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Home My WebLink AboutCity Council Meeting - Council - Agenda - 07/05/1989 ~~^ Le —' //l ^ City of Kent ulty Councoll Meetin Agenda Mayor Dan Kelleher Council Members Jim White, President .... Berne Biteman Steve Dowell Christi Houser Jon Johnson Paul Mann Judy Woods Office of the City Clerk XXX CITY COUNCIL MEETING July 51 1989 Summary Agenda Council Chambers City of Kent .7 : 00 p.m. Office of the City Clerk NOTE: Items on the Consent Calendar are either routine or have been previously discussed. Any item may add and removed by a Councilmember. The Council m ay act upon other items not listed on this agenda. FROLL TO ORDER CALLC COMMUNICATIONS Employee of the Month Proclamation - National Parks and Recreation Month 2 . PUBLIC HE INGS A. Street Vacation No. STV-89-3 , Portion of 3rd Avenue 3 . CONSENT CALENDAR A. Minutes � B. Bills Section 9. 34 to Kent City Code C. Ordinance Adding Adding D. Ordinance Amending Comprehensive Zoning Map Gateway Commercial Zone E Printing Graphics Equipment for Central Services F. table - Agreement an Council Absence / f,3 G. Human Service Round d Funding + LID 327 Bond Ordinance and Purchase Contract TSet Hearing for Input on the 1990 'Budget J. Amendment to Lot Line Adjustment Ordinance dinance8S K. Court/Corrections Facility Par- Sanitary Sewer Extensi n L. Hill Raaum Investment company i M. Tracey Watermain Extension ©+ Traffic Signal System Needs Assessment 6.+ Upper Mill Creek Detention Facility P. Six Year Transport Improvement Plan �J B Q. Street Vacation 63rd Avenue - Ordinance 4 . OTHER BUSINESS A.+ LID 330 a, Alu r10,M(AI '-BIDS I A. Upper Mill Creek Detention Basin lYt)l' 6. REPORTS CONTINUED COMMUNICATIONS ADJOURNMENT b ob- PUBLIC COMMUNICATIONS Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. Employee of the Month . � Proclamation - National Parks and Recreation Month C ' Q11 w' ' Kent City Council Meeting n Date July 5. 1989 r � Category Public Hearing 1. SUBJECT: STREET VACATION NO. STV-89-3 , PORTION OF 3RD AVENUE 2 . SUMMARY STATEMENT: This hearing will consider an application filed by the City of Kent to vacate a portion of 3rd Ave. between Gowe and West Titus Streets. 3 . EXHIBITS: Staff report and map 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ N/A SOURCE OF FUNDS: OPEN HEARING: PUBLIC INPUT: CLOSE HEARING: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds To approve street vacation No. STV-89-3 with conditions as outlined in the staff report dated June 29, 1989 and to direct the City Attorney to prepare the ordinance upon receipt of compensation. DISCUSSION• ACTION: Council Agenda Item No. 2A KENT PLANNING DEPARTMENT June 29, 1989 MEMO TO: Mayor Dan Kelleher and City Council Members FROM: James P. Harris, Planning Director SUBJECT: REPORT AND RECOMMENDATION ON AN APPLICATION TO VACATE A PORTION OF THIRD AVENUE LYING BETWEEN GOWE STREET AND TITUS STREET - #STV-89-3 I . Name of Applicant City of Kent 220 Fourth Avenue S . Kent, WA 98032 II. Reason for Requesting Vacation Third Avenue needs to be vacated so that the Centennial Building can be built as planned; it will expand across Third Ave. III. Staff Recommendation APPROVAL WITH CONDITIONS After reviewing comments from the following departments and agencies: Public Works Department, Don Wickstrom and Tim Heydon Fire Department, Chief Norm Angelo and conducting our own review, the Planning Department recommends that the request to vacate a portion of Third Avenue as mentioned in Resolution 1206 and shown on the accompanying map, be APPROVED with the following conditions: 1. Third Avenue is classified as a Class B street under Ordinance 2333 and as such the City shall receive one-half the full appraised value for that portion to be vacated. 2 . Prior to or in conjunction with the issuance of a development permit upon, under or over the vacated street right of way, the developer shall relocate/reconstruct the existing water main at the developer' s sole expense and cost, and to the City' s satisfaction such that it shall not lie under a building and/or structure and shall be readily accessible for City maintenance and operation. The developer shall grant to the City any necessary easements. 3 . Prior to or in conjunction with the issuance of a development permit over., upon or under the vacated street right of way, the developer shall construct/reconstruct a drainage system at the developer's sole expense and cost and to the City's satisfaction. Said drainage system is to provide service to the southerly half of the vacated street right of way which STREET VACATION #STV-89-3 JUNE 29 , 1989 presently is serviced from the easterly parking lot system. The developer shall grant to the City any necessary easements. 4 . The City shall retain easement rights for vehicular and pedestrian access purposes and also utility purposes over, upon and under the southerly half of the street vacation. 5. The City shall retain easement rights for utility purposes over, upon and under the northerly one-half of the street vacation. Said easement rights may be adjusted, modified and/or transferred to adjacent properties as determined appropriate by the Public Works Director, in order to conform with the final alignment of the City utilities. 6. The existing mid-block driveway, lying on the west side of Third Avenue and currently being used for vehicular and pedestrian access to the City Hall site, shall be maintained. 7 . The City shall retain full use of the vacated street right of way and it shall be open for public use until the date a development permit is issued thereon. 8. The storm drain system for Third Avenue is serviced via the drainage system within the parking lot on the northeasterly corner of Third Avenue and Gowe Street. Because of this, the City shall retain full rights to use said parking lot drainage system for release of storm water collected on Third Avenue until and upon either a development permit is issued upon the vacated street right of way or the developer reconstructs a drainage system to service Third Avenue. 9 . The City shall retain the right to transfer utility rights over, upon and under the vacated street right of way to the private utilities which may be located therein, such as telephone, gas and cable TV. Said utility rights shall only be transferred to said private utility company upon their relocating or adjusting their facilities to conform to the redevelopment of the vacated street right of way. 10. This street vacation shall be contingent on the completion of the sale of City property lying adjacent to Third Avenue, for the purposes of developing the Centennial Building. Should the City not sell the property for the purposes intended, then this street vacation shall become null and void. JH:ca Attachment 2 o L Z 0 c� • S�7 ir D-1fJP, .15 GOWN �TQEET Ul > TY 1 A-LL 92 c 0 ----------- L-113 r�ARY 3 0 1 4A� I SIC, Al T TITO:5 5TRG E 06 F71 .. ............. ILI VLkc A-1 D Q Re5o (Lj+ j'c)j-\ Area a zl� V.0 0 t CONSENT CALENDAR 3 . city Council Action: Councilmember R' UAvn moves, Councilmember seconds that Consent Calendar Items A through Q be approved. Discussion Action 3 3A. Approval of Minutes. Approval of the minutes of the regular Council meeting of June 20, 1989. fi 3B. Approval of Bills. Approval of payment of the bills received through July 6, 1989 after auditing by the Operations Committee at its meeting at r, 3 : 00 p.m. on July 14 , 1989 . Approval of checks issued for vouchers: Date Check Numbers Amount 6/15 - 6/27 80928 - 80955 $ 301,915.78 6/29/89 80961 - 81402 917 , 102 . 61 $1, 219,018.39 Approval of checks issued for payroll: Date Check Numbers Amount 6/20/89 120724 - 121405 $ 730, 383 .53 Council Agenda Item No. 3 A-B Kent, Washington June 20, 1989 Regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor Kelleher. Present: Councilmembers Biteman, Dowell, Houser, Johnson, Mann, White and Woods, City Administrator Chow, City Attorney Driscoll, Planning Director Harris and Public Works Director Wickstrom. Also present: Police Chief Frederiksen, Fire Chief Angelo, Assistant City Administrator Hansen, Parks Director Wilson and Information Services Director Spang. Finance Director McCarthy was not in attendance. Approximately 50 people were at the meeting. PUBLIC Mayor Kelleher presented the Government Finance COMMUNICATIONS Officers Association certificate of achievement for excellence in financial reporting for year ended December 31, 1987 to May Miller of the Finance Department. She expressed appreciation to John Hillman who compiled the information for the report. CONSENT DOWELL MOVED that Consent Calendar Items A through O CALENDAR be approved, with the exception of Items E, I, M and N which were removed by Councilmembers. Houser seconded and the motion carried. MINUTES (CONSENT CALENDAR ITEM 3A) Approval of Minutes. APPROVAL of the minutes of the regular Council meeting of June 6, 1989 . STREETS (CONSENT CALENDAR ITEM 3D) Cornucopia Days. ADOPTION of Resolution No. 1208 establishing a street use permit for the 1989 Cornucopia Days. The permit would be for July 13 , 1989 through July 16, 1989. (CONSENT CALENDAR ITEM 3K) LID 330 - 64th Ave Improvements. AUTHORIZATION to amend the interim financing for LID 330 to include funds for the signal design. (CONSENT CALENDAR ITEM 3L) LID 331 S E 240th St Improvement. AUTHORIZATION for the Mayor to sign an agreement with Puget Power 1 June 20, 1989 STREETS for undergrounding of LID 331, the S.E. 240th St. LID 331 project, as approved by the Public Works Committee. (CONSENT CALENDAR ITEM 3N) REMOVED BY COUNCILMEMBER DOWELL LID 330 - 64th Avenue Improvements. The Public Works Committee has recommended authorization be LID 330 given to segregate that portion of LID 330 lying between S. 226th and S. 216th Streets in order to proceed with construction of the improvements on the remaining portions between Meeker Street and S. 212th Street. Dowell agreed to proceed with the 64th Ave. north and south portions but suggested that we should have a time line for the construction of the central portion, near the sewage lagoon basin. He suggested that December 30, 1989 be established as the time for the sewage lagoon plans and ideas to be put together and submitted to the City covering the sewage lagoon area between the north and south sections of 64th Ave. S. Wickstrom reported that the City is working with a consultant and the environmental team, that there was much work to be done and that a December 30th deadline would be difficult to meet. He noted that their goal was to get the plan and feasibility study worked out by the end of the year; and in April to apply for the Centennial Water Quality Grant Funding for design money. He noted that the grant we now have is for the lagoon conversion project for preliminary feasibility study and that the next stage is to apply for a grant for design in April. Upon questions from Mayor Kelleher, Wickstrom noted that decisions on the grants will be made in July. Woods said the Task Force was concerned about the lack of a time line and wanted to get something on paper and that the time line could be adjusted later. Joe Miles. 22431 loth Ave. So. , Des Moines, a member of the Environmental Task Force, suggested phasing the project to allow it to move forward. The lagoon area could be eliminated until appropriate mitigation could be established as to how this road is to cross the sensitive area. 2 June 20, 1989 STREETS Mann felt it somewhat ludicrous to have a developer do part of the road when some of the project was LID 330 still questionable. Johnson recommended authorization to segregate that portion of LID 330 lying between S. 226th and S. 216th Streets in order to proceed with construction of the improvements on the remaining portions between Meeker Street and S. 212th Street, and to direct the Public Works Committee to develop a time line and to report same to the Council on July 5 . DOWELL SO MOVED. Houser seconded. The Mayor asked that the developer and all members of the task force be invited to the meeting. All agreed. Motion carried. Johnson noted that this was a difficult project involving the 64th Ave. S . road project, a drainage utility and protection of a wildlife habitat. Bids LID 331 - S.E. 240th Street Improvements. Bids were opened on June 16 with four bids received. Public Works Director Wickstrom recommended that the bid be awarded to R.W. Scott Construction, low bidder at $914 , 527 . 64 , subject to approval by the Transportation Improvement Board. JOHNSON SO MOVED. White seconded and the motion carried. STREET Street Vacation - 63rd Ave. So. City Attorney VACATION Driscoll noted that the proposed Ordinance 2851 would vacate property on 63rd Ave. So. adjacent to the south side of S . 212th St. She pointed out that two hearings have been held on this matter, and said the property owner is prepared to execute a statutory warranty deed, giving the City certain property in exchange for that vacation, which is the condition which the Council had attached to the vacation. She asked that the Council adopt this ordinance as amended in Section 1 to provide that the vacation is subject to receipt by the City of the executed statutory warranty deed. JOHNSON MOVED for the adoption of Ordinance 2851 as amended. White seconded and the motion carried. 3 June 20, 1989 TRAFFIC (CONSENT CALENDAR ITEM 3G) CONTROL Transportation Improvement Board - 84th -Avenue Street Improvements (180th to 192nd) . AUTHORIZATION for the Mayor to sign the Transportation Improvement Board prospectus for grant funding for this project, as recommended by the Public Works Committee. (CONSENT CALENDAR ITEM 3H) Transportation Improvement Board - 104th Avenue and S E 256th Street Intersection Improvements. AUTHORIZATION for the Mayor to sign the Transportation Improvement Board prospectus for grant funding for this project, as approved by the Public Works Committee. (CONSENT CALENDAR ITEM 3I) REMOVED BY COUNCILMEMBER DOWELL Transportation Improvement Board Central Avenue Improvements (Willis to Smith) . AUTHORIZATION for the Mayor to sign the Transportation Improvement Board prospectus for grant funding for this project, as approved by the Public Works Committee. Upon Dowell ' s question, Public Works Director Wickstrom clarified the project's turning lanes. DOWELL THEN MOVED for the adoption of Item 3I with clarifications as described. Houser seconded and the motion carried. WATER (CONSENT CALENDAR ITEM 3F) Lake Fenwick Restoration Project. AUTHORIZATION to establish a budget of $65, 000 and transfer of funds from the unencumbered sewer funds to the Lake Fenwick Restoration Project. ANNEXATION Mortensen Annexation. This date has been set for a public hearing on annexation of approximately nine (9) acres in the vicinity of 98th Ave. So. and S. 218th. The City Clerk has given the proper legal notification of this hearing. The Mayor declared the public hearing open. There were no comments from the audience and WHITE MOVED that the public hearing be closed. Johnson seconded and the motion carried. WOODS MOVED that the City Attorney be 4 June 20, 1989 ANNEXATION authorized to prepare the ordinance approving the Mortensen annexation of approximately nine (9) acres in the vicinity of 98th Ave. So. and S. 218th St. White seconded and the motion carried. EAST VALLEY (CONSENT CALENDAR ITEM 3M) ZONING REMOVED BY COUNCILMEMBER WHITE IMPLEMENTATION East Valley Zoning Implementation No. CPZ-89-1. The City Attorney has prepared Ordinance No. 2850 and Resolution No. 1210 approving the East Valley Zoning Implementation No. CPZ-89-1 including zoning code text amendment and application of zoning as recommended by the Planning Commission. At the City Council meeting of April 4 , 1989 this matter was remanded to the Planning Commission, and heard again by the Commission on June 19 . City Attorney Driscoll pointed out that Section 3 of the resolution states that we are amending the Kent Valley Comprehensive Plan Map, and that it should read that we are amending the Kent Valley Zoning map. WHITE MOVED to adopt Ordinance 2850 and Resolution 1210 as amended. Woods seconded. It was clarified for Dowell that the concerns presented to the Planning Committee by the Mauritsens have been addressed. The motion then carried. SUBDIVISION Lot Line Adjustment Ordinance. Johnson suggested CODE that the City Attorney be directed to amend Section 12 . 04 . 1003c of the Lot Line Adjustment Ordinance No. (Lot Line 2849 , to read that documentation acceptable to the Adjustment Planning Department or a title report verifying the ordinance) current ownership and title of all interested parties of the property and listing all encumbrances. Biteman agreed and the proper phrasing was further discussed. The Mayor clarified that the significant language is "a signed affidavit" , and then Driscoll clarified the intent as: "A signed affidavit in a form approved by the Planning Director attesting to and verifying ownership in the property and other title interests or a title report documenting such ownership or other title interests". JOHNSON MOVED to so amend Section 12 . 04 . 1003c. Dowell seconded. 5 June 20, 1989 SUBDIVISION Morford noted that the current process is very CODE simple and that there had been much discussion on the cost of a title report. He said that Ordinance (Lot Line No. 2849 complicated a simple process and the Adjustment wording gives the government more power. He noted Ordinance) that the wording of the motion at the last council meeting was "should the fee be excessive, staff will bring the ordinance back to the Council for reconsideration. " He submitted fee schedules from Transamerica Title and from Ticor Title and pointed out that one quote was a minimum of $300 and the other quote was for a short plat of $200. Morford urged the Council to repeal the ordinance due to the excessive fees. Planning Director Harris stated that he supports the amendment on the floor this evening. He stated that the ordinance is a simple housekeeping ordinance which has been before the Planning Commission, the Planning Committee and the Council. He noted that he had called Chicago Title Insurance and found that a certificate of ownership costs $25 . He reiterated that he supports the amendment regarding an affidavit. Harris noted for White that at the present time a citizen is not required to pay any fee if he signs that affidavit. He pointed out that fees are charged for short plats, but that is for staff time. Harris also clarified that Council would have to review any fee which is proposed in the future. WHITE MOVED to make Mr. Morford' s quotes from the title companies a part of the record. Johnson seconded and the motion carried. The motion to amend the Lot Line Ordinance No. 2849 as proposed by Johnson carried unanimously. CITY PROPERTY (CONSENT CALENDAR ITEM 3J) Property Exchange - Union Pacific Realty. AUTHORIZATION for the staff to proceed with the property exchange and authorization for the Mayor to sign the necessary papers effecting same, as approved by the Public Works Committee. PUBLIC WORKS Telescopic Aerial Manlift_ Bid opening was held May OPERATIONS 22 with two bids received. The low bid was 6 June 20, 1989 PUBLIC WORKS submitted by Air Tec Equipment, Inc. in the amount OPERATIONS of $15, 580. 55. After review of the bids and testing of the equipment, the Public Works Director recommends this bid be accepted. JOHNSON MOVED that the bid of $15, 580. 55 from Air Tec Equipment, Inc. be accepted. Woods seconded and the motion carried. Television Datalog Unit and Power Transporter. Bid opening was June 6 with one bid received. The bid submitted by Q' s Cues in the amount of $19, 241. 80 has been reviewed and found to be a responsive bid. The Public Works Director recommends that this bid be accepted. JOHNSON MOVED that the bid from Q' s Cues for the Television Datalog Unit and power transporter in the amount of $19, 241. 80 be accepted. White seconded and the motion carried. CENTENNIAL Centennial Building Lease. The Mayor noted that BUILDING authorization to amend the existing lease with Sound Ventures, Inc. was approved on October 18 , 1988 with respect to the lease payment structure and to additional lease payment as shown on the fiscal analysis sheet. Assistant City Administrator Hansen distributed photos of the proposed project and pointed out that the building is not an annex to City Hall, but it is a public/private venture. Sound Ventures will privately fund and build the building and the City will sell the land to make this possible and be a tenant in the completed building. Hansen noted that this is a downtown revitalization project, and is one of the Council ' s top priority issues for 1989 . He said it will be a catalyst to new downtown development. Hansen stated that the cost will be approximately $8 , 000, 000 which will actually return land to the tax rolls, representing a property tax payment between $75, 000 and $90, 000 a year. He said the building will house the Planning Department and Building/Code Enforcement Department, combined with the Public Works Department, in one location. Hansen explained the changes shown on the fiscal analysis sheet, which has been made a part of the 7 June 20, 1989 CENTENNIAL record. Sound Ventures proposes to increase the BUILDING space leased to the City and also restructure the lease payments. The lease payment changes would not alter the total cost over the five year period and the additional space would cost an additional $420,708 over the five year period. Dowell noted that he had read the fifty page lease and raised questions relating to parking spaces and the possibility of charging for same in the future, maintenance costs, etc. It was also pointed out that the City had the option to renegotiate in five years, or to not renew the lease. HOUSER MOVED to approve the amendments to the lease with Sound Ventures Inc. as described. Biteman seconded and the motion carried unanimously. VOTERS (CONSENT CALENDAR ITEM 3C) PAMPHLET Voters Pamphlet Participation. AUTHORIZATION for the City to participate in King County' s regional voters pamphlet for the November 1989 election. Kent candidates and issues will be included in the South King County pamphlet along with Federal , State and County candidates and issues. KING COUNTY Public Health Services. City Attorney Driscoll HEALTH DEPT. pointed out that the City of Auburn and King County are currently involved in litigation regarding the health contract. She noted that the City of Auburn has not paid on that contract because they contend that King County is double-taxing the citizens of the city. She said the County charges the full cost of those health services to the city and, in addition, taxes the citizens for the service. She pointed out that the City of Kent is currently operating under the same contract, as are all other suburban cities. Driscoll said that the Superior Court ordered that Auburn go into arbitration with the county over this fee, and the City of Auburn is appealing this to the Supreme Court and asking them to review this issue. Suburban Cities Association, as well as other individual cities, are joining Auburn in this appeal, and Driscoll requested that Kent join in an amicus brief with other suburban 8 June 20, 1989 KING COUNTY cities to seek Supreme Court review of this issue. HEALTH DEPT. WHITE SO MOVED. Woods seconded. . Driscoll noted for Houser that no fee is involved. The motion carried. COUNCIL Council Absence. Upon Woods' written request, WHITE ABSENCE MOVED that Woods be excused from the Council meetings of July 5 and July 18. Houser seconded and the motion carried. FINANCE (CONSENT CALENDAR ITEM 3E) REMOVED BY COUNCILMEMBER DOWELL Investment of City Property Tax Receipts. ADOPTION of Resolution 1209 relating to the investment of City property tax receipts in the custody of the County Finance Manager. Upon Dowell 's question regarding the City' s accountability, the City Attorney determined that this was covered under Section 3 of the ordinance. DOWELL THEN MOVED to adopt Resolution 1209 . White seconded and the motion carried. (CONSENT CALENDAR ITEM 30) Banking Service Agreement - U.S. Bank of Washington. Authorization has been requested to extend the City' s current banking services agreement with U.S. Bank of Washington for a one year term with a one year renewal option. The terms and conditions are the same as the current agreement except that one service has been lowered. The City is in the process of switching computer systems in payroll, accounts payable, utility billing, lockbox account reconciliation, etc. which will affect the City' s banking activity. Based upon these items being in various stages of implementation the staff recommends deferring changing the City' s bank until those systems are operational and tested. CAPITAL 1990-1994 - Capital Improvement Program. The public IMPROVEMENT hearing on the Capital Improvement Program 1990-1994 PROGRAM was concluded at the Council meeting of June 6. A motion to adopt the program as presented was tabled to this date. 9 June 20, 1989 FINANCE The Mayor pointed out that the motion on the floor • is to adopt the program. White called for the (Capital question. JOHNSON MOVED to amend the motion to Improvement include $200, 000 in the CIP for neighborhood parks Program) acquisition on East Hill. Dowell seconded. The Mayor read a memo from Woods and Johnson regarding this request and the funding therefore, and asked that it be made a part of the record. He pointed out that the original motion was to adopt the program as presented on June 6, and the motion to amend would incorporate the amendment proposed in the memo: Paul Morford noted that at the meeting of June 6 , people had spoken in support of the program, and that now it is being changed. John Marchione of the Finance Department noted that the only change is that the Police Department had been allocated $447 , 000 to remodel the old library for office space, but that that space would not be available until November of 1990. He said that therefore $200, 000 of that money could be deferred to 1991, so that $200, 000 could be put into 1990 for East Hill parks . The motion to amend carried. There were some questions on the cost of the S . 277th corridor project and the Mayor asked Wickstrom to report at a future Council meeting on the $12 , 000, 000 figure. Wickstrom noted for Dowell that the $100, 000 budgeted for 1990 for S. 228th and Military Road is to do a preliminary study. John Marchione noted that with matching funds the project can be done in 1993 . The Mayor clarified that the motion is to adopt the 1990-1994 Capital Improvement Program as presented at the meeting of June 6, as amended by Johnson tonight. The motion as amended then carried. (CONSENT CALENDAR ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through June 22 , 1989 after auditing by the Operations Committee at its meeting at 2 : 30 p.m. on June 30 , 1989 . 10 June 20, 1989 FINANCE Approval of checks issued for vouchers: Date Check Numbers Amount 6/1 - 6/13 80483 - 80506 $ 196,817.41 6/14/89 80507 - 80927 1,588 ,549.19 $1,785,366.60 Approval of checks issued for payroll: Date Check Numbers Amount 6/05/89 120051 - 120723 $ 705,327.01 REPORTS Council President. Council President White reported that he had attended the Association of Washington Cities conference in Spokane where he lead discussion on City-County relations. operations Committee. Houser announced that the Operations Committee will meet at 3 : 00 p.m. from now on, and the Public Safety Committee will meet at 2 : 00 p.m. Public Works Committee. Johnson said that the Public Works Committee will meet at 4 : 00 p.m. on Tuesday, June 27 . Parks Committee. Dowell noted that the Parks Committee will meet at 3 : 30 p.m. on June 21 and will discuss the budget report. EXECUTIVE At 8 : 40 p.m. , City Administrator Chow announced that SESSION there would be an executive session of approximately 10 minutes to discuss property acquisition. ... 11 June 20, 1989 ADJOURNMENT The meeting reconvened at 8 : 55 p.m. and then adjourned. Marie J n, CM City Clerk 12 C1' Kent City Council Meeting Date July 5. 1989 Category Consent Calendar 1. -SUBJECT: Ate:'" SECTION 9:34 "STAY -l3UT OF AREAS OF FRAST'ITUTION" TO THE KENT CITY CODE 2 . SUMMARY STATEMENT: Adoption of Ordinance adding the Section 9.34 "Stay out of areas of prostitution (SOAP) to Kent City Code. Place and area restrictions are necessary to ensure compliance with probation conditions in prostitution cases where persons engaging in such conduct seek to return to the original crime area. The regulation set forth in this ordinance will help stop the cyclical nature of courthouse to street corner migration and frustrate those involved in the illegal businesses associated with prostitution. 3 . EXHIBITS• Ordina ce /S 4 . RECOMMENDED BY: Staff and Public Safety Committee 6/15/89 (Committee, S aff, Examiner, Commission, etc. ) 1 5. UNBUDGETED F 'SCAL PERSONNEL IMPACT: NO X YES FISCAL PERS NNEL NOTE: Recommended Not Recommended 6. EXPENDITUE REQUIRED: $ N/A SOURCE OF [•'tJNDS i 7 . CITY COUJiCIL ACTION: Council2hember moves, Councilmember seconds DISCUSS,tON: ACTION• Council Agenda Item No. 3C �I i ORDINANCE NO. AN ORDINANCE of the City of Kent, j, Washington, relating to probation violation, authorizing the arrest of persons observed in violation of court ordered probation, adding Section 9.34 to the Kent City Code. WHEREAS, place and area access restrictions are necessary. Tito ensure compliance with probation conditions in prostitution icases where persons engaging in such conduct seek to return to the 'i i ! original crime area; and WHEREAS, certain related crimes are commonly connected with the crime of prostitution such as runaway children, weapons violations, alcohol and drug abuse, and that the Council desires ito put a stop to these crimes in the City of Kent; NOW, THEREFORE,(, 1 i! THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES ( HEREBY ORDAIN AS FOLLOWS: Section 1. The City Council finds that the regulations set forth in this ordinance will help stop the cyclical nature of li courthouse to street corner migration, frustrate those involved in '' the illegal businesses associated with prostitution, and that these regulations are necessary to protect the public health, safety, and welfare. Section 2. Section 9.34 is added to the Kent City Code i as follows: 9.34.01. STAY OUT OF AREAS OF PROSTITUTION. For � purposes of this section, the word "probationer" means any person who after conviction of violation of an ordinance of the City of Kent or a law of the State has been placed on probation in connection with the suspension or deferral of sentence by either a district court of this County, municipal court, or the King county ' Superior Court. Section 2. Whenever a police officer shall have probable cause to believe that a probationer, prior to the termination of his or her probation, is, in such officer's presence, violating or failing to comply with any requirement or restriction imposed by the Court ap a condition of such probation, such officer may cause the probationer to be brought before the Court wherein sentence was deferred or suspended, and for such purpose such police officer may arrest such probationer without warrant or other process. Section 3. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitu- tionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. I4 Section 4 Effective Date. This ordinance shall take effect and be in force five (5) days from and after its passage, , approval and publication as provided by law. I DAN KELLEHER, MAYOR I ( ATTEST: I MARIE JENSEN, CITY CLERK + APPROVED AS TO FORM: SANDRA DRISCOLL, CITY ATTORNEY �I PASSED the day of 1989• APPROVED the day of , 1989. PUBLISHED the day of , 1989. I I !I - 2 - I I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereo indicated. (SEAL) MARIE JENSEN, CITY CLERK I i 7300-260 I �I Ii - 3 - Kent City Council Meeting C Date July 5. 1989 Category Consent Calendar 1. SUBJECT: -.IMENDIN6 GATEWAY COMMERCIAL ZONE + 2 . SUMMARY STATEMENT: Adopt Ord p '4 finance �h amending the City's Comprehensive Zoning Map by adding the Gateway Commercial Zone to an area along the East Valley Highway between S.R. 167 overpass to 212th St. and by amending the Mobile Home Park zoning to Office zone in an area of approximately 13 .2 acres at the northeast corner of S.R. 167 and S. 212th St. interchange. i i 3 . EXHIBITS: Ordinancg' 4 . RECOMMENDED BY: / (Committee, St ff, Examiner, Commission, etc. ) r r i 5. UNBUDGETED FI CAL PERSONNEL IMPACT: NO YES FISCAL PERSO L NOTE: Recommended Not Recommended f f? 6. EXPENDITURE UIRED: SOURCE OF F DS• r 7 . CITY C0UNqjL ACTION: Councilmember moves, Councilmember seconds r i DISCUSSIO$: ACTION: Council Agenda Item No. 3D II I ORDINANCE NO. li AN ORDINANCE of the City Council of the " city of Kent, Washington, amending the City's official Zoning Map by adding the new Gateway Commercial Zone to an area along the East Valley Highway between S.R. 167 overpass to 212th Street; and by amending the mobile home park zoning to Office (0) Zone in an area of approximately 13.2 acres at the northeast corner of the S.R. 167 and South 212th Street interchange. WHEREAS, changes to the Valley Floor Subarea Plan Map, a , part of the Comprehensive Plan and Map, changing certain land use ;, designations within the East Valley area were adopted by the City Council by Resolution 1170 in June, 1988; and WHEREAS, the Planning Department developed zoning I proposals to implement the amendments to said Valley Floor Subarea , I i, Plan as detailed in the report "East Valley Zoning Study" dated January, 1989; and WHEREAS, the Planning Commission held public hearings on January 30, February 13 and March 20, 1989 on the proposed zoning changes; and WHEREAS, after the final hearing of the Planning Commission and its final deliberations, Findings of Fact, Conclusions of Law, and the proposed amendments of the Planning ' Commission were recommended to the City Council for adoption pursuant to provisions of Ordinance No. 2809; and II WHEREAS, the City Council considered the Findings of ! Fact, Conclusions of Law, and Recommendations of the Planning Commission at a public meeting on June 20, 1989; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY RESOLVE AS FOLLOWS: 'I I , j I I Ilj i it Section 1. The Findings of Fact and Conclusions of Law ladopted by the Kent Planning Commission on June 19, 1989 are liadopted by reference by the Kent City Council. Section 2. The two areas that are amended are as follows: i I a. Area One is located along the East Valley Highway !approximately between south of the S.R. 167 overpass, and extending 300 feet north of 212th Street, and is legally described ,,in Exhibit "A" attached hereto. b. Area Two is located east of S.R. 167, between South ,1208th and South 212th Street, and is legally described in Exhibit "B" attached hereto. I• I Section 3. The official Kent Zoning Map is amended to !change the zoning designation for Areas One and Two as indicated on Exhibit "C" - "East Valley Zoning Map - East Valley Area" ! incorporated herein by reference as follows: a. Amend Area No. 1 designation from GC, M-2, and M-3, to Gateway Commercial zone (GWC) . li I b. Amend Area No. 2 designation from Mobile Home !Park (MHP) to Office (0) zone. I Section 4. The amendments to the Zoning Map shall be ',,filed with the City Clerk and in the office of the Planning !,!Department and made available for public inspection upon request. ' I j Section 5. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its i I, I� ( passage, approval and publication as provided by law. I ,I DAN KELLEHER, MAYOR ATTEST: Ili iMARIE JENSEN, CITY CLERK III i - 2 - I i I i 1I III I APPROVED AS TO FORM: SANDRA DRISCOLL, CITY ATTORNEY Ij i I :PASSED the day of 1989. ( APPROVED the day of 1989. PUBLISHED the day of 1989. I hereby certify that this is a true copy of Ordinance ) ,No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) MARIE JENSEN, CITY CLERK i II 7420-270 �I i _ 3 _ '1 - ---- - "EXHIBIT A AREA ONE LEGAL DESCRIPTION That portion of the following sections : Northeast Quarter and Southeast Quarter of Section 12-22-41 Northeast Quarter of Section 13-22-4 , Northwest Quarter of Section 18-22-4 and the Southwest Quarter and Northwest Quarter of Section 7-22-4 all in King County, Washington and described as follows: Beginning at a point lying 441. 5 feet north of the centerline of S . 212th Street and the easterly margin of the Northeast Quarter of Section 12 , Township 22N, Range 4 E W.M. ; thence N89 . 04 ' 38" W a distance of 30 . 00 feet to the westerly margin of 84th Avenue S . ; thence N89 . 04138" W to the easterly margin of a railroad easement as recorded under Auditor File No. 7512150580 ; thence continuing in a southerly and westerly direction along the - southerly margin of said railroad easement to a point lying 8Q0 feet due west of the easterly margin of said Northeast Quarter; thence due south to the centerline of S . 212th Street; thence easterly along the centerline of S . 212th Street to a point lying 256 . 00 feet west of the easterly margin of said NE Quarter; thence SO1. 13 ' 40" W to the northerly boundary of the South One-Half of the South one-Half of said Northeast Quarter; thence easterly along said northerly boundary to a point lying 156 . 00 feet west of the easterly boundary of said Northeast Quarter; thence S01. 13 ' 28" W a distance of 290. 00 feet; thence NBB •22158" W a distance of 49 . 00 feet; thence S01. 13 ' 28" W, a distance of 373 . 59 feet to the southerly boundary of said Northeast Quarter; thence continuing S01.13128" W to the northerly..boundary of lot 3 , Kent Five Acre Tracts •as recorded in Volume 10 of Plats , Page 19 ; thence westerly along said northerly boundary to a point lying 350 . 00 feet west of the easterly boundary of the Southeast Quarter of Section 12 , Township 22 N, Range 4 E W.M. ; thence southerly and 350 . 00 feet parallel to the east boundary of said Southeast Quarter to a point lying 493 . 6 feet north of the northerly boundary of S . 222nd Street; thence westerly to the northeast corner of Lot 5 , Shinn ' s Valley Home Addition to Kent as recorded under Volume 7 of Plats, Page 22 ; thence southerly along the easterly margin of said Lot 5 extended to the southerly boundary of said Southeast Quarter; thence easterly along said . southerly boundary to the northeast corner of Parcel One of City of Kent Short Plat JISPC-75-8 as recorded under King County Recording No. 7811200752 ; thence continuing along the easterly margin of Parcel One and Parcel Two of said short plat, a distance of 170. 84 feet; thence continuing along the easterly boundary of Lots 1 and 2 extended to the northerly 'margin- of SR167 ; thence northeasterly and easterly along the boundary of SR167 to the westerly margin of 84th Avenue S . , thence easterly to the southwest corner of Lot 1, Kent Short Plat Number JISPC-86-7 as recorded under King County Recording No. B704231175 ; thence S77 .59 ' 49" E, a distance of 69 . 82 feet; thence N51. 27 ' 07" E to the northerly boundary of the Northwest Quarter of Section 18, Township 22 N, Range 5 E W.M. and the southeast corner of Lot 1, Shinn' s Cloverdale Addition to Kent as recorded in Volume 61 Page 52 of Plats ; thence northerly along the easterly boundaries of Lots 1 and 2 of said Shinn' s Cloverdale Addition to the northeast corner of said Lot 2 ; thence northerly along the easterly boundary of said Lot 2 extended to the centerline of S. 222nd Street; thence westerly along said centerline to a point lying 518 . 00 feet east of the westerly 'boundary of the Southwest Quarter of Section 7 , Township 22 N, Range 5 E W.M. ; thence northerly and parallel 518 . 00 feet to said westerly boundary to the southerly boundary of Lot 5 , Shinn' s Cloverdale Addition to Kent as recorded in Volume_ 6, Page . 52 of -Plats; thence westerly along said southerly boundary to a point lying 380 . 00 feet east of the westerly boundary of the Southwest Quarter of Section 7 , Township 22 N, Range 5 E W.M. ; thence north parallel to and 380 . 00 feet east of said westerly boundary to the southerly boundary of Lot 6 of said Shinn' s Cloverdale Addition; thence westerly along said southerly boundary to a point lying 330 . 00 feet east 'of the Westerly boundary of said Southwest Quarter of Section 7 , Township 22 , Range 5 E; thence northerly parallel to. and 330 . 00 feet east of said westerly boundary to the centerline of S . 218th Street (aka Alder Lane) ; thence easterly along the centerline of S. 218th Street to a point lying 673 . 30 feet east of said westerly boundary; thence north and 673 . 30 feet parallel to said westerly boundary to the northerly boundary of the Southwest Quarter of Section 7 , Township 22 N, Range 5 E, W.M. ; thence westerly along said northerly boundary to a point 497 . 73 feet east of said westerly boundary; thence N01. 1314311 E to a point lying 767 . 62 feet north of the southerly , boundary of the Northwest Quarter of Section 7 , Township 22 N, Range 5 E W.M; thence easterly to a point lying 767 . 62 feet north of said southerly margin and 540 . 64 feet east of the westerly boundary of said. Northwest Quarter of Section 7 ; thence N01. 15110" E to the centerline of S . 212th Street; thence westerly along said centerline to a point lying 210 . 00 feet east of the westerly boundary of • said Northwest Quarter of said Section, 7 ; thence N01. 1314211 E, a distance of 235 . 00 feet; thence easterly to a point lying 250 . 00 feet east of the westerly boundary of said Northwest Quarter of said Section 7 ; thence N01. 1314211 E to the northerly margin of a railroad easement as recorded under Auditor File No. 7512150579 ; thence westerly to the Point of Beginning. " EXHIBIT B" AREA TWO LEGAL DESCRIPTION ; That portion of the NW 1/4 of Section 7 , T 22 N, R 5 El- W.M. , in King County, Washington, being described .as follows : •:Commencing 'at• the NE corner of said NW 1/41. ..: -',.thence S .O1°O1 '.25" W, along the .east line of ,:,,.said NW 1/4, • a distance of 219 .95 . feet , to the . . southerly margin of S 208th Street and the True ti ',;'Point of Beginning; Thence continuing S ' • .• •. . 01°O1 ' 25" W, along said east line, a distance .of 1,058 .34 feet, to the north margin of S 212th Street; Thence S 89°59 ' 23" ..W, along said ;..,•margin, • a distance of 244 .57 feet, to an existing fence; .Thence N 01°22 ' 30" W, along said fence, a :. distance of 198 .13 feet; Thence N 04°35 '49" W, along said fence, a " distance of 167 .46 feet; :..- .,.,.Thence N 88°30 '.18" W, along said 'fence, a , distance of 157 . 91 feet; ' Thence S 04.°35 ' 29" W, along said fence, a . distance of 90 .34 feet; Thence S 00°49 ' 01" W, along said fence, a -distance of 169 .47 feet; ,Thence S 08°47 ' 59" E, along said fence, a distance of 110 . 94 feet, to 'said north margin . of S 212th Street; Thence .S 89 °59 ' 23" W, . along ; 'said margin, a 'distance of 131•.09 feet , to the ' reasterly margin of State Hwy. N...'5 ( S .R. 167 - Valley Freeway) ; Thence N 01°33 ' 53" W, along said margin, a distance of 1, 116 .97 feet , to . '-State Hwy. Sta . 960+00; Thence N 88°26 '07" E, . .,...perpendicular- from said station, a distance of 465 .06 feet, to the southwesterly -margin of said S 208th Street; Thence S 46°10 ' 48" E, ,.. : ..along said margin, a distance' of .44 .42 •feet; .Thence along said margin on a curve to the left With a radius of 144 .60 feet ,• a central angle' '*' ' ' : :of 42 °31 ' 23" , and an arc length : of .107 .32 feet, ;' •:to the True Point of Beginning . "EXHIBIT C" EAST VALLEY ZONING STUDY VALLEY FLOOR PLAN RE T M .:P MAP -- EAST VALLEY AREA ' 1% r RA : � 11Auu M R G M2 EXISTING ZONING Rt E' ANY r .„ ,� INDICATED BY AREA ONE x1ed Rezlo { DARK LINES , R A REZONED AREAS ONE AND Two INDICATED BY .r SHADED AREA , 4 , 3 M 3 3 C M 4 C.7' SCALE 1 : 8400 KENT• GIS JAN . 1989 1, Kent City Council Meeting Date July 5. 198 Category Consent Calendar 1. SUBJECT: PRINTING GRAPHICS EQUIPMENT FOR CENTRAL SERVICES 2 . SUMMARY STATEMENT: Authorization to use $46,005 of Central Services fund balance of $107,479 to acquire a new press and graphics workstation. These pieces of equipment will save City expenditures in the long run by making printing and graphics operations more efficient. it would allow the City to do some printing that is now done outside and will allow each graphic artist her own machine, eliminating unproductive time. 3 . EXHIBITS: Central Services analysis of need, cost benefit analysis. 4 . RECOMMENDED BY: Finance Department Operations Committee reviewed at their 6/1 and 6/15 meetings. (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X FISCAL/PERSONNEL NOTE: Recommended X Not Recommended Use unencumbered fund balance of Central Services fund balance accumulated for replacement purposes. Fund balance contained adequate amount $107,479. 6. EXPENDITURE REQUIRED: $46 005 SOURCE OF FUNDS: Unencumbered fund balance of Central Services 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3E 3 C.' MEMORANDUM DATE: June 12, 1989 TO: City Council FROM: Charlie Lindsey, Customer Services Man SUBJECT: PRINTING AND GRAPHICS EQUIPMENT REQUEST We are requesting authorization to purchase the following equipment in the central services printing/graphics function. 1 . A replacement printing press. Our current press is a rebuilt AB Dick 350 that we purchased in 1982 and have printed approximately 10,000,000 pages on it. We did another less extensive rebuild late last year and have had to replace some major parts this year already. Our maintenance contractor suggests that if we continue with our current volume that we will experience more downtime as the machine is wearing out. We would like to semi -retire it and use it as a back-up press that will allow us much more flexibility when the other press is being serviced and at times when we have a heavier workload. The replacement press will have some added features that will allow us to increase productivity and to do some of the jobs we are now sending out because we are unable to meet the need for quality. It will allow for: A. Faster operation B. Two-color work with one pass through the press C. Better registration D. Higher quality This equipment was asked for in the 1989 budget and was cut out by the administrator with the suggestion that we buy it out of the fund balance that we have accumulated over the years. The cost for equipment is $32,522.00. 2. A Silvermaster Platemaker. This is additional equipment and was asked for and approved in the 1989 budget. We currently are going to outside print shops for plates when higher quality than our electrostatic platemaker can give is required. This takes time from the printers that could be spent printing and we pay in the neighborhood of $4.75 to $22.50 plus the travel time for each plate. We will be able to make plates for about $.80 each with the new platemaker and it will satisfy 99% of our plate needs. The cost for this equipment is $9,421 .00. We have selected some typical printing projects that cover a spectrum of the type of printing we do and prepared a comparative cost analysis. Graphics Carlos & House Kwik Copy RonMar Us Sons, Kent Kent Kent Auburn 1. Utility bill 236 257 276 408 290 11,000 inserts 2. 250 copies 20 55 33 37 27 w/PMS Color 3. 200 sets 36 81 51 56 65 4 part NCR 4. City Central 230 445 336 441 453 600 x 4 5. 30 copies 13 47 25 37 16 20# blue 108 177 145 196 171 Average savings is 25.5% * CityLine Us Outside $3,400.00 $4,580.00 The comparisons for CityLine involve the cost for doing it the last time versus what we will be able to do it for when we acquire the new press. The total cost of the press and platemaker is $43,943.00. As we mentioned earlier we currently go to outside printers for platemaking when we cannot achieve the required quality with our current equipment. We also send many printing projects outside because we are either unable to achieve the required quality or there is a backlog of work and we are unable to meet deadlines. This cost $28,815.00 in 1988 and we project that we will spend at least the same in 1989. The addition of the printing equipment we feel will allow us to bring about 75% of that work back in or $21 ,611 .00 worth. Based on previous analysis we have done we project approximately 25% savings or $5,402.00 annually. Using these figures we estimate a payback on this equipment of less than eight years. A comparative analysis of graphics charges are as follows: RonMar Litho Corp Carlos & Sons Graphiques House Valley Daily Auburn Kent Kent Kent News $43.80/hr $50/hr $40/hr $40/hr $37.50 Average outside costs $42.26/hr our cost $25.00 Average savings 41% - 2 - 3. A Graphics Workstation. This is additional equipment and includes another monitor, hard disk, software and furniture. Graphics is a relatively new addition to Central Services and the demand for service has been tremendous. We have two half-time positions budgeted but are working both of them 30 to 40 hours per week to meet the demand. They currently work offsetting shifts to get the most out of the one workstation we currently have. This has limited our productivity and we feel the additional workstation will : A. Eliminate the need for overlapping of staff B. Improve communications with departments C. Improve training and reduce costs for same D. Reduce downtime E. Reduce the backlog of work F. Improve turnaround time for users , G. Improve morale of staff The cost for this equipment is $13,562.00 and funding will come from fund balance in Central Services. We are not asking for staffing at this time but are requesting it in the 1990 budget and hopefully will have the equipment soon enough to be able to re-evaluate the need prior to finalization of the budget. 0829S-3S - 3 - City of Kent, Washington ` Kent City Council Meeting -• Date: 6/1/89 Category: Consent 1. SUBJECT: Printing and Graphics equipment for Central Services 2 . SUMMARY STATEMENT: Use $55 , 505 of Central Service Fund balance of $107 , 479 to acquire a new press, plate maker and a graphics work station. Proposal will save city expenditures in the long run by making printing and graphics operation more efficient. It will bring in outside printing and will provide each graphic artist with her own machine eliminating some unproductive time. 3 . EXHIBITS : Central Service Analysis of Need Report. 4 . RECOMMENDED BY: 5 . UNBUDGETED FISCAL IMPACT: NO: YES : X FISCAL NOTE: Recommended:_X_ Not Recommended: Use unencumbered fund balance of the Central Service Fund Balance accumulated for equipment replacement purposes. Fund balance contains adequate amount, $107 , 479 . 6 . EXPENDITURE REQUIRED: 55, 505 SOURCE OF FUNDS : Central Services Fund Balance 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: City of Kent, Washington ` Fiscal Analysis Sheet Fund• 520 Department: 1650 Proposal Title (Objective and Cost): Cost: 55, 505 Printing and graphics equipment for Central Services Proposal Description: Use $55, 505 of Central Services Fund Balance of $107,479 to acquire a new press, plate maker and a graphics work station. Proposal will save city expenditures in the long run by making printing and graphic$ operation more efficient. It will bring in much of the city' s printing that is now being done outside and provide each graphics artist with her own machine eliminating unproductive time. Relationship to Target Issues and Operational Priorities: 1989 Target Issue W10 "Enhance the Financial Stability of Kent" implies that the city always looks for ways to provide improved serve at reduced costs. Upgrading equipment allows the city improved productivity tools as we try to keep up with growth. In addition many target issues require reports and brochures for which high quality graphics and printing is needed. F cal Impact• Ups $55, 505 of unencumbered Central Services Fund Balance of $107 , 479 . Fund balance accumulated over the years primarily by charging city users 5 cents per photocopy. This charge was designed to provide a replacement fund. As of the first of the year the rate has been reduced to 4 cents a copy. Options And Alternatives: 1) Continue farming out printing work and working graphics artists on staggered shifts is a more expensive alternative and causing graphic artist burnout. 2) Scrutinize printing requests to a greater degree possibly eliminating some requests. This process is under way with future staffing requests dependant on the analysis. 1 MCCARTHY,TONY / KENT70/FN - HPDesk print. ----------------------------------------- Subject: central central servi request ` Creator: Tony MCCARTHY7KENT70/FN Dated: 05/08/89 at 0940 . - TO: ED CHOW, CITY ADMINISTRATOR PLEASE FORWARD TO THE INFORMAL BUDGET COMMITTEE FOR THEIR REVIEW AND ANALYSIS . AS THE MEMO STATES WE ARE LOOKING TO ACQUIRE THE PRINTING AND GRAPHICS EQUIPMENT IN MID YEAR, HOPEFULLY JUNE WHILE DEFERRING THE PERSONNEL REQUESTS FOR THE 1990 BUDGET. THE EQUIPMENT CAN BE ACQUIRED FROM THE ACCUMULATED CENTRAL SERVICES FUND BALANCE WHICH HAS BUILT UP OVER THE YEARS PRIMARILY WITH PHOTOCOPY RATES . TIIE RATES HAVE BEEN REDUCED FROM 5 CENTS TO 4 CENTS EFFECTIVE IN EARLY 1989 . MCCARTIIY,TONY / KENT70/FN - HPDesk print. ---------------------------- Subject: central services Creator: Tony MCCARTHY / KENT70/FN Dated: 04/28/89 at 1752 . .1 CENTRAL SERVICES ANALYSIS OF NEED PROPOSAL Save overall city expenditures in the long run by improving our Printing and graphics equipment and by increasing part time staff to full time to bring in a growing amount of outside printing in house and to expand our central purchasing capabilities . BACKGROUND The Central Services Operation was established in 1981 to consolidate the management of functions previously unmanaged. The unit began with the allocation of 3 existing positions from elsewhere in the Finance Department. Initially job responsibility included the establishment of Central Stores, the consolidation of mail services , telephone management, photocopy and printshop services and direction to create a centralized purchasing function. Since 1981 much has changed . Following the implementation of the new telecommunication system, this activity was transferred to Information Services. Large additional functions now included city office building management and centralized graphic services in addition to many smaller functions such as petty cash, FAX services, city auctions, record storage activities, photocopy services, and the soon to be initiated city credit card services. These are 1 valuable functions, but the unit has the same number of fulltime personnel as it started with in 1981 and the same printing equipment since 1982 . In addition to the three full time personnel the division does employ four part time personnel , two in graphics, one in the printshop, and one in the Central Services function. These positions are required to work more than their budgeted hours just to keep up and there are some activities that aren ' t getting completed. Working extra hours actually saves the city money, becuase the alternatives is having the departments do their own purchasing, printing and graphics work with outside vendors . Permanently staffing these positions in conjunction with acquiring a new press, plate maker, and an additional graphic ' s work station, would save additional funds in the long run, as additional work is brought in-house and frees up the centralized purchasing analysis . Supervisor for more You may ask why we are coming to you in mid budget? We asked for the press and the half time Central Services position last year. We added Graphics and office building maintenance as of January 1988 . The Central Services Supervisor didn 't start until May 1988 and thus was not able to properly document the need. The intent was to do a more detailed analysis of equipment and propose to fund it out of the Central Service Fund balance, assuming it was available. Because of high demand over the last couple years the Central Services Fund Balance as of December 31, 1989 has built up to $ 107 , 478 . SUPPORTING STATISTICS C ,_,zral Stores has increased by 112% since 1985, with 9, 000 items being processed je 1985 , to over 19 , 151 items handled for city departments in 1988 . We are projecting a 21% additional increase for 1989, based on first quarter information. This area is a real success story in that city-wide departments :ontinue to save time and money in utilizing central stores . In other Central Services areas Petty cash usage is up 103% since 1985, from 1, 162 requests processed to over 2 , 368 requests completed during 1988 . - Purchase orders are up 50% over 1988 with the additional burden of Public Office Building purchasing requirements . Photocopying has increased 55% during the 1985-88 time periods with 1 , 154 , 733 copies made in 1985 to over 1 , 791 , 261 copies processed city-wide in 1988 . This service will only continue to show strong growth due to various locations requiring additional copier equipment. New FAX services have shown a strong demand since its implementation in late. 1988 . We are processing over 914 pages of printed material monthly. As more departments become familiar with 'the new equipment and its time saving functions , additional growth will develop. Postage and UPS volumes show a steady 8% growth rate over previous years . Printing has increased 68% since 1985 , from 914 , 400 documents printed to over 1 , 719 , 750 documents processed in 1988 . All ready in the first quarter of 1989 are printing requirements are up 30% , from 143 , 312 to 187 , 137 items printed monthly. We expect that this growth will continue throught the remainder of 1989 and will require additional resources to achieve the level of services required from city departments . At the same time outside printing has increase from $ 9 , 786 in 1985 to over 28 , 851 spent in 1988 . We are projecting based on previous years data that we will spending $30 , 000 to $35 , 000 on outside printing during 1989 . Over 75% of these dollars could be saved with additional equipment and resources approved in this proposal . Graphic department since its beginning in early 1988 has already experienced a 50% growth in graphic requests from various departments, with a steady backlog of request awaiting resources to complete. Additional equipment and authorized staff will allow us to stay abreast of workload, increase staff productivity and maintain a computer file for all department requests for future use. We approximate that the cost difference between inhouse and outside graphics services to be 45% . EXISTING STAFFING 1989 1989 Program Area Budget Est Actual Required Central Services 1 . 50 1 . 50 2 . 00 Printing 1 . 50 1 . 75 2 . 00 Graphics 1 . 00 2 . 00 2 . 00 Total 4 . 00 5 . 25 6 . 00 REQUEST Use $55, 505 of Central Services Fund balance to acquire a new press, platemaker, and a Graphics workstation. We project that overall payback on the new equipment will be within 3 . 7 years . Convert 2 regular parttime graphics position to full time as of 6/1/89 at a budgetary increase of $ 14 , 500 and 1 regular parttime printing position to Exhibit N PROFIT & LOSS STATEMENTS December 31 , 1988 % of Budget Rev over Function Budget Revenue Expenditure Expended (under) Exp CENTRAL SERVICES Central Stores 47,004 60,017.86 60,672.04 126 .9% (654 ,10) Postage 801235 80, 492. 12 79, 109.14 98.6% 1 ,382.98 Photocopy 55,300 89,36IJO 53,947 . 14 97.6% 35,413 .96 Printing 102,310 136,945 .50 129,257.55 126.3% 7,688.03 Graphics 12, 113 34 ,540. 10 52, 137.94 430.4% (17, 597.84) Data Processing 555,977 530,691 .47 530, 777.47 95.5% (86.00) Word Processing 150,921 157,484. 53 157,484 .53 99. 1% 0.00 Telecommunications 400, 559 412,938.69 412,938.69 103. 1% 0.00 TOTALS 1 ,413 ,227 1 , 502,471 .45 1 , 476,324 . 50 104 .5% 26, 146.95 Beginning Fund Balance 81 ,331 .94 Ending Fund Balance 107,478.89 `1UIPMENT RENTAL Fuel 1501072 106,971 .98 121 ,258.91 80.8% (14,206.93) Maintenance (68% of Rental Fee) 534 ,991 609,427 .36 455,490.17 85. 1% 153,937. 19 Capital Outlay 480, 544 328, 228.99 321 ,318.46 66.9% 6,910. 53 TOTALS 1 , 165,607 1 ,044 ,628.33 898,067.54 77 .0% 146, 560.79 Beginning Fund Balance 415,486.92 Ending Fund Balance 562,047 .71 INSURANCE Unemployment Compensation 45,000 57,815.79 22,374. 16 49.7% 35,441 .63 Workers' Compensation 175,700 189,094 .34 201 , 157.61 114.5% (12,063 .27) Medical & Dental 1 ,357,060 1 ,394,945.85 1 ,409,078.94 0.0% (14, 133.09) Liability & Property 425,838 400, 169.30 399,498.00 93 .8% 671 .30 TOTALS 2,003,598 2,042,025.28 2,032, 108.71 101 .4% 9,916. 57 Beginning Fund Balance 1 ,127,306.72 Ending Fund Balance 1 ,737, 223 .29 VETSCH,TOM / KENT70/FN - HVDesk print. -i------------------------------------ Subject: Equipment Creator: Tom VETSCH / KENT70/FN Dated: 04/06/89 at 1045 . I . EQUIPMENT: Print Shop Graphics - a. New Press : $ 30, 086 . 00 a. MAC II-W/Kyboard 5, 546 . 00 b. New Platemaker: 8 , 715 . 00 60 MG/HD b. Radius Monitor 4 / 500/00 c. Software 1,500 . 00 d. Computer Furn 1, 000 . 00 Sub Total: 38 , 801 . 00 Sub Total : 12 , 546 . 00 8 . 1% Tax: 3 , 142 . 00 8 . 1% TAX: 1, 016. 00 Total : 41, 943 . 00 Total : 13 , 562 . 00 1989 Total Impact: 55 , 505 . 00 II . PAYBACK: A. Outside Printing History Savings Potential Year Budget Actual 50% 75% 90% 1985 2 , 500 9 , 786 1986 6, 500 10 , 671 1987 81500 20 , 697 1988 10, 000 28 , 851 1989 28 , 000 30 , 000 15, 000 22 , 500 27 , 000 B. Print Shop Savings at 75% 16 , 785 III. PAYBACK IN YEARS A. Equipment Expense: 55 , 505 . 00 B. Total Expense: 55, 505 . 00 C. Savings: 16 , 785 . 00 D. Payback in Years : 3 . 3 years .. ....... Kent City Council Meeting Date July 5. 1989 Category Consent Calendar 1. SUBJECT: COUNCIL ABSENCE ' 2 . SUMMARY STATEMENT: Approval of an excused vacation absence for Councilman Biteman for the meetings of July 5 and July 18, 1989. 3 . EXHIBITS: 1 None k 4 R ;4 4 . RECOMMENDE BY (Committe , Staff, Examiner, Commission, etc. ) 1 i i 5. UNBUDGETED F SCAL PERSONNEL ACT: NO YES FISCAL PERSO W L NOTE: Recommended Not Recommended 6. EXPENDITURE UIRED: $ SOURCE OF FUN OS: 7. CITY COUNCIL CTION: Councilmember moves, Councilmember seconds 1 DISCUSSION• ACTION• Council Agenda Item No. 3F �) Kent City Council Meeting Date July 5 . 1989 c�Jy Category Consent Calendar 1. SUBJECT: HUMAN SERVICE ROUNDTABLE �--3#T-ERbOCAL-AGREEMENT AND 2 . SUMMARY STATEMENT: Authoriz4 the Mayor," sign a revised interlocal agreement for Kent s continued a ici ation as a g ' P �P member of the Human Services Roundtabl Forward $6, 300 to the Human Services Roundtable as the City's share of support for the remainder of 1989. 3 . EXHIBITS: staff memo)inutes nterlocal agreement, City Council minutes of March 21, 9, Planning Committee minutes, Operations Committee 4 . RECOMMENDED BY: O erations Committee 6 15 89 Planning Committee 6 20 8 (Committee, Sta f, Examiner, Commission, etc. ) r 5. UNBUDGETED FIS L PERSONNEL IMPACT: NO YES FISCAL PERSO L NOTE: Recommended Not Recommended r 6. EXPENDITURE ACE UIRED: $6 300 SOURCE OF FU1DS: General Fund Balance i 7. CITY COUNCIL ACTION: Councilme*er moves, Councilmember seconds 1 r i i DISCUSSION: r ACTION• Council Agenda Item No. 3G 3G KENT PLANNING DEPARTMENT June 29, 1989 MEMO TO: MAYOR DAN KELLEHER AND CITY COUNCIL MEMBERS FROM: LIN BALL, SENIOR PLANNER SUBJECT: HUMAN SERVICES ROUNDTABLE - NEW INTERLOCAL AGREEMENT AND FUNDING THROUGH 1989 on March 21 of this year, the City Council voted to continue as a member of the regional Human Services Roundtable, and to support the Roundtable financially for the remainder of 1989 at a level of 4% of the total adopted Roundtable budget, not to exceed $13 , 400. This was based on a proposed maximum budget of $335, 000. Subsequent to this action the Roundtable adopted its budget for the remainder of 1989 at the level of $157, 000. Based on the City Council action taken on March 21, the City' s contribution for the remainder of 1989 is $6, 300. This item was reviewed by the City Council Operations Committee on June 15th and the Planning Committee on June 20th. Both Committees recommend approval of the funding to come from the General Fund balance. The Planning Committee reviewed the new Interlocal Agreement and recommends the City Council authorize the Mayor to sign the new Interlocal Agreement. Action Required 1. Authorize the Mayor to sign the revised Interlocal Agreement for the City of Kent's continued participation as a member of the Human Services Roundtable. 2 . Forward $6300 to the Human Services Roundtable as the City' s share of support for the remainder of 1989 . HUMAN SERVICES ROUNDTABLE INTERLOCAL AGREEMENT I . General Agreement King County, the City of Seattle, and participating King County suburban cities, agree to cooperate to execute the regional human services action plan and imple- mentation schedule for carrying out that plan as adopted by the Human Services Roundtable on April 25, 1989. United Way of King County will also participate in this effort, but is not a party to the interlocal agreement. Elected offi- cials and, pursuant to a separate contract entered into between King County and United Way, a volunteer officer of the United Way Board, shall hereinafter be referred to as Roundtable members, as defined in Section II of this agreement. The parties agree that the King County Department of Human Resources is the designated agency for administering the funds and managing the staff of the Human Services Roundtable. King County is authorized to enter into a separate contract with United Way to obtain the agency' s support in funding, staffing, and participation in the work of the Roundtable. Officials from the Federal Department of Health and Human Services, the State Department of Social and Health Services, the State Department of Public Instruction, local King County school districts, and regional human services planning bodies, though not formal voting members, will be participants of the Roundtable and work with the permanent staff of the member jurisdictions to carry out the work of the Roundtable. This agreement sets forth the membership and voting powers of Roundtable members; the roles and responsibilities of the member jurisdictions; the roles and responsibilities of the King County Department of Human Resources; the roles and responsibilities of the member jurisdictions' staff and the duration of this Agreement. II. Membership and Voting Powers of Roundtable Members The Human Services Roundtable members shall include the King County Executive and one King County Council member; the Mayor of the City of Seattle and one Seattle City Council member; the mayor or another elected official as designated by each suburban jurisdiction that approves this interlocal agreement; and, pur- suant to a separate contract, a volunteer officer of the United Way Board. The Chair of the Roundtable shall be elected by the members. The Chair shall con- vene all meetings. In order for a decision to be enacted by the Roundtable, two-thirds of the members present must vote in favor. A quorum will be necessary to conduct business and shall consist of one-half of the members plus one additional member. Interlocal Agreement Page 2 Any municipal mayor or councilmember that is not a Roundtable member may par- ticipate in Roundtable meetings. III. Roles and Responsibilities of Member Jurisdictions A. Each member jurisdiction shall designate staff to represent its policy interest and to carry out responsibilities assigned by the jurisdiction' s elected officials. The assigned staff shall contribute time and expertise to ensure the work plan of the Roundtable is completed. These staff represen- tatives shall be known as permanent staff. B. Each member jurisdiction shall contribute its proportionate share of funding, in accordance with 1988 State of Washington Office of Financial Management population data, as set forte below: Population: Under 5,000 $ 100 - $ 1,000 opu an on: 5,001 - 0,000 $ 1,000 - $ 4,000 Population: 10,001 - 40,000 $ 4,000 - $ 8,000 Population: 40,001 - 100,000 $10,000 - $15,000 Population: Over 100,000 $35,000 - $45,000 At the conclusion of this Agreement, unexpended funds will be proportionately returned to the funding parties, unless otherwise determined by the Roundtable members. C. Each Roundtable member will attend Roundtable meetings, as convened by the Roundtable chair, and will review and approve the work plan and final pro- ducts. D. Each Roundtable member will inform the other elected and appointed offi- cials of his/her jurisdiction of the proposed action plan, legislative work, and other activities of the Roundtable and will assume responsibility for seeking approval of relevant Roundtable actions in his/her jurisdiction. IV. Roles and Responsibilities of King County Department of Human Resources It shall be the responsibility of the King County Department of Human Resources to: A. Receive and administer the Roundtable funds in an efficient and cost- effective manner. Unspent funds shall be returned to the member jurisdictions, unless otherwise decided by the Roundtable members. B. Ensure that the project director meets monthly with the permanent staff to apprise them of the progress of carrying out the work plan of the Roundtable. C. Ensure that the tasks outlined in the work plan are carried out effec- tively and according to schedule. Ensure that the work plan is fully executed and all final products are completed. Interlocal Agreement Page 3 V. Roles and Responsibilities of Permanent Staff It shall be the responsibility of the permanent staff to: A. Review and comment on the work products of the Roundtable project staff. B. Ensure that officials of the respective jurisdictions are regularly informed of the progress of the Roundtable work plan. Solicit informal approval and comments from elected officials, as needed. Keep project staff and other permanent staff informed of jurisdictional decisions which may affect the work of the Roundtable. C. Attend monthly meetings, as set up by project staff. D. Develop criteria against which the Roundtable may evaluate whether the work plan was effectively accomplished. VI . Duration of this Agreement Except as to Section III .B, the duration of this agreement shall be indefinite, or until amended or terminated by a party or parties hereto. The obligation for funding set forth in Section III .B shall terminate on December 31, 1989. Future funding shall require annual appropriations by the member jurisdictions and by King County, which appropriations shall be treated as an amendment to this agreement. In Witness Whereof, this Agreement is executed by the chief executive officers of the parties hereto, listed below, and shall have full force and effect, sub- ject to the termination provisions contained herein. KING COUNTY, WASHINGTON MEMBER JURISDICTION King County Executive Designated Official and Title Date: Date: Approved as to Form: Deputy Prosecuting Attorney or Norm Maleng King County Prosecuting Attorney Date: March 21, 1989 TRAFFIC CONTROL Canyon Drive Improvements. JOHNSON MOVED for authorization to establish a budge to transfer $5, 000 to the Canyon Drive projec to reinstall the pylons as a temporary left-turn r"'striction measure, and authorization for the Publicylorks Department to %�se ' y for FAUS funding and to e4tablish a budget for for Canyon Drive improvement project. Biteman nded. Upon White' s queslgon, Johnson noted that the ub�lic Works Committee ra'commended including Jerse barriers as part of �he 1990 budget. The motion arried. REZONE (CONSENT . LENDAR ITEM 3y7) Harris Rezokhe Ordinance APPROVAL of Ordinance 2840 rezoning the `..arris p perty from MHP, Mobile Home Park, to GC, g C neralmmercial. Council conditionally a� rov d this on February 7 , 1989 . The applicant ha yX fulfilled the conditions. HOUSING AND Special Po ulatio s Resource Center Kitchen COMMUNITY Rehabilitation. t N necessary to make a revision DEVELOPMENT to the City Is a4bpted 988 and 1989 Community Development Bl . k Grant rograms. The change will reallocate no y from th e 1989 Parks Department projects to t e Special Po !a projects Resource Center Kitchen Rehak�ilitation 1988 oject. Upon White' s question, L.i'n Ball explained ]aat these are not additionalifunds, that they are" imply reallocating funds wit 400 n the block grant pro am. DOWELL MOVED that $10 {� from the Kaibara Park ase III Project (No. C89,073) , $6, 640 from the Specia Populations Resoure,2'r Center Handicap Access Projec 'e,,,(No. C891231l)', and 'any unexpended funds from tfYe, North Park Tot Lot Project (No. C89070) be reallocated to the 988 Special Populations Resource Kitchen Reha ilitation Project (No. C88123) . White seconded and the motion carried. nawu+.va.nc.almswuwIIeruur.]v.�7la.e+Me�P�nt:cnA'NUY].Mavt7v.w7roa�xyiciaYtt+sNYCV..D�tt:V7fa�A4b:G'2l'�4t1v�.+ HUMAN� SERVICES•. Human Services Roundtable. The 'Cit Council needs to take action on whether or not t'he City of Kent desires to continue as a member of the Human Services Roundtable and determine what level of funding support it will commit to as a member. MANN 7 KENT CITY COUNCIL PLANNING COMMITTEE June 20, 1989 4 : 00 PM Committee Members Present Planning Staff Present Judy Woods, Chair Charlene Anderson Steve Dowell Lin Ball Jon Johnson Jim Harris Fred Satterstrom Cites Administration Others Present Jim Hansen Barbara Heavey, King County Carol Stoner HUMAN SERVICES ROUNDTABLE Senior Planner Lin Ball stated the City Attorney has reviewed the Interlocal Agreement distributed with the agenda packet. She noted a correction to the action required on this item; that is to authorize the Mayor to sign a revised Interlocal Agreement rather than to adopt a resolution to so authorize. Councilman Dowell MOVED and Councilman Johnson SECONDED the motion to authorize the Mayor to sign a revised Interlocal Agreement for the City of Kent' s continued participation as a member of the Human Services Roundtable and to forward to the Human Services Roundtable the City' s share of support for the remainder of 1989 in the amount of $6300. REVISED ANNEXATION MAP AREAS 3 AND 4 Jim Hansen displayed a map indicating priority areas for annexation within the next 20 years. He described the four priority areas and noted the City Council had approved Areas 1 and 2 and had sent Areas 3 and 4 to the Planning Committee for further study. Staff is researching Area 4 to clarify whether conflicts could occur for funding of the South 272nd/277th Street Corridor. Hansen stated that Area 3 squares the City' s boundary easterly to 132nd, southerly to 278th. In addition, there are numerous covenants to annex in this area. Mr. Hansen added that Barbara Heavey of King County had contacted him regarding Area 4 . The County questions designating for incorporation areas which are part of the County' s Agricultural and Resource Lands designation. Mr. Hansen indicated on the Comprehensive Plan map areas which Kent has designated Agricultural and noted that a good portion of the area is currently participating in the County' s Agricultural Preservation Program. The County is questioning the potential to rezone Area 4 for a commercial strip after the 272nd Street Corridor is built. Mr. Hansen stated that the economic return versus the cost of service in this area is low, and the potential for making it more favorable is zero. Staff is not advocating any Committee action at this time and will further study these areas. PORTION OF OPERATIONS COMMITTER MINUTES 6-15-89 CONTINUATION OF BANKING AGREEMENT WITH US BANK Financial Services Manager Miller presented a proposed banking services agreement with US Bank of Washington which extends the City' s current banking service agreement for a one year term with a one year renewal option. The terms and conditions are the same as the current agreement except one service which has a lower cost. The City is in the process of switching computer _systems in payroll, accounts payable, utility billing, lockbox, account reconciliation etc. which will affect the City' s banking activity. Based upon these items being in various stages of implementation deferring changing the City' s bank until these systems are operational and tested will be beneficial. The Committee recommended extending the proposed banking services agreement for one year with US Bank of Washington to the Consent Calendar by a 3-0 vote. HUMAN SERVICES ROUNDTABLE FUNDING Senior Planner Ball told the Committee that the City Council already voted to continue as a member of the regional Human Services Roundtable, and to support the Roundtable financially for the remainder of 1989 at a level of 4% of the total adopted Roundtable budget not to exceed $13 ,400. The total budget for the remainder of 1989 is $156, 000 which makes Kent' s contribution $6, 300 from the general fund which is less than the $13 , 400 that had been already approved. The Committee recommended this contribution of $6, 300 to the Consent Calendar by a vote of 3-0. PRINTING AND GRAPHIC EQUIPMENT FOR FINANCE DEPARTMENT Customer Services Manager Lindsey requested printing and graphics equipment for Central Services which would be paid for by using $55, 505 of the Central Service Fund Balance of $107 ,479 to acquire: A new replacement printing press and use the current 1982 press, which has printed approximately 10, 000 , 000 pages, as a backup press, a silvermaster plate maker which was asked for and approved in the 1989 budget, and a second graphics work station to contend with the increasing demand for graphic services. It is projected that obtaining these items would create an annual savings of approximately 25% for the city, not the 75% that was an error on an earlier memo. Councilmember Dowell recommended the city not purchase the above equipment but process all requests through Central Services to centrally control the output. He recommended bidding to obtain the best price and encouraged use of outside service for printing and graphics. Councilmember Houser mentioned she spoke with an outside vendor whom felt the purchase of the above equipment would not take much business away. City Administrator Chow supported the request for printing and graphics equipment emphasizing it is to maintain the current status quota and allow operation efficiency and serve as back up during March 21, 1989 HUMAN SERVICES MOVED that the City of Kent continue as ' a member of the Human Services Roundtable through December, 1989 , and commit to contributing its share of funding at a maximum level of approximately 4 percent of the total adopted Roundtable budget for the remainder of 1989 . The City' s contribution is not to exceed $13 , 400. Woods seconded. Satterstrom noted for Biteman that the current contribution to the Roundtable is $6, 000 . Lin Ball of- the Planning Department noted that the one-year planning project to identify human services needs has been completed, and an action agenda has been developed to address the problems. She noted that the $13 ,400 figure' is the maximum, depending on the action agenda adopted by the Roundtable on March 29 . She pointed out that Councilmember Mann will be attending that meeting and is looking for direction from the Council on whether the City will continue as a member and the level of the City' s support. She also noted that • the Planning Committee today recommended adoption of the Human Services Commission recommendation. The motion then carried. Mayor Kelleher commended Councilmember Mann on the excellent job he has done representing the City on the Roundtable. • -. _.—. 'Ya r�...arlMM1aur.Y.M1�.��r.wwv.M" W.__ __.. ....—.`..:..J11ltJ4a/bM.10.1TYa O.Yi.All.1YI1fIW`wY L1YM.MY.TIYWYn.w•rJ.Y.� SOLID WASTE Extra Garbage Pick-up. Acting City Administrator Harris noted that upon the direction of the Council, Garbage he and City Attorney Driscoll had met with garbage haulers in Kent to discuss spring clean-up. Ordina e 2841, amending Chapter 7 . 8 of the City Code h�een prepared relating to the collection of extra garb awe, trash and yard clippings. Driscoll explained thNk the current#:ordinance provides that garbage collec rs .must provide fall and spring clean-up and co ction of city trash free of charge to the city and t�,N.. citi�ens. She noted that the matter of dispute i the authority of the city to require this as' opposNf to what the WUTC allows licensed haulers to d ',�e he said the ordinance presented tonight re nu g s this dispute and that there is legisldtio pendin on the matter. She proposed that the c llection es for Spring of 1989 be at the rates es ablished byy e WUTC, and be paid 8 . ...... ........... U� Kent City Council Meeting ' Date July 5, 1989 Category Consent Calendar 1. SUBJECT: LID 327 BOND ORDINANCE AND PURCHASE CONTRACT 2 . SUMMARY STATEMENT: As recommended by the Operations Committee �tit June 30, 1989 meeting, adoption of Bond Ordinance, nd the authorization for the Mayor to sign a purchase contract in the amount of $2,296, 074 .47 for LID 327 bonds. The funds will be used to reimburse the City for expenses incurred in the reconstruction of the West Valley Highway from 212th to James. The final assessment roll on this LID has been adopted and a 30-day prepayment period has been provided. The purchase contract with Shearson Lehman Hutton is at a net interest cost of 7. 55 percent and has a gross underwriting spread of $20. 25 per thousand dollar bond. Summary material as discussed with the Operations Committee is included herewith. 3 . EXHIBITS: Bond ordinance, purchase contract and other financing information 4 . RECOMMENDED BY: Staff and Operations Committee (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REOUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3H CITY OF KENT, WASHINGTON ORDINANCE NO. 2852 AN ORDINANCE of the City of Kent, Washington, relating to Local Improvement District No. 327; fixing the amount, form, date, interest rates, maturity and denominations Qf the Local Improvement District No. 327 Bonds; providing for the sale and delivery thereof to Shearson Lehman Hutton Inc. in Seattle, Washington; and fixing the interest rate on Local Improvement District No. 327 assessment in- stallments. THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES ORDAIN as follows: Section 1. Authorization and Description of Bonds. The total amount of the assessment roll in Local Improvement District No. 327 in the City of Kent, Washington (the "City") , created under Ordinance No. 2761, passed December 22, 1987, was $2,462,730.67. The 30-day period for making cash payments of assessments without interest in the District expired on June 20, 1989, and the total amount of assessments paid in cash was $166,656.20, leaving a balance of assessments unpaid on the assessment roll in the sum of $2,296,074 .47. Local Improvement District No. 327 Bonds (the "Bonds") shall, therefore, be issued in the total principal sum of $2,296,074.47 . The Bonds shall be dated July 15, 1989, shall mature on July 15, 2001, and shall be numbered from 1 to 460, inclusive, in the manner and with any additional designation as the Bond Registrar (collectively, the fiscal agencies of the State of Washington located in Seattle, Washington, and New York, New York) deems necessary for the purpose of identification. Bond No. 1 shall be in the denomi- nation of $1,074. 47 and Bonds Nos. 2 to 460, inclusive, shall be in the denomination of $5,000 .00 each. Interest shall be com- puted on the basis of a 360-day year of twelve 30-day months. The Bonds shall bear interest, payable annually beginning July 15, 1990, in accordance.with the following schedule: Bond Numbers Interest (Inclusive) Amounts Rates 1- 44 $216,074 .47 7.20% 45- 90 230,000.00 7.00 91-137 235,000.00 7.05 138-184 235,000.00 7. 10 185-280 480,000.00 7. 15 281-374 470,000.00 7.20 375-460 430,000.00 7.25 Section 2. Registration and Transfer of Bonds. The Bonds shall be issued only in registered form as to both principal and interest on books or records maintained by the Bond Registrar (the "Bond Register") . The Bond Register shall contain the name and mailing address of the owner of each Bond and the principal amount and number of each of the Bonds held by each owner. Bonds may be transferred only if endorsed in the manner provided thereon and surrendered to the Bond Registrar. The transfer of a Bond shall be by the Bond Registrar's receiving the Bond to be transferred, cancelling it and issuing a new certificate in the form of the Bonds to the transferee after registering the name and address of the transferee on the Bond Register. The new certificate shall bear the same Bond number as the transferred Bond but may have a different inventory reference number or control number. Any exchange or transfer shall be without cost to the owner or transferee. The Bond Registrar shall not be obligated to exchange or transfer any Bond during the fifteen days preceding any principal payment or redemption date. Section 3. Payment of Bonds. Both principal of and inter- est on the Bonds shall be payable solely out of the Local Improvement Fund, District No. 327 (the "Bond Fund") , and from the Local Improvement Guaranty Fund of the City, and shall be payable in lawful money of the United States of America. Interest on the Bonds shall be paid by checks or drafts mailed - 2 - on the interest payment date to the registered owners at the addresses appearing on the Bond Register on the last day of the month preceding the interest payment date. Principal of the Bonds shall be payable upon presentation and surrender of the Bonds by the registered owners at either of the principal offices of the Bond Registrar at the option of the owners. Section 4. Optional Redemption. The City reserves the right to redeem the Bonds prior to their stated maturity on any interest payment date, in numerical order, lowest numbers first, at par plus accrued interest, whenever there shall be sufficient money in the Bond Fund to pay the Bonds so called and all earlier numbered Bonds over and above the amount required for the payment of the interest on all unpaid Bonds. All Bonds redeemed under this section shall be cancelled. Section 5. Notice of Redemption. The City shall cause notice of any intended redemption of the Bonds to be given not less than 15 nor more than 30 days prior to the date fixed for redemption by first class mail, postage prepaid, to the regis- tered owner of any Bond to be redeemed at the address appearing on the Bond Register at the time the Bond Registrar prepares the notice, and the requirements of this sentence shall be deemed to have been fulfilled when notice has been mailed as so provided, whether or not it is actually received by the registered owner of any Bond. Interest on the Bonds called for redemption shall cease to accrue on the date fixed for redemption unless the Bond or Bonds called are not redeemed when presented pursuant to the call . In addition, the redemption notice shall be mailed within the same period, postage prepaid, to Moody's Investors Service, Inc. , and Standard & Poor 's Corporation at their principal offices in New York, New York, or their successors, to Shearson Lehman Hutton Inc. at its principal office in Seattle, Washington, or its successor, and to such other persons and with - 3 - such additional information as the City Finance Director shall determine, but these additional mailings shall not be a condi- tion precedent to the redemption of Bonds. Section 6. Failure to Redeem Bonds. If any Bond is not redeemed when properly presented at its maturity or call date, the City shall be obligated to pay interest on that Bond at the same rate provided in the Bond from and after its maturity or call date until that Bond, both principal and interest, is paid in full or until sufficient money for its payment in full is on deposit in the Bond Fund and the Bond has been called for pay- ment by giving notice of that call to the registered owner of that Bond. Section 7. Form and Execution of Bonds. The Bonds shall be printed, lithographed or typed on good bond paper in a form consistent with the provisions of this ordinance and State law, shall be signed by the Mayor and the City Clerk, either or both of whose signatures may be manual or in facsimile, and the seal of the City or a facsimile reproduction thereof shall be im- pressed or printed thereon. Only Bonds bearing a Certificate of Authentication in the following form, manually signed by the Bond Registrar, shall be valid or obligatory for any purpose or entitled to the benefits of this ordinance: CERTIFICATE OF AUTHENTICATION This bond is one of the fully registered City of Kent, Washington, Local Improvement District No, 327 Bonds described in the Bond Ordinance. Washington State Fiscal Agency Bond Registrar By Authorized Officer The authorized signing of a Certificate of Authentication shall be conclusive evidence that the Bonds so authenticated have been 4 - duly executed, authenticated and delivered and are entitled to the benefits of this ordinance. If any officer whose facsimile signature appears on the Bonds ceases to be an officer of the City authorized to sign bonds before the Bonds bearing his or her facsimile signature are authenticated or delivered by the Bond Registrar or issued by the City, those Bonds nevertheless may be authenticated, delivered and issued and, when authenticated, issued and deliv- ered, shall be as binding on the City as though that person had continued to be an officer of the City authorized to sign bonds. Any Bond also may be signed on behalf of the City by any person who, on the actual date of signing of the Bond, is an officer of the City authorized to sign bonds, although he or she did not hold the required office on the date of issuance of the Bonds. Section 8. Bond Registrar . The Bond Registrar shall keep, or cause to be kept, at its principal corporate trust office, sufficient books for the registration and transfer of the Bonds which shall be open to inspection by the City at all times. The Bond Registrar is authorized, on behalf of the City, to authen- ticate and deliver Bonds transferred or exchanged in accordance with the provisions of the Bonds and this ordinance, to serve as the City's paying agent for the Bonds and to carry out all of the Bond Registrar's powers and duties under this ordinance and City Ordinance No. 2418 establishing a system of registration for the City' s bonds and obligations. The Bond Registrar shall be responsible for its representa- tions contained in the Bond Registrar's Certificate of Authenti- cation on the Bonds. The Bond Registrar may become the owner of Bonds with the same rights it would have if it were not the Bond Registrar and, to the extent permitted by law, may act as depos- itory for and permit any of its officers or directors to act as - 5 - members of, or• in any other capacity with respect to, any com- mittee formed to protect the rights of Bond owners. Section 9 . Bonds Negotiable. The Bonds shall be negoti- able instruments to the extent provided by RCW 62A.8-102 and 62A.8-105. Section 10. Preservation of Tax Exemption for Interest on Bonds. The City covenants that it will take all actions neces- sary to prevent interest on the Bonds from being included in gross income for federal income tax purposes, and it will neither take any action nor make or permit any use of proceeds of the Bonds or other funds of the City treated as proceeds of the Bonds at any time during the term of the Bonds which will cause interest on the Bonds to be included in gross income for federal income tax purposes. The City also covenants that, if all gross proceeds of the Bonds have not been spent within six months after the date of issuance of the Bonds, it will calcu- late, or cause to be calculated, and rebate to the United States all earnings from the investment of gross proceeds of the Bonds that are in excess of the amount that would have been earned had the yield on those investments been equal to the yield on the Bonds, plus all income derived from those excess earnings, to the extent and in the manner required by Section 148 of the United States Internal Revenue Code of 1986, as amended (the "Code") , and applicable regulations. If the City fails to meet rebate requirements applicable to the Bonds under Section 148 of the Code, the City covenants that, to the extent permitted by that Section, it will pay the penalty provided in Subsection 148(f)(7)(C) if required to prevent interest on the Bonds from being included in gross income for federal income tax purposes, The City certifies that it has not been notified of any listing or proposed listing by the Internal Revenue Service to the - 6 - effect that it is a bond issuer whose arbitrage certifications may not be relied upon. Section 11. Approval of Bond Purchase Contract. Shearson Lehman Hutton Inc. of Seattle, Washington, has presented a purchase contract dated July 5, 1989 (the "Purchase Contract") , L to the City offering to purchase the Bonds under the terms and conditions provided in the Purchase Contract, which written Purchase Contract is on file with the City Clerk and is incorpo- rated herein by this reference. The City Council finds that entering into the Purchase Contract is in the City's best inter- est and therefore accepts the offer contained therein and authorizes its execution by City officials . The Bonds will be printed at City expense and will be delivered to the purchaser in accordance with the Purchase -- Contract, with the approving legal opinion of Foster Pepper & Shefelman, municipal bond counsel of Seattle, Washington, regarding the Bonds printed on each Bond. Except for those sections of the final official statement entitled "Authoriza- tion," "The Bonds," "Tax Exemption" and "Certain Other Federal Tax Consequences" and the first, second, fourth, sixth and eighth paragraphs in the section entitled "Security," bond counsel shall not be required to review and shall express no opinion concerning the completeness or accuracy of any official statement, offering circular or other sales material issued or used in connection with the Bonds, and bond counsel's opinion shall so state. The proper City officials are authorized and directed to do everything necessary for the prompt delivery of the Bonds to the purchaser, including without limitation the execution of the Official Statement on behalf of the City, and for the proper application and use of the proceeds of the sale thereof. 7 - Section 12, Interest Rate on Assessment Installments. - The interest rate on the installments and delinquent payments of the special assessments in Local Improvement District No. 327 is revised and fixed at the rate of 7.68% per annum. Section 13. Effective Date. This ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. DAN KELLEHER, Mayor ATTEST: MARIE JENSEN, City Clerk APPROVED AS TO FORM: SANDRA DRISCOLL, City Attorney Passed the day of 1989. Approved the day of 1989. Published the day of 1989. I certify this is a true copy of Ordinance No. 2852 passed by the City Council of the City of Kent, Washington, and ap- proved by the Mayor of the City of Kent as hereon indicated. (SEAL) MARIE JENSEN, City Clerk 4257k - 8 - „ (Y OF KENT- PROJECTED BONDING NEEDS AMOUNT BOND ISSUE PURPOSE DATE 1989 1990 1991 1992 .•.-------••-...--•------•---•--•--------------••-----•-•------••-•----•----....-•--•---••-- ---•----••••---- ................. 1) GENERAL OBLIGATION COUNCILMANIC PUBLIC SAFETY COMPLETE FIRE TRAINING CENTER Feb-89 ISSUED 980,000 STREET 272ND Feb-89 ISSUED 2,000,000 STREET 272ND CORRIDER Feb-90 3,057,000 2) REVENUE SEWERAGE DRAINAGE CIP NEEDS Apr-90 4,500,000 ULID 306 DRAINAGE Apr-90 5,745,400 3) SPECIAL ASSESSMENT LID 322,323,325 SEWER & STREET IMPROVEMENTS Feb-89 ISSUED 1,070,606 LID 327 STREET,TRAFFIC SIGNAL & SEWER JUL-89 2,300,000 LID 330,333,334 STREET IMPROVEMENT Oct-89 5,265,200 LID 328 STREET Nov-89 5,200,000 LID 331 STREET Jan-90 300,900 TOTALS 16,815,806 13,603,300 0 0 CITY OF KENT- LID STATUS LID Ordinance Ordinance BondabLe # of Contract Confirming Anticipated City Creating $ Amount Parcels Award Final RoLL Bond Sale Parcels ...............-............................................................................................................... W. VaLLey Hwy Drainage (ULID) 5,745,400 185 Apr-90 8% 327 W Valley Hwy 212th to James 12/22/87 2,300,000 63 09/06/88 05/02/89 Jul-89 2% 328 W Valley Hwy 189th to 212th 08/04/87 5,200,000 83 Nov-89 no 329 74th S & SR 516 Traffic Signal 05/05/87 182,325 25 HOLD 14% 330 64th Ave Improvement 5,000,000 113 08/15/89 Oct-89 9% 331 S 240th From 108 to 116 01/05/88 300,900 25 06/20/89 Jan-90 no 333 72nd Ave & S 180th Traffic Signal 06/07/88 130,000 36 Oct-89 no 334 121st, 122nd Ave SE & SE 276th Sewer 06/07/88 135,200 26 12/20/88 Oct-89 no XXX South Willis Storm 600,000 HOLD XXX 77th Avenue Street Improvement 1,100,000 HOLD TOTALS 20,693,825 YS = :m t a �g 3 $m r m k «�ZLm9 i T T oR� sQY f 7T. . . . . . . . . . . . . . . . . Ir �1 ,,^^ n cn _ s � O 0 � i � z n N r m m C 1�► m =< C z m ° ° o ^ N x Zras 1 N 9 V 4 �n H m n v t s a 9 D t f l r r C r a v T 1 F if S H SON City of Kent, Washington LEH MAN Local Improvement District No. 327 HLMDN Comparision of Initial Re-Offering Yields June 28, 1989 Issue $2.296,074 $510,000 $349,'609 $747,731 Kent LID Spokane LID Kennewick CLID Lynnwood LID No. 327 No. 179 No. 200/201 No. 87-1 Date of Sale June 27 (5) June 21 June 15 June 12 Q&D (2) No No Yes No Net Interest Cost(1) 7.55% ---I 7.67% 7.49% 7.59% (3) -IS .�O ZZ 2 1 Underwriting Spread(1) $20.25� $19.13 $20.50 $22.25 (3) RBI on Date of Sale(4) 7.42% 7.27% 7.27% 7.28% Year Re-Offering Re-Offering Re-Offering Re-Offering Yields(l) Yield£ Yields Yields 1990 6.90% 6.90% 6.80% 6.90% 1991 7.00 7.00 6.85 7.00 1992 7.05 7.05 6.90 7.05 1993 7.10 7.10 6.95 7.10 1994 7.15 7.10 7.00 7.15 1995 7.15 7.15 7.05 7.15 1996 7.20 7.20 7.10 7.20 1997 7.20 7.20 7.15 7.20 1998 7.25 7.25 7.20 7.25 1999 7.25 7.30 7.25 7.30 (1) Proposed, preliminary and subject to change. (2) "Qualified and Designated", a status which enables issuers to receive lower interest rates. I' OZO attwiV.,J1 10 ro 1� anlr� p3swTs. 8✓"Cl cA,4 AtQ'JoLE. (3) This issue had a final maturity to July 15, 2006, five years longer than the other issues. (4) The Revenue Bond Index is calculated weekly by D)eDQnd BBuer. The RBI provides a general indication of long-term tax-exempt interest rates. June 22 June 15 June 8 June 1 RBI 7.42% 7.27% 7.28% 7.43°/o (5) The actual date of sale in July 5. 0976k -3- 999 Third Avenue Suite 4000 Seattle WA 98104 Telephone 206 344 3598 SHEARSON City of Kent, Washington LEH MAN Local Improvement District No. 327 HUMN Comparison of Underwriting Spreads for Recent City of Kent Assessment Bonds June 28, 1989 Issue $2,296,074 (1) $1,070,606 $2,017,555 LID No. 327 CLID No. 322 CLID No. 297 Sale Date July 5, 1989 Feb. 21, 1989 April 7, 1987 Average Interest Rate 7.18% (1) 7.40% 6.93% Net Interest Cost 7.55% (1) 7.76% 7.29% Revenue Bond Index 7.42% 7.63% 7.54% Underwriting Spread Per Bond Propose (1) Aral Actual Average Takedown $12.75 $12.50 $14.76 Net to Underwriter 1.75 1.75 2.50 Expenses 1.85 2.20 4.34 Management Fee 3.90 -5.05 144 Total $20.25 $21.50 $29.10 (1) Proposed, preliminary and subject to change. 0976k —4- 999 Third Avenue Suite 4000 Seattle WA 98104 Telephone 206 344 3598 SHEAtSON LEHMAN HLT f ON $2,296,074.47 City of Kent, Washington Local Improvement District No. 327 Bonds BOND P RC IAaE_CONTRACT July 5, 1989 Honorable Mayor and Members of the-City Council City of Kent 220 Fourth Avenue South Kent, Washington 98032-5895 Honorable Mayor and Members of the City Council: Shearson Lehman Ilutton Inc. (the "Purchaser"), is pleased to offer to purchase from the City of Kent (the "Seller') all of its $2,296,074.47 principal amount of Local Improvement District No. 327 Bonds (the 'Bonds"). This offer is based upon the terms and conditions set forth below and in Exhibit A attached, which when accepted by the Seller shall constitute the terms and conditions of our Bond Purchase Contract for the Bonds. Those terms and conditions are as follows: 1. Prior to the date of delivery and payment for the Bonds identified in paragraph j of Exhibit A ("Closing"), the Seller shall pass an ordinance authorizing the issuance of the Bonds (the 'Bond Ordinance") in form and substance acceptable to the Purchaser. 2. The Seller shall sell and deliver to the Purchaser, and the Purchaser shall purchase, accept delivery of and pay for the entire $2,296,074.47 principal amount of the Bonds, and only that amount. 3. The Seller consents to and ratifies the use by the Purchaser of the information contained in the Preliminary Official Statement relating to the Bonds, a copy of which is attached to this Purchase Contract as Exhibit B (the "Preliminary Official Statement"), in marketing the Bonds, authorizes the preparation of a Final Official Statement (the "Final Official Statement") for the Bonds containing such revisions and additions to the Preliminary Official Statement as the Finance Director and the City Attorney of the Seller deem necessary, and further authorizes the use of the Final Official Statement in connection with the public offering and sale of the Bonds. 4. The Seller represents and warrants to, and agrees with, the Purchaser, as of the date hereof and as of the date and time of Closing, that: a. The Seller has and will have at Closing full legal right, power and authority to enter into and perform its obligations under this Purchase Contract and under the Bond Ordinance, to pass the Bond Ordinance and to sell and deliver the Bonds to the Purchaser; 999 Third Avenue Suite 4000 Seattle WA 98104 Telephone 206 344 3598 b. This Purchase Contract, the Bond Ordinance and the Bonds do not and will not conflict with or create a breach of or default under any existing law, regulation, judgment, order or decree or any agreement, lease or instrument to which the Seller is subject or by which it is bound; C. No governmental consent, approval or authorization other than the Bond Ordinance is required in connection with the sale of the Bonds to the Purchaser; d. This Purchase Contract, the Bond Ordinance and the Bonds (when paid for by the Purchaser) are, and shall be at the time of Closing, legal, valid and binding obligations of the Seller enforceable in accordance with their respective terms, subject only to applicable bankruptcy, insolvency or other similar laws affecting creditors' rights and principles of equity if equitable remedies are sought; e. The Bond Ordinance shall have been duly authorized by the Seller, shall be in full force and effect and shall not have been amended except with the written consent of the Purchaser at the time of Closing; f. The Preliminary Official Statement, except as to matters corrected in the Final Official Statement, shall be accurate and complete in all material respects as of its date with respect to information obtained from or utilized by officers and employees of the Seller in the normal course of their duties, and the Final Official Statement shall be accurate and complete in all material respects as of its date and as of the date of Closing, to the knowledge and belief of such officers and employees; and g. Any certificate or copy of any certificate signed by any official of the Seller and delivered to the Purchaser pursuant to or in connection with this Purchase Contract shall be deemed a representation by the Seller to the Purchaser as to the truth of the statements therein made and is delivered to the Purchaser for such purpose only. 5. As conditions to the Purchaser's obligations hereunder: a. From the date of the Seller's acceptance of this Purchase Contract to the date of Closing, there shall not have been any: (1) Material adverse change in the financial condition or general affairs of the Seller; (2) Event, court decision or proposed law, rule or regulation which may have the effect of changing the exclusion from gross income for federal income tax purposes of the interest on the Bonds or which may have the effect of impeding the transactions contemplated by this Purchase Contract or the Preliminary and Final Official Statements; (3) International or national crisis, suspension of stock exchange trading or banking moratorium materially affecting the marketability of the Bonds; or -2- (4) Material adverse event with respect to the Seller which in the reasonable judgment of the Purchaser requires or has required an amendment, modification or supplement to the Final Official Statement and such amendment, modification or supplement is not made. b. At or prior to Closing, the Purchaser shall have received the following: (1) The Bonds, in definitive form and duly executed and authenticated; (2) A certificate of authorized officers of the Seller, in form and substance acceptable to the Seller and Purchaser, to the effect: (i) that the Seller's execution of the Final Official Statement is authorized; (ii) that, to the knowledge and belief of such officers, the Preliminary Official Statement did not as of its date and the Final Official Statement (collectively the "Official Statements") (including the financial, statistical and engineering data included therein) did not as of its date or as of the date of Closing contain any untrue statement of material fact or omit to state a material fact necessary to make such statements, in light of the circumstances under which they were made, not misleading; and (iii) that the representations of the Seller contained in this Purchase Contract are true and correct when made and as of Closing; (3) An approving opinion or opinions of the law firm identified in paragraph 1 of Exhibit A as bond counsel or from another nationally recognized firm of municipal bond lawyers (either or both of which shall be referred to as "Bond Counsel") satisfactory to the Purchaser and dated as of Closing, to the effect: (i) that the Seller is duly organized and legally existing as a non—charter code city under the laws of the State of Washington with full power and authority to pass the Bond Ordinance and to issue and sell the Bonds to the Purchaser; (ii) that the Bonds are valid, legal and binding obligations of the Seller, except to the extent that such enforcement may be limited by bankruptcy, insolvency or other laws affecting creditors' rights and principles of equity, if equitable remedies are sought; (iii) the sections of the Final Official Statement entitled "AUTHORIZATION," "THE BONDS," "TAX EXEMPTION" and "CERTAIN OTHER FEDERAL TAX CONSEQUENCES", as well as the first, second, fourth, sixth and eighth paragraphs under the section entitled "SECURITY" conform to the Bonds and applicable laws; (iv) that assuming compliance by the City with applicable requirements of the Internal Revenue Code of 1986, as amended (the "Code"), including arbitrage and arbitrage rebate requirements, interest on the Bonds is excluded from gross income for federal income tax purposes under existing federal law, including the Code, except that interest on the Bonds received by corporations in taxable years beginning after December 31, 1986, may be subject to an alternative minimum tax and, in the case of certain corporations, an environmental and/or foreign branch profits tax, and interest on the Bonds received by certain S corporations may be subject to tax; and (v) that the Bonds are not "arbitrage bonds" within the meaning of Section 148 of the Code; —3— (4) A letter of Bond Counsel, dated the date of Closing and addressed to the Purchaser, to the effect that it may rely upon the opinion or opinions in subparagraph (3) above as if it or they were addressed to the Purchaser; (5) A certificate of authorized officers of the Seller to the effect that no litigation is pending, or to the knowledge of the Seller threatened, against the Seller in any court: (i) to restrain or enjoin the sale or delivery by the Seller of the Bonds; (ii) in any manner questioning the authority of the Seller to issue, or the issuance or validity of, the Bonds; (iii) questioning the constitutionality of any statute, ordinance or resolution, or the validity of any proceedings, authorizing the issuance of the Bonds; (iv) questioning the validity or enforceability of the Bond Ordinance; (v) contesting in any way the completeness, accuracy or fairness of the Official Statements; (vi) questioning the titles of any officers of the Seller to their respective offices or the legal existence of the Seller under the laws of the State of Washington; or (vii) which might in any material respect adversely affect the transactions contemplated herein and in the Official Statements to be undertaken by the Seller; (6) A certificate signed by authorized officers of the Seller to the effect that the officers of the Seller who signed or whose facsimile signatures appear on the Bonds were on the date of execution of the Bonds the duly elected, qualified and acting officers of the Seller and that their signatures are genuine or accurate facsimiles; (7) A certificate of authorized officers of the Seller to the effect that the Seller has not been and is not in default as to principal or interest payments on any of its bonds or other obligations, and has not failed to honor the provisions of any law providing for the restoring of a debt service reserve fund to required levels; (8) A certificate of authorized officers of the Seller to the effect that, from the respective dates of the Official Statements and up to and including the date of Closing, the Seller has not incurred any material liabilities, direct or contingent, nor has there been any material adverse change in the financial position, results of operations or condition, financial or otherwise, of the Seller, except as described in the Official Statements; (9) A certified copy of the Bond Ordinance; (10) A definitive copy of the Final Official Statement, signed on behalf of the Seller by the City Finance Director; (11) A non—arbitrage certificate signed by an authorized officer of the Seller; (12) A certified copy of this Purchase Contract; and —4— (13) Such additional legal opinions, certificates, instruments and documents as the Purchaser may reasonably request to evidence the truth, accuracy and completeness, as of the date hereof and as of the date of Closing, of the representations and warranties contained herein and of the statements and information contained in the Official Statements and the due performance by the Seller at or prior to Closing of all agreements then to be performed and all conditions then to be satisfied by the Seller. 6. The Seller shall pay the fees and disbursements of Bond Counsel and the Seller's other consultants and advisors and the costs of preparing, printing and executing the Bonds. The Purchaser shall pay the cost of printing and distributing the Official Statements (except in the circumstances and to the extent set forth in paragraph 7 hereof), and the Purchaser's expenses relative to Closing, including the cost of federal funds and the Purchaser's travel expenses. 7. If, during the period ending on the earlier of August 1, 1989, or the date on which the Purchaser shall have completed the distribution and delivery to the public of all of the Bonds, any material adverse event affecting the Seller or the Bonds shall occur that results in the Final Official Statement containing any untrue statement of a material fact or omitting to state any material fact necessary to make the Final Official Statement, or the statements or information therein contained, in light of the circumstances under which they were made, not misleading, the Seller shall notify the Purchaser and, if in the opinion of the Seller and the Purchaser such event requires a supplement or amendment to the Final Official Statement, the party whose omission, misstatement or changed circumstance has resulted in the supplement or amendment will at its expense supplement or amend the Final Official Statement in a form and in a manner approved by the Seller and the Purchaser. 8. Any notice or other communication to be given to the Seller under this Purchase Contract shall be given by delivering the same in writing to its respective address set forth above. Any notice or other communication to be given to the Purchaser under this Purchase Contract shall be given by delivering the same in writing to Shearson Lehman Hutton Inc., 999 Third Avenue, Suite 4000, Seattle, Washington 98104 (Attention: Richard B. King, Vice President, Public Finance). 9. Upon acceptance of this Purchase Contract, this Purchase Contract shall be binding upon the Seller and the Purchaser. This Purchase Contract is intended to benefit only the parties hereto. The Seller's representations and warranties shall survive any investigation made by or for the Purchaser, delivery and payment for the Bonds, and the termination of this Purchase Contract. Should the Purchaser fail (other than for reasons permitted in this Purchase Contract) to pay for the Bonds at Closing, the amount set forth in paragraph i of Exhibit A shall be paid by the Purchaser as liquidated damages in full, and costs shall be borne in accordance with Section 6. Should the Seller fail to satisfy any of the foregoing conditions or covenants, or if Purchaser's obligations are terminated for any reason permitted under this Purchase Contract, then neither the Purchaser not the Seller shall have any further obligations under this Purchase Contract, except that any expenses incurred shall be borne in accordance with Section 6. -5- 10. This offer expires on the date set forth in paragraph h of Exhibit A. Respectfully submitted, SHEARSON LEHMAN HUTTON INC. ,J Richard B. King Vice President Public Finance — Seattle ACCEPTED by the City of Kent, Washington, this fifth day of July, 1989. CITY OF KENT, WASHINGTON By Dan Kelleher, Mayor ATTEST: By Marie Jensen, City Clerk RBK:lmp0032C Enclosures —6— EXHIBIT A DESCRIPTION OF BONDS a. Purchase Price: $98.00 per $100.00 par value (a total of $2,250,152.98), plus accrued interest from July 15, 1989, to the date of Closing. b. Denominations: ' $5,000, except for Bond No. 1, which shall be in the denomination of $1,074,47. C. Dated Date: July 15, 1989. d. Form: Fully registered with privileges of exchange at the expense of the Seller. e. Interest Payable: Annually on July 15, commencing July 15, 1990. 7.20% for Bond Nos. 1-44 7.00% for Bond Nos. 4S-90 7.05% for Bond Nos. 91-137 7.10% for Bond Nos. 138-184 7.15% for Bond Nos. 185-280 7.20% for Bond Nos. 281-374 7.25% for Bond Nos. 375-460 f. Maturity Schedule: Bonds shall mature on July 15, 2001. The Seller has reserved the right to redeem the Bonds prior to maturity on any interest payment date in chronological order, lowest numbers first. The estimated retirement schedule is as follows: Bond Bond Year Amount Nos. Year Amount Nos. 1990 $216,074.47 1 - 44 1995 $240,000 233 - 280 1991 230,000 45 - 90 1996 240,000 281 - 328 1992 235,000 91 - 137 1997 230,000 329 - 374 1993 235,000 138 - 184 1998 220,000 375 - 418 1994 240,000 185 - 232 1999 210,000 419 - 460 g. Method of Payment: Federal Funds draft or wire. h. Offer Expires: July 5, 1989, midnight. i. Liquidated Damages: $2,000. j. Location and Estimated Closing Date: Seattle, Washington, July 20, 1989. k. Net Interest Cost: 7.55% Average Interest Rate: 7.18% 1. Bond Counsel: Foster Pepper & Shefelman, Seattle, Washington. -7- .......... Kent City Council Meeting Date July 5. 1989 Category Consent Calendar 1. SUBJECT: SET -HEARING -DATE- FOR -INPUT-oN-4HL1'"1990 BUDGET . 2 . SUMMARY STATEMENT: Authorization to establish July 18, 1989 as the date to receive public input for the 1990 budget. f- CThe meeting date is established to obtain input Before -Council priortization of 1990 budget objectives, at their July 28 work session. Future public input dates for the budget are scheduled for August 15 and November 7 prior to adoption of the budget at the December 5 Council meeting. /r i 3 . EXHIBITS: Council budget/CIP calendar r 4 . RECOMMENDED BY: as Previoudy discussed at a Council workshop (Committee, Staff, Examin r, Commission, etc. ) 5. UNBUDGETED FISCAL PERSO L IMPACT: NO YES FISCAL/PERSONNEL NOTE: ecommended Not Recommended f 6. EXPENDITURE REOUIRED� $ SOURCE OF FUNDS: r 7. CITY COUNCIL ACTIOU: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3I 3/30/89 City of Kent, Washington COUNCIL BUDGET/CIP CALENDAR COUNCIL WORKSHOP March 21, 1989 4th Quarter Financial Report Review 1990 Budget/CIP, calendar/process CIP questionnaire and process, input and direction COUNCIL WORKSHOP May 2, 1989 1st Quarter Financial Report 1990 - 1993 Preliminary Financial Forecast Review CIP questionnaire results CIP project input and direction COUNCIL COMMITTEES May 15, 1989 - Review Departmental programs, goals and budget July 14 , 1989 priorities COUNCIL REGULAR June 6, 1989 Public Hearing on Proposed CIP COUNCIL REGULAR CIP Adopted June 20, 1989 COUNCIL REGULAR July 18 , 1989 ` Proposed Use Public Hearing on 1990 Budget priorities \ COUNCIL WORK SESSION (ALL DAY) July 28 , 1989 2nd Quarter Financial Report 1990 - 1993 Updated Financial Forecast 1990 base line budget presentation Departmental presentations on 1990 budget proposals Council committee chairs report on committee priorities Development of budget direction with alternatives COUNCIL WORKSHOP (REGULAR) Reality check on budget preparation direction August 15, 1989 Proposed Use Public Hearing on Budget COUNCIL WORKSHOP Summary Budget update September 19 , 1989 COUNCIL WORKSHOP October 17, 1989 Review 3rd Quarter Financial Report Overview of Preliminary 1990 Budget COUNCIL COMMITTEES October 18, 1989- Review Departmental Budgets November 15, 1989 COUNCIL REGULAR Regular Public Hearing on 1990 budget November 7 , 1989 COUNCIL REGULAR December 5, 1989 Adoption of Budget and Tax Levy Ordinance COUNCIL REGULAR December 19, 1989 Adoption of the Final Adjustments for 1989 . ..... ............ Kent City Council Meeting Date July 5. 1989 Category Consent Calendar 1. SUBJECT: ,z, fENHMNT� LOT LINE ADJUSTMENT ORDINANCE iu 2 . SUMMARY STATEMENT: Adoption of Ordinance �)_'D amending Ordinance 2849 in accordance with City Council action on June 20, 1989. 3 . EXHIBITS: Ordinan e 4 . RECOMMENDED BY: 01tv Council (Committee, Sta f, Examiner, Commission, etc. ) i 5. UNBUDGETED FISCA PERSONNEL IMPACT: NO YES FISCAL PERSONNEL I INOTE: Recommended Not Recommended 6. EXPENDITURE RE IRED: $ SOURCE OF FUNDS 7. CITY COUNCIL AC ION: Councilmember moves, Councilmember seconds i I i DISCUSSION• ACTION• Council Agenda Item No. 3J U ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, relating to land use, amending lot line adjustment ownership verification requirements, amending 12.04.1000 of the Kent City Code. (Ordinance 2849) THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Kent City Code 12.04.1000 is amended as follows. SECTION 12.04.1000. DETAILED ADMINISTRATIVE PROCEDURES FOR LOT LINE ADJUSTMENTS. Section 12.04.1001. Purpose R The purpose of a lot line adjustment is to accommodate a minor transfer of land between adjacent legally created lots, to rectify a disputed property line location or to clarify exempt parcel status (per RCW 58.17.040(6) . Section 12.04.1002. Principles of Acceptability Lot line adjustments shall be consistent with the following principles of acceptability: 1. Adjust lot lines including the elimination of a common lot line in order to correct property line or setback encroachments; 2. Create better lot design, or improve access; 3. Conform to applicable zoning, subdivision and other code requirements pertaining to lot design, building location, and development standards; 4. Avoid creation of an additional lot parcel and tract 5. Lots created or combined for tax purposes do not constitute a legal lot of record. Section 12.04.1003. Application Requirements 1. Lot line adjustment applications shall be submitted on forms supplied by the Planning Department and shall include the following: A. Four (4) copies of a legible map, drawn to scale on a minimum 8 1/2" x 11" sheet of paper showing when applicable: i. Existing lot lines ii. Proposed new lot lines and distance it has been moved iii. Adjacent streets iv. Type, location and dimensions of existing and/or proposed easements V. Existing structures and distance to property lines vi. Total square footage of revised lots vii. Ground floor square footage of all structures i viii. Location of on-site parking, landscaping and other significant site features affected by the change ix. Indicate north X. Identify parcels as Lot A, Lot B, etc. 2 - i B. The signature of all property owners having interest in the lot line adjustment, indicating approval of the proposal; i C. A signed affidavit in a form approved by the Planning Director attesting to and verifying the ownership and title of all interested i3arties Qf the property and listing all encumbrances or a title report documenting ownership, title and encumbrances. D. A copy of the existing legal description for both parcels; E. A metes and bounds description of the proposed new lots if other than a platted lot. Section 12.04.1004. Administrative Review 1. The Planning Department will review and approve ' this proposed lot line adjustment within ten (10) working days of receiving a completed application. I 2. Action. The Planning Director may approve, approve with modifications, or deny the application for a lot line adjustment. j A. Approval. If approved all four (4) lot line adjustment maps shall be stamped "approved" and signed and dated by the Planning Director. The applicant shall be notified in writing of the decision. Additional copies of the approval notification and map shall be distributed to the King County Assessor's Office and i to the City of Kent Property Management Department. I 3 - B. Approval with Modification(s) . If modification(s) are deemed necessary by the Planning Director, they may be added to the original lot line adjustment map or a revised map may be required. The applicant will be notified of any such modification action. If a modification of the original lot line adjustment map, legal description or other information is necessary, the projected approval date may be extended. C. Denial. If denied, the lot line adjustment shall be marked "Denied" and the applicant shall be notified in writing of the decision, stating the reasons therefore. Section 12.04.1005 Final Recording A lot line adjustment does not become effective until it is recorded with the King County Assessor's Office. It is the responsibility of the applicant to record the approved map and new legal descriptions. A copy of the recorded documents shall be submitted to the Planning Department by the applicant. The recording of a lot line adjustment does not constitute a transfer of title. Separate deeds to this effect must be recorded with the Assessor's Office and are not subject to these provisions. Section 2. Any act consistent with the authority and rior to the effective date of this ordinance is hereby ratified and confirmed. 4 - Section 3. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this ordinance. Section 4 Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage, approval and publication as provided by law. DAN KELLEHER, MAYOR ATTEST: MARIE JENSEN, CITY CLERK APPROVED AS TO FORM: SANDRA DRISCOLL, CITY ATTORNEY PASSED the day of , 1989. APPROVED the day of 1989. PUBLISHED the day of , 1989. I hereby certify that this is a true copy of Ordinance No, passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) MARIE JENSEN, CITY CLERK 07390-260 5 - .. ...... L� Kent City Council Meeting Date July 5, 1989 Category Consent Calendar 1. SUBJECT: COURT/CORRECTIONS FACILITY PARKING, 2 . SUMMARY STATEMENT: As recomme d by the Public Works committee or adoption of Ordinance � authorizing issuance of parking' permits for employees of the City Corrections Facility p . 1 and the Aukeen Court -- 3 . EXHIBITS: Ordinancl fI 1 t 4 . RECOMMENDED BY: S aff Public Works Committee (Committee, Staf Examiner, Commission, etc. ) f A 5. UNBUDGETED FISCA PERSONNEL IMPACT: NO YES FISCAL PERSONNEL NOTE: Recommended Not Recommended 1 6. EXPENDITURE RE IRED: $ SOURCE OF FUND : 1 7 . CITY COUNCIL *CTION: r Councilmembe# moves Councilmember seconds t DISCUSSION• ACTION• Council Agenda Item No. 3K l I I I I i ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, authorizing the issuance of permits for City of Kent Corrections Facility employees and employees of the Aukeen District Court for parking in a certain designated parking zone. WHEREAS, the City maintains a parking lot behind the Kent Corrections Facility at 1230 South Central which has reached maximum capacity; and WHEREAS, the Correction Facility is located next to Aukeen District Court; and WHEREAS, the City contracts for services with the District Court which includes King County probation employees; and WHEREAS, with the growth of the City the use of Aukeen District Court and the use of the Kent Corrections Facility, the City is realized a shortage of parking stalls for use by employees; and WHEREAS, the City desires to provide adequate parking for the Corrections Facility employees, other City employees who use Aukeen District Court, the employees of Aukeen District Court and King County Probation employees in order to meet the needs of the staff of these two facilities; and i WHEREAS, it is the intent of the Council to authorize this lot for specified individuals excepting disabled parking; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES ( HEREBY ORDAIN AS FOLLOWS: j' Section 1 Findings. The Council finds that it is inecessary for a system of special parking permits to be adminis- ' tered by the City's Traffic Engineer which authorizes Corrections Facility employees and Aukeen District Court employees to utilize I III 1 li the parking lot located behind the Kent Corrections Facility at I j'i 1230 South Central Street for a 24 hour period. The Council further finds that for the safety of employees, it is necessary to I restrict the use of the lot to permitted persons. This is - ! necessary for the efficient operation of these two facilities located in the City of Kent and the safety of the employees. Section 2. KCC 10.06.220 is amended as follows: 10.06.220. JNICIPAL PARKING FACILITIES REGULATED - i PENALTY FOR VIOLATION. i i I� A. Parking shall be permitted at municipal parking I it facilities only in designated parking areas, in the manner provided by law, and as limited in time or otherwise restricted by official signs, including parking permits issued -by the Traffic 1 Engineer pursuant to KCC 10.06.250. B. Municipal parking facilities for the purposes of I this section mean any public parking area serving a municipal ''I facility. Such facilities include, but are not limited to, the it Kent Commons, Kent Golf Facility, Kent Senior Center, all parks or recreation facilities owned or operated by the City of Kent, Kent City Shops, Kent City Hall, the Kent Corrections Facility and those public lots between Smith and Harrison Streets and Second �I and Fourth Avenue; Gowe and Titus Streets and Second and Third Avenue; and the Southeast corner of Second Avenue and Titus Street. i C. Penalty. Any violation of this section shall be an infraction and punishable by a monetary penalty of not more than twenty-five dollars. Vehicles in violation are also subject to I i impoundment as provided by law. (0.2407, §1) j Section 3. A new section of KCC Chapter 10.06 is provided as follows: 'i 10.06,250. PARKING PERMITS A. The City Traffic Engineer is authorized to issue parking permits for Kent City Councilmembers and the Mayor on i II - 2 - I'I I'' forms, cards or stickers as the Engineer so determines to be appropriate and conspicuous. Such permits shall obtain a rendition of the City's corporate seal or official logo identifying the holder thereof as an authorized user and member of the Kent City Council or Mayor and to be exempt from parking restrictions under ' this Chapter, excluding disabled parking stalls. Such permits authorize unlimited parking for official business at: two hour . parking zones provided under 10.06.120 for Meeker Street and Gowe ', Street; fifteen minute parking zones for Gowe Street and Fourth Avenue, and for fifteen minute parking zones under KCC 10.06.140 for Gowe Street and Fourth Avenue; and for all municipal parking facilities identified under KCC 10.06.220. Any permits issued by the Traffic Engineer under this section shall be signed by the Engineer and issued for such periods as deemed appropriate by the Engineer. B. The City Traffic Engineer is authorized to issue parking permits for Kent City Corrections Facility employees. Aukeen District Court employees, King County Probation Office employees and prosecutors whose municipalities use Aukeen District Court on forms. cards or stickers as the Engineer so determines to be appropriate and conspicuous Marked police vehicles and other police vehicles displaying exempt license plates may use the Parking lot without being issued a permit Such permits authorize unlimited parking for City or District Court business at the lot '', southeast of the Kent Corrections Facility at 1230 South Central Street. The parking lot shall be for the exclusive use of individuals with these parking permits except for any legally i designated handicapped parking The permits shall be signed by the Engineer and issued for such periods as deemed appropriate by the Engineer. Section 4. Effective Date. This ordinance shall take effect and be in force five (5) days from and after its passage, approval and publication as provided by law. i DAN KELLEHER, MAYOR ATTEST: ;i MARIE JENSEN, CITY CLERK 3 - I I iI APPROVED AS TO FORM: Ali ' � I i SANDRA DRISCOLL, CITY ATTORNEY I' I; I PASSED the day of 1989• i APPROVED the day of 1989. ( PUBLISHED the day of 1989. I i I hereby certify that this is a true copy of Ordinance JNo, passed by the City Council of the City of Kent, I! jWashington, and approved by the Mayor of the City of Kent as :: hereon indicated. ii It I (SEAL) it MARIE JENSEN, CITY CLERK i 'I I,I I, !i it I I Ali I! I �I I i' I 17190-260 I ,I - 4 - \ Kent City Council Meeting Date July 5. 1989 Category Consent Calendar 1. SUBJECT: HILL RAAUM INVESTMENT COMPANye —SANIT-ARY SEWER— n � 2 . SUMMARY STATEMENT: A.ggeptance/for continuous o eration and maintenance; 11 of sale and warranty agreemen approximately 488 feet of sanitary sewer extension constructed in the vicinity of 80th Place So. south of So. 180th and release of cash bond. 3 . EXHIBITS: Vicinit map 4 . RECOMMENDED BY: ' (Committee, S aff, Examiner, Commission, etc. ) i i 5. UNBUDGETED FI CAL/PERSONNEL IMPACT: NO YES FISCAUPERSO L NOTE: Recommended Not Recommended 6. EXPENDITURE RE UIRED: $ SOURCE OF MDS: 7 . CITY COUNCq`IL ACTION: Councilme4er moves, Councilmember seconds i DISCUSSION; ACTION• Council Agenda Item No. 3L HILL-RAATPI IMIESTIENT CO. SANITARY SEWER EXTENSION (S 160TH 3T) RL NTON CITY LI NITS - - 4 iDENTAL SW 43RD ST ,Z- KENT CITY LIMITS DICALECHO INER) CAD l (VAC) ORILLIA INTERCHANGE SITE \ ♦ N ,I 1• b y I N � O, Q D: Q I / 167 � S 188TH ST u INDUSTRIAL v AREA y a CL -i6 190TH ST 80 O s W �9 / < S ?T� 192ND sr 36 31 -\ ST __- - --- -- � ----5—__._ 192ND ST x 6 - 1 0 S j 194TH ST \\ I 1 \ t--- rc S 196TH ST c S m 1 y W T I S 196TH °' 4 INDUSTRIAL y W I CJ� ITT w' W 1 m AREA D ~j m m r 1 sr J � � g 200TH a ST S 200TH ST y ;1 W m 202ND ST SPRING Y S 202NO ST S ELEME SCH � s � Q I W V r 0 � W W < Z < S 20PLH y O A p W 1IA S 206TH ST ' = S 206TH ST a r 0 < S 206TH \ Kent City Council Meeting Date July 5. 1989 Category Consent Calendar 1. SUBJECT: TRACEY WATERMAIN EXTENSIONS 2 . SUMMARY STATEMENT.-. Acceptance Acceptance for continuous operation and maintenance (of the bill of sale and warranty agreemen sanitary sewer manhole # MM65 constructed in the vicinity of 80th Place So. south of So. 180th St. 3 . EXHIBITS: Vicinity map 4 . RECOMMENDED BY: (Committee, Staf , Examiner, Commission, etc. ) i 5. UNBUDGETED FISCAL PE ONNEL IMPACT: NO YES FISCAL/PE ONNEL NOT A: Recommended Not Recommended 6. EXPENDITURE REOUIRED: '� SOURCE OF FUNDS: i 7. CITY COUNCIL ACTION: i Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3M (T) NTON ! VIC RE sw 2TT4 sy SW 29TH IT 25 w I r I LL fl ot• hyx PUT ST lit 37 ' > T> j gip.. ul T S171 Ll A CENTER 111r) it 11r) s Will 51 (41 TRACEY WATERMAIN EXT. ACCEPTANCE OF MANHOLE Kent City Council Meeting Date July 5. 1989 Category Consent Calendar r 1. SUBJECT: TRAFFIC SIGNAL SYSTEM NEEDS ASSESSMENT 2 . SUMMARY STATEMENT: As approved by the Public Works Committee, authorization to reallocate $15, 000 approved in the 1989 Operating Funds for update of the transportation plan to a fund to provide for aerial video taping of peak hour traffic operation and consultant review of the operational and design practices associated with the signal system and computer. 3 . EXHIBITS: Excerpt from Public Works Committee minutes and draft scope of work 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO x YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ 15FQ00 ($12,000 Signal Study and SOURCE OF FUNDS: Fxia ing Appropriatinn $3,000 Aerial Videnianing) 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3N PUBLIC WORKS COMMITTEE JUNE 27, 1989 PRESENT: JON JOHNSON SUZAN AMUNDSEN JUDY WOODS CAROL STONER DON WICKSTROM MIMI CASTILLO GARY GILL JIM HANSEN MARTY NIZLEK MAUREEN MACNAMARA BILL WILLIAMSON TOM WOODWORTH TED KNAPP Traffic Signal System Needs Assessment Wickstrom explains there is $15, 000 in the Operating Engineering budget which was originally designated towards updating the Comprehensive Transportation Plan. It was noted that the total cost for said update is $100, 000 and that amount is presently included in our 1990 Operating Budget Request. Right now the phasing time is about 120 seconds and engineering studies support that by reducing the phasing time to 90 seconds, the capacity of the intersections may be significantly increased. Wickstrom requested reallocation of the money for same. Wickstrom indicated that a better use of the money would be to hire a consultant to do time phasing studies on various E and F service level intersections along with corresponding aerial photography. Committee unanimously approved reallocation of money. James Street Nizlek explains the different options for this problem. First, enlarging the signs to draw more attention; adding a sign indicating signals; radar guns; rest-in-red showing red in all directions and as vehicles approach they would turn green for the traffic. Rest-in-red would require loops to be placed on James with this being the biggest cost component of the $8000. Time Base Coordination and Progression Control - Time Base Coordination would cost less but would have some side affects of taking the signals at James in that section out of the computer control. To maintain that coordination using the City's computer we would have to add interconnection of $50, 000. Nizlek recommended that all signals should be interconnected into the computer for its overall emphasis. So the final recommendation is to start out using a combination of three of these. The speed sign emphasis, that is, enlarge the sign modify the location and use pennants to draw attraction emphasizing the speed limit. The second component of the first phase is to use the radar speed sign and the other component of this phase two would be to interconnect 94th Scope of Work Title: Kent Signal System Audit Purpose: Improve traffic flow through more efficient use of signal system. Estimated Cost: $12 , 000 Objective: To provide professional review of design and operating strategies being employed by City of Kent on its VMS, central signal computer and local traffic control devices. Tasks: Review of and recommendations regarding: 1. Appropriateness of signal timing patterns employed in the central signal computer and local (intersection) controllers 2 . Technological adequacy of VMS computer for current and future needs of City of Kent. 3 . Technological adequacy of detector (loop) , pedestrian protection (crossing) , and other peripheral sub-systems within the signal system. 4 . Staffing and training needs of the Transportation Section with respect to design and operation of the system. Scope of Work Title: Aerial Surveillance of Traffic & Signal Patterns Purpose: To provide information needed to evaluate alternative methods of improving traffic flow. Estimated Cost: $3 , 000 Objective: Provision of aerial perspective, video footage of traffic operations on James St and West Valley Highway. Tasks: Aerial Video Firm 1. Aerial video taping of referenced corridor, peak hour traffic. 2 . Minor editing as necessary to produce final product. Staff and Signal Consultant (see corresponding Scope) 1. Review of traffic progression patterns and delay patterns in these corridors. 2 . Recommendation of changes to promote more efficient traffic movement. Kent City Council Meeting Date Julv 5. 1989 Category Consent Calendar 1. SUBJECT: UPPER MILL CREEK DETENTION FACILITY 2 . SUMMARY STATEMENT: As recommended by the Internal Budget Committee and approved by the Public Works Committee, authorization to adjust the budget and transfer $325, 000 under Miscellaneous Drainage Construction Fund to the Upper Mill Creek Detention Facility to provide for construction of detention facility improvements. 3 . EXHIBITS: Excerpt from Public Works Committee minutes 4. RECOMMENDED BY: Don Wickstrom (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X FISCAL/PERSONNEL NOTE: Recommended XX Not Recommended 6. EXPENDITURE REQUIRED: $ 325,000 SOURCE OF FUNDS: Drainage Construction Funds 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 30 Corrections Facility Employee Parking Williamson explains that a draft ordinance has been prepared with a few changes to be made. On Page 3 it states "municipalities" use Aukeen District Court and should state "offices" . Change "marked" police vehicles to "unmarked" police vehicles. The rest of the ordinance stands per code. Committee unanimously approves acceptance of Ordinance. Upper Mill Creek Detention Basin Wickstrom explains the project was bid last summer at approximately $760, 000 . It was redesigned and is currently out to bid. Bid opens on 6/29 . Wickstrom requests transfer of $325, 000 from Drainage Construction fund to the Upper Mill Creek Detention facility project. Committee unanimously approved. Six Year Transportation Plan Wickstrom explains each project on the summary sheet in the Committee packet also explaining that some of the projects listed are not yet funded but can possibly rate high on a potential grant from TIB. Committee unanimously approved recommendation that these projects go to Council. City of Kent, Washington Fiscal Analysis Sheet Fund: Sewerage Department: Public Works Proposal Title: Upper Mill Creek Detention Facility Proposal Description: Authorization to adjust budget and transfer $325, 000 from the Miscellaneous Drainage Construction fund to Upper Mill Creek Detention Facility to provide for construction of detention facility improvements. Relationship to Council Target Issues and Operational Priorities• The construction of this facility was identified in 1986 as a project to be funded by a portion of the 1986 sewerage bond sales. Fiscal Impact• There will be no impact on the General Fund. Sufficient funds are available in the Drainage Construction Fund (D15) due to unbudgeted accumulated interest on unspent bond proceeds. Options and Alternatives: Not proceed with construction of project and risk increased erosion in Mill Creek Park area and/or possible property damage due to increased possibility of flooding. Kent City Council Meeting !/ Date July 5. 1989 Category Consent Calendar 1. SUBJECT: SIX YEAR_TRANSPORTATION IMPROVEMENT PLAN (TIP) 1990-1995, 2 . SUMMARY TATEMENT: Authorization to set July 18 as date for ,fPublic-Agaring for review of the City's six year transportation improvement plan. 3 . EXHIBITS: None 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED;FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERAONNEL NOTE: Recommended Not Recommended 6. EXPENDIZ;= REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Counclmember moves, Councilmember seconds DISCUSSION: ACTION2 Council Agenda Item No. 3P Kent City Council Meeting �a Date July 5. 1989 Category Consent Calendar 1. SUBJECT: STREET VACATION-63RD AVENUE , 2 . SUMMARY STATEMENT: Adoption of Ordinance amending Ordinance 2851, removing conditions of retaining the easement rights for utility purposes. 3 . EXHIBITS: Copy of thelnew ordinance 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FIS PERSONNEL IMPACT: NO YES FISCAL PERSO NOTE: Recommended Not Recommended 6. EXPENDITURE RLOUIRED: $ SOURCE OF FUG DS: 7. CITY COUNCIZ ACTION: Councilmelp6er moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3Q j •^ 1 ,I 1 ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, relating to the vacation of streets, amending Ordinance 2851 vacating certain property generally located at 63rd Avenue South adjacent to the south side of South 212th Street, removing the condition of retaining easement rights for utility purposes. WHEREAS, the City Council adopted Ordinance 2851 vacating certain property generally located' at 63rd Avenue South adjacent to the south side of South 212th Street, more particularly described in Exhibit A, attached hereto and incorporated herein b this reference; and WHEREAS, Ordinance 2851 conditioned the vacation upon retention of easement rights for utility purposes; and WHEREAS, the City of Kent does not need such easement rights; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Ordinance 2851 is amended to delete the condition of the street vacation reserving easement rights for utility purposes including, but not limited to, drainage channel and storm water storage purposes, retaining the right to grant such easement rights to other public and private utility providers; and the right to construct, repair and maintain public ) utilities and service. Section 2. No vested right shall be affected by the provisions of this Ordinance. I �I Section 3 Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage, approval and publication as provided by law. DAN KELLEHER, MAYOR ATTEST: MARIE JENSEN, CITY CLERK APPROVED AS TO FORM: SANDRA DRISCOLL, CITY ATTORNEY PASSED the day of 1989• APPROVED the day of 1989. PUBLISHED the day of 1989. I hereby certify that this is a true copy of Ordinancll No. , passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) MARIE JENSEN, CITY CLERIC 7400-270 2 - Exhibit "A" A parcel of land being all LhaL- certain parcel of land as conveyed by Norman W. Clein, Jr . and Marlene Clein to the CiL-y of Kent by Statutory War.ranL-y Deed , recorded December 7 , 19GG , Records of King County , Washington , and described in said Deed as follows : That portion of the Southwest Quarter of the Northeast Quarter (SW;NE-,) of Section 11, Township 22 North , Range 4 East of the Willamette Meridian , in King County , Washington, lying within a strip of land 60 . 00 feet in width , the centerline of which being described as fullows : Beginning at the intersection o> the easterly margin of Russell Road with the centerline of South 212th Street; thence South 88 degrees 01 minutes 56 seconds East along the centerline of South 212Lh Street , 1100 . 29 feet,- thence continuing along said centerline , South 85 degrees 26 minutes 51 seconds East, 879 . 64 feet to the 'TRUE POINT OF BEGINNING ; thence South 0 degrees 00 minutes 24 seconds East , 250 . 00 feet; thence Southeasterly along a 10 degree curve to the left having a radius of 572 . 96 feet to an intersection with the N,')xth line of t)ie South 995 . 28 feet 'of said Subdivision and the terminum of said centerline ; EXCEPT that portion thereof- lying North of a line parallel with and 60 . 00 feet South , measured at right angles , of the centerline of right-oE-way of said South 212th Street. C� Kent City Council Meeting Date July 5. 1989 Category Other Business 1. SUBJECT: LID 330 Time Schedule 2 . SUMMARY STATEMENT: At their meeting on June 20, Council directed the Public Works Committee to review a schedule for construction for this project and to report back to Council on July 5. At the Public Works Committee meeting of June 27, it was reported that the required studies associated with conversion in the lagoon and design of the buffer to provide mitigation for 64th would be completed by June 1990. Once these studies are completed, the City could py'&seed with formation of the second LID. Construction of the buffer would be scheduled for the summer of 1990. We would attempt to construct the road improvements at the same time. 3 . EXHIBITS: Excerpt from the Public Works Committee minutes 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember tq, _ moves, Councilmembgr seconds to accept the tentative schedule as presente4 recognizing there may be adjustments due to unforeseen events. ' DISCUSSION. uu ---------- ACTION• Council Agenda Item No. 4A Walkway for Rent School District - ilith Ave S.E. Wickstrom explains this is a cul-de-sac street with sufficient right of way for sidewalks, and because it is a cul-de-sac traffic is generated from the school. Wickstrom states the cost of striping a walkway would be about $500. Johnson suggests the problem be reviewed to see exactly how much right of way is available and if there is sufficient room to stripe. Committee asks staff to provide direction and come back with recommendation. The School District should be informed that their letter is being taken under advisement and we are trying to come up with an inexpensive solution. Hansen states that 111th is very inadequate and unsafe the way it is right now with heavy traffic in and out of the school . LID 330 - 64th Avenue Improvements Wickstrom explains the elements in the project as being the water quality, wetland habitat, hydrology and geology of groundwater. Amundsen explains the consultants responsibility as follows. The geologists is going to ascertain what the soil conditions are like. The biologists will do habitat typing of the lagoon and the vegetation that exists right now. Based on the environmental committee' s "wish list" of wildlife, they will come up with some vegetation that will withstand some flooding. The Civil consultant will do the work on the pre-detention facility. Hydrologists would supply information on peak flooding we can expect. Amundsen states that the scope of work is what will keep the consultants "on line. " The Consultant study is targeted for completion by Christmas but more likely it will be January. After this study is done, we will know how to build the buffer along 64th Avenue. The intent is then to design so it could be constructed in the summer of 1990. Wickstrom noted that with Council ' s acceptance of Environmental Committee's recommendation regarding the model boaters, it may even be possible to construct the road and the buffer simultaneously because the westerly cell can now be isolated for wildlife purposes. Wickstrom stated that this was just his thoughts, as nothing has been discussed with the Environmental Committee per same. Johnson states the importance of a status report on the project in order to keep everyone informed and up to date on the progress. Updates should be prepared on a once a month basis. Wickstrom noted also that once the study is completed we will be in a position to form the second LID which is needed to finance the road. The Committee concurred with the tentative time line and recognized that unforeseen problems may occur which would impact the schedule. Kent City Council Meeting I� 7 Date July 5. 1989 UU Category Bid 1. SUBJECT: UPPER MILL CREEK DETENTION BASIN 2 . SUMMARY STATEMENT: Bid opening was June 29. Two bids were received. The Director of Public Works will review the bids and make a recommendation as to award. 3 . EXHIBITS• 4 . RECOMMENDED BY• (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REOUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: I� / Councilmember rro moves, Councilmember seconds the recommenda on of the Director of Public Works as to award of the contract for the Upper Mill Creek Detention Basin be accepted. DISCUSSION• yk, ACTION• Council Agenda Item No. 5A 4- DEPARTMENT OF PUBLIC WORKS June 29, 1989 TO: Mayor Kelleher anj City Council FROM: Don Wickstromw RE: Upper Mill Creek Detention Basin Bid opening was June 29 with two bids received. The low bid was submitted by R.W. Scott Construction in the amount of $568, 529. 25. The project includes the construction of a detention basin to hold excess storm runoff for a reduced discharge and a diversion structure as well as instrumentation and telemetry. Construction is estimated to be $625, 382 . It is recommended the bid submitted by R.W. Scott Construction in the amount of $568 , 529 . 25 be accepted. BID SUMMARY R. W. SCOTT CONSTRUCTION $568 , 529 . 25 SCOCCOLO CONSTRUCTION $853 , 406. 26 ENGINEER'S ESTIMATE $550, 000. 00 R E P O R T S A. COUNCIL PRESIDENT B. OPERATIONS COMMITTEE C. PUBLIC WORKS COMMITTEE D. PLANNING COMMITTEE E. PUBLIC SAFETY COMMITTEE F. PARKS COMMITTEE G. ADMINISTRATIVE REPORTS OPERATIONS COMMITTEE MINUTES June 15, 1989 COUNCIL MEMBERS PRESENT: Christi Houser Steve Dowell Paul Mann STAFF PRESENT: Ed Chow Jim Hansen Mike Webby Ron Spang Rod Frederiksen Carolyn Lake Lin Ball May Miller Charlie Lindsey Tom Vetsch John Marchione Priscilla Shea Margaret Brown Teri Mertes GUESTS PRESENT: Lyle Price, Valley Daily Newspaper Doug Klappenbach, Sound Ventures Inc. APPROVAL OF VOUCHERS All claims for the period ending June 15 , 1989 in the amount of $1,785, 366 . 60 were approved for payment. PROPERTY TAX INVESTMENT RESOLUTION Financial Services Manager Miller informed the Committee that the State Court of Appeals issued a decision last fall regarding interest earnings on .property tax receipts. The general effect of this decision is that Kent now has the right to earn interest on property taxes collected for us, by King County, up to the date the taxes are disbursed to the city. Assistant City Attorney Ldke told the Committee she checked with other City' s involved in this issue and they accepted a draft resolution proposed by King County without any changes. Kent, however, amended the draft resolution modifying the hold harmless requirement. This requirement was changed from holding King County harmless on any type of liability to only holding King County harmless of circumstances beyond their control on investments made. This coincides with the State RCW. The Committee recommended the amended property tax investment resolution to the Consent Calendar by a 3-0 vote. CONTINUATION OF BANKING AGREEMENT WITH US BANK Financial Services Manager Miller presented a proposed banking services agreement with US Bank of Washington which extends the City' s current banking service agreement for a one year term with a one year renewal option. The terms and conditions are the same as the current agreement except one service which has a lower cost. The City is in the process of switching computer systems in payroll, accounts payable, utility billing, lockbox, account reconciliation etc. which will affect the City' s banking activity. Based upon these items being in various stages of implementation deferring changing the City' s bank until these systems are operational and tested will be beneficial . The Committee recommended extending the proposed banking services agreement for one year with US Bank of Washington to the Consent Calendar by a 3-0 vote. HUMAN SERVICES ROUNDTABLE FUNDING Senior Planner Ball told the Committee that the City Council already voted to continue as a member of the regional Human Services Roundtable, and to support the Roundtable financially for the remainder of 1989 at a level of 4% of the total adopted Roundtable budget not to exceed $13 , 400. The total budget for the remainder of 1989 is $156, 000 which makes Kent' s contribution $6, 300 from the general fund which is less than the $13 , 400 that had been already approved. The Committee recommended this contribution of $6, 300 to the Consent Calendar by a vote of 3-0. PRINTING AND GRAPHIC EQUIPMENT FOR FINANCE DEPARTMENT Customer Services Manager Lindsey requested printing and graphics equipment for Central Services which would be paid for by using $55, 505 of the Central Service Fund Balance of $107, 479 to acquire: A new replacement printing press and use the current 1982 press, which has printed approximately 10, 000, 000 pages, as a backup press, a silvermaster. plate maker which was asked for and approved in the 1989 budget, and a second graphics work station to contend with the increasing demand for graphic services. It is projected that obtaining these items would create an annual savings of approximately 25% for the city, not the 75% that was an error on an earlier memo. Councilmember Dowell recommended the city not purchase the above equipment but process all requests through Central Services to centrally control the output. He recommended bidding to obtain the best price and encouraged use of outside service for printing and graphics. Councilmember Houser mentioned she spoke with an outside vendor whom felt the purchase of the above equipment would not take much business away. City Administrator Chow supported the request for printing and graphics equipment emphasizing it is to maintain the current status quota and allow operation efficiency and serve as back up during _.._ ___. _...._ _.. . .... . ... .........._.... . ......... ....._ press and computer down time. Chow also mentioned this request had been reviewed and recommended by the IBC. Councilmember Mann reminded the Committee that the money to purchase this equipment is from a user fund which was set aside for replacement equipment. The Committee recommended this request by a vote of 2-1 for inclusion on the Consent Calendar. CENTENNIAL BUILDING LEASE MODIFICATION Assistant City Administrator Hansen continued the discussion, from the May 31, 1989 Operations Committee meeting, concerning the proposal by Sound Ventures Inc. to modify the present lease agreement on the Centennial Building. Sound Ventures Inc. would like to restructure the annual lease payments from the present $16/square foot/year to an average of $16/square foot/year with payments starting at $14 . 75/square foot in 1990 and reaching $16.75 in 1993 , 1994 and 1995. This change will cause no increase over the five year term but will affect the timing of annual payments and is needed for developer financing due to higher than anticipated cost for the Church property. The modifications also involve increasing the amount of leased space from approximately 20, 000 square feet to 26, 460 square feet based on department needs analysis and building layout configurations. According to a study completed by Edberg/Christensen and Associates, it is estimated that 23 , 240 square feet will be needed in 1990 and 26, 200 in 1995. The City will initially use 23 , 240 square feet but will have the remaining space available at no cost until 1992 . This additional space will cost an average of $84 , 141 per year or $420, 708 over the five year period. Doug Klappenbach of Sound Ventures, Inc. responded to question concerning the changes made to the original design of the Centennial Building. One change included not having a skybridge connecting City Hall to the new building. Klappenbach stated that the 2 buildings have been moved further apart to establish more parking and give each building their own identity. The floor grade of 2 buildings were at different heights and the skybridge would also create unfavorable traffic flow through departments. A centralized location for exiting and entering in the lobby was more desirable. Another change was that the original floor plans had smaller floor plates and more stories, now the floor plans are large in length and width' and not as high in number of floors. Assistant City Administrator Hansen told the Operations Committee that a Committee representing the Planning, Building and Public Works Departments was utilized to develop the best working environment and the new design was approved by department heads. Councilmember Dowell felt the concept of the Centennial building changed considerably from the original design and asked to see both the old and new agreement to determine the changes before the Council Meeting June 20 , 1989 . Hansen clarified that the agreements only differed on the square footage and timing of annual lease payments. He offered to review the agreements with Councilmember Dowell . The Committee recommended the proposal by Sound Ventures, Inc. to the Council meeting June 20, 1989 as Other Business by a 2-1 vote. _. CORNUCOPIA STREET USE PERMIT Assistant City Attorney Lake presented to the Committee a street use permit resolution for the 1989 Cornucopia Days. The permit would be for July 13 , 1989 through July 16 , 1989 and is similar to last years ordinance. The Committee recommended the Cornucopia Days resolution to the Consent Calendar by a vote of 3-0. CITY ADMINISTRATOR SELECTION PROCESS Personnel Director Webby presented the Committee with a report on the City Administration selection process which was requested at the May 15, 1989 Operations meeting. The report covers the history of past selection processes as well as a presentation of approaches which may be considered in future selection processes. Councilmember Dowell requested time to study the report and check over the methods and procedures in the selection process before making a recommendation to the Mayor. Councilmember Mann motioned a vote on his memo which he presented at the May 15', 1989 Operations Committee meeting. This affirmed that the Mayor' s selection process was a proper exercise of executive discretion, and proceed to draft a letter to the Mayor " endorsing his memo. The Committee recommended Councilmember Mann' s motion by a vote of 2-1 to be forwarded to the Mayor and addressed at the next Council meeting. 1990 INFORMATION SERVICES BUDGET PRESENTATION The 1990 Information Services budget presentation was postponed, due to lack of time, until the June 30, 1989 Operations Committee Meeting. OTHER ISSUES DISCUSSED Councilmember Houser requested that the Public Safety meeting begin at 2 : 00 pm and the Operations Committee meeting follow at 3 : 00 pm due to the fact that the Operations meeting tends to run past its allotted time frame. The Committee also decided that the Operations Committee meeting be held Thursday, July 13 , 1989 instead of Friday, July 14 , ` 1989 because the Public Safety meeting is being held that day. L-0 PUBLIC WORKS COMMITTEE JUNE 13 , 1989 PRESENT: JON JOHNSON MARTY NIZLEK - BERNE BITEMAN FRED SATTERSTROM JUDY WOODS TERRY MCALEER DON WICKSTROM MAY MILLER BILL WILLIAMSON LYLE PRICE GARY GILL JOHN MARCHIONE PUBLIC WORKS SUPERVISORS South King County Area Transportation Benefit District Wickstrom explained the agreement related to the City' s participation in the development of a financial plan for formation of a Transportation Benefit District (TBD) . Participating agencies include Auburn, Renton, Tukwila, Kent, and King County. The Committee unanimously approved participation and authorization for the Mayor to sign the Agreement. Lake Fenwick Restoration - Allocation of Funds Wickstrom explained this project is one for which we have received Centennial Clean Water grant funds. The total project cost is about $240, 875 ; $65, 000 of that would come from the drainage utility funds with the remainder of the project supported from the grant. The project will enhance the water quality in Lake Fenwick and will be managed by the Parks Department. Wickstrom requested the $65, 000 be transferred from the unencumbered drainage utility funds for this project. The Committee unanimously approved. Transportation Improvement Board (TIB) Prospectus Wickstrom stated that TIB (formerly Urban Arterial Board) has a final allocation of $15 million for projects statewide. Kent has received grant offers from them for three projects: 1) 84th Avenue (180th to 192nd) to widen to a 5-lane facility. The project will be about $2 . 9 million and TIB has offered a grant of $900, 000. Kent' s matching funds would come from the drainage utility and formation of an L. I . D. 2) 256th & 104th Intersection Improvements - The project would construct a dedicated double southbound left turn lane plus a westbound right turn lane from 256th to go north on 104th and a northbound right turn lane from 104th Avenue to go east on SR 516. The project cost would be approximately $400, 000. TIB has offered Public Works Committee June 13 , 1989 Page 2 a grant of $200, 000. Kent ' s matching fund would come from commitments from development in the area. 3) Central Avenue Improvements (Willis to Smith) - The project consists of widening Central and constructing a northbound right turn lane at Central and Gowe. The project is approximately $1, 516, 000 . TIB has offered a grant of $1, 000, 000 . Kent 's matching funds would come from drainage utility funds; WSDOT overlay participation and a reallocation of 1991 CIP funds from the 84th Avenue project. The Committee unanimously approved the Mayor' s signature on the prospectus for these grant offers. Property Exchange - Union Pacific Realty Wickstrom explained that when the property was rezoned from MA to M1, the owners had to deed right of way along 64th Avenue from 216th to 212th plus extra right of way for a future drainage channel . In working with the Fisheries department on the lagoon, it may be possible to put the outlet into an existing channel on the west side of the lagoon. Union Pacific is willing to trade the equivalent right of way along the drainage channel in exchange for release of the right of way along 64th. The Committee unanimously approved the exchange. L.I.D. 330 - 64th Avenue Improvements - Interim Financinct Wickstrom stated the original approval for interim financing was just for right of way acquisition. We now need to hire consultants for design of the signal system for the project which will be approximately $49 , 000 . Wickstrom requested the interim financing be amended to include funds for the signal design. The Committee unanimously approved. L.I.D. 330 - 64th Avenue Improvements Williamson stated he had previously prepared a statement as to how the Public Works Committee could accept the Environmental Task Force report without interfering with the SEPA process. After meeting with Sandra Driscoll and Dan Stroh of Planning, Williamson stated he felt the Committee should not make a recommendation to Council but rather to the city' s SEPA official, Jim Harris. Based on this, Williamson presented the action (copy attached) on which he would recommend Committee approval . The Committee approved Williamson' s recommendation. Public Works Committee June 13 , 1989 Page 3 Johnson stated he had talked to Jim Harris about the timing of his recommendations to the Planning Committee. Harris indicated it could be brought back to the Planning Committee with a recommendation next week and could also be placed on Council agenda that night for action. Harris suggested the Public Works Committee recommend this be directed to him, he would, in turn, make a recommendation to the Planning Committee and the Planning Committee would act on it and take it to Council that night. Williamson stated this Committee could ask that the minutes of this meeting and the prior meeting be given to Jim Harris which will contain your recommendations as to the project approval consistent with meeting SEPA requirements and to also look at segregating the project. Johnson stated it was his understanding that the portion along the lagoon would be segregated out and the northern and southern portions done as a separate project. Wickstrom suggested we proceed with the segregation. If nothing is done, an EIS will probably have to be done on the entire project which could add 6- 12 months before construction could begin. If we were able to get by with the checklist, it could probably be challenged by environmental groups which could, likewise, add 6-12 months to the project. Thus, he proposed to separate the projects. They are projects which could stand alone by themselves. The bonding attorneys have indicated we would not have to start over on the original L. I. D. We could reduce the scope of work. Because of the number of L. I . D. covenants and agreements from property owners, there will be no problem in forming a second L. I. D. The City' s financial consultants have indicated they did not foresee any problems with the concept of segregating the L.I.D. Wickstrom added the property owners along the lagoon have been notified and their concern was that the project will actually get built. The remainder of the property owners, however, have not as yet been notified but Wickstrom indicated he did not anticipate any major concerns on their part. Woods suggested the rest of the Council members be apprised as to what has transpired with this project so they have a full understanding perhaps through a memo followed by direct communication with them. Woods moved the Committee minutes of this meeting and the one of May 23 , 1989 be submitted to Planning. The Committee unanimously approved. The Committee also approved that the Public Works Department segregate the project into two L. I .D. s which are intended to comply with future SEPA determinations and existing project authorizations and they be authorized to submit a new checklist for the reduced scope L. I . D. 330 . Public Works Committee June 13 , 1989 Page 4 L.I.D. 331 - S E 240th Street Improvements - Puget Power Agreement Wickstrom explained the agreement with Puget is for undergrounding within the project area. The cost of $63 , 836. 20 has been included in the project budget. The Committee unanimously approved the Mayor' s signature on the Agreement. Budget Review The Committee proceeded to review the 1990 Public Works budget proposal. OFFICE OF THE CITY ATTORNEY June 12 , 1989 TO: COUNCILMEMBERS JOHNSON, WOODS AND BITEMAN FROM: BILL H. WILLIAMSON, ASSISTANT CITY ATTORNEY RE: PUBLIC WORKS COMMITTEE - 64TH AVENUE SOUTH AND LID 330 IMPROVEMENTS Following the Committee' s meeting of Tuesday, May 23 , 1989, concerning 64th Avenue South Improvements and L.I.D. 330 affecting the former treatment lagoon, now a unique and fragile area, I have prepared the following: ACTION: The Committee accepts the report of the Mayor' s Environmental Task Force dated May 11, 1989 concerning L.I. D. 330 and 64th Avenue Improvements. MOTION: It is moved and seconded that model boating activities shall hereafter be prohibited in the lagoon upon award of contract for improvements to the reconfiguration of the lagoon or construction of the buffer to accommodate 64th Avenue South improvements whichever occurs earlier. b PUBLIC WORKS COMMITTEE JUNE 27 , 1989 PRESENT: JON JOHNSON SUZAN AMUNDSEN JUDY WOODS CAROL STONER DON WICKSTROM MIMI CASTILLO GARY GILL JIM HANSEN MARTY NIZLEK MAUREEN MACNAMARA BILL WILLIAMSON TOM WOODWORTH TED KNAPP Traffic Signal System Needs Assessment Wickstrom explains there is $15, 000 in the Operating Engineering budget which was originally designated towards updating the Comprehensive Transportation Plan. It was noted that the total cost for said update is $100, 000 and that amount is presently included in our 1990 Operating Budget Request. Right now the phasing time is about 120 seconds and engineering studies support that by reducing the phasing time to 90 seconds, the capacity of the intersections may be significantly increased. Wickstrom requested reallocation of the money for same. Wickstrom indicated that a better use of the money would be to hire a consultant to do time phasing studies on various E and F service level intersections along with corresponding aerial photography. Committee unanimously approved reallocation of money. James Street Nizlek explains the different options for this problem. First, enlarging the signs to draw more attention; adding a sign indicating signals; radar guns ; rest-in-red showing red in all directions and as vehicles approach they would turn green for the traffic. Rest-in-red would require loops to be placed on James with this being the biggest cost component of the $8000. Time Base Coordination and Progression Control - Time Base Coordination would cost less but would have some side affects of taking the signals at James in that section out of the computer control . To maintain that coordination using the City's computer we would have to add interconnection of $50, 000. Nizlek recommended that all signals should be interconnected into the computer for its overall emphasis. So the final recommendation is to start out using a combination of three of these. The speed sign emphasis, that is, enlarge the sign modify the location and use pennants to draw attraction emphasizing the speed limit. The second component of the first phase is to use the radar speed sign and the other component of this phase two would be to interconnect 94th into the system and that recommendation would be added to the budget for next year. That would be about $50, 000. If we were going to enforce more than three or four hours on the warning technique, then some supplemental appropriation would be necessary other than that listed. MacNamara asks what the impact would be on the rest-in-red situation if the signal was resting in red during off peak hours, i.e. , 8: 00 PM to 5 : 30 AM and how hard would it be to do that. Nizlek replies that it can be done with the loop detectors placed in the pavement and explains that the $8000 would cover the cost. MacNamara asks about the cost of a patrol car to be placed on that corner for visibility at various times. Johnson recommends that this be pursued at the Public Safety Committee. Further discussion is made on the effectiveness of the speed sign emphasis. Johnson recommends that signs be used and the rest in red signalization be installed at 94th & James. Nizlek asks in what sequence this rest-in-red be done. Johnson requests that the rest-in-red be done immediately, if possible and the interconnect be put into the budget for next year. Johnson notes that in the CIP there was $50, 000 in the 193 budget and is that the same money for interconnect - Nizlek explains it could be the same however there are a number of locations around the City that we do not have the interconnections. Johnson again recommends-the-rest in red be done as soon as possible and the interconnect put in the budget for 1990. The signs are not as critical - this can also be put in the budget for next year. Radar should be discussed at the Public Safety Committee. The $8000 would reduce the $50, 000 in next year' s budget. Johnson recommends this be taken to the IBC. Wickstrom explains this should go to the IBC with the recommendation of where the money would come from otherwise they will say no. Motion - direct Public Works to install the rest-in-red and put the interconnect and the signs in the 1990 budget. Hansen suggests that this would be valuable and that it should go with a recommendation per Wickstrom' s review assuming that there is a source. Wickstrom explains it would go to IBC and from there to formal Council for the allocation and then we would contract it out. Council action would be approximately the last meeting in July. Committee unanimously approved installation of rest-in-red. Walkway for Rent School District - 111th Ave S.E. Wickstrom explains this is a cul-de-sac street with sufficient right of way for sidewalks, and because it is a cul-de-sac traffic is generated from the school. Wickstrom states- the cost of striping a walkway would be about $500. Johnson suggests the problem be reviewed to see exactly how much right of way is available and if there is sufficient room to stripe. Committee asks staff to provide direction and come back with recommendation. The School District should be informed that their letter is being taken under advisement and we are trying to come up with an inexpensive solution. Hansen states that 111th is very inadequate and unsafe the way it is right now with heavy traffic in and out of the school. LID 330 - 64th Avenue Improvements Wickstrom explains the elements in the project as being the water quality, wetland habitat, hydrology and geology of groundwater. Amundsen explains the consultants responsibility as follows. The geologists is going to ascertain what the soil conditions are like. The biologists will do habitat typing of the lagoon and the vegetation that exists right now. Based on the environmental committee' s "wish list" of wildlife, they will come up with some vegetation that will withstand some flooding. The Civil consultant will do the work on the pre-detention facility. Hydrologists would supply information on peak flooding we can expect. Amundsen states that the scope of work is what will keep the consultants "on line. " The Consultant study is targeted for completion by Christmas but more likely it will be January. After this study is done, we will know how to build the buffer along 64th Avenue. The intent is then to design so it could be constructed in the summer of 1990. Wickstrom noted that with Council ' s acceptance of Environmental Committee ' s recommendation regarding the model boaters, it may even be possible to construct the road and the buffer simultaneously because the westerly cell can now be isolated for wildlife purposes. Wickstrom stated that this was just his thoughts, as nothing has been discussed with the Environmental Committee per same. Johnson states the importance of a status report on the project in order to keep everyone informed and up to date on the progress. Updates should be prepared on a once a month basis. Wickstrom noted also that once the study is completed we will be in a position to form the second LID which is needed to finance the road. The Committee concurred with the tentative time line and recognized that unforeseen problems may occur which would impact the schedule. Corrections Facility Employee Parking Williamson explains that a draft ordinance has been prepared with a few changes to be made. On Page 3 it states "municipalities" use Aukeen District Court and should state "offices" . Change "marked" police vehicles to "unmarked" police vehicles. The rest of the ordinance stands per code. Committee unanimously approves acceptance of Ordinance. Upper Mill Creek Detention Basin Wickstrom explains the project was bid last summer at approximately $760, 000. It was redesigned and is currently out to bid. Bid opens on 6/29. Wickstrom requests transfer of $325, 000 from Drainage Construction fund to the Upper Mill Creek Detention facility project. Committee unanimously approved. Six Year Transportation Plan Wickstrom explains each project on the summary sheet in the Committee packet also explaining that some of the projects listed are not yet funded but can possibly rate high on a potential grant from TIB. Committee unanimously approved recommendation that these projects go to Council.