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HomeMy WebLinkAboutCity Council Meeting - Council - Agenda - 12/05/1989 ..... . .............. City of Kent City Council Meeting w � Agenda o a r� ,v Mayor Dan Kelleher �„ Council Members Jim White, President e� Berne Biteman Steve Dowell Christi Houser Jon Johnson Paul Mann Judy Woods December 5, 1989 Office of the City Clerk d ° s . a m� ,g an•a.. l a r 77 . . ... :,.:::...... ig CITY COUNCIL MEETING December 5, 1989 Summary Agenda City of Kent Council Chambers Office of the City Clerk 7 : 00 p.m. NOTE: Items on the Consent Calendar are either routine or have been previously discussed. Any item may be removed by a Councilmember. The Council may add and act upon other items not listed on this agenda. CALL TO ORDER ROLL CALL 1. PUBLIC COMMUNICATIONS A. Employee of the Month B. Proclamation-Drunk and Drugged Driving Awareness Week 2 . PUBLIC HEARINGS A. Continental Mills - EDC B. Street Vacation - Old West Willis Street 3 . CONSENT CALENDAR A. Minutes B. Bills C. Drinking Driver Task Force D. Planning Commission Appointment E. Ordinance Creating a "Flash" Account C-2S 7(D F. Ordinance Creating a Controlled Substance Buy Account �g7 7 G. Ordinance Rescinding Travel Expense Ordinances 8'78 H. Ordinance Establishing a Gambling Buy Fund r. 8 7`1 I . Ordinance Establishing a Special Investigation Fund a $ 8 0 Ordinance Establishing a Workers Compensation Bank Account,;?M K I Acceptance of State DOE Grant for Wetlands Inventory Tracey Water Main M. Overlook Annexation N. Ordinance Increasing Amount of Change Fund as 4 . OTHER BUSINESS A. �' Burlington Northern Depot Design Study B. "� Single Family Committee Report C. Seven Oaks Park D. 114 1990 Tax Levy Ordinance cZ 9F3 jrE. 6` 1990 Park Department Budget Adjustment �F. a� 1990 Budget Direction 5. BIDS A. Elgin Eductor B. Engine Analyzer 6. REPORTS CONTINUED COMMUNICATIONS 7 . AN EXECUTIVE SESSION WILL BE HELD TO CONSIDER MINIMUM PRICE AT WHICH REAL ESTATE WILL BE OFFERED FOR SALE. THE COUNCIL MAY CONSIDER FINAL ACTION ON THE MATTER AFTER THE EXECUTIVE SESSION ADJOURNMENT .......... ... PUBLIC COMMUNICATIONS Citizens wishing to address the Council will, at this time, make known the subject of interest, so all may be properly heard. A) Employee of the Month B) Proclamation Drunk and Drugged Driving Awareness Week Kent City Council Meeting ,ti Lam' Date December 5, 1989 i Category Public Hearings 1. SUBJECT: CONTINENTAL MILLS - CITY OF KENT ECONOMIC DEVELOPMENT CORPORATION 2 . SUMMARY STATEMENT: Continental Mills has applied to the EDC for industrial revenue bonds in the amount of $6, 000, 000 to expand their Kent operation. 3 . EXHIBITS: EDC minutes 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REOUIRED: $ SOURCE OF FUNDS: OPEN HEARING: PUBLIC INPUT• CLOSE HEARING: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: No Action Required ACTION• Council Agenda Item No. 2A � q ECONOMIC DEVELOPMENT CORPORATION November 17, 1989 The meeting was called to order at 7:40 a.m. by board member Jim White. PRESENT: Board members Jim White, Steve Dowell , Ted Knapp; Treasurer Tony McCarthy; Secretary Marie Jensen; Corporate Counsel Sandra Driscoll ALSO PRESENT: Dee Moschel and Steve Burpee of KDA; Mary Rose Williams of East Hill Business Council ; Bill Tonkin, Bond Counsel of Foster Pepper; Ron White of H&H Continental Mills; Councilmember Jon Johnson, Laurie Murray of the Accounting Dept. EDC BOARD It was noted that inasmuch as Berne Biteman was out of the country, a Chairman of the Board should be elected. Dowell moved to nominate White as Chairman, Knapp seconded. There were no further nominations and White was elected as Chairman. It was pointed out that authorization would be sought to appoint Jon Johnson to the Board at the November 21 Council meeting to replace Berne Biteman. CONTINENTAL MILLS Bill Tonkin submitted the fee and the application of H&H Continental Mills. Ron White of Continental Mills noted that in 1986 Continental Mills went into the frozen food business at West Valley Highway and So. 190th with a 58,000 sq. foot facility. More room is now needed and it is proposed to add 18,000 sq. feet and additional supporting equipment. The operation is now running seven days a week with three shifts per day. It is proposed that the office will move out of this building which will increase space for lunch room, locker rooms, etc. Continental Mills is looking for a property to house the office facilities. It was explained that Continental had two facilities in Kent, one at So. 192nd off the East Valley Highway and the frozen food plant at 190th off the West Valley Highway. The application is for 6 million dollars, 1 million for the building and 5 miltion for equipment. New jobs will be created. Tonkin noted that the bonds will be backed by a letter of credit from Seattle Pacific Bank. Action at this time would be to accept the application and to adopt the inducement Resolution No. 1989-46. Knapp so moved, Dowell seconded and the motion carried. It was noted that the required hearing before the City Council will be scheduled for December 5, 1989 at 7 p.m. and that the EDC bond resolution would also be considered on December 5 at 6:30 p.m. immediately prior to the Council meeting. Ron White invited those present to a tour of the plant, noting that 56,000 pancakes were produced per hour. EDC FINANCIAL REPORT Tony McCarthy called attention to the EDC financial statement which was distri - buted with the agenda packet. The fund balance as of 12/31/88 was shown to be $65,942.33 plus receivables. The state has just completed the first audit which will cost approximately $2,800. McCarthy explained the fee schedule and earnings as well as expenses of the Corporation, concluding that the Corporation is sound and had money to spend. He had, therefore, referred the KDA and East Hill Business Council requests for funds to this meeting. City Attorney Driscoll noted that we were not required to spend the funds and, if not spent, they would go into the City's general fund. Upon questions it was explained that the insurance was not the City self-insured program but liability insurance. Cost of participating in the King County EDC was shown to increase approximately 5 percent per year. In answer to Dowell 's question, Burpee noted that he knew of no projects of the Chamber of Commerce which might prompt a request for EDC funds. KDA A letter has been received from Dee Moschel of KDA requesting $5,100 from the Corporation for 1990. The funds will be used as follows: $3,350 to expand the banner program and $1 ,750 for event support and promotion. It was determined that Jim White was on the KDA board and, therefore, had a conflict of interest. It was decided that the item could be discussed now and action withheld to the next meeting when it is expected that Jon Johnson will attend as a new board member. Dee Moschel noted that KDA is now working with the "Main Street Program" sponsored by the state. Dowell requested special information regarding location number and so forth of banners, and Burpee stated the information would be 2 - Kent City Council Meeting /l Date December 5, 1989 u Category Public Hearings 1. SUBJECT: STREET VACATION NO. STV-89-6 OLD WEST WILLIS STREET 2 . SUMMARY STATEMENT: This hearing will consider an application from Taki and Haru Kagasawa and Signature Pointe Limited Partnership to vacate a portion of Old West Willis Street between SR 516 and West Valley Highway. 3 . EXHIBITS: Staff report, map 4 . RECOMMENDED BY: Staff, conditional approval (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO ) YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REOUIRED: $ N/A SOURCE OF FUNDS: OPEN HEARING: PUBLIC INPUT• CLOSE HEARING: 7 . CITY COUNCIL ACTION:__nn Councilmember 0V6010 moves, Councilmember _ seconds To approve/4erry7tn d77y Old West Willis Street Vacation No. STV-89-6 with three conditions as recommended by staff. DISCUSSION: y� ACTION: / �� � GZ Council Agenda Item No. 2B =6 KENT PLANNING DEPARTMENT November 30, 1989 MEMO TO: MAYOR DAN KELLEHER AND CITY COUNCIL MEMBERS FROM: JAMES P. HARRIS, PLANNING DIRECTOR SUBJECT: REPORT AND RECOMMENDATION ON AN APPLICATION TO VACATE A PORTION OF OLD WEST WILLIS STREET I. Name of Applicant Applicants are: Taki and Haru Kagasawa, 25041 70th Ave S. Kent, WA 98031 Fred Grimm Jr. , Signature Pointe Limited Partnership, 320 Andover Park East, Suite 235, Seattle, WA 98188 . II. Reason for Requesting Vacation The applicants state, "To make productive use of an abandoned street in order to maximize the efficiency and safety of the ingress and egress at Signature Pointe. " III. Staff Recommendation After reviewing comments from the following departments and agencies: . Public Works • Fire . Parks and conducting our own review, the Planning Department recommends that the request to vacate a portion of Old West Willis Street as mentioned in Resolution 1220 and shown on the accompanying map, be APPROVED with the following conditions: 1. Provide a recreation easement for bike and pedestrian trails in a portion of the vacated street, the location and standards of which shall be acceptable to the Kent Parks and Recreation Department. 2 . The City shall be compensated one-half the appraised value of the vacated street in either cash or real property. 3 . The City shall retain utility and drainage rights in the vacated street including the ability and/or rights to grant others said same rights. Under Kent Ordinance 2333 this street is classified as a Class B street. As such the City must be compensated at one-half the appraised value thereof either in cash or equivalent real property. JPH:ca Area. ,-Q1 Oes 4 t d d�a �y �T 4Vl�C�f Apartr.c+nt-5 � Sr _V �y � �RAGEn o A p. W J J FaL2 5� S T QEF T f- VA G A r I b t`l t dla wes f W iS S Eree 12e5 12 2,0 ;�.(k'Zoo ��ec CONSENT CALENDAR 3 . City Council Action eounc±tMT- er all movej, s that Consent Calendar Items Athro Pugh N ben�anrovedsl� Discussion Action Se ai\� � 3A. Approval of Minutes. Approval of the minutes of the regular Council meeting of November 21, 1989 . J 3B. Approval of Bills. Approval of payment of the bills received through December 71 IY 1989 after auditing of the Operations Committee at its meeting at 3 : 00 p.m. on December 15, 1989. Approval of checks issued for vouchers: Date Check Numbers Amount 10/31 /89 - 11 /9/89 85365-85376 424, 223 . 94 11 /13/89 85377-85691 1 , 224, 524. 22 1 , 648, 748. 16 11 /15/89 - '11 /28/89 85692-85712 206, 447 . 26 11 /29/89 85713-86289 796 , 673. 44 1 , 003, 120 . 70 Approval of checks issued for payroll: Date Check Numbers Amount 11 /20/89 127553-128206 718 , 778 . 60 Council Agenda Item No. 3 A-B Kent, Washington November 21, 1989 Regular meeting of the Kent City Council was called to order at 7 : 00 p.m. by Mayor Pro Tem/Council President White. Present: Councilmembers Dowell, Houser, Johnson and Mann, City Administrator Chow, City Attorney Driscoll, Planning Director Harris, Public Works Director Wickstrom, Finance Director McCarthy, Police Chief Frederiksen, Fire Chief Angelo, Assistant City Administrator Hansen, Information Services Director Spang, Parks Director Wilson and Interim Personnel Director Olson. Mayor Kelleher and Councilmember Woods were excused from the meeting. Approximately 75 people attended the meeting. PRESENTATIONS (PRESENTATIONS - ITEM 1A) Home Care Week. Mayor Pro Tem/Council President White read a proclamation declaring the week of November 26 to December 2 , 1989 , as Home Care Week in the City of Kent. He presented the proclamation to Diana Albertson. (PRESENTATIONS - ITEM 1B) Valley Area Transportation Alliance (VATA) . White noted that a presentation by VATA had been planned for tonight' s meeting, but that they have requested w it be continued to a future meeting. CONSENT JOHNSON MOVED that Consent Calendar Items A through CALENDAR G be approved. Item 3H was removed by Councilmember White. Mann seconded and the motion carried. MINUTES (CONSENT CALENDAR - ITEM 3A) Approval of Minutes. APPROVAL of the minutes of the regular Council meeting of November 7 , 1989 . HEALTH AND (CONSENT CALENDAR - ITEM 3E) SANITATION ATCO - WATT. ACCEPTANCE of the bill of sale and warranty agreement for continuous operation and maintenance of approximately 300 feet of sanitary sewer extension constructed in the vicinity of 88th Ave. S . and S . 224th for the ATCO-WATT project and release of the cash bond. PRELIMINARY (PUBLIC HEARINGS - ITEM 2A) SUBDIVISION Dover Place PUD-89-1 and US-89-2 - Lemmon Appeal. This public hearing has been established to consider Dover Place an appeal filed by Lucille and John Lemmon, of the Appeal Hearing Examiner' s recommendation of conditional 1 November 21, 1989 PRELIMINARY approval of the Dover Place PUD-89-1 and Preliminary SUBDIVISION Subdivision No. SU-89-2 . Planning Director Harris noted that Mrs. Lemmon has Dover Place filed a request for a continuance of the appeal Appeal until December 19 . White declared the public hearing open. MANN MOVED to continue the public hearing until December 19, 1989 . Houser seconded. Johnson stated that there has been adequate preparation time and that the public hearing should be held on December 5 . Lucille Lemmon, 22911 101st Place S .E. , Kent, stated that the reason she has asked that the public hearing be held on December 19 is that some studies being done may not be completed by December 5, and that she has received new information. She said that she would like to have the full Council in attendance at the public hearing. Lemmon also pointed out that if the verbatim transcript had not been previously prepared, the public hearing date could not have been set for as early as December 5. Nadine Zackrisson, attorney representing Cam-West, noted that they have also filed an appeal, and were agreeable to a delay to December 5 . She agreed that it would be best to hear both appeals together, but questioned whether the new studies are relevant to the appeals . Zackrisson pointed out that if the hearing is held on December 5th, both parties will have had a month to prepare, and that that amount of time is adequate. Mann restated his motion to continue the hearing until December 19. The motion then carried. (PUBLIC HEARINGS - ITEM 2B) Dover Place PUD-89-1 and SU-89-2 - Cam-West Appeal. This public hearing has been established to consider an appeal filed by Cam-West Development, Inc. of the Hearing Examiner' s recommendation of conditional approval of the Dover Place PUD-89-1 and Preliminary Subdivision No. SU-89-2 . White declared the public hearing open. Nadine Zackrisson, attorney for Cam-West, stated that since the Lemmon appeal had been delayed to December 19 , she requested that this appeal also be continued to that date. DOWELL SO MOVED. Johnson seconded and the motion carried. 2 November 21, 1989 PRELIMINARY (OTHER BUSINESS - ITEM 4A) SUBDIVISION Dover Place Preliminary Subdivision No. SU-89-2 . This meeting will consider the Hearing Examiner's recommendation of conditional approval of the Dover Place 39-lot residential subdivision No. SU-89-2 . The property is located north of 103rd Ave. S .E. and S . E. 228th St. intersection abutting a portion of the west side of 104th Ave. S .E. This plat is part of the Dover Place planned unit development also approved by the Hearing Examiner. Johnson pointed out that two appeals on this issue will be heard on December 19, 1989 , and MOVED that this item be continued to that date. Mann seconded and the motion carried. COUNCIL (PUBLIC HEARINGS - ITEM 2D) PROCEDURES Executive Session Procedure - Public Hearing. Recently the Council discussed a personnel issue in an executive session and upon reconvening, took action. Comments have been received that the public had no notice that action would be taken after the closed session. This hearing has been established to receive input from the public suggesting how executive sessions might be better conducted. City Administrator Chow noted that the Councilmembers have received a memo from the Mayor containing the following suggestions : 1. In future when the Council intends to act on an item which it has discussed in executive session, and which it has determined is not time-sensitive, the Council should give the motions] it intends to pass a "first reading" to let people know what we intend to do. Then any such motion[s] should be automatically scheduled for a "second reading" and for final passage at the next consecutive Council meeting two weeks later. Such a procedure would give citizens and the press an opportunity to offer suggestions or criticisms. Even if we were to implement this procedure and allow public review of motions which we have discussed in executive session, it's important to note that Council Members would still be under no obligation to discuss any aspect of their decision-making rationale if they felt that such information would be sensitive, confidential, or privileged. 2. As a gesture of good faith, courtesy and openness, the Council should agree to hold a• re-consideration vote on this controversial issue, and we should agree to hold a public hearing to allow open comments or criticisms of the subject proposal. 3 November 21, 1989 COUNCIL White declared the public hearing open. Steve PROCEDURES Botkin. Editor of the Valley Daily News, stated that he saw this as executive sessions which mix private discussions with quick action, and that they should be two separate discussions. He also felt that the discussion of the salary of administrators held during an executive session on October 17 was not in compliance with the Open Public Meetings Act, under RCW 42 . 30 . 110 . Botkin said he is not aware of any public meetings where the salaries of all administrators were discussed, which indicates that it occurred during the executive session. He voiced concern about the first recommendation in the Mayor' s memo, which states " . . . it' s important to note that Councilmembers would still be under no obligation to discuss any aspect of their decision- making rationale if they felt that such information would be sensitive, confidential or privileged. " he said the public could be informed of the basis for decisions without being told details which should not be discussed in public. Botkin stated that quick action should not be taken on any item for which the public has not been notified. He recommended that the Council adopt the Mayor' s suggestion for a first and second reading procedure on any Council action which impacts the public. There were no further comments from the audience and JOHNSON MOVED to close the public hearing. Mann seconded and the motion carried. White suggested that the Council could study this item at their retreat in January. Dowell agreed and MOVED that the Council study new procedures regarding first and second readings . Mann seconded. Johnson suggested that the motion be. amended to include the addition of Item No. 7 to Council agendas in the interim. Item No. 7 would indicate whether there would be an Executive Session and whether subsequent action would be taken. Dowell agreed to the amendment and the motion carried. PERSONNEL (PUBLIC HEARINGS - ITEM 2C) Adjustment of Salary Ranges. The City Council recently acted to grant greater flexibility in setting salaries for top City officials. The Council has asked for reconsideration and a public hearing. 4 November 21, 1989 PERSONNEL Mayor Pro Tem/Council President White noted that before a public hearing could be held, a motion must Salary Ranges be considered to set aside the Council rules contained in Resolution 1094 . MANN SO MOVED. Houser seconded and the motion carried. JOHNSON THEN MOVED to reconsider the previous Council action and to conduct a public hearing on the adjustment of salary ranges . Mann seconded and the motion carried. Fire Chief Angelo pointed out that his position is that of Fire Chief of Kent, Fire Chief of District 37 , Director of Emergency Services, and is responsible for the Building Department in Kent. He noted that a reclassification study had been done three years ago and that there were no comparable positions in the state for his position. Angelo asked the Council to evaluate his position based on comparables . He noted that last year he had submitted requests for consideration regarding his position and that of Assistant Chiefs. He pointed out that the overall process had been looked at and that it was determined some flexibility was needed so that administration could adjust to changing -. needs . He noted that in his situation, there was a limit and no flexibility, and again urged the Council to evaluate the position. White declared the hearing open. Don Knapp stated that, although he is not opposed to raising the salary of Kent employees, he felt it should have been discussed in a public meeting. Mann clarified that it was not the salaries that were raised, but the ceiling for the positions. Ralph Leonard, 1020 E. Laurel , stated that a bonus could have been given to the individual rather than raising the range for all department heads . Leonard questioned whether all factors had been taken into consideration during the 10-minute executive session. Dee Eklund. Chamber of Commerce, encouraged the Council to study this issue. There were no further comments from the audience and MANN MOVED to close the public hearing. Houser seconded and the motion carried. 5 November 21, 1989 PERSONNEL Dowell pointed out that this item had been discussed over a long period of time, not just in the Salary Ranges 10-minute executive session. He also said that after the executive session, none of the public returned to the chambers. Lyle Price of the Valley Daily News stated that the public was not aware that action would be taken. Dee Eklund stated that had she known, she would have remained, and returned to the meeting. Dowell pointed out that when Administration calls an executive session, the Council does not necessarily know what the subject will be, other than in very general terms. MANN MOVED to move the Fire Chief to the City Administrator level and pointed out that the Fire Chief' s position includes not just Kent, but the community surrounding Kent. He stated that when these areas are incorporated into Kent, other department heads will be compensated accordingly, but that the Fire Chief is in charge of them now. Johnson seconded the motion. Johnson stated that executive sessions should be noted on the agenda, as well as whether action will be taken afterward. He also noted that it is the responsibility of the Council to make decisions regarding salaries for employees . Dowell pointed out that other department heads also work in areas outside the city. He questioned whether those department heads would also be raised to the level of the City Administrator. Johnson said that the salaries of other department heads should be studied as well as that of the Fire Chief. Dowell said he felt a study should be done before other department heads are raised to the City Administrator level , noting the impact to the budget. Upon Mann ' s question, Angelo clarified that during the study done three years ago, not all the information available was used. He encouraged the Council to take the time to do a study and to consider the impacts . Johnson pointed out that Chief Angelo had requested that Administration look at his salary range classification, and that that request should be granted. He noted that other department heads could also request that their ranges be reviewed.. Mann amended his motion to include an analysis of other department head 6 November 21, 1989 PERSONNEL positions. He clarified that it is still his intent to move the Fire Chief to the City Administrator Salary Ranges level . Johnson concurred. Dowell stated that no changes should be made until the study is completed. Mann stated that, as the previous study pointed out, there are no positions in the state comparable to the Fire Chiefs. White noted that many of the department head positions cover more than just the City, and that although the people in those positions deserve a higher range, it would greatly impact the budget. He said that considering present budget constraints, it may not be possible to increase salaries at this time. Houser stated that the Council, as well as Fire Chief Angelo, would be more comfortable if more detailed salary information were available. She also encouraged information to the public, so that they are aware of what material was used to make the decision. Upon a roll call vote, the motion, as amended, FAILED, with Dowell, Houser and White voting nay. HOUSER MOVED that Administration study the salary ranges of department heads. Dowell seconded. White asked that there be some type of public review, and Houser suggested a workshop. Johnson said it could be discussed at an Operations Committee meeting and then at a public hearing before the Council. White agreed and the motion carried. HUMAN SERVICES (OTHER BUSINESS - ITEM 4D) Human Service Roundtable Action Agenda Funding Package. In April, 1989, the Human Services Roundtable adopted an "action agenda" to act regionally to meet the pressing human services needs of County residents. As the next step in the process , the Roundtable at its December 5 meeting will vote on a regional revenue package to fund the implementation of the action agenda. Lin Ball of the Planning Department noted that the highest priority programs in this project are child care, employability, family support, health care and housing. The Human Services Commission has recommended that the Roundtable ' s resolution for a funding package be endorsed. 7 November 21, 1989 HUMAN SERVICES Judy Clegg, Director of the Human Services Roundtable Planning Project, explained the proposal as well as giving background information as to possible revenue sources. She noted that the City is not being asked to make a commitment for further funding and that the Roundtable is not seeking funding from City revenue sources. A packet of information distributed with the agenda has been filed for the record. Upon Dowell ' s question, Clegg stated that the capital budget would be $75 to $150 million over the next 8 or 10 years and the operating expenses were estimated to be $40 million per year. It was determined that Kent had contributed $6, 000 per year for the past two years. Paul Mann, the City' s representative to the Human Services Roundtable, read the resolution and MOVED it be approved by the Council. Houser seconded. Mann stated that he was pleased to be a part of this, that this program was serving as a model to the rest of the country. The motion then carried. SENIOR HOUSING (OTHER BUSINESS - ITEM 4C) BOND ISSUE Bond Issue - February, 1990 - Ordinance. The Mayor' s Assisted Housing Committee has recommended that the City Council resubmit a $6 .7 million voter- approved bond measure on the February 6, 1990 ballot. Proceeds from the bond would build a minimum of 92 units of senior housing, which is estimated to meet approximately 25 percent of the identified need for low income senior housing in Kent. This proposed bond issue received a 68 percent approval vote in the November 6 general election, but failed to validate due to insufficient voter turnout. MANN MOVED to approve Ordinance 2875, directing the Planning Department, Finance Department, City Attorney, and City Clerk to resubmit a $6. 7 million voter-approved bond measure on the February 6, 1990 ballot. Houser seconded. Motion carried. White asked that the Committee discuss the possibility of a mail-in ballot with the City Attorney. 8 November 21, 1989 -w BUDGET (OTHER BUSINESS - ITEM 4E) 1990 Budget. It was noted that immediately prior to this meeting, the Council had met at a workshop meeting. Finance Director McCarthy noted that at the workshop the Council directed staff to bring back a balanced budget with options to the workshop meeting at 5 . 00 p.m. on December 5 , at which time alternatives will be discussed. Barney Wilson addressed the Council, stating that the budget system this year was the most confusing he had encountered in 30 years. He stated that he had had less input, and had never talked to the Internal Budget Committee about the needs of his department. He commented that without input from the department heads between now and December 5, no progress will have been made. There were no further comments, and no action was taken. SOLID WASTE (CONSENT CALENDAR - ITEM 3D) Contract for Collection of Solid Waste. AUTHORIZATION for approval of the non-exclusive contract for collection of solid waste within Kent city limits with the Rabanco Company for a period of six months. Pursuant to Kent City Ordinance 2870, companies providing collection of solid waste services in the City may either enter into a contract or continue to provide service if that company was providing such on the effective date of the ordinance. The Rabanco Company chose to enter into the contract that was specified in the ordinance. That contract is set to expire on December 19, 1989 , ninety (90) days from the date of execution. The company has requested an extension of that contract, which is permitted by the terms of the contract. LIBRARY (CONSENT CALENDAR - ITEM 3F) Kent Library Sculpture commission. AUTHORIZATION to approve the selection of sculpture by artist Valdis Zarins for the new Kent Library. The artwork was chosen from proposals by three finalists who were selected from a field of 95 artists who applied for the project. The jury for the project was Dr. Judy 9 November 21, 1989 LIBRARY Woods, Kent City Council ; Grace Hiranaka, Arts Commission; Jeanne Thorsen and Thom Richardson, King County Libraries ; Laurel Whitehurst, Kent Library Board; Loralyn Young, Kent Library; Tom Jay and Elizabeth Sandvig, artists. ECONOMIC (CONSENT CALENDAR - ITEM 3C) DEVELOPMENT Economic Development Corporation - Resolution. CORPORATION ADOPTION of Resolution 1221 providing for the appointment of Jon Johnson to take Berne Biteman' s position on the Board of Directors of the City of Kent Economic Development Corporation. AUTHORIZATION to set a TEFRA hearing on the application of Continental Mills for Industrial Revenue Bonds for the Council meeting of December 5, 1989 . APPOINTMENTS (CONSENT CALENDAR - ITEM 3H) (REMOVED BY COUNCILMEMBER WHITE) Appointments . CONFIRMATION of the Mayor' s appointments as follows : Board of Adjustment. Ron Banister, through 2/94 . Arts Commission. Bev Domarotsky, through 10/93 . Barbara Biteman, through 10/93 . Frank Zaratkiewicz, through 10/93 . White introduced Banister, Domarotsky and Biteman, who were in the audience. JOHNSON MOVED that these appointments be confirmed. Houser seconded and the motion carried. POLICE (BIDS - ITEM 5A) Food Service - Corrections Facility. Three bids were received to provide food service for the Corrections Facility as follows: Consolidated Food Management of Mercer Island, Food Management Control Inc. of Seattle and ABC Services of Bellevue. The low bid was submitted by Consolidated Food Management of Mercer Island in the amount of $113 , 381 . 75 based on feeding an average of 65 people per day. 10 November 21, 1989 POLICE HOUSER MOVED to award the bid to Consolidated Food Management, low bidder, in the amount of Food Service $113 , 381. 75 . Mann seconded and the motion carried. Bid Chief Frederiksen commended Food Management Control, Inc. of Seattle for their service in the past. (A letter from Joseph McKamey of Curran, Kleweno and Johnson on behalf of Food Management Control was received at 2 : 40 p.m. today and was distributed at this meeting. ) PARKS AND (OTHER BUSINESS - ITEM 4B) RECREATION Green River corridor Trail. AUTHORIZATION is requested to accept as complete the Green River Corridor Trail section adjacent to Van Doren' s Landing Park and to release retainage to Golf Landscaping upon receipt of state release. DOWELL SO MOVED. Houser seconded and the motion carried. FINANCE (CONSENT CALENDAR - ITEM 3B) Approval of Bills. APPROVAL of payment of the bills received through November 17 , 1989 after auditing by the Operations Committee at its meeting at 3 : 00 p.m. on December 1, 1989 . (Figures not available. ) (CONSENT CALENDAR - ITEM 3G) Annual Accounts Receivable Write-off. AUTHORIZATION to write off $130 , 297. 18 in City accounts receivable as discussed at the Operations Committee meeting of 11/15/89 . The amount represents 1. 3% of total City accounts receivable as of .october 31, 1989 . Both the Finance Department and Law Department feel they have pursued all cost effective collection efforts. The City' s accounts receivable collection process and individual accounts to be written off were distributed with the agenda. The write-off has a minimal budget impact since all accounts dated prior to 12/31/87 have been 100% reserved, and those accounts since 12/31/87 have been 5% reserved. The net budget impact is therefore approximately $6, 500. 11 November 21, 1989 REPORTS (REPORTS - ITEM 6A) Council President. White introduced Resolution 1222 Transportation urging the Governor and Legislature to hold a Funding special legislative session to adopt transportation funding packages to facilitate local and state ability to respond to transportation growth issues. He urged the council to support this resolution. JOHNSON MOVED to adopt Resolution 1222 . Houser seconded and the motion carried. (REPORTS - ITEM 6C) Public Works Committee. Johnson noted that the Public Works Committee will meet on Tuesday, November 28 . ADJOURNMENT The meeting was adjourned at 9 : 10 p.m. ------------- Marie Jensen, CMC City Clerk 12 1 Kent City Council Meeting Date December 5 . 1989 Category Consent Calendar 1. SUBJECT: DRINKING DRIVER TASK FORCE 2 . SUMMARY STATEMENT: Acknowledgement of donation of $10 from Vallee Floral for use as an award for the 1990 Design Contest. 3 . EXHIBITS: None 4 . RECOMMENDED BY: (Committ)Pe, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED SCAL PERSONNEL IMPACT: NO YES FISCAL/PERSO L NOTE: Recommended Not Recommended 6. EXPENDITURE UIRED: $ SOURCE OF FUN S: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3C ff��v Kent City Council Meeting Date December 5. 1989 `\1�'\✓� Category Consent Calendar 1. SUBJECT: PLANNING COMMISSION, ApPOINTMEWT 2 . SUMMARY STATEMENT: Confirmation of the Mayor's reappointment of Anne Biteman to the Planning Commission. Her new term will expire 12/31/92 . r 3 . EXHIBITS• None 4 . RECOMMENDED BY: Mayor (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETEI.) FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS : 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION: - Council Agenda Item No. 3D Kent City Council Meeting Date December 5 . 1989 Category Consent Calendar 1. SUBJECT: C-R�A�il�"Ar' "FLASH" ACCOUNT 2 . SUMMARY STATEMENT: Adoption of Ordinance �� creating a "Flash" account for use by the Police Department in narcotic undercover law enforcement activities. 3 . EXHIBITS: Proposed ordinance 4 . RECOMMENDED BY: Finance & Police Departments (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ N/A SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3E Subject: FISCAL NOTE - CASH ACCOUNTS Creator: Tony MCCARTHY / KENT70/FN Dated: 11/30/89 at 1600. 1 REQUESTED BY THE STATE AUDITOR'S OFFICE, THE FORMALIZATION AND UPDATING &f 'VARIOUS CASH ACCOUNTS INCLUDING THE ELIMINATION OF THE ADVANCE TRAVEL ACCOUNT. THESE ACCOUNTS ARE NEEDED TO PROVIDE MINIMUM CASH AT CITY FACILITIES AND FOR OTHER PURPOSES FOR WHICH THE CITY'S MAIN BANK ACCOUNT IS NOT TIMELY ENOUGH OR APPROPRIATE. AMOUNTS IN THESE ACCOUNTS ARE KEPT AT A MINIMUM AS GOOD BUSINESS PRACTICE WOULD SUGGEST, BUT SUFFICIENT LEEWAY IS PROVIDED FOR PEAK OR EMERGENCY USES WITH PROPER APPROVAL. 7 ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, creating a new Kent City Code Section 3.14.1500 creating a Flash Money Account for the City of Kent Police Department, establishing the amount thereof, and authorizing the Finance Director to transfer monies to the fund. THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: Section 1. A new section 3.14.1500 is added to the Kent City Code Chapter 3.14 as follows: 3.14.1500 FLASH FUND. There is hereby established in the office of the Finance Director a special account to be known as the Flash Money Account. 3 14 1501 AMOUNT AND AUTHORIZATION.The amount of the Account shall be one hundred thousand dollars ($100,000.00) . The Finance Director is hereby authorized to issue a check in that amount transferring funds from the General Account to the Flash Money Account. 3.14.1502 APPLICATION AND USE. The funds of this account shall be for the use of the Kent Police Department law enforcement activities. Application Ifor the use of said funds shall be approved by the Chief of Police Iand submitted to the Finance Director. Section 2. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and confirmed. I ,I Kent City Council Meeting Date December 5, 1989 Category Consent Calendar 1. SUBJECT: Q CONTROLLED SUBSTANCE BUY ACCOUNT 2 . SUMMARY STATEMENT: Adoption of Ordinance (-�97 7 to create an account funded in the amount of $2, 000 as a minimum and $20, 000 as a maximum for use by the Police Department for undercover narcotic law enforcement activities. 3 . EXHIBITS: Proposed ordinance 4 . RECOMMENDED BY: Finance & Police Departments (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT• NO�_ YES FISCAL/PERSONNEL NOTE: Recommended_Zj_U Not Recommended 6. EXPENDITURE REOUIRED: $ N/A SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 3F Subject: FISCAL NOTE - CASH ACCOUNTS Creator: Tony MCCARTHY / KENT70/FN Dated: 11/30/89 at 1600. REQUESTED BY THE STATE AUDITOR'S OFFICE, THE FORMALIZATION AND UPDATING Cy-1 VARIOUS CASH ACCOUNTS INCLUDING THE ELIMINATION OF THE ADVANCE TRAVEL ACCOUNT. THESE ACCOUNTS ARE NEEDED TO PROVIDE MINIMUM CASH AT CITY FACILITIES AND FOR OTHER PURPOSES FOR WHICH THE CITY'S MAIN BANK ACCOUNT IS NOT TIMELY ENOUGH OR APPROPRIATE. AMOUNTS IN THESE ACCOUNTS ARE KEPT AT A MINIMUM AS GOOD BUSINESS PRACTICE WOULD SUGGEST, BUT SUFFICIENT LEEWAY IS PROVIDED FOR PEAK OR EMERGENCY USES WITH PROPER APPROVAL. r- ,I ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, creating a new Kent City Code Section 3.14.1400 creating a Controlled Substance Buy Account for the City of Kent Police Department, establishing the amount thereof, and authorizing the Finance Director to transfer monies to the account. I THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: section 1. A new section 3.14.1400 is added to the Kent City Code Chapter 3.14 as follows: II 3.14.1400 CONTROLLED SUBSTANCE ACCOUNT. There is hereby established in the office of the Finance Director a special account to be known as the Controlled Substance) Buy Account. �I 3.14.1403 AMOUNT AND AUTHORIZATION. The amount of the Account shall not exceed twenty thousand dollars ($20,000.00) . The Finance Director is hereby authorized to issue a check for up to that amount transferring funds from the General Account to the Controlled Substance Buy Account, consistent with the amount included in annual budget. The Police Chief and the Finance Director agree that the actual amount of cash in the account will be kept at a minimum, as good business practices would suggest. In the event of an emergency situation, as determined by the Chief of Police, and upon joint approval of the Chief of Police and the Finance Director, the amount of the fund may be temporarily increased up to twenty thousand dollars ($20,000.00) for the duration of the emergency period. The Finance Director is IIauthorized to deposit such funds to this account as is necessary to raise the account to the approved amount. - I 3.14.1402 APPLICATION AND USE. The funds of this account shall be for the use of the Kent Police Department controlled substance law enforcement activities. Application for the use of said funds shall be approved by the Chief of Police and submitted to the Finance Director. Section 2. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and confirmed. Section 3. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage, approval and publication as provided by law. I If DAN KELLEHER, MAYOR 'I ATTEST: II II MARIE JENSEN, CITY CLERK APPROVED AS TO FORM: SANDRA DRISCOLL, CITY ATTORNEY IIII PASSED the day of 1989. II APPROVED the day of 1989. PUBLISHED the day of 1989. I hereby certify that this is a true copy of Ordinance) No. passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereon indicated. li 1 ICI MARIE JENSEN, CITY CLERK (SEAL) I777O-270 - 2 - Kent City Council Meeting Date December 5. 1989 Category Consent Calendar 1. SUBJECT: ORDI*ANC-F -RESELRffnNG TRAVEL EXPENSE ORDTNA=ES- 2 . SUMMARY STATEMENT: Adoption of Ordinance d-gJ8 repealing Ordinance 1630 which created the Travel Expense Revolving Fund for the City of Kent, as amended by subsequent Ordinances 1818, 2490 and 2826. As travel expenses are now paid by the use of City credit cards, this fund is no longer needed. 3 . EXHIBITS: Proposed ordinance 4 . RECOMMENDED BY: Finance Department (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REOUIRED: $ N/A SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 3G J Subject: FISCAL NOTE - CASH ACCOUNTS Creator: Tony MCCARTHY / KENT70/FN Dated: 11/30/89 at 1600. A4$.EQUESTED BY THE STATE AUDITOR'S OFFICE, THE FORMALIZATION AND UPDATING OF VARIOUS CASH ACCOUNTS INCLUDING THE ELIMINATION OF THE ADVANCE TRAVEL ACCOUNT. THESE ACCOUNTS ARE NEEDED TO PROVIDE MINIMUM CASH AT CITY FACILITIES AND FOR OTHER PURPOSES FOR WHICH THE CITY'S MAIN BANK ACCOUNT IS NOT TIMELY ENOUGH OR APPROPRIATE. AMOUNTS IN THESE ACCOUNTS ARE KEPT AT A MINIMUM AS GOOD BUSINESS PRACTICE WOULD SUGGEST, BUT SUFFICIENT LEEWAY IS PROVIDED FOR PEAK OR EMERGENCY USES WITH PROPER APPROVAL. i ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, repealing Ordinance 1630, and as amended by Ordinances 1818, 2490, and 2826, abolishing the "Travel Expense Revolving Fund" of the City of Kent. II THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: Section 1 Repealer Ordinance 1630, which created a Travel Expense Revolving Fund, and Ordinances 1818, 2490, and 2826, which amended Ordinance 11630, are hereby repealed. Section 2. Any prior act consistent with the provisions herein are hereby ratified and approved. Section 3. Effective Date. This ordinance shall take leffect and be in force thirty (30) days from and after its (passage, approval and publication as provided by law. DAN KELLEHER, MAYOR i ATTEST: IIMARIE JENSEN, CITY CLERK I� APPROVED AS TO FORM: CI SANDRA DRISCOLL, CITY ATTORNEY I e Kent City Council Meeting Date December 5 , 1989 Category Consent Calendar 1. SUBJECT: ORDINANCE ESTABLISHING A GAMBLING BUY FUND 2 . SUMMARY STATEMENT: Adoption of Ordinance to create an account funded in the amount of $1, 000 for use by Police Department for gambling law enforcement activities. 3 . EXHIBITS: Proposed ordinance 4 . RECOMMENDED BY: Finance & Police Departments (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ N/A SOURCE OF FUNDS: 7. CITY COUNCIL ACTION: Councilmember moves, Councilmember _seconds DISCUSSION• ACTION: Council Agenda Item No. 3H Subject: FISCAL NOTE - CASH ACCOUNTS Creator: Tony MCCARTHY / KENT70/FN Dated: 11/30/89 at 1600. A, r EQUESTED BY THE STATE AUDITOR'S OFFICE, THE FORMALIZATION AND UPDATING OF VARIOUS CASH ACCOUNTS INCLUDING THE ELIMINATION OF THE ADVANCE TRAVEL ACCOUNT. THESE ACCOUNTS ARE NEEDED TO PROVIDE MINIMUM CASH AT CITY FACILITIES AND FOR OTHER PURPOSES FOR WHICH THE CITY'S MAIN BANK ACCOUNT IS NOT TIMELY ENOUGH OR APPROPRIATE. AMOUNTS IN THESE ACCOUNTS ARE KEPT AT A MINIMUM AS GOOD BUSINESS PRACTICE WOULD SUGGEST, BUT SUFFICIENT LEEWAY IS PROVIDED FOR PEAK OR EMERGENCY USES WITH PROPER APPROVAL. iI ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, creating a new Kent City Code Section 3.14.1300 creating a Gambling Buy Account for the City of Kent Police Department, establishing the amount thereof, and authorizing the Finance Director to transfer monies to the fund. THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES �I HEREBY ORDAIN AS FOLLOWS: Section 1. A new section 3.14.1300 is added to the Kent City Code Chapter 3.14 as follows: 3.14.1300 GAMBLING BUY ACCOUNT. There is hereby established in the office of the Finance ) Director a special account to be known as the Gambling Buy Account. 3.14.1301 AMOUNT AND AUTHORIZATION. The amount of the Account shall not exceed two thousand dollars ($2,000.00) . The Finance Director is hereby authorized t issue a check for up to that amount transferring funds from the general account to the Gambling Buy Account. The Police Chief an the Finance Director agree that the actual amount or cash in the account on a regular basis will be kept at a minimum, as good business practices would suggest. 3.14.1302 APPLICATION FOR USE. The funds of this account shall be for the use of the Kent Police Department gambling enforcement activities. Application for the use of said funds shall be approved by the Chief of Police and submitted to the Finance Director. Section 2. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and confirmed. CJ" Kent City Council Meeting Date December 5 , 1989 Category Consent Calendar 1. SUBJECT: eRILINA3Tft E SPECIAL INVESTIGATION FUND 2 . SUMMARY STATEMENT: Adoption of Ordinance,j990 to establish a Special Investigation Fund to be funded by the proceeds of law enforcement narcotic seizures and forfeitures. Revenues of this fund shall be used for expansion and improvement of narcotic enforcement services. 3 . EXHIBITS: Proposed ordinance 4 . RECOMMENDED BY: Finance & Police Departments (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL; NOTE: Recommended Not Recommended 6. EXPENDITURE RE UQ IRED: $ N/A SOURCE OF FUNDS : Revenues received from forfeited property pursuant to narcotic enforcement activities 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 3I Subject: FISCAL NOTE - CASH ACCOUNTS Creator: Tony MCCARTHY / KENT70/FN Dated: 11/30/89 at 1600. A.,.AEQUESTED BY THE STATE AUDITOR'S OFFICE, THE FORMALIZATION AND UPDATING OF VARIOUS CASH ACCOUNTS INCLUDING THE ELIMINATION OF THE ADVANCE TRAVEL ACCOUNT. THESE ACCOUNTS ARE NEEDED TO PROVIDE MINIMUM CASH AT CITY FACILITIES AND FOR OTHER PURPOSES FOR WHICH THE CITY'S MAIN BANK ACCOUNT IS NOT TIMELY ENOUGH OR APPROPRIATE. AMOUNTS IN THESE ACCOUNTS ARE KEPT AT A MINIMUM AS GOOD BUSINESS PRACTICE WOULD SUGGEST, BUT SUFFICIENT LEEWAY IS PROVIDED FOR PEAK OR EMERGENCY USES WITH PROPER APPROVAL. ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, relating to forfeited monies and real and personal property under Chapter 69.50 RCW, the Uniform Controlled Substances Act, establishing a new special purpose fund to be named a Special Investigation Fund; II appropriating anticipated revenues for this Fund; and specifying the purpose, manner of administration and funding sources for the Fund. WHEREAS, RCW 69.50.505 provides for the seizure and forfeiture by the City of money and other real and personal ( property used or intended for use in violation of the Uniform Controlled Substances Act, recently amended by the 1989 Legislature in Chapter 271; and WHEREAS, RCW 69.50.505(F) provides for the use of monies Iiforfeited in the proceeds of the sale of forfeited property; and WHEREAS, RCW 69.50.505(F) further provides that such sale) (proceeds and monies forfeited shall be used for the payment of proper expenses of the investigation leading to the seizure and other proceedings for seizure, forfeiture and sale, and that monies remaining after the payment of such expenses shall, depending on the sum remaining, be distributed in part to the State Treasurer for deposit in the Public Safety and Education Account and shall be distributed in part to the City to be used exclusively for the expansion of narcotics enforcement services and for the expansion or improvement of narcotic law enforcement services; and ' WHEREAS, the City desires to establish a special fund for (the proper and efficient administration of these monies; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES (HEREBY ORDAIN AS FOLLOWS: I� II I II i Section 1. There is hereby established a special fund, designated the Special Investigation Fund. The forfeited currency, proceeds from the sale of forfeited real and personal property and forfeiture settlements obtained by the City of Kent pursuant to RCW 69.50.505 and any other applicable state or federal law shall be deposited in said Fund. Proceeds deposited in the Special Investigation Fund shall be used for the payment of expenses related to investigation, seizure, forfeiture and sale and for the expansion or improvement of narcotic law enforcement services and shall not supplant pre-existing funding sources, all as provided in and consistent with RCW 69.50.505 and other state or federal law. The Director of Finance or his or her designee shall be responsible for the administration of the Fund, and shall have the authority to establish rules and regulations for the administration thereof including, but not limited to, rules and regulations regarding the reporting of expenses of investigation, seizure, forfeiture and sale. Section 2. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase lof this Ordinance. Section 3. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and confirmed. Section 4. Effective Date. This 0 ordinance shall take effect and be in force thirty (30) days from and after its passage, approval and publication as provided by law. DAN KELLEHER, MAYOR 2 - Kent City Council Meeting Date December 5, 1989 Category Consent Calendar 1. SUBJECT: WORKERS COMPENSATION � ACCOUNT 2 . SUMMARY STATEMENT: Adoption of Ordinance Mgt to create a bank account to be funded by general account for payment of City of Kent workers compensation claims. 3 . EXHIBITS: Proposed ordinance 4 . RECOMMENDED BY: Finance & Police Departments (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended.. � f� Not Recommended 6. EXPENDITURE REQUIRED: $ N/A \ SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 3J v Subject: FISCAL NOTE - CASH ACCOUNTS Creator: Tony MCCARTHY / KENT70/FN Dated: 11/30/89 at 1600. P REQUESTED BY THE STATE AUDITOR'S OFFICE, THE FORMALIZATION AND UPDATING Or-VARIOUS CASH ACCOUNTS INCLUDING THE ELIMINATION OF THE ADVANCE TRAVEL ACCOUNT. THESE ACCOUNTS ARE NEEDED TO PROVIDE MINIMUM CASH AT CITY FACILITIES AND FOR OTHER PURPOSES FOR WHICH THE CITY'S MAIN BANK ACCOUNT IS NOT TIMELY ENOUGH OR APPROPRIATE. AMOUNTS IN THESE ACCOUNTS ARE KEPT AT A MINIMUM AS GOOD BUSINESS PRACTICE WOULD SUGGEST, BUT SUFFICIENT LEEWAY IS PROVIDED FOR PEAK OR EMERGENCY USES WITH PROPER APPROVAL. 3� I i ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, creating a new Kent City Code Sedtion 3.14.1600 creating for the City of Kent a Worker's Compensation Bank Account, establishing the amount thereof, and authorizing the Finance Director to transfer monies to the Account, and to deposit such funds as may be necessary for payment of claims. i THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: Section 1. A new section 3.14.1600 is added to the Kent City Code Chapter 3.14 as follows: 3.14.1600 WORKER'S COMPENSATION FUND ACCOUNT. i There is hereby established in the office of the Finance Director a special account to be known as the Worker's Compensation Bank Account. 3.14.1601 AMOUNT AND AUTHORIZATION. The amount of the Account shall be two thousand dollars ($2,000.00) . The Finance Director is hereby authorized to issue al check in that amount transferring funds from the general account to the Worker's Compensation Bank Account. l 3.14.1602 APPLICATION FOR USE. The funds of this account shall be for the use of the City of Kent for payment of City of Kent worker's compensation claims. Application for payment out of this account shall be submitted to the Finance Director for approval. The Finance Director is authorized to issue checks to the Worker's ( Compensation Bank Account from the Worker's Compensation Fund in the amounts necessary to cover all approved payments for worker's compensation claims. i Section 2. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and confirmed. Section 3. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage, approval and publication as provided by law. I DAN KELLEHER, MAYOR ATTEST: IMARIE JENSEN, CITY CLERK APPROVED AS TO FORM: SANDRA DRISCOLL, CITY ATTORNEY ` I I PASSED the day of , 1989. APPROVED the day of 1989. i PUBLISHED the day of 1989. I hereby certify that this is a true copy of Ordinance) No, passed by the City Council of the City of Kent, Washington, and approved by the Mayor of the City of Kent as hereof indicated. (SEAL) MARIE JENSEN, CITY CLERK I 7780-280 - 2 Kent City Council Meeting /� Date December 5, 1989 Category Consent Calendar 1. SUBJECT: STATE DOE GRANT FOR WETLANDS INVENTORY 2 . SUMMARY STATEMENT: Accept a $6, 000 coastal zone management grant from Washington State Department of Ecology to conduct a wetlands inventory in 1990. This grant will be matched on a 50-50 basis by the City of Kent from funds set aside in the 1990 Planning Department Budget. 3 . EXHIBITS: Staff memo, July 25, 1989 ; Planning Committee Minutes, August 1, 1989 4 . RECOMMENDED BY: Planning Committee August 1 1989 (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $6 000 (matching funds) SOURCE OF FUNDS: General Fund, Planning Department Budget 1990 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds To approve/disapprove the acceptance of the DOE grant for a wetlands inventory DISCUSSION ACTION• Council Agenda Item No. 3K KENT PLANNING DEPARTMENT July 25, 1989 k MEMO TO: Judy Woods, Chair, and Members of Planning Committee FROM: James P. Harris, Planning Director SUBJECT: GRANT FOR WETLANDS INVENTORY I am pleased to inform you that the Planning Department has received approval from the state Department of Ecology on a grant application for wetlands mapping. The $6, 000 grant would provide partial funding to inventory non-tidal wetlands in the Valley Floor Planning Area. Better up-front identification of these areas should help both to foster protection of critical wetlands and to provide more predictability in the permitting process. In order to use these funds, they must be matched by the City on a 50-50 basis. The recommended action before you is acceptance of the DOE grant and commitment to matching the $6, 000 state funding on a dollar-for dollar basis in the 1990 budget. DS:JPH:ca .=TY COUNCIL PLANNING COMMITTEE MINUTES OF MEETING OF AUGUST 1, 1989 County as a regional agency whose goals are applicable in part to Kent. In response to Councilman Dowell, Mr. Stroh stated that this agreement would afford both Kent and King County better notification of development activity within their Spheres of Interest. Councilman Dowell added that for that notification Kent is giving up some control. Councilman Dowell asked if this is the best agreement we can have. Jim Harris responded staff believes it- is workable. He added that Renton and Auburn already have approved the County's version of the agreement. Staff is requesting that Council chose between the Planning and Legal Departments ' options. Councilman Dowell will talk to Councilman Johnson who is absent to determine which alternative the Committee will recommend. This item will be on the Planning Committee ' s and City Council 's agendas for August 15th. �6RANT FROM DEPT. OF ECOLOGY RELATED TO WETLANDS Planning Director Harris informed the State that Kent could not accept the $6, 000 grant from them until the Council decides the 1990 budget. This grant would require matching funds from the City. The funds would be used to inventory wetlands. Councilman Dowell MOVED and Chairwoman Woods SECONDED the motion to recommend acceptance of the $6, 000 grant from the Dept. of Ecology. ADDED ITEM Staff informed the Committee that the Mayor' s Assisted Housing Committee is proposing a $6 . 7 million bond issue for senior housing. This item will be on the Committee' s agenda for action on August 15th. It is estimated that the bond proceeds would address 25% of the senior housing needs in Kent. Chairwoman Woods asked that Council members be briefed on this issue prior to the Committee meeting. Because the bond issue will appear also on the Operations Committee agenda for August 15th, it was suggested that the Planning Committee meet in the early morning of the 15th to prepare a recommendation. Staff will call Councilman Johnson to decide on a convenient time. The Planning Committee adjourned at approximately 4 : 30 PM. 2 ai U G Kent City Council Meeting 10/✓ Date December 5, 1989 C- Category Consent Calendar 1. SUBJECT: TRAC Y WATER MAIN 2 . SUMMARY STATEMENT: Acceptance for continuous operation and maintenance the bill of sale and warranty agreement of approximately 171 feet of water main constructed in the vicinity of 80th Place So. and 184th and release of cash bond after expiration of the one year maintenance period. 3 . EXHIBITS: Vicinity map 4 . RECOMMENDED BY: Staff _ (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REOUIRED: $ N/A SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION: Council Agenda Item No. 3L .... ''f2•.� 'I ,S t11 ! th/fh; I i" J� I ,.'11 \\ _� I i _... R E NT (�Nc 25 %fig _ _ AI•p r� 1, •1) � tJl � _ :.� A•.:i () SSW l[ 'l �1.11:f) wl I 1 • u I �J � � 1 b31r(1 51 T- _ i I f, 1 VICINITY MAP TRACY WATERMAIN \1:0PI LI I•O I'1I1: S'l .\',I) Ai'[ ).,� ( )i' I i ll 11.12, A.i).\V /\. S I :\':I ):\1:i ) ,I('[: 1`'(.). Itl771 :AND 11H. . l'1!11 II 111 ul •\f'LL .,.. ... \II I .'t ,''11'•l .11�1'.1 Illllll�� �IIJII II II . I �I.I I 1'. , 1til'. 11L11 If:ti \\'111'(:1 i \1:\l � '� ) �'1 I !� 1 LL ! ' } I '11;1):in:ult, ,IU• I,..II,II 111'lir 1, 'ti ,11 1'111" 1: i11 .\ I) \'I ,'1 1 ; 1 1. . 1 I v ll Iciit I h,111 iV Kent City Council Meeting Date December 5 . 1989 Category Consent Calendar 1. SUBJECT: OVERLOOK ANNEXATION 2 . SUMMARY STATEMENT: Acceptance of the 10% annexation petition for a proposed annexation of approximately 35 acres in the vicinity of So. 228th St. and 94th Ave. So. and authorization to set January 2 , 1990, as date to meet with the petitioners of the annexation. 3 . EXHIBITS: Vicinity map, excerpt from the Public Works Committee Minutes and supporting material 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ N/A SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION: ACTION• Council Agenda Item No. 3M Public Works Committee November 28 , 1989 -- Page 2 suggested when 38th is scheduled for overlay we look at making those improvements at that time. Wickstrom indicated that is the normal process. Woods asked when 38th was scheduled for overlay. Wickstrom confirmed it is not in the current schedule. Woods suggested we point out' to Mrs. Crook the level to which the volume has decreased. The Committee concurred that no action would be taken at this time and a copy of Marty Nizlek's memo and excerpt from these minutes should be sent to Mrs. Crook. Overlook Annexation Wickstrom explained we have received a 10% petition for annexation of approximately 35 acres in the vicinity of 93rd Avenue South and S. 222nd. If Council approves going forth with this proposed annexation, the next step would be to set a meeting date with the petitioners. Harris explained this is in conjunction with the apartment complex currently under construction in the area. The City has required annexation in order for the developer to do Phase II of the project which is currently in the County. It will come in as 20, 000 square foot lots and they will have to apply for any change. Harris noted the Commission will be recommending an approximate 31% reduction in multifamily but this will not be detrimental to that recommendation. The Committee unanimously concurred with acceptance of the 10% petition and scheduling a date for public meeting with the petitioners. Third Avenue Street Vacation Jim Harris distributed a memorandum to the Committee on this item. On a map he detailed for the Committee the area included in the previously approved vacation of Third Avenue between Gowe Street and Titus for the Centennial Building and the property involved in this vacation request for Third Avenue from Titus to Saar. At the November 2 meeting with Pete Curran, several conditions were developed which, if the Council chose to approve the vacation, are suggested be made a part of the vacation approval. He reviewed those for the Committee as detailed in his memorandum. Harris explained it is the intent of these conditions that there is a plan for improvement and that the applicant works to implement the plan within a specified time• period. Harris emphasized that the previously prepared staff report for the public hearing scheduled for September 19 did recommend denial. The City Attorney's office has recommended that any street vacation approval include a condition that the City be able to use the vacated area for public parking at specified times and events. Harris alluded also to Bill 1�11� City of Kent, Washington Kent Public Works Committee Date November 28 , 1989 Category 1. SUBJECT: Overlook Annexation - Vicinity of 93rd Avenue S . and S. 222nd Street 2 . SUMMARY STATEMENT: The City has received a 10% petition for annexation of approximately 35 acres in the vicinity of 93rd Avenue South and S. 222nd Street. A map of the proposed annexation area is included as part of this packet. The Property Manager has certified the 10% petition and comments have been received from the Chief of Police, Fire Chief and Finance Director. The next phase would be for Council to schedule a date for a public meeting with the petitioners and to authorize the 75% petition. 3 . EXHIBITS• Vicinity Map 4 . RECOMMENDED BY: 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REQUIRED: SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION Councilmember moves, Councilmember seconds DISCUSSION: ACTION: ice::! •�r:.':•�--^"• _ , :r? .Lr.32�-' 3 ,� A ='31' �,nd 1\/1� •1,C .Iv' IJ .•. ••-.. •y 1 1 I .._. .•.1 ,•'tee � ' 7.r�-17 —r � � • 77 ..G,IR 3'5 372. I.I. nen t" L O Ip a\Q,1.' It , 1 , ^YI, • •.•, r ` ,. I1 �I SCALE T-200 LEGEND I. ¢ropomd'Anmxallon Ares 35 Acres: ;. : - •... a�'I'' � ,,i� �1 ® I � '© .IPareel rM 46 t.r .nr' .w•n, . n.. .. o.• .ter..... EAaUn gMy Unilla , .. •� �.VI •'yji .��f• All ;I �I ��"•�.� ' .. q�l 'ilk�•:ili � ' S, „l ::ate`-' • ,,11 - CITY OF r N CT TO: FROM: PROPERTY MANAGER SUBJECT: �� CIIil2 � G�f �5 ACRES (MAP ATTACHED) TOTAL ASSESSED VALUE_ �ilooZ ADO ,� � GENERAL TAX MILEAGE •�.�Z 7/ In reference to subject matter please be advised that same has been received by this division and filed with the City Clerk on If you have any comments on this proposed annexation, please do so on this sheet and return it to this division. Your early response to this request will be appreciated. _ "COMMENTS" 1/4 c L tie � - Clr•^_ CITY OFF.]° Q cr2519g9 �... ENCrNE N CT TO: G/ C �G�2 2 FROM: PROPERTY MANAGER SUBJECT: ACRES (MAP ATTACHED) TOTAL ASSESSED VALUE 1/�OoZ� /00 a o J GENERAL TAX MILEAGE • 7/ In reference to subject matter please be advised that same has been received y this division and filed with the City Clerk on If you have any comments on this proposed annexation, please do so on this sheet and return it to this division. Your early response to this request will be appreciated. "COMMENTS" NMI S t CITY OF CITY OF KENT NOV 0 2 1989 q ENGINEERING DEPT. IN CT �- TO LI, FROM: PROPERTY MANAGER, SUBJECT: J,S ACRES (MAP ATTACHED' ) ll TOTAL ASSESSED VALUE GENERAL TAX MILLAGE •CJ .'Z 71 In reference to subject matter please be advised that same has been received y this division and filed with the City Clerk on -T, 'I If you have any comments on this proposed annexation, please do so on this sheet and return it to this division. Your early response to this request will be appreciated. "COMMENTS" dvv/ .............. Kent City Council Meeting Date December 5, 1989 Category Consent Calendar 1. SUBJECT: ORDINANCE AMENDING AMOUNT OF CHANGE ACCOUNT 2 . SUMMARY STATEMENT: Adoption of Ordinance a S ga, amending Ordinance 2825 by increasing the amount authorized for the change account. 3 . EXHIBITS: Proposed ordinance 4 . RECOMMENDED BY: Staff (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ N/A SOURCE OF FUNDS : 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds DISCUSSION• ACTION• Council Agenda Item No. 3N Subject: FISCAL NOTE - CASH ACCOUNTS Creator: Tony MCCARTHY / KENT70/FN Dated: 11/30/89 at 1600. REQUESTED BY THE STATE AUDITOR'S OFFICE, THE FORMALIZATION AND UPDATING V,-.-VARIOUS CASH ACCOUNTS INCLUDING THE ELIMINATION OF THE ADVANCE TRAVEL ACCOUNT. THESE ACCOUNTS ARE NEEDED TO PROVIDE MINIMUM CASH AT CITY FACILITIES AND FOR OTHER PURPOSES FOR WHICH THE CITY'S MAIN BANK ACCOUNT IS NOT TIMELY ENOUGH OR APPROPRIATE. AMOUNTS IN THESE ACCOUNTS ARE KEPT AT A MINIMUM AS GOOD BUSINESS PRACTICE WOULD SUGGEST, BUT SUFFICIENT LEEWAY IS PROVIDED FOR PEAK OR EMERGENCY USES WITH PROPER APPROVAL. i K ORDINANCE NO. AN ORDINANCE of the City of Kent, Washington, amending Kent City Code Section 3.14.1200 and Ordinance 2825 which authorizes a change account for the City of Kent Finance Department, amending the amount thereof, and authorizing the Finance Director to transfer monies to the fund. THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 3.14.1200 of the Kent City Code is amended as follows: z '14 1200 CHANGE FUND. There is hereby established in the office of the Finance Director a special ( (fund) ) account to be known as the Change ((Fund) ) Account. 3.14.1201 AMOUNT AND AUTHORIZATION. The amount of the ( (Fund)) Account shall be ( (ene)) three) thousand ( (eight) ) five hundred dollars ($3,500) . The Finance Director is hereby authorized to issue a check ( (in-that-amount-transferring-funds) ) from the ( (eurrent-expense fund) ) General Account to the change ((fund) ) account in an amount 'necessary to raise the chan e account to the.currentl authorized amount. 3 14 1202 RESTRICTIONS. In no event shall the change ( (fund) ) account be used for personal cash advances secured by check or other I.O.U. Section 2. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and confirmed. I I .� ........... Kent City Council Meeting Date December 5. 1989 Category Other Business 1. SUBJECT: BURLINGTON NORTHERN DEPOT DESIGN STUDY 2 . SU1414ARY STATEMENT: The City has funded the above noted study with CDBG monies from the 1987 and 1989 programs. The study has developed four alternatives for reuse of the depot. The study also provides some preliminary cost estimates for the alternatives along with estimated maintenance costs. The study is now presented to Council for selection of a preferred alternative for which bid documents will be prepared. 3 . EXHIBITS: Adaptive reuse of the Burlington Northern Depot Study, BN & Metro Comments 4 . RECOMMENDED BY: cttf (Committee, Staff, Examiner, Comm ion, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES X FISCAL/PERSONNEL NOTE: Recommended Not Recommended Future 6 . EXPENDITURE REOUIRED: $219 980 (approximately) SOURCE OF FUNDS: undetermined at this time 7 . CITY COUNCIL ACTION: � G Councilmember k'JO-_ "" moves, Councilmember seconds To select alternative No. 9, as the Council's preferred alternative and to direct staff to work with BN on acquiring the depot to coordinate the study with Metro's commuter rail project and to explore' possible funding sources for future implementa- tion of the preferred alternative. DISCUSSION: - ACTION: Council Agenda Item No. 4A MCCARTHY,TONY / KENT70/FN - HPDesk print. ----------------------------------------- Subject: FISCAL NOTE - BURLINGTON NOTHERN DEPOT DESIGN STUDY aator: Tony MCCARTHY / KENT70/FN Dated: 11/30/89 at 1536. THE DEPOT DESIGN STUDY REQUIRES NO ADDITIONAL FUNDS FOR THE STUDY, SINCE AMOUNTS BUDGETED THROUGH THE HOUSING AND COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. IMPLEMENTING THE STUDY WILL REQUIRE FUTURE FUNDING DEPENDING ON ALTERNATIVE SELECTED. COMPLETING THE STUDY, WHICH INCLUDES BID SPECS ON THE SELECTED ALTERNATIVE, DOES NOT COMMIT THE CITY TO PROJECT CONSTRUCTION BUT MAY SUGGEST PROJECT FAVORABILITY FOR WHICH NO FUNDS HAVE BEEN ALLOCATED IN THE 1990 TO 1995 CAPITAL IMPROVEMENT PROGRAM. KENT PLANNING DEPARTMENT November 30, 1989 MEMO TO: MAYOR DAN KELLEHER AND CITY COUNCIL MEMBERS FROM: GREG MCCORMICK, PLANNER SUBJECT: BURLINGTON NORTHERN DEPOT DESIGN STUDY Background: The Kent City Council funded the Burlington Northern Depot Design Study from the 1987 and 1989 Community Development Block Grant (CDBG) programs. The study has developed four alternative uses for the depot building. These alternatives were presented for review and comment to the CBD Task Force, Centennial Committee, Kent Downtown Association, and City Administration. The consensus of these groups favored Alternative Two (see attached report for description of alternatives) . The report was then sent to Burlington Northern Railroad, both the Property Management and Operations divisions, and Metro' s Commuter Rail Project team for review and comment. Comments from the Burlington Northern Railroad and METRO are attached. Action The alternatives and a draft copy of the attached report were presented to the Council 's Planning Committee at its November 7th meeting. At that meeting the Committee voted unanimously to forward a recommendation of Alternative 2 to the full Council and directed staff to continue working with Burlington Northern on acquiring the Depot property, to coordinate this study with Metro' s Commuter Rail project, and to explore alternative funding sources for implementation of the preferred alternative. COUNCIL PLANNING COMMITTEE RECOMMENDATION: 1. ADOPTION OF ALTERNATIVE 2 AS THE CITY COUNCIL'S PREFERRED ALTERNATIVE FOR THE BURLINGTON NORTHERN DEPOT DESIGN STUDY. 2 . DIRECT STAFF TO WORK WITH BURLINGTON NORTHERN ON ACQUIRING THE DEPOT PROPERTY, TO COORDINATE THIS STUDY WITH METRO'S COMMUTER RAIL PROJECT, AND TO EXPLORE POSSIBLE FUNDING SOURCES FOR FUTURE IMPLEMENTATION OF THE PREFERRED ALTERNATIVE. GMcC:ca Attachments _";METRO Municipality of Metropolitan Seattle Exchange Building • 821 Second Ave. • Seattle,WA 98104-1598 October 19 , 1989 „ 1 �y' f Mr. Greg McCormick LE Kent Planning Department 220 Fourth Avenue South Kent, Washington 98032 City iCe�:i Dear Greg: I have reviewed the report entitled Adaptive Reuse of the Burlington Northern Depot that you sent and would like to make several comments . Our project is usually referred to as the Commuter Rail Project or Commuter Rail Demonstration Project. One of the main assumptions underlying the study is that service would be for a five year period and that capital outlay by Metro would be minimized. The project consultant was directed to develop a basic station design, that could be modified at the direction of each local jurisdiction. The capital costs of the basic stations would be paid by the project participants , while the modifications would be paid for by the specific entity making the change. The provision of indoor waiting areas for a peak period only service was ruled out as too costly fairly early in our studies . The restroom issue has not yet been resolved, however, the current plans do not include them. Maintaining these facilities when the station is not in use would probably not be cost effective. One alternative not examined by Johnson/Mortensen would be to use the platform area as modified by our plans ( still being developed) for commuter rail and its ticketing, kiosks, et cetera. The depot building could then be used in its entirety for retail/commercial or nonprofit use per Alternative 3 or 4 . The current planning phase is considering the downtown Kent site as preferable to the James Street site. A copy of the draft station siting report for Kent was sent to Jim Hansen. We have not completed our costs for station development, so I am unable to compare our costs to those assumed by the consultant. The limited amount of space for parking on site for Alternatives 1-3 is about 20 stalls , yet the most intensive development (Alternative 4 ) has only 12 stalls . This seems unreasonable for 5 , 300 square feet of leasable area. Mr. Greg McCormick October 19 , 1989 Page Two It appears that more of the alternatives would adversely affect the use of the station as Metro has planned. Thank you for the opportunity to comment on the report. If you have any questions, feel free to call me at 684-1776 . Very truly yours, /Z/ /111��"'�� Laura Jackson Transit Planner cc: Ron Borowski, Program Manager, Metro Richard Warren, Capital Projects Coordinator, Metro 53/9 AWO BURLINGTON NORTHERN RAILROAD Property Management ~ 2100 First Interstate Center 999 Third Ave. Seattle,WA 98104 206-467-3493 October 169 1989 i Mr. Greg McCormick Planner City Of Kent 220 4th Avenue SO Kent, WA 98032-5895 Dear Mr. McCormick: Re: Burlington Northern Depot - Kent I have your letter of October 11, 1989 attaching draft copy of the Adaptive Reuse study on the Kent Depot. Y From a Property Management standpoint, I wish to offer the following comments: 1. Page 1. paragraph 1-eliminate "now abandoned"; 2. Page 2. paragraph 5-eliminate "permanently"; and, 3. Page 3. paragraph 4-eliminate "abandoned"; Additionally, I would like to make the observation that it seems we are moving in the direction of another block of BNRR right of way becoming designated for "public" use thereby eliminating the oppurtunity for this company to derive income from its property. While this may appear to be a solution, it does run contrary to the stated objectives of the Company, especially in light of the large blocks of property presently leased to the City for park purposes. Secondly, it should be clearly stated that BNRR is a railroad company engaged in the transportation business and generally the rights of way are there to support and enhance the business and income of the company. It is not appropriate to indicate the noise and dust (Page 7-Redevelopment Considerations) is a limitation on the site. Factually, the depot is there because the railroad is there. Finally, I would like to inquire if there has been any thought given to perhaps relocating the depot one block north within the area the City presently leases for park purposes. This is a parcel with greater area, with more frontage along the trackage, and would allow the depot to be situated without the setback from Railroad Avenue, cut down on the associated noise, dust and inherent people/train conflicts, and provide far more parking. I have not examined this alternative internally, but will do so if it has merit from the City's perspective. The foregoing are my comments from a Property Management viewpoint, and you may be hearing further from a representative of our Operating Department. It must be clearly understood at this time these comments and observations do not imply or infer that any redevelopment proposal has the approval of Burlington Northern. We reserve the right to review, approve or reject any subsequent use at our sole discretion. Thankyou for sharing the study with me. Sincerely, L. L. Seyda Regional Manager Real Estate File: Kent, WA Railroad Depot A BURLINGTON NORTHERN RAILROAD CI t >_ t (L A1 2200 First Interstate Center 999 Third Avenue PACIFIC DIVISION Seattle,Washington 98104-1105 Mr. Greg McCormick "`' ' = '+ ''` October 30, 1989 Planner City of Kent 220 4th Avenue South Kent,WA, 98032 - 5895 Dear Mr. McCormick: In response to your letter of October 11, 1989 with the October 6 draft of alternatives for possible disposition of the Railroad Company's Kent depot, the Operations Department endorses the remarks contained in Mr. Seyda's letter of October 16, particularly applying to the possible relocation of the structure to afford more clearance from the tracks. The section on Safety on page 13 of the report recommends keeping fences and structures 15 ft. from the tracks. When measuring from tracks, we use track centerline as the base. Fifteen feet is far less than we are comfortable with in locations near busy main line tracks, but in this instance the 15 ft. applies only along the existing depot to a fence. No other structures should be considered closer than 20 ft. from track centerline. We will appreciate being kept advised of progress in the planning studies. ncerely, c Drew Miller Operations Analyst cc: Larry Seyda CITY COUNCIL PLANNING COMMITTEE MINUTES OF MEETING OF NOVEMBER 71 1989 outlined in the single family report. He added he would like to see other communities address issues in such an open forum. Planning Manager Satterstrom noted that the report outlines an ambitious program. Trying to spur single family development in Kent is not a simple project. Government can do only so much; the private sector must help out. Annexations can help balance the scenario. Mr. Frazier added he would like to present the report to the Executive Council of the South King County Master Builders. Discussion occurred on housing costs and HUD' s role in housing. Councilman Johnson MOVED and Councilman Dowell SECONDED the motion to recommend the City Council endorse the report. Motion carried unanimously. BURLINGTON NORTHERN DEPOT Planner Greg McCormick provided an historical overview of the Burlington Northern Depot. It was first a depot in 1880 and was replaced with the building there now in 1926. It is on the King County Historic Site Register and the City of Kent' s list of historic sites. Staff has been informed by the State of Washington that the building is eligible for listing on the National Register. The City of Kent ' s involvement with the site dates back to 1987 when the City committed $8 , 000 in Block Grant funding for the design feasibility study. An additional $6 , 000 in 1989 Block Grant funding was provided for the study. The building has not been used by BN since 1987 . Through the RFP process, Johnson & Mortensen Architects were chosen to look at a conceptual design for reuse of the building. Staff requested that the Planning Committee members recommend a preferred alternative design so that they can prepare bid documents for the preferred alternative. Architect Steve Johnson stated that the objective in phase one of the project included 1) documenting the history of the site; cultural and regional development issues are as much as part of historic status as age, and the depot is one of the prime reasons Kent is where it is today. The economic activity, farming, drove the need for the depot; 2) develop alternative uses ; public amenities, i.e. , restrooms, were to be included in the use; 3) assess the development costs and financial benefits for the alternatives and their impact on the budget and city policies; 4) consider the relationship to the CBD; review alternatives with community groups and the City Council ; and 5) present a final report incorporating recommendations. The study reports that the building is architecturally interesting, handsome 4 CITY COUNCIL PLANNING COMMITTEE MINUTES OF MEETING OF NOVEMBER 7 , 1989 and pleasant but not unique. However, it provides a good example of a regional depot, a stock plan of Burlington Northern depots of the time. The structure played a role in the development of Kent and thus has historical merit. Mr. Johnson believes that alternative uses can be provided for the depot without destroying its original status. If it looks like a train could stop at the site and the depot could function as it once did, one would have followed the rules for preserving the site. The architects talked to the development and real estate communities and of course the Planning Department. They looked at retail uses, e.g. , banks, food service, and general retail , as well as non-profit use for community facilities. They looked at commuter rail and discussed reusing the station as it was originally intended. They talked to METRO about their planning process for the commuter rail demonstration project. They looked at the likely cost and benefits of each of those uses and met with the community. Mr. Johnson presented renderings of four possible uses. Alternative 1 is simply to reuse the site as a train station. By the standards the heavy rail demonstration project is putting forward, it would be the grandest station on the line; METRO standards include a kiosk and rain protection. The passenger load expected at the site would be amply housed. It did not appear that the rental rates for such a use, along with the short term nature of the project, showed this use as a good one. Alternative 3 considers sole source, unidentified leasable space of about 1, 850 sq. ft. excluding the restroom area. Mr. Johnson commented that the facility could not handle the number of restrooms needed for a festival in Kent. The leasable space would not be enough for most retail uses. Food service uses did not appear to be feasible because of the dust and noise associated with the site. The site would likely be too isolated for the mainstream of the business industry. Alternative 4 represents construction of additional retail for a total of 6, 000 sq. ft, including a small train station to provide shelter. This would extend Meeker and Gowe Streets to provide street frontage and continuity to the retail district. Costs associated with this alternative are well above the market for retail space in the CBD. Alternative 2 describes a shared project of a small train station, slightly larger restrooms and 1300 sq. ft. of leasable space. The White River Historical Society or a boutique operation could be housed in this space. The train station still would be the best on the commuter rail line. The site would acquire a great deal of civic presence. This alternative demanded the least from the City in terms of annual support. None of the alternatives pays for themselves. The biggest debit is the restroom facility due to high maintenance. The rent structure is different for non-profit and commercial entities. Commercial entities typically have fully-served space; rental rates in the area are not high. A non-profit tenancy raises their funds from a different source than their clients. A non-profit agency would typically pay their own utility expenses; this would 5 CITY COUNCIL PLANNING COMMITTEE MINUTES OF MEETING OF NOVEMBER 7, 1989 amortize Kent' s cost for the space. The commercial and non-profit organizations have been analyzed separately. There has been strong support for alternative 2 , with the non-profit option, from the community, the Chamber of Commerce and other groups. Mr. Johnson looked at incorporation of public art on the site. It can be done by locating a place within the site development plan which has a sense of presence. The consultants attempted to make space for an equivalent amount of parking as exists today, considering the increased demand, as well as to provide a forecourt of a traditional railroad station. This would provide a civic building with a yard which is reasonably formal and symmetrical and which would include a piece of art. Almost anything done on the site would meet with the City's public policies. It is in a key location, it is on significant commercial and pedestrian oriented streets. The building has a presence; the way it is sited off the street would respond well to rehabilitation. Mr. McCormick stated staff also has supported alternative 2 . He added staff has received comment letters from Burlington Northern and METRO. Discussion occurred on bussing areas. Councilman Dowell questioned whether the city shouldn't negotiate with the owner of the property before deciding on alternative uses. Planner Director Harris stated staff has held discussions with several divisions of Burlington Northern; the issue is now with their Operations Division. Burlington Northern has written a letter indicating they are unwilling to give anything away free of charge. The City needs to negotiate with Burlington Northern. Mr. Johnson stated the building has no value off site and it cannot be moved because it is a slab on grade building with masonry veneer. The historical value is with the site. Councilman Dowell noted the estimated cost of maintaining the restrooms is $12 , 000 per year and the value of the site to the City would be a negative one for that reason. Mr. Harris added that historical value is immeasurable and he would like to put this item in the capital improvement program. Discussion occurred on the value of the station. Councilman Dowell believes the value is much less than that stated in the study. Chairwoman Woods noted that staff is not asking for money but is asking for direction to 1) work with Burlington Northern on acquiring the depot, 2) coordinating with METRO' s commuter rail project and 3) exploring possible funding sources for future implementation of preferred alternative 2 . Mr. Harris noted the cost analysis is a philosophical cost benefit one. Mr. Johnson stated he had surveyed other sites for land costs and the study 6 CITY COUNCIL PLANNING COMMITTEE MINUTES OF MEETING OF NOVEMBER 71 1989 indicates the cost of equivalent land, not the cost of the specific site. He stated that restoration and maintenance costs, as well as negative costs associated with historic status, could be items for discussion in the negotiations with Burlington Northern. Councilman Dowell MOVED and Councilman Johnson SECONDED the motion to send this issue to the City Council with staff' s recommendations, including negotiating with Burlington Northern on the points of view of the liability of the property. Motion carried. 1990 BUDGET Mr. Harris stated staff has no objections to the budget as recommended by the City Administrator. There were no questions from committee members. HUMAN SERVICES COMMISSION - TERM OF NON-VOTING MEMBER Senior Planner Ball related the Human services Commission had discussed the term of one non-voting member. Problems with a one-year appointment had been brought to the Commission' s attention by those who have served in that capacity. Because there is no consecutive term available, the first year is spent in the learning process and then the member is off the Commission. The Commission will meet with the Mayor to discuss amending the ordinance to provide for a two-year non-voting membership term. The Commission will again discuss this issue on November 30 and will probably send it to the Planning Committee in December. ADJOURNMENT The meeting was adjourned at approximately 5 : 00 PM. 7 KENT PLANNING DEPARTMENT November 30, 1989 MEMO TO: MAYOR DAN KELLEHER AND CITY COUNCIL MEMBERS FROM: JAMES P. HARRIS, PLANNING DIRECTOR SUBJECT: REPORT OF THE MAYOR'S ADVISORY COMMITTEE ON SINGLE- FAMILY HOUSING The Mayor' s Advisory Committee on Single Family Housing and the Planning Department are pleased to present to you the Committee's final report. The report is the product of inquiry, discussion, and observation by the Single-Family Housing Committee of varied issues which affect the production of single-family housing, locally as well as nationally. Planning Department staff and members of the Single-Family Housing Committee will be present at the regularly-scheduled City Council meeting of December 5th to give you an overview of the report 's contents and answer any questions you might raise. The Planning Department requests that you act affirmatively on this report by endorsing it at the December 5th meeting. JS:JPH:ca Enclosure CITY COUNCIL PLANNING COMMITTEE MINUTES OF MEETING OF NOVEMBER 71 1989 in 1991-92 . Councilman Dowell noted this is an additional two years and $328 , 000 to keep the Roundtable Project going, a total project cost of $656, 000 . Ms. Clegg anticipates estimated annual operating revenues of $40 million and a county-wide housing levy of about $l0o million. She added that there have been many by-products of the project in addition to what will be achieved later, including demographic information and planning data that have been given to all jurisdictions, and an increased understanding of the issues. Councilman Johnson MOVED and Chairwoman Woods SECONDED the motion to forward to the City Council with an affirmative recommendation the resolution to proceed with the regional revenue package. Councilman Dowell voted to send the resolution to the whole Council without a recommendation. SINGLE FAMILY COMMITTEE REPORT Single Family Housing Committee Chairwoman Leona Orr stated she was hopeful the City Council will read the report. The group had found a lot of common ground. She expressed some personal reservations about applying the 5, 000 sq. ft. lot blanket zoning. The Planning Commission is recommending it with guidelines for its use. One recommendation in the report is to rethink zero lot line and PUD ordinances. There are not many five-acre parcels left in the City and there was development interest in looking at reducing the minimum lot size for such proposals. Ms. Orr had looked at a very beautiful development in Renton that had 5 , 000 sq. ft. lots with 35% open space; it was built on over twenty acres. She would like the Council to consider very carefully the recommendation to reduce the minimum lot size for PUD' s and zero lot line developments. Councilman Dowell noted that the 5, 000 sq. ft. minimum lot size is not tied to PUD' s; single-family lots could be of that size as well. Discussion occurred on proposals being addressed by the Planning Commission on the 5, 000 sq. ft. lot size. Planner Janet Shull reviewed the Action Agenda, the last chapter of the report. She noted that Chapter 6 outlines specific recommendations that were categorized to address the six problem areas identified early on in the community meetings. The key problem areas are listed and expanded on in Chapter 5 . The Action Agenda is broken into five categories and have identified target dates and key players: 1) examine annexation and annexation policies in light of single family residential, 2) review regulations including 5000 sq. ft. lot, zero lot line and PUD, 3) under public policy address neighborhood concerns in existing neighborhoods, 4) utilize public education including open houses and design competition and awards programs, and 5) develop interdepartmental programs to foster single family housing. Larry Frazier stated the building industry can support the recommendations 3 CITY COUNCIL PLANNING COMMITTEE MINUTES OF MEETING OF NOVEMBER 71 1989 outlined in the single family report. He added he would like to see other communities address issues in such an open forum. Planning Manager Satterstrom noted that the report outlines an ambitious program. Trying to spur single family development in Kent is not a simple project. Government can do only so much; the private sector must help out. Annexations can help balance the scenario. Mr. Frazier added he would like to present the report to the Executive Council of the South King County Master Builders. Discussion occurred on housing costs and HUD' s role in housing. Councilman Johnson MOVED and Councilman Dowell SECONDED the motion to recommend the City Council endorse the report. Motion carried unanimously. BURLINGTON NORTHERN DEPOT Planner Greg McCormick provided an historical overview of the Burlington Northern Depot. It was first a depot in 1880 and was replaced with the building there now in 1926. It is on the King County Historic Site Register and the City of Kent' s list of historic sites. Staff has been informed by the State of Washington that the building is eligible for listing on the National Register. The City of Kent' s involvement with the site dates back to 1987 when the City committed $8 , 000 in Block Grant funding for the design feasibility study. An additional $6, 000 in 1989 Block Grant funding was provided for the study. The building has not been used by BN since 1987 . Through the RFP process, Johnson & Mortensen Architects were chosen to look at a conceptual design for reuse of the building. Staff requested that the Planning Committee members recommend a preferred alternative design so that they can prepare bid documents for the preferred alternative. Architect Steve Johnson stated that the objective in phase one of the project included 1) documenting the history of the site; cultural and regional development issues are as much as part of historic status as age, and the depot is one of the prime reasons Kent is where it is today. The economic activity, farming, drove the need for the depot; 2) develop alternative uses; public amenities, i. e. , restrooms, were to be included in the use; 3) assess the development costs and financial benefits for the alternatives and their impact on the budget and city policies; 4) consider the relationship to the CBD; review alternatives with community groups and the City Council; and 5) present a final report incorporating recommendations. The study reports that the building is architecturally interesting, handsome 4 A-v Kent City Council Meeting \� Date December 5, 1989 Category Other Business 1. SUBJECT: SINGLE FAMILY COMMITTEE REPORT A 2 . SUMMARY STATEMENT: This report is the final work product of the Mayor's advisory committee on single family housing. The Committee's report contains a set of recommendations and identified opportunities for fostering the development of single family housing in Kent. These recommendations and opportunities are organized into an action agenda for the purpose of establishing a framework within which recommended actions will be carried forth. 3 . EXHIBITS: Staff memo, committee report 4 . RECOMMENDED BY: Single Family Committee Members and Planning Committee November 7 , 1989 (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ N/A SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: nn �� Councilmember moves, Councilmember seconds To accept the report of the Mayor's Single Family ousing Committee. DISCUSSION: k ' ACTION• Council Agenda Item No. 4B ................ d� Kent City Council Meeting Date December 5, 1989 Category Other Business 1. SUBJECT: SEVEN OAKS PARK 2 . SUMMARY STATEMENT: Authorization to accept as complete Seven Oaks Park and to release retainage to Terra Dynamics upon receipt of state releases. `v-troject was completed in a timely manner and within budget. Contract $64 ,900.00 Change Orders $ 7 , 418.87 Sales Tax $ 5,857.83 Total $78, 176.70 3 . EXHI TS: None 4 . RECOMMEND BY: Parks Department And Colie Hough Associates, Architect (Committee's, Staff, Examiner, "Commission, etc. ) 5. UNBUDGETED FISCALAPERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL N : Recommended Not Recommended rJ. 6 . EXPENDITURE RE VIRED: ''+$N/A SOURCE OF FUD S: Exis�ing project budget 7. CITY C CIL ACTION: ___....� i-- movel, c seconder accept the contract as complete. DISCUSSION: 1,_ ,I({1 ACTION: y Gt� l t kc � +wLv, ( `^�e Council Agenda Item No. 4C City of Kent, Washington 1990 Preliminary Budget PROPERTY TAX ANALYSIS REVENUE ANALYSIS 1987 1988 1989 EST 1989 Actual --------------- -------------- -------------- -------------- Assessed Valuation * 2,385,483,302 2,708,450,189 3,047,193,922 2,838,583,851 4.8% New Construction * 105,572,419 114,471,667 129,369,020 103,484,888 -9.6% Annexation * 244,800 42,273,673 25,200,100 213,700 -99.5% 0.135 0.125 Levy Amount Rate Amount Rate Amount Rate Amount Rate ------ ---- ------ ---- ------ ---- ------ .... General Fund 6,254,985 2.622 7,049,624 2.603 7,887,096 2.588 7,740,509 2.72689 Fire Apparatus 49,708 0.021 42,435 0.016 42,435 0.013 42,435 0.01495 Public Safety 1,108,296 0.465 1,121,733 0.414 1,187,374 0.390 1,187,374 0.41830 7,412,989 3.108 8,213,792 3.033 9,116,905 2.992 8,970,318 3.160 ---------------------------------------------------------------------------------- ---------------------------------------------------------------------------------- Property Taxes are calculated based on information provided by the King County Assessor's Office. The maximum that the City can levy is 106 percent of the highest of the three most recent years' levies plus the impact of new construction at the previous year's Levy rate, plus miscellaneous adjustments. * Assessed Valuation informationL from prior year used to compute current year levy and Levy rate I ORDINANCE NO. AN ORDINANCE of the city of Kent, Washington, fixing the tax levy therein for the year 1990. THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Levy. There shall be and there is hereby levied against the property in the City of Kent, Washington, on an, assessed value of $2,838,583,851.00 a municipal tax for the year 1990 for the purpose and in the sums following, to wit: Levy per $1,000 of Fund assessed valuation Amount I Fund for the purpose of paying the For the General , general expenses of municipal government: General Fund 2.71684 $7,740.509 For Voted Bond Interest and Redemption Fund, for the purpose of paying debt service on the following projects: Fire Apparatus .01495 $ 42,435, Public Safety .41830 $1,187,374 PROVIDED: that the application of the general fund levy shall 'be consistent with and not result in a tax revenue in excess �lof the limitation imposed by RCW 84.55.010. Section 2. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage, approval and publication as provided by law. DAN KELLEHER, MAYOR C� Kent City Council Meeting Date December 5 , 1989 Category Other Business 1. SUBJECT: 1990 TAX LEVY ORDINANCE 2 . SUMMARY STATEMENT: As discussed at the workshop earlier this evening, an ordinance has been prepared fixing the property tax levies for 1990 . Final information needed to compute the levy was not received from King County until November 28 . The ordinance must be adopted at this meeting as the deadline for submission to King County for inclusion in their county-wide levy ordinance is December 13 , 1989. The total City of Kent levy rate for 1990 is $3 . 16 per thousand dollars of assessed valuation, up from $3 . 03 per thousand dollars of assessed valuation in 1989 . As is standard procedure, the general fund levy rate is at its maximum. The General Fund levy rate is computed by the County at its maximum allowable level within State law. 3 . EXHIBITS: Ordinance and property tax analysis information 4 . RECOMMENDED BY: Finance Department (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $ SOURCE OF FUNDS• 7 . CITY COUNCIL ACTION: Councilmember__LL/'L-J moves, Councilmember seconds To adopt Ordinance No. cwy setting the 1990 property tax levy rates and amounts. DISCUSSION: ACTION: Y-xt-y , (%lcL r t4) b►,t te- U C o/1 /I� G/ _ .Council Agenda Item No. 4D Kent City Council Meeting Date December 5 , 1989 Category Other Business 1. SUBJECT: 1990 PARK DEPARTMENT BUDGET ADJUSTMENT 2 . SUMMARY STATEMENT: At the November 8 Parks Committee meeting, the Parks Committee voted to recommend to the full Council, a net adjustment to the Park Department budget in the amount of $28 ,964 , as proposed by the Park Department. 3 . EXHIBITS: Breakdown and Summary of the Proposed Park Department Budget Adjustment 4 . RECOMMENDED BY: Parks Committee Park Department (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $103 ,964 SOURCE OF FUNDS: $75, 000 generated from revenues $28 , 964 to be determined 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds To approve the recommendation made by the Parks Committee to accept the Park Department net budget adjustment in the amount of $28 ,964 as proposed by the Park Department. DISCUSSION• ACTION- Council Agenda Item No. 4E MCCARTHY,TONY / KENT70/FN - HPDesk print. ----------------------------------------- Subject: 1990 BUDGET FISCAL NOTE Creator: Tony MCCARTHY / KENT70/FN Dated: 11/14/89 at 1607 . THE IBC RECOMMENDS THAT THE 1990 BUDGET BE ADOPTED AS PRESENTED WITH CERTAIN EXCEPTIONS RELATED TO CORRECTION OF OMISSIONS. THIS BUDGET SHOULD BE ADOPTED IN THIS MANNER SINCE IT HAS BEEN THROUGH AN EXTENSIVE PROCESS OF COUNCIL INPUT AND REVIEW. THIS PROCESS HAS CONSISTED OF 9 COUNCIL AS A WHOLE MEETINGS PLUS COUNCIL COMMITTEE MEETINGS BOTH PRIOR TO AND AFTER THE PRESENTATION OF THE BUDGET. THE CORRECTION OF OMISSIONS SHOULD BE AS FOLLOWS: 1) THE CORRECTION OF AND THE MOVEMENT OF THE DRINKING DRIVER TASK FORCE BUDGET FROM POLICE TO ADMINISTRATION. 2) THE ELIMINATION OF THE $1, 000 APPROPRIATION FOR BOTTLED WATER. 3) THE CONTINUATION OF THE 1989 APPROPRIATION FOR THE VALLEY CITIES TASK FORCE. THE BUDGET ASSUMED THESE FUNDS WOULD BE SURPLANTED WITH FUNDS FROM SEIZED ASSETS BUT PER STATE LAW SEIZED ASSET FUNDS CAN'T BE USED TO SURPLANT EXISTING FUNDING. 4) THE INCLUSION OF THE SPECIAL POPULATION PROGRAM SPECIALIST FROM 3/4 TIME TO FULL TIME. THIS ITEM HAD A HIGH COUNCIL RATING AND WAS OMITTED BECAUSE IT HAD BEEN TIED IN WITH A NEW VAN THAT COULDN'T BE FUNDED. 5) THE ADDITION OF $3 , 596 IN PROGRAM SPECIALIST HOURS AT THE SENIOR CENTER. THE BUDGET HAD PROVIDED ONLY $5, 702 IN ADDITIONAL CUSTODIAN AND PROGRAM HOURS ABOUT 60% OF WHAT THE COUNCIL ALLOCATED AT A RELATIVELY HIGH RANKING OTHER PARK REQUESTS AS DISCUSSED AT THE PARK COMMITTEE SHOULD NOT BE FUNDED BECAUSE TO DO SO REOPENS THE ENTIRE BUDGET PROCESS. BY INCLUDING THE SPECIAL POPULATION AND SENIOR CENTER STAFFING ADJUSTMENTS, THE COUNCIL PRIORITIES FOR THE GENERAL FUND ARE CONSISTENTLY MET TO THE LEVEL OF AVAILABLE FUNDING. THI: INCLUDES THE "ARTS IN DOWNTOWN" PROGRAM FOR WHICH DOWNTOWN MURALS CAN BE FUNDED FROM THE EXISTING $2 PER CAPITA FOR THE ARTS ALLOCATION. CULTURAL ARTS STAFFING, THOUGH INCLUDED IN THIS REQUEST, IS NOT PROVIDED SINC ANOTHER REQUEST "PART TIME HOURS FOR CULTURAL PROGRAMS" RECEIVED A VERY LOW COUNCIL RATING. IN CONCLUSION THE BUDGET PROCESS HAS BEEN OPEN FOR COUNCIL INPUT AND MODIFICATION SINCE THE JULY WORK SESSION WHICH SET THE 1990 BUDGET PRIORITIES THE BUDGET ATTEMPTED TO USE THESE PRIORITIES TO PROVIDE A BALANCED BUDGET FOR A FULL SERVICE CITY WITH NO TAX INCREASES. IF THE COUNCIL IS DESIRIOUS O: FUNDING AN ADDITIONAL $100, 000 OF PARK EXPENDITURES, THEY MAY WANT TO CONSIDE, OTHER NEEDS SUCH FIRE FIGHTERS, POLICE OFFICERS, PLAN CHECKERS, OR LEGAL AND ADMINISTRATIVE STAFF. DOING SO OPENS THE FLOOD GATES AND VIOLATES A YEAR LON( PROCESS . �C KENT PARKS AND RECREATION 1990 BUDGET ADJUSTMENT REQUEST INCREASE CULTURAL ARTS PROGRAM SPECIALIST FROM 3/4 TIME TO FULL TIME . COSTS INCLUDING BENEFITS $ 10 , 892 COUNCIL RANKING - 3 . 7 ADDITIONAL MONIES FOR PART-TIME INSTRUCTORS TO TEACH CLASSES . THIS IS DIRECTLY RELATED TO OUR REV $10E 065 COST INCREASE SPECIAL POPULATION TIME PROGRAM SPECIALIST FROM 3/4 TIME TO FULL COSTS INCLUDING BENEFITS $ 91530 COUNCIL RANKING - 3 . 8 PROVIDE FOR PART TIME BUILDING SUPERVISION OF RESOURCE CENTER DUE TO INCREASE IN AFTER HOURS RENTALS , DIRECTLY RELATED TO INCOME AND SAFETY * COST , 000 -2- PROVIDE TWO PART TIME DAY CAMP REGISTRATIONS LAST ORS YEAR . WE HAD TO TURNAR DIRECTLY RELATED TO INCOME $3 , 600 COST INCREASE POSTAGE TO MEET THE NEEDS OF A GROWING PROGRAM AND COMMUNITY . RELATED TO INCOME COST - BASED ON 1989 EXPENDITURE $ 15 , 000 ADDITIONAL IN-HOUSE PRINTING AND GRAPHICS - TO MEET PROGRAM GROWTH . RELATED TO INCOME $ 51000 COST ADDITIONAL OUTSIDE PRINTING AND BINDING . RELATED TO REVENUE $ 31700 COST -3 - -INCREASE SENIOR CENTER PROGRAM SPECIALIST FROM 3/4 TIME TO FULL TIME TO MEET THE NEEDS OF A GROWING PROGRAM . COST $13 , 710 ADD ONE 10 MONTH MAINTENANCE POSITION TO COUNTER THE IMPACTS OF INCREASED PARK USAGE AND THE ADDITION OF PARK ACREAGE . COST $24 , 040 INCREASE PART TIME SALARIES FOR RECREATION ACTIVITIES , SUCH AS CLASS INSTRUCTORS , YOUTH OFFICIALS , OFFICE HELP , ETC . RELATED TO REVENUE $ 41000 COUNCIL RANKING - 3 . 3 INCREASE THE AMOUNT BUDGETED FOR PROFESSIONAL SERVICES FOR THE RECREATION DIVISION . THIS AMOUNT IS PAID TO THE OFFICIALS ASSOCIATION FOR GAME OFFICIALS . WE HAVE BEEN NOTIFIED BY THE ASSOCIATION OF THE INCREASE FOR 1990 . RELATED TO REVENUE COST $ 21427 SUMMARY OF BUDGET ADJUSTMENT REQUEST TOTAL REQUESTED ADJUSTMENTS $ 103 , 964 WE CAN INCREASE OUR REVENUE 75 , 000 WE NEED FROM THE GENERAL FUND FOR AN ADJUSTED TOTAL OF $ 103 , 964 v- Kent City Council Meeting 11�Y Date December 5 . 1989 Category Other Business 1. SUBJECT: 1990 BUDGET DIRECTION 2 . SUMMARY STATEMENT: As discussed at the workshop earlier this evening, direction will be given to staff to prepare the 1990 budget ordinance for presentation at the December 19 Council meeting, unless the Council feels that the budget can be adopted this evening. Prior to its adoption, the staff is ready to make a brief presentation on the proposal that came out of the workshop. 3 . EXHIBITS: will be presented at the workshop 4 . RECOMMENDED BY: (Committee, Staff, Examiner, Commission, etc. ) 5 . UNBUDGETED FISCAL/PERSONNEL IMPACT: NO YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6 . EXPENDITURE REOUIRED: $ SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember � moves, Councilmember seconds j 1) the passage of Ordinance adopting the 1990 budget, �y <i incorporating the information from the workshop of 12/5 ; ��� 2) direct the staff to prepare a 1990 budget ordinance for presentation to the Council on DISCUSSION• ACTION• Council Agenda Item No. 4F y Kent City Council Meeting c Date December 5 , 1989 Category Bids 1. SUBJECT: ELGIN EDUCTOR 2 . SUMMARY STATEMENT: The Equipment Rental Division of Public Works advertised for offers to purchase the 1968 Elgin Eductor which is no longer in use by the Department. One bid was T-hi Rook received in the amount of $502 from Town and Country Motors. ��crtts D,rec4ve ie recommend4d this offer be accepted and the equipment sold to Town and Country Motors. JL) �'> ) Sc) M Uu!& -0 . LU (_r()d S S f C r c4 rd -t-f, C 11'ti 3 . EXHIBITS: Memorandum from Jack Spence` to Don Wickstrom 4 . RECOMMENDED BY: Public Works Director (Committee, Staff, Examiner, Commission, etc. ) 5. UNBUDGETED FISCAL/PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Recommended Not Recommended 6. EXPENDITURE REQUIRED: $N/A SOURCE OF FUNDS: 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember seconds To accept bi submitted by Town and Country Motors in the amount of $502 for the purchase of a 1968 Elgin Eductor. DISCUSSION• ACTION: h%L t"t' , C/l CIS Council Agenda Item No. 5A MEMORANDUM DATE: November 28 , 1989 TO: Don Wickstrom, Director of Public Works FROM: Jack Spencer, Fleet Manag G��DP�KGZL/ n SUBJECT: Bid Opening: Engine Analyzer Surplus Eductor Surplus Pipe 1) Equipment Rental has advertised for bids for the purchase of a new engine analyzer. Bids were opened at 11: 00 am, November 27th; only one bid was submitted. Bear Automotive Service Equipment Bid Amount $ 17 , 514 . 00 Sales Tax 1, 418. 63 Total Bid 18, 932 . 63 We have tested this analyzer and found it satisfactory for our use. We also tested the Sun Equipment analyzer but their firm failed to submit a bid. $ 22 , 000 is approved for this purchase and 2 recommend we award the bid to Bear Equipment. � 2) Equipment Rental also advertised for sale of used 1968 Elgin Eductor. This equipment had been mounted on the used truck we purchased for our garbage body. We received one bid which 2 recommend we accept: Town and Country Motors $ 502. 00 3) Equipment Rental also advertised for sale of used 5 foot diameter pipe but no bids were submitted. cc: Tim Heydon B: \COO1E05 Kent City Council Meeting Date December 5 . 1989 Category Bids 1. SUBJECT: ENGINE ANALYZER 2 . SUMMARY STATEMENT: Bid opening was 11/27 with one bid received. This bid was submitted by Bear Automotive Service Equipment in the amount of $18,932 . 63 . 1AAdmd- meets the specifications and needs of the department. recommendedS the bid be accepted. DOu':v-L 3 . EXHIBITS: Memorandum from Jack Spencer to Don Wickstrom 4 . RECOMMENDED BY: Public Works D''rector (Committee, Staff, Examiner, ommission, etc. ) i 5. UNBUDGETED FISCAL PERSONNEL IMPACT: NO X YES FISCAL/PERSONNEL NOTE: Reco mended Not Recommended 6. EXPENDITURE REQUIRED: $184932 . 63 SOURCE OF FUNDS : Budget .' 1 7 . CITY COUNCIL ACTION: Councilmember moves, Councilmember a' - seconds To accept bid submitted by Bear Automotive Service Equipment in the amount of $18, 932 . 63 for the engine analyzer. DISCUSSION•ACTION• �j� tzlk-' Council Agenda Item No. 5B MEMORANDUM DATE: November 28 , 1989 TO: Don Wickstrom, Director of Public Works FROM: Jack Spencer, Fleet Manag �71 SUBJECT: Bid Opening: Engine Analyzer Surplus Eductor Surplus Pipe 1) Equipment Rental has advertised for bids for the purchase of a new engine analyzer. Bids were opened at 11: 00 am, November 27th; only one bid was submitted. Bear Automotive Service Equipment Bid Amount $ 17, 514 . 00 Sales Tax 1,418. 63 Total Bid 18 ,932 . 63 We have tested this analyzer and found it satisfactory for our use. We also tested the Sun Equipment analyzer but their firm failed to submit a bid. $ 22 , 000 is approved for this purchase and I recommend we award the bid to Bear Equipment. 2) Equipment Rental also advertised for sale of used 1968 Elgin Eductor. This equipment had been mounted on the used truck we purchased for our garbage body. We received one bid which I recommend we accept: Town and Country Motors $ 502 . 00 3) Equipment Rental also advertised for sale of used 5 foot diameter pipe but no bids were submitted. cc: Tim Heydon B: \CO01E05 R E P O R T S A. COUNCIL PRESIDENT B. OPERATIONS COMMITTEE/ C. PUBLIC WORKS COMMITTEE D. PLANNING COMMITTEE E. PUBLIC SAFETY COMMITTEE F. PARKS COMMITTEE G. ADMINISTRATIVE REPORT_ ` L"v7'" cub PUBLIC WORKS COMMITTEE November 28, 1989 PRESENT: JON JOHNSON JIM HARRIS JUDY WOODS MARTY NIZLEK STEVE DOWELL BILL WILLIAMSON DON WICKSTROM JOHN MARCHIONE JIM HANSEN DEE MOSCHEL GARY GILL STEVE BURPEE Wickstrom noted that approximately 1983 Greg Wingard pointed out that a site in Landsburg was being or had been used as an illegal dump site of possible hazardous wastes. As such, possible contamination of the surrounding ground and surface water was a potential. DOE was made aware of it and field inspected the site. We also tested our Clark Springs water supply for contamination and found none. We were led to believe DOE would take action; however, nothing has happened. Greg recently has taken DOE out there again. Greg also has taken our water quality engineer out to the site. She has confirmed Greg' s concerns and due to the location of the site with respect to our Clark Springs source, we want to do anything we can to assure DOE takes action this time. We propose to contact DOE and see what assistance we can provide to assure action is taken. We may need to hire a consultant to verify the problem and assist DOE in the case. It is really quite threatening to our major water supply. There are barrels out there and we do not know what they contain. They may have deteriorated. We are proceeding with water sampling near the site to determine if any contaminates have been released yet. Bill Williamson stated we know who the property owner is and he has been notified of the problem. The Committee authorized the Public Works Director to take any necessary action to identify and correct the problem. Request for Street Improvements 38th Avenue - Jeanine Crook Nizlek reviewed the material submitted in his memorandum. Summarizing, Nizlek indicated his findings do not indicate the need for the improvements at this time. The speeds are at the high end but are marginal as far as police enforcement. Thirty-Eighth is a residential collector accounting for the volumes. Nizlek noted these are now reduced to almost half than what was out there prior to placement of speed humps elsewhere in the neighborhood. There is no accident problem documented over the past two years. Additionally, Mrs. Crook was informed of the petition process and she has not come back to us with that. Nizlek added it should be stressed to her that if she finishes the petition process, that does not mean funds are available for the improvements. Johnson Public Works Committee November 28, 1989 Page 2 suggested when 38th is scheduled for overlay we look at making those improvements at that time. Wickstrom indicated that is the normal process. Woods asked when 38th was scheduled for overlay. Wickstrom confirmed it is not in the current schedule. Woods suggested we point out to Mrs. Crook the level to which the volume has decreased. The Committee concurred that no action would be taken at this time and a copy of Marty Nizlek' s memo and excerpt from these minutes should be sent to Mrs. Crook. Overlook Annexation Wickstrom explained we have received a 10% petition for annexation of approximately 35 acres in the vicinity of 93rd Avenue South and S. 222nd. If Council approves going forth with this proposed annexation, the next step would be to set a meeting date with the petitioners. Harris explained this is in conjunction with the apartment complex currently under construction in the area. The City has required annexation in order for the developer to do Phase II of the project which is currently in the County. It will come in as 20, 000 square foot lots and they will have to apply for any change. Harris noted the Commission will be recommending an approximate 31% reduction in multifamily but this will not be detrimental to that recommendation. The Committee unanimously concurred with acceptance of the 10% petition and scheduling a date for public meeting with the petitioners. Third Avenue Street Vacation Jim Harris distributed a memorandum to the Committee on this item. On a map he detailed for -the Committee the area included in the previously approved vacation of Third Avenue between Gowe Street and Titus for the Centennial Building and the property involved in this vacation request for Third Avenue from Titus to Saar. At the November 2 meeting with Pete Curran, several conditions were developed which, if the Council chose to approve the vacation, are suggested be made a part of the vacation approval. He reviewed those for the Committee as detailed in his memorandum. Harris explained it is the intent of these conditions that there is a plan for improvement and that the applicant works to implement the plan within a specified time period. Harris emphasized• that the previously prepared staff report for the public hearing scheduled for September 19 did recommend denial . The City Attorney's office has recommended that any street vacation approval include a condition that the City be able to use the vacated area for public parking at specified times and events. Harris alluded also to Bill Public Works Committee November 28, 1989 Page 3 Williamson's memo in which he determined the City has the authority to condition street vacations. Harris mentioned also the concerns the Police Chief has relating to access to the new parking garage which will have its entrance on Titus and the police parking areas. Dowell moved the Committee recommend denial of the request and to support staff recommendation of denial. Johnson stated he was in favor of the vacation if the Church were agreeable to the conditions outlined. Dee Moschel referred to the left hand turn lane on Willis which feeds into Third. She added that a backup of vehicles accessing the new parking garage from Titus could restrict access to her property. She felt this portion of Third is good for downtown circulation. , Johnson stated he felt that vacating the portion of Third Avenue for the Centennial Building has already destroyed the circulation for downtown. Johnson suggested that Pete Curran present these conditions to the Church to determine if they would be agreeable to them and bring their comments back to the Committee. Harris suggested this item be placed in abeyance until such time as the Centennial Building and the parking structure are constructed and some time has passed so that we will have an experience of what traffic patterns will be. Woods agreed we could inform the Church we are interested in seeing what occurs over that period of time but we should know if they are interested in meeting these conditions. Dowell agreed with this. The Committee directed Jim Harris to take this back to Pete Curran to determine the Church' s willingness to agree to the proposed conditions and bring it back before the Committee. Woods stated we should also indicate there is a concern about what the impact of the new building and potential parking loss will have. Johnson added he felt Harris ' suggestion was something to consider as well. Requested Correction of September 12 , 1989 Minutes Wickstrom commented that Ms. Fletcher' s reference to the closure of Russell Road was inaccurate. We did indicate it would be closed after 64th was constructed and opened. The Committee concurred with that. Nizlek commented traffic goes to 228th and many turn right - basically avoiding Meeker and James signals. It is hard to say where they go from there. The Committee unanimously recommended that Ms. Fletcher' s letter be made a part of this record. Signal System Audit Wickstrom stated that we had previously reallocated $15, 000 to hire a consultant to do an audit of our signal systems and that we use $3 , 000 of that for aerial video of intersections. Instead of using Public Works Committee November 28 , 1989 Page 4 the $3 , 000 for the video, he requested authorization to use it to pay the consultant to come back and oversee the implementation of some of his recommendations. Wickstrom commented he felt this was a better use of the money. The Committee unanimously concurred with this request.