/89 concerning the
West Hill Station and Huff Construction and have concluded as follows:
1. No final information was presented to the Council indicating that
Huff Construction was to be awarded the contract as the lowest responsive
and responsbile bidder in Chief Angelo's Comments to the Council.
2 . An apparent lowest reponsible and responsive bid amount of $996, 000
was mentioned, but only in the sense of dollar amount and only for the
purpose of presenting the Council the need for it to authorize additional
monies for project completion.
3 . The Council authorized an additional $200, 000.00 for project constru-
ction but did not indicate to Chief Angelo the process which should be
f ' lowed for purposes of determining the lowest responsible and responsive
bv...,.
4 . An Agenda Item should be added for the next Council Meeting which
provides for clarification to Chief Angelo on steps to follow in deter-
mining lowest responsible and responsive bidder. The direction from the
Council should be to direct Chief Angelo to confer with the City Attorney
in determining the lowest responsible and responsvie bidder based upon
the Council's reauthorization of the project at the newly authorized
amount.
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R E P O R T S
A. COUNCIL PRESIDENT
B. OPERATIONS COMMITTEE
C. PUBLIC WORKS COMMITTEE
D. PLANNING COMMITTEE
E. PUBLIC SAFETY COMMITTEE
F. PARKS COMMITTEE
G. ADMINISTRATIVE REPORTS
OPERATIONS COMMITTEE MINUTES
May 1, 1989
COUNCIL MEMBERS PRESENT: Christi Houser i t , , 1a6�J
Steve Dowell AY I u
Paul Mann
C!T 4` iY t:cNT
CITY CLERK
STAFF PRESENT: Ed Chow
Jim Hanson
Mike Webby (�
Tony McCarthy,
Barney Wilson
Sandra Driscoll
May Miller
Tom Vetsch
Priscilla Shea
Alana McIalwain
Teri Mertes
Sue Viseth
Lori Brown
GUESTS PRESENT: Greg Wingard, Environmental Consultant
Lyle Price, Valley Daily Newspaper
APPROVAL OF VOUCHERS
All claims for the period ending April 30, 1989 in the amount of
$ 1, 330,741.28 were approved for payment.
WESTERN PROCESSING CLEANUP EFFORTS
Greg Wingard, spoke to the Operations Committee on the Western
Processing cleanup efforts. Wingard pointed out two major
problems: 1) The treatment plant doesn't work properly and must
be redesigned which would temporarily result in the treatment plant
being shut down or a portable one used. 2) The barrier wells aren't
working right. Contamination is west of Millcreek which can be
solved by turning on the barrier wells but the treatment plant
capacity isn't able to handle this. Also it is not known whether
the barrier wells can handle the pollution contamination problem
since it has become widespread beyond the boundaries of the super
fund site.
The Councilmembers were interested in efforts they could take to
help solve the problems. City Attorney Driscoll recommended we
have our consultant, RW Beck, give a briefing on the situation and
supply the Council with a quarterly report in the future.
POSSIBILITY OF CHANGING COMMITTEE DATES
Finance Director McCarthy informed the Committee about changing the
Operations Committee dates to better meet the Councils needs.
McCarthy then pointed out that the State Auditor's office "BARS"
manual describes the voucher certification and approval process
which states that checks can be issued prior to approval by the
legislative body if the municipality enacts certain policies and
procedures.
If the City enacted procedures then the Operations Committee dates
could be established on days more convenient to the Committee and
standardized for the public.
It was agreed upon by the Committee that the City should begin the
Preparation of material so the Council can "Adopt contracting,
hiring, purchasing, and disbursing policies that implement
effective internal control", then the dates will be established.
DISCUSSION OF INFORMAL BUDGET COMMITTEE PROCESS
City Administrator Chow asked the Committee if they had any
questions about the draft proposal on procedures for an Informal
Budget Committee. He noted that the function of the Informal
Budget Committee will be to review the financial impact of all
potential council agenda items twelve days before the Committee
meets.
Councilmember Dowell questioned why there would be only 3 or 4
departments on the Budget Committee and not one person from each
department, to be more fair. Chow responded that when issues
effecting a particular department arise that departments
representative would not be involved in the decision in order to
avoid conflict.
The issue will be reviewed with the full council at the 5/2/89
workshop.
PUBLIC WORKS COMMITTEE
MAY 9, 1989
PRESENT: JON JOHNSON JIM HANSEN
STEVE DOWELL MARTY NIZLEK
DON WICKSTROM MIMI CASTILLO
ED CHOW JOHN MARCHIONE
GARY GILL MAUREEN 14ACNAMARA
Maureen MacNamara Concerns - Traffic on 240th
Ms. MacNamara stated she was concerned with the speeds of the
traffic on the road and that the motorists are ignoring the signals
and are using the road as a race track late at night between 12 : 00
and 3 : 00 a.m. She stated that if they get a green light at the
Fred Meyer intersection then they begin to accelerate all the way
down the hill because the light at 94th stays green so long.
Dowell asked if there was information as to the average speed of
the motorists. Nizlek responded that average speeds are 45-48 MPH.
There was lengthy discussion regarding the issue. Enforcement was
discussed. Ms. MacNamara stated she has been calling the Police
about the problem for over a month and when she calls they indicate
they will be out in 45 minutes or will get back to her and she
indicated she did not think that type of enforcement would work.
Hansen explained that an enforcement program sets up prescribed
times for areas at which enforcement is increased. Nizlek
suggested he could investigate the feasibility of having the signal
at 94th and 240th in the off-peak hours rest on red. Wickstrom
added the signal is almost 20 years old so it may not have the
capability and is not configured into the master signal computer.
An upgrade of this signal would cost approximately $60, 000. Nizlek
stated another alternative would be to take all the signals on
240th off the computer and install clocks into the controllers
which allows them to change at a fixed progression speed. This
essentially changes the signals from an actuated basis to a fixed
time basis. Thus, some of the north/south directions may receive
a green light when there is no traffic. Gill commented that doing
that could create difficulties at the intersection of 104th and
240t has well. The reason for the interconnect we have now is to
have the signals responsive to the needs of the other traffic
Public Works Committee
May 9, 1989
Page 2
directions. Dowell suggested the use of the Neighborhood Traffic
Watch program and use of the radar gun to document the problem.
Nizlek further suggested some selective enforcement such as the
Neighborhood Traffic Program, then increased enforcement by the
Police Department. Speed studies can be done to see if these two
measures have any effect. In addition, Nizlek indicated he would
like to have a study done on the feasibility of time-based
coordinators or better use of the existing system especially on
James. Summarizing, Dowell clarified that the neighborhood would
pursue the Neighborhood Traffic program, the police department
would be requested to increase enforcement and the Transportation
Division would investigate the possibility of having the signal at
94th and 240th rest in red east/west during the off-peak hours.
Nizlek added the Neighborhood Traffic program is developed for
application on residential streets and not major arterials such as
240th. There could be a liability problem and it was suggested he
review this with the City Attorney' s office.
MacNamara asked whether the City had a noise ordinance and whether
trucks are prevented from using Jake-brakes on James. It was
determined the City' s ordinance does not address these.
Public Works Budget Review
Wickstrom explained that May 23 had previously been scheduled as
the date for Committee to review the 1990 Public Works Budget
requests. He requested the review be at the June 13 meeting
instead. The Committee agreed.
Intersection Chances Frager and 212th
Copies of a memorandum from the Chief of Police regarding traffic
citations and the questionnaire being sent to property owners in
the area were distributed to the Committee. Nizlek displayed a
diagram of the traffic accidents indicating the dominant pattern
to be right angle accidents for traffic coming southbound on
Frager. Nizlek distributed traffic volumes showing volumes
decreasing northbound on Frager but remaining fairly consistent
southbound. It was decided that no recommendations would be made
until the results of the survey have been returned.
Out of State Trip
Wickstrom explained this is for a member of the Operations Division
to attend a Water Pollution Control conference in San Francisco.
There are adequate funds in the operating budget to cover the
Public Works Committee
May 9 , 1989
Page 3
expenses even though this was not specifically budgeted for in the
1989 budget. The Committee unanimously approved the trip.
Garrison Creek Detention Pond
Wickstrom explained this project has been identified in the
Drainage Master Plan to minimize erosion down the canyon and the
valley floor. Since forming the Utility, we have reached an
agreement with the State and King County to jointly share the costs
with the City' s obligation being one-third. The State will
construct the improvements in conjunction with its SR 516
improvements. We have budgeted $40, 000 in the 1989 budget for
right of way acquisition and did not anticipate construction until
1990. However, the State has just notified us .they plan to
advertise the project for construction the end of May; thus,
construction funds will be needed this year in order to take
advantage of the joint participation. The State has forwarded an
agreement to the City for execution for our participation in the
construction phase. Wickstrom proposed we transfer $225, 000 from
the unencumbered sewerage funds for this project and that the Mayor
be authorized to sign the agreement. If so approved, this project
would be deleted from our 1990 CIP requests. Wickstrom indicated
this request had been reviewed by the IBC Committee earlier in the
day. Chow indicated that Committee had recommended approval based
upon the fact there were funds available in the unencumbered
sewerage funds and is not an additional budget request. It was
determined this would now go to the operations Committee for their
approval. The Public Works Committee unanimously approved the
request.
Metro East Kent Park and Ride Project
Wickstrom reminded the Committee that Metro had made a presentation
to them in February of 1988 as to proposed sites for a Park and
Ride lot on the east side. At that time, the Committee requested
the lot be located along the Kent Kangley corridor. Metro has
submitted a more definitive report proposing three possible sites
for the lot. A copy of Marty Nizlek' s response to their proposal
was distributed to the Committee. Nizlek reviewed the three sites
were 1) 116th and Kent Kangley; 2) 132nd and Kent Kangley; and 3)
beyond Highway 18 in the Covington area. He continued that a
location in the Covington area is too far out and would create a
reverse commute for Kent residents but may be viable in the future
for trips from Covington on 18 to Federal Way or Auburn. The 116th
site is too far in since the proposed 272nd/277th corridor will
connect into Kent Kangley in that area and if motorists come into
Public Works Committee
May 9 , 1989
Page 4
116th to get to the Park and Ride lot they will just stay in their
cars and continue on. That would leave the 132nd site as the most
likely site. The Committee concurred with Nizlek's
recommendations.
Other Items
Hansen stated he had received a complaint about a traffic control
sign directing traffic into The Lakes project. Apparently the
metal sign presents some hazard to pedestrians. Nizlek indicated
he would go out to the site to investigate.
Johnson asked if there was any timeline for the rubberized railroad
crossing for James Street. Wickstrom stated Burlington Northern
has budgeted for rubberizing three crossings in Kent which includes
the James Street crossing. As such, since the Roadmaster has been
successful in the past in getting funds, we should wait to see if
the money gets budgeted. If so, Wickstrom stated he would rather
spend railroad money rather than the City' s. Our money could then
be spent on another crossing such as on the Union Pacific line.
If not funded, then the City would do James.