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HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 10/03/1989 ............ ............... .......... ............................................ .............. ....... ee ......... City of Kent �� ffi� City Council MeetingI �r �} Agenda �e, .......... �w a�e p �F Mayor Dan Kelleher MO. Council Members ...... .... Jim White, President Berne Biteman Steve Dowell Christi Houser Jon Johnson Paul Mann Judy Woods October 3, 1989 Office of the City Clerk CITY COUNCIL MEETING October 3 , 1989 Summary Agenda City of Kent /council Chambers Office of the City Clerk 7 :00 p.m. NOTE: Items on the Consent Calendar are either routine or have been previously discussed. Any item may be removed by a Councilmember. The Council may add and act upon other items not listed on this agenda. CALL TO ORDER ROLL CALL 1. PUBLIC COMMUNICATIONS Employee of the Month Chamber of Commerce Foundation Presentation - Canterbury Faire Chamber of Commerce Presentation - Drinking Driver Task Force 2 . PUBLIC HEARINGS L. I . D. 334 - Derbyshire Sewer 3 . CONSENT CALENDAR �! Minutes Bills LEOFF Disability Board Appointment Appointment to Arts Commission Canterbury Preliminary Subdivision No. SU-89-3 Sewer Rate Increase - Ordinance .G' Water Conservation Program - East King County Regional Water Association Travel - National League of Cities King County Open Space Bond Issue - Resolution / 4 . OTHER BUSINESS Drinking Driver Task Force - Recommendation Sister City - Resolution 5. BIDS Operation Division Remodel 6 . REPORTS CONTINUED COMMUNICATIONS ADJOURNMENT PUBLIC COMMUNICATIONS Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. A. Employee of the Month B. Chamber of Commerce Foundation Presentation to Canterbury Faire C. Chamber of Commerce Presentation to Drinking Driver Task Force l tv Kent City Council Meeting Date October 3 . 1989 >' Category Public Hearings 1. SUBJECT: L. I.D. 334 - DERBYSHIRE SEWER 2 . SUMMARY STATEMENT: September 5, 1989 was set as date for the hearing on L.I.D. 334 to confirm the final assessment roll. The hearing was continued to September 19, and continued again to this date. The City Clerk has sent revised assessment notices to the property owners. 3 . EXHIBITS: Memorandum to property owners from Director of Public Works. 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES _ FISCAL/PERSONNEL NOTE: Recommended Not Recommended . 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: OPEN HEARING: PUBLIC INPUT CLOSE HEARING: 7 . CITY COUNCIL ACTION: Councilmember lrl_` �'�'-��-��� moves, Councilmember seconds that the hearing be closed. Councilmember �'' f moves, Councilmember 1 seconds that the City Attorney be directed to prepare the ordinance confirming the final assessment roll for L.I.D. 334 . DISCUSSION• ACTION: Council Agenda Item No. 2A September 28, 1989 RE: LID 334 - Derbyshire #7 Sanitary Sewer •Dear Property Owner: You have just received your revised assessment notice for the sanitary sewer improvements recently constructed in your area. I wanted to bring you up to date on the project. As we indicated in our letter of September 21, we did find an error in the calculation of crushed rock which resulted in the reduction of your assessment. However, the contractor has subsequently submitted documents to us which would indicate there was no error in the quantities. The City is not in agreement with his claim and we will attempt to resolve the issue. However, rather than further delay this final assessment roll, we are recommending to City Council that the reduced assessments be confirmed. If resolution of this issue determines there was indeed no error, the City will assume the costs involved. Very truly yours, Don E. Wickstrom, P.E. Director of Public Works cc: Mayor Kelleher City Council City Administrator City Clerk • September 21, 1989 RE: LID 334 - Derbyshire #7 Sanitary Sewer 121st Ave. , 122nd Ave. and 276th Street) Dear Property Owner: Enclosed is a revised final assessment notice. You should note that the assessment total has been lowered and that the final hearing will again be on the City Council agenda for the October 31 1989 Council meeting. The reduction is due to an error that was discovered in the calculation of the crushed rock quantity charged to the project. The total reduction to the LID funded portion of the project is $7 , 247 . 24 which reduces each assessment by $278 . 74 . Should you have any questions, please call me at 859-3384 . Very truly yours, Don Wickstrom, P.E. Director of Public Works Merrill Vesper Office Engineer MV:mw Enclosure DEPARTMENT OF PUBLIC WORKS September 14, 1989 TO: Mayor Kelleher and City Council FROM: Don Wickstrom RE: (1n21st4Avennue,y Sanitary 122nd Avenueand Sewer 276thStreet) The public hearing on the final assessment roll for LID 334 was opened September 51 1989 and was continued to the September 19 meeting to allow the Director of Public Works to me s regarding et with the property owners to address their concerns and qu the final assessments. A breakdown of the project costs showing mount charged to the LID was mailed to each the total cost and the a property owner along tl evening tofr of explanation. September1311989A meeting was schedu A number of property owners attended the meeting and expressed various concerns and questions. It was explained that a sizable portion of the increase in assessment (final compared to preliminary) was due to actual quantities of materials used which was, in some cases, greater than originally estimated. There was a general feeling by the property owners that had the City inspector been present the entire work day, some of these increases would not have occurred. A few also felt that due to the large quantities, the contractor had been dishonest and was charging the project for materials that weren't installed. Don Wickstrom explained that standard procedure with our current level of staff is to have each inspector covering various projects. With the number of private and public developments, our inspectors are spread thin. Even with an inspector present 100% of the time, there is no guarantee that a savings in material will be realized. Under this scenario, it would be certain that inspection costs would increase, thereby reducing or offsetting any savings in material costs. Should a material savings not be realized, the increased inspection cost would actually increase the assessments. In any event, there was a feeling that the final quantities were not actually installed. Therefore, the quantities a re e correct review the and tickets to determine if the justifiable. Other than that, nothing else was resolved and those in attendance left the meeting still unhappy- A review of tickets and the associated paperwork did reveal an error in the calculation of the total crushed rock used on the project. A $17 , 411. 67 overcharge was made. One-half ($8 ,705.84) of this was charged to the sewer of which 83.2461055% ( $7 , 247.27 ) was charged against the LID, the remainder being City cost for extra depth. The staff recommends reducing the LID and continuing the hearing until October 3, to allow new notices to be mailed. The attorney advises that new notices to reduce the assessments are not required, but would be recommended. DEW: ls M91 2 September 6, 1989 RE: L. I.D. 334 - Derbyshire #7 Sanitary Sewer Dear Property Owner: Enclosed is additional information regarding the final costs for L. I.D. 334 . The document labeled Exhibit "B" shows the contract items, prices, quantities and final amount paid to the contractor (Allied Construction) . The column labeled "Charged to Sewer Construction" shows the amount charged towards the sewer construction. The balance of the cost was charged to the water construction (City funds) . The bottom line on page 4 shows a total of $143 , 125 . 13 as the total paid to Allied Construction which—the City charged to the sewer construction. Exhibit "A" is a summary of all project costs for sewer only. The $143 , 125 . 13 paid to Allied Construction (from Exhibit "B") is entered on the line "Construction Contractors. " The other lines represent sewer project costs other than the actual construction. . The column labeled "sewer total" is the entire cost charged to the sewer construction. The column labeled "L. I . D. " is the portion of the total used to calculate the L. I . D. assessments. The amount was calculated as 83 . 2461055% of the total . The balance was charged to the City for the extra depth sewer cost as previously explained. The percentages for extra depth and L. I .D. were determined by the originally estimated costs and respective proportions of the total cost. The bottom line on Exhibit "A" shows a total cost of $188 , 129 . 39 for sanitary sewer of which $156 , 610 . 39 was charged to the L. I. D. This number was rounded to $156, 610. 48 to allow for 26 even assessments. The difference of $31, 518 . 91 is the City ' s cost for extra depth. The assessment per lot was calculated by dividing $156, 610. 48 by 26 since there are 26 parcels in the L. I . D. with equal assessments. The resulting amount per parcel is $6, 023 . 48 . Property owner September 6 , 1989 Page 2 RE: L. I.D. 334 - Derbyshire #7 Sanitary Sewer It should again be noted that the City has assumed all costs that can be justified. These include $32 , 115. 68 of construction costs including $11, 187 . 27 for the asphalt overlay which were originally part of the sanitary sewer schedule. Also, the extra depth percentage was applied to the L. I .D. formation and financing costs which actually don't apply to the extra depth portion of the project since these are totally L. I .D. related costs. These charges increased the extra depth cost to the City by $3 , 779 . 74 . Therefore, a total of $35, 895. 42 or $11380. 59 per assessment, which could have been charged to the L. I.D. , is being funded by the City to minimize the final L. I.D. assessments. To answer additional questions regarding these final costs, a meeting has been scheduled at Pine Tree Elementary School GTR Multi-Purpose Room for Wednesday, September 13 , 1989 at 7 : 00 p.m. Very truly yours, Don. E. Wickstrom, P.E. Director of Public Works Merrill Vesper Office Engineer MV:ls #M883 EXHIBIT "A" PROJECT COST ESTIMATE SANITARY SEWER -•DATE: SEPTEMBER, 1989 ENGINEER: DENNIS JOHNSON PROJECT TITLE: LID 334 - DERBYSHIRE LID ORIGINAL ESTIMATE: $135,200 PROJECT PERIOD: 2/88 - 7/89 TOTAL BUDGET: $1639200 NUMBER OF PARCELS: 26 SEWER TOTAL LID 83.2461055% - ------------------------ --------------- I . Preliminary Planning Engineering: Legal & Administrative Publish Resolution $238.80 Publish Ordinance Creating District $198.40 Environmental Impact Checklist Printing Subtotal $437.20 $363.95 II . Design & Preliminary Construction Administrative $558.28 Design Engineering $4,680.38 Construction $887.37 Survey $3,748.04 Property Management Traffic Engineering Consulting Engineering State Engineering Right of Way Acquistion Call for Bids $251 .64 Printing & Supplies $551 .06 Publish for Interim Financing Publish Condemnation Ordinance Miscellaneous $134.58 Inspections $40.00 Subtotal $10,851 .35 $9,033.33 III . Cpnstruction Administrative $328.60 Design Engineering $82.31 Construction & Inspections $4 057.24 Survey $1, 197.26 Property Management $65.13 Traffic Engineering Consulting Engineering Construction Contractors(inc. retnage $7,432.06) $143, 125. 13 (see attached breakdown) Construction Contingencies Testing and Inspection Services $3,862.00 Engineering to complete $2,000.00 Subtotal $1542717.67 $128,796.43 i SEWER TOTAL LID 83.2461055% ------------------------ --------------- IV. Debt Issuance Costs Advertising Costs To Date Future$800.00 Legal Fiscal Agent Fee $3,120.00 Treasurer Charges $1,280.00 Accounting Charges $381. 17 $775.00 Interest $8,963.00 Bond Printing $600.00 Discount Based on LID @ $135,200 $2,704.00 Subtotals $381 .17 $21,742.00 $222123 . 17 $18,416.68 TOTAL PROJECT COSTS (SANITARY SEWER) $1882129.39 $1562610.39 i ADJUSTED TO 26 EVEN ASSESSMENTS $156,610.48 BALANCE OF SEWER TOTAL PAID BY CITY FOR EXTRA DEPTH COST $188, 129.39 ($156,610.48) ------------- $31 ,518.91 CITY SEWER SHARE cc: Finance Director City Clerk Finance Manager Merrill Vesper I .'a A A O O 0-4 Co (DO 2 m D m O �- vi o cn o N o N m z Cl 3 i p C v C O C-1 o c N v c� a m .. � � A r o m and oAow wo 00 my my na �" v z ' r r .. �•m S m m E m S G < vCD CM ON ON Om m v w •N �.� wT wT dT aN T0 m o �. z w wo. 30 3 � O 3 m 3 m m 3 m m o m : m m m m T A m m m of rF m N N C = 1 S m m E ? m m p -< D v� 00 z m m w m v rn v o z m o z C 3 y `• -1 3 p � A W H M H H H C m m 0 o uwi vNi w ono o p ,m. m n 0 0 0 0 0 0 o mm m z --I0 0 0 0 0 0 o mp '� m n > z D m K D a m T m m N 2 x1 m 3 O V ON O O O O V p m m O O O O O A O a O O O O O O O O O O O O O O Z v w n p 3 D c v r O m� amc -z� m -1 x w N 3 r+O W m m r r r r m Km n D �, �, „ n -_ -i 7c m m 3 O� D� 3 m O N H Z � H H H H H O O O O O O O O O O Z o O r A C D Z W N O OD O tmO w <a r a a a o v a H H w 3 m D A N N O C m m O O O O M A N O O O O O N O D O O O O O O O C CD O O O O O m C N x � n a o z c> A N N p O OO M OD O O O O O N N N O O O O O O O Z m N N Vl W W W W W W W W Z I-•I C> O o o O CDm r A N N S N I-+ O O CO co W � I--I O N O m O 0 N O I-+ O N O CD 3 O v C W W D m A r co rno -a m 0 v m..a v.-ID Tm A3 v x m c c o S 0 o o In w 0 0m o w cow m v, --I n o o n n v < �v a c -c > > Cn D J rt A w J (D w m S v n rn 7c" .-. c) NEm n n E r < Oc w 9cw o n < m m -� u, rto rt m •rt � ..« d � a m e �m v a a m J rt < w 0 -1 A m .. .,.., z m o w ti In 0 �o 0 '< v. n o<)m > > w v rt c S c� • O Z m O 0 O O n �O << �0 w v n -{ w m m C M Z N O m O O .� O w n rt w n w 3 W w w 3 m rt rt N r Cf Cl G Z n < •'S G w w < m g to m m •O -i m j �.m S ..m m x j n m rt N m 1 •7 .� w O rt a rt 3 n -h m 0 w O• 10 m t0 m m -A O J co m m Q O O 10 M I--I � a D+ m a m o o .�.. m=4'n v � v � v o N Z O Jln pjN rt m = mc w w m m v x co -n m -cs m B Eg 7J + Oj., m A w oa w co O N C V/ H A m H H T H H H V O F-' f.fl N =k O O O O ut V A O cn A V O O m r• O O O O O N O 0 f 1'1� 0 o D o 0 0 0 o O N O z --I m m W a ? 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A C <m m m m r r N a a a 'O H H H M HH H H O .'O W Of W i--• C O H Z m N H H N A Of Of N T N h-• --� m N W Cn W N O Of O O H O H H O Of co O co C7 V N O N O O O O O O O O K N ✓W V N N O N O O O O O O a A r c r D z Cl N N N W l0 <D O V V V V V r Z n rn o z c v � D N H N N N H i--• H 3 m O A �•+v✓ W H H N V N V H H H H H O Z W fD�+ Of i--.V l0 f••.V r+ r+ .-� N f--• A C H 7 V f•-•co Qf N W W V O � co N N N W w N A W w W Vf In CDm CD OD V W N V co W N 00 A W A O O O Of N zo 66 V b Z4 N O OD N N O O O O O A V 00 N N W b 00 A A A O O O O o s t"f D O A H H H H Z m H i--. i--• i-•• N m O W O N A V V H' - C-4 i--• V A W�' fD W n O N N H O H N V O H O H CD M CD N A O O O f-•N A O O A O O O O O ti m o m Ao of orno 0 00 0 0 0 0 0 o zr. w N o ou o V o �- o.-• C. 0 0 0 0 o m a y DEPARTMENT OF PUBLIC WORKS August 15, 1989 TO: Mayor Kelleher City Council FROM: Don Wickstrom, RE: LID 334 - Derbyshire #7 Sanitary Sewer 121st Ave. , 122nd Ave. , and 276th St) September 5, 1989 has been set for the Public Hearing on the final assessment roll for LID 334 . BACKGROUND Resolution No. 1167 adopted by City Council on April 19 , 1988 established May 17 , 1988 for the public hearing on LID 334 . All of this was the result of a petition received in March 1988 and subsequent contact with property owners which indicated sufficient support. Ordinance No. 2781 was passed on June 7, 1988 creating the LID. DESCRIPTION OF IMPROVEMENTS Sanitary Sewer Improvements Description: Includes the installation of 8-inch sanitary sewers, 6-inch side sewers and related appurtenances. ON FROM TO 121st Ave. SE SE 276th Street Cul-de-Sac, North of SE 276th St. 122nd Ave. SE SE 274th Street SE 276th St. SE 276th Street 120th Ave. SE 122nd Ave. SE Easement between SE 276th St/122nd Existing manhole Lots 6 and 7 Ave SE Intersection approximately 135 ft southeasterly PROJECT FUNDING This project is to be 100% LID financed except for an extra depth cost to be paid by the City. COST SUMMARY LID CITY TOTAL PRELIMINARY 135 , 200 27 , 210 162 , 410 ($5, 200/Lot) FINAL 156 , 610 . 48 31, 518 .91 188, 129 .39 ($6, 023 . 48/Lot) See the attached letter which was sent to the property owners with the hearing notice explaining the increased assessments. It should be noted that a new water system for the area was also included in the contract for LID 334 . The City paid 100% of the watermain cost and the cost of the asphalt overlay for repaving the road. METHOD OF ASSESSMENT Each property serviced is being assessed. Since each lot is a single family residential lot each receiving one service, the benefit is equal for all parcels. Therefore, the cost is evenly spread over all lots within the L. I . D. PAYMENT OF ASSESSMENT Upon Council passing the ordinance confirming the final assessment roll (after completion of the construction) , there is a 30-day period in which any portion or all of the assessment can be paid without interest charges . After the 30-day period, the balance is paid over a ten year period wherein each year' s payment is 1/10th of the principal plus interest on the unpaid balance. The interest will be what the market dictates . NEED FOR IMPROVEMENT The project location is a developed residential area composed of single family lots which were on septic tanks. For years, it has been known that the septic systems in the general Derbyshire area function poorly or - not at all. However, previous attempts to install sewers have failed. It has been reported that within the Derbyshire area that some residents have made illegal connections to the storm drains to avoid the consequence of a failing septic system. Residents reported that there was raw sewage on the surface of the ground and that septic odor was a real widespread problem. The Seattle-King County Department of Public Health identified various failing septic systems within the general area. These problems were a threat to everybody who lives in the area. Most of the problems were not repairable and were expected to become worse and more widespread. The only economically feasible alternative was to install a public sewer system. August 14 , 1989 RE: LID 334 Derbyshire #7 Sanitary Sewers Dear Property Owner: Enclosed is your final assessment hearing notice. The final assessment amount is greater than the preliminary estimated assessment due primarily to unforeseen conditions which were encountered in the field. These conditions resulted primarily from poor soil conditions which lead to additional costs associated with the road restoration. For the most part, the cost overruns resulted from increased quantities of crushed rock and asphalt used during the project to keep the roadway driveable and to'restore and patch the road prior to the overlay. Please note that these extra costs were split evenly with the water main replacement portion of the project which was 100% City funded. Also the City is funding 100% of the asphalt overlay cost since the County would have constructed the overlay at no cost to the property owners had it not been for the utility project. Also, the property owners are assessed only for the cost to install the sewer deep enough to service the properties within the L. I. D. As originally proposed, the City is paying for the extra depth costs associated with the L. I . D. 334 sewer which resulted from installing the sewer deeper as required for future extension to the West. Should you have any questions, please call me at 859-3384 . Very truly yours, Don E. Wickstrom, P.E. Director of Public W rks Merrill Vesper Office Engineer cc: Mayor Kelleher City Council It was also our understanding that one house within Derbyshire No. Y 7 was vacated by order of the Seattle-King County Health Department until sewers became available. It was estimated that for this particular house, the cost of a septic system reconstruction would exceed the cost of the sanitary sewer LID assessment. If the situation had deteriorated further, more people would have probably been removed from their homes. Knowing the severity of the problem, property owners within Derbyshire No. 7 came to the City to request sanitary sewers. A petition was circulated for which 22 signatures out of 26 properties were received. Subsequently, the LID was approved. REVIEW BOARD APPROVAL This LID is outside of the City limits but is within the City's sewer franchise area. However, final approval of this specific project by the King County Boundary Review Board was required. To satisfy the Review Board, the City is requiring each person applying for a sewer permit to execute a "Petition for Annexation and Declaration of Covenant. " This means that in the case of an annexation attempt the property will be counted as a "yes" vote and once enough covenants have been signed, an annexation could proceed. The covenant procedure is an alternative to requiring actual annexation prior to formation of the LID and expedites the sewer installation. CONSENT CALENDAR 3 . city Council Action: Councilmember � moves, Councilmember seconds that Consent Calendar Items A through.l be approved. Discussion Action r 4 3A. Approval of Minutes. Approval of the minutes of the regular Council meeting of September 19 , 1989. �('�3B. Approval of Bills. Approval of payment of the bills received through October 6, y , 1989 after auditing by the Operations Committee at its meeting at 3 : 00 p.m. on October 16, 1989. Approval of checks issued for vouchers: Date Check Numbers Amount �1,31 93gSa- Y3grb �0, 7g5, 9 9 PC) lM Approval of checks issued for payroll: Date Check Numbers Amount 9/21 /89 124899-125543 $716,484.79 Council Agenda Item No. 3 A-B 34 Kent, Washington September 19, 1989 Regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor Kelleher. Present: Councilmembers Dowell, Houser, Johnson, Mann, White and Woods, City Administrator Chow, City Attorney Driscoll, Planning Director Harris, Public Works Director Wickstrom and Finance Director McCarthy. Also present: Fire Chief Angelo, Assistant City Administrator Hansen, Information Services Director Spang and Personnel Director Webby. Councilmember Biteman has been excused through November. Police Chief Frederiksen and Parks Director Wilson were not in attendance. Approximately 35 people were in attendance. PUBLIC (PUBLIC COMMUNICATIONS - ITEM 1A) COMMUNICATIONS Proclamation - Walk for Health Week. Mayor Kelleher proclaimed September 30th as Walk for Health Week in Kent and urged the citizens to join in a walk to be held that day beginning at Russell Road Park anytime between 8 : 30 a.m. and 11: 00 a.m. Gladys Button, Director of Health Services for Kent School District accepted the proclamation. Planning Commission. Linda Martinez, Chair of the Planning Commission, noted that the Commission would hold its first annual retreat at the Battelle Center in Seattle on Saturday, October 7th, and invited the Council and Mayor to attend a social time at 3 : 00 p.m. CONSENT WHITE MOVED that Consent Calendar Items A through CALENDAR N be approved. Houser seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. APPROVAL of the minutes of the regular Council meeting of September 5, 1989 with the following correction: the list of those present should include Information Services Director Ron Spang. Approval of the minutes of the special meeting of August 22, 1989. SEWERS (CONSENT CALENDAR - ITEM 3H) Walnut Park Apartments. ACCEPTANCE for continuous operation and maintenance, the bill of sale and warranty agreement for approximately 2 , 930 feet of water main extension, 1, 826 feet of sanitary sewer extension and 450 feet of storm sewer improvements 1 September 19, 1989 _. SEWERS constructed in the vicinity of S.E. 248th Street and lllth Ave. S.E. for the Walnut Park Apartments and release of the cash bond after expiration of the one year maintenance period. HEALTH AND (PUBLIC HEARINGS - ITEM 2A) SANITATION LID 334 Derbyshire No 7 Sanitary Sewer. The public hearing to confirm the final assessment roll for LID 334 was continued on September 5 to this date. The Public Works Director met with residents of the area on Wednesday, September 13 , 1989 and he noted that after the meeting it was discovered that an error had been made in overpayments to the contractor and these had been figured into the assessments. He requested that the hearing be continued to the next regular meeting of October 3 , 1989 to allow time for the final assessment roll to be corrected and notices sent. WHITE SO MOVED, Johnson seconded and the motion carried. (CONSENT CALENDAR - ITEM 3I) 116th Ave S.E. Sanitary Sewer Extension. ACCEPTANCE of the completed contract with Rodarte Construction, Inc. and release of retainage after receipt of State clearances. This project was awarded to Rodarte Construction, Inc. for the bid amount of $72 ,953 .99 on August 2 , 1988, and notice to proceed was issued September 19 , 1988 . The project consisted of the installation of 1,725 feet of sanitary sewer pipe and 20 feet of side sewer with 47 feet of water main and various related appurtenances. Final construction costs are $92 , 328 .25. (BIDS - ITEM 5A) Miscellaneous Sewer and Water Main Improvements. Bid opening was August 25, 1989 with four bids received. The low bid was submitted by R. W. Scott in the amount of $301, 653 .34 , the Engineer's estimate was $200,701.07 . The bids have been reviewed and it is recommended by the Director of Public Works that the bids be rejected and the project be modified and rebid at a later date. JOHNSON SO MOVED. Mann seconded and the motion carried. STREET (PUBLIC HEARING - ITEM 2B) VACATION St Anthony's Catholic Church Street Vacation No. STV-89-4 . The Mayor noted that the public hearing 2 September 19, 1989 STREET scheduled for this meeting had been removed from the VACATION agenda and referred to the Public Works Committee which will meet at 3 : 30 p.m. on Tuesday, September 26th. (CONSENT CALENDAR - ITEM 3K) Drangsholt Street Vacation. ADOPTION of Resolution 1215 , setting a public hearing date of October 17 , 1989 upon the Drangsholt petition to vacate portion of a street west of Woodland Way and south of S. 262nd Pl. for the Hawkridge Development. COMMUNITY (PUBLIC HEARING - ITEM 2C) DEVELOPMENT 1990 Community Development Block Grant Program. A BLOCK GRANT public hearing has been scheduled for this meeting PROGRAM to consider adoption of the 1990 Community Development Block Grant Program as recommended by the Council Planning Committee and by the Human Services Committee. Lin Ball of the Planning described the staff recommendation as follows: TIMATED AMOUNT OF FUNDS AVAILABLE: $234,112/$236,937 LIMITS ON EXPENDITURES EOR ADMI+1c7vam7(1N AND HUMAN SERVICES: $ 25,221/$ 27,239 1990 Human Services Ceiling $ 10,088/$ 10,895 1990 Planning and Administration Ceiling Recommended Recommended "Base Level" "Higher Level" Prolect Type Funding Funding 1. Program Planning & Admin $ 10,088 $ 10,895 Administration 2. housing Repair Services Housing Rehab 118,390 118,390 Program 3. Special Populations Rehab 14,509 14,509 Resource Center Rehab 4. Kiwanis Tot Lot R4 Rehab Rehab 7,048 7,048 5. Kent/Renton Joint Rental Housing Rehab 8,256 8,256 Housing Rehab. 6. Catholic Community Acquisition 28,000+ 28,000 Services S. King Co. Center Acquisition 7. Children's Therapy Center Construction 3,500 ],500 S. Kent Community Clinic Construction 19,100 19,100 Facility Expansion 9. Kent Single Parent Human Services 4,600 4,600 Employment and Education 10. YWCA Emergency Housing Human Services 2,610 2,610 Program 11. Kent Community health human Services 9,011 11,029 Services 12. Domestic Abuse Women's Human Services 5,000 5,000 Network (DAWN) 13. Kent Para-Transit (Van- human Services 4.000 4 000 Go) TOTAL $234,112 $236,937 3 September 19, 1989 COMMUNITY The public hearing was opened by the Mayor. DEVELOPMENT Appreciation for past support was expressed by Linda BLOCK GRANT Martinez on behalf of DAWN, Jim Bauman on behalf of PROGRAM the Kent Community Clinic and Jean Salls on behalf of the YWCA Emergency Housing Program. There were no further comments and the hearing was closed. WOODS MOVED to approve the 1990 Community Development Block Grant Program as presented. White seconded and the motion carried. SENIOR HOUSING (CONSENT CALENDAR - ITEM 3D) BOND ISSUE Procedures for and Appointments to Senior Housing Ballot Committees. APPROVAL of procedures for appointing committees advocating approval or disapproval of the senior housing ballot measure and confirmation of the Mayor' s appointment of Ed Heineman, Dee Eklund and Dee Moschel to the committee in favor of the measure. PLANNING (CONSENT CALENDAR - ITEM 3C) COMMISSION Planning Commission Appointment. CONFIRMATION of the Mayor' s appointment of Tracy Faust to replace Al Haylor on the Planning Commission. This term will expire December 31, 1990 . AUTOMATION (CONSENT CALENDAR - ITEM 3E) PLAN As BillingContract Authorization - Resolution. As discussed with the Operations Committee at their September 14 meeting, adoption of Resolution 1214 , authorizing a contract with Idaho Computer Services, Inc. for a computerized Utility Billing System, upon the approval of appropriate contract terms and conditions by the City Attorney and Information Services Director. Prior Council approval of the city' s Automation Plan, including a Utility Billing System, occurred on August 18, 1986. In accordance with the Automation Plan, funding has already been set aside in the CIP for this purpose. TELECOMMUNI- (CONSENT CALENDAR - ITEM 3F) CATIONS Pa Phone Contract with US West Communications. As recommended by the Operations Committee, approval of the contract with US West Communications under which the City will receive 10 percent commission from the pay phones, including inmate phones at the City' s Corrections Facility. 4 September 19, 1989 FIRE (CONSENT CALENDAR - ITEM 3L) Fire Agreement with State. APPROVAL of an agreement with Washington State Community Development under which the Kent Fire Department will provide a Drill Master for the State Fire Academy in North Bend. The state will reimburse the City in the amount of $11, 000. POLICE (CONSENT CALENDAR - ITEM 3N) Ordinance Defining the Crime of Patronizing a Prostitute. ADOPTION of Ordinance 2872 adding a new section to the Kent Municipal Code defining the crime of patronizing a prostitute. DRINKING DRIVER (OTHER BUSINESS - ITEM 4B) TASK FORCE THIS ITEM WAS ADDED TO THE AGENDA AT THE REQUEST OF COUNCILMEMBER HOUSER. Committee Recommendations. Houser noted that the Public Safety Committee had reviewed the conclusions of the committee evaluating the Drinking Driver Task Force and recommends approval of Items 1 through 9 , except for Item #6. SHE MOVED for such approval and for Item #6, regarding a public information liaison person, be further studied and brought back to the Public Safety Committee. Woods seconded. It was determined that everyone did not have a copy of the report and it was suggested by the Mayor and White that the matter be held over to the next meeting. Houser expressed concern in delay inasmuch as Items #1 and #2 provided for hiring two interim people. She noted that both the Coordinator and a Program Assistant had recently left and that the poster program was in jeopardy. Time was allowed for the Council to read the report. Suzette Cooke of the Chamber of Commerce noted that the proposal would approve some organizational changes that the Chamber might like to know more about and expressed concern that the Council had not had time to study the matter. Chow determined that the Police Chief had no objection to moving the Drinking Driver Task Force from the Police Department to Administration. It was further clarified that the City Administrator would meet with the review committee to discuss some of the findings. Alana McIalwain explained that the purpose of Item #9 was to make sure there was internal salary equity. 5 September 19 , 1989 DRINKING DRIVER Cooke requested that the item be held over and TASK FORCE DOWELL MOVED to table this matter to the next meeting. The motion failed for lack of a second. Chow determined for Johnson that the two interim positions could be authorized and the rest of the items delayed. Driscoll noted that the Drinking Driver Task Force is now under Civil Service and would include interim people if they were full time. Johnson proposed to hire two part-time, temporary people (Items #1 and #2) and to approve Item #9 (internal equity) and to hold over the other 6 items to the next meeting. This was accepted by Houser and Woods as a friendly amendment. The motion was restated as approving Items #1, #2, and #9 and to postpone the other items to the October 3rd meeting and then carried unanimously. SUBDIVISION (CONSENT CALENDAR - ITEM 3J) CODE Amendment to SEPA Ordinance. ADOPTION of Ordinance 2871 amending Kent' s Environmental Policy. The City and Chamber of Commerce Environmental Mitigation Task Force Committee made certain recommendations for amending the city' s Environmental Policy ordinance to establish a minimum ten trip generation threshold, so as to ensure that all new developments with significant traffic impacts falling under the scope of the state and Kent Environmental Policy Acts participate in transportation improvements. WEST HILL (OTHER BUSINESS - ITEM 4A) ZONING West Hill - Amendment to West Hill Subarea Plan and Kent Official Zoning Map. In response to Resolution 1172 , the Planning Department has conducted a study of multi-family residential densities and reviewed ways to encourage single family development. The Planning Commission held two workshops and three public hearings on amendments to the Comprehensive Plan and official zoning map for the first study area, West Hill . Sandra Driscoll, City Attorney, noted that she had been asked to address legal issues concerning the authority of the Council to proceed. The question has been raised as to whether this is a legislative action or a quasi-judicial action. The courts have determined that the process, as currently set up, is 6 September 19, 1989 WEST HILL legislative action. Also of importance to the ZONING courts, is whether the action of the Planning Commission was initiated by the Council rather than by a property owner. Driscoll then explained briefly the four-part test used by the courts to determine if an action is legislative or quasi- judicial . She noted that Kentview Properties had filed a lawsuit, and in June the judge had ruled that this was legislative action and that the matter was properly heard before the Planning Commission, since the function of a Hearing Examiner does not include setting policy. Driscoll pointed out that the exact situation of facts exists now and therefore the Council's action is within the legal parameters under legislative action. Dan Stroh of the Planning Department noted that the recommendations of the Planning Commission were explained in detail in their Findings & Conclusions, distributed as a part of the packet. He summarized these as follows: 1. Amend the West Hill Subarea Plan Text; 2 . Amend the West Hill Plan Map for implementation of the site - specific recommendation in Multifamily Area MF-03 ; 3 . Amend the Zoning Map for Multifamily Areas MF-01, 02 , and 03 , designating all sites as MRG zoning; 4 . Amend the West Hill Plan Map creating a "Single Family Designated Area" overlay. Stroh noted that Resolution 1172 directed the Planning Department to institute a series of studies, including amending the housing element of the Comprehensive Plan. An area-by-area review of the city' s multi-family densities was then conducted. It was found that in the entire city there were approximately 566 acres of available single family land with the potential of 2,261 single family units and 235 acres available of multi-family land with the potential of 4, 754 units. Figures for the West Hill area included approx- imately nine acres of available multi-family zoned land with a potential for about 228 units. Three options were developed and the site-specific reduction is recommended. This would remove the 7 September 19, 1989 WEST HILL development potential for 91 units. Stroh explained ZONING that a series of public meetings were held. An Environmental Impact Study was done and a City-wide Declaration of Non-Significance was issued. He noted that extensive notification had been given of the Planning Commission public hearings and that both East Hill and the Valley Floor areas would also be the subject of Planning Commission hearings. Upon Mayor Kelleher's question, Stroh clarified that the changes recommended for the three specific sites on the West Hill would change multi-family classifications from one density to another but would not increase the number of single family homes allowed in single family designated areas. It was clarified for Woods that the West Hill reduction would equal 2% of the goal of 20% reduction of multi-family zoning. Stroh noted that reductions on East Hill and the Valley Floor would be separate items before the Council and clarified that most of the potential for reduction of multiple zoning was on the valley floor. It was determined that action taken tonight would not become effective until action was taken on the East Hill Plan and on the Valley Floor Plan. WOODS MOVED to adopt the recommendation of the Planning Commission for text and map amendments to the West Hill Subarea Plan and amendments to the official zoning map and to direct the City Attorney to prepare the required resolution and ordinance. Johnson seconded. Jane Koler, 18th Floor, Pacific Building, Seattle, attorney representing Kentview Properties, Inc. , distributed a letter which has been filed for the record. Ms. Koler pointed out that Kentview Properties has filed an appeal to the judge ' s decision. She noted that until this decision, Washington courts had held that rezones were quasi- judicial proceedings. She asked that the matter of Kentview Properties rezone be remanded to the Hearing Examiner so that a full quasi-judicial hearing can be held, in accordance with the City's zoning ordinance. Upon White' s question, Stroh confirmed that public hearings had been held before the Planning Commission. The motion to approve then carried unanimously. 8 September 19, 1989 FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through September 21, 1989 after auditing by the Operations Committee at its meeting at 3 : 00 p.m. on October 2 , 1989 . Approval of checks issued for vouchers: Date Check Numbers Amoun 8/31 - 9/11 83455 - 83481 $ 162,217.93 9/14/89 83491 - 83881 _1,542,580.71 $1,704,798.64 Approval of checks issued for payroll: Date _ Check Numbers Amount 9/5/89 124226 - 124898 $ 725,911.48 (CONSENT CALENDAR - ITEM 3G) Laserprint Contract Renewal. AUTHORIZATION for the Mayor to sign a contract renewal with Laserprint Communications for printing, inserting and mailing of the City' s utility bills, as recommended by the Operations Committee. (CONSENT CALENDAR - ITEM 3M) Environmental Mitication Fund - Solid Waste Utility Account. ADOPTION of Resolution 1216 , creating a solid waste utility account in the Environmental Mitigation Fund and authorizing and appropriating funds necessary therefor. REPORTS (REPORTS - ITEM 6F) Parks Committee. Dowell noted that the Parks Committee would meet at 4 : 00 p.m. on Wednesday, September 20th. EXECUTIVE At 8 : 30 p.m. , City Administrator chow asked for an SESSION executive session of approximately 10 minutes to discuss possible litigation. The meeting reconvened at 8 : 35 p.m. and WOODS MOVED to approve settlement of the "snow-days grievance" with the Corrections Union, Police Specialists and the Police Union. Mann seconded and the motion carried. ADJOURNMENT The meeting was adjourned at 8:40 p.m. Marie Jensen, CMC City Clerk _.. 9 l Kent City Council Meeting Date October 3 . 1989 Category Consent Calendar 1. SUBJECT: LEOFF DISABILITY BOARD. 2 . SUMMARY STATEMENT: Confirmation of the Mayor's appointment of Councilmember Paul Mann to serve on the LEOFF Disability Board through December 31, 1990. Mann will replace Berne Biteman. 3 . EXHIBITS: Letter from Mayor. 4 . RECOMMENDED BY: Ma or (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3C OFFICE OF THE MAYOR TO: JIM WHITE, CITY COUNCIL PRESIDENT FROM: DAN KELLEHER, MAYOR '1.'--- ` DATE: SEPTEMBER 20, 1989 SUBJECT: DISABILITY BOARD APPOINTMENT I have recently appointed Paul Mann, Councilmember, to the LEOFF I Disability Retirement Board. He will serve as City Council representative on the Board and his term will begin immediately. He will serve through 12-31-90. I submit this for your confirmation. DK:jb cc: Ed Chow, City Administrator Marie Jensen, City Clerk Mike Webby, Personnel Director Disability Board Members Becky Fowler, Disability Board Secretary Kent City Council Meeting Date October 3 , 1989 1 \ Category Consent Calendar �.�,+ epiTMENT T ARTS COMMISSION 1. SUBJECT: z� . 2 . SUMMARY STATEMENT: Confirmation of the Mayor's appointment of Marilyn Hadley to the Arts Commission to replace Inge Schultz. This term will expire in October, 1991. 3 . EXHIBITS: Letter from Mayor. 4 . RECOMMENDED BY: Mayor (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES. FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: Council Agenda Item No. 3D OFFICE OF THE MAYOR TO: JIM WHITE, CITY COUNCIL PRESIDENT FROM: DAN KELLEHER, MAYOR r) uy` DATE: SEPTEMBER 20, 1989 SUBJECT: ARTS COMMISSION APPOINTMENT I have recently appointed Marilyn Hadley to replace Inge Schultz on the Kent Arts Commission. Ms. Schultz resigned as of August 14 , 1989 . Ms. Hadley is an electronic data processing analyst at Boeing and is also co-owner of an east hill business. She is a member of the Kent Chamber of Commerce and has worked with Nancy Woo, Community Events Coordinator, on the Saturday Market chili cook- off project. She is avactive member of CASI--Chili Appreciation Society International. Ms. Hadley' s term will begin immediately and continue through 10/91. � _ Kent City Council Meeting E. `+k'- ti(v Date October 3 1989 ~ Category Consent Calendar SUBJECT' CANTERBURY PRELIMINARY SUBDIVISION NO. SU-89-3 2 . SUMMARY EN it Set October 17 , 1989 for a public meeting to considerder the H Hearing Examiner's recommendation of approval o an 18 lot single-family residential subdivision. The property is 4 .34 acres in size and is located on the northeast of proposed 100th Ave. S.E. and S .E. 248th St, 3 . EXHIBITS' None 4 . RECOW4ENDED BY: Hearing Examiner 9 20 89 (Committee, Staff, Examiner, Commission, etc. ) YES 5. UNBUD NO GETED FISCAL/PERSONNEL IMPACT: Not Recommended FISCAL/PERSONNEL NOTE: Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: moves, Councilmember seconds Councilmember DISCUSSION• ACTION• Council Agenda Item No. 3E c_, r, Kent City Council Me�98eting N Date Octobe9f,,� Category Consent, a�lendar Q., 2 1. SUBJECT: SEWER RATE INCREASE oRE); T NrE 2 . SUMMARY STA _____As recomended. b� the Public Works V < e option of Ordinance No. _ increasing Kent sewer rates to incorporate the METRO increase r\ 3 . EXHIBITS: Excerpt from Public Works Committee minutes 9/26/89 ; METRO's letter and ordinance; City of Kent ordinance. 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc. ) 5. DNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3F PUBLIC WORKS COMMITTEE SEPTEMBER 26, 1989 PRESENT: JON JOHNSON ROD FREDERIKSEN JUDY WOODS TIM HEYDON GARY GILL MARTY NIZLEK BILL WILLIAMSON JOHN MARCHIONE S. 240th Street - Claudia Justice Concerns The Committee reviewed the memorandum submitted by Marty Nizlek and his recommendations contained therein. Williamson asked if Ms. Justice might qualify for one of the motorized carts that DSHS has. Nizlek commented there might not be wheel chair ramps on both sides of the street. There was some discussion about the City's liability. Williamson commented there are no handicap requirements at the State or local level which require the City to control signal timings at intersections to prioritize handicap persons movements through such intersections. The City could incur liability if it so changed timing intervals to accommodate such movements when an alternative access exists without increasing risk of accidents to the motoring public. The Committee unanimously recommended accepting Marty Nizlek's recommendations and that these recommendations be forwarded to Ms. Justice along with Bill Williamson' s comments. Sewer Rate Gill explained that Metro has notified us their sewer rate for 1990 will be increased from $10.45 to $11. 60 per month per residential equivalent. It is recommended we pass this increase on to Kent' s sanitary sewer customers as we have done in prior years. It was noted that the Kent portion of the sewer rate would not be increased such that the sewer rate for a single family residence for 1990 would be $17 . 60 (it is currently $16.45) . The Committee unanimously approved the request. Proposed L.I.D. - 77th Avenue South Gill explained that 77th Avenue is the dead end street that goes up to Seattle Auto Auction. Several developers over recent years have requested development permits from which we have secured LID covenants which equal about 47% of the assessed valuation. A property owners meeting to discuss the proposed LID has been held at which there was some opposition to a 36-foot wide street with =- �R1ETRO Municipality of Metropolitan Seattle Exchange Building • 821 Second Ave. • Seattle, WA 98104-1598 July 14 , 1989 CITY OF KENT 'JUL 19 1989 ENGINEERING DEPT. Mr. Don Wickstrom Director of Public Works City of Kent P.O. Box 310 Kent, WA 98031 Monetary Reauirements for 1990 Pursuant to the Agreement for Sewage Disposal between Metro and its component agencies, by Resolution No. 5658, adopted June 1, 1989 , the Metro Council fixed and determined the total monetary requirements for the disposal of sewage for the calendar year 1990 . The requirements result in a rate of $11. 60 per month per residential equivalent which will be effective January 1, 1990. Please find attached copies of that resolution and the Water ` Pollution Abatement Budget resolution for the calendar year 1990. If you have any questions, please call me at 684-1014 . Bonnie Mattson Clerk of the Council BM:b Attachments ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, relating to Sanitary Sewer Services; amending Section 7.05.310 Kent City Code (Ordinance 2374, as last amended by Ordinance 2446, 2510, 2596, 2679 and 2827) establishing service charges. WHEREAS, pursuant to the Agreement for Sewage Disposal between Metro and its component agencies, the Metro Council, by Resolution No. 5658 adopted June 1, 1989, fixed and determined the total monetary requirements for the disposal of sewage for the calendar year 1990, thereby resulting in a rate of $11.60 per month per residential equivalent which will be effective January 1, 1990. THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 7.05.310 of Kent City Code is amended as follows: ~ .07 5.310 SCHEDULE OF CHARGES - WITHIN CITY (1) Single Family Residential (($16:45)) lE 7.60 per month. (2) Single Family Residential-Lifeline ((S14:25)) 15.40 per month. Eligibility criteria for Lifeline rate shall be established by City Council. (3) Other than single family residential shall be billed in accordance with the consumption of water and at the following rate, except that no monthly bill shall be less than (($16:45)) 13 7.60. All ((31:68))51.40 + ((f1:65))51.80 per 100 Cu Ft. per month. Section 2 Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage, approval and publication as provided by law. DAN KELLEHER, MAYOR ATTEST: MARIE JENSEN, CITY CLERK APPROVED AS TO FORM: SANDRA DRISCOLL, CITY ATTORNEY PASSED the day of 1989. APPROVED the day of 1989. PUBLISHED the day of 1989. I hereby certify that this is a true copy of Ordinance No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. (SEAL) MARIE JENSEN, CITY CLERK 6330-230 2 - 1 RESOLUTION NO. 5657 2 A RESOLUTION of the Council of the Municipality of Metropolitan Seattle adopting a budget for the calendar 3 year 1990 for the performance of the water pollution abatement function. 4 WHEREAS, Chapter 35.58.410 RCW requires that on or before 5 the third Mondayin June of each year, the Municipality of 6 Metropolitan Seattle adopt a budget for each authorized 7 metropolitan function for the following calendar year; and 8 WHEREAS, the Water Quality and Finance/Personnel 9 Committees of the Metropolitan Council have prepared a 10 recommended budget for the water pollution abatement function as 11 required by Resolution No. 6, adopted November 6, 1958; and 12 WHEREAS, the Council of the Municipality has considered 13 the budget recommended by such committees and determined to adopt 14 same as the water pollution abatement budget of the Municipality 15 for the calendar year 1990; 16 NOW, THEREFORE, BE IT RESOLVED by the Municipality of 17 Metropolitan Seattle as follows: 18 Section 1. The budget for the water 4 pollution abatement 19 function for the calendar year 1990 shall be as follows: 20 RECEIPTS ._. 21 Sewage Disposal Charges $ 81,278,000 22 Interest Income 6,037,000 Other Income 3,102,000 23 TOTAL RECEIPTS $ 90,417,000 24 OPERATING EXPENSES 25 Transmission and Treatment $ 28,153,000 26 Management and Administration 8,072,000 27 TOTAL OPERATING EXPENSES $ 37,025,000 28 BALANCE OF RECEIPTS AFTER OPERATING EXPENSES 53,392,000 29 DEBT SERVICE AND INTEREST COSTS 42,548,000 30 RESERVATION OF FUNDS - BETTERMENT RESERVE 750,000 31 RESERVATION OF FUNDS - OPERATING RESERVE $ 229,000 32 33 1 TOTAL AVAILABLE - CURRENT YEAR $ 10, 6.16,000 2 TOTAL AVAILABLE FUNDS - BEGINNING OF YEAR $ 13,312,000 1 f 3 REVENUE BOND RECEIPTS 84,607,000 4 CAPITAL GRANT RECEIPTS 53,402,000 5 BETTERMENT RESERVE 750,000 6 TOTAL AVAILABLE FUNDS $161,937,000 7 CAPITAL EXPENDITURES 147,337,000 s BOND RESERVE AND FINANCING COSTS 9,385,000 9 TOTAL AVAILABLE FUNDS - END OF YEAR $ 5,214,000 10 Section 2. The Executive Director is authorized to 11 employ up to 400.3 full-time equivalent operating budget staff 12 and 197.8 full-time equivalent capital budget staff to conduct 13 the metropolitan water pollution abatement function. 14 ADOPTED by the Council of the Municipality of 15 Metropolitan Seattle at a regular meeting thereof held on the 16 1st day of June, 1989. 17 18 Gark A. Zi merman 19 Cha ran of a Council 20 ATTEST: 21 Bonnie Mattson Clerk of the Council 23 24 25 26 27 28 29 30 31 32 33 RESOLUTION NO. 5657 - PAGE TWO 1 RESOLUTION NO. 5658 2 A RESOLUTION of the Council of the Municipality of Metropolitan Seattle determining total monetary 3 requirements for sewage disposal for the calendar year 1990. 4 WHEREAS, the agreements for sewage disposal between the 5 6 Municipality and its component agencies require that, prior to July 1 of each year, the Municipality determine its total 7 monetary requirements for the disposal of sewage for the next 8 succeeding calendar year; and 9 WHEREAS, the Municipality has considered all of the cost In elements necessary to determine its total monetary requirements 11 for the year 1990; 12 NOW, THEREFORE, BE IT RESOLVED by the Council of the 13 Municipality of.Metropolitan Seattle as follows: 14 Section 's . The total monetary requirements for the 15 disposal of sewage for the calendar year 1990 are hereby fixed 1E and determined as follows: 17 Administration, operating, maintenance repair 18 and replacement (net of other income) $33,923,000 19 Establishment and maintenance of necessary working capital and reserves (1,590,000) 20 Requirements of revenue bond resolutions 21 (not included in above items and net of interest income) 47,148,000 23 $79,481,000 Section 2. Prior to July 1, 1989, a copy of this 2; resolution shall be delivered to each component agency having an 25 agreement for sewage disposal with the Municipality. 2a ADOPTED by the Council of the Municipality of Metropolitan 27 Seattle at a regular meeting thereof held on the 1st day of _2 June, 1989'. 2^ s0 Ga A. Zim ermaV n - `— 31 ATTEST: Chai n of t Council 32 /d`°'" /Lea e+✓ Bonnie Mattson 33 Clerk of the Council I. N Kent City Council Meeting �I L Date October 3 1989 j� � Category Consent Calendar ,� 1. SUBJECT: WATER CONSERVATION PROGRAM O - EAST KING COUNTY REGIONAL 2 . SUMMARY S T: As recommended by the Public Works Co pproval for funding to participate in a �rat�r, red by the East King County Regional conservation program sponso lementary schools in the Kent School Water Association for six e District at a cost of $300 per school. t 3 . EXHIBITS: Excerpt from Public Works Committee minutes 9/12/89 ; letter from East King County Regional Water Association. 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE RE UUIIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3G �G EAST KING COUNTY a' REGIONAL CITY Of KENT r ' WATER ASSOCIATION JUL 13 1989 F, y 15029 Bothell Way N.E., Suite 300, Seattle, WA 98155 • 20 r r ( 0 .-,,." • .. ,.:. . . ..:�3,;us.,�tw.e ,-t��s• :EMGINEERING'OEPT 6)368.9999 Mr Don Wickstrom July 6, 1989 City of Kent 220 Fourth Avenue South Kent, WA 98032 Dear Don, We are enclosing the bill for the 1989 school program, which will begin in September, as we are making payments to the contracting company. You will recall we originally entered the program anticipating a $400 . 00 per school cost, followed by a 40% state grant to net the cost at $240 . 00 per school. As the success of the program grew, we were able to negotiate a volume reduction in fees from the contractor. With over 100 schools prticipating costs were reduced to $350 . 00 per school. As we exceeded 120, Everett joined our effort raising the total schools to 160, and reducing the estimated cost to $300. 00 per school . The expected state grant should net the cost out at about $180. 00 . The RWA will be sponsoring the program in 1990 along with the anticipated 40% grant funds and fully expect the program to continue in future years without state funding. As the program progresses you will be advised of actual expenses, the grant receipt, and all funds, as received will be remitted, or, at your 'specific request, retained in your account for 1990 . The utilities have exhibited extraordinary harmony by readily stepping forward to shoulder the financial responsibility of the school conservation program. The number of participants far exceeded our initial estimates . As a matter of fact, only six utilities failed to participate, leaving only eleven schools unfunded. We applaud your support, as 2 'm sure your community does, and look forward to an efficient, successful conservation effo Si ce ely, __. Don Ellis Executive Director July 3, 1989 SCHOOL CONSERVATION PROGRAM City of Kent # of Schools-7 Schools to be included: Crestwood Kent Elementary O'Brien Park Orchard Pinetree Scenic Hill Sunny Crest $300 . 00 each for 7 schools . . . . . . . . . . . . . . . . . . . . $2100 . 00 Please remit as soon as possible to: EKRWA 15029 Bothell Way NE #300 Seattle, WA 98155 schcon$ . 14 PUBLIC WORKS COMMITTEE September 12, 1989 ATTENDEES: JON JOHNSON RIC WILLIAMS JUDY WOODS BOB COUNTS DON WICKSTROM FRANK BURNS JIM HANSEN BESSIE PLETCHER GARY GILL JOHN NARCHIONE MARTY NIZLER LYLE PRICE BILL WILLIAMSON DON ELLIS innth and 256th I^tersection_- Ric Williams was introduced to the committee and he submitted a copy of a letter he had sent to Don Wickstrom and also a Copy of Don-s reply regarding the corridor between Kent Meridian High School including the Kent-Kangley "Y" intersection. Mr. Williams stated his concerns about this intersection and he feels the problem is a result of poor signalization. He noted that his driving time thru this intersection is 5:30 A.M. His suggestion to the problem would be that the entry into 256thsr o W d be blocked and all the traffic routed out Kent-Kangley. suggested that the corridor between 104th & Kenms also t Meridian High School should have a raised island to eliminate left hand turns. Marty Nizlek stated this his staff has not been out to the intersection at 5:30 in the morning. He explained to Mr. Williams that there are consultants who are now looking at this situation to determine what we can do at an intersection such as this. He explained that the Ruth Rezone project is to mitigate the traffic impact on that development and part of that requirement is that this group of signals including 104th and 260th be optimized. He assured Mr. Williams that the consultant is required to look at these problems in a systematic fashion to try to move the most people possible and also there is a set of improvements that the Target (Ruth Rezone) people are required to make. _ Marty will get back to Mr. Williams in one month-s time with information on his findings. chool Cons ery t:on Prooram - Don Ellis introduced himself as a member with the East King County Regional Water Association. Mr Ellis is requesting funding for the city's participation in a Water conservation Program to be presented to elementary schools in the Kent School District. Seven schools were included in the Kent program with the cost per school at $300.00 Mr. Ellis stated that they anticipate a 40% OSHS grant. advance and this is ll be ree outlay questing theds to be made money upfrone reason for t in It is anticipated that h this wbasis. repeated in the Spring of 1990 and thereafter on anonly those annual basis. schools The B funding in Kent's water C Crestwood Elementcommendedary is not in our water franchise fran area and is serviced by W.D. #105. Mr. Ellis will contact W.D. #105. Judy Woods moves that authorization for funding be approved for the school Conservation Program for the six schools within Kent's water franchise. Seconded by Johnson. re TI and ZIT Petition - Nizlek he At this information time, h d Marty includedcluded in reviewed packet ton Committee the Referring to the diagram indicating Russell Rd., 64th Ave. and James, he noted that some of the volumes exceed what is levellly expected on similarly classified streets. A higheroriginally as ptraffic lanned.is Russel exiti l fromt the Lakes flow pro in ctheh an a.m. ai of wpredominately Boeing people. The 64th Avenue improvement will reduce the traffic problem on Russell Road. He indicated the traffic speed on James nk Street is 42 MPH westbound and 46 MPH eastbound. Bo ei tints sra in Burns and Bessie Fletcher representing the p Bridgewater, requested the possibility of reducing the speed on stated that the road James designed Street for 5a MPH. 40 MPH road and Marty changingkthe sped limit will not ffect the sped .thata aJames Streetebes made ha street wfor r-local s access vonly"es quested ..,.... ewe 111ncat access only" and "no trucks" I Rent City Council Meeting Date October 3 . 1989 f Category Consent Calendar 1. SUBJECT: NATIONAL LEAGUE OF CITIES , 2 . SUMMARY STATEMENT: Authorization for Jim White to attend the NLC Transportation and Communication Committee meeting in Orlando, Florida, October 5-8 , 1989 ) 6i.11Cl') Authorization for Jim White, Paul Mann and Jon Johnson to attend the NLC Conference in Atlanta, Georgia, November 25-29, 1989 . 3 . EXHIBITS: Letters from Jim White 4. RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: SOURCE OF FUNDS : 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3H �1 TO: COUNCILMEMBERS FROM: J M WHITE, COUNCIL PRESIDENT RE: NLC--66th ANNUAL CONGRESS OF CITIES--ATLANTA, GEORGIA November 251 1989 - November 29, 1989 DATE: SEPTEMBER 27 , 1989 The following Councilmembers have expressed an interest in attending the NLC -- Progress Through Performance, Participation and Partnerships in Atlanta, Georgia: Paul Mann $1, 055 (est. ) Jim White $ 935 (est. ) Jon Johnson $ 820 (est. ) We respectfully request confirmation for travel. JW:am cc: Dan Kelleher, Mayor Ed Chow, City Administrator TO: COOUNCILMEMBERS FROM: y ij M WHITE, COUNCIL PRESIDENT RE: NLC—TRANSPORTATION AND COMMUNICATIONS STEERING COMMITTEE DATE: SEPTEMBER 27 , 1989 I have been invited to attend the National League of Cities Conference in Orlando, Florida on October 5, 1989 through October 81 1989 . The Steering Committee will focus on transportation issues. I request your confirmation of my travel plans. Air Travel: $258. 00 Hotel: 243 . 00 Total 501. 00 JW:am cc: Dan Kelleher, Mayor Ed Chow, City Administrator Kent City Council Meeting Date October 3 . 1989 Category Consent Calendar 1. SUBJECT: KING COUNTY OPEN SPACE BOND ISSUE - RESOLUTION 2 . SUMMARY STATEMENT: Adoption of Resolution endorsing the King County Open Space Bond Issue which will appear on the ballot for the November 7 , 1989 election. 3 . EXHIBITS: Resolution 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REOUIRED: SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember { moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3I a�- RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, relating to the endorsement of the King County Open Space Bond Issue (Proposition 2) for the November 7, 1989 election. WHEREAS, the Mayor and the City Council of the City of Kent, Washington, recognize the significant value of open space to Kent and the neighboring King County Communities; and WHEREAS, by the Year 2000, over 300,000 more people are , expected to move into King County, which will put even greater 1.; pressure for development on our remaining open spaces; and WHEREAS, the Thrust of Proposition 2 is to provide public access to critical, natural environment; and WHEREAS, the Proposition will finance acquisition of a County Wide Trail System and development of important regional and nature parks; and WHEREAS, Proposition 2 will save for public enjoyment over 3100 acres of valuable lands and about 70 miles of trail right- of-way; and WHEREAS, the Citizens of the City of Kent, Washington, will benefit directly from completion of the following projects: Green River Corridor Trail $ 840,000 Lake Fenwick Trail 850,000 Interurban Trail Completion 1,960,000 Clark Lake Acquisition 2,130,000 $5,780,000 THE MAYOR AND CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: Section 1. WE, the Mayor and City Council of Kent, Washington, hereby endorse the King County Open Space Bond Issue (Proposition 2) and encourage residents to vote Yes for Proposition 2 on November 7, 1989. Concurred in by the Mayor of the City of Kent, this day of 1989. DAN KELLEHER, MAYOR ATTEST: MARIE JENSEN, CITY CLERK APPROVED AS TO FORM: SANDRA DRISCOLL, CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. passed by the City Council of the City of Kent, Washington, the day of 1989• (SEAL) MARIE JENSEN, CITY CLERK Kent City Council Meeting Date October 3 1989 Category Other Business 1. SUBJECT: DRINKING DRIVER TASK FORCE - RECOMMENDATION TO THE CITY COUNCIL AS TO ORGANIZATIONAL PLACEMENT OF THE TASK FORCE 2 . SUMMARY STATEMENT: In response to direction from the Public Safety Committee and the Administrator, E Chow,rmed, aThe committee of three (3) Y staff members assignment to the committee was to determine whether the Task Force would better function assigned to the Police Department or to the City Administrator. 3 . EXHIBITS: Memorandum from Capt. D. Byerly to Mayor Dan Kelleher and members of the City Council with nine (9) recommendations. 4 . RECOMMENDED BY: Task Force Review Committee 9-6-89 (Committee, Staff, Examiner, Commission, etc. ) NO X YES 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: Not Recommended FISCAL/PERSONNEL NOTE: Recommended 6. EXPENDITURE REQUIRED: No chancre in budget SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: moves, Councilmember seconds Councilmember DISCUSSION: ACTION: Council Agenda Item No. 4A KENT CORRECTIONS FACILITY SEPTEMBER 28 , 1989 TO: MAYOR DAN KELLEHER KENT CITY COUNCIL (10 f- FROM: CAPTAIN BYERLY, KENT POLICE DEPARTMENT SUBJECT: DRINKING DRIVER COUNTERMEASURE TASK FORCE At the direction of the Public Safety Committee, the City Administrator, Ed Chow, was directed to form a committee to study the Drinking Driver Countermeasure Task Force and whether or not it would be most effective assigned to the Kent Police Department or the City Administration. Following this, a committee was formed composed of: Alana Mclalwain - Executive Assistant John Marchione - Budget Analyst Capt. Dennis Byerly - Kent Police Department Alana Mclalwain was the chairperson of this committee and, subsequently, scheduled two committee meetings. At these meetings, members of the Task Force and their supervisor were asked to attend, and provide input and recommendations. Following these meetings, it was unanimously agreed, and has been recommended, that this Task Force presently assigned to the Kent Police Department, be organizationally moved to function under the supervision of the Kent City Administration. The committee' s reasons for this recommendation are: Functions of Community Events are presently in place. Functions of Public Information are also in place. City administration is in a better position to provide a broader scope of outreach to this community and the region. It is vitally important that the Task Force retain its separate identity and original goals. Drinking Driver Task Force Page Two - September 28, 1989 At the Kent City Council meeting on 9-19-89 action was taken on the following recommendations: An interim part-time person be hired for Drinking Driver Task Force. The City Administrator should make the appointment, with staff assistance. An interim part-time person be hired for Crime Prevention. The City Administrator should make that appointment, with staff assistance. That under no circumstance any temporary replacement be • hired at a rate of pay greater than current staff (who in our estimation are doing similar duties) , with the exception of the Drinking Driver Task Force Coordinator's position. In addition to the above recommendations, the following recommendations have also been submitted. Although these issues were outside the original scope of our assignment, they are very relevant. We would be remiss if we did not make you aware. 1. At the discretion of the City Administrator, a "supervisory" person be hired on an interim basis, (per needs expressed by members of staff) . 2 . The Crime Prevention and D.A.R. E. program be retained in the Police Department (primarily due to the rule of "commissioned officer" status) ; with the understanding that it is necessary to coordinate activities with Drinking Driver Task Force on a routine basis. 3 . Future consideration be given to exploring the possibility of having a Public Information Liaison, which would be in administration, to oversee and coordinate all Public Information activities including--police, fire, parks, to give more emphasis to coordination, networking, communication between various entities within city, and to enhance administration's role in disseminating information to the citizens. 4 . Request a meeting with the City Administrator regarding other issues which surfaced as a result of researching and interviewing members of staff and management. 6. Redraft for review by the Council the Drinking Driver Task Force Resolution No. 1086 to bring current the recommendations of the committee (as accepted by the Public Safety Committee) . w ... ......... Kent City Council Meeting Date October 3 , 1989 Category Other Business i 1. SUBJECT: SISTER CITY - KHERSON, SOVIET UNION - RESOLUTION. 2 . SUMMARY STATEMENT: Resolution has been prepared to establish a sister city for Kent in Kherson, Soviet Union. 3 . EXHIBITS: Resolution. The Resolution is scheduled for consideration at the Operations Committee meeting of October 2 , 1989. If there are any questions, this will be removed from this agenda. 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended_. 6. EXPENDITURE REQUIRED: SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember ��y'� moves, Councilmember _ seconds to adopt Resolution "� J' establishing Kherson, Soviet Union as Kent's sister city. DISCUSSION: / 1 ACTION• Council Agenda Item No. 4B yB RESOLUTION NO. A RESOLUTION of the City Council of the City of Kent, Washington, relating to the establishment of a Sister City affiliation with Kherson, Soviet Union. WHEREAS, the Mayor and the City Council of the City of Kent, Washington, United States of America, have received word that citizens of the City of Kherson, Soviet Union, have invited the City of Kent to become a Sister City; and WHEREAS, to formalize said town affiliation relationship, a group of Kent Citizens have met and formed a Town Affiliation Committee, which proposes to operate under the People-to-People Program; and WHEREAS, said affiliation has been established by the Youth Exchange Society; and WHEREAS, said affiliation would be part of the celebration of the 1990 Kent Centennial Year; NOW, THEREFORE, THE MAYOR AND CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, UNITED STATES OF AMERICA, DO HEREBY RESOLVE AS FOLLOWS: Section 1. The Citizens of the City of Kent, Washington, herewith accept the invitation of the City of Kherson, Soviet Union, to become its Sister City, to encourage the exchange of ideas, culture, students, and other programs of a miscellaneous nature designed to facilitate the relationship between the two cities and to create better international understanding and good will between the Citizens of the two cities. Passed at a regular meeting of the City Council of the City of Kent, Washington this _ day of 1989. Concurred in by the Mayor of the City of Kent, this _ day of 1989. DAN KELLEHER, MAYOR ATTEST: MARIE JENSEN, CITY CLERK APPROVED AS TO FORM: SANDRA DRISCOLL, CITY ATTORNEY I hereby certify that this is a true and correct copy Of Resolution No. passed by the City Council of the City of Kent, Washington, the day of 1989. (SEAL) MARIE JENSEN, CITY CLERK 7600-270 2 - ` IA� Kent City Council Meeting Date October 3 . 1989 Category Bids 1. SUBJECT: OPERATION DIVISION REMODEL 2 . SUMMARY STATEMENT: Bids were opened September 7 , 1989 with five bids received. All bids exceeded the architect's estimate. However, the Public Works Committee has recommended we proceed with the project as designed adjusting the budget to meet the low bid by transferring $15,000 from the unencumbered Water Fund, $30, 000 from the unencumbered Sewer Fund, and $15, 000 from the Capi al Improve ent Program Fund. The Operations Committee revie�the item at their meeting on October 2 , 1989. 3 . EXHIBITS: Summary memo from Director of Public Works; excerpt from the Public Works Committee minutes; fiscal analysis sheet; fiscal note; memorandum to Public Works Committee from Don Wickstrom; memorandum to Don Wickstrom from Tim Heydon. 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: e� Councilmember k moves, Councilmember �.i�! � h' seconds that the budget for the Operations Division remodel be adjusted by transferring $15, 000 from the unencumbered Water Fund, $30, 000 from the unencumbered Sewer Fund, and $15, 000 from the CIP Fund. •, • gt��ir�c �2d�ml�er--. moves; ©ut�cim�a�x .. sdcend� that the bid submitted by Rodosevich Construction in the amount of $162 , 250 be accepted for the Operations Division remodel. K✓ DISCUSSION• ACTION• Council Agenda Item No. 5A DEPARTMENT OF PUBLIC WORKS September 28, 1989 TO: Mayor Kelleher and City Council FROM: Don Wickstrom DW RE: Operations Division Remodel Bids were opened September 7 with five bids received. The low bid was submitted by Rodosevich Construction in the amount of $162, 250. This bid, however, exceeded the project budget and the Architect' s estimate. After review of the bids, and considering the importance of the project in providing protection of City equipment from the oncoming winter and the need for an adequate lunch and training facility for staff, it is recommended we proceed with the project as designed r adjusting the budget to meet the low bid by transferring $15, 000 from the unencumbered water fund, $30,000 from the unencumbered sewer fund and $15, 000 from the cIP fund. The IBC recommended the project be modified and rebid to stay within the existing budget; however, recognizing Council might elect to proceed with this project, did recommend the $15, 000 be taken from the CIP fund instead of the 1989 Street Operating budget as originally proposed. The Public Works Committee reviewed the request at their meeting of 9/26/89 and recommended the City proceed with the project as designed and that the low bid be accepted with the budget adjusted according to the Director' s and IBC recommendation with that $15, 000 be transferred from the CIP fund instead of the Street Operating budget. The Operations Committee will review the recommendations at their meeting of October 2 . Public Works Committee September 26, 1989 Page 2 curb, gutter and sidewalks but requests that some emphasis be placed on including a traffic signal in the project. Gill commented that in an industrial area such as this a 36-foot wide street could not be considered excessive. Gill continued that we would have to determine if the intersection met the warrants for a signal. The design could accommodate any future need for signals if not needed now. Woods commented she would recommend proceeding with the project as planned in keeping with the City' s attempt to bring our streets up to certain standards. Johnson concurred. Gill stated some concern had been expressed about the manner of distributing the assessments. Due to the irregular shapes of many of the parcels, the zone method was used . Had the front footage method been used, those parcels that are long and narrow would have had much larger assessments. The Committee unanimously recommended proceeding with the LID as presented. The Committee also recommended staff determine if a signal is warranted and should be included in the project. POW Operations Division Remodel Heydon reviewed the history of the project for the Committee. Five bids were received all of which exceeded the budget. Heydon explained he and the architect have contacted several people in the field who indicate that the market is such now that a rebid could result in even higher bids. Heydon proposed transferring $15, 000 from unencumbered water fund, $30, 000 from unencumbered sewer and $15, 000 from the 1989 Street Operating budget which would adjust the budget sufficiently to award to the low bidder and allow for a small contingency. Marchione stated that IBC has recommended the project be modified and rebid to fit within the budget. He commented this recommendation is in keeping with their recommendations on similar situations from other Departments. However, IBC did recognize Council might wish to proceed with the project as bid and recommended the $15, 000 proposed to come from the 1989 Street Operating budget be taken from the CIP fund instead which would eliminate any impact to the General Fund. The Committee unanimously recommended the project be awarded to the low bidder at this time and the budget be adjusted according to the recommendations made by the Public Works Director and IBC to transfer $15, 000 from the unencumbered water fund, $30, 000 from the unencumbered sewer fund and $15, 000 from the CIP fund. Third Avenue Street Vacation This item will be discussed at a later Public Works Committee meeting. City of Kent, Washington Fiscal Analysis Sheet Fund:General,Water, Sewer Department: Public Works Cost: $60, 000 Proposal Title Shops Remodel Proposal Description: Authorization to adjust budget and transfer $15, 000 from the unencumbered water fund, $30, 000 from the unencumbered sewerage fund and $15, 000 from the 1989 street operating budget to provide for the remodel of the shop facility. Relationship to Council Target Issues and Operational Priorities- This remodel will enable the. Operations staff to enhance their efficiency and improve employee morale, resulting in 'improved - responsiveness to citizens during everyday and emergency operations . Completion of this project should reduce major maintenance costs by providing protection from freezing for expensive, specialized complex equipment during inclement weather. The additional lunch room space will promote unity, communication and co-operation amoung division staff members by allowing them to eat together at the same location during the same time frame. Additional training space would enable crews to be provided better training for safety and upgrading of skills. This additional space would also be used to promote good employee morale by holding award and recognition presentations for outstanding achievement and performance. Fiscal Impact• Total fiscal impact will be $60, 000 in additional funding. $15, 000 will be provided from the unencumbered water fund, $30, 000 will be provided by the unencumbered sewerage fund and $15, 000 would be available from the Street department drainage charges. These charges are anticipated to be under budget due to the fact the new drainage rates were not implemented during 1989 as originally pl&nned. Options and Alternatives: Not pursue the shop remodel at this time and risk increased costs when project is rebid. Risk damage to heavy, very expensive equipment thus increasing major repair costs. September 20, 1989 FISCAL NOTE The IBC recommends that the Public Works Department prioritize the needs of the Shop Remodel Project so that the bid can come within the existing budget. The IBC suggests that Public Works completes the additional bays to protect the heavy equipment first. This part of the project was originally proposed and approved in the 1988 C.I .P. Should the Council approve the additional budget request, the IBC suggests that the Street Department's share of $15, 000 come from the C. I.P. Fund instead. DEPARTMENT OF PUBLIC WORKS SEPTEMBER 21, 1989 TO: PUBLIC WORKS COMMITTEE FROM: DON WICKSTROM b`W RE: ADDITIONAL FUNDING FOR SHOPS REMODEL I am requesting your approval to transfer $15, 000 from the unencumbered water , $30, 000 from the unencumbered sewer fund, and $15, 000 from the 1989 Street Operating budget to provide sufficient funds to complete the Shops Remodel Project. The additional funding is needed since the bids received were considerably higher than the architect ' s estimate. The IBC was primarily concerned about the $15 , 000 which is to be reallocated from existing 1989 Street Operating funds. Due to the importance of this project to the Street Department, it is felt that the best use of the budgeted funds would be to support this improvement. If these funds are not spent on this project, then they will be available to fund other, somewhat lower priority street needs. I would like to emphasize that this is not a request for new funding, but only a request for the existing funding to be reallocated to a higher priority need. In addition to the reallocation of funds to cover this additional funding, it appears that the 1989 Public Works Department General Fund Revenues will exceed the budget by more than the $15, 000 being requested as a reallocation. If this request is not granted then there will be additional costs and time delays associated with this project. . It is estimated that $4 , 500 would be needed to redesign, readvertise, and reprint project plans and specifications. . Rebidding would mean that work on enclosing portions of the shed row would not begin until December 1989 to January 1990, at the earliest. This start date would likely not be early enough to provide protection from freezing weather for the Public Works equipment. Construction would need to begin almost immediately to provide protection for the ensuing winter's freeze. Damage to unprotected equipment can be expected to add to the cost of delaying this project. . Due to the upward direction that building costs are taking at the present time, project costs could very well be higher if -2 the project is delayed. Construction activity is expected to continue at a hectic pace for at least the next two years. • The rebid project would consist of two smaller projects if it were split up as the IBC recommends, one for the shed improvements and the other for the lunchroom. The cost of two small projects is often higher than the cost of one larger project. • We received 5 bids during this bid process which is a situtation that is very conducive to getting the best price given the market conditions. Rebidding the project in a market as tight as this one could very well result in fewer bids, possibly resulting in the low bid being even higher than present low bids. As a third alternative I would recommend that the General Fund Contribution of $15, 000 be taken from the CIP fund, as recommended by the IBC. MEMORANDUM DATE: September 14 , 1989 TO: Don Wickstrom, Director of Public Work FROM: VTim Heydon, Operations Manager SUBJECT: Results of Shop Remodel Project Bids 6 The bids for the Shop Remodel Project were received on September 7th, 1989 . Five 'bids were submitted and were as follows: FEDERAL CONSTRUCTION CO. Base Bid $267 , 400. 00 Additive #1 825 . 00 Additive #2 1, 843 . 00 Additive #3 4 , 171. 00 Additive #4 5, 412 . 00 Additive #5 22 , 000 . 00 WAYNE GILTHVEDT Base Bid $193 , 000. 00 Additive #1 1, 080. 00 Additive #2 780. 00 Additive #3 4 , 500 . 00 Additive #4 4 , 850 . 00 Additive 45 15, 286 . 00 FORGIE CONSTRUCTION Base Bid $177 , 000. 00 Additive #1 1, 400. 00 Additive #2 500. 00 Additive #3 4 , 000 . 00 Additive #4 3 , 800 . 00 Additive #5 16, 200. 00 BLUELINE CONSTRUCTION Base Bid $173 ,499 . 00 Additive #1 480 . 00 Additive #2 600. 00 Additive #3 3 , 725. 00 Additive #4 4 , 250. 00 Additive #5 11, 600 . 00 Results of shop Remodel Project Bids Memo to Don Wickstrom September 14, 1989 Page 2 of 4 RODOSEVICH CONSTRUCTION Base Bid $162 , 250 . 00 Additive #1 850 . 00 Additive #2 980 . 00 Additive #3 3 , 750 . 00 Additive #4 3 , 100 . 00 Additive #5 16 , 500 . 00 ARCHITECT' S ESTIMATE Base Bid $113 , 904 . 00 Additive #1 780. 00 Additive #2 900. 60 Additive #3 1, 900. 00 Additive #4 2 , 400. 00 Additive #5 14 , 900. 00 From the figures listed above, one can see that the base bid for the low bidder is $48 , 346. 00 over the architect ' s estimate. This overage occurred even though we took a number of steps to try and keep the bids down including sending the plans to a number of plan centers, sending out two addendums in order to clear up minor questions regarding the plans and specifications, and held a project walk-thru with the architect and plan holders in order to clarify any questions anyone had with the project. In speaking to a number of contractors and the City of Kent Code Enforcement Division, they indicated that the high bids are not surprising given the construction boom which is taking place in King County. Due to the fact that the building is expected to continue at this pace over the next year, waiting to rebid the project at a later time is not expected to change the cost. A breakdown of the amount budgeted for this project and the amount spent to date is as follows: Amount in Budget 1988 $ 90, 000 . 00 1989 48 , 000. 00 Total Available $138 , 000. 00 Results of Shop Remodel Project Bids September 14, 1989 Memo to Don Wickstrom Page 3 of 4 Amount Spent to Date Ivary and Associates Project Design $ 12 ,900. 00 Stair Adjustment 364 . 16 Robert Wagner shop long-term plan 3 , 080. 00 Total Spent $ 16, 344 . 16 Amount Remaining for Construction $121, 655.84 Construction Related Costs Advertising and Printing $ 1, 000. 00 Ivary & Associates Construction Administration 3 , 100. 00 Rodosevich Construction Base Bid with no additives 162 , 250 . 00 Building Permit 1, 083 .70 Sub Total $167 ,433 .70 Project Shortfall ($ 45 ,777 . 861 Due to the importance of this project in providing protection from cold winter weather for expensive Sewer, Storm and Street equipment; and due to the need for adequate lunch and training space for a growing Operation' s crew, I wish to request that this project be allowed to proceed. The additional money for the project would come from the following sources: 1) Water Utility from Account #3220 $15,000 .00 This was budgeted assuming the new 212th St. Treatment Plant would be in operation. The plant will not be operating until 1990 w Results of Shop Remodel Project Bids Memo to Don Wickstrom Page 4 of 4 2) Funding will come from three separate budget lines within in the Sewer and Storm Division: $30,000.00 Sewer Utility from Account #4110 Contractor services for emergency situations which, given the fact that we are very near the end of the year, we should not need this year. Storm Utility from Account #4110 Contractor Services for street, sweeping which has a positive balance due to a lower sweeping contract bid amount than originally expected. Storm Utility from Account #4760 This account is for Storm spoils dumping which has cost less than originally expected. 3) Street from Account #4770 $15,000. 00 Drainage charge has a positive balance left due to the fact that the drainage rates did not go up as expected in 1989 . TOTAL $60,000 . 00 This funding will provide enough money to proceed with the project with a very small contingency. Please let me know if you have any additional questions or concerns. TH/map cc: Leland Fingerson Nelden Hewitt Johnie Nall Bonnie Fell AOOBA04 R E P O R T S A. COUNCIL PRESIDENT B. OPERATIONS COMMITTEE C. PUBLIC WORKS COMMITTEE y. D. PLANNING COMMITTEE { E. PUBLIC SAFETY COMMITTEE F. PARKS COMMITTEE t ! I G. ADMINISTRATIVE REPORTS 4 MINUTES FROM PUBLIC SAFETY COMMITTEE MEETING SEPTEMBER 14 , 1989 PRESENT: Paul Mann Norm Angelo Christi Houser Rod Frederiksen Ed Chow Dennis Byerly Alana McIalwain Mary Ann Kern Tony McCarthy Bob Bradley Sandra Driscoll Priscilla Shea Barney Wilson John Marchione AGREEMENT WITH THE WASHINGTON STATE DEPT OF COMMUNITY DEVELOPMENT Fire Chief Angelo indicated that with the agreement with the Washington State Department of Community Development, the City of Kent would provide a Drill Master for the Fire Service Training Center at North Bend from September 11 1989 through November 15, 1989. The cost (approximately $11, 000) to provide this service would be paid by the Washington State of Community Development. Chief Angelo also indicated that the assistant chiefs had agreed to fill in where ever necessary with this individual being gone which would add no additional expense for the City. Christi Houser moved to place the Agreement with the Washington State Department of Community Development on the Consent Calendar. Paul Mann seconded the motion. Motion passed unanimously. Paul Mann stated that at a meeting the previous evening, he had been selected to be the new Chairperson of the Public Safety Committee. ORDINANCE ON PATRONIZING A PROSTITUTE City Attorney Sandra Driscoll indicated that the Judges have had some problems with the City' s current ordinance as it reads that the prostitute can be arrested, but does not provide for those that are requesting the services of the prostitute. Therefore this would be adding a new section to the Kent City Code making it a crime to patronize a prostitute: Christi Houser moved to have the Ordinance on Patronizing a Prostitute placed on the Consent Calendar. Paul Mann seconded the motion. Motion passed unanimously. REPORT ON THE DRINKING DRIVER TASK FORCE Capt. Dennis Byerly indicated that the committee that was formed to examine the Drinking Driver Task Force was composed of Alana McIalwain, John Marchione and himself. He indicated that the MINUTES FROM PUBLIC SAFETY COMMITTEE MEETING, Continued Page -2- SEPTEMBER 14 , 1989 report contained nine (9) recommendations and indicated that basically with the expansion of .the responsibilities and programs of the Drinking Driver Task Force that they had "outgrown" being a "Drinking Driver" Task Force and it was felt that the Task Force should be moved to City Administration. Christi Houser asked whether there were any restrictions involved in the monies that are received from the State for the Task Force. Sandra Driscoll indicated that she would have to review the details of the grant agreement to determine what, if any restrictions may be involved in what the scope of responsibility for the Task Force is. Chief Frederiksen indicated that he had not received a copy of or seen the report made by the Committee and asked what the nine recommendations were. Capt. Byerly indicated that he had given a copy of the report to Capt. Rees, who was the Acting Chief of Police while Chief Frederiksen was on vacation, to be forwarded to Chief Frederiksen upon his return and didn't know why it wasn't given to him. Sandra Driscoll also indicated that she had not received or had an opportunity to review the recommendations made by the Committee and that is why at this point she could not make a determination what if any impact the recommendations might have upon the grant. Alana McIalwain explained that there were basically nine components to the recommendation made by the Committee and asked for Capt. Byerly to read those nine components. Capt. Byerly reviewed through the nine components as follows: 1) To hire an interim part-time position for the Drinking Driver Task Force - appointment to be made by City Administration with staff assistance; 2) To hire an interim part-time position for the Crime Prevention Unit - appointment to be made by City Administration with staff assistance; 3) At the discretion of City Administration that a supervisor be hired on an interim basis; 4) That organizationally the Drinking Driver Task Force be moved to City Administration; 5) That Crime Prevention and Dare be retained in the Police Department primarily because of the rule of being a commissioned officer, although it will be necessary to coordinate with the Drinking Driver Task Force; 6) To explore the possibility of having a Public Information Liaison which would be in Administration and coordinate a)A Public Information activities including police, fire, parks. In response to item #6, Barney Wilson indicated that this was the first that he had ever heard of the proposal and asked why other Departments that might be impacted by this were not contacted. Ed Chow asked Capt. Byerly to continue on with the report, to which Mr. Wilson asked if he were not allowed to ask questions. Capt. Byerly continued on to item #7 of the report as follows: 7) Request a meeting with the City Administrator to discuss other issues that surfaced as a result of the interviews with staff and management; 8) Redraft for review the resolution on the Drinking Driver Task Force; 9) That under no circumstances will any temporary replacement be hired in at pay greater than current staff. It was discussion of the possibility of postponing this particular issue to the next Public Safety MINUTES FROM PUBLIC SAFETY COMMITTEE MEETING, Continued Page -3- SEPTEMBER 14 , 1989 Committee meeting in order to provide the City Attorney an opportunity to review the grant agreement and the report containing the recommendations, but due to various programs being in jeopardy such as the Design Poster Contest, it was determined that some sort of a decision be made in order to get some help on board. Sandra Driscoll indicated that as far as moving the Task Force to Administration, the Council did have authority to remove those positions from Civil Service and locate them in Administration, but that she did need time to research any restrictions there may be regarding the grant agreement if they were to be expanding the scope of duties. Chief Frederiksen indicated that temporary part- time positions are not covered by Civil Service therefore, that would not pose a problem in the hiring. ' Capt. Byerly indicated that the list of recommendations did not include expanding the scope of the Drinking Driver Task Force. Sandra Driscoll and Chief Frederiksen indicated that they had not seen the report. A copy of the report was given to Sandra Driscoll, which she did read and related that she did not see a problem with what was included in the report as it did not make reference to any expansion of duties. Chief Frederiksen stated that he supports the program no matter where it's located, be it the Police Department or City Administration. Paul Mann asked Barney Wilson whether his questions had been answered. Mr. Wilson indicated that he had concerns what impact this might have upon his marketing program. Christi Houser asked about the DARE officer and the filling of the position that was occupied by Diane Lewis. Officer Bradley indicated that a DARE officer had been approved, but that with the proposed reorganization of the Drinking Driver Task Force, he would like to have an additional full time position. There was a lot of confusion about what was being presented so Officer Bradley used the chalk board to chart out how the Crime Prevention Unit and the Drinking Driver Task Force were currently organized and what he was proposing. In addition to having a "crime prevention officer" and a "DARE officer" , Officer Bradley was proposing to change the half time position that was previously occupied by Diane Lewis to a full time position. Although Diane Lewis was a full time employee, her position was split half-time with Crime Prevention and half-time with the Drinking Driver Task Force. This would allow for the Crime Prevention Unit to have a full time staff support person and in essence they would only be asking for an additional half time person. Chief Frederiksen indicated that he did support this proposal. Mr. Chow asked why this information was ,not presented with the budget information and Chief Frederiksen indicated that at the time of the budget meeting, he did not have the information on the Drinking Driver Task Force recommendations. Mary Ann Kern -- indicated that in the budget information there was a request to change the position occupied by Carol Smith from a part time 1 MINUTES FROM PUBLIC SAFETY COMMITTEE MEETING, Continued Page -4- SEPTEMBER 14, 1989 position to a full time position. And that this request would cover the proposal that was being made if the full time position were split in half between the Parent Education Program and the Drinking Driver Task Force. Christi Houser moved to accept the recommendations for the Drinking Driver Task Force as they were presented and to have them presented to full Council. Paul Mann seconded the motion. Motion passed unanimously. Meeting adjourned. PUBLIC WORKS COMMITTEE September 12, 1989 ATTENDEES: JON JOHNSON RIC WILLIAMS JUDY WOODS BOB COUNTS DON WICKSTROM FRANK BURNS JIM HANSEN BESSIE FLETCHER GARY GILL JOHN MARCHIONE MARTY NIZLEK LYLE PRICE BILL WILLIAMSON DON ELLIS wow 104th and 256th Intersection - Ric Williams was introduced to the Committee and he submitted a copy of a letter he had sent to Don Wickstrom and also a copy of Don's reply regarding the corridor between Kent Meridian High School including the Kent-Kangley "Y" intersection. Mr. Williams stated his concerns about this intersection and he feels the problem is a result of poor signalization. He noted that his driving time thru this intersection is 5:30 A.M. His suggestion to the problem would be that the entry into 256th should be blocked and all the traffic routed out Kent-Kangley. Mr. Williams also suggested that the corridor between 104th & Kent Meridian High School should have a raised island to eliminate left hand turns. Marty Nizlek stated this his staff has not been out to the intersection at 5: 30 in the morning. He explained to Mr. Williams that there are consultants who are now looking at this situation to determine what we can do at an intersection such as this. He explained that the Ruth Rezone project is to mitigate the traffic impact on that development and part of that requirement is that this group of signals including 104th and 260th be optimized. He assured Mr. Williams that the consultant is required to look at these problems in a systematic fashion to try to move the most people possible and also there is a set of improvements that the Target (Ruth Rezone) people are required to make. Marty will get back to Mr. Williams in one month' s time with information on his findings. School Conservation Program - Don Ellis introduced himself as a member with the East King County Regional Water Association. Mr Ellis is requesting funding for the City' s participation in a Water Conservation Program to be - presented to elementary schools in the Kent School District. Seven schools were included in the Kent program with the cost per school at $300. 00 Mr. Ellis stated that they anticipate a 40% DSHS grant. The outlay needs to be made in advance and this is the reason for - requesting the money upfront. It is anticipated that this will be repeated in the Spring of 1990 and thereafter on an annual basis. The IBC recommended funding only those schools in Kent's water franchise' area. Crestwood Elementary is not in our water franchise area and is serviced by W.D. #105. Mr. Ellis will contact W.D. #105. Judy Woods moves that authorization for funding be approved for the School Conservation Program for the six schools within Kent' s water franchise. Seconded by Johnson. Bridgewater II and III Petition - At this time, arty Nizlek reviewed with the committee the M information he )had included in the packet on this subject. Referring to the diagram indicating Russell Rd. , 64th Ave. and James, he noted that some of the volumes exceed what is generally expected on similarly classified streets. A higher level of traffic is exiting from the Lakes project than what was originally planned. Russell Rd. traffic flow in the a.m. is predominately Boeing people. The 64th Avenue improvement will reduce the traffic problem on Russell Road. He indicated the traffic speed on James Street is 42 MPH westbound and 46 MPH eastbound. Bob Counts, Frank Burns and Bessie Fletcher representing the petitioners in Bridgewater, requested the possibility of reducing the speed on James Street to 25 MPH. However, Marty Nizlek stated that the road was designed for a 40 MPH road and changing the speed limit will not affect the speeds. The Bridgewater representatives requested that James Street be made a street for "local access only" . Judy Woods concurred with the "local access only" and "no trucks" or "delivery trucks only" on James St. & 64th. , and requested Marty Nizlek to follow up on this. After further discussion, the suggestion was made that the signs should read, "Arterial turns; no thru traffic" . The remaining two items on the agenda were tabled until the next Public Works meeting. PUBLIC WORKS COMMITTEE SEPTEMBER 26, 1989 PRESENT: JON JOHNSON ROD FREDERIKSEN JUDY WOODS TIM HEYDON GARY GILL MARTY NIZLEK BILL WILLIAMSON JOHN MARCHIONE IIINIIII S. 240th Street - Claudia Justice Concerns The Committee reviewed the memorandum submitted by Marty Nizlek and his recommendations contained therein. Williamson asked if Ms. Justice might qualify for one of the motorized carts that DSHS has. Nizlek commented there might not be wheel chair ramps on both sides of the street. There was some discussion about the City' s liability. Williamson commented there are no handicap requirements at the State or local level which require the City to control signal timings at intersections to prioritize handicap persons movements through such intersections. The City could incur liability if it so changed timing intervals to accommodate such movements when an alternative access exists without increasing risk of accidents to the motoring public. The Committee unanimously recommended accepting Marty NizlekkIs recommendations and that these recommendations be forwarded to Ms. Justice along with Bill Williamson' s comments. Sewer Rate Gill explained that Metro has notified us their sewer rate for 1990 will be increased from $10.45 to $11. 60 per month per residential equivalent. It is recommended we pass this increase on to Kent' s sanitary sewer customers as we have done in prior years. It was noted that the Kent portion of the sewer rate would not be increased such that the sewer rate for a single family residence for 1990 would be $17 . 60 (it is currently $16 . 45) . The Committee unanimously approved the request. Proposed L.I.D. - 77th Avenue_South Gill explained that 77th Avenue is the dead end street that goes up to Seattle Auto Auction. Several developers over recent years have requested development permits from which we have secured LID covenants which equal about 47% of the assessed valuation. A property owners meeting to discuss the proposed LID has been held at which there was some opposition to a 36-foot wide street with Public Works Committee September 26, 1989 Page 2 curb, gutter and sidewalks but requests that some emphasis be placed on including a traffic signal in the project. Gill commented that in an industrial area such as this a 36-foot wide street could not be considered excessive. Gill continued that we would have to determine if the intersection met the warrants for a signal. The design could accommodate any future need for signals if not needed now. Woods commented she would recommend proceeding with the project as planned in keeping with the City' s attempt to bring our streets up to certain standards. Johnson concurred. Gill stated some concern had been expressed about the manner of distributing the assessments. Due to the irregular shapes of many of the parcels, the zone method was used . Had the front footage method been used, those parcels that are long and narrow would have had much larger assessments. The Committee unanimously recommended proceeding with the LID as presented. The Committee also recommended staff determine if a signal is warranted and should be included in the project. Operations Division Remodel - Heydon reviewed the history of the project for the Committee. Five bids were received all of which exceeded the budget. Heydon explained he and the architect have contacted several people in the field who indicate that the market is such now that a rebid could result in even higher bids. Heydon proposed transferring $15, 000 from unencumbered water fund, $30, 000 from unencumbered sewer and $15, 000 from the 1989 Street Operating budget which would adjust the budget sufficiently to award to the low bidder and allow for a small contingency. Marchione stated that IBC has recommended the project be modified and rebid to fit within the budget. He commented this recommendation is in keeping with their recommendations on similar situations from other Departments. However, IBC did recognize Council might wish to proceed with the project as bid and recommended the $15, 000 proposed to come from the 1989 Street Operating budget be taken from the CIP fund instead which would eliminate any impact to the General Fund. The Committee unanimously recommended the project be awarded to the low bidder at this time and the budget be adjusted according to the recommendations made by the Public Works Director and IBC to transfer $15, 000 from the unencumbered water fund, $30, 000 from the unencumbered sewer fund and $15, 000 from the CIP fund. Third Avenue Street Vacation This item will be discussed at a later Public Works Committee meeting. Public Works Committee September 26, 1989 Page 3 Discussion of Future Agenda Items Gill stated that he is planning on having the City' s consultant give a brief presentation on the status of Western Processing at the next meeting. This will relate particularly to a report the consultant generated regarding the water quality and sediment sampling done in Mill Creek adjacent to Western Processing and to Parcel 22 of the Lindal Cedar Homes property. These reports are confidential and will not be released to the public until they have been presented to the Council. Williamson suggested that after the presentation to the Committee an Executive Session be held to discuss the City' s options. Woods suggested the agenda for the October 10 meeting be limited to allow adequate time for this item. Johnson indicated he would also like to have an update on the Environmental Task Force on the next agenda.